Lexmark X203n and X204n Series
User's Guide
August 2011 www.lexmark.com
Machine type(s):
7011
Model(s):
200, 215, 300, 315
Contents
Safety information.......................................................................................9
Learning about the printer.........................................................................11
Thank you for choosing this printer!.......................................................................................................11
Finding information about the printer....................................................................................................11
Selecting a location for the printer..........................................................................................................12
Printer configurations.............................................................................................................................13
Basic functions of the scanner.................................................................................................................15
Understanding the ADF and scanner glass..............................................................................................16
Understanding the printer control panel................................................................................................17
Additional printer setup.............................................................................21
Attaching cables......................................................................................................................................21
Installing printer software.......................................................................................................................21
Verifying printer setup............................................................................................................................22
Printing a menu settings page ..........................................................................................................................22
Printing a network setup page.......................................................................................................................... 22
Installing the printer on a wired network...............................................................................................23
Minimizing your printer's environmental impact........................................25
Saving paper and toner...........................................................................................................................25
Using recycled paper ........................................................................................................................................ 25
Conserving supplies ..........................................................................................................................................25
Saving energy..........................................................................................................................................26
Using Eco‑Mode................................................................................................................................................26
Adjusting Power Saver...................................................................................................................................... 27
Recycling..................................................................................................................................................27
Recycling Lexmark products .............................................................................................................................27
Recycling Lexmark packaging............................................................................................................................ 27
Returning Lexmark cartridges for reuse or recycling........................................................................................28
Reducing printer noise............................................................................................................................28
Loading paper and specialty media............................................................30
Setting the Paper Size and Paper Type....................................................................................................30
Configuring Universal paper settings......................................................................................................30
Loading the paper tray............................................................................................................................32
Using the manual feeder.........................................................................................................................35
Contents
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Paper capacities......................................................................................................................................37
Paper and specialty media guidelines.........................................................38
Paper guidelines......................................................................................................................................38
Paper characteristics.........................................................................................................................................38
Unacceptable paper..........................................................................................................................................39
Selecting paper .................................................................................................................................................39
Selecting preprinted forms and letterhead ......................................................................................................39
Using recycled paper and other office papers..................................................................................................40
Storing paper...........................................................................................................................................40
Supported paper sizes, types, and weights.............................................................................................41
Paper types and weights supported by the printer .......................................................................................... 41
Paper sizes supported by the printer................................................................................................................41
Printing......................................................................................................43
Printing a document................................................................................................................................43
Printing on both sides of the paper (duplexing)......................................................................................43
Printing specialty documents..................................................................................................................44
Tips on using letterhead ...................................................................................................................................44
Tips on using transparencies ............................................................................................................................44
Tips on using envelopes.................................................................................................................................... 45
Tips on using labels........................................................................................................................................... 46
Tips on using card stock....................................................................................................................................46
Printing information pages......................................................................................................................47
Printing a font sample list ................................................................................................................................. 47
Canceling a print job................................................................................................................................47
Canceling a print job from the printer control panel........................................................................................47
Canceling a print job from the computer ......................................................................................................... 47
Copying......................................................................................................49
Making copies.........................................................................................................................................49
Making a quick copy .........................................................................................................................................49
Copying using the ADF ......................................................................................................................................49
Copying using the scanner glass ....................................................................................................................... 50
Copying on both sides of the paper (duplexing)...............................................................................................50
Copying photos........................................................................................................................................51
Copying on specialty media.....................................................................................................................52
Copying to transparencies ................................................................................................................................52
Copying to letterhead ....................................................................................................................................... 52
Customizing copy settings.......................................................................................................................53
Copying from one size to another ....................................................................................................................53
Contents
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Reducing or enlarging copies............................................................................................................................ 53
Making a copy lighter or darker........................................................................................................................ 54
Adjusting copy quality ......................................................................................................................................54
Collating copies.................................................................................................................................................55
Copying multiple pages onto a single sheet ..................................................................................................... 55
Pausing the current print job to make copies.........................................................................................56
Canceling a copy job................................................................................................................................56
Improving copy quality............................................................................................................................56
E-mailing....................................................................................................58
Getting ready to e-mail...........................................................................................................................58
Setting up the e-mail function ..........................................................................................................................58
Setting up the address book .............................................................................................................................58
Creating an e-mail shortcut using the Embedded Web Server...............................................................59
E-mailing a document..............................................................................................................................59
Sending an e-mail using the keypad .................................................................................................................59
Sending an e‑mail using a shortcut number ..................................................................................................... 60
Sending an e-mail using the address book ....................................................................................................... 61
Canceling an e-mail.................................................................................................................................61
Faxing........................................................................................................62
Getting the printer ready to fax..............................................................................................................62
Initial fax setup .................................................................................................................................................62
Choosing a fax connection................................................................................................................................63
Connecting to an analog telephone line ...........................................................................................................64
Connecting to a DSL service.............................................................................................................................. 64
Connecting to a PBX or ISDN system ................................................................................................................65
Connecting to a distinctive ring service ............................................................................................................65
Connecting the printer and a telephone or answering machine to the same telephone line..........................66
Connecting to an adapter for your country or region ......................................................................................68
Connecting to a computer with a modem ........................................................................................................ 72
Setting the outgoing fax name and number .....................................................................................................73
Setting the date and time ................................................................................................................................. 73
Sending a fax...........................................................................................................................................74
Sending a fax using the printer control panel................................................................................................... 74
Sending a fax using the computer ....................................................................................................................74
Sending a fax at a scheduled time .................................................................................................................... 75
Creating shortcuts...................................................................................................................................76
Creating a fax destination shortcut using the Embedded Web Server .............................................................76
Creating a fax destination shortcut using the printer control panel.................................................................76
Using shortcuts and the address book....................................................................................................77
Using fax shortcuts ...........................................................................................................................................77
Contents
4
Using the address book ....................................................................................................................................77
Customizing fax settings..........................................................................................................................78
Changing the fax resolution..............................................................................................................................78
Making a fax lighter or darker ..........................................................................................................................78
Blocking junk faxes............................................................................................................................................ 78
Viewing a fax log ............................................................................................................................................... 79
Canceling an outgoing fax.......................................................................................................................79
Understanding fax options......................................................................................................................79
Original Size ......................................................................................................................................................79
Content .............................................................................................................................................................79
Resolution ......................................................................................................................................................... 80
Darkness ...........................................................................................................................................................80
Improving fax quality...............................................................................................................................80
Forwarding a fax......................................................................................................................................80
Scanning to a computer..............................................................................82
Scanning to a computer..........................................................................................................................82
Understanding scan profile options........................................................................................................83
Improving scan quality............................................................................................................................84
Using the Scan Center software..............................................................................................................85
Understanding the Scan Center features.......................................................................................................... 85
Understanding printer menus....................................................................86
Menus list................................................................................................................................................86
Paper menu.............................................................................................................................................86
Default Source menu ........................................................................................................................................ 86
Size/Type menu ................................................................................................................................................87
Paper Texture menu ......................................................................................................................................... 89
Paper Weight menu ..........................................................................................................................................90
Custom Types menu .........................................................................................................................................90
Custom Scan Sizes menu .................................................................................................................................. 91
Universal Setup menu.......................................................................................................................................92
Reports menu..........................................................................................................................................93
Reports menu ................................................................................................................................................... 93
Settings menu..........................................................................................................................................94
General Settings menu ..................................................................................................................................... 94
Copy Settings menu ..........................................................................................................................................96
Fax Settings menu............................................................................................................................................. 98
Print Settings...................................................................................................................................................102
Network/Ports menu.............................................................................................................................106
Standard Network or Network <x> menus .....................................................................................................106
Contents
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Network Reports menu .................................................................................................................................. 107
Network Card menu........................................................................................................................................108
TCP/IP menu ...................................................................................................................................................108
IPv6 menu .......................................................................................................................................................109
USB menu ....................................................................................................................................................... 110
Set Date and Time.................................................................................................................................111
Maintaining the printer............................................................................114
Cleaning the exterior of the printer......................................................................................................114
Cleaning the scanner glass....................................................................................................................115
Cleaning the ADF separator rollers.......................................................................................................116
Storing supplies.....................................................................................................................................118
Checking the status of supplies from a network computer..................................................................118
Ordering supplies..................................................................................................................................119
Ordering toner cartridges ............................................................................................................................... 119
Ordering a photoconductor kit ....................................................................................................................... 119
Replacing supplies.................................................................................................................................120
Replacing the toner cartridge .........................................................................................................................120
Replacing the photoconductor kit ..................................................................................................................122
Moving the printer to another location................................................................................................125
Shipping the printer..............................................................................................................................126
Administrative support............................................................................127
Finding advanced networking and administrator information.............................................................127
Using the Embedded Web Server.........................................................................................................127
Viewing reports.....................................................................................................................................127
Checking the device status....................................................................................................................128
Setting up e‑mail alerts.........................................................................................................................128
Restoring the factory default settings...................................................................................................128
Troubleshooting.......................................................................................129
Checking an unresponsive printer.........................................................................................................129
Printer control panel display is blank or displays only diamonds..........................................................129
Partial document or photo print, copies, or scans................................................................................129
Check the document placement..................................................................................................................... 129
Check the paper size setting ...........................................................................................................................129
Reinstall the toner cartridge...........................................................................................................................129
Understanding printer messages..........................................................................................................130
Close front door .............................................................................................................................................. 130
Invalid Engine Code ........................................................................................................................................130
Contents
6
Load <src> with <x> ........................................................................................................................................130
Network/Network <x> ....................................................................................................................................130
Programming Engine Code DO NOT POWER OFF ........................................................................................... 130
Programming System Code DO NOT POWER OFF .......................................................................................... 130
Cartridge is low ............................................................................................................................................... 130
Waiting............................................................................................................................................................ 131
31.yy Replace defective or missing cartridge .................................................................................................131
30 Invalid refill, change toner cartridge..........................................................................................................131
32 Replace unsupported cartridge .................................................................................................................131
34 Short paper ................................................................................................................................................131
37 Insufficient memory to collate job............................................................................................................. 131
38 Memory full ............................................................................................................................................... 131
39 Complex page, some data may not have printed ...................................................................................... 132
54 Standard network software error .............................................................................................................. 132
54 Network <x> software error ......................................................................................................................132
56 Standard USB port disabled .......................................................................................................................132
84 PC Kit life warning ......................................................................................................................................132
84 Replace PC Kit ............................................................................................................................................ 132
88.yy Cartridge is low...................................................................................................................................... 132
200–250 paper jam......................................................................................................................................... 133
290–294 paper jams .......................................................................................................................................133
840.01 Scanner Disabled ................................................................................................................................ 135
840.02 Scanner Auto Disabled........................................................................................................................135
Clearing jams.........................................................................................................................................136
Avoiding jams.................................................................................................................................................. 136
200–201 paper jam......................................................................................................................................... 137
202 paper jam.................................................................................................................................................139
241 paper jam.................................................................................................................................................141
251 paper jam.................................................................................................................................................142
Solving printing problems.....................................................................................................................143
Jobs do not print ............................................................................................................................................. 143
Multiple‑language PDFs do not print..............................................................................................................144
Job takes longer than expected to print ......................................................................................................... 144
Incorrect characters print ............................................................................................................................... 144
Large jobs do not collate................................................................................................................................. 145
Unexpected page breaks occur.......................................................................................................................145
Solving copy problems..........................................................................................................................145
Copier does not respond ................................................................................................................................ 145
Scanner unit does not close............................................................................................................................ 145
Poor copy quality .............................................................................................................. ..............................146
Solving scanner problems.....................................................................................................................147
Checking an unresponsive scanner................................................................................................................. 147
Scan was not successful..................................................................................................................................147
Scanning takes too long or freezes the computer ..........................................................................................148
Contents
7
Poor scanned image quality..................................................................................................... .......................148
Cannot scan from a computer ........................................................................................................................148
Cannot create a Scan Profile........................................................................................................................... 149
Solving fax problems.............................................................................................................................149
Caller ID is not shown .....................................................................................................................................149
Cannot send or receive a fax ..........................................................................................................................149
Can send but not receive faxes.......................................................................................................................151
Can receive but not send faxes.......................................................................................................................151
Received fax has poor print quality ................................................................................................................ 152
Solving paper feed problems.................................................................................................................153
Paper frequently jams..................................................................................................................................... 153
Paper jam message remains after jam is cleared ...........................................................................................153
Solving print quality problems..............................................................................................................153
Isolating print quality problems......................................................................................................................153
Blank pages ..................................................................................................................................................... 154
Characters have jagged or uneven edges ....................................................................................................... 154
Clipped images................................................................................................................................................155
Gray background.............................................................................................................................................155
Ghost images ..................................................................................................................................................155
Incorrect margins............................................................................................................................................ 156
Paper curl........................................................................................................................................................157
Print is too dark ..............................................................................................................................................157
Print is too light...............................................................................................................................................158
Skewed print ...................................................................................................................................................159
Solid black or white streaks appear on transparencies or paper....................................................................159
Streaked horizontal lines ................................................................................................................................ 160
Streaked vertical lines.....................................................................................................................................161
Toner fog or background shading appears on the page .................................................................................161
Toner rubs off .................................................................................................................................................162
Toner specks ................................................................................................................................................... 162
Transparency print quality is poor .................................................................................................................. 163
Embedded Web Server does not open.................................................................................................163
Check the network connections ..................................................................................................................... 163
Check the network settings ............................................................................................................................ 163
Contacting Customer Support...............................................................................................................163
Notices.....................................................................................................164
Product information..............................................................................................................................164
Edition notice........................................................................................................................................164
Power consumption..............................................................................................................................167
Index........................................................................................................181
Contents
8
Safety information
Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.
Do not place or use this product near water or wet locations.
CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of
procedures other than those specified herein may result in hazardous radiation exposure.
This product uses a printing process that heats the print media, and the heat may cause the media to release emissions.
You must understand the section in your operating instructions that discusses the guidelines for selecting print media
to avoid the possibility of harmful emissions.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.
Use only the power cord provided with this product or the manufacturer's authorized replacement.
Use only the telecommunications (RJ‑11) cord provided with this product or a 26 AWG or larger replacement when
connecting this product to the public switched telephone network.
Use care when you replace a lithium battery.
CAUTION—POTENTIAL INJURY: There is a danger of explosion if a lithium battery is incorrectly replaced.
Replace it only with the same or an equivalent type of lithium battery. Do not recharge, disassemble, or
incinerate a lithium battery. Discard used batteries according to the manufacturer's instructions and local
regulations.
CAUTION—POTENTIAL INJURY: Follow these guidelines to avoid personal injury or printer damage:
• Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.
• Disconnect all cords and cables from the printer before moving it.
• Use the handholds located on both sides of the printer to lift it.
• Make sure your fingers are not under the printer when you set it down.
• Before setting up the printer, make sure there is adequate clearance around it.
CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system
connections) are properly installed in their marked plug-in ports.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific
manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not
responsible for the use of other replacement parts.
CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not
subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture
and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly
for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.
Refer service or repairs, other than those described in the user documentation, to a professional service person.
CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug
the power cord from the wall outlet and disconnect all cables from the printer before proceeding.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or
make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning
storm.
Safety information
9
SAVE THESE INSTRUCTIONS.
Safety information
10
Learning about the printer
Thank you for choosing this printer!
We've worked hard to make sure it will meet your needs.
To start using your new printer right away, use the setup materials that came with the printer, and then skim the User’s
Guide to learn how to perform basic tasks. To get the most out of your printer, read the User’s Guide carefully, and
make sure you check the latest updates on our Web site.
We're committed to delivering performance and value with our printers, and we want to make sure you're satisfied. If
you do encounter any problems along the way, one of our knowledgeable support representatives will be delighted to
help you get back on track fast. And if you find something we could do better, please let us know. After all, you are the
reason we do what we do, and your suggestions help us do it better.
Finding information about the printer
What are you looking for? Find it here
Initial setup instructions:
• Connecting the printer
• Installing the printer software
Additional setup and instructions for using the printer:
• Selecting and storing paper and specialty media
• Loading paper
• Performing printing, copying, scanning, and faxing tasks,
depending on your printer model
• Configuring printer settings
• Viewing and printing documents and photos
• Setting up and using printer software
• Setting up and configuring the printer on a network,
depending on your printer model
• Caring for and maintaining the printer
• Troubleshooting and solving problems
Help using the printer softwar e Windows or Mac Help—Open a printer software program
Setup documentation—The setup documentation came
with the printer and is also available on the Lexmark Web
site at www.lexmark.com/publications/.
User's Guide—The User's Guide is available on the
Software and Documentation CD.
For updates, check our Web site at
www.lexmark.com/publications/.
or application, and then click Help.
?
Click
Notes:
to view context‑sensitive information.
• The Help installs automatically with the printer
software.
• The printer software is located in the printer
Program folder or on the desktop, depending on
your operating system.
Learning about the printer
11
What are you looking for? Find it here
The latest supplemental information, updates, and technical
support:
• Documentation
• Driver downloads
• Live chat support
• E‑mail support
• Telephone support
Lexmark Support Web site—support.lexmark.com
Note: Select your region, and then select your product
to view the appropriate support site.
Support telephone numbers and hours of operation for
your region or country can be found on the Support Web
site or on the printed warranty that came with your
printer.
Record the following information (located on the store
receipt and the back of the printer), and have it ready
when you contact support so that they may serve you
faster:
• Machine Type number
• Serial number
• Date purchased
• Store where purchased
Warranty information Warranty information varies by country or region:
• In the US—See the Statement of Limited Warranty
included with this printer, or at
support.lexmark.com.
• Rest of the world—See the printed warranty that
came with your printer.
Selecting a location for the printer
When selecting a location for the printer, leave enough room to open trays, covers, and doors. It is important to:
• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard.
• Provide a flat, sturdy, and stable surface.
• Keep the printer:
– Away from the direct airflow of air conditioners, heaters, or ventilators
– Free from direct sunlight, humidity extremes, or temperature fluctuations
– Clean, dry, and free of dust
• Allow the following recommended amount of space around the printer for proper ventilation:
Learning about the printer
12
1 Left Side 31 cm (12 in.)
2 Right Side 31 cm (12 in.)
3 Front 41 cm (16 in.)
4 Rear 15 cm (6 in.)
5 Top 31 cm (12 in.)
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Printer configurations
Basic model
The following illustration shows the printer front with its basic features or parts:
Learning about the printer
13
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1 Printer control panel
2 Standard exit bin
3 Paper stop
4 Manual feeder
5 Paper tray (250 sheets)
6 Front door
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Configured model
The following illustration shows the fully configured printer:
Learning about the printer
14
1
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1 Automatic Document Feeder (ADF)
2 Printer control panel
3 Standard exit bin
4 Paper stop
5 Manual feeder
6 Paper tray (250 sheets)
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7 Front door
8 Front door release button
Basic functions of the scanner
The scanner provides copy, fax, and scan-to-network capability.
Note: Fax is supported on selected models only.
You can:
• Make quick copies, or change the settings on the printer control panel to perform specific copy jobs.
• Send a fax using the printer control panel.
• Send a fax to multiple fax destinations at the same time.
• Scan documents and send them to your computer or an e-mail address.
Learning about the printer
15
Understanding the ADF and scanner glass
Automatic Document Feeder (ADF) Scanner glass
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Use the scanner glass for single pages, small items (such as postcards
or photos), transparencies, photo paper, or thin media (such as
Use the ADF for multiple‑page documents.
Note: The ADF is available on selected models only.
You can use the ADF or the scanner glass to copy or scan documents.
magazine clippings).
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Using the ADF
Note: The ADF is available on selected models only.
The ADF can copy or scan multiple pages. When using the ADF:
• Load the document into the ADF faceup, short edge first.
• Load up to 30 sheets of 75 g/m
2
(20 lb) plain paper in the ADF input tray.
• Scan sizes from 139.7 mm x 210 mm (5.5 x 8.3 in.) to 215.9 x 355.6 mm (8.5 x 14 in.).
• Scan documents with mixed page sizes (letter and legal).
• Scan media weights from 60 to 105 g/m
2
(16 to 28 lb).
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)
into the ADF. Place these items on the scanner glass.
Using the scanner glass
The scanner glass can be used to scan or copy single pages or book pages. When using the scanner glass:
• Place a document facedown on the scanner glass in the upper left corner.
• Scan or copy documents from 114.3 x 139.7 mm (4.5 x 5.5 in.) to 215.9 x 297.2 mm (8.5 x 11.7 in.).
• Copy books up to 25.4‑mm (1.0 in.) thick.
Learning about the printer
16
Understanding the printer control panel
Copy
Scan/Email
Fax
3
Copy
Scan/Email
Fax
12 3
Menu
Back
Options
Stop/Cancel
Select
Hook
Redial/Pause
Start
AddressBook
DEF
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MNO
JKL
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PQRS
WXYZ
TUV
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Shortcuts
0
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Item Description
1 Selections and
settings
Select a function such as Copy, Scan/E mail, Fax, or Options. Use the address book when scanning
to e‑mail.
Note: Fax mode is not available on selected printer models.
2 Display area View scanning, copying, faxing, and printing options as well as status and error messages. Access
the administration menus; start, stop, or cancel a print job.
3 Keypad area Enter numbers, letters, or symbols on the display. Access the Address Book or change the default
fax settings on printer models that support fax.
1
2
Options
Item Description
1 Copy Enters the copy function
2 Scan/Email Enters the scan or scan to e‑mail function
3 Fax Enters the fax function
Note: Fax mode is not available on selected printer models.
4 Options Temporarily changes settings such as Original Size, Paper Source, and Scale
Learning about the printer
17
4
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Menu
Back
9
8
Select
7
6
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Stop/Cancel
Start
4
Item Description
1 Menu
Enters the administration menus
2 Display View scanning, copying, faxing, and printing options as well as status and error messages
3 Stop/Cancel
• Stops printing
• Exits a menu and returns to Ready
4 Start
5 Right arrow
6 Select
7 Left arrow
Starts a copy, scan, or fax job
Scrolls right
Accepts menu selections and settings
Scrolls left
Learning about the printer
18
Item Description
8 Indicator light
9 Back
• Off—The power is off.
• Blinking green—The printer is warming up, processing data, or printing.
• Solid green—The printer is on, but idle.
• Blinking red—Operator intervention is needed.
Returns to the previous menu
2
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Hook
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Redial/Pause
PQRS
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Address Book
*
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JKL
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TUV
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WXYZ
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DEF
MNO
Shortcuts
Item Description
1 Hook
Press to take the line off‑hook (like picking up a telephone receiver) when faxing. Press
a second time to hang up the line.
Note: Fax mode is not available on selected printer models.
2 Keypad
@
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PQRS
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3 Shortcuts
ABC
JKL
TUV
0
Enter numbers, letters, or symbols on the display.
DEF
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MNO
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WXYZ
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Enters the shortcut screen
#
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Learning about the printer
19
Item Description
4 Address Book
5 Redial/Pause
Access any of the programmed shortcuts (1‑99) for fax and e‑mail.
Note: Fax mode is not available on selected printer models.
• Press the Redial/Pause button to cause a two- or three-second dial pause in a fax number.
In the Fax To: field, a Dial Pause is represented by a comma (,).
• Press the Redial/Pause button to redial a fax number.
• The button functions only within the Fax menu or with fax functions. When outside of the
Fax menu, fax function, or home screen, pressing the Redial/Pause button causes an error
beep.
Note: Fax mode is not available on selected printer models.
Learning about the printer
20
Additional printer setup
Attaching cables
1 Connect the power cord to the printer first and then to a wall outlet.
2 Connect the printer to a computer or a network.
• For a local connection, make sure to install the printer CD before connecting a USB cable.
• For a network connection, connect an Ethernet cable before installing the printer CD.
3
1
2
1 Ethernet port
2 USB port
3 Printer power cord socket
Installing printer software
A printer driver is software that lets the computer communicate with the printer. The printer software is typically
installed during the initial printer setup. If you need to install the software after setup, follow these instructions:
For Windows users
1 Close all open software programs.
2 Insert the Software and Documentation CD.
3 From the main installation dialog, click Install.
4 Follow the instructions on the screen.
Additional printer setup
21
For Macintosh users
1 Close all open software applications.
2 Insert the Software and Documentation CD.
3 From the Finder desktop, double-click the printer CD icon that automatically appears.
4 Double-click the Install icon.
5 Follow the instructions on the screen.
Using the World Wide Web
1 Go to the Lexmark Web site at www.lexmark.com.
2 From the Drivers & Downloads menu, click Driver Finder.
3 Select your printer, and then select your operating system.
4 Download the driver and install the printer software.
Verifying printer setup
If your printer is a network model and is attached to a network, print a network setup page to verify the network
connection. This page also provides important information that aids network printing configuration.
Printing a menu settings page
Print a menu settings page to review the current menu settings.
Note: If you have not made any menu item settings changes yet, then the menu settings page lists all the factory
default settings. Once you select and save other settings from the menus, they replace the factory default settings as
user default settings. A user default setting remains in effect until you access the menu again, choose another value,
and save it.
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
3 Press the arrow buttons until Reports appears, and then press .
4 Press the arrow buttons until Menu Settings Page appears, and then press .
After the menu settings page prints, Ready appears.
Printing a network setup page
If the printer is attached to a network, print a network setup page to verify the network connection. This page also
provides important information that aids network printing configuration.
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
3 Press the arrow buttons until Reports appears, and then press .
Additional printer setup
22
4 Press the arrow buttons until Network Setup Page appears, and then press .
After the network setup page prints, Ready appears.
5 Check the first section on the network setup page, and confirm that Status is “Connected.”
If Status is “Not Connected,” the LAN drop may not be active, or the network cable may be malfunctioning. Consult
a system support person for a solution, and then print another network setup page.
Installing the printer on a wired network
Use the following instructions to install the printer on a wired network. These instructions apply to Ethernet connections.
Before you install the printer on a wired network, make sure that:
• You have completed the initial setup of the printer.
• The printer is connected to your network with the appropriate type of cable.
For Windows users
1 Insert the Software and Documentation CD.
Wait for the Welcome screen to appear.
If the CD does not launch after a minute, then launch the CD manually:
a Click , or click Start and then click Run.
b In the Start Search or Run box, type D:\setup.exe, where D is the letter of your CD or DVD drive.
2 Click Install Printer and Software.
3 Click Agree to agree to the License Agreement.
4 Select Suggested, and then click Next.
Note: To configure the printer using a static IP address, using IPv6, or to configure printers using scripts, select
Custom and follow the on‑screen instructions.
5 Select Wired Network Attach, and then click Next.
6 Select the printer manufacturer from the list.
7 Select the printer model from the list, and then click Next.
8 Select the printer from the list of printers discovered on the network, and then click Finish.
Note: If your configured printer does not appear in the list of discovered printers, then click Add Port and follow
the on‑screen instructions.
9 Follow the on‑screen instructions to complete the installation.
For Macintosh users
1 Allow the network DHCP server to assign an IP address to the printer.
2 Print the network setup page from the printer. For information on printing a network setup page, see “Printing a
network setup page” on page 22.
3 Locate the printer IP address in the TCP/IP section of the network setup page. You will need the IP address if you
are configuring access for computers on a different subnet than the printer.
Additional printer setup
23
4 Install the drivers and add the printer.
a Install a PPD file on the computer:
1 Insert the Software and Documentation CD in the CD or DVD drive.
2 Double-click the installer package for the printer.
3 From the Welcome screen, click Continue.
4 Click Continue again after viewing the Readme file.
5 Click Continue after viewing the license agreement, and then click Agree to accept the terms of the
agreement.
6 Select a Destination, and then click Continue.
7 From the Easy Install screen, click Install.
8 Type the user password, and then click OK.
All the necessary software is installed on the computer.
9 Click Restart when installation is complete.
b Add the printer:
• For IP printing:
In Mac OS X version 10.5
1
From the Apple menu, choose System Preferences.
2 Click Print & Fax.
3 Click +.
4 Select the printer from the list.
5 Click Add.
In Mac OS X version 10.4 and earlier
1
From the Finder desktop, choose Go > Applications.
2 Double‑click Utilities.
3 Double‑click Printer Setup Utility or Print Center.
4 From the Printer List, click Add.
5 Select the printer from the list.
6 Click Add.
Note: If the printer does not show up in the list, you may need to add it using the IP address. Contact your
system support person for assistance.
Additional printer setup
24
Minimizing your printer's environmental impact
Lexmark is committed to environmental sustainability and is continually improving its printers to reduce their impact
on the environment. We design with the environment in mind, engineer our packaging to reduce materials, and provide
collection and recycling programs. For more information, see:
• The Notices chapter
• The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment
• The Lexmark recycling program at www.lexmark.com/recycling
By selecting certain printer settings or tasks, you may be able to reduce your printer's impact even further. This chapter
outlines the settings and tasks that may yield a greater environmental benefit.
Saving paper and toner
Studies show that as much as 80% of the carbon footprint of a printer is related to paper usage. You can significantly
reduce your carbon footprint by using recycled paper and the following printing suggestions, such as printing on both
sides of the paper and printing multiple pages on one side of a single sheet of paper.
For information on how you can quickly save paper and energy using one printer setting, see "Using Eco-Mode".
Using recycled paper
As an environmentally conscious company, Lexmark supports the use of recycled office paper produced specifically for
use in laser printers. For more information on recycled papers that work well with your printer, see “Using recycled
paper and other office papers” on page 40.
Conserving supplies
There are a number of ways you can reduce the amount of paper and toner you use when printing, copying, or receiving
faxes. You can:
Use both sides of the paper
You can control whether print appears on one or two sides of the paper for a printed document or a copy. For more
information, see:
• “Printing on both sides of the paper (duplexing)” on page 43
• “Copying on both sides of the paper (duplexing)” on page 50
Place multiple pages on one sheet of paper
You can print up to 16 consecutive pages of a multiple‑page document onto one side of a single sheet of paper from
the Print dialog.
To copy two or four consecutive pages of a multiple‑page document onto one side of a single sheet of paper, see
“Copying multiple pages onto a single sheet” on page 55.
Minimizing your printer's environmental impact
25
Choose scanning
You can avoid making a paper output of a document or photograph by scanning it and then saving it to a computer
program or application. For more information, see:
• “Scanning to a computer” on page 82
• “E-mailing a document” on page 59
Check your first draft for accuracy
Before printing or making multiple copies of a document:
• Use the Lexmark preview feature, which you can select from the Print dialog, the Lexmark Toolbar, or the printer
display, to see what the document will look like before you print it.
• Print one copy of the document to check its content and format for accuracy.
Avoid paper jams
Carefully select and load paper to avoid paper jams. For more information, see “Avoiding jams” on page 136.
Use lower settings
Use lower settings, such as a lower darkness setting from the Copy or Finishing menu.
Saving energy
For additional information on saving power, see the Notices chapter.
Using Eco‑Mode
Use Eco‑Mode to quickly select one or more ways to reduce your printer's environmental impact.
Note: See the table for the multiple settings that change when you select an Eco‑Mode setting.
Choose To
Energy Reduce energy use, especially when the printer is idle.
• Printer engine motors do not start until a job is ready to print. You may notice a short delay before the
first page is printed.
• The printer enters Power Saver mode after one minute of inactivity.
• When the printer enters Power Saver mode, the printer control panel display light is turned off.
• The scanner lamps are activated only when a scan job is started.
Paper Turn off print log features.
Energy/Paper Use all the settings associated with Energy mode and Paper mode.
Off Use factory default settings for all settings associated with Eco‑Mode. This setting supports the performance
specifications for your printer.
To select an Eco‑Mode setting:
1 From the printer control panel, press .
2 Press the arrow buttons until Settings appears, and then press .
Minimizing your printer's environmental impact
26
3 Press the arrow buttons until General Settings appears, and then press .
4 Press the arrow buttons until Eco‑Mode appears, and then press .
5 Select the setting you want, and then press .
Submitting changes appears.
Adjusting Power Saver
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
3 Press the arrow buttons until Settings appears, and then press .
4 Press the arrow buttons until General Settings appears, and then press .
5 Press the arrow buttons until Timeouts appears, and then press .
6 Press the arrow buttons until Power Saver appears, and then press .
7 Press the arrow buttons to increase or decrease the number of minutes before the printer enters Power Saver
mode, and then press
Note: Power Saver settings can also be adjusted by issuing a Printer Job Language (PJL) command. For more
information, see the Technical Reference available on the Lexmark Web site at www.lexmark.com/publications.
. Available settings are Disabled and a range from 1–240 minutes.
Recycling
Lexmark provides collection programs and environmentally progressive approaches to recycling. For more information,
see:
• The Notices chapter
• The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment
• The Lexmark recycling program at www.lexmark.com/recycling
Recycling Lexmark products
To return Lexmark products to Lexmark for recycling:
1 Visit our Web site at www.lexmark.com/recycle.
2 Find the product type you want to recycle, and then select your country from the list.
3 Follow the instructions on the computer screen.
Recycling Lexmark packaging
Lexmark continually strives to minimize packaging. Less packaging helps to ensure tha t Lexmark printers are transported
in the most efficient and environmentally sensitive manner and that there is less packaging to dispose of. These
efficiencies result in fewer greenhouse emissions, energy savings, and natural resource savings.
Lexmark cartons are 100% recyclable where corrugated recycling facilities exist. Facilities may not exist in your area.
Minimizing your printer's environmental impact
27
Expanded polystyrene (EPS) foam used in Lexmark packaging is recyclable where foam recycling facilities exist. Facilities
may not exist in your area. For information on EPS foam recycling locations:
1 Visit EPS Recycling International's Web site at www.epsrecycling.org/pages/intcon.html.
2 Select your country or region from the list, and then click the links or use the contact information provided.
When you return a cartridge to Lexmark, you can reuse the box that the cartridge came in. Lexmark will recycle the
box.
Returning Lexmark cartridges for reuse or recycling
The Lexmark Cartridge Collection Program diverts millions of Lexmark cartridges from landfills annually by making it
both easy and free for Lexmark customers to return used cartridges to Lexmark for reuse or recycling. One hundred
percent of the empty cartridges returned to Lexmark are either reused or demanufactured for recycling. Boxes used
to return the cartridges are also recycled.
To return Lexmark cartridges for reuse or recycling, follow the instructions that came with your printer or cartridge and
use the pre‑paid shipping label. You can also:
1 Visit our Web site at www.lexmark.com/recycle.
2 From the Toner Cartridges section, select your country from the list.
3 Follow the instructions on the computer screen.
Reducing printer noise
Use Quiet Mode to reduce the printer noise.
Note: See the table for the multiple settings that change when you select a Quiet Mode setting.
Choose To
On Reduce printer noise.
• You may notice a reduction in processing speed.
• Printer engine motors do not start until a job is ready to
print. You may notice a short delay before the first page
is printed.
• Fans run at a reduced speed or are turned off.
• If your printer has faxing capability, fax sounds are
reduced or disabled, including those made by the fax
speaker and ringer.
Off Use factory default settings. This setting supports the
performance specifications for your printer.
To select a Quiet Mode setting:
1 From the printer control panel, press .
2 Press the arrow buttons until Settings appears, and then press .
3 Press the arrow buttons until General Settings appears, and then press .
Minimizing your printer's environmental impact
28
4 Press the arrow buttons until Quiet Mode appears, and then press .
5 Select the setting you want, and then press .
Submitting changes appears.
Minimizing your printer's environmental impact
29
Loading paper and specialty media
This section explains how to load the 250-sheet tray and the manual feeder. It also includes information about paper
orientation and setting the Paper Size and Paper Type.
Setting the Paper Size and Paper Type
To print on a different size or type of paper, load the paper and then change the printer settings.
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
Paper Menu appears.
3 Press .
4 Press the arrow buttons until Size/Type appears, and then press .
Select Source appears.
5 Press the arrow buttons until the paper source you want appears, and then press .
6 To change the size setting:
a Press the arrow buttons until Size appears next to the paper source you want to use, and then press .
The current paper size setting appears.
b Press the arrow buttons until the size you want appears, and then press .
Submitting Changes appears.
7 To change the type setting:
a Press the arrow buttons until Type appears next to the paper source you want to use, and then press .
The current paper type setting appears.
b Press the arrow buttons until the type you want appears, and then press .
Submitting Changes appears.
Configuring Universal paper settings
The Universal Paper Size is a user‑defined setting that lets you print on paper sizes that are not preset in the printer
menus. Set the Paper Size for the Manual Feeder to Universal when the size you want is not available from the Paper
Size menu. Then, specify all of the following Universal size settings for your paper:
• Units of measure (inches or millimeters)
• Portrait Height and Portrait Width
• Feed Direction
Note: The smallest supported Universal size is 76 x 127 mm (3 x 5 in.); the largest is 216 x 356 mm (8.5 x 14 in.).
Paper that weighs at least 75 g/m
2
(20 lb) is recommended for sizes less than or equal to 182 mm (7.17 in.) wide.
Loading paper and specialty media
30
Specify a unit of measurement
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
Paper Menu appears.
3 Press .
4 Press the arrow buttons until Universal Setup appears, and then press .
5 Press the arrow buttons until Units of Measure appears, and then press .
6 Press the arrow buttons until the correct unit of measure appears, and then press .
Submitting Changes appears, followed by the Universal Setup menu.
Specify the paper height and width
Defining a specific height and width measurement for the Universal paper size (in the portrait orientation) allows the
printer to support the size, including support for standard features such as duplex printing and printing multiple pages
on one sheet.
Note: Select Portrait Height to adjust the paper height setting or Paper Width to adjust the paper width
setting, or adjust both. Instructions to adjust both follow.
1 From the Universal Setup menu, press the arrow buttons until Portrait Width appears, and then press .
2 Press the left arrow button to decrease the setting or the right arrow button to increase the setting, and then press
.
Submitting Changes appears, followed by the Universal Setup menu.
3 From the Universal Setup menu, press the arrow buttons until Portrait Height appears, and then press
.
4 Press the left arrow button to decrease the setting or the right arrow button to increase the setting, and then press
.
Submitting Changes appears, followed by the Universal Setup menu.
Loading paper and specialty media
31
Loading the paper tray
Do not load the paper tray while a job prints or while Busy appears on the display. Doing so may cause a paper jam.
1 Pull the paper tray completely out.
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2 Squeeze the width guide tabs on the right guide as shown, and slide the width guides to the sides of the tray. The
width guides move in unison.
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Loading paper and specialty media
32
3 Squeeze the length guide tabs together as shown, and then slide the length guide to the correct position for the
paper size. Use the size indicators on the bottom of the tray to help position the guide.
If you are loading a longer size of paper, then squeeze the length guide tab and slide the length guide backward to
the correct position for the paper size. The tray extends backward as shown.
Loading paper and specialty media
33
4 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the
edges on a level surface.
5 Load the paper stack toward the back of the tray as shown with the recommended print side facedown.
Note: The maximum fill line on the side of the width guide indicates the maximum height for loading paper. Do
not overload the tray.
Load letterhead with the print side facedown and the top edge of the sheet toward the front of the tray.
LETTERHEAD
Loading paper and specialty media
34
6 Squeeze the width guide tabs on the right guide, and then slide the width guides to lightly touch the side of the
stack.
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7 Insert the paper tray.
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8 If the paper type you loaded differs from the type that was previously loaded in the tray, then change the Paper
Type setting for the tray.
Using the manual feeder
The manual feeder can feed only one sheet of paper at a time. You can use the manual feeder to quickly print on paper
types or sizes that are not currently loaded in the tray.
1 Insert the paper faceup into the center of the manual feeder.
2 Adjust the paper guides to the paper width.
Loading paper and specialty media
35
3 Push the paper further into the manual feeder until the printer pulls it in.
Warning—Potential Damage: Do not force the paper into the feeder. Forcing the paper causes jams.
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Notes:
• Load letterhead faceup, with the top of the sheet entering first.
• Load envelopes with the flap side down and with the stamp area as shown.
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Loading paper and specialty media
36
Paper capacities
Paper type Paper tray Manual feeder
1
Paper
2
Labels
Transparencies 50 1
Envelopes X 1
1
Based on 75 g/m2 (20 lb) paper
2
Single-sided paper labels designed for laser printers are supported for occasional use: no more than 20 pages of labels a
month. Vinyl, pharmacy, and dual-web labels are not supported.
The standard exit bin capacity is 150 sheets, based on 75 g/m2 (20 lb) paper.
250 sheets 1 sheet
50 sheets 1 sheet
Loading paper and specialty media
37
Paper and specialty media guidelines
Paper guidelines
Selecting the correct paper or specialty media reduces printing problems. For the best print quality, try a sample of the
paper or specialty media before buying large quantities.
Paper characteristics
The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating
new paper stock.
Weight
The paper tray can automatically feed paper weights up to 90 g/m2 (24 lb bond) grain long paper. The manual feeder
can automatically feed paper weights up to 163 g/m
2
For best performance, use 75 g/m
enough to feed properly, causing jams. Paper that weighs at least 75 g/m
or equal to 182 mm (7.17 in.) wide.
(20 lb bond) grain long paper. Paper lighter than 60 g/m2 (16 lb) might not be stiff
2
(43 lb bond) grain long.
2
(20 lb) is recommended for sizes less than
Curl
Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after
the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid,
cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding
problems.
Smoothness
Paper smoothness directly affects print quality. If paper is too rough, toner cannot fuse to it properly. If paper is too
smooth, it can cause paper feeding or print quality issues. Always use paper between 100–300 Sheffield points;
smoothness between 150–250 Sheffield points produces the best print quality.
Moisture content
The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly.
Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that
can degrade its performance.
Condition paper before printing by storing it in its original wrapper in the same environment as the printer for 24 to
48 hours before printing. Extend the time several days if the storage or transportation environment is very different
from the printer environment. Thick paper may also require a longer conditioning period.
Grain direction
Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of
the paper, or grain short, running the width of the paper.
2
For 64–90 g/m
papers less than 64 g/m
(17–24 lb bond) paper, grain long paper is recommended. Short grain paper is not recommended for
2
or sizes less than or equal to 182 mm (7.17 in.) wide.
Paper and specialty media guidelines
38
Fiber content
Most high‑quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the
paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper containing
fibers such as cotton can negatively affect paper handling.
Unacceptable paper
The following paper types are not recommended for use with the printer:
• Chemically treated papers used to make copies without carbon paper, also known as carbonless papers, carbonless
copy paper (CCP), or no carbon required (NCR) paper
• Preprinted papers with chemicals that may contaminate the printer
• Preprinted papers that can be affected by the temperature in the printer fuser
• Preprinted papers that require a registration (the precise print location on the page) greater than ±2.3 mm (±0.9 in.),
such as optical character recognition (OCR) forms
In some cases, registration can be adjusted with a software application to successfully print on these forms.
• Coated papers (erasable bond), synthetic papers, thermal papers
• Rough‑edged, rough or heavily textured surface papers, or curled papers
• Recycled papers that fail EN12281:2002 (European)
• Paper weighing less than 60 g/m
• Multiple‑part forms or documents
2
(16 lb)
Selecting paper
Using appropriate paper prevents jams and helps ensure trouble‑free printing.
To help avoid jams and poor print quality:
• Always use new, undamaged paper.
• Before loading paper, know the recommended print side. This information is usually indicated on the package.
• Do not use paper, paper labels, or card stock that has been cut or trimmed by hand.
• Do not mix sizes, types, or weights in the same source; mixing results in jams.
• Do not use coated papers unless they are specifically designed for electrophotographic printing.
Selecting preprinted forms and letterhead
Use these guidelines when selecting preprinted forms and letterhead:
• Use grain long for 60 to 90 g/m
• Paper that weighs at least 75 g/m
• Use only forms and letterhead printed using an offset lithographic or engraved printing process.
• Avoid papers with rough or heavily textured surfaces.
Use papers printed with heat‑resistant inks designed for use in xerographic copiers. The ink must be able to withstand
temperatures up to 225°C (437°F) without melting or releasing hazardous emissions. Use inks that are not affected by
the resin in toner. Inks that are oxidation‑set or oil‑based generally meet these requirements; latex inks might not.
When in doubt, contact the paper supplier.
2
weight paper.
2
(20 lb) is recommended for sizes less than or equal to 182 mm (7.17 in.) wide.
Paper and specialty media guidelines
39
Preprinted papers such as letterhead must be able to withstand temperatures up to 225°C (437°F) without melting or
releasing hazardous emissions.
Using recycled paper and other office papers
As an environmentally conscious company, Lexmark supports the use of recycled office paper produced specifically for
use in laser (electrophotographic) printers. In 1998, Lexmark presented to the US government a study demonstrating
that recycled paper produced by major mills in the US fed as well as non-recycled paper. However, no blanket statement
can be made that all recycled paper will feed well.
Lexmark consistently tests its printers with recycled paper (20–100% post-consumer waste) and a variety of test paper
from around the world, using chamber tests for different temperature and humidity conditions. Lexmark has found no
reason to discourage the use of today's recycled office papers, but generally the following property guidelines apply
to recycled paper.
• Low moisture content (4–5%)
• Suitable smoothness (100–200 Sheffield units, or 140–350 Bendtsen units, European)
Note: Some much smoother papers (such as premium 24 lb laser papers, 50–90 Sheffield units) and much
rougher papers (such as premium cotton papers, 200–300 Sheffield units) have been engineered to work very
well in laser printers, despite surface texture. Before using these types of paper, consult your paper supplier.
• Suitable sheet-to-sheet coefficient of friction (0.4–0.6)
• Sufficient bending resistance in the direction of feed
2
Recycled paper, paper of lower weight (<60 g/m
that is cut grain-short for portrait (or short-edge) fed printers may have lower bending resistance than is required for
reliable paper feeding. Before using these types of paper for laser (electrophotographic) printing, consult your paper
supplier. Remember that these are general guidelines only and that paper meeting these guidelines may still cause
paper feeding problems in any laser printer (for example, if the paper curls excessively under normal printing
conditions).
[16 lb bond]) and/or lower caliper (<3.8 mils [0.1 mm]), and paper
2
Paper that weighs at least 75 g/m
(20 lb) is recommended for sizes less than or equal to 182 mm (7.17 in.) wide.
Storing paper
Use these paper storage guidelines to help avoid jams and uneven print quality:
• For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40%. Most label
manufacturers recommend printing in a temperature range of 18 to 24°C (65 to 75°F) with relative humidity between
40 and 60%.
• Store paper in cartons when possible, on a pallet or shelf, rather than on the floor.
• Store individual packages on a flat surface.
• Do not store anything on top of individual paper packages.
Paper and specialty media guidelines
40
Supported paper sizes, types, and weights
The following tables provide information on standard and optional paper sources and the types of paper they support.
Note: For an unlisted paper size, select the closest larger listed size.
For information on card stock and labels, see the Card Stock & Label Guide.
Paper types and weights supported by the printer
The printer engine and manual feeder support 60–90 g/m2 (16–24 lb) paper weights. The ADF supports 60–105 g/m
(16‑28 lb paper). Short grain paper less than 64 g/m2 (17 lb) is not supported.
2
Note: Paper that weighs at least 75 g/m
(20 lb) is recommended for sizes less than or equal to 182 mm (7.17 in.)
wide.
Paper type Paper tray (250 sheets) Manual feeder (1 sheet)
Paper
ADF (30 sheets)
1
• Plain
• Light
• Heavy
• Rough/Cotton
• Recycled
• Custom
Bond
Letterhead
Colored Paper
Card stock X X
2
Glossy paper X X X
Paper labels
Transparencies
Envelopes X X
1
Available on selected models.
2
Single-sided paper labels designed for laser printers are supported for occasional use: no more than 20 pages of labels a
month. Vinyl, pharmacy, and dual-web labels are not supported.
2
X
Paper sizes supported by the printer
Note: Paper that weighs at least 75 g/m2 (20 lb) is recommended for sizes less than or equal to 182 mm (7.17 in.)
wide.
Paper and specialty media guidelines
41
Paper size
1
Dimensions Paper tray (250 sheets) Manual feeder (1 sheet)
A4 210 x 297 mm (8.3 x 11.7 in.)
A5
2
148 x 210 mm (5.8 x 8.3 in.)
Executive 184 x 267 mm (7.3 x 10.5 in.)
Folio 216 x 330 mm (8.5 x 13 in.)
JIS B5
2
182 x 257 mm (7.2 x 10.1 in.)
Legal 216 x 356 mm (8.5 x 14 in.)
Letter 216 x 279 mm (8.5 x 11 in.)
Oficio 216 x 340 mm (8.5 x 13.4 in.)
Statement
2
140 x 216 mm (5.5 x 8.5 in.)
Universal 76.2 x 127 mm (3 x 5 in.) up to
216 x 356 mm (8.5 x 14 in.)
B5 Envelope 176 x 250 mm (6.9 x 9.8 in.) X
C5 Envelope 162 x 229 mm (6.4 x 9 in.) X
DL Envelope 110 x 220 mm (4.3 x 8.7 in.) X
7 3/4 Envelope (Monarch) 98 x 191 mm (3.9 x 7.5 in.) X
3
X
9 Envelope 98 x 225 mm (3.9 x 8.9 in.) X
10 Envelope 105 x 241 mm (4.1 x 9.5 in.) X
Other Envelope 229 x 356 mm (9 x 14 in.) X
1
If a paper size you want to use is not listed, configure a Universal paper size. For more information, see “Configuring
Universal paper settings” on page 30.
2
Grain long only.
3
Supports only sizes for which the paper guide tabs can be adjusted to lightly touch the side of the paper stack.
Paper and specialty media guidelines
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Printing
This chapter covers printing, printer reports, and job cancelation. Selection and handling of paper and specialty media
can affect how reliably documents print. For more information, see “Avoiding jams” on page 136 and “Storing paper”
on page 40.
Printing a document
1 From the printer control panel Paper menu, set the Paper Type and Paper Size to match the loaded paper.
2 Send the print job:
For Windows users
a With a document open, click File > Print.
b Click Properties, Preferences, Options, or Setup, and then adjust the settings as needed.
Note: To print on a specific size or type of paper, adjust the paper size or type settings to match the loaded
paper, or select the appropriate tray or feeder.
c Click OK, and then click Print.
For Macintosh users
a Customize the settings as needed in the Page Setup dialog:
1 With a document open, choose File > Page Setup.
2 Choose a paper size or create a custom size to match the loaded paper.
3 Click OK.
b Customize the settings as needed in the Print dialog:
1 With a document open, choose File > Print.
If necessary, click the disclosure triangle to see more options.
2 From the Print dialog and pop‑up menus, adjust the settings as needed.
Note: To print on a specific paper type, adjust the paper type setting to match the loaded paper, or
select the appropriate tray or feeder.
3 Click Print.
Printing on both sides of the paper (duplexing)
1 From the printer control panel Paper menu, set the Paper Type and Paper Size to match the loaded paper.
2 Send the first page of the print job. For more information, see “Printing a document” on page 43.
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3 Flip the printed document, and then load it in the paper tray as shown.
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4 Send the second page of the print job.
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Printing specialty documents
Tips on using letterhead
• Use letterhead designed specifically for laser printers.
• Print samples on the letterhead being considered for use before buying large quantities.
• Before loading letterhead, fan the stack to prevent sheets from sticking together.
• Page orientation is important when printing on letterhead. For information on how to load letterhead, see:
– “Loading the paper tray” on page 32
– “Using the manual feeder” on page 35
Tips on using transparencies
Print samples on the transparencies being considered for use before buying large quantities.
Printing
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When printing on transparencies:
• Feed transparencies from the standard 250‑sheet tray or the manual feeder.
• Use transparencies designed specifically for laser printers. Check with the manufacturer or vendor to ensure
transparencies are able to withstand temperatures up to 190°C (374°F) without melting, discoloring, offsetting, or
releasing hazardous emissions.
Note: Transparencies can be printed at a temperature up to 200°C (392°F) if Transparency Weight is set to
Heavy and Transparency Texture is set to Rough. If the transparencies you are using can withstand that
temperature, select those settings using the Embedded Web Server, or from the printer control panel Paper
menu.
• To prevent print quality problems, avoid getting fingerprints on the transparencies.
• Before loading transparencies, fan the stack to prevent sheets from sticking together.
• We recommend Lexmark part number 70X7240 for letter‑size transparencies and Lexmark part number 12A5010
for A4‑size transparencies.
Tips on using envelopes
Print samples on the envelopes being considered for use before buying large quantities.
When printing on envelopes:
• Load envelopes from the manual feeder.
• Use envelopes designed specifically for laser printers. Check with the manufacturer or vendor to ensure the
envelopes can withstand temperatures up to 210°C (410°F) without sealing, wrinkling, curling excessively, or
releasing hazardous emissions.
• For the best performance, use envelopes made from 90 g/m
105 g/m
not exceed 90 g/m
2
(28 lb bond) weight for envelopes as long as the cotton content is 25% or less. All‑cotton envelopes must
2
(24 lb bond) weight.
• The minimum supported weight for envelopes is 75 g/m
minimum supported weight is 80 g/m
2
(21 lb bond).
• Use only new envelopes.
• To optimize performance and minimize jams, do not use envelopes that:
– Have excessive curl or twist
– Are stuck together or damaged in any way
– Have windows, holes, perforations, cutouts, or embossing
– Have metal clasps, string ties, or folding bars
– Have an interlocking design
– Have postage stamps attached
– Have any exposed adhesive when the flap is in the sealed or closed position
– Have bent corners
– Have rough, cockle, or laid finishes
– Have rough, cockle, or laid finishes
• Adjust the width guides to fit the width of the envelopes.
2
(24 lb bond) paper or 25% cotton bond. Use up to
2
(20 lb bond). For non‑peel strip, self‑seal envelopes, the
Note: A combination of high humidity (over 60%) and the high printing temperature may wrinkle or seal envelopes.
Printing
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Tips on using labels
Print samples on the labels being considered for use before buying large quantities.
Note: Use only paper label sheets. Vinyl, pharmacy, and dual‑sided labels are not supported.
For detailed information on label printing, characteristics, and design, see the Card Stock & Label Guide available on
the Lexmark Web site at www.lexmark.com/publications.
When printing on labels:
• Use labels only in the paper tray or manual feeder. Do not use labels in the ADF.
• Use labels designed specifically for laser printers. Check with the manufacturer or vendor to verify that:
– The labels can withstand temperatures up to 225°C (437°F) without sealing, excessive curling, wrinkling, or
releasing hazardous emissions.
Note: Labels can be printed at the highest fusing temperature if Label Weight is set to Heavy. Select this
setting from the Embedded Web Server or from the printer control panel Paper menu.
– Label adhesives, face sheet (printable stock), and topcoats can withstand up to 25 psi (172 kPa) pressure without
delaminating, oozing around the edges, or releasing hazardous fumes.
• Do not use labels with slick backing material.
• Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets
also contaminate the printer and the cartridge with adhesive, and could void the printer and cartridge warranties.
• Do not use labels with exposed adhesive.
• Do not print within 1 mm (0.04 in.) of the edge of the label, of the perforations, or between die‑cuts of the label.
• Be sure adhesive backing does not reach to the sheet edge. Zone coating of the adhesive at least 1 mm (0.04 in.)
away from edges is recommended. Adhesive material contaminates the printer and could void the warranty.
• If zone coating of the adhesive is not possible, remove a 1.6 mm (0.06 in.) strip on the leading and driver edge, and
use a non‑oozing adhesive.
• Portrait orientation works best, especially when printing bar codes.
Tips on using card stock
Card stock is heavy, single‑ply specialty media. Many of its variable characteristics, such as moisture content, thickness,
and texture, can significantly impact print quality. Print samples on the card stock being considered for use before
buying large quantities.
When printing on card stock:
• Make sure the Paper Type is Card Stock.
• Select the appropriate Paper Texture setting.
• Be aware that preprinting, perforation, and creasing may significantly affect the print quality and cause jams or
other paper handling problems.
• Check with the manufacturer or vendor to ensure the card stock can withstand temperatures up to 210°C (410°F)
without releasing hazardous emissions.
• Do not use preprinted card stock manufactured with chemicals that may contaminate the printer. Preprinting
introduces semi‑liquid and volatile components into the printer.
• Use grain short card stock when possible.
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Printing information pages
See “Printing a menu settings page” on page 22 and “Printing a network setup page” on page 22 for more information
on printing these pages.
Printing a font sample list
To print samples of the fonts currently available for your printer:
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
3 Press the arrow buttons until Reports appears, and then press .
4 Press the arrow buttons until Print Fonts appears, and then press .
5 Press the arrow buttons until PCL Fonts or PostScript Fonts appears, and then press .
After the font sample list prints, Ready appears.
Canceling a print job
Canceling a print job from the printer control panel
1 Press .
Stopping... appears, followed by Cancel Print Job.
2 Press .
Canceling a print job from the computer
To cancel a print job, do one of the following:
For Windows users
In Windows Vista:
1 Click .
2 Click Control Panel.
3 Click Hardware and Sound.
4 Click Printers.
5 Double‑click the printer icon.
6 Select the job to cancel.
7 From the keyboard, press Delete.
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In Windows XP:
1 Click Start.
2 From Printers and Faxes, double‑click the printer icon.
3 Select the job to cancel.
4 From the keyboard, press Delete.
From the Windows taskbar:
When you send a job to print, a small printer icon appears in the right corner of the taskbar.
1 Double‑click the printer icon.
A list of print jobs appears in the printer window.
2 Select a job to cancel.
3 From the keyboard, press Delete.
For Macintosh users
In Mac OS X version 10.5:
1 From the Apple menu, choose System Preferences.
2 Click Print & Fax, and then double‑click the printer icon.
3 From the printer window, select the job to cancel.
4 From the icon bar at the top of the window, click the Delete icon.
In Mac OS X version 10.4 and earlier:
1 From the Go menu, choose Applications.
2 Double‑click Utilities, and then double‑click Print Center or Printer Setup Utility.
3 Double‑click the printer icon.
4 From the printer window, select the job to cancel.
5 From the icon bar at the top of the window, click the Delete icon.
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Copying
ADF Scanner glass
ABC
Use the ADF for multiple‑page documents.
Note: The ADF is available on selected models only.
Use the scanner glass for single pages, small items (such as postcards
or photos), transparencies, photo paper, or thin media (such as
magazine clippings).
Making copies
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Making a quick copy
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press .
4 If you placed the document on the scanner glass and have additional pages to copy, then place the next page on
the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.
5 Press to return to Ready.
Copying using the ADF
1 Load an original document faceup, short edge first into the ADF.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 Adjust the paper guides.
3 From the printer control panel, press Copy, or use the keypad to enter the number of copies.
4 Change the copy settings as needed.
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5 From the printer control panel, press .
6 Press to return to Ready.
Copying using the scanner glass
1 Place an original document facedown on the scanner glass in the upper left corner.
2 From the printer control panel, press the Copy button, or use the keypad to enter the number of copies.
3 Change the copy settings as needed.
4 From the printer control panel, press .
5 Place the next document on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.
6 Press to return to Ready.
Copying on both sides of the paper (duplexing)
1 Load a document facedown on the scanner glass.
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2 From the printer control panel, press the Copy button.
3 Press to copy the first side of the original document.
4 Flip the original document, and then load it facedown on the scanner glass.
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5 Flip the copy, and then load it in the paper tray.
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6 Press 1 on the keypad to copy the second side of the original document.
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7 Press 2 to indicate that there are no more pages to copy.
Copying photos
1 Place a photo facedown on the scanner glass in the upper left corner.
2 From the printer control panel, press .
3 Press the arrow buttons until Settings appears, and then press .
4 Press the arrow buttons until Copy Settings appears, and then press .
5 Press the arrow buttons until Content appears, and then press .
6 Press the arrow buttons until Photo appears, and then press .
Submitting Changes... appears.
7 Use the printer control panel buttons to change other copy settings as needed.
8 Press repeatedly until Ready appears.
9 Press the Copy button.
10 Use the keypad to select the number of copies you want.
11 Press .
12 If you want to scan another photo, place it on the scanner glass, and then press 1 on the keypad. Otherwise, press
2 on the keypad.
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Copying on specialty media
Copying to transparencies
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Copy button.
4 From the Copy area, press the Options button.
5 Press the arrow buttons until Paper Source appears, and then press .
6 Press the arrow buttons until the paper source containing the transparencies appears, and then press .
7 Press .
8 Change the copy settings as needed.
9 Press .
10 If you placed the document on the scanner glass and have additional pages to copy, then place the next page on
the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.
11 Press to return to Ready.
Copying to letterhead
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Copy button.
4 Press the Options button.
5 Press the arrow buttons until Paper Source appears, and then press .
6 Press the arrow buttons until the paper source containing the letterhead appears, and then press .
7 Change the copy settings as needed.
8 Press .
9 If you placed the document on the scanner glass and have additional pages to copy, then place the next page on
the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.
10 Press to return to Ready.
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Customizing copy settings
Copying from one size to another
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Copy button.
4 Press the Options button.
Original Size appears.
5 Press .
6 Press the arrow buttons until the size of the original document appears, and then press .
7 Press the arrow buttons until Paper Source appears, and then press .
8 Press the arrow buttons until the tray or source containing the size you want the copy to be appears, and then press
.
Note: If you select a paper size that is different from the original size, then the printer will scale the size
automatically.
9 Press .
10 Change the copy settings as needed.
11 Press .
12 If you placed the document on the scanner glass and have additional pages to copy, then place the next page on
the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.
13 Press to return to Ready.
Reducing or enlarging copies
Copies can be reduced to 50% of the original document size or enlarged to 400% of the original document size. The
factory default setting for Scale is Auto[100%]. If you leave Scale set to Auto[100%], then the content of your original
document will be scaled to fit the size of the paper onto which you are copying.
To reduce or enlarge a copy:
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Copy button.
4 Press the Options button, and then press .
5 Press the arrow buttons until Scale appears, and then press .
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6 Press the arrow buttons until the scale option you want appears, and then press .
If you selected Custom, select a custom size:
a Press the arrow buttons to decrease or increase the size, or enter a number between 50 and 400 on the keypad.
b Press .
7 Press .
8 If you placed the document on the scanner glass and have additional pages to copy, then place the next page on
the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.
9 Press to return to Ready.
Making a copy lighter or darker
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Copy button.
4 Press the Options button.
5 Press the arrow buttons until Darkness appears.
6 Press the arrow buttons to make the copy lighter or darker.
7 Press .
8 Press .
9 If you placed the document on the scanner glass and have additional pages to copy, then place the next page on
the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.
10 Press to return to Ready.
Adjusting copy quality
1 From the printer control panel, press .
2 Press the arrow buttons until Settings appears, and then press .
3 Press the arrow buttons until Copy Settings appears, and then press .
4 Press the arrow buttons until Content appears, and then press .
5 Press the arrow buttons until the setting appears that best represents what you are copying:
• Text—Used for original documents that are mostly text or line art
• Text/Photo—Used when the original documents are a mixture of text and graphics or pictures
• Photograph—Used when the original document is a high-quality photograph or inkjet print
6 Press .
Submitting Changes... appears, and then the setting you selected becomes the new default copy quality
setting.
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Collating copies
If you print multiple copies of a document, then you can choose to print each copy as a set (collated) or to print the
copies as groups of pages (not collated).
Collated Not collated
If you want to collate your copies, then select On. If you do not want to collate your copies, then select Off.
To select a Collate setting:
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Copy button.
4 Press the Options button.
5 Press the arrow buttons until Collate appears, and then press .
6 Press the arrow buttons until On [1,2,1,2,1,2] or Off [1,1,1,2,2,2] appears, and then press to
select one.
7 Press .
8 If you placed the document on the scanner glass and have additional pages to copy, then place the next page on
the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.
9 Press to return to Ready.
Copying multiple pages onto a single sheet
In order to save paper, you can copy either two or four consecutive pages of a multiple‑page document onto a single
sheet of paper.
Notes:
• The Paper Size must be set to Letter, Legal, A4, or B5 JIS.
• The Copy Size must be set to 100%.
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Copy button.
4 Press the Options button.
5 Press the arrow buttons until Paper Saver appears, and then press .
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6 Select the output you want, and then press .
For example, if you have four portrait-oriented original documents that you want copied to the same side of one
sheet, then select 4 on 1 Portrait, and then press
.
7 Press .
8 If you placed the document on the scanner glass and have additional pages to copy, then place the next page on
the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.
9 Press to return to Ready.
Pausing the current print job to make copies
When the “Allow priority copies” setting is On, the printer pauses the current print job when you start a copy job.
Note: The “Allow priority copies” setting must be set to On in the Copy Settings menu so that you can pause the
current print job and make copies.
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press .
4 If you placed the document on the scanner glass and have additional pages to copy, then place the next page on
the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.
5 Press to return to Ready.
Canceling a copy job
A copy job can be canceled when the document is in the ADF, on the scanner glass, or while the document is printing.
1 From the printer control panel, press .
Stopping appears, followed by Cancel Job.
2 Press to cancel the job.
Canceling appears.
The printer clears all pages in the ADF or printer and then cancels the job.
Improving copy quality
Question Tip
When should I use Text
mode?
• Use text mode when text preservation is the main goal of the copy, and preserving images
copied from the original document is not a concern.
• Text mode is recommended for receipts, carbon copy forms, and documents that contain
only text or fine line art.
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Question Tip
When should I use
Text/Photo mode?
When should I use
Photograph mode?
• Use Text/Photo mode when copying an original document that contains a mixture of text
and graphics.
• Text/Photo mode is recommended for magazine articles, business graphics, and
brochures.
Use Photograph mode when the original document is a high-quality print or photograph.
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E-mailing
ADF Scanner glass
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Use the ADF for multiple‑page documents.
Note: The ADF is available on selected models only.
Use the scanner glass for single pages, small items (such as postcards
or photos), transparencies, photo paper, or thin media (such as
magazine clippings).
You can use the printer to e‑mail scanned documents to one or more recipients. There are three ways to send and e‑mail
from the printer. You can type the e‑mail address, use a shortcut number, or use the address book.
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Getting ready to e-mail
Setting up the e-mail function
For e-mail to operate, it must be turned on in the printer settings and have a valid IP address or gateway address. To
set up the e-mail function:
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2 Click Settings.
3 Click E-mail/FTP Settings.
4 Click E-mail Server Setup.
5 Change the e‑mail settings as needed.
6 Click Submit.
Setting up the address book
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2 Click Settings.
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3 Click E-mail/FTP Settings.
4 Click Manage E-mail Shortcuts.
5 Fill in the fields with the appropriate information.
6 Click Add.
Creating an e-mail shortcut using the Embedded Web Server
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2 Click Settings.
3 Under Other Settings, click Manage Shortcuts.
4 Click E-mail Shortcut Setup.
5 Type a unique name for the recipient, and then enter the e-mail address.
Note: If you are entering multiple addresses, then separate each address with a comma (,).
6 Select the scan settings (Format, Content, Color, and Resolution).
7 Enter a shortcut number, and then click Add.
If you enter a number that is already in use, then you are prompted to select another number.
E-mailing a document
Sending an e-mail using the keypad
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Scan/Email button.
Scan to E‑mail appears.
4 Press .
Search appears.
Note: If there are no entries in the address book, then Manual Entry appears.
5 Press to search the address book, or press the arrow buttons until Manual appears, and then press to
select or enter an e‑mail address.
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Using the address book
a
After selecting Search on the printer control panel, press the arrow buttons until the address you want
appears.
b Press repeatedly until Entry Saved appears, followed by Another E‑mail? 1=Yes 2=NO.
c Press 1 to search for another address, or press 2 to end the search.
After you press 2, Press Start To Begin appears.
d Press .
Manually entering an e‑mail address
After selecting Manual on the printer control panel, To appears on the first line, and a cursor appears on the
second line.
a Press the button on the keypad that corresponds with the number or letter you want. The first time you press
the button, the number for that button appears. When you press the button again, one of the letters assigned
to that button appears.
b Press the right arrow button to move to the next space, or wait a few seconds, and the cursor will move to the
next space.
c Once the e‑mail address is entered, press .
Entry Saved appears, followed by Another E‑mail? 1=Yes 2=NO.
d Press 1 to enter another address, or press 2 to stop adding addresses.
After you press 2, Press Start To Begin appears.
e Press .
Sending an e‑mail using a shortcut number
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Scan/Email button.
Scan to E‑mail appears.
4 Press .
Search appears.
Note: If there are no entries in the address book, then Manual Entry appears.
5 Press
6 Press 1 to enter another shortcut, or press 2 to end the shortcut entry.
7 Press .
#
, and then enter the recipient's shortcut number.
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Sending an e-mail using the address book
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Scan/Email button.
Scan to E‑mail appears.
4 Press .
Search appears.
Note: If there are no entries in the address book, then Manual Entry appears.
5 Press to search the address book.
6 Press the arrow buttons until the address you want appears, and then press .
7 Press 1 to search for another address, or press 2 to end the search.
After you press 2, Press Start To Begin appears.
8 Press .
Canceling an e-mail
An e‑mail can be canceled when the document is being scanned from the ADF or the scanner glass.
1 From the printer control panel, press .
Cancel Scan Job appears.
2 Press to cancel the job.
Canceling appears.
The printer clears all pages in the ADF and then cancels the job.
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Faxing
Note: The fax feature is available only on selected printer models.
ADF Scanner glass
ABC
Use the ADF for multiple‑page documents.
Note: The ADF is available on selected models only.
Use the scanner glass for single pages, small items (such as postcards
or photos), transparencies, photo paper, or thin media (such as
magazine clippings).
Getting the printer ready to fax
A
B
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2
A
B
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0
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The following connection methods may not be applicable in all countries or regions.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or
make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning
storm.
Initial fax setup
Many countries and regions require outgoing faxes to contain the following information in a margin at the top or bottom
of each transmitted page, or on the first page of the transmission: station name (identification of the business, other
entity, or individual sending the message) and station number (telephone number of the sending fax machine, business,
other entity, or individual).
To enter your fax setup information, use the printer control panel, or use your browser to access the Embedded Web
Server and then enter the Settings menu.
Note: If you do not have a TCP/IP environment, then you must use the printer control panel to enter your fax setup
information.
Using the printer control panel for fax setup
When the printer is turned on for the first time or if the printer has been off for an extended time, a series of start‑up
screens appear. If the printer has fax capabilities, then the following screens appear:
Station Name
Station Number
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1 When Station Name appears, enter the name to be printed on all outgoing faxes.
a Press the button on the numeric keypad that corresponds with the number or letter you want. The first time
you press the button, the number for that button appears. When you press the button again, one of the letters
assigned to that button appears.
b Press the right arrow button to move to the next space, or wait a few seconds and the cursor will move to the
next space.
2 After entering the Station Name, press .
The display changes to Station Number.
3 When Station Number appears, enter the printer fax number.
a Press the button on the numeric keypad that corresponds with the number you want.
b Press the right arrow button to move to the next space, or wait a few seconds and the cursor will move to the
next space.
4 After entering the Station Number, press .
Using the Embedded Web Server for fax setup
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2 Click Settings.
3 Click Fax Settings.
4 Click Analog Fax Setup.
5 Click inside the Station Name box, and then enter the name to be printed on all outgoing faxes.
6 Click inside the Station Number box, and then enter the printer fax number.
7 Click Submit.
Choosing a fax connection
You can connect the printer with equipment such as a telephone, an answering machine, or a computer modem. To
determine the best way to set up the printer, see the following table.
Notes:
• The printer is an analog device that works best when directly connected to the wall outlet. Other devices (such
as a telephone or answering machine) can be successfully attached to pass through the printer, as described in
the setup steps.
• If you want a digital connection such as ISDN, DSL, or ADSL, a third-party device (such as a DSL filter) is required.
Contact your DSL provider for a DSL filter. The DSL filter removes the digital signal on the telephone line that can
interfere with the ability of the printer to fax properly.
• You do not need to attach the printer to a computer, but you do need to connect it to an analog telephone line
to send and receive faxes.
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Equipment and service options Fax connection setup
Connect directly to the telephone line See “Connecting to an analog telephone line” on page 64
Connect to a Digital Subscriber Line (DSL or ADSL)
service
Connect to a Private Branch eXchange (PBX) or
Integrated Services Digital Network (ISDN) system
Use a Distinctive Ring service See “Connecting to a distinctive ring service” on page 65.
Connect to a telephone line, telephone, and answering
machine
Connect through an adapter used in your area See “Connecting to an adapter for your country or region” on
Connect to a computer with a modem See “Connecting to a computer with a modem” on page 72.
See “Connecting to a DSL service” on page 64.
See “Connecting to a PBX or ISDN system” on page 65.
See “Connecting the printer and a telephone or answering machine
to the same telephone line” on page 66
page 68.
Connecting to an analog telephone line
If your telecommunications equipment uses a US‑style (RJ11) telephone line, then follow these steps to connect the
equipment:
1 Connect one end of the telephone cable that came with the printer to the printer LINE port .
2 Connect the other end of the telephone cable to an active analog telephone wall jack.
Connecting to a DSL service
If you subscribe to a DSL service, then contact the DSL provider to obtain a DSL filter and telephone cord, and then
follow these steps to connect the equipment:
1 Connect one end of the telephone cable that came with the printer to the printer LINE port .
2 Connect the other end of the telephone cable to the DSL filter.
Note: Your DSL filter may look different than the one in the illustration.
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3 Connect the DSL filter cable to an active telephone wall jack.
1
3
2
Connecting to a PBX or ISDN system
If you use a PBX or ISDN converter or terminal adapter, then follow these steps to connect the equipment:
1 Connect one end of the telephone cable that came with the printer to the printer LINE port .
2 Connect the other end of the telephone cable to the port designated for fax and telephone use.
Notes:
• Make sure the terminal adapter is set to the correct switch type for your region.
• Depending on the ISDN port assignment, you may have to connect to a specific port.
• When using a PBX system, make sure the call waiting tone is off.
• When using a PBX system, dial the outside line prefix before dialing the fax number.
• For more information on using the fax with a PBX system, see the documentation that came with your PBX
system.
Connecting to a distinctive ring service
A distinctive ring service may be available from your telephone service provider. This service allows you to have multiple
telephone numbers on one telephone line with each telephone number having a different ring pattern. This may be
useful for distinguishing between fax and voice calls.
The default printer settings enable the printer to receive faxes using all the ring patterns. If you want to use only one
ring pattern to receive faxes, you must disable the other ring patterns.
If you subscribe to a distinctive ring service, follow these steps to connect the equipment:
1 Connect one end of the telephone cable that came with the printer to the printer LINE port .
2 Connect the other end of the telephone cable to an active analog telephone wall jack.
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To disable a distinctive ring pattern:
1 From the printer control panel, press .
2 Press the arrow buttons until Settings appears, and then press .
3 Press the arrow buttons until Fax Settings appears, and then press .
4 Press the arrow buttons until Distinctive Rings appears, and then press .
5 Press the arrow buttons until a distinctive ring pattern you do not want to use appears, and then press .
6 Press the arrow buttons until Off appears, and then press .
Note: If you disable all the distinctive ring patterns, then the printer will not receive faxes.
Connecting the printer and a telephone or answering machine to the same telephone line
1 Connect one end of the telephone cable that came with the printer to the printer LINE port .
2 Connect the other end of the telephone cable to an active analog telephone wall jack .
3 Remove the plug from the printer EXT port .
4 Connect your telecommunications equipment directly to the printer EXT port .
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Use one of the following methods:
Answering machine
Answering machine and telephone
Telephone or a telephone with an integrated answering
machine
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Connecting to an adapter for your country or region
The following countries or regions may require a special adapter to connect the telephone cable to the active telephone
wall jack:
Country/region
• Austria
• Cyprus
• Denmark
• Finland
• France
• Germany
• Ireland
• Italy
• New Zealand
• Netherlands
• Norway
• Portugal
• Sweden
• Switzerland
• United Kingdom
Countries or regions except Austria, Germany, and Switzerland
For some countries or regions, a telephone line adapter is included in the box. Use this adapter to connect an answering
machine, telephone, or other telecommunications equipment to the printer.
1 Connect one end of the telephone cable that came with the printer to the printer LINE port .
Note: There is a special RJ‑11 plug installed in the printer EXT port
for the proper operation of the fax function and connected telephones.
2 Connect the other end of the telephone cable to the adapter, and then connect the adapter to the active telephone
wall jack.
Note: Your telephone adapter may look different than the one shown. It will fit the wall jack used in your
location.
. Do not remove this plug. It is necessary
3 Connect the answering machine or telephone to the adapter.
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Use one of the following methods:
Answering machine
Telephone
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Austria, Germany, and Switzerland
There is a special RJ‑11 plug installed in the printer EXT port . Do not remove this plug. It is necessary for the proper
operation of the fax function and connected telephones.
Connecting to a telephone wall jack in Germany
Note: There is a special RJ‑11 plug installed in the printer EXT port
the proper operation of the fax function and connected telephones.
. Do not remove this plug. It is necessary for
1 Connect one end of the telephone cable that came with the printer to the printer LINE port .
2 Connect the other end of the telephone cable to the adapter.
Note: Your telephone adapter may look different than the one shown. It will fit the wall jack used in your
location.
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3 Connect the adapter into the N slot of an active analog telephone wall jack.
4 If you would like to use the same line for both fax and telephone communication, then connect a second telephone
line (not provided) between the telephone and the F slot of an active analog telephone wall jack.
5 If you would like to use the same line for recording messages on your answering machine, then connect a second
telephone cable (not provided) between the answering machine and the other N slot of the active analog telephone
wall jack.
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Connecting to a computer with a modem
Connect the printer to a computer with a modem to send faxes from the software program.
Note: Setup steps may vary depending on your country or region.
1 Connect one end of the telephone cable that came with the printer to the printer LINE port .
2 Connect the other end of the telephone cable to an active analog telephone wall jack.
3 Remove the protective plug from the printer EXT port .
4 Connect your telephone to the computer telephone jack.
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5 Connect an additional telephone cord (not provided) from the computer modem to the printer EXT port .
Setting the outgoing fax name and number
To have the designated fax name and fax number printed on outgoing faxes:
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2 Click Settings.
3 Click Fax Settings.
4 Click Analog Fax Setup.
5 Click inside the Station Name box, and then enter the name to be printed on all outgoing faxes.
6 Click inside the Station Number box, and then enter the printer fax number.
7 Click Submit.
Setting the date and time
If the date or time that is printed on a fax job is incorrect, then you can reset the date and time. Then the correct date
and time will be printed on every fax job. To set the date and time:
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2 Click Settings.
3 Click Security.
4 Click Set Date and Time.
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5 In the Network Time Protocol section, select Enable NTP.
Note: If you prefer to set the date and time manually, click inside the Manually Set Date & Time box, and then
enter the current date and time.
6 Verify that the time zone is correct.
7 Click Submit.
Sending a fax
Sending a fax using the printer control panel
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Fax button.
4 Enter the fax number, and then press .
Notes:
• To cause a two‑ or three‑second pause in a fax number, press the Redial/Pause button. The dial pause
appears as a comma on the “Fax to” line. Use this feature if you need to dial an outside line first.
• Press to move the cursor to the left and delete a number.
• To use a fax shortcut, press , and then press the arrow buttons until the fax shortcut you want appears.
Press
5 Press 1 to enter another fax number, or press 2 to end fax number entry.
6 Press .
.
Sending a fax using the computer
Faxing from a computer lets you send electronic documents without leaving your desk. This gives you the flexibility of
faxing documents directly from software programs.
For Windows users
1
With a file open, click File > Print.
2 Click Properties, Preferences, Options, or Setup.
3 Click the Other Options tab, and then click Fax.
4 On the Fax screen, type the name and number of the fax recipient.
5 Click OK, and then click OK again.
6 Click Send.
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For Mac OS X version 10.5 users
The steps for sending a fax from the computer vary depending on your operating system. For specific instructions using
other Macintosh OS versions, see your Mac OS Help.
1 With a document open, choose File > Print.
2 From the Printer pop‑up menu, choose your printer.
Note: In order to see the fax options on the Print dialog, you must use the fax driver for your printer. To install
the fax driver, choose Add a printer, and then install the printer again with a different name, choosing the fax
version of the driver.
3 Enter the fax information (for example, the name and number of the fax recipient).
4 Click Fax.
Sending a fax at a scheduled time
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Fax button.
4 Enter the fax number, and then press .
5 From the Fax area, press the Options button.
6 Press the arrow buttons until Delayed Send appears, and then press .
7 Using the keypad, enter the time you want to send the fax.
If the printer clock is set to 12 Hour format, then use the arrow buttons to select AM or PM.
8 Press .
9 Using the keypad, enter the date you want to send the fax.
10 Press .
11 Press
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Creating shortcuts
Creating a fax destination shortcut using the Embedded Web Server
Instead of entering the entire phone number of a fax recipient on the printer control panel each time you want to send
a fax, you can create a permanent fax destination and assign a shortcut number. A shortcut can be created to a single
fax number or a group of fax numbers.
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2 Click Settings.
3 Click Manage Shortcuts.
Note: A password may be required. If you do not have an ID and password, get one from your system support
person.
4 Click Fax Shortcut Setup.
5 Type a unique name for the shortcut, and then enter the fax number.
To create a multiple‑number shortcut, enter the fax numbers for the group.
Note: Separate each fax number in the group with a semicolon (;).
6 Assign a shortcut number.
If you enter a number that is already in use, then you are prompted to select another number.
7 Click Add.
Creating a fax destination shortcut using the printer control panel
1 Press .
Directory Search appears.
2 Press the arrow buttons until Add appears, and then press .
3 Press the arrow buttons until Fax Number appears, and then press .
4 Enter the fax number, and then press .
5 Press 1 to enter another fax number, or press 2 to end fax number entry.
6 After selecting 2=NO, Enter Name appears.
a Press the button on the keypad that corresponds with the letter you want. The first time you press the button,
the number for that button appears. When you press the button again, one of the letters assigned to that button
appears.
b Press the right arrow button to move to the next space, or wait a few seconds and the cursor will move to the
next space.
c Once the fax name is entered, press .
Save as Shortcut appears.
d Enter the shortcut number, and then press .
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Using shortcuts and the address book
Using fax shortcuts
Fax shortcuts are just like the speed dial numbers on a telephone or fax machine. You can assign shortcut numbers
when creating permanent fax destinations. You create permanent fax destinations or speed dial numbers in the Manage
Shortcuts link located under Settings on the Embedded Web Server. A shortcut number (1–99999) can contain a single
recipient or multiple recipients. By making a group fax destination with a shortcut number, you can easily fax broadcast
information to an entire group.
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not place postcards, photos, small items, transparencies, photo paper, or thin media (such as
magazine clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 Press
#
, and then enter the shortcut number.
4 Press .
Using the address book
Note: If the address book feature is not enabled, contact your system support person.
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Fax button.
To: appears on the first line, and the time and date appear on the second line.
4 Press the button.
Search appears on the second line.
5 To send your fax, press .
6 Press the arrow buttons until the fax number you want appears, and then press .
7 To send your fax, press .
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Customizing fax settings
Changing the fax resolution
Adjusting the resolution setting changes the quality of the fax. Settings range from Standard (fastest speed) to Super
Fine (slowest speed, highest resolution).
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Fax button.
4 Enter the fax number using the keypad.
5 Press the Options button.
6 Press the arrow buttons until Resolution appears, and then press .
7 Press the arrow buttons to change the resolution, and then press .
8 Press .
Making a fax lighter or darker
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Fax button.
4 Enter the fax number using the keypad.
5 Press the Options button.
6 Press the arrow buttons until Darkness appears, and then press .
7 Press the arrow buttons to make the fax lighter or darker, and then press .
8 Press .
Blocking junk faxes
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2 Click Settings.
3 Click Fax Settings.
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4 Click Analog Fax Setup.
5 Select Block No Name Fax.
This option blocks all incoming faxes that have a private caller ID or no fax station name.
6 In the Banned Fax List field, enter the phone numbers or fax station names of specific fax callers you want to block.
7 Click Submit.
Viewing a fax log
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2 Click Reports.
3 Click Fax Job Log or Fax Call Log.
Canceling an outgoing fax
A fax can be canceled when the document is in the ADF or on the scanner glass. To cancel a fax:
1 From the printer control panel, press .
Stopping appears, and then Cancel Job appears.
2 Press to cancel the job.
Canceling appears. The printer clears all pages in the ADF or printer and then cancels the job.
Understanding fax options
Original Size
This option lets you choose the size of the documents you are going to fax.
Content
This option tells the printer the original document type. Content affects the quality and size of your scan to fax.
• Text—Emphasizes sharp, black, high-resolution text against a clean, white background
• Text/Photo—Used when the original documents are a mixture of text and graphics or pictures
• Photograph—Tells the scanner to pay extra attention to graphics and pictures. This setting increases the time it
takes to scan, but emphasizes a reproduction of the full dynamic range of tones in the original document. This
increases the amount of information saved.
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Resolution
This option increases how closely the scanner examines the document you want to fax. If you are faxing a photo, a
drawing with fine lines, or a document with very small text, increase the Resolution setting. This increases the amount
of time required for the scan and increases the quality of the fax output.
• Standard—Suitable for most documents
• Fine—Recommended for documents with small print
• Super fine—Recommended for original documents with fine detail
Darkness
This option adjusts how light or dark your faxes will turn out in relation to the original document.
Improving fax quality
Question Tip
When should I use Text
mode?
When should I use
Text/Photo mode?
When should I use
Photograph mode?
• Use Text mode when text preservation is the main goal of the fax, and preserving images
copied from the original document is not a concern.
• Text mode is recommended for faxing receipts, carbon copy forms, and documents that
contain only text or fine line art.
• Use Text/Photo mode when faxing an original document that contains a mixture of text
and graphics.
• Text/Photo mode is recommended for magazine articles, business graphics, and brochures.
Use Photograph mode when faxing photos printed on a laser printer or taken from a magazine
or newspaper.
Forwarding a fax
This option lets you print and forward received faxes to a fax number.
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2 Click Settings.
3 Click Fax Settings.
4 Click Analog Fax Setup.
5 Click inside the Fax Forwarding box, and then select one of the following:
• Print
• Print and Forward
• Forward
6 From the Forward to list, select Fax.
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7 Click inside the Forward to Shortcut box, and then enter the shortcut number where you want the fax forwarded.
Note: The shortcut number must be a valid shortcut number for the setting that was selected in the “Forward
to” box.
8 Click Submit.
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Scanning to a computer
ADF Scanner glass
ABC
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N
Use the ADF for multiple‑page documents.
Note: The ADF is available on selected models only.
Use the scanner glass for single pages, small items (such as postcards
or photos), transparencies, photo paper, or thin media (such as
magazine clippings).
The scanner lets you scan documents directly to a computer. The computer does not have to be directly connected to
the printer for you to receive Scan to PC images. You can scan the document back to the computer over the network
by creating a scan profile on the computer and then downloading the profile to the printer.
O
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Scanning to a computer
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2 Click Scan Profile.
3 Click Create Scan Profile.
4 Select your scan settings, and then click Next.
5 Select a location on your computer where you want to save the scanned output file.
6 Enter a user name and scan name.
The scan name is the name that appears in the Scan Profile list on the display.
7 Click Submit.
8 Scan your document.
A shortcut number was automatically assigned when you clicked Submit. Remember this shortcut number and use
it when you are ready to scan your documents.
a Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as
magazine clippings) into the ADF. Place these items on the scanner glass.
b If you are loading a document into the ADF, then adjust the paper guides.
c Press the Scan/Email button.
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82
d Press the arrow buttons until Profiles appears, and then press .
e Press
#
, and then enter the shortcut number.
f Press .
9 Return to the computer to view the file.
The output file is saved in the location you specified or launched in the program you specified.
Understanding scan profile options
These options let you select preset formats or customize the scan job settings. You can adjust these settings:
Standard scan settings
Choose To
Quick Setup Select preset output settings. To customize the scan job settings, select Custom. Then change the following
settings as needed:
• Custom
• Text Document
• Photo (for display)
• Photo (for editing)
• Presentation/Article
• Drawing/Sketch
• Last Used Scan Options
Default
Content
Darkness Adjust how light or dark your scanned documents will turn out in relation to the original document.
Color Tell the printer the color of the original documents. You can select Gray, BW (Black and White), or Color.
Resolution Adjust the output quality of your file. Increasing the image resolution increases the file size and the time
Tell the printer the original document type. Choose from Text, Mixed, or Photo. Content affects the quality
and size of your scanned file.
Text—Emphasizes sharp, black, high-resolution text against a clean, white background. Use Text mode
when text preservation is the main goal of the scan, and preserving images copied from the original
document is not a concern. Text mode is recommended for receipts, carbon copy forms, and documents
that contain only text or fine line art.
Mixed—Used when the original documents are a mixture of text and graphics or pictures. Mixed mode
is recommended for magazine articles, business graphics, and brochures.
Photo—Tells the scanner to pay extra attention to graphics and pictures. This setting increases the time
it takes to scan, but emphasizes a reproduction of the full dynamic range of tones in the original document.
This increases the amount of information saved. Use Photo mode when scanning photos printed on a
laser printer or taken from a magazine or newspaper.
needed to scan your original document. Image resolution can be decreased to reduce the file size.
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Page Options
Choose To
Duplex Tell the printer if your original document is simplex (printed on one side) or duplex (printed on both sides).
This lets the scanner know what needs to be scanned for inclusion in the document.
Note: Duplex may not be available on all printer models.
Orientation Tell the printer whether the original document is in portrait or landscape orientation and then change the
Sides and Binding settings to match the original document orientation.
Original Size Set the size of the documents you are going to scan. When Original Size is set to Mixed Sizes, you can scan an
original document that contains mixed paper sizes (letter‑ and legal‑size pages).
Advanced Imaging
Choose To
Background Removal Adjust the white portion of the output. Click the arrow buttons to increase or decrease the white
portion.
Contrast Adjust the intensity of an image. Click the arrow buttons to increase or decrease the contrast.
Shadow Detail Adjust the details visible in areas that are darkest in the image being scanned. Click the arrow buttons
to increase or decrease the visible detail in the shadows.
Scan edge to edge Specify if the original document is scanned edge-to‑edge prior to scanning.
Mirror Image Create a mirror image scan.
File Options
Choose To
Format Type Set the output (PDF, JPEG, TIFF) for the scanned image.
• PDF—Creates a single file with multiple pages, viewable with Adobe Reader. Adobe Reader is provided
free by Adobe at www.adobe.com.
• JPEG—Creates and attaches a separate file for each page of your original document, viewable by most
Web browsers and graphics programs
• TIFF—Creates multiple files or a single file. If Multi-page TIFF is turned off in the Settings menu of the
Embedded Web Server, then TIFF saves one page in each file. The file size is usually larger than an
equivalent JPEG.
Compression Set the format used to compress the scanned output file.
Improving scan quality
Question Tip
When should I use Text
mode?
• Use Text mode when text preservation is the main goal of the scan, and preserving images
copied from the original document is not a concern.
• Text mode is recommended for receipts, carbon copy forms, and documents that only
contain text or fine line art.
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Question Tip
When should I use
Text/Photo mode?
When should I use Photo
mode?
• Use Text/Photo mode when scanning an original document that contains a mixture of text
and graphics.
• Text/Photo mode is recommended f or magazine articles, business graphics, and brochures.
Use Photograph mode when the original document is a high-quality print or photograph.
Using the Scan Center software
Understanding the Scan Center features
The Scan Center software lets you modify scan settings and select where to send the scanned output. Scan settings
modified with the Scan Center software can be saved and used for other scan jobs.
The following features are available:
• Scan and send images to your computer
• Convert scanned images to text
• Preview the scanned image and adjust the brightness and contrast
• Make larger scans without losing detail
• Scan two‑sided documents
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85
Understanding printer menus
Menus list
A number of menus are available to make it easy for you to change the default printer settings:
Paper Menu Reports
Default Source
Size/Type
Paper Texture
Paper Weight
Paper Loading
Custom Types
Universal Setup
Network/Ports Settings
Network Menu
USB Menu
*
Depending on the printer setup, this menu item appears as Standard Network or Network <x>.
*
Menu Settings Page
Device Statistics
Network <x> Setup Page
Shortcut List
Fax Job Log
Fax Call Log
E‑Mail Shortcuts
Fax Shortcuts
Profiles List
Print Fonts
Print Directory
Asset Report
General Settings
Copy Settings
Fax Settings
Print Settings
Utilities Menu
Set Date/Time
Paper menu
Default Source menu
Menu item Description
Default Source
Tray 1
Manual Paper
Manual Env
Sets a default paper source for all print jobs
Notes:
• Tray 1 (standard tray) is the factory default setting.
• A paper source selected by a print job will override the Default Source
setting for the duration of the print job.
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Size/Type menu
Menu item Description
Select Source menu
Tray 1
Manual Paper
Manual Env
Set Size menu for Tray 1
A4
A5
JIS B5
Executive
Folio
Legal
Letter
Oficio (Mexico)
Statement
Universal
Set Size menu for Manual Paper
A4
A5
JIS B5
Executive
Folio
Legal
Letter
Oficio (Mexico)
Statement
Universal
Note: These menus let you specify the installed paper size and type in the
selected tray or manual feeder.
Lets you specify the paper size loaded in Tray 1
Note: Letter is the US factory default setting. A4 is the international factory
default setting.
Lets you specify the size of the paper being loaded in the manual feeder
Note: Letter is the US factory default setting. A4 is the international factory
default setting.
Set Size menu for Manual Env
7 3/4 Envelope
9 Envelope
10 Envelope
C5 Envelope
B5 Envelope
DL Envelope
Other Envelope
Lets you specify the size of the envelope being manually loaded
Note: 10 Envelope is the US factory default setting. DL Envelope is the
international factory default setting.
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Menu item Description
Set Type menu for Tray 1
Plain Paper
Card Stock
Transparency
Recycled
Labels
Bond
Letterhead
Preprinted
Colored Paper
Light Paper
Heavy Paper
Rough/Cotton
Custom Type <x>
Set Type menu for Manual Paper
Plain Paper
Card Stock
Transparency
Labels
Bond
Letterhead
Preprinted
Colored Paper
Light Paper
Heavy Paper
Rough/Cotton
Custom Type <x>
Lets you specify the type of paper loaded in Tray 1
Notes:
• Plain Paper is the factory default setting for Tray 1.
• If available, a user‑defined name will appear instead of Custom
Type <x>.
Lets you specify the type of paper being manually loaded
Note: Plain Paper is the factory default setting.
Set Type menu for Manual Env
Envelope
Rough Envelope
Custom Type <x>
Lets you specify the type of envelope being manually loaded
Note: Envelope is the factory default setting.
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Paper Texture menu
In the Paper Texture menu, the Select Type and Select Texture features work together to enable you to select the
texture for a specific type of paper.
Menu item Description
Select Type
Plain Texture
Card Stock Texture
Transparency Texture
Recycled Texture
Labels Texture
Bond Texture
Envelope Texture
Rough Envelope Texture
Letterhead Texture
Preprinted Texture
Colored Texture
Light Texture
Heavy Texture
Rough/Cotton Texture
Custom <x> Texture
Select Texture
Smooth
Normal
Rough
Specifies the paper type
After you select a setting for Select Type, the Select Texture feature lets you
set the texture for that type of media.
Notes:
• Normal is the factory default setting for most items.
• Rough is the factory default setting for Bond.
• When Rough Texture is the setting selected for Select Type, Rough is the
only Select Texture setting available.
• Settings appear only if the paper is supported.
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89
Paper Weight menu
In the Paper Weight menu, the Select Type and Select Weight features work together to enable you to select the weight
for a specific type of paper.
Menu item Description
Select Type
Plain Weight
Card Stock Weight
Transparency Weight
Recycled Weight
Labels Weight
Bond Weight
Envelope Weight
Rough Envelope Weight
Letterhead Weight
Preprinted Weight
Colored Weight
Light Weight
Heavy Weight
Rough/Cotton Weight
Custom <x> Texture
Select Weight
Light
Normal
Heavy
Specifies the paper type
After you select a setting for Select Type, the Select Weight feature
lets you set the weight for that type of media.
Notes:
• Normal is the factory default setting for most items.
• When Light Weight is the setting selected for Select Type, Light
is the only Select Weight setting available.
• When Heavy Weight is the setting selected for Select Type,
Heavy is the only Select Weight setting available.
• Settings appear only if the paper is supported.
Custom Types menu
Menu item Description
Custom Type <x>
Paper
Card Stock
Transparency
Labels
Envelope
Rough/Cotton
Name a Custom Type <x>, and this user‑defined name displays instead of
Custom Type <x>.
Notes:
• The Custom Name must be limited to 16 characters.
• Paper is the factory default setting for the Custom Type.
• The custom media type must be supported by the selected tray or feeder
in order for you to print from that source.
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Menu item Description
Recycled
Paper
Card Stock
Transparency
Labels
Envelope
Rough/Cotton
Assign a paper type for the Recycled paper type loaded, and it will also be the
Recycled paper type in other menus.
Notes:
• Paper is the factory default setting.
• The Recycled type must be supported by the selected tray or feeder in
order for you to print from that source.
Custom Scan Sizes menu
Menu item Description
ID Card
Width
1–8.50 inches (25–216 mm)
Height
1–14 inches (25–356 mm)
Orientation
Portrait
Landscape
2 scans/side
Off
On
Specifies a custom scan size name and options
Notes:
• The display shows “ID Card” unless you have named the menu item
differently.
• 4.65 inches is the US factory default setting for Width for Size 1.
118 millimeters is the international factory default setting for Width for
Size 1.
• 8.5 inches is the US factory default setting for Width for Size 2.
216 millimeters is the international factory default setting for Width for
Size 2.
• 6 inches is the US factory default setting for Height for Size 1.
154 millimeters is the international factory default setting for Height for
Size 1.
• 14 inches is the US factory default setting for Height for Size 2.
356 millimeters is the international factory default setting for Height for
Size 2.
• Landscape is the factory default setting for Orientation.
• On is the factory default setting for 2 scans/side.
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Menu item Description
Custom Scan Size
Width
1–8.50 inches (25–216 mm)
Height
1–14 inches (25–356 mm)
Orientation
Portrait
Landscape
2 scans/side
Off
On
Universal Setup menu
Specifies a custom scan size name and options
Notes:
• The display shows “Custom Scan Size” unless you have named the menu
item differently.
• 4.65 inches is the US factory default setting for Width for Size 1.
118 millimeters is the international factory default setting for Width for
Size 1.
• 8.5 inches is the US factory default setting for Width for Size 2.
216 millimeters is the international factory default setting for Width for
Size 2.
• 6 inches is the US factory default setting for Height for Size 1.
154 millimeters is the international factory default setting for Height for
Size 1.
• 14 inches is the US factory default setting for Height for Size 2.
356 millimeters is the international factory default setting for Height for
Size 2.
• Landscape is the factory default setting for Orientation.
• Off is the factory default setting for 2 scans/side.
These menu items are used to specify the height, width, and feed direction of the Universal Paper Size. The Universal
Paper Size is a user‑defined paper size. It is listed with the other paper size settings and includes similar options, such
as support for duplex printing and printing multiple pages on one sheet.
Menu item Description
Units of Measure
Inches
Millimeters
Identifies the units of measure
Notes:
• Inches is the US factory default setting.
• Millimeters is the international factory default setting.
Portrait Width
3–14.17 inches
76–360 mm
Sets the portrait width
Notes:
• If the width exceeds the maximum, then the printer uses the
maximum width allowed.
• 8.5 inches is the US factory default setting. Inches can be increased
in 0.01‑inch increments.
• 216 mm is the international factory default setting. Millimeters can
be increased in 1‑mm increments.
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Menu item Description
Portrait Height
3–14.17 inches
76–360 mm
Feed Direction
Short Edge
Long Edge
Reports menu
Reports menu
Sets the portrait height
Notes:
• If the height exceeds the maximum, then the printer uses the
maximum height allowed.
• 14 inches is the US factory default setting. Inches can be increased in
0.01‑inch increments.
• 356 mm is the international factory default setting. Millimeters can
be increased in 1‑mm increments.
Specifies the feed direction
Notes:
• Short Edge is the factory default setting.
• Long Edge appears only if the longest edge is shorter than the
maximum length supported in the tray.
Note: When you select a menu item from the Reports menu, the indicated report prints.
Menu item Description
Menu Settings Page Prints a report containing information about paper loaded into trays, installed
memory, the total page count, alarms, timeouts, the printer control panel
language, the TCP/IP address, the status of supplies, the status of the network
connection, and other information
Device Statistics Prints a report containing printer statistics such as supply information and details
about printed pages
Network Setup Page Prints a report containing information about the network printer settings, such
as the TCP/IP address information
Note: This menu item appears only for network printers or printers connected
to print servers.
Shortcut List Prints a report containing information about configured shortcuts
Fax Job Log Prints a report containing information about the last 200 completed faxes
Fax Call Log Prints a report containing information about the last 100 attempted, received,
and blocked calls
E‑mail Shortcuts Prints a report containing information about e‑mail shortcuts
Fax Shortcuts Prints a report containing information about fax shortcuts
Print Fonts Prints a report of all the fonts available for the printer language currently set in
the printer
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93
Menu item Description
Asset Report Prints a report containing asset information, including the printer serial number
and model name. The report contains text and UPC barcodes that can be scanned
into an asset database.
Settings menu
General Settings menu
Menu item Description
Display Language
English
Francais
Deutsch
Italiano
Espanol
Dansk
Norsk
Nederlands
Svenska
Portuguese
Suomi
Russian
Polski
Magyar
Turkce
Cesky
Simplified Chinese
Traditional Chinese
Korean
Japanese
Sets the language of the text appearing on the display
Note: All languages may not be available for all printers.
Eco‑Mode
Off
Energy
Energy/Paper
Paper
Minimizes the use of energy, paper, or specialty media
Notes:
• Off is the factory default setting. Off resets the printer to its
factory default settings.
• The Energy setting minimizes the power used by the printer.
Performance may be affected but quality is not.
• Paper minimizes the amount of paper and specialty media
needed for a print job. Performance may be affected but
quality is not.
• Energy/Paper minimizes the use of power and of paper and
specialty media.
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94
Menu item Description
Quiet Mode
Off
On
Run Initial setup
Yes
No
Paper Sizes
U.S.
Metric
Scan to PC Port Range
<port range>
Date Format
MM‑DD‑YYYY
DD‑MM‑YYYY
YYYY‑MM‑DD
Reduces the amount of noise produced by the printer
Notes:
• Off is the factory default setting.
• On configures the printer to produce as little noise as
possible.
Instructs the printer to run the setup wizard
Notes:
• Yes is the factory default setting.
• After completing the setup wizard by selecting Done at the
Country select screen, the default setting becomes No.
Specifies the printer factory default measurements. The default
setting is determined by the country selection in the initial setup
wizard.
Specifies a valid port range for printers behind a port blocking
firewall. The valid ports are specified by two sets of numbers
separated by a semicolon.
Note: 9751:12000 is the factory default setting.
Formats the printer date
Note: MM‑DD‑YYYY is the US factory default setting and
DD‑MM‑YYYY is the international factory default setting.
Time Format
12 hour A.M./P.M.
24 hour clock
Alarms
Alarm Control
Cartridge Alarm
Timeouts
Power Saver
Disabled
1–240
Timeouts
Screen Timeout
15–300
Formats the printer time
Note: The factory default setting is 12 hour A.M./P.M.
Sets an alarm to sound when the printer requires operator
intervention. Available selections for each alarm type are:
Off
Single
Continuous
Notes:
• Single is the factory default setting for Alarm Control. Single
sounds three quick beeps.
• Off means no alarm will sound.
• Continuous repeats three beeps every 10 seconds.
Specifies the number of minutes of inactivity before some systems
begin entering a minimum power state.
Note: 30 minutes is the factory default setting.
Sets the amount of time in seconds the printer waits before
returning the printer display to a Ready state
Note: 30 seconds is the factory default setting.
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95
Menu item Description
Timeouts
Print Timeout
Disabled
1–255
Timeouts
Wait Timeout
Disabled
15–65535
Factory Defaults
Do Not Restore
Restore Now
Sets the amount of time in seconds the printer waits to receive an
end‑of‑job message before canceling the remainder of the print job
Notes:
• 90 seconds is the factory default setting.
• When the timer expires, any partially printed page still in the
printer is printed, and then the printer checks to see if any
new print jobs are waiting.
• Print Timeout is available only when using PCL or PPDS
emulation. This setting has no effect on PostScript emulation
print jobs.
Sets the amount of time in seconds the printer waits for additional
data before canceling a print job
Notes:
• 40 seconds is the factory default setting.
• Wait Timeout is available only when the printer is using
PostScript emulation. This setting has no effect on PCL or
PPDS emulation print jobs.
Returns the printer settings to the factory default settings
Notes:
• Do Not Restore is the factory default setting. Do Not Restore
keeps the user‑defined settings.
• Restore returns all printer settings to the factory default
settings except Network/Ports menu settings. All downloads
stored in RAM are deleted.
Copy Settings menu
Menu item Description
Content
Text
Text/Photo
Photograph
Specifies the type of content contained in the copy job
Notes:
• Text emphasizes sharp, black, high-resolution text against a clean, white
background.
• Text/Photo is the factory default setting. Text/Photo is used when the original
documents are a mixture of text and graphics or pictures.
• Photograph tells the scanner to pay extra attention to graphics and pictures.
This setting increases the time it takes to scan, but emphasizes a reproduction
of the full dynamic range of tones in the original document. This increases the
amount of information saved.
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96
Menu item Description
Paper Saver
Off
2 on 1 Portrait
2 on 1 Landscape
4 on 1 Portrait
4 on 1 Landscape
Print Page Borders
On
Off
Collate
On
Off
Original Size
Letter
Legal
Executive
Folio
Statement
Universal
ID Card
Custom Scan Size
4 x 6 in.
3 x 5 in.
Business Card
A4
A5
Oficio (Mexico)
JIS B5
Sets two or four sheets of an original document together on the same page
Note: Off is the factory default setting.
Specifies whether a border is printed around the edge of the page at the margins
Note: Off is the factory default setting.
Keeps the pages of a print job stacked in sequence when making multiple copies of
the job
Note: On is the factory default setting.
Specifies the paper size of the original document
Notes:
• Letter is the US factory default setting. A4 is the international factory default
setting.
• A setting with an * indicates it is the current default setting.
Paper Source
Tray <x>
Manual Feeder
Darkness
‑4 to +4
Number of Copies
1–999
Background Removal
‑4 to +4
Contrast
0–5
Best for content
Shadow Detail
‑4 to +4
Specifies the paper source for copy jobs
Note: Tray 1 is the factory default setting.
Specifies the level of darkness for the copy job
Note: The factory default setting is 0.
Specifies the number of copies for the copy job
Note: The factory default setting is 1.
Adjusts the amount of background visible on a copy
Note: The factory default setting is 0.
Specifies the contrast used for the copy job
Note: “Best for content” is the factory default setting.
Adjusts the amount of shadow detail visible on a copy
Note: 0 is the factory default setting.
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Menu item Description
Scan edge to edge
On
Off
Sharpness
1–5
Specifies if the original document is scanned edge-to‑edge prior to copying
Note: Off is the factory default setting.
Adjusts the sharpness of a copy
Note: 3 is the factory default setting.
Fax Settings menu
General Fax Settings
Menu item Description
Station Name Specifies the fax station name of the printer
Station Number Specifies a fax number associated with the printer
Station ID
Station Name
Station Number
Enable Manual Fax
On
Off
Specifies how the printer is identified
Sets the printer to fax manually only, which requires a line splitter and a telephone
hand set
Notes:
• Off is the factory default setting.
• Use a regular telephone to answer an incoming fax job and to dial a fax
number.
• Touch # 0 on the numeric keypad to go directly to the Manual Fax function.
Cancel Faxes
Allow
Don't Allow
Caller ID
FSK
DTMF
Specifies whether the printer may cancel fax jobs
Note: If Cancel Faxes is not enabled, it will not appear as an option. Allow is the
factory default setting.
Specifies the type of caller ID being used
Note: This option appears only when the selected country supports multiple caller
ID patterns.
Fax Send Settings
Menu item Description
Resolution
Standard
Fine
Super Fine
Specifies quality in dots per inch (dpi). A higher resolution gives greater print quality,
but it increases the fax transmission time for outgoing faxes.
Note: Standard is the factory default setting.
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Menu item Description
Original Size
Mixed Sizes
Letter
Legal
Executive
Folio
Statement
A4
A5
JIS B5
Universal
4 x 6
3 x 5
Business Card
Oficio (Mexico)
ID Card
Custom Scan Sizes
Content
Text
Text/Photo
Photograph
Specifies the paper size of the document that is being scanned
Note: Mixed Sizes is the US factory default setting. A4 is the international factory
default setting.
Specifies the type of content that will be scanned to fax
Notes:
• Text is the factory default setting.
• Text is used when the document is mostly text.
• Text/Photo is the factory default setting. Text/Photo is used when the
documents are mostly text or line art.
• Photograph is used when the document is a high-quality photograph or inkjet
print.
Darkness
‑4 to +4
Dial Prefix Lets you enter a dialing prefix, such as 99. A numeric entry field is provided.
Automatic Redial
0–9
Redial Frequency
1–200
Behind a PABX
Yes
No
Enable ECM
Yes
No
Enable Fax Scans
On
Off
Lightens or darkens the output
Note: 0 is the factory default setting.
Specifies the number of times the printer tries to send the fax to a specified number
Note: 5 is the factory default setting.
Specifies the number of minutes between redials
Note: 3 minutes is the factory default setting.
Enables switchboard blind dialing without a dial tone
Note: No is the factory default setting.
Enables Error Correction Mode for fax jobs
Note: Yes is the factory default setting.
Lets you send faxes by scanning at the printer
Note: On is the factory default setting.
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Menu item Description
Driver to fax
Yes
No
Dial Mode
Tone
Pulse
Max Speed
2400
4800
9600
14400
33600
Background Removal
‑4 to +4
Contrast
Best for content
0–5
Shadow Detail
‑4 to +4
Allows driver to fax jobs to be sent by the printer
Note: Yes is the factory default setting.
Specifies the dialing sound, either as a tone or a pulse
Note: Tone is the factory default setting.
Specifies the maximum speed in baud at which faxes are sent
Note: 33600 baud is the factory default setting.
Adjusts the amount of background visible on a copy
Note: 0 is the factory default setting.
Specifies the contrast of the output
Note: “Best for content” is the factory default setting.
Adjusts the amount of shadow detail visible on a copy
Note: 0 is the factory default setting.
Scan edge to edge
On
Off
Sharpness
1–5
Specifies if the original document is scanned edge-to-edge
Note: Off is the factory default setting.
Adjusts the sharpness of a fax
Note: 3 is the factory default setting.
Fax Receive Settings
Menu item Description
Enable Fax Receive
On
Off
Rings to Answer
1–25
Auto Answer
Yes
No
Manual Answer Code
1–9
Allows fax jobs to be received by the printer
Note: On is the factory default setting.
Specifies the number of rings before answering an incoming fax job
Note: 3 is the factory default setting.
Allows the printer to answer an incoming fax job
Note: Yes is the factory default setting.
Lets you enter a code on the telephone number pad to begin receiving a fax
Notes:
• This menu item is used when the printer shares a line with a telephone.
• 9 is the factory default setting.
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