Lexmark MX421ade User Guide

Download

MB2442, MB2546, MX421, MX521, MX522, XM1242, XM1246 MFPs

User's Guide

September 2018 www.lexmark.com

Machine type(s):

7017

Models:

476, 478, 496, 636, 676, 678, 679, 686

Contents 2

Safety information.........................................................................................7

Conventions...........................................................................................................................................................7

Product statements..............................................................................................................................................7

Learning about the printer.........................................................................10

Finding information about the printer...........................................................................................................10

Selecting a location for the printer................................................................................................................. 11

Printer conﬁgurations........................................................................................................................................13

Attaching cables................................................................................................................................................. 14

Using the control panel.................................................................................................................................... 15

Understanding the status of the power button and indicator light.......................................................15

Setting up and using the home screen applications..............................16

Using the home screen.....................................................................................................................................16

Customizing the home screen........................................................................................................................ 17

Setting up Card Copy........................................................................................................................................17

Creating a shortcut.............................................................................................................................................17

Using Display Customization...........................................................................................................................18

Conﬁguring Eco‑Settings................................................................................................................................. 18

Using Customer Support..................................................................................................................................19

Using QR Code Generator...............................................................................................................................19

Setting up Scan Center.....................................................................................................................................19

Setting up Device Quotas................................................................................................................................19

Creating a Cloud Connector proﬁle.............................................................................................................20

Managing bookmarks...................................................................................................................................... 20

Managing contacts.............................................................................................................................................21

Setting up and using the accessibility features..................................... 24

Enabling Magniﬁcation mode.........................................................................................................................24

Activating Voice Guidance..............................................................................................................................24

Navigating the screen using gestures.........................................................................................................24

Adjusting the Voice Guidance speech rate................................................................................................25

Using the keyboard on the display...............................................................................................................25

Enabling spoken passwords or personal identiﬁcation numbers........................................................ 25

Contents 3

Loading paper and specialty media.........................................................26

Setting the size and type of the specialty media......................................................................................26

Conﬁguring Universal paper settings.......................................................................................................... 26

Loading trays......................................................................................................................................................26

Loading the multipurpose feeder................................................................................................................. 28

Linking trays........................................................................................................................................................29

Paper support..............................................................................................30

Supported paper sizes.....................................................................................................................................30

Supported paper types....................................................................................................................................32

Supported paper weights................................................................................................................................33

Printing.........................................................................................................34

Printing from a computer.................................................................................................................................34

Printing from a mobile device........................................................................................................................ 34

Printing from a ﬂash drive............................................................................................................................... 35

Supported ﬂash drives and ﬁle types.......................................................................................................... 36

Conﬁguring conﬁdential jobs......................................................................................................................... 37

Printing conﬁdential and other held jobs.................................................................................................... 37

Printing from a Cloud Connector proﬁle..................................................................................................... 38

Printing a font sample list................................................................................................................................38

Printing a directory list......................................................................................................................................38

Canceling a print job........................................................................................................................................ 39

Copying........................................................................................................40

Using the automatic document feeder and scanner glass.................................................................... 40

Making copies....................................................................................................................................................40

Copying photos................................................................................................................................................. 40

Copying on letterhead...................................................................................................................................... 41

Copying on both sides of the paper (two‑sided)........................................................................................41

Reducing or enlarging copies.........................................................................................................................41

Collating copies.................................................................................................................................................. 41

Placing separator sheets between copies.................................................................................................. 41

Copying multiple pages onto a single sheet............................................................................................. 42

Creating a copy shortcut.................................................................................................................................42

Contents 4

E-mailing...................................................................................................... 43

Using the automatic document feeder and scanner glass.................................................................... 43

Setting up the e‑mail function........................................................................................................................43

Conﬁguring e‑mail settings.............................................................................................................................43

Sending an e-mail..............................................................................................................................................44

Creating an e-mail shortcut.............................................................................................................................44

Faxing...........................................................................................................45

Setting up the printer to fax............................................................................................................................45

Using the automatic document feeder and scanner glass..................................................................... 51

Sending a fax.......................................................................................................................................................51

Scheduling a fax................................................................................................................................................52

Creating a fax destination shortcut.............................................................................................................. 52

Changing the fax resolution........................................................................................................................... 53

Adjusting the fax darkness............................................................................................................................. 53

Viewing a fax log............................................................................................................................................... 53

Blocking junk faxes...........................................................................................................................................53

Holding faxes......................................................................................................................................................53

Forwarding a fax................................................................................................................................................53

Scanning...................................................................................................... 55

Using the automatic document feeder and scanner glass.................................................................... 55

Scanning to an FTP server..............................................................................................................................55

Creating an FTP shortcut................................................................................................................................ 55

Scanning to a ﬂash drive.................................................................................................................................56

Sending scanned documents to a computer.............................................................................................57

Scanning to a Cloud Connector proﬁle....................................................................................................... 57

Understanding the printer menus............................................................58

Menu map........................................................................................................................................................... 58

Device.................................................................................................................................................................. 59

Print....................................................................................................................................................................... 70

Paper.....................................................................................................................................................................79

Copy.......................................................................................................................................................................81

Fax.........................................................................................................................................................................85

E-mail....................................................................................................................................................................98

Contents 5

FTP.......................................................................................................................................................................105

USB Drive............................................................................................................................................................110

Network/Ports....................................................................................................................................................116

Security...............................................................................................................................................................129

Reports................................................................................................................................................................137

Help..................................................................................................................................................................... 138

Troubleshooting............................................................................................................................................... 138

Printing the Menu Settings Page................................................................................................................. 138

Securing the printer..................................................................................139

Locating the security slot...............................................................................................................................139

Erasing printer memory..................................................................................................................................139

Erasing printer hard disk memory............................................................................................................... 139

Encrypting the printer hard disk...................................................................................................................140

Restoring factory default settings................................................................................................................140

Statement of Volatility.....................................................................................................................................140

Maintaining the printer.............................................................................142

Adjusting the speaker volume......................................................................................................................142

Networking........................................................................................................................................................ 143

Cleaning printer parts.....................................................................................................................................145

Ordering parts and supplies......................................................................................................................... 148

Replacing parts and supplies........................................................................................................................152

Moving the printer........................................................................................................................................... 164

Saving energy and paper.............................................................................................................................. 165

Recycling............................................................................................................................................................166

Clearing jams.............................................................................................168

Avoiding jams................................................................................................................................................... 168

Identifying jam locations................................................................................................................................ 169

Paper jam in door A.........................................................................................................................................170

Paper jam in the rear door.............................................................................................................................174

Paper jam in the standard bin.......................................................................................................................175

Paper jam in the duplex unit......................................................................................................................... 175

Paper jam in trays.............................................................................................................................................176

Paper jam in the multipurpose feeder........................................................................................................ 177

Paper jam in the automatic document feeder..........................................................................................178

Contents 6

Troubleshooting........................................................................................ 180

Network connection problems.....................................................................................................................180

Hardware options problems......................................................................................................................... 182

Issues with supplies........................................................................................................................................ 184

Paper feed problems...................................................................................................................................... 185

Printing problems.............................................................................................................................................188

Faxing problems.............................................................................................................................................. 216

Scanning problems......................................................................................................................................... 219

Contacting customer support......................................................................................................................223

Upgrading and migrating........................................................................224

Hardware.......................................................................................................................................................... 224

Software............................................................................................................................................................ 238

Firmware............................................................................................................................................................238

Notices.......................................................................................................240

Index.......................................................................................................... 256

Safety information 7

Safety information

Conventions

Note: A note identiﬁes information that could help you.

Warning: A warning identiﬁes something that could damage the product hardware or software.

CAUTION: A caution indicates a potentially hazardous situation that could injure you.

Dierent types of caution statements include:

CAUTION—POTENTIAL INJURY: Indicates a risk of injury.

CAUTION—SHOCK HAZARD: Indicates a risk of electrical shock.

CAUTION—HOT SURFACE: Indicates a risk of burn if touched.

CAUTION—TIPPING HAZARD: Indicates a crush hazard.

CAUTION—PINCH HAZARD: Indicates a risk of being caught between moving parts.

Product statements

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, connect the power cord to

an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—POTENTIAL INJURY: Do not use this product with extension cords, multioutlet power strips, multioutlet extenders, or UPS devices. The power capacity of these types of accessories can be easily overloaded by a laser printer and may result in a risk of ﬁre, property damage, or poor printer performance.

CAUTION—POTENTIAL INJURY: Only a Lexmark Inline Surge Protector that is properly connected between the printer and the power cord provided with the printer may be used with this product. The use of non-Lexmark surge protection devices may result in a risk of ﬁre, property damage, or poor printer performance.

CAUTION—POTENTIAL INJURY: To reduce the risk of ﬁre, use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

Safety information 8

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of ﬁre or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, if you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer o, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them o as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.

CAUTION—POTENTIAL INJURY: If the printer weight is greater than 18 kg (40 lb), then it requires two or more trained personnel to lift it safely.

CAUTION—POTENTIAL INJURY: When moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Make sure that all doors and trays are closed.

• Turn o the printer, and then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer.

• If the printer has separate ﬂoor-standing optional trays or output options attached to it, then disconnect

them before moving the printer.

• If the printer has a caster base, then carefully roll it to the new location. Use caution when passing over

thresholds and breaks in

ﬂooring.

• If the printer does not have a caster base but is conﬁgured with optional trays or output options, then remove

the output options and lift the printer o the trays. Do not try to lift the printer and any options at the same time.

• Always use the handholds on the printer to lift it.

• Any cart used to move the printer must have a surface able to support the full footprint of the printer.

• Any cart used to move the hardware options must have a surface able to support the dimensions of the

options.

• Keep the printer in an upright position.

• Avoid severe jarring movements.

• Make sure that your ﬁngers are not under the printer when you set it down.

• Make sure that there is adequate clearance around the printer.

CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported conﬁgurations, see

www.lexmark.com/multifunctionprinters.

Safety information 9

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching it.

CAUTION—PINCH HAZARD: To avoid the risk of a pinch injury, use caution in areas marked with this label. Pinch injuries may occur around moving parts, such as gears, doors, trays, and covers.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those speciﬁed in the User’s Guide may result in hazardous radiation exposure.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

This product is designed, tested, and approved to meet strict global safety standards with the use of speciﬁc manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

Refer service or repairs, other than those described in the user documentation, to a service representative.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

This product may produce small amounts of ozone during normal operation, and may be equipped with a ﬁlter designed to limit ozone concentrations to levels well below the recommended exposure limits. To avoid high ozone concentration levels during extensive usage, install this product in a well-ventilated area and replace the ozone and exhaust ﬁlters if instructed to do so in the product maintenance instructions. If there are no references to ﬁlters in the product maintenance instructions, then there are no ﬁlters requiring replacement for this product.

SAVE THESE INSTRUCTIONS.

Learning about the printer 10

Learning about the printer

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

See the setup documentation that came with the printer or go to

http://support.lexmark.com.

• Installing the printer software

More setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Conﬁguring printer settings

• Viewing and printing documents and photos

• Setting up and using the printer software

• Conﬁguring the printer on a network

• Caring for and maintaining the printer

Information Center—Go to

http://infoserve.lexmark.com.

Help Menu Pages—Access the guides on the printer

http://support.lexmark.com.

Touch Screen Guide—Go to

http://support.lexmark.com.

Product videos—Go to

http://infoserve.lexmark.com/idv/.

ﬁrmware

or go to

• Troubleshooting and solving problems

Information on setting up and conﬁguring the accessibility features of your printer

Help using the printer software Help for Microsoft® Windows® or Macintosh

Lexmark Accessibility Guide—Go to

http://support.lexmark.com.

operating systems—Open a printer software program or application, and then click Help.

Click

Notes:

to view context‑sensitive information.

• Help is automatically installed with the printer

software.

• Depending on the operating system, the

printer software is located in the printer program folder or on the desktop.

Learning about the printer 11

What are you looking for? Find it here

Go to

The latest supplemental information, updates, and customer support:

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Voice support

http://support.lexmark.com.

Note: Select your country or region, and then

select your product to view the appropriate support site.

Support contact information for your country or region can be found on the website or on the printed warranty that came with the printer.

Have the following information ready when you contact customer support:

• Place and date of purchase

• Machine type and serial number

• Safety information

• Regulatory information

• Warranty information

• Environmental information

Warranty information varies by country or region:

• In the U.S.—See the Statement of Limited

Warranty included with the printer, or go to

http://support.lexmark.com.

• In other countries and regions—See the

printed warranty that came with the printer.

Product Information Guide—See the documentation that came with the printer or go to

http://support.lexmark.com.

Selecting a location for the printer

• Leave enough room to open trays, covers, and doors and to install hardware options.

• Set up the printer near an electrical outlet.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations.

Learning about the printer 12

• Make sure that airﬂow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical

Committee 156 standard.

• Provide a

sturdy, and stable surface.

ﬂat,

• Keep the printer: – Clean, dry, and free of dust – Away from stray staples and paper clips – Away from the direct

airﬂow

of air conditioners, heaters, or ventilators

– Free from direct sunlight and humidity extremes

• Observe the recommended temperatures and avoid ﬂuctuations.

Ambient temperature 10 to 32.2°C (50 to 90°F)

Storage temperature 0 to 40°C (32 to 104°F)

• Allow the following recommended amount of space around the printer for proper ventilation:

1 Top 73 7 mm (2 9 in .)

2 Rear 203 mm (8 in.)

3 Right side 305 mm (12 in.)

4 Front 510 mm (20 in.)

Note: The minimum space needed in front of the printer is 76 mm (3 in.).

5 Left side 203 mm (8 in.)

Learning about the printer 13

Printer conﬁgurations

CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a

caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported conﬁgurations, see

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

www.lexmark.com/multifunctionprinters.

You can conﬁgure your printer by adding optional 250‑ or 550‑sheet trays. For more information, see

optional trays” on page 237.

“Installing

1 Control panel

2 Automatic document feeder (ADF)

3 Standard bin

4 Controller board access cover

5 Standard 250‑sheet tray

6 Optional 250‑ or 550‑sheet tray

7 Multipurpose feeder

8 Door A

Learning about the printer 14

Attaching cables

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—POTENTIAL INJURY: To reduce the risk of

use only a 26 AWG or larger

ﬁre, telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority.

Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the USB cable, any wireless network adapter, or the printer in the areas shown while actively printing.

Use the To

1 Power cord socket Connect the printer to an electrical outlet.

2 Ethernet port Connect the printer to an Ethernet network.

3 LINE port Connect the printer to an active telephone line through a standard wall jack (RJ‑11), DSL

ﬁlter, or VoIP adapter, or any other adapter that allows you to access the telephone line to send and receive faxes.

USB port

5 USB printer port Connect the printer to a computer.

This port is available only in some printer models.

Attach a keyboard or any compatible option.

Learning about the printer 15

Using the control panel

Use the To

1 Display

2 Home button Go to the home screen.

3 Numeric keypad Enter numbers or symbols in an input ﬁeld.

4 Power button Turn on or turn o the printer.

5 Clear all or Reset button Reset the default settings of a function such as copying, faxing, or scanning.

6 Stop or Cancel button Stop the current printer task.

7 Start button Start a printer task, depending on which mode is selected.

8 Pause button Place a dial pause in a fax number.

9 Backspace button Move the cursor backward and delete a character in an input ﬁeld.

10 Indicator light Check the printer status.

11 Volume buttons Adjust the speaker volume.

• View the printer messages and supply status.

• Set up and operate the printer.

Note: To t ur n o the printer, press and hold the power button for

ﬁve

Understanding the status of the power button and indicator light

seconds.

Indicator light Printer status

O The printer is o or in Hibernate mode.

Blue The printer is ready or processing data.

Red The printer requires user intervention.

Power button light Printer status

O The printer is o, ready, or processing data.

Solid amber The printer is in Sleep mode.

Blinking amber The printer is in Hibernate mode.

Setting up and using the home screen applications 16

Setting up and using the home screen applications

Note: These applications are supported only in some printer models.

Using the home screen

Note: Your home screen may vary depending on your home screen customization settings, administrative

setup, and active embedded solutions.

To uc h To

1 Status/Supplies

2 Job Queue Show all the current print jobs.

3 Change Language Change the language on the display.

4 Settings Access the printer menus.

5 Eco‑Settings Manage energy consumption, noise, toner, and paper usage settings.

6 Held Jobs Show the print jobs that are held in the printer memory.

7 USB Drive Print photos and documents from a ﬂash drive.

8 Address Book Manage a contact list that other applications on the printer can access.

• Show a warning or error message whenever the printer requires intervention to

continue processing.

• View more information on the printer warning or message, and on how to clear it.

Note: You can also access this setting by touching the top section of the home screen.

Setting up and using the home screen applications 17

Customizing the home screen

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Settings > Device > Visible Home Screen Icons.

3 Select the icons that you want to appear on the home screen.

4 Apply the changes.

Setting up Card Copy

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Apps > Card Copy > Conﬁgure.

Notes:

• Make sure that Display Icon is enabled.

• Make sure that E‑mail Settings and Network Share Settings are conﬁgured.

• When scanning a card, make sure that the scan resolution does not exceed 200 dpi for color and

400 dpi for black and white.

• When scanning multiple cards, make sure that the scan resolution does not exceed 150 dpi for color

and 300 dpi for black and white.

3 Apply the changes.

Note: You need a printer hard disk to scan multiple cards.

Creating a shortcut

1 From the home screen, touch Shortcut Center.

Note: The icon and name may have been changed. For more information, contact your administrator.

2 Select a printer function, and then touch Create Shortcut.

Note: The Secure E‑mail function is not supported.

3 Conﬁgure the settings, and then touch Save.

Setting up and using the home screen applications 18

4 Type a unique shortcut name.

Note: To avoid clipped names on the home screen, type only up to 25 characters.

5 To u ch OK.

The application automatically generates a unique shortcut number. To launch the shortcut, press # and then the shortcut number.

Using Display Customization

Before using the application, make sure to do the following:

• From the Embedded Web Server, click Apps > Display Customization > Conﬁgure.

• Enable and

conﬁgure

Managing screen saver and slide show images

1 From the Screen Saver and Slideshow Images section, add, edit, or delete an image.

Notes:

the screen saver, slideshow, and wallpaper settings.

• You can add up to 10 images.

• When enabled, the status icons appear on the screen saver only when there are errors, warnings, or

cloud‑based notiﬁcations.

2 Apply the changes.

Changing the wallpaper image

1 From the home screen, touch Change Wallpaper.

2 Select an image to use.

3 Apply the changes.

Running a slide show from a ﬂash drive

1 Insert a ﬂash drive into the USB port.

2 From the home screen, touch Slideshow.

Images appear in alphabetical order.

Note: You can remove the ﬂash drive after the slide show starts, but the images are not stored in the printer. If the slide show stops, then insert the ﬂash drive again to view the images.

Conﬁguring Eco‑Settings

1 From the home screen, touch Eco‑Settings.

2 Conﬁgure Eco‑Mode or Schedule Power Modes.

3 Apply the changes.

Setting up and using the home screen applications 19

Using Customer Support

1 From the home screen, touch Customer Support.

2 Print or e‑mail the information.

Note: For information on conﬁguring the application settings, see the Customer Support Administrator’s

Guide.

Using QR Code Generator

You may need administrative rights to access the application.

1 Open a Web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Apps > QR Code Generator > Conﬁgure.

3 Do either of the following:

• Select a default QR code value.

• Type a QR code value.

4 Apply the changes.

Setting up Scan Center

1 From the home screen, touch Scan Center.

2 Select and create a destination, and then

Notes:

• When creating a network destination, make sure to validate and adjust the settings until no errors

occur.

• Only destinations created from the Embedded Web Server are saved. For more information, see the

documentation that came with the solution.

3 Apply the changes.

conﬁgure

the settings.

Setting up Device Quotas

You may need administrative rights to access the application.

1 Open a Web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

Setting up and using the home screen applications 20

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Apps > Device Quotas >

Conﬁgure

3 From the User Accounts section, add or edit a user, and then set the user quota.

4 Apply the changes.

Note: For information on how to

Quotas Administrator’s Guide.

conﬁgure

the application and its security settings, see the Device

Creating a Cloud Connector proﬁle

We recommend logging in to the printer before you create a proﬁle. To enable a login method, see the

Embedded Web Server

1 From the home screen, touch Cloud Connector.

2 Select a cloud service provider.

3 To u ch Create a

4 Type a unique proﬁle name.

5 If necessary, enter a PIN.

Note: When using the printer as guest, protect the proﬁle with a PIN.

‑

Security Admin Guide.

Proﬁle

or .

6 To u ch Create, and then take note of the authorization code.

Note: The authorization code is valid only for 24 hours.

7 Open a web browser, and then go to https://lexmark.cloud-connect.co.

8 Click Next, and then accept the Terms of Use.

9 Enter the authorization code, and then click Connect.

10 Log in to your cloud service provider account.

11 Grant permissions.

Note: To complete the authorization process, open the

within 72 hours.

proﬁle

Managing bookmarks

Creating bookmarks

Use bookmarks to print frequently accessed documents that are stored in servers or on the web.

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

Setting up and using the home screen applications 21

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Bookmark Setup > Add Bookmark, and then type a unique name for the bookmark.

3 Select an Address protocol type, and then do one of the following:

• For HTTP and HTTPS, type the URL that you want to bookmark.

• For HTTPS, make sure to use the host name instead of the IP address. For example, type

myWebsite.com/sample.pdf instead of typing 123.123.123.123/sample.pdf. Make sure that the host name also matches the Common Name (CN) value in the server certiﬁcate. For more information on obtaining the CN value in the server

certiﬁcate,

see the help information for your web browser.

• For FTP, type the FTP address. For example, myServer/myDirectory. Enter the FTP port. Port 21 is

the default port for sending commands.

• For SMB, type the network folder address. For example, myServer/myShare/myFile.pdf. Type the

network domain name.

• If necessary, select the Authentication type for FTP and SMB.

To limit access to the bookmark, enter a PIN.

Note: The application supports the following ﬁle types: PDF, JPEG, TIFF, and HTML-based web pages. Other ﬁle types such as DOCX and XLXS are supported in some printer models.

4 Click Save.

Note: To manage bookmarks, click Bookmark Setup.

Creating folders

1 Open a web browser, and then type the printer IP address in the address

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Bookmark Setup > Add Folder, and then type a unique name for the folder.

Note: To limit access to the folder, enter a PIN.

3 Click Save.

Notes:

• You can create folders or bookmarks inside a folder. To create a bookmark, see “Creating bookmarks”

on page 20.

• To manage folders, click Bookmark Setup.

ﬁeld.

Managing contacts

Adding contacts

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Setting up and using the home screen applications 22

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 From the Contacts section, add a contact.

Note: You can assign the contact to one or more groups.

4 If necessary, specify a login method to allow application access.

5 Apply the changes.

Adding groups

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 From the Contact Groups section, add a group name.

Note: You can assign one or more contacts to the group.

4 Apply the changes.

Editing contacts or groups

1 Open a web browser, and then type the printer IP address in the address

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 Do either of the following:

• From the Contacts section, click a contact name, and then edit the information.

• From the Contact Groups section, click a group name, and then edit the information.

4 Apply the changes.

ﬁeld.

Deleting contacts or groups

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Setting up and using the home screen applications 23

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 Do either of the following:

• From the Contacts section, select a contact that you want to delete.

• From the Contact Groups section, select a group name that you want to delete.

Setting up and using the accessibility features 24

Setting up and using the accessibility features

Note: For more information on the accessibility features of your printer model, see the Accessibility Guide at

http://support.lexmark.com.

Enabling Magniﬁcation mode

1 From the control panel, press and hold the 5 key until you hear a voice message.

2 Select

3 Select OK.

For more information on navigating a

page 24.

Magniﬁcation

mode.

magniﬁed

screen, see

“Navigating the screen using gestures” on

Activating Voice Guidance

From the control panel

1 Press and hold the 5 key until you hear a voice message.

2 Select OK.

From the keyboard

1 Press and hold the 5 key until you hear a voice message.

2 Press Tab to navigate the focus cursor to the OK button, and then press Enter.

Notes:

• Voice Guidance is also activated when you insert headphones into the headphone jack.

• To adjust the volume, use the volume buttons at the bottom part of the control panel.

Navigating the screen using gestures

Notes:

• The gestures are applicable only when Voice Guidance is activated.

• Enable

• Use a physical keyboard to type characters and adjust certain settings.

Gesture Function

Double‑tap Select an option or item on the screen.

Triple‑tap Zoom in or zoom out text and images.

Swipe right or swipe down Move to the next item on the screen.

Swipe left or swipe up Move to the previous item on the screen.

Magniﬁcation

to use the zoom and pan gestures.

Setting up and using the accessibility features 25

Gesture Function

Pan Access parts of the zoomed image that are beyond the limits of the screen.

Note: This gesture requires the use of two image.

Swipe up then left Exit an application and return to the home screen.

ﬁngers

to drag across a zoomed

Swipe down then left

Swipe up then down Repeat a spoken prompt.

• Cancel a job.

• Go back to the previous setting.

• Exit the screen that appears without changing any setting or value.

Adjusting the Voice Guidance speech rate

1 From the home screen, select Settings > Device > Accessibility > Speech Rate.

2 Select the speech rate.

Using the keyboard on the display

Do one or more of the following:

• Drag a ﬁnger over the key to announce the character.

• Lift the ﬁnger to enter or type the character in the ﬁeld.

• Select Backspace to delete characters.

• To hear the content in the input

select Tab , and then select Shift + Tab.

ﬁeld,

Enabling spoken passwords or personal identiﬁcation numbers

1 From the home screen, select Settings > Device > Accessibility > Speak Passwords/PINs.

2 Enable the setting.

Loading paper and specialty media 26

Loading paper and specialty media

Setting the size and type of the specialty media

The trays automatically detect the size of plain paper. For specialty media like labels, card stock, or envelopes, do the following:

1 From the home screen, navigate to:

Settings > Paper > Tray C o n ﬁguration > Paper Size/Type > select a paper source

2 Set the size and type of the specialty media.

Conﬁguring Universal paper settings

1 From the home screen, touch Settings > Paper > Media Conﬁguration > Universal Setup.

2 Conﬁgure the settings.

Loading trays

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately.

Keep all other trays closed until needed.

1 Remove the tray.

Note: To avoid paper jams, do not remove trays while the printer is busy.

Loading paper and specialty media 27

2 Adjust the paper guides to match the size of the paper that you are loading.

3 Flex, fan, and align the paper edges before loading.

4 Load the paper stack with the printable side facedown, and then make sure that the side guides ﬁt snugly

against the paper.

Notes:

• Load letterhead facedown with the top edge of the sheet toward the front of the tray for one‑sided

printing.

• Load letterhead faceup with the bottom edge of the sheet toward the front of the tray for two‑sided

printing.

• Do not slide paper into the tray.

• To avoid paper jams, make sure that the stack height is below the maximum paper ﬁll indicator.

5 Insert the tray.

If necessary, set the paper size and paper type from the control panel to match the paper loaded.

Loading paper and specialty media 28

Loading the multipurpose feeder

1 Open the multipurpose feeder.

2 Adjust the guide to match the size of the paper that you are loading.

3 Flex, fan, and align the paper edges before loading.

4 Load paper with the printable side faceup.

Notes:

• Load letterhead faceup with the top edge of the sheet toward the front of the tray for one‑sided

printing.

• Load letterhead facedown with the bottom edge of the sheet toward the front of the tray for

two‑sided printing.

Loading paper and specialty media 29

• Load envelopes with the ﬂap facedown on the left side.

• Load European envelopes with the ﬂap facedown and entering the printer ﬁrst.

Warning—Potential Damage: Do not use envelopes with stamps, clasps, snaps, windows, coated linings, or self‑stick adhesives.

5 From the control panel, set the paper size and paper type to match the paper loaded.

Linking trays

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Settings > Paper > Tray Conﬁgu r a tion.

3 Set the same paper size and paper type for the trays that you are linking.

4 Save the settings.

5 Click Settings > Device > Maintenance > Conﬁguration Menu > Tray Conﬁguration.

6 Set Tray Linking to Automatic.

7 Save the settings.

To unlink trays, make sure that no trays have the same paper size and paper type settings.

Warning—Potential Damage: The temperature of the fuser varies according to the avoid printing issues, match the paper type setting in the printer with the paper loaded in the tray.

speciﬁed

paper type. To

Paper support 30

Paper support

Supported paper sizes

Paper size Tray Multipurpose

feeder

210 x 297 mm (8.3 x 11.7 in.)

210 x 148 mm (5.8 x 8.3 in.)

A5 LEF

148 x 210 mm (5.8 x 8.3 in.)

A6* 105 x 148 mm (4.1 x 5.8 in.)

JIS B5

182 x 257 mm (7.2 x 10.1 in.)

Two‑sided printing

ADF Scanner

glass (MB2422,

MX421, XM1242)

Scanner glass

(MB2546, MX521, MX522, XM1246)

Oﬁcio (Mexico)

216 x 340 mm (8.5 x 13.4 in.)

Hagaki

100 x 148 mm (3.9 x 5.8 in.)

Business card

50.8 x 88.9 mm (2 x 3.5 in.)

Statement

140 x 216 mm (5.5 x 8.5 in.)

This paper size is not supported in the optional tray.

This paper source supports paper size only up to 216 x 297 mm (8.5 x 11.7 in.).

XXXX

Paper support 31

Paper size Tray Multipurpose

feeder

Executive

184 x 267 mm (7.3 x 10.5 in.)

Letter

216 x 279 mm (8.5 x 11 in.)

Legal

216 x 356 mm (8.5 x 14 in.)

Folio

216 x 330 mm (8.5 x 13 in.)

Universal

76.2 x 127 mm to 216 x 356 mm

(3 x 5 in. to 8.5 x 14 in.)

Two‑sided printing

ADF Scanner

glass (MB2422,

MX421, XM1242)

Scanner glass

(MB2546, MX521, MX522, XM1246)

7 3/4 Envelope

(Monarch)

98 x 191 mm (3.9 x 7.5 in.)

9 Envelope

98 x 225 mm (3.9 x 8.9 in.)

10 Envelope

X XX

105 x 241 mm (4.1 x 9.5 in.)

DL Envelope

X XX

110 x 220 mm (4.3 x 8.7 in.)

C5 Envelope

X XX

162 x 229 mm (6.4 x 9 in.)

This paper size is not supported in the optional tray.

This paper source supports paper size only up to 216 x 297 mm (8.5 x 11.7 in.).

Paper support 32

Paper size Tray Multipurpose

feeder

B5 Envelope

Two‑sided

ADF Scanner

printing

176 x 250 mm (6.9 x 9.8 in.)

Other Envelope

76.2 x 127 mm to 216 x 356 mm

( 3 x 5 in. to 8.5 x 14 in.)

This paper size is not supported in the optional tray.

This paper source supports paper size only up to 216 x 297 mm (8.5 x 11.7 in.).

Supported paper types

Paper type Tray Multipurpose

feeder

Two‑sided printing

Scanner

glass (MB2422,

MX421, XM1242)

glass (MB2546,

MX521, MX522, XM1246)

ADF Scanner glass

Plain paper

Card stock X XX

Transparency XX

Recycled

Paper labels

Bond

Letterhead

Preprinted

Colored Paper

Light Paper

Heavy Paper

One‑sided paper labels designed for laser printers are supported for occasional use. It is recommended to print

20 or fewer pages of paper labels per month. Vinyl, pharmacy, and two‑sided labels are not supported.

Bond and Heavy Paper are supported in two‑sided printing up to 90‑g/m2 (24‑lb) paper weight.

Paper support 33

Paper type Tray Multipurpose

feeder

Two‑sided printing

ADF Scanner glass

Rough/Cotton

Envelope X XX

Rough envelope X XX

One‑sided paper labels designed for laser printers are supported for occasional use. It is recommended to print

20 or fewer pages of paper labels per month. Vinyl, pharmacy, and two‑sided labels are not supported.

Bond and Heavy Paper are supported in two‑sided printing up to 90‑g/m2 (24‑lb) paper weight.

Supported paper weights

Tray Multipurpose feeder Two‑sided printing ADF

Paper weight

60–120 g/m (16–32 lb)

60–216 g/m (16–58 lb)

60–90 g/m (16–24 lb)

52–120 g/m

(14–32 lb)

Printing 34

Printing

Printing from a computer

Note: For labels, card stock, and envelopes, set the paper size and type in the printer before printing the

document.

1 From the document that you are trying to print, open the Print dialog.

2 If necessary, adjust the settings.

3 Print the document.

Printing from a mobile device

Printing from a mobile device using Lexmark Mobile Print

LexmarkTM Mobile Print allows you to send documents and images directly to a supported Lexmark printer.

1 Open the document, and then send or share the document to Lexmark Mobile Print.

Note: Some third‑party applications may not support the send or share feature. For more information, see

the documentation that came with the application.

2 Select a printer.

3 Print the document.

Printing from a mobile device using Google Cloud Print

Google Cloud PrintTM is a mobile printing service that allows enabled applications on mobile devices to print to any Google Cloud Print‑ready printer.

1 From the home screen of your mobile device, launch an enabled application.

2 Tap Print, and then select a printer.

3 Print the document.

Printing from a mobile device using Mopria Print Service

Mopria® Print Service is a mobile printing solution for mobile devices running on AndroidTM version 4.4 or later. It allows you to print directly to any Mopria‑certiﬁed printer.

Note: Before printing, make sure that the Mopria Print Service is enabled.

1 From the home screen of your mobile device, launch a compatible application.

2 Tap Print, and then select the printer.

3 Send the print job.

Printing 35

Printing from a mobile device using AirPrint

AirPrint is a mobile printing solution that allows you to print directly from Apple devices to an AirPrint‑certiﬁed printer.

Note: This application is supported only in some Apple devices.

1 From the home screen of your mobile device, launch a compatible application.

2 Select an item to print, and then tap the share icon.

3 Tap Print, and then select the printer.

4 Send the print job.

Printing from a ﬂash drive

This feature is available only in some printer models.

1 Insert the

Notes:

• If you insert the

display.

ﬂash

drive.

drive when an error message appears, then the printer ignores the

ﬂash

drive while the printer is processing other print jobs, then Busy appears on the

ﬂash

drive.

2 Select the document that you want to print.

If necessary, conﬁgure other print settings.

3 Print the document.

To print another document, select USB Drive.

Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the ﬂash drive or

the printer in the area shown while actively printing, reading, or writing from the memory device.

Printing 36

Supported ﬂash drives and ﬁle types

Flash drives

• Lexar JumpDrive S70 (16GB and 32GB)

• SanDisk Cruzer (16GB and 32GB)

• PNY Attache (16GB and 32GB)

Notes:

– The printer supports high‑speed USB ﬂash drives with full‑speed standard. – USB ﬂash drives must support the File Allocation Table (FAT) system.

File types

Documents

• PDF (version 1.7 or earlier)

• XPS

• Microsoft

Images

• .dcx

• .gif

• .JPEG or .jpg

• .bmp

• .pcx

• .TIF F or .t if

• .png

formats (.doc, .docx, .xls, .xlsx, .ppt, .pptx)

ﬁle

Printing 37

Conﬁguring conﬁdential jobs

1 From the control panel, navigate to:

Settings > Security >

Conﬁdential

2 Conﬁgure the settings.

Use To

Max Invalid PIN Set the number of times an invalid PIN can be entered.

Note: When the limit is reached, the print jobs for that user name are deleted.

Print Setup

Conﬁdential Job Expiration

Repeat Job Expiration Set the expiration time for a repeat print job.

Verify Job Expiration Set the expiration time that the printer prints a copy before printing the remaining

Reserve Job Expiration Set the expiration time that the printer stores print jobs.

Require All Jobs to be Held

Keep duplicate documents

Set the expiration time for conﬁdential print jobs.

Note:

Conﬁdential

deleted manually.

Note: Repeat held jobs are stored in the printer memory for reprinting.

copies. Note: Verify jobs print one copy to check if it is satisfactory before printing the

remaining copies.

Note: Reserve held jobs are automatically deleted after printing.

Set the printer to hold all print jobs.

Set the printer to print all documents with the same ﬁle name.

held jobs are stored in the printer until they are released or

Printing conﬁdential and other held jobs

For Windows users

1 With a document open, click File > Print.

2 Click Properties, Preferences, Options, or Setup.

3 Click Print and Hold.

4 Select Use Print and Hold, and then assign a user name.

5 Select the print job type (Conﬁdential, Repeat, Reserve, or Verify).

If the print job is conﬁdential, then enter a four‑digit PIN.

6 Click OK or Print.

Printing 38

7 From the printer home screen, release the print job.

• For conﬁdential print jobs, navigate to:

Held jobs > select your user name > Conﬁdential > enter the PIN > select the print job > conﬁgure the settings > Print

• For other print jobs, navigate to:

Held jobs > select your user name > select the print job > conﬁgure the settings > Print

For Macintosh users

1 With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2 From the print options or Copies & Pages menu, choose Job Routing.

3 Select the print job type (Conﬁdential, Repeat, Reserve, or Verify).

If the print job is conﬁdential, then assign a user name and a four‑digit PIN.

4 Click OK or Print.

5 From the printer home screen, release the print job.

• For conﬁdential print jobs, navigate to:

Held jobs > select your user name > settings > Print

Conﬁdential

• For other print jobs, navigate to:

Held jobs > select your user name > select the print job >

> enter the PIN > select the print job >

conﬁgure

the settings > Print

conﬁgure

the

Printing from a Cloud Connector proﬁle

1 From the home screen, touch Cloud Connector.

2 Select a cloud service provider, and then select a

Note: For more information on creating a Cloud Connector

proﬁle”

on page 20.

proﬁle.

proﬁle,

see

3 Select a ﬁle.

Note: You cannot select an unsupported ﬁle.

4 If necessary, change the settings.

5 To u ch Print.

Printing a font sample list

1 From the home screen, touch Settings > Reports > Print > Print Fonts.

2 To u ch PCL Fonts or PostScript Fonts.

Printing a directory list

“Creating a Cloud Connector

From the home screen, touch Settings > Reports > Print > Print Directory.

Printing 39

Canceling a print job

From the printer control panel

1 From the home screen, touch Job Queue.

Note: You can also access this setting by touching the top section of the home screen.

2 Select the job to cancel.

From the computer

1 Depending on the operating system, do either of the following:

• Open the printers folder, and then select your printer.

• From the System Preferences in the Apple menu, navigate to your printer.

2 Select the job to cancel.

Copying 40

Copying

Using the automatic document feeder and scanner glass

Automatic document feeder (ADF) Scanner glass

• Use the ADF for multiple‑page or two-sided

documents.

• Load an original document faceup. For multiple‑page

documents, make sure to align the leading edge before loading.

• Make sure to adjust the ADF guides to match the width

of the paper that you are loading.

• Use the scanner glass for single‑page documents,

book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

• Place the document facedown in the corner with the

arrow.

Making copies

1 Load an original document into the ADF tray or on the scanner glass.

Note: To avoid a cropped image, make sure that the original document and output have the same paper

size.

2 From the home screen, touch Copy, and then specify the number of copies.

If necessary, adjust the copy settings.

3 Copy the document.

Note: To make a quick copy, from the control panel, press

Copying photos

1 Place a photo on the scanner glass.

2 From the control panel, navigate to:

Copy > Settings > Content > Content Type > Photo

3 From the Content Source menu, select the setting that best matches the original photo.

4 Copy the document.

Copying 41

Copying on letterhead

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Copy > Copy From > select the size of the original document.

3 To u ch Copy To, and then select the paper source that contains the letterhead.

If you loaded the letterhead into the multipurpose feeder, then navigate to:

Copy To > Multipurpose Feeder > select a paper size > Letterhead

4 Copy the document.

Copying on both sides of the paper (two‑sided)

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Copy > Settings > Paper Setup.

3 Adjust the settings.

4 Copy the document.

Reducing or enlarging copies

1 Load an original document into the ADF tray or on the scanner glass.

2 From the control panel, navigate to:

Copy > Settings > Scale > specify a scale value

Note: Changing the size of the original document or output after setting Scale restores the scale value to

Auto.

3 Copy the document.

Collating copies

1 Load an original document into the ADF tray or on the scanner glass.

2 From the control panel, navigate to:

Copy > Settings > Collate > On [1,2,1,2,1,2]

3 Copy the document.

Placing separator sheets between copies

1 Load an original document into the ADF tray or on the scanner glass.

2 From the control panel, navigate to:

Copy > Settings > Separator Sheets > adjust the settings

3 Copy the document.

Copying 42

Copying multiple pages onto a single sheet

1 Load an original document into the ADF tray or on the scanner glass.

2 From the control panel, navigate to:

Copy > Settings > Pages per Side > adjust the settings

3 Copy the document.

Creating a copy shortcut

Note: You may need administrative rights to create a shortcut.

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Shortcuts > Add Shortcut.

3 From the Shortcut Type menu, select Copy, and then

4 Apply the changes.

conﬁgure

the settings.

E-mailing 43

E-mailing

Using the automatic document feeder and scanner glass

Automatic document feeder (ADF) Scanner glass

• Use the ADF for multiple‑page or two-sided

documents.

• Load an original document faceup. For multiple‑page

documents, make sure to align the leading edge before loading.

• Make sure to adjust the ADF guides to match the width

of the paper that you are loading.

• Use the scanner glass for single‑page documents,

book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

• Place the document facedown in the corner with the

arrow.

Setting up the e‑mail function

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Settings > E‑mail > E‑mail Setup.

Conﬁgure

4 Apply the changes.

the settings.

Conﬁguring e‑mail settings

1 Open a Web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

E-mailing 44

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > E-mail.

3 Enter the needed information.

4 Apply the changes.

Sending an e-mail

Using the control panel

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch E-mail, and then enter the needed information.

Note: You can also enter the recipient using the address book or shortcut number.

3 If necessary, conﬁgure the output ﬁle type settings.

4 Send the e-mail.

Using the shortcut number

1 From the control panel, press #, and then enter the shortcut number using the keypad.

2 Send the e‑mail.

Creating an e-mail shortcut

Note: You may need administrative rights to create a shortcut.

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Shortcuts > Add Shortcut.

3 From the Shortcut Type menu, select E‑mail, and then

4 Apply the changes.

conﬁgure

the settings.

Faxing 45

Faxing

Setting up the printer to fax

Notes:

• The following connection methods are applicable only in some countries or regions.

• During the initial printer setup, clear the fax function check box and any other function you plan to set up

later, and then select Continue.

• If the fax function is enabled and not fully set up, then the indicator light may blink red.

Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch cables or the printer in the area shown while actively sending or receiving a fax.

Setting up the fax function

1 From the home screen, touch Settings > Device > Preferences > Run Initial Setup.

2 Turn o the printer, wait for about 10 seconds, and then turn it back on.

3 From the Before You Begin screen, select Change the Settings and Continue with the Wizard.

4 From the Fax/Email Server Setup screen, enter the needed information.

5 Finish the setup.

Faxing 46

Setting up fax using a standard telephone line

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

Setup 1: Printer is connected to a dedicated fax line

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to an active analog wall jack.

Notes:

• You can set the printer to receive faxes automatically (Auto Answer On) or manually (Auto Answer O).

• If you want to receive faxes automatically, then set the printer to pick up on a speciﬁed number of rings.

Faxing 47

Setup 2: Printer is sharing the line with an answering machine

Note: If you subscribe to a distinctive ring service, then make sure that you set the correct ring pattern for

the printer. Otherwise, the printer does not receive faxes even if you have set it to receive faxes automatically.

Connected to dierent wall jacks

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to an active analog wall jack.

Notes:

• If you have only one telephone number on your line, then set the printer to receive faxes automatically.

• Set the printer to pick up calls two rings after the answering machine. For example, if the answering

machine picks up calls after four rings, then set the printer Rings to Answer setting to six.

Faxing 48

Setting up fax in countries or regions with dierent telephone wall jacks and plugs

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

The standard wall jack adopted by most countries or regions is RJ11. If the wall jack or equipment in your facility is not compatible with this type of connection, then use a telephone adapter. An adapter for your country or region may not come with your printer, and you may need to purchase it separately.

There may be an adapter plug installed in the telephone port of the printer. Do not remove the adapter plug from the telephone port of the printer if you are connecting to a serial or cascaded telephone system.

Part name Part number

Lexmark adapter plug 40X8519

Faxing 49

Connecting the printer to a non‑RJ11 wall jack

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to the RJ11 adapter, and then connect the adapter to the wall jack.

3 If you want to connect another device with a non‑RJ11 connector to the same wall jack, then connect it

directly to the telephone adapter.

Faxing 50

Connecting the printer to a wall jack in Germany

The German wall jack has two kinds of ports. The N ports are for fax machines, modems, and answering machines. The F port is for telephones. Connect the printer to any of the N ports.

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to the RJ11 adapter, and then connect the adapter to an N port.

3 If you want to connect a telephone and answering machine to the same wall jack, then connect the devices

as shown.

Connecting to a distinctive ring service

A distinctive ring service lets you have multiple telephone numbers on one telephone line. Each telephone number is assigned a dierent ring pattern.

1 From the home screen, touch Settings > Fax > Analog Fax Setup > Fax Receive Settings > Admin Controls

> Answer On.

2 Select the ring pattern.

3 Apply the changes.

Faxing 51

Setting the fax date and time

1 From the home screen, touch Settings > Device > Preferences > Date and Time >

Conﬁgure

2 Conﬁgure the settings.

Conﬁguring daylight saving time

1 From the home screen, touch Settings > Device > Preferences > Date and Time >

2 In the Time Zone menu, select Custom.

Conﬁgure

the settings.

Conﬁgure

Using the automatic document feeder and scanner glass

Automatic document feeder (ADF) Scanner glass

• Use the ADF for multiple‑page or two-sided

documents.

• Load an original document faceup. For multiple‑page

documents, make sure to align the leading edge before loading.

• Make sure to adjust the ADF guides to match the width

of the paper that you are loading.

• Use the scanner glass for single‑page documents,

book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

• Place the document facedown in the corner with the

arrow.

Sending a fax

Using the control panel

1 Load the original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Fax, and then enter the needed information.

3 If necessary,

conﬁgure

4 Send the fax job.

other fax settings.

Faxing 52

Using the computer

Note: Make sure that the Universal Fax driver is installed.

For Windows users

With a document open, click File > Print.

2 Select the printer, and then click Properties, Preferences, Options, or Setup.

3 Click Fax > Enable fax, and then enter the recipient number.

4 If necessary, conﬁgure other fax settings.

5 Send the fax job.

For Macintosh users

With a document open, choose File > Print.

2 Select the printer and enter the recipient number.

3 If necessary, conﬁgure other fax settings.

4 Send the fax job.

Scheduling a fax

1 Load the original document into the ADF tray or on the scanner glass.

2 From the home screen, navigate to:

Fax > To > enter the fax number > Done

3 To u ch Send Time, conﬁgure the settings, and then touch Done.

4 Send the fax.

Creating a fax destination shortcut

Note: You may need administrative rights to create a shortcut.

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Shortcuts > Add Shortcut.

3 From the Shortcut Type menu, select Fax, and then conﬁgure the settings.

4 Apply the changes.

Faxing 53

Changing the fax resolution

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Fax, and then enter the needed information.

3 In the Resolution menu, select a setting.

4 Fax the document.

Adjusting the fax darkness

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Fax, and then enter the needed information.

3 Adjust the Darkness setting.

4 Send the fax job.

Viewing a fax log

1 Open a Web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Reports > Fax.

3 Click Fax Job Log or Fax Call Log.

Blocking junk faxes

1 From the home screen, touch Settings > Fax > Analog Fax Setup > Fax Receive Settings > Admin Controls

> Block No Name Fax.

2 Apply the changes.

Holding faxes

1 From the home screen, touch Settings > Fax > Analog Fax Setup > Fax Receive Settings > Holding Faxes.

2 Select a mode.

Forwarding a fax

1 From the home screen, touch Settings > Fax > Analog Fax Setup > Fax Receive Settings > Admin Controls.

Conﬁgure

the Fax Forwarding, Forward To, and Forward to Shortcut settings.

Faxing 54

3 Apply the changes.

Scanning 55

Scanning

Using the automatic document feeder and scanner glass

Automatic document feeder (ADF) Scanner glass

• Use the ADF for multiple‑page or two-sided

documents.

• Load an original document faceup. For multiple‑page

documents, make sure to align the leading edge before loading.

• Make sure to adjust the ADF guides to match the width

of the paper that you are loading.

• Use the scanner glass for single‑page documents,

book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

• Place the document facedown in the corner with the

arrow.

Scanning to an FTP server

1 Load the original document into the ADF tray or on the scanner glass.

2 From the home screen, touch FTP, and then enter the needed information.

3 If necessary, conﬁgure other FTP settings.

4 Send the FTP job.

Creating an FTP shortcut

1 From the home screen, touch FTP.

2 Enter the FTP server address, and then touch .

3 Enter a shortcut name.

4 Apply the changes.

Scanning 56

Scanning to a ﬂash drive

1 Load an original document into the ADF tray or on the scanner glass.

2 Insert the ﬂash drive.

3 Select Scan to USB and adjust the settings if necessary.

Note: If the USB Drive screen does not appear, then select USB Drive on the control panel.

4 Scan the document.

Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the ﬂash drive or

the printer in the area shown while actively printing, reading, or writing from the memory device.

Scanning 57

Sending scanned documents to a computer

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Scan Proﬁles > Scan To Computer.

3 Select the scan proﬁle where you want to save the document.

Scanning to a Cloud Connector proﬁle

1 Load the document into the ADF tray or on the scanner glass.

2 From the home screen, touch Cloud Connector.

3 Select a cloud service provider, and then select a proﬁle.

Note: For more information on creating a Cloud Connector proﬁle, see

proﬁle” on page 20.

4 If necessary, select a folder.

5 To u ch Scan.

6 If necessary, change the scan settings.

7 To u ch Scan.

“Creating a Cloud Connector

Understanding the printer menus 58

Understanding the printer menus

Menu map

Device

Paper

Copy

Fax

E‑mail

FTP

Network/Ports

• Preferences

• Remote Operator Panel

• Notiﬁcations

• Power Management

• Information Sent to Lexmark

• Layout

• Setup

• Quality

• Job Accounting

• XPS

• Tray Conﬁguration • Media Conﬁguration

Copy Defaults

• Fax Mode

• Analog Fax Setup

• E‑mail Setup

• E‑mail Defaults

FTP Defaults

• Network Overview

• Wireless

• Ethernet

• TCP/IP

• SNMP

• IPSec

• Accessibility

• Restore Factory Defaults

• Maintenance

• Visible Home Screen Icons

• About This Printer

• PDF

• PostScript

• PCL

• HTML

• Image

• Fax Server Setup

• Web Link Setup

• 802.1x

• LPD Conﬁguration

• HTTP/FTP Settings

• ThinPrint

• USB

• Google Cloud Print

Security

Reports

• Login Methods

• Schedule USB Devices

• Security Audit Log

• Login Restrictions

• Conﬁdential Print Setup

• Menu Settings Page

• Device

• Print

• Disk Encryption

• Erase Temporary Data Files

• Solutions LDAP Settings

• Mobile Services Management

• Miscellaneous

• Shortcuts

• Fax

• Network

Understanding the printer menus 59

Help

• Print All Guides

• Connection Guide

• Copy Guide

• E‑mail Guide

• Fax Guide

• FTP Guide

Troubleshooting

• Print Quality Test Pages • Cleaning the scanner

Device

Preferences

Menu item Description

Display Language

[List of languages]

Country/Region

[List of countries or regions]

Run initial setup

On O*

Set the language of the text that appears on the display.

Identify the country or region where the printer is conﬁgured to operate.

Run the setup wizard.

• Information Guide

• Media Guide

• Mono Quality Guide

• Moving Guide

• Print Quality Guide

• Supplies Guide

Keyboard

Keyboard Type

[List of languages]

Select a language as a keyboard type.

Notes:

• All the Keyboard Type values may not appear or may

require special hardware to appear.

• This menu item appears only in some printer models.

Displayed information

Display Text 1 [IP Address*] Display Text 2 [Date/Time*] Custom Text 1 Custom Text 2

Date and Time

Conﬁgure

Current Date and Time Manually Set Date and Time Date Format [MM‑DD‑YYYY*] Time Format [12 hour A.M./P.M.*] Time Zone [GMT*]

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the information to appear on the home screen. Note: Custom Text 1 and Custom Text 2 appear only in some

printer models.

Conﬁgure the printer date and time.

Understanding the printer menus 60

Menu item Description

Date and Time

Network Time Protocol

Enable NTP [On*] NTP Server Enable Authentication

Paper Sizes

U.S.* Metric

Screen Brightness

20–100% (100*)

Flash Drive Access

Enabled* Disabled

Allow Background Removal

On* O

Allow Custom Job scans

On* O

Conﬁgure the settings for Network Time Protocol (NTP).

Notes:

• Enable Authentication appears only in some printer

models.

• When Enable Authentication is set to MD5 key, Key ID

and Password appear.

Specify the unit of measurement for paper sizes. Note: The country or region selected in the initial setup

wizard determines the initial paper size setting.

Adjust the brightness of the display. Note: This menu item appears only in some printer models.

Enable access to the ﬂash drive.

Specify whether background removal is allowed.

Scan multiple jobs to one ﬁle.

One Page Flatbed Scanning

On O*

Audio Feedback

Button Feedback

On* O

Audio Feedback

Volume

1–10 (5*)

Set copies from the scanner glass to only one page at a time.

Enable audio feedback for button presses, panel interactions, paper loaded prompts, and error notiﬁcations.

Note: This menu item appears only in some printer models.

Adjust the volume of the printer speakers.

Notes:

• Changes to the volume are applied after the current user

session ends.

• This menu item appears only in some printer models.

Screen Timeout

10–300 (60*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the idle time in seconds before the display shows the home screen, or before the printer logs o a user account automatically.

Understanding the printer menus 61

Remote Operator Panel

Menu item Description

External VNC Connection

Don’t Allow* Allow

Authentication Type

None* Standard Authentication

VNC Password Specify the password to connect to the VNC client server.

Note: An asterisk (*) next to a value indicates the factory default setting.

Connect an external Virtual Network Computing (VNC) client to the remote control panel.

Set the authentication type when accessing the VNC client server.

Note: This menu item appears only if Authentication Type is set to Standard Authentication.

Notiﬁcations

Menu item Description

Error Lighting

O On*

ADF Loaded Beep

O On*

Set the indicator light to come on when a printer error occurs.

Enable a sound when loading paper into the ADF.

Alarm Control

O Single* Continuous

Supplies

Show Supply Estimates

Show estimates* Do not show estimates

Supplies

Display Estimates

Pages* Percent

Supplies

Cartridge Alarm

O* Single Continuous

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the number of times that the alarm sounds when the printer requires user intervention.

Show the estimated status of the supplies.

Determine the unit that the printer uses to estimate supply usage and trigger custom notiﬁcations when user intervention is required.

Note: This menu item appears only in the Embedded Web Server.

Set the number of times that the alarm sounds when the toner cartridge is low.

Understanding the printer menus 62

Menu item Description

Supplies

Custom Supply Notiﬁcations

E‑mail Alerts Setup Conﬁgure the printer to send e‑mail alerts to a list of contacts

Error Prevention

Jam Assist

O On*

Error Prevention

Auto Continue

Disabled 5–255 (5*)

Error Prevention

Auto Reboot

Reboot when idle Reboot always* Reboot never

Conﬁgure notiﬁcation settings when the printer requires user intervention.

Note: This menu item appears only in the Embedded Web Server.

when the printer requires user intervention.

Set the printer to ﬂush automatically blank pages or pages with partial prints after a jammed page is cleared.

Let the printer to continue processing or printing a job automatically after clearing certain attendance conditions.

Set the printer to restart when an error occurs.

Error Prevention

Auto Reboot

Max Auto Reboots

1–20 (2*)

Error Prevention

Auto Reboot

Auto Reboot Window

1–525600 (720*)

Error Prevention

Auto Reboot

Auto Reboot Counter

Error Prevention

Auto Reboot

Reset Auto Reboot Counter

Cancel Continue

Error Prevention

Display Short Paper Error

On Auto‑clear*

Set the number of automatic reboots that the printer can perform.

Set the number of seconds before the printer performs an automatic reboot.

Show a read‑only information of the reboot counter.

Reset the values of the Auto Reboot Counter.

Set the printer to show a message when a short paper error occurs.

Note: Short paper refers to the size of the paper loaded.

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 63

Menu item Description

Error Prevention

Page Protect

O* On

Jam Content Recovery

Jam Recovery

O On Auto*

Jam Content Recovery

Scanner Jam Recovery

Job level Page level*

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to process the entire page into the memory before printing it.

Set the printer to reprint jammed pages.

Specify how to restart a scan job after resolving a paper jam.

Power Management

Menu item Description

Sleep Mode Proﬁle

Print With Display O

Display on when printing Allow printing with display o*

Allow printing with the display turned o.

Timeouts

Sleep Mode

1–120 minutes (15*)

Timeouts

Hibernate Timeout

Disabled 1 hour 2 hours 3 hours 6 hours 1 day 2 days 3 days* 1 week 2 weeks 1 month

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the idle time before the printer begins operating in Sleep mode.

Set the time before the printer enters Hibernate mode.

Understanding the printer menus 64

Menu item Description

Timeouts

Hibernate Timeout on Connection

Hibernate Do Not Hibernate*

Eco-Mode

O* Energy Energy/Paper Paper

Schedule Power Modes

Schedules

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to Hibernate mode even when an active Ethernet connection exists.

Minimize the use of energy, paper, or specialty media. Note: Setting Eco‑Mode to Energy or Paper may aect

printer performance, but not print quality.

Schedule the printer when to enter Sleep or Hibernate mode.

Note: This menu item appears only in some printer models.

Information Sent to Lexmark

Menu item Description

Information Sent to Lexmark

Save Supplies and Page Usage (Anonymous) Device Performance (Anonymous) None of the Above*

Send printer usage and performance information to Lexmark. Note: Information Send Time appears only when you select any of

the settings in Information Sent to Lexmark, except None of the Above.

Information Send Time

Start Time Stop Time

Note: An asterisk (*) next to a value indicates the factory default setting.

Accessibility

Note: This menu appears only in some printer models.

Menu item Description

Duplicate Key Strike Interval

0–5 (0*)

Key Repeat Initial Delay

0.25–5 (1*)

Key Repeat Rate

0.5–30 (30*)

Set the interval in seconds during which the printer ignores duplicate key presses on an attached keyboard.

Set the initial length of delay in seconds before a repeating key starts repeating.

Note: This menu item appears only when a keyboard is attached to the printer.

Set the number of presses per second for a repeating key. Note: This menu item appears only when a keyboard is attached to the

printer.

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 65

Menu item Description

Prolong Screen Timeout

O* On

Headphone Volume

1–10 (5*)

Enable Voice Guidance When Headphone Is Attached

O* On

Speak Passwords/PINs

O* On

Speech Rate

Very Slow Slow Normal* Fast Faster Very Fast Rapid Very Rapid Fastest

Let the user remain in the same location and reset the Screen Timeout timer when it expires instead of returning to the home screen.

Adjust the headphone volume. Note: This menu item appears only when a headphone is attached to the

printer.

Enable Voice Guidance when a headphone is attached to the printer.

Set the printer to read out loud passwords or personal identiﬁcation numbers.

Note: This menu item appears only when a headphone or a speaker is attached to the printer.

Set the Voice Guidance speech rate. Note: This menu item appears only when a headphone or a speaker is

attached to the printer.

Note: An asterisk (*) next to a value indicates the factory default setting.

Restore Factory Defaults

Menu item Description

Restore Settings

Restore all settings Restore printer settings Restore network settings Restore fax settings Restore app settings

Restore the printer factory default settings. Note: The default value is the value selected during the initial setup.

Understanding the printer menus 66

Maintenance

Conﬁguration Menu

Menu item Description

USB Conﬁguration

USB PnP

1* 2

USB Conﬁguration

USB Scan to Local

On* O

USB Conﬁguration

USB Speed

Full Auto*

Tra y Conﬁguration

Tray Li n ki ng

Automatic* O

Tra y Conﬁguration

Show Tray Insert Message

O Only for unknown sizes* Always

Change the USB driver mode of the printer to improve its compatibility with a personal computer.

Set whether the USB device driver enumerates as a USB Simple device (single interface) or as a USB Composite device (multiple interfaces).

Set the USB port to run at full speed and disable its high‑speed capabilities.

Set the printer to link the trays that have the same paper type and paper size settings.

Show the Tray Insert message.

Tra y Conﬁguration

A5 Loading

Short Edge* Long Edge

Tra y Conﬁguration

Paper Prompts

Auto* Multipurpose Feeder Manual Paper

Envelope Prompts

Auto* Multipurpose Feeder Manual Envelope

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the page orientation when loading A5‑size paper.

Set the paper source that the user ﬁlls when a prompt to load paper or envelope appears.

Note: For Multipurpose Feeder to appear, set to Cassette from the Paper menu.

Conﬁgure

Understanding the printer menus 67

Menu item Description

Tra y Conﬁguration

Action for Prompts

Prompt user* Continue Use current

Reports

Menu Settings Page Event Log Event Log Summary

Supply Usage And Counters

Clear Supply Usage History Reset Black Cartridge Counter Reset Black Imaging Unit Counter Reset Maintenance Counter

Printer Emulations

PPDS Emulation

O* On

Fax Conﬁguration

Fax Low Power Support

Disable Sleep Permit Sleep Auto*

Set the printer to resolve paper- or envelope-related change prompts.

Print reports about printer menu settings, status, and event logs.

Reset the supply page counter or view the total printed pages.

Set the printer to recognize and use the PPDS data stream.

Set the fax chip to enter low‑power mode whenever the printer determines that it should.

Print Conﬁguration

Font Sharpening

0–150(24*)

Print Conﬁguration

Print Density

1–5 (3*)

Copy Density

1–5 (3*)

Device Operations

Quiet Mode

O* On

Device Operations

Panel Menus

Enable* Disable

Note: An asterisk (*) next to a value indicates the factory default setting.

Set a text point-size value below which the high‑frequency screens are used when printing font data.

For example, if the value is 24, then all fonts sized 24 points or less use the high‑frequency screens.

Adjust the toner density when printing or copying documents.

Set the printer to operate in Quiet Mode.

Enable access to the control panel menus.

Understanding the printer menus 68

Menu item Description

Device Operations

Safe Mode

O* On

Device Operations

Minimum Copy Memory

20MB* 30MB 50MB 80MB 100MB

Device Operations

Clear Custom Status

Device Operations

Clear all remotely‑installed messages

Device Operations

Automatically Display Error Screens

On* O

Set the printer to operate in a special mode, in which it attempts to continue oering as much functionality as possible, despite known issues.

For example, when set to On and the duplex motor is nonfunctional, the printer performs one‑sided printing for a two‑sided print job.

Set the memory allocation for storing copy jobs. Note: The values appear only if the amount of installed

DRAM is at least twice the amount of the value.

Erase user‑deﬁned strings for the Default or Alternate custom messages.

Erase messages that were remotely installed.

Show existing error messages on the display after the printer remains inactive on the home screen for a length of time equal to the Screen Timeout setting.

Device Operations

Honor orientation on fast path copy

O* On

Scanner Conﬁguration

Scanner Manual Registration

Front ADF Registration Rear ADF Registration Flatbed Registration

Scanner Conﬁguration

Edge Erase

ADF Edge Erase

0–6 (3*)

Flatbed Edge Erase

0–6 (3*)

Scanner Conﬁguration

Disable Scanner

Enabled* Disabled ADF Disabled

Enable the printer to use the Orientation setting under the Copy menu when sending quick copy jobs.

Manually register the ﬂatbed and ADF after replacing the ADF, scanner glass, or controller board.

Set the size, in millimeters, of the no‑print area around an ADF or ﬂatbed scan job.

Disable the scanner if it is not working properly.

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 69

Menu item Description

Scanner Conﬁguration

Scanner Manual Registration

Print Quick Test

Scanner Conﬁguration

Byte Order

Ti

CPU Endianness* Little Endian Big Endian

Scanner Conﬁguration

Exact Ti Rows Per Strip

On* O

Note: An asterisk (*) next to a value indicates the factory default setting.

Print a test page that shows the scanner margin settings.

Determine the byte order of a TIFF‑formatted scan output.

Set the RowsPerStrip tag value of a TIFF‑formatted scan output.

Out of Service Erase

Menu item Description

Out of Service Erase

Memory Last Sanitized Hard Disk Last Sanitized

Show information on when the printer memory or hard disk was last sanitized.

Note: Hard Disk Last Sanitized appears only in printers with a hard disk installed.

Out of Service Erase

Sanitize all information on nonvolatile memory

Sanitize all information on hard disk Erase all printer and network settings

Clear all settings and applications that are stored in the printer memory or hard disk.

Note: Sanitize all information on hard disk appears only in printers with a hard disk installed.

Understanding the printer menus 70

Visible Home Screen Icons

Menu Description

Visible Home Screen Icons

Copy E‑mail Fax Status/Supplies Job Queue Change Language Address Book Bookmarks Held Jobs USB FTP Scan Proﬁles App Proﬁles Scan Center

Specify which icons to show on the home screen. Note: The icons may vary depending on your home screen customization settings,

administrative setup, and active embedded solutions.

About this Printer

Menu item Description

Asset Tag Show the serial number of the printer.

Printer’s Location Identify the printer location. Maximum length is 63 characters.

Contact Personalize the printer name. Maximum length is 63 characters.

Export Conﬁguration File to USB Export conﬁguration ﬁles to a ﬂash drive.

Export Compressed Logs to USB Export compressed log ﬁles to a ﬂash drive.

Print

Layout

Menu item Description

Sides

1‑sided* 2‑sided

Flip Style

Long Edge* Short Edge

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify whether to print on one side or two sides of the paper.

Determine which side of the paper (long edge or short edge) is bound when performing two‑sided printing.

Note: Depending on the option selected, the printer automatically osets each printed information of the page to bind the job correctly.

Understanding the printer menus 71

Menu item Description

Blank Pages

Print Do Not Print*

Collate

[1,1,1,2,2,2]*

O On [1,2,1,2,1,2]

Separator Sheets

None* Between Copies Between Jobs Between Pages

Separator Sheet Source

Tray [x ] (1 *) Multipurpose Feeder

Pages per Side

O* 2 pages per side 3 pages per side 4 pages per side 6 pages per side 9 pages per side 12 pages per side 16 pages per side

Print blank pages that are included in a print job.

Keep the pages of a print job stacked in sequence, particularly when printing multiple copies of the job.

Insert blank separator sheets when printing.

Specify the paper source for the separator sheet. Note: The multipurpose feeder is available only in some printer models.

Print multiple page images on one side of a sheet of paper.

Pages per Side Ordering

Horizontal* Reverse Horizontal Vertical Reverse Vertical

Pages per Side Orientation

Auto* Landscape Portrait

Pages per Side Border

None* Solid

Copies

1–9999 (1*)

Print Area

Normal* Fit to page Whole Page

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the positioning of multiple page images when using Pages per Side. Note: The positioning depends on the number of page images and their

page orientation.

Specify the orientation of a multiple‑page document when using Pages per Side.

Print a border around each page image when using Pages per Side.

Specify the number of copies for each print job.

Set the printable area on a sheet of paper.

Understanding the printer menus 72

Setup

Menu item Description

Printer Language

PCL Emulation PS Emulation*

Job Waiting

O* On

Job Hold Timeout

0–255 (30*)

Download Target

RAM* Disk

Resource Save

O* On

Set the printer language. Note: Setting a printer language default does not prevent a software

program from sending print jobs that use another printer language.

Preserve print jobs requiring supplies so that jobs not requiring the missing supplies can print.

Note: This menu item appears only when a printer hard disk is installed.

Set the time in seconds that the printer waits for user intervention before it holds jobs that require unavailable resources and continues to print other jobs in the print queue.

Note: This menu item appears only when a printer hard disk is installed.

Specify where to save all permanent resources, such as fonts and macros, that have been downloaded to the printer.

Note: This menu item appears only when a printer hard disk is installed.

Determine what the printer does with downloaded resources, such as fonts and macros, when it receives a job that requires more than the available memory.

Notes:

• When set to O, the printer retains downloaded resources only until

memory is needed. Resources associated with the inactive printer language are deleted.

• When set to On, the printer preserves all the permanent

downloaded resources across all language switches. When necessary, the printer shows memory full messages instead of deleting permanent resources.

Print All Order

Alphabetical* Newest First Oldest First

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the order in which held and conﬁdential jobs are printed when Print All is selected.

Note: This menu item appears only when a printer hard disk is installed.

Quality

Menu item Description

Print Resolution

600 dpi* 1200 Image Q 2400 Image Q 1200 dpi 300 dpi

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the resolution for the text and images on the printed output. Note: Resolution is determined in dots per inch or image quality.

Understanding the printer menus 73

Menu item Description

Pixel Boost

O* Fonts Horizontally Vertically Both directions

Toner Darkness

1–10 (8*)

Halftone

Normal* Detail

Brightness

‑6 to 6 (0*)

Contrast

0 to 5 (0*)

Gray Correction

O Auto*

Note: An asterisk (*) next to a value indicates the factory default setting.

Enable more pixels to print in clusters for clarity, in order to enhance text and images.

Determine the lightness or darkness of text images.

Enhance the printed output to have smoother lines with sharper edges.

Adjust the brightness of the printed output.

Adjust the contrast of the printed output.

Adjust the contrast enhancement applied to images.

Job Accounting

Note: This menu appears only when a printer hard disk is installed.

Menu item Description

Job Accounting

O* On

Accounting Log Frequency

Daily Weekly Monthly*

Log Action at End of Frequency

None* E‑mail Current Log E‑mail & Delete Current Log Post Current Log Post & Delete Current Log

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to create a log of the print jobs that it receives.

Specify how often the printer creates a log ﬁle.

Specify how the printer responds when the frequency threshold expires. Note: The value

action is triggered.

deﬁned

in Accounting Log Frequency determines when this

Understanding the printer menus 74

Menu item Description

Log Near Full Level

O* On

Log Action at Near Full

None* E‑mail Current Log E‑mail & Delete Current Log E‑mail & Delete Oldest Log Post Current Log Post & Delete Current Log Post & Delete Oldest Log Delete Current Log Delete Oldest Log Delete All But Current Delete All Logs

Log Action at Full

None* E‑mail & Delete Current Log E‑mail & Delete Oldest Log Post & Delete Current Log Post & Delete Oldest Log Delete Current Log Delete Oldest Log Delete All But Current Delete All Logs

Specify the maximum size of the log ﬁle before the printer executes the Log Action at Near Full.

Specify how the printer responds when the hard disk is nearly full. Note: The value deﬁned in Log Near Full Level determines when this action

is triggered.

Specify how the printer responds when disk usage reaches the maximum limit (100MB).

URL to Post Log Specify where the printer posts job accounting logs.

E‑mail Address to Send Logs Specify the e‑mail address to which the printer sends job accounting logs.

Log File Preﬁx Specify the preﬁx for the log ﬁle name.

Note: The current host name

default log

Note: An asterisk (*) next to a value indicates the factory default setting.

ﬁle preﬁx.

deﬁned

in the TCP/IP menu is used as the

XPS

Menu item Description

Print Error Pages

O* On

Minimum Line Width

1–30 (2*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Print a test page that contains information on errors, including XML markup errors.

Set the minimum stroke width of any job printed in 1200 dpi.

Understanding the printer menus 75

PDF

Menu item Description

Scale to Fit

O* On

Annotations

Do Not Print* Print

Note: An asterisk (*) next to a value indicates the factory default setting.

Scale the page content to ﬁt the selected paper size.

Specify whether to print annotations in the PDF.

PostScript

Menu item Description

Print PS Error

On O*

Minimum Line Width

1–30 (2*)

Lock PS Startup Mode

On O*

Print a test page that contains the PostScript error.

Set the minimum stroke width of any job printed in 1200 dpi.

Disable the SysStart ﬁle.

Font Priority

Resident* Flash/Disk

Establish the font search order.

Notes:

• Resident sets the printer to search its memory for the requested font

before searching the ﬂash memory.

• Flash/Disk sets the printer to search the ﬂash memory for the

requested font before searching the printer memory.

• This menu item appears only when a ﬂash memory is installed.

Wait Timeout

Disabled 15–65535 (40*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to wait for additional data before canceling a print job.

Understanding the printer menus 76

PCL

Menu item Description

Font Source

Resident* Disk Download Flash All

Font Name

[List of available fonts]

Symbol Set

[List of available symbol set]

Pitch

0.08–100 (10*)

Orientation

Portrait* Landscape

Lines per Page

1–255

Choose the source which contains the default font selection.

Notes:

• Flash and Disk appear only in some printer models.

• For Flash and Disk to appear, make sure that they are not read‑ or

write‑protected.

Select a font from the speciﬁed font source.

Specify the symbol set for each font name. Note: A symbol set is a set of alphabetic and numeric characters,

punctuation, and special symbols. Symbol sets support the languages or speciﬁc programs such as math symbols for scientiﬁc text.

Specify the font pitch for scalable monospaced fonts. Note: Pitch refers to the number of

inch of type.

Specify the orientation of text and graphics on the page.

Specify the number of lines of text for each page printed through the PCL® datastream.

Notes:

‑space characters in a horizontal

ﬁxed

dierent

• This menu item activates vertical escapement that causes the

selected number of requested lines to print between the default margins of the page.

• 60 is the U.S. factory default setting. 64 is the international factory

default setting.

PCL5 Minimum Line Width

1–30 (2*)

PCLXL Minimum Line Width

1–30 (2*)

A4 Width

198 mm* 203 mm

Auto CR after LF

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the initial minimum stroke width.

Notes:

• Jobs printed in 1200 dpi use the value directly.

• Jobs printed in 4800CQ use half the value.

Set the width of the logical page on A4‑size paper. Note: Logical page is the space on the physical page where data is

printed.

Set the printer to perform a carriage return after a line feed control command.

Note: Carriage return is a mechanism that commands the printer to move the position of the cursor to the ﬁrst position on the same line.

Understanding the printer menus 77

Menu item Description

Auto LF after CR

O* On

Tra y Ren umber

Assign MP Feeder

O* None 0–201

Assign Tray [x]

O* None 0–201

Assign Manual Paper

O* None 0–201

Assign Manual Envelope

O* None 0–201

Set the printer to perform a line feed after a carriage return control command.

Conﬁgure the printer to work with print drivers or applications that use dierent source assignments for the paper source.

Tra y Ren umber

View Factory Defaults Restore Defaults

Tra y Ren umber

Restore Defaults

Print Timeout

Disabled 1–255 (90*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Show the factory default setting assigned for each paper source.

Return all tray assignments to factory default values.

Set the printer to end a print job after it has been idle for the speciﬁed amount of time in seconds.

HTML

Menu item Description

Font Name

[List of fonts] (Times*)

Font Size

1–255 (12*)

Scale

1–400% (100*)

Set the font to use for HTML documents.

Set the font size to use for HTML documents.

Scale HTML documents.

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 78

Menu item Description

Orientation

Portrait* Landscape

Margin Size

8–255 mm (19*)

Backgrounds

Do Not Print Print*

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the page orientation for HTML documents.

Set the page margin for HTML documents.

Print background information or graphics for HTML documents.

Image

Menu item Description

Auto Fit

On O*

Invert

O* On

Select the best available paper size and orientation setting for an image. Note: When set to On, this menu item overrides the scaling and orientation

settings for the image.

Invert bitonal monochrome images.

Note: This menu item does not apply to GIF or JPEG image formats.

Scaling

Anchor Top Left Best Fit* Anchor Center Fit Height/Width Fit Height Fit Width

Orientation

Portrait* Landscape Reverse Portrait Reverse Landscape

Note: An asterisk (*) next to a value indicates the factory default setting.

Adjust the image to ﬁt the printable area. Note: When Auto Fit is set to On, Scaling is automatically set to Best Fit.

Specify the orientation of text and graphics on the page.

Understanding the printer menus 79

Paper

Tray Conﬁguration

Menu item Description

Default Source

Tray [x ] (1 *) Multipurpose Feeder Manual Paper Manual Envelope

Paper Size/Type

Tray [x ] Multipurpose Feeder Manual Paper Manual Envelope

Conﬁgure MP

Cassette* Manual First

Substitute Size

O Statement/A5 Letter/A4 All Listed*

Set the paper source for all print jobs. Note: Multipurpose Feeder appears only when Conﬁgure MP is set to

Cassette.

Specify the paper size or paper type loaded in each paper source.

Set the printer when to pick paper from the multipurpose feeder.

Notes:

• When set to Cassette, the printer treats the multipurpose feeder like a

tray.

• When set to Manual, the printer treats the multipurpose feeder like a

manual feeder.

• When set to First, the printer picks paper from the multipurpose feeder

until it is empty, regardless of the required paper source or paper size.

Set the printer to substitute a speciﬁed paper size if the requested size is not loaded in any paper source.

Notes:

• O prompts the user to load the required paper size.

• Statement/A5 prints A5‑size document on statement when loading

statement and statement‑size jobs on A5 paper size when loading A5.

• Letter/A4 prints A4‑size document on letter when loading letter and

letter‑size jobs on A4 paper size when loading letter.

• All Listed substitutes Letter/A4.

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 80

Media Conﬁguration

Universal Setup

Menu item Description

Units of Measure

Inches Millimeters

Portrait Width

3–14.17 inches (8.50*) 76–359.91 mm (216*)

Portrait Height

3–14.17 inches (14*) 76–359.91 mm (356*)

Feed Direction

Short Edge* Long Edge

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the unit of measurement for the universal paper. Note: Inches is the U.S. factory default setting. Millimeters is the

international factory default setting.

Set the portrait width of the universal paper.

Set the portrait height of the universal paper.

Set the printer to pick paper from the short edge or long edge direction.

Note: Long Edge appears only when the longest edge is shorter than the maximum width supported.

Custom Scan Sizes

Menu item Description

Custom Scan Size [x]

Scan Size Name Width

1–8.50 inches (8.50*) 25–216 mm (216*)

Height

1–14 inches (14*) 25–356 mm (297*)

Orientation

Portrait* Landscape

2 scans per side

O* On

Assign a scan size name and conﬁgure the scan settings.

Understanding the printer menus 81

Media Types

Menu item Description

Plain Card Stock Transparency Recycled Labels Bond Envelope Rough Envelope Letterhead Preprinted Colored Paper Light Heavy Rough/Cotton Custom Type [x]

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the texture and weight of the paper loaded. Select from the following options:

Paper Texture

Smooth Normal* Rough

Paper Weight

Light Normal* Heavy

Copy

Copy Defaults

Menu item Description

Content Type

Te x t Te x t/ P ho t o * Photo Graphics

Content Source

Black and White Laser* Color Laser Inkjet Photo/Film Magazine Newspaper Press Other

Note: An asterisk (*) next to a value indicates the factory default setting.

Improve the output result based on the content of the original document.

Improve the output result based on the source of the original document.

Understanding the printer menus 82

Menu item Description

Sides

1 sided to 1 sided* 1 sided to 2 sided 2 sided to 1 sided 2 sided to 2 sided

Separator Sheets

None* Between Copies Between Jobs Between Pages

Separator Sheet Source

Tray [x ] (1 *) Multipurpose Feeder

Pages per Side

O* 2 Portrait pages 4 Portrait pages 2 Landscape pages 4 Landscape pages

Print Page Borders

O* On

Specify the scanning behavior based on the original document.

Specify whether to insert blank separator sheets when printing.

Specify the paper source for the separator sheet.

Specify the number of page images to print on one side of a sheet of paper.

Place a border around each image when printing multiple pages on a single page.

Collate

O [1,1,1,2,2,2] On [1,2,1,2,1,2]*

“Copy from” Size

[List of paper sizes]

Print multiple copies in sequence.

Set the paper size of the original document.

Notes:

• Letter is the U.S. factory default setting. A4 is the international factory

default setting.

• This menu item may vary depending on your printer model.

“Copy to” Source

Tray [x ] (1 *) Multipurpose Feeder Auto Size Match

Darkness

‑4 to 4 (0*)

Number of Copies

1–9999 (1*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the paper source for the copy job.

Adjust the darkness of the scanned image.

Specify the number of copies.

Understanding the printer menus 83

Menu item Description

Header/Footer

Top left Top middle Top right Bottom left Bottom middle Bottom right

Overlay

Conﬁdential Copy Draft Urgent Custom O*

Custom overlay Type a custom overlay text.

Note: An asterisk (*) next to a value indicates the factory default setting.

Apply a header or footer on the printed output.

Specify the overlay text printed on each page of the copy job.

Advanced Imaging

Menu item Description

Color Dropout

None* Red Green Blue

Default Red Threshold

0–255 (128*)

Default Green Threshold

0–255 (128*)

Default Blue Threshold

0–255 (128*)

Contrast

Best for Content* 0 1 2 3 4 5

Specify which color to drop during scanning, and adjust the dropout setting for that color.

Specify the contrast of the output.

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 84

Menu item Description

Background Removal

Background Detection Level

Auto Center

O* On

Mirror Image

O* On

Negative Image

O* On

Shadow Detail

‑4 to 4 (0*)

Scan Edge to Edge

O* On

Sharpness

1–5 (3*)

Adjust the amount of background visible on a scanned image.

Align the content at the center of the page.

Create a mirror image of the original document.

Create a negative image of the original document.

Adjust the amount of shadow detail visible on a scanned image.

Allow edge‑to‑edge scanning of the original document.

Adjust the sharpness of a scanned image.

Note: An asterisk (*) next to a value indicates the factory default setting.

Admin Controls

Menu item Description

Transparency Separators

O On*

Allow Priority Copies

O On*

Custom Job Scanning

O* On

Allow Save as Shortcut

O On*

Sample Copy Print a sample copy.

Note: An asterisk (*) next to a value indicates the factory default setting.

Insert a blank sheet between transparencies.

Interrupt a print job to copy a page or document.

Turn on scanning of custom jobs by default.

Save custom copy settings as shortcuts.

Understanding the printer menus 85

Fax

Fax Mode

Menu item Description

Fax Mode

Analog* Fax Server Disabled

Note: An asterisk (*) next to a value indicates the factory default setting.

Select a fax mode.

Analog Fax Setup

General Fax Settings

Menu item Description

Fax Name Identify your fax machine.

Fax Number Identify your fax number.

Fax ID

Fax Name Fax Number*

Enable Manual Fax

O* On

Notify fax recipients of your fax name or fax number.

Set the printer to fax manually.

Notes:

• This menu item does not appear if Fax Transport is set to T.38 or G711.

• This menu item requires a line splitter and a telephone handset.

• Use a regular telephone line to answer an incoming fax job and to dial a

fax number.

• To go directly to the Manual Fax function, touch # and 0 on the keypad.

Memory Use

All receive Mostly receive Equal* Mostly send All send

Cancel Faxes

Allow* Don't Allow

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the amount of internal printer memory allocated for faxing. Note: This menu item prevents memory

Cancel outgoing faxes before they are transmitted, or cancel incoming faxes before they ﬁnish printing.

conditions and failed faxes.

buer

Understanding the printer menus 86

Menu item Description

Caller ID

O On* Alternate

Fax Number Masking

O* From Left From Right

Digits to Mask

0–58 (0*)

Enable Line Connected Detection

O On*

Enable Line In Wrong Jack Detection

O* On

Show the telephone number of the person sending the fax.

Specify the format for masking an outgoing fax number.

Specify the number of digits to mask in an outgoing fax number.

Determine whether a telephone line is connected to the printer.

Notes:

• Detection takes place when turning on the printer and before each call.

• This menu item does not appear if Fax Transport is set to T.38.

Determine whether a telephone line is connected to the correct port on the printer.

Notes:

• Detection takes place when turning on the printer and before each call.

• This menu item does not appear if Fax Transport is set to T.38.

Enable Extension in Use Support

O On*

Determine whether a telephone line is used by another device such as another phone on the same line.

Notes:

• This menu item is monitored continuously after turning on the printer.

• This menu item does not appear if Fax Transport is set to T.38.

Optimize Fax Compatibility Conﬁgure the printer fax functionality for optimal compatibility with other fax

machines.

Note: An asterisk (*) next to a value indicates the factory default setting.

Fax Send Settings

Menu item Description

Resolution

Standard* Fine Super Fine Ultra Fine

Original Size

[List of paper sizes]

Set the resolution of the scanned image. Note: A higher resolution increases fax transmission time and requires higher

memory.

Specify the size of the original document. Note: Mixed Sizes is the U.S. factory default setting. A4 is the international

factory default setting.

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 87

Menu item Description

Orientation

Portrait* Landscape

Sides

O* Long Edge Short Edge

Content Type

Te x t* Te x t/ P ho t o Photo Graphics

Content Source

Black and White Laser* Color Laser Inkjet Photo/Film Magazine Newspaper Press Other

Specify the orientation of the original document.

Specify the page orientation of text and graphics when scanning a two‑sided document.

Improve the output result based on the content of the original document.

Improve the output result based on the source of the original document.

Darkness

‑4 to 4 (0*)

Behind a PABX

O* On

Dial Mode

To n e* Pulse

Note: An asterisk (*) next to a value indicates the factory default setting.

Adjust the darkness of the scanned image.

Set the printer to dial a fax number without waiting to recognize the dial tone. Note: Private Automated Branch Exchange (PABX) is a telephone network that

allows a single access number to oer multiple lines to outside callers.

Specify the dial mode for incoming or outgoing faxes.

Advanced Imaging

Menu item Description

Color Balance

‑4 to 4 (0*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Adjust the amount of toner used for each color.

Understanding the printer menus 88

Menu item Description

Color Dropout

None* Red Green Blue

Default Red Threshold

0–255 (128*)

Default Green Threshold

0–255 (128*)

Default Blue Threshold

0–255 (128*)

Contrast

Best for Content* 0 1 2 3 4 5

Specify which color to drop during scanning, and adjust the dropout setting for that color.

Set the contrast of the output.

Background Removal

Background Detection

Content‑based* Fixed

Level

‑4 to 4 (0*)

Mirror Image

O* On

Negative Image

O* On

Shadow Detail

‑4 to 4 (0*)

Scan Edge to Edge

O* On

Sharpness

1–5 (3*)

Adjust the amount of background visible on a scanned image. Note: If you want to remove the background color from the original document,

then set Background Detection to Content-based. If you want to remove image noise from a photo, then set Background Detection to Fixed.

Create a mirror image of the original document.

Create a negative image of the original document.

Adjust the amount of shadow detail visible on a scanned image.

Allow edge‑to‑edge scanning of the original document.

Adjust the sharpness of the scanned image.

Te mp er at u re

‑4 to 4 (0*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify whether to generate a cooler or warmer output.

Understanding the printer menus 89

Admin Controls

Menu item Description

Automatic Redial

0–9 (5*)

Redial Frequency

1–200 minutes (3*)

Enable ECM

O On*

Enable Fax Scans

O On*

Driver to Fax

O On*

Allow Save as Shortcut

O On*

Max Speed

33600* 14400 9600 4800 2400

Adjust the number of redial attempts based on the activity levels of recipient fax machines.

Increase the time between redial attempts to increase the chance of sending fax successfully.

Activate Error Correction Mode (ECM) for fax jobs. Note: ECM detects and corrects errors in the fax transmission process that are

caused by telephone line noise and poor signal strength.

Fax documents that are scanned at the printer.

Allow the print driver to send fax.

Save fax numbers as shortcuts in the printer.

Set the maximum speed for sending fax.

Custom Job Scanning

O* On

Scan Preview

O* On

Enable Color Fax Scans

O by default* On by default Never use Always use

Auto Convert Color Faxes to Mono Faxes

O On*

Note: An asterisk (*) next to a value indicates the factory default setting.

Turn on scanning of custom jobs by default. Note: This menu item appears only when a hard disk is installed.

Show a preview of the scan on the display. Note: This menu item appears only when a hard disk is installed.

Enable color scans for fax.

Convert all outgoing color faxes to black and white.

Understanding the printer menus 90

Menu item Description

Conﬁrm Fax Number

O* On

Dial Preﬁx Set a dialing preﬁx.

Dialing Preﬁx Rules

Rule [x]

Preﬁx

Note: An asterisk (*) next to a value indicates the factory default setting.

Ask the user to conﬁrm the fax number.

Establish a dialing preﬁx rule.

Fax Receive Settings

Menu item Description

Fax Job Waiting

None* To n er Toner and Supplies

Rings to Answer

1–25 (3*)

Auto Reduction

On* O

Remove fax jobs that request speciﬁc unavailable resources from the print queue.

Set the number of rings for incoming fax.

Scale incoming fax to ﬁt on the page.

Paper Source

Tray [x ] MP Feeder Auto*

Sides

On O*

Separator Sheets

O* Before Job After Job

Separator Sheet Source

Tray [x ] (1 *) MP Feeder

Output Bin

Standard Bin* Bin [x]

Fax Footer

On O*

Set the paper source for printing incoming fax.

Print on both sides of the paper.

Specify whether to insert blank separator sheets when printing.

Specify the paper source for the separator sheet.

Specify the output bin for received faxes.

Print the transmission information at the bottom of each page from a received fax.

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 91

Menu item Description

Fax Footer Time Stamp

Receive* Print

Holding Faxes

Held Fax Mode

O* Always On Manual Scheduled

Note: An asterisk (*) next to a value indicates the factory default setting.

Print the time stamp at the bottom of each page from a received fax.

Hold received faxes from printing until they are released.

Admin Controls

Menu item Description

Enable Fax Receive

On* O

Enable Caller ID

O On*

Set the printer to receive fax.

Show the number that is sending the incoming fax.

Block No Name Fax

On O*

Banned Fax List

Add Banned Fax

Answer On

All Rings* Single Ring Only Double Ring Only Triple Ring Only Single or Double Rings Only Single or Triple Rings Only Double or Triple Rings Only

Auto Answer

On* O

Note: An asterisk (*) next to a value indicates the factory default setting.

Block incoming faxes sent from devices with no station ID or fax ID speciﬁed.

Specify the phone numbers that you want to block.

Set a distinctive ring pattern for incoming fax.

Set the printer to receive fax automatically.

Understanding the printer menus 92

Menu item Description

Manual Answer Code

0–9 (9*)

Manually enter a code on the telephone number pad to begin receiving fax.

Notes:

• This menu item appears only when the printer shares a line with a

telephone.

• This menu item appears only when you set the printer to receive fax

manually.

Fax Forwarding

Print Print and Forward Forward*

Forward to

Destination [x]

Type Shortcut Number

Conﬁrmation E‑mail Send a conﬁrmation e‑mail when fax forwarding is successful.

Max Speed

33600* 14400 9600 4800 2400

Specify how to forward received fax.

Specify where to forward received fax.

Note: The e‑mail is sent only when forwarding to FTP or Network Share destinations.

Set the maximum speed for transmitting fax.

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 93

Fax Cover Page

Menu item Description

Fax Cover Page

O by Default* On by Default Never Use Always Use

Include To ﬁeld

O* On

Include From ﬁeld

O* On

From

Include Message Field

O* On

Message:

Include Logo

O* On

Conﬁgure the settings for the fax cover page.

Include Footer [x]

O* On

Footer [x]

Note: An asterisk (*) next to a value indicates the factory default setting.

Fax Log Settings

Menu item Description

Transmission Log Frequency

Always* Never Only for Error

Transmission Log Action

O On*

E‑mail

O* On

Specify how often the printer creates a transmission log.

Print or e‑mail a log for successful fax transmission or transmission error.

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 94

Menu item Description

Receive Error Log

Print Never* Print on Error

Auto Print Logs

On* O

Log Paper Source

Tray [x ] (1 *) Multipurpose Feeder

Logs Display

Remote Fax Name* Dialed Number

Enable Job Log

On* O

Enable Call Log

On* O

Log Output Bin

Standard Bin* Bin [x]

Print a log for fax‑receive failures.

Print all fax activity.

Specify the paper source for printing logs.

Identify the sender by remote fax name or fax number.

View a summary of all fax jobs.

View a summary of fax dialing history.

Specify the output bin for printed logs.

Note: An asterisk (*) next to a value indicates the factory default setting.

Speaker Settings

Menu item Description

Speaker Mode

Always Always On On until Connected*

Speaker Volume

Low* High

Ringer Volume

O On*

Note: An asterisk (*) next to a value indicates the factory default setting.

O

Set the fax speaker mode.

Adjust the fax speaker volume.

Enable the ringer volume.

Understanding the printer menus 95

Fax Server Setup

General Fax Settings

Menu item Description

To F o rma t Specify a fax recipient.

Note: If you want to use the fax number, then type the number sign (#) before

a number.

Reply Address Specify a reply address for sending fax.

Subject Specify the fax subject and message.

Message

Enable analog receive

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to receive analog faxes.

Fax Server E‑mail Settings

Menu item Description

Primary SMTP Gateway Type the IP address or host name of the primary Simple Mail Transfer Protocol

(SMTP) server for sending e-mail.

Primary SMTP Gateway Port

1–65535 (25*)

Secondary SMTP Gateway Type the server IP address or host name of your secondary or backup SMTP

Secondary SMTP Gateway Port

1–65535 (25*)

SMTP Timeout

5–30 (30*)

Reply Address Specify a reply address for sending fax.

Enter the port number of the primary SMTP server.

server.

Enter the server port number of your secondary or backup SMTP server.

Set the time before the printer times out if the SMTP server does not respond.

Always use SMTP default Reply Address

O On*

Use SSL/TLS

Disabled* Negotiate Required

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the SMTP reply address for sending fax.

Specify whether to send fax using an encrypted link.

Understanding the printer menus 96

Menu item Description

Require Trusted Certiﬁcate

O On*

SMTP Server Authentication

No authentication required* Login / Plain NTLM CRAM‑MD5 Digest‑MD5 Kerberos 5

Device‑Initiated E‑mail

None* Use Device SMTP Credentials

User‑Initiated E‑mail

None* Use Device SMTP Credentials Use Session User ID and

Password Use Session E‑mail address

and Password Prompt user

Specify a trusted certiﬁcate when accessing the SMTP server.

Set the authentication type for the SMTP server.

Specify whether credentials are required for device‑initiated e‑mail.

Specify whether credentials are required for user‑initiated e‑mail.

Use Active Directory Device Credentials

O On*

Device Userid Specify the user ID and password to connect to the SMTP server.

Device Password

Kerberos 5 REALM Specify the realm for the Kerberos 5 authentication protocol.

NTLM Domain Specify the domain name for the NTLM security protocol.

Disable "SMTP server not set up" error

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Enable user credentials and group destinations to connect to the SMTP server.

Hide the “SMTP server not set up” error message.

Understanding the printer menus 97

Fax Server Scan Settings

Menu item Description

Image Format

TIFF (.tif) PDF (.pdf)* XPS (.xps) TXT (.txt) RTF (.rtf ) DOCX (.docx)

Content Type

Te x t Te x t/ P ho t o * Photo Graphics

Content Source

Black and White Laser Color Laser* Inkjet Photo/Film Magazine Newspaper Press Other

Specify the ﬁle format for the scanned image.

Improve the output result based on the content of the original document.

Improve the output result based on the source of the original document.

Fax Resolution

Standard* Fine Super Fine Ultra Fine

Darkness

1–9 (5*)

Orientation

Portrait* Landscape

Original Size

[List of paper sizes]

Set the fax resolution.

Set the darkness of the output.

Specify the orientation of text and graphics on the page.

Set the paper size of the original document.

Notes:

• Mixed Sizes is the U.S. factory default setting. A4 is the international

factory default setting.

• This setting may vary depending on your printer model.

Use Multi‑Page TIFF

O On*

Note: An asterisk (*) next to a value indicates the factory default setting.

Choose between single‑ and multiple‑page TIFF ﬁles.

Understanding the printer menus 98

E-mail

E‑mail Setup

Menu item Description

Primary SMTP Gateway Type the IP address or host name of the primary SMTP server for sending e-

mail.

Primary SMTP Gateway Port

1–65535 (25*)

Secondary SMTP Gateway Type the server IP address or host name of your secondary or backup SMTP

Secondary SMTP Gateway Port

1–65535 (25*)

SMTP Timeout

5–30 seconds (30*)

Reply Address Specify a reply address in the e‑mail.

Always use SMTP default Reply Address

On* O

Use SSL/TLS

Disabled* Negotiate Required

Require Trusted Certiﬁcate

O On*

Enter the port number of the primary SMTP server.

server.

Enter the server port number of your secondary or backup SMTP server.

Set the time before the printer times out if the SMTP server does not respond.

Always use the default reply address in the SMTP server.

Specify whether to send e‑mail using an encrypted link.

Require a trusted certiﬁcate when accessing the SMTP server.

SMTP Server Authentication

No authentication required* Login / Plain NTLM CRAM‑MD5 Digest‑MD5 Kerberos 5

Device‑Initiated E‑mail

None* Use Device SMTP Credentials

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the authentication type for the SMTP server.

Specify whether credentials are required for device‑initiated e‑mail.

Understanding the printer menus 99

Menu item Description

User‑Initiated E‑mail

None* Use Device SMTP Credentials Use Session User ID and

Password Use Session E‑mail address

and Password Prompt user

Use Active Directory Device Credentials

O On*

Device Userid Specify the user ID and password to connect to the SMTP server.

Device Password

Kerberos 5 REALM Specify the realm for the Kerberos 5 authentication protocol.

NTLM Domain Specify the domain name for the NTLM security protocol.

Disable "SMTP server not set up" error

O* On

Specify whether credentials are required for user‑initiated e‑mail.

Enable user credentials and group designations to connect to the SMTP server.

Hide the “SMTP server not set up” error message.

Note: An asterisk (*) next to a value indicates the factory default setting.

E‑mail Defaults

Menu item Description

Subject Specify the e‑mail subject and message.

Message

File Name Specify the ﬁle name for the scanned image.

Format

PDF (.pdf)* TIFF (.tif) JPEG (.jpg) XPS (.xps) TXT (.txt) RTF (.rtf ) DOCX (.docx)

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the ﬁle format for the scanned image.

Understanding the printer menus 100

Menu item Description

Global OCR Settings

Recognized Languages Auto Rotate Despeckle Auto Contrast Enhance

PDF Settings

PDF Version

1.3

1.4

1.5*

1.6

1.7

Archival Version

A‑1a* A‑1b

Highly Compressed

O* On

Secure

O* On

Searchable

O* On

Archival (PDF/A)

O* On

Conﬁgure the settings for optical character recognition (OCR). Note: This menu item appears only if you have purchased and installed an

OCR solution.

Set the PDF format of the scanned image.

Content Type

Te x t Te x t/ P ho t o * Photo Graphics

Content Source

Black and White Laser* Color Laser Inkjet Photo/Film Magazine Newspaper Press Other

Note: An asterisk (*) next to a value indicates the factory default setting.

Improve the output result based on the content of the original document.

Improve the output result based on the original document.

Lexmark MX421ade User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Safety information

Conventions

Product statements

Learning about the printer

Finding information about the printer

Selecting a location for the printer

Attaching cables

Using the control panel

Understanding the status of the power button and indicator light

Setting up and using the home screen applications

Using the home screen

Customizing the home screen

Setting up Card Copy

Creating a shortcut

Using Display Customization

Using Customer Support

Using QR Code Generator

Setting up Scan Center

Setting up Device Quotas

Managing bookmarks

Creating bookmarks

Creating folders

Managing contacts

Adding contacts

Adding groups

Editing contacts or groups

Deleting contacts or groups

Setting up and using the accessibility features

Activating Voice Guidance

Navigating the screen using gestures

Adjusting the Voice Guidance speech rate

Using the keyboard on the display

Loading paper and specialty media

Setting the size and type of the specialty media

Loading trays

Loading the multipurpose feeder

Linking trays

Paper support

Supported paper sizes

Supported paper types

Supported paper weights

Printing

Printing from a computer

Printing from a mobile device

Printing from a mobile device using Lexmark Mobile Print

Printing from a mobile device using Google Cloud Print

Printing from a mobile device using Mopria Print Service

Printing from a mobile device using AirPrint

Printing a font sample list

Printing a directory list

Canceling a print job

Copying

Using the automatic document feeder and scanner glass

Making copies

Copying photos

Copying on letterhead

Reducing or enlarging copies

Collating copies

Placing separator sheets between copies

Copying multiple pages onto a single sheet

Creating a copy shortcut

E-mailing

Using the automatic document feeder and scanner glass

Sending an e-mail

Creating an e-mail shortcut

Faxing

Setting up the printer to fax

Setting up the fax function

Setting up fax using a standard telephone line

Connecting to a distinctive ring service

Setting the fax date and time

Using the automatic document feeder and scanner glass

Sending a fax

Scheduling a fax

Creating a fax destination shortcut