Lexmark XM1100 User Manual

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Page 1

XM1100 Series

User's Guide

September 2012 www.lexmark.com

Machine type(s):

7015

Model(s):

679

Page 2

Contents 2

Safety information.......................................................................................7

Learning about the printer...........................................................................9

Finding information about the printer......................................................................................................9

Selecting a location for the printer..........................................................................................................10

Printer configurations.............................................................................................................................11

Understanding the basic functions of the scanner..................................................................................12

Using the ADF and scanner glass.............................................................................................................13

Understanding the printer control panel....................................................14

Using the printer control panel...............................................................................................................14

Understanding the colors of the Sleep button and indicator lights........................................................14

Understanding the home screen.............................................................................................................15

Using the touch-screen buttons..............................................................................................................16

Setting up and using the home screen applications....................................18

Finding the IP address of the computer..................................................................................................18

Finding the IP address of the printer.......................................................................................................19

Accessing the Embedded Web Server.....................................................................................................19

Customizing the home screen.................................................................................................................19

Understanding the different applications...............................................................................................20

Activating the home screen applications................................................................................................20

Finding information about the home screen applications................................................................................ 20

Setting up Forms and Favorites ........................................................................................................................ 20

Setting up Card Copy ........................................................................................................................................21

Using MyShortcut .............................................................................................................................................22

Setting up Multi Send .......................................................................................................................................22

Setting up Scan to Network ..............................................................................................................................23

Setting up Remote Operator Panel...................................................................................................................24

Exporting and importing a configuration................................................................................................24

Additional printer setup.............................................................................26

Installing internal options........................................................................................................................26

Installing hardware options.....................................................................................................................42

Setting up the printer software...............................................................................................................45

Attaching cables......................................................................................................................................46

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Contents 3

Networking..............................................................................................................................................48

Verifying printer setup............................................................................................................................56

Loading paper and specialty media............................................................57

Setting the paper size and type...............................................................................................................57

Configuring Universal paper settings......................................................................................................57

Loading trays...........................................................................................................................................57

Loading the multipurpose feeder............................................................................................................62

Linking and unlinking trays......................................................................................................................66

Paper and specialty media guide................................................................69

Using specialty media..............................................................................................................................69

Paper guidelines......................................................................................................................................71

Supported paper sizes, types, and weights.............................................................................................74

Printing......................................................................................................77

Printing forms and a document...............................................................................................................77

Printing from a mobile device.................................................................................................................78

Printing from a flash drive.......................................................................................................................79

Printing confidential and other held jobs................................................................................................81

Printing information pages......................................................................................................................83

Canceling a print job................................................................................................................................83

Copying......................................................................................................85

Making copies.........................................................................................................................................85

Copying photos........................................................................................................................................86

Copying on specialty media.....................................................................................................................86

Customizing copy settings.......................................................................................................................87

Placing information on copies.................................................................................................................92

Canceling a copy job................................................................................................................................93

Understanding the copy options.............................................................................................................93

E-mailing....................................................................................................97

Setting up the printer to e-mail...............................................................................................................97

Creating an e-mail shortcut.....................................................................................................................97

E-mailing a document..............................................................................................................................98

Customizing e-mail settings...................................................................................................................100

Canceling an e-mail...............................................................................................................................101

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Contents 4

Understanding the e-mail options........................................................................................................101

Faxing......................................................................................................104

Setting up the printer to fax..................................................................................................................104

Sending a fax.........................................................................................................................................118

Creating shortcuts.................................................................................................................................121

Customizing fax settings........................................................................................................................122

Canceling an outgoing fax.....................................................................................................................123

Holding and forwarding faxes...............................................................................................................124

Understanding the fax options..............................................................................................................125

Scanning...................................................................................................127

Using Scan to Network..........................................................................................................................127

Scanning to an FTP address...................................................................................................................127

Scanning to a computer or flash drive..................................................................................................130

Understanding the scan options...........................................................................................................132

Understanding the printer menus............................................................135

Menus list..............................................................................................................................................135

Paper menu...........................................................................................................................................136

Reports Menu........................................................................................................................................145

Network/Ports menu.............................................................................................................................146

Security menu.......................................................................................................................................155

Settings menu........................................................................................................................................158

Help menu.............................................................................................................................................202

Saving money and the environment.........................................................204

Saving paper and toner.........................................................................................................................204

Saving energy........................................................................................................................................205

Recycling................................................................................................................................................208

Securing the printer..................................................................................210

Statement of Volatility..........................................................................................................................210

Erasing volatile memory........................................................................................................................210

Erasing non‑volatile memory................................................................................................................211

Erasing printer hard disk memory.........................................................................................................211

Configuring printer hard disk encryption..............................................................................................212

Finding printer security information.....................................................................................................213

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Contents 5

Maintaining the printer............................................................................214

Cleaning the printer parts.....................................................................................................................214

Checking the status of parts and supplies.............................................................................................216

Estimated number of remaining pages.................................................................................................216

Ordering supplies..................................................................................................................................216

Storing supplies.....................................................................................................................................218

Replacing supplies.................................................................................................................................218

Moving the printer................................................................................................................................222

Managing the printer...............................................................................224

Finding advanced networking and administrator information.............................................................224

Checking the virtual display...................................................................................................................224

Setting up e‑mail alerts.........................................................................................................................224

Viewing reports.....................................................................................................................................224

Configuring supply notifications from the Embedded Web Server.......................................................225

Restoring factory default settings.........................................................................................................226

Clearing jams............................................................................................227

Avoiding jams........................................................................................................................................227

Understanding jam messages and locations.........................................................................................228

[x]‑page jam, open front door. [20y.xx]................................................................................................230

[x]‑page jam, open rear door. [20y.xx]..................................................................................................233

[x]‑page jam, clear standard bin. [20y.xx].............................................................................................234

[x]‑page jam, remove tray 1 to clear duplex. [23y.xx]...........................................................................235

[x]‑page jam, open tray [x]. [24y.xx].....................................................................................................236

[x]‑page jam, clear manual feeder. [25y.xx]..........................................................................................237

[x]‑page jam, open automatic feeder top cover. [28y.xx].....................................................................238

Troubleshooting.......................................................................................240

Understanding printer messages..........................................................................................................240

Solving printer problems.......................................................................................................................254

Solving print problems..........................................................................................................................261

Solving copy problems..........................................................................................................................287

Solving fax problems.............................................................................................................................290

Solving scanner problems.....................................................................................................................296

Solving home screen applications problems.........................................................................................301

Page 6

Contents 6

Embedded Web Server does not open.................................................................................................301

Contacting customer support................................................................................................................303

Notices.....................................................................................................304

Product information..............................................................................................................................304

Edition notice........................................................................................................................................304

Power consumption..............................................................................................................................309

Index........................................................................................................321

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Safety information 7

Safety information

Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.

Do not place or use this product near water or wet locations.

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

Refer service or repairs, other than those described in the user documentation, to a service representative.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

Use only the telecommunications (RJ‑11) cord provided with this product or a 26 AWG or larger replacement when connecting this product to the public switched telephone network.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.

Use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if you are using multiple input options. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, then you may need additional furniture. For more information, see

www.lexmark.com/multifunctionprinters.

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Safety information 8

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Turn the printer off using the power switch, and then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer before moving it.

• If an optional tray is installed, then remove it from the printer. To remove the optional tray, slide the latch on the

right side of the tray toward the front of the tray until it clicks into place.

• Use the handholds located on both sides of the printer to lift it.

• Make sure your fingers are not under the printer when you set it down.

• Before setting up the printer, make sure there is adequate clearance around it.

SAVE THESE INSTRUCTIONS.

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Learning about the printer 9

Learning about the printer

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

• Installing the printer software

Additional setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Configuring printer settings

• Viewing and printing documents and photos

• Setting up and using the printer software

• Configuring the printer on a network

• Caring for and maintaining the printer

• Troubleshooting and solving problems

Instructions for:

• Connecting the printer to an Ethernet network

• Troubleshooting printer connection problems

Help using the prin ter software Windows or Mac Help—Open a printer software program

Setup documentation—The setup documentation came with the printer and is also available at

http://support.lexmark.com.

User's Guide and Quick Reference Guide—The guides are available on the Documentation CD.

For more information, visit

http://support.lexmark.com.

Networking Guide—Open the Software CD, and then look for Printer and Software Documentation under the Pubs folder. From the list of publications, click the Networking Guide link.

or application, and then click Help.

Click

to view context‑sensitive information.

Notes:

• Help is automatically installed with the printer

software.

• The printer software is located in the printer

program folder or on the desktop, depending on your operating system.

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Learning about the printer 10

What are you looking for? Find it here

The latest supplemental information, updates, and customer support:

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Voice support

Lexmark Support Web site—

http://support.lexmark.com

Note: Select your country or region, and then select

your product to view the appropriate support site. Support telephone numbers and hours of operation for

your country or region can be found on the Support Web site or on the printed warranty that came with your printer.

Record the following information (located on the store receipt and at the back of the printer), and have it ready when you contact customer support so that they may serve you faster:

• Machine Type number

• Serial number

• Date purchased

• Store where purchased

Warranty information Warranty information varies by country or region:

• In the U.S.—See the Statement of Limited Warranty

included with this printer, or at

http://support.lexmark.com.

• In other countries and regions—See the printed

warranty that came with your printer.

Selecting a location for the printer

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to lift it safely.

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any options, then leave enough room for them also. It is important to:

• Set up the printer near a properly grounded and easily accessible electrical outlet.

• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical Committee

156 standard.

• Provide a flat, sturdy, and stable surface.

• Keep the printer: – Clean, dry, and free of dust. – Away from stray staples and paper clips. – Away from the direct airflow of air conditioners, heaters, or ventilators. – Free from direct sunlight and humidity extremes.

• Observe the recommended temperatures and avoid fluctuations:

Ambient temperature 15.6 to 32.2°C (60 to 90°F)

Storage temperature ‑40 to 60°C (-40 to 140°F)

• Allow the following recommended amount of space around the printer for proper ventilation:

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Learning about the printer 11

1 Right side 30 cm (12 in.)

2 Front 51 cm (20 in.)

3 Left side 20 cm (8 in.)

4 Rear 20 cm (8 in.)

5 Top 75 cm (29 in.)

Printer configurations

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must

use either a printer stand or printer base if you are using multiple input options. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, then you may need additional furniture. For more information, see

www.lexmark.com/multifunctionprinters.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all

other trays closed until needed.

You can configure your printer by adding an optional 250‑ or 550‑sheet tray. For instructions on installing the optional tray, see “Installing optional trays” on page 42.

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Learning about the printer 12

1 Printer control panel

2 Automatic document feeder (ADF)

3 ADF tray

4 ADF bin

5 Front door release button

6 Standard 250‑sheet tray

7 Optional 250‑ or 550‑sheet tray

8 100‑sheet multipurpose feeder

9 Paper stop

10 Standard bin

Understanding the basic functions of the scanner

• Make quick copies or set the printer to perform specific copy jobs.

• Send a fax using the printer control panel.

• Send a fax to multiple fax destinations at the same time.

• Scan documents and send them to your computer, an e-mail address, or an FTP destination.

• Scan documents and send them to another printer (PDF through an FTP).

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Learning about the printer 13

Using the ADF and scanner glass

Automatic document feeder (ADF) Scanner glass

ABC

Use the ADF for multiple‑page documents including two-sided (duplex) pages.

Use the scanner glass for single‑page documents, book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

Using the ADF

When using the ADF:

• Load the document into the ADF tray faceup, short edge first.

• Load up to 50 sheets of plain paper into the ADF tray.

• Scan sizes from 105 x 148 mm (4.1 x 5.8 inches) wide to 216 x 368 mm (8.5 x 14.5 inches) long.

• Scan media weights from 52 to 120 g/m

(14–32 lb).

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)

into the ADF tray. Place these items on the scanner glass.

Using the scanner glass

When using the scanner glass:

• Place a document facedown on the scanner glass in the corner with the green arrow.

• Scan or copy documents up to 216 x 355.6 mm (8.5 x 14 inches) long.

• Copy books up to 25.3 mm (1 inch) thick.

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Understanding the printer control panel 14

Understanding the printer control panel

Using the printer control panel

Use the To

1 Display

2 Home button Go to the home screen.

3 Tips Open a context-sensitive Help dialog.

4 Clear all / Reset button Reset the default settings of a function, such as copying, faxing, or scanning.

5 Keypad Enter numbers, letters, or symbols.

6 Sleep button Enable Sleep mode or Hibernate mode.

• View the printer status and messages.

• Set up and operate the printer.

Do one of the following to wake the printer from Sleep mode:

• Press any hard button.

• Open a door or cover.

• Send a print job from the computer.

• Perform a power‑on reset with the main power switch.

2 3

7 Stop or Cancel button Stop all printer activity.

8 Submit button Submit changes made in the printer settings.

9 Indicator light Check the status of the printer.

Understanding the colors of the Sleep button and indicator lights

The colors of the Sleep button and indicator l ights on the printer control panel signify a certain printer s tatus or condition.

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Understanding the printer control panel 15

Indicator light color and its corresponding printer status

Indicator light Printer status

Off The printer is off or in Hibernate mode.

Blinking green The printer is warming up, processing data, or printing.

Solid green The printer is on, but idle.

Blinking red The printer requires user intervention.

Sleep button light color and its corresponding printer status

Sleep button light Printer status

Off The printer is off, idle or in Ready state.

Solid amber The printer is in Sleep mode.

Blinking amber The printer is entering or waking from Hibernate mode.

Blinking amber for 0.1 second, then goes completely off for 1.9 seconds in a slow, pulsing pattern

The printer is in Hibernate mode.

Understanding the home screen

When the printer is turned on, the display shows a basic screen, referred to as the home screen. Use the home screen buttons and icons to initiate an action such as copying, faxing, or scanning; to open the menu screen; or respond to messages.

Note: Your home screen may vary depending on your home screen customization settings, administrative setup, and active embedded solutions.

1 2 3 4

Touch To

1 Copy Access the Copy menus and make copies.

2 Fax Access the Fax menus and send fax.

3 E‑mail Access the E-mail menus and send e‑mails.

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Understanding the printer control panel 16

Touch To

4 FTP Access the File Transfer Protocol (FTP) menus and scan documents directly to an FTP server.

5 Menu icon Access printer menus.

Note: The menus are available only when the printer is in ready state.

6 Status message bar

• Show the current printer status such as Ready or Busy.

• Show printer supply conditions such as Imaging unit low or Cartridge Low.

• Show intervention messages and the instructions on how to clear them.

7 Status/Supplies

• Show a printer warning or error message whenever the printer requires intervention to

continue processing.

• View more information on the printer warning or message, and on how to clear it.

This may also appear on the home screen:

Touch To

Search Held Jobs Search current held jobs.

Jobs by user Access print jobs saved by user.

Profiles and Solutions Access profiles and solutions.

Features

Feature Description

Attendance message alert

If an attendance message affects a function, then this icon appears and the red indicator light blinks.

Warning

Printer IP address Example: 123.123.123.123

If an error condition occurs, then this icon appears.

The IP address of your printer is located at the top left corner of the home screen and appears as four sets of numbers separated by periods. You can use the IP address when accessing the Embedded Web Server to view and remotely configure printer settings even when you are not physically near the printer.

Using the touch-screen buttons

Note: Your home screen may vary, depending on your home screen customization settings, administrative setup,

and active embedded solutions.

Page 17

Understanding the printer control panel 17

Touch the To

1 Radio button Select or clear an item.

2 Up arrow Scroll up.

3 Down arrow Scroll down.

4 Accept button Save a setting.

5 Cancel button

• Cancel an action or a selection.

• Return to the previous screen.

Other touch-screen buttons

Touch To

Return to the home screen.

Open a context-sensitive Help dialog on the printer control panel.

Scroll to the left.

Scroll to the right.

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Setting up and using the home screen applications 18

Setting up and using the home screen applications

Notes:

• Your home screen may vary, depending on your home screen customization settings, administrative setup, and

active embedded applications. Some applications are supported only in select printer models.

• There may be additional solutions and applications available for purchase. For more information, visit

www.lexmark.com or inquire at your point of purchase.

Finding the IP address of the computer

Note: Make sure that you know how your printer and computer are connected to the network (Ethernet or

wireless).

The computer IP address is required when setting up home screen applications, such as:

• Forms and Favorites

• Multi Send

• Scan to Network

For Windows users

1 Open the command window.

In Windows 8

From the Search charm, type run, and then navigate to: Apps list > Run > type cmd > OK

In Windows 7 or earlier

Click or click Start, and then click Run.

b In the Start Search or Run dialog, type cmd. c Press Enter, or click OK.

2 Type ipconfig, and then click Go or press Enter.

Note: Type ipconfig /all to see additional useful information.

3 Look for IP Address.

The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

For Macintosh users

Note: This is applicable only in Mac OS X version 10.5 or later.

1 From the Apple menu, navigate to:

System Preferences > Network

2 Click Ethernet, Wi‑Fi, or AirPort.

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Setting up and using the home screen applications 19

3 Click Advanced > TCP/IP.

4 Look for IPv4 Address.

Finding the IP address of the printer

Note: Make sure your printer is connected to a network or to a print server.

You can find the printer IP address:

• From the top left corner of the printer home screen.

• From the TCP/IP section in the Network/Ports menu.

• By printing a network setup page or menu settings page, and then finding the TCP/IP section.

Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

Accessing the Embedded Web Server

The Embedded Web Server is the printer Web page that lets you view and remotely configure printer settings even when you are not physically near the printer.

1 Obtain the printer IP address:

• From the printer control panel home screen

• From the TCP/IP section in the Network/Ports menu

• By printing a network setup page or menu settings page, and then finding the TCP/IP section

Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Open a Web browser, and then type the printer IP address in the address field.

3 Press Enter.

Note: If you are using a proxy server, then temporarily disable it to load the Web page correctly.

Customizing the home screen

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

2 Do one or more of the following:

• Show or hide the icons of basic printer functions.

a Click Settings > General Settings > Home screen customization. b Select the check boxes to specify which icons appear on the home screen.

Note: If you clear a check box beside an icon, then the icon does not appear on the home screen.

c Click Submit.

• Customize the icon for an application. For more information, see “Finding information about the home screen

applications” on page 20 or see the documentation that came with the application.

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Setting up and using the home screen applications 20

Understanding the different applications

Use To

Card Copy Scan and print both sides of a card on a single page. For more information, see “Setting up Card Copy”

on page 21.

Fax Scan a document, and then send it to a fax number. For more information, see “Faxing” on page

104.

Forms and Favorites Quickly find and print frequently used online forms directly from the printer home screen. For more

information, see “Setting up Forms and Favorites” on page 20.

Multi Send Scan a document, and then send it to multiple destinations. For more information, see “Setting up

Multi Send” on page 22.

MyShortcut Create shortcuts directly on the printer home screen. For more information, see “Using MyShortcut”

on page 22.

Scan to E‑mail Scan a document, and then send it to an e‑mail address. For more information, see “E-mailing” on

page 97.

Scan to Computer Scan a document, and then save it to a predefined folder on a host computer. For more information,

see “Setting up Scan to Computer” on page 131.

Scan to FTP Scan documents directly to a File Transfer Protocol (FTP) server. For more information, see “Scanning

to an FTP address” on page 129.

Scan to Network Scan a document, and then send it to a network shared folder. For more information, see “Setting

up Scan to Network” on page 23.

Activating the home screen applications

Finding information about the home screen applications

Your printer comes with preinstalled home screen applications. Before you can use these applications, you must first activate and set up these applications using the Embedded Web Server. For more information on accessing the Embedded Web Server, see “Accessing the Embedded Web Server” on page 19.

For more information on configuring and using the home screen applications, do the following:

1 Go to http://support.lexmark.com, and then do either of the following:

• Click Business Solutions, and then select the name of the application.

• Click Software and Solutions, and then select either of the following: – Scan to Network—Find information about the Scan to Network application. – Other Applications—Find information about the other applications.

2 Click the Manuals tab, and then select the document for the home screen application.

Setting up Forms and Favorites

Note: A later version of this User's Guide may contain a direct link to the Administrator’s Guide of this application. To

check for updates of this User’s Guide, go to

http://support.lexmark.com.

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Setting up and using the home screen applications 21

Use To

Streamline work processes by letting you quickly find and print frequently used online forms directly from the printer home screen.

Note: The printer must have permission to access the network folder, FTP site, or Web site where the bookmark is stored. From the computer where the bookmark is stored, use sharing, security, and firewall settings to allow the printer at least a read access. For help, see the documentation that came with your operating system.

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

2 Click Settings > Apps > Apps Management > Forms and Favorites.

3 Click Add, and then customize the settings.

Notes:

• See the mouse-over help beside each field for a description of the setting.

• To make sure the location settings of the bookmark are correct, type the correct IP address of the host

computer where the bookmark is located. For more information on obtaining the IP address of the host computer, see “Finding the IP address of the computer” on page 18.

• Make sure the printer has access rights to the folder where the bookmark is located.

4 Click Apply.

To use the application, touch Forms and Favorites on the printer home screen, and then navigate through form categories, or search for forms based on a form number, name, or description.

Setting up Card Copy

Note: A later version of this User's Guide may contain a direct link to the Administrator's Guide of this application. To

check for updates of this User's Guide, go to

Use To

Quickly and easily copy insurance, identification, and other wallet‑size cards. You can scan and print both sides of a card on a single page, saving paper and showing the information

on the card in a more convenient manner.

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

2 Click Settings > Apps > Apps Management > Card Copy.

http://support.lexmark.com.

Page 22

Setting up and using the home screen applications 22

3 Change the default scanning options, if necessary.

• Default tray—Select the default tray to be used for printing scan images.

• Default number of copies—Specify the number of copies that should automatically print when the application

is used.

• Default contrast setting—Specify a setting to increase or decrease the level of contrast when a copy of the

scanned card is printed. Select Best for Content if you want the printer to adjust the contrast automatically.

• Default scale setting—Set the size of the scanned card when printed. The default setting is 100% (full size).

• Resolution setting—Adjust the quality of the scanned card.

Notes:

– When scanning a card, make sure the scan resolution is not more than 200 dpi for color, and 400 dpi for

black and white.

– When scanning multiple cards, make sure the scan resolution is not more than 150 dpi for color, and

300 dpi for black and white.

• Print Borders—Select the check box to print the scan image with a border around it.

4 Click Apply.

To use the application, touch Card Copy on the printer home screen, and then follow the instructions.

Using MyShortcut

Note: A later version of this User's Guide may contain a direct link to the Administrator's Guide of this application. To

check for updates of this User's Guide, go to

Use To

Create shortcuts on the printer home screen, with settings for up to 25 frequently used copy, fax, or email jobs.

To use the application, touch MyShortcut, and then follow the instructions on the printer display.

http://support.lexmark.com.

Setting up Multi Send

Note: A later version of this User's Guide may contain a direct link to the Administrator's Guide of this application. To

check for updates of this User's Guide, go to

Use To

Scan a document, and then send the scanned document to multiple destinations.

Note: Make sure there is enough space in the printer hard disk.

http://support.lexmark.com.

Page 23

Setting up and using the home screen applications 23

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer home screen. The printer IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Apps > Apps Management > Multi Send.

3 From the Profiles section, click Add, and then customize the settings.

Notes:

• See the mouse‑over help beside each field for a description of the setting.

• If you select FTP or Share Folder as a destination, then make sure the location settings of the destination are

correct. Type the correct IP address of the host computer where the specified destination is located. For more information on obtaining the IP address of the host computer, see “Finding the IP address of the computer” on page 18.

4 Click Apply.

To use the application, touch Multi Send on the printer home screen, and then follow the instructions on the printer display.

Setting up Scan to Network

Note: A later version of this User's Guide may contain a direct link to the Administrator’s Guide of this application. To

check for updates of this User's Guide, go to

Use To

Scan a document and send it to a shared network folder. You can define up to 30 unique folder destinations.

Notes:

• The printer must have permission to write to the destinations. From the computer where the

destination is specified, use sharing, security, and firewall settings to allow the printer at least a write access. For help, see the documentation that came with your operating system.

• The Scan to Network icon appears only when one or more destinations are defined.

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

2 Click Settings > Apps > Apps Management > Scan to Network.

3 Specify the destinations, and then customize the settings.

Notes:

http://support.lexmark.com.

• See the mouse-over help beside some of the fields for a description of the setting.

• To make sure the location settings of the destination are correct, type the correct IP address of the host

computer where the specified destination is located. For more information on obtaining the IP address of the host computer, see “Finding the IP address of the computer” on page 18.

• Make sure the printer has access rights to the folder where the specified destination is located.

4 Click Apply.

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Setting up and using the home screen applications 24

To use the application, touch Scan to Network on the printer home screen, and then follow the instructions on the printer display.

Setting up Remote Operator Panel

This application shows the printer control panel on your computer screen and lets you interact with the printer control panel, even when you are not physically near the network printer. From your computer screen, you can view the printer status, release held print jobs, create bookmarks, and do other print-related tasks you might normally do while standing at the network printer.

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

2 Click Settings > Remote Operator Panel Settings.

3 Select the Enabled check box, and then customize the settings.

4 Click Submit.

To use the application, click Remote Operator Panel > Launch VNC Applet.

Exporting and importing a configuration

You can export configuration settings into a text file, and then import the file to apply the settings to other printers.

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

2 To export or import a configuration for one application, do the following:

a Click Settings > Apps > Apps Management. b From the list of installed applications, click the name of the application you want to configure. c Click Configure, and then do either of the following:

• To export a configuration to a file, click Export, and then follow the instructions on the computer screen to

save the configuration file.

Notes:

– When saving the configuration file, you can type a unique file name or use the default name. – If a "JVM Out of Memory” error occurs, then repeat the export process until the configuration file is

saved.

• To import a configuration from a file, click Import, and then browse to the saved configuration file that was

exported from a previously configured printer.

Notes:

– Before importing the configuration file, you can choose to preview it first or load it directly. – If a timeout occurs and a blank screen appears, then refresh the Web browser, and then click Apply.

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Setting up and using the home screen applications 25

3 To export or import a configuration for multiple applications, do the following:

a Click Settings > Import/Export. b Do either of the following:

• To export a configuration file, click Export Embedded Solutions Settings File, and then follow the instructions

on the computer screen to save the configuration file.

• To import a configuration file, do the following:

1 Click Import Embedded Solutions Settings File > Choose File, and then browse to the saved configuration

file that was exported from a previously configured printer.

2 Click Submit.

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Additional printer setup 26

Additional printer setup

Installing internal options

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity. Touch a metal surface on the printer before touching any controller board electronic components or connectors.

Available internal options

• Memory card – DDR3 DIMM – Flash memory

• Fonts

• Firmware cards – Forms Barcode – Prescribe – IPDS – Printcryption

• Printer hard disk

• Lexmark – Parallel 1284‑B interface – MarkNet – MarkNet N8130 10/100 fiber interface – RS‑232‑C serial interface

Internal Solutions Ports (ISP)

N8350 802.11 b/g/n wireless printer server

Page 27

Additional printer setup 27

Accessing the controller board

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

1 Open the controller board access door.

2 Open the controller board shield using the green handle.

3 Use the following illustration to locate the appropriate connector.

Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any controller board electronic components or connectors.

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Additional printer setup 28

1 Memory card connector

2 Option card connector

3 Printer hard disk connector

4 Lexmark Internal Solutions Port connector

4 Close the shield, and then the access door.

Installing a memory card

Note: An optional memory card can be purchased separately and attached to the controller board.

1 Access the controller board.

For more information, see “Accessing the controller board” on page 27.

2 Unpack the memory card.

Warning—Potential Damage: Do not touch the connection points along the edge of the card. Doing so may

cause damage.

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Additional printer setup 29

3 Align the notch (1) on the memory card with the ridge (2) on the connector.

4 Push the memory card straight into the connector, and then push the card toward the controller board wall until

it clicks into place.

5 Close the controller board shield, and then the controller board access door.

Note: When the printer software and any hardware options are installed, you may need to manually add the

options in the printer driver to make them available for print jobs. For more information, see “Updating available options in the printer driver” on page 45.

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Additional printer setup 30

Installing an optional card

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

1 Access the controller board.

For more information, see “Accessing the controller board” on page 27.

2 Unpack the optional card.

Warning—Potential Damage: Avoid touching the connection points along the edge of the card.

3 Holding the card by its sides, align the plastic pins (1) on the card with the holes (2) on the controller board.

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Additional printer setup 31

4 Push the card firmly into place as shown in the illustration.

Warning—Potential Damage: Improper installation of the card may cause damage to the card and the

controller board.

Note: The entire length of the connector on the card must touch and be flushed against the controller board.

5 Close the controller board shield, and then the controller board access door.

Note: When the printer software and any hardware options are installed, it may be necessary to manually add

the options in the printer driver to make them available for print jobs. For more information, see “Updating available options in the printer driver” on page 45.

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Additional printer setup 32

Installing an Internal Solutions Port

The controller board supports one optional Lexmark Internal Solutions Port (ISP).

Note: This task requires a flat‑head screwdriver.

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

1 Open the controller board access door.

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Additional printer setup 33

2 Lightly press the stop on the left side of the controller board access door, and then slide the access door to remove.

3 Unpack the ISP kit.

Note: Make sure to remove and discard the small cable attached to the white connector.

1 ISP solution

2 Screw to attach the ISP to the bracket

3 ISP exterior cover

4 Screws to attach the ISP metal bracket to the printer cage

5 Plastic bracket

6 Long ISP cable

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Additional printer setup 34

4 Place the plastic bracket inside the ISP exterior cover until it clicks into place.

5 Slide and push the ISP solution into the plastic bracket.

6 Secure the ISP solution to the plastic bracket using the long screw.

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Additional printer setup 35

7 Tighten the two screws on the end of the ISP solution.

8 Attach the white plug of the ISP solution interface cable into the white receptacle on the ISP.

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Additional printer setup 36

9 Slightly close the ISP exterior cover up to 65 degrees, and then slide the cover to attach.

10 Run the ISP cable through the controller board shield.

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Additional printer setup 37

11 Open the controller board shield using the green handle.

12 Attach the blue plug of the ISP solution interface cable into the blue receptacle on the controller board.

Note: If you have installed a printer hard disk, then you need to remove it. For more information, see

“Removing a printer hard disk” on page 41. To reinstall the printer hard disk, see “Installing a printer hard disk” on page 38.

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Additional printer setup 38

13 Close the controller board shield.

14 Close the ISP exterior cover.

Note: When the printer software and any hardware options are installed, it may be necessary to manually add the

options in the printer driver to make them available for print jobs. For more information, see “Updating available options in the printer driver” on page 45.

Installing a printer hard disk

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

1 Access the controller board.

For more information, see “Accessing the controller board” on page 27.

2 Unpack the printer hard disk.

3 Install the printer hard disk on the controller board.

Warning—Potential Damage: Hold only the edges of the printed circuit board assembly. Do not touch or press

on the center of the printer hard disk. Doing so may cause damage.

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Additional printer setup 39

a Using a flat‑head screwdriver, loosen the screws.

b Insert the plug of the printer hard disk interface cable into the receptacle of the controller board.

Note: The plug and the receptacle are color‑coded blue.

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Additional printer setup 40

c Align the screws on the printer hard disk to the slots on the controller board bracket, and then slide the printer

hard disk onto the brackets.

d Tighten the two screws.

4 Close the controller board shield, and then close the controller board access door.

Note: When the printer software and any hardware options are installed, you may need to manually add the

options in the printer driver to make them available for print jobs. For more information, see “Updating available options in the printer driver” on page 45.

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Additional printer setup 41

Removing a printer hard disk

Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity.

Touch a metal surface on the printer before touching any controller board electronic components or connectors.

1 Access the controller board.

For more information, see “Accessing the controller board” on page 27.

Note: This task requires a flat‑head screwdriver.

2 Loosen the screws that connect the printer hard disk to the controller board bracket.

3 Unplug the printer hard disk interface cable from the receptacle in the controller board, leaving the cable attached

to the printer hard disk. To unplug the cable, squeeze the paddle at the plug of the interface cable to disengage the latch before pulling the cable out.

4 Hold the printer hard disk by the edges, and then remove it from the printer.

5 Close the controller board shield, and then close the access door.

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Additional printer setup 42

Installing hardware options

Order of installation

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to lift it safely.

Install the printer and any hardware options you have purchased in the following order:

• Printer stand

• Optional 250‑ or 550‑sheet tray

• Printer

www.lexmark.com/multifunctionprinters.

For more information on installing a printer stand, optional 250‑ or 550‑sheet tray, or spacer, see the setup sheet that came with the option.

Installing optional trays

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to lift it safely.

1 Turn off the printer using the power switch, and then unplug the power cord from the electrical outlet.

www.lexmark.com/multifunctionprinters.

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Additional printer setup 43

2 Unpack the tray, and then remove all packing material.

3 Pull out the tray from the base.

4 Remove any packing material from inside the tray.

5 Insert the tray into the base.

6 Place the tray near the printer.

7 Align the printer with the tray, and then slowly lower the printer into place.

Note: Optional trays lock together when stacked.

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Additional printer setup 44

8 Connect the power cord to the printer, then to a properly grounded electrical outlet, and then turn on the printer.

Notes:

• When the printer software and any hardware options are installed, you may need to manually add the

options in the printer driver to make them available for print jobs. For more information, see “Updating available options in the printer driver” on page 45.

• To uninstall the optional trays, slide the latch on the right side of the printer toward the front of the printer

until it clicks into place, and then remove stacked trays one at a time from the top to the bottom.

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Additional printer setup 45

Setting up the printer software

Installing the printer software

Notes:

• If you installed the printer software on the computer before but need to reinstall the software, then uninstall

the current software first.

• Close all open software programs before installing the printer software.

• For Macintosh users, you may download all the drivers and utilities from our Web site.

1 Obtain a copy of the software installer package.

• From the Software CD that came with your printer

• From our Web site:

Go to

http://support.lexmark.com, and then navigate to:

SUPPORT & DOWNLOAD > select your printer > select your operating system

2 Double‑click the software installer package.

Wait for the installation dialog to appear. If you are using the Software CD and the installation dialog does not appear, then do the following:

In Windows 8

From the Search charm, type run, and then navigate to: Apps list > Run > type D:\setup.exe > OK.

In Windows 7 or earlier

Click or click Start, and then click Run.

b In the Start Search or Run dialog, type D:\setup.exe. c Press Enter, or click OK.

Note: D is the letter of your CD or DVD drive.

3 Click Install, and then follow the instructions on the computer screen.

Updating available options in the printer driver

When any hardware options are installed, you may need to manually add the options in the printer driver to make them available for use.

For Windows users

1 Open the printers folder.

In Windows 8

From the Search charm, type run, and then navigate to: Apps list > Run > type control printers > OK

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Additional printer setup 46

In Windows 7 or earlier

a Click or click Start, and then click Run. b In the Start Search or Run dialog, type control printers. c Press Enter, or click OK.

2 Depending on your device, do either of the following:

• Press and hold the printer you want to update.

• Right‑click the printer you want to update.

3 From the menu that appears, do either of the following:

• For Windows 7 or later, select Printer properties.

• For earlier versions, select Properties.

4 Click the Configuration tab.

5 Do either of the following:

• Click Update Now ‑ Ask Printer.

• Under Configuration Options, manually add any installed hardware options.

6 Click Apply.

For Macintosh users

1 From the Apple menu, navigate to either of the following:

• System Preferences > Print & Scan > select your printer > Options & Supplies > Driver

• System Preferences > Print & Fax > select your printer > Options & Supplies > Driver

2 Add any installed hardware options, and then click OK.

Attaching cables

CAUTION—POTENTIAL INJURY: Do not use the fax feature during a lightning storm. Do not set up this product

or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

Connect the printer to the computer using a USB cable or to the network using an Ethernet cable.

Make sure to match the following:

• The USB symbol on the cable with the USB symbol on the printer

• The appropriate Ethernet cable with the Ethernet port

Warning—Potential Damage: Do not touch the USB cable, any network adapter, or the printer in the area shown while actively printing or scanning. Loss of data or a malfunction can occur.

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Additional printer setup 47

Use the To

1 Printer power cord

socket

2 Power switch Turn the printer on or off.

3 Ethernet port Connect the printer to an Ethernet network.

4 EXT port Connect additional devices (telephone or answering machine) to the printer and the

5 LINE port Connect the printer to an active telephone lin e through a standard wall jack (RJ‑11), DSL fil ter,

6 USB port Attach a supported printer keyboard.

7 USB printer port Connect the printer to a computer.

8 Security slot Attach a lock that will secure the printer in place.

Connect the printer to a properly grounded electrical outlet.

telephone line. Use this port if you do not have a dedicated fax line for the printer and if this connection method is supported in your country or region.

Note: Remove the adapter plug to access the port.

or VoIP adapter, or any other adapter that allows you to access the telephone line to send and receive faxes.

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Additional printer setup 48

Networking

Notes:

• Purchase a MarkNet N8350 wireless network adapter first before setting up the printer on a wireless network.

For more information on installing the wireless network adapter, see the setup sheet that came with the adapter.

• A Service Set Identifier (SSID) is a name assigned to a wireless network. Wired Equivalent Privacy (WEP), Wi-Fi

Protected Access (WPA), and WPA2 are types of security used on a network.

Preparing to set up the printer on an Ethernet network

To configure your printer to connect to an Ethernet network, organize the following information before you begin:

Note: If your network automatically assigns IP addresses to computers and printers, continue on to installing the printer.

• A valid, unique IP address for the printer to use on the network

• The network gateway

• The network mask

• A nickname for the printer (optional)

Note: A printer nickname can make it easier for you to identify your printer on the network. You can choose to use the default printer nickname, or assign a name that is easier for you to remember.

You will need an Ethernet cable to connect the printer to the network and an available port where the printer can physically connect to the network. Use a new network cable when possible to avoid potential problems caused by a damaged cable.

Installing the printer on an Ethernet network

For Windows users

Obtain a copy of the software installer package.

• From the Software CD that came with your printer

• From our Web site:

http://support.lexmark.com, and then navigate to:

Go to

SUPPORT & DOWNLOAD > select your printer > select your operating system

2 Double‑click the software installer package.

Wait for the installation dialog to appear. If you are using the Software CD and the installation dialog does not appear, then do the following:

In Windows 8

From the Search charm, type run, and then navigate to: Apps list > Run > type D:\setup.exe > OK

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Additional printer setup 49

In Windows 7 or earlier

a Click or click Start, and then click Run. b In the Start Search or Run dialog, type D:\setup.exe. c Press Enter, or click OK.

Note: D is the letter of your CD or DVD drive.

3 Click Install, and then follow the instructions on the computer screen.

4 Select Ethernet connection, and then click Continue.

5 Attach the Ethernet cable when instructed to do so.

6 Select the printer from the list, and then click Continue.

Note: If the configured printer does not appear in the list, then click Modify Search.

7 Follow the instructions on the computer screen.

For Macintosh users

Allow the network DHCP server to assign an IP address to the printer.

2 Obtain the printer IP address either:

• From the printer control panel

• From the TCP/IP section in the Network/Ports menu

• By printing a network setup page or menu settings page, and then finding the TCP/IP section

Note: You will need the IP address if you are configuring access for computers on a different subnet than the printer.

3 Install the printer driver on the computer.

a Download the driver at http://support.lexmark.com. b Double‑click the installer package for the printer, and then follow the instructions on the computer screen. c Select a destination, and then click Continue. d From the Easy Install screen, click Install. e Type the user password, and then click OK.

All the necessary applications are installed on the computer.

f Click Close when installation is complete.

4 Add the printer.

• For IP printing:

a From the Apple menu, navigate to either of the following:

– System Preferences > Print & Scan – System Preferences > Print & Fax

b Click +. c Click the IP tab. d Type the printer IP address in the address field, and then click Add.

• For AppleTalk printing:

Notes:

– Make sure AppleTalk is activated on your printer.

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Additional printer setup 50

– This feature is supported only in Mac OS X version 10.5.

a From the Apple menu, navigate to:

System Preferences > Print & Fax

b Click +, and then navigate to:

AppleTalk > select your printer > Add

Preparing to set up the printer on a wireless network

Notes:

• Make sure your wireless network adapter is installed in your printer and working properly. For more

information, see the instruction sheet that came with the wireless network adapter.

• Make sure your access point (wireless router) is turned on and is working properly.

Make sure you have the following information before setting up the printer on a wireless network:

• SSID—The SSID is also referred to as the network name.

• Wireless Mode (or Network Mode)—The mode is either infrastructure or ad hoc.

• Channel (for ad hoc networks)—The channel defaults to automatic for infrastructure networks.

Some ad hoc networks will also require the automatic setting. Check with your system support person if you are not sure which channel to select.

• Security Method—There are four basic options for Security Method: – WEP key

If your network uses more than one WEP key, then enter up to four in the provided spaces. Select the key currently in use on the network by selecting the default WEP transmit key.

– WPA or WPA2 preshared key or passphrase

WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be set for the same type on the router and on the printer, or the printer will not be able to communicate on the network.

– 802.1X–RADIUS

If you are installing the printer on an 802.1X network, then you may need the following:

• Authentication type

• Inner authentication type

• 802.1X user name and password

• Certificates

– No security

If your wireless network does not use any type of security, then you will not have any security information.

Note: We do not recommend using an unsecured wireless network.

Notes:

– If you do not know the SSID of the network that your computer is connected to, then launch the wireless utility

of the computer network adapter, and then look for the network name. If you cannot find the SSID or the security information for your network, then see the documentation that came with the access point, or contact your system support person.

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Additional printer setup 51

– To find the WPA/WPA2 preshared key or passphrase for the wireless network, see the documentation that

came with the access point, see the Embedded Web Server associated with the access point, or consult your system support person.

Connecting the printer using the Wireless Setup Wizard

Before you begin, make sure that:

• A wireless network adapter is installed in the printer and is working properly. For more information, see the

instruction sheet that came with the wireless network adapter.

• An Ethernet cable is disconnected from the printer.

• Active NIC is set to Auto. To set this to Auto, navigate to:

> Network/Ports > Active NIC > Auto > Submit

Note: Make sure to turn off the printer, then wait for at least five seconds, and then turn the printer back on.

1 From the printer control panel, navigate to:

> Network/Ports > Network [x] > Network [x] Setup > Wireless > Wireless Connection Setup

2 Select a wireless connection setup.

Use To

Search for networks Show available wireless connections.

Note: This menu item shows all broadcast secured or unsecured SSIDs.

Enter a network name Manually type the SSID.

Note: Make sure to type the correct SSID.

Wi‑Fi Protected Setup Connect the printer to a wireless network using Wi‑Fi Protected Setup.

3 Follow the instructions on the printer display.

Connecting the printer to a wireless network using Wi‑Fi Protected Setup

Before you begin, make sure that:

• The access point (wireless router) is Wi‑Fi Protected Setup (WPS) certified or WPS‑compatible. For more

information, see the documentation that came with your access point.

• A wireless network adapter installed in your printer is attached and working properly. For more information, see

the instruction sheet that came with the wireless network adapter.

Using the Push Button Configuration method

From the printer control panel, navigate to:

> Network/Ports > Network [x] > Network [x] Setup > Wireless > Wireless Connection Setup > Wi‑Fi Protected

Setup > Start Push Button Method

2 Follow the instructions on the printer display.

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Additional printer setup 52

Using the Personal Identification Number (PIN) method

From the printer control panel, navigate to:

> Network/Ports > Network [x] > Network [x] Setup > Wireless > Wireless Connection Setup > Wi‑Fi Protected

Setup > Start PIN Method

2 Copy the eight‑digit WPS PIN.

3 Open a Web browser, and then type the IP address of your access point in the address field.

Notes:

• The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

4 Access the WPS settings. For more information, see the documentation that came with your access point.

5 Enter the eight‑digit PIN, and then save the setting.

Connecting the printer to a wireless network using the Embedded Web Server

Before you begin, make sure that:

• Your printer is connected temporarily to an Ethernet network.

• A wireless network adapter is installed in your printer and working properly. For more information, see the

instruction sheet that came with the wireless network adapter.

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address on the printer control panel. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Network/Ports > Wireless.

3 Modify the settings to match the settings of your access point (wireless router).

Note: Make sure to enter the correct SSID, security method, preshared key or passphrase, network mode, and

channel.

4 Click Submit.

5 Turn off the printer, and then disconnect the Ethernet cable. Then wait for at least five seconds, and then turn the

printer back on.

6 To verify if your printer is connected to the network, print a network setup page. Then in the Network Card [x]

section, see if the status is Connected.

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Additional printer setup 53

Changing port settings after installing a new network Internal Solutions Port

When a new Lexmark Internal Solutions Port (ISP) is installed in the printer, the printer configurations on computers that access the printer must be updated since the printer will be assigned a new IP address. All computers that access the printer must be updated with this new IP address.

Notes:

• If the printer has a static IP address, then you do not need to make any changes to the computer configurations.

• If the computers are configured to use the network name, instead of an IP address, then you do not need to

make any changes to your computer configurations.

• If you are adding a wireless ISP to a printer previously configured for an Ethernet connection, then make sure

the printer is disconnected from the Ethernet network when you configure the printer to operate wirelessly. If the printer is connected to the Ethernet network, then the wireless configuration completes, but the wireless ISP is inactive. To activate the wireless ISP, disconnect the printer from the Ethernet network, turn off the printer, and then turn it back on.

• Only one network connection is active at a time. To switch between Ethernet and wireless connection types,

turn off the printer, connect the cable (to switch to an Ethernet connection) or disconnect the cable (to switch to a wireless connection), and then turn the printer back on.

For Windows users

Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address on the printer control panel. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Open the printers folder.

In Windows 8

From the Search charm, type Run and then navigate to: Apps list > Run > type control printers > OK

In Windows 7 or earlier

a Click , or click Start and then click Run. b In the Start Search or Run dialog, type control printers. c Press Enter, or click OK.

3 To select the printer that has changed, do either of the following:

• Press and hold the printer, and then select Printer properties.

• Right‑click the printer, and then select Printer properties (Windows 7 or later) or Properties (earlier versions).

Note: If there is more than one copy of the printer, then update all of them with the new IP address.

4 Click the Ports tab.

5 Select the port from the list, and then click Configure Port.

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Additional printer setup 54

6 Type the new IP address in the “Printer Name or IP Address” field.

7 Click OK > Close.

For Macintosh users

Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address on the printer control panel. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Add the printer.

• For IP printing:

a From the Apple menu, navigate to either of the following:

– System Preferences > Print & Scan – System Preferences > Print & Fax

b Click +. c Click the IP tab. d Type the printer IP address in the address field, and then click Add.

• For AppleTalk printing:

Notes:

– Make sure AppleTalk is activated on your printer. – This feature is supported only in Mac OS X version 10.5.

a From the Apple menu, navigate to:

System Preferences > Print & Fax

b Click +, and then navigate to:

AppleTalk > select the printer > Add

Setting up serial printing

Use serial printing to print when the computer is far from the printer or to print at a reduced speed.

After installing the serial or communication (COM) port, configure the printer and the computer. Make sure you have connected the serial cable to the COM port on your printer.

1 Set the parameters in the printer.

a From the printer control panel, navigate to the menu for the port settings. b Locate the menu for the serial port settings, and then adjust the settings, if necessary. c Save the modified settings, and then print a menu settings page.

2 Install the printer driver.

a Obtain a copy of the software installer package.

• From the Software CD that came with your printer

• From our Web site:

Go to

http://support.lexmark.com, and then navigate to:

SUPPORT & DOWNLOAD > select your printer > select your operating system

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Additional printer setup 55

b Double‑click the software installer package.

Wait for the installation dialog to appear. If you are using the Software CD and the installation dialog does not appear, then do the following:

In Windows 8

From the Search charm type run, and then navigate to: Apps list > Run > type D:\setup.exe > OK

In Windows 7 or earlier

Click or click Start, and then click Run.

2 In the Start Search or Run dialog, type D:\setup.exe. 3 Press Enter or click OK.

Note: D is the letter of your CD or DVD drive.

c Click Install. d Follow the instructions on the computer screen. e Select Advanced, and then click Continue.

f From the Configure Printer Connection dialog, select a port.

g If the port is not in the list, then click Refresh or navigate to:

Add port > select a port type > enter the necessary information > OK

h Click Continue > Finish.

3 Set the COM port parameters.

After installing the printer driver, set the serial parameters in the COM port assigned to the printer driver.

Note: Make sure the serial parameters in the COM port match the serial parameters you set in the printer.

a Open Device Manager.

In Windows 8

From the Search charm type run, and then navigate to: Apps list > Run > type devmgmt.msc > OK

In Windows 7 or earlier

Click or click Start, and then click Run.

2 In the Start Search or Run dialog, type devmgmt.msc.

3 Press Enter or click OK. b Double‑click Ports (COM & LPT) to expand the list of available ports. c Do either of the following:

• Press and hold the COM port where you attached the serial cable to your computer (example: COM1).

• Right‑click the COM port where you attached the serial cable to your computer (example: COM1).

d Click Properties. e On the Port Settings tab, set the serial parameters to the same serial parameters set in the printer.

Check the serial heading of the menu settings page for the printer settings.

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Additional printer setup 56

f Click OK, and then close all the dialogs.

g Print a test page to verify printer installation.

Verifying printer setup

When all hardware and software options are installed and the printer is turned on, verify that the printer is set up correctly by printing the following:

• Menu settings page—Use this page to verify that all printer options are installed correctly. If an option you installed

is not listed, then it is not installed correctly. Remove the option, and then install it again.

• Network setup page—If your printer has networking support, then use this page to verify that the network

connection is working. This page also provides important information that aids network printing configuration.

Printing a menu settings page

From the home screen, navigate to:

> Reports > Menu Settings Page

Printing a network setup page

If the printer is attached to a network, then print a network setup page to verify the network connection. This page also provides important information that aids network printing configuration.

1 From the home screen, navigate to:

> Reports > Network Setup Page

2 Check the first section of the network setup page, and confirm that the status is Connected.

If the status is Not Connected, then the LAN drop may not be active, or the network cable may be malfunctioning. Consult a system support person for a solution, and then print another network setup page.

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Loading paper and specialty media 57

Loading paper and specialty media

The selection and handling of paper and specialty media can affect how reliably documents print. For more information, see “Avoiding jams” on page 227 and “Storing paper” on page 74.

Setting the paper size and type

From the home screen navigate to:

> Paper Menu > Paper Size/Type > select a tray > select the paper size or type >

Configuring Universal paper settings

The Universal paper size is a user‑defined setting that lets you print on paper sizes that are not preset in the printer menus.

Notes:

• The smallest supported Universal size is 76.2 x 76.2 mm (3 x 3 inches).

• The largest supported Universal size is 215.9 x 359.92 mm (8.5 x 14.17 inches).

1 From the home screen, navigate to:

> Paper Menu > Universal Setup > Units of Measure > select the unit of measure >

2 Touch Portrait Width or Portrait Height.

3 Select the width or height, and then touch .

Loading trays

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all

other trays closed until needed.

1 Pull out the tray completely.

Note: Do not remove trays while a job prints or while Busy appears on the printer display. Doing so may cause

a jam.

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Loading paper and specialty media 58

2 Squeeze and then slide the width guide tab to the correct position for the size of the paper you are loading.

E X

A 5

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Loading paper and specialty media 59

3 Squeeze and then slide the length guide tab to the correct position for the size of the paper you are loading.

Notes:

• For some paper sizes like letter, legal, and A4, squeeze and slide the length guide tab backward to

accommodate their length.

• When loading legal‑size paper, the length guide extends beyond the base leaving the paper exposed to dust.

To protect the paper from dust, you can purchase a dust cover separately. For more information, contact

customer support.

• If you are loading A6-size paper in the standard tray, then squeeze and then slide the length guide tab

toward the center of the tray to the A6‑size position.

• Make sure the width and length guides are aligned with the paper size indicators on the bottom of the tray.

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Loading paper and specialty media 60

A 5

A 6

A 4

LT R

EXEC

B 5

4 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the

edges on a level surface.

5 Load the paper stack.

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Loading paper and specialty media 61

Notes:

• Load with the printable side facedown when using recycled or preprinted paper.

• Load prepunched paper with the holes on the top edge toward the front of the tray.

• Load letterhead facedown, with the top edge of the sheet toward the front of the tray. For two‑sided

printing, load letterhead faceup with the bottom edge of the sheet toward the front of the tray.

• Make sure the paper is below the maximum paper fill indicator located on the side of the width guide.

6 Insert the tray.

7 From the printer control panel, set the paper size and paper type in the Paper menu to match the paper loaded in

the tray.

Note: Set the correct paper size and type to avoid paper jams and print quality problems.

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Loading paper and specialty media 62

Loading the multipurpose feeder

Use the multipurpose feeder when printing on different paper sizes and types or specialty media, such as card stock, transparencies, paper labels, and envelopes. You can also use it for single‑page print jobs on letterhead.

1 Open the multipurpose feeder.

a Pull the multipurpose feeder extender.

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Loading paper and specialty media 63

b Pull the extender gently so that the multipurpose feeder is fully extended and open.

2 Squeeze the tab on the left width guide, and then move the guides for the paper you are loading.

3 Prepare the paper or specialty media for loading.

• Flex sheets of paper back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten

the edges on a level surface.

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Loading paper and specialty media 64

• Hold transparencies by the edges. Flex the stack of transparencies back and forth to loosen them, and then fan

them. Straighten the edges on a level surface.

Note: Avoid touching the printable side of the transparencies. Be careful not to scratch them.

• Flex the stack of envelopes back and forth to loosen them, and then fan them. Straighten the edges on a level

surface.

4 Load the paper or specialty media.

Notes:

• Do not force paper or specialty media into the multipurpose feeder.

• Make sure the paper or specialty media is below the maximum paper fill indicator located on the paper

guides. Overfilling may cause paper jams.

• Load paper, transparencies, and card stock with the recommended printable side faceup and the top edge

entering the printer first. For more information on loading transparencies, see the packaging that the transparencies came in.

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Loading paper and specialty media 65

Note: When loading A6‑size paper, make sure the multipurpose feeder extender rests lightly against the edge of the paper so that the last few sheets of paper remain in place.

• Load letterhead faceup with the top edge entering the printer first. For two‑sided (duplex) printing, load

letterhead facedown with the bottom edge entering the printer first.

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Loading paper and specialty media 66

• Load envelopes with the flap on the left side facedown.

Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self‑stick adhesives. These envelopes may severely damage the printer.

5 From the printer control panel, set the paper size and paper type in the Paper menu to match the paper or specialty

media loaded in the multipurpose feeder.

Linking and unlinking trays

When one linked tray becomes empty, paper feeds from the next linked tray. We recommend giving all custom paper, such as letterhead and different colored plain papers, a different custom type name so that the trays they are in do not automatically link.

Linking and unlinking trays

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper Menu.

3 Change the paper size and type settings for the trays you are linking.

• To link trays, make sure the paper size and type for the tray match that of the other tray.

• To unlink trays, make sure the paper size or type for the tray does not match that of the other tray.

4 Click Submit.

Note: You can also change the paper size and type settings using the printer control panel. For more information,

see “Setting the paper size and type” on page 57.

Warning—Potential Damage: Paper loaded in the tray should match the paper type name assigned in the printer. The temperature of the fuser varies according to the specified paper type. Printing issues may occur if settings are not properly configured.

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Loading paper and specialty media 67

Creating a custom name for a paper type

Using the Embedded Web Server

Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper Menu > Custom Names.

3 Select a custom name, and then type a custom paper type name.

4 Click Submit.

5 Click Custom Types, and then verify if the new custom paper type name has replaced the custom name.

Using the printer control panel

From the home screen, navigate to:

> Paper Menu > Custom Names

2 Select a custom name, and then type a custom paper type name.

3 Touch .

4 Touch Custom Types, and then verify that the new custom paper type name has replaced the custom name.

Assigning a custom paper type

Using the Embedded Web Server

Assign a custom paper type name to a tray when linking or unlinking trays.

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper Menu > Custom Types.

3 Select a custom paper type name, and then select a paper type

Note: Paper is the factory default paper type for all user‑defined custom names.

4 Click Submit.

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Loading paper and specialty media 68

Using the printer control panel

From the home screen, navigate to:

> Paper Menu > Custom Types

2 Select a custom paper type name, and then select a paper type

Note: Paper is the factory default paper type for all user‑defined custom names.

3 Touch .

Configuring a custom name

Using the Embedded Web Server

Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper Menu > Custom Types.

3 Select a custom name you want to configure, then select a paper or specialty media type, and then click Submit.

Using the printer control panel

From the home screen, navigate to:

> Paper Menu > Custom Types

2 Select a custom name you want to configure, and then touch .

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Paper and specialty media guide 69

Paper and specialty media guide

Using specialty media

Tips on using letterhead

• Use letterhead designed specifically for laser printers.

• Print samples on the letterhead being considered for use before buying large quantities.

• Before loading letterhead, flex, fan, and straighten the stack to prevent sheets from sticking together.

• Page orientation is important when printing on letterhead. For information on how to load letterhead, see: – “Loading trays” on page 57 – “Loading the multipurpose feeder” on page 62

Tips on using transparencies

• Print a test page on the transparencies being considered for use before buying large quantities.

• Feed transparencies from the standard tray, or the multipurpose feeder.

• Use transparencies designed specifically for laser printers. Transparencies must be able to withstand temperatures

up to 185°C (365°F) without melting, discoloring, offsetting, or releasing hazardous emissions.

Note: If the transparency weight is set to Heavy and the transparency texture is set to Rough in the Paper menu, then transparencies can be printed at a temperature up to 195°C (383°F).

• Avoid getting fingerprints on the transparencies to prevent print quality problems.

• Before loading transparencies, flex, fan, and straighten the stack to prevent sheets from sticking together.

Tips on using envelopes

Print samples on the envelopes being considered for use before buying large quantities.

• Use envelopes designed specifically for laser printers. Check with the manufacturer or vendor to ensure that the

envelopes can withstand temperatures up to 230°C (446°F) without sealing, wrinkling, curling excessively, or releasing hazardous emissions.

• For best performance, use envelopes made from 90‑g/m

must not exceed 70‑g/m

• Use only new envelopes from undamaged packages.

• To optimize performance and minimize jams, do not use envelopes that: – Have excessive curl or twist – Are stuck together or damaged in any way – Have windows, holes, perforations, cutouts, or embossing – Have metal clasps, string ties, or folding bars – Have an interlocking design – Have postage stamps attached

(20‑lb bond) weight.

(24‑lb bond) paper or 25% cotton. All‑cotton envelopes

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Paper and specialty media guide 70

– Have any exposed adhesive when the flap is in the sealed or closed position – Have bent corners – Have rough, cockle, or laid finishes

• Adjust the width guides to fit the width of the envelopes.

Note: A combination of high humidity (over 60%) and high printing temperature may wrinkle or seal envelopes.

Tips on using labels

Print samples on the labels being considered for use before buying large quantities.

Note: Use only paper label sheets. Vinyl, pharmacy, and two‑sided labels are not supported.

For more information on label printing, characteristics, and design, see the Card Stock & Label Guide available at

http://support.lexmark.com.

When printing on labels:

• Use labels designed specifically for laser printers. Check with the manufacturer or vendor to verify that: – The labels can withstand temperatures up to 240°C (464°F) without sealing, excessive curling, wrinkling, or

releasing hazardous emissions.

– Label adhesives , face sheet (printable stock) , and topcoats can withstand up to 172‑kPa (25‑psi) pressure without

delaminating, oozing around the edges, or releasing hazardous fumes.

• Do not use labels with slick backing material.

• Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets

also contaminate the printer and the cartridge with adhesive, and could void the printer and toner cartridge warranties.

• Do not use labels with exposed adhesive.

• Do not print within 1 mm (0.04 inch) of the edge of the label, of the perforations, or between die‑cuts of the label.

• Make sure the adhesive backing does not reach to the edge of the sheet. Zone coating of the adhesive should be

at least 1 mm (0.04 inch) away from edges. Adhesive material contaminates the printer and could void the warranty.

• If zone coating of the adhesive is not possible, then remove a 2‑mm (0.08‑inch) strip on the leading and driver edge,

and then use a non‑oozing adhesive.

• Portrait orientation is recommended, especially when printing bar codes.

Tips on using card stock

Card stock is heavy, single‑ply specialty media. Many of its variable characteristics, such as moisture content, thickness, and texture, can significantly impact print quality. Print samples on the card stock being considered for use before buying large quantities.

When printing on card stock:

• Make sure the Paper Type is Card Stock.

• Select the appropriate Paper Texture setting.

• Be aware that preprinting, perforation, and creasing may significantly affect the print quality and cause jams or

Paper guidelines

Selecting the correct paper or specialty media reduces printing problems. For the best print quality, try a sample of the paper or specialty media before buying large quantities.

Paper characteristics

The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating new paper stock.

Weight

The printer trays can automatically feed paper weights up to 120‑g/m2 (32‑lb) bond grain long paper. The multipurpose feeder can automatically feed paper weights up to 163‑g/m 60 g/m bond grain long paper. For paper smaller than 182 x 257 mm (7.2 x 10.1 inches), we recommended to use 90 g/m

(24 lb) or heavier paper.

(16 lb) might not be stiff enough to feed properly, causing jams. For best performance, use 75‑g/m2 (20‑lb)

(43‑lb) bond grain long paper. Paper lighter than

Note: Two‑sided printing is supported only for 60–90‑g/m

(16–24‑lb) bond paper.

Curl

Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid, cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding problems.

Smoothness

Paper smoothness directly affects print quality. If paper is too rough, then toner cannot fuse to it properly. If paper is too smooth, then it can cause paper feeding or print quality issues. Always use paper between 100 and 300 Sheffield points; however, smoothness between 150 and 250 Sheffield points produces the best print quality.

Moisture content

The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly. Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that can degrade its performance.

Store paper in its original wrapper in the same environment as the printer for 24 to 48 hours before printing. Extend the time to several days if the storage or transportation environment is very different from the printer environment. Thick paper may also require a longer conditioning period.

Grain direction

Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of the paper, or grain short, running the width of the paper.

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Paper and specialty media guide 72

For 60–90‑g/m2 (16–24‑lb) bond paper, grain long paper is recommended.

Fiber content

Most high‑quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper containing fibers such as cotton can negatively affect paper handling.

Selecting paper

Using the appropriate paper prevents jams and helps ensure trouble‑free printing.

To help avoid paper jams and poor print quality:

• Always use new, undamaged paper.

• Before loading paper, know the recommended printable side of the paper. This information is usually indicated on

the paper package.

• Do not use paper that has been cut or trimmed by hand.

• Do not mix paper sizes, types, or weights in the same tray; mixing results in jams.

• Do not use coated papers unless they are specifically designed for electrophotographic printing.

Selecting preprinted forms and letterhead

Use these guidelines when selecting preprinted forms and letterhead:

• Use grain long for 60 to 90 g/m

(16 to 24 lb) weight paper.

• Use only forms and letterhead printed using an offset lithographic or engraved printing process.

• Avoid papers with rough or heavily textured surfaces.

Use papers printed with heat‑resistant inks designed for use in xerographic copiers. The ink must be able to withstand temperatures up to 230°C (446°F) without melting or releasing hazardous emissions. Use inks that are not affected by the resin in toner. Inks that are oxidation‑set or oil‑based generally meet these requirements; latex inks might not. When in doubt, contact the paper supplier.

Preprinted papers such as letterhead must be able to withstand temperatures up to 230°C (446°F) without melting or releasing hazardous emissions.

Using recycled paper and other office papers

As an environmentally conscientious company, Lexmark supports the use of recycled paper produced specifically for use in laser (electrophotographic) printers.

While no blanket statement can be made that all recycled paper will feed well, Lexmark consistently tests papers that represent recycled cut size copier papers available on the global market. This scientific testing is conducted with rigor and discipline. Many factors are taken into consideration both separately and as a whole, including the following:

• Amount of post-consumer waste (Lexmark tests up to 100% post-consumer waste content.)

• Temperature and humidity conditions (Testing chambers simulate climates from all over the world.)

• Moisture content (Business papers should have low moisture: 4–5%.)

• Bending resistance and proper stiffness means optimum feeding through the printer.

• Thickness (impacts how much can be loaded into a tray)

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Paper and specialty media guide 73

• Surface roughness (measured in Sheffield units, impacts print clarity and how well toner fuses to the paper)

• Surface friction (determines how easily sheets can be separated)

• Grain and formation (impacts curling, which also influences the mechanics of how the paper behaves as it moves

through the printer)

• Brightness and texture (look and feel)

Recycled papers are better than ever; however, the amount of recycled content in a paper affects the degree of control over foreign matter. And while recycled papers are one good path to printing in an environmentally responsible manner, they are not perfect. The energy required to de-ink and deal with additives such as colorants and “glue” often generates more carbon emissions than does normal paper production. However, using recycled papers enables better resource management overall.

Lexmark concerns itself with the responsible use of paper in general based on life cycle assessments of its products. To gain a better understanding of the impact of printers on the environment, the company commissioned a number of life cycle assessments and found that paper was identified as the primary contributor (up to 80%) of carbon emissions caused throughout the entire life of a device (from design to end-of-life). This is due to the energy-intensive manufacturing processes required to make paper.

Thus, Lexmark seeks to educate customers and partners on minimizing the impact of paper. Using recycled paper is one way. Eliminating excessive and unnecessary paper consumption is another. Lexmark is well-equipped to help customers minimize printing and copying waste. In addition, the company encourages purchasing paper from suppliers who demonstrate their commitment to sustainable forestry practices.

Lexmark does not endorse specific suppliers, although a converter’s product list for special applications is maintained. However, the following paper choice guidelines will help alleviate the environmental impact of printing:

1 Minimize paper consumption.

2 Be selective about the origin of wood fiber. Buy from suppliers who carry certifications such as the Forestry

Stewardship Council (FSC) or the Program for the Endorsement of Forest Certification (PEFC). These certifications guarantee that the paper manufacturer uses wood pulp from forestry operators that employ environmentally and socially responsible forest management and restoration practices.

3 Choose the most appropriate paper for printing needs: normal 75 or 80 g/m

or recycled paper.

certified paper, lower weight paper,

Unacceptable paper examples

Test results indicate that the following paper types are at risk for use with laser printers:

• Chemically treated papers used to make copies without carbon paper, also known as carbonless papers

• Preprinted papers with chemicals that may contaminate the printer

• Preprinted papers that can be affected by the temperature in the printer fuser

• Preprinted papers that require a registration (the precise location on the page) greater than ± 2.3 mm (± 0.9 in.),

such as optical character recognition (OCR) forms. In some cases, registration can be adjusted with a software application to successfully print on these forms.)

• Coated papers (erasable bond), synthetic papers, thermal papers

• Rough-edged, rough or heavily textured surface papers or curled papers

• Recycled papers that fail EN12281:2002 (European testing)

• Paper weighing less than 60 g/m

• Multiple part forms or documents

(16 lb)

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Paper and specialty media guide 74

For more information about Lexmark, visit www.lexmark.com. General sustainability-related information can be found at the Environmental Sustainability link.

Storing paper

Use these paper storage guidelines to help avoid jams and uneven print quality:

• For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40 percent. Most

label manufacturers recommend printing in a temperature range of 18–24°C (65–75°F) with relative humidity between 40 and 60 percent.

• Store paper in cartons, on a pallet or shelf, rather than on the floor.

• Store individual packages on a flat surface.

• Do not store anything on top of individual paper packages.

• Take paper out of the carton or wrapper only when you are ready to load it in the printer. The carton and wrapper

help keep the paper clean, dry, and flat.

Supported paper sizes, types, and weights

Supported paper sizes

Paper size and dimension Standard

250‑sheet tray

Business card X X X X

3 x 5 in. X X

4 x 6 in. X X

210 x 297 mm (8.27 x 11.7 in.)

148 x 210 mm (5.83 x 8.27 in.)

105 x 148 mm (4.13 x 5.83 in.)

JIS B5

182 x 257 mm (7.17 x 10.1 in.)

Optional 250‑ or 550‑sheet tray

X X

Multipurpose feeder

ADF Scanner

Duplex

glass

X X

mode

Letter

215.9 x 279.4 mm (8.5 x 11 in.)

Universal is supported in duplex mode only if the width is at least 210 mm (8.27 in.) and the length is at least 279.4 mm

(11 in.). The smallest supported Universal size is supported only in the multipurpose feeder.

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Paper and specialty media guide 75

Paper size and dimension Standard

250‑sheet tray

Legal

215.9 x 355.6 mm (8.5 x 14 in.)

Executive

184.2 x 266.7 mm (7.25 x 10.5 in.)

Oficio (México)

215.9 x 340.4 mm (8.5 x 13.4 in.)

Folio

215.9 x 330.2 mm (8.5 x 13 in.)

Statement

139.7 x 215.9 mm (5.5 x 8.5 in.)

Universal

76.2 x 127 mm (3 x 5 in.) to

215.9 x 359.92 mm (8.5 x 14.17 in.)

Optional 250‑ or 550‑sheet tray

Multipurpose feeder

ADF Scanner

glass

Duplex mode

7 3/4 Envelope (Monarch)

XX X

98.4 x 190.5 mm (3.875 x 7.5 in.)

9 Envelope

XX X

98.4 x 226.1 mm (3.875 x 8.9 in.)

10 Envelope

XX X

104.8 x 241.3 mm (4.12 x 9.5 in.)

DL Envelope

XX X

110 x 220 mm (4.33 x 8.66 in.)

C5 Envelope

XX X

162 x 229 mm (6.38 x 9.01 in.)

B5 Envelope

XX X

176 x 250 mm (6.93 x 9.84 in.)

Universal is supported in duplex mode only if the width is at least 210 mm (8.27 in.) and the length is at least 279.4 mm

(11 in.). The smallest supported Universal size is supported only in the multipurpose feeder.

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Paper and specialty media guide 76

Paper size and dimension Standard

250‑sheet tray

Other Envelope

Optional 250‑ or 550‑sheet tray

Multipurpose feeder

ADF Scanner

glass

Duplex mode

XX X

85.7 x 165 mm to

215.9 x 355.6 mm (3.375 x 6.50 in. to

8.5 x 14 in.)

Universal is supported in duplex mode only if the width is at least 210 mm (8.27 in.) and the length is at least 279.4 mm

(11 in.). The smallest supported Universal size is supported only in the multipurpose feeder.

Supported paper types and weights

The standard tray supports 60–90‑g/m2 (16–24‑lb) paper weights. The optional tray supports 60–120‑g/m2 (16–32‑lb) paper weights. The multipurpose feeder supports 60–163‑g/m

Paper type 250‑ or

Multipurpose feeder Duplex mode ADF Scanner glass

550‑sheet tray

Plain paper

Card stock X X

Transparencies X

(16–43‑lb) paper weights.

Recycled

Paper labels

Bond

Envelope

X XX

Rough envelope X XX

Letterhead

Preprinted

Colored paper

Light paper

Heavy paper

Rough/Cotton X

Custom Type [x]

One‑sided paper labels designed for laser printers are supported for occasional use. We recommend printing only up to

20 pages of paper labels per month. Vinyl, pharmacy, and two‑sided labels are not supported.

Use envelopes that lie flat when individually placed on a table facedown.

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Printing 77

Printing

Printing forms and a document

Printing forms

Use the Forms and Favorites application to quickly and easily access frequently used forms or other information that is regularly printed. Before you can use this application, first set it up on the printer. For more information, see “Setting up Forms and Favorites” on page 20.

1 From the printer home screen, navigate to:

Forms and Favorites > select the form from the list > enter the number of copies > adjust other settings

2 Depending on your printer model, touch , , or Submit.

Printing a document

1 From the Paper menu on the printer control panel, set the paper type and size to match the paper loaded.

2 Send the print job:

For Windows users

With a document open, click File > Print.

b Click Properties, Preferences, Options, or Setup. c Adjust the settings, if necessary. d Click OK > Print.

For Macintosh users

Customize the settings in the Page Setup dialog:

1 With a document open, choose File > Page Setup. 2 Choose a paper size or create a custom size to match the paper loaded. 3 Click OK.

b Customize the settings in the Print dialog:

1 With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2 From the Print dialog and pop‑up menus, adjust the settings if necessary.

Note: To print on a specific paper type, adjust the paper type setting to match the paper loaded, or

select the appropriate tray or feeder.

3 Click Print.

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Adjusting toner darkness

Using the Embedded Web Server

Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Print Settings > Quality Menu > Toner Darkness.

3 Adjust the setting, and then click Submit.

Using the printer control panel

From the home screen, navigate to:

> Settings > Print Settings > Quality Menu > Toner Darkness

2 Adjust the setting, and then touch .

Printing from a mobile device

For the list of supported mobile devices and to download a compatible mobile printing application, visit

http://lexmark.com/mobile.

Note: Mobile printing applications may also be available from your mobile device manufacturer.

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Printing from a flash drive

Notes:

• Before printing an encrypted PDF file, you will be prompted to type the file password from the printer control

panel.

• You cannot print files for which you do not have printing permissions.

1 Insert a flash drive into the USB port.

Notes:

• A flash drive icon appears on the printer home screen when a flash drive is inserted.

• If you insert the flash drive when the printer requires attention, such as when a jam has occurred, then the

printer ignores the flash drive.

• If you insert the flash drive while the printer is processing other print jobs, then Busy appears on the printer

display. After these print jobs are processed, you may need to view the held jobs list to print documents from the flash drive.

Warning—Potential Damage: Do not touch the USB cable, any wireless network adapter, any connector, the memory device, or the printer in the areas shown while actively printing, reading, or writing from the memory device. Loss of data can occur.

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2 From the printer control panel, touch the document you want to print.

3 Touch the arrows to get a preview of the document.

4 Use or to specify the number of copies to be printed, and then touch Print.

Notes:

• Do not remove the flash drive from the USB port until the document has finished printing.

• If you leave the flash drive in the printer after leaving the initial USB menu screen, then touch Held Jobs on

the home screen to print files from the flash drive.

Supported flash drives and file types

Notes:

• High‑speed USB flash drives must support the full‑speed standard. Low-speed USB devices are not supported.

• USB flash drives must support the File Allocation Table (FAT) system. Devices formatted with New Technology

File System (NTFS) or any other file system are not supported.

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Recommended flash drives File type

• Lexar JumpDrive FireFly (512MB and 1GB)

• SanDisk Cruzer Micro (512MB and 1GB)

• Sony Micro Vault Classic (512MB and 1GB)

Printing confidential and other held jobs

Storing print jobs in the printer

1 From the home screen, navigate to:

Documents:

• .pdf

• .xps

Images:

• .dcx

• .gif

• .jpeg or .jpg

• .bmp

• .pcx

• .tiff or .tif

• .png

• .fls

> Security > Confidential Print > select a print job type

Use To

Max Invalid PIN Limit the number of times an invalid PIN can be entered.

Note: When the limit is reached, the print jobs for that user name and PIN are deleted.

Confidential Job Expiration Hold print jo bs in the computer until you enter the PIN from the printer control

panel. Note: The PIN is set from the computer. It must be four digits, using the

numbers 0–9.

Repeat Job Expiration Print and store print jobs in the printer memory.

Verify Job Expiration Print one copy of a print job and hold the remaining copies. It lets you examine

if the first copy is satisfactory or not. The print job is automatically deleted from the printer memory when all copies are printed.

Reserve Job Expiration Store print jobs for printing at a later time.

Note: The print jobs are held until deleted from the Held Jobs menu.

Notes:

• Confidential, Verify, Reserve, and Repeat print jobs may be deleted if the printer requires extra memory to

process additional held jobs.

• You can set the printer to store print jobs in the printer memory until you start the print job from the printer

control panel.

• All print jobs that can be initiated by the user at the printer are called held jobs.

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2 Touch .

Printing confidential and other held jobs

Note: Confidential and Verify print jobs are automatically deleted from memory after printing. Repeat and Reserve

jobs are held in the printer until you delete them.

For Windows users

With a document open, click File > Print.

2 Click Properties, Preferences, Options, or Setup.

3 Click Print and Hold.

4 Select the print job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential

print job, also enter a four‑digit PIN.

5 Click OK or Print.

6 From the printer home screen, release the print job.

• For confidential print jobs, navigate to:

Held jobs > select your user name > Confidential Jobs > enter the PIN > Print

• For other print jobs, navigate to:

Held jobs > select your user name > select the print job > specify the number of copies > Print

For Macintosh users

With a document open, choose File > Print. If necessary, click the disclosure triangle to see more options.

2 From the print options or Copies & Pages pop‑up menu, choose Job Routing.

3 Select the print job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential

print job, also enter a four‑digit PIN.

4 Click OK or Print.

5 From the printer home screen, release the print job.

• For confidential print jobs, navigate to:

Held jobs > select your user name > Confidential Jobs > enter the PIN > Print

• For other print jobs, navigate to:

Held jobs > select your user name > select the print job > specify the number of copies > Print

Modifying confidential print settings

Note: This feature is available only in network printers or printers connected to print servers.

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

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• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Configuration > Other Settings tab > Security > Confidential Print Setup.

3 Modify the settings:

• Set a maximum number of PIN entry attempts. When a user exceeds that number, all of the jobs for that user

are deleted.

• Set an expiration time for confidential print jobs. When a user has not printed the jobs within that time, all of

the jobs for that user are deleted.

4 Save the modified settings.

Printing information pages

Printing a font sample list

1 From the home screen, navigate to:

> Reports > Print Fonts

2 Touch PCL Fonts or PostScript Fonts.

Printing a directory list

A directory list shows the resources stored in a flash memory or in the printer hard disk.

From the home screen, navigate to:

> Reports > Print Directory

Canceling a print job

Canceling a print job from the printer control panel

1 From the home screen, touch Cancel Jobs, or press on the keypad.

2 Touch the job you want to cancel, and then touch .

3 Press on the keypad to return to the home screen.

Canceling a print job from the computer

For Windows users

1 Open the printers folder.

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In Windows 8

From the Search charm, type run, and then navigate to: Apps list > Run > type control printers > OK

In Windows 7 or earlier

a Click or click Start, and then click Run. b In the Start Search or Run dialog, type control printers. c Press Enter, or click OK.

2 Double‑click the printer icon.

3 Select the print job you want to cancel.

4 Click Delete.

For Macintosh users

1 From the Apple menu, navigate to either of the following:

• System Preferences > Print & Scan > select your printer > Open Print Queue

• System Preferences > Print & Fax > select your printer > Open Print Queue

2 From the printer window, select the print job you want to cancel, and then delete it.

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Copying

Automatic document feeder (ADF) Scanner glass

ABC

Use the ADF for multiple‑page documents including two-sided (duplex) pages.

Use the scanner glass for single-page documents, book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

Making copies

Making a quick copy

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

Note: To avoid a cropped image, make sure the size of the original document and the size of the copy paper are

the same.

3 From the printer control panel, press .

Copying using the ADF

1 Load an original document faceup, short edge first into the ADF tray.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

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• The ADF indicator light comes on when the paper is loaded properly.

2 Adjust the paper guides.

3 From the home screen, navigate to:

Copy > specify the copy settings > Copy It

Copying using the scanner glass

1 Place an original document facedown on the scanner glass in the upper left corner.

2 From the home screen, navigate to:

Copy > specify the copy settings > Copy It If you have more pages to scan, then place the next document on the scanner glass, and then touch Scan the next

page.

3 Touch Finish the Job.

Copying photos

1 Place a photo facedown on the scanner glass in the upper left corner.

2 From the home screen, navigate to:

Copy > Content > Photo >

3 From the Content Source menu, select the appropriate setting that best matches the original photo.

4 Touch > Copy It

Note: If you have more photos to copy, then place the next photo on the scanner glass, and then touch Scan the next page.

5 Touch Finish the Job.

Copying on specialty media

Copying on transparencies

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 From the home screen, navigate to:

Copy > Copy from > select the size of the original document

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3 Navigate to:

Copy to > select the tray that contains transparencies > Copy It

If there are no trays that support transparencies, then navigate to:

Manual Feeder > select the size of the transparencies > Transparency

4 Load transparencies into the multipurpose feeder, and then touch Copy It.

Copying on letterhead

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 From the home screen, navigate to:

Copy > Copy from > select the size of the original document

3 Touch Copy to > Manual Feeder.

4 Place the letterhead faceup, top edge first into the multipurpose feeder.

5 Select the size of the letterhead, and then touch Letterhead > Copy It.

Customizing copy settings

Copying to a different size

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the home screen, navigate to:

Copy > Copy from > select the size of the original document

4 Navigate to:

Copy to > select a new size for the copy > Copy It

Note: If the selected paper size is different from the “Copy from” size, then the printer scales the size

automatically.

Making copies using paper from a selected tray

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

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Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the home screen, navigate to:

Copy > Copy from > select the size of the original document

4 Touch Copy to, and then select the tray that contains the paper type you want to use.

5 Touch Copy It.

Copying different paper sizes

Use the ADF to copy original documents with different paper sizes. Depending on the paper sizes loaded and the “Copy to” and “Copy from” settings, each copy is either printed on mixed paper sizes (Example 1) or scaled to fit a single paper size (Example 2).

Example 1: Copying on mixed paper sizes

Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the home screen, navigate to:

Copy > Copy from > Mixed Sizes > Copy to > Auto Size Match > Copy It

The scanner identifies the different paper sizes as they are scanned. Copies are printed on mixed paper sizes corresponding to the paper sizes of the original document.

Example 2: Copying on a single paper size

Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the home screen, navigate to:

Copy > Copy from > Mixed Sizes > Copy to > Letter > Copy It

The scanner identifies the different paper sizes as they are scanned, and then scales the mixed paper sizes to fit on the paper size selected.

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Copying on both sides of the paper (duplexing)

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the home screen, navigate to:

Copy > Sides (Duplex) > select the preferred duplexing method

Note: For the preferred duplexing method, the first number represents sides of the original documents while

the second number represents sides of the copy. For example, select “2 sided to 2 sided” if you have two-sided original documents and you want two‑sided copies.

4 Touch > Copy It.

Reducing or enlarging copies

Copies can be scaled from 25% to 400% of the original document size.

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the home screen, touch Copy.

4 From the Scale area, touch or to enlarge or reduce your copies.

Notes:

• The factory default setting for Scale is Auto.

• If you leave Scale set to Auto, then the content of your original document will be scaled to fit the size of the

paper onto which you are copying.

• Touching Copy to or Copy from after setting Scale manually changes the scale value back to Auto.

5 Touch Copy It.

Adjusting copy quality

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

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• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the home screen, navigate to:

Copy > Content

4 Touch the button that best represents the content type of the document you are copying.

• Text—The content of the original document is mostly text or line art.

• Text/Photo—The original document is a mixture of text, graphics, and photos.

• Photo—The original document is mostly a photo or an image.

• Graphics—The original document is mostly business‑type graphics, such as pie charts, bar charts, and

animations.

5 Touch .

6 Touch the button that best represents the content source of the document you are copying.

• Color Laser—The original document was printed using a color laser printer.

• Inkjet—The original document was printed using an inkjet printer.

• Magazine—The original document is from a magazine.

• Press—The original document was printed using a printing press.

• Black/White Laser—The original document was printed using a mono laser printer.

• Photo/Film—The original document is a photo from a film.

• Newspaper—The original document is from a newspaper.

• Other—The original document was printed using an alternate or unknown printer.

7 Touch > Copy It.

Collating copies

If you print multiple copies of a document, then you can choose to print the copies as a set (collated) or to print the copies as groups of pages (not collated).

Collated Not collated

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

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3 From the home screen, navigate to:

Copy > enter the number of copies > Collate > select the preferred order of pages >

> Copy It

Placing separator sheets between copies

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the home screen, navigate to:

Copy > Separator Sheets

Note: Set Collate to “1,2,3 ‑ 1,2,3” to place separator sheets between copies. If Collate is set to “1,1,1 ‑ 2,2,2,”

then the separator sheets are added to the end of the copy job. For more information, see “Collating copies” on page 90.

4 Select one of the following:

• Between Copies

• Between Jobs

• Between Pages

• Off

5 Touch > Copy It.

Copying multiple pages onto a single sheet

In order to save paper, you can copy either two or four consecutive pages of a multiple‑page document onto a single sheet of paper.

Notes:

• Make sure to set the paper size to letter, legal, A4, or JIS B5.

• Make sure to set the copy size to 100%.

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

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3 From the home screen, navigate to:

Copy > Paper Saver > select the output you want >

Note: If Paper Saver is set to Off, then the Print Page Borders option is unavailable.

> Copy It

Placing information on copies

Placing a header or footer on pages

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the home screen, navigate to:

Copy > Header/Footer

4 Select Header or Footer, and then touch .

5 Select where you want to insert the header or footer, then select a text option, and then touch .

6 Select where you want to print the header or footer, and then touch .

7 From the Header/Footer menu, touch > Copy It.

Placing an overlay message on each page

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the home screen, navigate to:

Copy > Overlay > select an overlay message >

Note: The message choices are Urgent, Confidential, Copy, Custom, and Draft.

4 Touch Copy It.

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Canceling a copy job

Canceling a copy job while the original document is in the ADF

When the ADF begins processing a document, touch Cancel Job on the printer control panel.

Canceling a copy job while copying pages using the scanner glass

From the home screen, touch Cancel Job.

Canceling appears on the display. When the job is canceled, the Copy screen appears.

Canceling a copy job while pages are being printed

1 From the printer control panel, press .

2 Touch the job you want to cancel, and then touch .

3 Press to return to the home screen.

Understanding the copy options

Copy from

This option opens a screen where you can select the paper size of the original document.

• Touch the paper size that matches the original document.

• To copy an original document that contains mixed paper sizes with the same width, touch Mixed Sizes.

• To set the printer to automatically detect the size of the original document, touch Auto Size Sense.

Copy to

This option opens a screen where you can enter the paper size and type on which your copies will be printed.

• Touch the paper size and type that matches the paper loaded.

• If the settings for “Copy from” and “Copy to” are different, then the printer automatically adjusts the Scale setting

to accommodate the difference.

• If the paper type or size that you want to copy onto is not loaded in one of the trays, then touch Manual Feeder,

and manually load the paper in the multipurpose feeder.

• When “Copy to” is set to Auto Size Match, each copy matches the paper size of the original document. If a matching

paper size is not in one of the trays, then Paper size not found appears and prompts to load a paper in a tray or multipurpose feeder.

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Scale

This option lets you scale the document from 25% to 400% of the original document size. You can also set automatic scaling.

• When copying to a different paper size, such as from legal‑size to letter‑size paper, set the “Copy from” and “Copy

to” paper sizes automatically to scale the scan image to fit the size of the paper onto which you are copying.

• To decrease or increase the value by 1%, touch or on the printer control panel. To make a continuous

decrease or increase in value, hold the button for two seconds or more.

Darkness

This option lets you adjust how light or dark the copies are in relation to the original document.

Sides (Duplex)

This option lets you make one- or two-sided copies from one- or two-sided original documents.

Collate

This option keeps the pages of a print job stacked in sequence when printing multiple copies of the document.

Copies

This option lets you set the number of copies to be printed.

Content

This option lets you set the original document type and source.

Select from the following content types:

• Graphics—The original document is mostly business‑type graphics such as pie charts, bar charts, and animations.

• Photo—The original document is mostly a photo or an image.

• Text—The content of the original document is mostly text or line art.

• Text/Photo—The original document is a mixture of text, graphics, and photos.

Select from the following content sources:

• Black/White Laser—The original document was printed using a mono laser printer.

• Color Laser—The original document was printed using a color laser printer.

• Inkjet—The original document was printed using an inkjet printer.

• Magazine—The original document is from a magazine.

• Newspaper—The original document is from a newspaper.

• Other—The original document was printed using an alternate or unknown printer.

• Photo/Film—The original document is a photo from film.

• Press—The original document was printed using a printing press.

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Advanced Duplex

This option lets you specify the document orientation, whether documents are one-sided or two-sided, and how documents are bound.

Save As Shortcut

This option lets you save the current settings by assigning a shortcut name.

Note: Selecting this option automatically assigns the next available shortcut number.

Margin Shift

This option lets you increase or reduce the size of the margin of a page by shifting the scanned image. Touch or to set the margin you want. If the additional margin is too large, then the copy will be cropped.

Edge Erase

This option lets you remove smudges or marks around the edges of a document. You can choose to remove an equal area around all four sides of the paper, or pick a particular edge. Edge Erase also removes whatever is within the area selected, leaving nothing on that portion of the scan.

Overlay

This option lets you create a watermark (or message) that overlays the content of your copy. You can choose from Confidential, Copy, Draft, Urgent, and Custom. You can type a custom message in the ”Enter the Custom Text Overlay and press OK” field. The message will appear, faintly, in large print across each page.

Cover Page Setup

This option lets you set up the cover page of copies and booklets.

Separator Sheets

This option lets you place a blank sheet of paper between copies, prints, pages, print jobs or copy jobs. The separator sheets can be drawn from a tray that contains a type or color of paper that is different from the paper your copies are printed on.

Header/Footer

This option lets you insert a header or footer and specify its location on a page.

Select one of the following:

• Bates number

• Custom text

• Date/Time

• Page number

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Paper Saver

This option lets you print two or more pages of an original document on the same page. Paper Saver is also called Nup printing where N stands for the number of pages. For example, 2-up would print two pages of your document on a

single page, and 4-up would print four pages of your document on a single page.

Advanced Imaging

This option lets you adjust the Auto Center, Background Removal, Color Dropout, Contrast, Mirror Image, Negative Image, Scan Edge to Edge, Shadow Detail, Sharpness, and Temperature settings before you copy the document.

Create Booklet

This option lets you create a sequence of printed and collated pages that, when folded, forms a booklet half the page size of the original document and with all the pages in order. You can choose between one‑sided and two‑sided.

Note: This option appears only when a printer hard disk is installed.

Custom Job

This option lets you combine multiple scan jobs into a single job and appears only when a working printer hard disk is installed.

Fix Scan Skew

This option lets you straighten scanned images that are slightly skewed when received from the ADF tray.

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E-mailing

Automatic document feeder (ADF) Scanner glass

ABC

Use the ADF for multiple‑page documents.

Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

You can use the printer to e‑mail scanned documents to one or more recipients. There are three ways to send an e‑mail from the printer. You can type the e‑mail address, use a shortcut number, or use the address book.

Setting up the printer to e-mail

Setting up the e-mail function

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > E-mail/FTP Settings > E-mail Settings.

3 Enter the appropriate information, and then click Submit.

Creating an e-mail shortcut

Creating an e-mail shortcut using the Embedded Web Server

1 Open a Web browser, and then type the printer IP address in the address field.

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Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings.

3 From the Other Settings column, click Manage Shortcuts > E-mail Shortcut Setup.

4 Type a unique name for the e‑mail recipient, and then type the e‑mail address. If you are entering multiple addresses,

then separate each address with a comma.

5 Click Add.

Creating an e-mail shortcut using the printer control panel

1 From the home screen, navigate to:

E-mail > Recipient(s) > type the recipient’s e‑mail address >

Note: To create a group of recipients, touch , and then type the next recipient’s e-mail address.

2 Touch Subject > type the e‑mail subject > .

3 Touch Message > type your message > .

4 Adjust the e‑mail settings.

Note: If you change the settings after the e‑mail shortcut has been created, then the settings are not saved.

5 Touch Save As Shortcut.

6 Type a unique name for the shortcut, and then touch .

7 Verify that the shortcut name is correct, and then touch OK.

If the shortcut name is incorrect, then touch Cancel, and then reenter the information.

Notes:

• The shortcut name appears in the E-mail Shortcuts icon on the printer home screen.

• You can use the shortcut when e‑mailing another document using the same settings.

E-mailing a document

You can use the printer to e‑mail scanned documents to one or more recipients in a number of ways. You can type the e‑mail address, use a shortcut number, or use the address book. You can also use the Multi Send or MyShortcut application from the printer home screen. For more information, see the "Activating the home screen applications" section.

Sending an e-mail using the printer control panel

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

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Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

Note: To avoid a cropped image, make sure that the size of the original document and the copy paper size are

the same.

3 From the home screen, navigate to:

E-mail > Recipient(s)

4 Type the e‑mail address, or press # and then enter the shortcut number.

To enter additional recipients, touch add.

Note: You can also enter an e‑mail address using the address book.

, and then enter the e‑mail address or shortcut number that you want to

5 Touch > E‑mail It.

Sending an e‑mail using a shortcut number

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 Press #, then enter the shortcut number using the keypad, and then touch .

To enter additional recipients, touch add.

, and then enter the e‑mail address or shortcut number that you want to

4 Touch > E‑mail It.

Sending an e‑mail using the address book

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

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3 From the home screen, navigate to:

E-mail > Recipient(s) >

4 Touch the name of the recipient.

To search for additional recipients, touch New Search, and then type the name of the next recipient.

5 Touch > E‑mail It.

> type the name of the recipient >

Customizing e-mail settings

Adding e-mail subject and message information

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the home screen, navigate to:

E-mail > Recipient(s) > type the e‑mail address >

4 Touch Subject > type the e‑mail subject > .

5 Touch Message > type your message > .

Changing the output file type

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the home screen, navigate to:

E-mail > Recipient(s) > type the e‑mail address >

4 Touch the button that represents the file type you want to send.

• PDF—Create a single file with multiple pages.

• Secure PDF—Create an encrypted PDF file that protects the file contents from unauthorized access.

• TIFF—Create multiple files or a single file. If Multi-page TIFF is turned off in the Settings menu of the Embedded

Web Server, then TIFF saves one page in each file. The file size is usually larger than an equivalent JPEG.

> Send As

Lexmark XM1100 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Safety information

Learning about the printer

Finding information about the printer

Selecting a location for the printer

Printer configurations

Understanding the basic functions of the scanner

Using the ADF and scanner glass

Understanding the printer control panel

Using the printer control panel

Understanding the colors of the Sleep button and indicator lights

Understanding the home screen

Using the touch-screen buttons

Setting up and using the home screen applications

Finding the IP address of the computer

Finding the IP address of the printer

Accessing the Embedded Web Server

Customizing the home screen

Understanding the different applications

Activating the home screen applications

Finding information about the home screen applications

Setting up Forms and Favorites

Setting up Card Copy

Using MyShortcut

Setting up Multi Send

Setting up Scan to Network

Setting up Remote Operator Panel

Exporting and importing a configuration

Additional printer setup

Installing internal options

Available internal options

Accessing the controller board

Installing a memory card

Installing an optional card

Installing an Internal Solutions Port

Installing a printer hard disk

Removing a printer hard disk

Installing hardware options

Order of installation

Installing optional trays

Setting up the printer software

Installing the printer software

Updating available options in the printer driver

Attaching cables

Networking

Preparing to set up the printer on an Ethernet network

Installing the printer on an Ethernet network

Preparing to set up the printer on a wireless network

Connecting the printer using the Wireless Setup Wizard

Connecting the printer to a wireless network using the Embedded Web Server

Changing port settings after installing a new network Internal Solutions Port

Setting up serial printing

Verifying printer setup

Printing a menu settings page

Printing a network setup page

Loading paper and specialty media

Setting the paper size and type

Configuring Universal paper settings

Loading trays

Loading the multipurpose feeder

Linking and unlinking trays

Linking and unlinking trays

Creating a custom name for a paper type

Assigning a custom paper type

Configuring a custom name

Paper and specialty media guide

Using specialty media

Tips on using letterhead

Tips on using transparencies

Tips on using envelopes

Tips on using labels

Tips on using card stock

Paper guidelines

Paper characteristics

Selecting paper

Selecting preprinted forms and letterhead