Macromedia FrameMaker - 11.0 Instruction Manual

Using ADOBE

FRAMEMAKER® 11

Legal notices

For legal notices, see http://help.adobe.com/en_US/legalnotices/index.html.

Last updated 7/27/2012

Chapter 1: Getting Started

Activation and registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Help and support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Services, downloads, and extras . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

What’s new . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Chapter 2: FrameMaker Basics

User interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Accessibility features in FrameMaker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Opening, saving, and closing documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Chapter 3: Templates and Page Layout

XML view, Author view, and WYSIWYG view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Master pages and reference pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Page layouts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Multiflow documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Variables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Line numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Create documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

iii

Chapter 4: Text

Adding and editing text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Working with elements in structured documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Search for items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

Check spelling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Use the Thesaurus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

Multiple Undo/Redo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

Equations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

Working with multiple languages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187

Chapter 5: Tables

About tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

Insert, move, or remove a table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193

Text and graphics in tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

Formatting tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203

Table position and spacing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 212

Chapter 6: Graphics

Graphics and objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218

Using color in text and objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245

Anchored frames . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 251

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Hotspots . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 263

Object Styles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 266

Using RoboScreenCapture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 268

Chapter 7: Dynamic Documents

Markers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 270

Hypertext and view-only documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 271

Hypertext commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 276

Create hypertext links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 284

Create ways to start, open, and close applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 286

Test and troubleshoot hypertext documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 288

Add hypertext links to generated files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 289

Cross-references . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 292

Chapter 8: Books and Long Documents

About books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 305

Create books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 306

Managing books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 309

Generate and update books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 318

Tables of contents or other lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 321

Creating indexes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 327

Formatting lists and indexes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 342

Footnotes and endnotes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 349

Conditional documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 355

Troubleshooting books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 365

Chapter 9: Working with Documents

Importing and linking files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 370

Embedding objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 390

3D object part links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 394

Interactive Links for 3D/Multimedia Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 395

Export text and graphics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 398

Smart paste hypertext and MS® Word contents as structured content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 402

Managing files using WebDAV . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 404

Chapter 10: Editing Content

Identify changes by tracking edited text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 409

Track changes at book or map level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 412

Identify revised text with change bars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 413

Compare versions to view changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 415

Determine word and character count . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 418

Import PDF comments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 418

Roundtripping tables, equations, and anchored frames . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 420

Direct OLE support in XML . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 421

Chapter 11: Structured Authoring

Introduction to structured authoring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 423

Migrating from unstructured FrameMaker to XML . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 428

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Converting unstructured files to structured documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 438

XML with FrameMaker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 439

Error console . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 448

Filter By Attribute . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 449

Banner text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 458

XPath . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 459

Chapter 12: Structured Authoring Using DITA

Why DITA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 462

DITA support in FrameMaker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 463

DITA options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 465

DITA topics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 468

DITA maps and bookmaps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 471

DITA content references (conrefs) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 476

DITA cross-references and links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 480

Find References . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 485

Assign IDs to elements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 485

Conditional processing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 486

Automating conversion of base files to specialized files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 489

Chapter 13: Generating Output

Publishing options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 491

Publishing the current document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 491

Generating PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 492

Authoring for accessibility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 501

Generating print output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 503

Generating HTML . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 510

Generating hypertext outputs using XSLT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 527

Chapter 14: Working with Content Management Systems

About the Documentum® and SharePoint connectors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 533

Configure the connectors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 533

Connect to the content management system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 534

Use the Repository Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 535

Upload files and folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 535

Manage resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 537

Search files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 539

Add custom CMS attributes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 542

Chapter 15: Scripting in FrameMaker

What is scripting? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 544

Why use scripting? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 544

Getting started with scripting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 544

Chapter 16: Keyboard Shortcuts

About keyboard shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 548

Navigating through documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 550

Keys for screen modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 550

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Contents

Keys for views . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 551

Dialog boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 551

Keys for selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 554

Menu commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 554

Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 567

Book commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 569

Keys for finding and changing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 570

Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 571

Document design . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 573

Document utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 574

Text formatting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 576

Character and Paragraph Designers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 578

Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 579

Track Text Edit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 582

Editing text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 583

Entering special characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 584

Function keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 585

Keys for drawing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 585

Keys for editing objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 587

Keys for adding color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 589

Keys for equations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 590

Filter By Attribute . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 603

Hierarchical element insert . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 604

Markers and variables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 604

Working with structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 604

Element menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 606

Other useful shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 606

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Chapter 1: Getting Started

Adobe FrameMaker is an automated multi-channel and multi-device publishing solution. FrameMaker enables publication departments accomplish multichannel publication tasks.

Before you begin working with your software, take a few moments to read an overview of activation and the many resources available to you. You have access to instructional videos, plug-ins, templates, user communities, seminars, tutorials, RSS feeds, and much more.

Resources

Before you begin working with FrameMaker, take a few moments to read an overview of activation and the many resources available to you. In addition to the links below, you have access to instructional videos, plug-ins, templates, user communities, seminars, tutorials, RSS feeds, and much more online.

• “Activation and registration” on page 1

• Adobe TV instructional videos for FrameMaker

• Adobe FrameMaker discussion forum

• Framers -- An email list for FrameMaker discussions

Activation and registration

To review complete system requirements and Adobe Recommendations for your Adobe® FrameMaker® 11 software, see the FrameMaker product page at

Install the software

1 Close any Adobe applications open on your computer.

2 Insert the installation disc into your disk drive, and follow the onscreen instructions.

Help with installation

For help with installation issues, see the Installation Support Center at www.adobe.com/go/learn_fm_install_en.

License activation

During the installation process, your Adobe software contacts an Adobe server to complete the license activation process. No personal data is transmitted. For more information on product activation, visit the Adobe website at

www.adobe.com/go/activation.

Register

www.adobe.com/products/framemaker.

❖ To register, follow the onscreen instructions in the Registration dialog box, which appears when you first start the

software.

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Getting Started

If you postpone registration, you can register at any time by choosing Help > Registration.

Help and support

Visit the Adobe Support website at www.adobe.com/support/framemaker to access documentation, along with tutorials and troubleshooting information. You can also access customer support information from this page.

Online Help also includes a link to the complete, updated PDF version of Help.

Adobe Community Help

Adobe Community Help is an integrated environment on Adobe.com that gives you access to community-generated content moderated by Adobe and industry experts. Think of Community Help as collections of related items rather than books. Adobe continually curates and adds to these collections.

Bookmark the FrameMaker Help hub page to find the best content on the web about FrameMaker, including these resources:

• Videos, tutorials, tips and techniques, blogs, articles, and examples for designers and developers.

• Complete online Help, which is updated regularly.

• All other content on Adobe.com, including knowledgebase articles, downloads and updates, Adobe Developer

Connection, and more.

Viewing online Help content

• When you launch Help from within the product, your default web browser (Internet Explorer, Safari, Chrome,

Firefox, etc.) will launch with the product Help content displayed.

• You can then use your browser’s native functionality to search, bookmark, comment, or rate the content.

Downloading offline Help content

• The first time you launch Help from within the product, Adobe Help Manager launches in the background and

checks for the availability of new or updated content.

Adobe Help Manager is an AIR-based content installation utility that downloads offline help content and notifies you when new updates are available, ensuring that you always have the most up-to-date and accurate reference information from Adobe.

• If no new content is available, the application will shut down until the next time you select Help.

• If new content is found, a small pop-up notification will be displayed on your desktop, usually in the lower-right

corner of your screen.

• When you click on the notification message, the Help Manager will launch and show you all of the help content

that is available for download in the Local Content preferences.

• You can select individual packages by highlighting the desired product or Help package title and clicking on the

Update button.

• To update all of the content that is available, select the ‘Download’ button on the General preferences pane. Note:

The total download size for all of the applicable content is displayed – large updates may take several minutes or more to download.

• During this download, you may continue to browse and search Help content with your web browser.

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Getting Started

• If you prefer to have your Adobe applications use the local, installed Help files by default, select “Display local help

content only’ in the General preferences tab.

• Or you can simply choose to continue viewing online content and the Help Manager will automatically switch to

offline help if Internet access is no longer available.

Services, downloads, and extras

You can enhance your product by integrating various services, plug-ins, and extensions in your product. You can also download samples and other assets and see various resources to get your work done.

Adobe Exchange

Visit the Adobe Exchange at www.adobe.com/go/exchange to download samples as well as plug-ins and extensions from Adobe and third-party developers. The plug-ins and extensions can help you automate tasks, customize workflows, create specialized professional effects, and more.

Adobe downloads

Visit www.adobe.com/go/downloads to find free updates, trials, and other useful software.

Adobe Labs

Adobe Labs at www.adobe.com/go/labs gives you the opportunity to experience and evaluate new and emerging technologies and products from Adobe. At Adobe Labs, you have access to resources such as these:

• Prerelease software and technologies

• Code samples and best practices to accelerate your learning

• Early versions of product and technical documentation

• Forums, wiki-based content, and other collaborative resources to help you interact with like-minded users

Adobe Labs fosters a collaborative software development process. In this environment, customers quickly become productive with new products and technologies. Adobe Labs is also a forum for early feedback. The Adobe development teams use this feedback to create software that meets the needs and expectations of the community.

Adobe forums

To reach out to experts in the Adobe RoboHelp community, visit http://forums.adobe.com/community/framemaker. If you comment on a Help page, the comment is automatically posted on the forum. The experts and other users can respond to your comment.

Adobe TV

Visit Adobe TV at http://tv.adobe.com to view instructional and inspirational videos. The Technical Communications channel features videos relevant for technical communicators. The videos on the FrameMaker channel help you get started.

FrameMaker Developer Center

Visit FrameMaker Developer Center for articles written by internal and external RoboHelp users on various userrequested topics.

Previous FrameMaker Help

Download the documentation of older versions of FrameMaker from the FrameMaker Help hub page.

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Getting Started

Other resources

Online Help also includes a link to the complete, updated PDF version of Help.

Visit the Adobe Support website at www.adobe.com/support to learn about free and paid technical support options.

Visit the following resources to interact with the FrameMaker community.

• Adobe Forums: http://forums.adobe.com/community/framemaker

• Adobe Blogs: http://blogs.adobe.com/

• Adobe TV: http://tv.adobe.com/product/framemaker/

Services, downloads, and extras

You can enhance your product by integrating various services, plug-ins, and extensions in your product. You can also download samples and other assets to Help you get your work done.

Adobe downloads

Visit www.adobe.com/go/downloads to find free updates, trials, and other useful software.

Adobe Labs

• Prerelease software and technologies

• Code samples and best practices to accelerate your learning

• Early versions of product and technical documentation

• Forums, wiki-based content, and other collaborative resources to Help you interact with like-minded users

Adobe TV

Visit the technical communications channel on Adobe TV at http://tv.adobe.com/channel/technical-communication for instructional videos on authoring.

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Getting Started

What’s new

Adobe® FrameMaker® 11 supports XPath and allows you to create and use XSLT expressions to publish hypertext outputs from your structured content. Two new views, XML view and Author view, help you author and manage structured content with ease. The new Error console helps you identify and correct errors in your structured content. Structured authoring is more usable with hierarchical element insert and banner text to guide you about the contents of various elements. Line numbers help you identify location of the content. Quick catalogs make locating and inserting the right elements and formats easier. Rich media support is enhanced to include image hotspots, 3D object part links, and interactive links to multimedia and 3D objects.

Enhancements to XML and DITA support

New views

In addition to the default WYSIWYG view, FrameMaker has two new views:

Author view

Author View is meant for structured documents only. Author View simplifies structured authoring by keeping out unstructured-FrameMaker features, such as page numbers and formatting tools, not relevan for XML authors.

More Help topics

“Author view” on page 45

“XML view, Author view, and WYSIWYG view” on page 44

XML view

The XML view allows you to work with the plain XML code of your structured FrameMaker XML files. The sophisticated XML code view automatically validates the structure and inserts the required attribute values and closing tags.

More Help topics

“XML view” on page 44

“XML view, Author view, and WYSIWYG view” on page 44

“XPath” on page 459

“Generating hypertext outputs using XSLT” on page 527

XPath expressions to locate XML nodes

You can use XPath syntax in the XML view to search through XML files for nodes or node sets. Using the XPath pod or XPath toolbar, you can execute XPath queries on:

• current files

• all open files

• all the files in a folder

• or all the files in a ditamap\book

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“XPath” on page 459

“XML view” on page 44

Run XSLT from XML view

You can run XSL from XML View to create hypertext outputs from XML files. Further, you can create and save reusable transformation scenarios in an XML file. The output is created using Xalan or SAXON parsers that get installed on your machine with FrameMaker. You can choose the parser using which you create the output.

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“Generating hypertext outputs using XSLT” on page 527

Hierarchical element insert

Using the Elements quick catalog, you can select and insert multiple levels of elements. When you select an element in the quick catalog, FrameMaker displays the elements available within the selected element. Select a hierarchy of elements that you want to insert.

Hierarchical element insert in DITA

More Help topics

“Hierarchical element insert” on page 126

“Quick catalogs” on page 23

Guided structured authoring with banner text

Banner text in a FrameMaker file instructs you about what to enter in an element. You can control the instructional text you want to display for each of the elements. Banner text is available for container type elements and is controlled using the BannerText element. FrameMaker does not treat banner text as real content in the document. Banner text is included in FM and MIF output, but is not included in XML output.

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“Banner text” on page 458

Configure and generate book output from ditamap

You can configure the generation of the output from a ditamap. You can generate two configurable, unstructured outputs from a ditamap: Composite Document 11.0 and Book 11.0 with FM components.

More Help topics

“Create ditamap-to-book output” on page 493

“Generating hypertext outputs using XSLT” on page 527

Roundtripping OLE objects

FrameMaker now supports round-tripping OLE objects, such as Visio objects and PowerPoint presentations in XML. An XML Processing Instruction is added to FrameMaker to handle the OLE object roundtripping.

More Help topics

“Direct OLE support in XML” on page 421

Assign IDs to elements

You can now assign IDs to multiple instances of an element in one go:

• Instances of an element across a FrameMaker file

• Instances of an element across topicrefs in a ditamap

• Instances of an element in all open files

You can also choose to assign IDs to the instances of the specializations of the selected element.

More Help topics

“Assign IDs to elements” on page 485

Smart paste

FrameMaker allows you to paste HTML, MS® Word, MS® Excel, and MS® Outlook content as DITA content. You can also create and configure XSLs for other FrameMaker structured applications. Using XSL, FrameMaker identifies the content while it is in the clipboard and structures it with the most appropriate hierarchy or sequence of elements. Then you can use the smart paste command to paste it to FrameMaker as DITA content.

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“Smart paste hypertext and MS® Word contents as structured content” on page 402

Error Console

The error console replaces the Error log, which was there in earlier FrameMaker versions. While opening a document, the new FrameMaker Error console displays structural and other issues in a document, if any. The error console displays location (line\char) of the error and a description of the error. This information helps you locate and understand the error.

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“Error console” on page 448

Usability enhancements

FrameMaker brings several interface enhancements that simplify various tasks, and thus increasing productivity.

Identify and refer to content using line numbers

Line numbers help the author and reviewer identify particular lines for providing feedback. Line numbers are set at a document level (for .fm and .mif files) and appear before each inserted line in a FrameMaker document.

Line numbers in an unstructured FrameMaker file

More Help topics

“Line numbers” on page 112

Quick catalog

Quick catalogs appear next to the instruction pointer for elements, paragraph formats, character formats, variables, and conditional text when you use the appropriate keyboard shortcut.

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A paragraph formats quick catalog

More Help topics

“Quick catalogs” on page 23

“Hierarchical element insert” on page 126

Extended rich media support

Interactive multimedia links for 3D objects

FrameMaker 11 allows you to insert links to interactively control embedded U3D (Universal 3D), FLV file, and SWF file in the PDF output.

More Help topics

“Interactive Links for 3D/Multimedia Objects” on page 395

Object styles

Object styles work similar to Paragraph and Character formats. You can save your frequently used object properties as a style. You can apply these object styles to various objects, such as images, anchored frames, and text frames for consistent size and appearance.

More Help topics

“Object Styles” on page 266

Hotspots

A hotspot is an active area in a document that you can link to different areas of the document, to another document, or to a URL. With hotspots, you can add multiple links in different parts of a graphic without having to divide the graphic into separate parts. For example, in a world map, you can create hotspots in each of the countries linking to more information about that country.

More Help topics

“Hotspots” on page 263

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3D object part links

Various 3D-objects’ parts can be linked to textual objects within the same or in other documents. A use for adding 3D object part links can be to link them to a description of each of the parts.

More Help topics

“3D object part links” on page 394

CMS integration enhancements

CMS connector framework

FrameMaker 11 extends the support to any standard content management system (CMS) through providing a set of full-featured APIs\Extendscript. With CMS APIs\ExtendScript, you can implement additional authoring and content management capabilities beyond the ones provided by the CMS. In addition, you can create your own user interface or extend the existing user interface features.

Custom attributes in CMS

You can add the custom attributes in FrameMaker that exist on your Documentum® or Sharepoint CMS.

More Help topics

“Add custom CMS attributes” on page 542

FrameMaker Publishing Server enhancements

Kindle, multiscreen, epubs, and native mobile app publishing in FrameMaker Publishing Server

FrameMaker Publishing Server can now publish three new formats: kindle, multiscreen, epubs, and native mobile app.

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Chapter 2: FrameMaker Basics

User interface

Basics

The Welcome screen

From the FrameMaker Welcome screen, you can perform the following tasks:

• Open recently accessed documents

• Create documents, books, CMS connections, and DITA maps in case of Structured FrameMaker

• Access FrameMaker templates

• Access FrameMaker Help and guides

• Access other resource pages and updates from Adobe

Workspace overview

A particular arrangement of elements, such as panels and pods that you use frequently while working on documents, is called a workspace. You can dock, stack, minimize, or make these elements free-floating in your workspace. You can select from several preset workspaces or create one of your own. Once you have arranged the panels and pods, you can save the workspace settings for use later.

The FrameMaker interface has the following components.

• The Application bar across the top contains a workspace switcher, menus, and other application controls.

• The document window displays the file you’re working on. Document windows can be tabbed and, in certain cases,

grouped and docked.

• Panels help you monitor and modify your work. Examples include character, paragraph, and table designers; and

marker, variables, cross-references panels. You can minimize, group, stack, or dock panels.

• The status bar shows text formatting and pagination information for the current document.

Preferences dialog

The preferences dialog (Edit > Preferences) has the following settings:

General preferences

Use these preferences to specify settings, such as:

• Product interface

• File saving, naming, and backup

• Handling of embedded objects

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ABCD

General preferences A. Select structured or unstructured interface B. Specify the diagonal size of your monitor C. Select to create a backup file when you save a file for the first time D. Specify the number of minutes after which FrameMaker automatically saves the open file E. Select to display errors, if any, when you open a file in FrameMaker F. Text size smaller than the one specified in this field is displayed as XXXX G. Select to automatically lock and check-out a file when you download it H. Select to check in a file every time you save it I. Select to display learning resource links on the bottom of the starter page J. Select the type of cross-platform file naming for FrameMaker to follow K. Select to add a FrameImage facet to bitmap graphics imported by copying L. Select to prevent multiple people from opening the same file M. Select to remember missing font names N. Select the file types to be embedded in the PDF

Interface preferences

Use this dialog box to specify whether FrameMaker should auto-collapse panels to icons or always open documents as tabs.

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Default interface properties A. Select tooltip appearance type: Normal, Fast, or Hidden B. Switch between dark or light levels of UI brightness C. When disabled, you must click on the panel tab/panel icon to collapse it. When enabled, just click on another panel or in the document to collapse a panel. D. Select to hide all docked panels permanently E. Select to make FrameMaker application icon greyscale F. When you close panels they are hidden but are still active in memory. Deselect this option to remove panels when you close them. To display them again, choose them from FrameMaker menus. G. Select to open all documents as tabbed documents. Deselect to open document windows as floating windows. H. Floating document windows display the document name only in the title bar. Deselect to display document name in title bar and tab bar. I. When you drag document windows and place them together, they tend to form tabs in a single document window. Select this option to prevent document tabbing. J. Opens composite documents as tabbed documents. Deselect to open composite document windows as floating windows.

Alerts

These settings control the display of warnings.

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Alerts A. Select to show warnings on actions that clear the history B. Specify if you want the warning to appear once for a history clearning command or every time you run that command C. Select when you want FrameMaker to display dialogs with alerts

Panels and Pods

The pod location criteria determine what should be displayed in the pod list area for an instance by way of identifying its location in the document.

Panels and pods A. In structured interface, you can specify either the paragraph styles or the element names. In unstructured FrameMaker, you can only specify paragraph styles. B. Specify the first paragraph style (Paragraph style or element in Structured Framemaker) C. Specify the second paragraph style (Paragraph style or element in Structured Framemaker)

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More Help topics

“Panels” on page 18

Documentum

Use these preferences to set up Documentum file versioning, specify DFS SDK path, and add custom CMS properties to FrameMaker for Documentum.

Documentum CMS preferences

A. Specify how existing objects are overwritten and saved B. Enter the name of a custom attribute to add C. Select to show hidden objects D. Select to show private cabinets E. Specify the path to DFS SDK

Sharepoint

Use these preferences to set up Sharepoint file versioning and add custom CMS properties to FrameMaker for Sharepoint.

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Sharepoint preferences A. Specify how existing objects are overwritten and saved B. Enter the name and type of a custom attribute to add

Dictionary

Use these preferences to specify Proximity or Hunspell dictionaries for Spelling, Hyphenation, and Thesaurus for various languages.

Spelling options

Use these preferences to set up Spelling Checker.

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Spelling Options A. Auto Spell check B. Select all that you want spell checker to find C. Select all that you want spell checker to ignore D. Click to get default spelling options

XML

Use these preferences to set up syntax colors and other display options for XML content in FrameMaker.

XML preferences A. Select the color preferences for various parts of XML syntax B. Select the font family for displaying the xml tags and content C. Select to display line numbers in the document D. Select to word wrap

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Panels

Dock and undock panels

A dock is a collection of panels or panel groups displayed together in a vertical orientation. A dock is an arrangement of non-floating panels. You dock and undock panels by moving them into and out of a dock.

Docking a panel to the right of the document window. The blue highlight indicates the drop zone on the dock.

Note: Docking is not the same as stacking. A stack is a collection of floating panels or panel groups, joined top to bottom.

• To dock a panel, drag it by its tab into the dock, at the top, bottom, or in between other panels.

• To dock a panel group, drag it by its title bar (the solid empty bar above the tabs) into the dock.

• To remove a panel or panel group, drag it out of the dock by its tab or title bar. You can drag it into another dock

or make it free-floating.

Move panels

As you move panels, blue highlighted drop zone areas appear where you can drop the panel. For example, move a panel up or down in a dock by dragging it to the narrow blue drop zone above or below another panel. If you drag to an area that is not a drop zone, the panel floats freely in the workspace.

• To move a panel, drag it by its tab.

• To move a panel group or a stack of floating panels, drag the title bar.

Manipulate panel groups

• To move a panel into a group, drag the panel’s tab to the highlighted drop zone at the top of the group.

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Adding a panel to a panel group

• To rearrange panels in a group, drag a panel’s tab to a new location in the group.

• To remove a panel from a group so that it floats freely, drag the panel by its tab outside the group.

• To move a group, drag the title bar (the area above the tabs).

Stack floating panels

When you drag a panel out of its dock but not into a drop zone, the panel floats freely. You can position the floating panel anywhere in the workspace. You can stack floating panels or panel groups so that they move as a unit when you drag the topmost title bar.

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You can collect floating panels and group them into a stack.

• To stack floating panels, drag a panel by its tab to the drop zone at the bottom of another panel.

• To change the stacking order, drag a panel up or down by its tab.

Note: Be sure to release the tab over the narrow drop zone between panels, rather than the broad drop zone in a title bar.

• To remove a panel or panel group from the stack, so that it floats by itself, drag it out by its tab or title bar.

Resize panels

• To minimize or maximize a panel, panel group, or stack of panels, double-click a tab. You can also single-click the

tab area (the empty space next to the tabs).

• To resize a panel, drag any side of the panel.

Manipulate panels collapsed to icons

You can collapse panels to icons to reduce clutter on the workspace. In some cases, panels are collapsed to icons in the default workspace.

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Collapse panels to icons A. Panel icons B. Panel icons expanded

• To collapse or expand all panel icons in a dock, click the double arrow at the top of the dock.

• To expand a single panel icon, click it.

• To resize panel icons so that you see only the icons (and not the labels), adjust the width of the dock until the text

disappears. To display the icon text again, make the dock wider.

• To collapse an expanded panel back to its icon, click its tab, its icon, or the double arrow in the panel’s title bar.

• To add a floating panel or panel group to an icon dock, drag it in by its tab or title bar. (Panels are automatically

collapsed to icons when added to an icon dock.)

• To move a panel icon (or panel icon group), drag the icon. You can drag panel icons up and down in the dock, or

into other docks (where they appear in the panel style of that dock). You can also drag panel icons outside the dock (where they appear as floating, expanded panels).

Tabbed documents

When you open more than one file, the document windows are tabbed. You can open documents as floating windows by clearing the Open Documents As Tabs option in the Interface Preferences dialog box.

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Documents appear as tabs in the document view.

However, when you add a generated file, such as a Table Of Content, the generated file appears minimized in the lower left corner of your workspace. There are multiple ways in which you can organize floating and tabbed document windows.

• To dock a document window in a group of document windows, drag the window into the group.

• To rearrange the order of tabbed document windows, drag a window’s tab to a new location in the group.

• To undock a document window from a group of windows, drag the window’s tab out of the group.

Note: When you minimize a floating document window, it covers a part of the FrameMaker status bar. You cannot move the minimized window to a new location.

Tips on working with the new interface

Adjust the UI brightness Adjust the UI brightness by using the UI Brightness slider under > Interface.

Combine document windows To consolidate all document windows, floating, minimized, or docked, right-click the

tab bar of the docked document window and select Consolidate All To Here from the menu.

Float document windows Click Arrange Documents icon on the top Application bar and select Float All In Windows.

This arranges all the document windows as cascaded floating panels.

Tile documents Use the Arrange Documents icon to tile document windows vertically or horizontally. This is specially

useful for manually comparing documents and layering them side by side.

Bring hidden pods to the front Sometimes while working with floating document windows or when switching

workspaces, the pods may seem difficult to bring to the front.

• Undock the pods by dragging them out using the pod title bar.

• Dock all floating document windows. Right-click the docked tab bar and select Consolidate All To Here or drag

and dock the floating document windows.

Minimize pods to icons Right-click on the pods tab bar and select Collapse To Icons from the menu. This option is

available only if the pods are floating and not docked. To collapse docked pods, click anywhere in the tab bar.

Reopen the pods Choose View > Pods and click any pod name. The entire group of pods open at the bottom of the

workspace.

Reopen a panel Choose Windows and select Panels and select the panel you want to reopen.

Collapse all open panel groups to icons Right-click the tab bar of the panel group and select Collapse To Icons.

Exit the full screen mode Right-click outside the text frame in the document window and select Toggle Screen Mode.

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More Help topics

“Keys for screen modes” on page 550

Quick catalogs

Quick catalogs appear next to the instruction pointer for elements, paragraph formats, and character formats when you use the appropriate keyboard shortcut.

A character formats quick catalog

Following are the keyboard shortcuts for the various pop-up menus and other actions related to elements:

Quick catalog/Action Keyboard Shortcut

Elements quick catalog

Note: See Hierarchical element insert for more details.

Wrap element Ctrl+2

Change element Ctrl+3

Insert conditional tags Ctrl+4

Insert conditional tags Ctrl+5

Insert attributes for an element Ctrl+7

Character formats quick catalog Ctrl+8

Paragraph formats quick catalog Ctrl+9

Variables quick catalog Ctrl+0

Enter

Ctrl+1

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Customize and manage workspaces

Default workspaces

You can choose from default workspaces or create custom workspaces and switch between them. The default workspaces are designed so that you can quickly switch between workspaces according to what you want to accomplish. For example, the Review workspace has review toolbars, commonly used pods, and panels prearranged to help you review a document quickly.

• Authoring

• DITA Authoring (available only in Structured FrameMaker)

• Manage Content

• Manage Graphics

• Review

• Structured Authoring (available only in Structured FrameMaker)

Save a custom workspace

1 Configure the workspace the way you want it and choose Save Workspace from the workspace switcher on the

Application bar.

2 Type a name for the workspace and click OK.

FrameMaker remembers the last used workspace across sessions. If you were working in the Review workspace and you close and relaunch FrameMaker, it loads the Review workspace.

Switch workspaces

❖ Select a workspace from the workspace switcher in the Application bar.

Use the workspace switcher to switch between workspaces designed for your workflow.

Reset a workspace

By saving the current configuration of panels as a named workspace, you can restore that workspace even if you move or close a panel. The names of saved workspaces appear in the workspace switcher in the Application bar.

❖ Select the Reset Workspace option from the workspace switcher in the Application bar.

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