Macromedia FrameMaker - 10.0 Instruction Manual
Using
ADOBE
®
FRAMEMAKER® 10
Copyright
© 2011 Adobe Systems Incorporated and its licensors. All rights reserved.
Using Adobe® FrameMaker® 10 for Windows®
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Last updated 11/23/2011
Contents
Chapter 1: Getting Started
Activation and registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Help and support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Services, downloads, and extras . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
What’s new . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Chapter 2: FrameMaker Basics
User interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Accessibility features in FrameMaker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Opening, saving, and closing documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Chapter 3: Templates and Page Layout
Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Master pages and reference pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Page layouts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Multiflow documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Variables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Create documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
iii
Chapter 4: Text
Adding and editing text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
Working with elements in structured documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Search for items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Check spelling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128
Use the Thesaurus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134
Multiple Undo/Redo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135
Equations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Working with multiple languages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175
Chapter 5: Tables
About tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179
Insert, move, or remove a table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181
Text and graphics in tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183
Formatting tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191
Table position and spacing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200
Chapter 6: Graphics
Graphics and objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206
Using color in text and objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 233
Anchored frames . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 239
Using RoboScreenCapture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 251
Last updated 11/23/2011
USING FRAMEMAKER 10
Contents
Chapter 7: Dynamic Documents
Markers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 254
Hypertext and view-only documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 255
Hypertext commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 260
Create hypertext links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 268
Create ways to start, open, and close applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 270
Test and troubleshoot hypertext documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 272
Add hypertext links to generated files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 273
FluidView format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 276
Cross-references . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 277
Chapter 8: Books and Long Documents
About books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 290
Create books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 291
Managing books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 294
Generate and update books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 303
Tables of contents or other lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 306
Creating indexes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 312
Formatting lists and indexes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 327
Footnotes and endnotes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 334
Conditional documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 340
Troubleshooting books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 350
iv
Chapter 9: Working with Documents
Importing and linking files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 355
Embedding objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 375
Export text and graphics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 379
Managing files using WebDAV . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 382
Chapter 10: Editing Content
Identify changes by tracking edited text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 387
Track changes at book or map level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 390
Identify revised text with change bars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 391
Compare versions to view changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 393
Determine word and character count . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 396
Import PDF comments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 396
Chapter 11: Structured Authoring
Introduction to structured authoring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 398
Migrating from unstructured FrameMaker to XML . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 403
Converting unstructured files to structured documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 413
XML with FrameMaker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 414
Filter By Attribute . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 423
Chapter 12: Structured Authoring Using DITA
Why DITA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 433
DITA support in FrameMaker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 434
DITA options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 436
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DITA topics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 439
DITA maps and bookmaps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 442
DITA content references (conrefs) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 447
DITA cross-references and links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 451
Find References . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 456
Conditional processing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 456
Automating conversion of base files to specialized files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 459
Chapter 13: Generating Output
Publishing options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 461
Publishing the current document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 461
Generating PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 462
Authoring for accessibility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 470
Generating print output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 471
Generating HTML . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 478
Chapter 14: Working with Content Management Systems
About the Documentum and SharePoint connectors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 496
Configure the connectors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 496
Connect to the content management system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 498
Use the Repository Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 498
Upload files and folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 499
Manage resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 500
Search files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 503
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Chapter 15: Scripting in FrameMaker
What is scripting? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 506
Why use scripting? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 506
Getting started with scripting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 506
Chapter 16: Keyboard Shortcuts
About keyboard shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 510
Navigating through documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 512
Keys for screen modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 512
Dialog boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 513
Keys for selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 516
Menu commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 516
Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 528
Book commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 531
Keys for finding and changing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 532
Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 533
Document design . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 535
Document utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 536
Text formatting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 537
Character and Paragraph Designers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 539
Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 540
Track Text Edit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 543
Editing text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 544
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Entering special characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 545
Function keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 546
Keys for drawing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 546
Keys for editing objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 548
Keys for adding color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 550
Keys for equations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 551
Filter By Attribute . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 564
Markers and variables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 565
Working with structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 565
Element menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 566
Other useful shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 567
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Chapter 1: Getting Started
Adobe FrameMaker is an automated multi-channel and multi-device publishing solution. FrameMaker enables
publication departments accomplish multichannel publication tasks.
Before you begin working with your software, take a few moments to read an overview of activation and the many
resources available to you. You have access to instructional videos, plug-ins, templates, user communities, seminars,
tutorials, RSS feeds, and much more.
Resources
Before you begin working with FrameMaker, take a few moments to read an overview of activation and the many
resources available to you. In addition to the links below, you have access to instructional videos, plug-ins, templates,
user communities, seminars, tutorials, RSS feeds, and much more online.
• “Activation and registration” on page 1
• Adobe TV instructional videos for FrameMaker 10
• Adobe FrameMaker discussion forum
• Framers -- An email list for FrameMaker discussions
1
Activation and registration
To review complete system requirements and recommendations for your Adobe® FrameMaker® 10 software, see the
FrameMaker product page at
Install the software
1 Close any Adobe applications open on your computer.
2 Insert the installation disc into your disk drive, and follow the onscreen instructions.
Help with installation
For help with installation issues, see the Installation Support Center at www.adobe.com/go/learn_fm_install_en.
License activation
During the installation process, your Adobe software contacts an Adobe server to complete the license activation
process. No personal data is transmitted. For more information on product activation, visit the Adobe website at
www.adobe.com/go/activation.
Register
Register your product to receive complimentary installation support, notifications of updates, and other services.
www.adobe.com/products/framemaker.
❖ To register, follow the onscreen instructions in the Registration dialog box, which appears when you first start the
software.
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If you postpone registration, you can register at any time by choosing Help > Registration.
Help and support
Visit the Adobe Support website at www.adobe.com/support/framemaker to access documentation, along with
tutorials and troubleshooting information. You can also access customer support information from this page.
Online Help also includes a link to the complete, updated PDF version of Help.
Community Help
Community Help is an integrated environment on Adobe.com that gives you access to community-generated content
moderated by Adobe and industry experts. Comments from users help guide you to an answer. Search Community
Help to find the best content on the web about Adobe products and technologies, including these resources:
• Videos, tutorials, tips and techniques, blogs, articles, and examples for designers and developers.
• Complete online Help, which is updated regularly and is more complete than the Help delivered with your product.
If you are connected to the Internet when you access Help, you automatically see the latest online Help rather than
the set delivered with your product.
• All other content on Adobe.com, including knowledgebase articles, downloads and updates, Adobe Developer
Connection, and more.
Use the Help search field in your product user interface to access Community Help. You can search for content within
the Adobe.com site and also in websites that have useful information about your product. Moderators continue to
identify the most relevant web content for your product. You can add comments to online Help and view comments
added by other users.
2
Community Help Client
The help system can be launched from the application using the Help menu, or by pressing F1.
Using the Community Help Client, you can:
• Be assured that you have the latest help content: If you are online, CHC displays the online help content for the
product, by default. Whenever there is an update to the help content, a message appears when you are online asking
you to download the latest Help content. Adobe updates Help content whenever there are significant updates that
have to be communicated to users. There is no specified period for these updates. They are carried out on a needbasis.
• Have the best search experience possible:
• Search provides you with results from both the local Help system, and from other related sources on the
Internet.
Note: You must be online if you want links from other sources to be displayed.
• You have the option to search within the local Help content only.
• Filter results.
• Allows you to contribute to, comment, and provide feedback on Help content from within the Community Help
Client.
For more information on the Community Help, see http://community.adobe.com/help/about.html.
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Other resources
Online Help also includes a link to the complete, updated PDF version of Help.
Visit the Adobe Support website at www.adobe.com/support to learn about free and paid technical support options.
Visit the following resources to interact with the FrameMaker community.
• Adobe Forums: http://forums.adobe.com/community/framemaker
• Adobe Blogs: http://blogs.adobe.com/
• Adobe TV: http://tv.adobe.com/product/framemaker/
Services, downloads, and extras
You can enhance your product by integrating various services, plug-ins, and extensions in your product. You can also
download samples and other assets to Help you get your work done.
Adobe downloads
Visit www.adobe.com/go/downloads to find free updates, trials, and other useful software.
3
Adobe Labs
Adobe Labs at www.adobe.com/go/labs gives you the opportunity to experience and evaluate new and emerging
technologies and products from Adobe. At Adobe Labs, you have access to resources such as these:
• Prerelease software and technologies
• Code samples and best practices to accelerate your learning
• Early versions of product and technical documentation
• Forums, wiki-based content, and other collaborative resources to Help you interact with like-minded users
Adobe Labs fosters a collaborative software development process. In this environment, customers quickly become
productive with new products and technologies. Adobe Labs is also a forum for early feedback. The Adobe
development teams use this feedback to create software that meets the needs and expectations of the community.
Adobe TV
Visit the technical communications channel on Adobe TV at http://tv.adobe.com/channel/technical-communication
for instructional videos on authoring.
What’s new
Adobe® FrameMaker® 10 is compliant with the latest DITA specifications, DITA1.2. The authoring environment is
more usable, with usability enhancements, such as enhanced tag view, better management of used and unused formats,
enhanced conditional expression support, and auto spell check. Workflow for reviewing, collaborating, and print and
publishing are improved. FrameMaker now provides support for several additional media formats. ExtendScript
provides native support for automation.
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Getting Started
Enhancements to XML- and DITA-support
Enhanced support for XML content creation
FrameMaker includes the following new features to enhance the XML content creation process:
• An attribute editor to help you easily edit element attributes
• A read-write rule file maker
• A wizard for creating XML applications
• A structured application designer
• Ability to view XML files in a text editor
More Help topics
“Using the attribute editor” on page 418
“Building structure files” on page 409
“Create an XML file” on page 414
“View XML in Notepad” on page 416
4
Improved whitespace handling
When importing an XML file into FrameMaker, all unnecessary whitespaces are removed. The whitespaces that are
removed include Space, Tab, Blank Line, and New Line.If more than one whitespace occurs continuously, only the first
whitespace is retained and all the others are dropped.
For example:
• [SPACE][SPACE] becomes a single [SPACE]
• [TAB][SPACE] becomes a single [TAB]
Improved searchability of PDFs through metadata storage
You can enter metadata for Ditamaps and topics. Some of the metadata fields are: AuthorName, ShortDesc, Title, and
Keywords. FrameMaker now maps the metadata information from Ditamaps and topics directly to FrameMaker
FileInfo fields.
While saving as PDF, FrameMaker stores the FileInfo information as XMP metadata in the PDF files. Search engines
like Google use XMP metadata to generate search results from PDF. The searchability of PDFs generated through
FrameMaker is, therefore, enhanced.
Support for DITA 1.2 specifications
FrameMaker 10 supports the DITA 1.2 specifications, while continuing the support for DITA 1.1 specifications and
Docbook.
Enhanced DITA reference dialogs
The DITA cross-reference and conref dialogs have been enhanced to list only those elements that are used in the DITA
document. Other elements are not listed.
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Enhanced DITA specialization support
The DITA specialization feature has been enhanced to support both structural and domain specializations. A new
DITA specialization wizard facilitates easy creation of specialized DITA files.
More Help topics
“Automating conversion of base files to specialized files” on page 459
Integrating DITA Specialization with FrameMaker 10
Enhanced DITA-related user interface
FrameMaker features the following new DITA-related user interface enhancements:
• DITA conref dialog box allows content referencing through both indirect referencing using keyref and direct
referencing using href. In addition, you can select content range using support for the conrefend attribute.
• DITA Keyspace Manager allows you to manage keys and their references.
• DITA Update Reference dialog helps you to validate content availability and integrity while authoring the content.
You do not need to build DITA maps to resolve references.
• DITA Find References dialog allows you to perform element-specific context searches of where all in a folder or in
open files references to that particular element have been made.
• The main menu helps you to better control the DITA options while loading DITA content in FrameMaker. In
addition, you can perform import and export options for DITA content, such as indexterm conversion.
• The DITA options dialog provides an option to switch between DITA 1.1 and DITA 1.2 support.
5
Extended rich media support
FrameMaker now supports the following additional formats, thus providing extensive rich media support:
AIF AIFC AIFF ASF AU
AVI FLV IVF KAR M1V
M3U MID MOV MP2 MP3
MPA MPE MPEG MPG QT
WAV WMV
Usability enhancements
FrameMaker brings several interface enhancements that simplify various tasks, and thus increasing productivity.
Some of the enhancements include multi-valued Filter By Attributes, import of Boolean Conditional Expression
settings, find/change format overrides, enhanced text inset properties dialog, and resizable marker dialog.
Enhancements in tag view
You can choose View > Element Boundaries (As Tags) to view each element with a text label in the document window.
Using FrameMaker, you can now expand and collapse elements in the document window to view your document
structure at a high level. You can also have the document view and structure view synchronized with respect to the
collapsed state of the elements.
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AB
C
Tag view in-sych with document window
A. Document window B. Structure view C. When you collapse an element in the Structure view, it is automatically collapsed in the Document
window.
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More Help topics
“Expand and collapse elements in document window” on page 29
Drag and drop text and elements
FrameMaker allows you to drag and drop text and elements across FrameMaker documents. Also, you can drag and
drop text across FrameMaker and other applications that support the drag and drop feature.
More Help topics
“Drag and drop text” on page 107
“Copy, move, or remove a table” on page 183
Text background color feature
FrameMaker allows you to set a text background color using character as well as paragraph designers.
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A
A. Setting text background color using Character Designer
• While saving a document as a PDF, the text background color is saved in the PDF, if the Convert CMYK Color to
RGB option is selected.
• Text background color is retained when saving a document as HTML and CSS files.
• Text background color is included as a property of conditional tags.
• When creating an EDD, text background color is included under formatting rules.
When importing a PDF file in FrameMaker, text highlights from PDF are retained because of the support for the text
background color feature.
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Repeat Last Operation
The Repeat Last Operation feature allows you to repeat the previous operation.
Repeat Last Operation can be performed on a document at the following locations:
• Current insertion point
• Current text selection
• Current object selection
In addition, FrameMaker has a history buffer that allows you to repeat a previously performed action by selecting the
action from the buffer.
More Help topics
“Repeat Last Operation” on page 136
Table catalog
FrameMaker offers enhanced features to manage and apply table formats. A table catalog shows all the table formats
available in the current document and allows you to manage them. Table catalog works just like the paragraph or
character catalogs. Choose Table > Format to access commands to format tables, the table designer, and the table
catalog.
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More Help topics
“Table catalog” on page 192
Auto spell check
FrameMaker automatically checks spelling as you type. Words that need your attention are highlighted with a squiggly
underline. A red highlight indicates that the word is not present in the dictionary. A green highlight indicates a possible
punctuation mistake.
More Help topics
“Check spelling” on page 128
Managing conditional expressions
You can now combine conditional tags using Boolean operators to create conditional expressions. These conditional
expressions can be used to generate conditional output. Conditional expressions can be managed by clicking the Build
Expression button in the Show/Hide Conditional Text pod. You can name these conditional expressions and can
import them across FrameMaker documents.
More Help topics
“Generate conditional output using Boolean expressions” on page 345
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Suppressing FrameMaker alerts
The alert dialog box for the following cases allows you to suppress subsequent display of alerts:
• FrameMaker history is cleared.
• A file contains unresolved cross-references.
• A document created in previous version of FrameMaker is opened.
• A file contains unavailable fonts.
Managing format overrides
FrameMaker now provides an enhanced way of handling format overrides. Format override now occurs in the
following cases:
• If there is deviation from an existing format definition. In FrameMaker 10, a change in a property which is specified
as As Is is not considered a format override. However, a change from a defined value of a property is considered a
format override.
• If the format doesn’t exist in the catalog. This can happen, for example, when text is copied across documents that
use different templates.
You can also search for and remove format overrides for paragraph, character, and table formats.
More Help topics
“Format overrides” on page 481
Managing formats
FrameMaker provides features to manage various paragraph, character, and table formats from the catalog.
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You can display a custom list of formats, delete unused formats, and much more. In the catalog, FrameMaker marks
the used formats. The unused formats are unmarked. This usage information is not updated as soon as you apply the
formats in the document. Clicking Refresh Catalog at the bottom of the catalog, updates the usage information. The
latest usage information is also updated when opening the document.
More Help topics
“Formats” on page 40
Track changes at book or map level
FrameMaker enables you to track changes across an entire book or a map. Additionally, you can view and edit changes
only from selected users.
ABCDEFGH
Track Changes menu
A. Scope Selector B. Reviewer Selector C. Accept Edit D. Reject Edit E. Show Next F. Show Previous G. Accept All H. Reject All
More Help topics
“Track changes at book or map level” on page 390
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Extended rich media support
FrameMaker has extensive built-in rich media support. You must select the correct format when importing a media
file into FrameMaker.
When the imported media file is saved as a PDF and played, Acrobat plays SWF and FLV files with its own in-built
native media player. Playback of all other media files is possible only if the relevant codecs are installed on the system.
In addition, FrameMaker allows you to select and set an image as a poster for a media file.
Set an image as a poster for a media file
More Help topics
“Import graphics” on page 361
“Import movies, SWF files, and 3D objects” on page 364
“Embedding objects” on page 375
“Poster file for a media file” on page 368
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CMS integration using connectors
FrameMaker provides connectors that enable integration with the following content management systems (CMS):
• EMC Documentum 6.5 SP1
• Microsoft SharePoint Server 2007 SP2
Once configured, FrameMaker allows you to perform search, read, write, delete, update, check in, and check out
operations on the configured repository.
When connecting to the CMS, you must specify a connection name, which uniquely identifies each connection. All
connection names are added to the favorites list. The list can store a maximum of eight favorites.
More Help topics
“Managing files using WebDAV” on page 382
“Working with Content Management Systems” on page 496
S1000D support
FrameMaker supports authoring, publishing, and reviewing XML content based on the S1000D standard. To work
with S1000D content, download and install S1000D application pack from
Application Pack supports a significant range of S1000D issue 4.0 document types.
www.adobe.com/go/FM_S1000D. The
10
The Application Pack includes a sample project with a range of S1000D modules.
To learn more about using FrameMaker 10 Application Pack for S1000D, see Adobe FrameMaker 10 Application pack
for S1000D.
FrameMaker Scripting support
Scripting is a powerful tool that can be used to control and automate many features of Adobe FrameMaker —saving
you so much time and effort that it can completely change the way you approach your work.
FrameMaker now includes a powerful script language - ExtendScript, that helps you easily write scripts to satisfy your
needs.
In addition, FrameMaker includes a new catalog editor that helps you manage your scripts.
More Help topics
“Scripting in FrameMaker” on page 506
Enhancements in FrameMaker Server 10
Adobe® FrameMaker® Server10 includes significant feature enhancements that enable you to centralize and automate
department-wide publication tasks. Adobe FrameMaker Server enables you to implement schedule-based, automated,
multi-channel, and multi-device publishing.
• Server-based publishing: Schedule one-time, daily, weekly, or monthly publishing tasks.
• Multiple output formats: Create multiple output formats—multi-channel and multi-device—from a single source
document with custom settings. These output formats include Adobe PDF, ePub, WebHelp, Adobe AIR,
EclipseHelp, Microsoft HTMLHelp, JavaHelp, FlashHelp and OracleHelp.
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• Shareable publishing task configuration: Reuse the settings in a publishing task to quickly set up similar publishing
tasks across your organization. For example, you can create a publishing task that creates a PDF, WebHelp, and
ePub formats from a set of source documents, and then edit this task to create tasks for several other source
documents.
• Integration with EMC® Documentum®, Microsoft® SharePoint®, and WebDAV: Specify Documentum, SharePoint,
or WebDAV repositories as the source or destination for publishing tasks. If you author with FrameMaker, you can
define the versioning method for outputs created that are saved to these repositories. Thus, you can have the
outputs created from recurring publication tasks explicitly versioned.
• Scripting support for automation: Use ExtendScript Toolkit to create scripts that can automate pre-publication
tasks such as applying conditional text for single-sourced publishing tasks.
• Post-publish commands: Add automatic run of post-publish system commands or batch files. Use post-publish
commands to automatically rename, move, or archive output files, especially when you run regular publishing tasks
so that the subsequent outputs do not overwrite earlier files.
• Integration with Windows Task Scheduler: Manage publishing tasks that FrameMaker Server adds to Windows
Task Scheduler. Use Windows Task Scheduler to view, and manage these scheduled tasks.
• Command-line execution of publishing tasks: Invoke a series of publishing tasks from the Windows command line
after you have created these tasks and schedules using FrameMaker Server.
• Extensive logging: Customize the level of logging and the parameters that you want to be logged for all publishing
tasks. You can then programmatically analyze these logs to determine causes of any errors reported.
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Chapter 2: FrameMaker Basics
User interface
Basics
The Welcome screen
From the FrameMaker Welcome screen, you can perform the following tasks:
• Open recently accessed documents
• Create documents, books, CMS connections, and DITA maps in case of Structured FrameMaker
• Access FrameMaker templates
• Access FrameMaker Help and guides
• Access other resource pages and updates from Adobe
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Workspace overview
A particular arrangement of elements, such as panels and pods that you use frequently while working on documents,
is called a workspace. You can dock, stack, minimize, or make these elements free-floating in your workspace. You can
select from several preset workspaces or create one of your own. Once you have arranged the panels and pods, you can
save the workspace settings for use later.
The FrameMaker interface has the following components.
• The Application bar across the top contains a workspace switcher, menus, and other application controls.
• The document window displays the file you’re working on. Document windows can be tabbed and, in certain cases,
grouped and docked.
• Panels help you monitor and modify your work. Examples include character, paragraph, and table designers; and
marker, variables, cross-references panels. You can minimize, group, stack, or dock panels.
• The status bar shows text formatting and pagination information for the current document.
Interface preferences
Use this dialog box to specify whether FrameMaker should auto-collapse panels to icons or always open documents as tabs.
❖ Select File > Preferences > Interface and select the options you want.
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A
B
C
D
E
F
Default interface properties
A. Display hidden panels automatically B. On closing, panels are automatically hidden. C. Every time you open a document it is tabbed
automatically D. Hide single tabs in a document E. Composite documents like books and DITA maps are also opened as tabbed windows
F. Use the brightness slider to adjust the brightness of the FrameMaker application
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Auto-Show Hidden Panels When you click UI Visibility all the docked panels are hidden and gray strips appear at
the docked sides. The docked panels appear automatically when you move the pointer near the gray strips. If you
deselect this option, all docked panels are permanently hidden.
Hide Panels On Close When you close panels they are hidden, but are still active in memory and may occasionally
result in slow FrameMaker performance. For example, a document with multiple broken references to graphic files
may take longer to open even if you close the Insets pod.
If you deselect this option, FrameMaker removes panels when you close them. To display them again, you must choose
them from FrameMaker menus.
Open Documents As Tabs Opens all documents as tabbed documents. If you deselect this option, the document
windows become floating windows.
Hide Single Tabs In Documents Floating document windows display the document name only in the title bar. If you
deselect this option, the document name appears in both the title bar and the tab bar.
Open Composite Documents As Tabs Opens composite documents as tabbed documents. If you clear this option, the
composite document windows become floating windows.
Panels
Dock and undock panels
A dock is a collection of panels or panel groups displayed together in a vertical orientation. A dock is an arrangement
of non-floating panels. You dock and undock panels by moving them into and out of a dock.
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Docking a panel to the right of the document window. The blue highlight indicates the drop zone on the dock.
Note: Docking is not the same as stacking. A stack is a collection of floating panels or panel groups, joined top to bottom.
• To dock a panel, drag it by its tab into the dock, at the top, bottom, or in between other panels.
• To dock a panel group, drag it by its title bar (the solid empty bar above the tabs) into the dock.
• To remove a panel or panel group, drag it out of the dock by its tab or title bar. You can drag it into another dock
or make it free-floating.
Move panels
As you move panels, blue highlighted drop zone areas appear where you can drop the panel. For example, move a panel
up or down in a dock by dragging it to the narrow blue drop zone above or below another panel. If you drag to an area
that is not a drop zone, the panel floats freely in the workspace.
• To move a panel, drag it by its tab.
• To move a panel group or a stack of floating panels, drag the title bar.
Manipulate panel groups
• To move a panel into a group, drag the panel’s tab to the highlighted drop zone at the top of the group.
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Adding a panel to a panel group
• To rearrange panels in a group, drag a panel’s tab to a new location in the group.
• To remove a panel from a group so that it floats freely, drag the panel by its tab outside the group.
• To move a group, drag the title bar (the area above the tabs).
Stack floating panels
When you drag a panel out of its dock but not into a drop zone, the panel floats freely. You can position the floating
panel anywhere in the workspace. You can stack floating panels or panel groups so that they move as a unit when you
drag the topmost title bar.
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You can collect floating panels and group them into a stack.
• To stack floating panels, drag a panel by its tab to the drop zone at the bottom of another panel.
• To change the stacking order, drag a panel up or down by its tab.
Note: Be sure to release the tab over the narrow drop zone between panels, rather than the broad drop zone in a title bar.
• To remove a panel or panel group from the stack, so that it floats by itself, drag it out by its tab or title bar.
Resize panels
• To minimize or maximize a panel, panel group, or stack of panels, double-click a tab. You can also single-click the
tab area (the empty space next to the tabs).
• To resize a panel, drag any side of the panel.
Manipulate panels collapsed to icons
You can collapse panels to icons to reduce clutter on the workspace. In some cases, panels are collapsed to icons in the
default workspace.
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A
B
Collapse panels to icons
A. Panel icons B. Panel icons expanded
• To collapse or expand all panel icons in a dock, click the double arrow at the top of the dock.
• To expand a single panel icon, click it.
• To resize panel icons so that you see only the icons (and not the labels), adjust the width of the dock until the text
disappears. To display the icon text again, make the dock wider.
• To collapse an expanded panel back to its icon, click its tab, its icon, or the double arrow in the panel’s title bar.
• To add a floating panel or panel group to an icon dock, drag it in by its tab or title bar. (Panels are automatically
collapsed to icons when added to an icon dock.)
• To move a panel icon (or panel icon group), drag the icon. You can drag panel icons up and down in the dock, or
into other docks (where they appear in the panel style of that dock). You can also drag panel icons outside the dock
(where they appear as floating, expanded panels).
Tabbed documents
When you open more than one file, the document windows are tabbed. You can open documents as floating windows
by clearing the Open Documents As Tabs option in the Interface Preferences dialog box.
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Documents appear as tabs in the document view.
However, when you add a generated file, such as a Table Of Content, the generated file appears minimized in the lower
left corner of your workspace. There are multiple ways in which you can organize floating and tabbed document
windows.
• To dock a document window in a group of document windows, drag the window into the group.
• To rearrange the order of tabbed document windows, drag a window’s tab to a new location in the group.
• To undock a document window from a group of windows, drag the window’s tab out of the group.
Note: When you minimize a floating document window, it covers a part of the FrameMaker status bar. You cannot
move the minimized window to a new location.
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Tips on working with the new interface
Adjust the UI brightness Adjust the UI brightness by using the UI Brightness slider under File > Preferences >
Interface.
Combine document windows To consolidate all document windows, floating, minimized, or docked, right-click the
tab bar of the docked document window and select Consolidate All To Here from the menu.
Float document windows Click Arrange Documents icon on the top Application bar and select Float All In Windows.
This arranges all the document windows as cascaded floating panels.
Tile documents Use the Arrange Documents icon to tile document windows vertically or horizontally. This is specially
useful for manually comparing documents and layering them side by side.
Bring hidden pods to the front Sometimes while working with floating document windows or when switching
workspaces, the pods may seem difficult to bring to the front.
• Undock the pods by dragging them out using the pod title bar.
• Dock all floating document windows. Right-click the docked tab bar and select Consolidate All To Here or drag
and dock the floating document windows.
Minimize pods to icons Right-click on the pods tab bar and select Collapse To Icons from the menu. This option is
available only if the pods are floating and not docked. To collapse docked pods, click anywhere in the tab bar.
Reopen the pods Choose View > Pods and click any pod name. The entire group of pods open at the bottom of the
workspace.
Reopen a panel Choose Windows and select Panels and select the panel you want to reopen.
Collapse all open panel groups to icons Right-click the tab bar of the panel group and select Collapse To Icons.
Exit the full screen mode Right-click outside the text frame in the document window and select Toggle Screen Mode.
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More Help topics
“Keys for screen modes” on page 512
Customize and manage workspaces
Default workspaces
You can choose from default workspaces or create custom workspaces and switch between them. The default
workspaces are designed so that you can quickly switch between workspaces according to what you want to
accomplish. For example, the Review workspace has review toolbars, commonly used pods, and panels prearranged to
help you review a document quickly.
• Authoring
• DITA Authoring (available only in Structured FrameMaker)
• Manage Content
• Manage Graphics
• Review
• Structured Authoring (available only in Structured FrameMaker)
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Save a custom workspace
1 Configure the workspace the way you want it and choose Save Workspace from the workspace switcher on the
Application bar.
2 Type a name for the workspace and click OK.
FrameMaker remembers the last used workspace across sessions. If you were working in the Review workspace and
you close and relaunch FrameMaker, it loads the Review workspace.
Switch workspaces
❖ Select a workspace from the workspace switcher in the Application bar.
Use the workspace switcher to switch between workspaces designed for your workflow.
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Reset a workspace
By saving the current configuration of panels as a named workspace, you can restore that workspace even if you move
or close a panel. The names of saved workspaces appear in the workspace switcher in the Application bar.
❖ Select the Reset Workspace option from the workspace switcher in the Application bar.
Rename a custom workspace
1 Select Manage Workspace from the workspace switcher in the Application bar.
2 Select the workspace and click Rename.
3 Type a new name and click OK twice.
Delete a custom workspace
❖ Select Manage Workspace from the workspace switcher in the Application bar, select the workspace, and then click
Delete.
Interface view options
Display pages more quickly
❖ Do the following:
• Open the document by bypassing the update of imported graphics, cross-references, and text insets. (Opening
a document without updating references makes a document open faster but can slow down the display of
individual pages.)
• Turn off the display of graphics by choosing View > Options, deselecting the Graphics option, and clicking Set.
Important: If you deselect the Graphics option and generate a PDF, the graphics do not appear in the PDF.
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• Display small text as gray bars by choosing File > Preferences > General, entering a point size in the Greek Screen
Text Smaller box, and clicking Set. Whenever text in your document is in a point size smaller than the size you
specified, it appears on the screen as a gray bar.
Change the preset display units
Some text boxes in dialog boxes require a unit of measurement (such as points or inches) for the value you enter. You
can specify the default units for font size and line spacing (font size units) and for other measurements (display units).
The default units of measurement appear after the values in the text boxes. If you enter a value without a unit of
measurement, FrameMaker uses the default unit.
• To change the preset units, make the appropriate window is active. Select View > Options. Select the values for
Display Units and Font Units, and then click Set.
• To enter different units in a box, make the appropriate window active. Enter an abbreviation for the unit along with
the numeric value. Use cm for centimeters, mm for millimeters, " or in for inches, pc, pi, or pica for picas, pt or
point for points, dd for didots, cc or cicero for ciceros, Q for Q units (refers to font size and line spacing for the
Japanese language only).
FrameMaker converts the entry to the preset display units when you click a command button in the dialog box. For
example, if your document display units are picas and you want to set a paragraph indent of 1 inch, enter 1" in the
First Indent box. When you click Apply, the measurement changes to the number of picas that corresponds to 1 inch.
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Change the spacing of ruler or grid intervals
1 Make the appropriate document window or book window active. If a book window is active, select the documents
you want to affect.
2 Select View > Options. Select a new setting from the Rulers menu or the Grid menu, and click Set.
Show or hide visual guides
You can show several of these visual guides in a document window:
• Borders around text frames, graphic frames, and imported objects
• Markers, paragraph returns, and other symbols in running text
• Rulers along the top and left side of the window
You can also show a grid of horizontal and vertical lines for drawing, resizing, and aligning graphics. All visual guides
are nonprinting, so you do not need to hide them when you print.
1 Make the appropriate document window or book window active. If a book window is active, select the documents
you want to affect.
2 Do the following:
• To show or hide borders, select View > Borders.
• To show or hide the text symbols, select View > Text Symbols.
• To show or hide the rulers, select View > Rulers.
• To show or hide grid lines, select View > Grid Lines.
• To show the element boundaries, select View > Element Boundaries or Element Boundaries (As Tags) in
Structured FrameMaker. FrameMaker automatically toggles these two options.
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Text symbols
Text symbol Meaning
End of paragraph
End of flow and end of table cell
Tab
Anchored frame and table anchor
Marker
Forced return
Manual equation alignment point
Nonbreaking space
Discretionary hyphen
Suppress hyphenation
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Display a subset of menu commands
You can display a subset of menu commands called quick menus. The quick menus do not have commands for
formatting text, editing some aspects of graphics, and inserting some objects such as markers and variables.
If you do not see the full set of menu commands, the quick menus is probably displayed.
Note: If you’re using a structured document, your application developer can change the commands available in the
complete menus.
• To display quick menus, select View > Menus > Quick.
• To restore the complete menu, select View > Menus > Complete.
• To customize menus, add, move, or remove menus and commands as described in the online manual Customizing
FrameMaker on the Adobe website
www.adobe.com/go/lr_FrameMaker_support_en.
Display a high-contrast workspace
FrameMaker uses system colors to draw window backgrounds, text, and other graphics. Users who have trouble
discerning colors or variations in contrast, or who have low visual acuity, can set high-contrast color schemes and
custom text and background colors. This setting makes the information in the user interface easier to view.
1 Open the Windows Control Panel, double-click Accessibility Options, and select the Display tab.
2 Change contrast globally or change the color theme, as follows:
• To change the appearance of all operating system windows at once, select the Use High Contrast option.
• To change the color theme, click Settings and select one of the High Contrast Appearance Scheme options.
Note: FrameMaker does not adjust colors of all items. Some of these include the background color, and the fill color of
graphic objects.
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Use status bar controls
The FrameMaker status bar provides all the navigational controls, pagination information, and zoom controls.
A C DB E F G H
Navigational controls on the status bar
A. First page B. Previous C. Go to page number D. Next E. Last page F. Go to line number G. Go to insertion point H. Zoom controls
Zoom in and out
• To magnify or decrease magnification, text, and objects, click the + (Increase Zoom) or - (Decrease Zoom) buttons
on the status bar. FrameMaker zooms in or out on the area of the page containing the insertion point or selection.
If the document doesn’t contain an insertion point or a selection, FrameMaker zooms in on the center of the page.
• To display text and objects at a particular magnification, select a percentage from the Zoom pop-up menu.
• To display the entire page in the current window, select Fit Page In Window from the Zoom pop-up menu.
• To fit the page or text frame to the window, select Fit Window To Page or Fit Window To Text Frame from the
Zoom pop-up menu. If the view options are set to display facing pages, the window is resized to accommodate two
pages side by side.
• To change the available zoom settings, click Set from the Zoom pop-up menu, select the percentage you want to
change and enter the new percentage. Enter any percentage from 25% to 1600%. Click Set. To return to the default
percentages, click Get Defaults.
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• To make 100% zoom match the page size, select File > Preferences > General. For Monitor Size, specify the diagonal
size of your monitor, and then click OK. If screen-to-paper fidelity is not critical, leave Monitor Size set to Default,
which ensures cross-application compatibility.
Note: You can customize the default zoom settings. For information, see the online manual Customizing FrameMaker
on the Adobe website
www.adobe.com/go/lr_FrameMaker_support_en.
Turn pages and set scrolling
You can page through a document window using controls in the status bar.
You can also define how FrameMaker displays pages when you scroll up and down, left and right, or two pages at a time.
If the document you are paging through is part of an open book, FrameMaker sometimes displays an alert message
prompting you to choose to open the next or previous document in the book. For example, if you click Previous Page
on the first page of a document, clicking Yes in the alert message box opens the previous document in the book. The
last page of that document appears.
1 Make the appropriate document window or book window active. If a book window is active, select the documents
you want to affect.
2 Choose View > Options.
3 Choose one of the following options from the Page Scrolling pop-up menu:
• To display pages from top to bottom (for example, page 2 below page 1), choose Vertical.
• To display pages from left to right (for example, page 2 to the right of page 1), choose Horizontal.
• To display pages two at a time, side by side, choose Facing Pages.
• To display as many pages as will fit in the window from left to right, choose Variable.
4 Click Set.
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Go to another page
❖ Do one of the following:
• To go to the next page, click the Next Page button.
• To go to the previous page, click the Previous Page button.
• To go to the first page in the document, click the First Page button.
• To go to the last page in the document, click the Last Page button.
• To go to a specific page, click in the Page Number area and specify the page number you want to display.
• To go to a specific line number, click in the Line Number area and specify the line number you want to display.
• To go to the page containing the insertion point, click the Insertion Point button.
• To move quickly through the pages, scroll vertically.
In case of structured documents, click or select in the Structure View to display the corresponding page in the
document window. This is often the quickest way to go to the page you want.
Using toolbar shortcuts
You can access all commonly used commands from the following toolbars for use in structured or unstructured
documents. You can display a toolbar from the View > Toolbars menu.
Graphics Toolbar Provides all the shortcuts for graphic creation and edits.
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FrameMaker Basics
Quick Access Bar Provides all the commands for opening and saving documents, editing text, graphics, and tables.
Text Formatting Provides all the text formatting commands, such as font styles.
Table Formatting Provides all the table editing commands, such as add rows, columns, merge cells, and text alignment
options for table cells.
Paragraph Formatting Provides all the commands for formatting paragraphs, such as tab stops, text alignment,
spacing, as well as the paragraph tag list.
Object Alignment Provides commands to change sequence, alignment, and orientation of objects.
Object Properties Provides commands to group objects, change layer order, reshape, scale, and snap objects.
Track Text Edits Provides all the commands for tracking, accepting, and rejecting text edits.
You also have keyboard shortcuts for all commands accessible through the toolbars and menus. For a list of all the
keyboard shortcuts see
“Keyboard Shortcuts” on page 510.
More Help topics
“Keyboard Shortcuts” on page 510
Using pods
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About pods
These frequently used dialog boxes have an interface designed to simplify your work:
• Conditional text pod
• Cross-references pod
• Marker pod
• Fonts pod
• Insets pod
• Variables pod
• Reference pods
Last updated 11/23/2011
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