Macromedia Drive - 4.2 User Guide

ADOBE DRIVE 4.2

USER GUIDE

Adobe Drive 4.2 User Guide

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The information in this document is furnished for informational use only, is subject to change without notice, and should not be construed as a commitment by Adobe Systems Inc. Adobe Systems Inc. assumes no responsibility or liability for any errors or inaccuracies that may appear in this document. The software described in this document is furnished under license and may only be used or copied in accordance with the terms of such license.

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Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Connecting to servers using Adobe Drive 4.2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Working with remote files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Installing Adobe Drive 4.2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Updating your installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Uninstalling Adobe Drive 4.2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Terminology . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Edit connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Set system preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Connecting your server to Windows Explorer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Connecting your server to Adobe Bridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Inspecting a connected server in Adobe Bridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Adding files or folders to the DAM server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Opening a remote file . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Changing remote file names and locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Placing remote files in documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

View file status and versions in the Links panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Replace a placed file with a previous version . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Deleting remote files or folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Working with versions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

File status in integrated applications and file browsers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Checking out files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Checking in versions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Editing files checked out by another user . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Updating a file to the most recent version . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Viewing, promoting, and deleting versions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Viewing a previous version in its native application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Promoting a version . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Deleting a version . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Reverting to the last version . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Searching for managed files in Adobe Bridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Offline editing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Adobe Bridge does not show Adobe Drive features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Adobe Bridge does not update its view of remote assets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Performance optimization and troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Automatic check-in or manual check-in . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

File caching . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Environmental performance differences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Avoiding mount point confusion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Sharing access with AEM DAM WebDAV . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Adobe® Drive 4.2 User Guide

Overview

Adobe Drive 4.2 enables you to connect Creative Suite® 6 applications to Digital Asset Management (DAM) servers. A connected server appears in your computer as a mounted hard drive or mapped network drive. Once connected, you can access the server through the platform file browser (Windows Explorer or Mac OS Finder), where you can work with remote managed files as if they were local.

Some applications in the Adobe Creative Suite (Photoshop®, InDesign®, InCopy®, Illustrator®) and Adobe Bridge are fully integrated with Adobe Drive 4.2. For example, when you use Photoshop CS6 to open and edit a file stored on a DAM server, the file is checked out automatically when you modify it; when you close the file, you can choose to check it in or simply save it. You can use Adobe Bridge to access DAM servers and files, and to view, search for, and compare information about DAM-managed assets.

Installing Adobe Drive 4.2

Adobe Drive 4.2 is used together with Creative Suite products Photoshop, InDesign, InCopy, Illustrator, and Adobe Bridge. See the Adobe Creative Suite 6 system requirements at:

http://www.adobe.com/products/creativesuite/design-web-premium/tech-specs.html

You must have installed one of these Creative Suite products in order to install Adobe Drive 4.2.

Download the free, standalone installer for Adobe Drive 4.2 from:

http://www.adobe.com/products/adobedrive

Adobe Drive 4.2 installation requires 500MB of available hard-disk space. You must have Administrator privilege to install on either platform.

 To install in Windows, unzip the installation package to the defined folder, then double click

Set-up.exe to launch the install process.

 To install in Mac OS, double-click the downloaded DMG file; this mounts the AdobeDrive4-mul

volume in Mac OS Finder. Go to this volume and double-click process.

Restart the computer after the installation is completed.

Updating your installation

If you have previously installed an earlier version of Adobe Drive 4, you can update it to the latest release.

 You can click the Updates link from the Adobe Drive Connect UI

Install.app to launch the install

 You can use the Adobe Application Manager (AAM), which you access by choosing Help > Updates

from a Creative Suite product such as Photoshop

 You can download updates directly from http://www.adobe.com/downloads/updates/

Adobe® Drive 4.2 User Guide Connecting to servers using Adobe Drive 4.2 5

Uninstalling Adobe Drive 4.2

 In Windows XP, go to Control Panels > Add Remove Programs, select Adobe Drive 4.2, and click

Uninstall/Change.

 In Windows 7, go to Control Panels > Programs > Uninstall a Program, select Adobe Drive 4.2, and

click Uninstall/Change.

 In WIndows 8, go to Settings > Control Panels > Programs > Uninstall a Program, right-click Adobe

Drive 4.2, and choose Uninstall.

 In Mac OS, go to Applications > Utilities > Adobe Installers, and double-click Uninstall Adobe

Drive.

Terminology

DAM SERVER: Digital Asset Management server, such as an AEM DAM server.

ANAGED ASSETS: The files and folders managed by a DAM server.

NTEGRATED APPLICATIONS: Adobe Creative Suite applications (Illustrator, InDesign/InCopy, Photoshop, and

Adobe Bridge) that are fully integrated with Adobe Drive 4.2 and offer operations on managed assets through the application UI.

Connecting to servers using Adobe Drive 4.2

When you connect to a DAM server using Adobe Drive 4.2, you can view the remote files on that server through your platform file browser (Windows Explorer or Mac OS Finder), and through Adobe Creative Suite applications and Adobe Bridge. You also have access to the remote files in Open, Save As, and other file management dialogs.

To establish a connection:

1. Make sure that the DAM server has been started.

2. Take one of these actions to invoke the Adobe Drive 4.2 interface:

 Launch Adobe Drive 4.2 directly.

 In Windows Explorer, right-click a folder, a file, or the desktop and choose Adobe Drive 4.2 >

Connect To from the context menu.

 In Mac OS Finder, CTRL-click a folder or a file and choose Adobe Drive 4.2 > Connect To from the

context menu.

 In Adobe Bridge, choose Tools > Adobe Drive > Connect To, or click the Connect To icon.

Adobe® Drive 4.2 User Guide Connecting to servers using Adobe Drive 4.2 6

This brings up the Adobe Drive 4.2 Connect UI.

3. To connect to a server, click the Add Drive icon at the lower left. This gives you the opportunity to enter connection information:

Adobe® Drive 4.2 User Guide Connecting to servers using Adobe Drive 4.2 7

4. Choose one of the available Connectors on the left, then enter or select the server URL on the right. If your configuration has preset servers for the chosen connector, these are available in a drop-down menu. When you select one, the URL is for that server is filled in for you.

OTE: The list of preset servers is configurable by the server administrator. For details, see the Adobe

Drive 4.2 Administrator’s Guide.

5. Enter your login information, and choose configuration options:

 Remember me: When selected, Adobe Drive 4.2 keeps your login information and automatically

fills in the password for you on future connections to this server.

 Enable asset editing offline when server is not available: When selected, you can continue

editing a managed asset that has been saved locally if the connection goes down or the server goes offline. When you select this option, "Remember me" is automatically selected.

 Automatically connect to this server when computer starts: When selected, Adobe Drive 4.2

keeps your login information and server preference, and connects to the server on startup, so you do not have to bring up the Adobe Drive 4.2 Connect UI unless you want to edit the connection or connect to a different server.

6. Enter a Display Name to identify this connection wherever is appears on screen. This string can contain only letters, numbers, and the underscore (

"_"), hyphen ( "-"), and dot (".") characters.

7. Click Connect.

8. Once a connection has been established, the window shows the Recent Connections. To change the viewing mode, click the tile-view or list-view icon in the upper right of the Recent Connections panel.

Adobe® Drive 4.2 User Guide Connecting to servers using Adobe Drive 4.2 8

Edit connections

After you have successfully established the connection, you can close the Adobe Drive 4.2 Connect UI. You remain connected until you explicitly disconnect. If you want to change the configuration setting, or connect to a different server or service, open the Adobe Drive 4.2 Connect UI again.

For a selected server, you can:

PEN IN [PLATFORM FILE BROWSER]: Open the root folder of the mounted volume in Windows Explorer or

Mac OS Finder.

ONNECT: Establish a new connection to the selected DAM server, if it is currently disconnected.

ISCONNECT SERVER : Disconnect Adobe Drive 4.2 from the DAM server, if it is currently connected.

EMOVE: First disconnects the DAM server if it is currently connected, removes all cache data from the

local cache of Adobe Drive 4.2, and removes DAM server from the Recent Connections panel.

Set system preferences

To set system preferences for Adobe Drive 4.2:

1. Open the Adobe Drive 4.2 window and click Settings.

Adobe® Drive 4.2 User Guide Connecting to servers using Adobe Drive 4.2 9

2. Specify any of these options:

ACHING: The cache stores information to improve performance when you’re connected to a DAM

server. The cache takes up disk space; you can modify the configuration to optimize it for your system.

 After you have disconnected from all servers, you can click Move Cache to control where your

cached files are stored.

 Specify a Cache Size to set the maximum total size of the cache. When the cache reaches this

limit, the oldest cached files are automatically deleted.

 Click Empty Cache to delete all currently cached files.

OGGING : The log records information about the status of connections, and shows installation

locations and configurations of connected servers. In case of warnings or errors, it contains a Java stack trace that you can send to your server administrator.

 Specify the logging level as info (log informational, warning, and error messages), warning (log

warning and error messages), or error (log only error messages).

 Click Open Log File to open the log file in the default text editor.

UTOMATIC CHECK-IN: You can choose to automatically check in new files that are added in a connected

folder through the file system (Mac OS Finder or Windows Explorer). This preference does not affect new files added through Adobe Bridge (which has its own bulk check-in mechanism) or directly from a Creative Suite application.

 Automatic check-in is enabled by default; you can deselect the checkbox to disable the feature.

 When the feature is enabled, files are automatically checked in when you create them in a

connected folder, or when you copy new files into a connected folder using copy-and-paste or drag-and-drop. (Temporary files, such as

 The comment that you enter is used as the check-in comment for files that are added through the

~*.tmp, are not checked in.)

file system.

 Check the log for information about files that may have failed to be automatically checked in for

any reason. There are no error notification dialogs for automatic check-in.

3. If you have changed the configuration, click Save.

Example: Connecting to an AEM DAM server

This step-by-step example shows how to configure Adobe Drive 4.2 to connect an AEM DAM server to Windows Explorer and Adobe Bridge through Adobe Drive 4.2.

Connecting your server to Windows Explorer

1. In Windows, when you install Adobe Drive 4.2 as a “Local Administrator”, it expects to map to the Z: drive. Before you install, therefore, you should make sure that any location you have previously mapped to the Z: drive is re-mapped to another drive.

2. Perform the installation as Administrator. To do this, unzip the downloaded installation archive, select and right-click the file Administrator’ credentials.

Set-up.exe, and choose the option ‘Run As Administrator’. Provide ‘Local

Adobe® Drive 4.2 User Guide Connecting to servers using Adobe Drive 4.2 10

3. When the installation (and installation of all available updates) is complete, restart the computer and start Adobe Drive 4.2. You see a screen like this:

4. Click Add Drive and fill out the details of your AEM DAM server. For example:

+ 23 hidden pages