Lexmark Prestige Pro803 User Manual
Lexmark Prestige Pro800 Series Quick
Reference Guide
November 2010 www.lexmark.com
Important Message About Cartridge Recycling!
Please Read Before Opening Your Inkjet Cartridge Box
At Lexmark, we take our commitment to the environment seriously, and we encourage our customers
to participate in our easy, no-cost method for returning empty Lexmark cartridges to Lexmark for proper
recycling. We will insure that cartridges are properly handled with zero waste to landfills.
printer except as otherwise provided below, and (2) pass this license/agreement to any subsequent user
of this printer. The patented Lexmark inkjet cartridges and their contents are licensed subject to a
restriction that they may be used only once. After this single use, the license to use the print cartridges
and their contents terminates, and you agree to return them only to Lexmark for recycling. Replacement
inkjet cart ridge(s) s old withou t these te rms are available through www.lexmark.com and may be refilled
by you, or a third party, as the only cartridge alternative to be used with the licensed printer.
Go to www.lexmark.com/recycle. Follow instructions to
request postage-paid bags. Bags usually arrive within 7–10 days.
Place the empty Lexmark-branded inkjet cartridge(s) in the
posta ge-paid return ba g, and th en seal t he bag. I f you’re s ending
single-color tanks, we recommend that you send at least two at
a time to maximize the environmental benefits.
Mail the bag to Lexmark’s recycling partner. The bag is preaddressed.
Important safety information
Connect the power cord to a properly grounded electrical outlet that is near the product and easily
accessible.
Do not place or use this product near water or wet locations.
Use only the power supply and power cord provided with this product or the manufacturer's authorized
replacements.
Use only the telecommunications (RJ-11) cord provided with this product or a 26 AWG or larger
replacement when connecting this product to the public switched telephone network.
CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power
cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between
objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock
results. Inspect the power cord regularly for signs of such problems. Remove the power cord from
the electrical outlet before inspecting it.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this
product or make any electrical or cabling connections, such as the fax feature, power cord, or
telephone, during a lightning storm.
Visit www.lexmark.com/recycle to learn more about recycling.
Lexmark-branded cartridges are always made with all new parts, though components may contain
recycled material. For warranty returns, call 1-800-332-4120.
This patented printer is licensed for, and designed to work with, only genuine Lexmark inkjet cartridges
for the life of the patented printer. You agree to: (1) use only genuine Lexmark inkjet cartridges with this
Contents
Important safety information.........................................................2
About your printer..........................................................................4
Finding information about the printer.................................................................................4
Minimizing your printer's environmental impact.................................................................4
Printer models......................................................................................................................5
Printer features....................................................................................................................5
Understanding the parts of the printer................................................................................5
Using the printer control panel............................................................................................6
Understanding the home screen..........................................................................................7
Navigating menus using the touch screen............................................................................8
Using memory cards and flash drives...................................................................................9
Ordering and replacing supplies....................................................10
Ordering ink cartridges.......................................................................................................10
Replacing ink cartridges......................................................................................................10
Maintaining ink cartridges..................................................................................................11
Using the printer software............................................................12
Minimum system requirements.........................................................................................12
Installing the printer software............................................................................................12
Using the Windows printer software.................................................................................12
Using the Macintosh printer software...............................................................................13
Making copies.....................................................................................................................16
Copying photos...................................................................................................................17
Making a duplex copy automatically..................................................................................17
Canceling copy jobs............................................................................................................17
Scanning.......................................................................................17
Tips for scanning.................................................................................................................17
Scanning to a local or network computer..........................................................................17
Scanning to a flash drive or memory card..........................................................................18
Scanning directly to e-mail using the printer software......................................................18
Scanning to a PDF...............................................................................................................18
Canceling scan jobs.............................................................................................................19
E-mailing.......................................................................................19
Sending e-mail....................................................................................................................19
Canceling an e-mail............................................................................................................20
Using SmartSolutions....................................................................20
What is SmartSolutions?....................................................................................................20
Troubleshooting............................................................................20
Notices.........................................................................................24
Printing.........................................................................................14
Printing a document...........................................................................................................14
Printing on both sides of the paper (duplexing) automatically..........................................15
Printing photos using the printer control panel.................................................................15
Canceling print jobs............................................................................................................16
Copying.........................................................................................16
Tips for copying..................................................................................................................16
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About your printer
Finding information about the printer
The Quick Reference Guide contains basic instructions on how to accomplish common printer tasks like
printing, copying, and scanning. It also includes information on troubleshooting common printer setup
problems.
For additional information about the printer, see the following:
What are you looking for? Find it here
Initial setup instructions
Additional setup and instructions for using the
printer
Help using the printer software Software HelpHelp installed automatically with the printer
The latest supplemental information, updates,
online technical support, and telephone
support
* Available on the installation software CD and on the Lexmark Web site at http://support.lexmark.com.
• Quick Setup sheet
• Hardware Setup Wizard*
Comprehensive User's Guide installed automatically with
the printer software.*
After installing your printer, you can access the User's
Guide from the printer program folder:
For Windows users
1 Click or Start.
2 Click All Programs or Programs, and then select the
printer program folder from the list.
3 Select View User's Guide.
For Macintosh users
In Mac OS X version 10.6
1 From the Applications folder in the Finder, double-click
the printer folder.
2 Double-click User's Guide.
In Mac OS X version 10.5 or earlier
1 From the Finde r desktop, doubl e-click the pr inter folder.
2 Double-click User's Guide.
software.* Click Help from any printer software program or
application.
Support Web site—http://support.lexmark.com
Minimizing your printer's environmental impact
We are committed to protecting the environment and are continually improving our printers to reduce
their environmental impact. By selecting certain printer settings or tasks, you may be able to reduce your
printer's environmental impact even further.
Conserving energy
• Activate Eco-Mode. This feature sets the screen brightness to low and sets the printer to change to
Power Saver mode after the printer is left idle for 10 minutes.
• Select the lowest Power Saver timeout. The Power Sa ver feature puts the printer in a minimum- power
standby mode after the printer has been idle for a set amount of time (the Power Saver timeout).
• Share your printer. Wireless/network printers allow you to share a single printer among multiple
computers, thus conserving energy and other resources.
Conserving paper
• Activate Eco-Mode. On selected printer models, this feature sets the printer to automatically print on
both sides of the paper (duplex) for copy and fax jobs, and for printing in Windows and Mac OS X 10.6
or later.
• Print more than one page image on one side of the paper. The “Pages per sheet” feature allows you
to print multiple pages on one sheet. You can print up to 8 page images on one side of a sheet of paper.
• Print on both sides of the paper. Duplexing lets you print on both sides of the paper manually or
automatically (depending on your printer model).
• Preview print jobs before printing. Use the preview features found in Toolbars, the Print or Print
Preview dialog, or the printer display (depending on your printer model).
• Scan and save. To avoid printing multiple copies, you can scan documents or photographs and save
them to a computer program, application, or flash drive for presentation.
• Use recycled paper.
Conserving ink
• Use Quick Print or Draft Mode. These modes can be used to print documents using less ink than
normal and are ideal for printing documents that are mostly text.
• Use High Yield cartridges. Inks in High-Yield cartridges allow you to print more pages with fewer
cartridges.
• Clean the printhead. Before replacing and recycling your ink cartridges, try using the “Clean Printhead”
and “Deep Clean Printhead” features. These features clean the printhead nozzles to improve the
quality of your prints.
Recycling
• Return ink cartridges for reuse or recycling through the Lexmark Cartridge Collection Program. To
return an ink cartridge, go to www.lexmark.com/recycle. Follow the instructions to request a
postage-paid bag.
• Recycle the product packaging.
• Recycle your old printer instead of throwing it away.
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• Recycle paper from discarded print jobs.
• Use recycled paper.
To read the Lexmark Environmental Sustainability Report, see www.lexmark.com/environment.
Printer models
The installation software CD that came with your printer works for the following printer models:
• Lexmark Pro805
• Lexmark Pro803
Understanding the parts of the printer
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2
3
4
5
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Printer features
Your printer comes with full features that will help you manage and accomplish printing and imaging tasks:
• Wireless or Ethernet networking. Print and scan from virtually anywhere in your home or office over
a secure wireless or Ethernet network, as well as share the printer among multiple computers.
• Intuitive touch screen. Use the full-featured color touch screen for fast, easy access to all the printer
menus. The large screen also allow s you to view, edit, and print photos directly from your digital camera
or memory device without using a computer.
• Print. Print documents and PDFs faster from a computer, from a USB flash drive, or from a Bluetooth
device. Built-in two-sided printing lets you save money and the environment.
• Copy. Copy documents and photos with one-touch, computer-free black or color copying. Enjoy 25%
to 400% reduction and enlargement capacity.
• Scan. Scan thick books, reports, and other multiple-page documents easily with the high resolution
scanner. Easily scan to a memory device or to multiple laptops or PCs over a secure wireless network
with up to 1200 x 4800 optical resolution.
• Photo printing. Print high quality, long-lasting photos directly from digital memory cards,
PictBridge-enabled digital cameras, and USB flash drives. Select photos to print using the proof sheet
for computer-free printing.
• SmartSolutions. Simplify printer tasks that you frequently repeat by creating and customizing your
printer solutions. Using the SmartSolutions toolkit on the Web, you can choose the printer tasks that
you often perform, apply your custom settings, and download them to your printer as shortcuts that
you can easily access anytime. You can also customize your printer with solutions that display your
online calendars, RSS feeds, and more.
• Eco-Mode. Save energy and paper by activating Eco-Mode. It automatically dims the printer display
light, puts the printer into Power Saver mode after 10 minutes of inactivity, and prints on both sides
of the paper for copy jobs and for printing in Windows.
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12
8
11
10
9
Use the To
1 Scanner lid Access the scanner glass.
2 Scanner glass Scan and copy photos and documents.
3 Automatic Document Feeder (ADF) Scan, copy, or fax multiple-page letter-, legal-, and A4-size
4 ADF tray Load original documents in the ADF. Recommended for
5 ADF paper guide Keep paper straight when feeding it into the ADF.
6 ADF output tray Hold documents as they exit from the ADF.
7 Wi-Fi indicator Check wireless status.
8 Memory card slot Insert a memory card.
9 PictBridge and USB port Connect a PictBridge-enabled digital camera, a USB Bluetooth
documents.
scanning, copying, or faxing multiple-page documents.
Note: Do not load postcards, photos, small items, or thin media
(such as magazine clippings) into the ADF. Place these items on
the scanner glass.
Note: Adjust the paper guide on the ADF tray to the width of
the original document.
adapter, or a flash drive to the printer.
5
Use the To
10 Printer control panel Operate the printer.
11 Paper tray Load paper.
12 Paper exit tray Hold paper as it exits.
Use the To
7 Printhead access Install the printhead.
Note: The carrier moves to the printhead access area when no printhead
is installed in the printer.
3
4
1
2
5
6
7
Use the To
1 Scanner unit
2 Ink cartridge access Install, replace, or remove ink cartridges.
3 Ethernet port Connect your printer to a computer, a local network, an external DSL, or a
4 USB port Connect the printer to a computer using a USB cable.
5 Power supply with port Connect the printer to a power source.
6 Duplex unit
• Access the ink cartridges and printhead.
• Remove paper jams.
cable modem.
Warning—Potential Damage: Do not touch the USB port except when
plugging in or removing a USB cable or installation cable.
• Print on both sides of a sheet of paper.
• Remove paper jams.
Using the printer control panel
The following diagrams explain the sections of the printer control panel:
Note: The icons are displayed when they are selectable on the current screen. If an icon is not displayed,
then the function is not available.
1
7
Use To
1 Power
2 Back
3 Touch screen display
Note: The display is turned off in Power Saver
mode.
4 Start Start a job, depending on which mode is selected.
2
6
3
4
5
• Turn the printer on and off.
• Switch to Power Saver mode.
Note: When the printer is on, press
to Power Saver mo de. Press and hold
seconds to turn off the printer.
• Return to the previous screen.
• Exit from one menu level to a higher one.
• Navigate the printer menus.
• Change settings.
• View printer messages and animation.
to switch
for three
6
Use To
5 Cancel Cancel the current job or task.
Display item Description
1 Copy
A
A
Access the copy menu and make copies.
6 Help Display Help text and animation.
7 Home Return to the home screen.
Understanding the home screen
After the printer is turned on and a short warm-up period occurs, the display shows the following basic
screen which is referred to as the home screen. Use the home screen selections to initiate an action, such
as copying or scanning, or to change printer settings.
12 34
A
ScanCopy Smart
Memory
Device
Solutions
2 Scan Access the scan menu and scan documents.
3 Memory Device
or
PictBridge
4 SmartSolutions
5 Ink levels
View, select, print, or attach photos and documents to e-mail.
Note: This icon appears only when you return to the home screen while a memory
card, flash drive, or PictBridge-enabled camera is connected to the printer.
Open the SmartSolutions menu.
• Display the current ink levels of the installed tanks.
• Access cartridge maintenance and information functions.
6 Setup Access the setup menu and change printer settings.
7 2-Sided
Print on both sides of a sheet of paper.
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1
2
1
8
7
6
5
8 Eco-Mode Activate Eco-Mode to select the following options:
•
Print on both sides of the paper (duplex).
•
Change to Power Saver mode after the printer is left idle for 10 minutes.
•
Set screen brightness to low.
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Navigating menus using the touch screen
12 3
Use To
6 Up arrow Scroll up.
PREVIEWING PHOTOS
Use To
1 Left arrow Scroll left.
2 Right arrow Scroll right.
3 Accept Save your setting.
Accept
PAPER TYPE
Auto Detect
Plain
Matte
Photo
Transparency
Accept
To navigate using the touch screen:
• Drag the scrollbar or touch the arrows until the menu or setting that you want appears on the display.
• To confirm a setting or select a menu or item, touch it.
• If necessary, touch Accept, OK, or after making a selection or changing a setting. This saves the
setting.
For example, to navigate to Paper Type and change the paper type setting:
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1 Touch .
Note: All the instructions in this guide start from the home screen.
2 Touch Copy.
3 Touch More Options.
4 Scroll down (using the scrollbar or arrows) until Paper Type appears on the list.
5 Touch Paper Type.
6 Scroll up or down (using the scrollbar or arrows) to view the list of paper types.
7 Select a paper type setting by touching it, and then touch Accept to save the setting.
4 Down arrow Scroll down.
5 Scrollbar Scroll up and down the menu list.
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