Lexmark Platinum Pro902 Quick Reference Guide
Lexmark Platinum Pro900 Series Quick
Reference Guide
November 2010 www.lexmark.com
Important Message About Cartridge Recycling!
Please Read Before Opening Your Inkjet Cartridge Box
At Lexmark, we take our commitment to the environment seriously, and we encourage our customers
to participate in our easy, no-cost method for returning empty Lexmark cartridges to Lexmark for proper
recycling. We will insure that cartridges are properly handled with zero waste to landfills.
printer except as otherwise provided below, and (2) pass this license/agreement to any subsequent user
of this printer. The patented Lexmark inkjet cartridges and their contents are licensed subject to a
restriction that they may be used only once. After this single use, the license to use the print cartridges
and their contents terminates, and you agree to return them only to Lexmark for recycling. Replacement
inkjet cartridge( s) sold without these ter ms are avai lable thro ugh www.lexmark.com and may be refilled
by you, or a third party, as the only cartridge alternative to be used with the licensed printer.
Go to www.lexmark.com/recycle. Follow instructions to
request postage-paid bags. Bags usually arrive within 7–10 days.
Place the empty Lexmark-branded inkjet cartridge(s) in the
posta ge-paid return ba g, and th en seal t he bag. I f you’re s ending
single-color tanks, we recommend that you send at least two at
a time to maximize the environmental benefits.
Mail the bag to Lexmark’s recycling partner. The bag is preaddressed.
Important safety information
Connect the power cord to a properly grounded electrical outlet that is near the product and easily
accessible.
Do not place or use this product near water or wet locations.
Use only the power supply and power cord provided with this product or the manufacturer's authorized
replacements.
Use only the telecommunications (RJ-11) cord provided with this product or a 26 AWG or larger
replacement when connecting this product to the public switched telephone network.
CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power
cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between
objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock
results. Inspect the power cord regularly for signs of such problems. Remove the power cord from
the electrical outlet before inspecting it.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this
product or make any electrical or cabling connections, such as the fax feature, power cord, or
telephone, during a lightning storm.
Visit www.lexmark.com/recycle to learn more about recycling.
Lexmark-branded cartridges are always made with all new parts, though components may contain
recycled material. For warranty returns, call 1-800-332-4120.
This patented printer is licensed for, and designed to work with, only genuine Lexmark inkjet cartridges
for the life of the patented printer. You agree to: (1) use only genuine Lexmark inkjet cartridges with this
Contents
Important safety information.........................................................2
About your printer..........................................................................4
Finding information about the printer.................................................................................4
Minimizing your printer's environmental impact.................................................................4
Printer models......................................................................................................................5
Printer features....................................................................................................................5
Understanding the parts of the printer................................................................................5
Using the printer control panel............................................................................................6
Understanding the home screen..........................................................................................7
Navigating menus using the touch screen............................................................................8
Using memory cards and flash drives...................................................................................9
Copying.........................................................................................17
Tips for copying..................................................................................................................17
Making copies.....................................................................................................................17
Copying photos...................................................................................................................17
Making a duplex copy automatically..................................................................................17
Canceling copy jobs............................................................................................................17
Scanning.......................................................................................18
Tips for scanning.................................................................................................................18
Scanning to a local or network computer..........................................................................18
Scanning to a flash drive or memory card..........................................................................18
Scanning directly to e-mail using the printer software......................................................18
Scanning to a PDF...............................................................................................................19
Canceling scan jobs.............................................................................................................19
Ordering and replacing supplies....................................................10
Ordering ink cartridges.......................................................................................................10
Replacing ink cartridges......................................................................................................10
Maintaining ink cartridges..................................................................................................11
Using the printer software............................................................12
Minimum system requirements.........................................................................................12
Installing the printer software............................................................................................12
Using the Windows printer software.................................................................................13
Using the Macintosh printer software...............................................................................13
Printing.........................................................................................14
Printing a document...........................................................................................................14
Printing on both sides of the paper (duplexing) automatically..........................................15
Printing photos using the printer control panel.................................................................15
Printing documents from a memory card or flash drive (Windows only)..........................16
Canceling print jobs............................................................................................................16
E-mailing.......................................................................................19
Sending e-mail....................................................................................................................19
Canceling an e-mail............................................................................................................20
Using SmartSolutions....................................................................21
What is SmartSolutions?....................................................................................................21
Troubleshooting............................................................................21
Notices.........................................................................................24
Index............................................................................................26
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About your printer
Finding information about the printer
The Quick Reference Guide contains basic instructions on how to accomplish common printer tasks like
printing, copying, and scanning. It also includes information on troubleshooting common printer setup
problems.
For additional information about the printer, see the following:
What are you looking for? Find it here
Initial setup in structions
Additional setup and instructions for using the
printer
Help using the printer software Software HelpHelp installed automatically with the printer
The latest supplemental information, updates,
online technical support, and telephone
support
* Available on the installation software CD and on the Lexmark Web site at http://support.lexmark.com.
• Quick Setup sheet
• Hardware Setup Wizard*
Comprehensive User's Guide installed automatically with
the printer software.*
After installing your printer, you can access the User's
Guide from the printer program folder:
For Windows users
1 Click or Start.
2 Click All Programs or Programs, and then select the
printer pro gram folder from the list.
3 Select View User's Guide.
For Macintosh users
In Mac OS X version 10.6
1 From the Applications folder in the Finder, double-click
the printer folder.
2 Double-click User's Guide.
In Mac OS X version 10.5 or earlier
1 From the Finde r desktop, doubl e-click the pr inter folder.
2 Double-click User's Guide.
software.* C lick Help from any printer software program or
application.
Support Web site—http://support.lexmark.com
Minimizing your printer's environmental impact
We are committed to protecting the environment and are continually improving our printers to reduce
their environmental impact. By selecting certain printer settings or tasks, you may be able to reduce your
printer's environmental impact even further.
Conserving energy
• Activate Eco-Mode. This feature sets the screen brightness to low and sets the printer to change to
Power Saver mode after the printer is left idle for 10 minutes.
• Select the lowest Power Saver timeout. The Power Sa ver feature puts the printer in a minimum- power
standby mode after the printer has been idle for a set amount of time (the Power Saver timeout).
• Share your printer. Wireless/network printers allow you to share a single printer among multiple
computers, thus conserving energy and other resources.
Conserving paper
• Activate Eco-Mode. On selected printer models, this feature sets the printer to automatically print on
both sides of the paper (duplex) for copy and fax jobs, and for printing in Windows and Mac OS X 10.6
or later.
• Print more than one page image on one side of the paper. The “Pages per sheet” feature allows you
to print multiple pages on one sheet. You can print up to 8 page images on one side of a sheet of paper.
• Print on both sides of the paper. Duplexing lets you print on both sides of the paper manually or
automatically (depending on your printer model).
• Preview print jobs before printing. Use the preview features found in Toolbars, the Print or Print
Preview dialog, or the printer display (depending on your printer model).
• Scan and save. To avoid printing multiple copies, you can scan documents or photographs and save
them to a computer program, application, or flash drive for presentation.
• Use recycled paper.
Conserving ink
• Use Quick Print or Draft Mode. These modes can be used to print documents using less ink than
normal and are ideal for printing documents that are mostly text.
• Use High Yield cartridges. Inks in High-Yield cartridges allow you to print more pages with fewer
cartridges.
• Clean the printhead. Before replacing and recycling your ink cartridges, try using the “Clean Printhead”
and “Deep Clean Printhead” features. These features clean the printhead nozzles to improve the
quality of your prints.
Recycling
• Return ink cartridges for reuse or recycling through the Lexmark Cartridge Collection Program. To
return an ink cartridge, go to www.lexmark.com/recycle. Follow the instructions to request a
postage-paid bag.
• Recycle the product packaging.
• Recycle your old printer instead of throwing it away.
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• Recycle paper from discarded print jobs.
• Use recycled paper.
To read the Lexmark Environmental Sustainability Report, see www.lexmark.com/environment.
Understanding the parts of the printer
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1
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Printer models
The installation software CD that came with your printer works for the following printer models:
• Lexmark Pro905
• Lexmark Pro904
• Lexmark Pro903
Printer features
Your printer comes with full features that will help you manage and accomplish printing and imaging tasks:
• Wireless or Ethernet networking. Print an d scan from virtually a nywhere in your home or office ov er
a secure wireless or Ethernet network, as well as share the printer among multiple computers.
• Intuitive touch screen. Use the full-featured color touch screen for fast, easy access to all the printer
menus. The large screen also allow s you to view, edit, and print photos directly from your digital camera
or memory device without using a computer.
• Print. Print documents and PDFs faster from a computer, from a USB flash drive, or from a Bluetooth
device. Built-in two-sided printing lets you save money and the environment.
• Copy. Copy documents and photos with one-touch, computer-free black or color copying. Enjoy 25%
to 400% reduction and enlargement capacity.
• Scan. Scan thick books, reports, and other multiple-page documents easily with the high resolution
flatbed scanner and the Automatic Document Feeder. Easily scan to a memory device or to multiple
laptops or PCs over a secure wireless network with up to 1200 x 4800 optical resolution.
• Fax. Do multiple-page, standal one black and color faxing at 33.6 Kbps modem speed. Other fax feature s
include 99 speed dials, automatic redial, junk fax blocking, and caller ID.
• Photo printing. Print high quality, long-lasting photos directly from digital memory cards,
PictBridge-enabled digital cameras, and USB flash drives. Select photos to print using the proof sheet
for computer-free printing.
• SmartSolutions. Simplify printer tasks that you frequently repeat by creating and customizing your
printer solutions. Using the SmartSolutions toolkit on the Web, you can choose the printer tasks that
you often perform, apply your custom settings, and download them to your printer as shortcuts that
you can easily access anytime. You can also customize your printer with solutions that display your
online calendars, RSS feeds, and more.
• Eco-Mode. Save energy and paper by activating Eco-Mode. It automatically dims the printer display
light, puts the printer into Power Saver mode after 10 minutes of inactivity, and prints on both sides
of the paper for copy and fax jobs and for printing in Windows.
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3
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7
Use the To
1 Automatic Document Feeder (ADF) tray Load or iginal documents i n the ADF. Recommen ded
2 ADF output tray Hold documents as they exit from the ADF.
3 Wi-Fi indicator Check wireless status.
4 Memory card slot Insert a memory card.
5 PictBridge and USB port Connect a PictBridge-enabled digital camera, a USB
6 Paper exit tray Hold pap er as it exits.
7 Paper tray (Tray 1) Load paper.
8 Second paper tray (Tray 2)
Note: Your printer model may not have this
option.
9 Printer control panel Operate the printer.
10 ADF Scan, copy, or fax multiple-page letter-, legal-, and
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for scanning, copying, or faxing multiple-page
documents.
Note: Do not load postcards, photos, small items, or
thin media (such as magazine clippings) into the
ADF. Place these items on the scanner glass.
Bluetooth adapter, or a flash drive to the printer.
Load additional paper.
You can load the same type of paper as Tray 1, or
you can load a different type of paper and change
the paper default settings so the printer pulls paper
from Tray 2 for certain typ es of jobs.
A4-size documents.
5
5
4
LINE
EXT
5
1
<
2
3
<
LINE
EXT
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Use the To
9 Printhead access Install the printhead.
Note: The carrier moves to the printhead access area when no printhead
is installed in the printer.
Using the printer control panel
The following diagrams explain the sections of the printer control panel:
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9
Use the To
1 Scanner unit
2 Ink cartridge access Install, replace, or remove ink cartridges.
3 Ethernet port Connect your printer to a computer, a local network, an external DSL, or a
4 USB port Connect the printer to a computer using a USB cable.
5 LINE Port
6 EXT Port
7 Power supply with port Connect the printer to a power source.
8 Duplex unit
• Access the ink cartridges and printhead.
• Remove paper jams.
cable modem .
Warning—Potential Damage: Do not touch the USB port except when
plugging in or removing a USB cable or installation cable.
Connect the printer to an active telephone line (through a standard wall
jack, DSL filter, or VoIP adapter) to send and receive faxes.
Connect a dditional devi ces (telephone or answering machine) to the printer
and the telephone line. Use this port if you do not have a dedicated fax line
for the printer, and if this connection method is supported in your country
or region.
Note: Remove the plug to access the port.
• Print on both sides of a sheet of paper.
• Remove paper jams.
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Note: The icons are displayed when they are selectable on the current screen. If an icon is not displayed,
then the function is not available.
1
7
Use To
1 Power
2
6
3
• Turn the printer on and off.
4
5
• Switch to Power Saver mode.
2 Back
Note: When the printer is on, press
to Power Saver mo de. Press and hold
seconds to turn off the printer.
• Return to the previous screen.
to switch
for three
• Exit from one menu level to a higher one.
3 Touch screen display
Note: The display is turned off in Power Saver
mode.
4 Start Start a job, depending on which mode is selected.
• Navigate the printer menus.
• Change settings.
• View printer messages and animation.
6
Use To
5 Cancel Cancel the current job or task.
Display item Description
2 Scan Access the scan menu and scan documents.
6 Help Display Help text and animation.
7 Home Return to the home screen.
Understanding the home screen
After the printer is turned on and a short warm-up period occurs, the display shows the following basic
screen which is referred to as the home screen. Use the home screen selections to initiate an action, such
as copying or faxing, or to change printer settings.
1
A
Copy Scan
Display item Descri ption
1 Copy
Access the copy menu and make copies.
2
9
3
Fax
8
1
4
2
Memory
Device
7
5
Smart
Solutions
6
3 Fax Access the fax menu and send faxes.
4 Memory Device
or
PictBridge
5 SmartSolutions Open the SmartSolutions menu.
6 Ink levels icon
View, select, print, or attach photos and documents to e-mail.
Note: This icon appears only when you return to the home screen while a memory
card, flash drive, or PictBridge-enabled camera is connected to the printer.
• Display the current ink levels of the installed cartridges.
• Access cartridge maintenance and information functions.
7 Setup icon Access the setup men u and change printer settings.
8 2-Sided icon
1
9 Eco-Mode icon Activate Eco-Mode to select the following options:
Print on both sides of a sheet of paper.
2
• Print on both sides of the paper (duplex).
• Change to Power Saver mode after the printer is left idle for 10 minutes.
• Set screen brightness to low.
A
A
7
Navigating menus using the touch screen
12
Use To
3
6 Up arrow Scroll up.
PREVIEWING PHOTOS
Use To
1 Left arrow Scroll left.
2 Right arrow Scroll right.
3 Accept Save your setting.
Accept
PAPER TYPE
Auto Detect
Plain
Matte
Photo
Transparency
Accept
To navigate using the touch screen:
• Drag the scrollbar or touch the arrows until the menu or setting that you want appears on the display.
• To confirm a setting or select a menu or item, touch it.
• If necessary, touch Accept, OK, or after making a selection or changing a setting. This saves the
setting.
For example, to navigate to Paper Type and change the paper type setting:
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5
4
1 Touch .
Note: All the instructions in this guide start from the home screen.
2 Touch Copy.
3 Touch More Options.
4 Scroll down (using the scrollbar or arrows) until Paper Type appears on the list.
5 Touch Paper Type.
6 Scroll up or down (using the scrollbar or arrows) to view the list of paper types.
7 Select a paper type setting by touching it, and then touch Accept to save the setting.
4 Down arrow Scroll down.
5 Scrollbar Scroll up and down the menu list.
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Using memory cards and flash drives
Using a memory card or flash drive with the printer
Memory cards and flash drives are storage devices frequently used with cameras and computers. You can
remove the memory card from the camera or the flash drive from the computer and insert it directly into
the printer.
1 Insert a memory card into the card slot or a flash drive into the USB port.
Inserting a memory card Inserting a flash drive
MEMORYSTICK
FLASHDRIVE
Warning—Potential Damage: Do not touch any cables,
any network adapter, any connector, the memory device,
or the printer in the areas shown while actively printing,
reading, or writing from the memory device. A loss of
data can occur.
2 The Memory Device screen appears on the display.
Notes:
• If the printer does not recognize the memory device, then remove and reinsert it.
• If a flash drive or a digital camera set to mass storage mode is inserted into the USB port while a
memory card is in the card slot, then a message appears on the display prompting you to choose
which memory device to use.
Notes:
• Insert the card with the brand name label facing
right.
• Make sure any arrows on the card point toward
the printer.
• If necessary, connect the memory card to the
adapter that came with it.
• Make sure that the memory card inserted is
supported by the printer. For more info rmation,
see “Supported memory cards and file types”
on page 10.
Notes:
• The flash drive uses the same port that is used
for a PictBridge camera cable.
• An adapter may be necessary if your flash drive
does not fit directly into the port.
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