Oki C8800 User Manual
C8800
User’s Guide
P
REFACE
Every effort has been made to ensure that the information in this document is
complete, accurate, and up-to-date. The manufacturer assumes no responsibility
for the results of errors beyond its control. The manufacturer also cannot guarantee
that changes in software and equipment made by other manufacturers and referred
to in this guide will not affect the applicability of the information in it. Mention of
software products manufactured by other companies does not necessarily constitute
endorsement by the manufacturer.
While all reasonable efforts have been made to make this document as accurate and
helpful as possible, we make no warranty of any kind, expressed or implied, as to
the accuracy or completeness of the information contained herein.
The most up-to-date drivers and manuals are available from the Oki Europe
website:
http://www.okiprintingsolutions.com
Copyright © 2007. All rights reserved.
Oki and Microline are registered trademarks of Oki Electric Industry Company, Ltd.
Energy Star is a trademark of the United States Environmental Protection Agency.
Hewlett-Packard, HP, and LaserJet are registered trademarks of Hewlett-Packard
Company.
Microsoft, MS-DOS and Windows are registered trademarks of Microsoft
Corporation.
Apple, Macintosh, Mac and Mac OS are registered trademarks of Apple Computer.
Other product names and brand names are registered trademarks or trademarks of
their proprietors.
As an Energy Star Program Participant, the manufacturer has
determined that this product meets the Energy Star guidelines for
energy efficiency.
This product complies with the requirements of the Council
Directives 89/336/EEC (EMC), 2006/95/EC (LVD) and 1999/5/EC
(R&TTE), as amended where applicable, on the approximation of
the laws of the member states relating to Electromagnetic
Compatibility, Low Voltage and Radio & Telecommunications
Terminal Equipment.
Preface > 2
E
MERGENCY FIRST AID
Take care with toner powder:
If swallowed, induce vomiting and seek medical
attention. Never attempt to induce vomiting if person is
unconscious.
If inhaled, move the person to an open area for fresh air.
Seek medical attention.
If it gets into the eyes, flush with large amounts of water
for at least 15 minutes keeping eyelids open. Seek
medical attention.
Spillages should be treated with cold water and soap to
help reduce risk of staining skin or clothing.
I
MPORTER TO THE
Oki Europe Limited (trading as OKI Printing Solutions)
Central House
Balfour Road
Hounslow
TW3 1HY
United Kingdom
For all sales, support and general enquiries contact your local
distributor.
EU
E
NVIRONMENTAL INFORMATION
Emergency First Aid > 3
C
ONTENTS
Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Emergency First Aid . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Importer to the EU . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Environmental Information. . . . . . . . . . . . . . . . . . . . . 3
Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Notes, Cautions and Warnings . . . . . . . . . . . . . . . . . . 9
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Printer overview . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Front view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Rear view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Changing the display language . . . . . . . . . . . . . . . . . 14
Paper recommendations . . . . . . . . . . . . . . . . . . . . . . 15
Cassette trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . . . 16
Face down stacker . . . . . . . . . . . . . . . . . . . . . . . . . 17
Face up stacker . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Duplex unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Cassette trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . 21
A guide to printing . . . . . . . . . . . . . . . . . . . . . . . . . . 23
How to access the driver screens . . . . . . . . . . . . . . . 23
Windows drivers. . . . . . . . . . . . . . . . . . . . . . . . . 23
PCL or PostScript . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Printing preferences in Windows applications . . . . . . . 24
PostScript emulation. . . . . . . . . . . . . . . . . . . . . . 25
PCL emulation . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Changing the driver defaults . . . . . . . . . . . . . . . . . . 27
Windows XP/2000/Server 2003 . . . . . . . . . . . . . . 27
Windows Vista . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Changing the application’s driver settings . . . . . . . . . 27
Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
PCL saved driver settings . . . . . . . . . . . . . . . . . . . . 27
Saving a set of driver settings . . . . . . . . . . . . . . . 28
Recalling saved driver settings. . . . . . . . . . . . . . . 28
Setting the driver device options . . . . . . . . . . . . . . . 29
Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Contents > 4
Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Blacks and greys . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Black overprint . . . . . . . . . . . . . . . . . . . . . . . . . 30
Black printing (black generation) . . . . . . . . . . . . . . . 31
Composite black. . . . . . . . . . . . . . . . . . . . . . . . . 31
True (pure) black . . . . . . . . . . . . . . . . . . . . . . . . 32
Fine lines enhancement . . . . . . . . . . . . . . . . . . . . . . 36
Greyscale printing. . . . . . . . . . . . . . . . . . . . . . . . . . 37
Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Colour printing (Basics) . . . . . . . . . . . . . . . . . . . . . . 39
Factors that affect the appearance of prints . . . . . . . . 39
Tips for printing in colour. . . . . . . . . . . . . . . . . . . . . 41
Printing photographic images. . . . . . . . . . . . . . . . 41
Printing from office applications . . . . . . . . . . . . . . 41
Printing specific colours (e.g. a company logo) . . . 41
Adjusting the brightness or intensity of a print. . . . 41
Accessing the colour matching options . . . . . . . . . . . 42
Setting the colour matching options . . . . . . . . . . . . . 42
Using the colour swatch feature . . . . . . . . . . . . . . . . 44
Using the Colour Correct Utility . . . . . . . . . . . . . . . . 45
Colour matching (advanced). . . . . . . . . . . . . . . . . . . 46
Basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Printer colour management . . . . . . . . . . . . . . . . . . . 47
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
About RGB and CMYK colour . . . . . . . . . . . . . . . . . . 48
About the printer drivers. . . . . . . . . . . . . . . . . . . 49
Office colour . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Office colour - RGB options . . . . . . . . . . . . . . . . . . . 50
Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Customising RGB office colour
with the colour correct utility (Windows) . . . . . . . 53
Graphic pro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Matching printer colour to an RGB input device . . . 54
Printer simulation. . . . . . . . . . . . . . . . . . . . . . . . 54
CMYK ink simulation . . . . . . . . . . . . . . . . . . . . . . 54
More accurate printer colour . . . . . . . . . . . . . . . . 55
Types of ICC profile supported . . . . . . . . . . . . . . . . . 55
Graphic pro workflow – overview . . . . . . . . . . . . . . . 56
Step 1 - Gather or create the ICC profiles . . . . . . . 56
Step 2 - Down loading ICC profiles to the printer
hard disk. . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Contents > 5
Step 3 - Select ICC profiles in the printer driver. . . 58
Matching the colour of a monitor, scanner or
camera . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Simulating another printer - RGB source data . . . . . . 63
Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
CMYK ink simulations - CMYK source data . . . . . . . . . 68
Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Rendering intents . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Perceptual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Saturation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Relative colorimetric . . . . . . . . . . . . . . . . . . . . . . 73
Absolute colorimetric . . . . . . . . . . . . . . . . . . . . . 73
Pure black text / graphics . . . . . . . . . . . . . . . . . . . . 73
Colour match precision . . . . . . . . . . . . . . . . . . . . . . 73
Printer driver settings for ICC profile creation or no
colour matching . . . . . . . . . . . . . . . . . . . . . . . . 74
Windows PCL . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Finishing options . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Booklet printing (imposition) . . . . . . . . . . . . . . . . 77
Windows PostScript . . . . . . . . . . . . . . . . . . . . . . 78
Windows PCL . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Collating . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Colour separation . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Windows PostScript . . . . . . . . . . . . . . . . . . . . . . 83
Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Separating queued print jobs . . . . . . . . . . . . . . . . . . 85
Windows separator page . . . . . . . . . . . . . . . . . . . 85
Mac OS X cover page . . . . . . . . . . . . . . . . . . . . . 86
Cover print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Windows PCL . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Custom page size . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Windows PostScript . . . . . . . . . . . . . . . . . . . . . . 89
Windows PCL . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Contents > 6
Duplex (double-sided) printing . . . . . . . . . . . . . . . . . 93
Windows PostScript . . . . . . . . . . . . . . . . . . . . . . 93
Windows PCL . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Printing multiple pages on one sheet (N-up) . . . . . . . 96
Windows PostScript . . . . . . . . . . . . . . . . . . . . . . 96
Windows PCL . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Poster printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Windows PCL . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Scale to page . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100
Watermarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .101
Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .101
Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Secure printing. . . . . . . . . . . . . . . . . . . . . . . . . . . .103
Sending the document . . . . . . . . . . . . . . . . . . . .103
Printing the document . . . . . . . . . . . . . . . . . . . .105
Deleting a secure print document. . . . . . . . . . . . .105
Store to hard disk. . . . . . . . . . . . . . . . . . . . . . . . . .106
Sending the document . . . . . . . . . . . . . . . . . . . .107
Printing the document . . . . . . . . . . . . . . . . . . . .107
Deleting a stored document. . . . . . . . . . . . . . . . .107
Encrypted secure printing . . . . . . . . . . . . . . . . . . . .108
Sending the document . . . . . . . . . . . . . . . . . . . .108
Printing the document . . . . . . . . . . . . . . . . . . . .110
Menu functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Operator Panel: . . . . . . . . . . . . . . . . . . . . . . . . . . .111
How to change the settings - User . . . . . . . . . . . . . .112
How to change the settings - Administrator . . . . . . . .113
Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .114
Print jobs menu . . . . . . . . . . . . . . . . . . . . . . . . .114
Information menu . . . . . . . . . . . . . . . . . . . . . . .114
Shutdown menu. . . . . . . . . . . . . . . . . . . . . . . . .115
Print menu . . . . . . . . . . . . . . . . . . . . . . . . . . . .115
Media menu. . . . . . . . . . . . . . . . . . . . . . . . . . . .119
Colour menu . . . . . . . . . . . . . . . . . . . . . . . . . . .121
System configuration menu . . . . . . . . . . . . . . . . .123
PCL emulation . . . . . . . . . . . . . . . . . . . . . . . . . .124
PPR emulation . . . . . . . . . . . . . . . . . . . . . . . . . .125
FX emulation . . . . . . . . . . . . . . . . . . . . . . . . . . .127
Parallel Menu . . . . . . . . . . . . . . . . . . . . . . . . . . .128
USB menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . .129
Network menu . . . . . . . . . . . . . . . . . . . . . . . . . .129
Contents > 7
Maintenance menu . . . . . . . . . . . . . . . . . . . . . . .131
Usage menu . . . . . . . . . . . . . . . . . . . . . . . . . . .132
Job log menu. . . . . . . . . . . . . . . . . . . . . . . . . . .132
Replacing consumable items. . . . . . . . . . . . . . . . . . 133
Consumable order details . . . . . . . . . . . . . . . . . . . .134
Toner cartridge replacement . . . . . . . . . . . . . . . . . .135
Image drum replacement . . . . . . . . . . . . . . . . . . . .140
Transfer belt replacement . . . . . . . . . . . . . . . . . . . .144
Fuser replacement . . . . . . . . . . . . . . . . . . . . . . . . .147
Cleaning the LED head . . . . . . . . . . . . . . . . . . . . . .149
Installing upgrades. . . . . . . . . . . . . . . . . . . . . . . . . 150
Duplex unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .150
Memory upgrade . . . . . . . . . . . . . . . . . . . . . . . . . .152
Hard disk drive. . . . . . . . . . . . . . . . . . . . . . . . . . . .157
Additional paper tray. . . . . . . . . . . . . . . . . . . . . . . .160
Adjusting Windows printer drivers . . . . . . . . . . . . . .161
Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . 162
Major printer components and paper path . . . . . . . . .162
Paper sensor error codes. . . . . . . . . . . . . . . . . . .163
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172
Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175
Oki contact details . . . . . . . . . . . . . . . . . . . . . . . . . 178
Contents > 8
N
OTES
, C
AUTIONS AND
NOTE:
A note appears in this manual like this. A note provides
additional information to supplement the main text which
may help you to use and understand the product.
W
ARNINGS
CAUTION!
A caution appears in this manual like this. A caution
provides additional information which, if ignored, may
result in equipment malfunction or damage.
WARNING!
A warning appears in this manual like this. A warning
provides additional information which, if ignored, may
result in a risk of personal injury.
Notes, Cautions and Warnings > 9
I
NTRODUCTION
Congratulations on buying this Oki Printing Solutions colour
printer. Your new printer is designed with advanced features to
give you clear, vibrant colour prints and crisp black and white
pages at high speed on a range of print media for the office.
Your printer includes these features:
> Compact A3 desktop footprint;
> ProQ2400 multi-level technology produces subtler tones
and smoother graduations of colour to lend photographic
quality to your documents;
> Up to 26 pages per minute in full colour for fast printing of
high impact colour presentations and other documents;
> Up to 32 pages per minute in black and white for fast and
efficient printing of all general purpose documents not
requiring colour;
> 600 x 600, 1200 x 600 dpi (dots per inch) and ProQ2400
print resolution for high quality image production showing
the finest detail;
> Single Pass colour Digital LED technology for high speed
processing of your printed pages;
> Profile Assistant utility allows you to download ICC profiles
to the hard disc (Hard Disc Drive required);
> PostScript 3, PCL 5C, PCL 6 and Epson FX emulations for
industry standard operation and wide compatibility with
most computer software;
> Secure encrypted printing - allows you to print
confidential documents on printers that are shared with
other users in a network environment;
> 10Base-T and 100Base-TX network connection lets you
share this valuable resource among users on your office
network;
> Photo Enhance mode allows printing of sharp, photo-like
images on ordinary office quality paper;
Introduction > 10
> “Ask Oki” – a user-friendly function for Windows that gives
a direct link from your printer driver screen to a dedicated
web site specific to the exact model you are using. This is
where you’ll find all the advice, assistance and support
you could need to help you get the best possible results
from your Oki printer;
> “WebPrint Internet Explorer 6.0 plugin” - a new function
for Windows that enables you to print web pages
properly;
> Template Manager 2006 utility for Windows enables the
design and print of Business cards, banners, labels with
ease;
> Support for Windows Vista operating system.
Additionally, the following optional features are also available:
> Automatic two-sided (duplex) printing for economical use
of paper and compact printing of larger documents
(standard on dn models);
> Additional paper tray for loading a further 530 sheets to
minimise operator intervention, or different paper stocks
for letterhead stationery, alternative paper sizes or other
print media;
> Additional memory allows printing of more complex
pages. For example, high resolution banner printing;
> Internal hard disk drive for Secure printing, storage of
overlays, macros and downloadable fonts, and automatic
collation of multiple copies of multipage documents and
the download of ICC Profiles;
> Storage Cabinet.
Introduction > 11
P
RINTER OVERVIEW
F
RONT VIEW
8
8
7
2
1
7
6
3
9
1. Output stacker, face
down.
Standard printed copy
delivery point. Holds
up to 250 sheets at
80g/m².
2. Operator panel.
Menu driven operator
controls and LCD
display panel.
3. Paper tray.
Standard blank paper
tray. Holds up to 300
sheets of 80g/m²
paper.
4
4. Multi purpose tray.
Used for feeding heavier paper
stocks, envelopes and other special
media. Also for manual feeding of
single sheets when required.
5. ON/OFF switch.
6. Front cover release lever.
7. Multi-purpose tray release lever
8. Top cover release button.
9. Paper size
5
The LCD display language can be changed to show different
languages. (See “Changing the display language” on page 14.)
Introduction > 12
R
EAR VIEW
This view shows the connection panel, the rear output stacker
and the location of the optional duplex (two-sided printing) unit.
4
3
1
1. ON/OFF switch.
2. AC power socket.
3. USB interface.
4. Network interface.*
* The Network Interface has a protective “plug” which must be
removed before connection can be made.
7
2
5. Duplex unit (when fitted).
6. Rear, face up, 100 sheet stacker.
7. Parallel port
5
6
When the rear paper stacker is folded down paper exits the
printer through the rear of the printer and is stacked here face
up. This is mainly used for heavy print media. When used in
conjunction with the multi purpose feed tray, the paper path
through the printer is essentially straight. This avoids bending
the paper around curves in the paper path and enables feeding
of up to 200g/m² media.
Introduction > 13
C
HANGING THE DISPLAY LANGUAGE
The default language used by your printer for display messages
and for report printing is English. If required, this can be changed
to:
German Danish
French Dutch
Italian Turkish
Spanish Portuguese
Swedish Polish
Russian Greek
Finnish Czech
Hungarian Norwegian
NOTE:
1. The list above is neither conclusive nor exhaustive.
2. See the information enclosed with the product (Operator
Panel Language Set-up utility) on the procedure for
changing the language setting.
Introduction > 14
P
APER RECOMMENDATIONS
Your printer will handle a variety of print media, including a range
of paper weights and sizes, transparencies and envelopes. This
section provides general advice on choice of media, and explains
how to use each type.
The best performance will be obtained when using standard
75~90g/m² paper designed for use in copiers and laser printers.
Suitable types are:
> Arjo Wiggins Conqueror Colour Solutions 90g/m²;
> Colour Copy by Neusiedler.
Use of heavily embossed or very rough textured paper is not
recommended.
Pre-printed stationery can be used, but the ink must not offset
when exposed to the high fuser temperatures used in the printing
process.
Envelopes shoul d b e fr e e f r om t w is t , c u rl o r o th e r d ef o r m at i o n s.
They should also be of the rectangular flap type, with glue that
remains intact when subjected to hot roll pressure fusing used in
this type of printer. Window envelopes are not suitable.
Envelopes should be handled by the Multi Purpose tray.
Transparencies should be of the type designed for use in copiers
and laser printers. We strongly recommend Oki Printing Solutions
transparencies (Order No. 01074101). In particular, avoid office
transparencies designed for use by hand with marker pens.
These will melt in the fuser and cause damage. Transparencies
should be handled by the Multi Purpose tray.
Labels should also be of the type recommended for use in copiers
and laser printers, in which the base carrier page is entirely
covered by labels. Other types of label stock may damage the
printer due to the labels peeling off during the printing process.
Paper recommendations > 15
C
ASSETTE TRAYS
SIZE DIMENSIONS WEIGHT (G/M²)
A6 (Tray 1
only)
A5 148 x 210mm
B5 182 x 257mm
Executive 184.2 x 266.7mm
A4 210 x 297mm
B4 250 x 353mm
A3 420 x 297mm
Letter 215.9 x 279.4mm
Legal 13in. 216 x 330mm
Legal 13.5in. 216 x 343mm
Legal 14in. 216 x 356mm
105 x 148mm
Light 64-82g/m²
Medium 83-105g/m²
Heavy 106-128g/m²
Ultra heavy 129-200g/m²
(> 176g/m² - MP Tray only)
If you have identical paper stock loaded in another tray (2nd tray
if you have one, or multi purpose tray) you can have the printer
automatically switch to the other tray when the current tray runs
out of paper. When printing from Windows applications, this
function is enabled in the driver settings. (See “Printer Settings in
Windows” later in this guide.) When printing from other systems,
this function is enabled in the Print Menu. (See “Menu Functions”
later in this guide.)
If fitted, tray 2 may be removed and replenished while the
machine is being fed from tray 1. Tray 1 cannot be removed while
the machine is being fed from tray 2, because parts of tray 1 are
used to guide paper fed from tray 2.
M
ULTI PURPOSE TRAY
The multi purpose tray can handle the same sizes as the cassette
trays but in weights up to 200g/m² (Ultra heavy). For very heavy
paper stock use the face up (rear) paper stacker. This ensures
that the paper path through the printer is almost straight.
The multi purpose tray can feed paper widths as small as 100mm
and lengths up to 1200mm (banner printing).
Paper recommendations > 16
For paper lengths exceeding 431.8mm use paper stock up to
128g/m² and the face up (rear) paper stacker.
Use the multi purpose tray for printing on envelopes and
transparencies. Up to 50 sheets of transparencies or 10
envelopes can be loaded at one time, subject to a maximum
stacking depth of 10mm.
Paper or transparencies should be loaded print side up and top
edge into the printer. Do not use the duplex (two-sided printing)
function.
F
ACE DOWN STACKER
The face down stacker on the top of the printer can hold up to
250 sheets of 80g/m² standard paper, and can handle paper
stocks up to 176g/m². Pages printed in reading order (page 1
first) will be sorted in reading order (last page on top, facing
down).
F
ACE UP STACKER
The face up stacker at the rear of the printer should be opened
and the tray extension pulled out when required for use. In this
condition paper will exit via this path, regardless of driver
settings.
The face up stacker can hold up to 100 sheets of 80g/m²
standard paper, and can handle stocks up to 200g/m².
Always use this stacker and the multi purpose feeder for paper
stocks heavier than 176g/m².
D
UPLEX UNIT
This option provides automatic two-sided printing on the same
range of paper sizes as tray 2 (i.e. all cassette sizes except A6),
using paper stocks from 64-105g/m².
NOTE:
The duplex unit comes as standard with dn models.
Paper recommendations > 17
L
OADING PAPER
C
ASSETTE TRAYS
1. Remove the paper tray from the printer.
2.
Fan the paper to be loaded at the edges (1) and in the
middle (2) to ensure that all sheets are properly separated,
then tap the edges of the stack on a flat surface to make it
flush again (3).
1
Loading paper > 18
2
3
3. Load paper long edge feed (LEF) (letter headed paper face down and top edge towards the right of the printer)
(1) up to mark (a).
1
a
2
3
4. Adjust the rear stopper and paper guides (2) to the size of
paper being used. For A6 paper, remove and re-install in
the A6 position.
To prevent paper jams:
> Do not leave space between the paper and the guides
and rear stopper.
> Do not overfill the paper tray. Capacity depends on the
type of paper stock.
> Do not load damaged paper.
> Do not load paper of different sizes or types at the
same time.
> Do not pull the paper tray out during printing (except
as described below for the 2nd tray).
> Close the paper tray gently.
CAUTION!
> IMPORTANT: Set paper size dial (3) to the size of
paper being used (A4 in the above example).
Loading paper > 19
5. If you have two trays and you are printing from the 1st
(upper) tray, you can pull out the 2nd (lower) tray during
printing to reload it. However, if printing from the 2nd
(lower) tray, do not pull out the 1st (upper) tray. This will
cause a paper jam.
6. For face down printing, make sure the face up (rear)
stacker (3) is closed (the paper exits from the top of the
printer). Stacking capacity is approximately 250 sheets,
depending on paper weight.
7. For face up printing, make sure the face up (rear)
stacker (3) is open and the paper support (4) is extended.
Paper is stacked in reverse order and tray capacity is
approximately 100 sheets, depending on paper weight.
8. Always use the face up (rear) stacker for heavy paper
(card stock etc.).
3
4
CAUTION!
Do not open or close the rear paper exit while printing
as it may result in a paper jam.
Loading paper > 20
M
ULTI PURPOSE TRAY
1. Open the multi purpose tray (1).
2. Fold out the paper supports (2).
1
3
4
2
4
5
3. Press gently down on the paper platform (3) to ensure it
is latched down.
4. Load the paper and adjust the paper guides (4) to the size
of paper being used.
> For single-sided printing on headed paper load the
paper into the multi purpose tray with pre-printed side
up and top edge into the printer.
Loading paper > 21
> For two-sided (duplex) printing on headed paper load
the paper with pre-printed side down and top edge
away from the printer. (Optional duplex unit must be
installed for this function.)
> Envelopes should be loaded face up with top edge to
the left and short edge into the printer. Do not select
duplex printing on envelopes.
> Do not exceed the paper capacity of about 100 sheets
or 10 envelopes. Maximum stacking depth is 10mm.
5. Press the tray latch button (5) inwards to release the
paper platform, so that the paper is lifted and gripped in
place.
Set the correct paper size for the multi purpose tray in the Media
Menu (see “Menu Functions”).
Loading paper > 22
A
GUIDE TO PRINTING
This Chapter provides a convenient on-screen reference to the
many features of the driver software supplied with your printer.
HOW TO
ACCESS THE DRIVER SCREENS
Most of the features described are accessed via the printer driver
screens. How you access them depends on your computer and its
operating system.
W
INDOWS DRIVERS
The driver windows are tabbed dialogue boxes, offering a wide
range choices about how you want to print your documents.
There are two ways to access the driver features from within
Windows:
1. Directly from the Windows “Printers” folder (“Printers and
Faxes” folder in Windows XP).
If you choose this method any changes you make will
become the driver defaults. This means they will remain
active for all your applications unless you specifically
change them from within the application’s Print dialogue.
2. From your application’s Print dialogue.
If you choose this method any changes you make will
usually only last for as long as the particular application is
running, or until you change them again. In most cases,
once you quit the application the driver defaults will return.
NOTE:
Settings made from the printer’s own control panel are the
printer defaults. They determine how your printer will
behave unless you specify otherwise from your computer.
The driver defaults override the printer defaults.
Application Print settings override both the printer
defaults and the driver defaults.
A guide to printing > 23
PCL OR P
Three printer drivers are supplied with your printer: one for PCL5c
emulation, one for PCL6 emulation, and the other for PostScript 3
emulation. If you print mainly from general “Office” applications
choose one of the PCL drivers. For faster printing of PDF
documents, choose PostScript. If you print mainly from
professional DTP and graphics applications, choose PostScript.
P
RINTING PREFERENCES IN WINDOWS APPLICATIONS
When you choose to print your
document from a Windows
application program a print
dialogue box appears. This
dialogue usually specifies the
name of the printer on which
you will print your document.
Next to the printer name is a
Properties button.
When you click Properties a
new window opens which contains a short list of the printer
settings available in the driver, which you can choose for this
document.
The window which opens when you click Properties depends on
which printer driver has been installed. The PostScript driver
offers different choices to the PCL driver.
OSTSCRIPT
A guide to printing > 24
P
OSTSCRIPT EMULATION
1. Page orientation sets
portrait (tall) or
landscape (wide) page
orientation. The
“rotated” rotates the
1
paper through 90
degrees anti-
clockwise.
2. When printing double
sided pages (duplex
2
3
4
5
unit required). You can
flip the paper either on
its long edge or short
edge.
3. Pages can be printed in forward or reverse order. If using
the face down (top) paper stacker, forward order is
usually appropriate to ensure that pages are stacked in
numerical order. If using the face up (rear) paper stacker,
reverse order would normally stack your pages in
numerical order.
4. You can specify how many pages to print on a sheet.
Pages will be scaled to fit the number you choose. If you
choose booklet printing (requires duplex unit) two pages
will automatically be set, and pages will be printed with
the correct pages opposite one another so that folding the
stacked printout produces a booklet.
5. Advanced options are also available, such as how to
download TrueType fonts, and whether advanced options
such as booklet printing are available.
The printer driver contains extensive on-line help for these items
to help you make the most appropriate choices.
A guide to printing > 25
PCL
EMULATION
When you click the Properties button from your application’s
Print dialogue, the driver window opens to allow you to specify
your printing preferences for this document.
Paper size should be the
1.
same as the page size of
your document (unless
you wish to scale the
1
2
printout to fit another
size), and should also be
3
the same as the size of
paper you will feed into
the printer.
2.
You can choose the source
4
5
of the paper to feed, which
may be Tray 1 (the
standard paper tray), Tray 2 (if you have the optional 2nd
paper tray installed) or the multi purpose feeder. You can
also click on the appropriate part of the screen graphic to
select your preferred tray.
3. A variety of document finishing options can be selected,
such as normal one page per sheet, or N-up (where N can
be any number up to 16) for printing scaled down pages
at more than one page per sheet. Booklet printing prints
two pages per sheet on each side of the paper so that
when folded they make up a booklet. Booklet printing
requires the duplex unit to be installed in your printer.
Poster printing will print large pages as tiles spread over
multiple sheets.
6
4. For two-sided printing, you can choose to flip the page by
the long edge or the short edge. Of course, this requires
that a duplex unit be installed in your printer.
5. If you have changed some printing preferences before and
saved them as a set, you can recall them to avoid having
to set them individually each time you need them.
6. A single on-screen button restores the default settings.
A guide to printing > 26
C
HANGING THE DRIVER DEFAULTS
W
INDOWS
1. Click [Start] → [Printers and Faxes] to open the Printers
2. In the Printers and Faxes window, right-click on the
W
INDOWS VISTA
1. Click [Start] → [Control Panel] → [Printers] to open the
2. In the Printers window, right-click on the appropriate
C
HANGING THE APPLICATION’S DRIVER SETTINGS
W
INDOWS
1. In your application, open the file you want to print.
2. On the [File] menu, choose [Print…].
3. In the application’s Print dialogue, make sure the printer
XP/2000/S
and Faxes window.
appropriate printer driver icon, and choose [Printing
Preferences] from the context menu.
Printers window.
printer driver icon, and choose [Printing Preferences] from
the context menu.
shown is the appropriate one, and click [Properties].
ERVER
2003
M
ACINTOSH
The Mac user interface is very different to that in Windows. In
particular, OS X differs considerably from previous versions. Full
instructions are therefore included with each procedure.
PCL
SAVED DRIVER SETTINGS
This feature, unique to the Windows PCL drivers, allows you to
save the printer driver settings and reuse them later. This could
be useful if you frequently print many different types of
document that require different printer driver settings.
A guide to printing > 27
Recalling saved settings in the PCL drivers is a simple task that
must be done first, before any job-specific changes are made.
Rather than repeat the procedure throughout this manual, it is
described here.
S
AVING A SET OF DRIVER SETTINGS
1. Make any changes to the driver settings you want, as
described in the relevant section of this manual.
2. In the driver’s [Setup] tab, click [Save…].
3. Enter a meaningful name for the settings you are saving,
and click [OK].
R
ECALLING SAVED DRIVER SETTINGS
1. In the driver’s [Setup] tab, choose any previously saved
[driver settings] you need.
2. Proceed to make any other adjustments for this job, as
described in the relevant section in this manual.
A guide to printing > 28
S
ETTING THE DRIVER DEVICE OPTIONS
This section explains how to ensure that your printer driver can
utilize all of the hardware features installed in your printer.
Accessories such as hard disk, duplex unit (two sided printing),
additional paper trays, etc., will only be usable if the printer
driver on your computer knows they are there.
In some cases the hardware configuration of your printer is
automatically detected when the driver is installed. However, it is
advisable to at least check whether all of the available hardware
features are listed in the driver.
This procedure is essential if you subsequently add extra
hardware features to your printer after the drivers have been
installed and set up.
W
INDOWS
1. Access the driver’s [Properties] window. (“Changing the
application’s driver settings” on page 24)
2. Select the [Device Options] tab.
3. In the Windows XP PostScript driver the tab may be called
“Device Settings”.
4. Set the options for any devices you have installed,
including the correct number of paper trays, high capacity
feeder, duplex unit, etc.
5. Click [OK] to close the window and save your changes.
MAC OS X
1. Open the Printer Setup Utility (OS X 10.3) or Printer
Center (OS X earlier versions), and ensure that your
printer model is selected.
2. Choose [Printers] → [Show Info] → [Installable Options].
3. Select all hardware options appropriate to your printer,
and click [Apply Changes].
A guide to printing > 29
B
LACKS AND GREYS
B
LACK OVERPRINT
Black overprint eliminates the white edge between the printed
fonts and the coloured background.
Black overprint can only be used when printing 100 percent black
text over a background colour.
Black Overprint may not be available with some software
applications.
NOTE:
1. The Black Overprint feature is not included in the
Windows PCL 6 driver.
2. When the background colour is very dark, the toner may
not fuse correctly. Change the background colour to a
lighter colour.
Windows
1. On the [Job Options] tab, click [Advanced].
2. Check [Black Overprint].
A guide to printing > 30
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