Oki MB441 User Guide

Basic

User's Manual

This manual contains cautions on how to use this product safely. Before you use this product, please make sure that you read this manual.

This manual supports the following models:

MB441, MB451, MB451w, MB461, MB461+LP, MB471 MB471w, MB491, MB491+, MB491+LP, ES4161 MFP ES4191 MFP, MPS4200mb, MPS4700mb

REFACE

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this manual will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer.

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.

All rights are reserved by Oki Data Corporation. Unauthorized copying, transferring, translating, or related actions are prohibited. You must obtain written permission from Oki Data Corporation before doing any of the above. © 2011 Oki Data Corporation

OKI is a registered trademark of Oki Electric Industry Co., Ltd.

Energy Star is a trademark of the United States Environmental Protection Agency.

Microsoft, Windows, Windows Server and Windows Vista are registered trademarks of Microsoft Corporation.

Apple, Macintosh, Rosetta, Mac and Mac OS are registered trademarks of Apple Inc.

Other product names and brand names are registered trademarks or trademarks of their proprietors.

As an Energy Star Program Participant, the manufacturer has determined that this product meets the Energy Star guidelines for energy efficiency.

This product complies with the requirements of the Council Directives 2004/108/EC (EMC), 2006/95/EC (LVD),1999/5/EC (R&TTE), 2009/125/EC (ErP) and 2011/65/EU(RoHS), as amended where applicable, on the approximation of the laws of the member states relating to Electromagnetic Compatibility, Low Voltage, Radio & Telecommunications Terminal Equipment, Energy related Products and Restriction on the use of certain Hazardous Substances in electrical and electronic equipment.

The following cables were used to evaluate this product to achieve EMC directive 2004/108/EC compliance and configurations other than this may affect that compliance.

CABLE TYPE LENGTH

(METRE)

Power 1.8

USB 5.0

LAN 15.0

Tel e p ho n e 3.0

CORE SHIELD







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MERGENCY FIRST AID

Take care with toner powder:

If swallowed, give small amounts of cold water and seek medical attention. DO NOT attempt to induce vomiting.

If inhaled, move the person to an open area for fresh air. Seek medical attention.

If it gets into the eyes, flush with large amounts of water for at least 15 minutes keeping eyelids open. Seek medical attention.

Spillages should be treated with cold water and soap to help reduce risk of staining skin or clothing.

ANUFACTURER

Oki Data Corporation, 4-11-22 Shibaura, Minato-ku, Tokyo 108-8551, Japan

For all sales, support and general enquiries contact your local distributor.

MPORTER TO THE

OKI Europe Limited (trading as OKI Printing Solutions)

EU/A

UTHORISED REPRESENTATIVE

Blays House Wick Road Egham Surrey, TW20 0HJ United Kingdom

For all sales, support and general enquiries contact your local distributor.

NVIRONMENTAL INFORMATION

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 For Your Safety

WARNING

CAUTION

Read the User's Manual (this manual) for your safety before using the product.

Cautions related to safety

Indicates additional information which, if ignored or not followed, may result in personal injury or death.

Indicates additional information which, if ignored, may result in personal injury.

General cautions

WARNING

Do not touch the safety switch inside the machine. Doing so may cause electric shock when high voltage occurs. In addition, the gears can rotate, which may result in personal injury.

Pull the power plug out of the socket and contact with a customer service centre when a liquid such as water enters in the internal parts of the machine. Failure to do so may cause fire.

Unplug the power cord and contact with a customer service center if the machine is dropped or the cover is damaged. Failure to do so may cause electric shock and/or fire leading to personal injury.

Do not insert materials in the vent hole. Doing so may cause electric shock and/or fire leading to personal injury.

Do not throw toner cartridges and image drum cartridges into fire. Doing so may cause dust explosion leading to burns.

Do not use an inflammable spray near the machine. Doing so may cause fire since there is an area heating up within the machine.

Pull the power plug out of the socket and remove foreign materials such as clips when they fall inside the machine. Failure to do so may cause electric shock and/or fire leading to personal injury.

Unplug the power cord periodically to clean plug blades and root section between the blades. If the power plug remains inserted for a long time, the root section will get dusty, and the plug may be shorted out, which may cause fire.

Do not put cups with liquids such as water on the machine. Doing so may cause electric shock and/or fire leading to personal injury.

Do not use power cords, cables, or ground wires other than those that are indicated in User's Manual. Doing so may cause fire.

Pull the power plug out of the socket and contact with a customer service centre when the cover is unusually hot, smoking, giving off questionable odour, or making a strange noise. Failure to do so may cause fire.

Do not operate and/or disassemble the machine other than that directed in User's Manual. Doing so may cause electric shock and/or fire leading to personal injury.

Do not clean spilled toner with a vacuum cleaner. Cleaning spilled toner with a vacuum cleaner may cause fire due to the sparks from electric contact. Toner spilled on the floor should be wiped off with a wet cloth.

Do not touch the fuser and other parts when opening the cover of the machine. Doing so may cause burns.

Operation using UPS (uninterruptible power source) or inverters is not guaranteed. Do not use uninterruptible power source or inverters. Doing so may cause fire.

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CAUTION

Do not come closer to the paper's exit area when the power is turned on while printing. Doing so may result in personal injury.

Do not touch a damaged liquid-crystal display. If liquid (liquid crystal) leaked from the liquidcrystal display gets into the eyes or mouth, flush with large amount of water. Seek medical attention if necessary.

This product contains software developed by the Heimdal Project.

(Royal Institute of Technology, Stockholm, Sweden).

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

3. Neither the name of the Institute nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE INSTITUTE AND CONTRIBUTORS "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE INSTITUTE OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

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Table of Contents

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Emergency first aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Manufacturer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Importer to the EU/Authorised representative . . . . . . . . . . . . . . . . . . . . . . .3

Environmental information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

For Your Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Manual Composition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

About This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

1 Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Overview of Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Contents of the Package. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Available Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Installation Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Names of Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Installing Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Unpacking Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Turning On and Off Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Installing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Installing a Second Tray Unit (MB461, MB461+LP, MB471, MB471w, MB491, MB491+,

MB491+LP, ES4161 MFP, ES4191 MFP, MPS4200mb, MPS4700mb only) . . . . . . . . . . . . 22

Operator Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Default Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Entering Text Using the Operator Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Loading Paper and Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Supported Paper Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Paper Recommendations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Storing Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Paper Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Document Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Scannable Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Loading Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Basic Settings for Faxing (for MB451, MB451w, MB471, MB471w, MB491,

MB491+, MB491+LP, ES4191 MFP, MPS4200mb, MPS4700mb only) . . . . . . 40

Setting for Country Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Connecting a Telephone Line. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

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Table of Contents

Other cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Settings for each dialing type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Setup of Date/Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Specifying Sender Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

PBX Connecting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Setting for Super G3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Specifying Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Connecting to a Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Network Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

USB Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Configuring the Network Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Checking the Common Setup Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Setting Up Scan To E-mail and Internet Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Setting Up Scan To Network PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Managing Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Printing Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Printing Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

2 Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Basic Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Starting a Copy Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Canceling a Copy Job in Progress . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Configuring Copy Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Changing the Scan Size (Scan Size) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Changing the Paper Tray (Paper Feed). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Changing Image Orientation of Document (Direction) . . . . . . . . . . . . . . . . . . . . . . . . . 81

Making Enlarged or Reduced Copies (Zoom). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Enabling Continuous Scan Mode (Continuous Scan). . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Making Duplex Copies (Duplex Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Adjusting Copy Density (Density) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Changing Document Type (Document Type). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Adjusting the Background Removal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Changing Scan Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Resetting Copy Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

3 Faxing (for MB451, MB451w, MB471, MB471w, MB491,

MB491+, MB491+LP, ES4191 MFP, MPS4200mb,

MPS4700mb only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Basic Procedure for Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Specifying a Destination. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

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Table of Contents

Deleting Specified Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Configuring Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Changing Scan Size (Scan Size) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Changing Resolution (Resolution) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Adjusting Density (Density) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Printing the Sender Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Checking and Canceling Fax Transmission. . . . . . . . . . . . . . . . . . . . . . . . . 91

Canceling Fax Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Canceling a Reserved Job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Checking Transmission and Reception History. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Machine Behavior in Fax Reception. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Reception Behavior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Printing Received Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Phone Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Speed Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Registering and Editing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Registering From History. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Deleting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Group Dial (Group Number) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Registering and Editing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Deleting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

One-Touch Key Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Registering the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Basic Procedure for Scan To Fax Server . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Transmitting Data to Fax Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Specifying the destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Deleting the specified destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Stopping the fax transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Basic Procedure for Internet Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Sending an Internet Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100

Specifying a Destination. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .101

Checking, Deleting, and Changing Destinations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102

Canceling Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103

Receiving Internet Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103

4 Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Installing Scanner Drivers (TWAIN/WIA/ICA Driver) . . . . . . . . . . . . . . . . . 104

Installation Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104

For Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

For Mac OS X. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

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Table of Contents

Using ActKey Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107

Installing the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Starting the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Setup to use the WSD Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Installation procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .108

Scanning Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Scan to E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109

Scan to Network PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111

Scan to USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111

Scan to Local PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .112

Scan to Remote PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113

Canceling the Current Scan Job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118

Registering Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .119

Group List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120

Registering the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Importing Addresses from a File. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Registering Network Scan Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . 121

5 Using as a Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Printing from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .122

Canceling a Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .124

Printing From USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Starting a Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .125

Configuring Print Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .126

Canceling a Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .127

6 User Authentication and Access Control . . . . . . . . . . . . . 128

About User Authentication and Access Control . . . . . . . . . . . . . . . . . . . . . 128

Authentication by PIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Registering a PIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .129

Enabling Access Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .129

Operation When PIN Authentication Is Enabled . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .129

Authentication by User Name and Password . . . . . . . . . . . . . . . . . . . . . . 132

Registering User Name and Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .132

Enabling Access Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .132

Operation When User Name and Password Authentication is Enabled. . . . . . . . . . . . . . .132

-9-

Table of Contents

7 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Checking Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .135

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .135

Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

Error Messages Displayed on the Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .141

Checking the Machine's Status From the <STATUS> Key . . . . . . . . . . . . . . . . . . . . . . .152

Other Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153

Unable to Print from a Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .153

Unable to Install a Printer Driver Successfully . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .155

Restrictions on Each OS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .156

Copying Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .159

Faxing Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .161

Scanning Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .162

Image Quality Issues. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .163

Feeding Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .166

Machine Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .167

When the Power Goes Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .170

8 Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

Replacing Consumable Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

Replacing Toner Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .172

Replacing the Image Drum (MB461, MB461+LP, MB471, MB471w, MB491, MB491+,

MB491+LP, ES4161 MFP, ES4191 MFP, MPS4200mb, MPS4700mb only) . . . . . . . . . . . .173

Replacing the Image Drum (MB441, MB451, MB451w only) . . . . . . . . . . . . . . . . . . . . .174

Cleaning Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Cleaning the Surface of the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .176

Cleaning the Document Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .176

Cleaning Document Feeding Rollers in the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .176

Cleaning Paper Feed Rollers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .177

Cleaning LED Heads. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .178

Moving Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

9 Appendix. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181

Specifications (MB461/MB461+LP/MB471/MB471w/MB491/MB491+/

MB491+LP/ES4161 MFP/ES4191 MFP/MPS4200mb/MPS4700mb) . . . . . . . 181

Specifications (MB441/MB451/MB451w) . . . . . . . . . . . . . . . . . . . . . . . . . 189

Basic steps in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 198

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199

Oki contact details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201

-10-

 Manual Composition

Note

Memo

Reference

CAUTION

The following manual is attached to this product.

 Quick Start Guide

The Quick Start guide describes the initial setup for each function. The basic operation of each function is also described.

 User's Manual (Basic) ---- This document

In order to understand this machine, the basic operation is described. The initial setup, Troubleshooting and maintenance procedures are also described.

 User's Manual (Advanced)

The Advanced guide describes the advanced operations of each function. The utility and network setting information is included.

 About This Manual

Terms in this document

The following terms are used in this manual:

 Indicates important information on operations. Please ensure you read these.

 Indicates where to look when you want to know more detailed or related information.

WARNING

 Indicates additional information which, if ignored or not followed, may result in personal injury or death.

 Indicates additional information which, if ignored, may result in personal injury.

Symbols in this document

The following symbols are used in this manual:

Symbols Description

[ ]  Indicates menu names on the display screen.

 Indicates menu, window, dialog names on the computer.

" "  Indicates file names on the computer.

 Indicates reference titles.

< > key Indicates a hardware key on the operator panel or a key on

the keyboard of the computer.

> Indicates how to get to the menu you want on the menu of

the machine or the computer.

-11-

Legends used in this manual

This document contains the following legends.

 PostScript3 Emulation PSE, POSTSCRIPT3 Emulation, POSTSCRIPT3 EMULATION

 Microsoft

 Microsoft® Windows Server® 2012 64-bit Edition operating system Windows Server 2012

 Microsoft

 Microsoft® Windows Vista® 64-bit Edition operating system Windows Vista (64bit version)

 Microsoft

 Microsoft® Windows® 8 operating system Windows 8

 Microsoft

 Microsoft® Windows Vista® operating system Windows Vista

 Microsoft

 Microsoft® Windows® XP operating system Windows XP

 Microsoft  Generic name for Windows 8, Windows Server 2012, Windows 7, Windows Vista, Windows Server 2008, Windows

XP, and Windows Server 2003 Windows

 Web Services on Devices WSD

Windows® 8 64-bit Edition operating system Windows 8 (64bit version)

Windows® 7 64-bit Edition operating system Windows 7 (64bit version)

Windows Server® 2008 R2 64-bit Edition operating system Windows Server 2008

Windows Server® 2008 64-bit Edition operating system Windows Server 2008(64bit version)

Windows® XP x64 Edition operating system Windows XP (x64 version)

Windows Server® 2003 x64 Edition operating system Windows Server 2003 (x64 version)

Windows® 7 operating system Windows 7

Windows Server® 2008 operating system Windows Server 2008

Windows Server® 2003 operating system Windows Server 2003

Unless otherwise noted, 64bit version is included in Windows 8, Windows 7, Windows Vista, Windows Server 2008, Windows XP, and Windows Server 2003. (64bit version and Windows Server 2008 R2 is included in Windows Server 2008.)

If there is no special description, Windows 7 is used as Windows, Mac OS X 10.7 is used as Mac OS X, and MB491 is used as the machine for examples in this document.

Depending on your OS or model, the description on this document may be different.

-12-

1. Setup

Reference

Note

In this chapter, the basic setup and operations of this machine are described.

 Overview of Machine

This section describes the overview of the machine.

 AC cord

Contents of the Package

Check that you have everything shown below.

 For details on how to open the package, refer to

"Unpacking Your Machine" P. 17.

 Machine

 Telephone connector cover

The Telephone Connector Cover is installed on the Telephone Connector of the main unit.

 Telephone cable

In some countries the cables are not supplied.

 An Ethernet cable and USB cable are not supplied with

your machine. Procure them separately.

 Packaging and cushioning material is required at the time

of shipping the machine. Please keep it as you will need it should you wish to transport the machine at some point in the future.

Setup

 Image drum cartridge

 Starter toner cartridge

Note

 The starter toner cartridges are installed in the image

drum which is installed in the machine before shipment.

 Software DVD-ROM

-13-

Overview of Machine

Reference

Note

CAUTION

Available Options

The following options are available for your machine:

 Second tray unit (tray 2)

 For details on how to install the options, refer to "Installing

Options" P. 22.

Installation Requirements

Installation Environment

Your machine must be installed in the following environment:

Temperature: 10°C~32°C

Humidity: 20%~80% RH(relative

humidity)

Maximum wet bulb temperature: 25°C

 Be careful of condensation. It may cause a malfunction.

 If installing your machine where the humidity of the

surrounding air is less than 30% RH, use a humidifier or antistatic mat.

WARNING

 Do not install near high temperature or the fire.  Please do not install in a place from which

chemical reactions take place (laboratory etc.).

 Do not install near inflammable solutions, such as

alcohol and thinner.

 Do not install in places easily accessible to small

child.

 Do not install in an unstable place (the shaky

stand, leaning place, etc.).

 Do not install in a place exposed to high humidity,

dust or direct sunlight.

 Do not install in an environment exposed to briny

air or corrosive gas.

 Do not install in a place with much vibration.  Do not install in a place where the ventilation hole

of the machine is blocked.

 Do not place directly on a rug or carpet with long

strands.

 Do not install in a closed room with poor

ventilation and circulation.

 If you use the machine in a small room for a long

time, please make sure that you ventilate the room.

 Install away from strong magnetic fields and

sources of noise.

 Install away from monitors or TVs.  When moving the machine, hold it on both sides,

and move it by slightly letting the back of it fall.

-14-

Installation Space

20cm

(193cm)

20cm

50cm

100cm

50cm

(96cm)

50cm

(110cm)

Install your machine on a flat surface that is wide enough to accommodate the machine.

Allow for enough room around your machine according to the images below.

 Top v iew

Overview of Machine

Names of Components

No. Name

1 Auto document feeder (ADF) cover

3 4 5

Setup

* MB461+LP/MB491+LP/MPS4700mb: 89cm

Other: 83cm

 Side view

 Side view (tray 2 installed)

2 Document tray

3 Scanner unit

4 Document glass cover

5Operator panel

6USB port

7Air vents

8Tray 1

9 Manual Feeder (for MB441/MB461/MB461+LP/

ES4161 MFP only) Multipurpose (MP) tray (for MB451/MB451w/ MB471/MB471w/MB491/MB491+/MB491+LP/ ES4191 MFP/MPS4200mb/MPS4700mb only)

10 Top cover open button

11 Top cover

No. Name

12 Document glass

-15-

Overview of Machine

LINE TEL

22 21

No. Name

13 Fuser unit

14 Starter toner cartridge

15 Image drum

16 LED head

17 Power Switch

 Internal part of the connector cover

No. Name

23 USB interface connection

24 SD memory card slot (for MB491/MB491+/

MB491+LP/ES4191 MFP/MPS4200mb/ MPS4700mb only)

25 Network interface connection

No. Name

18 Faceup stacker

19 AC power socket

20 Air vents

21 LINE connection (for MB451/MB451w/MB471/

MB471w/MB491/MB491+/MB491+LP/ES4191 MFP/MPS4200mb/MPS4700mb only)

22 TEL connection (for MB451/MB451w/MB471/

MB471w/MB491/MB491+/MB491+LP/ES4191 MFP/MPS4200mb/MPS4700mb only)

-16-

 Installing Your Machine

Note

Installing Your Machine

This section explains how to unpack your machine and how to turn it on and off.

3 Remove the protection tapes (2) at the

Unpacking Your Machine

 The image drum (the green tube) is very delicate. Handle

it carefully.

 Do not expose the image drum to direct sunlight or very

bright interior light (approximately more than 1500lux). Even under the normal interior light, do not leave it for more than 5 minutes.

 Packaging and cushioning material is required at the time

of shipping the machine. Please keep it as you will need it should you wish to transport the machine at some point in the future.

top and sides of your machine to take out cushioning materials (3).

1 Remove your machine from the box and

remove cushioning materials and the plastic bag from your machine.

The accessories are packed within the cushioning material (1).

Setup

2 Lift your machine and place it where it is

to be installed.

 Do not open the scanner unit till procedure no.9 is

completed.

4 Remove the protection tapes (4) to open

the MP tray.

5 Remove the protection tape (5) to pull

the paper up.

6 Close the MP tray.

-17-

Installing Your Machine

Note

7 Open the document glass cover.

8 Remove the protection tapes (6).

Open the ADF and remove packing tapes.

12 Press the top cover open button (8) and

open the top cover.

13 Lift the image drum from printer.

9 Close the document glass cover.

Now, you can open or close the scanner.

10 Open the scanner unit.

11 Remove the protection tapes, and

remove desiccants and films.

 Do not expose image drum to light for more than

5 minutes

 Do not touch shiny green surface at bottom of image

drum.

14 Remove the silica gel pack before

installation.

-18-

15 Reinstall the image drum in the

Reference

Note

WARNING

printer:lower it into place in the printer locating the pegs (1) at each end into their slots in the sides of the printer cavity (2).

16 Turn the lever in the direction shown.

 The arrow on the lever should align with the arrow on

the image drum.

 When the toner cartridge is not fully fixed , a decline in

print quality may occur.

17 Close the top cover.

18 Close the scanner unit.

 Please refer to "Loading Paper" P. 32 for information on

how to load paper into the machine.

Turning On and Off Your Machine

Power Supply Conditions

The power supply must meet the following conditions:

Current: 110 - 127VAC

(Range 99 - 140 VAC) 220 - 240VAC (Range 198 - 264VAC)

Frequency: 50/60 Hz ± 2%

Installing Your Machine

 If the power supply is unstable, use a voltage regulator.

 The maximum power consumption of this machine is

950W. Ensure that the power supply is sufficient to operate this machine.

 We do not guarantee the operation where an uninterruptible

power system (UPS) or inverter is used. Do not use an uninterruptible power system (UPS) or inverter.

There is a risk of getting an electric shock and/or

causing fire.

 Be sure to cut off the power supply when attaching

or removing the power supply plug or the earth wire.

 Be sure to connect an earth wire to the grounding

terminal of exclusive use.

 Please do not connect with the ground of a water

pipe, a gas pipe, and a telephone wire, or lightning rod without fail.

 Make sure to connect with the ground terminal

before connecting the power cord to the power supply plug.

 Be sure to perform extraction and insertion of the

power cord with a power supply plug.

 Insert the power supply plug into the wall socket

securely.

 Do not touch the power cord, or machine, if your

hands are wet.

 Install the power cord in a location where it will not

be stepped on, and do not place objects on the power cord.

 Do not twist, bind, or knot the power cord.  Please do not use a damaged power cord.  Do not carry out foot wiring.  Do not connect this machine and other electric

products to the same wall socket. If connected simultaneously with an air-conditioner, a copy machine, shredder, etc., electric noise may interfere with operation. When the connection with the same wall socket is unavoidable, please use a commercial noise filter or a commercial noise cut transformer.

 Use the attached power cord and insert it directory

with the ground terminal. Do not use power cords intended for other products with this machine.

 Do not use an extension cord. When use is

unavoidable, use a cord rated higher than 15A.

 Use of an extended cord may cause AC voltage

decrease and interfere with normal operation.

 During printing, do not shut off the power supply

or pull out the power supply plug.

 When not in use for consecutive holidays or long-

term travel, pull out the power cord.

 Do not use the attached power cord for other

products.

Setup

-19-

Installing Your Machine

Note

Memo

Turning On Your Machine

1 Plug the AC cable into the AC power

socket of your machine.

2 Plug the AC cable into the electric socket.

Check that no documents are on the document glass or ADF, and the ADF cover is closed.

4 Hold down the power switch for about a

second to turn on the power.

1 Hold down the power switch for about a

second.

The message [Shutdown in progress.

Please wait. The machine turns off automatically.] appears in the operator

panel, and power switch indicator blinks every 1 second. Then the machine turns off automatically and power switch indicator goes out.

The copy standby screen is displayed after your machine enters ready status.

 Turn the power off, and when turning the power back on

again, push the power switch after waiting for a few seconds.

Turning Off Your Machine

Be sure to follow the procedure below every time you turn off the machine.



Turn the power off, and when turning the power back on again, push the power switch after waiting for a few seconds.

 When the machine is not used for

long time

When the machine is not used for long time due to holidays or trips, pull the power cord from the socket.

 The machine does not have functional failures if removing

the power plug for long time (more than 4 weeks).

Power Save Mode and Sleep Mode

The two-phase power saving mode enables you to reduce machine power consumption.

 Power Save Mode

When your machine is not used for a certain period of time, it automatically enters a power saving mode to reduce power consumption.

You can enter the power saving mode manually by pressing the < operator panel.

POWER SAVE> key on the

-20-

The <

Memo

Note

Memo

Note

Memo

POWER SAVE

Installing Your Machine

> key lights up while in the mode.

 By factory default, the time interval to enter the power

saving mode is set to 1 minute. You can change the time interval by pressing the <SETTING> key on the operator panel and selecting [Admin Setup] > [Management] > [Power Save] > [Power Save Time].

 Sleep Mode

Your machine goes from the power saving mode into the sleep mode after a set period of time. In the sleep mode, the status of your machine is almost the same as when it is turned off.

The <POWER SAVE> key blinks while in the sleep mode.

 The machine does not enter the sleep mode if an error

occurs.

 If time-set transmission is scheduled, the machine will not

go into sleep mode.

 If the fax transmission is waiting for a redial, the machine

cannot enter sleep mode.

 When the network connection is switched from wired to

wireless, sleep mode is disabled. To enable sleep mode for devices connected using wireless LAN, enable sleep mode from the sleep mode setting menu. (MB451w and MB471w only)

 When a device using the wireless LAN connection goes into

sleep mode, the wireless LAN connection is broken. To reconnect to the wireless LAN, press the power save key on the device to recover from sleep mode. (MB451w and MB471w only)

 After the device connected to the wireless LAN has

recovered from sleep mode, it automatically connects to the wireless access point using the same settings as before it went into sleep mode. However, it may take up to 1 minute to connect. (MB451w and MB471w only)

 When the network connection is switched from wireless

LAN to wired LAN, sleep mode is enabled. (MB451w and MB471w only)

 By factory default, the time interval to enter the sleep

mode is set to 30 minutes. You can change the time interval by pressing the <SETTING> key on the operator panel and then selecting [Admin Setup] > [Management] > [Power Save] > [Sleep Time].

 Returning to the Standby Mode

To return the machine to the standby mode from the power saving or sleep modes, press the <POWER SAVE> key on the operator panel.

 When your machine receives a print job from a computer

or other devices, it automatically returns to the standby mode.

Auto Power Off

When your machine is not used for a certain period of time, the power turns off automatically. Once the machine turns off, you need to turn on to use it.

The machine has three settings to select the machine's behavior on Auto Power Off.

Enable

Auto Config

Disable

Enable

When your machine is not used for a certain period of time, it turns off the power automatically.

Auto Config

The machine will not turn off automatically under the conditions listed below.

- An Ethernet cable is attached to network interface connection

- A telephone cable is attached to LINE connection

Disable

The Auto Power Off function is disabled. The machine will not turn off automatically.

 In the following cases, the Auto Power Off function is also

disabled.

- When an error occurs

- When time-set transmission is scheduled

- When the fax transmission is waiting for a redial

-When [Auto Power Off] is [Auto Config.] and Ethernet cable is attached

-When [Auto Power Off] is [Auto Config.] and telephone cable is attached

 By factory default, the time interval to turn off the power

is set to 4 hours. You can change the time interval by pressing the <SETTING> key on the operator panel and then selecting [Admin Setup] > [Management] > [Power Save] > [Auto Power Off Time].

 By factory default, [Auto Power Off] is set to [Auto

Config] or [Disable]. You can change the setting by

pressing the <SETTING> key on the operator panel and then selecting [Admin Setup] > [User Install] > [Power Save] > [Auto Power Off]

Setup

-21-

Installing Options

Note

Reference

Model Number : N22204A

 Installing Options

This section explains how to install options on your machine. The following options are available:

 Second tray unit (MB461, MB461+LP, MB471, MB471w, MB491, MB491+, MB491+LP, ES4161 MFP, ES4191 MFP,

MPS4200mb, MPS4700mb only)

 Be sure to hold down the power switch for about a second to turn off the power and unplug the AC cable and Ethernet or USB

cable before installing options. Installing options while your machine is turned on may damage your machine and options.

 For details on the location of each component of the machine, refer to "Names of Components" P. 15.

Installing a Second Tray Unit (MB461, MB461+LP, MB471, MB471w, MB491, MB491+, MB491+LP, ES4161 MFP, ES4191 MFP, MPS4200mb, MPS4700mb only)

Install an optional second tray unit (tray 2) when you want to increase the paper capacity of your machine. After installation, you need to configure the printer driver settings.

 For the specification of the second tray unit (Tray2), refer

to "Loading Paper" P. 32.

Installation

2 Lift your machine and align the three

pins of the second tray unit with the holes at the bottom of your machine.

3 Place your machine on the second tray

unit gently.

1 Hold down the power switch for about a

second to turn off the power, and then unplug the AC cable and the Ethernet or USB cable.

Reference

 "Turning Off Your Machine" P. 20

4 Attach the lock parts.

5 Plug the AC cable and Ethernet or USB

cable into your machine, and then push the power switch.

-22-

Installing Options

Note

Reference

Printer Driver Configuration

 You must be logged in as an administrator to complete this

procedure.

 If the following conditions are met for Mac OS X, it is not

necessary to configure the printer driver, as the configured option information is automatically taken from the machine.

-USB connection

- When options have been configured on the machine prior to installing the driver, where there is a connection to a network using EtherTalk

 Windows PCL XPS printer driver is not available for

Windows Vista, Windows Server 2008, Windows Server 2003, and Windows XP.

 The printer driver needs to be installed on the computer

before doing this procedure. For details on how to install the printer driver, refer to "Connecting to a Computer" P. 46.

 For Windows PCL/PCL XPS Driver

1 Click [Start] > [Devices and Printers].

 For Windows PS Driver

1 Click [Start] > [Devices and Printers].

2 Right-click the [OKI MB491(PS)] icon

and then select [Printer properties]. (If you have installed multiple printer drivers, select [Printer properties] > [OKI MB491(PS)].)

3 Select the [Device Settings] tab.

4 For the network connection, select [Get

installed options automatically] under [Installable Options], and then click [Setup].

For the USB connection, select [Installed] for [Second tray] under [Installable Options].

Setup

2 Right-click the OKI MB491 icon and

select [Printer properties]. (If you have installed multiple printer drivers, select [Printer properties] >[OKI

MB491(PCL)] or [OKI MB491(PCL XPS)]).

3 Select the [Device Options] tab.

4 For the network connection, select [Get

Printer Settings].

For the USB connection, check [

Lower Cassette

5 Click [OK].

 For Mac OS X PCL/PS Driver

(Mac OS X 10.5 to 10.8)

1 Select [System Preferences] from the

Apple menu.

2 Click [Print & Scan] (For Mac OS X 10.5

and 10.6:[Print & Fax]).

3 Select the name of your machine and

then click [Options & Supplies].

4 Select the [Driver] tab.

5 Click [OK].

-23-

Installing Options

Memo

5 If the optional tray is already mounted,

click [Second Tray], and then click [OK].

 For Mac OS X PCL/PS Driver

(Mac OS X 10.4.0 to 10.4.11)

 The following procedure uses Mac OS X 10.4.11 as an

example. Depending on an OS, the description may be different.

1 From [Go], select [Utilities] and then

double-click [Printer Setup Utility].

2 Select the name of your machine and

then click [Show Info].

3 Select [Installable Options].

4 If the optional tray is already mounted,

click [Second Tray], and then click [Apply Changes].

5 Close [Printer Info].

-24-

 Operator Panel

1854317

12 1413

6789 10

Operator Panel

This section explains the names and functions of components on the operator panel and how to enter text.

No. Name Function

1 Display screen Displays operating instructions and the status of the machine.

2 Main function keys Switches functions. The selected key lights up in blue.

<COPY> key Switches to the copy start screen.

<SCAN> key Switches to the scanner menu screen.

<PRINT> key Switches to the print menu screen.

<FAX/HOOK> key (for MB451/MB451w/MB471/ MB471w/MB491/MB491+/ MB491+LP/ES4191 MFP/ MPS4200mb/MPS4700mb)

3<START (MONO)> key Starts copying, scanning, faxing, or printing from USB memory in

4<START (COLOR)> key Starts scanning in color.

5<STOP> key Cancels the current job immediately.

6<STATUS> key Displays the status menu screen.

7<SETTING> key Displays the equipment setting menu screen.

8<REDIAL/?HELP> key

(for MB451/MB451w/MB471/ MB471w/MB491/MB491+/ MB491+LP/ES4191 MFP/ MPS4200mb/MPS4700mb) <?HELP> key (for MB441/MB461/MB461+LP/ ES4161 MFP)

9<RESET/LOG OUT> key  In the top screen of each function, logs out.

10 Ten-key pad  Enters numbers.

Switches to the fax/Internet fax menu. On the Fax Menu, hooks the phone line.

black and white.

Flashes/turns on if there is a status item to be displayed.

Displays the help screen. When closing, press the <

?HELP

certain screens,dial the phone number which is dialed the last time.

 In the start screen of each function, returns to the top screen.

 In the setting screen, resets a setting value and returns to the

 Enters alphanumeric characters and symbols.

> key, <

*In the copy function, the top screen is the same as the start screen.

Return

> key, or <

RESET/LOG OUT

start screen.

REDIAL/

> key. On

Setup

-25-

Operator Panel

No. Name Function

11 <UP> key Shifts the highlighted selection up while an item is selected or

characters are entered.

12 <DOWN> key Shifts the highlighted selection down while an item is selected or

characters are entered.

13 <LEFT> key  Returns to the previous screen.

 Shifts the highlighted selection to the left while an item is

selected or characters are entered.

14 <RIGHT> key  Proceeds to the next screen.

 Shifts the highlighted selection to the right while an item is

selected or characters are entered.

15 <OK> key  Confirms the highlighted item.

 Selects an item to be checked.

16 <BACK> key Returns to the previous screen.

17 <CLEAR> key Executes the following action

 Minimizes a setting value.  Enters zero for a setting value.  Clears what is entered.  Cancels a selected item.

18 <POWER SAVE> key  Enters or exits the power saving mode.

 Exits the sleep mode.

Lights up in green while in the modes.

19 <DATA IN MEMORY> indicator

(for MB451/MB451w/MB471/ MB471w/MB491/MB491+/ MB491+LP/ES4191 MFP/ MPS4200mb/MPS4700mb)

20 One-Touch key pad Accesses a registered e-mail address or fax number.

21 <JOB MACRO> key

(for MB471/MB471w/MB491/ MB491+/MB491+LP/ES4191 MFP/ MPS4200mb/MPS4700mb)

22 Qwerty keyboard

(for MB471/MB471w/MB491/ MB491+/MB491+LP/ES4191 MFP/ MPS4200mb/MPS4700mb)

Lights up when data is in memory. * Sleep mode does not light up even if there is data in the memory.

8 keys x 2 groups which is 16 entries in total (Press the <SHIFT> key to switch the groups)

Switches to the job macro screen.

Enters text. It is under the one-touch key pad.

Default Screen

Turn the power on, and when the machine is ready for use, the Copy Start screen will be displayed as the default mode.

You can switch to other functions by using the main function keys.

Reference

 You can change the default screen by pressing the

<SETTING> key on the operator panel and then selecting [Admin Setup] > [Management] > [Default Mode]. For details, refer to the User's Manual Advanced.

-26-

Entering Text Using the

Memo

Operator Panel

When you need to enter text while setting an item, the entry screen shown below appears.

You can enter upper and lower case letters, numbers and symbols with the screen keyboard.

 When you need to enter only numbers, the screen

keyboard may not appear. In this case, enter numbers using the ten-key pad.

Entering Text

Operator Panel

 Using the Ten-key Pad

You can also use the ten-key pad to enter alphanumeric characters and symbols in the entry screen.

You can enter the numbers labeled on each key, as well as the other characters by pressing the keys repeatedly.

1 Press a key on the ten-key pad until the

character you want appears in the text file.

Setup

Press , , , to select the character you want, and then press .

The selected character is entered in the text field.

2 Repeat step 1 until all the characters

required are entered.

3 Press the and to select [Enter] and

press to complete the entry process.

2 Repeat step 1 until all the characters

required are entered.

If you continuously press the same key, you can press the button to move the cursor.

3 Check that [Enter] is selected and press

to complete the entry process.

 You can enter the following characters by pressing the

keys on the ten-key pad.

Ten-key Characters

1 1

2 abc2ABC

3 def3DEF

4 ghi4GHI

5 jkl5JKL

6 mno6MNO

7 pqrs7PQRS

8 tuv8TUV

9 wxyz9WXYZ

0 (Space) 0

* @*

# ._-(Space)+!"$%&'(),/

:;<=>?[\]^#

-27-

Operator Panel

Note

 Using the QWERTY Keyboard

(MB471, MB471w, MB491, MB491+, MB491+LP, ES4191 MFP, MPS4200mb, MPS4700mb)

You can also use the QWERTY keyboard to enter alphanumeric characters and symbols in the entry screen.

The keyboard enables you to switch the entry mode to the standard mode, CAPS mode, or CTRL mode. The changed mode is reflected to the screen keyboard display.

 Standard mode

It enables you to enter small alphabetical letters.

The following screen keyboard is displayed.

Deleting the Entered Text

You can delete text in the text field in the following ways.

 Pressing the <CLEAR> key

Press the <CLEAR> key to delete the last character entered.

Hold the <CLEAR> key to delete all the characters you have entered.

 Selecting [BS] on the Screen Key-

board

Press the and and to highlight [BS] and then press to delete the last character

entered.

 CAPS mode

Pressing the <CAPS> key enables you to enter capital alphabetical letters.

The following screen keyboard is displayed.

 CTRL mode

Pressing the <CTRL> key enables you to enter symbols.

The following screen keyboard is displayed.

 When the QWERTY keyboard cover is open, the numerical

keypad can only be used for entering numbers.

 Pressing the Backspace Key on the

Qwerty Keyboard (for MB471, MB471w, MB491, MB491+, MB491+LP, ES4191 MFP, MPS4200mb, MPS4700mb)

Press the backspace key to delete the last character entered.

-28-

 Loading Paper and Documents

Note

Loading Paper and Documents

This section explains the specifications for paper and documents, and how to load them.

Paper

Supported Paper Types

For high-quality printing and to avoid printing problems, be sure to use the supported paper types. Please use digital photo print paper.

Please check the print quality and the movement of the paper thoroughly beforehand to make sure that there are no problems. Your machine supports the below-listed types of paper.

Using paper other than the recommended print paper may result in unstable paper output depending on how the front/back of the paper is loaded. In this case, check beforehand by inserting the paper in the reverse orientation etc, and confirm that the paper is output correctly before use.

Paper Type Paper Size mm (inch) Paper Weight

Standard paper A4 210 x 297

A5 148 x 210

A6 105 x 148

B5 182 x 257

Letter 215.9 x 279.4

(8.5 x 11)

Legal (13 inch) 215.9 x 330.2

(8.5 x 13)

Legal (13.5 inch) 215.9 x 342.9

(8.5 x 13.5)

Legal (14 inch) 215.9 x 355.6

(8.5 x 14)

Executive 184.2 x 266.7

(7.25 x 10.5)

Statement 139.7 x 215.9

(5.5 x 8.5)

16K (184 x 260 mm)

16K (195 x 270 mm)

16K (197 x 273 mm)

Custom *1*2*3 Width:

184 x 260

195 x 270

197 x 273

64~216 Length: 148~1321

60 to 163 g/m For duplex print, 60 to 163 g/m

43lb)

 If the paper size is set at A6, A5, or with a

paper width narrower than 148 mm (A5 width), the printing will be slower.

60 to 163 g/m2 (16 to 43lb)

(16 to 43lb)

(16 to

Setup

*1 Tray 1 can contain paper 100 to 216 mm (3.94 to 8.5 inches) wide and 148 to 355.6 mm (5.83 to 14

inches) long.

*2 Tray 2 can contain paper 148 to 216 mm (5.83 to 8.5 inches) wide and 210 to 355.6 mm (8.27 to 14

inches) long.

*3 The MP Tray (MB451/MB451w/MB471/MB471w/MB491/MB491+/MB491+LP/ES4191 MFP/

MPS4200mb/MPS4700mb) or Manual Feeder (MB441/MB461/MB461+LP/ES4161 MFP) can contain paper 86 to 216 mm (3.4 to 8.5 inches) wide and 140 to 1320.8 mm (5.5 to 52 inches) long.

-29-

Loading Paper and Documents

Paper Type Paper Size mm (inch) Paper Weight

Envelope Monarch 98.4 x 190.5

(3.875 x 7.5)

Com-9 98.4 x 225.4

(3.875 x 8.875)

Com-10 104.8 x 241.3

(4.125 x 9.5)

DL 110 x 220

(4.33 x 8.66)

C5 162 x 229

(6.4 x 9)

Index card Index card 76.2 x 127.0

(3 x 5)

Label A4 210 x 297 0.1~0.2 mm

Letter 215.9 x 279.4

(8.5 x 11)

Partly-printing paper

Color paper Subject to the standard paper

Subject to the standard paper

Envelopes should be 88 g/m paper, and flap parts of envelopes should be folded

64 to 163 g/m2 (18 to 43lb)

(24lb)

-30-

Loading Paper and Documents

Note

Paper Recommendations

Your MFP will handle a variety of print media, including a range of paper weights and sizes.

This section provides general advice on choice of media, and explains how to use each type.

The best performance will be obtained when

using standard 75~90g/m

paper designed for

use in copiers and laser printers.

Use of heavily embossed or very rough textured paper is not recommended.

Pre-printed stationery can be used, but the ink must not offset when exposed to the high fuser temperatures used in the printing process.

 Envelopes

Envelopes should be free from twists, curls or other deformations.

They should also be of the rectangular flap type, with glue that remains intact when subjected to hot roll pressure fusing used in this type of printer. Window envelopes are not suitable.

 Labels

Labels should also be of the type recommended for use in copiers and laser printers, in which the base carrier page is entirely covered by labels. Other types of label stock may damage the printer due to the labels peeling off during the printing process.

Storing Paper

Store paper under the following conditions to maintain quality:

 Inside a cabinet or other dry and dark place

 On a flat surface

 Temperature: 20°C

 Humidity: 50% RH (relative humidity)

Avoid placing:

 Directly on the floor

 In the direct sunlight

 Near the inside of an exterior wall

 On an uneven surface

 Where static electricity may be generated

 Where temperature rapidly changes

 Near a printer, air conditioner, heater, or duct

 Do not unwrap the paper until you are ready to use the

paper.

 Do not leave paper unwrapped for a long period. Doing so

may result in paper handling and print quality issues.

Setup

-31-

Loading Paper and Documents

Note

Loading Paper

Your machine has two built-in trays (tray 1 and the MP tray) (MB441, MB461, MB461+LP and ES4161 MFP is Manual Feeder) and an optional tray (tray 2). The Optional tray (Tray2) is only available on MB461, MB461+LP, MB471, MB471w, MB491, MB491+, MB491+LP, ES4161 MFP, ES4191 MFP, MPS4200mb, and MPS4700mb. Refer to the list below to check the supported paper and capacities of each tray.

 Duplex printing cannot be performed on paper indicated by an "*".

Tray

Supported paper

Tray1  A4

 A5*  B5  A6*  Letter  Legal 13  Legal 13.5  Legal 14  Executive  Statement*  16K (184 x 260 mm)  16K (195 x 270 mm)  16K (197 x 273 mm)  Custom

Tray2 (optional) (MB461, MB461+LP, MB471, MB471w, MB491, MB491+, MB491+LP, ES4161 MFP, ES4191 MFP, MPS4200mb,

 A4  A5*  B5  Letter  Legal 13  Legal 13.5  Legal 14  Executive  16K (184 x 260 mm)  16K (195 x 270 mm)  16K (197 x 273 mm)  Custom

MPS4700mb only)

size

Paper capacity Paper weight

250 sheets (when paper weight is 80

)

g/m

530 sheets (when paper weight is 80

)

g/m

 Light

60 to 63 g/m2 (16 to 17 lb)

 Medium Light

64 to 74 g/m

(18 to 19 lb)

 Medium

75 to 87 g/m

(20 to 23 lb)

 Medium Heavy

88 to 104 g/m

(24 to 27 lb)

 Heavy

105 to 122 g/m

 Light

60 to 63 g/m2 (16 to 17 lb)

 Medium Light

64 to 74 g/m

(18 to 19 lb)

 Medium

75 to 87 g/m

(20 to 23 lb)

 Medium Heavy

88 to 104 g/m

(24 to 27 lb)

 Heavy

105 to 122 g/m

(28 to 32 lb)

-32-

Loading Paper and Documents

Memo

Tray

MP Tray (MB451/ MB451w/ MB471/ MB471w/ MB491/ MB491+/ MB491+LP/ ES4191 MFP/ MPS4200mb/

Manual Feeder (MB441/ MB461/ MB461+LP/ ES4161 MFP)

Supported paper

size

 A4  A5  B5  A6*  Letter  Legal 13  Legal 13.5  Legal 14  Executive  Statement*  16K (184 x 260 mm)  16K (195 x 270 mm)  16K (197 x 273 mm)  Custom  Com-9 Envelope*  Com-10 Envelope*  Monarch Envelope*  DL Envelope*  C5 Envelope*  C6 Envelope*

Paper capacity Paper weight

 100 sheets

(when paper weight is 80 g/m

 10 envelopes

 1 sheet  1 envelope

)

 Loading Paper in Tray 1 and Tray 2

The following procedure explains how to load paper in tray 1 or tray 2 (optional).

 Light

60 to 63 g/m

 Medium Light

64 to 74 g/m

 Medium

75 to 87 g/m

 Medium Heavy

88 to 104 g/m

 Heavy

105 to 122 g/m

 Ultra Heavy

123 to 163 g/m

(16 to 17 lb)

(18 to 19 lb)

(20 to 23 lb)

(24 to 27 lb)

(28 to 32 lb)

(33 to 43 lb)

2 Slide the paper guide (1) to the width of

paper to be loaded.

Setup

 The following procedure uses tray 1 as an example but the

same is applied to tray 2.

1 Pull out the paper tray.

Note

 The paper size selection screen will be displayed when

you pull out the Tray. Register the loaded paper on your machine. Proceed to "Configuring the Tray

Settings" P. 36.

3 Slide the paper stopper (2) to the length

of paper to be loaded.

-33-

Loading Paper and Documents

[ ▼ ▼ ▼ ]

4 Flex paper back and forth, and then fan

it. Straighten the edges of the paper stack on a level surface.

5 Load paper with the print side face down.

Note

 Do not load paper above the fill line (3).

 Loading Paper on the MP Tray

(MB451/MB451w/MB471/ MB471w/MB491/MB491+/ MB491+LP/ES4191 MFP/ MPS4200mb/MPS4700mb)

The following procedure explains how to load paper in the MP tray.

1 Open the MP tray.

2 Pull out the paper support.

6 Push the paper tray until it stops.

3 Pull out the sub support.

-34-

Loading Paper and Documents

Note

Memo

Note

4 Adjust the manual feeding paper guide to

the width of paper to be loaded.

5 Insert the paper with the print side face

up until its edge touches the paper feed entrance.

Note

 Do not load paper above the fill line (1).

 Loading Paper in the Manual

Feeder (MB441/MB461/ MB461+LP/ES4161 MFP)

The following procedure explains how to load paper in the Manual Feeder.

1 Open the Manual Feeder.

2 Adjust the manual feeding paper guide to

the width of paper to be loaded.

Setup

6 Press the Set button (2).

 Do not load paper of different sizes, types or weights at

the same time.

 When adding paper, remove the paper in the MP tray and

straighten the edges of both stacks of paper, and then load them again.

 Do not put anything other than paper for printing.

3 Load a paper.

 Only one sheet can be set in the Manual Feeder each time.

 The machine will not load paper when it is in the sleep

mode or power save mode. If it is in either mode when you use the manual feeder, press the <POWER SAVE> key on the operator panel. Then it goes to the standby mode. After that, load paper.

 When loading envelopes in the MP tray, load them face up

with the orientation as stated below.

- Your envelopes (Monarch, Com-9, Com-10, DL and C5) are loaded with the flap folded and the flap should come to the right side to the feeding direction.

-35-

Loading Paper and Documents

Note

 Configuring the Tray Settings

After you load paper in tray 1, tray 2 (optional), or the MP tray, you need to register the loaded paper on your machine.

Wit h Tray 1/Tr a y 2 : Th e pa per siz e se lec tio n screen will be displayed automatically when you pull out the Tray. Please use settings from Section 4.

With MP Tray: Please use settings from Section 1.

Press the <

SETTING

> key on the operator panel.

2 Press the to select [Paper Setup] and

then press .

Press the to s which you loaded paper and then press .

elect [Paper Size] and then press .

elect the paper tray in

5 Press the to select the size of the

loaded paper and then press .

Reference

 If [Custom] is selected for [Paper Size], you need to

6 Press the to select [Media Type] and

then press .

7 Press the to select the type of media

loaded and then press .

8 Press the to select [Media Weight]

and then press .

 Registering Custom Sizes

To load custom size paper, you need to register the width and length of the paper before printing. The range of the sizes you can set differs according to the paper tray.

Tray Available size range

Tray 1 Wi d th :

100 to 216 mm (3.94 to 8.5 inches) Length: 148 to 355.6 mm (5.83 to 14.0 inches)

Tray 2 (Optional) (MB461, MB461+LP, MB471, MB471w, MB491, MB491+/ MB491+LP, ES4161 MFP, ES4191 MFP, MPS4200mb, MPS4700mb only)

MP tray (MB451/ MB451w/ MB471/ MB471w/ MB491/ MB491+/ MB491+LP/ ES4191 MFP/ MPS4200mb/ MPS4700mb) Manual Feeder (MB441/ MB461/ MB461+LP/ ES4161 MFP)

Width: 148 to 216 mm (5.83 to 8.5 inches) Length: 210 to 355.6 mm (8.27 to 14.0 inches)

Width: 86 to 216 mm (3.4 to 8.5 inches) Length: 140 to 1320.8 mm (5.5 to 52.0 inches)

9 Press the to select the weight of the

loaded paper and then press .

 For tray 1 and tray 2, you can configure the [Custom]

setting only when [Paper Size] is set to [Custom].

 The available size range for duplex printing is the same as

that for tray 2.

10 Press the until the top screen is

displayed.

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Paper Setup] and

press .

-36-

Note

Press the to select the paper tray in which you loaded paper and then press .

4 Press the to select [Custom] and then

press .

5 Enter the desired value using the ten-key

pad and then press .

Press the or to move to the next box.

Loading Paper and Documents

 Check that the faceup stacker on the rear side of the

machine is closed. If the faceup stacker is open, paper is always outputted to the faceup stacker.

Setup

6 Press the until the top screen is

displayed.

Paper Output

Your machine outputs to the facedown or faceup stacker. Paper types that can be outputted to each stacker are as follows.

Output

Stacker

Facedown  Standard

Supported

paper type

 Recycled

paper

Paper output

capacity

 150 sheets (when

paper weight is less than 80 g/m

)

When performing duplex printing, paper outputs to the facedown stacker.

 Do not open or close the faceup stacker while printing as it

may result in a paper jam.

 Using the Facedown Stacker

Delivers paper with the print side face down.

 Using the Faceup Stacker

Delivers paper with the print side face up.

 The faceup stacker is not available in duplex printing.

1 Pull the faceup stacker on the rear side

of the machine and open it toward you.

2 Unfold the faceup stacker.

Documents

You can use the auto document feeder (ADF) or the document glass to load documents for copying, scanning or faxing.

Document Requirements

You cannot load the following documents on the ADF. Use the document glass instead:

 Torn or perforated paper

 Curled or rolled paper

 Wet paper

 Static paper

 Carbon-backed paper

 Fabrics, metallic sheets or Transparency films

 Paper with staples, paper clips, ribbons, or tape

 Pasted paper, paper with glue

 Glossy paper

 Specially coated paper

-37-

Loading Paper and Documents

Memo

Note

2 mm

Keep the following in mind to avoid damaging the document glass:

 Do not hold a document firmly on the glass when

copying a thick document.

 Place hard documents gently.

 Avoid loading documents with sharp projections.

Scannable Area

The text or images on the shaded area shown below are not scanned.

 Loading Documents on the ADF

Load your documents face up on the ADF.

If your documents are portrait, load them with the top edge of the documents in first.

If your documents are landscape, load them with the left edge of the documents in first.

 The arrow in the above drawing indicates the feeding

direction in the auto document feeder, or the scanning start side on the document glass.

Loading Documents

Scanner

type

ADF  A4

Document glass

Scannable

size

 A5  B5  A6*  Letter  Legal 13  Legal 13.5  Legal 14  Executive

 A4  A5  B5  A6  Letter  Executive  Legal 13**  Legal

13.5**

 Legal 14**

Paper

capacity

50 sheets (80 g/m

-20 mm

60 to 105 g/m2

)

(16 to 28 lb)

Paper

weight

2 Adjust the document guides to the width

of your documents.

 Loading Documents on the Docu-

ment Glass

Lift and open the document glass cover.

2 Place a document face down on the

document glass.

If your document is portrait, align its top edge to the upper-left corner of the glass.

 For documents using adhesives, ink, or correction fluid, set

them after checking that these have completely dried.

 Duplex scanning cannot be performed on paper indicated

by an "*".

 "**" supported only MB461+LP/MB491+LP/MPS4700mb.

-38-

If your document is landscape, align its right edge

Reference

Note

to the upper-left corner of the glass.

3 Close the document glass cover gently.

 Set [Document Direction] according to the direction of

your document to get the output you want. The factory default is [Portrait]. Refer to "Changing Image

Orientation of Document (Direction)" P. 81.

Loading Paper and Documents

Setup

 When you take a copy with the document glass, do not

apply an excessive load to the document glass.

-39-

Basic Settings for Faxing (for MB451, MB451w, MB471, MB471w, MB491, MB491+, MB491+LP, ES4191 MFP, MPS4200mb, MPS4700mb only)

Note

Memo



Basic Settings for Faxing (for MB451, MB451w, MB471, MB471w, MB491, MB491+, MB491+LP, ES4191 MFP, MPS4200mb, MPS4700mb only)

This section explains basic settings for faxing. Be sure to configure the following settings before you transmit faxes.

b Repeat step a until all characters

Setting for Country Code

 Please select the correct country code. 

If [

Country Code

that fax transmission and reception may not function correctly. Though the line connection is correctly, if the fax transmission or reception fails, ensure the [

1 Hold down the power switch for about a

second to turn on the power.

Press the <

] is set to the wrong value, there is a possibility

Country Code

SETTING

> key on the operator panel.

] setting first.

5 Press the to select [Fax Setup] and

6 Press the to select [Fax Setting] and

7 Press the to select [Country Code]

8 Press the or to select your country

required are entered.

c Press the and to select [Enter] and

press .

then press .

and then press .

name and then press .

3 Press the to select [Admin Setup]

and then press .

4 Enter the administrator password.

The default password is "aaaaaa".

a Press , , , to select the

character you want, and then press .

- The selected character is entered as "*" in the text filed.

- If you have entered an incorrect value, press the <CLEAR> key and then enter the correct value.

If your country name is not displayed, select the following value.

- If your country is Czech Republic or Slovakia, select [Czech/Slovakia].

- If your country is Canada, select [U.S.A].

- If the region of your country is Latin America, select [Latin America].

- If the region of your country is Europe or Middle East, select [International].

Settable Country Code:

U.S.A. International United Kingdom Ireland Norway Sweden Finland Denmark Germany Hungary Czech/Slovakia Poland Switzerland Austria Belgium Netherlands France Portugal Spain Italy Greece Australia New Zealand Singapore Hong Kong Latin America Mexico China Russia Taiwan Japan Korea Thailand Malaysia Jordan Argentina Brazil South Africa Belarus Moldova Turkey Ukraine

9 If the confirmation message is displayed

then press . The machine will re-start automatically and the default screen will be displayed a few minutes later.

10 Hold down the power switch for about a

second to turn off the power.

 If the Country Code is changed, the values of [PBX Line]

and [MF (Tone)/DP (Pulse)] are changed to the default values for each Country Code.

-40-

Basic Settings for Faxing (for MB451, MB451w, MB471, MB471w, MB491, MB491+, MB491+LP, ES4191 MFP, MPS4200mb, MPS4700mb only)

Note

Memo

Note

LINE connection

Telephone cable

Public Line (Analog)

LINE connection

Telephone cable

Public Line (Analog)

TEL connection

Connecting to the Public Line

Connecting a Telephone Line

Depending on your environment, a method to connect the telephone line is different. Based on the following figures, connect the line for your environment.

 Turn off the machine when you connect the telephone line

with the machine.

 You cannot connect to the ISDN line directly. To connect to

it, use the terminal adopter (TA) and connect to the LINE connection of the machine.

 Don't connect with USB cable or LAN cable at this point.

 Depending on your environment of the machine, Checking

the reception mode, refer to "Specifying Reception Mode"

P. 4 5 .

 Checking the dial type settings, refer to "Settings for each

dialing type" P. 43.

Connecting to the Public Line

(Connecting for Fax and Telephone)

1 Plug one end of the [Telephone cable]

into the [LINE connection] of your machine and the other end into a [Public Line (Analog)].

Remove the [

Telephone connector cover].

(Connecting for Fax Only)

Setup

1 Plug one end of the [Telephone cable]

into the [LINE connection] of your machine and the other end into a [Public Line (Analog)].

 Connect telephone cable to [

fail. Never connect it to [

LINE connection

TEL connection

] without

Telephone connector cover

3 Plug the external telephone's cable into

TEL connection

the [

The telephone that is connected to the machine is called an external telephone.

] of your machine.

 Only one telephone can be connected to this machine.

 Don't connect the telephone to the machine in parallel. If you

connect the telephone to the machine in parallel, the following problem will occur and the machine will not work correctly.

-41-

Basic Settings for Faxing (for MB451, MB451w, MB471, MB471w, MB491, MB491+, MB491+LP, ES4191 MFP, MPS4200mb, MPS4700mb only)

Memo

Note

Memo

Public Line (Analog) Public Line (Analog) first floor second floor

TEL connection

LINE connection

Telephone cable

Splitter

ADSL modem

Public Line (Analog)

LINE connection

TEL connection

Telephone cable

Optical IP telephone Corresponding telephone

*Insert into the telephone cable jack.

Optical Network Unit (ONU)

Optical cable

LAN cable

LINE connection

TEL connection

CS tuner or digital television

Telephone cable

Public Line (Analog)

- Picking up the telephone receiver when sending or receiving a fax may interrupt pictures or cause communication error to occur.

- The fax transfer function is not able to work from the external telephone.

 In the case of direct interconnection, separate construction is

needed. Please contact the telephone company that you use.

Other cases

Connecting to IP Telephone

Plug the [Telephone cable] connected to the IP telephone into the [LINE connection] of your machine.

Remove the telephone connector cover. Plug the external telephone's cable into the [TEL

connection] of your machine.

 Turn off the machine when you connect the telephone line

with the machine.

Connecting to the ADSL Environment

Plug the [Telephone cable] connected to the ADSL modem into the [LINE connection] of your machine. Remove the telephone connector cover.

Plug the external telephone's cable into the [TEL connection] of your machine.

 Check the dial tone detection if it is unable to dial and refer

to "Admin Setup - User install" P.103 Advanced.

 If you cannot send or receive faxes well, set [

off. Refer to "Setting for Super G3" P. 45.

Super G3

] to

-42-

 Check the dial tone detection if it is unable to dial and refer

to "Admin Setup - User install" P.103 Advanced.

 If you cannot send or receive faxes well, set [

off. Refer to "Setting for Super G3" P. 45.

Super G3

] to

Connecting CS Tuner or Digital Television

Plug the [Telephone cable] connected to the

[Public Line (Analog)] into the [LINE

connection] of your machine.

Remove the telephone connector cover.

Plug the telephone cable connected to the CS tuner or digital television into the [TEL connection] of your machine.

Basic Settings for Faxing (for MB451, MB451w, MB471, MB471w, MB491, MB491+, MB491+LP, ES4191 MFP, MPS4200mb, MPS4700mb only)

Memo

LINE connection

TEL connection

Telephone cable

Public Line (Analog)

Control device including PBX, etc.

Connecting PBX, Home Telephone or Business Phone

Plug the [Telephone cable] connected to the [Public Line (Analog)] into the [LINE connection] of your machine.

Remove the telephone connector cover.

Plug the telephone cable connected to a control device including PBX, etc. into the [TEL

connection] of your machine.

Connecting as an Internal Telephone

Plug the [Telephone cable] connected to a control device including PBX, etc. into the [LINE connection] of your machine.

Public Line (Analog)

LINE connection

Control device including PBX, etc.

Telephone cable

Setup

- Home Telephone -

A number of telephones are connected with one or two telephone lines to allow internal and door phone communication. This is simple switching equipment for household.

- Business Phone -

More than two telephone lines can be accommodated, and these telephone lines can be shared with a number of telephones to allow internal communication. This is simple switching equipment.

 Set [PBX Line] to [ON]. Refer to "PBX Connecting" P. 45.

Settings for each dialing type

The factory default [MF (Tone)/DP (Pulse)] is set to [Tone].

 For push-button phones, if you hear a "Beep, boop,

beep" sound, leave [MF (Tone)/DP (Pulse)] as [Tone].

 For push-button type phones, if you do not hear a

"Beep, boop, beep" sound, or if you are using a rotary-dial type phone, set [MF (Tone)/DP (Pulse)] to [Pulse].

 How to Configure Settings

Press the <SETTING> key on the

operator panel.

2 Press the to select [Admin Setup],

and press .

3 Enter the administrator password.

The factory default password is "aaaaaa".

4 Select [Enter], and press .

5 Press the to select [User Install],

6 Press , select [MF (Tone)/DP

7 Press , select Dial Type, and then press

-43-

and press .

(Pulse)], and then press .

Basic Settings for Faxing (for MB451, MB451w, MB471, MB471w, MB491, MB491+, MB491+LP, ES4191 MFP, MPS4200mb, MPS4700mb only)

Reference

Memo

Press the until the top screen is displayed.

When the setup menu screen is displayed, press to complete the setup.

Setup of Date/Time

Setup of Date/Time of your region.



You can set up date and time automatically using Webpage. For details, refer to the User's Manual Advanced.

Specifying Sender Information

Press the <

2 Press the select [Easy Setup] and

then press .

3 Enter the administrator password.

The factory default password is "aaaaaa".

SETTING

> key on the operator panel.

Specify the fax number and sender name for your machine.

Press the <

SETTING

> key on the operator panel.

2 Press the to select [Easy Setup] and

press .

4 Select [Enter], and press .

5 Press the to select [Date/Time

Setting] and then press the

6 Press the to select the appropriate

time zone and then press .

7 Press the to select [Manual] and then

press .

8 Press the or to select the current

date and then press .

To move to the next box, press the .

3 Enter the administrator password.

The factory default password is "aaaaaa".

4 Select [Enter], and press .

5 Press the to select [Fax Setting] and

then press the .

6 Press to select the [Fax Number]

entry box.

7 Enter the fax number of your machine

with the numerical keypad.

9 Press the or to select the current

time and then press .

To move to the next box, press the .

8 Select [Enter] and then press .

10 Enter arbitrary sender information.

11 Select [Enter] and then press .

-44-

Press to select the [

Up to 22 characters can be entered.

 When a receiver prints faxes, sender information

entered here is printed on the top of the faxes.

Sender ID

] entry box.

Basic Settings for Faxing (for MB451, MB451w, MB471, MB471w, MB491, MB491+, MB491+LP, ES4191 MFP, MPS4200mb, MPS4700mb only)

When the setup menu screen is displayed, press to complete the setup.

Specifying Reception Mode

The optimal reception mode differs depending on the environment for your machine. Refer to the following description.

 Fax Ready Mode

This mode is recommended when you use the machine as a fax machine.

PBX Connecting

When connecting to PBX (internal exchange), put [PBX Line] to [ON].

1 Press the <SETTING> key.

 Tel/Fax Ready Mode

This mode is recommended when you connect an external phone to the machine.

 Ans/Fax Ready Mode

This mode is recommended when you connect an

2 Press the to select [Admin Setup]

external answering machine to the machine.

and then press .

 Tel Ready Mode

3 Enter the administrator password.

The default password is "aaaaaa".

4 Select [Enter] and then press .

5 Press the to select [Fax Setup] and

then press .

This mode is recommended when you generally use an external phone connected to the machine.

 DRD

This mode is recommended when you use the distinctive ring detection (DRD) function provided by a telephone company.

6 Press the to select [Fax Setting] and

then press .

Setup

7 Press the to select [PBX Line] and

then press .

8 Press the to select [ON] and then

press .

9 Press the until the top screen appears.

Setting for Super G3

1 Press the <SETTING> key.

2 Press the to select [Admin Setup]

and then press .

3 Enter the administrator password.

The default password is "aaaaaa".

4 Select [Enter] and then press .

5 Press the to select [User Install] and

then press .

6 Press the to select [Super G3] and

then press .

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Admin Setup]

and press .

3 Enter the administrator password.

The factory default password is "aaaaaa".

4 Select [Enter] and press .

5 Press the to select [User Install] and

press .

6 Press the to select [Reception Mode]

and press .

7 Press the to specify the reception

mode and press .

7 Press the to select [OFF] and then

press .

8 Press the until the top screen appears.

Settable Reception Mode:

Fax Ready Mode* Tel/Fax Ready Mode Ans/Fax Ready Mode Tel Ready Mode DRD

*indicates the factory default.

8 Press the until the fax start screen

appears.

-45-

Connecting to a Computer

Note

 Connecting to a Computer

This section explains how to connect your machine to a computer and install a printer and fax driver.

 Connecting method

You can select either of the following connection methods:

 "Network Connection" P. 47  "USB Connection" P. 60

 Product Requirements

Your machine supports the following operating systems:

 Windows 8/Windows 8 (64bit Version)  Windows Server 2012  Windows 7/Windows 7 (64bit Version)  Windows Vista/Windows Vista (64bit Version)  Windows Server 2008 R2  Windows Server 2008/Windows Server 2008 (x64 Version)  Windows XP/Windows XP (x64 Version)  Windows Server 2003/Windows Server 2003 (x64 Version)  Mac OS X 10.4.0 to 10.8

 Types of Drivers

The types of the drivers that can be installed are as follows.

 For Windows

Type Description

PCL The PCL printer driver is suitable for printing of business documents.

PS The PS printer driver is suitable for printing of documents including PostScript fonts and EPS

data.

PCL XPS The PCL XPS printer driver is suitable for printing from an application for XPS.

* It does not support Windows Vista/Windows Server 2008/Windows XP/ Windows Server 2003.

FAX It is installed when directly sending faxes to destinations from the computer via the machine.

 For Mac OS X

Type Description

PS The PS printer driver is suitable for printing of documents including PostScript fonts and EPS

data. It can be also used for normal printing.

PCL The PCL printer driver is suitable for printing of business documents.

 Depending on a version of a printer driver, Windows or Mac OS X, the description may be different.

-46-

Network Connection

Reference

Perform the following procedure to connect your machine to a computer via network.

Connecting using wired LAN

 Connecting an Ethernet Cable

Be sure to connect your machine to a network with an Ethernet cable before driver installation.

1 Prepare an Ethernet cable and a hub.

Prepare an Ethernet cable (category 5, twisted pair, straight) and a hub separately.

2 Hold down the power switch for about a

second to turn on the power and computer.

Connecting to a Computer

Connecting using wireless LAN (MB451w, MB471w only)

 Configuring automatically using

push-button method

Use the WPS (push button) function to set the wireless LAN.

1 Log in as the administrator.

2 Press the to select [Network Menu],

and then press the .

3 Press the to select [Network Setup],

and then press the .

Setup

 "Turning Off Your Machine" P. 20

3 Plug one end of the Ethernet cable into

the network interface connection on the back of the machine.

4 Plug the other end of the Ethernet cable

into the hub.

4 Press the to select [Wireless

Setting], and then press the .

5 Press the to select [Automatic setup

(WPS)], and then press the .

6 Press the to select [WPS-PBC], and

then press .

7 Press the to select [Yes], and then

press .

-47-

Connecting to a Computer

Memo

Note

 Start the WPS push button for wireless AP after

clicking [Yes] in the confirmation screen. Alternatively, if WPS push button for wireless AP is started first, start the WPS push button on this equipment.

 If [No] is selected, the screen returns to that from

step 6.

8 If [Yes] is selected in step 7, [Running

pushbutton method...] is displayed in

the screen.

Note

 Panel operations cannot be performed during WPS

execution.

 When [Connection successful] is displayed, this

equipment is connected to the wireless LAN.

4 Press the to select [Wireless

Setting], and then press the .

5 Press the to select [Automatic setup

(WPS)], and then press the .

6 Press the to select [WPS-PIN], and

then press .

Memo

 If [Timeout] is displayed, it is possible that the

wireless AP of the connection destination could not be found within the time limit. Select [Yes] again in step 7 within 2 minutes of starting WPS push button for wireless AP.

 If [Overlap] is displayed, WPS-push button is being

executed on 2 or more wireless AP. Please wait for a short time and then retry.

 Configuring automatically using

PIN method

1 Log in as the administrator.

2 Press the to select [Network Menu],

and then press the .

7 Press the to select [Yes], and then

press .

 If [Yes] is selected in step 7, [Implementing PIN

 If [No] is selected, the screen returns to that from

method...] is displayed in the screen.

step 6. Each time the confirmation screen is displayed, the PIN code is automatically generated and changed.

8 Enter the displayed 8 character PIN code

to the wireless AP, and start WPS-PIN for the wireless AP.

3 Press the to select [Network Setup],

and then press the .

 Panel operations cannot be performed during WPS

execution.

 When [WPS connection successful] is displayed,

this equipment is connected to the wireless LAN.

 Alternatively, if WPS-PIN for wireless AP is started

first, start the WPS-PIN on this equipment.

-48-

Memo

 If [Timeout] is displayed, it is possible that the

wireless AP of the connection destination could not be found within the time limit. After entering the PIN code from this equipment into the wireless AP and starting WPS-PIN, select [Yes] in step 7 again within 2 minutes.



Configuring wireless network selection

1 Log in as the administrator.

2 Press the to select [Network Menu],

and then press the .

Connecting to a Computer

8 Enter the security password of the

selected access point.

(1) With WEP

a) [Enter the WEP key] will be displayed.

Enter the encryption key using the

keys, and press .

Setup

3 Press the to select [Network Setup],

and then press the .

4 Press the to select [Wireless

Setting], and then press the .

5 Press the to select [Wireless

Network Selection], and then press

the .

Go to Section 9

(2) With WPA-PSK or WPA2-PSK

a) [Enter the Pre-shared key] will be

displayed. Enter the encryption key using the

Go to Section 9

(3) With WPA-EAP or WPA2-EAP

a) Configure settings from Web Page.

keys, and press .

6 The product starts to search the wireless

access point.

7 A list of access points found by the

search will be displayed. Select the access point you wish to connect to using the keys, then press .

(4) With Disable

a) The password input screen will not be

displayed. Go to Section 9.

9 In the confirmation screen, please check

the contents on the confirmation screen, select [Yes], and press .

-49-

Connecting to a Computer

Memo

Note

10 Connection successful will be displayed

once you have successfully connected to the wireless LAN.

 If unable to connect to a wireless LAN, [Connection

failed] will be displayed and you will be returned to

the Wireless Settings screen in Section 5.

 Configuring manually

2 Press the to select [Network Menu],

and then press the .

3 Press the to select [Network Setup],

and then press the .

7 A list of access points found by the

search will be displayed. With the key, select [Manual Setup], which will be displayed at the very bottom.

8 Press the to select [SSID], and then

press the .

 When the [OK] button is pressed, the screen switches

to the security settings screen in step 5 without switching to the screen in step 6. If the SSID is not set, a warning screen is displayed.

9 Enter the SSID name (within 1-32

characters) of the wireless AP that you want to connect to. After entering the SSID, move the cursor to the [Done] field and press .

4 Press the to select [Wireless

Setting], and then press the .

5 Press the to select [Wireless

Network Selection], and then press

the .

6 The product starts to search the wireless

access point.

10 In the security settings screen, select the

same security setting as the wireless AP that you want to connect to.

 The default is [Disable].

 Depending on the model of wireless AP, mixed WPA-

PSK/WPA2-PSK may be supported. In this case, we recommend using WPA2-PSK.

 Security settings (WPA-EAP/WPA2-EAP) using an

authentication server are also supported, but this can only be set from the Web. For details, see the Advanced section of the User Manual.

-50-

Connecting to a Computer

Memo

11 Depending on the security setting

selected in step 8, execute the settings from either (1) or (2) below. If [Disable] is selected, proceed to step 10. (For security reasons, we do not recommend setting [Disable].)

(1) When WEP is selected:

a) Press the on the WEP KEY input screen.

Memo

 Nothing is set by default. If the WEP KEY is already

set, it is displayed using "*" symbols. When the [OK] button is pressed, the screen switches to the screen in step 10 without switching to the screen in step b). If the right button is pressed to switch to the screen in step b) when a WEP KEY is set, the set KEY is cleared.

Note

 There is not setting for the WEP KEY index. The WEP

KEY index communications with the wireless AP as 1.

b) Enter the same KEY as the WEP KEY set

for the wireless AP that you want to connect to. After entering the WEP KEY, move the cursor to the [Done] field and press .

b) Press the on the Pre-shared KEY input

screen.

 Nothing is set by default. If a Pre-shared KEY is

already set, "*" is displayed. When the [OK] button is pressed, the screen switches to that shown in step 10 without switching to the screen shown in step c). If the right button is pressed to switch to step c) when a Pre-shared KEY is set, the set KEY is cleared.

c) Enter the same KEY as the Pre-shared KEY

set for the wireless AP that you want to connect to. After entering the Pre-shared KEY, move the cursor to the [Done] field and press .

 After entering the KEY, the key is displayed as "*"

symbols for security reasons.

Setup

 After entering the KEY, the key is displayed as "*"

symbols for security reasons.

(2) When WPA-PSK or WPA2-PSK is

selected:

a) Press the to select the encryption type,

and then press .

Memo

 The default is [TKIP].

 Depending on the model of wireless AP, the mixed

TKIP/AES may be supported. In this case, we recommend using AES.

12 In the confirmation screen, check the

entered SSID and selected security settings. If there are no problems, press the to select [Yes], and then press .

13 If [Yes] is selected in step 10,

[Searching for connection...] is displayed in the screen.

When [Connection successful] is displayed, this equipment is connected to the wireless LAN.

-51-

Connecting to a Computer

Memo



If [

Timeout

AP may not have been found within the specified time. Check the SSID, security settings, and KEY settings, and retry.

] is displayed, the connection destination wireless

 Reconnect to the wireless LAN

When the wireless is enabled, restart the wireless function. If a problem has occurred in the wireless AP communication or performance, the wireless function can be restarted.

(If the wired is enabled, the wireless function is enabled with the configured wireless settings.)

1 Log in as the administrator.

2 Press the to select [Network Menu],

and then press the .

After this, [Connection successful] is displayed, and the wireless LAN can be used on this equipment.

 If [A Timeout occurred.] is displayed, the connection

destination wireless AP may not have been found within the required time. The SSID, security settings, and KEY need to be configured to match the wireless AP settings. Check each of the settings. For details on each of the setting items, see "Using the wireless LAN".

3 Press the to select [Network Setup],

and then press the .

4 Press the to select [Wireless

Setting], and then press the .

5 Press the to select [Wireless

Network Selection], and then press .

6 Press the to select [Yes], and then

press .

 Switching from wireless to wired

The network connection can be switched from wireless to wired.

1 Log in as the administrator.

2 Press the to select [Network Menu],

and then press the .

3 Press the to select [Network Setup],

and then press the .

4 Press the to select [Enabling Wired

Communications], and then press .

7 When [Yes] is selected in step 6,

[Searching for connection...] is displayed in the screen.

5 Press the to select [Yes], and then

-52-

press .

Connecting to a Computer

Note

Memo

Install a Printer and Fax Driver (for Windows)

To complete the network connection with a Windows computer, first set IP addresses for the machine, and then install a printer and fax driver on the computer.

If there is no DHCP server or BOOTP server on the network, you need to manually configure the IP address on the computer or machine.

Your network administrator or Internet service provider specifies a unique IP address for the computer and your machine. Set the IP addresses manually.

 You need to complete the network setting of the computer

before this procedure.

 To complete this procedure, you must be logged in as an

administrator.

 When setting an IP address manually, ask the network

administrator or your Internet service provider which IP address to use. If the IP address is set wrong, the network may go down or Internet access may be disabled.

4 Enter the administrator password.

The factory default password is "aaaaaa".

5 Select [Complete], and press .

6 Press the and [Network Setting],

and then press the .

7 If setting the IP address manually, check

that [Manual] is selected, and press .

If obtaining the IP address automatically, press

the and select [Auto], and press . Proceed to step 12.

Setup

 If configuring a small network consisting of only your

machine and a computer, set IP addresses as shown below (according to RFC1918).

For the computer

IP address : 192.168.0.1~254 Subnet mask : 255.255.255.0 Default gateway : not used DNS server : not used

For the machine

IP address Set : Manual IP address: 192.168.0.1~254 (select a dif-

ferent value from the com-

puter) Subnet Mask : 255.255.255.0 Default Gateway : 0.0.0.0 Network Scale : Small

 To se t [Network Scale], press the <SETTING> key and

then select [Admin Setup] > [Network Menu] > [Network Setup] > [Network Scale].

 First, Set the IP address of the machine.

1 Hold down the power switch for about a

second to turn on the power.

2 Press the <SETTING> key on the

operator panel.

3 Press the to select [Easy Setup], and

press .

8 Enter the IP address and press .

To move to the next box, press the .

9 Enter the subnet mask and press .

To move to the next box, press the .

10 Enter the default gateway address and

press .

To move to the next box, press the .

11 Enter the DNS server and WINS server if

needed.

If it is not necessary to connect the DNS server or

WINS server to the network, press until the pop-up message showing the setting completion is displayed.

12 When the setup menu screen is

displayed, press to complete the setup.

-53-

Connecting to a Computer

Note

Memo

 Next, install the printer and fax driver into the

computer.

 To complete this procedure, you must be logged in as an

administrator.

1 Ensure that your machine and the

computer are turned on and connected,

and then insert the

Software DVD-ROM"

into the computer.

2 Click [

Run Setup.exe

] after [

AutoPlay

]

is displayed.

If the [User Account Control] dialog box appears, click [Yes].

Select the language and then click [

4 Select the device of your machine, and

then click [Next].

Select the checkbox for the printer driver and fax driver you wish to install, and click the Install bunch button.

 By factory default, [PCL driver], [Scanner driver],

and [ActKey] are selected.

 All drivers and software packages are installed by the

collective installation if their boxes are checked. If you wish to install drivers and software separately, click the Install button on their right and follow the onscreen instructions.

8 If the [Windows Security] dialog box

appears, click [Install this driver software anyway].

5 Read the license agreement and then

click [I Agree].

Read the "Environmental advice for Users" and click [

9 Click the [Network] button.

The device search starts.

If the machine is detected, it is automatically

installed. Proceed to step 11.

- If the machine is not detected, the [Review your installation settings.] screen is displayed. Proceed to step 10.

10 click [Restart search] to restart the

device search.

After the machine is displayed, select the machine and click [Next].

-54-

Memo

Note

Reference

 If the machine is not displayed by clicking [Restart

search], select [Printer name/IP Address] and

enter the IP address assigned to your machine, and then click [Next].

11 If the [Windows Security] dialog box

appears, click [Install this driver software anyway].

12 Click the [Exit] button.

Connecting to a Computer

Installing a Printer Driver (For Mac OS X)

To complete the network connection with a Mac operating system, install a printer driver on the computer and set your machine as a network printer.

Select the protocol for your network connection from the following:

 EtherTalk

 Bonjour

 EtherTalk is not supported in Mac OS X 10.6 or later.

 Disable the anti-virus software before starting this

procedure.

 EtherTalk is not supported in Mac PCL.

 Using EtherTalk (For Mac OS X

10.5)

When connecting to the network with EtherTalk, it is necessary to enable EtherTalk in the machine. Then, install the driver in the computer.

Setup

13 Remove the "Software DVD-ROM" from

the computer.

The installation is complete.

 Print a test page to check that the printer

driver is successfully installed on the computer.

1 Click [Start] > [Devices and Printers].

2 Right-click the OKI MB491 icon and

select [Printer properties] (> a desired printer driver if you have installed multiple drivers) from the pop-up menu.

 First, enable EtherTalk in the machine.

1 Ensure that your machine and the

computer are turned on and connected.

 "Connecting an Ethernet Cable" P. 47

2 Press the <SETTING> key on the

operator panel.

3 Press the to select [Admin Setup],

and press .

4 Enter the administrator password.

The factory default password is "aaaaaa".

5 Select [Complete], and press .

6 Press the to select [Network Menu],

and press .

7 Press the to select [Network Setup],

and press .

8 Press the to select [EtherTalk], and

press .

3 On the [General] tab, click [Print Test

Page].

9 Press the to select [Enable], and

10 Press the until the top screen is

-55-

press .

displayed.

Connecting to a Computer

Note

 Next, install the driver in the computer.

1 Insert the "Software DVD-ROM" into the

computer.

2 Double-click the [OKI] icon on the

desktop.

3 Double-click [Driver] > [Printer] >

[Installer for OS X 10.5-10.8].

4 Enter the administrator password, and

then click [OK].

Follow the instructions displayed on the screen to complete the installation.

5 From the Apple menu, select [System

Preferences].

6 Click [Print & Fax].

7 Click [+].

9 Select the name of your machine and

then check that [OKI MB491(PS)] is displayed in [Print Using].

10 Click [Add].

11 Check that your machine is displayed in

[Printers] and [OKI MB491(PS)] is displayed in [Kind].

8 Click [AppleTalk].

 If [OKI MB491(PS)] is not correctly displayed in

[Kind], click [-] to remove your machine from [Print & Fax] and then redo the procedure from steps 7 to

10.

12 Close [Print & Fax].

13 Remove "Software DVD-ROM" from the

computer.

The installation is complete.

-56-

Connecting to a Computer

Memo

Note

 Using EtherTalk

(For Mac OS X 10.4.0 to 10.4.11)

When connecting to the network with EtherTalk, it is necessary to enable EtherTalk in the machine. Then, install the driver in the computer.

 The following procedure uses Mac OS X 10.4.11 as an

example. Depending on an OS, the description may be different.

 First, enable EtherTalk in the machine.

1 Ensure that your machine and the

computer are turned on and connected.

Reference

 "Connecting an Ethernet Cable" P. 47

2 Press the <SETTING> key on the

operator panel.

3 Press the to select [Admin Setup],

and press .

4 Enter the administrator password.

The factory default password is "aaaaaa".

3 Select [Network Port Configurations]

from [Show], and then check that [Built-in Ethernet] is selected.

4 Select [Built-in Ethernet] from [Show]

and select the [AppleTalk] tab, and then check that [Make AppleTalk Active] is selected.

Setup

5 Select [Complete], and press .

6 Press the to select [Network Menu],

and press .

7 Press the to select [Network Setup],

and press .

8 Press the to select [EtherTalk], and

press .

9 Press the to select [Enable], and

press .

10 Press the until the top screen is

displayed.

 Next, install the driver in the computer.

1 From the Apple menu, select [System

Preferences].

2 Select [Network].

5 Close [Network].

6 Insert "Software DVD-ROM" in the

computer.

7 Double-click the [OKI] icon on the

desktop.

Double-click [

PCL

] folder > [

[

Driver

] folder > [PS] Or

Installer for OS X 10.4

9 Enter the administrator password, and

then click [OK].

Follow the instructions displayed on the screen to complete the installation.

10 From the [Go] menu, select [Utilities]

and then double-click [Printer Setup Utility].

 If [Printer Setup Utility] is already running, close it

and open it again.

-57-

Connecting to a Computer

Reference

11 Click [Add].

If the [You have no printers available] dialog box appears, click [Add].

12 Select the name of your machine whose

[Connection] is [AppleTalk], and then check that [OKI MB491(PS)] is displayed in [Print Using].

19 Click [OK].

20 Remove "Software DVD-ROM" from the

computer.

The installation is complete.

 Using Bonjour

(For Mac OS X 10.5 to 10.8)

Then, install the driver in the computer and set the machine as a network printer.

Install the driver in the computer.

1 Ensure that your machine and the

computer are turned on and connected.

 "Connecting an Ethernet Cable" P. 47

2 Insert "Software DVD-ROM" into the

computer.

3 Double-click the [OKI] icon on the

desktop.

4 Double-click [Driver] folder > [PS] or

[PCL] folder > [Installer for OS X

10.5-10.8].

13 Click [Add].

14 Check that the name of your machine is

displayed in [Printer List], and then close the window.

15 From the [Go] menu, select

[Applications] and then double-click [TextEdit].

16 Select the [File] menu > [Page Setup].

17 Select the name of your machine from

[Format for].

18 Check that the [OKI MB491(PS)] is

displayed correctly under [Format for].

5 Enter the administrator password, and

then click [OK].

Follow the instructions displayed on the screen to complete the installation.

6 From the Apple menu, select [System

Preferences].

7 Click [Print & Scan] (For Mac OS X 10.5

and 10.6:[Print & Fax]).

8 Click [+].

-58-

9 Click [Default].

Note

Memo

Reference

Connecting to a Computer

10 Select the name of your machine whose

[Kind] is [Bonjour], and then check that [OKI MB491(PS)] or [OKI

MB491(PCL)] is displayed in [Print Using].

The name of your machine is displayed with the format of "OKI-MB491- (the last six digits of the MAC address)".

 If [OKI MB491(PS)] or [OKI MB491(PCL)] is not

correctly displayed in [Kind], click [-] to remove your machine from [Print & Fax] and then Redo the procedure from step 8 to 12.

14 Close [Print & Scan] (For Mac OS X

10.5 and 10.6:[Print & Fax]).

15 Remove "Software DVD-ROM" from the

computer.

The installation is complete.

 Using Bonjour (for Mac OS X 10.4.0

to 10.4.11)

Install the driver in the computer and set the machine as a network printer.

 The following procedure uses Mac OS X 10.4.11 as an

example. Depending on an OS, the description may be different.

Install the driver in the computer.

1 Ensure that your machine and the

computer are turned on and connected.

Setup

11 Click [Add].

12 If the [Installable Options] window is

displayed, click [Continue].

If you have installed the optional second tray unit before the driver installation, configure each item and then click [Continue].

13 Check that your machine is displayed in

[Printers] and [OKI MB491(PS)] or [OKI MB491(PCL)] is displayed in [Kind].

 "Connecting an Ethernet Cable" P. 47

2 From the Apple menu, select [System

Preferences].

3 Select [Network].

4 Select [Network Port Configurations]

from [Show], and then check that [Built-in Ethernet] is selected.

5 Close [Network].

6 Insert "Software DVD-ROM" into the

computer.

7 Double-click the [OKI] icon on the

desktop.

-59-

Connecting to a Computer

Note

Memo

8 Double-click [Driver] folder > [PS] or

[PCL] folder [Installer for OS X 10.4].

9 Enter the administrator password, and

then click [OK].

Follow the instructions displayed on the screen to complete the installation.

10 From the [Go] menu, select [Utilities]

and then double-click [Printer Setup Utility].

 If [Printer Setup Utility] is already running, close it

and open it again.

11 Click [Add].

If the [You have no printers available] dialog box appears, click [Add].

15 Check that the name of your machine is

displayed in [Printer List], and then close the window.

16 From the [Go] menu, select

[Applications] > [TextEdit].

17 Select the [File] menu > [Page setup].

18 Select the name of your machine from

[Format for].

19 Check that [OKI MB491(PS)] or [OKI

MB491(PCL)] is displayed correctly under [Format for].

12 Select the name of your machine whose

[Connection] is [Bonjour], and then check that [OKI MB491(PS)] or [OKI

MB491(PCL)] is displayed in [Print Using].

The name of your machine is displayed with the format of "OKI-MB491- (the last six digits of the MAC address)".

13 Click [Add].

14 If the [Installable Options] window is

displayed, click [Continue].

If you have installed the optional second tray unit before the driver installation, configure each item and then click [Continue].

20 Click [OK].

21 Remove "Software DVD-ROM" from the

computer.

The installation is complete.

USB Connection

Perform the following procedure to connect your machine to a computer via USB.

Connecting a USB Cable

Prepare a USB cable.

A USB cable is not supplied with your machine. Prepare an USB 2.0 cable separately.

 Use a USB 2.0 Hi-Speed cable for a USB 2.0 Hi-Speed

connection.

-60-

Connecting to a Computer

Reference

Note

2 Hold down the power switch for about a

second to turn on the power and the computer.

 "Turning Off Your Machine" P. 20

3 Plug one end of the USB cable into the

USB interface connector on the back of the machine.

4 Plug the other end of the USB cable into

the computer's USB interface connector.

Installing a Printer and Fax Driver (For Windows)

 You must be logged in as an administrator to complete this

procedure.

1 Ensure that your machine is turned off

and the USB cable is unplugged from the computer.

2 Turn on the computer.

3 Insert "Software DVD-ROM" into the

computer.

4 Click [Run setup.exe] after [Auto

Play] is displayed.

If the [User Account Control] dialog box appears, click [Yes].

5 Select the language and then click

[Next].

6 Select the device of your machine, and

then click [Next].

Setup

Note

 For Windows OSs, do not plug the other end of the

USB cable into the computer until prompted during driver installation.

 Do not plug the USB cable into the network interface

connection. Doing so may damage your machine.

7 Read the license agreement and then

click [I Agree].

8 Read the "Environmental advice for

Users" and click [Next].

-61-

Connecting to a Computer

Note

Reference

9 Select the checkbox of the printer driver,

fax driver or both you want to install, and click the Install bunch button.

Memo

 By factory default, [PCL driver], [Scanner driver],

and [ActKey] are selected.

 All of drivers and software packages are installed by

the collective installation if their boxes are checked. If you wish to install drivers and software separately, click the Install button at the right to them and follow the on-screen instructions.

10 If the [Windows Security] dialog box

appears, click [Install this driver software anyway].

12 Click the [Exit] button.

13 Remove "Software DVD-ROM" from the

computer.

The installation is complete.

 Print a test page to check that the printer

driver is successfully installed on the computer.

1 Click [Start] > [Devices and Printers].

2 Right-click the OKI MB491 icon and

select [Printer properties] (> a desired printer driver if you have installed multiple drivers) from the pop-up menu.

3 On the [General] tab, click [Print Test

Page].

11 When the instruction prompting to

connect the machine to the computer and turn on the machine appears, plug the other end of the USB cable into the computer’s USB interface connector and turn on your machine.

Installing a Printer Driver (For Mac OS X)

 Disable the anti-virus software before starting this

procedure.

 For Mac OS X 10.5 to 10.8

1 Ensure that your machine and the

computer are turned on and connected.

 "Connecting a USB Cable" P. 60

2 Insert "Software DVD-ROM" into the

computer.

3 Double-click the [OKI] icon on the

desktop.

Double-click [ folder [

Installer for OS X 10.5-10.8

Driver

] folder > [PS] or [

PCL

]

Note

 Do not plug the USB cable into the network interface

connection. Doing so may cause a malfunction.

5 Enter the administrator password, and

then click [OK].

Follow the instructions displayed on the screen to complete the installation.

6 From the Apple menu, select [System

Preferences].

7 Click [Print & Scan] (Mac OS X 10.5 and

10.6:[Print & Fax]).

-62-

Connecting to a Computer

Memo

Reference

Note

8 Click [+].

Note

 If the machine is already shown in [Printers], select

your machine, and click on [-] to delete. After this, click [+].

9 Select the name of your machine whose

[Connection] is [USB], and then check that [OKI MB491(PS)] or [OKI

MB491(PCL)] is displayed in [Print Using].

12 Close [Print & Scan](Mac OS X 10.5

and 10.6:[Print & Fax]).

13 Remove "Software DVD-ROM" from the

computer.

The installation is complete.

 For Mac OS X 10.4.0 to 10.4.11

 The procedure below uses Mac OS X 10.4.11 as an

example. Depending on your OS, the description may be different.

1 Ensure that your machine and the

computer are turned on and connected.

 "Connecting a USB Cable" P. 60

2 Insert "Software DVD-ROM".

3 Double-click the [OKI] icon on the

desktop.

Double-click [

PCL

] folder > [

[

Driver

] folder > [PS] or

Installer for OS X 10.4

Setup

10 Click [Add].

11 Check that the name of your machine is

displayed in [Printers] and [OKI MB491(PS)] or [OKI MB491(PCL)] is

displayed.

5 Enter the administrator password, and

then click [OK].

Follow the instructions displayed on the screen to complete the installation.

6 From the [Go] menu, select [Utilities],

and then double-click [Printer Setup Utility].

 If [Printer Setup Utility] is already running, close it

and open it again.

7 Click [Add].

If the [You have no printers available] dialog box appears, click [Add].

 If the name of your machine whose [connection] is

[USB] is already displayed, select it and click [Delete], and then click [Add].

Note

 If [OKI MB491(PS)] or [OKI MB491(PCL)] is not

correctly displayed, click [-] to remove your machine from [Printers] and then redo the procedure from steps 8 to 10.

-63-

Connecting to a Computer

8 Select the name of your machine whose

[Connection] is [USB], and then check that [OKI MB491(PS)] or [OKI

MB491(PCL)] is displayed in [Print Using].

9 Click [Add].

10 Check that the name of your machine is

displayed in [Printer List], and then close the window.

11 Remove "Software DVD-ROM" from the

computer.

The installation is complete.

-64-

 Configuring the Network Settings

Reference

Configuring the Network Settings

This section describes the setup required for using Scan To E-mail, Scan To Network PC, Scan To Fax Server, Internet Fax functions. The above functions enable you to send scanned data to a computer via the network connection. To use them, you need to set up your machine and the computer to which you want to send scanned data.

First check the settings of the computer and fill in the information in the [ Information Form below. Then, configure your machine and the computer using the information in [

 Be sure to configure the network connection before performing the procedures below. For the network connection, refer to

"Network Connection" P. 47.

User Value

] column of the Setup

User Value

Setup Information Form

User Value

No. Item Outline Introduction Example

Common Setup Information

A-1 Administrator pass-

word for your machine

A-2 IP address of your

machine

A-3 DNS server address DNS server address 192.168.0.1

The password you use to change the machine's system settings

The IP address allocated to your machine 192.168.0.2

aaaaaa

Setup Information Required for Scan To E-mail, Scan To Fax Server and Internet Fax

B-1 E-mail address for

your machine

B-2 SMTP server address The address of the server used when

B-3 POP3 server address The address of the server used when

B-4 Authentication

method

B-5 SMTP user ID Sending mail server account name OKIMB491

The e-mail address used when sending emails from the machine

sending e-mails

receiving e-mails Sending mail server authentication SMTP

mb491@test. com

smtp.test.com

pop3.test.com

*You can look at the following

page and write memos here on the details you have checked or the settings you have configured.

(Up to 80 characters)

Setup

B-6 SMTP password Sending mail server password okimb491

B-7 POP user ID Receiving mail server account name user

B-8 POP password Receiving mail server password okimb491

B-9 Name of the e-mail

destination

B-10 E-mail address of the

e-mail destination

The name of the recipient to whom you are sending a scan-to-mail/Internet fax from the machine

The e-mail address of the recipient to whom you are sending a scan-to-mail/ Internet fax from the machine

User

user@test.com

Setup Information Required for Scan To Network PC

C-1 Name of the destina-

tion computer

C-2 User name to log into

the destination computer

C-3 Password to log into

the destination computer

C-4 Profile name to regis-

ter the settings

C-5 Shared folder name

on the destination computer

C-6 File name of the

scanned data

The name of the computer to which you are forwarding scanned data

User name to log in to the computer to which you are forwarding scanned data

Password to log in to the computer to which you are forwarding scanned data

Name when registering the machine settings

Folder name of the computer to which you are forwarding scanned data

Scanned data folder name ScanData

PC1

mb491

Sales

SalesDev

(Up to 32 characters)

(Up to 16 characters)

(Up to 64 characters)

-65-

Configuring the Network Settings

Memo

Note

Memo

Checking the Common Setup Information

Check the common setup information for Scan To E-mail, Scan To Network PC, Scan To Fax Server and Internet Fax, and fill in the corresponding columns of the Setup Information Form.

 Administrator Password for Your

Machine

Enter the administrator password of your machine in A-1 of the Setup Information Form.

If you are not the administrator of the machine, ask the administrator the password.

 Passwords are case-sensitive.  The administrator password is set to "aaaaaa" as the

factory default setting.

 Gateway address/DNS server

1 Press the <SETTING> key on the

operator panel.

2 Check that [Reports] is selected and

press .

3 Check that [Configuration] is selected

and press .

4 On the confirmation screen press or ,

select [Yes], and press .

Setting Up Scan To E-mail and Internet Fax

The Scan To E-mail, Scan To Fax Server and Internet Fax functions enable you to send scanned images as an attached file of an e-mail to the specified e-mail address on the network. To use these functions, set up the e-mail setting for your machine.

When using Auto Delivery or Transmission Data Save function (MB491/MB491+LP/ES4191 MFP/ MPS4200mb/MPS4700mb only), the following setup is required.

Checking the E-mail Settings of the Computer

 If a network administrator specifies the values such as a

mail server account, password and e-mail address for your machine, enter them in the Setup Information Form.

 The procedure below uses Windows Live Mail on Windows

7. If you are using different mail software, refer to the manual for the e-mail software.

1 Click [Start] and select [Windows Live

Mail].

2 Select the [Tools] menu > [Accounts].

If the menu bar is not displayed, click the [Menus] icon and then select [Show menu bar].

5 Enter the address written on the gateway

address line at the bottom right of page 3 of the printed configuration into A-2 on the setting information sheet.

6 Enter the address written on the DNS

server (primary) line on the bottom right of the same page into A-3.

 It is necessary that the gateway address be configured

beforehand. Also, if using an Internet service provider, it is necessary that the DNS server be configured. If it has not been configured (0.0.0.0), follow the procedure on

55 page to configure it.

3 Select the mail account and then click

[Properties].

-66-

Configuring the Network Settings

Note

B-9

B-10

B-3 B-2

B-7 B-8

4 On the [General] tab, enter the contents

of [Name] and [E-mail address] in B-9 and B-10 of the Setup Information Form.

5 Click the [Servers] tab, and then note

each setting in the corresponding columns of the Setup Information Form.

Setting the E-mail Address for Your Machine

When sending data scanned from the machine by e-mail, the e-mail address for the machine is necessary.According to the following procedure, set the e-mail address of the machine and enter an e-mail address to be used by your machine in B-1 of the Setup Information Form.

 If the e-mail address for your machine is specified

by the network administrator, enter the e-mail address in B-1.

 If you are using an Internet service provider, obtain

an e

-mail address for your machine from the

provider and then enter the e

 If the e

specified nor obtained, determine the e address according to the value you entered in B-4 (authentication method):

- If B-4 is "SMTP", determine an e

- B-4 is "POP", enter the same e

 If you want your machine to receive e-mail, you must

obtain an e-mail address for your machine from a network administrator or your Internet service provider.

-mail address for your machine is neither

enter it in B-1.

10 in B-1.

-mail address in B-1.

-mail

-mail address and

-mail address as B-

Setup

- If there is a check in the [My server requires authentication] checkbox, enter "SMTP" into B-4 and follow procedure 6.

- If there is no check in the [My server requires

authentication] checkbox, enter [POP or not yet authenticated] in B-4. At this point the

confirmation of e-mail settings is complete.

 If using an Internet service provider, enter [POP].

6 Click [Settings].

7 Check the login information on the

[Outgoing Mail Server] dialog.

-If [Use same settings as my incoming mail server] is selected, enter the same values as B-7 and B-8 on B-5 and B-6.

-If [Log on using] is selected, note the content of [Accountname] and [Password] in B-5 and B6, respectively.

Configuring Your Machine for Scan To E-mail, Scan To Fax Server and Internet Fax

Set up your machine for Scan To E-mail and Internet Fax using the information in the Setup Information Form.

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Easy Setup] and

press .

3 Enter the administrator password (A-1).

4 Select [Enter] and then press .

5 Press the to select [E-mail Setting]

and then press the .

6 Press the and then enter the

information in B-2.

-67-

Configuring the Network Settings

Note

Memo

7 Select [Enter] and then press .

8 Press the and then enter the

information in B-1.

9 Select [Enter] and then press .

10 Press the and then select a protocol

for receiving e-mail for the machine, and then press .

- If you want your machine to receive e-mail from the POP3 server, select [POP3]. Proceed to step

11.

- If you want your machine to receive e-mail without using a mail server, select [SMTP]. Proceed to step 13.

- If you do not want your machine to receive e-mail, select [Disable]. Proceed to step 13.

11 Press the and then enter the

information in B-3.

12 Select [Enter] and then press .

13 Press the and then select an

authentication method based on the information in B-4. Then, press .

- If B-4 is "Do not authenticate", select [Do not authenticate]. Proceed to step 24.

- If B-4 is "SMTP", select [SMTP Auth]. Proceed to step 14.

- If B-4 is "POP", select [POP Before SMTP]. Proceed to step 18.

14 Press the and then enter the

information in B-5.

15 Select [Enter] and then press .

16 Press the and then enter the

information in B-6.

17 Select [Enter] and then press .

Proceed to step 24.

24 When the setup menu screen is

displayed, press .

The setup for Scan To E-mail, Scan To Fax Server and Internet Fax is complete.

Reference

 For details on how to use Scan To E-mail, refer to "Scan to

E-mail" P. 109.

 For details on how to use Scan To Fax Server, refer to

"Basic Procedure for Scan To Fax Server" P. 98.

 For details on how to use Internet Fax, refer to "Basic

Procedure for Internet Faxing" P. 100.

Setting Up Scan To Network PC

The Scan To Network PC function enables you to send and save scanned images to the "shared folder" of a computer on the network. To use this function, register your machine on the computer as a user and create a shared folder, and then create a profile on your machine to register the settings for the computer.

 Before starting the setup, get permission from the network

administrator to create a shared folder on the computer by following the procedure below.

 The CIFS protocol is used in this procedure.

Checking the Name of the Computer

Check the name of the computer following the procedure below, and fill in C-1 of the Setup Information Form.

18 Press the and then enter the

information in B-3.

19 Select [Enter] and then press .

20 Press the and then enter the

information in B-7.

21 Select [Enter] and then press .

22 Press the and then enter the

information in B-8.

23 Select [Enter] and then press .

 For Windows 7, Windows Server

2008 R2, Windows Server 2008 and Vista

1 Click [Start] and select [Control

Panel].

2 Select [System and Security].

For Windows Server 2008 and Windows Vista, select [System and Maintenance].

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3 Select [See the name of this

Memo

Note

Memo

C-1

computer] under [System].

4 Enter the name in [Computer name] in

C-1 of the Setup Information Form.

5 Close the window.

Configuring the Network Settings

 If the computer name is over 16 characters, for Mac OS X

10.4.11 enter the first 15 characters in C-1. For Mac OS X

10.5-10.6, select the network service you are using from [System Environment Settings] > [Network], and enter the NetBios field name into C-1 within WINS in Detailed Settings.

4 Close [Sharing].

Determining the Names of the Items Required for Scan To Network PC

Determine the names of the following items and fill in C-2 to C-6 on the Setup Information Form.

 User name to log into the destination computer (C-2)

Setup

 For Windows Server 2003 and

Windows XP

click [start] > [Control Panel] >

[Performance and Maintenance] > [System].

For Windows Server 2003, click [Start] > [Operator panel] > [System].

2 Select the [Computer Name] tab and

then click [Change].

3 Enter the name in [Computer Name] in

C-1 of the Setup Information Form.

4 Click [Cancel] to close the window.

 For Mac OS X

1 From the Apple menu, select [System

Preferences].

2 Click [Sharing].

3 Enter the name in [Computer Name] in

C-1 of the Setup Information Form.

 If the username is managed on the domain, enter

"Username@Domainname" in C-2. To check the domain name, click on [Change] within the [Computer Name] tab in the [System Properties] dialogue box.

 Password to log into the destination computer (C-3)

 Profile name to register the settings on your

machine (C-4)

 Shared folder name on the destination computer

(C-5)

 File name of the scanned data (C-6)

Configuring the Computer for Scan To Network PC

With the setup information form, create an account and shared folder for the machine in the computer.

 If the computer is in a domain, the procedure for adding a

user account may be different to the procedure below. Refer to the Microsoft Windows manual.

 For Windows 7, Windows Server

2008 R2, Windows 2008 and Windows Vista

2 Select [Add or remove user

3 Select [Create a new account].

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Click [Start] > [Control Panel].

accounts].

Configuring the Network Settings

4 Enter the information in C-2 in the text

box.

5 Ensure that [Standard user] is

selected, and then click [Create Account].

6 Click the icon of the user account created

in step 5.

7 Select [Create a password].

8 Enter the information in C-3 in [New

password] and [Confirm new password], and then click [Create password].

12 Select the [Sharing] tab and then click

[Share].

13 Select the user account created in step 5

from the drop down box, and then click [Add].

14 Check that the user added in step 13 is

displayed and then click [Share].

9 Close the operator panel.

10 Create a new folder on the computer

with the name entered in C-5.

Memo

 It is recommended to create a folder in the local drive

(C drive or D drive), not on the desktop, [My Documents], or network drive.

11 Right-click the folder created in step 10

and select [Properties].

After the [Network discovery and file sharing] dialog box is displayed, click [No, make the

network that I am connected to a private network].

15 Click [Done].

16 Click [Advanced Sharing] on the

[Sharing] tab.

17 Click [Permissions].

For Windows Vista/Windows Server 2008, proceed to step 20.

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Configuring the Network Settings

Memo

18 Click [Add].

19 Enter the value in C-2 in the entry field

and then click [OK].

20 Select the user added in step 13 and

select the [Allow] check box for [Full Control], and then click [OK].

5 Select [Limited] and click [Create

Account].

Setup

6 Click the icon of the user account created

in step 5.

7 Select [Create a password].

8 Enter the value of C-3 in [Type a new

password] and [Type the new password again to confirm], and then click [Create Password].

21 click [OK].

22 Click [Close].

Proceed to "Creating a Profile for Scan To Network

PC" P. 76.

 For Windows XP

Click [start] > [Control Panel].

2 Double-click [User Accounts].

3 Select [Create a new account].

4 Enter the value of C-2 in the text box and

click [Next].

9 Close the operator panel.

10 Create a new folder on the computer

with the name entered in C-5.

 It is recommended to create a folder in the local drive

(C drive or D drive), not on the desktop, [My Documents], or network drive.

11 Right-click the folder created in step 10,

and then select [Sharing and Security].

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Configuring the Network Settings

12 Click [If you understand the security

risks but want to share files without running the wizard, click here.].

If the screen below appears, select [Share this folder] and click [Permissions]. Proceed to step

15.

15 Click [Add].

16 Enter the value in C-2 in the entry field

and click [OK].

17 Select the [Allow] check box for [Full

Control], and then click [OK].

13 Select [Just enable file sharing] in

Windows Firewall, and then click [OK].

14 Select the [Share this folder on the

network] and [Allow network users to change my files] check box, and

then click [OK].

Proceed to "Creating a Profile for Scan To Network

PC" P. 76

Proceed to "Creating a Profile for Scan To Network

PC" P. 76

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Configuring the Network Settings

Memo

 For Windows Server 2003

 The items here may differ depending on the edition you

are using.

1 Click [Start] > [Administrative Tools] >

[Computer Management].

2 In the right window, double-click

[System Tools] > [Local Users and Groups], and then Right-click [Users] and select [New User].

3 Enter the value of C-2 in [User name]

and the value of C-3 in [Password] and [Confirm password].

10 Select [Share this folder] and then

click [Permissions].

Setup

11 Click [Add].

4 Select [User cannot change

password] and [Password never expires], and then click [Create].

Memo

 If [User must change password at next logon] is

selected, clear it so that you can select [User can not change password] and [Password never expires].

5 Click [Close].

6 Double-click [User] and check that the

user created in step 4 is displayed.

7 Close the window.

12 Enter the value in C-2 in the entry field

and click [OK].

Proceed to step 15.

13 Select the [Allow] check box for [Full

Control], and then click [OK].

8 Create a new folder on the computer

with the name entered in C-5.

Memo

 It is recommended to create a folder in the local drive

(C drive or D drive), not on the desktop, [My Documents], or network drive.

9 Right-click the folder created in step 8

and then select [Sharing].

14 Ensure that the icon of the shared folder

created in step 8 changes into the icon with a hand, and then close the window.

"Creating a Profile for Scan To Network PC" P. 76

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Configuring the Network Settings

 For Mac OS X 10.5 to 10.7

1 From the Apple menu, select [System

Preferences].

2 Click [Users & Groups] (for Mac OS X

10.5 and 10.6: [Accounts]).

3 Click [Click the lock to make

changes.] at the bottom left of the

screen and enter the administrator password. Then, click [Unlock] (for Mac OS X 10.5 and 10.6: [OK]).

4 Click [+].

9 Check that an account is added to

[Other Users] (for Mac OS X 10.5 and

10.6: [Other Accounts]) with the name of C-2, and close [Users & Groups] (for Mac OS X 10.5 and 10.6: [Accounts]) .

10 Create a new folder on the computer

with the name entered in C-5.

11 From the Apple menu, select [System

Preferences].

5 Select [Standard] from [New

Account].

6 Enter the value of C-2 in [Name].

For Mac OS X 10.5, enter the value of C-2 in [Name].

7 Enter the value in C-3 in both

[Password] and [Verify].

8 Click [Create User] (for Mac OS X 10.5

and 10.6: [Create Account]).

Memo

 After the dialog box for auto login appears, disable the

auto login.

12 Click [Sharing].

13 Check the check box of [File Sharing].

14 Click [+] under [Shared Folder].

15 Select the folder created in step 10 and

click [Add].

16 Select the folder added in step 15 and

click [+] under [Users].

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Configuring the Network Settings

Memo

17 Select the account created in step 8 and

click [Select].

18 Click the triangle button at the right side

of the user added in step 17 and select [Read & Write].

 For Mac OS X 10.4.0 to 10.4.11

 The following procedure uses Mac OS X 10.4.11 as an

example. Depending on an OS, the description may be different.

1 From the Apple menu, select [System

Preferences].

2 Click [Accounts].

3 Click [Click the lock to make

changes.] at the bottom left of the screen and enter the administrator password. Then, click [OK].

4 Click [+].

Setup

19 Click [Options].

20 Check the checkbox of [Share files and

folders using SMB (Windows)].

For Mac OS X 10.5, check the checkbox of [Share files and folders using SMB].

21 Check the checkbox of the account

added in step 16.

22 Enter the value of C-3 in [Password]

and click [OK].

5 Enter the value of C-2 in [Name].

6 Enter the value in C-3 in both

[Password] and [Verify].

7 Click [Create Account].

 After the dialog box for auto login appears, disable the

auto login.

23 Click [Done].

24 Close [Sharing].

Proceed to "Creating a Profile for Scan To Network

PC" P. 76

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Configuring the Network Settings

Note

Memo

8 Check that an account is added to

[Other Accounts] with the name of C-2, and close [Accounts].

9 Create a new folder on the computer

with the name entered in C-5.

10 From the Apple menu, select [System

Preferences].

11 Click [Sharing].

12 Check the checkbox of [Windows

Sharing].

17 Close [Sharing].

Proceed to "Creating a Profile for Scan To Network

PC".

Creating a Profile for Scan To Network PC

Register the information on the Information form on the computer as a profile. It is necessary to specify the profile to send data when you perform Scan To Network PC with the computer.

1 Press the the <SETTING> key on the

operator panel.

2 Press the to select [Profile] and then

press .

3 Press the to select the profile number

you want to register and then press .

13 Click [Enable Accounts...].

14 Check the checkbox of the account

created in step 7.

4 Press the to select [Register] and

then press .

5 Press to select [Profile Name] and then

press the .

6 Enter the information in C-4.

7 Select [Enter] and then press .

8 Press the to select [Target URL] and

then press .

9 Enter the value of C-1 and C-5 as "\\C-

1\C-5".

Example: \\PC1\SalesDev

 If there is no DNS server on the network, you cannot

specify the computer by using the computer name (C-1). In such a case, you can configure the settings by using the computer's IP address.

Example: \\192.168.0.3\SalesDev

15 Enter the value in C-3 in [Password]

and click [OK].

16 Click [Done].

 In order to enter the "\" sign while using a QWERTY

keyboard, press <CTRL> and then press <\>.

10 Select [Enter] and then press .

11 Press the to select [User Name] and

then press .

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Configuring the Network Settings

Reference

12 Enter the information in C-2.

Note

 If domain management is performed, enter

"C-2@domain name".

 When carrying out domain management, if you cannot

connect even after entering "C-2@Domainname", delete "@Domainname". Access the machine's website again, and set the NetBIOS domain name in [Workgroup name] within [Admin Setup] > [Network Menu] > [NBT/ NetBEUI]. *For the domain name, please check with the network manager.

13 Select [Enter] and then press .

14 Press the to select [Password] and

then press .

15 Enter the value of C-3.

16 Select [Enter] and then press .

17 Press the to select [File Name] and

then press .

Modifying a Profile

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Profile] and then

press .

3 Press the to select the profile you

want to modify and then press .

4 Press the to select [Edit] and then

press .

5 Press the to select the item you want

to modify and then press .

6 Modify the item.

7 Select [Enter] and then press .

8 If you want to modify more than one

item, repeat steps 5 and 7.

Setup

18 Enter the information in C-6.

- By adding "#n" to the end of the file name, a serial number is automatically assigned to the end of the name of sent files.

- By adding "#d" to the end of the file name, a date is automatically assigned to the end of the name of sent files.

19 Select [Enter] and then press .

20 Configure other items if necessary.

21 Press to register the settings.

The setup for Scan To Network PC is complete.

 For details how to use Scan To Network PC, refer to "Scan

to Network PC" P. 111.

9 Press to register the settings.

Deleting a Profile

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Profile] and then

press .

3 Press the to select the profile you

want to delete and then press .

4 Press the to select [Delete] and then

press .

5 Press the or to select [Yes] on the

confirmation message and then press .

Managing Profiles

To perform the Scan To Network PC, Auto Delivery or Transmission Data Save function (for MB491/MB491+LP/ES4191 MFP/MPS4200mb/ MPS4700mb Only), a profile for each destination must be created. You can register up to 50 profiles.

 Refer to "Creating a Profile for Scan To Network PC" P. 76

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Printing Configuration

Reference

 Printing Configuration

This section explains how to print the Configuration on which you can check the detailed information of your machine, such as the settings and status of your machine.

Printing Procedure

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Reports] and

press .

3 Press the to select [Configuration]

and press .

4 On the confirmation message, press the

or to select [Yes] and press .

 You can also print reports and lists for each function. Refer

to the User's Manual Advanced.

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2. Copying

Reference

Note

MONO

This chapter explains the basic operation and settings for your machine's copy function.

 Basic Operation

This section explains how to start and cancel copy jobs.

Starting a Copy Job

1 Press the <COPY> key on the operator

panel to open the copy standby screen.

2 Place your document with text face up in

the ADF or face down on the document glass.

3 Configure the copy settings if necessary.

4 Enter the number of copies using the

ten-key pad.

- You can enter up 1 to 99 sets.

- If you have entered an incorrect value, press the <CLEAR> key and then enter the correct value.

Copying

Canceling a Copy Job in Progress

You can cancel copying until the message showing the copy completion is displayed.

1 Press the <STOP> key on the operator

panel.

 When you make a copy with the document glass, do not

apply an excessive load to the document glass.

5 Press to start copying.

 For details on how to configure each copy setting, refer to

"Configuring Copy Settings" P. 80.

 For details on how to load your documents in the ADF or on

the document glass, refer to "Loading Documents" P. 38.

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Configuring Copy Settings

Reference

Note

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MONO

 Configuring Copy Settings

You can change the copy settings to alter the output to suit your needs. Each setting can be configured from the [Change Settings] menu on the copy standby screen.

Perform the following procedures at step 3 of "Starting a Copy Job" P. 79 described above.

 The changes made in the [Change Settings] menu on the copy standby screen are temporary. You can change the default

settings by configuring [Admin Setup] from the <SETTING> key. For details, refer to the User's Manual Advanced.

Changing the Scan Size (Scan Size)

You can select the appropriate size of the document to be scanned.

1 Press the to enter the [Change

Settings] menu.

2 Check that [Scan Size] is selected and

then press .

3 Press the to select a scan size and

then press .

Settable Values:

A4* A5 A6 B5 Letter Legal 13 Legal 13.5 Legal 14 Executive

4 Press the until the start screen is displayed.

 If you select the scan size of less than or equal to

177.8mm (7 inches) wide, and make copies from ADF,

Scan Resolution is changed to High Quality automatically.

*indicates the factory default.

3 Press the to select a tray and then

press .

Settable Values:

Auto* Tray 1 Tray 2 MP Tray**

*indicates the factory default. **Not displayed in MB441,

MB461, MB461+LP and ES4161 MFP.

4 Press the until the start screen is displayed.

 [Tray 2] is displayed only when the optional second tray

unit is installed.

 When set to [Auto], the MP tray is not selected in the

default setting. To use the MP tray, press the <SETTING> key and select [Paper Setup] > [Select Tray] > [Copy] > [MP tray], and then select [ON] or [ON (Prior)].

 When set to [Auto], the paper tray that holds paper other

than A4, B5, A5, A6, letter, legal 13/13.5/14, or executive is not selected. To use a different paper size, select the desired paper tray in the [Paper Feed Tray] setting.

 Copying Using the MP Tray

If you have selected [MP Tray], you can copy your documents onto the paper loaded in the MP tray.

Changing the Paper Tray (Paper Feed)

You can select the size of the document to be copied.

1 Press the to enter the [Change

Settings] menu.

2 Press the to select [Paper Feed] and

then press .

1 Place your document with text face up in the

ADF or face down on the document glass.

2 Load the paper in the MP tray.

3 Press .

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Configuring Copy Settings

Reference

Note

Memo

4 When the pop-up message is displayed,

press the or to select [Start] and then press .

 For details on how to load the paper in the MP tray, refer to

"Loading Paper on the MP Tray (MB451/MB451w/MB471/ MB471w/MB491/MB491+/MB491+LP/ES4191 MFP/ MPS4200mb/MPS4700mb)" P. 34.

Changing Image Orientation of Document (Direction)

You can select [Portrait] or [Landscape] for the document's orientation. Specify an appropriate orientation to get the copy result you want.

 For details on how to load documents in each orientation,

refer to "Loading Documents" P. 38.

1 Press the to enter the [Change

Settings] menu.

Using [Auto]

By selecting [Auto], the zoom ratio is automatically determined according to the selected scan size and paper tray.

 You can use [Auto] only when copying on A4, A5, A6, B5

letter, legal 13/13.5/14, and executive paper.

1 Press the to enter the [Change

Settings] menu.

2 Press the to select [Zoom] and then

press .

3 Press the to select [Auto] and then

press .

4 Press the until the start screen is

displayed.

 Setting the [Paper Tray] to [Automatic] will

automatically set [Enlarge/Reduce] to [100%]. When selecting another scaling factor, initially set [Paper Tray], and then set [Enlarge/Reduce].

Selecting a Preset Zoom Ratio

Copying

2 Press the to select [Direction] and

then press .

3 Press the to select the orientation of a

document and then press .

Settable Values:

Portrait* Landscape

*indicates the factory default.

4 Press the until the start screen is

displayed.

Making Enlarged or Reduced Copies (Zoom)

You can make enlarged or reduced copies by setting [Zoom]. You can set the zoom ratio in the following three ways:

 Using [Auto]

 Selecting a preset zoom ratio

 Setting the zoom ratio using the ten-key pad

1 Press the to enter the [Change

Settings] menu.

2 Press the to select [Zoom] and then

press .

3 Press the to select the desired value

and then press .

Values:

100% * A4-> A 5(7 0 % ) Leg14->Let(78%) Leg13.5->Let(81%) Leg13->Let(84%) A4->B5(86%) A4->Let(94%) Let->A4(9 7%) Fit to page(98%) B5->A4(115%) A5->A4(141%)

 By selecting [Fit to page(98%)], if the sizes of the

document and the paper are the same, the document is reduced to fit onto the paper.

*indicates the factory default.

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Configuring Copy Settings

Note

Memo

Reference

Note

Memo

MONO

4 Press the until the start screen is

displayed.

 When [Paper Feed] is set to [Auto], some values cannot

be selected. The selectable values differ according to the selected scan size.

 With some ratios, parts of the document's image may be

missing or margins may appear on the copied outputs.

 When [Paper Feed] is set to [Auto], the paper tray is

automatically selected according to the selected zoom ratio. If you want to use a specific paper tray, reconfigure the [Paper Feed] setting.

 A paper tray that holds paper other than A4, B5, A5, A6,

letter, legal 13/13.5/14, or executive is not selected even if [Paper Feed] is set to [Auto]. To select the desired paper tray, reconfigure the [Paper Feed] setting.

Setting the Zoom Ratio Using the ten-key pad

1 Press the to enter the [Change

Settings] menu.

2 Press the to select [Zoom] and then

press .

3 Press the to select [Zoom

(25~400%)] and then press .

4 Enter the zoom ratio from 25 to 400%

using the ten-key pad and then press .

- You can set the ratio in 1% increments.

- If you have entered an incorrect value, press the <CLEAR> key and then enter the correct value.

1 Press the to enter the [Change

Settings] menu.

2 Press the to select [Continuous

Scan] and then press .

3 Press the to select [ON] and then

press .

4 Press the until the start screen is

displayed.

 Copying With Continuous Scan

Mode

With the continuous scan mode, you can copy your documents from the ADF or document glass, or both of them.

1 Place the first document with text face

up in the ADF or face down on the document glass.

2 Configure the copy settings if necessary.

Change other copy settings as required.

3 Enter the number of copies with the ten-

key pad.

4 Press to start scanning the first

document.

When the [ screen is displayed, place the next document in the ADF or on the document glass.

Please set next document

]

5 Press the until the start screen is

displayed.

Enabling Continuous Scan Mode (Continuous Scan)

If you want to copy multiple sets of documents as a single copy job, enable the continuous scan mode. It is useful when using [Sort], [N-in-1], or [Duplex Copy] functions.

 Continuous Scan Mode is also available for faxes, Internet

faxes, as well as for scan functions. You can configure faxes from [Applied Settings], and Internet faxes and scans from [Reading Settings].

 For details on the [DuplexCopy] functions, refer to

"Making Duplex Copies (Duplex Copy)".

 For details on the [Sort] and [N-in-1] functions, refer to

the User's Manual Advanced.



When changing the place to load the next document, be sure to remove the document from the place you used first.

6 Press the to select [Start Scan] and

then press .

7 When all sets of the documents are

scanned, press the to select [Scan Complate] and then press .

 When making N-in-1 and/or duplex copies using the

document glass, the [Please set next document] screen is displayed after scanning the documents even if [Continuous Scan] is set to [OFF].

 For fax, Internet fax and scan functions, please follow

procedures 5-7 after the first page of the document has started to be read.

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Configuring Copy Settings

Note

Reference

Note

Memo

Making Duplex Copies (Duplex Copy)

You can copy 1-sided (simplex) and 2-sided (duplex) documents on to one side (simplex) or both sides (duplex) of a sheet of paper. You can also select the binding position from either longedge or short-edge binding.

Specify the appropriate orientation of the document in [Direction] beforehand to get the copy result you want.

 Use standard size plain paper for duplex copies. Using

non-standard paper may cause a paper jam in the duplex unit of your machine. Duplex printing cannot be done while paper is fed by Manual Feeder in MB441, MB461, MB461+LP and ES4161 MFP.

 For details on the available paper for your machine, refer

to "Loading Paper" P. 32.

 For details on how to configure the [Direction] setting,

refer to "Changing Image Orientation of Document

(Direction)" P. 81.

 Long-Edge Binding

Copies your document to be bound along the long edge of the paper.

3 Press the to select the desired value

and then press .

Settable Values for Printing Method:

OFF (Simplex)* Simplex document  Duplex LE Simplex document  Duplex SE

Duplex documentDuplex printing Duplex LE  Simplex printing Duplex SE  Simplex printing

*indicates the factory default.

4 Press the until the start screen is

displayed.

 You can co py "duplex to duplex" or "duplex to simplex"

copies only when scanning the documents from the ADF.

 When making duplex copies using the document glass, the

continuous scan mode is automatically enabled. Follow the on-screen instructions.

Adjusting Copy Density (Density)

You can adjust the copy density from 7 levels.

1 Press the to enter the [Change

Settings] menu.

Copying

 Short-Edge Binding

Copies your document to be bound along the short edge of the paper.

 To set margins for binding, refer to the User's Manual

Advanced.

Enabling Duplex Copies

1 Press the to enter the [Change

Settings] menu.

2 Press the to select [Duplex Copy]

and then press .

2 Press the to select [Image Settings]

and then press .

3 Check that [Density] is selected and

then press .

4 Press the or to select the desired

density and then press .

Settable Density Values:

+3 +2 +1 0* -1 -2 -3

*indicates the factory default.

 [0] is the standard value. To darken the document

image, select [+1], [+2] or [+3] (most dense). Conversely, to lighten the document image, select [-1], [-2] or [-3] (least dense).

5 Press the until the start screen is

displayed.

Changing Document Type (Document Type)

You can select the document type to make copies at the most suitable quality for your needs.

1 Press the to enter the [Change

Settings] menu.

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Configuring Copy Settings

Note

Memo

Note

Memo

Note

2 Press the to select [Image Settings]

and then press .

3 Press the to select [Document Type]

and then press .

4 Press the to select a document type

and then press .

Settable Types:

Text Text&Photo* Photo Photo (Glossy)

*indicates the factory default.

Memo

 [Text]: Set when copying a text document.  [Text&Photo]: Set when copying a document having

texts and photos. Images are reproduced with a balance between texts and photos.

 [Photo]: Set when copying photos and graphic

documents. This reproduces grayscale for images in which it is important.

 [Photo (Glossy)]: Set when copying photo

documents printed on a glossy sliver halide photography or glossy inkjet paper. Images are reproduced by focusing on the gray level in consideration of the glossy. If Photo or Photo (Glossy) is selected, Scan Resolution is fixed to Normal.

5 Press the until the start screen is

displayed.

 When selecting [Text], the gray level may be reduced on

some document.

 When selecting [Photo], [Photo (Glossy)], fine texts or

lines may be blurred on some documents.

 When selecting [Photo(Glossy)], images may be bright.

Adjusting the Background Removal

You can turn off the background erasing for documents or adjust the background density from 6 levels.

1 Press the to enter the [Change

Settings] menu.

4 Press the or to select the desired

value and then press .

Settable Values:

OFF 1 2 3* 4 5 6

*indicates the factory default.

 [3] is the standard value. To lighten the background

(base) for the document, select [4], [5] or [6]. Conversely, to darken, select [2], [1] or [OFF] (not removal).

5 Press the until the start screen is

displayed.

 When lightening the setting of the background removal

fine lines, texts or light color may not be reproduced on some documents.

Changing Scan Resolution

You can change the scan resolution of a document.

1 Press the to enter the [Change

Settings] menu.

2 Press the to select [Image Settings]

and then press .

3 Check that [Resolution] is selected and

then press .

4 Press the or to select the desired

value and then press .

Settable Resolution:

High Speed* Normal High Quality

*indicates the factory default.

 [High Speed] provides quick copy. By selecting

[Normal] or [High Quality], the reproduction and gray level of fine lines or texts can be improved.

2 Press the to select [Image Settings]

and then press .

3 Check that [Background Removal] is

selected and then press .

 If you select the scan size of less than or equal to

177.8mm (7 inches) wide, and make copies from ADF, Scan Resolution is changed to High Quality automatically.

5 Press the until the start screen is

displayed.

-84-

Resetting Copy Settings

Reference

Auto Reset

All settings you configured for your copy job return to their default values if no operation is made for a set period of time. The auto reset time is set to 3 minutes as the factory default setting.

 You can change the auto reset time by configuring [Admin

Setup] from the <SETTING> key. For details, refer to the

User's Manual Advanced.

Using the <RESET/LOG OUT> key

By pressing the <RESET/LOG OUT> key, the settings you configured for your copy job return to their default values.

Configuring Copy Settings

Copying

After copying, press the <RESET/LOG OUT> key to reset the default settings for the next user.

-85-

Memo

Reference

Memo

Reference

Note

MONO

OLOR

Faxing (for MB451, MB451w, MB471, MB471w, MB491, MB491+, MB491+LP, ES4191 MFP, MPS4200mb, MPS4700mb only)

This chapter explains basic settings and operations for faxing, scanning to fax server and Internet faxing and operations on managing the phone book.

 Basic Procedure for Faxing

This section explains basic operations for transmitting faxes. You need to configure the initial settings before using the fax function.

 You can load only A4, letter or legal size documents in the ADF, and only A4, letter or legal (MB491+LP/MPS4700mb only) size

documents on the document glass.

 You cannot load mixed size documents for faxing.

 For details on initial settings for the fax function, refer to "Basic Settings for Faxing (for MB451, MB451w, MB471, MB471w,

MB491, MB491+, MB491+LP, ES4191 MFP, MPS4200mb, MPS4700mb only)" P. 40.

Sending a Fax

 The machine puts priority on the ADF when scanning

documents. Be sure not to place documents on the ADF when you use the document glass.

Press the < operator panel.

2 Place your document with text face up in the

ADF or face down on the document glass.

3 Check that [Fax] is selected and press

to open the fax start screen.

4 Check that [Add Destination] is

selected on the start screen and then press .

FAX/HOOK

> key on the

5 Specify a destination.

You can specify a destination from the ten-key pad, the speed dial list, the group list, the transmission histories, the reception histories, or the one-touch key pad.

 For details on each procedure, refer to "Specifying a

Destination" P. 87.

6 Configure the advanced functions if

necessary.

 "Configuring Fax Settings" P. 90

7 Press to start transmission.

When you want to scan multiple documents as a single fax job using the document glass, enable the continuous scan mode.



For details on the continuous scan mode, refer to "Enabling

Continuous Scan Mode (Continuous Scan)" P. 82.

 You cannot use the button.

 If <STATUS> is pressed and is pressed twice, the

information is displayed on the display screen.

Reference

 For details on how to load your documents in the ADF or on

the document glass, refer to "Loading Documents" P. 38.

 When you want to specify multiple destinations, refer to

the User's Manual Advanced.

-86-

Basic Procedure for Faxing

Note

Memo

 When you take a copy with the document glass, do not

apply an excessive load to the document glass.

Specifying a Destination

You can specify a destination in the following six ways:

 Using the ten-key pad

 Using a speed dial

 Using a group

 Using the transmission histories

 Using the reception histories

 Using the one-touch key pad

Perform the following procedures at step 5 of

"Sending a Fax" P. 86 described above.

Direct Input

You can enter a destination fax number directly by using the ten-key pad. You can enter up to 40 digits.

1 Press the to select [Direct Input] and

then press .

Faxing (for MB451, MB451w, MB471, MB471w, MB491, MB491+,

MB491+LP, ES4191 MFP, MPS4200mb, MPS4700mb only)

2 Enter a destination fax number using the

ten-key pad on the operator panel.

3 Select [Enter] and then press .

 You can use the ten-key pad to enter a destination also on

the screen that is displayed after pressing the <FAX/ HOOK> key. In this case, the fax start screen appears after entering a destination.

 Dialing Functions

You can use the following functions when entering a destination fax number. Select the function you want and then press on the fax number entry screen.

 -(Hyphen)

Inserts a hyphen to the entered fax number.

 PreFix

Inserts a prefix number registered in advance. "N" is inserted when entering.

 Flash

Orders your PBX(Private Branch Exchange) to connect you with PSTN(Public Switched Telephone Network). When inputting, enter "F".

-87-

Basic Procedure for Faxing

Reference

Memo

Enter "Pause" and "#" by pressing <#> on the ten-key pad. When you press <#>, you toggle between "P" and "#".

 Pause

Pauses a few seconds when dialing. You can use multiple pauses. "P" is inserted when entering.

 # (Hash symbol)

When the tone dial is set, "#" sends through a circuit. When inputting, enter "#".

Enter "Tone" and "*" by pressing <*> on the ten-key pad. When you press <*>, you toggle between "T" and "*".

 To ne

Switches to tone dialing if pulse dialing is set. "T" is inserted when entering.

 * (Asterisk)

When the tone dial is set, "*" sends through a circuit. When inputting, enter "*".

 For details on prefix numbers, refer to the User's Manual

Advanced.

Using Transmission and Reception History

You can select a destination from the 50 most recent transmissions or receptions.

1 Press the to select [Tx History] or

[Rx History] and then press .

2 Press the to select an entry and then

press .

The check box is selected. You can select multiple entries.

3 When you have selected all the

destinations, press the .

4 Check that [Complete] is selected and

then press .

Using One-Touch Key Pad

Using Speed Dial List and Group List

You can select a destination from numbers registered in the speed dial list or the group list. You must register them in advance.

 For details on how to register numbers to Speed Dial List

and Group List, refer to "Phone Book" P. 95.

1 Press the to select [Speed Dial List]

or [Group List] and then press .

2 Press the to select a destination or

group and then press .

The check box is selected. You can select multiple entries.

3 When you have selected all the

destinations, press the .

The one-touch key pad can hold fax numbers registered in Speed Dial List.

The speed dials no.1 to 16 are automatically registered to the one-touch key pad.

1 Press the desired one-touch key on the

start screen.

Press the <SHIFT> key to select the speed dials no.9 to 16 assigned to the one-touch key pad.

4 Check that [Complete] is selected and

then press .

 You can use the one-touch key pad also on the screen that

is displayed after pressing the <FAX/HOOK> key. In this case, the fax standby screen appears after pressing a onetouch key so that you can configure other advanced settings for fax functions.

-88-

Deleting Specified Destinations

1 Select the specified destination on the

fax start screen by pressing and then press .

2 Press the to select a destination you

want to delete and then press .

The check box is selected. You can select multiple entries.

3 When you have selected all the

destinations to be deleted, press .

4 Check that [Delete The Address] is

selected and then press .

- If all recipients have been deleted, you will be taken back automatically to the start screen.

Basic Procedure for Faxing

Faxing (for MB451, MB451w, MB471, MB471w, MB491, MB491+,

MB491+LP, ES4191 MFP, MPS4200mb, MPS4700mb only)

- If not all recipients have been deleted, press to go back to the start screen.

-89-

Configuring Fax Settings

Memo

 Configuring Fax Settings

You can configure the fax settings to alter the output to suit your needs. Each setting can be configured from the [Fax Functions] menu on the fax start screen.

Perform the following procedures at step 6 of "Sending a Fax" P. 86 described above.

Changing Scan Size (Scan Size)

You can select the appropriate scan size for your document.

1 Press the to select [Fax Functions]

on the fax start screen and then press

2 Check that [Scan Size] is selected and

then press .

3 Press the to select a size and then

press .

Settable Size Values:

A4* Letter Legal 13 Legal 13.5 Legal 14

*indicates the factory default.

Press the until the fax standby screen appears.

Changing Resolution (Resolution)

Adjusting Density (Density)

You can adjust the scan density from 7 levels.

Press to select [ fax standby screen and then press .

2 Press the to select [Density] and

then press .

Press the then press .

Values:

+3 +2 +1 0* -1 -2 -3

 [0] is the standard value. To darken the document

image, select [+1], [+2] or [+3] (most dense). Conversely, to lighten the document image, select [- 1], [-2] or [-3] (least dense).

Press the until the fax standby screen appears.

or to select a density and

Fax Functions

*indicates the factory default.

] on the

You can select an appropriate resolution to scan your fax document to get optimum image quality.

1 Press the to select [Fax Functions]

on the fax standby screen and then press .

2 Press the to select [Resolution] and

then press .

3 Press the to select a resolution and

then press .

Settable Resolution:

Normal* Fine Extra-Fine Photo

 [Extra-Fine] may be unavailable depending on the

recipient machine.

 In the [Fine], [Extra-Fine], or [Photo] mode,

scanning takes longer.

Press the until the fax standby screen appears.

*indicates the factory default.

Printing the Sender Name

You can set the machine to print a sender name on faxes you send. By default, the name you specified in [Sender ID] is printed.

Reference

 For details on [Sender ID], refer to "Specifying Sender

Information" P. 44.

1 Press the to select [Fax Functions]

on the fax standby screen and then press .

2 Press the to select [TTI] and then

press .

3 Press the to select [ON] and then

press .

Press the appears.

Reference

 For details on how to register a sender name and change

the sender name to be used, refer to the Use's Manual Advanced.

until the fax start screen

-90-

Checking and Canceling Fax Transmission

Note

Memo

Note

 Checking and Canceling Fax Transmission

This section explains how to check or cancel fax jobs.

Canceling Fax Transmission

You can cancel a job that is being transmitted as long as the message indicating the job has been completed has not appeared.

1 Press the <STOP> key on the operator

panel.

Canceling a Reserved Job

You can cancel reserved jobs.

1 Press the <FAX/HOOK> key on the

operator panel.

2 Check that [Fax] is selected and then

press to open the fax start screen.

3 Press the to select [Fax Job View/

Cancel] and then press .

4 Press the to select the job you want to

cancel and then press .

5 Check the job contents and then press

the .

Checking Transmission and Reception History

You can check transmission and reception history and results.

 If a fax is being transmitted, you can check the

transmission on the [Fax Job View/Cancel] screen.

1 Press the <FAX/HOOK> key on the

operator panel.

2 Check that [Fax] is selected and then

press to the fax start screen.

3 Press the to select [Fax History] and

then press .

4 Press the to select [Tx History] or

[Rx History] and then press .

5 Press the to select the history you

want to check and then press .

Faxing (for MB451, MB451w, MB471, MB471w, MB491, MB491+,

MB491+LP, ES4191 MFP, MPS4200mb, MPS4700mb only)

6 Press the to select [Delete Reserved

Tx] and then press .

7 Press the or select [Yes] and then

press .



When you select a broadcast job, the job itself is cancelled.

 The job that is being transmitted is displayed at the top of

the list.

6 Check the history contents and then

press .

 The received message history displayed on the panel is

only for messages received with F code polling.

-91-

Machine Behavior in Fax Reception

Memo

Reference

Memo

MONO

 Machine Behavior in Fax Reception

This section explains how your machine behaves when receiving and printing faxes.

Reception Behavior

The machine behavior differs depending on the specified reception mode.

Your machine is set by factory default to [Fax Ready Mode] so that it automatically receives faxes. If you have changed the fax reception mode, see the following descriptions for the machine behavior.

When the machine is receiving faxes, the <DATA IN MEMORY> indicator is lit. If <STATUS> is pressed and is pressed twice, the information is displayed on the display screen. Even if the reception is finished, the indicator remains lit while the data is stored in memory.

 If you often receive calls, it is recommended that you

activate [Tel Priority Mode]. For more detailed information on [Tel Priority Mode], please refer to User's Manual Advanced.

 If connecting to a telephone unit that is far away, you can

receive faxes by dialing the remote switchover number. Please dial the remote switchover number within three seconds. For more details on the remote switch over number, please refer to User's Manual Advanced.

When Connecting An Answering Machine (Ans/Fax Ready Mode)

When the machine is set to [Ans/Fax Ready Mode], you can use an answering machine and

receive faxes automatically. Be sure to connect an external answering machine in advance.

 Depending on the answering machine and the sender

machine, [Ans/Fax Ready Mode] may not operate correctly.

Reference

 For details on how to connect an answering machine, refer

to "Connecting a Telephone Line" P. 41.

 If the memory overflows while the machine is receiving

data, the reception is cancelled. If this happens, ask the sender to resend the fax.

When Receiving Calls and Faxes (Tel/Fax Ready Mode)

When the machine is set to [Tel/Fax Ready Mode], you can receive calls and faxes. You

must connect an external telephone in advance to receive calls.

 For details on how to connect an external telephone, refer

to "Connecting a Telephone Line" P. 41.

 Receiving Faxes

The machine automatically starts fax reception.

 Receiving Calls

The telephone starts ringing when it receives calls.

Pick up the handset when the machine rings.

You can talk with someone on it.

If you want to receive a fax, press .

If you keep picking up the handset, you can talk to the sender after receiving faxes.

 Receiving Faxes

The answering machine rings, the reply message starts, and the machine automatically starts fax reception.

 Receiving Calls

The answering machine rings, the reply message starts, and then it starts recording a message.

When Often Using Telephone (Tel Ready Mode)

[

Tel Ready Mode

] is recommended if you often use

the external telephone connected to the machine.

 Receiving Calls

The telephone starts ringing when it receives calls.

 Receiving Faxes

The telephone starts ringing when it receives a signal.

Pick up the handset when the machine rings.

2 Press .

To restart a conversation after receiving a fax, just pick up the receiver. After the fax has been received, you can talk on the phone.

-92-

Machine Behavior in Fax Reception

When using two numbers with distinct rings(DRD)

This mode is programmed for the fax to answer only on a distinctive ring. You can have a signal phone line to have two numbers with distinct rings, one for regular phone calls and one for fax. If the phone line is in use, and there is an incoming fax, the sender will receive a busy signal.

There are several type of DRD ring pattern. The length of ring ON time and ring OFF time is different.

It depends on the Country Code.

Please set the Country Code and DRD Type for your suitable DRD ring pattern.

 Country Code : except New Zealand, Australia and Hong Kong (This pattern is to apply to USA's DRD.)

DRD Type The length of ring ON time and ring OFF time

Type1 2 sec ON - 4 sec OFF repeat

Type2 0.8 sec ON - 0.4 sec OFF - 0.8 sec ON - 4 sec OFF repeat

Type3 0.4 sec ON - 0.2 sec OFF - 0.4 sec ON - 0.2 sec OFF - 0.8 sec ON - 4 sec OFF repeat

Type4 0.3 sec ON - 0.2 sec OFF - 1 sec ON - 0.2 sec OFF - 0.3 sec ON - 4 sec OFF repeat

 Country Code : New Zealand (This pattern is to apply to New Zealand's DRD.)

DRD Type The length of ring ON time and ring OFF time

Type1 0.4 sec ON - 0.2 sec OFF - 0.4 sec ON - 2 sec OFF repeat

Type2 0.4 sec ON - 2.6 sec OFF repeat

Type3 0.4 sec ON - 0.2 sec OFF - 0.4 sec ON - 0.2 sec OFF - 0.4 sec ON - 1.4 sec OFF repeat

Type4 0.4 sec ON - 0.8 sec OFF - 0.4 sec ON - 1.4 sec OFF repeat

 Country Code : Australia (This pattern is to apply to Australia's DRD.)

DRD Type The length of ring ON time and ring OFF time

Type1 0.4 sec ON - 0.2 sec OFF - 0.4 sec ON - 2 sec OFF repeat

Type2 0.2 sec ON - 0.4 sec OFF - 0.2 sec ON - 0.4 sec OFF - 0.2 sec ON - 1.6 sec OFF repeat

 Country Code : Hong Kong (This pattern is to apply to Hong Kong's DRD.)

DRD Type The length of ring ON time and ring OFF time

Faxing (for MB451, MB451w, MB471, MB471w, MB491, MB491+,

MB491+LP, ES4191 MFP, MPS4200mb, MPS4700mb only)

Type1 1.2 sec ON - 3 sec OFF repeat

Type2 0.4 sec ON - 0.2 sec OFF - 0.4 sec ON - 0.2 sec OFF - 0.8 sec ON - 0.4 sec OFF repeat

Type3 0.5 sec ON - 0.5 sec OFF - 1 sec ON - 0.5 sec OFF - 0.5 sec ON - 3 sec OFF repeat

 Setting method to change the DRD

pattern

1 Press the <SETTING> key.

7 Press the to select DRD Type and then

press .

8 Press the until the top screen appears.

2 Press the to select [Admin Setup]

and then press .

3 Enter the administrator password.

The default password is "aaaaaa".

4 Select [Enter] and then press .

5 Press the to select [User Install] and

then press .

6 Press the to select [DRD Type] and

then press .

-93-

Machine Behavior in Fax Reception

Note

Memo

Reference

Printing Received Faxes

The machine automatically prints out the received fax. You can specify the paper tray to use.

 Do not pull out the paper trays when the machine is

printing.

When Unable to Print Received Faxes

When the machine cannot print received faxes due to a lack of paper or paper jams, it stores the received fax data temporarily in memory. When the problem is resolved, it starts printing automatically.

 Use only standard or recycled paper.

 Available paper sizes are A4, letter, or legal.

 Images larger than the specified paper are reduced,

discarded, or printed onto multiple sheets of paper depending on the reception print settings. For details, refer to the User's Manual Advanced.

Selecting the Tray to Use

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Paper Setup] and

then press .

3 Press the to select [Select Tray] and

then press .

Reference

 For details on how to load paper, refer to "Loading Paper"

P. 3 2 .

 For details on how to clear paper jams, refer to "Paper

Jams" P. 135.

 To check the reception history, refer to "Checking

Transmission and Reception History" P. 91.

4 Check that [Fax] is selected and then

press .

5 Press the to select a paper tray and

then press .

6 Press the to select a value and then

press .

Settable Values:

ON* OFF ON (Prior)

*indicates the factory default.

- When you select [ON (Prior)] for a paper tray, the tray is used in priority to other trays containing the same size paper.

- The MP tray is set to [OFF] by factory default.

7 Press the until the top screen is

displayed.

-94-

Phone Book

Reference

Memo

 Phone Book

This section explains how to register fax numbers in the phone book, and how to edit or delete registered numbers. In the phone book, you can set frequently used numbers to speed dial and also create groups of numbers to which you can broadcast faxes.

8 Enter a phone number.

Speed Dial

You can register up to 100 favorite destinations to speed dial.

Registering and Editing

 For details on how to enter text, refer to "Entering Text

Using the Operator Panel" P. 27.

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Phone Book] and

then press .

Enter a phone number up to 40 digits.

9 Select [Enter] and then press .

10 If necessary, specify a group number.

a) Press the to select [Group No] and

then press the .

b) Press the to select a group number

(1 to 20).

The check box is selected. You can select multiple entries.

c) When you have selected all the groups,

press the .

d) Check that [

is selected and then press .

11 Press .

Group Selection Completed]

Faxing (for MB451, MB451w, MB471, MB471w, MB491, MB491+,

MB491+LP, ES4191 MFP, MPS4200mb, MPS4700mb only)

3 Check that [Speed Dial] is selected and

then press .

4 Press the to select a speed dial

number and then press .

You cannot select a speed dial which is specified as a reserved fax job or for the auto delivery function.

5 Check that [Register] is selected and

then press .

When editing a registered speed dial number, select [Edit].

6 If necessary, specify an entry name.

a) Check that [Name] is selected and then

press the .

b) Enter a name.

Enter a name up to 24 characters.

c) Select [Enter] and then press .

 Numbers registered to groups from the [Speed Dial]

function are synchronized with the numbers that are registered to groups using the [Group No] function.

Registering From History

You can register phone numbers as speed dial numbers from fax transmission and reception histories.

1 Press the <FAX/HOOK> key on the

operator panel.

2 Check that [Fax] is selected and then

press to open the fax start screen.

3 Press the to select [Fax History] and

then press .

4 Press the to select [Tx History] or

[Rx History] and then press .

5 Press the to select an entry and then

press .

6 Check the entry contents and then press

the .

7 Press the to select [Fax Number] and

then press .

7 Check that [Register To Speed Dial] is

-95-

selected and then press .

Phone Book

Note

Reference

Memo

OKOKOK

8 Repeat steps 4 to 11 in "Registering and

Editing" P. 95.

The fax number is automatically entered. You do not have to enter it manually.

Deleting

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Phone Book] and

then press .

3 Check that [Speed Dial] is selected and

then press .

4 Press the to select an entry number

and then press .

5 Press the to select [Delete] and then

press .

6 Press the or to select [Yes] and

then press .

4 Press the to select a group number

and then press .

5 Check that [Register] is selected and

then press .

When editing registered group numbers, select [Edit].

6 Check that [Name] is selected and then

press .

7 Enter a name.

Enter a name up to 16 characters.

8 Select [Enter] and then press .

9 Press the to select [Speed Dial] and

then press the .

10 Press the to select a speed dial

number (1 to 100) and then press .

The check box is selected. You can select multiple entries.

11 When you have selected all the numbers,

press the .

 You cannot delete an entry which is specified as a reserved

fax job or for the auto delivery function.

Group Dial (Group Number)

You can create up to 20 groups and register the entire group as a speed dial number.

Registering and Editing

 For details on how to enter text, refer to "Entering Text

Using the Operator Panel" P. 27.

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Phone Book] and

then press .

12 Check that [Complete] is selected and

then press .

13 Press .

 Numbers registered to groups from the [Speed Dial]

function are synchronized with the numbers that are registered to groups using the [Group No.] function.

Deleting

Press the <SETTING> key on the

operator panel.

2 Press the to select [Phone Book] and

then press .

3 Press the to select [Group No] and

then press .

3 Press the to select [Group No] and

4 Press the to select a group number

-96-

then press .

and then press .

Phone Book

Memo

5 Press the to select [Delete] and then

press .

6 Press the or to select [Yes] and

then press .

 You cannot delete an entry which is specified as a reserved

fax job or for the auto delivery function.

One-Touch Key Pad

The speed dials no.1 to 16 are automatically registered to the one-touch key pad.

Register all telephone numbers

All contents of Phone Book can be registered by using Configuration Tool. For setting up of Configuration Tool, see User's Manual (Advanced), "7. Useful Software".

Registering the Machine

 Importing Addresses from a File.

1 Select from which device to import, from

[Registered Device Table].

2 Select the [User Setting] tab.

3 Click on [Speed Dial Manager].

4 Enter the administrator password and

click [OK].

5 Click .

6 Select [Open] from [Select CSV File].

7 Select the file you want to import and

click on [Open].

8 Click on [Next].

9 Select the settings to import and click

[Import].

10 Click .

Faxing (for MB451, MB451w, MB471, MB471w, MB491, MB491+,

MB491+LP, ES4191 MFP, MPS4200mb, MPS4700mb only)

When using the Configuration Tool or introducing a new machine, register the machine in the

Configuration Tool.

1 Select [Start], [All Programs]>

[Okidata]>[Configuration Tool]> [Configuration Tool].

2 Select [Register Device] from the

[Tools] menu. Search results are displayed.

3 Select the machine and click on

[Register].

4 On the confirmation screen, click on

[Yes].

 CSV files exported by Outlook Express (Windows email and

Windows Live email) can also be restored.

-97-

Basic Procedure for Scan To Fax Server

Memo

Reference

 Basic Procedure for Scan To Fax Server

This section explains basic operations for data transmission to the fax server.

The FaxServer function allows you to transmit fax data as a file attached to an e-mail. A document is scanned and converted to a TIFF file. The data is transmitted immediately after scanning without being saved in memory. You can specify only e-mail addresses for the destination.

The Scan To Fax Server function must be enabled by Admin Setup (see the Advanced manual). Once the Scan To Fax Server function is enabled, the analog fax is disabled to send and receive messages.

 You can load only A4, letter or legal size documents in the ADF, and only A4, letter or legal (MB491+LP/MPS4700mb only) size

documents on the document glass. You cannot load mixed size documents for fax transmission.

 Depending on the recipient's machine, the document data sent by the FaxServer function may not be printed correctly.  The detailed settings on the FaxServer function are the same as in the scan to e-mail function. For details, refer to the "User's

Manual Advanced".

 Before using the FaxServer function, you must set up the server. For the server setup, refer to "Setting Up Scan To E-mail and

Internet Fax" P. 66.

7 Press the Start button to start fax

Transmitting Data to Fax Server

1 Press the <FAX/HOOK> key on the

operator panel.

transmission.

When you scan multiple documents on the document glass, enable the Continuous Scan mode.

2 The original can be set by an automatic

document feeder or the document glass.

3 Select [FAX], and then press .

4 Set the scan options as required.

Reference

 "User's Manual Advanced".

5 Check that [Add Destination] is

selected, and then press .

6 Specify the destination fax number.

You can specify the destination using either the Speed Dial List, Group List, Direct Input, or Tx History.

 "Enabling Continuous Scan Mode (Continuous Scan)"

P. 8 2 .

Specifying the destination

You can specify fax destination in any of the following four ways:

• Using the Speed Dial List

• Using the Group List

• Using the Direct Input

• Using the Tx History

Use any of the following operations in the procedure of

"Transmitting Data to Fax Server" P. 98.

Using the Speed Dial List or Group List

You can quickly select fax destinations from the Speed Dial List or Group List. You need to register recipients on the Speed Dial List or Group List in advance.

Reference



For fax number entry on the Speed Dial List or Group List, refer to the

"Phone Book" P. 95

1 Press the to select [Speed Dial List]

or [Group List], and then press .

2 Press the to select the destination or

group, and then press .

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The box is checked. You can select multiple entries.

3 When you have selected all the

destinations, press the .

4 Check that [Complete] is selected, and

then press .

Direct Input

This is the same as the fax function.

Using the Tx History

You can select a destination from the recently called 50 recipients listed on the transmission history.

Basic Procedure for Scan To Fax Server

Faxing (for MB451, MB451w, MB471, MB471w, MB491, MB491+,

MB491+LP, ES4191 MFP, MPS4200mb, MPS4700mb only)

1 Press the to select [Transmission

History], and then press .

2 Press the to select an entry, and then

press .

The box is checked. You can select multiple entries.

3 When you have selected all the

destinations, press the .

4 Check that [Complete] is selected, and

then press .

Using the one-touch keys

This is the same as the fax function. Enter the text in the similar way.

Deleting the specified destination

This is the same as the fax function. Enter the text in the similar way.

Stopping the fax transmission

This is the same as the Internet fax function. Enter the text in the similar way.

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Basic Procedure for Internet Faxing

Memo

Reference

Memo

Reference

MONO

 Basic Procedure for Internet Faxing

This section explains basic operations for transmitting Internet faxes. The Internet fax function allows you to transmit fax data as a file attached to an e-mail. A document is

scanned and converted to a TIFF file. The data is transmitted immediately after scanning without being saved in memory. You can specify only e-mail addresses for the destination.

 You can load only A4, letter or legal size documents in the ADF, and only A4, letter or legal (MB491+LP/MPS4700mb only) size

documents on the document glass. You cannot load mixed size documents for Internet faxing.

 Depending on the recipient's machine, the document data sent by the Internet fax function may not be printed correctly.  The detailed settings on the Internet fax function are the same as in the scan to e-mail function. For details, refer to the User's

Manual Advanced.

 Before using the Internet fax function, you need to configure the server settings. For details, refer to "Setting Up Scan To E-mail

and Internet Fax" P. 66.

6 Check that [To] is selected and then

Sending an Internet Fax

press .

1 Press the <FAX/HOOK> key on the

operator panel.

2 Place your document with text face up in

the ADF or face down on the document glass.

3 Press the to select [Internet Fax]

and then press .

4 Configure the Internet fax settings if

necessary.

Reference

 For details on the Internet fax settings, refer to the

User's Manual Advanced.

5 Check that [Add Destination] is

selected and then press .

Press to select [Cc] or [Bcc] if necessary.

7 Specify a destination.

- You can set the recipient by directly entering them or by using the address book, group list, sending history, LDAP search or one-touch key.

 Refer to "Specifying a Destination" P. 101.

8 Press to start transmission.

If you want to scan multiple documents with the document glass, enable the continuous scan mode.

 "Enabling Continuous Scan Mode (Continuous Scan)"

P. 8 2

Reference

 For details on how to load your documents in the ADF or on

the document glass, refer to "Loading Documents" P. 38.

 Here you can add addressees by using one-touch keys. You

can add addresses with [To]. Thereafter, you can add multiple addresses using the one-touch keys.

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Oki MB441 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

 For Your Safety

 Manual Composition

 About This Manual

1. Setup

 Overview of Machine

Contents of the Package

Available Options

Installation Requirements

Names of Components

Installing Your Machine

Unpacking Your Machine

Turning On and Off Your Machine

Installing Options

Installing a Second Tray Unit (MB461, MB461+LP, MB471, MB471w, MB491, MB491+, MB491+LP, ES4161 MFP, ES4191 MFP, MPS4200mb, MPS4700mb only)

Operator Panel

Default Screen

Loading Paper and Documents

Paper

Supported Paper Types

Paper Recommendations

Storing Paper

Loading Paper

Paper Output

Documents

Document Requirements

Scannable Area

Loading Documents

Basic Settings for Faxing (for MB451, MB451w, MB471, MB471w, MB491, MB491+, MB491+LP, ES4191 MFP, MPS4200mb, MPS4700mb only)

Setting for Country Code

Connecting a Telephone Line

Other cases

Settings for each dialing type

Setup of Date/Time

Specifying Sender Information

Specifying Reception Mode

PBX Connecting

Setting for Super G3

Connecting to a Computer

Network Connection

USB Connection

Configuring the Network Settings

Checking the Common Setup Information

Setting Up Scan To E-mail and Internet Fax

Setting Up Scan To Network PC

Managing Profiles

Printing Configuration

Printing Procedure

2. Copying

 Basic Operation

Starting a Copy Job

Canceling a Copy Job in Progress

Configuring Copy Settings

Changing the Scan Size (Scan Size)

Changing the Paper Tray (Paper Feed)

Changing Image Orientation of Document (Direction)

Making Enlarged or Reduced Copies (Zoom)

Enabling Continuous Scan Mode (Continuous Scan)

Making Duplex Copies (Duplex Copy)

Adjusting Copy Density (Density)

Changing Document Type (Document Type)

Adjusting the Background Removal

Changing Scan Resolution

Resetting Copy Settings

Faxing (for MB451, MB451w, MB471, MB471w, MB491, MB491+, MB491+LP, ES4191 MFP, MPS4200mb, MPS4700mb only)

 Basic Procedure for Faxing

Sending a Fax

Specifying a Destination

Deleting Specified Destinations

Configuring Fax Settings

Changing Scan Size (Scan Size)

Changing Resolution (Resolution)

Adjusting Density (Density)

Printing the Sender Name

Checking and Canceling Fax Transmission

Canceling Fax Transmission

Canceling a Reserved Job