Lexmark B2865dw User Guide

B2865, M5255, M5270, MS725, MS821, MS822, MS823, MS825, MS826 Printers

User's Guide

August 2019 www.lexmark.com

Machine type(s):

4064

Models:

210, 230, 235, 295, 410, 430, 438, 630, 635, 695, 830

Contents 2

Safety information........................................................................................ 6

Conventions.......................................................................................................................................................... 6

Product statements.............................................................................................................................................6

Learning about the printer...........................................................................9

Finding information about the printer.............................................................................................................9

Selecting a location for the printer................................................................................................................10

Printer conﬁgurations......................................................................................................................................... 11

Attaching cables................................................................................................................................................. 13

Using the control panel.............................................................................. 15

Lexmark B2865, MS725, MS821, MS823, and MS825 printers........................................................15

Lexmark M5255, M5270, MS822, and MS826 printers.......................................................................16

Understanding the status of the power button and indicator light.......................................................16

Setting up and using the home screen applications.............................. 17

Using the home screen.....................................................................................................................................17

Customizing the home screen........................................................................................................................18

Using Display Customization...........................................................................................................................18

Conﬁguring Eco‑Settings................................................................................................................................. 19

Creating a Cloud Connector proﬁle..............................................................................................................19

Setting up Device Quotas................................................................................................................................19

Using QR Code Generator..............................................................................................................................20

Using Customer Support.................................................................................................................................20

Managing bookmarks...................................................................................................................................... 20

Managing contacts.............................................................................................................................................21

Setting up and using the accessibility features..................................... 24

Activating Voice Guidance..............................................................................................................................24

Navigating the screen using gestures.........................................................................................................24

Enabling Magniﬁcation mode........................................................................................................................ 25

Adjusting the Voice Guidance speech rate................................................................................................25

Using the keyboard on the display...............................................................................................................25

Enabling spoken passwords or personal identiﬁcation numbers........................................................ 25

Contents 3

Loading paper and specialty media.........................................................26

Setting the paper size and type.................................................................................................................... 26

Conﬁguring Universal paper settings.......................................................................................................... 26

Loading the 250‑ or 550‑sheet tray.............................................................................................................26

Loading the 2100‑sheet tray.......................................................................................................................... 29

Loading the multipurpose feeder..................................................................................................................34

Linking trays........................................................................................................................................................35

Paper support..............................................................................................36

Supported paper sizes.....................................................................................................................................36

Supported paper types....................................................................................................................................39

Supported paper weights.................................................................................................................................41

Printing.........................................................................................................44

Printing from a computer.................................................................................................................................44

Printing from a mobile device........................................................................................................................ 44

Printing from a ﬂash drive............................................................................................................................... 45

Supported ﬂash drives and ﬁle types.......................................................................................................... 46

Conﬁguring conﬁdential jobs......................................................................................................................... 47

Printing conﬁdential and other held jobs....................................................................................................47

Printing from a Cloud Connector proﬁle..................................................................................................... 48

Printing a font sample list................................................................................................................................48

Printing a directory list..................................................................................................................................... 49

Understanding the printer menus............................................................50

Menu map........................................................................................................................................................... 50

Device................................................................................................................................................................... 51

Print.......................................................................................................................................................................63

Paper......................................................................................................................................................................71

USB Drive.............................................................................................................................................................73

Network/Ports.....................................................................................................................................................74

Security.................................................................................................................................................................87

Reports.................................................................................................................................................................95

Help.......................................................................................................................................................................95

Troubleshooting.................................................................................................................................................96

Printing the Menu Settings Page...................................................................................................................96

Contents 4

Securing the printer....................................................................................97

Locating the security slot.................................................................................................................................97

Erasing printer memory....................................................................................................................................97

Erasing printer hard disk memory.................................................................................................................97

Encrypting the printer hard disk....................................................................................................................98

Restoring factory default settings.................................................................................................................98

Statement of Volatility...................................................................................................................................... 98

Maintaining the printer............................................................................ 100

Adjusting the speaker volume.....................................................................................................................100

Networking.........................................................................................................................................................101

Cleaning the printer........................................................................................................................................ 103

Ordering parts and supplies.........................................................................................................................104

Replacing parts and supplies....................................................................................................................... 108

Moving the printer........................................................................................................................................... 126

Saving energy and paper...............................................................................................................................127

Recycling............................................................................................................................................................128

Clearing jams.............................................................................................129

Avoiding jams................................................................................................................................................... 129

Identifying jam locations................................................................................................................................. 131

Paper jam in trays.............................................................................................................................................133

Paper jam in door A.........................................................................................................................................133

Paper jam in door C.........................................................................................................................................136

Paper jam in the standard bin.......................................................................................................................137

Paper jam in the multipurpose feeder........................................................................................................138

Paper jam in the output expander...............................................................................................................139

Paper jam in the high‑capacity output expander.................................................................................... 139

Paper jam in the 4‑bin mailbox.....................................................................................................................140

Paper jam in the staple ﬁnisher.....................................................................................................................141

Paper jam in the staple, hole punch ﬁnisher............................................................................................ 142

Staple jam in the staple ﬁnisher...................................................................................................................143

Staple jam in the staple, hole punch ﬁnisher............................................................................................146

Troubleshooting........................................................................................ 149

Network connection problems.....................................................................................................................149

Contents 5

Hardware options problems.......................................................................................................................... 151

Issues with supplies........................................................................................................................................ 152

Paper feed problems...................................................................................................................................... 154

Printing problems.............................................................................................................................................157

Contacting customer support.......................................................................................................................188

Upgrading and migrating........................................................................ 190

Hardware........................................................................................................................................................... 190

Software............................................................................................................................................................. 215

Firmware............................................................................................................................................................ 216

Notices........................................................................................................218

Index...........................................................................................................230

Safety information 6

Safety information

Conventions

Note: A note identiﬁes information that could help you.

Warning: A warning identiﬁes something that could damage the product hardware or software.

CAUTION: A caution indicates a potentially hazardous situation that could injure you.

Dierent types of caution statements include:

CAUTION—POTENTIAL INJURY: Indicates a risk of injury.

CAUTION—SHOCK HAZARD: Indicates a risk of electrical shock.

CAUTION—HOT SURFACE: Indicates a risk of burn if touched.

CAUTION—TIPPING HAZARD: Indicates a crush hazard.

CAUTION—PINCH HAZARD: Indicates a risk of being caught between moving parts.

CAUTION—ROTATING FAN BLADES: Indicates a risk of laceration from moving fan blades.

Product statements

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, connect the power cord to

an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—POTENTIAL INJURY: Do not use this product with extension cords, multioutlet power strips, multioutlet extenders, or UPS devices. The power capacity of these types of accessories can be easily overloaded by a laser printer and may result in a risk of ﬁre, property damage, or poor printer performance.

CAUTION—POTENTIAL INJURY: Only a Lexmark Inline Surge Protector that is properly connected between the printer and the power cord provided with the printer may be used with this product. The use of non-Lexmark surge protection devices may result in a risk of ﬁre, property damage, or poor printer performance.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

Safety information 7

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of ﬁre or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, if you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer o, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them o as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.

CAUTION—POTENTIAL INJURY: If the printer weight is greater than 18 kg (40 lb), then it requires two or more trained personnel to lift it safely.

CAUTION—POTENTIAL INJURY: When moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Make sure that all doors and trays are closed.

• Turn o the printer, and then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer.

• If the printer has separate ﬂoor-standing optional trays or output options attached to it, then disconnect

them before moving the printer.

• If the printer has a caster base, then carefully roll it to the new location. Use caution when passing over

thresholds and breaks in

ﬂooring.

• If the printer does not have a caster base but is conﬁgured with optional trays or output options, then remove

the output options and lift the printer o the trays. Do not try to lift the printer and any options at the same time.

• Always use the handholds on the printer to lift it.

• Any cart used to move the printer must have a surface able to support the full footprint of the printer.

• Any cart used to move the hardware options must have a surface able to support the dimensions of the

options.

• Keep the printer in an upright position.

• Avoid severe jarring movements.

• Make sure that your ﬁngers are not under the printer when you set it down.

• Make sure that there is adequate clearance around the printer.

CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported conﬁgurations, see

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

www.lexmark.com/multifunctionprinters.

Safety information 8

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching it.

CAUTION—PINCH HAZARD: To avoid the risk of a pinch injury, use caution in areas marked with this label. Pinch injuries may occur around moving parts, such as gears, doors, trays, and covers.

CAUTION—ROTATING FAN BLADES: To avoid the risk of laceration from moving fan blades, turn o the printer and unplug the power cord from the electrical outlet before accessing areas marked with this symbol.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those speciﬁed in the User’s Guide may result in hazardous radiation exposure.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

This product is designed, tested, and approved to meet strict global safety standards with the use of speciﬁc manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

Refer service or repairs, other than those described in the user documentation, to a service representative.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

This product may produce small amounts of ozone during normal operation, and may be equipped with a ﬁlter designed to limit ozone concentrations to levels well below the recommended exposure limits. To avoid high ozone concentration levels during extensive usage, install this product in a well-ventilated area and replace the ozone and exhaust ﬁlters if instructed to do so in the product maintenance instructions. If there are no references to ﬁlters in the product maintenance instructions, then there are no ﬁlters requiring replacement for this product.

SAVE THESE INSTRUCTIONS.

Learning about the printer 9

Learning about the printer

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

See the setup documentation that came with the printer or go to

http://support.lexmark.com.

• Installing the printer software

More setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Conﬁguring printer settings

• Viewing and printing documents and photos

• Setting up and using the printer software

• Conﬁguring the printer on a network

• Caring for and maintaining the printer

Information Center—Go to

http://infoserve.lexmark.com.

Help Menu Pages—Access the guides on the printer

http://support.lexmark.com.

Touch Screen Guide—Go to

http://support.lexmark.com.

Product videos—Go to

http://infoserve.lexmark.com/idv/.

ﬁrmware

or go to

• Troubleshooting and solving problems

Information on setting up and conﬁguring the accessibility features of your printer

Help using the printer software Help for Microsoft® Windows® or Macintosh

Lexmark Accessibility Guide—Go to

http://support.lexmark.com.

operating systems—Open a printer software program or application, and then click Help.

Click

Notes:

to view context‑sensitive information.

• Help is automatically installed with the printer

software.

• Depending on the operating system, the

printer software is located in the printer program folder or on the desktop.

Learning about the printer 10

What are you looking for? Find it here

Go to

The latest supplemental information, updates, and customer support:

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Voice support

http://support.lexmark.com.

Note: Select your country or region, and then

select your product to view the appropriate support site.

Support contact information for your country or region can be found on the website or on the printed warranty that came with the printer.

Have the following information ready when you contact customer support:

• Place and date of purchase

• Machine type and serial number

• Safety information

• Regulatory information

• Warranty information

• Environmental information

Warranty information varies by country or region:

• In the U.S.—See the Statement of Limited

Warranty included with the printer, or go to

http://support.lexmark.com.

• In other countries and regions—See the

printed warranty that came with the printer.

Product Information Guide—See the documentation that came with the printer or go to

http://support.lexmark.com.

Selecting a location for the printer

When selecting a location for the printer, leave enough room to open trays, covers, and doors and to install hardware options.

• Set up the printer near an electrical outlet.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations.

• Make sure that airﬂow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical

Committee 156 standard.

• Provide a

sturdy, and stable surface.

ﬂat,

Learning about the printer 11

• Keep the printer: – Clean, dry, and free of dust. – Away from stray staples and paper clips. – Away from the direct airﬂow of air conditioners, heaters, or ventilators. – Free from direct sunlight and humidity extremes.

• Observe the recommended temperatures and avoid

Ambient temperature 10 to 32.2°C (50 to 90°F)

Storage temperature -40 to 43.3°C (-40 to 110°F)

ﬂuctuations:

• Allow the following recommended amount of space around the printer for proper ventilation:

1 Top 15 2 mm ( 6 in .)

2 Right side 152 mm (6 in.)

3 Front 406 mm (16 in.)

Note: The minimum space needed in front of the printer is 76 mm (3 in.).

4 Left side 152 mm (6 in.)

5 Rear 152 mm (6 in.)

Printer conﬁgurations

CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a

caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported conﬁgurations, see

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

You can conﬁgure your printer by adding optional 250‑, 550‑, or 2100‑sheet trays. For more information, see

“Installing the 250‑ or 550‑sheet tray” on page 199 or “Installing the 2100‑sheet tray” on page 200.

www.lexmark.com/multifunctionprinters.

Learning about the printer 12

Basic model

1 Standard 550‑sheet tray

2 Multipurpose feeder

3 Control panel

Note: The appearance may vary depending on your printer model.

4 Standard bin

Fully‑conﬁgured model

Learning about the printer 13

Hardware option Alternative hardware option

1 4‑bin mailbox

• Output expander

• High‑capacity output

• Staple ﬁnisher

• Staple, hole punch ﬁnisher

2 Optional 2100‑sheet tray None

3 Caster base None

4 Optional 550‑sheet tray Optional 250‑sheet tray

5 Staple, hole punch ﬁnisher

• Output expander

• High‑capacity output

• 4‑bin mailbox

• Staple

The staple, hole punch ﬁnisher must not be combined with any other output options.

In a conﬁguration with two or more optional ﬁnishers:

ﬁnisher

• The staple ﬁnisher must always be on top.

• The high‑capacity output expander must always be at the bottom.

• The output expander is the only option that can be placed on top of the high‑capacity output expander.

• The output expander and mailbox may be installed in any order.

When using optional trays:

• Always use a caster base when the printer is conﬁgured with a 2100‑sheet tray.

• The 2100‑sheet tray must always be at the bottom of a conﬁguration.

• A maximum of four optional trays may be conﬁgured with the printer.

• The optional 250‑ and 550‑sheet trays may be installed in any order.

Attaching cables

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—POTENTIAL INJURY: To avoid the risk of an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—POTENTIAL INJURY: To avoid the risk of provided with this product or the manufacturer's authorized replacement.

Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the USB cable, any wireless network adapter, or the printer in the areas shown while actively printing.

or electrical shock, connect the power cord to

ﬁre

or electrical shock, use only the power cord

ﬁre

Learning about the printer 14

Use the To

1 Power cord socket Connect the printer to an electrical outlet.

2 USB printer port Connect the printer to a computer.

3 Ethernet port Connect the printer to a network.

4 USB port Attach a keyboard or any compatible option.

Using the control panel 15

Using the control panel

Lexmark B2865, MS725, MS821, MS823, and MS825 printers

Use the To

1 Display

2 Select button

3 Arrow buttons

4 Numeric keypad Enter numbers or symbols in an input ﬁeld.

5 Power button Turn on or turn o the printer.

6 Backspace button Move the cursor backward and delete a character in an input ﬁeld.

7 Stop or Cancel button Stop the current printer task.

8 Indicator light Check the printer status.

9 Back button Return to the previous screen.

10 Home button Go to the home screen.

• View printer messages and supply status.

• Set up and operate the printer.

• Select a menu option.

• Save the changes in a setting.

• Scroll through menus or move between screens and menu options.

• Adjust the numeric value of a setting.

Note: To t u r n o the printer, press and hold the power button for

seconds.

ﬁve

Using the control panel 16

Lexmark M5255, M5270, MS822, and MS826 printers

Use the To

1 Display

2 Home button Go to the home screen.

3 Numeric keypad Enter numbers or symbols in an input ﬁeld.

4 Power button Turn on or turn o the printer.

5 Stop or Cancel button Stop the current printer task.

6 Indicator light Check the printer status.

7 Volume buttons Adjust the speaker volume.

8 Headset or speaker port Attach a headset or speaker.

9 Back button Return to the previous screen.

• View printer messages and supply status.

• Set up and operate the printer.

Note: To t u rn o the printer, press and hold the power button for

Note: This feature is available only in some printer units.

Understanding the status of the power button and indicator light

Indicator light Printer status

seconds.

ﬁve

O The printer is o or in Hibernate mode.

Blue The printer is ready or processing data.

Red The printer requires user intervention.

Power button light Printer status

O The printer is o, ready, or processing data.

Solid amber The printer is in Sleep mode.

Blinking amber The printer is in Hibernate mode.

Setting up and using the home screen applications 17

Setting up and using the home screen applications

Note: These applications are supported only in some printer models.

Using the home screen

Note: Your home screen may vary depending on your home screen customization settings, administrative

setup, and active embedded solutions.

To uc h To

1 Status/Supplies

2 Job Queue Show all the current print jobs.

3 Change Language Change the language on the display.

4 Settings Access the printer menus.

5 Eco‑Settings Manage energy consumption, noise, toner, and paper usage settings.

6 Held Jobs Show the print jobs that are held in the printer memory.

7 USB Drive Print photos and documents from a ﬂash drive.

8 Address Book Manage a contact list that other applications on the printer can access.

• Show a warning or error message whenever the printer requires intervention to

continue processing.

• View more information on the printer warning or message, and on how to clear it.

Note: You can also access this setting by touching the top section of the home screen.

Setting up and using the home screen applications 18

Customizing the home screen

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Settings > Device > Visible Home Screen Icons.

3 Select the icons that you want to appear on the home screen.

4 Apply the changes.

Using Display Customization

Before using the application, make sure to do the following:

• From the Embedded Web Server, click Apps > Display Customization >

• Enable and

conﬁgure

the screen saver, slideshow, and wallpaper settings.

Conﬁgure

Managing screen saver and slide show images

1 From the Screen Saver and Slideshow Images section, add, edit, or delete an image.

Notes:

• You can add up to 10 images.

• When enabled, the status icons appear on the screen saver only when there are errors, warnings, or

cloud‑based notiﬁcations.

2 Apply the changes.

Changing the wallpaper image

1 From the home screen, touch Change Wallpaper.

2 Select an image to use.

3 Apply the changes.

Running a slide show from a ﬂash drive

1 Insert a ﬂash drive into the USB port.

2 From the home screen, touch Slideshow.

Images appear in alphabetical order.

Note: You can remove the ﬂash drive after the slide show starts, but the images are not stored in the printer. If the slide show stops, then insert the ﬂash drive again to view the images.

Setting up and using the home screen applications 19

Conﬁguring Eco‑Settings

1 From the home screen, touch Eco‑Settings.

2 Conﬁgure Eco‑Mode or Schedule Power Modes.

3 Apply the changes.

Creating a Cloud Connector proﬁle

We recommend logging in to the printer before you create a proﬁle. To enable a login method, see the

Embedded Web Server

1 From the home screen, touch Cloud Connector.

2 Select a cloud service provider.

3 To u ch Create a Proﬁle or .

‑

Security Admin Guide.

4 Type a unique

5 If necessary, enter a PIN.

Note: When using the printer as guest, protect the

6 To u ch Create, and then take note of the authorization code.

Note: The authorization code is valid only for 24 hours.

7 Open a web browser, and then go to https://lexmark.cloud-connect.co.

8 Click Next, and then accept the Terms of Use.

9 Enter the authorization code, and then click Connect.

10 Log in to your cloud service provider account.

11 Grant permissions.

Note: To complete the authorization process, open the proﬁle within 72 hours.

proﬁle

name.

proﬁle

with a PIN.

Setting up Device Quotas

You may need administrative rights to access the application.

1 Open a Web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Apps > Device Quotas > Conﬁgure.

3 From the User Accounts section, add or edit a user, and then set the user quota.

4 Apply the changes.

Setting up and using the home screen applications 20

Note: For information on how to conﬁgure the application and its security settings, see the Device Quotas Administrator’s Guide.

Using QR Code Generator

You may need administrative rights to access the application.

1 Open a Web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Apps > QR Code Generator > Conﬁgure.

3 Do either of the following:

• Select a default QR code value.

• Type a QR code value.

4 Apply the changes.

Using Customer Support

1 From the home screen, touch Customer Support.

2 Print or e‑mail the information.

Note: For information on conﬁguring the application settings, see the Customer Support Administrator’s

Guide.

Managing bookmarks

Creating bookmarks

Use bookmarks to print frequently accessed documents that are stored in servers or on the web.

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Bookmark Setup > Add Bookmark, and then type a unique name for the bookmark.

Setting up and using the home screen applications 21

3 Select an Address protocol type, and then do one of the following:

• For HTTP and HTTPS, type the URL that you want to bookmark.

• For HTTPS, make sure to use the host name instead of the IP address. For example, type

myWebsite.com/sample.pdf instead of typing 123.123.123.123/sample.pdf. Make sure that the host name also matches the Common Name (CN) value in the server certiﬁcate. For more information on obtaining the CN value in the server

certiﬁcate,

see the help information for your web browser.

• For FTP, type the FTP address. For example, myServer/myDirectory. Enter the FTP port. Port 21 is

the default port for sending commands.

• For SMB, type the network folder address. For example, myServer/myShare/myFile.pdf. Type the

network domain name.

• If necessary, select the Authentication type for FTP and SMB.

To limit access to the bookmark, enter a PIN.

Note: The application supports the following ﬁle types: PDF, JPEG, TIFF, and HTML-based web pages. Other ﬁle types such as DOCX and XLXS are supported in some printer models.

4 Click Save.

Note: To manage bookmarks, click Bookmark Setup.

Creating folders

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Bookmark Setup > Add Folder, and then type a unique name for the folder.

Note: To limit access to the folder, enter a PIN.

3 Click Save.

Notes:

• You can create folders or bookmarks inside a folder. To create a bookmark, see “Creating bookmarks”

on page 20.

• To manage folders, click Bookmark Setup.

Managing contacts

Adding contacts

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

Setting up and using the home screen applications 22

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 From the Contacts section, add a contact.

Note: You can assign the contact to one or more groups.

4 If necessary, specify a login method to allow application access.

5 Apply the changes.

Adding groups

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 From the Contact Groups section, add a group name.

Note: You can assign one or more contacts to the group.

4 Apply the changes.

Editing contacts or groups

1 Open a web browser, and then type the printer IP address in the address

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 Do either of the following:

• From the Contacts section, click a contact name, and then edit the information.

• From the Contact Groups section, click a group name, and then edit the information.

4 Apply the changes.

ﬁeld.

Deleting contacts or groups

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

Setting up and using the home screen applications 23

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 Do either of the following:

• From the Contacts section, select a contact that you want to delete.

• From the Contact Groups section, select a group name that you want to delete.

Setting up and using the accessibility features 24

Setting up and using the accessibility features

Notes:

• These features are supported only in some printer models.

• For more information on the accessibility features of your printer model, see the Accessibility Guide at

http://support.lexmark.com.

Activating Voice Guidance

From the control panel

1 Press and hold the 5 key until you hear a voice message.

2 Select OK.

From the keyboard

1 Press and hold the 5 key until you hear a voice message.

2 Press Tab to navigate the focus cursor to the OK button, and then press Enter.

Notes:

• Voice Guidance is also activated when you insert headphones into the headphone jack.

• To adjust the volume, use the volume buttons at the bottom part of the control panel.

Navigating the screen using gestures

Notes:

• The gestures are applicable only when Voice Guidance is activated.

• Enable

• Use a physical keyboard to type characters and adjust certain settings.

Gesture Function

Double‑tap Select an option or item on the screen.

Triple‑tap Zoom in or zoom out text and images.

Swipe right or swipe down Move to the next item on the screen.

Magniﬁcation

to use the zoom and pan gestures.

Swipe left or swipe up Move to the previous item on the screen.

Pan Access parts of the zoomed image that are beyond the limits of the screen.

Note: This gesture requires the use of two image.

Swipe up then left Exit an application and return to the home screen.

ﬁngers

to drag across a zoomed

Setting up and using the accessibility features 25

Gesture Function

Swipe down then left

Swipe up then down Repeat a spoken prompt.

• Cancel a job.

• Go back to the previous setting.

• Exit the screen that appears without changing any setting or value.

Enabling Magniﬁcation mode

1 From the control panel, press and hold the 5 key until you hear a voice message.

2 Select

3 Select OK.

For more information on navigating a

24.

Magniﬁcation

mode.

magniﬁed

screen, see

“Navigating the screen using gestures” on page

Adjusting the Voice Guidance speech rate

1 From the home screen, select Settings > Device > Accessibility > Speech Rate.

2 Select the speech rate.

Using the keyboard on the display

Do one or more of the following:

• Drag a ﬁnger over the key to announce the character.

• Lift the

• Select Backspace to delete characters.

• To hear the content in the input

to enter or type the character in the

ﬁnger

ﬁeld,

ﬁeld.

select Tab , and then select Shift + Tab.

Enabling spoken passwords or personal identiﬁcation numbers

1 From the home screen, select Settings > Device > Accessibility > Speak Passwords/PINs.

2 Enable the setting.

Loading paper and specialty media 26

Loading paper and specialty media

Setting the paper size and type

1 From the control panel, navigate to:

Settings > Paper > Tra y

Conﬁguration

> Paper Size/Type > select a paper source

For non-touch-screen printer models, press

2 Set the paper size and type.

to navigate through the settings.

Conﬁguring Universal paper settings

1 From the control panel, navigate to:

Settings > Paper > Media Conﬁguration > Universal Setup

For non-touch-screen printer models, press

2 Conﬁgure the settings.

to navigate through the settings.

Loading the 250‑ or 550‑sheet tray

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately.

Keep all other trays closed until needed.

1 Remove the tray.

Note: To avoid paper jams, do not remove trays while the printer is busy.

2 Adjust the guides to match the size of the paper that you are loading.

Note: Use the indicators on the bottom of the tray to position the guides.

Loading paper and specialty media 27

3 Flex, fan, and align the paper edges before loading.

4 Load the paper stack with the printable side facedown, and then make sure that the side guides ﬁt snugly

against the paper.

Loading paper and specialty media 28

• Do not slide paper into the tray.

• To avoid paper jams, make sure that the stack height is below the maximum paper ﬁll indicator.

• Load letterhead depending on whether an optional staple ﬁnisher is installed or not.

Without an optional staple ﬁnisher With an optional staple ﬁnisher

One‑sided printing

Two‑sided printing

One‑sided printing

Two‑sided printing

• When loading prepunched paper, make sure that the holes on the long edge of the paper are against

the right side of the tray.

One‑sided printing Two‑sided printing

Loading paper and specialty media 29

• Load envelopes with the ﬂap side up and against the left side of the tray.

Warning—Potential Damage: Do not use envelopes with stamps, clasps, snaps, windows, coated linings, or self‑stick adhesives.

5 Insert the tray.

6 From the control panel, set the paper size and paper type to match the paper loaded.

Loading the 2100‑sheet tray

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately.

Keep all other trays closed until needed.

1 Pull out the tray.

2 Adjust the guides.

Loading A5‑size paper

a Pull up and slide the width guide to the position for A5.

Loading paper and specialty media 30

b Squeeze and slide the length guide to the position for A5 until it clicks into place.

c Remove the A5 length guide from its holder.

d Insert the guide into its designated slot, and then press until it clicks into place.

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