The products described in this manual may include copyrighted computer
programmesstored in semiconductor memories or other media. Laws in the
United States of America and other countries preserve for Motorola Europe
and Motorola Inc. certain exclusiverights for copyrightedcomputer
programmes,including the right to copy or reproducein any form the
copyrightedcomputer programme. Accordingly, any copyrighted computer
programmescontained in the products described in this manual may not be
copied or reproduced in any manner without the express written permission of
the holders of the rights.Furthermore, the purchase ofthese products shall not
be deemed to grant eitherdirectlyor by implication, estoppel, or otherwise,any
licence under the copyrights, patents, or patent applicationsof the holders of
the rights, except for the normal non-exclusive royalty free licence to use that
arises by operation of the law in the sale of the product.
English
2
RADIO OVERVIEW
This user guide covers the operation of the
GP640 Portable Radio.
Please read pages 27 to 29 before using this radio
OPERATION AND CONTROL FUNCTIONS
Radio Controls
The numbers below refer to the illustrations on
the inside front cover.
1.Rotary Knob
Used as a multi-functionscroll key and as a
channel selector in Conventional mode.
2.On-Off / Volume Knob
Used to turn the radio on or off, and to adjust
the radio’s volume.
3.Clear Button (Side Button 1)
Used to cancel a call, clear down at the end of
a call or Carrier Monitor (Conventional mode).
4.Push to Talk Button (PTT)
Press andholddown this buttontotalk,release
it to listen.
5.Side Button 2
Personality button, otherwise programmable.
6.Side Button 3 (programmable)
7.Top Button (programmable)
Recommended as Emergency button.
8.LED Indicator
Green: Flashes to indicate NO SERVICE.
Red: On when radio is transmitting.
Red Flashing: When transmitting - battery low.
Green:Ontoindicatemonitormodeactive
(Conventional Mode).
Red Flashing: When receiving - channelbusy
(Conventional Mode).
9.Microphone
10. Antenna
11. Accessory Connector
Connects headsets, remote speaker/microphones and other accessories. Replace
attached dust cap when not in use.
RADIO OVERVIEW
3
English
Programmable Buttons
Several of your radio buttons can be
programmed (by your dealer) to activate the
radio features.
FeatureDescription
RADIO OVERVIEW
Dedicated Call/
Emergency
Personality
Missed Calls
Record/Play-back
(Voice Recorder)*
*Voice Storage option board needs to be installed and enabled to activate voice
storage features.
The following tableshows the features that can
be assigned to the Top button and the Side
Buttons 2 and 3.
To makea call to apre-determinednumber.This can
be an emergency number, effectively activating an
Emergency Call.
To select one of two radio personalities, (e.g. MPT
trunking system or conventional system).
This will normally be Side Button 2.
To select the Missed Call list. This is a list of calls
received and stored by the radio when you were
unable to take the call.
To record/play-back incoming calls or memo using
voice recorder feature.
English
4
Audio Signal Tones (Normal Tones)
High pitched toneLow pitched tone
ToneSignalDescription
Self testPower up.
Tone ACall clear indication.
Traffic channel
Tone B
Tone C1System busy.
Tone C2Unavailable.
Tone C3Called party busy.
Tone C4Invalid number.
Tone D
Tone F
Tone G
Tone HInvalid entry.
allocated or PTT/ Mic/
Loudspeaker enabled.
Call set up in progress,
wait for further
indications.
Transaction
confirmed, called unit
will call back.
Look at display for
call set up or
System information.
ToneSignalDescription
Confidence tone when
Key click
Fail tone
Tone ILow battery warning.
Tone K1VoiceStorage recording.
Tone K2VoiceStorage warning.
Tone K3Voice Storage full.
Tone L11st Personality.
Tone L22nd Personality.
Tone M1Talkgroup Confirmation.
Tone M2Talkgroup unavailable.
Tone N1Outof range alert.
Ring
tones
Standard/
English/French/
General
any key pressed or
speech limitation alert.
Hardware error or
Call timed out
(conventional mode).
Incomingcall, press
PTT, then wait for
further indications.
RADIO OVERVIEW
5
English
Audio Signal Tones (Alternative)
High to Low pitched tones
ToneSignalDescription
Self testPower up.
Tone ACall clear indication.
RADIO OVERVIEW
Tone B
Tone C1System busy.
Tone C2
Tone C3Called party busy.
Tone C4Invalid number.
Tone D
Tone F
Tone G
allocated or PTT/ Mic/
Loudspeaker enabled.
Call set up in progress,
confirmed, called unit
Look at display for
System information.
Traffic channel
Unavailable.
wait for further
indications.
Transaction
will call back.
call set up or
ToneSignalDescription
Tone HInvalid entry.
Key click
Fail tone
Tone ILow battery warning.
Tone K1VoiceStorage recording.
Tone K2VoiceStorage warning.
Tone K3Voice Storage full.
Tone L11st Personality.
Tone L22nd Personality.
Tone M1Talkgroup Confirmation.
Tone M2Talkgroup unavailable.
Tone N1Outof range alert.
Ring
tones
Standard/
English/French/
General
Confidence tone when
any key pressed or
Speech limitation aler t .
Hardware error or
Call timed out
(conventional mode).
Incomingcall, press
PTT, then wait for
further indications.
English
6
GETTING STARTED
BATTERY INFORMATION
Battery Care and Tips
This product is powered by a nick e l-cad mium(NiCd), nickel-metal-hydride(NiMH), or lithium-ion
rechargeablebattery.
The following battery tipswill help youobtain the
highest performance and longest cycle life from
your Motorola rechargeable battery.
•Charge your new battery overnight(14-16 hrs)
before using it to obtain maximum battery
capacity and performance.
•Charging in non-Motorolaequipment may lead
to battery damage and void the battery warranty.
•When charging a battery that is attached to the
radio,turn the radio off to ensure a full charge.
•The battery should be at about 25°C (room
temperature) whenever possible. Charging a
cold battery (below10°C) may result in leakage
of electrolyte and ultimately, in failureof the
battery.
•Charging a hot battery (above 35°C) results in
reduced discharge capacity, affecting the
performance of the radio. Motorola rapid-rate
battery chargers contain a temperature-sensing
circuit to ensure thatthe battery is charged
within these temperature limits.
• Newbatteriescanbestoreduptotwoyears
without significant cycle loss. Store new/unused
batteries in a cool dry area.
•Batteries which have been in storage should be
charged overnight.
•Do not return fully chargedbatteries to the
charger for an “extra boost”. This action will
significantly reduce cycle life.
•Do not leaveyour radio and battery in the
chargerwhen not charging.Continuouscharging
will shorten battery life.(Do not use your charger
as a radiostand.)
•For optimum battery life and operation use only
Motorolabrandchargers. Theywere designed to
operate as an integrated energy system.
GETTING STARTED
7
English
Recycling or Disposal of Batteries
At the end of its useful life, the NiCd battery can
be recycled. However, recycling facilitiesmaynot
be available in all areas.
Motorolaendorsesand encourages the recycling
of all re-chargeable batteries. Contact you rlocal
Motorola dealer for furtherinformation.
GETTING STARTED
Charging the Battery
If a battery is new, or its chargelev elis very low,
indicated by high pitched warning tones ,you will
need to charge the battery beforeyoucan use it
in your radio.
Note: Batteries are shipped uncharged from the
factory. New batteries could prematurely
indicate full charge, charge a new battery for
14-16 hrs before initial use.
Charger LEDStatus
NiCd
RedBattery is charging
GreenBattery is fully charged
Flashing Red *Battery is unchargeable
Flashing Y ellowCharger is getting ready to charge
Flashing GreenBattery is 90% charged
*
Battery is damaged. Please contact your dealer.
1.Place the radiowiththe batteryattached, or the
battery alone, in the charger.
2.The charger’s LED indicates the charging
progress.
Battery chargers will charge only the Motorola
authorized batteries listed below;other batteries
will not charge
Part No.Description
HNN9008
HNN9009
HNN9010
HNN9011
HNN9012
HNN9013
.
High-Capacity NiMH
Ultra-High-Capacity NiMH
Ultra-High-Capacity FM NiMH
High-Capacity FM NiCd
High-Capacity NiCd
Lithium-Ion
English
FM - Factory Mutual
8
ACCESSORY INFORMATION
Attaching the Battery
2
1
Slots
GETTING STARTED
Removing the Battery
Battery
Latches
2
3
1.Fit the extensions at the bottom of the battery
into the slots at the bottom of the radio’s body.
2.Press the top part of the battery towards the
radio until you hear a click.
1.Turn off the radio, if it is turned on.
2.Slide the batter y latches, on both sides of the
battery, downwards.
3.Pull the top part of the battery away from the
radio’s body,and remove the battery.
9
English
Attaching the Antenna
GETTING STARTED
Removing the Antenna
1.Align the threaded end of the antenna with the
radio’s antenna connector.
2.Turn the antenna clockwise to fasten it.
English
10
1.Turn the antenna counterclockwise until you
can remove it.
Attaching the Belt Clip
Removing th e Belt Clip
Belt Clip Tab
1
2
GETTING STARTED
1.Align the grooves of the belt clip with those of
the battery.
2.Press the belt clip downwards until a click is
heard.
1.Useakeytopressthebeltcliptabawayfrom
the battery.
2.Slide the belt clip upwards to remove it.
11
English
Attaching the Side Connector
GETTING STARTED
Antenna
Loop
Slot
Thumbscrew
1Place the loop (attachedto the side connector
cover) overthe antenna; then slide it downward until it touches the top of the radio.
2Insert the tab on top of the cover into the slot
above the connector.
3Position the cover over the connector and
align the thumbscrew with the threaded hole
in the radio.
4Tighten the thumbscrew to hold the cover in
place. Do not overtighten the thumbscrew.
English
12
RADIO OPERATION
Turning The Radio On or Off
ONOFF
•To turn the radio on, turn the On-Off/Volume
Control knob clockwise.
•To turn the radio off, turn the On-Off/Volume
Control knob counterclockwise until you hear a
click.
Adjusting the Radio’s Volume
•Turn the On-Off/Volume Control knob to adjust
thevolumelevel.
GETTING STARTED
13
English
Radio Registration
When turned on, the radio enters a self test routine,
the self test tone will sound and the LED will light
green. If the radio fails the self test a continuous low
tone will sound until the radio is turned off .
Note: If the radio fails the self test routine, consult
your dealer.
When the self test is complete the radio will scan for
GETTING STARTED
system access with the LED on the top of the radio
flashing GREEN.
The radio personality will be the one lastused prior
to the radio being switched off. To check the radio
personality or select a new personality refer to
PERSONALITY - Personality Selection.
When a systemis acquired, the greenLED will go
off.
English
14
RADIO CALLS
Making a Call
The radio is capable of making a variety of
calls, including calls to individual radios,
groups of radios and calls to private and public
telephone systems.
Before you can make a call the radio must be
in the IDLE STATE, i.e. a personality has been
selected and no call is in progress.
The radio can make callsby using the Contact
List or Dedicated Calls.
Contact List
The contact list allows access to up to 16
preprogrammed numbers using the rotary
knob (1) when the radio is in the IDLE STATE.
Use the rotary knob to scroll through the list
and select the required number indicated on
base of the knob. Make the call by:
1PTT button to make radio call.
The radio sends out its ID andsounds a tone.
2After the call is set-up, press PTT buttonand
talk with your mouth 2.5-5 cm from microphone. Release PTT to listen.
3
When finished with call.
4CLEAR BUTTONTone A sounds
If a contact list number is selected but no call
request is sent, tone H sounds and the radio
reverts to the IDLE STATE.
User Absent
User Absent is a networkfeaturewhich may be
enabled in your radio. With this feature
enabled, entry into the user absent mode is
automatic and any calls received when you are
away from your radio will be put into the
Missed Calls list automatically and the
message “Will call back” sent to the caller.
When you return to your radio, check whether
tone G sounds every 10 seconds which
indicates that your radio is in user absent
mode. Press any button to exit user absent
mode and return the radio to the idle state for
normal operation.
RADIO CALLS
15
English
Dedicated Calls
Ending a Call
Dedicated calls can be made from a
preprogrammed Dedicated Call button. Press
the Dedicated Call button to make a call to a
commonly used pre- programmed number.
The call may also be programmed as an
Emergency call, Priority call or Status call.
RADIO CALLS
Always end a call by:
1CLEAR BUTTONTone A sounds
Cancelling a Call
At any time while setting up a call it m ay be
cancelled by
1CLEAR BUTTON
:
Tone D or G
sounds
English
16
Receiving A Call
There are two types of systems on whichthe
radio may be used,Off Air Call Set Up (OA C SU)
and Full OffAir Call SetUp (FOACSU).
If you arein doubt aboutwhich system youare
operating on, please consult your dealer.
Receiving a call on an OACSU system
When the radiois called:
1Tone D soundsLEDflashesred. Callis
being set up
Receiving a call on an FOACSU system
When the radiois called:
1Ringing tone sounds LED flashes red.
2PTTbuttontoacceptcall.
(Unless in talkgroup personality, when the
radio unmutes automatically for dynamic and
fixed group calls)
3Tone D soundsLEDflashesred. Callis
being set up
4Tone B sounds
LED extinguished
RADIO CALLS
2Tone B sounds
LED extinguished
Note: Thesystemmayhavealimitedcalltimeand
the call may be terminated automatically if
this call time is exceeded.
17
English
Missed Calls
If a call remains unanswered,the call willbe
stored by the radio ,provided that missed calls
has been progr amm edinto your radio.
Only one call can be stored. If the same radio
calls more than once the call is only stored
once. When the call have been stored by the
RADIO CALLS
radio, any further calls received overwritethe
stored call.
When a call has been stored by the radio,tone
G will sound every ten seconds.
The Missed Call List is entered directly by
pressingtheMissedCallbuttonwhentheradio
is in the IDLE STATE.
You can call back to the number in the Missed
Call list by:
1PTT button to make the call.
The radio sends out its ID andsounds a tone.
2After the call is set-up, press PTT buttonand
talk with your mouth 2.5-5 cm from microphone. Release PTT to listen.
On a successful call set- up, the entry is
automatically deleted from the stack and the
radio returns to the IDLE STATE.
An unanswered call may be deleted from the
Missed Call list at any time by:
1
Press MISSED CALL button to enter list
2Press CLEAR button to delete entry i n list
Radio returns to IDLE STATE
Note: The calls in the Missed Call list are not
deleted when the radio is turned off. It is not
possible to call back status calls.
3CLEAR BUTTONTone A sounds
English
18
Call Diversion
Incoming speech calls or status calls can be
diverted from your radio or to your radio.
Call diversion and cancellation may be
programmed into the Contact List. Please
contact your network manager or dealer for
further information.
RADIO CALLS
19
English
Emergency Calls
An emergency call allows you the highest form
of priority calling and normally takes
precedence over all other calls.
Your radio can be programmed to give you a
one-button quick access to call a particular
radio or centre (predefined by your dealer) in
RADIO CALLS
emergency situations.
To initiate an emergency call:
Emergency can be stopped by one of the
following:
1Switchingthe radio Off and On again.
2Pressing the CLEAR button.
3The emergency time duration is reached.
Note: The emergency time duration is
programmedinto your radio by your dealer.
1Press the Emergency button
English
20
Yourradiomayreceiveanemergencycall
when:
Tone D or Ring Tone Ring Tone will sound
depending on your system
PERSONALITY
The personalities described below are
programmed into your radio by yourdealer and
are accessible via the personality button.
A radio personality contains data such as
frequencies, alert tones, permitted calls etc.
which determines the operation of your radio.
Your radio may be programmed with up to 2
different personalities, selected from MPT,
Talkgroup Select and Conventional.
MPT
This personality permits the radio to operate in
a trunked mode. Incoming and outgoing calls
are set up using a defined set of rules or
protocol between your radio and a controller in
a similarmanner to your home telephone. Your
radio ‘registers’ onto an MPT trunked system
as described in GETTING STARTED - Radio
Registration.
PERSONALITY
21
English
Talkgroup
Talkgroup is an MPT personality following the
same rules or protocol, but is primarily for
talkgroup calls. In talkgroup personality,
talkgroups are contained in a Talkgroup list,
similar to the Contact list, which is scrolled and
selected using the Rotary Knob (1).
PERSONALITY
On selection of a talkgroup, you may send and
receive calls as described below.
Fixed and Dynamic Groups
These groups form part of the Talkgroup
Personality, such that when this personality is
selected your talkgroup list shows only these
groups.
A fixed group is a group of users, the address
(number/alias) of which is preprogrammed into
your radio by your dealer.
A dynamic group is a group of users, the
address (number)of which is sent toyour radio
‘overair’ at any time via the system controller.
Therefore at any time you maybecome a
member of a dynamic group, able to receive
calls and (depending on how your radio is
programmed) send calls to that group.
Incoming calls to fix ed and dynamic group
numbersare detailed in Receiving a Call.
To make an outgoing call to a selected
talkgroup, press the PTT and speak after the
confidence tone.
Calls are clearedin the normal manner.
If the system is busy an engaged tone will be
heard, release the PTT and wait for the
confidence tone. You may then proceed with
thecallbypressingthePTT.
English
22
Conventional Mode
In the conventional mode your radio operates
as a standard two-way radio .
Select the personality number which
corresponds to Conventional mode as
described in Personality Selection.
Use the rotary knob (1) to select the desired
channel.
Priortotransmissionalwaysmakesurethat
the channel is free (red LED not flashing).
Press the PTT (4) to transmit, release to listen.
The red LED lights while the radio transmits
and flashes if the channel is busy.
Some channels may be monitored for activity
by pressing the Clear button (3).
In the conventional mode, the radio is
equipped with a time out timer. A speech
limitation alert tone will sound a few seconds
before the transmitter in your radio is switched
off. The call timed out tone will sound and
continueuntil the PTT is released.
PERSONALITY
23
English
Personality Selection
To change the personality:
Your radio may be programmed with two
different personalities, known as Personality 1
and Personality 2.
The personalities programmed may be any of
MPT, Talkgroup or Conventional.
Check with your system manager or dealer for
PERSONALITY
the personalities in your radio.
To check the current personality:
1EnsureradioisinIDLESTATE.
2Press and hold the Record/Playback button,
the Voice Storage Recording alert sounds
momentarily.
3Speak clearly into the radio microphone to
record your memo.
4The VoiceStorage Warning alert sounds
when the memor y is nearly full.
5The Voice Storage Full alert soundswhen the
memory is full and recording ceases.
6Release the Record/Playback button at any
time to stop recording.
Note: Recorded messages are deleted on change
of personality.
FEATURES
25
English
To playback a recorded call or memo:To delete a recorded call or memo:
1EnsureradioisinIDLESTATE.
2Press theRecord/Playbackbutton to playback
the first recorded call or memo.
3Press the Record/Playback button again to
FEATURES
skip to the next message to be played back.
1Playback message as described in above
procedure.
2Press the Clear button to delete the message
currently being played back.
English
26
SAFETY INFORMATION
Safe and Efficient Operation of Motorola
Two-Way Radios
This section providesinformation and instructions for
the safe and efficient operation of Motorola Portable
and Mobile Two-WayRadios.
For information regarding radio use in hazardous
areas, please refer to the Factory Mutual (FM)
approval manual supplement or Instruction Card
which is included with radio models that offer this
capability.
Exposure To Radio Frequency Energy
National and International Standardsand
Guidelines
Your Motorola T wo-W ayRadio , which generates and
radiates radio frequency (RF)electromagnetic energy
(EME) is designedto comply with the followingNational
and InternationalStandards and Guidelinesregarding
exposure of human beings to radio frequency
electromagneticenergy:
•Federal Communications Commission Report and
Order No.FCC 96-326 (August1996)
•American National Standards Institute
(C95.1 - 1992)
•National Council on Radiation Protection and
Measurements (NCRP - 1986)
•International Commission on Non-IonizingRadiation Protection (ICNRP - 1986)
•European Committee for Electrotechnical
Standardisation (CENELEC):
• ENV. 50166-1
1995 E
• ENV. 50166-2
1995 E
• Proceedings of
SC211/8 1996
To assure optimal radio performance and that
humanexposure to radiofrequency electromagnetic
energyis within the guidelines set forth in the above
standards, alwaysadhere to the following
procedures:
Human Exposure toElectromagnetic Fields LowFrequency (0Hz to 10kHz)
HumanExposuretoElectromagnetic Fields High Frequency (10kHz to 300GHz)
Safety Considerations for
HumanExposuretoE.M.F.s
from Mobile Telecommunications Equipment (M.T.E.) in
the Frequency Range
30MHz - 6 GHz (E.M.F. Electromagnetic Fields)
SAFETY
27
English
Portable Radio Operation and
EME Exposure
When transmitting with a portable
radio,hold the radio in a vertical
position with its microphone2.5 to 5
centimeters (1 to 2 inches) awa y from your mouth.
SAFETY
Keep antenna at least 2.5 centimeters (1 inch) from
your head and body.
If you wear a portable two-way radio on yourbody,
ensure that the antenna is at least 2.5 centimeters
(1 inch) from your body when transmitting.
Electromagnetic Interference/Compatibility
Note: Nearly every electronic device is susceptible
To avoid electromagnetic interference and/or
compatibility conflicts,turn off your radioin any
facility where posted notices instruct youto do so.
Hospitals or health care facilities may be using
equipment that is sensitive to external RF energy.
When instructed to do so, turn off your radio when
on board an aircraft. Any use of a radio must be in
accordance with airline regulations or crew
instructions.
to electromagnetic interference (EMI) if
inadequately shielded, designed or otherwise configured for electromagnetic compatibility.
MAN WITH RA
Operational Warnings
!
!
Vehicles With an Air Bag
Donotplaceaportableradiointheareaoveranair
bag or in the air bag deployment area. Air bags
inflate with great force. If a portable radio is placed
in the air bag deployment area and the air bag
inflates, the radio may be propelledwith great force
and cause serious injury to occupants of the vehicle.
W A R N I N G
Potentially Explosive Atmospheres
Turn off your two-way radio when you are in any
area with a potentially explosive
atmosphere, unless it is a radio type especially
qualified foruse in such areas (for example, Factory
Mutual or CENELEC Approved). Sparks in a
potentially explosive atmosphere can cause an
explosionor fire resulting in bodily injury or even
death.
Batteries
Do not replace or recharge batteries in a potentially
explosive atmosphere. Contact sparking may occur
while installing or removing batteries and cause an
explosion.
English
28
Blasting Caps and Areas
Batteries
To avoid possible interference with blasting
operations, turn off your radio when you are near
electrical blasting caps, in a blasting area, or in
areas posted: “Tur n off two-way radio.” Obey all
signs and instructions.
Note:
The areas with potentially explosive atmospheres
referred to above include fueling areas such as:
below decks on boats; fuel or chemical transfer or
storage facilities; areas where the air contains
chemicals or particles, such as grain, dust or metal
powders; and any other area where you would
normally be advised to turn off your vehicle engine.
Areas with potentially explosive atmospheres are
often but not always posted.
Operational Cautions
!
Damaged Antennas
Do not use any portable two-way radio that has a
damaged antenna. If a damaged antenna comes
into contact with your skin, a minor burn can result.
C a u t i o n
All batteries can cause property damage and/or
bodily injury such as burns if a conductive material
such as jewellery, keys, or beaded chainstouch
exposed terminals. The conductive material may
complete an electrical circuit (short circuit) and
become quite hot. Exercise care in handling any
charged battery, particularly when placing it inside a
pocket,purse, or other container with metal objects.
General Radio Care
• The use of chemicals such as
detergents, alcohol, aerosol
sprays, and/or petroleum
products may be harmful to and damage the
radio housing.
• Avoid physical abuse of the radio such as
carrying it by the antenna.
• The accessory connector (if fitted) has a
protectivecap which should be left in place when
the connector is not in use.
• Clean the radio exterior using a cloth moistened
with clean water and a mild dishwashing liquid.
• The use of non-approved radio accessories may
damage the radio and invalidate warranty.
!
C a u t i o n
SAFETY
29
English
NOTES
NOTES
English
30
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