Objectif Lune PrintShop Mail - 7.2 User Guide

User Guide

www.objectiflune.com

Table of Contents

Table of Contents 3

About PrintShop Mail 7

Getting Started 9

Installing PrintShop Mail 9

Before you start 9 Installing in Windows 9 Installing on Mac OS 10

Upgrading PrintShop Mail 10 Installing the Hardware Key 11

The PrintShop Mail program interface 13

The PrintShop Mail Program Window 13 PrintShop Mail Toolbars 14

Standard Toolbar 15 Text Formatting Toolbar 15 Objects Toolbar 16 Text Link Toolbar 16 Tools Toolbar 17 View Toolbar 18 Database Toolbar 18

Dockable Panels 19

Layouts Panel 19 Variables Panel 20 Data Fields Panel 21 Warnings Panel 21 Fonts Panel 22 Verification Result Panel 22

Properties Panel 23

Object Group 23 Frame Group 24 Printing Group 24 Text Properties 25 Image Properties 26 Layout Properties 29 Variables Properties 30 Barcode Properties 31 DirectSmile Properties 32

Manipulating Objects 33

Selecting Objects 33 Moving and Resizing Objects 34 Copying Objects 35 Aligning Objects 35 Arranging Objects 36 Locking Objects 36

Table of Contents

Linking Text Objects 37 Anchored Objects 37

Formatting Text 39

Text Style 39 PrintShop Mail Fonts 40 Paragraph Style 40

The Preferences Window 44

Program Settings 45 Color Settings 46 Print Job Settings 49 Repetition Settings 50 Imposition Settings 53 PrintShop Web Settings 54 PlanetPress Suite 55 Default Settings 57

Layout Basics 58

Guide Lines 58 Folding Lines 59 Bleed Margin 60 Crop Marks 61

Supported Image Formats 61 Windows Shortcuts 61 Macintosh Shortcuts 64

Working with PrintShop Mail Documents 67

Create a New Document 67

PrintShop Mail Templates 68

Specify the Layout Size 68 Specify Spot Colors 70 Open a Database 71

Supported Database Formats 73 Delimited Text Files 73

Objects in PrintShop Mail 75

Text Object 75 Add Static and Variable Images 75 Place PDF 77 Barcode Object 78 DirectSmile plug-in 82

Working With Variables 83 Use Layout Conditioning 83 Use Layout Repetition 84 Select Paper Trays 85 Number of copies 87 Verify a Document 90 Save a Document 91

Publishing Documents 92

Table of Contents

Printing Basics 102

Print Preview 103 Print Technologies 103 Page Setup 109 Subset Finishing 110 Any Output Engine 110 Print To Web 111 Automated Printing 112

Using Expressions 121

The Expressions Editor 121 Building Expressions 122

The Expression Assistant 123 Result and debugging 124 Variable Dependencies 125

Expression Operators 125

Mathematical Operators: 125 Comparison Operators: 126 Other Operators: 126

Favorite Expressions 126

Inserting a Salutation 127 Custom Serial Numbers 127 Padding a string 128

Functions Overview 128

Barcode Functions 130 Layout Functions 139 Logical Functions 140 Number Functions 143 String Functions 147

License Agreement 155

Contact Information 157

Trademarks 159

Index 161

About PrintShop Mail

Developed to simplify the production of variable data printing (VDP) jobs, PrintShop Mail Design is the perfect application for digital print operations and is a standalone application.

Pre-designed PDF or EPS files are imported into the application and variable information from a database file is overlaid by a simple drag-and-drop operation. Business rules can be added, and the data can be formatted and sorted using an expression wizard.

On the output side, PrintShop Mail Design caches static elements of the print job, which results in an optimized print stream thatminimizes network congestion, decreases ripping time and allows digital printers to run near or at rated speed.

A VDP assembly technology, PrintShop Mail Design removes the need to use plug-ins to graphics design tools. Users can simply take the provided designs and overlay the variable data and variable images.

For more information about the possibilities of PrintShop Mail, please visit http://www.printshopmail.com/

Getting Started

Installing PrintShop Mail 9

Upgrading PrintShop Mail 10

Installing the Hardware Key 11

This section will get you started with the installation and setup of PrintShop Mail, as well as its activation procedure.

Installing PrintShop Mail

Before you start

If you are installing PrintShop Mail on a computer with Windows 2000, XP, 2003 or Vista, make sure you are logged in with full administrative rights before running the installation program.

Installing in Windows

Your installation file may have been delivered digitally or downloaded through our website. In this case, "CD-Rom" refers to the download location of the software and "Setup.exe"refers to a file that may be called "PrintShopMail Suite 7.exe"

1. Locate the setup.exe file on the CD-ROM.

2. Double click this file to start the installation wizard. The installer loads the setup (this may take a few minutes).

3. Select the language you want to use for the installation then click OK.

4. If your computer is missing prerequisites necessary for PrintShop Mail to be installed, a dialog appears and indicates thatthey will be installed.

5. Click Next to download and install the required components.

6. A warning is displayed indicating that PrintShop Mail Web will be installed with a demo license, if it is installed. Click OK to dismiss the message.

7. Click Next. The License Agreement page is shown.

8. When you have read and understood the license agreement, click on I accept the terms of the license agree- ment. Click Next.

You must accept the terms of the license agreement to continue.

9. Check the features that you want to install with PrintShop Mail. You cannotunselect PrintShop Mail itself, but can choose not to install its optional components. If you want to install PrintShopMail Web, check that option. Click Next.

10. The Destination Folder screen displays the drive and folder where PrintShop Mail will be installed. To install the soft- ware elsewhere, click Change... and navigate to the desired folder.

11. The Program Folder name determines the name that appears in the Start Menu. Keep the default name or change the name as desired, then click Next.

12. Click Next to start copying the files and install the software. The Setup Wizard starts installing the files. When the copying is complete, the final window appears. You may check Check for Updates to check for updates after the installation has finished (recommended).

13. Click Finish to complete the installation of PrintShop Mail.

Getting Started

Installing on Mac OS

PrintShop Mail 5.4 is supported on Macintosh Operating System 10.4.11 and later (including Operating System 10.5).

1. Locate the PrintShop Mail 5.4.x.dmg file on the CD-ROM or download location.

2. Double click on this file.

3. Select the language you want to use for the installation.

4. Read the license agreement and select " Agree". (If you select " Disagree" , the installation will be canceled).

5. A window will be displayed " Opening PrintShop Mail 5.4.x.dmg".

6. You can drag the PrintShop Mail icon to the Applications folder or to any other location on your computer.

Upgrading PrintShop Mail

The hardware key contains the license information of the PrintShop Mail application.

To view the license information, select Help/Credit Information.

To use certain features in PrintShop Mail, your license must be upgraded before you are allowed to use this feature. This count for the amount of credits, CARE, automated printing and multi user licenses.

Credits

Unlimited or Production version, allows unlimited records to be printed.

Limited or Standard version, allows 200,000 records to be printed.

CARE

The care date determines which PrintShop Mail version is licensed. Each PrintShop Mail version has an own release date, whichis compared withyour care date. Ifyour care date is equal or newer than the releasedate, the application will run as licensed, otherwise the application will run in demo mode.

Cross Platform

All current PrintShop Mail dongles are cross platform and any user that has a valid OLCare contract can request a voucher for a cross platform license.

PrintShop Mail upgrade options

The Upgrade options are only enabled when the PrintShop Mail hardware key is attached to the computer where the upgrade procedure is performed.

To upgrade your hardware key

From the Help menu, you can select from three different upgrade menu items:

l Voucher:If you have a PrintShop Mail voucher number, click on the "Voucher" option. A PrintShop Mail voucher web

page will open. Here you need to enter the voucher number and some additional information to confirm the request.

l Upgrade request:If you want to add credits, upgrade the version, add OL CARE or another option, click on the

"Upgrade" option. The PrintShop Mail Upgrade page will open. Here you select the options you want and some additional information to confirm the request.

l Activate dongle:If you have received an Authorization code back from your voucher or upgrade request (by email),

you have to copy that code into the Activate dongle screen. Then click "Activate".

Getting Started

Installing the Hardware Key

Without a hardware key, also known as "Dongle", PrintShop Mail runs in Designer mode. In this mode, all PrintShop Mail functions are available, but you can only print up to 25 records per session and a watermark is printed over each layout output.

This is a picture of the USB hardware key (though your key may differ slightly in appearance).

Figure 1-0: The Hardware Key

You can use each crediton your hardware key to print one record.

To install the hardware key

Windows

Attach the hardware key to the USB port on your computer.

Though Windows should recognize your key by default and install it without intervention, in some cases it may not be able to do so. In these cases, you will need to manually download and install the Aladdin HASP key drivers, available online at: http://www.aladdin.com/support/hasp/enduser.aspx

To view the amount of credits available on the hardware key:

1. Start PrintShop Mail.

2. From the Help menu, select Credit Information.

Mac OS

Attach the hardware key to the USB port on your computer.

1. Start PrintShop Mail

2. From the Help menu, select Install Dongle Software...

3. Follow the instructions on the screen

To view the amount of credits available on the hardware key:

1. Start PrintShop Mail.

2. From the Help menu, select Credit Information.

The PrintShop Mail program interface

The PrintShop Mail Program Window 13

PrintShop Mail Toolbars 14

Dockable Panels 19

Properties Panel 23

Manipulating Objects 33

Formatting Text 39

The Preferences Window 44

Layout Basics 58

Supported Image Formats 61

Windows Shortcuts 61

Macintosh Shortcuts 64

The PrintShop Mail Program Window

The PrintShop Mail Program Window is divided into multiple sections:

The PrintShop Mail program interface

Figure 1-0: The PrintShop Mail Program Window and its components:(1) The Menu contains all of the useable menus referred to in this documentation. (2) The "Standard Toolbar" (page 15) lets you manipulate documents as well as clipboard functions. (3)The "Text Formatting Toolbar" (page 15) lets you set text and paragraph styles and formatting. (4) The "Objects Toolbar"

(page 16) lets you manipulate object properties. (5)The "Text Link Toolbar" (page 16) lets you set links for text objects. (6)

The "Tools Toolbar" (page 17) lets you add and manipulate objects in your document. (7)The Layout area is where your doc- ument and its objects appear. (8)The "Dockable Panels" (page 19) display various utilities such as your layouts, variables, data fields and more. (9)The "Warnings Panel" (page 21) displays warnings about errors in your document. (10)The "View

Toolbar" (page 18) lets you change how you see your document by zooming in and out. (11)The "Database Toolbar" (page

18) lets you navigate through the records in your database.

PrintShop Mail Toolbars

The PrintShop Mail Program Window contains multiple toolbars that can be moved and customized. This section looks at each toolbar and its buttons.

Main (Top)Toolbar:

l Standard Toolbar l Text Formatting Toolbar l Objects Toolbar l Text Link Toolbar

Objects Toolbar:

l Tools Toolbar

Bottom Toolbar:

l View Toolbar l Database Toolbar

Standard Toolbar

Figure 1-0: The Standard Toolbar and its button.

Button Function

The PrintShop Mail program interface

Create a new document, based on a blank layout.

Open an existing document.

Save your current document.

Preview the current document.

Print the current document.

Publish templates to PrintShop Web.

Cut the selected object(s).

Copy the selected object(s).

Paste the selected object(s).

Undo the last action.

Redo the last action.

To undo or redo multiple actions at one time, click the drop-down button next to the arrow.

Text Formatting Toolbar

Figure 1-0: The Text Formatting Toolbar and its button.

Click this button... To do this...

Select the font name

Click this button... To do this...

Select the font size.

Make the selection bold.

Make the selection italic.

Underline the selection.

Select the font color.

Left align text.

Center text.

Right align text.

Justify text.

Change the text to "Right to Left".

Vertical Layout

The PrintShop Mail program interface

Objects Toolbar

Figure 1-0: The Objects Toolbar and its button.

Click this button... To do this...

Add or Remove anchor.

Align left edges to the left edge of the last selected object.

Align right edges to the right edge of the last selected object.

Align top edges to the top edge of the last selected object.

Align bottom edges to the bottom edge of the last selected object.

Rotate the object 90 degrees counter-clockwise.

Rotate the object 90 degrees clockwise.

Select the fill color.

Specify the border width (or no border).

Specify the border style

Select the border color.

Text Link Toolbar

Figure 1-0: The Text Link Toolbar and its button.

Click this button... To do this...

Create Forward Text Link.

Break Forward Text Link.

Select Previous Text Box.

Select Next Text Box.

Not only can multiple text boxes can be linked together with text flowing between them, they can also be linked across layouts. See "Linking Text Objects" (page 37) for more details.

Tools Toolbar

Windows

The PrintShop Mail program interface

Figure 1-0: The Tools Toolbar and its button.

Click this button...

To do this...

Select the Selecttool. Click on an object to select it.

Select the Pan tool. You can then click and hold within the design area and move the mouse to pan the area in all directions (best used when zoomed in).

Select the edit text tool. Click on an existing text object to edit it (same effect as double-clicking a text object).

Select the zoom tool left click to zoom in, right click or hold down CTRL to zoom out.

Pick a Fill, Text, or Border color based on the RGB values of any pixel on the screen.

Place a PDF file. See Place PDF.

Place a static image. See Image Object.

Select the place text tool. See Text Object.

Place a barcode object. See "Barcode Properties" (page 31).

Select the place variable image tool. See Image Object.

Rotate the selected object to any angle by dragging the mouse cursor.

Place a DirectSmile object.

Place AcceptGiro object.

Mac OS

Figure 1-0: The Tools Toolbar and its button in Mac OS.

Click this button... To do this...

Select the tool.

Select the edit text tool.

Select the place variable image tool.

Place a static image.

Select the zoom tool.

View Toolbar

Figure 1-0: The View Toolbar and its button.

Click this button... To do this...

The PrintShop Mail program interface

Go to the first layout.

Go to the previous layout.

Go to the next layout.

Go to the last layout.

Fit Layout Width

Display Whole Layout

Display the Layout Actual Size

Zoom In

Zoom Out

Specify the zoom level

Show or hide Formatting Marks.

Toggle Preview mode.

Show or hide the rulers.

Show or hide a specific toolbar.

Database Toolbar

Figure 1-0: The Database Toolbar and its button.

The PrintShop Mail program interface

Click this button... To do this...

Go to the first record.

Go to the previous record.

Go to the next record.

Go to the last record.

Go to the current record.

Display the total number of records in the database.

The Total number of records edit box is read-only when a database is open. When no database is open, you can change the total number of records, in the Database toolbar. To do this, enter the desired number of records and press Enter.

Finding a Record

Though notpart of the Database Toolbar, a very useful feature for open databases is the Find Record feature. This feature is available from the Database menu, or via its shortcut key (CTRL+F). It is only available when a database is open, and will be grayed out otherwise.

The find record dialog appears with the following options:

l Find what:Enter a term (word, phrase, character)to search for. l Look in:Click the drop-down to select the database field in which to search. l Match whole word only:Only match if the word is separated. For example, if this is selected the word tom would

not be found in the word tomatoes. If it is not selected, words part of others will be matched.

l Match case:Click to force a match only if each letter of the word is in the same case. For example, if this is selected,

Tom will not be matched with tom or ToM. Otherwise, the search is case insensitive.

l Direction:Select whether to look forward in the records (down)or backwards in previous records (up). l Find Next:Click to find the next occurrence of the search term. l Cancel:Closes the dialog.

Dockable Panels

The PrintShop Mail Program makes it easy to view the correct information precisely when you need it, by dividing that information into different panels. These panels will change depending on the situation.

These panels can be undocked and moved in order to customize the interface to your liking.

Layouts Panel

The Layouts panel contains the layout(s) and their object(s). The objects are listed as a part of the layout in a tree view.

The PrintShop Mail program interface

Figure 1-0: The Layout Panel, showing two layouts and a few objects.

Variables Panel

The Variables panel shows the list of variables, the Name, Expression and calculated Result.

Figure 1-0: The Variables panel, showing the name, expression and result for each variable.

To edit a variable:

1. Double click on the variable. This will open the Expressions Editor ("The Expressions Editor" (page 121)).

2. Modify the expression, then click OK.

To edit a variable's properties and change its category:

1. Click on the variable.

2. Click on the Window menu, then Properties.

3. Change the properties of the variable (see "Variables Properties" (page 30))

To copy a variable's expression:

1. Right-click on the variable.

2. Click Copy Expression.

3. Right-click on another variable where you want to paste the expression.

4. Click Paste Expression.

The PrintShop Mail program interface

For detailed information about how to format variables, see "Variables Properties" (page 30).

Data Fields Panel

The Data Fields panel will show the field names , database name of the opened database and the number of records it contains.

The entries you will find in the Data Fields panel in PrintShop Mail, represent data fields thatoccur in the document. These fields are either referred to in expressions (for variables or layout conditions, without the need to directly being linked to a database), or they refer to actual database fields (when the document is already linked to a specific database).

When a data field is used in the PrintShop Mail document, it will have a check mark in the Data Fields panel.

You can browse the records in the database by clicking the browse buttons in the Database toolbar, or by making the following selections from the Database menu:

l First Record (ALT+Up) l Previous Record (ALT+Left) l Next Record (ALT+Right) l Last Record (ALT+Down) l Record...Allows you to select a specific record.

Figure 1-0: The Data Fields panel, showing the name, value and type of each of your database fields.

Warnings Panel

While you are working, PrintShop Mail will dynamically check for any possible errors on the layout and will display any occurring errors in the Warnings panel.

The PrintShop Mail program interface

Figure 1-0: The Warnings Panel, showing any warning that occurs in your document.

Fonts Panel

The Fonts panel will show the fonts used in the PrintShop Mail document and any missing font.

Figure 1-0: The Fonts Panel, showing any all the fonts used in your document.

Verification Result Panel

When you select from the Layout menu, Verify Document a progress bar will be displayed, showing the amount of records being checked. The warnings for the whole document will be listed in the Verification Result panel.

The PrintShop Mail program interface

Figure 1-0: The Verification Results Panel, showing the results of the Verify Document procedure.

It is possible to save messages displayed in the Warnings panel and the Verification Results panel by right clicking on the message and Copy/Paste the text to a text file.

Properties Panel

You can change the properties for any object in the Properties Panel.

These properties are grouped as follows:

Object Group

Option Description

Name The unique name that identifies an object.

The following limitations apply to "objects name":

l No white spaces leading or trailing. l Maximum 255 characters. l Not editable when multiple objects are selected.

Frame Group

Option Description

Lock Position

Bounding Box

Snap Frame to Content (Windows Only)

Border Size

Border Color

Locks the position, size and rotation attributes of this object.

Displays the dimensions of the bounding box using the location of the top left corner, and the height and width. These values can also be entered manually.

Snaps the frame to the proportions of the content. When this option is set to "Yes", the object’s bounding box (frame) will automatically resize to the dimensions of the image or resize vertically to accommodate larger amounts of variable text that would otherwise not fit in the text box. When set to "No", a verification warning will be shown, when variables do not fit in the box. Note: When using text linking, Snap Frame to Content is only allowed for the last object in the chain.

Change the border size. You can choose from hairline width, or a pixel width (1-12px). You can also create a Custom Size.

You can choose one of the standard colors, or create your own custom RGB, CMYK, Gray or Spot color for the border. To learn more about PrintShop Mail Spot Colors click "Specify Spot Colors" (page 70).

Choose the border style. The following options are available:

The PrintShop Mail program interface

Border Style (Windows Only)

l Solid ——————

l Square dot......

l Dash — — — — — l Dash Dot — - — - — - l Long Dash —— —— —— l Long Dash Dot —— - —— - l Long Dash Dot Dot —— - - —— - -

The fill color can be transparent, or it can be set to a solid fill color. The standard Windows palette is available,

Fill Color

but you can also create your own custom RGB, CMYK, Gray or Spot color. To learn more about PrintShop Mail Spot colorsclick "Specify Spot Colors" (page 70).

Rotation Shows the current rotation applied to the item.

Master Object: Master object name to anchor to.

Anchor

Horizontal: Horizontal aspect of the master object to anchor to. Vertical: Vertical aspect of the master object to anchor to.

Printing Group

Option Description

Print Specifies whether the object will be printed or previewed only.

Global Scope for PPML (images only)

Specifies whether an image should get Global Scope. Images with a Global Scope can be reused on the printer across multiple PPML or PPML/VDX jobs. When set to "Yes" images will be stored in a specified Environment and can be reused in others print jobs. This property will be ignored for other technologies.

The PrintShop Mail program interface

Text Properties

The Text Properties lets you change all of the properties for any text object in your document. The options available are different in the Windows and Mac OS versions of the software.

To open the text properties in Windows

1. Click on the text object of which you want to display the properties.

2. Click in the Window menu, then click Properties.

3. The Properties window appears or, if it is already present, is brought to the front and selected.

To open the text properties in Mac OS

1. Click on the text object of which you want to display the properties.

2. Click on Items, then Show Object Properties. You can also right-click on the text object and select Show Object Properties from the drop-down menu.

3. The Object Properties dialog appears.

Available Options

All objects share some properties. To see these shared properties (the "Object", "Frame"and "Printing"groups), see Prop-

erties Panel.

The PrintShop Mail program interface

Content Group

Option Description

Alignment horizontal Horizontal Text alignment (Left, Centered, Right, Justified).

Alignment vertical Vertical text alignment (Top, Centered, Bottom)

Copy fitting is a feature that will automatically shrink text by reduc-

ing the font size when there is more text than the text box can hold. The font size will be reduced to the font size needed to fit the text in the text box. However, text will not be shrunk beyond the specified minimum font size. When the text needs to be resized, all text will be resized step by step until the text fits or the minimum font size is reached.

Minimum font size: When Copy Fitting is enable, the minimum

Copy fitting

Remove Empty Lines

Vertical Layout

size the font can reach is 1, by default the minimum font size is 8. Allow line breaks is a feature which automatically replaces some of the blank spaces between words by line breaks, in a way that each line fits in the viewable window. In PrintShop Mail "Allow line breaks" is set to Yes by default. When Copy Fitting is set to "Yes", individual words can be broken due to word wrap. When Copy Fitting is set to "No", text only fit if the individual words are not broken. Text will break on spaces only. Note: Copy Fitting is notallowed for linked objects.

This setting allows you to remove empty lines in a text box. When set to "No", empty lines will be shown in the text box. This is useful where the variable is for instance an address and some records in the database have empty fields. If you select this function the empty lines caused by the empty field(s) will be preserved. When set to "Yes", both empty lines which are caused by empty fields in the database and white lines which are manually inserted will be removed. When set to "Only in variables", all empty lines will be removed in the variables only, static empty lines will be preserved.

This setting is specifically designed for vertical text with Asian characters which need to be printed vertically, other characters will simply be rotated 90°. This feature is supported under Windows XP, Windows 2003 and Windows Vista.

Mac OS Note: The "Remove Empty Lines" feature can be switched on using a checkbox in the Expression Editor Window.

Image Properties

The Image Properties lets you change all of the properties for any image object in your document. The options available are different in the Windows and Mac OS versions of the software.

The PrintShop Mail program interface

To open the image properties in Windows

1. Click on the object of which you wantto display the properties.

2. Click in the Window menu, then click Properties.

3. The Properties window appears or, if it is already present, is brought to the front and selected.

To open the image properties in Mac OS

1. Click on the object of which you wantto display the properties.

2. Click on Items, then Show Object Properties. You can also right-click on the object and select Show Object Properties from the drop-down menu.

3. The Object Properties dialog appears.

Available Options

All objects share some properties. To see these shared properties (the "Object", "Frame"and "Printing"groups), see "Prop-

erties Panel" (page 23).

The PrintShop Mail program interface

Content Group

Set this option... To specify...

Alignment horizontal Horizontal alignment of the images (Left, Centered, Right).

Alignment vertical Vertical alignment of the images (Top, Centered, Bottom).

Here you can specify options on how the image is resized relative to the bounding box. Original size: The image is always shown in its original size, regardless of the size of the frame. Original size resets the image content to

Scale (Windows) Clipping (Mac OS)

Image Filename

Image Folder

Search Subfolders

Page Number

Two Color (Windows only)

100%. Fit in Frame: The image will be resized to fill the frame, maintaining the image aspect ratio, showing the actual scale percentage of the image. Images are not clipped. Crop to Frame: Proportionally scales the images filling the entire frame. Images may be clipped.

Displays the image filename. The contents can only be changed through the Expression Editor.

This points to the path where the variable images are stored. Clicking on the icon allows you to browse to a different search folder.

Specify whether PrintShop Mail should only look for files in subfolders. When set to "No" PrintShop Mail will only look in the current folder. When set to "Yes" PrintShop Mail will look in subfolders as well.

The PDF page number represents the page number in the original PDF file, ranging from one to the number of pages in the PDF. An image object can be linked to a single PDF file. As a PDF can contain multiple pages you can specify the page(s) to be used in your document through an expression (TOTALPAGES),in that case you can use variable pages within that PDF file. If the page number refers to a non existing page, a warning will be shown in the warnings panel:"Page number X is invalid; this file contains Y pages only.

Convert to Two Colors: When set to "No" images will shown it's original color. Setting this option to "Yes" will convert the image to two colors.

Background Color: Convert background color to specified color. Foreground Color: Convert foreground color to specified color.

The following limitations apply to "Two Color" option for images:

l The Two Color option does not support the image format EPS. l Two Color option will be disabled when using the Print Technology specific options, OPI, APR and Do no send images

(VIPP).

l The Print Technology PPML support the Two Color option, when you check "Embed Images in PDF" in the Print Dialog.

PrintShop Mail for Windows preserves the color space in images format EPS, TIFF and JPEG. To learn more about Color Management, click "Color Settings" (page 46). PrintShop Mail for Macintosh converts the color space that is embedded in the image to the color space of the printer driver. You can check the color space of the printer driver, selecting from the File menu, Print/ColorSync.

The PrintShop Mail program interface

Layout Properties

When you select a layout in the Layouts panel, the following properties will be displayed.

Figure 1-0: The Layout Properties Panel, which lets you set your layout properties.

Option Description

Layout Name

Layout Size

Description

Width Enter custom width. This setting is editable if you select "Custom Size".

Height Enter custom height. This setting is editable if you select "Custom Size".

Paper Size

Description

Width The width of the page.

Height The height of the page.

Paper Tray

Name of the selected layout.

Size of the selected layout. More information about this topic , can be found in Specify the Layout Size.

Select a standard size: Fit to Page (Default), Fit to Objects, Custom Size, A3, A4, A5, B5, US Letter, US Legal.

Size and orientation of the paper for the current layout. More information about this topic can be found in Page Setup.

Select the paper size for the selected layout. The paper size depends on the printer driver selected in the Page Setup dialog.

If your printer supports different paper trays and your document consists of multiple layouts, you can send dif-

The PrintShop Mail program interface

Option Description

ferent layouts to different trays. More information about this topic can be found in Select Paper Trays

Action

Number of copies

The action to be performed for this layout, PRINT, BLANK or SKIP. More information about this topic can be found in Use Layout Condition.

Number of copies to be printed for the selected layout, must be at least one. More information about this topic can be found in Number of Copies.

Variables Properties

The Variables Properties lets you change all of the properties for any variable used in your document. This panel is only available in the Windows version of PrintShop Mail.

To open the variables properties

1. Open the Variables panel. To do this, click the Window menu, then click Variables.

2. Click on the variable of which you wantto change the properties.

3. Click in the Window menu, then click Properties.

4. The Properties window appears or, if it is already present, is brought to the front and selected.

Available Options

Variable Group:

l Name:This value can only be changed for global variables (it cannotbe changed for variables created by objects, or

typed in a text box).

l In Use:This value cannot be changed, it displays whether or not the variable is used by any text object.

Format Group:

l Category:Sets the category of the variable. Changing the category will change the rest of the available options.

Text Category:This category does not have any options. Text variables have no special formatting and are displayed as-is.

Email Category:This category does not have any options. Email variables will only accept values that correspond to a valid

email address:[identifier]@[domain].[tld]

Date Category:This category is used for dates used in your documents, and has the following options:

l Locale:Specify the locale and language used for the date. l Date Format:Specify the exact format of the date (available options depends on the locale)

Currency Category:This category is used for amounts in your local currency, and has the following options:

l Locale:Specify the locale and language used for the currency display. l Currency Symbol:Specify what symbol will be used for currency. l Positive Format:Specify how positive currency amounts will be displayed. l Negative Format:Specify how negative currency amount will be displayed. l Decimal Symbol:Specify what character is used to separate the amount with its decimals (for example, dollars and

cents)

l Decimal Places:Specify how many decimal places to display after the decimal symbol. Note that the amount will be

rounded to the last decimal displayed.

l Digit Grouping Symbol:Specify what character is used to separate groupings (for example, a space or comma to

separate thousands, millions, billions)

l Digit Grouping:Specify how many digits to group together (for example, 3 for north-American currencies).

+ 134 hidden pages

Objectif Lune PrintShop Mail - 7.2 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

About PrintShop Mail

Getting Started

Installing PrintShop Mail

Before you start

Installing in Windows

Installing on Mac OS

Upgrading PrintShop Mail

Installing the Hardware Key

The PrintShop Mail program interface

The PrintShop Mail Program Window

PrintShop Mail Toolbars

Standard Toolbar

Text Formatting Toolbar

Objects Toolbar

Text Link Toolbar

Tools Toolbar

View Toolbar

Database Toolbar

Dockable Panels

Layouts Panel

Variables Panel

Data Fields Panel

Warnings Panel

Fonts Panel

Verification Result Panel

Properties Panel

Object Group

Frame Group

Printing Group

Text Properties

Image Properties

Layout Properties

Variables Properties