OKI C8800 User Guide

C8800

User’s Guide

REFACE

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer.

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.

The most up-to-date drivers and manuals are available from the Oki Europe website: http://www.okiprintingsolutions.com

Oki and Microline are registered trademarks of Oki Electric Industry Company, Ltd.

Energy Star is a trademark of the United States Environmental Protection Agency.

Hewlett-Packard, HP, and LaserJet are registered trademarks of Hewlett-Packard Company.

Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation.

Apple, Macintosh, Mac and Mac OS are registered trademarks of Apple Computer.

Other product names and brand names are registered trademarks or trademarks of their proprietors.

As an Energy Star Program Participant, the manufacturer has determined that this product meets the Energy Star guidelines for energy efficiency.

This product complies with the requirements of the Council Directives 2004/108/EC (EMC), 2006/95/EC (LVD) and 1999/5/ EC (R&TTE), as amended where applicable, on the approximation of the laws of the member states relating to electromagnetic compatibility, low voltage and radio & telecommunications terminal equipment.

Preface > 2

MERGENCY FIRST AID

Take care with toner powder:

If swallowed, give small amounts of cold water and seek medical attention. DO NOT attempt to induce vomiting.

If inhaled, move the person to an open area for fresh air. Seek medical attention.

If it gets into the eyes, flush with large amounts of water for at least 15 minutes keeping eyelids open. Seek medical attention.

Spillages should be treated with cold water and soap to help reduce risk of staining skin or clothing.

MPORTER TO THE

Oki Europe Limited (trading as OKI Printing Solutions)

Central House Balfour Road Hounslow TW3 1HY United Kingdom

For all sales, support and general enquiries contact your local distributor.

NVIRONMENTAL INFORMATION

Emergency First Aid > 3

ONTENTS

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Emergency First Aid . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Importer to the EU . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Environmental Information. . . . . . . . . . . . . . . . . . . . . 3

Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Notes, Cautions and Warnings . . . . . . . . . . . . . . . . . . 9

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Printer overview . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Front view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Rear view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Changing the display language . . . . . . . . . . . . . . . . . 14

Paper recommendations . . . . . . . . . . . . . . . . . . . . . . 15

Cassette trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . . . 16

Face down stacker . . . . . . . . . . . . . . . . . . . . . . . . . 17

Face up stacker . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Duplex unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Cassette trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . 21

A guide to printing . . . . . . . . . . . . . . . . . . . . . . . . . . 23

How to access the driver screens . . . . . . . . . . . . . . . 23

Windows drivers. . . . . . . . . . . . . . . . . . . . . . . . . 23

PCL or PostScript . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Printing preferences in Windows applications . . . . . . . 24

PostScript emulation. . . . . . . . . . . . . . . . . . . . . . 25

PCL emulation . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Changing the driver defaults . . . . . . . . . . . . . . . . . . 27

Windows XP/2000/Server 2003 . . . . . . . . . . . . . . 27

Windows Vista . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Changing the application’s driver settings . . . . . . . . . 27

Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

PCL saved driver settings . . . . . . . . . . . . . . . . . . . . 27

Saving a set of driver settings . . . . . . . . . . . . . . . 28

Recalling saved driver settings. . . . . . . . . . . . . . . 28

Contents > 4

Setting the driver device options . . . . . . . . . . . . . . . 29

Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Blacks and greys . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Black overprint . . . . . . . . . . . . . . . . . . . . . . . . . 30

Black printing (black generation) . . . . . . . . . . . . . . . 31

Composite black. . . . . . . . . . . . . . . . . . . . . . . . . 31

True (pure) black . . . . . . . . . . . . . . . . . . . . . . . . 32

Fine lines enhancement . . . . . . . . . . . . . . . . . . . . . . 36

Greyscale printing. . . . . . . . . . . . . . . . . . . . . . . . . . 37

Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Colour printing (Basics) . . . . . . . . . . . . . . . . . . . . . . 39

Factors that affect the appearance of prints . . . . . . . . 39

Tips for printing in colour. . . . . . . . . . . . . . . . . . . . . 41

Printing photographic images. . . . . . . . . . . . . . . . 41

Printing from office applications . . . . . . . . . . . . . . 41

Printing specific colours (e.g. a company logo) . . . 41

Adjusting the brightness or intensity of a print. . . . 41

Accessing the colour matching options . . . . . . . . . . . 42

Setting the colour matching options . . . . . . . . . . . . . 42

Using the colour swatch feature . . . . . . . . . . . . . . . . 44

Using the Colour Correct Utility . . . . . . . . . . . . . . . . 45

Colour matching (advanced). . . . . . . . . . . . . . . . . . . 46

Basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Printer colour management . . . . . . . . . . . . . . . . . . . 47

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

About RGB and CMYK colour . . . . . . . . . . . . . . . . . . 48

About the printer drivers. . . . . . . . . . . . . . . . . . . 49

Office colour . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Office colour - RGB options . . . . . . . . . . . . . . . . . . . 50

Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Customising RGB office colour

with the colour correct utility (Windows) . . . . . . . 53

Graphic pro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Matching printer colour to an RGB input device . . . 54

Printer simulation. . . . . . . . . . . . . . . . . . . . . . . . 54

CMYK ink simulation . . . . . . . . . . . . . . . . . . . . . . 54

More accurate printer colour . . . . . . . . . . . . . . . . 55

Types of ICC profile supported . . . . . . . . . . . . . . . . . 55

Contents > 5

Graphic pro workflow – overview . . . . . . . . . . . . . . . 56

Step 1 - Gather or create the ICC profiles . . . . . . . 56

Step 2 - Down loading ICC profiles to the printer

hard disk. . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Step 3 - Select ICC profiles in the printer driver. . . 58 Matching the colour of a monitor, scanner or

camera . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Simulating another printer - RGB source data . . . . . . 63

Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

CMYK ink simulations - CMYK source data . . . . . . . . . 68

Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Rendering intents . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Perceptual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Saturation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Relative colorimetric . . . . . . . . . . . . . . . . . . . . . . 73

Absolute colorimetric . . . . . . . . . . . . . . . . . . . . . 73

Pure black text / graphics . . . . . . . . . . . . . . . . . . . . 73

Colour match precision . . . . . . . . . . . . . . . . . . . . . . 73

Printer driver settings for ICC profile creation or no

colour matching . . . . . . . . . . . . . . . . . . . . . . . . 74

Windows PCL . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Finishing options . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Booklet printing (imposition) . . . . . . . . . . . . . . . . 77

Windows PostScript . . . . . . . . . . . . . . . . . . . . . . 78

Windows PCL . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Collating . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Colour separation . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Windows PostScript . . . . . . . . . . . . . . . . . . . . . . 83

Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Separating queued print jobs . . . . . . . . . . . . . . . . . . 85

Windows separator page . . . . . . . . . . . . . . . . . . . 85

Mac OS X cover page . . . . . . . . . . . . . . . . . . . . . 86

Cover print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Windows PCL . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Contents > 6

Custom page size . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Windows PostScript . . . . . . . . . . . . . . . . . . . . . . 89

Windows PCL . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Duplex (double-sided) printing . . . . . . . . . . . . . . . . . 93

Windows PostScript . . . . . . . . . . . . . . . . . . . . . . 93

Windows PCL . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Printing multiple pages on one sheet (N-up) . . . . . . . 96

Windows PostScript . . . . . . . . . . . . . . . . . . . . . . 96

Windows PCL . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Poster printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Windows PCL . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Scale to page . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100

Watermarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .101

Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .101

Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Secure printing. . . . . . . . . . . . . . . . . . . . . . . . . . . .103

Sending the document . . . . . . . . . . . . . . . . . . . .103

Printing the document . . . . . . . . . . . . . . . . . . . .105

Deleting a secure print document. . . . . . . . . . . . .105

Store to hard disk. . . . . . . . . . . . . . . . . . . . . . . . . .106

Sending the document . . . . . . . . . . . . . . . . . . . .107

Printing the document . . . . . . . . . . . . . . . . . . . .107

Deleting a stored document. . . . . . . . . . . . . . . . .107

Encrypted secure printing . . . . . . . . . . . . . . . . . . . .108

Sending the document . . . . . . . . . . . . . . . . . . . .108

Printing the document . . . . . . . . . . . . . . . . . . . .110

Menu functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Operator Panel: . . . . . . . . . . . . . . . . . . . . . . . . . . .111

How to change the settings - User . . . . . . . . . . . . . .112

How to change the settings - Administrator . . . . . . . .113

Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .114

Print jobs menu . . . . . . . . . . . . . . . . . . . . . . . . .114

Information menu . . . . . . . . . . . . . . . . . . . . . . .114

Shutdown menu. . . . . . . . . . . . . . . . . . . . . . . . .115

Print menu . . . . . . . . . . . . . . . . . . . . . . . . . . . .115

Media menu. . . . . . . . . . . . . . . . . . . . . . . . . . . .119

Colour menu . . . . . . . . . . . . . . . . . . . . . . . . . . .121

System configuration menu. . . . . . . . . . . . . . . . .123

PCL emulation . . . . . . . . . . . . . . . . . . . . . . . . . .124

PPR emulation . . . . . . . . . . . . . . . . . . . . . . . . . .125

Contents > 7

FX emulation . . . . . . . . . . . . . . . . . . . . . . . . . . .127

Parallel Menu . . . . . . . . . . . . . . . . . . . . . . . . . . .128

USB menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . .129

Network menu . . . . . . . . . . . . . . . . . . . . . . . . . .129

Maintenance menu . . . . . . . . . . . . . . . . . . . . . . .131

Usage menu . . . . . . . . . . . . . . . . . . . . . . . . . . .132

Job log menu. . . . . . . . . . . . . . . . . . . . . . . . . . .132

Overlays and Macros (Windows only) . . . . . . . . . . 133

What are overlays and macros? . . . . . . . . . . . . . . . .133

Creating PostScript overlays . . . . . . . . . . . . . . . . . .133

Creating the overlay image . . . . . . . . . . . . . . . . .134

Create and download the project . . . . . . . . . . . . .134

Test printing the overlay . . . . . . . . . . . . . . . . . . .135

Defining overlays . . . . . . . . . . . . . . . . . . . . . . . .136

Printing with PostScript overlays. . . . . . . . . . . . . . . .137

Creating PCL Overlays. . . . . . . . . . . . . . . . . . . . . . .138

Creating the overlay image . . . . . . . . . . . . . . . . .138

Create and download macros. . . . . . . . . . . . . . . .138

Test printing the macro. . . . . . . . . . . . . . . . . . . .140

Defining overlays . . . . . . . . . . . . . . . . . . . . . . . .140

Printing with PCL overlays . . . . . . . . . . . . . . . . . . . .141

Replacing consumable items. . . . . . . . . . . . . . . . . . 143

Consumable order details . . . . . . . . . . . . . . . . . . . .144

Toner cartridge replacement . . . . . . . . . . . . . . . . . .145

Image drum replacement . . . . . . . . . . . . . . . . . . . .150

Transfer belt replacement . . . . . . . . . . . . . . . . . . . .154

Fuser replacement . . . . . . . . . . . . . . . . . . . . . . . . .157

Cleaning the LED head . . . . . . . . . . . . . . . . . . . . . .159

Installing upgrades. . . . . . . . . . . . . . . . . . . . . . . . . 160

Duplex unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .160

Memory upgrade . . . . . . . . . . . . . . . . . . . . . . . . . .162

Hard disk drive. . . . . . . . . . . . . . . . . . . . . . . . . . . .167

Additional paper tray. . . . . . . . . . . . . . . . . . . . . . . .170

Adjusting Windows printer drivers . . . . . . . . . . . . . .171

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . 172

Major printer components and paper path . . . . . . . . .172

Paper sensor error codes. . . . . . . . . . . . . . . . . . .173

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182

Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185

Oki contact details . . . . . . . . . . . . . . . . . . . . . . . . . 188

Contents > 8

OTES

, C

AUTIONS AND

NOTE: A note appears in this manual like this. A note provides additional information to supplement the main text which may help you to use and understand the product.

ARNINGS

CAUTION!

A caution appears in this manual like this. A caution provides additional information which, if ignored, may result in equipment malfunction or damage.

WARNING!

A warning appears in this manual like this. A warning provides additional information which, if ignored, may result in a risk of personal injury.

Notes, Cautions and Warnings > 9

NTRODUCTION

Congratulations on buying this Oki Printing Solutions colour printer. Your new printer is designed with advanced features to give you clear, vibrant colour prints and crisp black and white pages at high speed on a range of print media for the office.

Your printer includes these features:

> Compact A3 desktop footprint;

> ProQ2400 multi-level technology produces subtler tones

and smoother graduations of colour to lend photographic quality to your documents;

> Up to 26 pages per minute in full colour for fast printing of

high impact colour presentations and other documents;

> Up to 32 pages per minute in black and white for fast and

efficient printing of all general purpose documents not requiring colour;

> 600 x 600, 1200 x 600 dpi (dots per inch) and ProQ2400

print resolution for high quality image production showing the finest detail;

> Single Pass colour Digital LED technology for high speed

processing of your printed pages;

> Profile Assistant utility allows you to download ICC profiles

to the hard disc (Hard Disc Drive required);

> PostScript 3, PCL 5C, PCL 6 and Epson FX emulations for

industry standard operation and wide compatibility with most computer software;

> Secure encrypted printing - allows you to print

confidential documents on printers that are shared with other users in a network environment;

> 10Base-T and 100Base-TX network connection lets you

share this valuable resource among users on your office network;

> Photo Enhance mode allows printing of sharp, photo-like

images on ordinary office quality paper;

Introduction > 10

> “Ask Oki” – a user-friendly function for Windows that gives

a direct link from your printer driver screen to a dedicated web site specific to the exact model you are using. This is where you’ll find all the advice, assistance and support you could need to help you get the best possible results from your Oki printer;

> “WebPrint Internet Explorer 6.0 plugin” - a new function

for Windows that enables you to print web pages properly;

> Template Manager 2006 utility for Windows enables the

design and print of Business cards, banners, labels with ease;

> Support for Windows Vista operating system.

Additionally, the following optional features are also available:

> Automatic two-sided (duplex) printing for economical use

of paper and compact printing of larger documents (standard on dn models);

> Additional paper tray for loading a further 530 sheets to

minimise operator intervention, or different paper stocks for letterhead stationery, alternative paper sizes or other print media;

> Additional memory allows printing of more complex

pages. For example, high resolution banner printing;

> Internal hard disk drive for Secure printing, storage of

overlays, macros and downloadable fonts, and automatic collation of multiple copies of multipage documents and the download of ICC Profiles;

> Storage Cabinet.

Introduction > 11

RINTER OVERVIEW

RONT VIEW

1. Output stacker, face down.

Standard printed copy delivery point. Holds up to 250 sheets at 80g/m².

2. Operator panel.

Menu driven operator controls and LCD display panel.

3. Paper tray.

Standard blank paper tray. Holds up to 300 sheets of 80g/m² paper.

4. Multi purpose tray.

Used for feeding heavier paper stocks, envelopes and other special media. Also for manual feeding of single sheets when required.

5. ON/OFF switch.

6. Front cover release lever.

7. Multi-purpose tray release lever

8. Top cover release button.

9. Paper size

The LCD display language can be changed to show different languages. (See “Changing the display language” on page 14.)

Introduction > 12

EAR VIEW

This view shows the connection panel, the rear output stacker and the location of the optional duplex (two-sided printing) unit.

1. ON/OFF switch.

2. AC power socket.

3. USB interface.

4. Network interface.*

* The Network Interface has a protective “plug” which must be

removed before connection can be made.

5. Duplex unit (when fitted).

6. Rear, face up, 100 sheet stacker.

7. Parallel port

When the rear paper stacker is folded down paper exits the printer through the rear of the printer and is stacked here face up. This is mainly used for heavy print media. When used in conjunction with the multi purpose feed tray, the paper path through the printer is essentially straight. This avoids bending the paper around curves in the paper path and enables feeding of up to 200g/m² media.

Introduction > 13

HANGING THE DISPLAY LANGUAGE

The default language used by your printer for display messages and for report printing is English. If required, this can be changed to:

German Danish

French Dutch

Italian Turkish

Spanish Portuguese

Swedish Polish

Russian Greek

Finnish Czech

Hungarian Norwegian

NOTE:

1. The list above is neither conclusive nor exhaustive.

2. See the information enclosed with the product (Operator

Panel Language Set-up utility) on the procedure for changing the language setting.

Introduction > 14

APER RECOMMENDATIONS

Your printer will handle a variety of print media, including a range of paper weights and sizes, transparencies and envelopes. This section provides general advice on choice of media, and explains how to use each type.

The best performance will be obtained when using standard 75~90g/m² paper designed for use in copiers and laser printers. Suitable types are:

> Arjo Wiggins Conqueror Colour Solutions 90g/m²;

> Colour Copy by Neusiedler.

Use of heavily embossed or very rough textured paper is not recommended.

Pre-printed stationery can be used, but the ink must not offset when exposed to the high fuser temperatures used in the printing process.

Envelopes shoul d b e f r e e fr o m tw i st , c u rl o r ot h e r d e f or m a ti o n s. They should also be of the rectangular flap type, with glue that remains intact when subjected to hot roll pressure fusing used in this type of printer. Window envelopes are not suitable. Envelopes should be handled by the Multi Purpose tray.

Transparencies should be of the type designed for use in copiers and laser printers. We strongly recommend Oki Printing Solutions transparencies (Order No. 01074101). In particular, avoid office transparencies designed for use by hand with marker pens. These will melt in the fuser and cause damage. Transparencies should be handled by the Multi Purpose tray.

Labels should also be of the type recommended for use in copiers and laser printers, in which the base carrier page is entirely covered by labels. Other types of label stock may damage the printer due to the labels peeling off during the printing process.

Paper recommendations > 15

ASSETTE TRAYS

SIZE DIMENSIONS WEIGHT (G/M²)

A6 (Tray 1 only)

A5 148 x 210mm

B5 182 x 257mm

Executive 184.2 x 266.7mm

A4 210 x 297mm

B4 250 x 353mm

A3 420 x 297mm

Letter 215.9 x 279.4mm

Legal 13in. 216 x 330mm

Legal 13.5in. 216 x 343mm

Legal 14in. 216 x 356mm

105 x 148mm

Light 64-82g/m²

Medium 83-105g/m²

Heavy 106-128g/m²

Ultra heavy 129-200g/m²

(> 176g/m² - MP Tray only)

If you have identical paper stock loaded in another tray (2nd tray if you have one, or multi purpose tray) you can have the printer automatically switch to the other tray when the current tray runs out of paper. When printing from Windows applications, this function is enabled in the driver settings. (See “Printer Settings in Windows” later in this guide.) When printing from other systems, this function is enabled in the Print Menu. (See “Menu Functions” later in this guide.)

If fitted, tray 2 may be removed and replenished while the machine is being fed from tray 1. Tray 1 cannot be removed while the machine is being fed from tray 2, because parts of tray 1 are used to guide paper fed from tray 2.

ULTI PURPOSE TRAY

The multi purpose tray can handle the same sizes as the cassette trays but in weights up to 200g/m² (Ultra heavy). For very heavy paper stock use the face up (rear) paper stacker. This ensures that the paper path through the printer is almost straight.

The multi purpose tray can feed paper widths as small as 100mm and lengths up to 1200mm (banner printing).

Paper recommendations > 16

For paper lengths exceeding 431.8mm use paper stock up to 128g/m² and the face up (rear) paper stacker.

Use the multi purpose tray for printing on envelopes and transparencies. Up to 50 sheets of transparencies or 10 envelopes can be loaded at one time, subject to a maximum stacking depth of 10mm.

Paper or transparencies should be loaded print side up and top edge into the printer. Do not use the duplex (two-sided printing) function.

ACE DOWN STACKER

The face down stacker on the top of the printer can hold up to 250 sheets of 80g/m² standard paper, and can handle paper stocks up to 176g/m². Pages printed in reading order (page 1 first) will be sorted in reading order (last page on top, facing down).

ACE UP STACKER

The face up stacker at the rear of the printer should be opened and the tray extension pulled out when required for use. In this condition paper will exit via this path, regardless of driver settings.

The face up stacker can hold up to 100 sheets of 80g/m² standard paper, and can handle stocks up to 200g/m².

Always use this stacker and the multi purpose feeder for paper stocks heavier than 176g/m².

UPLEX UNIT

This option provides automatic two-sided printing on the same range of paper sizes as tray 2 (i.e. all cassette sizes except A6), using paper stocks from 64-105g/m².

NOTE: The duplex unit comes as standard with dn models.

Paper recommendations > 17

OADING PAPER

ASSETTE TRAYS

1. Remove the paper tray from the printer.

Fan the paper to be loaded at the edges (1) and in the middle (2) to ensure that all sheets are properly separated, then tap the edges of the stack on a flat surface to make it flush again (3).

Loading paper > 18

3. Load paper long edge feed (LEF) (letter headed paper face down and top edge towards the right of the printer) (1) up to mark (a).

4. Adjust the rear stopper and paper guides (2) to the size of paper being used. For A6 paper, remove and re-install in the A6 position.

To prevent paper jams:

> Do not leave space between the paper and the guides

and rear stopper.

> Do not overfill the paper tray. Capacity depends on the

type of paper stock.

> Do not load damaged paper.

> Do not load paper of different sizes or types at the

same time.

> Do not pull the paper tray out during printing (except

as described below for the 2nd tray).

> Close the paper tray gently.

CAUTION!

> IMPORTANT: Set paper size dial (3) to the size of

paper being used (A4 in the above example).

Loading paper > 19

5. If you have two trays and you are printing from the 1st (upper) tray, you can pull out the 2nd (lower) tray during printing to reload it. However, if printing from the 2nd (lower) tray, do not pull out the 1st (upper) tray. This will cause a paper jam.

6. For face down printing, make sure the face up (rear) stacker (3) is closed (the paper exits from the top of the printer). Stacking capacity is approximately 250 sheets, depending on paper weight.

7. For face up printing, make sure the face up (rear) stacker (3) is open and the paper support (4) is extended. Paper is stacked in reverse order and tray capacity is approximately 100 sheets, depending on paper weight.

8. Always use the face up (rear) stacker for heavy paper (card stock etc.).

CAUTION!

Do not open or close the rear paper exit while printing as it may result in a paper jam.

Loading paper > 20

ULTI PURPOSE TRAY

1. Open the multi purpose tray (1).

2. Fold out the paper supports (2).

3. Press gently down on the paper platform (3) to ensure it is latched down.

4. Load the paper and adjust the paper guides (4) to the size of paper being used.

> For single-sided printing on headed paper load the

paper into the multi purpose tray with pre-printed side up and top edge into the printer.

Loading paper > 21

> For two-sided (duplex) printing on headed paper load

the paper with pre-printed side down and top edge away from the printer. (Optional duplex unit must be installed for this function.)

> Envelopes should be loaded face up with top edge to

the left and short edge into the printer. Do not select duplex printing on envelopes.

> Do not exceed the paper capacity of about 100 sheets

or 10 envelopes. Maximum stacking depth is 10mm.

5. Press the tray latch button (5) inwards to release the paper platform, so that the paper is lifted and gripped in place.

Set the correct paper size for the multi purpose tray in the Media Menu (see “Menu Functions”).

Loading paper > 22

GUIDE TO PRINTING

This Chapter provides a convenient on-screen reference to the many features of the driver software supplied with your printer.

HOW TO

ACCESS THE DRIVER SCREENS

Most of the features described are accessed via the printer driver screens. How you access them depends on your computer and its operating system.

INDOWS DRIVERS

The driver windows are tabbed dialogue boxes, offering a wide range choices about how you want to print your documents.

There are two ways to access the driver features from within Windows:

1. Directly from the Windows “Printers” folder (“Printers and Faxes” folder in Windows XP).

If you choose this method any changes you make will become the driver defaults. This means they will remain active for all your applications unless you specifically change them from within the application’s Print dialogue.

2. From your application’s Print dialogue.

If you choose this method any changes you make will usually only last for as long as the particular application is running, or until you change them again. In most cases, once you quit the application the driver defaults will return.

NOTE: Settings made from the printer’s own control panel are the printer defaults. They determine how your printer will behave unless you specify otherwise from your computer.

The driver defaults override the printer defaults.

Application Print settings override both the printer defaults and the driver defaults.

A guide to printing > 23

PCL OR P

Three printer drivers are supplied with your printer: one for PCL5c emulation, one for PCL6 emulation, and the other for PostScript 3 emulation. If you print mainly from general “Office” applications choose one of the PCL drivers. For faster printing of PDF documents, choose PostScript. If you print mainly from professional DTP and graphics applications, choose PostScript.

RINTING PREFERENCES IN WINDOWS APPLICATIONS

When you choose to print your document from a Windows application program a print dialogue box appears. This dialogue usually specifies the name of the printer on which you will print your document. Next to the printer name is a Properties button.

When you click Properties a new window opens which contains a short list of the printer settings available in the driver, which you can choose for this document.

The window which opens when you click Properties depends on which printer driver has been installed. The PostScript driver offers different choices to the PCL driver.

OSTSCRIPT

A guide to printing > 24

OSTSCRIPT EMULATION

1. Page orientation sets

portrait (tall) or landscape (wide) page orientation. The “rotated” rotates the

paper through 90 degrees anti-

clockwise.

2. When printing double sided pages (duplex

unit required). You can flip the paper either on its long edge or short edge.

3. Pages can be printed in forward or reverse order. If using the face down (top) paper stacker, forward order is usually appropriate to ensure that pages are stacked in numerical order. If using the face up (rear) paper stacker, reverse order would normally stack your pages in numerical order.

4. You can specify how many pages to print on a sheet. Pages will be scaled to fit the number you choose. If you choose booklet printing (requires duplex unit) two pages will automatically be set, and pages will be printed with the correct pages opposite one another so that folding the stacked printout produces a booklet.

5. Advanced options are also available, such as how to download TrueType fonts, and whether advanced options such as booklet printing are available.

The printer driver contains extensive on-line help for these items to help you make the most appropriate choices.

A guide to printing > 25

PCL

EMULATION

When you click the Properties button from your application’s Print dialogue, the driver window opens to allow you to specify your printing preferences for this document.

Paper size should be the

same as the page size of your document (unless you wish to scale the

1 2

printout to fit another size), and should also be

the same as the size of paper you will feed into

the printer.

You can choose the source

of the paper to feed, which may be Tray 1 (the standard paper tray), Tray 2 (if you have the optional 2nd paper tray installed) or the multi purpose feeder. You can also click on the appropriate part of the screen graphic to select your preferred tray.

3. A variety of document finishing options can be selected, such as normal one page per sheet, or N-up (where N can be any number up to 16) for printing scaled down pages at more than one page per sheet. Booklet printing prints two pages per sheet on each side of the paper so that when folded they make up a booklet. Booklet printing requires the duplex unit to be installed in your printer.

Poster printing will print large pages as tiles spread over multiple sheets.

4. For two-sided printing, you can choose to flip the page by the long edge or the short edge. Of course, this requires that a duplex unit be installed in your printer.

5. If you have changed some printing preferences before and saved them as a set, you can recall them to avoid having to set them individually each time you need them.

6. A single on-screen button restores the default settings.

A guide to printing > 26

HANGING THE DRIVER DEFAULTS

INDOWS

1. Click [Start] → [Printers and Faxes] to open the Printers

2. In the Printers and Faxes window, right-click on the

INDOWS VISTA

1. Click [Start] → [Control Panel] → [Printers] to open the

2. In the Printers window, right-click on the appropriate

HANGING THE APPLICATION’S DRIVER SETTINGS

INDOWS

1. In your application, open the file you want to print.

2. On the [File] menu, choose [Print…].

3. In the application’s Print dialogue, make sure the printer

XP/2000/S

and Faxes window.

appropriate printer driver icon, and choose [Printing Preferences] from the context menu.

Printers window.

printer driver icon, and choose [Printing Preferences] from the context menu.

shown is the appropriate one, and click [Properties].

ERVER

2003

ACINTOSH

The Mac user interface is very different to that in Windows. In particular, OS X differs considerably from previous versions. Full instructions are therefore included with each procedure.

PCL

SAVED DRIVER SETTINGS

This feature, unique to the Windows PCL drivers, allows you to save the printer driver settings and reuse them later. This could be useful if you frequently print many different types of document that require different printer driver settings.

A guide to printing > 27

Recalling saved settings in the PCL drivers is a simple task that must be done first, before any job-specific changes are made. Rather than repeat the procedure throughout this manual, it is described here.

AVING A SET OF DRIVER SETTINGS

1. Make any changes to the driver settings you want, as

described in the relevant section of this manual.

2. In the driver’s [Setup] tab, click [Save…].

3. Enter a meaningful name for the settings you are saving,

and click [OK].

ECALLING SAVED DRIVER SETTINGS

1. In the driver’s [Setup] tab, choose any previously saved

[driver settings] you need.

2. Proceed to make any other adjustments for this job, as described in the relevant section in this manual.

A guide to printing > 28

ETTING THE DRIVER DEVICE OPTIONS

This section explains how to ensure that your printer driver can utilize all of the hardware features installed in your printer.

Accessories such as hard disk, duplex unit (two sided printing), additional paper trays, etc., will only be usable if the printer driver on your computer knows they are there.

In some cases the hardware configuration of your printer is automatically detected when the driver is installed. However, it is advisable to at least check whether all of the available hardware features are listed in the driver.

This procedure is essential if you subsequently add extra hardware features to your printer after the drivers have been installed and set up.

INDOWS

1. Access the driver’s [Properties] window. (“Changing the

application’s driver settings” on page 24)

2. Select the [Device Options] tab.

3. In the Windows XP PostScript driver the tab may be called

“Device Settings”.

4. Set the options for any devices you have installed, including the correct number of paper trays, high capacity feeder, duplex unit, etc.

5. Click [OK] to close the window and save your changes.

MAC OS X

1. Open the Printer Setup Utility (OS X 10.3) or Printer

Center (OS X earlier versions), and ensure that your printer model is selected.

2. Choose [Printers] → [Show Info] → [Installable Options].

3. Select all hardware options appropriate to your printer,

and click [Apply Changes].

A guide to printing > 29

LACKS AND GREYS

LACK OVERPRINT

Black overprint eliminates the white edge between the printed fonts and the coloured background.

Black overprint can only be used when printing 100 percent black text over a background colour.

Black Overprint may not be available with some software applications.

NOTE:

1. The Black Overprint feature is not included in the Windows PCL 6 driver.

2. When the background colour is very dark, the toner may not fuse correctly. Change the background colour to a lighter colour.

Windows

1. On the [Job Options] tab, click [Advanced].

2. Check [Black Overprint].

A guide to printing > 30

Mac OS X

1. Choose [File] → [Print].

2. From the [Printer] menu (1), select your printer model.

3. Select [Printer Features] (2).

4. From the [Feature Sets] menu (3), select [Colour

Options].

5. Select the [Black Overprint] checkbox (4).

LACK PRINTING (BLACK GENERATION

To use Black Generation, Office Colour or Graphic Pro must be the selected Print Mode.

Your printer prints the colour black in one of two ways:

Composite Black or True Black.

OMPOSITE BLACK

The cyan, magenta, yellow, and black toners are combined to create composite black.

This will sometimes give a glossier finish, due to the increased amount of toner. It can also sometimes appear as a slightly brownish black.

Use composite black when printing photographs.

A guide to printing > 31

)

RUE (PURE) BLACK

Only black toner is used to print true black.

Use True Black when printing a combination of text and graphics. If you use True Black to print photographs, dark sections of the photos may appear black.

Windows (Office Colour)

1. On the driver’s [Colour] tab, select [Office Colour] (1) and

click the [Options] button.

2. On [Black Finish] (2), make your selection: [Auto] (allow printer to choose the best method depending on page content), [True Black] or [Composite Black].

A guide to printing > 32

Windows (Graphic Pro)

1. On the driver’s [Colour] tab, select [Graphic Pro] (1) and

click the [Options] button.

2. From the [Black Finish] menu (2), choose your preferred setting.

A guide to printing > 33

Mac OS X (Office Colour)

1. From the [File] menu, select [Print].

2 3

2. From the [Printer] menu (1), select your printer.

3. In the next menu (2), select [Printer Features].

4. From the [Feature Sets] menu (3), select [Colour – Office

Colour].

5. For [Black Finish] menu (4), choose your preferred setting.

A guide to printing > 34

Mac OS X (Graphic Pro)

1. From the [File] menu, select [Print].

2 3

2. From the [Printer] menu (1), select your printer.

3. In the next menu (2), select [Printer Features].

4. From the [Feature Sets] menu (3), select [Colour –

Graphic Pro 3].

5. For [Black Finish] menu (4), choose your preferred setting.

A guide to printing > 35

INE LINES ENHANCEMENT

This feature can be used to emphasize the pen width of very fine lines (minimum line width).

With some software applications, if this feature is turned ON, the spaces in bar codes may become too narrow. If this happens, turn [Adjust Ultra Fine Lines] OFF.

1. In the driver’s [Job Options] tab, click [Advanced].

2. Click the checkbox to turn on [Adjust Ultra Fine Lines].

If the option is turned on, a check mark appears in the box.

A guide to printing > 36

REYSCALE PRINTING

If you select Greyscale, the printer converts all colours into shades of grey, and prints using only black toner.

Use Greyscale to speed up printing of proof copies or when you do not need to print a colour document in colour.

INDOWS

1. If using the PCL driver, in the driver’s [Setup] tab, choose

any previously saved [driver settings] you need. See

“Recalling saved driver settings” on page 25

2. On the driver’s [Colour] tab, click [Greyscale], then click [Options].

Some applications will attempt to set the halftone screen information for the printer. If the option to [use printer halftones] is left at ON, the printer will set its own halftone screen value, giving a smoother result. It is recommended to leave this option on.

[Optimised greyscale halftones] may take slightly longer to print but will give best quality.

A guide to printing > 37

3. If using the PS driver, on the [Colour] tab, click [Greyscale], and then click [Advanced] if you want to adjust brightness and contrast.

MAC OS X

1. In your application program, choose [File] → [Print].

4 5

2. From the [Printer] menu (1), select your printer.

3. From the next menu (2), select [Printer Features].

4. From the [Feature Sets] menu (3), select [Colour

Options].

5. From the [Colour Mode] menu (4), select [Greyscale].

6. Select [Always Use Printer Halftone] checkbox (5). This

ensures best quality when using greyscale.

7. Select the [Use optimized greyscale halftones] checkbox (6).

This may slow down printing slightly, but will produce superior results.

A guide to printing > 38

OLOUR PRINTING

The printer drivers supplied with your printer provide several controls for changing the colour output. For general use the automatic settings will suffice, providing reasonable default settings that will produce good results for most documents.

Many applications have their own colour settings, and these may override the settings in the printer driver. Please refer to the documentation for your software application for details on how that particular program’s colour management functions.

ACTORS THAT AFFECT THE APPEARANCE OF PRINTS

If you wish to manually adjust the colour settings in your printer driver, please be aware that colour reproduction is a complex topic, and there are many factors to take into consideration. Some of the most important factors are listed below.

Differences between the range of colours a monitor or printer can reproduce

> Neither a printer nor a monitor is capable of reproducing

the full range of colours visible to the human eye. Each device is restricted to a certain range of colours. In addition to this, a printer cannot reproduce all of the colours displayed on a monitor, and vice versa.

> Both devices use very different technologies to represent

colour. A monitor uses Red, Green and Blue (RGB) phosphors (or LCDs), a printer uses Cyan, Magenta, Yellow and Black (CMYK) toner or ink.

> A monitor can display very vivid colours such as intense

reds and blues and these cannot be easily produced on any printer using toner or ink. Similarly, there are certain colours, (some yellows for example), that can be printed, but cannot be displayed accurately on a monitor. This disparity between monitors and printers is often the main reason that printed colours do not match the colours displayed on screen.

ASICS

)

Colour printing (Basics) > 39

Viewing conditions

A print can look very different under different lighting conditions. For example, the colours in a print may look different when viewed standing next to a sunlit window, compared to how they look under standard office fluorescent lighting.

Printer driver colour settings

The driver settings for manual colour can change the appearance of a print. There are several options available to help match the printed colours with those displayed on screen.

Monitor settings

The brightness and contrast controls on your monitor can change how your document looks on-screen. Additionally, your monitor’s colour temperature influences how “warm” or “cool” the colours look.

There are several settings found on a typical monitor:

> 5000k Warmest; yellowish lighting, typically used in

graphic art environments.

> 6500k Cooler; approximates daylight conditions.

> 9300k Cool; the default setting for many monitors and

television sets.

(k = degrees Kelvin, a measurement of temperature.)

How your software application displays colour

Some graphics applications such as Corel Draw or Adobe Photoshop may display colour differently from “Office” applications such as Microsoft Word. Please see your application’s on-line help or user manual for more information.

Paper type

The type of paper used can also significantly affect the printed colour. For example, a printout on recycled paper can look duller than one on specially formulated glossy paper.

Colour printing (Basics) > 40

IPS FOR PRINTING IN COLOUR

The following guidelines may help you to achieve good colour output from your printer.

RINTING PHOTOGRAPHIC IMAGES

Use the Monitor (6500k) Perceptual setting.

If the colours look too dull, try the Monitor (6500k) Vivid or Digital Camera settings.

RINTING FROM OFFICE APPLICATIONS

Use the Monitor (9300k) setting. This may help if you are having problems with specific colours from applications such as Microsoft Excel or Microsoft PowerPoint.

RINTING SPECIFIC COLOURS (E.G. A COMPANY LOGO

There are 2 utilities on your printer driver CD-ROM that can help match specific colours:

Colour Correct Utility

Colour Swatch Utility

DJUSTING THE BRIGHTNESS OR INTENSITY OF A PRINT

)

If the print is too light/dark, you can use the Brightness control to adjust it.

If the colours are too intense/not intense enough, use the Saturation control.

Colour printing (Basics) > 41

CCESSING THE COLOUR MATCHING OPTIONS

The colour matching options in the printer driver can be used to help match your printed colours to the ones displayed on your monitor or from some other source, such as a digital camera.

To open colour matching options from the Windows Control Panel:

1. Open the Printers window (called “Printers and Faxes” in Windows XP).

2. Right-click the printer name and choose Properties.

3. Click the Printing Preferences button (1).

To open colour matching options from within a Windows application:

1. Choose File>Print… from the application’s menu bar.

2. Click the Properties button next to the printer name.

ETTING THE COLOUR MATCHING OPTIONS

1. On the Colour tab select Office Color for colour

matching.

Colour printing (Basics) > 42

2. Choose Details and select from the following options:

(a) Monitor (6500k) Perceptual

Optimised for printing photographs. Colours are printed with emphasis on saturation.

(b) Monitor (6500k) Vivid

Optimised for printing photographs, but with even more saturated colours than the Monitor (6500k) Perceptual setting.

Optimised for printing graphics from applications such as Microsoft Office. Colours are printed with emphasis on Lightness.

(d) Digital Camera

Optimised for printing photographs taken with a digital camera.

Your results will vary depending on the subject and the conditions under which the photograph was taken.

(e) sRGB

The printer will try to reproduce the sRGB colour space. This may be useful if colour matching from an sRGB input device such as a scanner or digital camera.

Colour printing (Basics) > 43

SING THE COLOUR SWATCH FEATURE

To use the Colour Swatch feature, you must install the Colour Swatch Utility. This is supplied on the CD-ROM that was supplied with your printer.

The Colour Swatch function prints charts which contain a range of sample colours. Note that this is not the full range of colours that the printer can produce. Listed on each sample colour are the corresponding RGB (Red, Green, Blue) values. This can be used to pick specific colours in applications that allow you to choose your own RGB values. Simply click the Colour Swatch button (1) and choose from the options available.

An example of using the colour swatch function:

You wish to print a logo in a particular shade of red. The steps you would follow are:

1. Print a colour swatch, then select the shade of red that best suits your needs.

2. Take a note of the RGB value for the particular shade that you liked.

3. Using your program’s colour picker, enter these same RGB values, and change the logo to that colour.

The RGB colour displayed on your monitor may not necessarily match what was printed on the colour swatch. If this is the case, it is probably due to the difference between how your monitor and printer reproduce colour. Here, it is unimportant since your primary objective is to print the required colour.

Colour printing (Basics) > 44

SING THE COLOUR CORRECT UTILITY

The Oki Colour Correct Utility is provided on your printer driver CD-ROM. You must install it separately since it is not installed along with the printer driver.

The Colour Correct utility has the following features:

> Microsoft Office palette colours can be individually

adjusted. This is useful if you want to change how a specific colour is printed.

> Colours can be adjusted by changing Hue, Saturation and

Gamma. This is useful if you wish to change the overall colour output.

Once these colour adjustments have been made, the new settings can be selected from the printer driver Colour tab.

To select adjustments made with the Colour Correct Utility:

1. From your application program, click File and point to Print.

2. Click Properties. This displays the printer driver options.

3. Click the Colour tab.

4. Click Advanced Colour.

5. Click User Defined.

Select the colour adjustment you made with the Colour Correct Utility.

Colour printing (Basics) > 45

OLOUR MATCHING (ADVANCED

This Chapter only discusses the printer colour management system.

Windows / Macintosh

If you wish to learn more about your application program or operating system colour management, please see the documentation that was supplied with your application software or computer.

ASICS

There are three methods by which your document’s colour can be managed and adjusted:

)

Windows / Macintosh

1. Application Colour Management (1).

Some graphics and desktop publishing programs such as Adobe Photoshop, Adobe Illustrator, and Quark Xpress have their own built-in colour management systems. See

“Printer driver settings for ICC profile creation or no colour matching” on page 74.

Most applications do not have these colour management features and rely instead on the printer or operating system.

Colour matching (advanced) > 46

2. Operating System Colour Management (2).

Windows 2000 and XP have Windows ICM Colour Management.

Mac OS X have Apple ColorSync.

3. Printer Colour Management (3).

When you print your document and modify settings in the printer driver, the printer performs colour adjustments.

NOTE: Only use one colour management system if you want the best results from your printer.

If you wish to use your printer’s colour management system, ensure that your application or operating system colour management is switched off.

Applying colour management in multiple places will give unpredictable results.

RINTER COLOUR MANAGEMENT

NTRODUCTION

Your printer has two separate colour management systems – Office Colour and Graphic Pro.

Windows / Macintosh

> Office Colour (3a) –“Office colour” on page 49

Colour matching (advanced) > 47

> This is a simpler colour management system designed for

ease of use. Office Colour is recommended for users who are not experts in colour but want good results when printing from programs such as Microsoft Office.

> Graphic Pro (3b) – “Graphic pro” on page 54

This is a powerful colour management system based on ICC colour profiles.

Profiles can be down loaded to the printer hard disk using a special utility, and then colour matching can be applied to all incoming print jobs.

The Graphic Pro colour management system is recommended for users who are already familiar with ICC profile-based colour matching and require more control over colour.

BOUT

RGB

AND

CMYK

Some application programs give you the choice to create and edit documents using either RGB colour or CMYK colour. Typically, only professional graphics and desktop publishing software support CMYK colour. Most application programs only support RGB colour, for example Microsoft Office programs or web browsers.

If your application program does not give you the choice of RGB or CMYK colour, you should assume that it only supports RGB.

COLOUR

The RGB colour model is based on the three primary colours of light; Red, Green and Blue. This model is used by scanners, digital cameras and computer monitors.

The CMYK colour model is based on Cyan, Magenta, Yellow and Black printer inks or toners.

Colour matching (advanced) > 48

BOUT THE PRINTER DRIVERS

Depending on your operating system, you may have the choice of different drivers to use with your printer. You may wish to select a printer driver based on whether it supports CMYK data.

PCL 5c driver (Windows) ✔ ✘

PCL 6 driver (Windows) ✔ ✘

PostScript driver (Windows) ✔✔

PostScript driver (Mac) ✔✔

FFICE COLOUR

SUPPORT FOR RGB DATA

SUPPORT FOR CMYK DATA

This section describes the features in the printer driver for “Office Colour” printer colour management.

There are two different sets of options in Office Colour:

RGB OPTIONS CMYK OPTIONS

Monitor (6500K) – Auto SWOP

Monitor (6500K) – Perceptual Euroscale

Monitor (6500K) – Vivid Japan Color

Monitor (9300K)

(POSTSCRIPT ONLY)

Digital Camera

sRGB

NOTE: The options for CMYK data are not present in the Windows PCL 5c or PCL 6 printer drivers. These printer drivers only support RGB colour data.

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Although the Office Colour options contain controls for CMYK data, it is strongly recommended that you use the Graphic Pro options instead. If you are printing CMYK data, the Graphic Pro options provide more power and flexibility.

FFICE COLOUR

- RGB

OPTIONS

Office Colour provides a collection of several different colour matching presets for RGB data.

These presets each change the colour of your print in a slightly different way.

These RGB colour matching options are available in all printer drivers.

PRESET EXPLANATION

Monitor (6500K) – Auto

Monitor (6500K) – Perceptual

Monitor (6500K) – Vivid

Monitor (9300K) Colours are printed with emphasis on Lightness.

Digital Camera Optimized for printing photos taken with a digital

sRGB The printer will try to reproduce the sRGB colour

The best colour match preset will be selected based on the type of document. 6500K - Perceptual will be selected if printing photographs. 6500K - Vivid will be selected if printing graphics and text.

Optimized for printing photographs. Colours are printed with emphasis on saturation.

Optimized for printing photographs and for office graphics. The printer uses even more saturation than the Monitor (6500k) Perceptual setting.

Use this setting if you are having problems achieving the correct colour when printing from Microsoft Office applications.

camera. Your results will vary depending on the subject and the conditions under which the photograph was taken.

space. This may be useful if colour matching from an sRGB input device such as a scanner or digital camera.

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INDOWS

This information applies to the Windows PCL 5c, PCL 6 and PostScript drivers.

1. On the printer driver [Colour] tab, select [Office Colour] (1) and click the [Options] button.

2. Select a preset from [Colour matching options] (2).

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MACOS X

NOTE: When printing from some applications on Mac OS X, these RGB colour match options may not affect the colour of your print. If you discover that the colour of your print has not changed after applying one of the Office Colour Match presets, then the application is incompatible with this type of printer colour matching.

As an alternative, Mac OS X 10.3.x users may be able to adjust the colour of their document using ColorSync Quartz filters.

1. In your application program, choose [File] → [Print].

2. From the [Printer] menu (1), select your printer model.

3. Select [Printer Features] (2).

4. From the [Feature Sets] menu (3), select [Colour

Options].

5. From the [Colour Mode] menu (4), select [Office Colour].

Colour matching (advanced) > 52

6. From the [Feature Sets] menu (5), select [Colour – Office Colour].

7. Select the [Office Colour] Preset (6) you wish to use.

USTOMISING

WITH THE COLOUR CORRECT UTILITY

If the Office Colour presets are not sufficient for your needs, the Colour Correct utility provides a means of further adjustment. The Colour Correct utility provides two methods for adjusting the Office Colour settings:

1. You can adjust the overall appearance of the print by

RGB

OFFICE COLOUR

INDOWS

modifying Hue, Saturation and Gamma.

)

2. You can adjust the specific palette colours used in

Microsoft Office applications. These adjustments only affect one specific palette colour at a time.

Colour matching (advanced) > 53

RAPHIC PRO

This section describes the colour matching options available for Graphic Pro.

The Graphic Pro colour matching system is based around ICC profiles. These profiles are down loaded to the printer using the Profile Assistant utility and then selected in the printer driver. When a job is sent to the printer, the ICC profiles are applied to the print job on the printer.

NOTE: Some features of Graphic Pro colour matching can only be used if your printer is fitted with a hard disk. The printer hard disk is required if you wish to download and use your own ICC profiles to the printer.

The printer’s internal hard disk is an optional accessory for some models.

If your printer does not have a hard disk fitted, you will only be able to select the factory default profiles that are built-in to the printer.

HAT CAN YOU DO WITH GRAPHIC PRO COLOUR MATCHING

The Graphic Pro colour matching system is both powerful and flexible. Here are some examples of how the Graphic Pro colour matching system can be used:

ATCHING PRINTER COLOUR TO AN

By using the ICC profiles of a scanner, digital camera or monitor, the printer's colour can be matched to the input device.

RINTER SIMULATION

Your printer can be used to simulate the colour output of another printer, even when printing RGB documents. For best results, use CMYK documents when simulating the colour output of other printers.

CMYK

Your printer can be used to simulate the colour output of a commercial printing press (SWOP, Euroscale or Japan Color inks).

INK SIMULATION

Colour matching (advanced) > 54

RGB

INPUT DEVICE

ORE ACCURATE PRINTER COLOUR

If you have created your own profiles with third-party ICC profile creation software, these can be download to the printer and used when printing.

YPES OF

ICC

PROFILE SUPPORTED

There are four classes of ICC profile supported by the Graphic Pro colour matching system:

PROFILE

DESCRIPTION

TYPE

RGB Source (RGB Input)

CMYK Simulation (CMYK input)

Printer (CMYK Output)

Link Profile This is a special type of ICC profile that converts directly

These profiles describe the device that was used to capture RGB data (e.g. scanner or digital camera). The RGB Input Profile may also be your monitor profile if you are trying to match to your screen.

These profiles describe the CMYK device whose colours you are trying to simulate. Typically this would be another manufacturer's printer or an offset printing press. Profiles are already built-in to the printer for commercial printing press inks such as SWOP or Euroscale.

This profile describes the colour characteristics of your own printer. The printer already has factory default profiles built-in, but you can replace these profiles with your own if required.

from CMYK to CMYK. For example, a link profile could convert directly from the CMYK space of another printer to the CMYK space of your printer.

Colour matching (advanced) > 55

RAPHIC PRO WORKFLOW

–

OVERVIEW

There are three steps to using the Graphic Pro colour matching system:

1. Gather or create ICC profiles (see below)

2. Download ICC profiles to the printer hard disk (page 56)

3. Select the ICC profiles in the printer driver when printing

(page 58)

TEP

1 - G

ATHER OR CREATE THE

ICC

PROFILES

Where can I get the profiles I need?

PROFILE TYPE

RGB Source (RGB Input)

CMYK Simulation (CMYK input)

Printer (CMYK Output)

Link Profile You can create Link profiles using third-party ICC profile

TEP

2 - D

OWN LOADING

WHERE TO GET PROFILES

Obtain your RGB source profiles from your scanner, camera or monitor manufacturer.

Obtain the simulation profile from the manufacturer of the printer you wish to simulate.

The factory default profiles for your printer are built-in. If you need greater accuracy, you should create your own printer profile using third-party ICC profile creation software.

creation software. Note that not all ICC profile creation software can create Link profiles.

ICC

PROFILES TO THE PRINTER HARD DISK

You can download profiles to the printer hard disk using the Profile Assistant utility.

Using Profile Assistant

1. Launch Profile Assistant

2. Select a printer

If this is the first time you have used Profile Assistant, you should allow the utility to search for compatible printers.

Select the connection types that you wish to search – USB or Network (TCP/IP), and click [Start].

Colour matching (advanced) > 56

If you know the Printer’s IP address, you can enter it manually.

3. The main screen of Profile Assistant displays the profiles resident on the selected printer’s hard disk. To download a new profile to the printer:

(a) Click [Add].

(b) Select an ICC profile from your computer's hard

disk.

the printer as one of the 4 profile types - RGB Source, CMYK Simulation, Printer or Linked.

(d) The options available will depend on which ICC

profile you have selected. For example, if you have selected a CMYK profile, you may only be able to add this to the printer as a CMYK Simulation or Printer output profile.

(e) Select a number from 1 to 12. This number is used

to identify the profile in the printer driver.

(f) Click [OK] to download the ICC profile to the printer.

Colour matching (advanced) > 57

TEP

3 - S

ELECT

ICC

PROFILES IN THE PRINTER DRIVER

What you select in the printer driver depends on the colour matching task that you wish to perform.

Examples of selecting ICC profiles for different colour matching tasks are shown in the next sections of this guide.

ATCHING THE COLOUR OF A MONITOR, SCANNER OR CAMERA

The Graphic Pro colour matching system can be used to match the printer colour to an RGB input device such as a monitor, scanner or digital camera.

1 2

5 6

1. RGB data 4. Printed document

2. RGB source profile 5. Scanner, monitor, camera, etc.

3. Printer output profile 6. Leave on Auto or select your custom profile.

To match an RGB input device, first download the RGB source profile and printer profile (optional) to the printer hard disk using Profile Assistant. See “Using Profile Assistant” on page 56.

Once the profile(s) have been down loaded, make the appropriate selections in the printer driver. These are described in the next section (Windows page 59, Mac OS X page 60).

Colour matching (advanced) > 58

INDOWS

This information applies to the Windows PCL 5c, PCL 6 and PostScript drivers.

To match the colour of an input RGB device such as a monitor, scanner or digital camera, make the following selections in the printer driver:

1. On the printer driver [Colour] tab, select [Graphic Pro] (1) and click [Options].

2. Select [ICC Profile Colour Matching] (2).

3. Select the ICC profile that corresponds to the device you

are trying to match such as your monitor, scanner or digital camera (3).

Remember that the names “RGB Source 1”, “RGB Source 2” and so on relate to the number assigned to the profile using Profile Assistant. See “Using Profile Assistant”

on page 56.

Colour matching (advanced) > 59

4. Select a Printer Output Profile (4).

If [Auto] is selected, the factory default profiles that are embedded in the printer will be used. If you have created a printer profile yourself using profile creation software, select it here.

NOTE: If you have selected your own printer output profile (4), you will also be able to adjust the rendering intent. See

“Rendering intents” on page 72.

MACOS X

1. Choose [File] → [Print].

2 3

2. From the [Printer] menu (1), select your printer model.

3. Select [Printer Features] (2).

4. From the [Feature Sets] menu (3), select [Colour

Options].

5. From the [Colour Mode] menu (4), select [Graphic Pro].

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6. From the [Feature Sets] menu (5), select [Colour - Graphic Pro 1].

7. From the [Colour Matching Task] menu (6), select [ICC Profile Colour Matching].

8. From the [Feature Sets] menu (7), select [Colour - Graphic Pro 2].

9. From the [RGB Profile source] (8), select the ICC profile that corresponds to the device you are trying to match such as your monitor, scanner or digital camera.

Remember that the names “RGB Source 1”, “RGB Source 2” and so on relate to the number assigned to the

Colour matching (advanced) > 61

profile using Profile Assistant. See “Using Profile Assistant”

on page 56.

10. From the [Feature Sets] menu, select [Colour - Graphic Pro 3] (9).

11. From the [Printer Output Profile] menu, select your printer profile (10).

12. If Auto is selected, the factory default profiles that are embedded in the printer will be used. If you have created a printer profile yourself using profile creation software, select it here and choose a rendering intent (see“Rendering intents” on page 72).

Colour matching (advanced) > 62

IMULATING ANOTHER PRINTER

The Graphic Pro colour matching system can be used to simulate the colour output of another printer.

- RGB

SOURCE DATA

1 2

5 6

1. RGB data 4. Printed document

2. RGB source profile 5. Scanner, monitor, camera, etc.

3. Printer output profile 6. Leave on Auto or select your custom profile.

NOTE: Be aware that if the device you are trying to simulate has different colour capabilities from your own printer, exact colour simulation will not be possible. For example, it may be difficult to reproduce the exact colours of an ink jet printer on a toner-based printer.

Additionally, differences in the range of printable colours between different devices can make simulation using RGB source data inaccurate. To achieve best results when simulating the colour output of other printers, you are strongly advised to use CMYK data as a source. See “CMYK ink

simulations - CMYK source data” on page 68.

To simulate the output of another printer, you need to download at least 2 profiles to your printer using Profile Assistant:

> RGB Source Profile

> Simulation Target Profile

> Printer Output Profile (optional)

Once the profile(s) have been down loaded, make the appropriate selections in the printer driver. These are described in the next section (Windows page 64, Mac OS X page 60).

Colour matching (advanced) > 63

INDOWS

If you are using a source RGB document, simulate the output of another printer by making the following selections in the printer driver:

1. On the printer driver [Colour] tab, select [Graphic Pro] (1) and click [Options].

2. Select [Printer Simulation] (2).

3. Select the ICC profile that corresponds to the device used

to capture or display your source document - this could be a monitor, scanner or digital camera (3).

4. Remember that the names “RGB Source 1”, “RGB Source 2” and so on relate to the number assigned to the profile using Profile Assistant. See “Using Profile

Assistant” on page 56.

5. Select a Simulation Target Profile (4).

Colour matching (advanced) > 64

6. This profile corresponds to the printer you want to simulate.

7. If you wish to produce black and grey colours that are printed using only black toner, enable the [Preserve Black] option. Although this produces a better quality print, the black and grey colours will not be simulated accurately.

8. Select your printer output profile (5).

9. If [Auto] is selected, the factory default profiles that are

embedded in the printer will be used. If you have created a printer profile yourself using profile creation software, select it here and choose a rendering intent. See

“Rendering intents” on page 72.

MACOS X

1. Choose [File] → [Print].

2. From the [Printer] menu (1), select your printer model.

2 3

3. Select [Printer Features] (2).

4. From the [Feature Sets] menu (3), [Colour Options].

5. From the [Colour Mode] menu (4), select [Graphic Pro].

Colour matching (advanced) > 65

6. From the [Feature Sets] menu (5), select [Colour – Graphic Pro 1].

7. From the [Colour Matching Task] menu (6), select [Printer Simulation].

If you wish to produce black and grey colours that are printed using only black toner, enable the [Preserve Black] option. Although this produces a better quality print, the black and grey colours will not be simulated accurately.

8. From the [Feature Sets] menu (7), select [Colour – Graphic Pro 2].

9. From the [RGB Profile source] (8), select the ICC profile that corresponds to the device you are trying to match such as your monitor, scanner or digital camera.

Remember that the names “RGB Source 1”, “RGB Source 2” and so on relate to the number assigned to the

Colour matching (advanced) > 66

profile using Profile Assistant. See “Using Profile Assistant”

on page 56.

10. From the [Simulation Target Profile] menu (9), select the profile of the device you wish to simulate.

Remember that the names “CMYK Source 1”, “CMYK Source 2” and so on relate to the number assigned to the profile using Profile Assistant. See “Using Profile Assistant”

on page 56.

11. From the [Feature Sets] menu (10), select [Colour – Graphic Pro 3].

12. From the [Printer Output Profile] menu (11), select your printer profile.

If [Auto] is selected, the factory default profiles that are embedded in the printer will be used. If you have created a printer profile yourself using profile creation software, select it here and choose a rendering intent (see

“Rendering intents” on page 72).

Colour matching (advanced) > 67

CMYK

INK SIMULATIONS

The ICC-based colour matching system can be used to simulate the output on commercial printing presses.

You can select from the ink types most commonly used in different regions of the world:

> Euroscale – Europe

> Swop – North America

> Toyo – Jap a n

To print CMYK Ink Simulations, you must use PostScript printer driver supplied.

- CMYK

SOURCE DATA

1 2

5 6

1. CMYK data 4. Printed document

2. CMYK input profile 5. CMYK device you wish to simulate (e.g. SWOP

3. Printer output profile 6. Leave on Auto or select your custom profile

Although it is possible to perform CMYK ink simulations using the Office Colour options in the printer driver, we recommend that you use the Graphic Pro colour matching system to perform CMYK ink simulations, as this provides additional controls, such as using the “Preserve Black” feature, or specifying an alternative printer output profile.

Instructions on how to apply Ink Simulations appear in the next section (Windows page 69, Mac OS X page 70).

press)

Colour matching (advanced) > 68

INDOWS

NOTE: This information applies to the Windows PostScript driver only.

If you are using a source CMYK document, use the following printer driver settings to perform a CMYK Ink Simulation:

1. On the printer driver [Colour] tab, select [Graphic Pro] (1) and click [Options].

2. Select [ICC Profile Colour Matching] (2).

3. Select the [CMYK Input profile] (3) that corresponds to

the device you are trying to match such as a SWOP or Euroscale Press. If you have another CMYK Ink profile that you wish to use, select it here as the appropriate “CMYK Source x” profile.

Colour matching (advanced) > 69

Remember that the names “CMYK Source 1”, “CMYK Source 2” and so on relate to the number assigned to the profile using Profile Assistant. See “Using Profile Assistant”

on page 56.

Use the [Preserve Black] option to keep the original grey component (K channel) information. If [Preserve Black] is disabled, the grey components may be printed using a mixture of CMYK toner, instead of just K (black) toner.

4. Select a Printer Output Profile (4).

If [Auto] is selected, the factory default profiles that are embedded in the printer will be used. If you have created a printer profile yourself using profile creation software, select it here.

If you have selected a profile other than [Auto], select the [Rendering Intent] (5). (See “Rendering intents” on

page 72.)

MACOS X

If you are using a source CMYK document, use the following printer driver settings to perform a CMYK Ink Simulation:

1. Choose [File] → [Print].

2 3

2. From the [Printer] menu (1), select your printer model.

3. Select [Printer Features] (2).

4. From the [Feature Sets] menu (3), select [Colour

Options].

5. From the [Colour Mode] menu (4), select [Graphic Pro].

Colour matching (advanced) > 70

6. From the [Feature Sets] menu (5), select [Colour – Graphic Pro 1].

7. From the [Colour Matching Task] menu (6), select [ICC Profile Colour Matching].

8. From the [Feature Sets] menu (7), select [Colour – Graphic Pro 2].

8 9

9. From the [CMYK Profile Type] menu (8), select [CMYK Input Profile].

10. From the [CMYK Input Profile source] (9), select the CMYK Input profile that corresponds to the device you are trying to match such as a SWOP or Euroscale Press. If you have another CMYK Ink profile that you wish to use, select it here as the appropriate “CMYK Source x” profile.

Remember that the names “CMYK Source 1”, etc., relate to the number assigned to the profile using Profile Assistant.

See “Using Profile Assistant” on page 56.

Colour matching (advanced) > 71

11. From the [Feature Sets] menu, select [Colour – Graphic Pro 3] (10).

12. From the [Printer Output Profile] menu (11), select your printer profile.

“Rendering intents” on page 72).

ENDERING INTENTS

When selecting the Printer Output Profile, if you select any other profile apart from [Auto], you can select the Rendering Intent. The rendering intents are essentially a set of rules that determine how colours that fall outside of the printable colours are treated.

Select the rendering intent that best suits the document you are printing.

ERCEPTUAL

This option is recommended for printing photographs.

Typically, perceptual rendering desaturates all the colours when printing. This brings unprintable colours into the printer’s range, whilst keeping the relationships between the colours the same.

ATURATION

This option is recommended for printing business graphics if you want vivid colours. This will not necessarily produce accurate colour, as the emphasis is on maintaining saturation.

Colour matching (advanced) > 72

ELATIVE COLORIMETRIC

This option is best for printing solid colours and tints. Use Relative Colorimetric when printing from a drawing program such as Adobe Illustrator, or Macromedia Freehand.

BSOLUTE COLORIMETRIC

This option is recommended if you are proofing images on your printer that are intended for final output on a printing press. This may result in a visible colour cast on your print as it will also try to simulate the paper white of the target device.

URE BLACK TEXT

When your document is printed, often the pure black colours will not be printed using 100% black toner. Instead, these pure black colours are sometimes converted and printed using a mixture of CMYK toner.

Using the Pure Black Text / Graphics feature ensures that 100% black text or graphics in your document is printed using pure black toner.

This means that the following colours in your documents will be printed using only 100% black toner:

RGB Red = 0, Green = 0, Blue = 0

GRAPHICS

CMYK Cyan = 0%, Yellow = 0%, Magenta = 0%,

Black = 100%

OLOUR MATCH PRECISION

When the printer performs colour matching, it must do many calculations to convert between different colour formats (RGB, CMYK, etc.). These calculations can take time to process.

The [Colour Match Precision] option allows you to choose between higher quality colour matching (more time consuming) or faster but less accurate colour matching.

Colour matching (advanced) > 73

RINTER DRIVER SETTINGS FOR

ICC

PROFILE CREATION OR NO

COLOUR MATCHING

If you are creating ICC profiles using third-party software, select [Disable Colour Matching for ICC Profile Creation]. This option switches off all printer colour management and also prevents the printer from restricting toner layer thickness.

If you are using your application colour matching, select [Use Application Colour Matching]. This option switches off all printer colour management. (Mac OS X page 75.)

INDOWS

1. On the printer driver [Colour] tab, select [Graphic Pro] (1)

2. Select [Disable Colour Matching for Profile Creation] (2) if

PCL

and click [Options].

you are creating an ICC profile using third-party profile creation software. Select [Use Application Colour Matching] (3) if you wish to switch off all printer colour management and use your application’s colour matching.

2 3

Colour matching (advanced) > 74

MACOS X

1. Choose [File] → [Print].

2 3

2. From the [Printer] menu (1), select your printer model.

3. Select [Printer Features] (2).

4. From the [Feature Sets] menu (3), select [Colour

Options].

5. From the [Colour Mode] menu (4), select [Graphic Pro].

6. From the [Feature Sets] menu (5), select [Colour –

Graphic Pro 1].

7. From the [Colour Matching Task] menu (6), select [Disable Colour Matching for Profile Creation] if you are creating an ICC profile using third-party profile creation software. Select [Use Application Colour Matching] if you wish to switch off all printer colour management and use your application’s colour matching.

Colour matching (advanced) > 75

INISHING OPTIONS

Your printer offers a wide selection of document finishing options that help you to control the final form of your printed document.

Depending on the hardware fitted, either as optional upgrades or included as standard and on which model you have, your system can offer a number of choices.

For detailed information on these options see:

> “Booklet printing (imposition)” on page 77

> “Collating” on page 80

> “Colour separation” on page 83

> “Separating queued print jobs” on page 85

> “Cover print” on page 87

> “Custom page size” on page 89

> “Duplex (double-sided) printing” on page 93

> “Printing multiple pages on one sheet (N-up)” on page 96

> “Poster printing” on page 99

> “Scale to page” on page 100

> “Watermarks” on page 101

Colour matching (advanced) > 76

OOKLET PRINTING (IMPOSITION

)

Booklet printing in the Windows drivers printing allows printing of multi-page documents with their pages ordered and arranged so that final printed output can be folded into a booklet. Typically, A4 pages would be reduced to A5 and printed side by side on both sides of A4 paper, so that the paper can be folded into a booklet.

Since this feature prints on both sides of the page, it requires a duplex unit to be installed in the printer, and 256MB of additional memory (512MB in total).

NOTES:

1. To find out how much memory currently installed, print out a Configuration page from the printer control panel.

2. A few applications do not support booklet printing, but most do.

3. This feature is not available in the Macintosh drivers.

When using the PostScript driver, if you plan to print a long document, more than about 16 pages, consider printing it in sections of 8 or 16 at a time. This is called the “signature,” and will avoid having too thick a stack of paper to fold to make your booklet. Your document will then be printed in a series of booklets which can be stacked one above the other. This is usually a neater arrangement.

The above considerations do not matter when using the PCL driver as the signature can be set within the driver, and a long document can be printed directly as a series of booklets.

Note that the number of pages in a booklet is always a multiple of four, since two pages are printed on each side of each sheet of paper. If your document is not a multiple of four pages long, the last one, two or three pages in your folded booklet will be blank.

Colour matching (advanced) > 77

INDOWS POSTSCRIPT

1. In the driver’s [Layout] tab, choose [Booklet] from the

[Pages Per Sheet] drop-down list.

2. Check that the duplex option is set to [Flip on Short Edge].

NOTE: If the Booklet choice is not shown, check that the Duplex option is enabled in the driver. (“Setting the driver device

options” on page 29)

Colour matching (advanced) > 78

INDOWS

PCL

1. In the driver’s [Setup] tab, recall any saved [driver

settings] you may wish to use.

2. Choose [Booklet] from the [Finishing Mode] drop-down list, then click [Options].

3. In the Options window you can set the [signature] size, the number of [pages] per side of paper and the [binding margin] if your document is going to be thick. The graphic in this window shows the effect of each choice you make.

NOTE: If the Booklet choice is not shown, check that the Duplex option is enabled in the driver. (See “Setting the driver device

options” on page 29.)

Colour matching (advanced) > 79

OLLATING

This feature allows multiple copies of a multi-page document to be printed with the pages of each copy in sequence.

Uncollated pages print like this

Collated pages print like this

Application collate—Some application programs have a collate feature in their print options. In this case the application performs the document collation and may send the job multiple times to the printer. Generally, this method is slower but can be more reliable.

Printer collate—This section describes the collate function built into the printer driver. In this case the job is stored temporarily in printer memory or on the printer’s hard disk (if installed), and the printer performs collation. This method is normally faster, but may not work from all applications.

If you experience problems using printer collate, use the collate option in your application’s print options instead.

Colour matching (advanced) > 80

INDOWS

1. If using the PCL driver, on the [Setup] tab first choose any

saved [driver settings] that you wish to use. See

“Recalling saved driver settings” on page 28.

2. In the [Job Options] tab, choose how many [copies] you want to print from the scrolling list.

3. Click the [Collate] checkbox.

MACOS X

1. Choose [File] → [Print].

2. From the printer menu (1), select your printer model.

Colour matching (advanced) > 81

3. Select [Copies & Pages] (2).

The [Collate] option in the [Copies & Pages] dialogue is for application collate. See “Collating” on page 80.

4. Enter the number of [copies] (3) you wish to print.

5. Select [Printer Features] (4).

6. From the [Feature Sets] menu (5), select [Job Options].

7. Select the [Collate] checkbox (6) to enable printer collate.

Colour matching (advanced) > 82

OLOUR SEPARATION

The colour separation feature prints each of four primary colours as separate greyscale images. This is a proofing facility that indicates the relative densities of each of the four toner colours in your print document. The darker an area appears, the more of the corresponding toner colour will be used when printing in full colour.

INDOWS POSTSCRIPT

1. In the driver’s [Colour] tab, click [Advanced].

2. Select which [separations] you want to print from the

drop-down list.

Colour matching (advanced) > 83

MACOS X

1. Choose [File] → [Print].

2 3

2. From the printer menu (1), select your printer model.

3. Select [Printer Features] (2).

4. From the [Feature Sets] menu (3), select [Colour Options]

5. From the [Separations] menu (4), select the separations

you wish to print.

Colour matching (advanced) > 84

EPARATING QUEUED PRINT JOBS

When you share a printer with other users it can be useful to print a special page between print jobs to help locate each user’s job in a paper stack at the printer. In Windows this page is called a “separator page”. On the Mac it is called a “cover page”.

NOTE: Do not confuse Cover Page with “Cover Print”. Cover Print is when the first page (cover) of a print job is fed from one paper tray, and the remaining pages of the print job are fed from a different tray. See“Cover print” on page 87

INDOWS SEPARATOR PAGE

The separator page is set from the printer driver’s default properties window. Access to this is directly from Windows, not from within your application program. See “Changing the driver

defaults” on page 27

1. In the driver’s Advanced tab click the [Separator Page…] button (1).

2. Click [Browse] (2) and navigate to a file containing an image of the separator page you wish to use, then click [OK].

Colour matching (advanced) > 85

MACOS X

COVER PAGE

The cover page is accessed from your application’s print dialogue.

1. Choose [File] → [Print].

2. From the [Printer] menu (1), select your printer model.

3. Select [Cover Page] (2).

4. Select the required options for the cover page (3).

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OVER PRINT

Cover print is when the first page (cover) of a print job is fed from one paper tray, and the remaining pages of the print job are fed from another paper tray.

This feature is not available in the Windows PostScript Drivers.

Do not confuse Cover Print with “Cover Page”. A Cover Page is an identification sheet inserted between the print jobs of a network printer. See “Separating queued print jobs” on page 85.

INDOWS

1. In the Setup tab, choose any saved driver settings you

2. Click [Paper Feed Options].

PCL

wish to use. See “Recalling saved driver settings” on

page 28

3. Check the [Use different source for first page] checkbox.

4. Choose the tray you want to feed the cover page from and

the paper type in the [Source] and [Weight] drop-down lists.

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MACOS X

1. Choose [File] → [Print].

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2. From the [Printer] menu (1), select your printer model.

3. Select [Paper Feed] (2).

4. Select the trays or paper types you wish to use for the

first page and remaining pages (3).

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USTOM PAGE SIZE

This feature enables printing on non-standard sized print media. The multipurpose tray is used for feeding non-standard media sizes. Print media width can be from approximately 76mm to 328mm, and its length can be from 90mm to 1200mm. Actual limits vary slightly depending on which printer driver you use and your computer’s operating system.

Some applications software may not produce the desired results with non-standard print media sizes, and some experimentation may be required to obtain the results you want.

INDOWS POSTSCRIPT

1. In the driver’s [Layout] tab, click [Advanced].

2. In the Advanced Options window, under [Paper/Output],

choose [PostScript Custom Page Size] from the [Paper Size] drop-down list.

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3. In the PostScript Custom Page Size Definition window, Choose your [paper feed direction] from the drop-down list.

The available choices are:

Short edge first The page is portrait (tall) format and you will feed

Long edge first The page is landscape (wide) format and you will

Short edge first flipped

Long edge first flipped

the top of the page into the printer.

feed the top of the page into the printer.

The page is portrait (tall) format and you will feed the bottom of the page into the printer.

The page is landscape (wide) format and you will feed the bottom of the page into the printer.

Notice that the size ranges available swap places when you change the paper feed direction between a portrait and a landscape choice.

Remember that the width of the multipurpose tray is limited to the long edge of an A4 sheet (297mm), so, if your paper is longer than this, you will have to feed it short edge first.

4. You can also position the page image on the paper to avoid printing too close to the edge by choosing an [Offset].

Offset relative to [perpendicular] direction adds to your left margin.

Offset relative to [parallel] direction adds to your top margin (normal feed) or bottom margin (flipped feed).

5. Click [OK] to close the PostScript Custom Page Size Definition window.

6. Click [OK] to close the Advanced Options window.

7. In the driver’s window, choose the [Multipurpose Tray] as

the [Paper Source].

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INDOWS

1. In the driver’s [Setup] tab, select any previously saved

2. Click the [Paper Feed Options] button.

3. In the Paper Feed Options window, click [Custom Size].

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settings you wish to use.

4. If you have previously saved any special custom sizes they will be listed in the Custom Size window.

5. To use a previously saved custom size, click its name in the list.

To create a new custom size:

(a) Enter its dimensions in the [Width] and [Length]

boxes.

(b) Enter a name for the new size in the [Name] box,

and click [Add] to save it in the list.

6. Click [OK] to accept your chosen size and close the Custom Size window.

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7. If this is the size of your document but you want to scale it to fit a standard size of paper, click [Resize document to fit printer page] in the Paper Feed Options window, and choose the printer’s actual paper size from the [Conversion] drop-down list.

MACOS X

1. In your application program, choose [File] → [Page

Setup].

2. Select [Custom Page Size] (1).

3. Click the [New] button (2) to define a new paper size and

enter a name for the paper size.

4. Enter the [Width] and [Height] (3) of your paper.

5. Specify paper [margins] (4) as required.

6. Click [OK] to save the new paper size.

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UPLEX (DOUBLE-SIDED) PRINTING

If your printer has a duplex unit installed you can print on both sides of the paper, to save paper, weight, bulk and cost.

> Only paper can be used for duplex printing, not

transparencies or other media.

> Use paper stock of 64–105 g/m². If you experience

excessive curling with 75–90 g/m² paper, use 105 g/m².

> Use standard sized paper stock only, e.g. A4, A3, Letter,

etc.

> Load the paper print side up. Ream wrappers are usually

marked with an arrow, indicating which is the print side.

> Paper can be fed from standard paper trays, including the

high capacity feeder if you have one, but not from the multipurpose tray.

> Do not set the paper weight to Ultra Heavy.

> Do not enable the White Page Skip function.

INDOWS POSTSCRIPT

1. In the driver’s Layout tab, under [2-Sided Printing], select

the binding edge you want.

WINDOWS XP

For portrait (tall) page layout the usual choice is [Long Edge]. For landscape (wide) page layout the usual choice is [Short Edge]. Choosing [Off] turns off duplex printing and your document will be printed single-sided.

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INDOWS

1. In the driver’s Setup tab, under [2-Sided Printing], select

PCL

the binding edge you want.

For portrait (tall) page layout the usual choice is [Long Edge]. For landscape (wide) page layout the usual choice is [Short Edge].

Choosing [Off] turns off duplex printing and your document will be printed single-sided.

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MACOS X

1. In your application program, choose [File] → [Print].

2. From the [Printer] menu (1), select your printer model.

3. Select [Layout] (2).

4. From the [Two Sided Printing] options (3), select either

[Long Edge Binding] or [Short Edge Binding].

Which choice you make will usually depend on whether your page format is portrait (tall) or landscape (wide), and how you plan to turn the paper over to read the second side.

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RINTING MULTIPLE PAGES ON ONE SHEET

(N-UP)

This feature scales the page size of your document for printing and reproduces several pages per sheet.

This is useful when you simply want to proof your page layout, or distribute your document in a more compact format. It saves paper, bulk, weight and cost.

If you have a duplex unit installed, you can even combine this feature with duplex printing to save even more.

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INDOWS POSTSCRIPT

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1. In the driver’s Layout tab, choose the number of pages (“N-up”) you want to print on each sheet. 1-up is normal, 16-up is maximum.

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INDOWS

1. In the driver’s Setup tab (Windows XP), choose the

2. Click [Options] to choose from the available options for

PCL

number of pages (“N-up”) you want to print on each sheet. 1-up is normal, 16-up is maximum.

this feature.

From here you can choose the page printing order, the page layout, whether you want printed page borders, and a binding margin if you need it.

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MACOS X

1. In your application program, choose [File] → [Print].

2. From the [Printer] menu (1), select your printer model.

3. Select [Layout] (2).

4. From the [Pages per Sheet] menu (3), select the number

of pages you want to fit onto a single sheet of paper.

5. If required, change the direction (4) the document pages are laid out on each sheet of paper.

6. If required, you can surround each page with a border (5).

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OSTER PRINTING

This option allows you to print posters by dividing a single document page into multiple pieces (sometimes called “tiles”). Each piece prints, enlarged, on a separate sheet. Then, you combine the separate sheets to create a poster.

Poster Print is only available with the Windows PCL printer drivers.

INDOWS

1. In the driver’s Setup tab, under [Finishing Mode], choose

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[Poster Print].

2. Click [Options] to open the Options window.

(a) Choose the [enlargement] required for your

document to fill the poster.

(b) [Registration marks] can be printed if required so

that your printed pages (tiles) can be trimmed exactly to the edge of the image.

when making up your final poster.

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CALE TO PAGE

Scale to Page allows you to print data formatted for one size page onto a different size page, without modifying the print data.

This feature is only available with the Windows PCL drivers.

1. In the driver’s Setup tab, click the [Options] button.

2. Check the [Fit to Page] checkbox.

3. Choose the scaling factor you need from the

[Conversions] drop-down list.

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OKI C8800 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

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Composite Black or True Black.

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3. Printer Colour Management (3).

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