Lexmark XC9265, XC9235, XC9245, XC9255, XC9225 User Manual

Download

XC9225, XC9235, XC9245, XC9255, XC9265

User's Guide

August 2017 www.lexmark.com

Machine type(s):

7559

Model(s):

098, 198, 398, 598, 798

Contents 2

Safety information........................................................................................ 9

Conventions.......................................................................................................................................................... 9

Product statements............................................................................................................................................. 9

Learning about the printer......................................................................... 12

Finding information about the printer........................................................................................................... 12

Selecting a location for the printer................................................................................................................ 13

Printer conﬁgurations........................................................................................................................................ 14

Attaching cables................................................................................................................................................. 16

Using the control panel.................................................................................................................................... 18

Understanding the status of the power button and indicator light.......................................................19

Using the home screen.....................................................................................................................................19

Menu map........................................................................................................................................................... 20

Printing a menu settings page.......................................................................................................................22

Setting up and using the home screen applications............................. 23

Customizing the home screen.......................................................................................................................23

Setting up Card Copy.......................................................................................................................................23

Using Shortcut Center......................................................................................................................................23

Setting up Scan Center....................................................................................................................................24

Using Customer Support.................................................................................................................................24

Setting up Device Quotas...............................................................................................................................24

Using QR Code Generator..............................................................................................................................24

Using Google Drive.......................................................................................................................................... 25

Using Display Customization......................................................................................................................... 25

Conﬁguring Eco‑Settings................................................................................................................................ 26

Managing contacts............................................................................................................................................26

Adding contacts........................................................................................................................................................... 26

Adding groups..............................................................................................................................................................26

Editing contacts or groups........................................................................................................................................ 27

Deleting contacts or groups ..................................................................................................................................... 27

Setting up and using the accessibility features..................................... 28

Enabling Magniﬁcation mode........................................................................................................................ 28

Activating Voice Guidance..............................................................................................................................28

Contents 3

Adjusting the Voice Guidance speech rate................................................................................................28

Adjusting the default internal speaker volume......................................................................................... 28

Adjusting the default headphones volume................................................................................................ 29

Enabling spoken passwords or personal identiﬁcation numbers........................................................ 29

Navigating the screen using gestures.........................................................................................................29

Using the keyboard on the display...............................................................................................................29

Loading paper and specialty media.........................................................30

Setting the size and type of the specialty media......................................................................................30

Conﬁguring Universal paper settings.......................................................................................................... 30

Loading trays...................................................................................................................................................... 30

Loading the multipurpose feeder..................................................................................................................33

Linking trays........................................................................................................................................................34

Printing.........................................................................................................35

Printing from a computer.................................................................................................................................35

Printing from a ﬂash drive............................................................................................................................... 35

Supported ﬂash drives and ﬁle types.......................................................................................................... 36

Conﬁguring conﬁdential jobs......................................................................................................................... 37

Printing held jobs............................................................................................................................................... 37

Printing a font sample list................................................................................................................................ 37

Printing a directory list......................................................................................................................................37

Canceling a print job.........................................................................................................................................38

Copying........................................................................................................39

Making copies.................................................................................................................................................... 39

Copying photos..................................................................................................................................................39

Copying on letterhead.....................................................................................................................................39

Copying on both sides of the paper.............................................................................................................39

Reducing or enlarging copies........................................................................................................................40

Collating copies................................................................................................................................................. 40

Placing separator sheets between copies................................................................................................. 40

Copying multiple pages onto a single sheet............................................................................................. 40

Creating a copy shortcut.................................................................................................................................40

E-mailing.......................................................................................................41

Setting up the e‑mail function.........................................................................................................................41

Contents 4

Conﬁguring e‑mail settings..............................................................................................................................41

Sending an e-mail...............................................................................................................................................41

Creating an e-mail shortcut............................................................................................................................ 42

Faxing...........................................................................................................43

Setting up the printer to fax............................................................................................................................43

Setting up the fax function........................................................................................................................................ 43

Setting up fax using a standard telephone line .................................................................................................. 43

Setting up fax using digital subscriber line........................................................................................................... 48

Setting up fax using VoIP telephone service....................................................................................................... 49

Setting up fax using cable modem connection....................................................................................................51

Setting up fax in countries or regions with dierent telephone wall jacks and plugs ..............................53

Connecting to a distinctive ring service................................................................................................................56

Setting the fax date and time................................................................................................................................... 56

Conﬁguring daylight saving time............................................................................................................................. 56

Sending a fax......................................................................................................................................................56

Scheduling a fax................................................................................................................................................ 57

Creating a fax destination shortcut...............................................................................................................57

Changing the fax resolution........................................................................................................................... 57

Adjusting the fax darkness..............................................................................................................................57

Viewing a fax log............................................................................................................................................... 58

Blocking junk faxes...........................................................................................................................................58

Holding faxes......................................................................................................................................................58

Forwarding a fax................................................................................................................................................58

Scanning...................................................................................................... 59

Scanning to an FTP server..............................................................................................................................59

Creating an FTP shortcut................................................................................................................................ 59

Scanning to a ﬂash drive................................................................................................................................. 59

Sending scanned documents to a computer............................................................................................ 60

Securing the printer.................................................................................... 61

Locating the security slot................................................................................................................................. 61

Erasing printer memory.................................................................................................................................... 61

Erasing printer hard disk memory..................................................................................................................61

Conﬁguring printer hard disk encryption....................................................................................................62

Restoring factory default settings.................................................................................................................62

Statement of Volatility...................................................................................................................................... 62

Contents 5

Maintaining the printer.............................................................................. 64

Networking..........................................................................................................................................................64

Connecting the printer to a wireless network using Wi‑Fi Protected Setup (WPS) ................................... 64

Changing port settings after installing an internal solutions port................................................................... 65

Setting up serial printing (Windows only)....................................................................................................65

Cleaning printer parts...................................................................................................................................... 66

Cleaning the printer.................................................................................................................................................... 66

Cleaning the scanner ................................................................................................................................................. 66

Cleaning the printhead lens .....................................................................................................................................69

Emptying the hole punch box ....................................................................................................................................71

Ordering parts and supplies........................................................................................................................... 72

Checking the status of parts and supplies ........................................................................................................... 72

Using genuine Lexmark parts and supplies......................................................................................................... 72

Ordering toner cartridges ..........................................................................................................................................73

Ordering a photoconductor unit...............................................................................................................................73

Ordering a waste toner bottle...................................................................................................................................73

Ordering staple cartridges.........................................................................................................................................73

Ordering maintenance kits ........................................................................................................................................74

Conﬁguring supply notiﬁcations...............................................................................................................................74

Replacing parts and supplies......................................................................................................................... 75

Replacing a toner cartridge ...................................................................................................................................... 75

Replacing a photoconductor unit............................................................................................................................ 78

Replacing the waste toner bottle ............................................................................................................................82

Replacing the pick, feed, and separator rollers................................................................................................... 83

Replacing the transfer belt........................................................................................................................................ 88

Replacing the transfer roller ...................................................................................................................................... 91

Replacing the ADF separator roller ........................................................................................................................ 93

Replacing the ADF pick and feed rollers .............................................................................................................. 95

Replacing the staple cartridge................................................................................................................................. 97

Moving the printer...........................................................................................................................................102

Moving the printer to another location.................................................................................................................102

Shipping the printer ...................................................................................................................................................103

Saving energy and paper.............................................................................................................................. 103

Setting up power saver modes...............................................................................................................................103

Adjusting the brightness of the printer display ..................................................................................................103

Conserving supplies ..................................................................................................................................................104

Recycling............................................................................................................................................................104

Recycling Lexmark products ...................................................................................................................................104

Recycling Lexmark packaging ................................................................................................................................104

Returning Lexmark cartridges for reuse or recycling .......................................................................................104

Contents 6

Clearing jams.............................................................................................105

Avoiding jams................................................................................................................................................... 105

Identifying jam locations................................................................................................................................106

Paper jam in the automatic document feeder..........................................................................................107

Paper jam in the multipurpose feeder........................................................................................................108

Paper jam in door C........................................................................................................................................ 109

Paper jam in door D..........................................................................................................................................113

Paper jam in the 3000‑sheet tray.................................................................................................................114

Paper jam in the booklet ﬁnisher..................................................................................................................115

Paper jam in the staple ﬁnisher....................................................................................................................120

Staple jam in the staple ﬁnisher....................................................................................................................121

Staple jam in the staple, hole punch ﬁnisher............................................................................................123

Staple jam in the booklet ﬁnisher................................................................................................................125

Troubleshooting........................................................................................ 128

Network connection problems.....................................................................................................................128

Cannot open Embedded Web Server...................................................................................................................128

Unable to read ﬂash drive........................................................................................................................................129

Enabling the USB port...............................................................................................................................................129

Checking the printer connectivity..........................................................................................................................129

900.xy error .................................................................................................................................................................130

Hardware options problems......................................................................................................................... 130

Cannot detect internal option .................................................................................................................................130

Defective ﬂash detected ...........................................................................................................................................131

Not enough free space in ﬂash memory for resources.....................................................................................131

Unformatted ﬂash detected......................................................................................................................................131

Issues with supplies......................................................................................................................................... 131

Non‑Lexmark supply .................................................................................................................................................131

Scanner maintenance required, use ADF Kit......................................................................................................132

Paper feed problems...................................................................................................................................... 132

Envelope seals when printing.................................................................................................................................132

Collated printing does not work.............................................................................................................................132

Paper curl......................................................................................................................................................................133

Tray linking does not work.......................................................................................................................................134

Check tray connection..............................................................................................................................................134

Paper frequently jams ...............................................................................................................................................135

Jammed pages are not reprinted ..........................................................................................................................135

Printing problems.............................................................................................................................................136

Conﬁdential and other held documents do not print........................................................................................136

Slow printing................................................................................................................................................................137

Contents 7

Print jobs do not print................................................................................................................................................138

Print quality is poor ....................................................................................................................................................139

The printer is not responding..................................................................................................................................159

Job prints from the wrong tray or on the wrong paper....................................................................................160

Color quality problems.................................................................................................................................... 161

Adjusting toner darkness ..........................................................................................................................................161

Modifying the colors in printed output...................................................................................................................161

FAQ about color printing..........................................................................................................................................162

The print appears tinted ...........................................................................................................................................163

Faxing problems...............................................................................................................................................164

Cannot send or receive faxes.................................................................................................................................164

Can receive but not send faxes..............................................................................................................................166

Can send but not receive faxes..............................................................................................................................166

Poor fax print quality..................................................................................................................................................167

Scanning problems..........................................................................................................................................167

Adjusting scanner registration................................................................................................................................167

Adjusting ADF registration.......................................................................................................................................168

Cannot scan from a computer ................................................................................................................................168

Partial copies of document or photo.....................................................................................................................169

Poor copy quality........................................................................................................................................................169

Scan job was not successful ...................................................................................................................................169

Scanner does not close............................................................................................................................................170

Scanner does not respond ......................................................................................................................................170

Scanning takes too long or freezes the computer ............................................................................................. 171

Contacting customer support........................................................................................................................ 171

Upgrading and migrating.........................................................................172

Hardware............................................................................................................................................................172

Available internal options......................................................................................................................................... 172

Installing a memory card ..........................................................................................................................................172

Installing an optional card........................................................................................................................................ 176

Installing the 2 x 500‑ or 2500‑sheet tray ..........................................................................................................179

Installing the 3000‑sheet tray.................................................................................................................................184

Installing the staple ﬁnisher.....................................................................................................................................195

Installing the staple, hole punch or booklet ﬁnisher.........................................................................................201

Software............................................................................................................................................................ 207

Installing the printer software.................................................................................................................................207

Adding available options in the print driver ...................................................................................................... 208

Firmware........................................................................................................................................................... 208

Exporting or importing a conﬁguration ﬁle ........................................................................................................ 208

Updating ﬁrmware.................................................................................................................................................... 208

Contents 8

Notices........................................................................................................210

Product information.........................................................................................................................................210

Edition notice.................................................................................................................................................... 210

Index........................................................................................................... 214

Safety information 9

Safety information

Conventions

Note: A note identiﬁes information that could help you.

Warning: A warning identiﬁes something that could damage the product hardware or software.

CAUTION: A caution indicates a potentially hazardous situation that could injure you.

Dierent types of caution statements include:

CAUTION—POTENTIAL INJURY: Indicates a risk of injury.

CAUTION—SHOCK HAZARD: Indicates a risk of electrical shock.

CAUTION—HOT SURFACE: Indicates a risk of burn if touched.

CAUTION—TIPPING HAZARD: Indicates a crush hazard.

CAUTION—PINCH HAZARD: Indicates a risk of being caught between moving parts.

CAUTION—ROTATING FAN BLADES: Indicates a risk of laceration from moving fan blades.

Symbols used in this machine

—On —Class II equipment

—O

—Standy —Functional earthing

—Ground/earth (Protective bonding terminal) —Electrostatic discharge (ESD) sensitivity

—Ground/earth (Protective earthing)

—Class II equipment with functional earthing

Product statements

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, connect the power cord to

an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—POTENTIAL INJURY: Do not use this product with extension cords, multioutlet power strips, multioutlet extenders, or UPS devices. The power capacity of these types of accessories can be easily overloaded by a laser printer and may result in a risk of ﬁre, property damage, or poor printer performance.

Safety information 10

CAUTION—POTENTIAL INJURY: Only a Lexmark Inline Surge Protector that is properly connected between the printer and the power cord provided with the printer may be used with this product. The use of non-Lexmark surge protection devices may result in a risk of ﬁre, property damage, or poor printer performance.

CAUTION—POTENTIAL INJURY: To reduce the risk of ﬁre, use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of ﬁre or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, if you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer o, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them o as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.

CAUTION—POTENTIAL INJURY: If the printer weight is greater than 18 kg (40 lb), then it requires two or more trained personnel to lift it safely.

CAUTION—POTENTIAL INJURY: When moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Make sure that all doors and trays are closed.

• Turn o the printer, and then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer.

• If the printer has separate ﬂoor-standing optional trays or output options attached to it, then disconnect

them before moving the printer.

• If the printer has a caster base, then carefully roll it to the new location. Use caution when passing over

thresholds and breaks in ﬂooring.

• If the printer does not have a caster base but is conﬁgured with optional trays or output options, then remove

the output options and lift the printer o the trays. Do not try to lift the printer and any options at the same time.

Safety information 11

• Always use the handholds on the printer to lift it.

• Any cart used to move the printer must have a surface able to support the full footprint of the printer.

• Any cart used to move the hardware options must have a surface able to support the dimensions of the

options.

• Keep the printer in an upright position.

• Avoid severe jarring movements.

• Make sure that your

ﬁngers

are not under the printer when you set it down.

• Make sure that there is adequate clearance around the printer.

CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported conﬁgurations, see

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching it.

CAUTION—PINCH HAZARD: To avoid the risk of a pinch injury, use caution in areas marked with this label. Pinch injuries may occur around moving parts, such as gears, doors, trays, and covers.

www.lexmark.com/multifunctionprinters.

CAUTION—ROTATING FAN BLADES: To avoid the risk of laceration from moving fan blades, turn o the

printer and unplug the power cord from the electrical outlet before accessing areas marked with this symbol.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those radiation exposure.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

This equipment is not suitable for use in locations where children are likely to be present.

This product is designed, tested, and approved to meet strict global safety standards with the use of manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

Refer service or repairs, other than those described in the user documentation, to a service representative.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

This product may produce small amounts of ozone during normal operation, and may be equipped with a designed to limit ozone concentrations to levels well below the recommended exposure limits. To avoid high ozone concentration levels during extensive usage, install this product in a well-ventilated area and replace the ozone and exhaust ﬁlters if instructed to do so in the product maintenance instructions. If there are no references to this product.

in the product maintenance instructions, then there are no

ﬁlters

speciﬁed

in the User’s Guide may result in hazardous

speciﬁc

requiring replacement for

ﬁlters

ﬁlter

SAVE THESE INSTRUCTIONS.

Learning about the printer 12

Learning about the printer

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

See the setup documentation that came with the printer or go to

http://support.lexmark.com.

• Installing the printer software

More setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Conﬁguring printer settings

• Viewing and printing documents and photos

• Setting up and using the printer software

• Conﬁguring the printer on a network

• Caring for and maintaining the printer

Information Center—Go to

http://infoserve.lexmark.com.

Help Menu Pages—Access the guides on the printer

http://support.lexmark.com.

Touch Screen Guide—Go to

http://support.lexmark.com.

Product videos—Go to

http://infoserve.lexmark.com/idv/.

ﬁrmware

or go to

• Troubleshooting and solving problems

Information on setting up and conﬁguring the accessibility features of your printer

Help using the printer software Help for Microsoft® Windows® or Macintosh

Lexmark Accessibility Guide—Go to

http://support.lexmark.com.

operating systems—Open a printer software program or application, and then click Help.

Click

Notes:

to view context‑sensitive information.

• Help is automatically installed with the printer

software.

• Depending on the operating system, the

printer software is located in the printer program folder or on the desktop.

Learning about the printer 13

What are you looking for? Find it here

Go to

The latest supplemental information, updates, and customer support:

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Voice support

http://support.lexmark.com.

Note: Select your country or region, and then

select your product to view the appropriate support site.

Support contact information for your country or region can be found on the website or on the printed warranty that came with the printer.

Have the following information ready when you contact customer support:

• Place and date of purchase

• Machine type and serial number

• Safety information

• Regulatory information

• Warranty information

• Environmental information

Warranty information varies by country or region:

• In the U.S.—See the Statement of Limited

Warranty included with the printer, or go to

http://support.lexmark.com.

• In other countries and regions—See the

printed warranty that came with the printer.

Product Information Guide—See the documentation that came with the printer or go to

http://support.lexmark.com.

Selecting a location for the printer

When selecting a location for the printer, leave enough room to open trays, covers, and doors and to install hardware options.

• Set up the printer near an electrical outlet.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations.

• Make sure that airﬂow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical

Committee 156 standard.

• Provide a

• Keep the printer: – Clean, dry, and free of dust. – Away from stray staples and paper clips.

sturdy, and stable surface.

ﬂat,

Learning about the printer 14

– Away from the direct airﬂow of air conditioners, heaters, or ventilators. – Free from direct sunlight and humidity extremes.

• Observe the recommended temperatures and avoid ﬂuctuations:

Ambient temperature 10 to 30°C (50 to 86°F)

Storage temperature -10 to 40°C (14 to 104°F)

• Allow the following recommended amount of space around the printer for proper ventilation:

1 Top 400 mm ( 1 5 .70 in.)

2 Right side 400 mm (15.70 in.)

3 Front 444.5 mm (17.50 in.)

4 Left side 120 mm (4.80 in.)

5 Rear 120 mm (4.80 in.)

Printer conﬁgurations

Note: Make sure to conﬁgure the printer on a ﬂat, sturdy, and stable surface.

Learning about the printer 15

Basic model

1 Automatic document feeder (ADF)

2 Control panel

3 Multipurpose feeder

4 Standard 2 x 500-sheet tray

5 Standard bin

Conﬁgured model

CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a

caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported conﬁgurations, see

www.lexmark.com/multifunctionprinters.

Learning about the printer 16

1 Staple ﬁnisher

Notes:

• This option is not supported if another ﬁnisher is installed.

• This option is supported only in some printer models.

2 Optional 3000‑sheet tray

Note: This option is supported only if another optional tray is installed.

3 Optional 2 x 500‑sheet tray

4 Optional 2500‑sheet tray

5 Finisher

• Staple, hole punch ﬁnisher

• Booklet ﬁnisher

Attaching cables

CAUTION—POTENTIAL INJURY: To avoid the risk of

an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—POTENTIAL INJURY: To avoid the risk of provided with this product or the manufacturer's authorized replacement.

CAUTION—POTENTIAL INJURY: To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

or electrical shock, connect the power cord to

ﬁre

or electrical shock, use only the power cord

ﬁre

CAUTION—POTENTIAL INJURY: To reduce the risk of telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority.

use only a 26 AWG or larger

ﬁre,

Learning about the printer 17

Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the USB cable, any wireless network adapter, or the printer in the areas shown while actively printing.

Use the To

1 USB ports Attach a keyboard or any compatible option.

2 Power cord socket Connect the printer to a properly grounded electrical outlet.

3 EXT port Connect additional devices (telephone or answering machine) to the printer and the

telephone line. Use this port if you do not have a dedicated fax line for the printer and if this connection method is supported in your country or region.

Note: Remove the plug to access the port.

4 LINE port Connect the printer to an active telephone line through a standard wall jack (RJ‑11), DSL

ﬁlter, or VoIP adapter, or any other adapter that allows you to access the telephone line to send and receive faxes.

5 Ethernet port Connect the printer to an Ethernet network.

6 USB printer port Connect the printer to a computer.

Learning about the printer 18

Using the control panel

Use the To

1 Display

• View the printer messages and supply status.

• Set up and operate the printer.

2 Home button Go to the home screen.

3 Power button

• Turn on or turn o the printer.

Note: To turn o the printer, press and hold the power button for ﬁve seconds.

• Set the printer to Sleep or Hibernate mode.

• Wake the printer from Sleep or Hibernate mode.

4 Keypad Enter numbers or symbols in an input ﬁeld.

5 Pause button Place a dial pause in a fax number.

6 Start button Start a job, depending on which mode is selected.

7 Volume buttons Adjust the volume of the headset or speaker.

8 Indicator light Check the status of the printer.

9 Headset or speaker port Attach a headset or speaker.

10 Stop or Cancel button Stop the current job.

11 Clear all or Reset button Reset the default settings of a function such as copying, faxing, or scanning.

12 Backspace button Move the cursor backward and delete a character in an input ﬁeld.

Learning about the printer 19

Understanding the status of the power button and indicator light

Indicator light Printer status

O The printer is o or in Hibernate mode.

Blue The printer is ready or processing data.

Red The printer requires user intervention.

Power button light Printer status

O The printer is o, ready, or processing data.

Solid amber The printer is in sleep mode.

Blinking amber The printer is in hibernate mode.

Using the home screen

Note: Your home screen may vary depending on your home screen customization settings, administrative

setup, and active embedded solutions.

To uc h To

1 Copy Make copies.

2 E‑mail Send e‑mails.

3 Change Language Change the language on the printer display.

4 Fax Send fax.

5 Settings Access the printer menus.

6 Held Faxes Show all the current held fax jobs.

Note: If Held Faxes is hidden, then Release Held Faxes appears.

7 Shortcut Center Organize all shortcuts.

Learning about the printer 20

To uc h To

8 Status/Supplies

• Show a printer warning or error message whenever the printer requires intervention

to continue processing.

• View more information on the printer warning or message, and on how to clear it.

Note: You can also access this setting by touching the top section of the home screen.

9 Address Book Access, create, and organize contacts.

10 Scan Proﬁles Scan and save documents directly to the computer.

11 FTP Scan and save documents directly to an FTP server.

12 Bookmarks Organize all bookmarks.

13 Held Jobs Show all the current held print jobs

14 USB Drive View, select, or print photos and documents from a ﬂash drive.

15 Job Queue Show all the current print jobs.

Note: You can also access this setting by touching the top section of the home

screen.

These settings may also appear on the home screen

To uc h To

App Proﬁles Access application proﬁles.

Lock Device Prevent users from accessing any printer functions from the home screen.

Menu map

Device

• Preferences

• Remote Operator Panel

• Notiﬁcations

• Power Management

• Information Sent to Lexmark

• Layout

• Finishing

• Setup

• Quality

• Job Accounting

• XPS

• Accessibility

• Restore Factory Defaults

• Maintenance

• Visible Home Screen Icons

• About This Printer

• PDF

• PostScript

• PCL

• HTML

• Image

• PPDS

Learning about the printer 21

Paper

• Tra y Conﬁ g urati o n

• Media

Conﬁguration

Copy

Copy Defaults

Fax

• Fax Mode

• Analog Fax Setup

E‑mail

• E‑mail Setup

• E‑mail Defaults

Network/Ports

• Network Overview

• Wireless

• AirPrint

• Ethernet

• TCP/IP

• IPv6

• SNMP

• IPSec

• Bin Conﬁguration

• Fax Server Setup

• Web Link Setup

• LPD Conﬁguration

• HTTP/FTP Settings

• ThinPrint

• USB

• Parallel [x]

• Serial

• Google Cloud Print

• Wi-Fi Direct

FTP

FTP Defaults

USB Drive

• Flash Drive Scan • Flash Drive Print

Security

• Login Methods

• Schedule USB Devices

• Security Audit Log

• Login Restrictions

• Conﬁdential Print Setup

• Disk Encryption

• Erase Temporary Data Files

• Solutions LDAP Settings

• Miscellaneous

Option Card Menu

Note: This setting appears only when an optional card is installed.

Learning about the printer 22

Reports

• Menu Settings Page

• Device

• Print

• Shortcuts

• Fax

• Network

Help

• Print All Guides

• Color Quality Guide

• Connection Guide

• Copy Guide

• E‑mail Guide

• Fax Guide

• Information Guide

• Media Guide

• Moving Guide

• Print Quality Guide

• Scan Guide

• Supplies Guide

Troubleshooting

• Print Quality Test Pages • Advanced Print Quality Test Pages

Printing a menu settings page

From the home screen, touch Settings > Reports > Menu Settings Page.

Setting up and using the home screen applications 23

Setting up and using the home screen applications

Customizing the home screen

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Settings > Device > Visible Home Screen Icons.

3 Select the icons that you want to appear on the home screen.

4 Apply the changes.

Setting up Card Copy

1 Open a Web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Apps > Card Copy > Conﬁgure.

3 Conﬁgure the output options and scan settings.

Notes:

• When scanning a card, make sure that the scan resolution does not exceed 200 dpi for color and

400 dpi for black and white.

• When scanning multiple cards, make sure that the scan resolution does not exceed 150 dpi for color

and 300 dpi for black and white.

• You need a printer hard disk to scan multiple cards.

• Make sure that the printer network and e‑mail settings are conﬁgured.

4 Apply the changes.

Using Shortcut Center

1 From the home screen, touch Shortcut Center, and then select a printer function.

2 To u ch Create Shortcut, and then

conﬁgure

the settings.

Setting up and using the home screen applications 24

3 To u ch Save, and then type a unique shortcut name.

4 Apply the changes.

Setting up Scan Center

1 From the home screen, touch Scan Center.

2 Select and create a destination, and then conﬁgure the settings.

Notes:

• When creating a network destination, make sure to validate and adjust the settings until no errors

occur.

• Only destinations created from the Embedded Web Server are saved. For more information, see the

documentation that came with the solution.

3 Apply the changes.

Using Customer Support

1 From the home screen, touch Customer Support.

2 Print or e‑mail the information.

Note: For information on conﬁguring the application settings, see the Customer Support Administrator’s

Guide.

Setting up Device Quotas

You may need administrative rights to access the application.

1 Open a Web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Apps > Device Quotas > Conﬁgure.

3 From the User Accounts section, add or edit a user, and then set the user quota.

4 Apply the changes.

Note: For information on how to

Administrator’s Guide.

conﬁgure

the application and its security settings, see the Device Quotas

Using QR Code Generator

You may need administrative rights to access the application.

1 Open a Web browser, and then type the printer IP address in the address

ﬁeld.

Setting up and using the home screen applications 25

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Apps > QR Code Generator >

3 Do either of the following:

• Select a default QR code value.

• Type a QR code value.

4 Apply the changes.

Conﬁgure

Using Google Drive

Scanning a document

Notes:

• Make sure that the printer is connected to your Google account.

• Make sure that you have installed a printer hard disk.

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Google Drive.

3 If prompted, type your user credentials.

4 Select a destination folder.

5 Scan the document, and then follow the instructions on the display.

Printing a document

Note: Make sure that the printer is connected to your Google account.

1 From the home screen, touch Google Drive.

2 If prompted, type your user credentials.

3 To u ch beside the document.

4 Print the document.

Note: For information on how to

Administrator’s Guide.

conﬁgure

the printer for the application, see the Google Drive

Using Display Customization

Changing the wallpaper

1 From the home screen, touch Change Wallpaper.

2 Select an image to use.

Setting up and using the home screen applications 26

3 Apply the changes.

Creating a slide show

Before you b egin , ma ke su re to that came with the solution.

1 Insert a ﬂash drive into the USB port.

2 From the home screen, touch Slideshow.

Note: Images appear in alphabetical order.

conﬁgure

the slide show settings. For more information, see the documentation

Conﬁguring Eco‑Settings

1 From the home screen, touch Eco‑Settings.

2 Conﬁgure the Eco‑Mode settings or schedule a power-saving mode.

3 Apply the changes.

Managing contacts

Adding contacts

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 From the Contacts section, add a contact.

Note: You can assign the contact to one or more groups.

4 If necessary, specify a login method to allow application access.

5 Apply the changes.

Adding groups

1 Open a web browser, and then type the printer IP address in the address

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

ﬁeld.

2 Click Address Book.

Setting up and using the home screen applications 27

3 From the Contact Groups section, add a group name.

Note: You can assign one or more contacts to the group.

4 Apply the changes.

Editing contacts or groups

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 Do either of the following:

• From the Contacts section, click a contact name, and then edit the information.

• From the Contact Groups section, click a group name, and then edit the information.

4 Apply the changes.

Deleting contacts or groups

1 Open a web browser, and then type the printer IP address in the address

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 Do either of the following:

• From the Contacts section, select a contact that you want to delete.

• From the Contact Groups section, select a group name that you want to delete.

ﬁeld.

Setting up and using the accessibility features 28

Setting up and using the accessibility features

Enabling Magniﬁcation mode

1 From the control panel, press and hold the 5 key until you hear a voice message.

2 Select

3 Select OK.

For more information on navigating a magniﬁed screen, see

page 29.

Magniﬁcation

“Navigating the screen using gestures” on

Activating Voice Guidance

From the control panel

1 Press and hold the 5 key until you hear a voice message.

2 Select OK.

From the keyboard

1 Press and hold the 5 key until you hear a voice message.

2 Press Tab to navigate the focus cursor to the OK button, and then press Enter.

Notes:

• Voice Guidance is also activated when you insert headphones into the headphone jack.

• To adjust the volume, use the volume buttons at the bottom part of the control panel.

Adjusting the Voice Guidance speech rate

1 From the home screen, select Settings > Device > Accessibility > Speech Rate.

2 Select the speech rate.

Adjusting the default internal speaker volume

The speaker volume will reset to default value after the session is logged out, when the printer wakes from Sleep or Hibernate mode, or after a power‑on reset.

1 From the control panel, navigate to:

Settings > Device > Preferences > Audio Feedback

2 Select the volume.

Note: If Quiet Mode is enabled, then audible alerts are turned

o.

Setting up and using the accessibility features 29

Adjusting the default headphones volume

Headphones volume will reset to default value after the session is logged out, when the printer wakes from Sleep or Hibernate mode, or after a power‑on reset.

1 From the control panel, select Settings > Device > Accessibility > Headphone Volume.

2 Select the volume.

Enabling spoken passwords or personal identiﬁcation numbers

1 From the home screen, select Settings > Device > Accessibility > Speak Passwords/PINs.

2 Enable the setting.

Navigating the screen using gestures

Notes:

• The gestures are applicable only when Voice Guidance is activated.

• A physical keyboard is required for typing characters and adjusting certain settings.

Gesture Function

Double‑tap Select an option or item on the screen.

Triple‑tap Zoom in or zoom out text and images.

Swipe right or swipe down Move to the next item on the screen.

Swipe left or swipe up Move to the previous item on the screen.

Pan Access parts of the zoomed image that are beyond the limits of the screen.

Note: This gesture requires the use of two image.

Swipe up then left Exit an application and return to the home screen.

Swipe down then left

Swipe up then down Repeat a spoken prompt.

• Cancel a job.

• Go back to the previous setting.

• Exit the screen that appears without changing any setting or value.

to drag across a zoomed

ﬁngers

Using the keyboard on the display

Do one or more of the following:

• Drag a

• Lift the

• Press Backspace to delete characters.

• To hear the content in the input ﬁeld, press Tab, and then press Shift + Tab.

over the key to announce the character.

ﬁnger

to enter or type the character in the

ﬁnger

ﬁeld.

Loading paper and specialty media 30

Loading paper and specialty media

Setting the size and type of the specialty media

The trays automatically detect the size of plain paper. For specialty media like labels, card stock, or envelopes, do the following:

1 From the home screen, navigate to:

Settings > Paper > Tray Conﬁgurati on > Paper Size/Type > select a paper source

2 Set the size and type of the specialty media.

Conﬁguring Universal paper settings

1 From the home screen, touch Settings > Paper > Media Conﬁguration > Universal Setup.

2 Conﬁgure the settings.

Loading trays

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately.

Keep all other trays closed until needed.

1 Pull out the tray.

Note: Do not remove trays while the printer is busy.

Loading paper and specialty media 31

2 Adjust the guides to match the size of the paper that you are loading.

3 Flex, fan, and align the paper edges before loading.

4 Load the paper.

• When using letterhead, do either of the following:

Loading paper and specialty media 32

Without an optional ﬁnisher With an optional ﬁnisher

One‑sided printing One‑sided printing

Two‑sided printing Tw o‑sided printing

One‑sided printing One‑sided printing

Two‑sided printing Tw o‑sided printing

• Load pre‑punched paper with the holes toward the front or left side of the tray.

• Do not slide paper into the tray.

• To avoid paper jams, make sure that the stack height is below the maximum paper

indicator.

ﬁll

5 Insert the tray.

If loading a paper type other than plain, from the control panel, set the paper size and paper type to match the paper loaded.

Loading paper and specialty media 33

Loading the multipurpose feeder

1 Open the multipurpose feeder.

2 Adjust the guide to match the size of the paper that you are loading.

3 Flex, fan, and align the paper edges before loading.

4 Load the paper or specialty media.

When using letterhead, do either of the following:

Loading paper and specialty media 34

One‑sided printing Two‑sided printing

Warning—Potential Damage: When using envelopes, do not use envelopes with stamps, clasps, snaps,

windows, coated linings, or self‑stick adhesives.

5 From the control panel, set the paper size and paper type to match the paper loaded.

Linking trays

1 Open a Web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper.

3 Match the paper size and type for the trays you are linking.

Note: To unlink trays, make sure that no trays have the same paper size or type.

4 Save the settings.

Note: You can also change the paper size and type settings from the printer control panel.

Warning—Potential Damage: The temperature of the fuser varies according to the

avoid printing issues, match the paper type settings in the printer with the paper loaded in the tray.

speciﬁed

paper type. To

Printing 35

Printing

Printing from a computer

Note: For specialty media such as labels, card stock, and envelopes, set the paper size and type in the

printer before sending the print job.

1 With a document open, click File > Print.

2 If necessary, adjust the settings.

3 Send the print job.

Printing from a ﬂash drive

1 Insert the ﬂash drive.

Notes:

• If you insert the ﬂash drive when an error message appears, then the printer ignores the ﬂash drive.

• If you insert the ﬂash drive while the printer is processing other print jobs, then Busy appears on the

display.

2 From the display, touch the document that you want to print.

If necessary, conﬁgure other print settings.

3 Send the print job.

To print another document, touch USB Drive.

Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the

the printer in the area shown while actively printing, reading, or writing from the memory device.

ﬂash

drive or

Printing 36

Supported ﬂash drives and ﬁle types

Flash drives

• Lexar JumpDrive S70 (16GB and 32GB)

• SanDisk Cruzer (16GB and 32GB)

• PNY Attaché (16GB and 32GB)

Notes:

– The printer supports high‑speed USB ﬂash drives with full‑speed standard. – USB ﬂash drives must support the File Allocation Table (FAT) system.

File types

Documents:

• .doc or .docx

• .xls or .xlsx

• .ppt or .pptx

• .pdf

• .xps

Images:

• .dcx

• .gif

• .jpeg or .jpg

• .bmp

• .pcx

• .ti or .tif

• .png

Printing 37

Conﬁguring conﬁdential jobs

1 From the home screen, touch Settings > Security > Conﬁdential Print Setup.

2 Conﬁgure the settings.

Use To

Max Invalid PIN Limit the number of times an invalid PIN can be entered.

Note: When the limit is reached, the print jobs for that user name are deleted.

Conﬁdential Job Expiration

Repeat Job Expiration

Verify Job Expiration Set the amount of time before verify jobs are deleted from the printer memory.

Reserve Job Expiration

Set the amount of time before conﬁdential jobs are automatically deleted from the printer memory.

Note:

Conﬁdential

delete them manually.

Set the amount of time before repeat jobs are deleted from the printer memory.

Note: Repeat held jobs are stored so extra copies can be printed later.

Note: Verify jobs print one copy to check if it is satisfactory before printing the

remaining copies.

Set the amount of time before reserved jobs are deleted without being printed.

Note: Reserve held jobs are automatically deleted after printing.

held jobs are stored in the printer until you log in and release or

Printing held jobs

1 With a document open, select File > Print.

2 Select the printer, and then do the following:

• For Windows users, click Properties or Preferences, and then click Print and Hold.

• For Macintosh users, select Print and Hold.

3 Select the print job type.

4 If necessary, assign a user name.

5 Send the print job.

6 From the printer home screen, touch Held Jobs.

7 Send the print job.

Printing a font sample list

1 From the home screen, touch Settings > Reports > Print > Print Fonts.

2 To u ch PCL Fonts or PostScript Fonts.

Printing a directory list

From the home screen, touch Settings > Reports > Print > Print Directory.

Printing 38

Canceling a print job

From the printer control panel

1 From the home screen, touch Job Queue.

Note: You can also access this setting by touching the top section of the home screen.

2 Select the job to cancel.

From the computer

1 Depending on the operating system, do either of the following:

• Open the printers folder, and then select your printer.

• From the System Preferences in the Apple menu, navigate to your printer.

2 Select the job to cancel.

Copying 39

Copying

Making copies

1 Load an original document into the ADF tray or on the scanner glass.

Note: To avoid a cropped image, make sure that the original document and output have the same paper

size.

2 From the home screen, touch Copy, and then specify the number of copies.

If necessary, adjust the copy settings.

3 Copy the document.

Note: To make a quick copy, from the control panel, press

Copying photos

1 Place a photo on the scanner glass.

2 From the home screen, touch Copy > Content > Photo.

3 From the Content Source menu, select the setting that best matches the original photo.

4 Send the copy job.

Copying on letterhead

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Copy, and then specify the size of the original document.

3 To u ch Copy to, and then select the tray that contains the specialty media.

If you are loading the specialty media into the multipurpose feeder, then navigate to:

Multipurpose Feeder > select the size of the specialty media > Letterhead

4 Send the copy job.

Copying on both sides of the paper

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Copy > Paper Setup.

3 Adjust the settings.

4 Copy the document.

Copying 40

Reducing or enlarging copies

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, navigate to:

Copy > Scale > specify a scale value

Note: Changing the size of the original document or output after setting Scale restores the scale value to

Auto.

3 Copy the document.

Collating copies

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Copy, and then set Collate to On.

3 Copy the document.

Placing separator sheets between copies

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Copy > Separator Sheets.

3 Adjust the settings.

4 Send the copy job.

Copying multiple pages onto a single sheet

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Copy > Pages per Side.

3 Adjust the settings.

4 Copy the document.

Creating a copy shortcut

1 From the home screen, touch Copy.

2 Adjust the settings, and then touch .

3 Enter a shortcut name.

4 Apply the changes.

E-mailing 41

E-mailing

Setting up the e‑mail function

1 From the home screen, touch Settings > Device > Preferences > Run Initial Setup.

2 Turn

3 From the Before You Begin screen, select Change the Settings and Continue with the Wizard.

4 From the Fax/Email Server Setup screen, enter the needed information.

5 Finish the setup.

the printer, wait for about 10 seconds, and then turn it back on.

o

Conﬁguring e‑mail settings

1 Open a Web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > E-mail.

3 Enter the needed information.

4 Apply the changes.

Sending an e-mail

Using the control panel

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch E-mail, and then enter the needed information.

Note: You can also enter the recipient using the address book or shortcut number.

3 If necessary, conﬁgure the output ﬁle type settings.

4 Send the e-mail.

Using the shortcut number

1 From the control panel, press #, and then enter the shortcut number using the keypad.

2 Send the e‑mail.

E-mailing 42

Creating an e-mail shortcut

1 From the home screen, touch E‑mail.

2 Conﬁgure the settings, and then touch .

3 Enter a shortcut name.

4 Apply the changes.

Faxing 43

Faxing

Setting up the printer to fax

Notes:

• The following connection methods are applicable only in some countries or regions.

• During the initial printer setup, clear the fax function check box and any other function you plan to set up

later, and then touch Continue.

• The indicator light may blink red if the fax function is enabled and not fully set up.

Warning—Potential Damage: Do not touch cables or the printer in the area shown while actively sending or receiving a fax.

Setting up the fax function

1 From the home screen, touch Settings > Device > Preferences > Run Initial Setup.

2 Turn o the printer, wait for about 10 seconds, and then turn it back on.

3 From the Before You Begin screen, select Change the Settings and Continue with the Wizard.

4 From the Fax/Email Server Setup screen, enter the needed information.

5 Finish the setup.

Setting up fax using a standard telephone line

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

use only a 26 AWG or larger

ﬁre,

Faxing 44

Setup 1: Printer is connected to a dedicated fax line

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to an active analog wall jack.

Notes:

• You can set the printer to receive faxes automatically (Auto Answer On) or manually (Auto Answer O).

• If you want to receive faxes automatically, then set the printer to pick up on a speciﬁed number of rings.

Setup 2: Printer is sharing the line with an answering machine

Note: If you subscribe to a distinctive ring service, then make sure that you set the correct ring pattern for

the printer. Otherwise, the printer does not receive faxes even if you have set it to receive faxes automatically.

Faxing 45

Connected to the same telephone wall jack

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to an active analog wall jack.

3 Connect the answering machine to the telephone port of the printer.

Faxing 46

Connected to dierent wall jacks

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to an active analog wall jack.

Notes:

• If you have only one telephone number on your line, then set the printer to receive faxes automatically.

• Set the printer to pick up calls two rings after the answering machine. For example, if the answering

machine picks up calls after four rings, then set the printer Rings to Answer setting to six.

Faxing 47

Setup 3: Printer is sharing the line with a telephone subscribed to voice mail service

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to an active analog wall jack.

3 Connect the telephone to the telephone port of the printer.

Notes:

• This setup works best if you are using voice mail more often than fax, and if you subscribe to a

distinctive ring service.

• When you answer the telephone and you hear fax tones, press *9* or the manual answer code on the

telephone to receive the fax.

• You can also set the printer to receive faxes automatically, but turn o the voice mail service when you

are expecting a fax.

Faxing 48

Setting up fax using digital subscriber line

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

Digital subscriber line (DSL) splits your regular telephone line into two channels: voice and Internet. Telephone and fax signals travel through the voice channel, and Internet signals pass through the other channel.

Faxing 49

To minimize interference between the two channels, ask for a DSL ﬁlter from your DSL provider.

1 Connect the line port of the DSL ﬁlter to the wall jack.

2 Connect one end of the telephone cable to the line port of the printer.

3 Connect the other end of the cable to the telephone port on the DSL ﬁlter.

Note: To connect a telephone to the printer, remove any installed adapter plug from the telephone port of

the printer, and then connect the telephone.

Setting up fax using VoIP telephone service

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

Faxing 50

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to the port labeled Phone Line 1 or Phone Port on the VoIP adapter.

Note: The port labeled Phone Line 2 or Fax Port is not always active. VoIP providers may charge extra

cost for the activation of the second telephone port.

3 Connect the telephone to the telephone port of the printer.

Notes:

• To check if the telephone port on the VoIP adapter is active, plug an analog telephone into the port, and

then listen for a dial tone.

• If you need two telephone ports for your devices, but do not want to pay extra cost, then use a phone

splitter. Plug the phone splitter into the port labeled Phone Line 1 or Phone Port, and then plug the printer and telephone into the splitter.

• To check the splitter, plug an analog telephone into the splitter, and then listen for a dial tone.

Faxing 51

Setting up fax using cable modem connection

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

Setup 1: Printer is connected directly to a cable modem

Faxing 52

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to the port labeled Phone Line 1 or Phone Port on the cable modem.

3 Connect your analog telephone to the telephone port of the printer.

Note: To check if the telephone port on the cable modem is active, connect an analog telephone, and then

listen for a dial tone.

Setup 2: Printer is connected to a wall jack; cable modem is installed elsewhere in the facility

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to an active analog telephone wall jack.

3 Connect your analog telephone to the telephone port of the printer.

Faxing 53

Setting up fax in countries or regions with dierent telephone wall jacks and plugs

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

The standard wall jack adopted by most countries or regions is RJ11. If the wall jack or equipment in your facility is not compatible with this type of connection, then use a telephone adapter. An adapter for your country or region may not come with your printer, and you may need to purchase it separately.

There may be an adapter plug installed in the telephone port of the printer. Do not remove the adapter plug from the telephone port of the printer if you are connecting to a serial or cascaded telephone system.

Part name Part number

Lexmark adapter plug 40X8519

Faxing 54

Connecting the printer to a non‑RJ11 wall jack

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to the RJ11 adapter, and then connect the adapter to the wall jack.

3 If you want to connect another device with a non‑RJ11 connector to the same wall jack, then connect it

directly to the telephone adapter.

Faxing 55

Connecting the printer to a wall jack in Germany

The German wall jack has two kinds of ports. The N ports are for fax machines, modems, and answering machines. The F port is for telephones. Connect the printer to any of the N ports.

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to the RJ11 adapter, and then connect the adapter to an N port.

3 If you want to connect a telephone and answering machine to the same wall jack, then connect the devices

as shown.

Faxing 56

Connecting to a distinctive ring service

A distinctive ring service lets you have multiple telephone numbers on one telephone line. Each telephone number is assigned a dierent ring pattern.

1 From the home screen, touch Settings > Fax > Analog Fax Setup > Fax Receive Settings > Admin Controls

> Answer On.

2 Select the ring pattern.

3 Apply the changes.

Setting the fax date and time

1 From the home screen, touch Settings > Device > Preferences > Date and Time >

2 Conﬁgure the settings.

Conﬁguring

1 From the home screen, touch Settings > Device > Preferences > Date and Time >

2 In the Time Zone menu, select Custom.

Conﬁgure

daylight saving time

the settings.

Sending a fax

Using the control panel

1 Load the original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Fax, and then enter the needed information.

3 If necessary,

4 Send the fax job.

conﬁgure

other fax settings.

Conﬁgure

Using the computer

For Windows users

With a document open, click File > Print.

2 Select the printer, and then click Properties, Preferences, Options, or Setup.

3 Click Fax > Enable fax, and then enter the recipient number.

4 If necessary, conﬁgure other fax settings.

5 Send the fax job.

Faxing 57

For Macintosh users

With a document open, choose File > Print.

2 Select the printer and enter the recipient number.

3 If necessary, conﬁgure other fax settings.

4 Send the fax job.

Scheduling a fax

1 Load the original document into the ADF tray or on the scanner glass.

2 From the home screen, navigate to:

Fax > enter the fax number > Send Time

Conﬁgure

4 If necessary, conﬁgure other fax settings.

5 Send the fax job.

the date and time to send the fax.

Creating a fax destination shortcut

1 From the home screen, touch Fax > To.

2 Enter the recipient number.

Note: To create a group of fax numbers, touch

3 To u ch .

4 Enter a shortcut name.

5 Apply the changes.

, and then enter another fax number.

Changing the fax resolution

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Fax, and then enter the needed information.

3 Adjust the Resolution setting.

4 Send the fax job.

Adjusting the fax darkness

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Fax, and then enter the needed information.

Faxing 58

3 Adjust the Darkness setting.

4 Send the fax job.

Viewing a fax log

1 Open a Web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Reports > Fax.

3 Click Fax Job Log or Fax Call Log.

Blocking junk faxes

1 From the home screen, touch Settings > Fax > Analog Fax Setup > Fax Receive Settings > Admin Controls

> Block No Name Fax.

2 Apply the changes.

Holding faxes

1 From the home screen, touch Settings > Fax > Analog Fax Setup > Fax Receive Settings > Holding Faxes.

2 Select a mode.

Forwarding a fax

1 From the home screen, touch Settings > Fax > Analog Fax Setup > Fax Receive Settings > Admin Controls.

Conﬁgure

3 Apply the changes.

the Fax Forwarding, Forward To, and Forward to Shortcut settings.

Scanning 59

Scanning

Scanning to an FTP server

1 Load the original document into the ADF tray or on the scanner glass.

2 From the home screen, touch FTP, and then enter the needed information.

3 If necessary, conﬁgure other FTP settings.

4 Send the FTP job.

Creating an FTP shortcut

1 From the home screen, touch FTP.

2 Enter the FTP server address, and then touch .

3 Enter a shortcut name.

4 Apply the changes.

Scanning to a ﬂash drive

1 Load an original document into the ADF tray or on the scanner glass.

2 Insert the ﬂash drive.

3 To u ch Scan to USB and adjust the settings if necessary.

Note: If the USB Drive screen does not appear, then touch USB Drive on the home screen.

4 Scan the document.

Scanning 60

Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the ﬂash drive or the printer in the area shown while actively printing, reading, or writing from the memory device.

Sending scanned documents to a computer

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Scan Proﬁles > Scan To Computer.

3 Select the scan proﬁle where you want to save the document.

Securing the printer 61

Securing the printer

Locating the security slot

The printer is equipped with a security lock feature. Attach a security lock compatible with most laptop computers in the location shown to secure the printer in place.

Erasing printer memory

To erase volatile memory or buered data in your printer, turn o the printer.

To e r a se n o n ‑volatile memory or individual settings, device and network settings, security settings, and embedded solutions, do the following:

1 From the home screen, touch Settings > Device > Maintenance > Out of Service Erase.

2 Select the Sanitize all information on nonvolatile memory check box, and then touch ERASE.

3 Follow the instructions on the display.

Erasing printer hard disk memory

1 From the home screen, touch Settings > Device > Maintenance > Out of Service Erase.

2 Select the Sanitize all information on hard disk check box, and then touch ERASE.

3 Follow the instructions on the display.

Note: This process can take from several minutes to more than an hour, making the printer unavailable

for other tasks.

Securing the printer 62

Conﬁguring printer hard disk encryption

1 From the home screen, touch Settings > Security > Disk Encryption > Start Encryption.

Note: Enabling disk encryption erases the contents of the hard disk. If necessary, back up important data

from the printer before starting the encryption.

2 Follow the instructions on the display.

Notes:

• Do not turn o the printer during the encryption process. Loss of data can occur.

• Disk encryption can take from several minutes to more than an hour, making the printer unavailable

for other tasks.

• After encryption, the printer returns to the home screen.

Restoring factory default settings

From the home screen, touch Settings > Device > Restore Factory Defaults > Restore Settings > Restore all settings > RESTORE > Start.

For more information, see

“Erasing printer memory” on page 61.

Statement of Volatility

Your printer contains various types of memory that can store device and network settings, and user data.

Type of memory Description

Volatile memory Your printer uses standard random access memory

(RAM) to temporarily buer user data during simple print jobs.

Non-volatile memory Your printer may use two forms of non-volatile memory:

EEPROM and NAND (ﬂash memory). Both types are used to store the operating system, device settings, network information and bookmark settings, and embedded solutions.

Hard disk memory Some printers have a hard disk drive installed. The printer

hard disk is designed for printer-speciﬁc functionality. This lets the printer retain buered user data from complex print jobs, as well as form data, and font data.

Erase the content of any installed printer memory in the following circumstances:

• The printer is being decommissioned.

• The printer hard disk is being replaced.

• The printer is being moved to a dierent department or location.

• The printer is being serviced by someone from outside your organization.

• The printer is being removed from your premises for service.

• The printer is being sold to another organization.

Securing the printer 63

Disposing of a printer hard disk

Note: Some printer models may not have a printer hard disk installed.

In high‑security environments, it may be necessary to take additional steps to make sure that conﬁdential data stored in the printer hard disk cannot be accessed when the printer—or its hard disk—is removed from your premises.

• Degaussing—Flushes the hard disk with a magnetic ﬁeld that erases stored data

• Crushing—Physically compresses the hard disk to break component parts and render them unreadable

• Milling—Physically shreds the hard disk into small metal bits

Note: Most data can be erased electronically, but the only way to guarantee that all data are completely erased is to physically destroy each hard disk where data is stored.

Maintaining the printer 64

Maintaining the printer

Warning—Potential Damage: Failure to maintain optimum printer performance, or to replace parts and

supplies, may cause damage to your printer.

Networking

Note: Purchase a MarkNetTM N8370 Wi-Fi option

information on installing the Wi-Fi option, see the setup sheet that came with the option.

before setting up the printer on a wireless network. For

ﬁrst

Connecting the printer to a wireless network using Wi‑Fi Protected Setup (WPS)

Before you begin, make sure that:

• The access point (wireless router) is WPS‑certiﬁed or WPS‑compatible. For more information, see the

documentation that came with your access point.

• A wireless network adapter is installed in your printer. For more information, see the instructions that came

with the adapter.

Using the Push Button method

From the control panel, navigate to:

Settings > Network/Ports > Wireless > Wi‑Fi Protected Setup > Start Push Button Method

2 Follow the instructions on the display.

Using the personal

From the control panel, navigate to:

Settings > Network/Ports > Wireless > Wi‑Fi Protected Setup > Start PIN Method

identiﬁcation

number (PIN) method

2 Copy the eight‑digit WPS PIN.

3 Open a Web browser, and then type the IP address of your access point in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

4 Access the WPS settings. For more information, see the documentation that came with your access

point.

5 Enter the eight‑digit PIN, and then save the changes.

Maintaining the printer 65

Changing port settings after installing an internal solutions port

Notes:

• If the printer has a static IP address, then do not change the conﬁguration.

• If the computers are conﬁgured to use the network name instead of an IP address, then do not change

the conﬁguration.

• If you are adding a wireless internal solutions port (ISP) to a printer previously conﬁgured for an Ethernet

connection, then disconnect the printer from the Ethernet network.

For Windows users

Open the printers folder.

2 From the shortcut menu of the printer with the new ISP, open the printer properties.

3 Conﬁgure the port from the list.

4 Update the IP address.

5 Apply the changes.

For Macintosh users

From System Preferences in the Apple menu, navigate to the list of printers, and then select + > IP.

2 Type the IP address in the address ﬁeld.

3 Apply the changes.

Setting up serial printing (Windows only)

1 Set the parameters in the printer.

a From the control panel, navigate to the menu for the port settings. b Locate the menu for the serial port settings, and then adjust the settings, if necessary. c Apply the changes.

2 From your computer, open the printers folder, and then select your printer.

3 Open the printer properties, and then select the COM port from the list.

4 Set the COM port parameters in Device Manager.

Notes:

• Serial printing reduces printing speed.

• Make sure that the serial cable is connected to the serial port on your printer.

Maintaining the printer 66

Cleaning printer parts

Cleaning the printer

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the

printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.

Notes:

• Perform this task after every few months.

• Damage to the printer caused by improper handling is not covered by the printer warranty.

1 Turn o the printer, and then unplug the power cord from the electrical outlet.

2 Remove paper from the standard bin and multipurpose feeder.

3 Remove any dust, lint, and pieces of paper around the printer using a soft brush or vacuum.

4 Wipe the outside of the printer with a damp, soft, lint‑free cloth.

Notes:

• Do not use household cleaners or detergents, as they may damage the ﬁnish of the printer.

• Make sure that all areas of the printer are dry after cleaning.

5 Connect the power cord to the electrical outlet, and then turn on the printer.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, connect the power cord

to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

Cleaning the scanner

1 Open the scanner cover.

Maintaining the printer 67

2 Using a damp, soft, lint-free cloth, wipe the following areas:

• ADF glass

• ADF glass pad

• Scanner glass

• Scanner glass pad

Maintaining the printer 68

3 Open door B1.

4 Wipe the following areas:

• ADF glass in door B1

• ADF glass pad in door B1

5 Close the door.

Maintaining the printer 69

6 Using a damp, clean cotton swab, wipe the sensor area.

7 Close the scanner cover.

Cleaning the printhead lens

1 Open door A.

2 Remove the waste toner bottle.

Maintaining the printer 70

3 Using the printhead wiper, clean the printhead lens.

4 Insert the wiper back into place.

5 Insert the waste toner bottle, and then close the door.

Maintaining the printer 71

Emptying the hole punch box

1 Open door H.

2 Remove, and then empty the hole punch box.

Maintaining the printer 72

3 Insert the hole punch box.

4 Close the door.

Ordering parts and supplies

To order parts and supplies in the U.S., contact 1-800-539-6275 for information about Lexmark authorized supplies dealers in your area. In other countries or regions, go to you purchased the printer.

Note: All life estimates for printer supplies assume printing on letter‑ or A4‑size plain paper.

Checking the status of parts and supplies

1 From the home screen, touch Status/Supplies.

2 Select the parts or supplies that you want to check.

Note: You can also access this setting by touching the top section of the home screen.

Using genuine Lexmark parts and supplies

Your Lexmark printer is designed to function best with genuine Lexmark parts and supplies. Use of third-party supplies or parts may aect the performance, reliability, or life of the printer and its imaging components. It can also the warranty. All life indicators are designed to function with Lexmark parts and supplies, and may deliver unpredictable results if third-party parts and supplies are used. Imaging component usage beyond the intended life may damage your Lexmark printer or its associated components.

warranty coverage. Damage caused by the use of third-party parts and supplies is not covered by

aect

www.lexmark.com or contact the place where

Maintaining the printer 73

Ordering toner cartridges

Notes:

• The estimated cartridge yield is based on the ISO/IEC 19798 standard.

• Extremely low print coverage for extended periods of time may negatively aect actual yield and may

cause cartridge parts to fail before toner exhaustion.

XC9225 toner cartridges

Toner cartridges Part number

Cyan 24B6842

Magenta 24B6843

Yellow 24B6844

Black 24B6845

XC9235, XC9245, XC9255, and XC9265 toner cartridges

Toner cartridges Part number

Cyan 24B6846

Magenta 24B6847

Yellow 24B6848

Black 24B6849

Ordering a photoconductor unit

Item Part number

Black photoconductor unit 76C0PK0

Color photoconductor unit 76C0PV0

Ordering a waste toner bottle

Item Part number

Waste toner bottle 54G0W00

Ordering staple cartridges

Item Part number

Staple cartridges 25A0013

Maintaining the printer 74

Ordering maintenance kits

XC9225, XC9235, XC9245, XC9255, and XC9265 maintenance kits

Maintenance kits Part number

200K ADF maintenance kit 41X1592

200K MPF maintenance kit 41X1977

600K CMY developer maintenance kit 41X1594

Black developer maintenance kit 41X1598

HCF rollers maintenance kit 41X1874

XC9245, XC9255, and XC9265 maintenance kits

Maintenance kits Part number

300K transfer belt maintenance kit 41X2090

Fuser maintenance kit 41X1505

XC9225 and XC9235 maintenance kits

Maintenance kits Part number

300K transfer belt maintenance kit 41X1593

Fuser maintenance kit, 100 V 41X2060

Fuser maintenance kit, 110 V 41X2061

Fuser maintenance kit, 120 V 41X1860

Fuser maintenance kit, 230 V 41X1861

Conﬁguring

1 Open a Web browser, and then type the printer IP address in the address

Notes:

supply

notiﬁcations

ﬁeld.

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Device >

Notiﬁcations

> Supplies > Custom Supply

Notiﬁcations

3 Select the type of notiﬁcation.

4 Apply the changes.

Maintaining the printer 75

Replacing parts and supplies

Replacing a toner cartridge

1 Open door A.

2 Remove the toner cartridge.

3 Unpack the new toner cartridge.

4 Shake the toner cartridge three times.

Maintaining the printer 76

5 Insert the new toner cartridge.

6 Remove the waste toner bottle.

Maintaining the printer 77

7 Using the printhead wiper, clean the printhead lens.

8 Insert the wiper back into place.

9 Insert the waste toner bottle, and then close the door.

Maintaining the printer 78

Replacing a photoconductor unit

1 Open door A.

2 Remove the waste toner bottle.

3 Remove the photoconductor unit.

Warning—Potential Damage: Some parts of the printer are easily damaged by static electricity. Before

touching any parts or components in an area marked with the static‑sensitive symbol, touch a metal surface in an area away from the symbol.

Maintaining the printer 79

4 Unpack the new photoconductor unit.

Warning—Potential Damage: Do not expose the photoconductor unit to direct light for more than one

minute. Extended exposure to light may cause print quality problems.

Warning—Potential Damage: Do not touch the photoconductor drum. Doing so may aect the quality of future print jobs.

Maintaining the printer 80

5 Insert the new photoconductor unit.

6 Using the printhead wiper, clean the printhead lens.

7 Insert the wiper back into place.

Maintaining the printer 81

8 Insert the waste toner bottle, and then close the door.

Maintaining the printer 82

Replacing the waste toner bottle

1 Open door A.

2 Remove the waste toner bottle.

3 Using the printhead wiper, clean the printhead lens.

4 Insert the wiper back to into place.

5 Unpack the new waste toner bottle.

Maintaining the printer 83

6 Insert the new waste toner bottle, and then close the door.

Replacing the pick, feed, and separator rollers

1 Pick roller

2 Feed roller

3 Separator roller

Maintaining the printer 84

1 Turn o the printer.

2 Remove all the trays.

• Standard tray

• Optional 2500‑sheet tray

Notes:

– Use the screwdriver stored inside door A. – To remove the optional 2 x 500‑sheet tray, follow the procedure in removing the standard tray.

Maintaining the printer 85

3 Open door C.

Notes:

• Make sure that the door does not hit any cable attached to the printer.

• If a 3000‑sheet tray is installed, then slide the tray to the right to open the door.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching it.

Maintaining the printer 86

4 Open door D.

Notes:

• Door D is only accessible if an optional 2500‑ or 2 x 500‑sheet tray is installed.

• If a 3000‑sheet tray is installed, then slide the tray to the right to open the door.

Maintaining the printer 87

5 Locate the rollers.

6 Remove the rollers.

7 Insert the new rollers until they click into place.

Note: Make sure to insert the rollers to their proper places.

8 Close doors D and C.

9 Insert the trays, and then turn on the printer.

Maintaining the printer 88

Replacing the transfer belt

1 Turn

the printer.

o

2 Open door C.

Notes:

• Make sure that the door does not hit any cable attached to the printer.

• If a 3000‑sheet tray is installed, then slide the tray to the right to open the door.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching it.

Maintaining the printer 89

3 Using the screwdriver stored inside door A, remove the door stopper.

4 Loosen the screws that secure the transfer belt.

Maintaining the printer 90

5 Remove the paper guide.

6 Remove the transfer belt.

7 Unpack the new transfer belt.

Warning—Potential Damage: Do not touch the transfer belt. Doing so may aect the quality of future

print jobs.

8 Insert the new transfer belt until it clicks into place.

Maintaining the printer 91

9 Using the printhead wiper, clean the printhead lens.

10 Insert the paper guide.

11 Secure the transfer belt.

12 Reattach the door stopper.

13 Close the door, and then turn on the printer.

Replacing the transfer roller

1 Open door C.

Notes:

• Make sure that the door does not hit any cable attached to the printer.

• If a 3000‑sheet tray is installed, then slide the tray to the right to open the door.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching it.

Maintaining the printer 92

2 Remove the transfer roller.

3 Unpack the new transfer roller.

4 Insert the new transfer roller until it clicks into place.

5 Close the door.

Maintaining the printer 93

Replacing the ADF separator roller

1 Turn

2 Remove the ADF separator pad.

the printer.

o

Maintaining the printer 94

3 Remove the ADF separator roller.

4 Unpack the new separator roller.

5 Insert the new separator roller.

Maintaining the printer 95

6 Insert the separator pad.

7 Turn on the printer.

Replacing the ADF pick and feed rollers

1 Turn o the printer.

Maintaining the printer 96

2 Open door B.

3 Remove the ADF pick and feed rollers.

4 Unpack the new pick and feed rollers.

Maintaining the printer 97

5 Insert the new pick and feed rollers.

6 Close the door, and then turn on the printer.

Replacing the staple cartridge

Replacing the staple cartridge in the staple ﬁnisher

1 Slide the staple ﬁnisher.

Maintaining the printer 98

2 Remove the empty staple cartridge.

3 Unpack the new staple cartridge.

Maintaining the printer 99

4 Insert the new staple cartridge until it clicks into place.

5 Slide the

ﬁnisher

back into place.

Replacing the staple cartridge in the staple, hole punch ﬁnisher

1 Open door H.

Maintaining the printer 100

2 Remove the staple cartridge.

3 Unpack the new staple cartridge.

4 Insert the new staple cartridge until it clicks into place.

5 Close the door.

Lexmark XC9265, XC9235, XC9245, XC9255, XC9225 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Safety information

Conventions

Product statements

Learning about the printer

Finding information about the printer

Selecting a location for the printer

Attaching cables

Using the control panel

Understanding the status of the power button and indicator light

Using the home screen

Menu map

Printing a menu settings page

Setting up and using the home screen applications

Customizing the home screen

Setting up Card Copy

Using Shortcut Center

Setting up Scan Center

Using Customer Support

Setting up Device Quotas

Using QR Code Generator

Using Google Drive

Using Display Customization

Managing contacts

Adding contacts

Adding groups

Editing contacts or groups

Deleting contacts or groups

Setting up and using the accessibility features

Activating Voice Guidance

Adjusting the Voice Guidance speech rate

Adjusting the default internal speaker volume

Adjusting the default headphones volume

Navigating the screen using gestures

Using the keyboard on the display

Loading paper and specialty media

Setting the size and type of the specialty media

Loading trays

Loading the multipurpose feeder

Linking trays

Printing

Printing from a computer

Printing held jobs

Printing a font sample list

Printing a directory list

Canceling a print job

Copying

Making copies

Copying photos

Copying on letterhead

Copying on both sides of the paper

Reducing or enlarging copies

Collating copies

Placing separator sheets between copies

Copying multiple pages onto a single sheet

Creating a copy shortcut

E-mailing

Sending an e-mail

Creating an e-mail shortcut

Faxing

Setting up the printer to fax

Setting up the fax function

Setting up fax using a standard telephone line

Setting up fax using digital subscriber line

Setting up fax using VoIP telephone service

Setting up fax using cable modem connection

Connecting to a distinctive ring service

Setting the fax date and time

Sending a fax

Scheduling a fax

Creating a fax destination shortcut

Changing the fax resolution

Adjusting the fax darkness

Viewing a fax log

Blocking junk faxes

Holding faxes