NEC NEFAX 805 Operation Manual

FACSIMAL

OPERATION MANUAL

NEC FACSIMILE

OPERATION MANUAL

( Safety Information (

For USA/Canada Users

As an Energy Star Partner, NEC has designed that this machine to meet the Energy Star Guidelines for Energy Efficiency.

For Users In Other Countries

This machine meets the *EPA’s Energy Star Guidelines for Energy Efficiency. *The U.S. Environmental Protection Agency

What is an Energy Star Machine?

Energy Star Machines have a feature that allows them to automatically turn off or “go to sleep” after a period of inactivity, ensuring night and weekend shut off.

( Safety Information (

LASER SAFETY

This FAX contains a page printer which operates by means of a laser. There is no possibility of danger from the laser, provided the FAX is operated according to the instructions in this manual provided. Since radiation emitted by the laser is completely confined within protective housing, the laser beam cannot escape from the machine during any phase of user operation.

INTERNAL LASER RADIATION (For all Users)

Maximum Radiation power: 5mW Wave Length: 770-810 (nm)

This is a Class lllb Laser Diode Assy. that has an invisible laser beam. The printer head unit is NOT A FIELD SERVICE ITEM. Therefore, the printer head unit should not be opened under any circumstances.

For United States Users

Laser Safety

This FAX is certified as a Class 1 Laser product under the U.S. Department of Health and Human Services (DHHS) Radiation Performance Standard according to the Food, Drug and Cosmetic Act of 1990. This means that the FAX does not produce hazardous laser radiation.

CDRH Regulations The Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug Administration implemented regulations for laser products on August 2, 1976. Compliance is mandatory for products marketed in the United States. The label shown below indicates compliance with the CDRH regulations and must be attached to laser products marketed in the United States.

WARNING: Use of controls, adjustments or performance of procedures other than those

specified in this manual may result in hazardous radiation exposure.

For Users In Other Countries

This is a semiconductor laser. The maximum power of the laser diode is 5mW and the wavelength is

770-810 nm

WARNING: Use of controls, adjustments or performance of procedures other than those

specified in this manual may result in hazardous radiation exposure.

( Safety Information (

USER INSTRUCTIONS (For USA Users)

FCC PART 15 - RADIO FREQUENCY DEVICES

WARNING

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and radiates radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, if can be determined by one or more of the following measures:

 Reorient or relocate the receiving antenna.  Increase the separation between the equipment and the receiver.  Connect the equipment into an outlet on a circuit different from that to which the

receiver is connected.

 Consult the dealer or an experienced radio-TV technician for help.

This device must be used with shielded interface cables. The use of non-shielded cables is likely to result in interference with radio communications and is prohibited under FCC rules.

The design and production of this unit conforms to FCC regulations, and any changes or modifications must be registered with the FCC and are subject to FCC control. Any changes made by the purchaser or user without first contacting the manufacturer will be subject to penalty under FCC regulations.

FCC PART 68 - TELECOMMUNICATION DEVICES

This equipment complies with Part 68 of the FCC rules. On the rear panel of this equipment is a label that contains, among other information, the FCC registration number and Ringer Equivalence Number (REN) for this equipment. If requested, provide this information to your telephone company.

This equipment uses THE FOLLOWING USOC JACKS : RJ11C.

The REN is useful to determine the quantity of devices you may connect to your telephone line and still have all of those devices ring when your number is called. In most, but not all areas, the sum of the REN of all devices should not exceed five (5.0). To be certain of the number of devices you may connect to your line, as determined by the REN, you should call your local

III

( Safety Information (

telephone company to determine the maximum REN for your calling area.

If your telephone equipment causes harm to the telephone network, the Telephone Company may discontinue your service temporarily. If possible, they will notify you in advance. But if advance notice isn’t practical, you will be notified as soon as possible. You will be advised of your right to file a complaint with the FCC.

Your telephone company may make changes to its facilities, equipment, operations, or procedures that could affect the proper operation of your equipment. If they do, you will be given advance notice so as to give you an opportunity to maintain uninterrupted service.

The telephone company may ask you to disconnect this equipment from the network until the problem has been corrected or you are sure that the equipment is not malfunctioning.

This equipment may not be used on coin service provided by the telephone company. Connection to party lines is subject to state tariffs. (Contact your state public utility commission or corporation commission for information.)

CUSTOMER INFORMATION FOR PRIVATELY OWNED COIN PHONES

To comply with state tariffs, the telephone company must be given notification prior to connection.

In some states, prior approval of connection must be obtained from the state Public Utility Commission, Public Service Commission or state Corporation Commission.

WARNING FOR THE SETTING OF HEADER AND FOOTER

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual.

In order to program this information into your fax machine, you should complete the following steps.( Refer to “1.4 .2 Setting the Initial User Data” P 1-18)

( Safety Information (

USER INSTRUCTIONS (For Canada Users)

INTERFERENCE-CAUSING EQUIPMENT STANDARD (ICES-003 ISSUE 2) WARNING

This Class A digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Regulations. Cet appareil numèrique de la classe A respecte toutes les exigences du Règlement sur le matèriel brouilleur du Canada.

IC CS-03-TELECOMMUNICATION DEVICE

NOTICE:

Industry Canada (IC) label identifies certified equipment. This certification means that the equipment meets certain telecommunications network protective, operational, and safety requirements. IC does not guarantee the equipment will operate to the user‘s satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. In some cases, the company‘s inside wiring associated with a single line individual service may be extended by means of a certified connector assembly ( telephone extension cord). The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines, and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

CAUTION: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

NOTICE: The Ringer Equivalence Number ( REN ) assigned to each terminal device provides an indication of maximum number of terminals allowed to be connected to telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that sum of the Ringer Equivalence Number of all the devices does not exceed 5.

G CONTENTS G

1. First Things to Know About Your Machine ...........................1-1

1.1 Power ON & OFF..................................................................................... 1-1

1.1.1 Turning the Machine power ON........................................................ 1-1

1.1.2 Turning the Machine power OFF....................................................... 1-2

1.2 Control Panel layout.................................................................................1-3

1.2.1 Keys on the Panel............................................................................... 1-3

1.2.2 LEDs on the Panel..............................................................................1-8

1.3 Message Display....................................................................................... 1-9

1.3.1 Screen Organization........................................................................... 1-9

1.3.1.1 Initial Screen................................................................................ 1-9

1.3.1.2 Selecting the Screen’s function ................................................. 1-11

1.3.2 Meaning of the symbol..................................................................... 1-13

1.3.3 Adjusting Brightness of the Message Display................................. 1-16

1.4 Initial User Data...................................................................................... 1-16

1.4.1 Setting Line type(TONE/PULSE) ................................................... 1-17

1.4.2 Setting the Initial User Data.............................................................1-18

1.4.2.1 Setting Date & Time.................................................................. 1-19

1.4.2.3 Setting Your Fax Number (User Fax Number) ......................... 1-20

1.4.2.3 Setting Your Name (User Name) ..............................................1-21

1.5 Connecting to the Telephone Line.......................................................... 1-22

1.6 Connect to Private Branch Exchange (PBX).......................................... 1-24

2. Making Copies...........................................................................2-1

2.1 How to Copy Documents (basic).............................................................. 2-1

2.2 Setting The Original Document................................................................ 2-4

2.2.1 Using the Automatic Document Feeder(ADF).................................. 2-4

2.2.2 Using the Plate Scanning ...................................................................2-5

2.3 Selecting Paper Tray.................................................................................2-6

2.3.1 Overview of the paper tray selection ................................................. 2-6

2.3.2 Using the Manual Bypass Tray.......................................................... 2-7

2.4 Specifying the Number of Copies ..........................................................2-13

2.5 Specifying the Zoom Ratio.....................................................................2-14

2.5.1 Specified the Preset Zoom Ratio......................................................2-14

2.5.2 Specified the Customer Zoom Ratio................................................ 2-15

2.6.Specifying the Copy Image Density.......................................................2-16

2.6.1 Automatic/Manual density adjustment choice................................. 2-16

2.6.2 Manual density adjustment .............................................................. 2-17

2.7 2in1 function........................................................................................... 2-18

2.8 Sort function ........................................................................................... 2-20

G CONTENTS G

3. Basic Fax Operation (1) ............................................................3-1

3.1 How to Transmit a Document - Basics..................................................... 3-1

3.1.1 Selecting the Resolution..................................................................... 3-1

3.1.2 Loading the Document....................................................................... 3-4

3.1.3 Dialing the Number (Transmitting the Document)............................3-7

3.1.3.1 Using the Numeric keys (Manual Dialing).................................. 3-7

3.1.3.2 Using the One Touch Dial Function..........................................3-10

3.1.3.3 Using the Speed Dial Function.................................................. 3-11

3.1.3.4 Using the Combination Dial Function.......................................3-13

3.1.3.5 Using the Phone Book Function................................................ 3-15

3.2 How to Receive a Document - Basics .................................................... 3-19

3.2.1 Select the Printing Mode (Reduction RX).......................................3-20

3.2.2 Selecting the Reception Mode (Setting RX Mode) ......................... 3-21

3.2.3 Operation at Reception.....................................................................3-22

3.2.3.1 Receiving a Document in the Fax Mode (Auto RX Mode) ...... 3-22

3.2.3.2 Receiving a Document in the Tel Mode (Manual RX Mode)... 3-22

3.3 How to Use Your Fax as a Telephone Set.............................................. 3-23

3.3.1 Making a Telephone Call................................................................. 3-23

3.3.2 Receiving a Telephone Call ............................................................. 3-23

4. Basic FAX Operation (2)...........................................................4-1

4.1 Transmitting a Document Using Memory (Memory TX)........................ 4-1

4.2 Retrying the Same Destination (Redial TX) ............................................ 4-2

4.3 Verifying Audible Signal Before TX (Manual Communication) ............ 4-4

4.3.1 Manual Transmission......................................................................... 4-5

4.3.2 Manual Reception .............................................................................. 4-6

4.4 Transmit a special document (BOOK TX)...............................................4-7

5. Using the Function Utilities ......................................................5-1

5.1 Broadcast .................................................................................................. 5-4

5.2 Timer TX ................................................................................................ 5-11

5.3 Mailbox TX ............................................................................................ 5-14

5.4 Print Mailbox RX ................................................................................... 5-16

5.5 Polling TX .............................................................................................. 5-21

5.6 Polling RX .............................................................................................. 5-23

5.7 Relay Initiate........................................................................................... 5-25

5.8 Cancel Reserve. ...................................................................................... 5-27

6. Using the Enhanced Utilities (1)...............................................6-1

6.1 Using the Utility key................................................................................. 6-1

G CONTENTS G

6.1.1 List of Utility key function................................................................. 6-1

6.1.2 Outline of Major Features..................................................................6-2

6.1.3 Select the Utility function .................................................................. 6-4

6.2Dial Registration........................................................................................ 6-5

6.2.1 One-Touch Dial and Speed Dial........................................................ 6-5

6.2.1.1 Set the Fax number...................................................................... 6-5

6.2.1.2 Set the Name................................................................................ 6-8

6.2.1.3 Set the Modem Speed..................................................................6-9

6.2.1.4 Print the Telephone Number List ................................................ 6-9

6.2.2 Group Dial........................................................................................6-10

6.2.2.1 Register the Group Dial............................................................. 6-10

6.2.2.2 Using the Group Dial.................................................................6-14

6.2.3 Program Dial.................................................................................... 6-15

6.2.3.1 Program a registered Dial..........................................................6-16

6.2.3.2 Using the Program Dial............................................................. 6-17

6.2.4 Using Batch TX................................................................................ 6-18

6.3 Setting of TX Operations........................................................................6-19

6.3.1 Closed Network TX ......................................................................... 6-19

6.3.2 Header ..............................................................................................6-20

6.4 Setting of RX Operations ....................................................................... 6-21

6.4.1 Memory RX Mode...........................................................................6-21

6.4.1.1 Programming for Memory RX Mode........................................ 6-21

6.4.1.2 Printing the Document Received by Memory RX Mode..........6-23

6.4.1.3 Memory Substitution Reception................................................ 6-23

6.4.2 Two Page Print................................................................................. 6-24

6.4.3 Closed Network RX.........................................................................6-25

6.4.4 Footer................................................................................................ 6-26

7. Using the Enhanced Utilities (2)...............................................7-1

7.1 Machine Setting........................................................................................ 7-3

7.1.1 Setting AUTO RESET.......................................................................7-3

7.1.2 Setting POWER SAVE MODE.........................................................7-4

7.1.3 Setting POWER SAVE OFF.............................................................. 7-5

7.1.4 Setting PRINT DENSITY..................................................................7-5

7.1.5 Setting LCD CONTRAST ................................................................. 7-6

7.1.6 Setting BUZZER VOLUME..............................................................7-7

7.1.7 Setting REMOTE MONITOR ........................................................... 7-8

7.1.8 Setting TRAY 1 PAPER SIZE........................................................... 7-8

7.1.9 Setting PAPER SOURCE.................................................................. 7-9

7.2 Copy setting............................................................................................ 7-11

iii

G CONTENTS G

7.2.1 Setting DENSITY/PHOTO.............................................................. 7-11

7.2.2 Setting AUTO DENSITY ................................................................ 7-12

7.2.3 Setting MANUAL DENSITY..........................................................7-13

7.2.4 Setting DENSITY(ADF).................................................................. 7-13

7.2.5 Setting 2in1 MODE.......................................................................... 7-14

7.2.6 Setting SORT MODE ......................................................................7-15

7.3 More about TX Operation ...................................................................... 7-15

7.3.1 Setting SCAN CONTRAST............................................................. 7-15

7.3.2 Setting RESOLUTION .................................................................... 7-16

7.3.3 Setting PAGE COUNT TX..............................................................7-17

7.3.4 Setting DEFAULT TX..................................................................... 7-19

7.3.5 Setting OT-DIAL IN COPY ............................................................ 7-20

7.4 More about RX Operation......................................................................7-21

7.4.1 Setting NO. of RINGS ..................................................................... 7-21

7.5 Communication Setting..........................................................................7-21

7.5.1 Setting LINE MONITOR................................................................. 7-21

8. Using the Confirm Utilities.......................................................8-1

8.1 TX/RX RESULT...................................................................................... 8-1

8.2 MACHINE COUNTER............................................................................ 8-2

8.3 PRINT REPORT ......................................................................................8-4

9. Printing Reports ........................................................................9-1

9.1 About the Reports..................................................................................... 9-1

9.1.1 One Touch List...................................................................................9-2

9.1.2 Speed Dial List................................................................................... 9-3

9.1.3 Key Setting List.................................................................................. 9-4

9.1.4 Machine Status List............................................................................9-5

9.1.5 TX Result Report ............................................................................... 9-7

9.1.6 RX Result Report...............................................................................9-9

9.1.7 Activity Report................................................................................. 9-11

9.1.8 Reservation Reports ......................................................................... 9-12

9.1.9 Memory Data List ............................................................................ 9-13

9.1.10 Memory Image Print ...................................................................... 9-14

9.1.11 Backup RAM Error Report............................................................9-17

9.1.12 Lost Report..................................................................................... 9-18

9.1.13 Relay Broadcast Report.................................................................. 9-19

9.2 Print a Report.......................................................................................... 9-20

9.2.1 Automatic of Report Print (Setting by Utility key) .........................9-20

9.2.2 Manual Report Print ........................................................................ 9-21

G CONTENTS G

10. Connect to PC........................................................................10-1

10.1 TWAIN Driver Option ......................................................................... 10-1

10.2 Class 1 FAX/Modem............................................................................ 10-3

11. Troubleshooting....................................................................11-1

11.1 ERROR LED indicator........................................................................ 11-1

11.2 About the message...............................................................................11-1

11.3 Improving image quality ..................................................................... 11-4

11.4 How to replace the imaging cartridge .................................................11-6

11.5 How to replenish the paper trays......................................................... 11-8

11.5.1 For Paper Tray (TRAY 1)............................................................. 11-8

11.5.2 For Paper Feed Unit (TRAY 2)................................................... 11-10

11.6 Clearing paper misfeeds .................................................................... 11-11

11.6.1 Paper Tray misfeed ..................................................................... 11-11

11.6.2 Paper Feed Unit misfeed............................................................. 11-12

11.6.3 Separator Jam/Fuser Jam............................................................. 11-13

11.6.4 Original Document Jam .............................................................. 11-16

11.7 When PAPER SIZE ERROR occurs................................................. 11-17

11.8 How to reset the machine .................................................................. 11-19

12. General Specification ............................................................12-1

Chapter 1

First Things to Know About Your Machine

1. First Things to Know About Your Machine

1.1 Power ON & OFF

Keep the power switch in the" [" (ON) position to maintain constant communication. If it is in the "{" (OFF) position, the machine is able neither to receive a document nor store the contents of the document in its memory. Communication is also interrupted if the power switch is pressed to the "{" (OFF) position during communication.

1.1.1 Turning the Machine power ON

Press the power switch to the " [" (ON) position.

Power switch turn to " ["

When the machine is turned ON, the message "*PLEASE WAIT!*" appears on the Message Display. The machine is ready for transmitting or receiving documents now.

Half Tone

Resolution

Super Fine

Standard

Auto RX

Memory TX

Confirm

Utility

Error

Fine

Sort

2in1

Paper

Yes

Zoom

Delete

X PLEASE WAIT X

Auto/ Photo

Space

The Resolution indicator lights when the message display changes.

The machine completes warming up approx. 34 sec. after the power is turned on.

1-1

First Things to Know About Your Machine

Half Tone

Resolution

Super Fine

Standard

Auto RX

Memory TX

Confirm

Utility

Error

Fine

Sort

2in1

Paper

Yes

Zoom

Delete

Auto/ Photo

Space

TEXT

[ ]

x1.00

JAN.01 15:38 100%

-SET DOC. FACE UP-

NOTE:

• While the machine is warming up, it can receive or transmit a document, but not print a document received.

• After completing warm-up, the machine enters the Power Save mode automatically when you do not use the machine for a long time.

• You can set the time it takes to enter the Power Save mode, or turn the mode OFF through the Utility key.

1.1.2 Turning the Machine Power OFF

1 Check that the memory volume display on

the Message Display shows 100%.

If the percentage shown is less than 100%, it means that there are documents stored in memory which have not been transmitted. In this case, perform the following steps to retain these documents.

When the memory contains a document to be transmitted:

Output the Memory Image Print, and retransmit at another time.

When the memory contains a document received:

Let the machine print the document received according to the specific procedure as follows.

Printing the Document Received by Memory RX Mode ¼ P 6-23

Printing the Mailbox Document ¼ P 5-16

1-2

First Things to Know About Your Machine

2 Turn the power switch to "{" (OFF) position.

Power switch turn to "{"

1.2 Control Panel layout

1.2.1 Keys on the panel

Paper

PCError

04030201

JAK

U21V

Memory TX

Confirm

Utility

Half Tone

Resolution

Super Fine

Standard

Fine

0806 0705

NEO

Y25Z

Photo

Sort

Auto RX

WXYZ

Panel Reset

Yes

Zoom

Space

Delete

*0#

Start

Stop

PQRS

GHI

OPER

TUV

JKL

ABC

Fax

Copy

MNO

DEF

Speed Dial Funtion

Phone Book Pause

Redial/

Book TX Speaker

Auto/

2in1

2926

2423

18 15

17 12 11

Key Functions

Start key

♦ Start copying ♦ Start transmission or Reception ♦ Others depend on LCD message.

Stop key

♦ Cancel copying ♦ Cancel transmission or reception

1-3

First Things to Know About Your Machine

Key Functions

Panel Reset

key

♦ Return to the initial setting: <copy screen >

Number of Copies : 1 Zoom ratio : Equal Copy Function : Initial setting by user Density : Initial setting by user Copy screen : Initial setting by user Paper source : Initial setting by user

Numeric

keys

♦ Input the number of copies. ♦ Input zoom ratio. ♦ When setting custom size for bypass copy, input

paper size.

♦ Input Fax number ♦ Input numbers in registration of name ♦ Input speed dial number ♦ Specify Fax function or utility item

4 key

♦ Send tone signal ♦ Input European font in registration of name.

# key

♦ External/Internal function

Yes key

♦ Fix the selected item and inputted number or

character.

♦ Others: Depend on LCD message.

No/Clear key

♦ Clear inputted number or character. ♦ Back to the previous display. ♦ Others: Depend on LCD message.

Copy/Fax

Switching

key

♦ Switch to Fax screen from Copy screen. ♦ Switch to Copy screen from Fax screen.

Zoom key

♦ Enter setting zoom ratio with numeric keys ♦ Select the fixed zoom ratio

Paper key

♦ Select paper source

Auto/Photo

key

♦ Switch 3 density modes: Text-auto density /

Photo-manual density / Text-manual density

up arrow

( ▲ )key

♦ When setting the zoom ratio, increase the ratio by

0.01.

♦ Display items or contents by rotation. ♦ When inputting numbers or characters, delete a

character at the cursor.

down arrow

( ▼ ) key

♦ When setting the zoom ratio, decrease the ratio by

0.01.

♦ Display items or contents by rotation. ♦ When inputting number or character, insert a space at

the cursor.

1 32

4 65

7 98

Yes

Zoom

Paper

Auto/Photo

1-4

First Things to Know About Your Machine

Key Functions

right arrow

( ► ) key

♦ When adjusting the manual density, change the

density into darker level.

♦ When inputting number or character, move the cursor

to the right.

♦ When selecting item, move the mark to the right.

left arrow

( ◄ ) key

♦ When adjusting the manual density, change the

density to a lighter level.

♦ When inputting numbers or characters, move the

cursor to the left.

♦ When selecting an item, move the mark to the left.

2in1 key

♦ Operate 2 in 1 copy

Sort key

♦ Operate Sort copy ♦ When ADF is not installed, this key is not effective.

Resolution

key

♦ Select the resolution and the image mode for

transmission.

Memory TX

key

♦ Switch memory TX/ADF TX.

Utility key

♦ Set machine status, initial setting for copy, Fax

operations and register dials.

Confirm key

♦ Display communication result ♦ Display machine counter ♦ Print report

One-touch

keys

♦ One-touch dial 01 – 27 ♦ Group dial 01 – 27 ♦ Program dial 24 – 27 ♦ Input character and symbol in registration of name. ♦ Input +/- in registration dial number.

Speed Dial

key

♦ Call Speed Dial function

Phone Book

key

♦ Retrieval and call registered number.

Book TX key

♦ Call Book TX function.

Function key

♦ Call Fax communication function.

Redial/Pause

key

♦ Call the previously dialed number. ♦ When inputting the dial number, insert pause at the

cursor.

Speaker key

♦ Off hook for manual TX/RX

2in1

Sort

Resolution

Memory TX

Utility

Confirm

Speed Dial

Phone Book

Book TX

Function

Redial/

Pause

Speaker

1-5

First Things to Know About Your Machine

More about keys:

1) Numeric keys

The Numeric keys can be used to enter numerals and European symbols when registering names for Initial User Data, One Touch Dial and Speed Dial.

For details on entering names, follow the procedure for each registration method. Initial user Data ¼ P 1-18 One Touch Dial ¼ P 6-5

WXYZ

PQRS

OPER

TUV

MNO

JKL

GHI

DEF

ABC

Speed Dial ¼ P 6-5

2) One Touch Keys

The One Touch keys have the following two functions:

1. One Touch Dial function : Press the key to dial the registered destination and start transmitting the document.

1-6

First Things to Know About Your Machine

2. Input Characters

One Touch Key Char. One Touch Key Char. One Touch Key Char. One Touch Key Char.

(see below)

(symbols)

3) One Touch Key 27 (&)

Press the One Touch key 27 as many times to display the desired symbols.

x N times

Symbol

)

;

″

[

]

(

′

When the desired symbol appear, press the ► key to input this symbol.

EUROPEAN SYMBOLS

Press the 4 key as many times to display the European symbols

x N times

symbol

◊

When the desired symbol appear, press the ► key to input this symbol.

1-7

First Things to Know About Your Machine

1.2.2 LEDs on the panel

Paper

PCError

04030201

JAK

U21V

Memory TX

Confirm

Utility

Half T one

Resolution

Super Fine

Standard

Fine

0806 0705

NEO

Y25Z

Photo

Sort

Auto RX

2IN

WXYZ

Panel Reset

Yes

Zoom

Space

Delete

*0#

Start

Stop

PQRS

GHI

OPER

TUV

JKL

ABC

Fax

Copy

MNO

DEF

Speed Dial Funtion

Phone Book Pause

Redial/

Book TX Speaker

Auto/

B E D

2in1

LED Functions

Ready

♦ Copy screen : Lights green when the copy can be started or

the scan is available. Lights orange when the copy cannot be start or the scan is not available.

♦ Fax screen : Lights green when the transmission or

reception operation is available. Lights orange when the transmission reservation is not available.

Copy

♦ Lights in Copy screen.

Fax

♦ Lights in Fax screen.

2in1 copy

♦ Lights when 2in1 Copy screen is selected.

Sort copy

♦ Lights when Sort Copy screen is selected. ♦ When ADF is not installed, LED is always off.

Standard

♦ Lights when the document for transmission is scanned at

standard resolution.

Fine

♦ Lights when the document for transmission is scanned at

fine resolution.

Super Fine

♦ Lights when the document for transmission is scanned at

super fine resolution.

Half Tone

♦ Lights when the document for transmission is scanned in

half tone mode.

Memory TX

♦ Lights when memory TX is selected.

Auto RX

♦ Lights when auto RX is selected.

♦ Blinks when the machine receives data from PC and prints

PC data.

Error

♦ Lights when any error occurs.

1-8

First Things to Know About Your Machine

1.3 Message Display

When the power switch is turned to the ON position, the Message Display (LCD screen) lights up.

1.3.1 Screen Organization

1.3.1.1 Initial Screen

COPY SCREEN

When the machine completes warming up, the initial screen appears on the Message Display. This initial screen serves as the basis for all later operations.

Paper Size

(see below 2.)

Paper Source

(see below 1.)

Density Level

Copy Quantity

Copy mode

Zoom Ratio

Message Area (see below 3.)

TEXT 1

WARM UP

FAX SCREEN

You can press the Copy/Fax key switch to the Fax screen.

Message

Memory available TimeDate

JAN.01 15:38 100%

-SET DOC. FACE UP-

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First Things to Know About Your Machine

1) Paper source

Paper source Pictorial symbol

Paper tray (Tray 1)

Paper Feed Unit (Tray 2)

Manual Bypass tray

2) Paper size

Metric Inch

Paper source Paper type Paper Displays Paper Displays

Letter

Legal

Tray 1

Plain paper

Half letter

Letter

Legal

Half letter

Free size

[ ]

Plain paper

Free size

[ ]

OHP

A4 OHP

Letter

LT OHP

A4 CARD

Letter

LT CARD

A5 CARD

Legal

LG CARD

B5 CARD

Half

letter

HL CARD

B6 CARD

Free size

[ ]CARD

Manual Bypass

tray

Card

Free size

[ ]CARD

Tray 2 Plain paper

Letter

3) Message area (In Copy screen) message description

0%~100%

Memory remaining volume. This message appears when the machine scans the original for the Sort copy

A4 ÆA5 LG ÆLT

Zoom ratio(examples)

Copy

function

:EMPTY

Selected paper tray has no paper

Fax: Ò

The machine responds for reception

Fax:

The machine calls the transmission

Fax:

The machine is sending the fax data

Fax:

The machine is receiving the fax data

Fax

functions

Fax Err

A error has occured. If this message appears, to see the detail information in fax screen

WARM UP

The machine is warming up

REPORT

The machine is printing the report

PC:PRN

The machine is printing the data received from PC

Other

functions

PC Err

No paper for PC printing

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First Things to Know About Your Machine

NOTE: For more details about message that appear on the copy screen, switch to FAX

screen. For example:

COPY SETTING?

▲

OK=YES / or 1-4

▼

Switch to Fax screen

TEXT

:EMPTY

*CAUTION!*

NO PAPER(

)

Copy

Fax

1.3.1.2 Selecting the screen’s function

Here we explain the different components on the LCD display, and show you the ways to scroll through the functions and select the desired setting.

Example: Press Utility key, the display shows the message “MACHINE SETTING”.

Utility

1) Press the ▲ or ▼ key scroll to another menu.

MACHINE SETTING?

▲

OK=YES / or 1-7

▼

2) Press Yes key to enter “MACHINE SETTING” item

3) Press Numeric keys(1 to 7) to select a sub-item in “MACHINE SETTING”

1) Using the ▲ or ▼ key to scroll through the function selection.

For example: Press the ▼ key scroll to the “COPY SETTING”.

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First Things to Know About Your Machine

Yes

2) Press the Yes key to enter this item.

Press Yes key, the display appears the message “1 AUOT RESET”---a sub-item of “MACHINE SETTING”.

1 AUTO RESET?

▲

OK=YES

▼

3 POWER SAVE OFF

3) Using the Numeric keys to select an item.

DEF

For example: Press ‘3’ to select the third function of the “MACHINE SETTING”

Another screen’s selection:

Select the choice by ◄ or ► key and then press Yes key.

Press the Yes key to validate the selection of the item currently marked with ‘*’.

Making a selection from 2 selections, press ◄

or ► key will toggle between the two

selections. The item with an asterisk (*) is

currently selected

* TONE PULSE

◄ , ► & YES

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First Things to Know About Your Machine

1.3.2 Meaning of the symbol

Symbol Contents

The number of copies

Direction of copy paper

. (Landscape)

Direction of the original document for machine

(Landscape)

Paper Tray(Tray 1)

When the Paper Tray is selected

Paper Feed Unit(Tray 2)

When the Paper Feed Unit is selected

Manual Bypass tray

When the Manual Bypass Tray is selected

Custom size for bypass copy

When the size of copy paper for the Manual Bypass Tray is custom size (when size was set with the numeric keys)

Input custom size for bypass copy

While inputting the custom size with the numeric

The X and Y direction of copy paper is expressed.

Input Fax number

When inputting a dial number for Fax communication, dial registration, or user Fax number

Number of scanning pages

Memory TX : during scanning and when the scanning and TX are completed

ADF TX, Manual TX during TX

When TX is completed

Auto density

When the Auto Density is selected

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First Things to Know About Your Machine

Symbol Contents

Manual density

When the manual density is selected.

The further left the line is placed, the lighter the density becomes. The further right the line is placed, the darker the density becomes.

Off hook in Dialing state (Transmission)

Receive calling in Dialing state

(Reception)

Transmitting (Transmission)

Blink

1234

Blink in turn

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First Things to Know About Your Machine

Symbol Contents

Receiving (Reception)

Timer TX in memory

When Timer TX or Batch TX reservation is in Machine memory.

Polling TX in memory

When Polling TX is in Machine memory.

SUB address

When ▼ key is pressed in inputting Fax number, (followed “ = ” )

External/Internal

When # key is pressed first when inputting Fax number, (followed “ = ” )

Tone

When * key is pressed first when inputting Fax number, (followed “ = ” )

Pause

When Pause key is pressed in inputting Fax number, “P” is inputted in the place of cursor.

Combination dial, User Fax number Press One-touch 27(Symbol) key an even number of times while inputting the Fax number, ‘+’ is inputted in the place of cursor. Dial registration, User Fax number When One-touch 27 (Symbol) key is pressed an odd number of times when inputting Fax number, ‘-’ is inputted in the place of cursor. Cursor : Left ( ◄ ) Move cursor to left.

Cursor : Right ( ► ) Move cursor to right

Cursor : Up ( ▲ ) Scroll the menu or job display.

Cursor : Down

( ▼ ) Scroll the menu or job display. Sub-Address / Selective Polling

Blink in turn

1234

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First Things to Know About Your Machine

1.3.3 Adjusting Brightness of the Message Display

The brightness of the Message Display (LCD) can be adjusted to suit your needs.

Utility

1. Press the Utility key, the first message is “MACHINE SETTING”.

MACHINE SETTING?

▲

OK=YES / or 1-7

▼

5 LCD CONTRAST

JKL

2. Press "5" of numeric keys. Then the following message appears briefly, to confirm your selection.

NOTE:

If the telephone line settings are wrong, you cannot make a phone call or fax communication. Follow the procedure given below to ensure that you make the correct settings.

3. Using the ◄ or ► key, adjust the brightness of the display.

LIGHT DARK

◄ , ► & YES

Press the ◄ key to make the display lighter.

Press the ► key to make the display darker.

4. Press Yes key to validate the brightness setting. Yes

MACHINE SETTING?

▲

OK=YES / or 1-7

▼

5. Press the No/Clear key to leave the “MACHINE SETTING”.

1.4 Initial User Data

Before making the first communication after your machine has been installed, you must make the following settings for communication setting and Initial User Data:

1 . L i n e t y p e s e t t i n g : T o n e / P u l s e

2.Initial User Data : Date & Time, User Fax No., User Name

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First Things to Know About Your Machine

The data recorded through these operations is printed as the header in a document transmitted and footer in a document received (Header Print and Footer Print functions). The data is also used for timer communications, reports, and password communications.

1.4.1 Setting Line type(TONE/PULSE)

1. Check that the initial screen is shown.

Copy screen Fax screen

JAN.01 15:38 100%

-SET DOC. FACE UP-

COMM. SETTING?

▲

OK=YES / or 1-3

▼

COMM. SETTING?

▲

OK=YES / or 1-3

▼

TEXT 1

Utility

2. Press the Utility key 6 times to enter the COMM. SETTING.

x 6

3. Press "1" of the Numeric keys it will show "1 TONE/PULSE" on the display briefly.

* TONE PULSE

◄ , ► & YES

1 TONE / PULSE

4. Using the ◄ or ► key, select either TONE or PULSE according to the telephone system connection to your fax.

5. Check the settings you have made. If they are correct, press Yes key to validate the settings, and the display of Comm. Setting appears again.

Yes

1-17

+ 201 hidden pages

NEC NEFAX 805 Operation Manual

Specifications and Main Features

Frequently Asked Questions

User Manual