Muratec MFC-C2828 User Manual

Contents-1

Table of contents

1 Introduction

1.1 Welcome .......................................................................................................................................... 1-2

1.1.1 User's guides ..................................................................................................................................... 1-2

1.1.2 User's Guide ...................................................................................................................................... 1-3

1.2 Conventions used in this manual .................................................................................................. 1-4

1.2.1 Symbols used in this manual ............................................................................................................. 1-4

To use this machine safely................................................................................................................. 1-4

Procedural instruction........................................................................................................................ 1-4

Key symbols....................................................................................................................................... 1-5

1.2.2 Original and paper indications ........................................................................................................... 1-5

Original and paper sizes .................................................................................................................... 1-5

Original and paper indications ........................................................................................................... 1-5

1.3 To check the function you want to use......................................................................................... 1-6

Understanding Operation Flow.......................................................................................................... 1-6

Using Menu Tree................................................................................................................................ 1-6

2 User Box Function Overview

2.1 User Box functions ......................................................................................................................... 2-2

2.1.1 Available User Box functions ............................................................................................................. 2-2

Saving documents ............................................................................................................................. 2-2

Using documents............................................................................................................................... 2-3

Organizing documents....................................................................................................................... 2-5

2.1.2 Configuring settings for using the User Box functions ...................................................................... 2-6

Registering a User Box ...................................................................................................................... 2-6

When using this machine as a relay device ....................................................................................... 2-6

The User Box to which data is saved for memory reception............................................................. 2-6

2.2 Information ...................................................................................................................................... 2-7

2.2.1 User authentication............................................................................................................................ 2-7

MFP authentication............................................................................................................................ 2-7

External server authentication ........................................................................................................... 2-7

Account track authentication............................................................................................................. 2-8

2.2.2 Restriction of box registration............................................................................................................ 2-8

Public/Personal/Group User Boxes................................................................................................... 2-8

Bulletin Board User Box..................................................................................................................... 2-8

Polling TX User Box ........................................................................................................................... 2-8

Memory RX User Box ........................................................................................................................ 2-8

Relay User Box .................................................................................................................................. 2-9

2.2.3 Restriction of file name ...................................................................................................................... 2-9

2.3 Authentication and accessible User Boxes................................................................................ 2-10

2.3.1 When User Authentication or Account Track is not enabled........................................................... 2-10

2.3.2 When only user authentication is enabled ....................................................................................... 2-10

2.3.3 When only account track is enabled................................................................................................ 2-11

2.3.4 When user authentication and account track are enabled and synchronized................................. 2-11

2.3.5 When user authentication and account track are enabled but not synchronized ........................... 2-12

3 Control Panel/Liquid Crystal Display

3.1 Control panel................................................................................................................................... 3-2

3.2 Touch panel ..................................................................................................................................... 3-4

3.2.1 Screen component............................................................................................................................. 3-4

Icons that appear in the touch panel ................................................................................................. 3-4

3.2.2 Display and operation of Left panel................................................................................................... 3-5

Job List .............................................................................................................................................. 3-6

Contents-2

Job List - Delete................................................................................................................................. 3-6

Job List - Job Details ......................................................................................................................... 3-7

User Box information ....................................................................................................................... 3-12

Use/File - Detail................................................................................................................................ 3-12

Use/File - Check Job Settings ......................................................................................................... 3-12

Use/File - Check Job Settings - Destination Settings ..................................................................... 3-13

Use/File - Check Job Settings - Document Setting Contents ......................................................... 3-13

Use/File - Check Job Settings - Communication Settings .............................................................. 3-14

Use/File - Check Job Settings - Check E-Mail Settings.................................................................. 3-14

Preview ............................................................................................................................................ 3-14

Preview ............................................................................................................................................ 3-15

Preview (Print/Combine) .................................................................................................................. 3-15

Preview (Send/Bind TX) ................................................................................................................... 3-16

4 User Box Operation Flow

4.1 Saving documents in User Boxes.................................................................................................. 4-2

4.2 Printing documents from a User Box............................................................................................ 4-4

4.3 Sending documents from a User Box ........................................................................................... 4-7

4.4 Saving a document in an external memory................................................................................ 4-10

4.5 Saving a Document from the External Memory into a User Box.............................................. 4-12

4.6 Printing a document from an external memory ......................................................................... 4-14

4.7 Filing documents in a User Box................................................................................................... 4-16

4.8 Printing a Document Saved in a Cellular Phone or PDA ........................................................... 4-18

4.9 Saving a Document Stored in a Cellular Phone or PDA to a User Box.................................... 4-20

4.10 Menu tree of the User Box mode ................................................................................................ 4-22

4.10.1 Save Document................................................................................................................................ 4-22

Public, Personal, or Group User Box............................................................................................... 4-22

System User Box ............................................................................................................................. 4-23

4.10.2 Use/File ............................................................................................................................................ 4-25

Print (for Public/Personal/Group User Boxes) ................................................................................. 4-25

Send (for Public/Personal/Group User Boxes) ................................................................................ 4-28

Filing Settings (for public/personal/group User Boxes) ................................................................... 4-31

Application (for Public/Personal/Group User Boxes)....................................................................... 4-32

System User Box ............................................................................................................................. 4-33

5 Accessing the User Box mode

5.1 Accessing the User Box mode ...................................................................................................... 5-2

5.2 User Box Operation Menu.............................................................................................................. 5-3

5.2.1 Save Document.................................................................................................................................. 5-3

5.2.2 Use/File .............................................................................................................................................. 5-3

6 Save Document

6.1 Save Document Overview .............................................................................................................. 6-2

6.1.1 Functions ........................................................................................................................................... 6-2

Public/Personal/Group User Boxes................................................................................................... 6-2

Annotation User Box.......................................................................................................................... 6-2

External Memory................................................................................................................................ 6-2

6.1.2 Initial Window of Save Document...................................................................................................... 6-3

Public/Personal/Group User Boxes................................................................................................... 6-3

System User Box ............................................................................................................................... 6-3

6.1.3 Save Document window .................................................................................................................... 6-4

6.2 Scan Settings .................................................................................................................................. 6-5

6.2.1 Basic - Original Type.......................................................................................................................... 6-5

6.2.2 Basic - Simplex/Duplex ..................................................................................................................... 6-6

6.2.3 Basic - Resolution.............................................................................................................................. 6-6

6.2.4 Basic - File Type ................................................................................................................................ 6-7

File Type............................................................................................................................................. 6-7

Contents-3

Encryption.......................................................................................................................................... 6-8

Encryption - Detail Settings ............................................................................................................... 6-8

Outline PDF...................................................................................................................................... 6-10

Scan Setting..................................................................................................................................... 6-10

6.2.5 Basic - Density................................................................................................................................. 6-11

6.2.6 Basic - Color .................................................................................................................................... 6-11

6.2.7 Scan Size ......................................................................................................................................... 6-12

Standard size ................................................................................................................................... 6-12

Custom Size..................................................................................................................................... 6-12

Photo Size........................................................................................................................................ 6-12

6.2.8 Image Adjustment............................................................................................................................ 6-13

Background Removal ...................................................................................................................... 6-13

Sharpness ........................................................................................................................................ 6-14

6.2.9 Application - Frame Erase ............................................................................................................... 6-14

6.2.10 Application - Book Copy.................................................................................................................. 6-15

Book copy method .......................................................................................................................... 6-15

Book Erase - Frame Erase............................................................................................................... 6-15

Book Erase - Center Erase .............................................................................................................. 6-16

Binding Position............................................................................................................................... 6-16

6.2.11 Separate Scan ................................................................................................................................. 6-17

6.3 Original Settings............................................................................................................................ 6-18

6.3.1 Special Original ................................................................................................................................ 6-18

6.3.2 Direction Settings - Original Direction ............................................................................................. 6-18

6.3.3 Direction Settings - Binding Position............................................................................................... 6-19

6.3.4 Despeckle ........................................................................................................................................ 6-19

7Use/File

7.1 Overview of the Use/File operations............................................................................................. 7-2

7.1.1 Functions of Use/File ......................................................................................................................... 7-2

Printing a document........................................................................................................................... 7-2

Sending.............................................................................................................................................. 7-2

Filing................................................................................................................................................... 7-2

Application settings ........................................................................................................................... 7-2

7.1.2 Detail of the Use Document screen................................................................................................... 7-2

7.1.3 If a password is specified for a User Box .......................................................................................... 7-3

7.2 Print .................................................................................................................................................. 7-4

7.2.1 Overview of the Print tab ................................................................................................................... 7-4

Description of the Print tab ................................................................................................................ 7-4

Print.................................................................................................................................................... 7-4

Combine............................................................................................................................................. 7-5

7.2.2 Print.................................................................................................................................................... 7-5

7.2.3 Combine............................................................................................................................................. 7-6

Document Order ................................................................................................................................ 7-6

Configurable items to combine and print documents ....................................................................... 7-6

7.3 Print - Basic (Public, Personal, or Group User Box) .................................................................... 7-7

7.3.1 Copies................................................................................................................................................ 7-7

7.3.2 1-Sided/2-Sided................................................................................................................................. 7-7

7.3.3 Color .................................................................................................................................................. 7-8

7.3.4 Finishing............................................................................................................................................. 7-8

Sort/Group ......................................................................................................................................... 7-9

Offset ................................................................................................................................................. 7-9

Staple................................................................................................................................................. 7-9

Staple - Position Setting .................................................................................................................... 7-9

Punch................................................................................................................................................. 7-9

Punch - Position Setting .................................................................................................................. 7-10

Fold/Bind.......................................................................................................................................... 7-10

7.3.5 Combine........................................................................................................................................... 7-11

7.3.6 Zoom................................................................................................................................................ 7-11

7.3.7 Continuous Print .............................................................................................................................. 7-12

Contents-4

7.4 Print - Application (Public, Personal, or Group User Box) ........................................................ 7-13

7.4.1 Page Margin..................................................................................................................................... 7-13

Page Margin..................................................................................................................................... 7-13

Image Shift....................................................................................................................................... 7-13

Image Shift - Change Back Shift ..................................................................................................... 7-14

7.4.2 Sheet/Cover/Chapter Insert............................................................................................................. 7-14

7.4.3 Sheet/Cover/Chapter Insert - Cover Sheet...................................................................................... 7-15

7.4.4 Sheet/Cover/Chapter Insert - Insert Sheet ...................................................................................... 7-16

7.4.5 Sheet/Cover/Chapter Insert - Chapters........................................................................................... 7-17

7.4.6 Stamp/Composition......................................................................................................................... 7-18

7.4.7 Stamp/Composition - Date/Time..................................................................................................... 7-18

7.4.8 Stamp/Composition - Page Number ............................................................................................... 7-19

Settings ............................................................................................................................................ 7-19

Insert Sheet Setting ......................................................................................................................... 7-20

7.4.9 Stamp/Composition - Stamp........................................................................................................... 7-20

7.4.10 Stamp/Composition -Copy Security -Copy Protect ........................................................................ 7-21

Copy Protect Type........................................................................................................................... 7-22

Detail Settings.................................................................................................................................. 7-22

Position ............................................................................................................................................ 7-22

7.4.11 Stamp/Composition - Copy Security - Copy Guard........................................................................ 7-23

Copy Guard Type............................................................................................................................. 7-23

Detail Settings.................................................................................................................................. 7-24

7.4.12 Stamp/Composition - Copy Security - Password Copy.................................................................. 7-24

Stamp Type...................................................................................................................................... 7-25

Detail Settings.................................................................................................................................. 7-25

7.4.13 Stamp/Composition - Stamp Repeat .........................................................................................

..... 7-25

Stamp Repeat Type ......................................................................................................................... 7-26

Detail Settings.................................................................................................................................. 7-26

Position ............................................................................................................................................ 7-26

7.4.14 Stamp/Composition - Header/Footer .............................................................................................. 7-27

Check/Change Temporarily ............................................................................................................. 7-27

7.4.15 Stamp/Composition - Registered Overlay....................................................................................... 7-28

Settings ............................................................................................................................................ 7-28

Overlay Setting................................................................................................................................. 7-29

7.5 Send ............................................................................................................................................... 7-30

7.5.1 Overview of the Transmission Settings............................................................................................ 7-30

Description of the Send tab ............................................................................................................. 7-30

Send................................................................................................................................................. 7-31

Bind TX............................................................................................................................................. 7-31

7.5.2 Transmission Settings...................................................................................................................... 7-32

7.5.3 Combine........................................................................................................................................... 7-33

Document Order .............................................................................................................................. 7-33

7.6 Send (Public, Personal, or Group User Box)............................................................................... 7-34

7.6.1 Address Book - Search.................................................................................................................... 7-34

Address Type................................................................................................................................... 7-34

Index ................................................................................................................................................ 7-35

Detail Search.................................................................................................................................... 7-35

Detail Search - Search options........................................................................................................ 7-36

7.6.2 Direct Input ...................................................................................................................................... 7-36

7.6.3 Direct Input - Fax ............................................................................................................................. 7-37

Next Destination............................................................................................................................... 7-37

When the Confirm Address (TX) function is specified: .................................................................... 7-37

7.6.4 Direct Input - E-mail......................................................................................................................... 7-37

Next Destination............................................................................................................................... 7-37

7.6.5 Direct Input - Internet Fax................................................................................................................ 7-38

Next Destination............................................................................................................................... 7-38

Receiver RX Ability........................................................................................................................... 7-38

7.6.6 Direct Input - IP Address Fax........................................................................................................... 7-38

7.6.7 Direct Input - PC (SMB) ................................................................................................................... 7-39

Host Name ....................................................................................................................................... 7-39

Contents-5

File Path ........................................................................................................................................... 7-39

User Name ....................................................................................................................................... 7-39

Password ......................................................................................................................................... 7-39

Reference......................................................................................................................................... 7-39

Next Destination............................................................................................................................... 7-39

7.6.8 Direct Input - FTP............................................................................................................................. 7-40

Host Name ....................................................................................................................................... 7-40

File Path ........................................................................................................................................... 7-40

User Name ....................................................................................................................................... 7-40

Password ......................................................................................................................................... 7-40

Detail Settings.................................................................................................................................. 7-40

Next Destination............................................................................................................................... 7-40

7.6.9 Direct Input - WebDAV..................................................................................................................... 7-41

Host Name ....................................................................................................................................... 7-41

File Path ........................................................................................................................................... 7-41

User Name ....................................................................................................................................... 7-41

Password ......................................................................................................................................... 7-41

Detail Settings.................................................................................................................................. 7-41

Next Destination............................................................................................................................... 7-41

7.6.10 Job History....................................................................................................................................... 7-42

7.6.11 Address Search................................................................................................................................ 7-42

7.6.12 LDAP Search - Search..................................................................................................................... 7-43

7.6.13 LDAP Search - Advanced Search.................................................................................................... 7-43

Name................................................................................................................................................ 7-43

E-mail Addr. ..................................................................................................................................... 7-43

Fax Number ..................................................................................................................................... 7-43

Last Name........................................................................................................................................ 7-43

First Name........................................................................................................................................ 7-43

City................................................................................................................................................... 7-43

Company Name ............................................................................................................................... 7-44

Department ...................................................................................................................................... 7-44

OR/AND/STARTS WITH/ENDS WITH.............................................................................................. 7-44

7.6.14 Overview of the Document Settings ................................................................................................ 7-44

7.6.15 Document Settings - Resolution...................................................................................................... 7-44

7.6.16 Document Settings - File Type ........................................................................................................ 7-45

File Type........................................................................................................................................... 7-45

Encryption........................................................................................................................................ 7-46

Encryption - Detail Settings ............................................................................................................. 7-46

Stamp Composition ......................................................................................................................... 7-48

Outline PDF...................................................................................................................................... 7-48

Scan Setting..................................................................................................................................... 7-49

7.6.17 Document Settings - Color .............................................................................................................. 7-49

7.6.18 Overview of the Communication Settings ....................................................................................... 7-50

7.6.19 Communication Settings - Line Setting ........................................................................................... 7-50

Description of Line Settings............................................................................................................. 7-50

Overseas TX..................................................................................................................................... 7-50

ECM OFF ........................................................................................................................

................. 7-51

V.34 OFF .......................................................................................................................................... 7-51

Check Dest. & Send......................................................................................................................... 7-51

Select Line ....................................................................................................................................... 7-51

7.6.20 Communication Settings - E-Mail Settings...................................................................................... 7-52

E-mail Settings................................................................................................................................. 7-52

Document Name.............................................................................................................................. 7-52

Subject............................................................................................................................................. 7-52

From................................................................................................................................................. 7-53

Body................................................................................................................................................. 7-53

7.6.21 Communication Settings - URL Notification Setting ....................................................................... 7-54

URL Notification............................................................................................................................... 7-54

Detail Search.................................................................................................................................... 7-54

Direct Input ...................................................................................................................................... 7-54

7.6.22 Communication Settings - Communication Method Settings ......................................................... 7-55

Timer transmission (Timer TX).......................................................................................................... 7-55

Contents-6

Password transmission (Password TX)............................................................................................ 7-56

F-Code transmission (F-Code TX) ................................................................................................... 7-56

7.6.23 Communication Settings - E-mail Encryption.................................................................................. 7-57

7.6.24 Communication Settings - Digital Signature.................................................................................... 7-57

7.6.25 Communication Settings - Fax Header Settings ............................................................................. 7-57

7.6.26 Overview of the Application settings ............................................................................................... 7-58

7.6.27 Application - Stamp/Composition - Date/Time ............................................................................... 7-58

7.6.28 Application - Stamp/Composition - Page Number.......................................................................... 7-58

7.6.29 Application - Stamp/Composition - Stamp ..................................................................................... 7-58

7.6.30 Application - Stamp/Composition - Header/Footer......................................................................... 7-58

7.6.31 Application - Send & Print................................................................................................................ 7-59

7.7 Filing Settings (Public, Personal, or Group User Boxes)........................................................... 7-60

7.7.1 Overview of the Filing Settings ........................................................................................................ 7-60

Description of the Filing Settings tab............................................................................................... 7-60

7.7.2 Deleting documents......................................................................................................................... 7-61

7.7.3 Edit Name ........................................................................................................................................ 7-61

7.7.4 Moving documents .......................................................................................................................... 7-61

7.7.5 Copy................................................................................................................................................. 7-62

7.7.6 Save in external memory ................................................................................................................. 7-62

Document Settings .......................................................................................................................... 7-63

Document Settings - Resolution...................................................................................................... 7-63

Document Settings -File Type ......................................................................................................... 7-63

Document Settings - Color .............................................................................................................. 7-64

7.7.7 Document Details............................................................................................................................. 7-64

Displaying detailed information........................................................................................................ 7-64

Preview ............................................................................................................................................ 7-65

7.8 Application..................................................................................................................................... 7-66

7.8.1 Overview of the Application settings ............................................................................................... 7-66

Description of the Application tab ................................................................................................... 7-66

7.8.2 Edit Document ................................................................................................................................. 7-67

Edit Document - Delete Page .......................................................................................................... 7-67

Edit Document - Rotate Page.......................................................................................................... 7-68

Edit Document - Move Page............................................................................................................ 7-70

Preview/Set Range .......................................................................................................................... 7-71

Preview/Specify by Input ................................................................................................................. 7-72

7.8.3 Register Overlay............................................................................................................................... 7-73

Register Overlay - New .................................................................................................................... 7-74

Register Overlay - Overwrite............................................................................................................ 7-75

Detail Settings.................................................................................................................................. 7-76

7.9 Bulletin Board User Box (System User Box)............................................................................... 7-77

7.9.1 Overview of the Bulletin Board User Boxes..................................................................................... 7-77

7.9.2 Bulletin Board User Box screen....................................................................................................... 7-77

7.9.3 Printing a document in a Bulletin Board User Box .......................................................................... 7-77

7.9.4 Deleting a document in the Bulletin Board User Box ...................................................................... 7

-77

7.10 Polling TX User Box (System User Box)...................................................................................... 7-78

7.10.1 Overview of the Polling Transmission User Boxes .......................................................................... 7-78

7.10.2 Printing a document in the Polling TX User Box.............................................................................. 7-78

7.10.3 Deleting a document in the Polling TX User Box............................................................................. 7-78

7.11 Secure Document User Box (System User Box) ........................................................................ 7-79

7.11.1 Overview of the Secure Document User Box .................................................................................. 7-79

7.11.2 Authentication procedure 1 ............................................................................................................. 7-79

7.11.3 Authentication procedure 2 ............................................................................................................. 7-79

7.11.4 Print - Printing .................................................................................................................................. 7-80

Copies.............................................................................................................................................. 7-80

Print.................................................................................................................................................. 7-80

Color ................................................................................................................................................ 7-80

Finishing........................................................................................................................................... 7-80

Combine........................................................................................................................................... 7-80

Zoom................................................................................................................................................ 7-80

Contents-7

Page Margin..................................................................................................................................... 7-80

Sheet/Cover/Chapter Insert............................................................................................................. 7-80

Stamp/Composition......................................................................................................................... 7-80

7.11.5 Filing Settings .................................................................................................................................. 7-81

7.12 Memory RX User Box (System User Box)................................................................................... 7-82

7.12.1 Overview of the Memory RX User Box ............................................................................................ 7-82

7.12.2 Print.................................................................................................................................................. 7-82

7.12.3 Filing Settings .................................................................................................................................. 7-82

7.13 Annotation User Box (System User Box).................................................................................... 7-83

7.13.1 Overview of the Annotation User Box.............................................................................................. 7-83

7.13.2 Print - Basic ..................................................................................................................................... 7-83

7.13.3 Print - Page Margin.......................................................................................................................... 7-83

7.13.4 Print - Sheet/Cover/Chapter Insert - Cover Sheet........................................................................... 7-84

7.13.5 Print - Sheet/Cover/Chapter Insert - Insert Sheet ........................................................................... 7-84

7.13.6 Print - Sheet/Cover/Chapter Insert - Chapters................................................................................ 7-84

7.13.7 Print - Stamp/Composition - Date/Time.......................................................................................... 7-84

7.13.8 Print - Stamp/Composition - Page Number .................................................................................... 7-84

7.13.9 Print - Stamp/Composition - Stamp................................................................................................ 7-84

7.13.10 Print - Stamp/Composition - Copy Security - Copy Protect ........................................................... 7-84

7.13.11 Print - Stamp/Composition - Copy Security - Copy Guard............................................................. 7-84

7.13.12 Print - Stamp/Composition - Copy Security - Password Copy....................................................... 7-84

7.13.13 Print - Stamp/Composition - Stamp Repeat ................................................................................... 7-84

7.13.14 Print - Stamp/Composition - Registered Overlay ............................................................................ 7-84

7.13.15 Description of the Send tab ............................................................................................................. 7-84

7.13.16 Send - Direct Input - E-mail ............................................................................................................. 7-84

7.13.17 Send - Direct Input - PC (SMB)........................................................................................................ 7-84

7.13.18 Send - Direct Input - FTP................................................................................................................. 7-85

7.13.19 Send - Direct Input - WebDAV......................................................................................................... 7-85

7.13.20 Send - Job History........................................................................................................................... 7-85

7.13.21 Send - LDAP Search - Search ......................................................................................................... 7-85

7.13.22 Send - LDAP Search - Advanced Search........................................................................................ 7-85

7.13.23 Send - Document Settings - Resolution .......................................................................................... 7-85

7.13.24 Send - Document Settings - File Type............................................................................................. 7-85

7.13.25 Send - Document Settings - Color .................................................................................................. 7-85

7.13.26 Send - Communication Settings - E-mail Settings .......................................................................... 7-85

7.13.27 Send - Communication Settings - URL Notification Setting............................................................ 7-85

7.13.28 Send - Communication Settings - E-mail Encryption ...................................................................... 7-85

7.13.29 Send - Communication Settings - Digital Signature ........................................................................ 7-85

7.13.30 Send - Application - Stamp/Composition - Date/Time.................................................................... 7

-85

7.13.31 Send - Application - Stamp/Composition - Page Number.............................................................. 7-85

7.13.32 Send - Application - Stamp/Composition - Stamp.......................................................................... 7-86

7.13.33 Send - Application - Send & Print.................................................................................................... 7-86

7.13.34 Send - Application - Stamp Element ............................................................................................... 7-86

Secondary Field ............................................................................................................................... 7-86

Date/Time......................................................................................................................................... 7-86

Density ............................................................................................................................................. 7-86

Number Type ................................................................................................................................... 7-87

Print Position.................................................................................................................................... 7-87

7.13.35 Filing Settings .................................................................................................................................. 7-88

7.13.36 Application - Register Overlay ......................................................................................................... 7-88

7.14 Re - Transmission User Box (System User Box)........................................................................ 7-89

7.14.1 Overview of the Fax Retransmit User Box....................................................................................... 7-89

7.14.2 Print - Proof Print ............................................................................................................................. 7-89

7.14.3 Send - Fax........................................................................................................................................ 7-89

7.14.4 Filing Settings - Delete..................................................................................................................... 7-90

7.15 Password Encrypted PDF User Box (System User Box) ........................................................... 7-91

Contents-8

7.15.1 Overview of the Password Encrypted PDF User Box...................................................................... 7-91

7.15.2 Print/Save −Print/Save..................................................................................................................... 7-91

7.15.3 Filing Settings - Delete..................................................................................................................... 7-91

7.16 ID & Print User Box (System User Box)....................................................................................... 7-92

7.16.1 Overview of the ID & Print User Box................................................................................................ 7-92

Viewing documents.......................................................................................................................... 7-92

7.16.2 Print - Print....................................................................................................................................... 7-93

7.16.3 Filing Settings - Delete..................................................................................................................... 7-93

7.17 External Memory (System User Box) .......................................................................................... 7-94

7.17.1 External memory device .................................................................................................................. 7-94

Supported external memory devices............................................................................................... 7-94

Connecting the external memory device ......................................................................................... 7-94

7.17.2 External memory screen .................................................................................................................. 7-95

Entering a file path ........................................................................................................................... 7-95

Selecting a file.................................................................................................................................. 7-95

Printing encrypted PDF data............................................................................................................ 7-95

Moving to the parent folder.............................................................................................................. 7-95

Opening a folder .............................................................................................................................. 7-96

Print.................................................................................................................................................. 7-96

Document Details............................................................................................................................. 7-96

7.17.3 Print - Basic ..................................................................................................................................... 7-96

Copies.............................................................................................................................................. 7-96

Color ................................................................................................................................................ 7-96

Print.................................................................................................................................................. 7-96

Binding Position............................................................................................................................... 7-96

Finishing........................................................................................................................................... 7-97

Paper................................................................................................................................................ 7-97

7.17.4 Print- Application ............................................................................................................................. 7-97

Stamp/Composition - Date/Time..................................................................................................... 7-97

Stamp/Composition - Page Number ............................................................................................... 7-97

Stamp/Composition - Stamp........................................................................................................... 7-97

Stamp/Composition - Copy Security - Copy Protect ...................................................................... 7-97

Stamp/Composition - Copy Security - Copy Guard........................................................................ 7-97

Stamp/Composition - Copy Security - Password Copy.................................................................. 7-97

Stamp/Composition - Stamp Repeat .............................................................................................. 7-97

7.17.5 Filing Settings−Save to User Box .................................................................................................... 7-98

7.18 Mobile/PDA (System User Box) ................................................................................................... 7-99

7.18.1 Operating environment .................................................................................................................... 7-99

7.18.2 Mobile/PDA - Print ......................................................................................................................... 7-100

Entering the PIN code.................................................................................................................... 7-100

Check printing preferences............................................................................................................ 7-100

7.18.3 Mobile/PDA - Save........................................................................................................................ 7-101

Entering the PIN code.................................................................................................................... 7-101

8 User Box Settings

8.1 Menu tree of User Box Settings..................................................................................................... 8-2

8.1.1 User mode ......................................................................................................................................... 8-2

8.1.2 Administrator Settings ....................................................................................................................... 8-3

8.2 User mode settings......................................................................................................................... 8-5

8.2.1 Creating a User Box........................................................................................................................... 8-5

Public, Personal, or Group User Box................................................................................................. 8-5

Delete Empty User Box(es) (Administrator Settings) ......................................................................... 8-6

Bulletin Board User Box..................................................................................................................... 8-6

Relay User Box .................................................................................................................................. 8-8

8.2.2 Custom Display Settings - User Box Setting..................................................................................... 8-9

Default Tab......................................................................................................................................... 8-9

Shortcut key....................................................................................................................................... 8-9

8.2.3 Cellular Phone/PDA Setting - Link File Error Notification ................................................................ 8-10

8.2.4 Cellular Phone/PDA Setting - Proxy Server Use.............................................................................. 8-10

Contents-9

8.2.5 Cellular Phone/PDA Setting - Print Settings.................................................................................... 8-11

Basic - Print ..................................................................................................................................... 8-11

Basic - Color .................................................................................................................................... 8-11

Basic - Paper ................................................................................................................................... 8-11

Basic - Finishing............................................................................................................................... 8-12

Application - Margin......................................................................................................................... 8-12

Application - Stamp/Composition - Date/Time ............................................................................... 8-12

Application - Stamp/Composition - Page Number.......................................................................... 8-12

Application - Stamp/Composition - Stamp ..................................................................................... 8-12

Application - Stamp/Composition - Copy Security - Copy Protect................................................. 8-12

Application - Stamp/Composition - Copy Security - Copy Guard .................................................. 8-12

Application - Stamp/Composition - Copy Security - Password Copy ............................................ 8-12

Application - Stamp/Composition - Stamp Repeat......................................................................... 8-13

8.3 Administrator Settings.................................................................................................................. 8-14

8.3.1 User Box permissions...................................................................................................................... 8-14

User types........................................................................................................................................ 8-14

Public User Box and Personal or Group User Box.......................................................................... 8-14

8.3.2 Creating a User Box......................................................................................................................... 8-14

8.3.3 Creating Public, Personal, or Group User Box ................................................................................ 8-15

8.3.4 Creating Bulletin Board User Box.................................................................................................... 8-15

8.3.5 Creating Relay User Box.................................................................................................................. 8-15

8.3.6 Creating Annotation User Box ......................................................................................................... 8-15

8.3.7 Maximum Number of User Boxes.................................................................................................... 8-17

Public, Personal, or Group User Box............................................................................................... 8-17

Max. No. of Use Boxes.................................................................................................................... 8-17

Maximum Number of User Boxes.................................................................................................... 8-18

8.3.8 User Box Setting.............................................................................................................................. 8-18

Delete Unused User Box.................................................................................................................. 8-18

Delete Secure Print Documents....................................................................................................... 8-19

Auto Delete Secure Document ........................................................................................................ 8-19

Encrypted PDF Delete Time............................................................................................................. 8-20

ID & Print Delete Time...................................................................................................................... 8-20

Document Hold Setting.................................................................................................................... 8-21

External Memory Function Settings................................................................................................. 8-21

Allow/Restrict User Box................................................................................................................... 8-22

ID & Print Delete after Print Setting.................................................................................................. 8-22

Document Delete Time Setting........................................................................................................ 8-23

ID & Print Settings............................................................................................................................ 8-23

8.3.9 Cellular Phone/PDA Setting ............................................................................................................. 8-24

8.3.10 User Box Administrator Setting ....................................................................................................... 8-24

Setting User Box administrator........................................................................................................ 8-24

Logging in to this machine as the User Box administrator .............................................................. 8-24

Administrator's available functions.................................................................................................. 8-25

8.3.11 Security Details ................................................................................................................................ 8-25

Security Print Only ........................................................................................................................... 8-25

8.3.12 HDD Settings ................................................................................................................................... 8-25

Check HDD Capacity.............................................................................................................

.......... 8-25

Overwrite HDD Data......................................................................................................................... 8-26

Overwrite All Data ............................................................................................................................ 8-27

HDD Lock Password........................................................................................................................ 8-28

Format HDD ..................................................................................................................................... 8-29

HDD Encryption Setting................................................................................................................... 8-29

8.3.13 Stamp Settings ................................................................................................................................ 8-30

Apply Stamps................................................................................................................................... 8-30

9 Web Connection

9.1 Using Web Connection................................................................................................................... 9-2

9.1.1 Operating environment ...................................................................................................................... 9-2

9.1.2 Accessing Web Connection............................................................................................................... 9-2

9.1.3 Web browser cache ........................................................................................................................... 9-3

For Internet Explorer .......................................................................................................................... 9-3

Contents-10

For Netscape Navigator..................................................................................................................... 9-3

For Mozilla Firefox.............................................................................................................................. 9-3

9.1.4 Online help function ........................................................................................................................... 9-3

9.2 Login and logout ............................................................................................................................. 9-4

9.2.1 Login and logout flows....................................................................................................................... 9-4

When User Authentication or Account Track is not enabled............................................................. 9-4

When User Authentication or Account Track is enabled ................................................................... 9-6

9.2.2 Logout................................................................................................................................................ 9-7

9.2.3 Login .................................................................................................................................................. 9-8

Login options ..................................................................................................................................... 9-8

Logging in as a public user ................................................................................................................ 9-9

Logging in as a registered user........................................................................................................ 9-10

Logging in to administrator mode.................................................................................................... 9-11

Display mode in administrator mode ............................................................................................... 9-12

Logging in as a User Box administrator........................................................................................... 9-13

9.3 Page Configuration....................................................................................................................... 9-14

9.4 User Mode Overview .................................................................................................................... 9-16

9.4.1 Information....................................................................................................................................... 9-16

9.4.2 Job ................................................................................................................................................... 9-17

9.4.3 User Boxes....................................................................................................................................... 9-17

9.4.4 Direct Print ....................................................................................................................................... 9-18

9.4.5 Store Address .............................................................................................................

..................... 9-19

9.4.6 Customize ........................................................................................................................................ 9-19

9.5 Handling a document in a User Box............................................................................................ 9-21

9.5.1 Listing the documents saved in a User Box .................................................................................... 9-21

Open User Box ................................................................................................................................ 9-21

File List............................................................................................................................................. 9-22

9.5.2 Printing a document......................................................................................................................... 9-23

9.5.3 Sending a document to another machine........................................................................................ 9-26

9.5.4 Downloading document data to your computer .............................................................................. 9-29

9.5.5 Moving or copying a document to another User Box...................................................................... 9-32

9.5.6 Deleting a document........................................................................................................................ 9-33

9.6 Administrator Mode Overview ..................................................................................................... 9-35

9.6.1 Maintenance .................................................................................................................................... 9-35

9.6.2 System Settings............................................................................................................................... 9-36

9.6.3 Security ............................................................................................................................................ 9-37

9.6.4 User Authentication/Account Track................................................................................................. 9-37

9.6.5 Network............................................................................................................................................ 9-38

9.6.6 User Boxes....................................................................................................................................... 9-39

9.6.7 Printer Settings ................................................................................................................................ 9-40

9.6.8 Store Address .................................................................................................................................. 9-41

9.6.9 Fax Settings ..................................................................................................................................... 9-42

9.6.10 Setting for each purpose ................................................................................................................. 9-43

10 Appendix

10.1 Error message list......................................................................................................................... 10-2

10.2 Glossary ......................................................................................................................................... 10-3

11 Index

11.1 Index by item ................................................................................................................................. 11-2

11.2 Index by button.............................................................................................................................. 11-5

1

Introduction

1-2

1.1 Welcome

1

1 Introduction

1.1 Welcome

Thank you for purchasing this machine.

This User's Guide describes the functions, operating instructions, precautions for correct operation, and sim­ple troubleshooting guidelines of this machine. In order to obtain maximum performance from this product
and use it effectively, please read this User's Guide as necessary.

1.1.1 User's guides

Printed manual Overview

[Quick Guide Copy/Print/Fax/Scan/Box Oper­ations]

This manual describes operating procedures and the
functions that are most frequently used in order to ena­ble you to begin using this machine immediately.
This manual also contains notes and precautions that
should be followed to ensure safe usage of this machine.
Please be sure to read this manual before using this ma­chine.

User's guide CD manuals Overview

[User's Guide Copy Operations] This manual describes details on copy mode operations

and the settings of this machine.

• Specifications of originals and copy paper

• Copy function

• Maintaining this machine

• Troubleshooting

[User's Guide Enlarge Display Operations] This manual describes details on operating procedures

of the enlarge display mode.

• Copy function

• Scanning function

• G3 fax function

• Network fax function

[User's Guide Print Operations] This manual describes details on printer functions.

• Printer function

• Setting the printer driver

[User's Guide Box Operations] This manual describes details on the boxed functions us-

ing the hard disk.

• Saving data in user boxes

• Retrieving data from user boxes

• Transferring and printing data from user boxes

[User's Guide Network Scan/Fax/Network Fax
Operations]

This manual describes details on transmitting scanned
data.

• E-mail TX, FTP TX, SMB TX, Save in User Box, Web­DAV TX, Web Services

• G3 fax

• IP Address Fax, Internet Fax

[User's Guide Fax Driver Operations] This manual describes details on the fax driver function

that transmits faxes directly from a computer.

•PC-FAX

[User's Guide Network Administrator] This manual describes details on setting methods for

each function using the network connection.

• Network settings

• Settings using Web Connection

1-3

1.1 Welcome

1

1.1.2 User's Guide

This User's Guide is intended for users ranging from those using this machine for the first time to administra­tors.

It describes basic operations, functions that enable more convenient operations, simple troubleshooting op­erations, and various setting methods of this machine.

Note that basic technical knowledge about the product is required to enable users to perform maintenance
work or troubleshooting operations. Limit your troubleshooting operations to the areas explained in this man­ual.

Should you experience any problems, please contact your service representative.

[User's Guide Advanced Function Operations] This manual describes details on functions that become

available by registering the optional license kit and by
connecting to an application.

• Web browser function

• Image panel

• PDF Processing Function

• Searchable PDF

• My panel and My address functions

[Trademarks/Copyrights] This manual describes details on trademarks and copy-

rights.

• Trademarks and copyrights

User's guide CD manuals Overview

1-4

1.2 Conventions used in this manual

1

1.2 Conventions used in this manual

1.2.1 Symbols used in this manual

Symbols are used in this manual to express various types of information.

The following describes each symbol related to correct and safe usage of this machine.

To use this machine safely

7 WARNING

- This symbol indicates that a failure to heed the instructions may lead to death or serious injury.

7 CAUTION

- This symbol indicates that negligence of the instructions may lead to mishandling that may cause injury

or property damage.

NOTICE

This symbol indicates a risk that may result in damage to this machine or originals.
Follow the instructions to avoid property damage.

Procedural instruction

0 This check mark indicates an option that is required in order to use conditions or functions that are pre-

requisite for a procedure.

1 This format number "1" represents the first step.

2 This format number represents the order of serial steps.

% This symbol indicates a supplementary explanation of a pro-

cedural instruction.

% This symbol indicates transition of the control panel to access a desired menu item.

This symbol indicates a desired page.

The operation
procedures are
described using
illustrations.

1-5

1.2 Conventions used in this manual

1

d Reference

This symbol indicates a reference.

View the reference as required.

Key symbols

[ ]
Key names on the touch panel or computer screen, or a name of a user's guide are indicated by these brack­ets.

Bold text
Key names on the control panel, part names, product names and option names are indicated in bold text.

1.2.2 Original and paper indications

Original and paper sizes

The following explains the indication for originals and paper described
in this manual.
When indicating the original or paper size, the Y side represents the
width and the X side the length.

Original and paper indications

w indicates the paper size with the length (X) being longer than the
width (Y).

v indicates the paper size with the length (X) being shorter than the
width (Y).

1-6

1.3 To check the function you want to use

1

1.3 To check the function you want to use

This manual contains details on setting up the functions.

Understanding Operation Flow

This manual provides a chapter "User Box Operation Flow" that describes how to use the major functions of
this machine. The flow charts in the chapter will help you understand the general flow of operations such as
saving and printing data. Clicking the link in the flow chart takes you to the relevant function setting pages
where you can see more detail.

Using Menu Tree

Various functions can be configured for this machine. For information on what button to select to find specific
setting items and the list of items that can be configured, refer to the Menu tree pages. In the menu tree pag­es, there is a hierarchy of functions under each button. Clicking the link in the menu tree takes you to the
relevant function setting pages where you can see more details.

2

User Box Function Overview

2-2

2.1 User Box functions

2

2 User Box Function Overview

2.1 User Box functions

The User Box functions allow you to save document data to the machine's internal hard disk and later print
them. Documents that can be saved are data scanned for copying and saved scan data. To save data to a
box, create the box, and then save the data to the specified box. The saved data can be printed, sent by E­mail, transferred via FTP, or sent to a computer as may be necessary. Using the User Box functions enables
you to save the effort involved in scanning originals repeatedly or saving data to each computer.

2.1.1 Available User Box functions

Saving documents

Data can be saved to the following boxes.

*1 For details on how to send documents for print job from a computer and save them in the User Box, refer
to the [User's Guide Print Operations].

User Box Description Reference

Public/Personal/Group
User Boxes (*1)

Save a document copied or scanned using this machine.
You can also save a document that was print-instructed
through a computer connected to a network. Some User
Authentication or Account Track settings restrict users
who can use User Boxes such as the Personal or Group
User Box.

p. 6-2

Annotation User Box Save document data to be printed and sent with an image

of the date/time or an annotation number to documents
saved in Scan mode.

p. 6-2

External Memory This item appears when an external memory device is in-

stalled.

• You can save all scanned documents directly in an ex­ternal memory connected to this machine.

• You can save a document stored in a User Box in an
external memory.

• You can save a file stored in an external memory in a
User Box.

p. 6-2

Mobile/PDA Save a document stored in a cellular phone or PDA in the

Public, Personal, or Group User Box.

p. 7-101

2-3

2.1 User Box functions

2

1 Mobile/PDA
2Fax
3 Computer
4 FTP server, etc.
5Original
6External Memory

Using documents

Use the document data saved in boxes. Depending on the box, you can use the data as follows:

2 4 5

6

13

User Box Description Reference

Public/Personal/Group
User Boxes (*1)

Print and send saved documents. You can also select mul­tiple documents for printing/transmission. Some User Au­thentication or Account Track settings restrict users who
can use User Boxes such as the Personal or Group User
Box.

p. 7-7

Bulletin Board User Box This item appears when the optional Fax Kit is installed.

You can print a document saved in the Bulletin Board User
Box.

p. 7-77

Polling TX User Box (*2) This item appears when the optional Fax Kit is installed.

You can print documents sent via polling.

p. 7-78

Secure Document User
Box (*3)

Print saved documents. Enter an ID and password for
printing.

p. 7-79

Memory RX User Box (*2) This item appears when the optional Fax Kit is installed.

You can confirm and print the fax document received
though the memory RX setting.

p. 7-82

Annotation User Box Print or transmit document data saved in Scan mode with

an image of the date/time or an annotation number.

p. 7-83

Fax Retransmit User Box
(*2)

This item appears when the optional Fax Kit is installed.
With this User Box, you can resend a saved document or
print it for confirmation.

p. 7-89

Password Encrypted
PDF User Box (*4)

Print a saved password encrypted PDF document. En­crypted PDF files saved in an external memory and sent for
print jobs are also saved in this box. The predefined pass­word is required for printing.

p. 7-91

ID & Print User Box This item appears when user authentication settings are

configured. You can log in as a user and print a document
sent for print jobs from the printer driver.

p. 7-92

External Memory This item appears when an external memory device is in-

stalled. You can print documents saved in an external
memory connected to this machine.

p. 7-94

2-4

2.1 User Box functions

2

*1 For details on how to send documents for print job from a computer and save them in the User Box, refer
to the [User's Guide Print Operations].

*2 For details on polling transmission, polling reception, memory reception, and file retransmission, refer to
the [User's Guide Network Scan/Fax/Network Fax Operations].

*3 For details on how to save documents to the Secure Document User Box, refer to the [User's Guide Print
Operations].

*4 For print instruction of an encrypted PDF, refer to the Direct Print manual or the direct print in the Web
Connection online help.

1Fax
2 Computer
3 E-mail, etc.
4 FTP server, etc.
5 Cellular phone or PDA
6 External memory
7Printout

Cellular Phone or PDA Print a document saved in a cellular phone or PDA. You

can save a document stored in a cellular phone or PDA in
the Public, Personal, or Group User Box.

p. 7-100

User Box Description Reference

4

6

7

1 32

5

2-5

2.1 User Box functions

2

Organizing documents

Organize documents by renaming the saved document, changing the boxes where they are saved, or dupli­cating or deleting them.

1 Mobile/PDA
2External Memory

User Box Delete Edit

Name

Move Copy Save

in
User
Box

Save
in USB
mem­ory
(when
exter­nal
mem­ory is
con­nect­ed)

Docu­ment
De­tails

Public/Personal/Group User
Boxes

oooo− oo

Bulletin Board User Box o −−−−−−

Polling TX User Box o −−−−−−

Secure Document User Box oo−−−−o

Memory RX User Box oo−−−−o

Annotation User Box oo−−−−o

Fax Retransmit User Box o −−−−−o

Password Encrypted PDF
User Box

o −−−−−o

ID & Print User Box o −−−−−o

External Memory, Mo­bile/PDA

−−−−o − o

2

1

2-6

2.1 User Box functions

2

2.1.2 Configuring settings for using the User Box functions

Before using the User Box functions, the following settings should be configured.

Registering a User Box

Save the User Box where documents will be registered. Configure boxes by using the machine's touch panel
or by using Web Connection from a Web browser on a computer on the network.

Reference

- The following User Boxes are configurable.
– Public/Personal/Group User Boxes(p. 8-5)

– Bulletin Board User Box (when using the bulletin board function) (p. 8-6)
– Annotation User Box (p. 8-15)

When using this machine as a relay device

If the optional Fax Kit is installed, and you want to use this machine for relaying fax transmission, create a
Relay User Box for saving documents temporarily before they are relayed. (p. 8-8)

To create a Relay User Box, specify in advance the group containing fax numbers of relay destinations.

The User Box to which data is saved for memory reception

If the optional Fax Kit is installed, and you do not want to print while receiving data, configure the memory
reception settings.

d Reference

For details on how to configure memory reception settings, refer to the [User's Guide Network Scan/Fax/Net­work Fax Operations].

2-7

2.2 Information

2

2.2 Information

This section describes information you should know before using the User Box functions.

2.2.1 User authentication

To use this machine, some devices have been preset so that you must enter an account or user name and a
password. For details on the account or user name available for using the devices, contact your administra­tor.

MFP authentication

Enter the user name and password, and then press either [Login] in the touch panel or the Access key on the
control panel.

External server authentication

Enter the user name and password, and then press either [Login] in the touch panel or the Access key on the
control panel.

2-8

2.2 Information

2

Account track authentication

Enter the account name and password, and then press either [Login] in the touch panel or the Access key
on the control panel.

Reference

- When user authentication is enabled, the only the boxes accessible by the logged in users are dis-

played. For details, refer to page 2-10.

- If a user enters an incorrect password a specified number of times when Mode 2 is selected in Prohib-

ited Functions When Authentication Error in Administrator Settings, the user is locked, and cannot use
the control panel. For details on how to disable Prohibit Functions When Authentication Error, contact
your administrator.

- If Authentication Manager is used for authentication, ask your server administrator about the login

procedure.

- When you use the optional Authentication Unit for authentication, refer to the [User's Guide Copy Op-

erations] for the login procedure.

2.2.2 Restriction of box registration

Public/Personal/Group User Boxes

The User Box functions provide Public User Boxes, which can be used by more than one person, Personal
User Boxes, which can be used only by a single person, and Group User Boxes, which can be used by the
users who are logged in as members of the User Box owner account.

The following lists the limitations on those User Boxes:

- Before saving documents, create a User Box to save data.

- Up to 1,000 User Boxes can be created.

- Up to 200 documents can be saved in a single User Box.

- A total of 10,000 pages can be saved in all User Boxes.

- A total of 3,000 documents can be saved in all User Boxes.

Bulletin Board User Box

Reference

- Up to 10 Bulletin Board User Boxes can be created.

- Only one document can be saved in a single Bulletin Board User Box.

Polling TX User Box

Only one document can be saved in a single User Box.

Memory RX User Box

Up to 500 documents can be saved in the Memory RX User Box.

2-9

2.2 Information

2

Relay User Box

Reference

- Up to 5 Relay User Boxes can be created.

- Only one document can be saved in a single Relay User Box.

2.2.3 Restriction of file name

Name document data to be saved.

Reference

- The names can contain up to 30 characters.

- You can edit the names after the documents have been saved.

- Press this button to specify the name when saving data. Otherwise, a predefined name is applied to the

data.

The following elements are combined to create a name. The following describes elements of an example doc­ument name "C36C-111102315230".

Item Description

C This character indicates the mode when the document is saved. "S" ap-

pears for documents saved in the Fax/Scan mode screen or the User Box
screen.
C: Copy
S: Fax/Scan, User Box
P: Print
R: Received fax

36C-1 This represents the name of the device that scanned the data. The factory

default is "(product name)". You can change this name in [Device Name] in
[Administrator/ Machine Settings] in Administrator Settings. Use up to 10
characters.

11102315230 This indicates the year (last two digits), month, day, hour and minute when

the data was scanned. If a series of documents are scanned at the same
time (minute), serial numbers are attached to the last digits.

_0001 This indicates the page when multi-page data is scanned. This numeral

does not appear in the Document Name column, but is added automatical­ly as part of the name when the file is transmitted. Consider this part for
FTP or other transmission when a server has restriction regarding file
names.

.TIF This is the extension for the specified data format. The characters do not

appear in the Document Name column, but is added automatically as part
of the name when the file is transmitted.

2-10

2.3 Authentication and accessible User Boxes

2

2.3 Authentication and accessible User Boxes

When you apply user authentication and account track settings, the accessible User Boxes and the permis­sions change as shown in the following. Configure the user authentication and account track settings accord­ing to the desired functions.

2.3.1 When User Authentication or Account Track is not enabled

Reference

- Users can access all Public User Boxes.

- User Boxes created by users and administrators are Public User Boxes.

- Users cannot create any User Boxes when the Allow/Restrict User Box is set to Restrict in Administrator

Settings.

2.3.2 When only user authentication is enabled

Reference

- Users can access all Public User Boxes and only Personal User Boxes that the user has created.

- The Personal User Boxes are inaccessible by other users.

- Press this button to set up a User Box administrator.

- A User Box administrator can access all Public User Boxes and all Personal User Boxes.

- If you delete authentication data by canceling user authentication settings or changing authentication

methods, all Personal User Boxes become Public User Boxes.

Create and access

Public User

Box

User 1

User 2

Access allowed

Personal User

Box of user 2

Personal User

Box of user 1

Public User Box

User Box

administrator

2-11

2.3 Authentication and accessible User Boxes

2

2.3.3 When only account track is enabled

Reference

- Users can access all Public User Boxes and only Group User Boxes of accounts that the user belongs

to.

- If you delete authentication data by canceling account track settings or changing authentication meth-

ods, all Group User Boxes become Public User Boxes.

2.3.4 When user authentication and account track are enabled and synchronized

As the account for users has been registered in advance, users cannot access Group User Boxes of accounts
that they do not belong to.

Account B

Public User Box

Account A

Access allowed

Group User Box

of account A

Group User Box

of account B

Account A

Account B

User 1

User 2

2-12

2.3 Authentication and accessible User Boxes

2

Reference

- Users can access all Public User Boxes, only Group User Boxes of the account that the user belongs

to, and only Personal User Boxes that the user has created.

- The Personal User Boxes are inaccessible by other users.

- Press this button to set up a User Box administrator.

- A User Box administrator can access all Public User Boxes, all Personal User Boxes and all Group User

Boxes.

- If you delete authentication data by canceling user authentication settings or changing authentication

methods, all Personal User Boxes and all group boxes become Public User Boxes.

2.3.5 When user authentication and account track are enabled but not synchro­nized

As the account for a user has not been registered in advance, a user must enter an account name and pass­word when logging in. Each time a user logging in, the user can access the Group User Boxes of a different
account by as a member of the account.

User 1

User 2

Account A

Account B

Public User Box

Personal User

Box of user 1

Group User Box

of account A

Personal User

Box of user 2

Group User Box

of account B

Access allowed

User Box

administrator

Account A

Account B

User 1

2-13

2.3 Authentication and accessible User Boxes

2

Reference

- Users can access all Public User Boxes and only Personal User Boxes that the user has created.

- The Personal User Boxes are inaccessible by other users.

- A user can access Group User Boxes of an account simply by entering an account name and password

of the account when logging in.

- Press this button to set up a User Box administrator.

- A User Box administrator can access all Public User Boxes, all Personal User Boxes and all Group User

Boxes.

- If you delete authentication data by canceling user authentication settings or changing authentication

methods, all Personal User Boxes and all group boxes become Public User Boxes.

User 1

Access allowed

Access permitted through entry of account name and password

User Box

administrator

Public User Box

Personal User

Box of user 1

Group User Box

of account A

Group User Box

of account B

3

Control Panel/Liquid Crystal
Display

3-2

3.1 Control panel

3

3 Control Panel/Liquid Crystal Display

3.1 Control panel

Use the control panel for User Box mode operation. The following describes the buttons and switches in the
control panel.

No. Name Description

1 Touch Panel Various screens and messages are displayed. Configure the various set-

tings by directly touching the panel.

2 Power Indicator Lights up in blue when the machine is turned on with the main power

switch.

3 Sub Power Switch Press this switch to turn on/off machine operations, including copying,

printing and scanning. When turned off, the machine enters an energy
conservation state.

4 Power Save Press this key to enter Power Save mode. While the machine is in Power

Save mode, the indicator on the Power Save key lights up in green and
the touch panel goes off. To exit from Power Save mode, press the Pow-
er Save key again.

5 Mode Memory Press this key to register (store) the desired copy/scan settings as a pro-

gram or to recall a registered copy/scan program.

6 Utility/Counter Press this key to display the Utility screen and the Meter Count screen.

7 Reset Press this key to clear all settings (except programmed settings) entered

using the control panel and touch panel.

8 Interrupt Press this key to enter Interrupt mode. While the machine is in Interrupt

mode, the indicator on the Interrupt key lights up in green and the mes­sage "Now in Interrupt mode." appears on the touch panel. To cancel In­terrupt mode, press the Interrupt key again.

9 Stop Pressing the Stop key during scanning temporarily stops the scan oper-

ation.

1

2

5

4

6

3

7

8

9

14

13 10

15

16

17

18

12 11

19

20

21

22

3-3

3.1 Control panel

3

7 CAUTION

- Do not apply extreme pressure to the touch panel, otherwise the touch panel may be scratched or dam-

aged. Never push down on the touch panel with force, and never use a hard or pointed object to make
a selection in the touch panel.

10 Proof Copy Press this key to print a single proof copy to be checked before printing

a large number of copies. You can check the finishing state on the touch
panel by pressing this key before scanning or copying.

• This key is not available when saving documents by pressing the
User Box key.

• To check the preview image when saving in a User Box, press the
Fax/Scan key. For checking preview procedure, refer to the [User's
Guide Network Scan/Fax/Network Fax Operations].

11 Start Press this key to start scanning. When this machine is ready to begin a

scan operation, the indicator on the Start key lights up in blue. If the in­dicator on the Start key lights up in orange, scan operation cannot be
started. Press this key to restart a stopped job.

12 Data Indicator Flashes in blue while a print job is being received. Lights up in blue when

data is being printed.

13 C Press this key to erase a value (such as the number of copies, a zoom

ratio, or a size) entered using the keypad.

14 Keypad Press this key to enter the number of copies, zoom ratio, and various

other settings.

15 Guidance Press this key to display the Guidance screen. From this screen, you can

view descriptions of the various functions and details of operations.

16 Enlarge Display Press this key to enter Enlarge Display mode. If you use Authentication

Manager for authentication, the Enlarge Display screen is not available.

17 Accessibility Press this key to display the screen for configuring settings for user ac-

cessibility functions.

18 Access If user authentication or account track settings have been applied, press

this key after entering the user name and password (for user authentica­tion) or the account name and password (for account track) in order to
use this machine. Press this key to log off from the machine as well.

19 Brightness adjust-

ment dial

Use this dial to adjust the brightness of the touch panel.

20 User Box Press this key to enter User Box mode. While the machine is in User Box

mode, the indicator on the User Box key lights up in green.

21 Fax/Scan Press this key to enter Fax/Scan mode. While the machine is in Fax/Scan

mode, the indicator on the Fax/Scan key lights up in green. For details
on the fax and scan functions, refer to the [User's Guide Network
Scan/Fax/Network Fax Operations].

22 Copy Press this key to enter Copy mode. (As a default, the machine is in Copy

mode.) While the machine is in Copy mode, the indicator on the Copy
key lights up in green. For details, refer to the [User's Guide Copy Oper­ations].

No. Name Description

3-4

3.2 Touch panel

3

3.2 Touch panel

3.2.1 Screen component

Icons that appear in the touch panel

Icons indicating the status of this machine may appear in the icon display area. The following icons may be
displayed.

No. Name Description

1 Message display area Displays the status of the machine and details on operation proce-

dures.

2 Functions/settings display

area

Displays tabs and buttons for displaying screens containing vari­ous functions. Use this area to configure various functions. Press
a tab or button to display the corresponding screen for configuring
the settings.

3 Icon display area Displays icons, which indicate the status of jobs and the machine,

and shortcut keys.

4 Left panel Displays various buttons, such as [Job List] to display the jobs that

are currently being performed/queued (waiting) to be performed,
and [Check Job] to display the result of the specified settings. For
details on the display and description of the left panel, refer to
page 3-5.

5 Toner supply indicators Show the amount of toner remaining for yellow (Y), magenta (M),

cyan (C), and black (K).

4

5

1

2

3

Icon Description

Indicates that data is being sent from the machine, regardless of the current mode.

Indicates that the machine is receiving data, regardless of the current mode.

Indicates that an error occurred during an image stabilization operation, a print op­eration or a scan operation. Press this icon to view a screen containing a warning
code.

If the warning screen has been closed while a warning occurs, press this button to
display the warning screen again.

3-5

3.2 Touch panel

3

3.2.2 Display and operation of Left panel

In the left panel of the touch panel, there are buttons for checking the status of jobs and the configuration of
the machine. The following buttons are available in the left panel in the User Box mode.

Appears when there is a message indicating that consumables must be replaced or
the machine requires maintenance. Press this icon to display the message, and then
perform the replacement or maintenance procedure.

Appears when an error occurs with the connection to the POP server.

Indicates that there is no paper in the paper tray.

Indicates that very little paper remains in the paper tray.

If the optional Image Controller IC-412 v1.1 is installed, pressing this icon displays
the setting screen for the Image Controller IC-412 v1.1.

Indicates that the enhanced security mode is enabled.

Indicates that an external memory device is connected to the machine.

Indicates that a nonstandard external memory has been connected to this machine,
therefore, USB connection is not enabled.

Indicates that the job is in the waiting-for-redial status because, for example, the re­cipient's line is busy when sending with the G3 Fax or IP Address Fax function.

Icon Description

No. Name Description

1 [Job List] Press this button to check the job currently being performed and the job

log.

2 [Check Job] Press this button to check information of the selected User Box, and var-

ious settings of the scan, print and transmission functions.

3 [Preview] Press this button to check the preview image of a saved document.

1

2

3

3-6

3.2 Touch panel

3

Job List

A command to perform an operation such as saving data to a User Box, or printing or sending saved docu­ments is called a job. Select [Job List] to display the job currently being performed.

Job List - Delete

Press this button to delete the job in process to cancel the operation. Select the job from the job list, and then
press [Delete]. Check the message that appears, and delete the job.

No documents in a User Box will be deleted even if the job currently being run is deleted.

3-7

3.2 Touch panel

3

Job List - Job Details

Press this button to view the list of jobs being performed and the job log for confirmation. There are the fol­lowing four types of jobs:

<Current Jobs of [Print]>

Item Description

[Print] Lists print jobs for copying, computer printing, and received faxes.

[Send] Lists scanner and fax transmission jobs.

[Receive] Lists fax reception jobs.

[Save] Lists jobs with documents being saved in User Boxes.

Item Description

List items No.: Job identification number assigned when the job is queued.

User Name: Displays the user name or user name/account name of the
user who stored the document.
Status: Displays the status of the job (receiving/queued/printing/printing
stopped/print error/deleting).
Document Name: File name being printed.
Time Stored: Displays the time that the job was queued.
Org.: Displays the number of pages in the original.
Copies: Displays the number of copies to be printed.

[ ][ ] When there are more than the upper limit of seven jobs to be displayed at

one time, press these buttons to display other jobs.

[Delete] Press this button to delete the selected job.

[Increase Priority] Press this button to change the priority of the job.

• If you set Changing Job Priority in Administrator Settings to "Restrict",
you cannot specify the output priority of the jobs.

• If the setting is specified so that the current print job can be interrupted,
printing is interrupted and printing of the job given priority begins. Print­ing of the interrupted job restarts automatically once printing for the job
given priority is finished.

[Release Held Job] Press this button to change the settings of a stored job, or print or delete

the job.

[Check Job Set.] Press this button to check the settings of the selected job. Press either

[ Back] or [Forward ] to check the settings.

[Detail] Press this button to check the registration source/user name, file name,

output tray, stored time, number of original pages and number of copies
for the selected job. To delete a job, press [Delete].

3-8

3.2 Touch panel

3

Reference

- When user authentication settings are applied, the names of documents that have not been saved by

logged in users cannot be viewed.

- The names of confidential documents are not displayed.

<Job History of [Print]>

Reference

- When user authentication settings are applied, the names of documents that have not been saved by

logged in users cannot be viewed.

- The names of confidential documents are not displayed.

- To view scanned images, you must set "Job History Thumbnail Display" to "ON" in Administrator Set-

tings in advance. For details, refer to the [User's Guide Copy Operations].

<Current Jobs of [Send]>

Item Description

List items No.: Job identification number assigned when the job is queued.

User Name: Displays the user name or user name/account name of the
user who stored the document.
Document Name: File name being printed.
Time Stored: Displays the time that the job was queued.
Org.: Displays the number of pages in the original.
Copies: Displays the number of copies to be printed.
Result: Displays the result of the operation (completed successfully/delet­ed due to error/deleted by user/part of mode cancelled).

[ ][ ] When there are more than the upper limit of seven jobs to be displayed at

one time, press these buttons to display other jobs.

[Deleted Jobs]/[Finished
Jobs]/[All Jobs]

Switch to display the job type.

[Detail] Press this button to check the job result, error details, registration

source/user name, file name, output tray, stored time, number of original
pages and number of copies for the selected job.

[Scanned Image] Select the job to display the scanned image.

Item Description

List items No.: Job identification number assigned when the job is queued.

Address Type: Displays the destination type (including fax, E-Mail, FTP, PC
(SMB), WebDAV, TWAIN, or setting disabled

*

). "TWAIN" appears for the
job that is sent via Web service.
Status: Displays the status of the job (sending/queued/dialing/pending for
redial/deleting).
Address: Displays the fax number, E-mail address, User Box name, etc. of
the recipient's machine.
Time Stored: Displays the time that the job was queued.
Org.: Displays the number of pages in the original.

*

This is displayed when sending data while the address is deleted.

[ ][ ] When there are more than the upper limit of seven jobs to be displayed at

one time, press these buttons to display other jobs.

[Timer TX Job] Displays the status of the reserved transmission in the memory. To delete

a job, press [Delete].

[L1][L2] These buttons appear when two fax kits are installed. Press one of these

buttons. The job list of the selected line appears.

[Delete] Press this button to delete the selected job.

[Redial] Select a job of which the status is set to "Waiting To Redial", to perform

redialing.

[Check Job Set.] Press this button to check the settings of the selected job. Press either

[ Back] or [Forward ] to check the settings.

3-9

3.2 Touch panel

3

Reference

- When user authentication settings are applied, the names of documents that have not been saved by

logged in users cannot be viewed.

- The names of confidential documents are not displayed.

<Job History of [Send]>

Reference

- When user authentication settings are applied, the names of documents that have not been saved by

logged in users cannot be viewed.

- The names of confidential documents are not displayed.

- To view scanned images, you must set "Job History Thumbnail Display" to "ON" in Administrator Set-

tings in advance. For details, refer to the [User's Guide Copy Operations].

[Detail] Press this button to check the registration source/user name, file name,

destination type, destination, stored time, communication, number of orig­inal pages and external server information for the selected job. To delete a
job, press [Delete].

• The external server information that is available by pressing [Detail] ap-

pears only when using external server authentication.

• [Type] is displayed only when the destination is a fax, Internet fax, or IP

address fax.

Item Description

List items No.: Job identification number assigned when the job is queued.

Address Type: Displays the destination type (including fax, E-Mail, FTP, PC
(SMB), WebDAV, TWAIN, or setting disabled

*

). "TWAIN" appears for the
job that is sent via Web service.
Address: Displays the fax number, E-mail address, User Box name, etc. of
the recipient's machine.
Time Stored: Displays the time that the job was queued.
Org.: Displays the number of pages in the original.
Result: Displays the result of the operation (completed successfully/delet­ed due to error/deleted by user). "Error detected" is also displayed for
broadcasting.

*

This is displayed when sending data while the address is deleted.

[ ][ ] When there are more than the upper limit of seven jobs to be displayed at

one time, press these buttons to display other jobs.

[Deleted Jobs]/[Finished
Jobs]/[All Jobs]

Switch to display the job type.

[Comm. List] Displays the list of scanner and fax transmission (sent/received) jobs. You

can print Activity Report, TX Report and RX Report in respective list
screens.

[Detail] Press this button to check the result, error details, registration source/user

name, file name, destination type, destination, stored time, communica­tion, number of original pages and external server information for the se­lected job.

• The external server information that is available by pressing [Detail] ap-

pears only when using external server authentication.

• [Type] is displayed only when the destination is a fax, Internet fax, or IP

address fax.

[Scanned Image] Select the job to display the scanned image.

Item Description

3-10

3.2 Touch panel

3

<Current Jobs of [Receive]>

Reference

- When user authentication settings are applied, the names of documents that have not been saved by

logged in users cannot be viewed.

- The names of confidential documents are not displayed.

<Job History of [Receive]>

Reference

- When user authentication settings are applied, the names of documents that have not been saved by

logged in users cannot be viewed.

- The names of confidential documents are not displayed.

- To view received images, you must set "Job History Thumbnail Display" to "ON" in Administrator Set-

tings in advance. For details, refer to the [User's Guide Copy Operations].

Item Description

List items No.: Job identification number assigned when the job is queued.

User Name: Displays the user name or user name/account name of the
user who stored the document.
Status: Displays the status of the job (receiving/dialing (Polling
RX)/queued/printing/printing stopped/print error/saving to memory/delet­ing).
Document Name: Displays the name of the received or saved document.
Time Stored: Displays the time that the job was queued.
Org.: The number of original pages that were received.

[ ][ ] When there are more than the upper limit of seven jobs to be displayed at

one time, press these buttons to display other jobs.

[Delete] Press this button to delete the selected job.

[Redial] Select a job of which the status is set to "Waiting To Redial", to perform

redialing.

[Forward] Forwards the fax received and stored in the memory (in-memory proxy re-

ception). Specify the recipients either by selecting destinations registered
in the address book or by entering directly.

[Detail] Press this button to check the registration source/user name, file name,

output tray, stored time, transmission time, and number of original pages
for the selected job. To delete a job, press [Delete].

Item Description

List items No.: Job identification number assigned when the job is queued.

User Name: Displays the user name or user name/account name of the
user who stored the document.
Document Name: Displays the name of the received or saved document.
Time Stored: Displays the time that the job was queued.
Org.: Displays the number of pages in the original.
Result: Displays the result of the operation (completed successfully/delet­ed due to error/deleted by user/part of mode cancelled).

[ ][ ] When there are more than the upper limit of seven jobs to be displayed at

one time, press these buttons to display other jobs.

[Deleted Jobs]/[Finished
Jobs]/[All Jobs]

Switch to display the job type.

[Comm. List] Displays the list of scanner and fax transmission (sent/received) jobs. You

can print Activity Report, TX Report and RX Report in respective list
screens.

[Detail] Press this button to check the job result, error details, registration

source/user name, file name, output tray, stored time and number of orig­inal pages for the selected job.

[Received Image] Select the job to display the received image.

3-11

3.2 Touch panel

3

<Current Jobs of [Save]>

Reference

- When user authentication settings are applied, the names of documents that have not been saved by

logged in users cannot be viewed.

- The names of confidential documents are not displayed.

<Job History of [Save]>

Reference

- When user authentication settings are applied, the names of documents that have not been saved by

logged in users cannot be viewed.

- The names of confidential documents are not displayed.

- To view saved images, you must set "Job History Thumbnail Display" to "ON" in Administrator Settings

in advance. For details, refer to the [User's Guide Copy Operations].

Item Description

List items No.: Job identification number assigned when the job is queued.

User Name: Displays the user name or user name/account name of the
user who stored the document.
Status: Displays the status of the job (receiving, saving to memory, delet­ing).
Document Name: Displays the name of the saved document.
Time Stored: Displays the time that the job was queued.
Org.: Displays the number of pages in the original.

[ ][ ] When there are more than the upper limit of seven jobs to be displayed at

one time, press these buttons to display other jobs.

[Delete] Press this button to delete the selected job.

[Detail] Press this button to check the registration source/user name, file name,

User Box, stored time, and number of original pages for the selected job.
To delete a job, press [Delete].

• The external server information that is available by pressing [Detail] ap-

pears only when using external server authentication.

Item Description

List items No.: Job identification number assigned when the job is queued.

User Name: Displays the user name or user name/account name of the
user who stored the document.
Document Name: Displays the name of the saved document.
Time Stored: Displays the time that the job was queued.
Org.: Displays the number of pages in the original.
Result: Displays the result of the operation (completed successfully/delet­ed due to error/deleted by user/part of mode cancelled).

[ ][ ] When there are more than the upper limit of seven jobs to be displayed at

one time, press these buttons to display other jobs.

[Deleted Jobs]/[Finished
Jobs]/[All Jobs]

Switch to display the job type.

[Comm. List] Displays the list of scanner and fax transmission (sent/received) jobs. You

can print Activity Report, TX Report and RX Report in respective list
screens.

[Detail] Press this button to check the result, error details, registration source/user

name, file name, destination User Box, stored time and number of original
pages for the selected job.

• The external server information that is available by pressing [Detail] ap-

pears only when using external server authentication.

[Saved Image] Select the job to display the saved image.

3-12

3.2 Touch panel

3

User Box information

Displays the User Box information when you select a User Box.

Use/File - Detail

Press [Detail] on the lower left of the Use Document screen to check the time stored, user name, document
name, the number of pages, and job number of the selected document.

Reference

- When you select multiple documents, use [ ][ ] to switch pages.

d Reference

For checking preview image, refer to page 3-14.

Use/File - Check Job Settings

Select [Send] or [Bind TX] in the Send tab to display the address entry screen. [Check Job Settings] is dis­played on the lower left of the screen.

Reference

- Press [Check Job Settings] to check the following settings.
– Destination Settings

– Document Setting Contents
– Communication Settings (Not displayed when Combine is enabled.)
– Check E-Mail Settings

3-13

3.2 Touch panel

3

Use/File - Check Job Settings - Destination Settings

Displays the list of destinations that are registered in the machine.

Reference

- To add a directly entered destination to the address book, select the destination, and press [Store Ad-

dress].

- To check the detailed information of the destination, select a destination, and press [Details].

- To delete a destination, select one you want to delete, and then press [Delete].

d Reference

For details on how to register a destination to the address book, refer to the [User's Guide Network
Scan/Fax/Network Fax Operations].

Use/File - Check Job Settings - Document Setting Contents

View the list of resolution, file type, and color settings.

3-14

3.2 Touch panel

3

Use/File - Check Job Settings - Communication Settings

You can check the line settings and transmission method settings. Press either [ Back] or [Forward ] to
check the settings.

Use/File - Check Job Settings - Check E-Mail Settings

Check the document name, subject, From address and message body to send E-mail messages.

Preview

Check the preview image of the selected document when using or filing documents. Press [Preview] to select
one document. The image of the first page is displayed in the left panel.

Reference

- For a document with multiple pages, only the image of the first page can be viewed.

3-15

3.2 Touch panel

3

Preview

Press [Detail] to enlarge the preview image.

Enlarge the image of the document to check details. The image can be magnified 2 times, 4 times or 8 times.
To view the desired portion of the enlarged image, use the scroll bars located in the right and the bottom of
the image.

Preview (Print/Combine)

Preview the page image of printing result by pressing the [Preview] - [Detail] in the left panel when you have
selected [Print] or [Combine].

Reference

- For a document with multiple pages, images of all pages can be viewed.

Item Description

[ Prev. Page]/
[Next Page ]

If the saved document contains multiple pages, use these buttons to switch the dis­play to another page.

[Zoom] Enlarge the image of the document to check details. The image can be magnified 2

times, 4 times or 8 times. To view the desired portion of the enlarged image, use the
scroll bars located in the right and the bottom of the image.

[Rotate Image] : Rotates the currently displayed page by 180 degrees to show the image.

[Rotate Pages]: Select if the saved document contains multiple pages.

• You can select multiple images in the page to be rotated.

• [Odd Page]: Select images in the odd numbered pages.

• [Even Page]: Select images in the even numbered pages.

• [Select All]: Select images in all pages.

• [Rotation Angle]: Click [180°] to rotate a page.

[View Finishing] Displays the specified settings as icons and text in the preview image. Cancel [View

Finishing] to erase the icons and text so that only the image appears in the screen.

3-16

3.2 Touch panel

3

Preview (Send/Bind TX)

Preview the page image of sending result by pressing the [Preview] - [Detail] in the left panel when you have
selected [Send] or [Bind TX].

Item Description

[Scan] Displays the preview for E-mail TX/PC (FTP)/File TX (SMB)/File TX (WebDAV) oper-

ations.

[Fax] Press this button to display the preview for G3 fax, IP address fax, or Internet fax

operations.

[ Prev. Page]/
[Next Page ]

If the saved document contains multiple pages, use these buttons to switch the dis­play to another page.

[Zoom] Enlarge the image of the document to check details. The image can be magnified 2

times, 4 times or 8 times. To view the desired portion of the enlarged image, use the
scroll bars located in the right and the bottom of the image.

[Rotate Image] When [Scan] is selected in [Preview]

: Rotates the currently displayed page 90 degrees anti-clockwise to show the im-

age.

: Rotates the currently displayed page 90 degrees clockwise to show the image.

[Rotate Pages]: Select if the saved document contains multiple pages.

• You can select multiple images in the page to be rotated.

• [Odd Page]: Select images in the odd numbered pages.

• [Even Page]: Select images in the even numbered pages.

• [Select All]: Select images in all pages.

• [Rotation Angle]: Select [Left 90°], [Right 90°], or [180°] as the rotation angle.
When the destination is a fax, an image is sent at 180 degrees if [Left 90°] is selected
in [Rotation Angle] and at 0 degrees if [Right 90°] is selected.
If TIFF or JPEG is selected as the file format to read a long original, the rotation mode
may not be specified.

When [Fax] is selected in [Preview]

: Rotates the currently displayed page by 180 degrees to show the image.

[Rotate Pages]: Select if the saved document contains multiple pages.

• You can select multiple images in the page to be rotated.

• [Odd Page]: Select images in the odd numbered pages.

• [Even Page]: Select images in the even numbered pages.

• [Select All]: Select images in all pages.

• [Rotation Angle]: Click [180°] to rotate a page.

[Delete Page] Displayed when the saved document contains multiple pages while [Send] is select-

ed.
You can select multiple images in the page to be deleted.
[Odd Page]: Select images in the odd numbered pages.
[Even Page]: Select images in the even numbered pages.
All pages cannot be deleted.

[View Finishing] View the finishing image with the configured settings, including printing the data, ap-

plied. When you cancel [View Finishing], only the image appears in the screen.

3-17

3.2 Touch panel

3

Reference

- If you select [Bind TX], the Delete Page function becomes unavailable.

- If you select [Send] for multiple documents, the rotate page and delete page functions become unavail-

able.

4

User Box Operation Flow

4-2

4.1 Saving documents in User Boxes

4

4 User Box Operation Flow

4.1 Saving documents in User Boxes

This section describes the steps for saving documents in Public User Boxes.

Press the User Box key in the control panel

Select the desired User Box, and then press [Save
Document]

Configure the document name (p. 6-4), scan set­tings (p. 6-5) and original settings (p. 6-18)

4-3

4.1 Saving documents in User Boxes

4

Reference

- When saving an original with an embedded password, the password entry screen appears. Enter the

password and press [OK] to start saving.

- You cannot save an original with copy guard embedded.

Load the original

Press [Start] or the Start key in the control panel

4-4

4.2 Printing documents from a User Box

4

4.2 Printing documents from a User Box

This section describes the steps for printing documents saved in Public User Boxes.

Press the User Box key in the control panel

Select the desired User Box, and then press
[Use/File]

Select the [Print] tab

Select documents

4-5

4.2 Printing documents from a User Box

4

If you have selected a single document, press
[Print] (p. 7-4)

When selecting multiple documents and printing
them using added functions, press [Combine]
(p. 7-5)

Configure the printing order (bind order) (p. 7-6)

Configure basic and application settings (p. 7-7,
p. 7-13)

Configure basic and application settings (p. 7-7,
p. 7-13)

To confirm the contents, display the preview
(p. 3-15)

4-6

4.2 Printing documents from a User Box

4

Press [Start] or the Start key in the control panel

4-7

4.3 Sending documents from a User Box

4

4.3 Sending documents from a User Box

This section describes the steps for sending documents saved in Public User Boxes.

Press the User Box key in the control panel

Select the desired User Box, and then press
[Use/File]

Select the [Send] tab

Select documents

4-8

4.3 Sending documents from a User Box

4

If you have selected a single document, press
[Send]. (p. 7-30)

When selecting multiple documents and specifying
the file type or stamp, press [Bind TX] (p. 7-30)

Configure the sending order (bind order) (p. 7-6)

Specify the destination

Address Book Direct Input Job History (The job

history of fax, Internet
fax, or IP address fax is
not displayed when
Bind TX is selected. )

Address Search

Also specify a scan/fax program. For details on scan/fax programs, refer to the [User's Guide Network
Scan/Fax/Network Fax Operations].

4-9

4.3 Sending documents from a User Box

4

Configure document, communication, and appli­cation settings (p. 7-44)

Configure document, communication, and appli­cation settings (p. 7-44)

To confirm the contents, display the preview
(p. 3-16)

Press [Start] or the Start key in the control panel

4-10

4.4 Saving a document in an external memory

4

4.4 Saving a document in an external memory

This section describes the steps for saving scanned images in the external memory.

Press User Box in the control panel while the exter­nal memory is connected to this machine

Connect the external memory to this machine, and
then press [Save a document to External Memory.]

Press [Save Document]

Press [User Box]

Select the [System User Box] tab. Press [External
Memory], then [OK]

4-11

4.4 Saving a document in an external memory

4

Reference

- When saving an original with an embedded password, the password entry screen appears. Enter the

password and press [OK] to start saving.

- You cannot save an original with copy guard embedded.

- A function to save a document in external memory is set to OFF (not saved) in the factory setting. In

addition, it is set to OFF (cannot be saved) by the user function settings when user authentication is
enabled. To save a document in external memory, change the setting to enable you to save a document
in Administrator Settings. For details, refer to page 8-21.

Configure the document name (p. 6-4), scan set­tings (p. 6-5) and original settings (p. 6-18)

Load the original

Press [Start] or the Start key in the control panel

4-12

4.5 Saving a Document from the External Memory into a User Box

4

4.5 Saving a Document from the External Memory into a User Box

This section describes the steps for saving a document stored in the external memory to a User Box.

Press User Box in the control panel while the exter­nal memory is connected to this machine

Connect the external memory to this machine, and
then press [Save a document from External Mem­ory to a User Box.]

Select the [System User Box] tab. Press [External
Memory], then [Use/File]

Press the [Filing Settings] tab

Select a document, and then press [Save to User
Box]

4-13

4.5 Saving a Document from the External Memory into a User Box

4

Reference

- A function to save documents in an external memory is set to OFF (cannot be saved) by factory default.

In addition, it is set to OFF (cannot be saved) by the user function settings when user authentication is
enabled. To save a document from the external memory into a User Box, change the setting to enable
you to save a document in Administrator Settings. For details, refer to page 8-21.

Specify the User Box and document name (p. 7-98)

Press [Start] or the Start key in the control panel

4-14

4.6 Printing a document from an external memory

4

4.6 Printing a document from an external memory

This section describes the steps for printing documents saved in the external memory.

Press User Box in the control panel while the ex­ternal memory is connected to this machine

Connect the external memory to this machine, and
then press [Print a document from External Memo­ry.]

Select the [System User Box] tab, and then press
[External Memory]

Press [Use/File]

Select a file, and then press [Print] (p. 7-95)

4-15

4.6 Printing a document from an external memory

4

Reference

- A function to save documents in an external memory is set to OFF (cannot be saved) by factory default.

In addition, it is set to OFF (cannot be saved) by the user function settings when user authentication is
enabled. To save a document from the external memory into a User Box, change the setting to enable
you to save a document in Administrator Settings. For details, refer to page 8-21.

Configure print settings (p. 7-96)

Press [Start] or the Start key in the control panel

4-16

4.7 Filing documents in a User Box

4

4.7 Filing documents in a User Box

This section describes the steps for filing documents saved in Public User Boxes.

Press the User Box key in the control panel

Select the desired User Box, and then press
[Use/File]

Select the [Filing Settings] tab

Select documents, and then select a function
(p. 7-60)

4-17

4.7 Filing documents in a User Box

4

d Reference

To delete the documents, refer to page 7-61.

To rename the documents, refer to page 7-61.

To move the documents to other User Boxes, refer to page 7-61.

To copy the documents to other User Boxes, refer to page 7-62.

To save a document in the external memory, refer to page 7-62.

To check information of the documents or preview the documents, refer to page 7-64.

4-18

4.8 Printing a Document Saved in a Cellular Phone or PDA

4

4.8 Printing a Document Saved in a Cellular Phone or PDA

This section describes the steps to print a document saved in a cellular phone or PDA.

Press the User Box key in the control panel

Select the [System User Box] tab. Press [Mo­bile/PDA], then [Use/File]

Press [Print List]

To check printing preferences, press [Check Print
Settings]

4-19

4.8 Printing a Document Saved in a Cellular Phone or PDA

4

d Reference

To configure print settings from a cellular phone or PDA, refer to page 8-11.

Enter the PIN code displayed in the control panel to
the cellular phone or PDA (p. 7-99)

4-20

4.9 Saving a Document Stored in a Cellular Phone or PDA to a User Box

4

4.9 Saving a Document Stored in a Cellular Phone or PDA to a User
Box

This section describes the steps to save a document stored in a cellular phone or PDA to a User Box.

Press the User Box key in the control panel

Select the [System User Box] tab. Press [Mo­bile/PDA], then [Use/File]

Press [Save in User Box]

Select the desired User Box, and then press [OK]

4-21

4.9 Saving a Document Stored in a Cellular Phone or PDA to a User Box

4

Enter the PIN code displayed in the control panel to
the cellular phone or PDA (p. 7-100)

4-22

4.10 Menu tree of the User Box mode

4

4.10 Menu tree of the User Box mode

This section describes the configuration and settings for the functions available in the User Box mode.

4.10.1 Save Document

Public, Personal, or Group User Box

The following shows the menu tree for saving documents in Public, Personal, or Group User Boxes.

First level Second level Third level Fourth level

[User Box] (p. 6-4)

[Document Name] (p. 6-4)

[Scan Settings] [Original Type] (p. 6-5)

[Simplex/Duplex] (p. 6-6)

[Resolution] (p. 6-6)

[File Type] [File Type] (p. 6-7)

[Encryption] (p. 6-8)

[Outline PDF] (p. 6-10)

[Scan Setting] (p. 6-10)

[Density] (p. 6-11)

[Color] (p. 6-11)

[Scan Size] (p. 6-12)

[Image Adjust­ment]

[Background Removal] (p. 6-13)

[Sharpness] (p. 6-14)

[Application] [Frame Erase] (p. 6-14)

[Book Copy] (p. 6-15)

[Separate Scan] (p. 6-17)

[Original Settings] [Special Original]

(p. 6-18)

[Mixed Original]

[Z-Folded Original]

[Long Original]

[Direction Set­tings]

[Original Direction] (p. 6-18)

[Binding Position]
(p. 6-19)

[Auto]

[Top]

[Left]

[Despeckle] (p. 6-19)

4-23

4.10 Menu tree of the User Box mode

4

System User Box

The following shows the menu tree for saving documents in System User Boxes.

First level Second level Third level Fourth level

[Annotation User
Box]

[User Box] (p. 6-4)

[Document Name] (p. 6-4)

[Scan Settings] [Original Type] (p. 6-5)

[Simplex/Duplex] (p. 6-6)

[Resolution] (p. 6-6)

[File Type] [File Type] (p. 6-7)

[Encryption]
(p. 6-8)

[Outline PDF]
(p. 6-10)

[Scan Setting]
(p. 6-10)

[Density] (p. 6-11)

[Color] (p. 6-11)

[Scan Size] (p. 6-12)

[Image Adjust­ment]

[Background Re­moval] (p. 6-13)

[Sharpness]
(p. 6-14)

[Application] [Frame Erase]

(p. 6-14)

[Book Copy]
(p. 6-15)

[Separate Scan] (p. 6-17)

[Original Settings] [Special Original]

(p. 6-18)

[Mixed Original]

[Z-Folded Origi­nal]

[Long Original]

[Direction Set­tings]

[Original Direc­tion] (p. 6-18)

[Binding Position]
(p. 6-19)

[Despeckle] (p. 6-19)

4-24

4.10 Menu tree of the User Box mode

4

[External Memory] [User Box] (p. 6-4)

[Document Name] (p. 6-4)

[Scan Settings] [Original Type] (p. 6-5)

[Simplex/Duplex] (p. 6-6)

[Resolution] (p. 6-6)

[File Type] [File Type] (p. 6-7)

[Encryption]
(p. 6-8)

[Outline PDF]
(p. 6-10)

[Scan Setting]
(p. 6-10)

[Density] (p. 6-11)

[Color] (p. 6-11)

[Scan Size] (p. 6-12)

[Image Adjust­ment]

[Background Re­moval] (p. 6-13)

[Sharpness]
(p. 6-14)

[Application] [Frame Erase]

(p. 6-14)

[Book Copy]
(p. 6-15)

[Separate Scan] (p. 6-17)

[Original Settings] [Special Original]

(p. 6-18)

[Mixed Original]

[Z-Folded Origi­nal]

[Long Original]

[Direction Set­tings]

[Original Direc­tion] (p. 6-18)

[Binding Position]
(p. 6-19)

[Despeckle] (p. 6-19)

[Mobile/PDA] [Save in User Box] (p. 7-99)

First level Second level Third level Fourth level

4-25

4.10 Menu tree of the User Box mode

4

4.10.2 Use/File

Print (for Public/Personal/Group User Boxes)

The following shows the menu tree for using or filing documents in Public, Personal, or Group User Boxes,
and configuring print settings. The following describes items available using the framed buttons.

First level Second level Third level Fourth level

[Print] [Copies:] (p. 7-7)

[Print] (p. 7-7) [1-Sided]

[2-Sided]

[Color] (p. 7-8) [Full Color]

[Black]

[Use Existing Color Setting]

[Finishing] (p. 7-8) [Sort] (p. 7-9)

[Group] (p. 7-9)

[Offset] (p. 7-9)

[Staple] (p. 7-9)

[Punch] (p. 7-9)

[Fold/Bind]
(p. 7-10)

[Half-Fold]

[Center Staple &
Fold]

[Combine]
(p. 7-11)

[Combine Pages]

[Combine Direction]

[Zoom] (p. 7-11) [Existing Setting]

[Manual]

[Full Size]

[Minimal]

[Fixed Zoom]

[User Preset Zoom]

[Page Margin]
(p. 7-13)

[Margin Position]

[Adjust Value]

[Image Shift]
(p. 7-13)

[Vertical Shift]

[Horizontal Shift]

[Change Back
Shift]

4-26

4.10 Menu tree of the User Box mode

4

[Sheet/Cov­er/Chapter Insert]

[Cover Sheet]
(p. 7-15)

[Front Cover]

[Back Cover]

[Insert Sheet]
(p. 7-16)

[Insert Paper]

[Insert Type]

[Chapters]
(p. 7-17)

[Chapter Paper]

[Stamp/Composi­tion] (p. 7-18)

[Date/Time]
(p. 7-18)

[Date Format]

[Time Format]

[Pages]

[Print Position]

[Text Details]

[Page Number]
(p. 7-19)

[Starting Page
Number]

[Page Number
Type]

[Starting Chapter
Number]

[Insert Sheet Set­ting] (p. 7-20)

[Print Position]

[Text Details]

[Stamp] (p. 7-20) [Stamp Type/Pre-

set Stamps]

[Pages]

[Text Size]

[Text Color]

[Print Position]

[Copy Security] [Copy Protect]

(p. 7-21)

[Copy Guard]
(p. 7-23)

[Password Copy]
(p. 7-24)

[Stamp Repeat]
(p. 7-25)

[Stamp Repeat
Type] (p. 7-26)

[Detail Settings]
(p. 7-26)

[Position] (p. 7-26)

[Header/Footer]
(p. 7-27)

[Recall Head­er/Footer]

[Mode Check]

[Registered Over­lay] (p. 7-28)

[Recall Overlay
Image]

[Pages]

First level Second level Third level Fourth level

4-27

4.10 Menu tree of the User Box mode

4

[Combine] [Copies:] (p. 7-7)

[Print] (p. 7-7) [1-Sided]

[2-Sided]

[Color] (p. 7-8) [Full Color]

[Black]

[Use Existing Color Setting]

[Finishing] (p. 7-8) [Offset] (p. 7-9)

[Staple] (p. 7-9)

[Punch] (p. 7-9)

[Fold/Bind]
(p. 7-10)

[Half-Fold]

[Center Staple &
Fold]

[Continuous Print] (p. 7-12)

[Page Margin]
(p. 7-13)

[Margin Position]

[Adjust Value]

[Image Shift]
(p. 7-13)

[Vertical Shift]

[Horizontal Shift]

[Change Back
Shift]

[Stamp/Composi­tion]

[Date/Time]
(p. 7-18)

[Date Format]

[Time Format]

[Pages]

[Print Position]

[Text Details]

[Page Number]
(p. 7-19)

[Starting Page
Number]

[Page Number
Type]

[Starting Chapter
Number]

[Print Position]

[Text Details]

[Stamp] (p. 7-20) [Stamp Type/Pre-

set Stamps]

[Pages]

[Text Size]

[Text Color]

[Print Position]

[Copy Security]
(p. 7-21)

[Copy Protect]
(p. 7-21)

[Copy Guard]
(p. 7-23)

[Password Copy]
(p. 7-24)

First level Second level Third level Fourth level

4-28

4.10 Menu tree of the User Box mode

4

Send (for Public/Personal/Group User Boxes)

The following shows the Use/File - Send menu tree for Public, Personal, or Group User Boxes. The following
describes items available using the framed buttons.

[Stamp Repeat]
(p. 7-25)

[Stamp Repeat
Type] (p. 7-26)

[Detail Settings]
(p. 7-26)

[Position] (p. 7-26)

[Header/Footer]
(p. 7-27)

[Recall Head­er/Footer]

[Mode Check]

[Registered Over­lay] (p. 7-28)

[Recall Overlay
Image]

[Pages]

[Document De­tails]

[Preview] (p. 7-65)

First level Second level Third level Fourth level

First level Second level Third level Fourth level

[Send] [Address Book] [Search] (p. 7-34)

[Direct Input] [Fax] (p. 7-37) [Fax Number]

[E-Mail] (p. 7-37)

[Internet Fax]
(p. 7-38)

[RX Ability (Desti­nation)] (p. 7-38)

[IP Address Fax]
(p. 7-38)

[Address]

[Port Number]

[Destination Ma­chine Type]

[PC (SMB)]
(p. 7-39)

[Host Name]

[File Path]

[User Name]

[Password]

[Reference]

4-29

4.10 Menu tree of the User Box mode

4

[FTP] (p. 7-40) [Host Name]

[File Path]

[User Name]

[Password]

[Detailed Settings]

[WebDAV]
(p. 7-41)

[Host Name]

[File Path]

[User Name]

[Password]

[Detailed Settings]

[Job History] (p. 7-42)

[Address Search]
(p. 7-42)

[Search] (p. 7-43)

[Advanced Search] (p. 7-43)

[Document Set­tings]

[Resolution] (p. 7-44)

[File Type]
(p. 7-45)

[File Type]
(p. 7-45)

[Encryption]
(p. 7-46)

[Stamp Composi­tion] (p. 7-48)

[Outline PDF]
(p. 7-48)

[Scan Setting]
(p. 7-49)

[Color] (p. 7-49) [Use Existing

Color Setting]

[Full Color]

[Gray Scale]

[Black]

[Communication
Settings]

[Line Settings]
(p. 7-50)

[Overseas TX]
(p. 7-50)

[ECM OFF]
(p. 7-51)

[V.34 OFF]
(p. 7-51)

[Check Dest. &
Send] (p. 7-51)

[Select Line]
(p. 7-51)

[E-Mail Settings]
(p. 7-52)

[Document Name]
(p. 7-52)

[Subject] (p. 7-52)

[From] (p. 7-53)

[Body] (p. 7-53)

[URL Notification
Setting] (p. 7-54)

[Address Book]

[Detail Search]

[Direct Input]

First level Second level Third level Fourth level

4-30

4.10 Menu tree of the User Box mode

4

[Communication
Method Settings]
(p. 7-55)

[Timer TX]
(p. 7-55)

[Password TX]
(p. 7-56)

[F-Code TX]
(p. 7-56)

[E-Mail Encryption] (p. 7-57)

[Digital Signature] (p. 7-57)

[Fax Header Settings] (p. 7-57)

[Application] [Stamp/Composi-

tion]

[Date/Time]
(p. 7-18)

[Page Number]
(p. 7-19)

[Stamp] (p. 7-20)

[Header/Footer]
(p. 7-27)

[Send & Print]
(p. 7-59)

[Copies:]

[Simplex/Duplex]

[Staple]

[Bind TX] [Address Book] [Search] (p. 7-34)

[Direct Input] [E-Mail] (p. 7-37)

[PC (SMB)]
(p. 7-39)

[Host Name]

[File Path]

[User Name]

[Password]

[Reference]

[FTP] (p. 7-40) [Host Name]

[File Path]

[User Name]

[Password]

[Detailed Settings]

[WebDAV]
(p. 7-41)

[Host Name]

[File Path]

[User Name]

[Password]

[Detailed Settings]

[Job History] (p. 7-42)

[Address Search]
(p. 7-42)

[Search] (p. 7-43)

[Advanced Search] (p. 7-43)

First level Second level Third level Fourth level

4-31

4.10 Menu tree of the User Box mode

4

Filing Settings (for public/personal/group User Boxes)

The following shows the Use/File - Filing Settings menu tree for Public, Personal, or Group User Boxes. The
following describes items available using the framed buttons.

[Document Set­tings]

[File Type]
(p. 7-45)

[File Type]
(p. 7-45)

[Encryption]
(p. 7-46)

[Stamp Composi­tion] (p. 7-48)

[Outline PDF]
(p. 7-48)

[Scan Setting]
(p. 7-49)

[Communication
Settings]

[E-Mail Settings]
(p. 7-52)

[Document Name]
(p. 7-52)

[Subject] (p. 7-52)

[From] (p. 7-53)

[Body] (p. 7-53)

[URL Notification
Setting] (p. 7-54)

[Address Book]

[Detail Search]

[Direct Input]

[E-Mail Encryption] (p. 7-57)

[Digital Signature] (p. 7-57)

[Application] [Stamp/Composi-

tion]

[Date/Time]
(p. 7-18)

[Page Number]
(p. 7-19)

[Stamp] (p. 7-20)

[Header/Footer]
(p. 7-27)

[Send & Print]
(p. 7-59)

[Copies:]

[Simplex/Duplex]

[Staple]

[Document De­tails]

[Preview] (p. 7-65)

First level Second level Third level Fourth level

4-32

4.10 Menu tree of the User Box mode

4

Application (for Public/Personal/Group User Boxes)

The following shows the File/Use - Application menu tree for Public, Personal, or Group User Boxes. The fol­lowing describes items available using the framed buttons.

First level Second level Third level Fourth level

[Delete] (p. 7-61)

[Edit Name] (p. 7-61)

[Move] (p. 7-61)

[Copy] (p. 7-62)

[Save to External Memory.] (p. 7-62)

[Document De­tails]

[Preview] (p. 7-65)

First level Second level Third level Fourth level

[Edit Document] [Delete Page] (p. 7-67)

[Rotate Page] (p. 7-68)

[Move Page]
(p. 7-70)

[Preview] (p. 7-72)

[Preview /Set Range] (p. 7-71)

[Register Overlay]
(p. 7-73)

[Overlay Image]

[Edit] [New] (p. 7-74)

[Overwrite] (p. 7-75)

[Detail Settings]
(p. 7-76)

[Density]

[Color]

[Document De­tails]

[Preview] (p. 7-65)

4-33

4.10 Menu tree of the User Box mode

4

System User Box

The following shows the Use/File menu tree for System User Boxes.

First level Second level Third level Fourth level

[Bulletin Board User Box] (p. 7-77)

[Polling TX User Box] (p. 7-78)

[Secure Docu­ment User Box]

[Print] [Copies:] (p. 7-80)

[Print] (p. 7-80) [1-Sided]

[2-Sided]

[Color] (p. 7-8) [Full Color]

[Black]

[Use Existing
Color Setting]

[Finishing] (p. 7-8) [Sort]

[Group]

[Offset]

[Staple]

[Punch]

[Fold/Bind]
(p. 7-10)

[Combine]
(p. 7-11)

[Combine Pages]

[Combine Direc­tion]

[Zoom] (p. 7-11) [Existing Setting]

[Manual]

[Full Size]

[Minimal]

[Fixed Zoom]

[User Preset
Zoom]

[Page Margin]
(p. 7-13)

[Margin Position]

[Adjust Value]

[Image Shift]

[Sheet/Cov­er/Chapter Insert]
(p. 7-14)

[Cover Sheet]

[Insert Sheet]

[Chapters]

4-34

4.10 Menu tree of the User Box mode

4

[Stamp/Composi­tion] (p. 7-18)

[Date/Time]

[Page Number]

[Stamp]

[Copy Security]

[Stamp Repeat]

[Header/Footer]

[Registered Over­lay]

[Filing Settings]
(p. 7-81)

[Delete]

[Edit Name]

[Document De­tails]

[Preview] (p. 7-65)

[Compulsory
Memory RX User
Box]

[Print] (p. 7-82)

[Filing Settings]
(p. 7-82)

[Delete]

[Edit Name]

[Document De­tails]

[Preview] (p. 7-65)

[Annotation User
Box]

[Print-Print] [Copies:] (p. 7-7)

[Print] (p. 7-7) [1-Sided]

[2-Sided]

[Color] (p. 7-8) [Full Color]

[Black]

[Use Existing
Color Setting]

[Finishing] (p. 7-8) [Sort]

[Group]

[Offset]

[Staple]

[Punch]

[Fold/Bind]
(p. 7-10)

[Combine]
(p. 7-11)

[Combine Pages]

[Combine Direc­tion]

[Zoom] (p. 7-11) [Existing Setting]

[Manual]

[Full Size]

[Minimal]

[Fixed Zoom]

[User Preset
Zoom]

[Page Margin]
(p. 7-13)

[Margin Position]

[Adjust Value]

[Image Shift]

First level Second level Third level Fourth level

4-35

4.10 Menu tree of the User Box mode

4

[Sheet/Cov­er/Chapter Insert]

[Cover Sheet]
(p. 7-15)

[Insert Sheet]
(p. 7-16)

[Chapters]
(p. 7-17)

[Stamp/Composi­tion] (p. 7-18)

[Date/Time]
(p. 7-18)

[Page Number]
(p. 7-19)

[Stamp] (p. 7-20)

[Copy Security]
(p. 7-21)

[Stamp Repeat]
(p. 7-25)

[Registered Over­lay] (p. 7-28)

[Send-Send] [Address Book] (p. 7-34)

[Direct Input] [E-Mail] (p. 7-37)

[PC (SMB)]
(p. 7-39)

[FTP] (p. 7-40)

[WebDAV]
(p. 7-41)

[Job History] (p. 7-42)

[Address Search]
(p. 7-42)

[Search] (p. 7-43)

[Advanced
Search] (p. 7-43)

[Document Set­tings]

[Resolution]
(p. 7-44)

[File Type]
(p. 7-45)

[Color] (p. 7-49)

[Communication
Settings]

[E-mail Settings]
(p. 7-52)

[URL Notification
Setting] (p. 7-54)

[E-Mail Encryp­tion] (p. 7-57)

[Digital Signature]
(p. 7-57)

[Application] [Stamp/Composi-

tion] (p. 7-18)

[Send & Print]
(p. 7-59)

[Stamp Element]
(p. 7-86)

[Filing Settings]
(p. 7-88)

[Delete]

[Edit Name]

[Application] [Register Overlay] (p. 7-73)

[Document De­tails]

[Preview] (p. 7-65)

First level Second level Third level Fourth level

4-36

4.10 Menu tree of the User Box mode

4

[Re-Transmission
User Box]

[Print] [Proof Print] (p. 7-89)

[Send] [Fax] (p. 7-89)

[Filing Settings] [Delete] (p. 7-90)

[Document De­tails]

[Preview] (p. 7-65)

[Password En­crypted PDF User
Box]

[Print/Save] [Print/Save] (p. 7-91)

[Filing Settings] [Delete] (p. 7-91)

[Document Details]

[ID & Print User
Box]

[Print] [Print] (p. 7-93)

[Filing Settings] [Delete] (p. 7-93)

[Document De­tails]

[Preview] (p. 7-65)

[External Memory] [Print] [Copies:] (p. 7-96)

[Color] (p. 7-96) [Full Color]

[Black]

[Print] (p. 7-96) [1-Sided]

[2-Sided]

[Binding Position]
(p. 7-96)

[Top]

[Left]

[Right]

[Finishing] (p. 7-8) [Sort]

[Group]

[Offset]

[Staple]

[Punch]

[Fold/Bind]

[Paper] (p. 7-97)

[Stamp/Composi­tion]

[Date/Time]
(p. 7-18)

[Page Number]
(p. 7-19)

[Stamp] (p. 7-20)

[Copy Security]
(p. 7-21)

[Stamp Repeat]
(p. 7-25)

[Filing Settings] [Save to User

Box] (p. 7-98)

[User Box]

[Document Name]

[Document Details]

[Mobile/PDA] [Print List] [Check Print Settings] (p. 7-100)

[Save in User Box] (p. 7-101)

First level Second level Third level Fourth level

5

Accessing the User Box mode

5-2

5.1 Accessing the User Box mode

5

5 Accessing the User Box mode

5.1 Accessing the User Box mode

Before starting this procedure, turn this machine on. When this machine is ready to copy data, the basic set­tings screen appears. To access the User Box mode, press the User Box key in the control panel.

The User Box mode window appears. Lightly press the desired button in the window to display menus or
functions. Then select the target one.

5-3

5.2 User Box Operation Menu

5

5.2 User Box Operation Menu

Accessing the User Box mode enables you to select the operation menus below.

5.2.1 Save Document

Scan the original loaded on this machine and save it in a User Box. You can specify the name or image quality
of an original when saving it.

d Reference

For details on the Save Document function, refer to page 6-3.

For details on the Save Document menu structure, refer to page 4-22.

5.2.2 Use/File

Print or send a document saved in a User Box. When printing a document, you can specify the number of
sets or page margins. When sending a document, you can specify the file type. If necessary, you can rename
or move a document saved in a User Box, or copy a document to another User Box.

d Reference

For details on the Use/File function, refer to page 7-2.

For details on the Use/File menu structure, refer to page 4-25.

6

Save Document

6-2

6.1 Save Document Overview

6

6 Save Document

6.1 Save Document Overview

6.1.1 Functions

Save Document enables you to directly specify a destination User Box when saving a document in the User
Box mode. Using Save Document, document are saved in the same way as when scanned data is saved.

Public/Personal/Group User Boxes

You can save a document copied or scanned using this machine. You can also save a document that was
print-instructed through a computer connected to a network. Some User Authentication or Account Track
settings limit users who can use User Boxes such as the Personal or Group User Box.

Annotation User Box

If you want to print or send a document with the date and time or filing number image, save the document in
the Annotation User Box. To use this box, select the [System User Box] tab, and then press [Annotation User
Box].

External Memory

You can directly save a scanned document in the external memory connected to this machine. To use this
function, check that the external memory is connected to the USB connector of this machine, select the [Sys­tem User Box] tab, and then press [External Memory]. Otherwise, on the screen that is displayed when the
external memory device has been connected to the USB connector, press [Save a document to External
Memory.].

Reference

- A function to save a document to the external memory or to save a document stored in the external

memory to a User Box is set to OFF (cannot be saved) in the factory default. In addition, it is set to OFF
(cannot be saved) by the user function settings when user authentication is enabled. To save a docu­ment in external memory, change the setting to enable you to save a document in Administrator Set­tings. For details, refer to page 8-21.

d Reference

For information on the available external memory, refer to page 7-94.

6-3

6.1 Save Document Overview

6

6.1.2 Initial Window of Save Document

Public/Personal/Group User Boxes

Select the [Public], [Personal], or [Group] tab to display a list of User Boxes you can save a document in.
Specify the desired User Box.

System User Box

Select the [System User Box] tab to display a list of User Boxes you can save a document in. Specify the
desired User Box.

Reference

- If [Annotation User Box] is selected, further specify the desired User Box.

6-4

6.1 Save Document Overview

6

6.1.3 Save Document window

The available setting items in the Save Document screen are as follows.

Reference

- For the external memory, you cannot change the destination User Box.

- To save a document in external memory, change the setting to enable you to save a document in Ad-

ministrator Settings. For details, refer to page 8-21.

Item Description

[User Box] For Public, Personal, Group and Annotation User Boxes, you can change the desti-

nation User Box for saving a document. To change the User Box, press [User Box]
and select a User Box.

• If there is no User Box with the specified number, a new Public User Box is au­tomatically created.

[Document
Name]

Press this button to display a keyboard to enter a document name. Enter the docu­ment name in the control panel.

[Scan Settings] Configure detailed settings for scanning the document. For details, refer to

page 6-5.

[Original Settings] Configure the detailed settings for the original type and original direction. For details,

refer to page 6-18.

6-5

6.2 Scan Settings

6

6.2 Scan Settings

Press [Scan Settings] in the Save Document tab to configure the detailed scan settings.

6.2.1 Basic - Original Type

Select the original type based on the original contents. The available original types are as follows.

If you select [Text/Photo] or [Photo], you can also specify the photo type.

Item Description

[Text] Original that consists of only text.

[Text/Photo] Original that consists of both text and photos (halftone).

[Photo] Original that consists of only photos (halftone).

[Dot Matrix Origi­nal]

Original with faint-printing in whole.

[Copied Paper] Original with even density that was printed using a copier or printer.

Item Description

[Photo Paper] Select this setting for a photo printed on printing paper.

[Printed Photo] Select this setting for printed photos such as in books or magazines.

6-6

6.2 Scan Settings

6

6.2.2 Basic - Simplex/Duplex

Select whether to scan one or both sides of the original.

6.2.3 Basic - Resolution

Select the resolution for scanning.

Reference

- The amount of data increases depending on the selected resolution, and you may not be able to save

data in an external memory. If you cannot save data, reduce the resolution and retry saving it.

Item Description

[1-Sided] Scans one side of the original.

[2-Sided] Scans both sides of the original.

[Cover + 2-Sided] Scans the first page of the original as a cover in the single-sided mode, and also

scans the remaining pages in the double-sided mode.

6-7

6.2 Scan Settings

6

6.2.4 Basic - File Type

Select the file type to save scanned data.

File Type

The available file types are as follows.

d Reference

You can specify the compression format when saving a TIFF file in color. For details, refer to the [User's Guide
Network Scan/Fax/Network Fax Operations].

You cannot specify some file formats depending on the Color settings. The following shows the combinations
of the File Type and Color settings.

Reference

- Even if you have selected the file type when saving a document in a User Box, you must specify the file

type when downloading the data of the document.

- If you select [JPEG], [Page Separation] is automatically selected and set to [1 Every X Page(s)] in Scan

Setting.

Item Description

[PDF] Saves data in PDF format.

[Compact PDF] Further compressed PDF file. This format is useful when saving a scanned full color

data.

[TIFF] Saves data in TIFF format.

[JPEG] Saves data in JPEG format.

[XPS] Saves data in XPS format.

[Compact XPS] Saves data in further compressed XPS file.

Auto Color Full Color Gray scale Black

PDF oooo

Compact
PDF

ooo−

TIFF oooo

JPEG ooo−

XPS oooo

Compact
XPS

ooo−

6-8

6.2 Scan Settings

6

Encryption

If the [PDF] or [Compact PDF] is selected for the file format, the encryption level can be specified.

Reference

- You cannot check the contents of an encrypted document in the preview screen.

Encryption - Detail Settings

Configure the detailed permission settings when the document permission is specified on the Encryption
screen.

<When [Low level] is selected>

Item Description

Encryption Level Select the encryption level.

[Password] Enter the password necessary to open encrypted data (up to 32 characters). For

confirmation, enter the password twice.

[Document Per­missions]

Enter the password necessary to change document permissions (up to 32 charac­ters). For confirmation, enter the password twice.

6-9

6.2 Scan Settings

6

<When [High level] is selected>

Press [Forward ] to further configure Changes Allowed settings.

<When [Low level] is selected>

<When [High level] is selected>

Item Description

[Printing Allowed] Select whether to allow or restrict printing data. [Low Resolution] appears when the

Encryption Level is set to [High level].

[Enable copying
of text, images
and other con­tent]

Select whether to allow or restrict extracting text images.

6-10

6.2 Scan Settings

6

Outline PDF

Configure this item when [Compact PDF] is selected for the file type. This function performs outline process­ing for characters, ensuring a smooth display image. It is also available when editing data using an application
such as Adobe Illustrator.

d Reference

This function enables you to specify the accuracy of outline processing when creating outline PDF data. For
details, refer to the [User's Guide Network Scan/Fax/Network Fax Operations].

Scan Setting

Specify whether to save all pages of a document to one file, or to save each page to one file.

Reference

- If you select [Page Separation] when saving a document in a User Box, the selection of Page Separation

is stored, and then the document is saved as a [Multi Page] file.

- The selection of Page Separation is enabled when sending data to an E-Mail, PC (SMB), or FTP desti-

nation.

Item Description

[Changes Al­lowed]

Select the permission level about changes to the document, including signing, en­tering, or commenting data.

Item Description

[Multi Page] Creates all the scanned originals as one file. This item cannot be specified together

with [JPEG].

[Page Separation] Separates the scanned data to save every specified number of pages to one file. Use

the keypad to enter the number of pages to be saved in one file.

[E-mail Attach­ment Method]

Specify the method to use to attach a file to an E-mail when Page Separation is se­lected.

• [All Files Sent as one (1) E-mail]: Attaches all files to one E-mail.

• [One (1) File per E-Mail]: Attaches one file to one E-mail.

6-11

6.2 Scan Settings

6

6.2.5 Basic - Density

Adjust the density for the scanned document.

6.2.6 Basic - Color

Specify whether to scan original in color or black-and-white.

Some color settings may not be available, depending on the selected File Type settings. The following shows
the combinations of the File Type and Color settings.

Item Description

[Auto Color] Automatically detects the color of the original and scans it to fit the original setting.

[Full Color] Scans the original in full color.

[Gray Scale] Select this setting for originals with high-level halftone such as black-and-white pho-

tos.

[Black] Select this setting for originals with distinct black and white areas, such as line draw-

ings.

Auto Color Full Color Gray scale Black

PDF oooo

Compact
PDF

ooo−

TIFF oooo

JPEG ooo−

XPS oooo

Compact
XPS

ooo−

6-12

6.2 Scan Settings

6

6.2.7 Scan Size

Select the paper size of the original to be scanned.

Standard size

Press [Auto] to automatically detect the size of the first page in the original when scanning. To scan the orig­inal with a predetermined paper size, select that size.

Custom Size

Enter the dimensions of a custom size other than the standard sizes.

Reference

- X-direction: Enter a value from 2 to 7 inches (30.0 to 432.0 mm).

- Y-direction: Enter a value from 2 to 11-11/16 inches (30.0 to 297.0 mm).

Photo Size

Select the 3 e 5 or 2-1/4 e 3-1/4 (13 e 18, 10 e 15 or 9 e 13) size for photographs.

6-13

6.2 Scan Settings

6

6.2.8 Image Adjustment

Adjust the background density or sharpness for the scanned document.

Background Removal

Adjust the background density of the scanned original. When scanning a colored-paper original, the back­ground color may be scanned resulting in the entire image becoming dark. To avoid this, you can adjust the
background density. Select the background removal method, and specify the level. To automatically adjust
the density, press [Auto].

Reference

- To prevent the dark part in the back side from being scanned as shade, select [Bleed Removal].

- To scan an original with the colored background such as a map, select [Paper Discoloration Adj].

6-14

6.2 Scan Settings

6

Sharpness

This settings allows you to sharpen character edges or other borders for the scanned document.

6.2.9 Application - Frame Erase

Configure the setting for erasing frames on a two-page spread.

Reference

- If you have specified the frame width to be erased in the Frame Erase setting of the Book Copy function,

the same value is automatically configured for this [Frame Erase] function.

- To erase all frames with the same width, specify a numeric value between 1/16 and 2 inches (0.1 and

50.0 mm) under [Frame].

- To individually specify the top, left, right, and bottom widths, press the desired button and specify a

numeric value for that side.

- To not erase frames, press [None].