Lifescan ONETOUCH DIABETES User Manual

OneTouch® Diabetes Management Software v2.3 User Manual

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User Manual

See inside for a complete description of program functions

>> Link to the Table of Contents

>> Link to the Index

Information in this document is subject to change without notice. The software described in this document is furnished under a licensing agreement and may be used only in accordance with terms and conditions of the agreement. It is illegal to copy the software on any medium except as specifically allowed in the agreement.

© 2007 LifeScan, Inc. a Johnson & Johnson company. All rights reserved. Microsoft, Windows and MS-DOS are registered trademarks of Microsoft Corporation. All other products are trademarked by their respective companies.

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OneTouch® Diabetes Management Software v2.3 User Manual 2

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Table of Contents

Part 1: Before You Begin 6

WELCOME 7 ABOUT THIS MANUAL 10 PACKAGE CONTENTS 13 WHAT YOU NEED TO GET STARTED 14 GETTING TECHNICAL SUPPORT 16 CHANGES TO THE SOFTWARE: 16 NAVIGATING ONETOUCH® DMS 17

Keyboard and Mouse Pointer Conventions 17

OneTouch® DMS Button Behavior 18

Part 2: Getting Started 22

INSTALLING ONETOUCH® DMS V2.3 ON YOUR PC 23 STARTING UP ONETOUCH® DMS 29 CUSTOMIZING ONETOUCH® DMS FOR PERSONAL USE 31

Patient Setup 33

General Tab 34 Schedule Tab 37 Medications Tab 42 Regimen Tab 44 Complications Tab 46 Find a Patient Tab 47

Preferences 48

General Tab 49

Displaying Units of Measure 51

Table of Contents

Displaying Results as Plasma Values or Whole Blood Values 52

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OneTouch® Diabetes Management Software v2.3 User Manual 3

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Modify Meter Settings 62

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Table of Contents (cont.)

Report Options Tab 54 Global Targets Tab 57 Hypoglycemic Tab 60

Clock Tab 63 General Tab 65 Schedule Tab 67 Insulin Tab 69 Oral Meds Tab 70 Targets & Hypoglycemic Tab 72

Part 3: Diabetes Management 73

DOWNLOAD METER READINGS 74

Connecting a Meter to Your PC 75

Transferring Meter Readings 77

ASSIGNING METER READINGS TO THE DATABASE 78 CLEAR METER READINGS 81

Completing the Clear Meter Readings Process 83

VIEW AND MANAGE REPORTS AND DATA RECORDS 84

General Report Information 84

Choose Your Report 92

Logbook Report 92

The Day View screen of the Logbook Report 97

Glucose Trend Report 99 Pie Chart Report 100

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Summary Report 101

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Printing, Faxing and E-Mailing OneTouch® DMS Reports 112

Modify Data Records (Edit, Omit, Restore, and Delete) 115

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Table of Contents (cont.)

Standard Day Report 102 Insulin Report 103 Health Checks Report 104 Average Readings Report 106 Exception Report 107 Data List Report 109 Histogram Report 111

Editing Records 116 Omitting Records 117 Restoring Records 117 Deleting Records 117

Manually Enter Data 118

The Glucose Tab 122 The Insulin Tab 125 The Oral Meds Tab 127 The Exercise Tab 129 The Food Tab 131 The Health Records Tab 133

Part 4: OneTouch® DMS Database Management 137

ARCHIVING/RETRIEVING DATA RECORDS 138 EXPORTING/IMPORTING DATA RECORDS 142 BACKING UP DATA 145

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OneTouch® Diabetes Management Software v2.3 User Manual 5

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Table of Contents (cont.)

Part 5: Appendices 146

APPENDIX A: MENU BAR AND TOOL BAR COMMANDS 147

Menu Bar Commands 147

Tool Bar Commands 152 APPENDIX B: GLOSSARY 153 APPENDIX C: TROUBLESHOOTING 160 APPENDIX D: TECHNICAL SUPPORT CONTACT NUMBERS 163 APPENDIX E: INDEX 164

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Part 1: Before You Begin

■ Welcome

■ About This Manual

■ Package Contents

■ What You Need to Get Started

■ Getting Technical Support

■ Changes to the Software

■ Navigating OneTouch

• Keyboard and Mouse Pointer Conventions

DMS

• OneTouch

DMS Button Behavior

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OneTouch® Diabetes Management Software v2.3 User Manual 7

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Part 1: Before You Begin

Welcome

Welcome to OneTouch® Diabetes Management Software (DMS) v2.3. This Program is designed to help healthcare professionals and people with diabetes, track and monitor blood glucose levels. OneTouch whether you are a person with diabetes using OneTouch professional using it in your office, OneTouch can help you improve glycemic control.

OneTouch

DMS enables you to do the following:

■ Transfer glucose readings and other data from a meter to your PC

■ Choose from 11 Report formats to view and print data

DMS can also be used to help plan meals, exercise, and medications. So

Software at home, or a healthcare

DMS can help you manage the information that

■ Calculate glucose averages and standard deviations

■ Highlight glucose readings that are within, above, and below the target range

■ Customize dates, meal slots, target glucose ranges, etc.

■ Add data such as insulin doses, exercise duration, carb intake, and health comments

■ Print Reports for long-term record keeping

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OneTouch® Diabetes Management Software v2.3 User Manual 8

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Figure 1.0

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OneTouch® Diabetes Management Software v2.3 User Manual 9

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OneTouch® DMS is designed for use with the following OneTouch® Blood Glucose Meters:

Meter Family Meters

1OneTouch

OneTouch

2OneTouch

3OneTouch

4OneTouch

OneTouch OneTouch OneTouch

5OneTouch

OneTouch OneTouch OneTouch

BASIC® Meter (with data port)

BASIC® Plus Meter

Profile® Meter

II Meter

SureStep® Meter (with data port)

SureStep® Plus Meter

GlucoTouch® Meter (with data port)

GlucoTouch® Plus Meter

FastTa ke® Meter

PocketScan® Meter

EuroFlash® Meter

SmartScan™ Meter

6OneTouch

OneTouch

7InDuo

8OneTouch

Ultra® Meter

Ultra®2 Meter

Meter

UltraSmart® Meter

If you do not see your meter listed, refer to the Owner's Booklet for that meter to check if it is supported by this version of the Software.

Not all Meter Families are available in all countries. It is assumed that OneTouch users have a basic understanding of Microsoft

Windows®. Please refer to the Windows®

DMS

documentation that accompanies your PC for technical assistance.

IMPORTANT: Meters from Families 1, 2, and 3 may display test results as whole blood values in certain locales. In other locales, these meters will display test results as plasma values. Meters from Families 4-8 will always display results as plasma-calibrated values. OneTouch

DMS lets you transfer readings from any of the meters listed above, regardless of how the meter displays results. When you generate Reports, you can view data as either plasma or whole blood values. OneTouch

DMS automatically performs any necessary conversions. For more information please see Important Information on Plasma and Whole

Blood Readings in the Preferences General Tab screen section.

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OneTouch® Diabetes Management Software v2.3 User Manual 10

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About This Manual

The OneTouch® DMS User Manual will explain and guide you in using the various OneTouch® DMS features. A Table of Contents and Index are provided to help you locate topics of interest.

Many sections of the User Manual are formatted in a style similar to the following:

When you see this: You can do this:

Part 1: Before You Begin Get a brief introduction to OneTouch

before you start using it.

Part 2: Getting Started Install OneTouch

DMS and customize it to

meet your personal needs.

Part 3: Diabetes Management Transfer meter readings, manage data, and

generate Reports.

DMS

Part 4: OneTouch

Database Management

DMS

Archive data for storage and export data for use with other applications.

Part 5: Appendices Learn the OneTouch

Commands, and terminology. Also, find solutions to problems you may encounter when using OneTouch

DMS Menu, Tool Bar

DMS.

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While using OneTouch® DMS, you can access the User Manual in the following ways:

■ From the User Manual hyperlink on the Software home screen

■ From the computer desktop, click on the START button (on the lower left of the

screen), then select Programs\OneTouch Software and click User Manual

The User Manual is designed as an electronic PDF file. To view or print a file in PDF format,

you need Adobe

Acrobat® Reader 6.0, a free application distributed by Adobe® Systems. PDF formats make it easy to display and search for content in an interactive fashion while using OneTouch future reference. Once the PDF file is opened, the Adobe

DMS. You may also print the entire User Manual or selected sections for

Acrobat® Reader screen provides

control over the viewing and printing of the User Manual.

PDF files follow a set of standard procedures for navigating through documents. Several options are available for each desired navigational task.

Searching for keywords or phrases:

■ Click on Edit from the Menu Bar at the top of the screen. Then select Search from

the drop-down menu. A pop-up field will appear where you may enter the keyword or phrase you are trying to locate. After searching, the pop-up field will indicate the number of times the keyword or phrase has been found. It will also highlight every found reference in the User Manual. You may search for another keyword or phrase by clicking on New Search.

■ Click on the Binoculars icon on the Tool Bar. A pop-up field will appear where you

may enter the keyword you are trying to locate. Once the keyword is located, you may search for other mentions by clicking on New Search.

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Paging through documents:

You have several options for paging through the User Manual:

■ Using the scroll bar on the right

• Scroll down the document to the desired page.

■ Using View from the Menu Bar

• Click on Go To. Then click on First Page/Last Page/Previous Page or Next Page to get to one of these pages, or Page to get to a particular page number.

■ Using the navigational controls at the bottom of the screen.

• Click on the left arrows to go to the First Page and Previous Page. Click on the right arrows to go to the Next Page and Last Page. To jump to a particular page number, enter that page number where the current page number is displayed and press the Enter key.

■ Using the Page Up, Page Down, and Arrow keys on your keyboard

• Press the Page Up and Page Down keys to scroll one page at a time.

• Press the Home and End keys to go the first and last page.

• Press the up/down Arrow keys to scroll one line at a time.

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Package Contents

The OneTouch® DMS kit is packaged either alone as a software CD (Configuration “A”), or with a OneTouch

OneTouch

™

Interface Cable (Configuration “B” or “C”):

DMS CD:

• Installation Software (directions included on the CD sleeve).

• Electronic files for the following labeling pieces:

• User Manual

• Quick Reference Guide

• Readme File

• Registration Card

A B C

XXX

A OneTouch

™

Interface Cable for connecting

a meter to your PC (9-pin serial cable)

™

A OneTouch

Interface Cable for connecting

a meter to your PC (USB cable connection)

Notes:

™

■ The OneTouch

Interface Cable for connecting a meter to your PC (either a 9-pin serial cable or USB cable connection) is also offered separately. OneTouch supports data transfer from devices of licensed partner companies. Before data can be transferred, a software driver will either need to be installed on the device or installed on your PC. The software driver enables OneTouch the new device so that data transfer can take place. You will need to contact the manufacturer of the new device for information on ordering and installing the software driver.

DMS

DMS to recognize

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What You Need To Get Started

To use OneTouch® DMS you need:

■ A OneTouch

The following meters also require a meter adapter that connects the OneTouch Interface Cable to the meter test strip port:

Meter Meter Adapter

OneTouch

Meter with a data port (Refer to page 9 for a list of supported meters.)

FastTa ke® Meter OneTouch® FastTa ke® Adapter

PocketScan® Meter OneTouch® PocketScan® Adapter

EuroFlash® Meter OneTouch® EuroFlash® Adapter

SmartScan™ Meter OneTouch® SmartScan™ Adapter

™

■ An Windows

• 266 MHz Intel

• Minimum 128 MB of RAM (higher will help overall performance)

• Minimum free hard disk space:

• 100-200 MB during installation

• 100 MB after installation

• Microsoft

(SP6 or above), Windows Windows

• 9-Pin/25-pin COM or USB port

-compatible computer with the following components:

Pentium 2 or equivalent (higher is highly recommended)

Windows® 98 Second Edition, Windows® NT 4.0 Workstation

2000 Professional (SP4 or above), Windows® Me,

XP Home and Professional (SP2 or above), and Windows Vista™.

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• Either:

• Meter adapter (for OneTouch

only)

• Mouse/Trackball

• Keyboard

• Windows

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• A OneTouch™ Interface Cable (with Software driver for USB) (required for

OneTouch

Meters only),

• An appropriate cable for non-OneTouch supported by OneTouch

-compatible printer (recommended)

DMS

FastTa ke® / PocketScan® / EuroFlash® / SmartScan™

branded devices that are

• Video monitor and adapter with at least 800 x 600 pixel screen resolution and 256 colors

• CD-ROM drive

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Getting Technical Support

Technical support is available from LifeScan for registered users of OneTouch® DMS. Contact your local LifeScan office for the Technical Support telephone number in your area. See Appendix D for a list of regional LifeScan offices. Technical Support is able to provide services as long as you do not make any changes to the PC system on which you successfully installed the Software.

Changes to the Software:

Features that were added:

■ Up to five fax numbers may be stored in OneTouch

reports.

■ Out-of-target results on black and white printed reports are now easier to read

DMS for easy retrieval when faxing

■ Date range options that make it easier to display meter data that may have been

stored with an incorrect date (e.g., a date in the future).

■ The ability to transfer and display data from new devices, including non-OneTouch

branded meter devices (once communication has been established with the new device).

■ The option to display glucose results in certain Data List Reports in the order that tests

were taken, rather than by the meter calendar date that was automatically saved with each result.

■ All records in the Before-Breakfast through Night meal slot series will be displayed with

the date of the Before-Breakfast start time, including any records that may occur after midnight.

Features that were eliminated:

■ The option to indicate if the Software is used in a Clinic or Home setting.

■ The ability to change the meal slot tag on glucose records that were transferred from

meter.

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Navigating OneTouch® DMS

Keyboard and Mouse Pointer Conventions

OneTouch® DMS is designed for users who know how to use a PC mouse for “point-and-click” operation. Your mouse and keyboard are all you need for OneTouch

OneTouch

DMS uses standard Microsoft® Windows® keyboard, mouse pointer, and drop-

down menu conventions:

If you do this with your

You can do this:

mouse and keyboard:

Point to a OneTouch

screen icon with

the mouse

Point to data values with the mouse while viewing Reports

Get more information about a particular function.

Get more information that has been tagged to a data value.

DMS navigation.

Click the mouse after pointing Make a selection.

Double-click the mouse after pointing Highlight a word.

Click the mouse while pressing the Shift key

Click the mouse while pressing the CTRL key

For many OneTouch

DMS tasks, you have several options to achieve the same result. For

Make multiple selections that are next to one another.

Make multiple selections that are not next to one another.

example, to transfer meter readings you can:

■ Click on the Download Meter Readings icon on the home screen, or

■ Select Get Meter Readings from the Meter menu, or

■ Click on the Meter icon on the Tool Bar.

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OneTouch® DMS Button Behavior

The following Command buttons appear on several OneTouch® DMS screens. Their actions are common to all screens unless otherwise noted. A button is enabled (active) if the label on the button is in black font. A button is disabled (not active) if the label on the button is in gray font.

When you click on this: You can do this:

Add a new patient name and profile to OneTouch database. After clicking on Add New Patient, you will go to the General Tab of the Patient Setup screen to begin entering information. If you just created a new database, only the Guest patient record exists. Before you can transfer readings from a meter to a patient other than Guest, you will have to add that patient name to the OneTouch

DMS database.

DMS

Manually add a new data record to the database. After clicking on Add New Record, the Software will remain at the current screen where you can continue to add data records.

If you are modifying a data record via the Report screens, you may add other types of data records by clicking on the Add New Record button. This will activate the other Tab selections on the Manual Entry-A screen.

Display a new report after updating patient name, date range, or Report format.

Copy one or more database records to a separate file for storage. Archiving lets you manage the size of the OneTouch

DMS database by removing older data that you may no longer need to review. This way you can keep the database size at a minimum so the OneTouch

DMS

works most efficiently.

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OneTouch® DMS Button Behavior (Cont.)

When you click on this: You can do this:

Close the current screen without saving your data entries. After clicking on Cancel, OneTouch you back to the previous screen. Cancel is always enabled (active).

Delete a data record for a particular patient. Only

manually entered data records can be deleted from the OneTouch

permanently deleted from the database. Delete can also be used to delete a patient (and all of the patient’s records) from the OneTouch

Save your data entries for the current screen. After you click on Done, the screen will close and OneTouch will take you back to the previous screen.

DMS will then take

DMS database. The record will be

DMS database.

DMS

Copy one or more database records to a comma separated value (CSV) file, a common Excel file format, for use with other PC applications.

Complete the desired Program function and continue to the next screen.

Place exported data back in the OneTouch

DMS

database.

“Restore” an omitted record to the database.

Complete the desired Program function.

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OneTouch® DMS Button Behavior (Cont.)

When you click on this: You can do this:

Mark a data record for “omission” from calculations and Reports. The record remains in the database and may be re-included for future analyses with the Include button.

Cancel any data entries from the current screen and restore the settings to the default values.

Restore one or more archived data records to the database.

Save data entries for the current screen. After you click on Save, the Software will remain at the current screen. This button lets you make content changes on several tabs and save them all at once. Save is only enabled (active) once you begin to add or modify data. To close the current screen, you must click on Done or Cancel.

Choose the patient whose name is highlighted on the Find a Patient Tab of the Patient Setup screen. If you click on Select, that patient name will replace the Name in the field.

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OneTouch® DMS Links

Text hyperlinks appear on many OneTouch® DMS screens. Hyperlinks provide a fast and easy way to go to other functional areas of the OneTouch simply as links) are visible on OneTouch

DMS screens as dashed arrows followed by text.

DMS. Text hyperlinks (also known

By clicking on the text portion, you will go to that functional part of the Software.

Some example text links include:

Add a Patient

Add Insulin

Add Medication

View/edit targets

Find a Patient

View Footnotes

View Statistics and Targets

Tell me more

OneTouch

DMS also utilizes certain data values (numbers, dates, times, etc.) and icons as links. They appear when viewing Reports. You may click on these links to go to a greater level of detail in the Report, or to go to the Manual Entry screens where you can modify or add data records. You can easily identify a data value link as any number or text that is underlined.

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Part 2: Getting Started

■ Installing/Uninstalling/Upgrading OneTouch® DMS on your PC

■ Starting Up OneTouch

■ Customizing OneTouch

• Patient Setup

• General Tab

• Schedule Tab

• Medications Tab

• Regimen Tab

• Complications Tab

DMS

DMS for Personal Use

• Find a Patient Tab

• Preferences

• General Tab

• Displaying Units of Measure

• Displaying Results as Plasma Values or Whole Blood Values

• Report Options Tab

• Global Targets Tab

• Hypoglycemic Tab

• Modify Meter Settings

• General Tab

• Clock Tab

• Schedule Tab

• Insulin Tab

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• Oral Meds Tab

• Targets and Hypoglycemic Tab

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Part 2: Getting Started

Installing OneTouch® DMS v2.3 on Your PC

You can use these installation instructions if you:

■ Are a new OneTouch

■ Are upgrading from InTouch

to OneTouch

DMS v2.3, also in English, or

■ Wish to uninstall OneTouch® DMS v2.3

Notes:

■ Do not use these instructions to upgrade to OneTouch

For example, if you have OneTouch system and wish to install OneTouch Spanish database (OneTouch.mdb from C:\Program Files\OneTouch\Data) in a new folder, uninstall the Spanish v2.1 and delete the C:\Program Files\OneTouch folder before installing v2.3 in English. Refer to the Archive topic in the User Manual for information on archiving your data.

DMS v2.3 user, or

Software, OneTouch® DMS v.2.0, v2.1 or v2.2 in English

DMS v2.1 in Spanish already installed on your

DMS v2.3 in English, be sure to archive your

DMS in a new language.

■ Do not use these instructions to upgrade from OneTouch

v2.3 is not compatible with databases created with OneTouch

DMS Pro. OneTouch® DMS

DMS Pro.

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There are two steps you must complete before OneTouch® DMS will work on your PC. The first step is loading the software onto the PC. The second step is linking the software to a patient database.

1. To install OneTouch

Insert the OneTouch

DMS v2.3.

DMS CD into the CD-ROM drive and follow the instructions for installing the Software Program on your PC. Some of the key screens are described here:

a. Autorun screen -The Autorun screen provides links to two installations:

• Install/Uninstall/Upgrade OneTouch

• Install Adobe

Acrobat® Reader 6.0

DMS v2.3

Notes:

• You will need Adobe

Acrobat® 6.0 or above to view the User Manual and Quick

Reference Guide.

• If you choose to install Adobe Autorun screen to install OneTouch

Acrobat® 6.0 first, you will need to return to the

DMS v2.3. The Autorun screen should display automatically after inserting the CD in the CD-ROM drive. If it does not, you can invoke it in one of two ways:

• Reinsert the CD into the CD-ROM drive

• Access your CD drive through Windows

Explorer:

– Right-click the Start button. Choose Explore – Click on the CD icon containing OneTouch Software. – Double-click on the OneTouch Software icon. – Double-click on Autorun.exe.

• At the end of the installation, you should notice a OneTouch icon on your desktop.

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b. Country Selection

• Select the country where you purchase your test strips from the drop-down

menu. It is important to select the right country to ensure that your test results are presented correctly, because the calibration reference varies from one country to another.

• For users in countries not included on this list, OneTouch installation option. This option requires you to select your glucose value reporting options.

• Different glucose value reporting options should

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DMS offers an “Other”

be selected based on the OneTouch

Test Strips and meters used in your country. Select the reporting options that match your OneTouch

Test Strip product information.

2. To connect to a database.

OneTouch from OneTouch

DMS uses a database file to manage information. If you are not upgrading

DMS v2.0/v2.1/v2.2, in order to begin, you must identify the correct

file to use. You have three choices:

• OPTION 1 - Start fresh by creating a new file to store data.

• OPTION 2 - Use data from an old version of InTouch

• OPTION 3 - Link to an existing OneTouch

DMS file.

Software.

Notes:

■ Please choose the required option with care. Choosing the wrong option may lead to

inappropriate results.

■ You will not have to repeat these steps once you have either created a new database or

linked to an existing database. OneTouch every time you use the Software. If you reinstall OneTouch

DMS will automatically link to that database

DMS v2.3, you will have to

re-establish the correct database link.

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■ OneTouch® DMS v2.3 is not compatible with databases created with OneTouch®

DMS Pro. Do not use the instructions above to connect with a OneTouch database.

Figure 2.0

DMS Pro

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If you: And you want to: You should do this:

Are using OneTouch v2.3 for the first time

DMS

Create a new, blank database.

Select Start fresh - create a new

file to store patient data

This is the default setting.

Are using OneTouch v2.3 for the first time

DMS

Link to a database created with an earlier version of InTouch

Select Use patient data from an

older version of InTouch Software

Software

Are reinstalling or upgrading OneTouch v2.3

DMS

Link to an existing database created with OneTouch

DMS.

Select Link to an existing

OneTouch Software file

Note: Linking OneTouch® v2.3 to an existing database may take several minutes. This is due

to the complexity of converting data to the new database format. It's also possible that there may not be enough disk space to perform a conversion from an earlier InTouch

Software database. In this case you will be notified and the conversion will not proceed. A message will prompt you to free up disk space and will indicate approximately how much space is needed.

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Uninstalling OneTouch® DMS v2.3 from your PC

To uninstall OneTouch® DMS, you have 2 options. If you wish to save OneTouch® DMS database, be sure to move the database file to a safe storage area on your PC before you begin. The file is named OneTouch.mdb and it is stored in the \LifeScan\OneTouch\Data folder in the C:\Program Files directory (this is the default directory). Please also see the

OneTouch

archiving and exporting data.

1. Click on Start\Programs\OneTouch Software. Then select the Uninstall option. Follow

the instructions for removing OneTouch

2. Click on Start\Settings\Control Panel\and Add/Remove Programs. Follow the

instructions for removing OneTouch

DMS Database Management section of the User Manual for information on

DMS from your PC.

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Starting Up OneTouch® DMS

Once OneTouch® DMS has been installed on your PC, and you have linked to a database, you are ready to begin. A OneTouch icon should appear on your PC Desktop.

If you: You can do this:

See a OneTouch icon on your PC Desktop

Don't see a OneTouch icon on your PC Desktop

OneTouch

DMS opens up to the Program home screen (see Figure 2.1). The home screen contains the four main program functions. They are labeled Download Meter Readings, View Reports, Manually Enter Data, and Setup. Clicking on any of the four icons will activate the desired function. A description of each function follows:

Double-click on it.

Click on Start\Programs\OneTouch

Software\OneTouch Software

Figure 2.1

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When you see this: You can do this:

Download Meter Readings Transfer readings from a meter to

View Reports View and print up to 11 different program

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OneTouch

DMS

Reports

Manually Enter Data Add data records or Comments to the

OneTouch

DMS database. These records will

supplement readings transferred from a meter.

Setup Customize OneTouch

DMS for personal use, create patient profiles, and modify meter settings

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