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PrintShop Mail - 6.1
Guide d'utilisation [fr]
267 pgs4.2 Mb0
Instruction Manual
259 pgs3.85 Mb0

Objectif Lune PrintShop Mail - 6.1 Instruction Manual

User Guide
Table Of Contents
About PrintShop Mail ........................................................................................................................................... 5
Contact Information ............................................................................................................................................ 7
Using PrintShop Mail Help ....................................................................................................................................9
Getting Started .........................................................................................................................................................11
Installing PrintShop Mail .....................................................................................................................................11
Upgrading PrintShop Mail....................................................................................................................................14
Getting Started...................................................................................................................................................16
Installing a Printer Driver....................................................................................................................................17
Installing the Hardware Key................................................................................................................................18
How to.....................................................................................................................................................................19
Default Settings..................................................................................................................................................21
Specify the Layout Size.......................................................................................................................................22
Specify Spot Colors.............................................................................................................................................24
Link a Database to a Document..............................................................................................................................26
Open a Database................................................................................................................................................26
Connect to SQL Server........................................................................................................................................30
Add Text...............................................................................................................................................................35
Add Variable Text...............................................................................................................................................35
Formatting Variables...........................................................................................................................................38
Creating Serial Numbers .....................................................................................................................................41
Add Images...........................................................................................................................................................43
Add Static and Variable Images...........................................................................................................................43
Layout Conditioning............................................................................................................................................47
Layout Repetition ...............................................................................................................................................50
Select Paper Trays..............................................................................................................................................52
Number of copies...............................................................................................................................................54
Verify a Document..............................................................................................................................................57
Save a Document...............................................................................................................................................59
Publish to PrintShop Web.......................................................................................................................................60
Publishing Documents.........................................................................................................................................60
Print a Document...................................................................................................................................................69
Printing Basics ....................................................................................................................................................69
Print Technologies..............................................................................................................................................72
Standard PostScript............................................................................................................................................72
Optimized PostScript...........................................................................................................................................73
AHT...................................................................................................................................................................74
Creo VPS ...........................................................................................................................................................75
Fiery FreeForm...................................................................................................................................................76
Fiery FreeForm 2................................................................................................................................................77
PPML.................................................................................................................................................................78
PPML/VDX 7.......................................................................................................................................................80
PrintStreamer.....................................................................................................................................................81
VIPP..................................................................................................................................................................82
Page Setup ........................................................................................................................................................83
Subset Finishing.................................................................................................................................................84
Automated Printing.............................................................................................................................................85
Automated Printing Overview....................................................................................................
Command Line Arguments..................................................................................................................................86
Extended Scripting .............................................................................................................................................87
DDE...................................................................................................................................................................91
HotFolder...........................................................................................................................................................92
Document Fundamentals...........................................................................................................................................93
Item Properties......................................................................................................................................................93
Properties Window .............................................................................................................................................93
Properties Panel .................................................................................................................................................97
PDF Page Properties...........................................................................................................................................99
Image Properties..............................................................................................................................................102
Text Properties.................................................................................................................................................106
Formatting Text...................................................................................................................................................110
Text Style ........................................................................................................................................................110
Paragraph Style................................................................................................................................................112
..........................85
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Layout Basics ......................................................................................................................................................116
Layout Basics...................................................................................................................................................116
Guide Lines......................................................................................................................................................118
Folding Lines....................................................................................................................................................119
Bleed Margin....................................................................................................................................................120
Crop Marks ......................................................................................................................................................122
Manipulating Objects ...........................................................................................................................................123
Selecting Objects..............................................................................................................................................123
Moving and Resizing Objects.............................................................................................................................124
Copying Objects...............................................................................................................................................125
Aligning Objects ...............................................................................................................................................126
Arranging Objects.............................................................................................................................................128
Locking Objects................................................................................................................................................129
Linking Text Objects.........................................................................................................................................130
Anchored Objects.............................................................................................................................................131
Toolbar Reference ...............................................................................................................................................133
Toolbars Overview............................................................................................................................................133
Database Toolbar.............................................................................................................................................134
Objects Toolbar................................................................................................................................................135
Standard Toolbar..............................................................................................................................................136
Text Formatting Toolbar ...................................................................................................................................137
Text Link Toolbar .............................................................................................................................................138
Tools Toolbar...................................................................................................................................................139
View Toolbar....................................................................................................................................................140
Supported File Formats........................................................................................................................................141
Supported Database Formats............................................................................................................................141
Supported Image Formats ................................................................................................................................142
Preferences Settings................................................................................................................................................143
Program Settings..............................................................................................................................................143
Color Management ...........................................................................................................................................145
Print Job Settings .............................................................................................................................................148
Repetition Settings ...........................................................................................................................................150
Imposition Settings...........................................................................................................................................152
PrintShop Web Settings ....................................................................................................................................154
PlanetPress Suite..............................................................................................................................................156
Using Expressions ...................................................................................................................................................159
Expressions Overview.......................................................................................................................................159
Favorite Expressions ............................................................................................................................................166
Favorite Expressions Overview ..........................................................................................................................166
Favorite Expressions- Capitalizing names ...........................................................................................................167
Favorite Expressions- Salutations.......................................................................................................................168
Favorite Expressions- Custom Serial Numbers ....................................................................................................169
Functions and Operators ......................................................................................................................................170
Functions Overview ..........................................................................................................................................170
Expressions Operators ......................................................................................................................................172
Barcode Functions............................................................................................................................................173
Barcode Functions Overview .............................................................................................................................173
CODABAR ........................................................................................................................................................177
CODE128........................................................................................................................
.................................178
CODE39...........................................................................................................................................................179
EAN13 .............................................................................................................................................................180
EAN8...............................................................................................................................................................181
ITF (Interleaved 2 of 5)....................................................................................................................................182
JAN13..............................................................................................................................................................183
JAN8................................................................................................................................................................184
KIX..................................................................................................................................................................185
MSI Plessey......................................................................................................................................................186
NW7................................................................................................................................................................187
ONECODE........................................................................................................................................................188
POSTNET.........................................................................................................................................................189
UPCA...............................................................................................................................................................190
UPCE...............................................................................................................................................................191
Rolan Barcode Function ....................................................................................................................................192
YUBAR.............................................................................................................................................................192
Layout Functions..............................................................................................................................................193
Layout Functions Overview ...............................................................................................................................193
BLANK.............................................................................................................................................................194
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PRINT..............................................................................................................................................................195
SKIP................................................................................................................................................................196
Logical Functions..............................................................................................................................................197
Logical Functions Overview ...............................................................................................................................197
AND ................................................................................................................................................................198
FALSE..............................................................................................................................................................199
FILE_EXIST......................................................................................................................................................200
IF....................................................................................................................................................................201
NOT ................................................................................................................................................................202
OBJECT_EMPTY ...............................................................................................................................................203
OR...................................................................................................................................................................204
TRUE...............................................................................................................................................................205
Number Functions ............................................................................................................................................206
Number Functions Overview..............................................................................................................................206
ABS.................................................................................................................................................................207
CHR.................................................................................................................................................................208
COUNTER ........................................................................................................................................................209
DIV .................................................................................................................................................................210
INT..................................................................................................................................................................211
LAYOUT_COUNT ..............................................................................................................................................212
LAYOUT_NR.....................................................................................................................................................213
MOD................................................................................................................................................................214
PAGE_COUNT...................................................................................................................................................215
PAGE_NR.........................................................................................................................................................216
RECORD_COUNT..............................................................................................................................................217
RECORD_NR ....................................................................................................................................................218
ROUND............................................................................................................................................................219
SGN.................................................................................................................................................................220
VAL .................................................................................................................................................................221
String Functions ...............................................................................................................................................222
String Functions Overview.................................................................................................................................222
ASC.................................................................................................................................................................223
CONTAINS.......................................................................................................................................................224
DATE...............................................................................................................................................................225
LEFT................................................................................................................................................................227
LEN .................................................................................................................................................................228
LOWER............................................................................................................................................................229
LTRIM .............................................................................................................................................................230
MID.................................................................................................................................................................231
POS.................................................................................................................................................................232
PROPER...........................................................................................................................................................233
REPLACE..........................................................................................................................................................234
RIGHT .............................................................................................................................................................235
RTRIM.............................................................................................................................................................236
STR.................................................................................................................................................................237
TEXT_FILE.......................................................................................................................................................238
TODAY ............................................................................................................................................................239
TRIM...............................................................................................................................................................240
UPPER..........................................................................................................................
...................................241
Plugins.............................................................................................................................................................243
Windows Shortcuts...........................................................................................................................................245
Macintosh Shortcuts .........................................................................................................................................247
License Agreement...........................................................................................................................................251
Trademarks......................................................................................................................................................253
Glossary .................................................................................................................................................................255
Index .....................................................................................................................................................................257
4
About PrintShop Mail
PrintShop Mail User Guide
Leverage the real pote ntial of your data by print ing va riable images and text base d upon unique information on each individual recipient!
Overview
PrintShop Mail is a fast, efficient and very easy to use professional software tool that makes personalized printing quick and easy. It allows you to optimize the process of merging variable database information with a design. For advertisements, direct mailing, flyers or any other type of promotional documents, you can rely on PrintShop Mail. PrintShop Mail enables users to perform simple and complex Variable Data Printing jobs for medium to high volume output quantities.
By simply dragging and dropping database fields onto the document layout, PrintShop Mail creates a link between the database field and your document. PrintShop Mail gives you an instant preview and provides you with a powerful resource checking option to ensure proper printing. Utilize the comprehensive set of conditional rules for database driven composition.
• Verify Document before printing.
• Preview repetition settings.
• Support for vertical text and double byte characters.
During the printing process, the variable information from the database is sent to the printer on the fly. The static portion of the job does not need to be re-ripped. This greatly shortens the printing process and prevents network congestion.
PrintShop Mail then allows your PostScript® printer to print at or near rated speed, depending on RIP capability. This makes variable information printing an efficient process.
Benefits
•
Easy to use: no programming experience needed
• No need to change your design application, database, PostScript RIP or printer
• Variable Information Printing at rated speed of the printer!
• Reduced print cost and print wastage
• Efficient production process saves time and money
• Open architecture - plugs in easily into your existing workflow
• Instant preview to see results before printing to facilitate accuracy
• Layout and database can be created separate from each other
• Resource check on print stream reliability
• Finishing options per record or per set
• Nine free bar code fonts included!
Business applications
•
Targeted Advertisements
• High Speed Mail Merges
• Direct Mailings
• Discount Coupons
• Postcards
• Flyers
• Tickets
• Certificates
• Letters and more…
5
Contact Information
PrintShop Mail User Guide
To find an Objectif Lune office near you and for more information on our products and services, visit www.objectiflune.com.
7
Using PrintShop Mail Help
Getting Started with PrintShop Mail
Here are some tips on how to use this PrintShop Mail on-line Help.
About the Help Display
You can use several navigation tools in this Help system. The Help is divided into a left-hand and right-hand frame. The right-hand frame shows the actual texts and some navigational aids , the left-hand frame is the mainstay for the navigational aids. You can select four options above the left-hand frame:
• Hide/Show :To display or hide the Contents.
• Back :To display the previous topic you selected.
• Forward :To display the next topic you selected.
• Print :To print one or more topics.
Contents, Index, Search, and Glossary Tabs
The left-hand frame contains the following tabs, which access these navigation aids:
• Contents
• Index
• Search
• Glossary
Hyperlinks and Relate d T opics
The right-hand frame contains the following navigation aids:
• Hyperlinks
• Related topics
To use the Help naviga tion tools Contents
Note: The Contents are displayed by default. Click the other tabs to access the corresponding navigational aids.
1. If not selected, click the Contents tab. The table of contents appears in the left-hand frame. It is represented in the form of a tree structure with book icons. These books are structured hierarchically.
2. Click a book icon.
3. Click a page icon.
Index
Search
The corresponding Help text appears in the right-hand frame.
1. Click the Index tab.
2. In the text box, begin to type the first letters of the keyword you want information on or the entire keyword. The list below will jump to the first word beginning with the letters you typed. The selected keyword is highlighted.
3. Continue to type more letters to narrow down the choice, or click the correct keyword if you can identify it.
4. Click Display. The corresponding Help text is shown in the right-hand frame.
1. Click the Search tab. At the top of the Search tab sheet, there is a box in which you can type the keyword.
2. Click List Topics. A list with topics containing the keyword is disp layed.
3. Click the topic you want.
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4. Click Display. The Help text is displayed in the right-hand frame. The selected keyword is highlighted.
Glossary
1. Click the Glossary tab to display PrintShop Mail terms.
2. Click a term in the list to display its definition.
Hyperlinks
The Help texts contain hyperlinks. These are underlined texts. Click the underlined text
to view the Help topic.
Related topics
The Related Topics buttons provide access to topics that deal with similar subjects. Click the Related Topics button.
• If there is only one related topic, it is displayed straightaway.
• If there are more than one related topics, a menu appears where you can make your selection.
10
Getting Started
Installing PrintShop Mail
Getting Started with PrintShop Mail
Before you start
If you are installing PrintShop Mail on a computer with Windows 2000, XP, 2003 or Vista, make sure you are logged in with full administrative rights before running the installation program.
To install PrintShop Mail Windows
1. Locate the setup.exe file on the CD-ROM.
2. Double click this file to start the installation wizard.
3. Select the language you want to use for the installation.
4. Click OK.
5. Click Next.
6. Read the license agreement and select I accept the terms in the license agreement. (If you select I do not accept the terms in the license agreement, the installation stops).
7. Click Next.
8. Specify whether you want PrintShop Mail to be available for all user s on the computer, or just for the current user.
9. Click Next.
10. Choose between a Complete or Custom setup.
• If you select Complete, all necessary program features will be installed. This option automatically installs all
available languages.
• If you select Custom, use the next screen to select or clear program features.
To create a custom installation
1. Click the hard disk icon to view four choices for the selected feature: This feature will be installed on local hard drive. This feature, and all subfeatures, will be installed on local hard drive. This feature will be installed when required. This feature will not be available.
2. Select the options you want.
3. To change the default installation directory, click the Change button and select the directory for the PrintShop
With either selection you have the option to verify your installation settings.
11. After you have set the option you want, click Next.
12. Press Install to continue the installation wizard.
13. Click Finish.
Mac OS
Mail installation.
1. Locate the PrintShop Mail 5.4.dmg file on the CD-ROM.
2. Double click on this file.
3. Select the language you want to use for the installation.
4. Read the license agreement and select " Agree". (If you select " Disagree" , the installation will be canceled).
5. A window will be displayed " Opening PrintShop Mail 5.4.dmg".
6. You can drag the PrintShop Mail icon to the Applications folder or to any other location on your computer.
11
What is New in PrintShop Mail
Getting Started with PrintShop Mail
Click a heading to display information on these new features:
Windows
Printing
• The Print Dialog has been further improved, for example:
-It is possible to print a selected range of records and pages.
-It is possible to create a PDF file by selecting the SoftProof PDF opt ion.
• Through PrintShop Mail Preferences panel it is possible to add archiving, emailing and faxing options for the
PlanetPress Suite, allowing you to send PrintShop Mail output to a queue being watched by PlanetPress Watch.
• Duplex printing in n-up documents has been further optimize.
Variables
• PDF files are now supported as variable image. For PDF files with multiple pages, you can select a page within
Documents
a PDF.
• Color Management support has been added.
• The Expression Editor has been further improved, allowing advanced users to enter expressions thems elves
and new users to start the Expression Assistant to compose their expressions.
• It is possible to use Barcode plugin.
• Layouts can be Centered on the page or you can create a Custom Offset.
• It is possible to add bleed margin at Page Level, which is speciallyuseful for n-up documents.
• It is possible to open a database without first clos ing the current database. When you open a new database,
the currently opened database will be closed automatically.
• Relative object position (anchoring) is now supported.
User Interface
• In the Edit menu a new Spot Colors submenu has been added. Spot Colors are special premixed inks used
instead of, or in addition to CMYK inks.
• In the Database menu a new Recent Files.. submenu has been added.
Mac OS
Printing
• The Print Dialog has been further improved for user friendliness.
• HotFolder log file can be opened from the Preferences.
• Support for printing technology AHT has been implemented.
Variables
• USPS OneCode barcode support has been implemented.
• Database handling has been further optimized.
Documents
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• Editing text properties (attributes) of multiple text objects at a time is now possible.
• You can now store your favorite expressions in PrintShop Mail, making it possible to reuse expressions easily in
other documents and export/import your favorites to other computers.
User Interface
• The user interface has been further improved, for example:
-Text toolbar has been added.
-Layout toolbar has been added.
• From the PrintShop Mail menu, it is possible to change PrintShop Mail interface language, independent of the
current operating system language.
13
Upgrading PrintShop Mail
Getting Started with PrintShop Mail
To use certain features in PrintShop Mail, for example automated printing which enables scripting of PrintShop Mail with API, Scripting or DDE , your hardware key must be upgraded before you are allowed to use this feature. When requesting an upgrade, the application will detect the upgrade options available.
Single-user licenses as well as multi-user, or Network License are available.
Single-User Licenses:
Single-user license versions that are programmed for either an unlimited or a specified number of records are available:
1. Unlimited or Production version, allows unlimited records to be printed.
2. Limited or Standard version, allows 200,000 records to be printed.
Multi-User Licenses (Windows only)
A Multi-user license is a license that will allow multiple users to print a PrintShop Mail job simultaneously to a printer that is found within the Local Area Network (LAN).
All Multi-user license versions allow for an unlimited number of database records to be merged.
PrintShop Mail upgrade options
Upgrade Options PrintShop Mail 6 Upgrades
PrintShop Mail Version Upgrade
PrintShop Mail 98 Yes Not
PrintShop Mail 4.X Yes Yes PrintShop Mail 5.X Yes No
PrintShop Mail Product Upgrades
Standard or Production Yes Yes
Technology Upgrade Windows Macintosh Standard Production Standard Production Automated Printing Not available Yes Not available Not
Windows Macintosh
To upgrade your hardware key
From the Help menu, you can select from three different upgrade menu items:
• Voucher
• Upgrade request
• Activate dongle
Voucher
If you have a PrintShop Mail voucher number, click on the "Voucher" option. A PrintShop Mail voucher web page will open. Here you need to enter the voucher number and some additional information to confirm the request.
Windows Macintosh
available
available
14
Upgrade
If you want to add credits, upgrade the version, add OL CARE or any other option to your hardware key click on the "Upgrade" option. The PrintShop Mail Upgrade page will open. Here you select the options you want and some additional information to confirm the request.
Activate dongl e
If you have receive an Authorization code back from your voucher or upgrade request (by email), you have to copy that code into the Activate dongle screen. Then click "Activate".
To view the hardware key information, select Help/Credit Information. The Upgrade options are only enabled when the PrintShop Mail hardware key is attached to the computer where the
upgrade procedure is performed.
Older PrintShop Mail documents
The new versions of PrintShop Mail can read your existing PrintShop Mail documents, but PrintShop Mail documents created in older versions will not be able to interpret the new PrintShop Mail document format. For more information, see How to Save a Document .
To recognize new versions of PrintShop Mail, you need to upgrade the hardware key.
15
Getting Started
PrintShop Mail User Guide
These are the basic steps to install PrintShop Mail and create PrintShop Mail documents. Click each topic to follow this step by step guide.
Installing PrintShop Mail
•
Step by Step Guide
• Starting a New Document
• Opening the Database
• Inserting Static and Variable Images
• Creating Variable Text
• Layout Conditioning (also known as "page picking" )
• Selecting Paper Trays
• Layout Repetitions
• Print Preview
• Verifying the Layout
• Saving Your Document
After you create and verify the PrintShop Mail document, it is ready to print or publish to PrintShop Web.
• Choosing Your Printing Technology
• Setting the Print Options
• Publishing Documents
Installation Procedure
16
Installing a Printer Driver
Getting Started with PrintShop Mail
To produce PostScript output, PrintShop Mail must communicate with a PostScript printer driver. We recommend that you use either the Adobe or the Microsoft PostScript printer driver.
Adobe PostScript Driver
Printer installation using the Adobe PostScript driver requires the AdobePS installer and a PPD (PostScript Printer Description) file.
The PrintShop Mail CD-ROM includes both the AdobePS installer and a set of commonly used PPD files. For more information about Adobe PostScript Driver, please visit www.adobe.com.
Microsoft PostScript Driver (Windows only)
You can install a printer using the Microsoft PostScript driver with the Add Printer wizard in the Windows Control Panel. The wizard prompts for an INF file containing printer specific information.
The PrintShop Mail CD-ROM does not include INF files, but you should be able to acquire the correct files by contacting your printer manufacturer.
17
Installing the Hardware Key
Getting Started with PrintShop Mail
About the hardware key
Without a hardware key, also known as "Dongle", PrintShop M ail runs in Designer mode. In this mode, all PrintShop Mail functions are available, but you can only print up to 25 records per session and PrintShop Mail is printed over each layout.
If you have a hardware key from older versions of PrintShop Mail, it will need to be upgraded. Otherwise, PrintShop Mail will run in Designer mode. For more information, see Upgrading PrintShop Mail.
This is a picture of the USB hardware key (though your key may differ slightly in appearance).
You can use each credit on your hardware key to print one record.
To install the hardware key Windows
Attach the hardware key to the USB port on your computer. To view the amount of credits available on the hardware key:
1. Start PrintShop Mail.
2. From the Help menu, select Credit Information.
Mac OS
Attach the hardware key to the USB port on your computer.
1. Start PrintShop Mail
2. From the Help menu, select Install Dongle Software...
3. Follow the instructions on the screen
To view the amount of credits available on the hardware key:
1. Start PrintShop Mail.
2. From the Help menu, select Credit Information.
18
How to...
Create a New Document
How to...
Windows
You can create a new PrintShop Mail document in two ways:
• Start with a blank layout
• Base the contents and size of your layouts on a PDF or an image file.
To start with a blank document
On startup, PrintShop Mail always starts out with a blank layout. You can also instruct PrintShop Mail to create a new blank document by selecting New Blank Document from the File menu, or press CTRL+N.
The size of this blank layout is set to Fit to Page. For more information on layout sizes, see How to Specify the Layout Size.
Now you can use the design tools in PrintShop Mail to add static and variable objects to your layouts. For more information, see How to open a database, How to add images and How to add variable text.
To base the layout contents on a PDF or image file
From the File menu, select New PDF based Document, or press CTRL+SHIFT+N. This option also offers the possibility to import a Microsoft Word document, which will automatically be converted to a PDF file, using the current selected printer driver. This will create layouts that match the pages in the PDF file.
Note: After you create a new PDF based document, the PDF pages are treated as separate objects. It is possible to scale the PDF pages around on the layout. You can also place a PDF by choosing PDF from the Insert menu or click the Place PDF button in the Tools toolbar. Importing a PDF in this way allows you to not only proportionally scale, but also place the PDF anywhere on the layout.
PrintShop Mail Templates
PrintShop Mail allows you to create PrintShop Mail templates. Templates are PrintShop Mail documents that you can design for later use, for example for Publishing to PrintShop Web. These templates contain the (background) layout and the document settings.
Creating a template
You can create a PrintShop Mail template in two ways:
• From a PrintShop Mail document:
• New Template document:
PrintShop Mail templates are saved with the extension ".PSMT ". By default PrintShop Mail templates will be saved in the Template folder which is located in the PrintShop Mail application folder.
1. Start PrintShop Mail.
2. Create the desired PrintShop Mail document.
3. From the File menu, select Save as Template.
1. Start PrintShop Mail.
2. From the File menu, select New Template-based Document.
3. Browse for a template file.
4. Click Open.
5. Make the desired changes.
6. From the File menu, select Save As Template.
19
Modifying the template
It is possible to modify PrintShop Mail templates to change the document settings or content.
1. From the File menu, select Open Template.
2. Make the desired changes.
3. From the File menu select Save As Template.
Note: A template does not save the link to the database you may have used in the designed stage of the PrintShop Mail document.
Mac OS
On startup, PrintShop Mail always starts out with a blank layout. The size of the blank layout is set to Automatic. To change the layout size, see How to Specify the Layout Size.
20
Default Settings
How to...
Default settings in PrintShop Mail are time savers . If the default settings don't fit the way you work, you may find yourself repeatedly customizing each document individually before you can get started.
In PrintShop Mail it is possible to reset the default settings in the Preferences, to do that:
1. Start PrintShop Mail.
2. From the File menu, select Close. On startup, PrintShop Mail always starts out with a blank layout.
3. Make the appropriate changes.
Note: Adjust the settings while no documents are open and those settings become the default for all new documents. Changes made while a document is open affect that document only.
The default settings that can be fine tuned for all documents are:
• Program
• Colors
• Print Job
• Repetition
• Imposition
• PrintShop Web
• PlanetPress Suite
(Windows): From the Edit menu (Ctrl+K), select Preferences. (Mac OS): From the PrintShop Mail menu (Command,), select Preferences.
21
Specify the Layout Size
How to...
Windows
A PrintShop Mail document may consist of one or more layouts, which can be of different sizes. PrintShop Mail supports multiple layout sizes within one document.
On startup, PrintShop Mail always starts out with a blank layout. The size of this blank layout is set to Fit to Page. The layout size and shape (tall or wide) can be specified per each layout by selecting Size in the Layout menu or by selecting the layout in the Layouts Panel.
Locating this dialog box
Layout > Size
The table below shows more information on the options in the Layout Size dialog.
Setting Description
Size Select a standard size for the PrintShop Mail document, A3, A4, A5, B5, US Letter, US Legal. Select
Width Enter custom width. This setting is editable if you select "Custom Size". Height Enter custom height. This setting is editable if you select "Custom Size". Shape Select either Tall or Wide. Apply to Current Layout
Custom Size to enter customized settings.
This point forward Whole document
PrintShop Mail supports mixed layout sizes, except when layout repetition is used. When using layout repetition, the first layout size will be the layout size for the complete document.
Mac OS
A PrintShop Mail document may consist of one or more layouts, all having the same size. There are tw o ways to specify the layout size and orientation.
22
Automatic Layout Size
You can choose to base your layout size on the currently selected paper size in the Print Setup dialog, by selecting Layout Size Automatic in the Layout menu. This will cause PrintShop Mail to dynamically resize your layouts to fit on
the paper, even when you are using layout repetition.
Fixed Layout Size
You can specify a fixed layout size in the Layout Size dialog. This will force your layout size to stay the same, independent of the currently selected printer and paper size.
Locating this dialog box
Layout > Size > Fixed
The table below shows more information on the options in the Layout Setup dialog.
Setting Description
Size Select a standard size for the PrintShop Mail document, A4, A5, B5, US Letter, US Legal. Select
Custom Size to enter customized settings. Width Enter custom width. This setting is editable if you select "Custom Size". Height Enter custom height. This setting is editable if you select "Custom Size". Orientation Select either Tall or Wide.
23
Specify Spot Colors
How to...
Spot Colors
Spot Colors are special premixed inks used instead of, or in addition to CMYK inks. Spot Colors are used in offset printing to reduce printing cost or to provide solid colors that can not be exactly reproduced using process colors (such as CMYK). For example to be able to print colors like gold and silver, some printers can accommodate an extra toner or cartridge filled with that dedicated ink.
PrintShop Mail allows you to enable Spot colors in order to print the document with the desired colors.
To define Spot Colors
1. From the Edit menu, select Spot Colors. The Spot Color window is shown
Spot Color " Name": A descriptive name is defined here. Separation "Name": The name of the ink/cartridge as known on the device (printer/RIP). Note:This must be identical to the name configured on the device. Alternate color: The Alternate color will be used at printing if the Spot Color is not available on the device
and it will be used as the displayed color on the screen preview at design time. This color may be complete different from the actual Spot Color.
2. Add a new Spot Color, click the New button.
3. Type the Separation name. The actual name of the Spot Color as it is defined on your device.
4. Select the desired Alternate color from the drop down list or create a Custom color.
5. Click Save.
Spot Colors can be deleted via the Remove button. When a predefined color is used in the document it won't be possible to delete it from the color window list, it can only be modified.
Note: Your specified Spot Colors will be saved with the document you defined the Spot Color for. The Spot Color will not be saved as an application setting.
Spot Colors in EPS files
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Spot Colors defined in EPS files are recognized and loaded in the Spot Color dialog as though it is defined in the document itself. If a Spot Color defined in an EPS file has the same name as an already existing Spot Color definition but is in fact a different Separation, a warning will be shown. As a result the used Spot Color will be sent to the printer (unmodified) and depending on the availability of the Spot Color on the printer, the Spot Color or the Alternate color will be printed.
Limitations
There are some limitations based on the printer and PrintShop Mail capabilities.
• Spot Color functionality in PrintShop Mail has as a limitation that only one Spot Color can be used per text
object.
• The number of Spot colors used in a document is limited to the printer capabilities. PrintShop Mail cannot
determine if a Spot Color is available on the device.
• Support for EPS with DCS (Desktop Color Separation) is limited to one s eparation in the DCS. If the EPS
exceeds this limitation, PrintShop Mail will return a warning: "«filename».eps is a color separated file and might not print correctly.
• When verifying a document, the verification results show all used Spot Colors in the document.
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Link a Database to a Document
Open a Database
How to...
Traditional databases are organized by fields, records and files. A field is a single piece of information, a record is one complete set of fields and a file is a collection of records.
Database example
ZIP CAR CAR TYPE 91335 Mustang A 75038 Explorer B 60173 Windstar C 33351 Explorer B
Where ZIP, CAR, and CAR TYPE are fields and the rest are the records.
To open a database Windows
1. From the Database menu, select Open or press Ctrl+D..
2. Browse for a database file.
3. Alternatively to connect to a server based data source, in the left pane click the Data Sources (ODBC) icon.
4. Double click a data source name.
Note: You can define new data sources or modify existing data sources in the Data Sources (ODBC) dialog box. This dialog box is located in the Control Panel/Administrative Tools.
Limitations:
•
• PrintShop Mail does not support relational databases.
To browse the cont ents of your databa s e
After you open the database, the contents are displayed in the Data Fields panel. You can view the complete path of the database location, by placing the mouse on the database name in the Data Fields panel. You can browse the records in the database by clicking the browse buttons in the Database toolbar, or by making the fol lowing selections from the Database menu:
• First Record (ALT+Up)
• Previous Record (ALT+Left)
• Next Record (ALT+Right)
• Last Record (ALT+Down)
• Go to...Allows you to select an specific record.
For a list of supported database formats, see Support Database Formats.
PrintShop Mail only supports one active table at a time. If a database contains multiple tables, you will be presented with another dialog box prompting you to select one of the tables.
Data Fields For the purpose of publishing PrintShop Mail documents to PrintShop Web, you can design a PrintShopMail document with or without linking it to a database. The entries you will find in the Data Fields panel in PrintShop Mail, represent data fields that occur in the document. These fields are either referred to in expressions (for variables or layout conditions, without the need to be directly linked to a database), or they refer to actual database fields (when the document is already linked to a specific database). Data Field Properties are relevant for Publishing to PrintShop Web. For more information about Data Fields, see Publishing Documents.
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To sort the databa s e
1. Select from the menu Database : Sort > Edit.
2. Specify your sort conditions by selecting a database field from the drop down menu and specifying the sort order.
3. Click OK.
To filter the database
You can set up a filter in the Database by selecting Filter > Edit from the Database menu, for example if you only need to print a certain range of ZIP codes (10000 up to 19999).
You can choose from: Equals
Does not equal Is less than Is less than or equal to Is greater than Is greater than or equal to Is empty Is not empty
If you have more than one filter rule and you want ALL to be applicable, select AND to combine them. If you want either one or the other, select OR. Another way to filter the database is using Extended Scripting. See Extended Scripting for more information.
Mac OS
1. From the Database menu, select Open.
2. Browse for the database file.
3. Select the database file and click Open.
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Using a Text File as Database
The following rules apply when using a text file as database:
• The first line in your text file should contain the field names.
• Field names should only contain alphanumeric characters and underscores.
• The records should be listed on the following lines.
• The field separator is either a tab, a comma, a space, a semicolon or a user-defined character (not
alphanumeric or underscore) and these separators cannot be used in field contents.
• If a field contains a field separator character, it should be enclosed in double quotes in order to be treated as
one string.
• Two adjacent field separators imply that an empty field is placed between them.
• The record separator is a newline character.
• Any missing fields at the end of a line are left empty.
Opening a Text File as Database
1. From the Database menu select Open.
2. Browse to the folder where the database file is located.
3. Select the text database file and click Open.
4. Select the Separation mark you wish to use in the dialog box.
To Sort the data ba s e
You can define a large number of sort keys, which are applied to the opened database. Defining the sort keys and their precedence is done independently of switching on or off, as explained below.
1. Open the Database floater and click the Edit button next to Sort checkbox.
2. Select a database field in the list to the left and press Add button to copy it to the Sort Order list to the right. Double clicking the field name has the same effect. Repeat the steps with all the fields that you want to use as further sort keys.
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3. It is possible to specify the Sort Order per selected field, which is either Ascending or Descending by selecting a sort key in the list to the right and dragging it up or down, or remove a sort key by selecting it and clicking Clear, or double click the sort key.
4. Press Sort to sort the database and Ready to close the dialog.
To Filter the databa se
PrintShop Mail allows you to filter the database to which you wish to link a document. This implies that only a selection of the database is going to be used.
1. Open the Database window and click Edit button next to the Filter checkbox.
2. Enter an expression of which the result can only be true or false.
3. Select Filter from the Database menu or click the Filter checkbox in the database window to apply your filter settings. Selecting or deselecting the filter option, toggles between using the entire database or using only the filtered records. The filter option is enabled only when the database is currently open.
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Connect to SQL Server
How to...
Before you can connect to an SQL Server, you need to setup an SQL Server ODBC Data Source, as follows.
1. In the Windows Control Panel , select ODBC Data Source Administrator. (In Windows 2000, XP and 2003 this panel is located under Administrative Tools). The ODBC Data Source Administrator window appears.
2. On the User DSN tab, click Add. The Create New Data Source window appears.
You are prompted to specify which driver to use for the data source.
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