Lexmark MX-B467P User Manual

LASER PRINTER MX-B467P

User's Guide

November 2020

Machine type(s):

4600

Models:

690 and its equivalent models

Contents 2

Safety information........................................................................................ 5

Conventions.......................................................................................................................................................... 5

Product statements............................................................................................................................................. 5

Learning about the printer...........................................................................8

Selecting a location for the printer..................................................................................................................8

Printer conﬁgurations......................................................................................................................................... 9

Attaching cables.................................................................................................................................................10

Using the control panel......................................................................................................................................11

Understanding the status of the power button and indicator light........................................................11

Loading paper and specialty media..........................................................12

Setting the paper size and type..................................................................................................................... 12

Conﬁguring Universal paper settings........................................................................................................... 12

Loading trays.......................................................................................................................................................12

Loading the multipurpose feeder...................................................................................................................14

Linking trays.........................................................................................................................................................15

Paper support.............................................................................................. 16

Supported paper sizes......................................................................................................................................16

Supported paper types.....................................................................................................................................18

Supported paper weights................................................................................................................................ 18

Printing......................................................................................................... 19

Printing from a computer..................................................................................................................................19

Printing from a mobile device......................................................................................................................... 19

Conﬁguring conﬁdential jobs.........................................................................................................................20

Printing conﬁdential and other held jobs.....................................................................................................21

Printing a font sample list................................................................................................................................22

Placing separator sheets between copies................................................................................................. 22

Understanding the printer menus............................................................23

Menu map............................................................................................................................................................23

Device...................................................................................................................................................................24

Print........................................................................................................................................................................ 31

Contents 3

Paper.....................................................................................................................................................................37

Network/Ports.....................................................................................................................................................39

Security................................................................................................................................................................. 51

Reports.................................................................................................................................................................56

Help.......................................................................................................................................................................57

Troubleshooting.................................................................................................................................................57

Printing the Menu Settings Page...................................................................................................................57

Securing the printer................................................................................... 58

Locating the security slot................................................................................................................................ 58

Erasing printer memory................................................................................................................................... 58

Restoring factory default settings.................................................................................................................58

Statement of Volatility......................................................................................................................................59

Maintaining the printer.............................................................................. 60

Networking......................................................................................................................................................... 60

Cleaning the printer..........................................................................................................................................62

Ordering parts and supplies...........................................................................................................................62

Replacing parts and supplies.........................................................................................................................63

Moving the printer.............................................................................................................................................74

Saving energy and paper................................................................................................................................75

Clearing jams...............................................................................................77

Avoiding jams..................................................................................................................................................... 77

Identifying jam locations..................................................................................................................................78

Paper jam in door A.......................................................................................................................................... 79

Paper jam in the rear door..............................................................................................................................82

Paper jam in the standard bin........................................................................................................................83

Paper jam in the duplex unit...........................................................................................................................83

Paper jam in trays..............................................................................................................................................84

Paper jam in the multipurpose feeder......................................................................................................... 85

Troubleshooting.......................................................................................... 87

Conﬁguring the SMTP server......................................................................................................................... 87

Network connection problems.......................................................................................................................87

Issues with supplies..........................................................................................................................................89

Paper feed problems........................................................................................................................................90

Contents 4

Printing problems.............................................................................................................................................. 93

Contacting your dealer....................................................................................................................................112

Upgrading and migrating......................................................................... 113

Hardware.............................................................................................................................................................113

Software.............................................................................................................................................................. 119

Firmware............................................................................................................................................................ 120

Notices........................................................................................................ 121

Index........................................................................................................... 129

Safety information 5

Safety information

Conventions

Note: A note identiﬁes information that could help you.

Warning: A warning identiﬁes something that could damage the product hardware or software.

CAUTION: A caution indicates a potentially hazardous situation that could injure you.

Dierent types of caution statements include:

CAUTION—POTENTIAL INJURY: Indicates a risk of injury.

CAUTION—SHOCK HAZARD: Indicates a risk of electrical shock.

CAUTION—HOT SURFACE: Indicates a risk of burn if touched.

CAUTION—TIPPING HAZARD: Indicates a crush hazard.

CAUTION—PINCH HAZARD: Indicates a risk of being caught between moving parts.

Product statements

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, connect the power cord to

an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—POTENTIAL INJURY: Do not use this product with extension cords, multioutlet power strips, multioutlet extenders, or UPS devices. The power capacity of these types of accessories can be easily overloaded by a laser printer and may result in a risk of ﬁre, property damage, or poor printer performance.

CAUTION—POTENTIAL INJURY: Do not use this product with an inline surge protector. The use of a surge protection device may result in a risk of ﬁre, property damage, or poor printer performance.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of ﬁre or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

Safety information 6

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, if you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer o, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them o as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.

CAUTION—POTENTIAL INJURY: If the printer weight is greater than 20 kg (44 lb), then it may require two or more people to lift it safely.

CAUTION—POTENTIAL INJURY: When moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Make sure that all doors and trays are closed.

• Turn o the printer, and then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer.

• If the printer has separate ﬂoor-standing optional trays or output options attached to it, then disconnect

them before moving the printer.

• If the printer has a caster base, then carefully roll it to the new location. Use caution when passing over

thresholds and breaks in

ﬂooring.

• If the printer does not have a caster base but is conﬁgured with optional trays or output options, then remove

the output options and lift the printer o the trays. Do not try to lift the printer and any options at the same time.

• Always use the handholds on the printer to lift it.

• Any cart used to move the printer must have a surface able to support the full footprint of the printer.

• Any cart used to move the hardware options must have a surface able to support the dimensions of the

options.

• Keep the printer in an upright position.

• Avoid severe jarring movements.

• Make sure that your ﬁngers are not under the printer when you set it down.

• Make sure that there is adequate clearance around the printer.

CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported conﬁgurations, contact the place where you purchased the printer.

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching it.

CAUTION—PINCH HAZARD: To avoid the risk of a pinch injury, use caution in areas marked with this label. Pinch injuries may occur around moving parts, such as gears, doors, trays, and covers.

Safety information 7

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those speciﬁed in the User’s Guide may result in hazardous radiation exposure.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

This product is designed, tested, and approved to meet strict global safety standards with the use of speciﬁc manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

Refer service or repairs, other than those described in the user documentation, to a service representative.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

This product may produce small amounts of ozone during normal operation, and may be equipped with a ﬁlter designed to limit ozone concentrations to levels well below the recommended exposure limits. To avoid high ozone concentration levels during extensive usage, install this product in a well-ventilated area and replace the ozone and exhaust ﬁlters if instructed to do so in the product maintenance instructions. If there are no references to ﬁlters in the product maintenance instructions, then there are no ﬁlters requiring replacement for this product.

SAVE THESE INSTRUCTIONS.

Learning about the printer 8

Learning about the printer

Selecting a location for the printer

• Leave enough room to open trays, covers, and doors and to install hardware options.

• Set up the printer near an electrical outlet.

CAUTION—POTENTIAL INJURY: To avoid the risk of to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations.

• Make sure that airﬂow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical

Committee 156 standard.

• Provide a

• Keep the printer:

– Clean, dry, and free of dust

– Away from stray staples and paper clips

– Away from the direct airﬂow of air conditioners, heaters, or ventilators

– Free from direct sunlight and humidity extremes

• Observe the recommended temperatures and avoid ﬂuctuations.

Ambient temperature 10 to 32°C (50 to 90°F)

Storage temperature 1.1 to 35°C (34 to 95°F)

• Allow the following recommended amount of space around the printer for proper ventilation:

sturdy, and stable surface.

ﬂat,

or electrical shock, connect the power cord

ﬁre

Learning about the printer 9

1 Top 30 5 m m (1 2 i n. )

2 Rear 100 mm (3.94 in.)

3 Right side 110 mm (4.33 in.)

4 Front 305 mm (12 in.)

Note: The minimum space needed in front of the printer is 75 mm (3 in.)

5 Left side 65 mm (2.56 in.)

Printer conﬁgurations

CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a

caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported conﬁgurations, contact the place where you purchased the printer.

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

You can conﬁgure your printer by adding optional 250‑ or 550‑sheet trays. For more information, see

optional trays” on page 118.

“Installing

1 Control panel

2 Standard bin

3 Controller board access cover

4 Standard 250‑sheet tray

5 Optional 250‑ or 550‑sheet tray

6 Multipurpose feeder

Learning about the printer 10

7 Door A

Attaching cables

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, use only the power cord provided with this product or the manufacturer's authorized replacement.

Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the USB cable, any wireless network adapter, or the printer in the areas shown while actively printing.

Use the To

1 USB printer port Connect the printer to a computer.

2 Power cord socket Connect the printer to an electrical outlet.

3 Ethernet port Connect the printer to a network.

Learning about the printer 11

Using the control panel

Use the To

1 Display View printing options, printer status, and error messages.

2 Arrow buttons Scroll through menus or move between screens and menu options.

3 Select button

4 Numeric keypad Enter numbers or symbols in an input ﬁeld.

5 Power button Turn on or turn o the printer.

6 Backspace button Move the cursor backward and delete a character in an input ﬁeld.

7 Indicator light Check the printer status.

8 Stop or Cancel button Stop the current printer task.

9 Back button Return to the previous screen.

10 Home button Go to the home screen.

• Select menu options.

• Save the setting.

Note: To turn o the printer, press and hold the power button for ﬁve seconds.

Understanding the status of the power button and indicator light

Indicator light Printer status

O The printer is o or in Hibernate mode.

Blue The printer is ready or processing data.

Red The printer requires user intervention.

Power button light Printer status

O The printer is o, ready, or processing data.

Solid amber The printer is in Sleep mode.

Blinking amber The printer is in Hibernate mode.

Loading paper and specialty media 12

Loading paper and specialty media

Setting the paper size and type

1 From the control panel, navigate to:

Settings >

2 Set the paper size and type.

> Paper > > Tray Con ﬁgur ation > > Paper Size/Type > > select a paper source

Conﬁguring Universal paper settings

1 From the control panel, navigate to:

Settings >

2 Conﬁgure the settings.

> Paper > > Media Conﬁguration > > Universal Setup >

Loading trays

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately.

Keep all other trays closed until needed.

1 Remove the tray.

Note: To avoid paper jams, do not remove trays while the printer is busy.

Loading paper and specialty media 13

2 Adjust the paper guides to match the size of the paper that you are loading.

3 Flex, fan, and align the paper edges before loading.

4 Load the paper stack with the printable side facedown, and then make sure that the side guides ﬁt snugly

against the paper.

Notes:

• Load letterhead facedown with the top edge of the sheet toward the front of the tray for one‑sided

printing.

• Load letterhead faceup with the bottom edge of the sheet toward the front of the tray for two‑sided

printing.

• Do not slide paper into the tray.

• To avoid paper jams, make sure that the stack height is below the maximum paper

indicator.

ﬁll

5 Insert the tray.

If necessary, set the paper size and paper type from the control panel to match the paper loaded.

Loading paper and specialty media 14

Loading the multipurpose feeder

1 Open the multipurpose feeder.

2 Adjust the guide to match the size of the paper that you are loading.

3 Flex, fan, and align the paper edges before loading.

4 Load paper with the printable side faceup.

Notes:

• Load letterhead faceup with the top edge of the sheet toward the front of the tray for one‑sided

printing.

• Load letterhead facedown with the bottom edge of the sheet toward the front of the tray for

two‑sided printing.

• Load envelopes with the ﬂap facedown on the left side.

Loading paper and specialty media 15

• Load European envelopes with the ﬂap facedown and entering the printer ﬁrst.

Warning—Potential Damage: Do not use envelopes with stamps, clasps, snaps, windows, coated linings, or self‑stick adhesives.

5 From the control panel, set the paper size and paper type to match the paper loaded.

Linking trays

1 From the control panel, navigate to:

Settings >

> Paper > > Tray Conﬁgur ation > > Paper Size/Type >

2 Set the same paper size and paper type for the trays that you are linking.

3 From the control panel, navigate to:

Settings >

> Device > > Maintenance > > Conﬁg Menu > > Tray Conﬁguration >

4 Set Tray Linking to Automatic.

To unlink trays, make sure that no trays have the same paper size and paper type settings.

Warning—Potential Damage: The temperature of the fuser varies according to the avoid printing issues, match the paper type setting in the printer with the paper loaded in the tray.

speciﬁed

paper type. To

Paper support 16

Paper support

Supported paper sizes

Paper size Standard

250‑sheet tray

210 x 297 mm (8.3 x 11.7 in.)

210 x 148 mm (8.3 x 5.8 in.)

A5 LEF

148 x 210 mm (5.8 x 8.3 in.)

105 x 148 mm (4.1 x 5.8 in.)

JIS B5

182 x 257 mm (7.2 x 10.1 in.)

Optional 250‑ or 550‑sheet tray

X X

Multipurpose feeder Two‑sided

printing

Oﬁcio (Mexico)

216 x 340 mm (8.5 x 13.4 in.)

Hagaki

100 x 148 mm (3.9 x 5.8 in.)

Business card

50.8 x 88.9 mm (2 x 3.5 in.)

Statement

140 x 216 mm (5.5 x 8.5 in.)

Executive

184 x 267 mm (7.3 x 10.5 in.)

Letter

216 x 279 mm (8.5 x 11 in.)

XX XX

Paper support 17

Paper size Standard

250‑sheet tray

Legal

216 x 356 mm (8.5 x 14 in.)

Folio

216 x 330 mm (8.5 x 13 in.)

Universal

76.2 x 127 mm to 216 x 356 mm

(3 x 5 in. to 8.5 x 14 in.)

Universal

105 x 148 mm to 216 x 356 mm (4.13 x 5.83 in. to 8.5 x 14 in.)

Universal

148 x 210 mm to 216 x 356 mm (5.83 x 8.27 in. to 8.5 x 14 in.)

Optional 250‑ or 550‑sheet tray

XXX

Multipurpose feeder Two‑sided

printing

7 3/4 Envelope (Monarch)

98 x 191 mm (3.9 x 7.5 in.)

9 Envelope

98 x 225 mm (3.9 x 8.9 in.)

10 Envelope

105 x 241 mm (4.1 x 9.5 in.)

DL Envelope

110 x 220 mm (4.3 x 8.7 in.)

C5 Envelope

162 x 229 mm (6.4 x 9 in.)

B5 Envelope

176 x 250 mm (6.9 x 9.8 in.)

Other Envelope

76.2 x 127 mm to 216 x 356 mm

( 3 x 5 in. to 8.5 x 14 in.)

Paper support 18

Supported paper types

Paper type Standard

250‑sheet tray

Plain paper

Card stock X X X

Transparency

Recycled

Paper labels

Bond

Letterhead

Preprinted

Colored paper

Light paper

Optional 250‑ or 550‑sheet tray

X X

Multipurpose feeder Two‑sided printing

Heavy paper

Rough/Cotton

Envelope X X X

Rough envelope X X

One‑sided paper labels designed for laser printers are supported for occasional use. It is recommended to print

20 or fewer pages of paper labels per month. Vinyl, pharmacy, and two‑sided labels are not supported.

Bond and Heavy paper are supported in two‑sided printing up to 90‑g/m2 (24‑lb) paper weight.

Supported paper weights

Tray Multipurpose feeder Two‑sided printing

Paper weight

60–120 g/m

(16–32 lb) 60–216 g/m2 (16–58 lb) 60–90 g/m2 (16–24 lb)

Printing 19

Printing

Printing from a computer

Note: For labels, card stock, and envelopes, set the paper size and type in the printer before printing the

document.

1 From the document that you are trying to print, open the Print dialog.

2 If necessary, adjust the settings.

3 Print the document.

Printing from a mobile device

Printing from a mobile device using Google Cloud Print

Google Cloud PrintTM is a printing service that allows you to print to any Google Cloud Print‑ready printer.

Before you begin, make sure that:

• The printer is registered to the Google Cloud Print server.

• The Cloud Print plugin is downloaded from the Google Play

1 From your Android

2 Tap > Print.

3 Select a printer, and then tap .

mobile device, open a document or select a document from your

store and is enabled in the mobile device.

manager.

ﬁle

Printing from a mobile device using AirPrint

The AirPrint software feature is a mobile printing solution that allows you to print directly from Apple devices to an AirPrint‑certiﬁed printer.

Notes:

• Make sure that the Apple device and the printer are connected to the same network. If the network has

multiple wireless hubs, then make sure that both devices are connected to the same subnet.

• This application is supported only in some Apple devices.

1 From your mobile device, select a document from your

2 Tap the share icon, and then tap Print.

manager or launch a compatible application.

ﬁle

Printing 20

3 Select a printer.

If necessary, adjust the settings.

4 Print the document.

Printing from a mobile device using Wi‑Fi Direct®

Wi‑Fi Direct® is a printing service that lets you print to any Wi‑Fi Direct‑ready printer.

Note: Make sure that the mobile device is connected to the printer wireless network. For more information, see

“Connecting a mobile device to the printer” on page 61.

1 From your mobile device, launch a compatible application or select a document from your ﬁle manager.

2 Depending on your mobile device, do one of the following:

• Tap > Print.

3 Select a printer, and then adjust the settings, if necessary.

4 Print the document.

Conﬁguring conﬁdential jobs

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Settings > Security > Conﬁdential Print Setup.

Conﬁgure

Use To

Max Invalid PIN Set the number of times an invalid PIN can be entered.

Conﬁdential Job Expiration

the settings.

Note: When the limit is reached, the print jobs for that user name are deleted.

Set the expiration time for conﬁdential print jobs.

Note: Conﬁdential held jobs are stored in the printer until they are released or deleted manually.

Repeat Job Expiration Set the expiration time for a repeat print job.

Note: Repeat held jobs are stored in the printer memory for reprinting.

Verify Job Expiration Set the expiration time that the printer prints a copy before printing the remaining

copies.

Note: Verify jobs print one copy to check if it is satisfactory before printing the remaining copies.

Printing 21

Use To

Reserve Job Expiration Set the expiration time that the printer stores print jobs.

Note: Reserve held jobs are automatically deleted after printing.

Require All Jobs to be Held

Keep duplicate documents

Set the printer to hold all print jobs.

Set the printer to print all documents with the same ﬁle name.

Printing conﬁdential and other held jobs

For Windows users

1 With a document open, click File > Print.

2 Click Properties, Preferences, Options, or Setup.

3 Click Print and Hold.

4 Select Use Print and Hold, and then assign a user name.

5 Select the print job type (Conﬁdential, Repeat, Reserve, or Verify).

If the print job is conﬁdential, then enter a four‑digit PIN.

6 Click OK or Print.

7 From the printer control panel, release the print job.

• For conﬁdential print jobs, navigate to:

Held jobs >

print job >

> select your user name > > Conﬁdential > > enter the PIN > > select the

> conﬁgure the settings > > Print >

• For other print jobs, navigate to:

Held jobs >

> Print >

> select your user name > > select the print job > >

For Macintosh users

1 With a document open, choose File > Print.

2 From the Preview or Media & Quality menu, choose PIN Printing.

3 Enable Print with PIN, and then enter a four‑digit PIN.

4 Click Print.

5 From the printer control panel, release the print job. Navigate to:

Held jobs >

the print job >

> select your computer name > > Conﬁdential > > enter the PIN > > select

> Print >

conﬁgure

the settings >

Printing 22

Printing a font sample list

1 From the control panel, navigate to:

Settings >

2 Select a font sample, and then press .

> Reports > > Print > > Print Fonts >

Placing separator sheets between copies

1 From the control panel, navigate to:

Settings >

2 Print the document.

> Print > > Layout > > Separator Sheets > > Between Copies >

Understanding the printer menus 23

Understanding the printer menus

Menu map

Device

Paper

Network/Ports

Security

• Preferences

• Eco‑Mode

• Remote Operator Panel

•

Notiﬁcations

• Power Management

• Layout

• Setup

• Quality

• XPS

• PDF

• Tr ay Conﬁguration • Media Conﬁguration

• Network Overview

• Wireless

• Ethernet

• TCP/IP

• SNMP

• IPSec

• Security Audit Log

• Login Restrictions

• Conﬁdential Print Setup

• Restore Factory Defaults

• Maintenance

• Visible Home Screen Icons

• About this Printer

• PostScript

• PCL

• HTML

• Image

• 802.1x

• LPD Conﬁguration

• HTTP/FTP Settings

• USB

• Restrict external network access

• Wi‑Fi Direct

• Solutions LDAP Settings

• Erase Temporary Data Files

• Miscellaneous

Reports

Help

Troubleshooting Print Quality Test Pages

• Menu Settings Page

• Device

• Print All Guides

• Connection Guide

• Information Guide

• Media Guide

• Print

• Network

• Mono Quality Guide

• Moving Guide

• Print Quality Guide

• Supplies Guide

Understanding the printer menus 24

Device

Preferences

Menu item Description

Display Language Set the language of the text that appears on the display.

Country/Region Identify the country or region that the printer is conﬁgured to

operate.

Run initial setup

No* Ye s

Displayed information

Display Text 1 (IP Address*) Display Text 2 (Date/Time*) Custom Text 1 Custom Text 2

Date and Time

Conﬁgure

Current Date and Time Manually Set Date and Time Date Format (DD‑MM‑YYYY*) Time Format (12 hour A.M./P.M.*) Time Zone (Beijing (CST)*)

Date and Time

Network Time Protocol

Enable NTP (On*) NTP Server

Paper Sizes

U.S. Metric

Run the setup wizard.

Specify the information to appear on the home screen.

Conﬁgure the printer date and time.

Conﬁgure the settings for Network Time Protocol (NTP).

Specify the unit of measurement for paper sizes.

Note: The country or region selected in the initial setup wizard determines the initial paper size setting.

Screen Timeout

5–300 seconds (60*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the idle time before the display shows the home screen or before the printer logs out a user account automatically.

Eco-Mode

Menu item Description

Sides

1‑Sided* 2‑Sided

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify whether to print on one side or two sides of the paper.

Understanding the printer menus 25

Menu item Description

Pages per Side

O* 2 pages per side 3 pages per side 4 pages per side 6 pages per side 9 pages per side 12 pages per side 16 pages per side

Toner Darkness

1–10 (8*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Print multiple page images on one side of a sheet of paper.

Determine the lightness or darkness of text images.

Remote Operator Panel

Menu item Description

External VNC Connection

Don’t Allow* Allow

Connect an external Virtual Network Computing (VNC) client to the remote control panel.

Authentication Type

None* Standard Authentication

VNC Password Specify the password to connect to the VNC client server.

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the authentication type when accessing the VNC client server.

Note: This menu item appears only if Authentication Type is set to Standard Authentication.

Notiﬁcations

Menu item Description

Supplies

Show Supply Estimates

Show estimates* Do not show estimates

Supplies

Custom Supply Notiﬁcations

Show the estimated supply status information.

Conﬁgure notiﬁcation settings when the printer requires user intervention.

Note: This menu item appears only in the Embedded Web Server.

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 26

Menu item Description

Error Prevention

Jam Assist

O On*

Error Prevention

Auto Continue

Disabled 5–255 (5*)

Error Prevention

Auto Reboot

Reboot always* Reboot never Reboot when idle

Error Prevention

Auto Reboot

Max Auto Reboots

1–20 (2*)

Error Prevention

Auto Reboot

Auto Reboot Window

1–525600 (720*)

Set the printer to check for jammed paper automatically.

Let the printer continue processing or printing a job automatically after clearing certain attendance conditions.

Set the printer to restart when an error occurs.

Set the number of automatic reboots that the printer can perform.

Set the number of seconds before the printer performs an automatic reboot.

Error Prevention

Auto Reboot

Auto Reboot Counter

Error Prevention

Display Short Paper Error

Auto‑clear* On

Error Prevention

Page Protect

O* On

Jam Content Recovery

Jam Recovery

Auto* O On

Note: An asterisk (*) next to a value indicates the factory default setting.

Show a read‑only information of the reboot counter.

Set the printer to show a message when a short paper error occurs.

Note: Short paper refers to the size of the paper loaded.

Set the printer to process the entire page into the memory before printing it.

Set the printer to reprint jammed pages.

Understanding the printer menus 27

Power Management

Menu item Description

Sleep Mode Proﬁle

Print from Sleep Mode

Stay awake after printing Enter Sleep Mode after printing*

Timeouts

Sleep Mode

1–60 minutes (15*)

Timeouts

Hibernate Timeout

Disabled 1 hour 2 hours 3 hours 6 hours 1 day 2 days 3 days* 1 week 2 weeks 1 month

Set the printer to stay in Ready mode or return to Sleep mode after printing.

Set the idle time before the printer begins operating in Sleep mode.

Set the time before the printer turns o.

Timeouts

Hibernate Timeout on Connection

Hibernate Do Not Hibernate*

Note: An asterisk (*) next to a value indicates the factory default setting.

Set Hibernate Timeout to turn o the printer while an active Ethernet connection exists.

Restore Factory Defaults

Menu item Description

Restore Settings

Restore all settings Restore printer settings Restore network settings

Restore the printer factory default settings.

Understanding the printer menus 28

Maintenance

Conﬁg Menu

Menu item Description

USB Conﬁguration

USB PnP

1* 2

USB Conﬁguration

USB Speed

Full Auto*

Tra y Co nﬁg ura tio n

Tray Li n k i ng

Automatic* O

Tra y Co nﬁg ura tio n

Show Tray Insert Message

O Only for unknown sizes* Always

Tra y Co nﬁg ura tio n

A5 Loading

Short Edge Long Edge*

Change the USB driver mode of the printer to improve its compatibility with a personal computer.

Set the USB port to run at full speed and disable its high‑speed capabilities.

Set the printer to link the trays that have the same paper type and paper size settings.

Display a message to select paper size and type after inserting the tray.

Specify the page orientation when loading A5 paper size.

Tra y Co nﬁg ura tio n

Paper Prompts

Auto* MP Feeder Manual Paper

Tra y Co nﬁg ura tio n

Envelope Prompts

Auto* MP Feeder Manual Envelope

Tra y Co nﬁg ura tio n

Action for Prompts

Prompt user* Continue Use current

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the paper source that the user ﬁlls when a prompt to load paper appears.

Set the paper source that the user ﬁlls when a prompt to load envelope appears.

Set the printer to resolve paper- or envelope-related change prompts.

Understanding the printer menus 29

Menu item Description

Reports

Menu Settings Page Event Log Event Log Summary HealthCheck Statistics

Supply Usage And Counters

Clear Supply Usage History Reset Black Cartridge Counter Reset Black Imaging Unit Counter Reset Maintenance Counter

Printer Emulations

PPDS Emulation

O* On

Printer Emulations

PS Emulation

O On*

Printer Emulations

Emulator Security

Page Timeout

0–60 (60*)

Print reports about printer menu settings, status, and event logs.

Reset the supply page counter or view the total printed pages.

Set the printer to recognize and use the PPDS data stream.

Set the printer to recognize and use the PS data stream.

Set the page timeout during emulation.

Printer Emulations

Emulator Security

Reset Emulator After Job

O* On

Printer Emulations

Emulator Security

Disable Printer Message Access

On* O

Print Conﬁguration

Font Sharpening

0–150 (24*)

Print Conﬁguration

Print Density

Disabled* 1–5

Note: An asterisk (*) next to a value indicates the factory default setting.

Reset the emulator after a print job.

Disable access to the printer message during emulation.

Set a text point-size value below which the high‑frequency screens are used when printing font data.

Adjust the toner density when printing documents.

Understanding the printer menus 30

Menu item Description

Device Operations

Quiet Mode

O* On

Device Operations

Panel Menus

Enable* Disable

Device Operations

Safe Mode

O* On

Device Operations

Clear Custom Status

Device Operations

Clear all remotely‑installed messages

Set the printer to reduce the amount of noise that it makes when printing.

Note: Enabling this setting slows down the overall performance of the printer.

Set the printer to show the control panel menus.

Note: This menu item appears only in the Embedded Web Server.

Set the printer to operate in a special mode, in which it attempts to continue oering as much functionality as possible, despite known issues.

For example, when set to On, and the duplex motor is nonfunctional, the printer performs one‑sided printing of the documents even if the job is two‑sided printing.

Note: This setting cannot be used when the tray is not fully inserted or the tray sensor is damaged.

Erase all custom messages.

Erase messages that were remotely installed.

Note: An asterisk (*) next to a value indicates the factory default setting.

Out of Service Erase

Menu item Description

Erase Printer Memory

Printer Memory Last Sanitized Sanitize all information on nonvolatile memory Erase all printer and network settings

Clear all settings and applications that are stored in the printer.

Visible Home Screen Icons

Menu Description

Change Language Bookmarks Held Jobs

Specify which icons to show on the home screen.

About this Printer

Menu item Description

Asset Tag Show the serial number of the printer.

Printer’s Location Identify the printer location. The maximum length is 63 characters.

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