Your machine has been upgraded from an earlier model of the MFX-1200. Some fea-
tures including department codes have been added to your machine.Please read
about the new department codes features on pages 3.56 3.57 in the operating
instructions.
Using department codes
You can keep track of how your machine is utilized through its department code fea-
ture.When the department code setting has been activated,the machine will
remind each user to enter the department code before sending documents or mak-
ing copies.With this feature activated, the fax transaction time and the copy charge
can be managed by department.
After you turn on this setting,assign specific code to your offices machine users and
tell them to enter these department codes before sending faxes or making a copies.
Entering a department code
Your machine can hold up to 100 separate department codes.
To enter a department code:
1
Press Program key,
C
,3,0,2,
ENTER
. Depending upon whether you ve
already entered a department code, the
LCD
shows:
or
Note: If the department code operation is protected (see next page), the fax
beeps briefly and then returns to standby mode.You will have to turn
off the protection first, then repeat this step.
2
If you have not entered any codes into your fax, skip to step 4.
Otherwise, go on to step 3.
3
To enter a new code to a department code list thats already been started,
press
ENTER
. The fax will skip to the next empty position in the list.
Note: If you want to modify an existing entry in the department code, you
must first clear the department code you want to modify and then
enter a new code (see Clearing a department code, right column).
4
Use the numeric keypad to enter the four-digit department code,0000 9999.
Here, we ve entered 1555:
To change one digit,press to move left or to move right until the cursor
is under the digit, then use the numeric keypad to enter the correct number.5Press
ENTER
to save the setting.
To enter another department code, repeat steps 4 5.
To stop entering department codes, press
STOP
to return to standby mode.
Clearing a department code
1
Press Program key,
C
,3,0,2,
ENTER
. The
LCD
shows:
Note: If the department code operation is protected (see next page), the fax
beeps briefly and then returns to standby mode.You will have to turn
off the protection first, then repeat this step.
2
Press or until you see the code you want to clear. Here, we ve selected
3111 .
3
Press
CANCEL
.The
LCD
shows:
Note: If you want to quit without erasing the department code you ve
selected, press
CANCEL
.The machine will return to step 2.
3111:Erase Dpt. Code
Check Enter/Cancel
Select Department No
005:3111
Select Department No
001:1555
Enter Dept. Code
001:1
555
Select Department No
001:1555
Enter Dept. Code
001:_
1
Changes in the MFX-1300/1700 Operating Instructions
4
Press
ENTER
.The code you selected will be removed.
To clear another department code, repeat steps 2 3.
If you don t want to clear another department code, press
STOP
to return to
the standby mode.
Turning the department code setting on and off
1
Press Program key,
C
,3,0,3,
ENTER
. The
LCD
shows:
Note: If the department code operation is protected (see next page), the fax
beeps briefly and then returns to standby mode.You will have to turn
off the protection first, then repeat this step.
Important: To turn the department code setting on, at least one depart-
ment code must exist in your machine.
2
Press or until you see the desired setting.
3
Press
ENTER
.
Turning department code protection on and off
Important: This feature will work only if youve activated the passcode protection
(see page 3.50).
1
Press Program key,
C
,3,0,1,
ENTER
. The
LCD
shows:
2
Use the numeric keypad to enter the four-digit passcode:
To change one digit,press to move left or to move right until the cursor
is under the digit, then use the numeric keypad to enter the correct number.
3
Press
ENTER
.
4
Press or until the setting you want appears.
5
Press
ENTER
to save the setting.
Sending a fax using a department code
For this operation to work,two things must occur:
The four-digit department code must exist on your fax machine.
You must know the department code.
1
Insert the document.
2
Adjust the resolution and contrast if necessary.
3
Enter the fax number by either pressing a one-touch key,entering a speed-
dial number or dialing from the numeric keypad.
If you enter the fax number using a one-touch key,skip to step 6.
Otherwise, go on to step 4.
4
Press
START
.
5
Use the numeric keypad to enter the appropriate four-digit department code.
In this example, we ve entered 3111:
6
Press
START
again.
Enter Dept. Code
3111_
Enter Dept. Code
_
Dept. Protect :On
/
/Enter
Dept. Protect :Off
/
/Enter
Set Dept. Protect
Enter Passcode: 6296
Set Dept. Protect
Enter Passcode: ****
Dept. Setting :On
/
/Enter
Dept. Setting :Off
/
/Enter
2
Printing the department time list for fax
To print the list,press Program key,
E
,1,1,2,
ENTER
.
Note: If the department code operation is protected (see left column), the fax beeps
briefly and then returns to standby mode.You will have to turn off the pro-
tection first, then repeat the above sequence.
The department time list includes the following information for each department
code:
Time period covered by the department time list
Each department code
Total communication time (in hours, minutes and seconds;
HH
:
MM
:
SS
) Counts
the communication time up to 999:59:59 (999 hours:59 minutes:59 seconds). If the
fax exceeds the maximum time, it will not count further.
Total printed pages Counts the pages up to 65535 pages.If the fax exceeds the
maximum number of pages,it will count the total pages from 0 (zero).
Note: If you want to clear the total counts of each department code,see Clearing
the department time list , below.
Clearing the department time list
To clear the current total counts for eac h department code:
Press Program key,
C
,3,0,4,
ENTER
,
ENTER
.
The total communication time and total printed pages for each department code will
be cleared.The department code will not be erased.
Making a copy using a department code
For this operation to work,two things must occur:
The four-digit department code must exist on your fax machine.
You must know the department code or department ID.
1
Place the document and adjust the settings.
2
Use the numeric keypad to enter the number of copies.
3
Press
START
.
4
Use the numeric keypad to enter the appropriate four-digit department code.
In this example, we ve entered 3111:
5
Press
START
again.
Printing the department code list for copy
To print the list,press Program key,
E
,1,2,1,
ENTER
.
Note: If the department code operation is protected (see left column), the fax beeps
briefly and then returns to standby mode.You will ha ve to turn off the pro-
tection first, then repeat the above sequence.
The department code list for copy charges includes the following information for
each department code:
Time period covered by the department time list
Each department code
Total copy charge (in dollars) Counts the copy charge up to 99999.99 (99999 dol-
lars 99 cents). If the copy exceeds the maximum charge, it will not count further.
Total printed pages Counts the pages up to 65000 pages.
Note: If you want to clear the total counts of each department code,see Clearing
the current department code list , below.
Enter Dept. Code
3111_
Enter Dept. Code
_
3
Clearing the department list for copy
To clear the current total counts for eac h department code:
Press Program key, *, One-touch key 12,
ENTER
.
The total copy charge and total printed pages for each department code will be
cleared.The department code will not be erased.
Copy charge setting
You can manage the copy charge for each department code.
Please contact your authorized Muratec dealer for more information.
To enter the copy charge per page:
Unique Switch H:9
4
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