Lexmark X203n, X204n User Guide
Lexmark X203n and X204n Series
User's Guide
August 2011 www.lexmark.com
Machine type(s):
7011
Model(s):
200, 215, 300, 315
Contents
Safety information.......................................................................................9
Learning about the printer.........................................................................11
Thank you for choosing this printer!.......................................................................................................11
Finding information about the printer....................................................................................................11
Selecting a location for the printer..........................................................................................................12
Printer configurations.............................................................................................................................13
Basic functions of the scanner.................................................................................................................15
Understanding the ADF and scanner glass..............................................................................................16
Understanding the printer control panel................................................................................................17
Additional printer setup.............................................................................21
Attaching cables......................................................................................................................................21
Installing printer software.......................................................................................................................21
Verifying printer setup............................................................................................................................22
Printing a menu settings page ..........................................................................................................................22
Printing a network setup page.......................................................................................................................... 22
Installing the printer on a wired network...............................................................................................23
Minimizing your printer's environmental impact........................................25
Saving paper and toner...........................................................................................................................25
Using recycled paper ........................................................................................................................................ 25
Conserving supplies ..........................................................................................................................................25
Saving energy..........................................................................................................................................26
Using Eco‑Mode................................................................................................................................................26
Adjusting Power Saver...................................................................................................................................... 27
Recycling..................................................................................................................................................27
Recycling Lexmark products .............................................................................................................................27
Recycling Lexmark packaging............................................................................................................................ 27
Returning Lexmark cartridges for reuse or recycling........................................................................................28
Reducing printer noise............................................................................................................................28
Loading paper and specialty media............................................................30
Setting the Paper Size and Paper Type....................................................................................................30
Configuring Universal paper settings......................................................................................................30
Loading the paper tray............................................................................................................................32
Using the manual feeder.........................................................................................................................35
Contents
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Paper capacities......................................................................................................................................37
Paper and specialty media guidelines.........................................................38
Paper guidelines......................................................................................................................................38
Paper characteristics.........................................................................................................................................38
Unacceptable paper..........................................................................................................................................39
Selecting paper .................................................................................................................................................39
Selecting preprinted forms and letterhead ......................................................................................................39
Using recycled paper and other office papers..................................................................................................40
Storing paper...........................................................................................................................................40
Supported paper sizes, types, and weights.............................................................................................41
Paper types and weights supported by the printer .......................................................................................... 41
Paper sizes supported by the printer................................................................................................................41
Printing......................................................................................................43
Printing a document................................................................................................................................43
Printing on both sides of the paper (duplexing)......................................................................................43
Printing specialty documents..................................................................................................................44
Tips on using letterhead ...................................................................................................................................44
Tips on using transparencies ............................................................................................................................44
Tips on using envelopes.................................................................................................................................... 45
Tips on using labels........................................................................................................................................... 46
Tips on using card stock....................................................................................................................................46
Printing information pages......................................................................................................................47
Printing a font sample list ................................................................................................................................. 47
Canceling a print job................................................................................................................................47
Canceling a print job from the printer control panel........................................................................................47
Canceling a print job from the computer ......................................................................................................... 47
Copying......................................................................................................49
Making copies.........................................................................................................................................49
Making a quick copy .........................................................................................................................................49
Copying using the ADF ......................................................................................................................................49
Copying using the scanner glass ....................................................................................................................... 50
Copying on both sides of the paper (duplexing)...............................................................................................50
Copying photos........................................................................................................................................51
Copying on specialty media.....................................................................................................................52
Copying to transparencies ................................................................................................................................52
Copying to letterhead ....................................................................................................................................... 52
Customizing copy settings.......................................................................................................................53
Copying from one size to another ....................................................................................................................53
Contents
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Reducing or enlarging copies............................................................................................................................ 53
Making a copy lighter or darker........................................................................................................................ 54
Adjusting copy quality ......................................................................................................................................54
Collating copies.................................................................................................................................................55
Copying multiple pages onto a single sheet ..................................................................................................... 55
Pausing the current print job to make copies.........................................................................................56
Canceling a copy job................................................................................................................................56
Improving copy quality............................................................................................................................56
E-mailing....................................................................................................58
Getting ready to e-mail...........................................................................................................................58
Setting up the e-mail function ..........................................................................................................................58
Setting up the address book .............................................................................................................................58
Creating an e-mail shortcut using the Embedded Web Server...............................................................59
E-mailing a document..............................................................................................................................59
Sending an e-mail using the keypad .................................................................................................................59
Sending an e‑mail using a shortcut number ..................................................................................................... 60
Sending an e-mail using the address book ....................................................................................................... 61
Canceling an e-mail.................................................................................................................................61
Faxing........................................................................................................62
Getting the printer ready to fax..............................................................................................................62
Initial fax setup .................................................................................................................................................62
Choosing a fax connection................................................................................................................................63
Connecting to an analog telephone line ...........................................................................................................64
Connecting to a DSL service.............................................................................................................................. 64
Connecting to a PBX or ISDN system ................................................................................................................65
Connecting to a distinctive ring service ............................................................................................................65
Connecting the printer and a telephone or answering machine to the same telephone line..........................66
Connecting to an adapter for your country or region ......................................................................................68
Connecting to a computer with a modem ........................................................................................................ 72
Setting the outgoing fax name and number .....................................................................................................73
Setting the date and time ................................................................................................................................. 73
Sending a fax...........................................................................................................................................74
Sending a fax using the printer control panel................................................................................................... 74
Sending a fax using the computer ....................................................................................................................74
Sending a fax at a scheduled time .................................................................................................................... 75
Creating shortcuts...................................................................................................................................76
Creating a fax destination shortcut using the Embedded Web Server .............................................................76
Creating a fax destination shortcut using the printer control panel.................................................................76
Using shortcuts and the address book....................................................................................................77
Using fax shortcuts ...........................................................................................................................................77
Contents
4
Using the address book ....................................................................................................................................77
Customizing fax settings..........................................................................................................................78
Changing the fax resolution..............................................................................................................................78
Making a fax lighter or darker ..........................................................................................................................78
Blocking junk faxes............................................................................................................................................ 78
Viewing a fax log ............................................................................................................................................... 79
Canceling an outgoing fax.......................................................................................................................79
Understanding fax options......................................................................................................................79
Original Size ......................................................................................................................................................79
Content .............................................................................................................................................................79
Resolution ......................................................................................................................................................... 80
Darkness ...........................................................................................................................................................80
Improving fax quality...............................................................................................................................80
Forwarding a fax......................................................................................................................................80
Scanning to a computer..............................................................................82
Scanning to a computer..........................................................................................................................82
Understanding scan profile options........................................................................................................83
Improving scan quality............................................................................................................................84
Using the Scan Center software..............................................................................................................85
Understanding the Scan Center features.......................................................................................................... 85
Understanding printer menus....................................................................86
Menus list................................................................................................................................................86
Paper menu.............................................................................................................................................86
Default Source menu ........................................................................................................................................ 86
Size/Type menu ................................................................................................................................................87
Paper Texture menu ......................................................................................................................................... 89
Paper Weight menu ..........................................................................................................................................90
Custom Types menu .........................................................................................................................................90
Custom Scan Sizes menu .................................................................................................................................. 91
Universal Setup menu.......................................................................................................................................92
Reports menu..........................................................................................................................................93
Reports menu ................................................................................................................................................... 93
Settings menu..........................................................................................................................................94
General Settings menu ..................................................................................................................................... 94
Copy Settings menu ..........................................................................................................................................96
Fax Settings menu............................................................................................................................................. 98
Print Settings...................................................................................................................................................102
Network/Ports menu.............................................................................................................................106
Standard Network or Network <x> menus .....................................................................................................106
Contents
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Network Reports menu .................................................................................................................................. 107
Network Card menu........................................................................................................................................108
TCP/IP menu ...................................................................................................................................................108
IPv6 menu .......................................................................................................................................................109
USB menu ....................................................................................................................................................... 110
Set Date and Time.................................................................................................................................111
Maintaining the printer............................................................................114
Cleaning the exterior of the printer......................................................................................................114
Cleaning the scanner glass....................................................................................................................115
Cleaning the ADF separator rollers.......................................................................................................116
Storing supplies.....................................................................................................................................118
Checking the status of supplies from a network computer..................................................................118
Ordering supplies..................................................................................................................................119
Ordering toner cartridges ............................................................................................................................... 119
Ordering a photoconductor kit ....................................................................................................................... 119
Replacing supplies.................................................................................................................................120
Replacing the toner cartridge .........................................................................................................................120
Replacing the photoconductor kit ..................................................................................................................122
Moving the printer to another location................................................................................................125
Shipping the printer..............................................................................................................................126
Administrative support............................................................................127
Finding advanced networking and administrator information.............................................................127
Using the Embedded Web Server.........................................................................................................127
Viewing reports.....................................................................................................................................127
Checking the device status....................................................................................................................128
Setting up e‑mail alerts.........................................................................................................................128
Restoring the factory default settings...................................................................................................128
Troubleshooting.......................................................................................129
Checking an unresponsive printer.........................................................................................................129
Printer control panel display is blank or displays only diamonds..........................................................129
Partial document or photo print, copies, or scans................................................................................129
Check the document placement..................................................................................................................... 129
Check the paper size setting ...........................................................................................................................129
Reinstall the toner cartridge...........................................................................................................................129
Understanding printer messages..........................................................................................................130
Close front door .............................................................................................................................................. 130
Invalid Engine Code ........................................................................................................................................130
Contents
6
Load <src> with <x> ........................................................................................................................................130
Network/Network <x> ....................................................................................................................................130
Programming Engine Code DO NOT POWER OFF ........................................................................................... 130
Programming System Code DO NOT POWER OFF .......................................................................................... 130
Cartridge is low ............................................................................................................................................... 130
Waiting............................................................................................................................................................ 131
31.yy Replace defective or missing cartridge .................................................................................................131
30 Invalid refill, change toner cartridge..........................................................................................................131
32 Replace unsupported cartridge .................................................................................................................131
34 Short paper ................................................................................................................................................131
37 Insufficient memory to collate job............................................................................................................. 131
38 Memory full ............................................................................................................................................... 131
39 Complex page, some data may not have printed ...................................................................................... 132
54 Standard network software error .............................................................................................................. 132
54 Network <x> software error ......................................................................................................................132
56 Standard USB port disabled .......................................................................................................................132
84 PC Kit life warning ......................................................................................................................................132
84 Replace PC Kit ............................................................................................................................................ 132
88.yy Cartridge is low...................................................................................................................................... 132
200–250 paper jam......................................................................................................................................... 133
290–294 paper jams .......................................................................................................................................133
840.01 Scanner Disabled ................................................................................................................................ 135
840.02 Scanner Auto Disabled........................................................................................................................135
Clearing jams.........................................................................................................................................136
Avoiding jams.................................................................................................................................................. 136
200–201 paper jam......................................................................................................................................... 137
202 paper jam.................................................................................................................................................139
241 paper jam.................................................................................................................................................141
251 paper jam.................................................................................................................................................142
Solving printing problems.....................................................................................................................143
Jobs do not print ............................................................................................................................................. 143
Multiple‑language PDFs do not print..............................................................................................................144
Job takes longer than expected to print ......................................................................................................... 144
Incorrect characters print ............................................................................................................................... 144
Large jobs do not collate................................................................................................................................. 145
Unexpected page breaks occur.......................................................................................................................145
Solving copy problems..........................................................................................................................145
Copier does not respond ................................................................................................................................ 145
Scanner unit does not close............................................................................................................................ 145
Poor copy quality .............................................................................................................. ..............................146
Solving scanner problems.....................................................................................................................147
Checking an unresponsive scanner................................................................................................................. 147
Scan was not successful..................................................................................................................................147
Scanning takes too long or freezes the computer ..........................................................................................148
Contents
7
Poor scanned image quality..................................................................................................... .......................148
Cannot scan from a computer ........................................................................................................................148
Cannot create a Scan Profile........................................................................................................................... 149
Solving fax problems.............................................................................................................................149
Caller ID is not shown .....................................................................................................................................149
Cannot send or receive a fax ..........................................................................................................................149
Can send but not receive faxes.......................................................................................................................151
Can receive but not send faxes.......................................................................................................................151
Received fax has poor print quality ................................................................................................................ 152
Solving paper feed problems.................................................................................................................153
Paper frequently jams..................................................................................................................................... 153
Paper jam message remains after jam is cleared ...........................................................................................153
Solving print quality problems..............................................................................................................153
Isolating print quality problems......................................................................................................................153
Blank pages ..................................................................................................................................................... 154
Characters have jagged or uneven edges ....................................................................................................... 154
Clipped images................................................................................................................................................155
Gray background.............................................................................................................................................155
Ghost images ..................................................................................................................................................155
Incorrect margins............................................................................................................................................ 156
Paper curl........................................................................................................................................................157
Print is too dark ..............................................................................................................................................157
Print is too light...............................................................................................................................................158
Skewed print ...................................................................................................................................................159
Solid black or white streaks appear on transparencies or paper....................................................................159
Streaked horizontal lines ................................................................................................................................ 160
Streaked vertical lines.....................................................................................................................................161
Toner fog or background shading appears on the page .................................................................................161
Toner rubs off .................................................................................................................................................162
Toner specks ................................................................................................................................................... 162
Transparency print quality is poor .................................................................................................................. 163
Embedded Web Server does not open.................................................................................................163
Check the network connections ..................................................................................................................... 163
Check the network settings ............................................................................................................................ 163
Contacting Customer Support...............................................................................................................163
Notices.....................................................................................................164
Product information..............................................................................................................................164
Edition notice........................................................................................................................................164
Power consumption..............................................................................................................................167
Index........................................................................................................181
Contents
8
Safety information
Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.
Do not place or use this product near water or wet locations.
CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of
procedures other than those specified herein may result in hazardous radiation exposure.
This product uses a printing process that heats the print media, and the heat may cause the media to release emissions.
You must understand the section in your operating instructions that discusses the guidelines for selecting print media
to avoid the possibility of harmful emissions.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.
Use only the power cord provided with this product or the manufacturer's authorized replacement.
Use only the telecommunications (RJ‑11) cord provided with this product or a 26 AWG or larger replacement when
connecting this product to the public switched telephone network.
Use care when you replace a lithium battery.
CAUTION—POTENTIAL INJURY: There is a danger of explosion if a lithium battery is incorrectly replaced.
Replace it only with the same or an equivalent type of lithium battery. Do not recharge, disassemble, or
incinerate a lithium battery. Discard used batteries according to the manufacturer's instructions and local
regulations.
CAUTION—POTENTIAL INJURY: Follow these guidelines to avoid personal injury or printer damage:
• Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.
• Disconnect all cords and cables from the printer before moving it.
• Use the handholds located on both sides of the printer to lift it.
• Make sure your fingers are not under the printer when you set it down.
• Before setting up the printer, make sure there is adequate clearance around it.
CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system
connections) are properly installed in their marked plug-in ports.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific
manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not
responsible for the use of other replacement parts.
CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not
subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture
and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly
for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.
Refer service or repairs, other than those described in the user documentation, to a professional service person.
CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug
the power cord from the wall outlet and disconnect all cables from the printer before proceeding.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or
make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning
storm.
Safety information
9
SAVE THESE INSTRUCTIONS.
Safety information
10
Learning about the printer
Thank you for choosing this printer!
We've worked hard to make sure it will meet your needs.
To start using your new printer right away, use the setup materials that came with the printer, and then skim the User’s
Guide to learn how to perform basic tasks. To get the most out of your printer, read the User’s Guide carefully, and
make sure you check the latest updates on our Web site.
We're committed to delivering performance and value with our printers, and we want to make sure you're satisfied. If
you do encounter any problems along the way, one of our knowledgeable support representatives will be delighted to
help you get back on track fast. And if you find something we could do better, please let us know. After all, you are the
reason we do what we do, and your suggestions help us do it better.
Finding information about the printer
What are you looking for? Find it here
Initial setup instructions:
• Connecting the printer
• Installing the printer software
Additional setup and instructions for using the printer:
• Selecting and storing paper and specialty media
• Loading paper
• Performing printing, copying, scanning, and faxing tasks,
depending on your printer model
• Configuring printer settings
• Viewing and printing documents and photos
• Setting up and using printer software
• Setting up and configuring the printer on a network,
depending on your printer model
• Caring for and maintaining the printer
• Troubleshooting and solving problems
Help using the printer softwar e Windows or Mac Help—Open a printer software program
Setup documentation—The setup documentation came
with the printer and is also available on the Lexmark Web
site at www.lexmark.com/publications/.
User's Guide—The User's Guide is available on the
Software and Documentation CD.
For updates, check our Web site at
www.lexmark.com/publications/.
or application, and then click Help.
?
Click
Notes:
to view context‑sensitive information.
• The Help installs automatically with the printer
software.
• The printer software is located in the printer
Program folder or on the desktop, depending on
your operating system.
Learning about the printer
11
What are you looking for? Find it here
The latest supplemental information, updates, and technical
support:
• Documentation
• Driver downloads
• Live chat support
• E‑mail support
• Telephone support
Lexmark Support Web site—support.lexmark.com
Note: Select your region, and then select your product
to view the appropriate support site.
Support telephone numbers and hours of operation for
your region or country can be found on the Support Web
site or on the printed warranty that came with your
printer.
Record the following information (located on the store
receipt and the back of the printer), and have it ready
when you contact support so that they may serve you
faster:
• Machine Type number
• Serial number
• Date purchased
• Store where purchased
Warranty information Warranty information varies by country or region:
• In the US—See the Statement of Limited Warranty
included with this printer, or at
support.lexmark.com.
• Rest of the world—See the printed warranty that
came with your printer.
Selecting a location for the printer
When selecting a location for the printer, leave enough room to open trays, covers, and doors. It is important to:
• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard.
• Provide a flat, sturdy, and stable surface.
• Keep the printer:
– Away from the direct airflow of air conditioners, heaters, or ventilators
– Free from direct sunlight, humidity extremes, or temperature fluctuations
– Clean, dry, and free of dust
• Allow the following recommended amount of space around the printer for proper ventilation:
Learning about the printer
12
1 Left Side 31 cm (12 in.)
2 Right Side 31 cm (12 in.)
3 Front 41 cm (16 in.)
4 Rear 15 cm (6 in.)
5 Top 31 cm (12 in.)
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Printer configurations
Basic model
The following illustration shows the printer front with its basic features or parts:
Learning about the printer
13
7
2
6
1 Printer control panel
2 Standard exit bin
3 Paper stop
4 Manual feeder
5 Paper tray (250 sheets)
6 Front door
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Configured model
The following illustration shows the fully configured printer:
Learning about the printer
14
1
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1 Automatic Document Feeder (ADF)
2 Printer control panel
3 Standard exit bin
4 Paper stop
5 Manual feeder
6 Paper tray (250 sheets)
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7 Front door
8 Front door release button
Basic functions of the scanner
The scanner provides copy, fax, and scan-to-network capability.
Note: Fax is supported on selected models only.
You can:
• Make quick copies, or change the settings on the printer control panel to perform specific copy jobs.
• Send a fax using the printer control panel.
• Send a fax to multiple fax destinations at the same time.
• Scan documents and send them to your computer or an e-mail address.
Learning about the printer
15
Understanding the ADF and scanner glass
Automatic Document Feeder (ADF) Scanner glass
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Use the scanner glass for single pages, small items (such as postcards
or photos), transparencies, photo paper, or thin media (such as
Use the ADF for multiple‑page documents.
Note: The ADF is available on selected models only.
You can use the ADF or the scanner glass to copy or scan documents.
magazine clippings).
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Using the ADF
Note: The ADF is available on selected models only.
The ADF can copy or scan multiple pages. When using the ADF:
• Load the document into the ADF faceup, short edge first.
• Load up to 30 sheets of 75 g/m
2
(20 lb) plain paper in the ADF input tray.
• Scan sizes from 139.7 mm x 210 mm (5.5 x 8.3 in.) to 215.9 x 355.6 mm (8.5 x 14 in.).
• Scan documents with mixed page sizes (letter and legal).
• Scan media weights from 60 to 105 g/m
2
(16 to 28 lb).
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)
into the ADF. Place these items on the scanner glass.
Using the scanner glass
The scanner glass can be used to scan or copy single pages or book pages. When using the scanner glass:
• Place a document facedown on the scanner glass in the upper left corner.
• Scan or copy documents from 114.3 x 139.7 mm (4.5 x 5.5 in.) to 215.9 x 297.2 mm (8.5 x 11.7 in.).
• Copy books up to 25.4‑mm (1.0 in.) thick.
Learning about the printer
16
Understanding the printer control panel
Copy
Scan/Email
Fax
3
Copy
Scan/Email
Fax
12 3
Menu
Back
Options
Stop/Cancel
Select
Hook
Redial/Pause
Start
AddressBook
DEF
ABC
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MNO
JKL
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PQRS
WXYZ
TUV
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Shortcuts
0
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Item Description
1 Selections and
settings
Select a function such as Copy, Scan/E mail, Fax, or Options. Use the address book when scanning
to e‑mail.
Note: Fax mode is not available on selected printer models.
2 Display area View scanning, copying, faxing, and printing options as well as status and error messages. Access
the administration menus; start, stop, or cancel a print job.
3 Keypad area Enter numbers, letters, or symbols on the display. Access the Address Book or change the default
fax settings on printer models that support fax.
1
2
Options
Item Description
1 Copy Enters the copy function
2 Scan/Email Enters the scan or scan to e‑mail function
3 Fax Enters the fax function
Note: Fax mode is not available on selected printer models.
4 Options Temporarily changes settings such as Original Size, Paper Source, and Scale
Learning about the printer
17
4
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3
1
Menu
Back
9
8
Select
7
6
5
Stop/Cancel
Start
4
Item Description
1 Menu
Enters the administration menus
2 Display View scanning, copying, faxing, and printing options as well as status and error messages
3 Stop/Cancel
• Stops printing
• Exits a menu and returns to Ready
4 Start
5 Right arrow
6 Select
7 Left arrow
Starts a copy, scan, or fax job
Scrolls right
Accepts menu selections and settings
Scrolls left
Learning about the printer
18
Item Description
8 Indicator light
9 Back
• Off—The power is off.
• Blinking green—The printer is warming up, processing data, or printing.
• Solid green—The printer is on, but idle.
• Blinking red—Operator intervention is needed.
Returns to the previous menu
2
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Hook
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Redial/Pause
PQRS
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Address Book
*
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JKL
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TUV
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WXYZ
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DEF
MNO
Shortcuts
Item Description
1 Hook
Press to take the line off‑hook (like picking up a telephone receiver) when faxing. Press
a second time to hang up the line.
Note: Fax mode is not available on selected printer models.
2 Keypad
@
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PQRS
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3 Shortcuts
ABC
JKL
TUV
0
Enter numbers, letters, or symbols on the display.
DEF
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MNO
6
WXYZ
9
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Enters the shortcut screen
#
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3
Learning about the printer
19
Item Description
4 Address Book
5 Redial/Pause
Access any of the programmed shortcuts (1‑99) for fax and e‑mail.
Note: Fax mode is not available on selected printer models.
• Press the Redial/Pause button to cause a two- or three-second dial pause in a fax number.
In the Fax To: field, a Dial Pause is represented by a comma (,).
• Press the Redial/Pause button to redial a fax number.
• The button functions only within the Fax menu or with fax functions. When outside of the
Fax menu, fax function, or home screen, pressing the Redial/Pause button causes an error
beep.
Note: Fax mode is not available on selected printer models.
Learning about the printer
20
Additional printer setup
Attaching cables
1 Connect the power cord to the printer first and then to a wall outlet.
2 Connect the printer to a computer or a network.
• For a local connection, make sure to install the printer CD before connecting a USB cable.
• For a network connection, connect an Ethernet cable before installing the printer CD.
3
1
2
1 Ethernet port
2 USB port
3 Printer power cord socket
Installing printer software
A printer driver is software that lets the computer communicate with the printer. The printer software is typically
installed during the initial printer setup. If you need to install the software after setup, follow these instructions:
For Windows users
1 Close all open software programs.
2 Insert the Software and Documentation CD.
3 From the main installation dialog, click Install.
4 Follow the instructions on the screen.
Additional printer setup
21
For Macintosh users
1 Close all open software applications.
2 Insert the Software and Documentation CD.
3 From the Finder desktop, double-click the printer CD icon that automatically appears.
4 Double-click the Install icon.
5 Follow the instructions on the screen.
Using the World Wide Web
1 Go to the Lexmark Web site at www.lexmark.com.
2 From the Drivers & Downloads menu, click Driver Finder.
3 Select your printer, and then select your operating system.
4 Download the driver and install the printer software.
Verifying printer setup
If your printer is a network model and is attached to a network, print a network setup page to verify the network
connection. This page also provides important information that aids network printing configuration.
Printing a menu settings page
Print a menu settings page to review the current menu settings.
Note: If you have not made any menu item settings changes yet, then the menu settings page lists all the factory
default settings. Once you select and save other settings from the menus, they replace the factory default settings as
user default settings. A user default setting remains in effect until you access the menu again, choose another value,
and save it.
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
3 Press the arrow buttons until Reports appears, and then press .
4 Press the arrow buttons until Menu Settings Page appears, and then press .
After the menu settings page prints, Ready appears.
Printing a network setup page
If the printer is attached to a network, print a network setup page to verify the network connection. This page also
provides important information that aids network printing configuration.
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
3 Press the arrow buttons until Reports appears, and then press .
Additional printer setup
22
4 Press the arrow buttons until Network Setup Page appears, and then press .
After the network setup page prints, Ready appears.
5 Check the first section on the network setup page, and confirm that Status is “Connected.”
If Status is “Not Connected,” the LAN drop may not be active, or the network cable may be malfunctioning. Consult
a system support person for a solution, and then print another network setup page.
Installing the printer on a wired network
Use the following instructions to install the printer on a wired network. These instructions apply to Ethernet connections.
Before you install the printer on a wired network, make sure that:
• You have completed the initial setup of the printer.
• The printer is connected to your network with the appropriate type of cable.
For Windows users
1 Insert the Software and Documentation CD.
Wait for the Welcome screen to appear.
If the CD does not launch after a minute, then launch the CD manually:
a Click , or click Start and then click Run.
b In the Start Search or Run box, type D:\setup.exe, where D is the letter of your CD or DVD drive.
2 Click Install Printer and Software.
3 Click Agree to agree to the License Agreement.
4 Select Suggested, and then click Next.
Note: To configure the printer using a static IP address, using IPv6, or to configure printers using scripts, select
Custom and follow the on‑screen instructions.
5 Select Wired Network Attach, and then click Next.
6 Select the printer manufacturer from the list.
7 Select the printer model from the list, and then click Next.
8 Select the printer from the list of printers discovered on the network, and then click Finish.
Note: If your configured printer does not appear in the list of discovered printers, then click Add Port and follow
the on‑screen instructions.
9 Follow the on‑screen instructions to complete the installation.
For Macintosh users
1 Allow the network DHCP server to assign an IP address to the printer.
2 Print the network setup page from the printer. For information on printing a network setup page, see “Printing a
network setup page” on page 22.
3 Locate the printer IP address in the TCP/IP section of the network setup page. You will need the IP address if you
are configuring access for computers on a different subnet than the printer.
Additional printer setup
23
4 Install the drivers and add the printer.
a Install a PPD file on the computer:
1 Insert the Software and Documentation CD in the CD or DVD drive.
2 Double-click the installer package for the printer.
3 From the Welcome screen, click Continue.
4 Click Continue again after viewing the Readme file.
5 Click Continue after viewing the license agreement, and then click Agree to accept the terms of the
agreement.
6 Select a Destination, and then click Continue.
7 From the Easy Install screen, click Install.
8 Type the user password, and then click OK.
All the necessary software is installed on the computer.
9 Click Restart when installation is complete.
b Add the printer:
• For IP printing:
In Mac OS X version 10.5
1
From the Apple menu, choose System Preferences.
2 Click Print & Fax.
3 Click +.
4 Select the printer from the list.
5 Click Add.
In Mac OS X version 10.4 and earlier
1
From the Finder desktop, choose Go > Applications.
2 Double‑click Utilities.
3 Double‑click Printer Setup Utility or Print Center.
4 From the Printer List, click Add.
5 Select the printer from the list.
6 Click Add.
Note: If the printer does not show up in the list, you may need to add it using the IP address. Contact your
system support person for assistance.
Additional printer setup
24
Minimizing your printer's environmental impact
Lexmark is committed to environmental sustainability and is continually improving its printers to reduce their impact
on the environment. We design with the environment in mind, engineer our packaging to reduce materials, and provide
collection and recycling programs. For more information, see:
• The Notices chapter
• The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment
• The Lexmark recycling program at www.lexmark.com/recycling
By selecting certain printer settings or tasks, you may be able to reduce your printer's impact even further. This chapter
outlines the settings and tasks that may yield a greater environmental benefit.
Saving paper and toner
Studies show that as much as 80% of the carbon footprint of a printer is related to paper usage. You can significantly
reduce your carbon footprint by using recycled paper and the following printing suggestions, such as printing on both
sides of the paper and printing multiple pages on one side of a single sheet of paper.
For information on how you can quickly save paper and energy using one printer setting, see "Using Eco-Mode".
Using recycled paper
As an environmentally conscious company, Lexmark supports the use of recycled office paper produced specifically for
use in laser printers. For more information on recycled papers that work well with your printer, see “Using recycled
paper and other office papers” on page 40.
Conserving supplies
There are a number of ways you can reduce the amount of paper and toner you use when printing, copying, or receiving
faxes. You can:
Use both sides of the paper
You can control whether print appears on one or two sides of the paper for a printed document or a copy. For more
information, see:
• “Printing on both sides of the paper (duplexing)” on page 43
• “Copying on both sides of the paper (duplexing)” on page 50
Place multiple pages on one sheet of paper
You can print up to 16 consecutive pages of a multiple‑page document onto one side of a single sheet of paper from
the Print dialog.
To copy two or four consecutive pages of a multiple‑page document onto one side of a single sheet of paper, see
“Copying multiple pages onto a single sheet” on page 55.
Minimizing your printer's environmental impact
25
Choose scanning
You can avoid making a paper output of a document or photograph by scanning it and then saving it to a computer
program or application. For more information, see:
• “Scanning to a computer” on page 82
• “E-mailing a document” on page 59
Check your first draft for accuracy
Before printing or making multiple copies of a document:
• Use the Lexmark preview feature, which you can select from the Print dialog, the Lexmark Toolbar, or the printer
display, to see what the document will look like before you print it.
• Print one copy of the document to check its content and format for accuracy.
Avoid paper jams
Carefully select and load paper to avoid paper jams. For more information, see “Avoiding jams” on page 136.
Use lower settings
Use lower settings, such as a lower darkness setting from the Copy or Finishing menu.
Saving energy
For additional information on saving power, see the Notices chapter.
Using Eco‑Mode
Use Eco‑Mode to quickly select one or more ways to reduce your printer's environmental impact.
Note: See the table for the multiple settings that change when you select an Eco‑Mode setting.
Choose To
Energy Reduce energy use, especially when the printer is idle.
• Printer engine motors do not start until a job is ready to print. You may notice a short delay before the
first page is printed.
• The printer enters Power Saver mode after one minute of inactivity.
• When the printer enters Power Saver mode, the printer control panel display light is turned off.
• The scanner lamps are activated only when a scan job is started.
Paper Turn off print log features.
Energy/Paper Use all the settings associated with Energy mode and Paper mode.
Off Use factory default settings for all settings associated with Eco‑Mode. This setting supports the performance
specifications for your printer.
To select an Eco‑Mode setting:
1 From the printer control panel, press .
2 Press the arrow buttons until Settings appears, and then press .
Minimizing your printer's environmental impact
26
3 Press the arrow buttons until General Settings appears, and then press .
4 Press the arrow buttons until Eco‑Mode appears, and then press .
5 Select the setting you want, and then press .
Submitting changes appears.
Adjusting Power Saver
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
3 Press the arrow buttons until Settings appears, and then press .
4 Press the arrow buttons until General Settings appears, and then press .
5 Press the arrow buttons until Timeouts appears, and then press .
6 Press the arrow buttons until Power Saver appears, and then press .
7 Press the arrow buttons to increase or decrease the number of minutes before the printer enters Power Saver
mode, and then press
Note: Power Saver settings can also be adjusted by issuing a Printer Job Language (PJL) command. For more
information, see the Technical Reference available on the Lexmark Web site at www.lexmark.com/publications.
. Available settings are Disabled and a range from 1–240 minutes.
Recycling
Lexmark provides collection programs and environmentally progressive approaches to recycling. For more information,
see:
• The Notices chapter
• The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment
• The Lexmark recycling program at www.lexmark.com/recycling
Recycling Lexmark products
To return Lexmark products to Lexmark for recycling:
1 Visit our Web site at www.lexmark.com/recycle.
2 Find the product type you want to recycle, and then select your country from the list.
3 Follow the instructions on the computer screen.
Recycling Lexmark packaging
Lexmark continually strives to minimize packaging. Less packaging helps to ensure tha t Lexmark printers are transported
in the most efficient and environmentally sensitive manner and that there is less packaging to dispose of. These
efficiencies result in fewer greenhouse emissions, energy savings, and natural resource savings.
Lexmark cartons are 100% recyclable where corrugated recycling facilities exist. Facilities may not exist in your area.
Minimizing your printer's environmental impact
27
Expanded polystyrene (EPS) foam used in Lexmark packaging is recyclable where foam recycling facilities exist. Facilities
may not exist in your area. For information on EPS foam recycling locations:
1 Visit EPS Recycling International's Web site at www.epsrecycling.org/pages/intcon.html.
2 Select your country or region from the list, and then click the links or use the contact information provided.
When you return a cartridge to Lexmark, you can reuse the box that the cartridge came in. Lexmark will recycle the
box.
Returning Lexmark cartridges for reuse or recycling
The Lexmark Cartridge Collection Program diverts millions of Lexmark cartridges from landfills annually by making it
both easy and free for Lexmark customers to return used cartridges to Lexmark for reuse or recycling. One hundred
percent of the empty cartridges returned to Lexmark are either reused or demanufactured for recycling. Boxes used
to return the cartridges are also recycled.
To return Lexmark cartridges for reuse or recycling, follow the instructions that came with your printer or cartridge and
use the pre‑paid shipping label. You can also:
1 Visit our Web site at www.lexmark.com/recycle.
2 From the Toner Cartridges section, select your country from the list.
3 Follow the instructions on the computer screen.
Reducing printer noise
Use Quiet Mode to reduce the printer noise.
Note: See the table for the multiple settings that change when you select a Quiet Mode setting.
Choose To
On Reduce printer noise.
• You may notice a reduction in processing speed.
• Printer engine motors do not start until a job is ready to
print. You may notice a short delay before the first page
is printed.
• Fans run at a reduced speed or are turned off.
• If your printer has faxing capability, fax sounds are
reduced or disabled, including those made by the fax
speaker and ringer.
Off Use factory default settings. This setting supports the
performance specifications for your printer.
To select a Quiet Mode setting:
1 From the printer control panel, press .
2 Press the arrow buttons until Settings appears, and then press .
3 Press the arrow buttons until General Settings appears, and then press .
Minimizing your printer's environmental impact
28
4 Press the arrow buttons until Quiet Mode appears, and then press .
5 Select the setting you want, and then press .
Submitting changes appears.
Minimizing your printer's environmental impact
29
Loading paper and specialty media
This section explains how to load the 250-sheet tray and the manual feeder. It also includes information about paper
orientation and setting the Paper Size and Paper Type.
Setting the Paper Size and Paper Type
To print on a different size or type of paper, load the paper and then change the printer settings.
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
Paper Menu appears.
3 Press .
4 Press the arrow buttons until Size/Type appears, and then press .
Select Source appears.
5 Press the arrow buttons until the paper source you want appears, and then press .
6 To change the size setting:
a Press the arrow buttons until Size appears next to the paper source you want to use, and then press .
The current paper size setting appears.
b Press the arrow buttons until the size you want appears, and then press .
Submitting Changes appears.
7 To change the type setting:
a Press the arrow buttons until Type appears next to the paper source you want to use, and then press .
The current paper type setting appears.
b Press the arrow buttons until the type you want appears, and then press .
Submitting Changes appears.
Configuring Universal paper settings
The Universal Paper Size is a user‑defined setting that lets you print on paper sizes that are not preset in the printer
menus. Set the Paper Size for the Manual Feeder to Universal when the size you want is not available from the Paper
Size menu. Then, specify all of the following Universal size settings for your paper:
• Units of measure (inches or millimeters)
• Portrait Height and Portrait Width
• Feed Direction
Note: The smallest supported Universal size is 76 x 127 mm (3 x 5 in.); the largest is 216 x 356 mm (8.5 x 14 in.).
Paper that weighs at least 75 g/m
2
(20 lb) is recommended for sizes less than or equal to 182 mm (7.17 in.) wide.
Loading paper and specialty media
30
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