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Operating Manual
MELAtrace
Documentation. Load management.
Approval.
from version 3.6
Dear Dr.
We thank you for your confidence demonstrated by the purchase of this MELAG product.
As an owner-run and operated family concern founded in 1951, we have a long history of successful specialization in
hygiene products for practice-based use. Our focus on innovation, quality and the highest standards of operational
reliability has established MELAG as the world’s leading manufacturer in the instrument treatment and hygiene field.
You, our customer are justified in your demand for the best products, quality and reliability. Providing "compete n ce in
hygiene" and "Quality – made in Germany", we guarantee that these demands will be met. Our certified quality
management systems is subject to close monitoring: one instrument to this end is our annual multi-day audit conducted
in accordance with ISO 13485 and ISO 9001 conducted by the certification agency BSI. This guarantees that all MELAG
products are manufactured and tested in accordance with strict quality criteria.
The MELAG management and team.
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Table of contents
Symbol
Explanation
Draws your attention to a dangerous situation, which if not avoided, could result in damage to
Draws your attention to important information.
Symbol
Explanation
Approval
autoclave
Menu commands are marke d with italicized bold print. Approval autoclave refers to e.g.
the "Approval autoclave" menu. Menu commands in dialogue windows are also bold.
Cleaning
Words or phrases appearing on the display of the device are marked as display text.
see Chapter 2
Reference to another text section or diagram within this manual.
[F11]
Keys on the keyboard are marked in square brackets.
General notes
Please read this operating manual carefully before proceeding with the installation and application of this program.
Please read the safety information carefully. Please store this operating manual carefully. It represents a component of
the product.
User group
This operating manual is addressed to doctors, their assistants and service departments.
About this manual
Symbols used
the device software, data-loss or network problems.
Formatting rules
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Table of contents
Contents
Chapter 1 – Installation and licensing .............................................................................................. 5
System requirements .................................................................................................................................................... 5
Hardware .................................................................................................................................................................... 5
Software ..................................................................................................................................................................... 5
Installation ...................................................................................................................................................................... 5
Licensing ........................................................................................................................................................................ 5
Chapter 2 – User interface .............................................................................................................. 6
Introduction .................................................................................................................................................................... 6
Login ............................................................................................................................................................................... 6
Logging out ................................................................................................................................................................ 6
Main functions ............................................................................................................................................................... 7
Main menu ................................................................................................................................................................. 7
Header ....................................................................................................................................................................... 7
Menu bar .................................................................................................................................................................... 7
MELAview log archive ................................................................................................................................................ 8
Administrator settings ................................................................................................................................................. 8
Help centre ................................................................................................................................................................. 8
Key .................................................................................................................................................................................. 8
Chapter 3 – Load definition ............................................................................................................. 9
Loading a washer-disinfector (MELAtherm) ............................................................................................................... 9
Assembling a Washer-Disinfector load....................................................................................................................... 9
Removing load elements .......................................................................................................................................... 11
Entering batch designations ..................................................................................................................................... 11
Loading a steam sterilizer ........................................................................................................................................... 12
Assembling the Autoclave load ................................................................................................................................ 12
Removing load elements .......................................................................................................................................... 16
Entering batch designations ..................................................................................................................................... 16
Allocating an approved batch from another Washer-Disinfector or a manual treatment .......................................... 16
Assigning sealing logs .............................................................................................................................................. 17
Summary of the Autoclave load ............................................................................................................................... 18
Chapter 4 – The Approval process ................................................................................................ 19
Approving a MELAtherm batch .................................................................................................................................. 19
Approval options (only for MELAtherm).................................................................................................................... 20
Approving a batch from another washer-disinfector (WD) ...................................................................................... 22
Generating a washing and disinfection report .......................................................................................................... 23
Label printing ............................................................................................................................................................... 24
Approving a sterilization batch .................................................................................................................................. 25
Indicator query ......................................................................................................................................................... 26
Approval options ...................................................................................................................................................... 26
Generating up a treatment report ............................................................................................................................... 28
Chapter 5 – Label printing ............................................................................................................. 30
Printer settings ............................................................................................................................................................ 30
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Table of contents
Test printout ............................................................................................................................................................. 30
Label printing immediately after approval ................................................................................................................. 31
Possible options ....................................................................................................................................................... 31
Storage period .......................................................................................................................................................... 31
Printing a label ......................................................................................................................................................... 32
Printing labels at a later point .................................................................................................................................... 32
Chapter 6 – MELAview log archive ............................................................................................... 34
Receiving a program log from MELAview ................................................................................................................. 34
Approving a Washer-Disinfector/sterilization batch from MELAview ..................................................................... 34
Chapter 7 – Administrator settings ................................................................................................ 36
Load management ....................................................................................................................................................... 36
Load elements .......................................................................................................................................................... 36
Standard batches ..................................................................................................................................................... 39
Sterilization container ............................................................................................................................................... 40
Reasons ................................................................................................................................................................... 42
User administration ..................................................................................................................................................... 43
Practice .................................................................................................................................................................... 43
Users ........................................................................................................................................................................ 44
Authentication .......................................................................................................................................................... 45
Auto logout ............................................................................................................................................................... 45
Further settings ........................................................................................................................................................... 46
Load/Approval .......................................................................................................................................................... 46
Database settings .................................................................................................................................................... 47
Backup/Restore Database ....................................................................................................................................... 48
Chapter 8 – Help centre ................................................................................................................
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Chapter 1 – Installation and licensing
Chapter 1 – Installation and licensing
System requirements
Hardware
WIndows 10, Windows 8.1, Windows 8 or 7 SP1, Windows Vista SP2, Windows Server 2012,
Windows Server 2008 SP2
min. 1 GHz (x86) or 1.4 GHz (x64) processor, recommended 2 GHz Multi-Core processor
min. 1 GB RAM, recommended 4 GB RAM
min. 7 GB free memory for installation
DVD ROM drive or a USB memory medium
Internet connection (required for Microsoft .NET Framework 3.5 – installation in Windows 8)
MELAprint 60 label printer for label printing (optional)
Barcode scanner with code 128 support (optional)
Software
MELAview 3 Documentation software
Microsoft .NET Framework 3.5 and 4.5
PLEASE NOTE
A SQL server 2005 or higher must be installed on the computer
Installation
The DVD contains an installation file which installs MELAtrace and MELAview together.
Depending on the software already uploaded onto the computer, further additional components may also
be installed.
Microsoft .NET Framework (installed together with MELAview if .NET Framework has not been
installed on the computer)
Microsoft SQL Server 2012 (installed together with MELAtrace if the an SQL server is not installed on
the computer)
Please observe the following information before installing MELAtrace:
If you use a notebook, please ensure that the power supply is plugged in to the mains during
installation of the file.
Windows may not be in safe mode during installation.
Check whether you have administrative privileges.
Ensure a connection to the internet during installation.
Close all open programs before performing the installation.
Proceed as follows to start installation of the DVD:
1. Insert the DVD in the DVD ROM drive.
2. Start the corresponding installation file. The installation wizard opens.
3. Select your desired language and click on the OK pushbutton.
4. Follow the instructions during the installation.
Licensing
Licensing is required for MELAtrace and MELAview 3. Detailed information regarding the procedure can
be found in the installation instructions included with the DVD.
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Chapter 2 – User interface
Chapter 2 – User interface
Introduction
MELAtrace is a software for the documentation, load management and approval of instrument treatment.
MELAtrace combines the treatment steps cleaning and disinfection with sterilization in order to ensure
comprehensive documentation. The intuitive user interface and the simple license model guarantee the
highest levels of safety and satisfaction.
Login
Login is required following every start of MELAtrace, following every logout and upon every authentication
procedure.
To do so, enter your user name (= user ID) and password in the login window.
Access data for the first login:
User name: melagadmin Password: melag
Logging out
Click on Logout (located in the left-hand side of the top row, next to the logo) to log out as a user from
MELAtrace. Alternatively you can log out by pressing the [F11] key.
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Main functions
2 1 3 4 6
5
The program main menu will open after successful login.
Fig. 1: Main menu
(1) Main menu
(2) Header with user information
(3) Menu bar
(4) Navigation to the MELAview log archive
(5) Settings (only visible for the administrator)
(6) Help centre
Chapter 2 – User interface
Main menu
Here, you will find the main functions Washer-Disinfector load, Approval Washer-Disinfector,
Autoclave load, Approval autoclave, Label print MELAprint 60.
Header
The user name of the user currently logged-in is displayed here together with the time remaining until
automatic logout, as far as it is activated (see Chapter 7 – Administrator settings).
Menu bar
These functions can be accessed both via the menu bar and the corresponding pushbutton in the main
menu.
Washer-Disinfector load
Here, you can determine the composition of the washer-disinfector (MELAtherm) load e.g. wash trays,
individual load elements etc.
Approval Washer-Disinfector
Here, you can approve program logs of a MELAtherm batch or another washer-disinfector and can
continue to use them for the later load of a steam sterilizer. Alternatively, you can approve a batch from a
manual treatment process.
Autoclave load
Here, you can determine the composition of the Autoclave load e.g. wash trays, sterilization containers,
individually-wrapped instruments etc.
Approval Autoclave
Here, you can approve t he pro gram log s of sterilization batches and have the option of approving only
some of the load elements of the batch. Loading elements that have not been approved can be saved with
a reason.
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Chapter 2 – User interface
Symbol
Explanation
A new element is added/generated.
An element is deleted.
An overview of the load elements, standard batches etc. is printed.
A user is blocked in the program.
A user is unblocked in the program.
The program standard settings are restored.
The sterilization container is open, load elements, standard batches etc. can be
The sterilization container is closed, load elements, standard batches etc. cannot
A graphic is saved for the selected element.
A barcode is saved for the selected element.
A graphic and a barcode is saved for the selected element.
Label print MELAprint 60
Here you can print labels on the MELAprint 60 labe l printer fo llowing approval of a WD or a sterilization
batch, to enable traceability of the load elements.
MELAview log archive
MELAview can be started directly from MELAtrace.
Administrator setting s
The following menu items are only visible for users with administrator rights (in MELAtrace):
Load management
Load elements, standard batches, sta ndard containers etc. are added and managed here.
User administration
Users are added and managed here, information regarding the practice is entered and settings are made
for authentication and auto log-out, i.e. automatic user logout following inactivity.
Further settings
Approval and database management settings are made here.
Help centre
Here you will find helpful documents such as the operating manual and model loads with loading examples
and licensing.
Key
added.
be added.
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Chapter 3 – Load definition
Loading a washer-disinfector (MELAtherm)
PLEASE NOTE
This function can be deactivated if required, see Chapter 7 – Administrator settings, Further
settings.
Requirement for a load to be assembled in a WD:
The washer-disinfector is licen sed in M ELA view.
Load elements/standard batches were added here: Load management, Chapter 7 –
Administrator settings.
1. W orking in the main menu, select Washer-Disinfector load.
2. Select the device from the list for which a Washer-Disinfect or load is to be put together.
This window is only displayed if multiple WDs are licensed in MELAview.
Chapter 3 – Load definition
3. Click on Next to proceed. A new window will open.
Assembling a Washer-Disinfector load
Load elements
1. Select the individual elements from the list of Load elements.
2. Click on Add to add this element to the load.
Alternatively, the element of the load definition can also be added by double-clicking or
double-touching or scanning in the corresponding barcode.
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Chapter 3 – Load definition
Standard batches
1. Select a load from the Standard batches list to select a pre-defined load (standard batch).
2. Click on Add to add the selected standard batch to the load. Only a standard batch may be
added.
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Further load elements
In addition to the selected of pre-defined load elements and stan dar d batc he s, you can als o add load
elements which are not stored in the database.
1. Enter a name of another load element in the Add additional load element field.
2. Click on to add this element to the load.
PLEASE NOTE
This load element can only be used for the current load definition.
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Chapter 3 – Load definition
Removing load elements
Clicking on Remove deletes the load element /standard batch from the list Load definition.
Entering batch designations
You have the option of giving each load/load definition a dedicated designation. To do so, enter the
optional description in the Batch designation field. The designation is then displayed on the washing and
disinfection report.
1. Click on Next to proceed.
A summary will be displayed.
2. Click on Completed to conclude the load de finition.
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Chapter 3 – Load definition
3. Confirm the subsequent dialogue window with OK.
Loading a steam sterilizer
PLEASE NOTE
This function be deactivated if required, see Chapter 7 – Administr ator sett in gs, Further
settings.
Requirement for a load to be assembled in a steam sterilizer:
The steam sterilizer is licensed in MELAview.
Load elements/standard batch es/s terilization container were added here: Load management,
Chapter 7 – Administrator settings.
1. W orking in the main menu, select Autoclave load.
2. Select the steam sterilizer from the list for which a load is to be assembled. This window is only
displayed if multiple steam sterilizers are licensed in ME LAv iew.
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3. Click on Next to proceed. A new window will open.
Assembling the Autoclave load
All load elements and standard batches can be assigned both a sterilization container and an Autoclave
load. The sterilization containers can be assigned to an Autoclave load.
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Load elements from MELAtherm batches
Requirement, so that the load elements from a MELAtherm batch can be selected:
At least one load element from a approved MELAtherm batch was selected for further use.
The hold-back time has not yet been exceeded.
1. To select load element from MELAtherm batches, select the element from the list of Load
elements from MELAtherm batches.
2. Click on Add to add any element of the load or a sterilization container.
Alternatively, the element of the load definition can also be added by double-clicking or
double-touching or scanning in the corresponding barcode.
Chapter 3 – Load definition
All load elements
1. To select a load element, select the element from the list of All load elements.
2. Click on Add to add this load element or a sterilization conta iner.
Alternatively, the element of the load definition can also be added by double-clicking or
double-touching or scanning in the corresponding barcode.
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Chapter 3 – Load definition
Standard batches
1. Select a load from the Standard batches list to select a pre-defined load (standard batch).
2. Click on Add to add this load or a sterilization container.
Only one standard batch may be added.
Alternatively, the element of the load definition can also be added by double-clicking or
double-touching or scanning in the corresponding barcode.
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Further load elements
In addition to the selection of pre-defined load elements, you can also add load elements which are not
stored in MELAtrace.
1. Enter a designation for the load elements in the Add additional load element field.
2. Click on , to add this load.
Alternatively, the element of the load definition can also be added by double-clicking or
double-touching or scanning in the corresponding barcode.
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PLEASE NOTE
This load element is not automatically saved in the database, but can be used for the current
load.
Sterilization container
1. Select the desired (empty) sterilization container from the Sterilization containers list.
2. Click on Add to add this sterilization container to the load.
Alternatively, the element of the load definition can also be added by double-clicking or
double-touching or scanning in the corresponding barcode.
Chapter 3 – Load definition
The sterilization container is now displayed in the right-hand list Load defini t ion with the ( )
symbol. This means that it is open and can be filled with load elements and/or a standard batch.
Clicking on closes the sterilization container ( ).
The sterilization container can also be opened by scanning the barcode and can be
closed again by scanning again.
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Chapter 3 – Load definition
Removing load elements
Clicking on Remove deletes the load element/standard batch from the list Load definition.
Entering batch designations
You can assign each Autoclave load its own batch designation (optional) in the Batch designation field.
The designation is displayed on the treatment report.
Allocating an approved batch from another Washer-Disinfector or a
manual treatment
1. After having determined the load for the steam sterilizer, click on Next. The following window
opens:
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The Manual treatment/Washer-Disinfector list shows all approved Washer-Disinfector batches
from other washer-disinfectors, which lie within the permissible hold-back time (standard: 24
hours).
2. Select a approved batch from the Manual treatment/Washer-Disinfector list and then click on
Next.
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Assigning sealing logs
A requirement for the assignation of sealing logs:
The sealing log was generated by a device which is licensed in MELAview.
The sealing log contains at least one successfully concluded sealing pro cedur e.
1. After the load has been determined for the steam sterilizer (see Chapter 3 – Load definition),
click on Next. The following window opens:
Chapter 3 – Load definition
2. Select a max. of up to five sealing log(s) from the list and then click on Next.
PLEASE NOTE
At least one successful sealing procedure should be included in the log file.
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Chapter 3 – Load definition
Summary of the Autoclave load
After the Autoclave load has been assembled and the WD and sealing log have been allocated (if
necessary) a summary of the Autoclave load will be displayed.
1. Click on Completed to conclude the load de finition.
2. Confirm the subsequent dialogue window with OK.
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Chapter 4 – The Approval process
Approving a MELAtherm batch
Requirement for approving a MELAtherm batch:
The washing and disinfection program has been completed successfully
The program log has not yet been approved.
The contents of the program log was not changed.
The program log is not older than 1 hour / than the pre-set hold-back time.
The program log was generated by a device which is licensed in MELAview.
1. W orking in the main menu, select Approval Washer-Disinfector.
2. Select the MELAtherm 10 and cli ck on Next.
Chapter 4 – The Approval process
The following list opens:
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Chapter 4 – The Approval process
3. Click on to select the directory in which the MELAtherm prog r am log is store d.
Depending on the search depth used (see Chapter 7 – Administrator settings, Further
settings) the dir ectory and if necessary the sub-directory will be searched for not yet approved
program logs. They will be displayed in the list.
4. Select the program log to be approved a nd cli ck on Next.
5. Answer the subsequent dialogue window with Yes.
The approved MELAtherm bat ch can then be used for the Autoclave load definition within 24
hours. After this time, the program log is no longer valid.
Approval options (only for MELAtherm)
Three options are available:
Approve all load elements
1. If you wish to approve all the load elements of a WD batch, select Approve all load elements
and then click on Next.
The following window opens:
2. Select the load elements and their quantity which you wish to use for the sterilization procedure
and then click on Next.
A preview of the washing and disinfection reports will be displayed, see sectio n Generating a
washing and disinfection report.
Do not approve individual load elements
A requirement for the selection of individual load elements:
Reasons were added here: Load management, Chapter 7 – Administrator settings.
If you do not wish to approve a load element from a WD batch, select Do not approve individual load
elements and then click on Next.
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Chapter 4 – The Approval process
The following window opens:
1. Select the load element affected from the Load element list and the number and give at least one
reason in the right-hand Reasons list as to why the load element concerned was not approved.
2. If the appropriate reason is not listed, enter a different reason under Other reason and add this
by clicking on See also: Load management Reasons. Other reasons are not saved in the
list of reasons in the database.
3. Proceed in this fashion with all load elements not approved.
4. Then click on Next.
Not approving the entire MELAtherm batch
A requirement for the selection of individual load elements:
Reasons were added here: Load management, Chapter 7 – Administrator settings.
If you do not wish to approve the whole MELAtherm batch, select Do not approve batch and then click on
Next. The following window opens:
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Chapter 4 – The Approval process
1. Enter at least one reason in the Reasons list as to why the MELAtherm batch concerned was not
approved.
2. If the appropriate reason is not listed, enter a different reason under Other reason and add this
by clicking on See also: Load management Reasons.
3. Then click on Next.
PLEASE NOTE
The time to hold-back program logs for subsequent load definition can be changed under Further
settings Load/Approval.
PLEASE NOTE
If the dialogue window displays a warning, consult the MELAtherm progr am log for fur ther
information.
Approving a batch from anothe r washer-disinfector (WD)
A Washer-Disinfector batch from another WD can only be approved completely and be used further for a
steam sterilizer batches; i.e. it is not possible to approve indiv idual load eleme nts and use a selec tion of
load elements for a later Autoclave load.
If you wish to approve an external WD batch, enter a meaningful description and indicate the path to the
log file if present.
1. W orking in the main menu, select Approval Washer-Disinfector.
2. Select Manual treatment or other washer-disinfector (WD) and click on Next.
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The following window opens:
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3. Enter a description and if it exists, the path of the log file.
4. Click on Approval to conclude the procedure.
5. Confirm the subsequent dialogue window with OK.
Chapter 4 – The Approval process
The approved WD batch can then be used for the Autoclave load definition within a specified
period (standard: 24 hours). After this time, the approval is no longer valid. The hold-back time
can be altered in the administrator settings under Further settings.
Generating a washing and disinf e c ti on report
PLEASE NOTE
A washing and disinfection report cannot be generated for batches from other washer-disinfectors
or manual treatment.
A washing and disinfection report is generated after approving a MELAtherm batch, or a part of the
MELAtherm batch.
All information pertaining to a cycle is docume nted in this log .
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Chapter 4 – The Approval process
A preview is generated.
In the washing and disinfection report, working under Optional Information in washing and disinfection
report you can display the following information:
Text log (MELAtherm)
The text log of the approved MELAtherm batch is displayed in the appendix of the washing and
disinfection report.
Graphic log (MELAtherm)
The graphic log of the approved MELAtherm batch is displayed in the appendix of the washing and
disinfection report.
User image
The picture or the persons who defined the load definition and approved the batch is displayed in the
washing and disinfection report.
Contents of the load element
The contents definition for every load element is listed in the washing and disinfection report.
To change the storage location of the washing and disinfection report, click on and selected the
required folder.
PLEASE NOTE
The washing and disinfection report is saved in the directory determined under Further settings
Load/Approval.
After clicking on Generate treatment report the report is saved as a PDF document in the corresponding
directory.
Label printing
How to print labels after generating a washing and disinfection report, is outlined here: Chapter 5 – Label
printing. Labels can only be printed for load elements which are not used further for sterilization.
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Chapter 4 – The Approval process
Approving a sterilization batch
Preconditions for approving a sterilization log in MELAtrace:
The sterilization program was performed successfully.
The sterilization program has not yet been approved.
The contents of the sterilization log was not changed.
The sterilization log is not older than 1 hour/than the hold-back time specified in the settings.
The sterilization log was generated by a device which is licensed in MELAview.
1. W orking in the main menu, select Approval autoclave.
2. Click on to select the directory in which the correspo ndi ng st eriliz at ion log is stor ed.
Depending on the search depth used, the directory and if necessary, the sub-directory will be
searched for sterilization logs not yet approved. These are displayed in a list.
3. Select the program log to be approved a nd cli ck on Next.
4. Should you wish to approve the selected program log, answer the following question with Yes to
perform the approval process as described in the following section.
PLEASE NOTE
The hold-back time for program log for approval can be changed under Fur ther sett ing s
Load/Approval.
PLEASE NOTE
If the dialogue window displays a warning, consult the program log for further information.
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Chapter 4 – The Approval process
Indicator query
If the indicator query has been activated, you can evaluate whether the indicators have changed colour.
The following window opens:
1. Decide whether the indicators have changed colour and then click on Next.
PLEASE NOTE
The indicator query is only shown if this function is activated under Further settings
Load/Approval Perform indicator query. Otherwise, this window will be left out.
Approval options
The load elements must be approved after the indicator query. Three options are available:
26
Approving the entire sterilization batch
If you wish to approve all the load elements of a sterilization batch, select Approve all load elements and
then click on Next.
A preview of the treatment report will be displayed. Consult the section Generating up a treatment
report.
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Chapter 4 – The Approval process
Do not approve individual load elements
A requirement for the selection of individual load elements:
Reasons were added here: Load management, see: Chapter 7 – Administrator settings.
If you do not wish to approve the load elements of a sterilization batch, select Do not approve inidividual
load elements and then click on Next.
The following window opens:
1. Select the load element affected from the Load element list and the number and give at least one
reason in the right-hand Reasons list as to why the load element concerned was not approved.
PLEASE NOTE
It is not possible to approve only individ ual loa d eleme nt s in a steriliz ation container.
2. If the appropriate reason is not listed, enter a different reason under Other reason and add this
by clicking on See also: Load management Reasons. Other reasons are not saved in the
list of reasons in the database.
3. Proceed in this fashion with all load elements not approved.
4. Then click on Next.
Do not approve the complete MELAtherm batch
A requirement for the selection of individual load elements:
Reasons were added here: Load management, see: Chapter 7 – Administrator settings.
If you do not wish to approve the whole sterilization batch, select Do not approve batch and then click on
Next. The following window opens:
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Chapter 4 – The Approval process
1. Enter at least one reason in the Reason list as to why the sterilization batch concerned was not
approved.
2. If the appropriate reason is not listed, enter a different reason under Other reason and add this
by clicking on See also: Load management Reasons.
3. Then click on Next.
Generating up a treatment report
A treatment report is generated after the sterilization batch has been approved.
The treatment report documents all the information of the entire treatment process.
A preview is generated.
In the treatment report working under Optional Infor mat ion you can display the following information:
28
Text log (MELAtherm)
The text log(s) from all MELAtherm batches will be displayed in the appendix of the treatment report of
which the load elements are included in the Autoclave load.
Graphic log (MELAtherm)
The graphic log(s) from all MELAtherm batches will be displayed in the appendix of the treatment report of
which the load elements are included in the Autoclave load.
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Chapter 4 – The Approval process
Text log (sterilization)
The text log of the sterilization batch just approved is displayed in the appendix of the treatment report.
Graphic log (sterilization)
The graphic log of the sterilization batch just approved is displayed in the appendix of the treatment report.
User image
The user picture of the persons who made the load definition and approved the batch is displayed in the
treatment report.
Contents
The contents definition for every load element is listed in the treatment report.
Washing and disinfection report:
If the sterilization batch contains load element from one or more approved MELAtherm batches, the
corresponding washing and disinfection report can be appended.
To change the storage location of the treatment report, click on and selected the required folder.
PLEASE NOTE
The treatment report is saved as standard in the directory determined under Further settings
Load/Approval.
After clicking on Treatment report the treatment report displayed is saved as a PDF document in the
corresponding directory. Chapter 5 – Label printing outlines how to print labels.
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Chapter 5 – Label printing
Chapter 5 – Label printing
Printer settings
The precondition for printing labels on the label printer:
A MELAprint 60 label printer is setup in the practice network.
If you wish to output labels on the MELAprint 60 label printer, you must set the IP address of the
MELAprint 60 in MELAtrace. This must be performed only once.
Proceed as follows:
1. Working in the Label print MELAprint 60 menu Printer settings. The following dialogue
window opens:
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2. If you know the IP address of the label printer, enter it in the lowest row next to Enter IP address
manually or locate the label printer in the network by clicking on the magnifying glass symbol
.
3. Accept the settings by clicking on the Save pushbutton.
Test printout
You can print a test label by pressing the Test printout pushbutton to check whether the label printer has
been recognized in MELAtrace.
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Chapter 5 – Label printing
Label printing immedia t ely after approval
PLEASE NOTE
Labels cannot be printed for batches from other washer-disinfectors or from manual treatment.
Labels for load elements from a MELAtherm batch can only be printed if the elements are not
used for sterilization.
Once you have completed the approval procedure for a MELAtherm batch or a wrapped sterilization
program, and have generated a washing and disinfection report or a treatment report, working in the Label
print MELAprint 60 menu you can print labels for all of or selected load elements.
Possible options
Printing labels for all load elements
A label with the corresponding designation is printed for every approved load element / every sterilization
container. The number of labels cannot be changed in this case.
Printing labels for selected load elements/sterilization containers
Determine the approved load elements/sterilization containers for which labels are to be printed and the
quantity.
Printing labels without labelling of the load elements
The designation of the approved load element/sterilization container will not be printed on the label.
Storage period
Here, you can determine the maximum storage period for the load elements approved, i.e. the time until
the load elements are sterile.
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Chapter 5 – Label printing
Printing a label
A click on the Print pushbutton triggers the label printer.
Printing labels at a later point
PLEASE NOTE
Given load elements from the sterilization batches, only labels for class B sterilization programs
will be printed. Otherwise, a corresponding message will be displayed.
1. W orking in the main menu, select Label pri nt MELAprint 60.
2. Select the corresponding MELAtherm or sterilization batch from the list of approved batches. If a
washing and disinfection report or a treatment report was generated for the batch, this will be
shown in the display together with information about the person who has approved the batch, the
date on which it was provided, the device used and more.
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If a log could not be found relating to the batch selected, e.g. because it was moved to a different
directory or renamed, you can click on Open treatment report to search in the directory and
open the treatment report.
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Chapter 5 – Label printing
3. To determine the desired number of labels and the storage d ur atio n, cli ck on Next. The same
dialogue window will open as with the immediate label print following batch approval (see page
31, Label printing immediately after approval.
4. Click on Print to start the printing procedure.
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Chapter 6 – MELAview log archive
Chapter 6 – MELAview log archive
You can start the program MELAview directly from MELAtrace or change between programs.
Receiving a program log from MELAview
Preconditions for receiving a log in MELAtrace:
The device (MELAtherm or steam sterilizer) is connected with MELAview.
Immediate output is activated on the corresponding device.
The program MELAtrace is being executed in parallel.
The program log of a washer-disinfector or a steam sterilizer w ill be transferr ed dire ctly to M E LAtr ace after
the end of the programme. A dialogue window is displayed indicating that a log has been received.
If you wish to approve a program log using MELAtrace, answer the corresponding question in the dialogue
window with Yes.
Then perform the approval process as described in the previous section.
Approving a Washer-Disinfector/sterilization batch from
MELAview
1. Select any program log from the list of logs in MELAview.
2. Access the context menu by right-clicking on the selected program log. Navigate to MELAtrace
using Approving log in MELAtrace.
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If you have selected e.g. a MELAtherm program log, the Approval Washer-Disinfector menu will
open in MELAtrace. The list will only display the MELAtherm program log previously selected.
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Chapter 6 – MELAview log archive
3. To approve a MELAtherm program log, proceed as described in Chapter 4 – The Approval
process, Approving a MELAtherm batch.
To approve a program log after sterilization, proc eed as desc r ibed in Chapt er 4 – The Approval
process, Approving a sterilization batch.
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Chapter 7 – Administrator settings
Chapter 7 – Administrator settings
The following menus are only visible and editable to those logged in to MELAtrace with administrator
rights.
Load management
Load elements
The load elements used for the load definition are added and edited/deleted here.
Creating a new load element
1. Working in the Load management Load elements menu, c lick on the pushbutton.
A new load element is added.
2. Assign it a descriptive name by entering it in the right-hand text box.
The checkmark for Further use for sterilization is set as standard. As a result, all load elements
are available for loading into a steam sterilizer after a MELAtherm approval.
3. If the load element is not be sterilized after a MELAtherm approval, remove the checkmark next to
Further use for sterilization.
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Determining the contents of the load elemen ts
You can determine a content definition for every load element:
1. Click on the Contents pushbutton. A new window will open.
Chapter 7 – Administrator settings
2. Click on to generate elements in the Contents list and deter mine the number of elem ents.
You can remove elements from the list at any time by clicking on Remove. The elements
removed are moved into the Last-used element list. Elements no longer required or not included
in other load elements can be deleted irrevocably from the list by clicking on .
The Last-used element list contains all content elements which were previously
generated/saved.
3. Clicking on Apply will accept the contents definition.
Saving a picture
1. If you wish to save a picture for the load element, select the corresponding image file by clicking
on from a directory on the computer.
The pictures can be added/swapped in the settings window by dragging them in.
2. Click on Save to accept the new load element in the list.
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Chapter 7 – Administrator settings
Assigning a barcode
You can assign every load element a barcode (code128). You can scan in or generate a new barcode for
the corresponding load element.
1. Select the desired load element from the Designation list.
2. To assign a barcode or generate a new barcode for the respective load element, click on the
Barcode pushbutton.
A new window will open.
3. If a barcode already exists for the load element, scan it in now. Should the scan procedure be
successful, the barcode is displayed in the white field.
4. If a barcode does not yet exist for the selected load element, click on the New barcode
pushbutton. The new barcode is displayed in the white field.
5. Close the window.
Overview of all load elements
If necessary, you can print an overview of all load elements which are saved in the database. If you are in
possession of a barcode scanner, working in the Washer-Disinfector load/Autoclave load menu, you
can compile the load more quickly by scanning the barcodes of the load elements.
1. Working in the Load management Load elements menu, click on the pushbutton. The
following window opens:
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2. Select your desired print settings and click on OK.
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Chapter 7 – Administrator settings
Risk class
Select a risk class for each load element. Depending on the respective risk class, useful user information
will be displayed.
Standard batches
All collections of the load elements present are ref erred to as standar d bat che s.
These can be added, edited or deleted here. The following section indicates how to produce and manage
such collections.
Creating a new standard batch
1. Working in the Load management Standard batches menu, click on the pushbutton.
A new standard batch is added.
2. Enter a meaningful designation in the Designation field for this standard batch.
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Chapter 7 – Administrator settings
3. Assign this standard batch to the desired load elements and their quantity.
4. Clicking on Save will accept the new standard batch in MELAtrace.
Deleting a standard batch from the list
1. Working in the Load management Standard batch menu, select a standard batch from the
list and click on . This will delete it from the list of standard batches available for the load
definition.
After confirming the security query, the standard batch is deleted entirely from MELAtrace.
Assigning a barcode
Consult the previous section on page 38, section Assigning a barcode.
Printing an overview of the standard batches
If necessary, you can print an overview of all standard batches which are saved in the database. If you are
in possession of a barcode scanner, working in the Washer-Disinfector load/Autoclave load menu, you
can compile the load more quickly by scanning the barcodes of the load elements, see page 38, section
Overview of all load elements.
Sterilization container
Sterilization containers are added, edited and deleted here; they are filled with load elements in the load
definition.
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Adding a new sterilization container
1. Working in the Load management Sterilization co ntai ners menu, click on the
pushbutton.
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2. A new sterilization container is added.
3. Assign it a descriptive name by entering it in the right-hand text box.
Chapter 7 – Administrator settings
Assigning a barcode
Consult the previous section on page 38, section Assigning a barcode.
Printing an overview of the sterilization container
If necessary, you can print an overview of all sterilization containers which are saved in the database. If
you are in possession of a barcode scanner, working in the Washer-Disinfector load/ Autoclave load
menu, you can compile the load more quickly by scanning the barcodes of the load elements, see page
38, section Overview of all load elements.
Saving a picture
1. If you wish to save a picture for the sterilization container, select the corresponding image file by
clicking on from a directory on the computer.
The pictures can be added /swapped in the settings window by dragging them in.
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Chapter 7 – Administrator settings
2. Click on Save to accept the new sterilization container in MELAtrace.
Deleting a sterilization container from the list
1. Working in the Load management Sterilizat ion cont ai n er s menu, select a ster i liz atio n
container from the list and click on . This will delete it from the list of sterilization containers
available for the load definition.
After confirming the security query, the sterilization container is deleted entirely from MELAtrace.
Reasons
The reasons for not approved load elements, sterilization batches or sterilization containers are entered
and edited/deleted here.
PLEASE NOTE
If a reason is not to be entered here, if a load element was not approved, a reason is to be
entered manually in the O th er reaso n field.
Creating a new reason
1. Working in the Load management Reasons menu, click on the pushbutton.
A new reason is added.
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Chapter 7 – Administrator settings
2. Assign it a descriptive designation in the right-hand text field.
3. Determine whether the respective reason should apply to a steam sterilizer, a WD or both.
Depending on the checkmark set, the selected reason is only available for elements from
MELAtherm or the sterilization batches.
4. Clicking on Save will accept the new reason in MELAtrace.
Deleting a reason from the list
1. Working in the Load management Reasons menu, select a reason in the list and click on
Delete. This will delete it from the list of reasons given for not approving a sterilization batch .
After confirming the security query, the reason is deleted irrevocably from MELAtrace.
User administration
Practice
The practice contact data from can be transferred from the license form in the User administration
Practice menu. This can no longer be changed.
This information is displayed in the washing and disinfection report and the treatment report.
Only telephone and fax numbers, e-mails and internet addres ses of the pr act ice and the log o can be
edited.
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Chapter 7 – Administrator settings
Users
MELAtrace users are added and managed here.
Adding a user
1. Working in the User administration Users menu, click on the pushbutton.
A new user is added.
2. Complete all the fields marked with *mandatory field. Only then is it possible to save the user.
3. Should you wish to add a user picture, click on and select a new graphic file from a directory
on the computer. User pictures can be displayed in both the washing and disinfection report and
the treatment report.
The pictures can be added/swapped in the settings window by dragging them in.
4. Determine the role of the user. Please note: only those users registered in MELAtrace as
administrators can make settings re lati ng to the load mana ge ment and use r admin istr atio n et c.
These menu items are not available for ordinary users.
5. Click on Save to accept the user in the list.
Locking a user
Users cannot be deleted, only locked i.e. they are unable to log in to MELAtrace and are stripped of their
approval rights.
Proceed as follows to lock a user:
1. Working in the User administration Users menu, select a user in the list and click on .
The current status of the lock ( or ) shows the current status of a user.
Changing the password
User passwords can be changed at any time. This requires administrator rights. Password changes
require authentication by an administrator password.
PLEASE NOTE
Should the administrator forget his password, please consult MELAG.
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Chapter 7 – Administrator settings
Authentication
Here, the situation is determined in which the user name and password must be entered, even after login
during a program start.
Clicking on Save will accept th e sett ing s.
Click on Restore default settings to restore the standard se tting s.
Auto logout
The definition is made here whether a user should automatically be logged out following a certain period of
inactivity.
If the checkmark is set next to Auto logout, the user will be logged out automatically following inactivity.
Make the setting according to which how many minutes of inactivity should trigger logout.
Click on Restore default settings to restore the standard se tting s.
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Chapter 7 – Administrator settings
Further settings
Load/Approval
The following settings can be made in the Further settings Load/Approval menu:
(De)activating functions
The program functions Washer-Disinfector load and Autoclave load can be deactivated in the program.
The menu items are no longer displayed in the main menu. It is not possible to generate a load definition
for a WD or a steam steriliz er.
Performing an indicator query
Here, you can determine whether the indicators should be evaluated during the approval process following
a sterilization.
Time for log approval after generation of the program log [in min]
This value indicates how long a program log may still be approved in M E LAtr ace after the e nd of a
program (MELAtherm or steam sterilizer). The value is given in minutes.
Retention period of approved Washer-Disinfector batches [in h]
This value indicates how long a WD program log approved in MELAtrace can be assigned to a load for the
steam sterilizer. The value is given in hours.
Storing the washing and disinfection report in the log directory
Checkmark set: The washing and disinfection reports are saved in the same directory as the program
logs as standard.
Checkmark not set: Click on in the second row to select a path to any directory on the computer.
PLEASE NOTE
Writing rights must be available in order to save treatment reports in the selected directory.
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Saving treatment reports in the log directory
Checkmark set: The treatment reports are saved in the same directory as the program log as standard.
Checkmark not set: Click on in the second row to select a path to any directory on the computer.
PLEASE NOTE
Writing rights must be available in order to save the treatment report in the selected directory.
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Chapter 7 – Administrator settings
Level 0
Search depth for the program log files
The number indicates the number of levels in which the search for log files should be made.
Example of a folder structure for MELAG devices:
Level 1
Level 2
Hiding program log files
To make the display more easy to view when selecting the possible program logs for batch approval, you
can hide program logs which cannot be approved by using the following filters displayed in the Approval
Washer-Disinfector/Approval Steam Sterilizer menu.
If already approved (standard)
Program logs already approved are no longer displayed in the list.
After end of the period for log approval
Program logs already approved or those which can no longer be approved because they have overshot a
specific time frame (Time period for log approval after log generation) are no longer displayed in the
list.
After a month
All the logs which have already been approved or are older than a month are no longer displayed in the
log.
Database settings
PLEASE NOTE
For database settings, in particular for the saving or restoration of the database, we recommend
that the MELAtrace program be performed by a person with Windows administrator rights (Start
menu MELAtrace with a right-click Run as administrator), as MELAtrace accesses
system files and paths.
The database saves all load element including graphics, standard batches. sterilization containers,
reasons, users, device licences, load definitions and approved program log s.
Click on Reset to restore the standard settings.
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Chapter 7 – Administrator settings
Standard file name for the backup
Here, you can issue a file name for the MELAtrace backup file, under which the backup file will be saved
following a backup.
Standard folder for the backup
Click on to determine any directory on the computer in which to save the database.
The backup folder of the Microsoft SQL server is the default setting as location.
Backup/Restore Database
We recommend making a backup copy of the database before updating the MELAtrace software.
Backing up the database
Proceed as follows to backup the database:
1. If this database is not to be saved in the pre-set directory, click on , select any directory on the
computer and if necessary, change the file name of the backup file.
2. Click on Backup database to start the database backup procedure.
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Chapter 8 – Help centre
Restoring/ importing the database
If MELAtrace is to be run on another computer and the database is to be transferred there, first backup the
database and import/restore it as follows:
1. If the database is not be loaded/imported from the pre-set directory , click on and select the
backup file from the corresponding directory on the computer.
2. Click on Restore database to restore or import the database.
MELAtrace will be started afresh after the database has been restored.
Chapter 8 – Help centre
Further information can be found in the help centre e.g. this operating manual or examples of model loads
for steam sterilizers.
The documents are stored in PDF format. To this end, Adobe Acrobat Reader or a similar program must
be installed on the computer.
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Your stockist:
BA_EN_MELAtrace_v3.docx Rev.: 3 – 15/2195
MELAG Medizintechnik oHG
Geneststraße 6-10
10829 Berlin
Germany
e-mail: info@melag.com
Web: www.melag.com
Responsible for content: MELAG Medizintechnik oHG
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