Lexmark C2132 Owner's Manual

C2132

User's Guide

April 2013 www.lexmark.com

Machine type(s):

5027

Model(s):

639

Contents 2

Safety information.....................................................................................10

Learning about the printer.........................................................................12

Finding information about the printer....................................................................................................12

Selecting a location for the printer..........................................................................................................13

Printer configurations.............................................................................................................................14

Using the Embedded Web Server...........................................................................................................15

Understanding the printer control panel....................................................17

Using the printer control panel...............................................................................................................17

Understanding the colors of the Sleep button and indicator lights........................................................17

Understanding the home screen.............................................................................................................18

Using the touch-screen buttons..............................................................................................................19

Setting up and using the home screen applications....................................21

Finding the IP address of the computer..................................................................................................21

Accessing the Embedded Web Server.....................................................................................................22

Customizing the home screen.................................................................................................................22

Activating the home screen applications................................................................................................22

Finding information about the home screen applications................................................................................ 22

Using Background and Idle Screen ................................................................................................................... 23

Setting up Forms and Favorites ........................................................................................................................ 23

Understanding Eco‑Settings ............................................................................................................................. 24

Exporting and importing a configuration................................................................................................24

Additional printer setup.............................................................................26

Installing internal options........................................................................................................................26

Available internal options.................................................................................................................................26

Accessing the controller board .........................................................................................................................26

Installing a memory card ..................................................................................................................................29

Installing an optional card ................................................................................................................................ 31

Installing a printer hard disk .............................................................................................................................32

Removing a printer hard disk............................................................................................................................34

Installing hardware options.....................................................................................................................36

Order of installation..........................................................................................................................................36

Installing optional trays .................................................................................................................................... 36

Setting up the printer software...............................................................................................................39

Contents 3

Installing the printer software ..........................................................................................................................39

Updating available options in the printer driver ..............................................................................................39

Attaching cables......................................................................................................................................40

Networking..............................................................................................................................................41

Preparing to set up the printer on an Ethernet network.................................................................................. 41

Installing the printer on an Ethernet network..................................................................................................42

Preparing to set up the printer on a wireless network.....................................................................................43

Connecting the printer using the Wireless Setup Wizard.................................................................................44

Connecting the printer to a wireless network using Wi‑Fi Protected Setup .................................................... 45

Connecting the printer to a wireless network using the Embedded Web Server.............................................46

Verifying printer setup............................................................................................................................46

Printing a menu settings page .......................................................................................................................... 46

Printing a network setup page..........................................................................................................................47

Loading paper and specialty media............................................................48

Setting the paper size and type...............................................................................................................48

Configuring Universal paper settings......................................................................................................48

Loading the 250‑ and 550‑sheet tray......................................................................................................48

Loading the multipurpose feeder............................................................................................................52

Loading the manual feeder.....................................................................................................................54

Linking and unlinking trays......................................................................................................................56

Linking and unlinking trays ...............................................................................................................................56

Creating a custom name for a paper type ........................................................................................................ 56

Assigning a custom paper type ......................................................................................................................... 57

Paper and specialty media guide................................................................58

Using specialty media..............................................................................................................................58

Tips on using letterhead ...................................................................................................................................58

Tips on using transparencies ............................................................................................................................60

Tips on using envelopes ....................................................................................................................................60

Tips on using labels ...........................................................................................................................................60

Tips on using card stock ....................................................................................................................................61

Paper guidelines......................................................................................................................................61

Paper characteristics.........................................................................................................................................61

Unacceptable paper..........................................................................................................................................62

Selecting paper .................................................................................................................................................62

Selecting preprinted forms and letterhead ......................................................................................................63

Using recycled paper and other office papers .................................................................................................. 63

Storing paper ....................................................................................................................................................64

Supported paper sizes, types, and weights.............................................................................................64

Supported paper sizes ...................................................................................................................................... 64

Supported paper types and weights.................................................................................................................66

Contents 4

Printing......................................................................................................68

Printing forms..........................................................................................................................................68

Printing a document................................................................................................................................68

Printing a document .........................................................................................................................................68

Printing in black and white ...............................................................................................................................68

Adjusting toner darkness..................................................................................................................................69

Using Max Speed and Max Yield ....................................................................................................................... 69

Printing from a flash drive or mobile device...........................................................................................70

Printing from a flash drive ................................................................................................................................70

Supported flash drives and file types................................................................................................................71

Printing from a mobile device...........................................................................................................................71

Printing confidential and other held jobs................................................................................................72

Storing print jobs in the printer ........................................................................................................................72

Printing confidential and other held jobs .........................................................................................................72

Printing information pages......................................................................................................................73

Printing a font sample list .................................................................................................................................73

Printing a directory list......................................................................................................................................73

Canceling a print job................................................................................................................................74

Canceling a print job from the printer control panel........................................................................................74

Canceling a print job from the computer .........................................................................................................74

Understanding the printer menus..............................................................75

Menus list................................................................................................................................................75

Supplies menu.........................................................................................................................................76

Paper menu.............................................................................................................................................77

Default Source menu ........................................................................................................................................77

Paper Size/Type menu ......................................................................................................................................77

Configure MP menu ..........................................................................................................................................80

Substitute Size menu ........................................................................................................................................80

Paper Texture menu .........................................................................................................................................80

Paper Weight menu .......................................................................................................................................... 82

Paper Loading menu .........................................................................................................................................84

Custom Types menu .........................................................................................................................................85

Custom Names menu .......................................................................................................................................85

Universal Setup menu.......................................................................................................................................85

Reports menu..........................................................................................................................................86

Reports menu ...................................................................................................................................................86

Network/Ports menu...............................................................................................................................87

Active NIC menu ...............................................................................................................................................87

Standard Network or Network [x] menu ..........................................................................................................87

Reports menu ...................................................................................................................................................88

Contents 5

Network Card menu..........................................................................................................................................89

TCP/IP menu ..................................................................................................................................................... 89

IPv6 menu ......................................................................................................................................................... 90

Wireless menu .................................................................................................................................................. 91

AppleTalk menu ................................................................................................................................................92

Standard USB menu .......................................................................................................................................... 92

SMTP Setup menu ............................................................................................................................................94

Security menu.........................................................................................................................................95

Miscellaneous Security Settings menu .............................................................................................................95

Confidential Print menu....................................................................................................................................95

Disk Wiping menu ............................................................................................................................................. 96

Security Audit Log menu................................................................................................................................... 97

Set Date and Time menu ..................................................................................................................................97

Settings menu..........................................................................................................................................98

Setup menu.......................................................................................................................................................98

General Settings..............................................................................................................................................100

Flash Drive ......................................................................................................................................................108

Print Settings...................................................................................................................................................110

Help menu.............................................................................................................................................122

Saving money and the environment.........................................................123

Saving paper and toner.........................................................................................................................123

Using recycled paper ...................................................................................................................................... 123

Conserving supplies ........................................................................................................................................ 123

Saving energy........................................................................................................................................124

Using Eco‑Mode..............................................................................................................................................124

Reducing printer noise....................................................................................................................................124

Adjusting Sleep mode .....................................................................................................................................125

Using Hibernate Mode....................................................................................................................................126

Setting Hibernate Timeout .............................................................................................................................126

Using Schedule Power Modes ........................................................................................................................127

Adjusting the brightness of the display ..........................................................................................................127

Recycling................................................................................................................................................128

Recycling Lexmark products ........................................................................................................................... 128

Recycling Lexmark packaging..........................................................................................................................128

Returning Lexmark cartridges for reuse or recycling ...................................................................................... 128

Securing the printer..................................................................................130

Using the security lock feature..............................................................................................................130

Statement of Volatility..........................................................................................................................130

Erasing volatile memory........................................................................................................................131

Erasing non‑volatile memory................................................................................................................131

Contents 6

Erasing printer hard disk memory.........................................................................................................132

Finding printer security information.....................................................................................................132

Configuring printer hard disk encryption..............................................................................................133

Maintaining the printer............................................................................134

Cleaning the printer parts.....................................................................................................................134

Cleaning the printer ........................................................................................................................................ 134

Checking the status of supplies.............................................................................................................134

Checking the status of parts and supplies on the printer control panel......................................................... 134

Checking the status of parts and supplies from the Embedded Web Server ................................................. 134

Estimated number of remaining pages.................................................................................................135

Ordering supplies..................................................................................................................................135

Using genuine Lexmark parts and supplies.....................................................................................................135

Ordering toner cartridges ............................................................................................................................... 135

Ordering imaging kits...................................................................................................................................... 136

Ordering a waste toner bottle ........................................................................................................................136

Storing supplies.....................................................................................................................................136

Replacing supplies.................................................................................................................................137

Replacing the waste toner bottle ................................................................................................................... 137

Replacing a black and color imaging kit ..........................................................................................................140

Replacing toner cartridges.............................................................................................................................. 148

Replacing a developer unit ............................................................................................................................. 150

Moving the printer................................................................................................................................157

Before moving the printer ..............................................................................................................................157

Moving the printer to another location..........................................................................................................157

Shipping the printer ........................................................................................................................................ 157

Managing the printer...............................................................................158

Finding advanced networking and administrator information.............................................................158

Checking the virtual display...................................................................................................................158

Checking the printer status...................................................................................................................158

Viewing reports.....................................................................................................................................158

Configuring supply notifications from the Embedded Web Server.......................................................159

Modifying confidential print settings....................................................................................................159

Copying printer settings to other printers.............................................................................................160

Restoring factory default settings.........................................................................................................160

Clearing jams............................................................................................161

Avoiding jams........................................................................................................................................161

Understanding jam messages and locations.........................................................................................162

Contents 7

[x]‑page jam, clear standard bin............................................................................................................163

[x]-page jam, open front door to clear fuser.........................................................................................164

[x]-page jam, open front door...............................................................................................................165

[x]‑page jam, open front door to clear duplex......................................................................................166

[x]‑page jam, open tray [x]....................................................................................................................168

[x]‑page jam, clear manual feeder........................................................................................................169

[x]‑page jam, clear multipurpose feeder...............................................................................................169

Troubleshooting.......................................................................................172

Understanding the printer messages....................................................................................................172

Adjusting color ................................................................................................................................................172

Change [paper source] to [custom type name] .............................................................................................. 172

Change [paper source] to [custom string] ...................................................................................................... 172

Change [paper source] to [paper type] [paper size] ....................................................................................... 172

Close door.......................................................................................................................................................172

[Color] cartridge low [88.xy] ........................................................................................................................... 173

[Color] cartridge very low, [x] estimated pages remain [88.xy]......................................................................173

[Type] imaging kit low [84.xy]......................................................................................................................... 173

[Type] imaging kit nearly low [84.xy].............................................................................................................. 173

[Type] imaging kit very low, [x] estimated pages remain [84.xy] ...................................................................173

Complex page, some data may not have printed [39]....................................................................................173

Configuration change, some held jobs were not restored [57] ...................................................................... 174

Defective flash detected [51]..........................................................................................................................174

Error reading USB drive. Remove USB. ...........................................................................................................174

Error reading USB hub. Remove hub. .............................................................................................................174

Incompatible tray [x] [59] ...............................................................................................................................174

Incorrect paper size, open [paper source] [34] .............................................................................................. 174

Insert Tray [x]..................................................................................................................................................175

Insufficient memory for Flash Memory Defragment operation [37] ..............................................................175

Insufficient memory, some Held Jobs were deleted [37] ...............................................................................175

Insufficient memory to collate job [37] ..........................................................................................................175

Insufficient memory to support Resource Save feature [35].......................................................................... 175

Insufficient memory, some held jobs will not be restored [37]...................................................................... 175

Load [paper source] with [custom type name]...............................................................................................176

Load [paper source] with [custom string].......................................................................................................176

Load [paper source] with [paper size] ............................................................................................................176

Load [paper source] with [paper type] [paper size] .......................................................................................176

Load Manual Feeder with [custom string] ...................................................................................................... 177

Load Manual Feeder with [custom type name].............................................................................................. 177

Load Manual Feeder with [paper size] ...........................................................................................................177

Load Manual Feeder with [paper type] [paper size]....................................................................................... 177

Maintenance kit low [80.xy] ........................................................................................................................... 177

Maintenance kit nearly low [80.xy] ................................................................................................................178

Contents 8

Maintenance kit very low [80.xy] ................................................................................................................... 178

Memory full [38] ............................................................................................................................................. 178

Network [x] software error [54] .....................................................................................................................178

Not enough free space in flash memory for resources [52] ........................................................................... 178

Non-Lexmark [color] [supply type], see User's Guide [33.xy]......................................................................... 178

PPDS font error [50]........................................................................................................................................179

Reinstall missing or unresponsive [color] cartridge [31.xy] ............................................................................179

Reinstall missing or unresponsive [type] imaging kit [31.xy].......................................................................... 179

Reload printed pages in Tray [x] ..................................................................................................................... 180

Remove packaging material, [area name] ......................................................................................................180

Remove paper from standard output bin.......................................................................................................180

Replace [color] cartridge, 0 estimated pages remain [88.xy] .........................................................................180

Replace [color] cartridge, printer region mismatch [42.xy] ............................................................................ 180

Replace [type] imaging kit, 0 estimated pages remain [84.xy] .......................................................................180

Replace defective [color] cartridge [31.xy]..................................................................................................... 181

Replace defective [type] imaging kit [31.xy]................................................................................................... 181

Replace maintenance kit, 0 estimated pages remain [80.xy] .........................................................................181

Replace missing [color] cartridge [31.xy]........................................................................................................ 181

Replace missing [type] imaging kit [31.xy]...................................................................................................... 181

Replace waste toner bottle [82.xy]................................................................................................................. 181

Replace unsupported [color] cartridge [32.xy] ............................................................................................... 181

Replace unsupported [type] imaging kit [32.xy] .............................................................................................182

Replace missing waste toner bottle [82.xy]....................................................................................................182

Restore held jobs? .......................................................................................................................................... 182

SMTP server not set up. Contact system administrator. ................................................................................182

Some held jobs were not restored ................................................................................................................. 182

Standard network software error [54]............................................................................................................182

Standard USB port disabled [56].....................................................................................................................182

Supply needed to complete job ...................................................................................................................... 183

Too many flash options installed [58].............................................................................................................183

Too many trays attached [58].........................................................................................................................183

Unformatted flash detected [53].................................................................................................................... 183

Waste toner bottle nearly full [82.xy].............................................................................................................184

Weblink server not set up. Contact system administrator. ............................................................................ 184

Solving printer problems.......................................................................................................................184

Basic printer problems....................................................................................................................................184

Hardware and internal option problems ........................................................................................................ 186

Paper feed problems ......................................................................................................................................188

Solving home screen applications problems.........................................................................................190

An application error has occurred ..................................................................................................................190

Solving print problems..........................................................................................................................191

Printing problems ........................................................................................................................................... 191

Print quality problems .................................................................................................................................... 198

Color quality problems..........................................................................................................................215

Contents 9

FAQ about color printing ................................................................................................................................215

Prints on color transparencies appear dark when projected .........................................................................217

The color of the print does not match the color of the original file ............................................................... 218

The print appears tinted .................................................................................................................................218

Embedded Web Server does not open.................................................................................................218

Contacting customer support................................................................................................................220

Notices.....................................................................................................221

Product information..............................................................................................................................221

Edition notice........................................................................................................................................221

Power consumption..............................................................................................................................226

Index........................................................................................................235

Safety information 10

Safety information

Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.

Do not place or use this product near water or wet locations.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if you are using multiple input options. If you purchased a printer with a similar configuration, then you may need additional furniture. For more information, see

www.lexmark.com/multifunctionprinters.

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or

printer damage:

• Turn the printer off using the power switch, and then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer before moving it.

• Lift the printer off the optional tray, and then set it aside instead of trying to lift the tray and printer at the same

time.

Note: Use the handholds located on both sides of the printer to lift it.

Use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

Safety information 11

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

Refer service or repairs, other than those described in the user documentation, to a service representative.

CAUTION—SHOCK HAZARD: Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.

SAVE THESE INSTRUCTIONS.

Learning about the printer 12

Learning about the printer

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

• Installing the printer software

Additional setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Configuring printer settings

• Viewing and printing documents and photos

• Setting up and using the printer software

• Configuring the printer on a network

• Caring for and maintaining the printer

• Troubleshooting and solving problems

Instructions for:

• Connecting the printer to an Ethernet network

• Troubleshooting printer connection problems

Help using the prin ter software Windows or Mac Help—Open a printer software program

Setup documentation—The setup documentation came with the printer and is also available at

http://support.lexmark.com.

User's Guide and Quick Reference Guide—The guides are available on the Documentation CD.

For more information, visit

http://support.lexmark.com.

Networking Guide—Open the Software CD, and then look for Printer and Software Documentation under the Pubs folder. From the list of publications, click the Networking Guide link.

or application, and then click Help.

Click

to view context‑sensitive information.

Notes:

• Help is automatically installed with the printer

software.

• The printer software is located in the printer

program folder or on the desktop, depending on your operating system.

Learning about the printer 13

What are you looking for? Find it here

The latest supplemental information, updates, and customer support:

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Voice support

Lexmark Support Web site—

http://support.lexmark.com

Note: Select your country or region, and then select

your product to view the appropriate support site. Support telephone numbers and hours of operation for

your country or region can be found on the Support Web site or on the printed warranty that came with your printer.

Record the following information (located on the store receipt and at the back of the printer), and have it ready when you contact customer support so that they may serve you faster:

• Machine Type number

• Serial number

• Date purchased

• Store where purchased

Warranty information Warranty information varies by country or region:

• In the U.S.—See the Statement of Limited Warranty

included with this printer, or at

http://support.lexmark.com.

• In other countries and regions—See the printed

warranty that came with your printer.

Selecting a location for the printer

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to lift it safely.

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any options, then leave enough room for them also. It is important to:

• Set up the printer near a properly grounded and easily accessible electrical outlet.

• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical Committee

156 standard.

• Provide a flat, sturdy, and stable surface.

• Keep the printer: – Clean, dry, and free of dust. – Away from stray staples and paper clips. – Away from the direct airflow of air conditioners, heaters, or ventilators. – Free from direct sunlight and humidity extremes.

• Observe the recommended temperatures and avoid fluctuations:

Ambient temperature 15.6 to 32.2°C (60 to 90°F)

Storage temperature 1 to 35°C (34 to 95°F)

• Allow the following recommended amount of space around the printer for proper ventilation:

Learning about the printer 14

1 Right side 102 mm (4 in.)

2 Front 508 mm (20 in.)

3 Left side 152 mm (6 in.)

4 Rear 102 mm (4 in.)

5 Top 254 mm (10 in.)

Printer configurations

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must

use either a printer stand or printer base if you are using multiple input options. If you purchased a printer with a similar configuration, then you may need additional furniture. For more information, see

www.lexmark.com/multifunctionprinters.

Learning about the printer 15

1 Printer control panel

2 Standard bin

3 250-sheet tray (Tray 1)

4 Manual feeder

4534

5 Optional 650-sheet duo tray with integrated multipurpose feeder (Tray 2)

Note: This tray is standard on the CS410dtn and CS510dte models.

6 Optional 550-sheet tray (Tray 3)

Using the Embedded Web Server

Note: This feature is available only in network printers or printers connected to print servers.

If the printer is installed on a network, then you can use the Embedded Web Server to do the following:

• View the virtual display of the printer control panel.

• Check the status of the printer supplies.

• Configure supply notifications.

• Configure printer settings.

• Configure network settings.

• View reports.

To access the Embedded Web Server for your printer:

1 Obtain the printer IP address:

• From the TCP/IP section in the Network/Ports menu

• By printing a network setup page or menu settings page, and then finding the TCP/IP section

Notes:

– An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

Learning about the printer 16

– If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Open a Web browser, and then type the printer IP address in the address field.

3 Press Enter.

The Embedded Web Server page appears.

Understanding the printer control panel 17

Understanding the printer control panel

Using the printer control panel

21 3 4

Use the To

1 Display

2 Home button Go to the home screen.

3 Keypad Enter numbers, letters, or symbols on the printer.

4 Sleep button Enable Sleep mode or Hibernate mode.

5 Stop or Cancel

button

6 Indicator light Check the status of the printer.

7 USB port Connect a USB a flash drive to the printer.

• Show the status of the printer.

• Set up and operate the printer.

Notes:

• Pressing any hard button, touching the printer control panel, attaching a device to a

USB port, sending a print job, or performing a power-on reset with the main power switch wakes the printer from Sleep mode.

• Pressing the Sleep button or the power switch causes the printer to wake from

Hibernate Mode.

Stop all printer activity.

Note: Only the front USB port supports flash drives.

Understanding the colors of the Sleep button and indicator lights

The colors of the Sleep button and indicator l ights on the printer control panel signify a certain printer s tatus or condition.

Understanding the printer control panel 18

Indicator light Printer status

Off The printer is off or in Hibernate mode.

Blinking green The printer is warming up, processing data, or printing.

Solid green The printer is on, but idle.

Blinking red The printer requires user intervention.

Sleep button light Printer status

Off The printer is off, idle or in Ready state.

Solid amber The printer is in Sleep mode.

Blinking amber The printer is entering or waking from Hibernate mode.

Blinking amber for 0.1 second, then goes completely off for 1.9 seconds in a slow, pulsing pattern

The printer is in Hibernate mode.

Understanding the home screen

When the printer is turned on, the display shows a basic screen, referred to as the home screen. Use the home screen buttons and icons to initiate an action.

Note: Your home screen may vary depending on your home screen customization settings, administrative setup, and active embedded solutions.

123.123.123.123

2 3

5678

Touch To

1 Change Language Change the primary language of the printer.

2 Bookmarks Create, organize, and save a set of bookmarks (URLs) into a tree view of folders and file links.

Note: The tree view does not include bookmarks created within Forms and Favorites, and

the ones in the tree are not usable in Forms and Favorites.

3 Held Jobs Display all current held jobs.

4 USB View, select, or print photos and documents from a flash drive.

Note: This icon appears only when you return to the home screen while a memory card or

flash drive is connected to the printer.

Understanding the printer control panel 19

Touch To

5 Menus Access printer menus.

Note: These menus are available only when the printer is in ready state.

6 Status message bar

• Show the current printer status such as Ready or Busy.

• Show the status of printer supplies.

• Show intervention messages and the instructions on how to clear them.

7 Status/Supplies

• Show a printer warning or error message whenever the printer requires intervention to

continue processing.

• View more information on the printer warning or message, and on how to clear it.

8 Tips View a context‑sensitive help information.

This may also appear on the home screen:

Touch To

Search Held Jobs Search current held jobs.

Jobs by user Access print jobs saved by user.

Profiles and Solutions Access profiles and solutions.

Features

Feature Description

Attendance message alert

If an attendance message affects a function, then this icon appears and the red indicator light blinks.

Warning

Printer IP address Example: 123.123.123.123

If an error condition occurs, then this icon appears.

The IP address of your printer is located at the top left corner of the home screen and appears as four sets of numbers separated by periods. You can use the IP address when accessing the Embedded Web Server to view and remotely configure printer settings even when you are not physically near the printer.

Using the touch-screen buttons

Note: Your home screen may vary, depending on your home screen customization settings, administrative setup,

and active embedded solutions.

Understanding the printer control panel 20

Touch the To

1 Radio button Select or clear an item.

2 Up arrow Scroll up.

3 Down arrow Scroll down.

4 Accept button Save a setting.

5 Cancel button

• Cancel an action or a selection.

• Return to the previous screen.

Touch To

Return to the home screen.

Open a context-sensitive Help dialog on the printer control panel.

Scroll to the left.

Scroll to the right.

Setting up and using the home screen applications 21

Setting up and using the home screen applications

Notes:

• Your home screen may vary depending on your home screen customization settings, administrative setup, and

active embedded applications. Some applications are supported only in select printer models.

• There may be additional solutions and applications available for purchase. To learn more, visit

www.support.lexmark.com or inquire at your point of purchase.

Finding the IP address of the computer

Note: Make sure that you know how your printer and computer are connected to the network (Ethernet or

wireless).

The computer IP address is required when setting up home screen applications, such as:

• Forms and Favorites

• Multi Send

• Scan to Network

For Windows users

1 Open the command window.

In Windows 8

From the Search charm, type run, and then navigate to: Apps list > Run > type cmd > OK

In Windows 7 or earlier

Click or click Start, and then click Run.

b In the Start Search or Run dialog, type cmd. c Press Enter, or click OK.

2 Type ipconfig, and then click Go or press Enter.

Note: Type ipconfig /all to see additional useful information.

3 Look for IP Address.

The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

For Macintosh users

Note: This is applicable only in Mac OS X version 10.5 or later.

1 From the Apple menu, navigate to:

System Preferences > Network

2 Click Ethernet, Wi‑Fi, or AirPort.

Setting up and using the home screen applications 22

3 Click Advanced > TCP/IP.

4 Look for IPv4 Address.

Accessing the Embedded Web Server

The Embedded Web Server is the printer Web page that lets you view and remotely configure printer settings even when you are not physically near the printer.

1 Obtain the printer IP address:

• From the printer control panel home screen

• From the TCP/IP section in the Network/Ports menu

• By printing a network setup page or menu settings page, and then finding the TCP/IP section

Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Open a Web browser, and then type the printer IP address in the address field.

3 Press Enter.

Note: If you are using a proxy server, then temporarily disable it to load the Web page correctly.

Customizing the home screen

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

2 Do one or more of the following:

• Show or hide the icons of basic printer functions.

a Click Settings > General Settings > Home screen customization. b Select the check boxes to specify which icons appear on the home screen.

Note: If you clear a check box beside an icon, then the icon does not appear on the home screen.

c Click Submit.

• Customize the icon for an application. For more information, see “Finding information about the home screen

applications” on page 22 or see the documentation that came with the application.

Activating the home screen applications

Finding information about the home screen applications

Your printer comes with preinstalled home screen applications. Before you can use these applications, you must first activate and set up these applications using the Embedded Web Server. For more information on accessing the Embedded Web Server, see “Accessing the Embedded Web Server” on page 22.

Setting up and using the home screen applications 23

For more information on configuring and using the home screen applications, do the following:

1 Go to http://support.lexmark.com, and then do either of the following:

• Click Business Solutions, and then select the name of the application.

• Click Software and Solutions, and then select either of the following: – Scan to Network—Find information about the Scan to Network application. – Other Applications—Find information about the other applications.

2 Click the Manuals tab, and then select the document for the home screen application.

Using Background and Idle Screen

Icon Description

The application lets you customize the background and idle screen of your printer home screen.

1 From the home screen, navigate to:

Change Background > select background to use

2 Touch .

Setting up Forms and Favorites

Icon Description

The application helps you simplify and streamline work processes by letting you quickly find and print frequently used online forms directly from the printer home screen.

Note: The printer must have permission to access the network folder, FTP site, or Web site where the bookmark is stored. From the computer where the bookmark is stored, use sharing, security, and firewall settings to allow the printer at least a read access. For help, see the documentation that came with your operating system.

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

2 Click Settings > Apps > Apps Management > Forms and Favorites.

3 Define the bookmarks, and then customize the settings.

4 Click Apply.

To use the application, touch Forms and Favorites on the printer home screen, and then navigate through form categories, or search for forms based on a form number, name, or description.

Setting up and using the home screen applications 24

Understanding Eco‑Settings

Icon Description

The application lets you easily manage energy consumption, noise, toner, and paper usage settings to help reduce the environmental impact of your printer.

Exporting and importing a configuration

You can export configuration settings into a text file, and then import the file to apply the settings to other printers.

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

2 To export or import a configuration for one application, do the following:

a Click Settings > Apps > Apps Management. b From the list of installed applications, click the name of the application you want to configure. c Click Configure, and then do either of the following:

• To export a configuration to a file, click Export, and then follow the instructions on the computer screen to

save the configuration file.

Notes:

– When saving the configuration file, you can type a unique file name or use the default name. – If a "JVM Out of Memory” error occurs, then repeat the export process until the configuration file is

saved.

• To import a configuration from a file, click Import, and then browse to the saved configuration file that was

exported from a previously configured printer.

Notes:

– Before importing the configuration file, you can choose to preview it first or load it directly. – If a timeout occurs and a blank screen appears, then refresh the Web browser, and then click Apply.

Setting up and using the home screen applications 25

3 To export or import a configuration for multiple applications, do the following:

a Click Settings > Import/Export. b Do either of the following:

• To export a configuration file, click Export Embedded Solutions Settings File, and then follow the instructions

on the computer screen to save the configuration file.

• To import a configuration file, do the following:

1 Click Import Embedded Solutions Settings File > Choose File, and then browse to the saved configuration

file that was exported from a previously configured printer.

2 Click Submit.

Additional printer setup 26

Additional printer setup

Installing internal options

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

You can customize your printer connectivity and memory capacity by adding optional cards.

Available internal options

Memory cards

•

DDR3 DIMM

• Flash memory – Fonts – Firmware

• Forms Barcode

• Prescribe

• IPDS

• Hard disk

This internal option is available only in CS510 printer model.

Accessing the controller board

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

Additional printer setup 27

Note: This task requires a flat‑head screwdriver.

1 At the back of the printer, turn the screws counterclockwise to remove them.

2 Slightly open the controller board access cover, and then shift to the right to remove it.

3 Locate the appropriate connector on the controller board.

Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity.

Touch a metal surface on the printer before touching any controller board electronic components or connectors.

Additional printer setup 28

132

1 Flash memory or font card connector

2 Printer hard disk connector

3 Memory card connector

4 Reattach the cover.

Additional printer setup 29

5 Turn the screws clockwise to lock the cover.

Installing a memory card

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

1 Access the controller board.

For more information, see “Accessing the controller board” on page 26.

2 Unpack the memory card.

Warning—Potential Damage: Do not touch the connection points along the edge of the card. Doing so may

cause damage.

Additional printer setup 30

3 Align the notch (1) on the memory card with the ridge (2) on the connector.

4 Push the memory card straight into the connector, and then push the card toward the controller board wall until

it clicks into place.

5 Close the controller board access cover.

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