Lexmark B2865dw User Guide

Download

B2865, M5255, M5270, MS725, MS821, MS822, MS823, MS825, MS826 Printers

User's Guide

August 2019 www.lexmark.com

Machine type(s):

4064

Models:

210, 230, 235, 295, 410, 430, 438, 630, 635, 695, 830

Contents 2

Safety information........................................................................................ 6

Conventions.......................................................................................................................................................... 6

Product statements.............................................................................................................................................6

Learning about the printer...........................................................................9

Finding information about the printer.............................................................................................................9

Selecting a location for the printer................................................................................................................10

Printer conﬁgurations......................................................................................................................................... 11

Attaching cables................................................................................................................................................. 13

Using the control panel.............................................................................. 15

Lexmark B2865, MS725, MS821, MS823, and MS825 printers........................................................15

Lexmark M5255, M5270, MS822, and MS826 printers.......................................................................16

Understanding the status of the power button and indicator light.......................................................16

Setting up and using the home screen applications.............................. 17

Using the home screen.....................................................................................................................................17

Customizing the home screen........................................................................................................................18

Using Display Customization...........................................................................................................................18

Conﬁguring Eco‑Settings................................................................................................................................. 19

Creating a Cloud Connector proﬁle..............................................................................................................19

Setting up Device Quotas................................................................................................................................19

Using QR Code Generator..............................................................................................................................20

Using Customer Support.................................................................................................................................20

Managing bookmarks...................................................................................................................................... 20

Managing contacts.............................................................................................................................................21

Setting up and using the accessibility features..................................... 24

Activating Voice Guidance..............................................................................................................................24

Navigating the screen using gestures.........................................................................................................24

Enabling Magniﬁcation mode........................................................................................................................ 25

Adjusting the Voice Guidance speech rate................................................................................................25

Using the keyboard on the display...............................................................................................................25

Enabling spoken passwords or personal identiﬁcation numbers........................................................ 25

Contents 3

Loading paper and specialty media.........................................................26

Setting the paper size and type.................................................................................................................... 26

Conﬁguring Universal paper settings.......................................................................................................... 26

Loading the 250‑ or 550‑sheet tray.............................................................................................................26

Loading the 2100‑sheet tray.......................................................................................................................... 29

Loading the multipurpose feeder..................................................................................................................34

Linking trays........................................................................................................................................................35

Paper support..............................................................................................36

Supported paper sizes.....................................................................................................................................36

Supported paper types....................................................................................................................................39

Supported paper weights.................................................................................................................................41

Printing.........................................................................................................44

Printing from a computer.................................................................................................................................44

Printing from a mobile device........................................................................................................................ 44

Printing from a ﬂash drive............................................................................................................................... 45

Supported ﬂash drives and ﬁle types.......................................................................................................... 46

Conﬁguring conﬁdential jobs......................................................................................................................... 47

Printing conﬁdential and other held jobs....................................................................................................47

Printing from a Cloud Connector proﬁle..................................................................................................... 48

Printing a font sample list................................................................................................................................48

Printing a directory list..................................................................................................................................... 49

Understanding the printer menus............................................................50

Menu map........................................................................................................................................................... 50

Device................................................................................................................................................................... 51

Print.......................................................................................................................................................................63

Paper......................................................................................................................................................................71

USB Drive.............................................................................................................................................................73

Network/Ports.....................................................................................................................................................74

Security.................................................................................................................................................................87

Reports.................................................................................................................................................................95

Help.......................................................................................................................................................................95

Troubleshooting.................................................................................................................................................96

Printing the Menu Settings Page...................................................................................................................96

Contents 4

Securing the printer....................................................................................97

Locating the security slot.................................................................................................................................97

Erasing printer memory....................................................................................................................................97

Erasing printer hard disk memory.................................................................................................................97

Encrypting the printer hard disk....................................................................................................................98

Restoring factory default settings.................................................................................................................98

Statement of Volatility...................................................................................................................................... 98

Maintaining the printer............................................................................ 100

Adjusting the speaker volume.....................................................................................................................100

Networking.........................................................................................................................................................101

Cleaning the printer........................................................................................................................................ 103

Ordering parts and supplies.........................................................................................................................104

Replacing parts and supplies....................................................................................................................... 108

Moving the printer........................................................................................................................................... 126

Saving energy and paper...............................................................................................................................127

Recycling............................................................................................................................................................128

Clearing jams.............................................................................................129

Avoiding jams................................................................................................................................................... 129

Identifying jam locations................................................................................................................................. 131

Paper jam in trays.............................................................................................................................................133

Paper jam in door A.........................................................................................................................................133

Paper jam in door C.........................................................................................................................................136

Paper jam in the standard bin.......................................................................................................................137

Paper jam in the multipurpose feeder........................................................................................................138

Paper jam in the output expander...............................................................................................................139

Paper jam in the high‑capacity output expander.................................................................................... 139

Paper jam in the 4‑bin mailbox.....................................................................................................................140

Paper jam in the staple ﬁnisher.....................................................................................................................141

Paper jam in the staple, hole punch ﬁnisher............................................................................................ 142

Staple jam in the staple ﬁnisher...................................................................................................................143

Staple jam in the staple, hole punch ﬁnisher............................................................................................146

Troubleshooting........................................................................................ 149

Network connection problems.....................................................................................................................149

Contents 5

Hardware options problems.......................................................................................................................... 151

Issues with supplies........................................................................................................................................ 152

Paper feed problems...................................................................................................................................... 154

Printing problems.............................................................................................................................................157

Contacting customer support.......................................................................................................................188

Upgrading and migrating........................................................................ 190

Hardware........................................................................................................................................................... 190

Software............................................................................................................................................................. 215

Firmware............................................................................................................................................................ 216

Notices........................................................................................................218

Index...........................................................................................................230

Safety information 6

Safety information

Conventions

Note: A note identiﬁes information that could help you.

Warning: A warning identiﬁes something that could damage the product hardware or software.

CAUTION: A caution indicates a potentially hazardous situation that could injure you.

Dierent types of caution statements include:

CAUTION—POTENTIAL INJURY: Indicates a risk of injury.

CAUTION—SHOCK HAZARD: Indicates a risk of electrical shock.

CAUTION—HOT SURFACE: Indicates a risk of burn if touched.

CAUTION—TIPPING HAZARD: Indicates a crush hazard.

CAUTION—PINCH HAZARD: Indicates a risk of being caught between moving parts.

CAUTION—ROTATING FAN BLADES: Indicates a risk of laceration from moving fan blades.

Product statements

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, connect the power cord to

an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—POTENTIAL INJURY: Do not use this product with extension cords, multioutlet power strips, multioutlet extenders, or UPS devices. The power capacity of these types of accessories can be easily overloaded by a laser printer and may result in a risk of ﬁre, property damage, or poor printer performance.

CAUTION—POTENTIAL INJURY: Only a Lexmark Inline Surge Protector that is properly connected between the printer and the power cord provided with the printer may be used with this product. The use of non-Lexmark surge protection devices may result in a risk of ﬁre, property damage, or poor printer performance.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

Safety information 7

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of ﬁre or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, if you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer o, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them o as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.

CAUTION—POTENTIAL INJURY: If the printer weight is greater than 18 kg (40 lb), then it requires two or more trained personnel to lift it safely.

CAUTION—POTENTIAL INJURY: When moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Make sure that all doors and trays are closed.

• Turn o the printer, and then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer.

• If the printer has separate ﬂoor-standing optional trays or output options attached to it, then disconnect

them before moving the printer.

• If the printer has a caster base, then carefully roll it to the new location. Use caution when passing over

thresholds and breaks in

ﬂooring.

• If the printer does not have a caster base but is conﬁgured with optional trays or output options, then remove

the output options and lift the printer o the trays. Do not try to lift the printer and any options at the same time.

• Always use the handholds on the printer to lift it.

• Any cart used to move the printer must have a surface able to support the full footprint of the printer.

• Any cart used to move the hardware options must have a surface able to support the dimensions of the

options.

• Keep the printer in an upright position.

• Avoid severe jarring movements.

• Make sure that your ﬁngers are not under the printer when you set it down.

• Make sure that there is adequate clearance around the printer.

CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported conﬁgurations, see

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

www.lexmark.com/multifunctionprinters.

Safety information 8

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching it.

CAUTION—PINCH HAZARD: To avoid the risk of a pinch injury, use caution in areas marked with this label. Pinch injuries may occur around moving parts, such as gears, doors, trays, and covers.

CAUTION—ROTATING FAN BLADES: To avoid the risk of laceration from moving fan blades, turn o the printer and unplug the power cord from the electrical outlet before accessing areas marked with this symbol.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those speciﬁed in the User’s Guide may result in hazardous radiation exposure.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

This product is designed, tested, and approved to meet strict global safety standards with the use of speciﬁc manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

Refer service or repairs, other than those described in the user documentation, to a service representative.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

This product may produce small amounts of ozone during normal operation, and may be equipped with a ﬁlter designed to limit ozone concentrations to levels well below the recommended exposure limits. To avoid high ozone concentration levels during extensive usage, install this product in a well-ventilated area and replace the ozone and exhaust ﬁlters if instructed to do so in the product maintenance instructions. If there are no references to ﬁlters in the product maintenance instructions, then there are no ﬁlters requiring replacement for this product.

SAVE THESE INSTRUCTIONS.

Learning about the printer 9

Learning about the printer

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

See the setup documentation that came with the printer or go to

http://support.lexmark.com.

• Installing the printer software

More setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Conﬁguring printer settings

• Viewing and printing documents and photos

• Setting up and using the printer software

• Conﬁguring the printer on a network

• Caring for and maintaining the printer

Information Center—Go to

http://infoserve.lexmark.com.

Help Menu Pages—Access the guides on the printer

http://support.lexmark.com.

Touch Screen Guide—Go to

http://support.lexmark.com.

Product videos—Go to

http://infoserve.lexmark.com/idv/.

ﬁrmware

or go to

• Troubleshooting and solving problems

Information on setting up and conﬁguring the accessibility features of your printer

Help using the printer software Help for Microsoft® Windows® or Macintosh

Lexmark Accessibility Guide—Go to

http://support.lexmark.com.

operating systems—Open a printer software program or application, and then click Help.

Click

Notes:

to view context‑sensitive information.

• Help is automatically installed with the printer

software.

• Depending on the operating system, the

printer software is located in the printer program folder or on the desktop.

Learning about the printer 10

What are you looking for? Find it here

Go to

The latest supplemental information, updates, and customer support:

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Voice support

http://support.lexmark.com.

Note: Select your country or region, and then

select your product to view the appropriate support site.

Support contact information for your country or region can be found on the website or on the printed warranty that came with the printer.

Have the following information ready when you contact customer support:

• Place and date of purchase

• Machine type and serial number

• Safety information

• Regulatory information

• Warranty information

• Environmental information

Warranty information varies by country or region:

• In the U.S.—See the Statement of Limited

Warranty included with the printer, or go to

http://support.lexmark.com.

• In other countries and regions—See the

printed warranty that came with the printer.

Product Information Guide—See the documentation that came with the printer or go to

http://support.lexmark.com.

Selecting a location for the printer

When selecting a location for the printer, leave enough room to open trays, covers, and doors and to install hardware options.

• Set up the printer near an electrical outlet.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations.

• Make sure that airﬂow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical

Committee 156 standard.

• Provide a

sturdy, and stable surface.

ﬂat,

Learning about the printer 11

• Keep the printer: – Clean, dry, and free of dust. – Away from stray staples and paper clips. – Away from the direct airﬂow of air conditioners, heaters, or ventilators. – Free from direct sunlight and humidity extremes.

• Observe the recommended temperatures and avoid

Ambient temperature 10 to 32.2°C (50 to 90°F)

Storage temperature -40 to 43.3°C (-40 to 110°F)

ﬂuctuations:

• Allow the following recommended amount of space around the printer for proper ventilation:

1 Top 15 2 mm ( 6 in .)

2 Right side 152 mm (6 in.)

3 Front 406 mm (16 in.)

Note: The minimum space needed in front of the printer is 76 mm (3 in.).

4 Left side 152 mm (6 in.)

5 Rear 152 mm (6 in.)

Printer conﬁgurations

CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a

caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported conﬁgurations, see

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

You can conﬁgure your printer by adding optional 250‑, 550‑, or 2100‑sheet trays. For more information, see

“Installing the 250‑ or 550‑sheet tray” on page 199 or “Installing the 2100‑sheet tray” on page 200.

www.lexmark.com/multifunctionprinters.

Learning about the printer 12

Basic model

1 Standard 550‑sheet tray

2 Multipurpose feeder

3 Control panel

Note: The appearance may vary depending on your printer model.

4 Standard bin

Fully‑conﬁgured model

Learning about the printer 13

Hardware option Alternative hardware option

1 4‑bin mailbox

• Output expander

• High‑capacity output

• Staple ﬁnisher

• Staple, hole punch ﬁnisher

2 Optional 2100‑sheet tray None

3 Caster base None

4 Optional 550‑sheet tray Optional 250‑sheet tray

5 Staple, hole punch ﬁnisher

• Output expander

• High‑capacity output

• 4‑bin mailbox

• Staple

The staple, hole punch ﬁnisher must not be combined with any other output options.

In a conﬁguration with two or more optional ﬁnishers:

ﬁnisher

• The staple ﬁnisher must always be on top.

• The high‑capacity output expander must always be at the bottom.

• The output expander is the only option that can be placed on top of the high‑capacity output expander.

• The output expander and mailbox may be installed in any order.

When using optional trays:

• Always use a caster base when the printer is conﬁgured with a 2100‑sheet tray.

• The 2100‑sheet tray must always be at the bottom of a conﬁguration.

• A maximum of four optional trays may be conﬁgured with the printer.

• The optional 250‑ and 550‑sheet trays may be installed in any order.

Attaching cables

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—POTENTIAL INJURY: To avoid the risk of an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—POTENTIAL INJURY: To avoid the risk of provided with this product or the manufacturer's authorized replacement.

Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the USB cable, any wireless network adapter, or the printer in the areas shown while actively printing.

or electrical shock, connect the power cord to

ﬁre

or electrical shock, use only the power cord

ﬁre

Learning about the printer 14

Use the To

1 Power cord socket Connect the printer to an electrical outlet.

2 USB printer port Connect the printer to a computer.

3 Ethernet port Connect the printer to a network.

4 USB port Attach a keyboard or any compatible option.

Using the control panel 15

Using the control panel

Lexmark B2865, MS725, MS821, MS823, and MS825 printers

Use the To

1 Display

2 Select button

3 Arrow buttons

4 Numeric keypad Enter numbers or symbols in an input ﬁeld.

5 Power button Turn on or turn o the printer.

6 Backspace button Move the cursor backward and delete a character in an input ﬁeld.

7 Stop or Cancel button Stop the current printer task.

8 Indicator light Check the printer status.

9 Back button Return to the previous screen.

10 Home button Go to the home screen.

• View printer messages and supply status.

• Set up and operate the printer.

• Select a menu option.

• Save the changes in a setting.

• Scroll through menus or move between screens and menu options.

• Adjust the numeric value of a setting.

Note: To t u r n o the printer, press and hold the power button for

seconds.

ﬁve

Using the control panel 16

Lexmark M5255, M5270, MS822, and MS826 printers

Use the To

1 Display

2 Home button Go to the home screen.

3 Numeric keypad Enter numbers or symbols in an input ﬁeld.

4 Power button Turn on or turn o the printer.

5 Stop or Cancel button Stop the current printer task.

6 Indicator light Check the printer status.

7 Volume buttons Adjust the speaker volume.

8 Headset or speaker port Attach a headset or speaker.

9 Back button Return to the previous screen.

• View printer messages and supply status.

• Set up and operate the printer.

Note: To t u rn o the printer, press and hold the power button for

Note: This feature is available only in some printer units.

Understanding the status of the power button and indicator light

Indicator light Printer status

seconds.

ﬁve

O The printer is o or in Hibernate mode.

Blue The printer is ready or processing data.

Red The printer requires user intervention.

Power button light Printer status

O The printer is o, ready, or processing data.

Solid amber The printer is in Sleep mode.

Blinking amber The printer is in Hibernate mode.

Setting up and using the home screen applications 17

Setting up and using the home screen applications

Note: These applications are supported only in some printer models.

Using the home screen

Note: Your home screen may vary depending on your home screen customization settings, administrative

setup, and active embedded solutions.

To uc h To

1 Status/Supplies

2 Job Queue Show all the current print jobs.

3 Change Language Change the language on the display.

4 Settings Access the printer menus.

5 Eco‑Settings Manage energy consumption, noise, toner, and paper usage settings.

6 Held Jobs Show the print jobs that are held in the printer memory.

7 USB Drive Print photos and documents from a ﬂash drive.

8 Address Book Manage a contact list that other applications on the printer can access.

• Show a warning or error message whenever the printer requires intervention to

continue processing.

• View more information on the printer warning or message, and on how to clear it.

Note: You can also access this setting by touching the top section of the home screen.

Setting up and using the home screen applications 18

Customizing the home screen

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Settings > Device > Visible Home Screen Icons.

3 Select the icons that you want to appear on the home screen.

4 Apply the changes.

Using Display Customization

Before using the application, make sure to do the following:

• From the Embedded Web Server, click Apps > Display Customization >

• Enable and

conﬁgure

the screen saver, slideshow, and wallpaper settings.

Conﬁgure

Managing screen saver and slide show images

1 From the Screen Saver and Slideshow Images section, add, edit, or delete an image.

Notes:

• You can add up to 10 images.

• When enabled, the status icons appear on the screen saver only when there are errors, warnings, or

cloud‑based notiﬁcations.

2 Apply the changes.

Changing the wallpaper image

1 From the home screen, touch Change Wallpaper.

2 Select an image to use.

3 Apply the changes.

Running a slide show from a ﬂash drive

1 Insert a ﬂash drive into the USB port.

2 From the home screen, touch Slideshow.

Images appear in alphabetical order.

Note: You can remove the ﬂash drive after the slide show starts, but the images are not stored in the printer. If the slide show stops, then insert the ﬂash drive again to view the images.

Setting up and using the home screen applications 19

Conﬁguring Eco‑Settings

1 From the home screen, touch Eco‑Settings.

2 Conﬁgure Eco‑Mode or Schedule Power Modes.

3 Apply the changes.

Creating a Cloud Connector proﬁle

We recommend logging in to the printer before you create a proﬁle. To enable a login method, see the

Embedded Web Server

1 From the home screen, touch Cloud Connector.

2 Select a cloud service provider.

3 To u ch Create a Proﬁle or .

‑

Security Admin Guide.

4 Type a unique

5 If necessary, enter a PIN.

Note: When using the printer as guest, protect the

6 To u ch Create, and then take note of the authorization code.

Note: The authorization code is valid only for 24 hours.

7 Open a web browser, and then go to https://lexmark.cloud-connect.co.

8 Click Next, and then accept the Terms of Use.

9 Enter the authorization code, and then click Connect.

10 Log in to your cloud service provider account.

11 Grant permissions.

Note: To complete the authorization process, open the proﬁle within 72 hours.

proﬁle

name.

proﬁle

with a PIN.

Setting up Device Quotas

You may need administrative rights to access the application.

1 Open a Web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Apps > Device Quotas > Conﬁgure.

3 From the User Accounts section, add or edit a user, and then set the user quota.

4 Apply the changes.

Setting up and using the home screen applications 20

Note: For information on how to conﬁgure the application and its security settings, see the Device Quotas Administrator’s Guide.

Using QR Code Generator

You may need administrative rights to access the application.

1 Open a Web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Apps > QR Code Generator > Conﬁgure.

3 Do either of the following:

• Select a default QR code value.

• Type a QR code value.

4 Apply the changes.

Using Customer Support

1 From the home screen, touch Customer Support.

2 Print or e‑mail the information.

Note: For information on conﬁguring the application settings, see the Customer Support Administrator’s

Guide.

Managing bookmarks

Creating bookmarks

Use bookmarks to print frequently accessed documents that are stored in servers or on the web.

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Bookmark Setup > Add Bookmark, and then type a unique name for the bookmark.

Setting up and using the home screen applications 21

3 Select an Address protocol type, and then do one of the following:

• For HTTP and HTTPS, type the URL that you want to bookmark.

• For HTTPS, make sure to use the host name instead of the IP address. For example, type

myWebsite.com/sample.pdf instead of typing 123.123.123.123/sample.pdf. Make sure that the host name also matches the Common Name (CN) value in the server certiﬁcate. For more information on obtaining the CN value in the server

certiﬁcate,

see the help information for your web browser.

• For FTP, type the FTP address. For example, myServer/myDirectory. Enter the FTP port. Port 21 is

the default port for sending commands.

• For SMB, type the network folder address. For example, myServer/myShare/myFile.pdf. Type the

network domain name.

• If necessary, select the Authentication type for FTP and SMB.

To limit access to the bookmark, enter a PIN.

Note: The application supports the following ﬁle types: PDF, JPEG, TIFF, and HTML-based web pages. Other ﬁle types such as DOCX and XLXS are supported in some printer models.

4 Click Save.

Note: To manage bookmarks, click Bookmark Setup.

Creating folders

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Bookmark Setup > Add Folder, and then type a unique name for the folder.

Note: To limit access to the folder, enter a PIN.

3 Click Save.

Notes:

• You can create folders or bookmarks inside a folder. To create a bookmark, see “Creating bookmarks”

on page 20.

• To manage folders, click Bookmark Setup.

Managing contacts

Adding contacts

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

Setting up and using the home screen applications 22

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 From the Contacts section, add a contact.

Note: You can assign the contact to one or more groups.

4 If necessary, specify a login method to allow application access.

5 Apply the changes.

Adding groups

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 From the Contact Groups section, add a group name.

Note: You can assign one or more contacts to the group.

4 Apply the changes.

Editing contacts or groups

1 Open a web browser, and then type the printer IP address in the address

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 Do either of the following:

• From the Contacts section, click a contact name, and then edit the information.

• From the Contact Groups section, click a group name, and then edit the information.

4 Apply the changes.

ﬁeld.

Deleting contacts or groups

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

Setting up and using the home screen applications 23

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 Do either of the following:

• From the Contacts section, select a contact that you want to delete.

• From the Contact Groups section, select a group name that you want to delete.

Setting up and using the accessibility features 24

Setting up and using the accessibility features

Notes:

• These features are supported only in some printer models.

• For more information on the accessibility features of your printer model, see the Accessibility Guide at

http://support.lexmark.com.

Activating Voice Guidance

From the control panel

1 Press and hold the 5 key until you hear a voice message.

2 Select OK.

From the keyboard

1 Press and hold the 5 key until you hear a voice message.

2 Press Tab to navigate the focus cursor to the OK button, and then press Enter.

Notes:

• Voice Guidance is also activated when you insert headphones into the headphone jack.

• To adjust the volume, use the volume buttons at the bottom part of the control panel.

Navigating the screen using gestures

Notes:

• The gestures are applicable only when Voice Guidance is activated.

• Enable

• Use a physical keyboard to type characters and adjust certain settings.

Gesture Function

Double‑tap Select an option or item on the screen.

Triple‑tap Zoom in or zoom out text and images.

Swipe right or swipe down Move to the next item on the screen.

Magniﬁcation

to use the zoom and pan gestures.

Swipe left or swipe up Move to the previous item on the screen.

Pan Access parts of the zoomed image that are beyond the limits of the screen.

Note: This gesture requires the use of two image.

Swipe up then left Exit an application and return to the home screen.

ﬁngers

to drag across a zoomed

Setting up and using the accessibility features 25

Gesture Function

Swipe down then left

Swipe up then down Repeat a spoken prompt.

• Cancel a job.

• Go back to the previous setting.

• Exit the screen that appears without changing any setting or value.

Enabling Magniﬁcation mode

1 From the control panel, press and hold the 5 key until you hear a voice message.

2 Select

3 Select OK.

For more information on navigating a

24.

Magniﬁcation

mode.

magniﬁed

screen, see

“Navigating the screen using gestures” on page

Adjusting the Voice Guidance speech rate

1 From the home screen, select Settings > Device > Accessibility > Speech Rate.

2 Select the speech rate.

Using the keyboard on the display

Do one or more of the following:

• Drag a ﬁnger over the key to announce the character.

• Lift the

• Select Backspace to delete characters.

• To hear the content in the input

to enter or type the character in the

ﬁnger

ﬁeld,

ﬁeld.

select Tab , and then select Shift + Tab.

Enabling spoken passwords or personal identiﬁcation numbers

1 From the home screen, select Settings > Device > Accessibility > Speak Passwords/PINs.

2 Enable the setting.

Loading paper and specialty media 26

Loading paper and specialty media

Setting the paper size and type

1 From the control panel, navigate to:

Settings > Paper > Tra y

Conﬁguration

> Paper Size/Type > select a paper source

For non-touch-screen printer models, press

2 Set the paper size and type.

to navigate through the settings.

Conﬁguring Universal paper settings

1 From the control panel, navigate to:

Settings > Paper > Media Conﬁguration > Universal Setup

For non-touch-screen printer models, press

2 Conﬁgure the settings.

to navigate through the settings.

Loading the 250‑ or 550‑sheet tray

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately.

Keep all other trays closed until needed.

1 Remove the tray.

Note: To avoid paper jams, do not remove trays while the printer is busy.

2 Adjust the guides to match the size of the paper that you are loading.

Note: Use the indicators on the bottom of the tray to position the guides.

Loading paper and specialty media 27

3 Flex, fan, and align the paper edges before loading.

4 Load the paper stack with the printable side facedown, and then make sure that the side guides ﬁt snugly

against the paper.

Loading paper and specialty media 28

• Do not slide paper into the tray.

• To avoid paper jams, make sure that the stack height is below the maximum paper ﬁll indicator.

• Load letterhead depending on whether an optional staple ﬁnisher is installed or not.

Without an optional staple ﬁnisher With an optional staple ﬁnisher

One‑sided printing

Two‑sided printing

One‑sided printing

Two‑sided printing

• When loading prepunched paper, make sure that the holes on the long edge of the paper are against

the right side of the tray.

One‑sided printing Two‑sided printing

Loading paper and specialty media 29

• Load envelopes with the ﬂap side up and against the left side of the tray.

Warning—Potential Damage: Do not use envelopes with stamps, clasps, snaps, windows, coated linings, or self‑stick adhesives.

5 Insert the tray.

6 From the control panel, set the paper size and paper type to match the paper loaded.

Loading the 2100‑sheet tray

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately.

Keep all other trays closed until needed.

1 Pull out the tray.

2 Adjust the guides.

Loading A5‑size paper

a Pull up and slide the width guide to the position for A5.

Loading paper and specialty media 30

b Squeeze and slide the length guide to the position for A5 until it clicks into place.

c Remove the A5 length guide from its holder.

d Insert the guide into its designated slot, and then press until it clicks into place.

Loading paper and specialty media 31

Loading A4‑, letter‑, legal‑, Oﬁcio‑, and folio‑size paper

a Pull up and slide the width guide to the correct position for the size of the paper being loaded.

b If the A5 length guide is still attached, then remove it. If the guide is not attached, then proceed to step

d on page 32.

c Place the A5 length guide in its holder.

Loading paper and specialty media 32

d Squeeze, and then slide the length guide to the correct position for the size of the paper being loaded.

3 Flex, fan, and align the paper edges before loading.

4 Load the paper stack with the printable side facedown.

• Load letterhead depending on whether an optional staple ﬁnisher is installed or not.

Without an optional staple ﬁnisher With an optional staple ﬁnisher

One‑sided printing One‑sided printing

Loading paper and specialty media 33

Without an optional staple ﬁnisher With an optional staple ﬁnisher

Two‑sided printing Two‑sided printing

• When loading prepunched paper, make sure that the holes on the long edge of the paper are against

the right side of the tray.

One‑sided printing Two‑sided printing

5 Insert the tray.

Note: Press down the paper stack while inserting the tray.

6 From the control panel, set the paper size and paper type to match the paper loaded.

Loading paper and specialty media 34

Loading the multipurpose feeder

1 Open the multipurpose feeder.

2 Adjust the guide to match the size of the paper that you are loading.

3 Flex, fan, and align the paper edges before loading.

4 Load paper with the printable side faceup.

• Load letterhead depending on whether an optional staple ﬁnisher is installed or not.

Without an optional staple ﬁnisher With an optional staple ﬁnisher

One‑sided printing One‑sided printing

Loading paper and specialty media 35

Without an optional staple ﬁnisher With an optional staple ﬁnisher

Two‑sided printing Two‑sided printing

• When loading prepunched paper, make sure that the holes on the long edge of the paper are against

the right side of the paper guide.

One‑sided printing Two‑sided printing

• Load envelopes with the ﬂap side down and against the left side of the paper guide.

Warning—Potential Damage: Do not use envelopes with stamps, clasps, snaps, windows, coated linings, or self‑stick adhesives.

5 From the control panel, set the paper size and paper type to match the paper loaded.

Linking trays

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Settings > Paper > Tray Conﬁguratio n.

3 Set the same paper size and paper type for the trays that you are linking.

4 Save the settings.

5 Click Settings > Device > Maintenance > Conﬁguration Menu > Tray C o nﬁgurati o n.

6 Set Tray Linking to Automatic.

7 Save the settings.

To unlink trays, make sure that no trays have the same paper size and paper type settings.

Warning—Potential Damage: The temperature of the fuser varies according to the speciﬁed paper type. To avoid printing issues, match the paper type setting in the printer with the paper loaded in the tray.

Paper support 36

Paper support

Supported paper sizes

Paper sizes supported by the printer

Paper size Standard

550‑sheet tray, optional 250‑ or 550‑sheet tray

210 x 297 mm (8.3 x 11.7 in.)

A5 LEF

210 x 148 mm (8.3 x 5.8 in.)

A5 SEF

148 x 210 mm (5.8 x 8.3 in.)

105 x 148 mm (4.1 x 5.8 in.)

JIS B5

182 x 257 mm (7.2 x 10.1 in.)

Oﬁcio (Mexico)

216 x 340 mm (8.5 x 13.4 in.)

Statement

140 x 216 mm (5.5 x 8.5 in.)

Optional 2100‑sheet tray

X X

Multipurpose feeder Two‑sided

printing

Executive

184 x 267 mm (7.3 x 10.5 in.)

Letter

216 x 279 mm (8.5 x 11 in.)

Legal

216 x 356 mm (8.5 x 14 in.)

Folio

216 x 330 mm (8.5 x 13 in.)

Universal

105 x 148 mm (4.1 x 5.8 in.) to 216 x 356 mm (8.5 x 14 in.)

7 3/4 Envelope (Monarch)

98 x 191 mm (3.9 x 7.5 in.)

A5 long edge feed (LEF) is recommended over A5 short edge feed (SEF).

Envelopes wider than 101.6 mm (4.5 in.) may crease. This paper type must be tested for acceptability.

Envelopes are not supported on Lexmark MS725.

X X

Paper support 37

Paper size Standard

550‑sheet tray,

Optional 2100‑sheet tray

Multipurpose feeder Two‑sided

printing optional 250‑ or 550‑sheet tray

9 Envelope

X X

98 x 225 mm (3.9 x 8.9 in.)

10 Envelope

2,3

X X

105 x 241 mm (4.1 x 9.5 in.)

DL Envelope

2,3

X X

110 x 220 mm (4.3 x 8.7 in.)

C5 Envelope

2,3

X X

162 x 229 mm (6.4 x 9 in.)

B5 Envelope

2,3

X X

176 x 250 mm (6.9 x 9.8 in.)

Other Envelope

2,3

X X

98.4 x 162 mm (3.9 x 6.4 in.) to 176 x 250 mm (6.9 x 9.8 in.)

A5 long edge feed (LEF) is recommended over A5 short edge feed (SEF).

Envelopes wider than 101.6 mm (4.5 in.) may crease. This paper type must be tested for acceptability.

Envelopes are not supported on Lexmark MS725.

Paper sizes supported by the output options or ﬁnishers

Paper size Output

expander or high‑capacity output expander

210 x 297 mm (8.3 x 11.7 in.)

A5 LEF

210 x 148 mm (8.3 x 5.8 in.)

A5 SEF

148 x 210 mm (5.8 x 8.3 in.)

105 x 148 mm (4.1 x 5.8 in.)

JIS B5

182 x 257 mm (7.2 x 10.1 in.)

4‑bin mailbox Staple ﬁnisher Staple, hole punch ﬁnisher

Stack Staple Stack Staple Hole

X XX

XXXXX

X XX

punch

Paper support 38

Paper size Output

expander or high‑capacity output expander

Oﬁcio (Mexico)

216 x 340 mm (8.5 x 13.4 in.)

Statement

140 x 216 mm (5.5 x 8.5 in.)

Executive

184 x 267 mm (7.3 x 10.5 in.)

Letter

216 x 279 mm (8.5 x 11 in.)

Legal

216 x 356 mm (8.5 x 14 in.)

4‑bin mailbox Staple ﬁnisher Staple, hole punch ﬁnisher

Stack Staple Stack Staple Hole

punch

X XX

Folio

216 x 330 mm (8.5 x 13 in.)

Universal

105 x 148 mm (4.1 x 5.8 in.) to 216 x 356 mm (8.5 x 14 in.)

7 3/4 Envelope (Monarch)

98 x 191 mm (3.9 x 7.5 in.)

9 Envelope

98 x 225 mm (3.9 x 8.9 in.)

10 Envelope

105 x 241 mm (4.1 x 9.5 in.)

DL Envelope

110 x 220 mm (4.3 x 8.7 in.)

XXXXX

X XXXXX

C5 Envelope

162 x 229 mm (6.4 x 9 in.)

X XXXXX

Paper support 39

Paper size Output

expander or high‑capacity output expander

B5 Envelope

176 x 250 mm (6.9 x 9.8 in.)

Other Envelopes

98.4 x 162 mm (3.9 x 6.4 in.) to 176 x 250 mm (6.9 x 9.8 in.)

4‑bin mailbox Staple ﬁnisher Staple, hole punch ﬁnisher

Stack Staple Stack Staple Hole

X XXXXX

Supported paper types

Paper types supported by the printer

Paper type Standard

550‑sheet tray, optional 250‑ or 550‑sheet tray

Optional 2100‑sheet tray

punch

Multipurpose feeder Two‑sided printing

Plain paper

Card stock X

Transparency

Labels

Vinyl labels

Bond

Envelope X X

Rough envelope

Letterhead

Preprinted

Colored paper X

To prevent transparencies from sticking together, print up to 20 pages only. Print the succeeding pages after three

minutes.

Supported only in the Lexmark MS725 printer model.

X X

Paper support 40

Paper type Standard

550‑sheet tray,

Optional 2100‑sheet tray

Multipurpose feeder Two‑sided printing

optional 250‑ or 550‑sheet tray

Light

Heavy X

Rough/Cotton X

Custom type [x] X

To prevent transparencies from sticking together, print up to 20 pages only. Print the succeeding pages after three

minutes.

Supported only in the Lexmark MS725 printer model.

Paper types supported by the output options or ﬁnishers

Paper type Output

expander or high‑capacity output expander

4‑bin mailbox

Staple ﬁnisher Staple, hole punch ﬁnisher

Stack Staple Stack Staple Hole punch

Plain paper

Card stock XXXXXX

Transparencies

Labels

Vinyl labels

X X XX

XXXXXX

Bond

Envelope XXXXXX

Rough

XXXXXX

envelope

Letterhead

Preprinted

Colored paper XXXXXX

Light

Heavy

XXXXXX

Paper support 41

Paper type Output

expander or high‑capacity

4‑bin mailbox

Staple ﬁnisher Staple, hole punch ﬁnisher

Stack Staple Stack Staple Hole punch

output expander

Rough/Cotton

Custom type [x]

XXXXXX

Supported paper weights

Paper weights supported by the printer

Paper type and weight Standard

550‑sheet

tray, optional

250‑ or

550‑sheet tray

Plain paper or Bond

60–176 g/m² grain long (16–47‑lb bond)

Optional

2100‑sheet

tray

Multipurpose feeder Two‑sided printing

Card stock

203 g/m

grain long (125‑lb

bond)

Card stock

199 g/m

grain long (110‑lb

bond)

Card stock

176 g/m

grain long (65‑lb

bond)

Transparency

138–146 g/m

grain long

(37–39‑lb bond)

Paper labels

180 g/m

Integrated forms

(48‑lb bond)

140–175 g/m² (37–47‑lb bond)

Grain short is preferred for paper over 176 g/m² (47 lb).

Pressure‑sensitive area must enter the printer ﬁrst.

28‑lb bond envelopes are limited to 25% cotton content.

X X

Paper support 42

Paper type and weight Standard

550‑sheet

tray, optional

Optional

2100‑sheet

tray

Multipurpose feeder Two‑sided printing

250‑ or

550‑sheet tray

Integrated forms

75–135 g/m

(20–36‑lb

bond)

Envelopes

60–105 g/m² (16–28‑lb bond)

Grain short is preferred for paper over 176 g/m² (47 lb).

Pressure‑sensitive area must enter the printer ﬁrst.

28‑lb bond envelopes are limited to 25% cotton content.

Paper weights supported by the output options or ﬁnishers

Paper type and weight

Output

expander or

high‑capacity

output

expander

4‑bin

mailbox

Staple ﬁnisher Staple, hole punch ﬁnisher

Stack Staple Stack Staple Hole punch

Plain paper or Bond

60–176 g/m grain long (16– 47‑lb bond)

Plain paper or Bond

60–90 g/m grain long (16– 24‑lb bond)

Card stock

203 g/m

grain long (125‑lb bond)

Card stock

199 g/m

grain long (110‑lb bond)

Card stock

176 g/m

grain long (65‑lb bond)

X X XX

XXXXXX

Paper support 43

Paper type and weight

Card stock

163 g/m

grain long (90‑lb bond)

Transparency

138–146 g/m grain long (37– 39‑lb bond)

Paper labels

180 g/m

(48‑lb bond)

Integrated forms

140–175 g/m (37–47‑lb bond)

Integrated forms

75–135 g/m

(20–36‑lb bond)

expander or

high‑capacity

Output

output

expander

4‑bin

mailbox

Staple ﬁnisher Staple, hole punch ﬁnisher

Stack Staple Stack Staple Hole punch

X X XX

XXXXXX

Envelopes

60–105 g/m (16–28‑lb bond)

XXXXXX

Printing 44

Printing

Printing from a computer

Note: For labels, card stock, and envelopes, set the paper size and type in the printer before printing the

document.

1 From the document that you are trying to print, open the Print dialog.

2 If necessary, adjust the settings.

3 Print the document.

Printing from a mobile device

Printing from a mobile device using Lexmark Mobile Print

LexmarkTM Mobile Print allows you to send documents and images directly to a supported Lexmark printer.

1 Open the document, and then send or share the document to Lexmark Mobile Print.

Note: Some third‑party applications may not support the send or share feature. For more information, see

the documentation that came with the application.

2 Select a printer.

3 Print the document.

Printing from a mobile device using Google Cloud Print

Google Cloud PrintTM is a printing service that allows you to print to any Google Cloud Print‑ready printer.

Before you begin, make sure that:

• The printer is registered to the Google Cloud Print server.

• The Cloud Print plugin is downloaded from the Google Play

1 From your Android

2 Tap > Print.

3 Select a printer, and then tap .

mobile device, open a document or select a document from your ﬁle manager.

store and is enabled in the mobile device.

Printing from a mobile device using Mopria Print Service

Mopria® Print Service is a mobile printing solution for mobile devices running on Android version 4.4 or later. It allows you to print directly to any Mopria‑certiﬁed printer.

Printing 45

Note: Before printing, make sure that the Mopria Print Service is enabled.

1 From the home screen of your mobile device, launch a compatible application.

2 Tap Print, and then select the printer.

3 Send the print job.

Printing from a mobile device using AirPrint

AirPrint is a mobile printing solution that allows you to print directly from Apple devices to an AirPrint‑certiﬁed printer.

Notes:

• This application is supported only in some Apple devices.

• This application is supported only in some printer models.

1 From the home screen of your mobile device, launch a compatible application.

2 Select an item to print, and then tap the share icon.

3 Tap Print, and then select a printer.

4 Print the document.

Printing from a ﬂash drive

1 Insert the ﬂash drive.

Notes:

• If you insert the ﬂash drive when an error message appears, then the printer ignores the ﬂash drive.

• If you insert the ﬂash drive while the printer is processing other print jobs, then Busy appears on the

display.

2 From the display, touch the document that you want to print.

If necessary,

3 Send the print job.

conﬁgure

other print settings.

Printing 46

To print another document, touch USB Drive.

Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the ﬂash drive or the printer in the area shown while actively printing, reading, or writing from the memory device.

Supported ﬂash drives and ﬁle types

Flash drives

• Lexar JumpDrive S70 (16GB and 32GB)

• SanDisk Cruzer (16GB and 32GB)

• PNY Attache (16GB and 32GB)

Notes:

– The printer supports high‑speed USB ﬂash drives with full‑speed standard. – USB ﬂash drives must support the File Allocation Table (FAT) system.

File types

Documents

• PDF (version 1.7 or earlier)

• HTML

• XPS

• Microsoft ﬁle formats (.doc, .docx, .xls, .xlsx, .ppt, .pptx)

Images

• .dcx

• .gif

• .JPEG or .jpg

• .bmp

• .pcx

• .TIFF o r .t if

• .png

Printing 47

Conﬁguring conﬁdential jobs

1 From the control panel, navigate to:

Settings > Security >

Conﬁdential

Print Setup

For non‑touch‑screen printer models, press

to navigate through the settings.

2 Conﬁgure the settings.

Use To

Max Invalid PIN Set the number of times an invalid PIN can be entered.

Note: When the limit is reached, the print jobs for that user name are deleted.

Conﬁdential Job Expiration

Repeat Job Expiration Set the expiration time for a repeat print job.

Verify Job Expiration Set the expiration time that the printer prints a copy before printing the remaining

Reserve Job Expiration Set the expiration time that the printer stores print jobs.

Require All Jobs to be Held

Set the expiration time for conﬁdential print jobs. Note: Conﬁdential held jobs are stored in the printer until they are released or

deleted manually.

Note: Repeat held jobs are stored in the printer memory for reprinting.

copies. Note: Verify jobs print one copy to check if it is satisfactory before printing the

remaining copies.

Note: Reserve held jobs are automatically deleted after printing.

Set the printer to hold all print jobs.

Printing conﬁdential and other held jobs

For Windows users

1 With a document open, click File > Print.

2 Click Properties, Preferences, Options, or Setup.

3 Click Print and Hold.

4 Select Use Print and Hold, and then assign a user name.

5 Select the print job type (Conﬁdential, Repeat, Reserve, or Verify).

If the print job is conﬁdential, then enter a four‑digit PIN.

6 Click OK or Print.

Printing 48

7 From the printer home screen, release the print job.

• For conﬁdential print jobs, navigate to:

Held jobs > select your user name > Conﬁdential > enter the PIN > select the print job > conﬁgure the settings > Print

• For other print jobs, navigate to:

Held jobs > select your user name > select the print job > conﬁgure the settings > Print

For Macintosh users

1 With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2 From the print options or Copies & Pages menu, choose Job Routing.

3 Select the print job type (Conﬁdential, Repeat, Reserve, or Verify).

If the print job is conﬁdential, then assign a user name and a four‑digit PIN.

4 Click OK or Print.

5 From the printer home screen, release the print job.

• For conﬁdential print jobs, navigate to:

Held jobs > select your user name > settings > Print

Conﬁdential

• For other print jobs, navigate to:

Held jobs > select your user name > select the print job >

> enter the PIN > select the print job >

conﬁgure

the settings > Print

conﬁgure

the

Printing from a Cloud Connector proﬁle

1 From the home screen, touch Cloud Connector.

2 Select a cloud service provider, and then select a

Note: For more information on creating a Cloud Connector

proﬁle”

on page 19.

proﬁle.

proﬁle,

see

3 Select a ﬁle.

Note: You cannot select an unsupported ﬁle.

4 If necessary, change the settings.

5 To u ch Print.

Printing a font sample list

1 From the control panel, navigate to:

Settings > Reports > Print > Print Fonts

For non-touch-screen printer models, press

2 Select a font sample.

to navigate through the settings.

“Creating a Cloud Connector

Printing 49

Printing a directory list

From the control panel, navigate to:

Settings > Reports > Print > Print Directory

For non-touch-screen printer models, press

to navigate through the settings.

Understanding the printer menus 50

Understanding the printer menus

Menu map

Device

Paper

Network/Ports

USB Drive

• Preferences

• Remote Operator Panel

• Notiﬁcations

• Power Management

• Information Sent to Lexmark

• Layout

• Setup

• Quality

• Job Accounting

• XPS

• Tray Conﬁguration • Media Conﬁguration

• Network Overview

• Wireless

• Ethernet

• TCP/IP

• SNMP

• IPSec

• Flash Drive Print

• Accessibility

• Restore Factory Defaults

• Maintenance

• Visible Home Screen Icons

• About this Printer

• PDF

• PostScript

• PCL

• HTML

• Image

• 802.1x

• LPD

• HTTP/FTP Settings

• ThinPrint

• USB

• Google Cloud Print

Conﬁguration

Security

Reports

Help

Troubleshooting

• Login methods

• Schedule USB Devices

• Security Audit Log

• Login Restrictions

• Conﬁdential Print Setup

• Menu Settings Page

• Device

• Print All Guides

• Connection Guide

• Information Guide

• Media Guide

• Print Quality Test Pages

• Solutions LDAP Settings

• Disk Encryption

• Erase Temporary Data Files

• Mobile Services Management

• Miscellaneous

• Print

• Network

• Mono Quality Guide

• Moving Guide

• Print Quality Guide

• Supplies Guide

Understanding the printer menus 51

Device

Preferences

Menu item Description

Display Language

[List of languages]

Country/Region

[List of countries or regions]

Run initial setup

O* On

Keyboard

Keyboard Type

[List of languages]

Displayed information

Display Text 1 [IP Address*] Display Text 2 [Date/Time*] Custom Text 1 Custom Text 2

Date and Time

Conﬁgure

Current Date and Time Manually Set Date and Time Date Format [MM‑DD‑YYYY*] Time Format [12 hour A.M./P.M.*] Time Zone [GMT*]

Set the language of the text that appears on the display.

Identify the country or region where the printer is conﬁgured to operate.

Run the setup wizard.

Select a language as a keyboard type.

Notes:

• All the Keyboard Type values may not appear or may

require special hardware to appear.

• This menu item appears only in some printer models.

Specify the information to appear on the home screen. Note: Custom Text 1 and Custom Text 2 appear only in some

printer models.

Conﬁgure the printer date and time.

Date and Time

Network Time Protocol

Enable NTP [On*] NTP Server Enable Authentication

Conﬁgure the settings for Network Time Protocol (NTP).

Notes:

• Enable Authentication appears only in some printer

models.

• When Enable Authentication is set to MD5 key, Key ID

and Password appear.

Paper Sizes

U.S.* Metric

Screen Brightness

20–100% (100*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the unit of measurement for paper sizes. Note: The country or region selected in the initial setup

wizard determines the initial paper size setting.

Adjust the brightness of the display. Note: This menu item appears only in some printer models.

Understanding the printer menus 52

Menu item Description

Flash Drive Access

Enabled* Disabled

Audio Feedback

Button Feedback

On* O

Audio Feedback

Volume

1–10 (5*)

Enable access to the ﬂash drive. Note: This menu item appears only in some printer models.

Enable audio feedback for button presses, panel interactions, paper loaded prompts, and error notiﬁcations.

Note: This menu item appears only in some printer models.

Adjust the volume of the printer speakers.

Notes:

• Changes to the volume are applied after the current user

session ends.

• This menu item appears only in some printer models.

Screen Timeout

5–300 (60*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the idle time in seconds before the display shows the home screen, or before the printer logs out a user account automatically.

Remote Operator Panel

Menu item Description

External VNC Connection

Don’t Allow* Allow

Authentication Type

None* Standard Authentication

Note: An asterisk (*) next to a value indicates the factory default setting.

Connect an external Virtual Network Computing (VNC) client to the remote control panel.

Set the authentication type when accessing the VNC client server.

Note: When set to Standard Authentication, VNC Password appears.

Notiﬁcations

Menu item Description

Error Lighting

O On*

Alarm Control

O Single* Continuous

Set the indicator light to come on when a printer error occurs.

Set the number of times that the alarm sounds when the printer requires user intervention.

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 53

Menu item Description

Supplies

Show Supply Estimates

Show estimates* Do not show estimates

Supplies

Display Estimates

Pages* Percent

Supplies

Cartridge Alarm

O Single* Continuous

Supplies

Custom Supply Notiﬁcations

E‑mail Alerts Setup

E‑mail Setup

Primary SMTP Gateway

Show the estimated status of the supplies.

Set the unit that the printer uses to estimate supply usage and trigger custom notiﬁcations when user intervention is required.

Note: This menu item appears only in the Embedded Web Server.

Set the number of times that the alarm sounds when the toner cartridge is low.

Conﬁgure notiﬁcation settings when the printer requires user intervention.

Note: This menu item appears only in the Embedded Web Server.

Type the IP address or host name of the primary SMTP server for sending e-mail.

E‑mail Alerts Setup

E‑mail Setup

Primary SMTP Gateway Port

1–65535 (25*)

E‑mail Alerts Setup

E‑mail Setup

Secondary SMTP Gateway

E‑mail Alerts Setup

E‑mail Setup

Secondary SMTP Gateway Port

1–65535 (25*)

E‑mail Alerts Setup

E‑mail Setup

SMTP Timeout

5–30 seconds (30*)

E‑mail Alerts Setup

E‑mail Setup

Reply Address

Note: An asterisk (*) next to a value indicates the factory default setting.

Enter the port number of the primary SMTP server.

Type the server IP address or host name of your secondary or backup SMTP server.

Note: This menu item appears only in some printer models.

Enter the server port number of your secondary or backup SMTP server.

Specify how long before the printer times out if the SMTP server does not respond.

Specify a reply address in the e‑mail.

Understanding the printer menus 54

Menu item Description

E‑mail Alerts Setup

E‑mail Setup

Always use SMTP default Reply Address

O* On

E‑mail Alerts Setup

E‑mail Setup

Use SSL/TLS

Disabled* Negotiate Required

E‑mail Alerts Setup

E‑mail Setup

Require Trusted Certiﬁcate

On* O

E‑mail Alerts Setup

E‑mail Setup

SMTP Server Authentication

No authentication required* Login / Plain NTLM CRAM‑MD5 Digest‑MD5 Kerberos 5

Use the SMTP default Reply Address.

Send an e‑mail using an encrypted link.

Require a trusted certiﬁcate when accessing the SMTP server.

Set the authentication type for the SMTP server.

E‑mail Alerts Setup

E‑mail Setup

Device‑Initiated E‑mail

None* Use Device SMTP Credentials

E‑mail Alerts Setup

E‑mail Setup

User‑Initiated E‑mail

None Use Device SMTP Credentials Use Session User ID and Password Use Session E‑mail address and

Password* Prompt user

Note: An asterisk (*) next to a value indicates the factory default setting.

Set whether credentials are required for device‑initiated e‑mails.

Set whether credentials are required for user‑initiated e‑mails.

Understanding the printer menus 55

Menu item Description

E‑mail Alerts Setup

E‑mail Setup

Use Active Directory Device Credentials

O On*

E‑mail Alerts Setup

E‑mail Setup

Device Userid

E‑mail Alerts Setup

E‑mail Setup

Device Password

E‑mail Alerts Setup

E‑mail Setup

Kerberos 5 REALM

E‑mail Alerts Setup

E‑mail Setup

NTLM Domain

E‑mail Alerts Setup

E‑mail Setup

Disable “SMTP server not set up” error

O* No

Enable user credentials and group designations to connect to the SMTP server.

Specify the user ID to connect to the SMTP server.

Specify the password to connect to the SMTP server.

Specify the realm for the Kerberos 5 authentication protocol.

Specify the domain name for the NTLM security protocol.

Disable an SMTP setup error message to appear on the display.

Error Prevention

Jam Assist

O On*

Error Prevention

Auto Continue

O On* (5 seconds)

Error Prevention

Auto Reboot

Reboot when idle Reboot always* Reboot never

Error Prevention

Auto Reboot

Max Auto Reboots

1–20 (2*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to ﬂush blank pages or pages with partial prints automatically after a jammed page has been cleared.

Let the printer continue processing or printing a job automatically after clearing certain printer conditions that require user intervention.

Set the printer to restart when an error occurs.

Set the number of automatic reboots that the printer can perform.

Understanding the printer menus 56

Menu item Description

Error Prevention

Auto Reboot

Auto Reboot Window

1–525600 (720*)

Error Prevention

Auto Reboot

Auto Reboot Counter

Error Prevention

Auto Reboot

Reset Auto Reboot Counter

Cancel Continue

Error Prevention

Display Short Paper Error

On Auto‑clear*

Error Prevention

Page Protect

O* On

Set the number of seconds before the printer performs an automatic reboot.

Show a read‑only information of the reboot counter.

Reset the Auto Reboot Counter.

Set the printer to show a message when a short paper error occurs.

Note: Short paper refers to the size of the paper loaded.

Set the printer to process the entire page into the memory before printing it.

Jam Content Recovery

Jam Recovery

O On Auto*

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to reprint jammed pages.

Power Management

Menu item Description

Sleep Mode Proﬁle

Print With Display O

Display on when printing Allow printing with display o*

Timeouts

Sleep Mode

1–120 minutes (15*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Allow printing with the display turned o.

Set the idle time before the printer begins operating in Sleep mode.

Understanding the printer menus 57

Menu item Description

Timeouts

Hibernate Timeout

Disabled 1 hour 2 hours 3 hours 6 hours 1 day 2 days 3 days* 1 week 2 weeks 1 month

Timeouts

Hibernate Timeout on Connection

Hibernate Do Not Hibernate*

Eco-Mode

O* Energy Energy/Paper Paper

Set the time before the printer enters Hibernate mode.

Set the printer to Hibernate mode even when an active Ethernet connection exists.

Minimize the use of energy, paper, or specialty media. Note: Setting Eco‑Mode to Energy or Paper may

printer performance, but not print quality.

aect

Schedule Power Modes

Schedules

Note: An asterisk (*) next to a value indicates the factory default setting.

Schedule the printer when to enter Sleep or Hibernate mode. Note: This menu item appears only in some printer models.

Understanding the printer menus 58

Information Sent to Lexmark

Menu item Description

Information Sent to Lexmark

Supplies and Page Usage (Anonymous)

Device Performance (Anonymous) None of the Above

Information Send Time

Start Time Stop Time

User Information ‑ Level

Anonymous Session Information Only*

Session Information with Generic User Information

Session Information with Actual User IDs

Send printer usage and performance information to Lexmark. Note: Information Send Time and User Information ‑ Level appear only

when you select any of the settings in Information Sent to Lexmark, except None of the Above.

Accessibility

Note: This menu appears only in some printer models.

Menu item Description

Duplicate Key Strike Interval

0–5 (0*)

Key Repeat Initial Delay

0.25–5 (1*)

Key Repeat Rate

0.5–30 (30*)

Prolong Screen Timeout

O* On

Headphone Volume

1–10 (5*)

Enable Voice Guidance When Headphone Is Attached

O* On

Set the interval in seconds during which the printer ignores duplicate key presses on an attached keyboard.

Set the initial length of delay in seconds before a repeating key starts repeating.

Note: This menu item appears only when a keyboard is attached to the printer.

Set the number of presses per second for a repeating key. Note: This menu item appears only when a keyboard is attached to the

printer.

Let the user remain in the same location and reset the Screen Timeout timer when it expires instead of returning to the home screen.

Adjust the headphone volume. Note: This menu item appears only when a headphone is attached to the

printer.

Enable Voice Guidance when a headphone is attached to the printer.

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 59

Menu item Description

Speak Passwords/PINs

O* On

Speech Rate

Very Slow Slow Normal* Fast Faster Very Fast Rapid Very Rapid Fastest

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to read out loud passwords or personal identiﬁcation numbers.

Note: This menu item appears only when a headphone or a speaker is attached to the printer.

Set the Voice Guidance speech rate. Note: This menu item appears only when a headphone or a speaker is

attached to the printer.

Restore Factory Defaults

Menu item Description

Restore Settings

Restore all settings Restore printer settings Restore network settings Restore app settings

Restore the printer factory default settings.

Note: Restore app settings appears only in some printer models.

Maintenance

Conﬁguration Menu

Menu item Description

USB Conﬁguration

USB PnP

1* 2

USB Conﬁguration

USB Speed

Full Auto*

Note: An asterisk (*) next to a value indicates the factory default setting.

Change the USB driver mode of the printer to improve its compatibility with a personal computer.

Set the USB port to run at full speed and disable its high‑speed capabilities.

Understanding the printer menus 60

Menu item Description

Tra y Con ﬁguration

Size Sensing

Tray [ x ] S ensing

O On*

Tra y Con ﬁguration

Tray Linking

Automatic* O

Tra y Con ﬁguration

Show Tray Insert Message

O Only for unknown sizes* Always

Tra y Con ﬁguration

A5 Loading

Short Edge Long Edge*

Tra y Con ﬁguration

Paper Prompts

Auto* Multipurpose Feeder Manual Paper

Set the printer to detect the size of the paper loaded in the tray.

Set the printer to link the trays that have the same paper type and paper size settings.

Set the printer to show the Tray Insert message.

Specify the page orientation when loading for A5 paper size.

Set the paper source that the user ﬁlls when a prompt to load paper appears.

Note: For Multipurpose Feeder to appear, set Conﬁgure MP to Cassette from the Paper menu.

Tra y Con ﬁguration

Envelope Prompts

Auto* Multipurpose Feeder Manual Envelope

Tra y Con ﬁguration

Action for Prompts

Prompt user* Continue Use current

Reports

Menu Settings Page Event Log Event Log Summary HealthCheck Statistics

Supply Usage And Counters

Clear Supply Usage History

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the paper source that the user ﬁlls when a prompt to load envelope appears.

Note: For Multipurpose Feeder to appear, set Conﬁgure MP to Cassette from the Paper menu.

Set the printer to resolve paper- or envelope-related change prompts.

Print reports about printer menu settings, printer events, and event logs.

Clear the supply page counter or view the total printed pages.

Understanding the printer menus 61

Menu item Description

Printer Emulations

PPDS Emulation

O* On

Print Conﬁguration

Font Sharpening

0–150 (24*)

Print Conﬁguration

Print Density

Disabled 1–5 (3*)

Print Conﬁguration

A4 Fuser

Compress* Clip

Device Operations

Quiet Mode

O* On

Set the printer to recognize and use the PPDS data stream.

Set a text point-size value below which the high‑frequency screens are used when printing font data.

For example, if the value is 24, then all fonts sized 24 points or less use the high‑frequency screens.

Adjust the toner density when printing or copying documents.

Select the fuser to use.

Set the printer to operate in Quiet Mode. Note: Enabling this setting slows down the printer

performance.

Device Operations

Panel Menus

O On*

Device Operations

Minimum Copy Memory

80MB* 100MB

Device Operations

Safe Mode

O* On

Device Operations

Clear Custom Status

Device Operations

Clear all remotely‑installed messages

Enable access to the control panel menus.

Set the memory allocation for storing copy jobs.

Notes:

• The values appear only if the amount of installed DRAM

is at least twice the amount of the value.

• This menu item appears only in some printer models.

Set the printer to operate in a special mode, in which it attempts to continue oering as much functionality as possible, despite known issues.

For example, when set to On, and the duplex motor is nonfunctional, the printer performs one‑sided printing of the documents even if the job is two‑sided printing.

Erase user‑deﬁned strings for the Default or Alternate custom messages.

Erase messages that were remotely installed.

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 62

Menu item Description

Device Operations

Automatically Display Error Screens

O On*

Device Operations

Enable Optional Parallel Port

O* On

App Conﬁguration

LES Applications

O On*

Show existing error messages on the display after the printer remains inactive on the home screen for a length of time equal to the Screen Timeout setting.

Enable an optional parallel port. Note: When set to On, the printer restarts.

Enable the Lexmark Embedded Solutions (LES) applications.

Notes:

• When set to On, this setting does not aect built‑in

applications.

• This menu item appears only in some printer models.

Note: An asterisk (*) next to a value indicates the factory default setting.

Out of Service Erase

Menu item Description

Out of Service Erase

Memory Last Sanitized Hard Disk Last Sanitized

Show information on when the printer memory or hard disk was last sanitized.

Note: Hard Disk Last Sanitized appears only in printers with a hard disk installed.

Out of Service Erase

Sanitize all information on nonvolatile memory

Erase all printer and network settings Erase all apps and app settings

Sanitize all information on hard disk

Clear all settings and applications that are stored in the printer memory or hard disk.

Note: Sanitize all information on hard disk appears only in printers with a hard disk installed.

Visible Home Screen Icons

Note: This menu appears only in some printer models.

Understanding the printer menus 63

Menu Description

Status/Supplies Job Queue Change Language Address Book Bookmarks Held Jobs USB App

Proﬁles Display Customization Eco‑Settings

Specify which icons to show on the home screen.

About this Printer

Menu item Description

Asset Tag Show the serial number of the printer.

Printer’s Location Identify the printer location. Maximum length is 63 characters.

Contact Personalize the printer name. Maximum length is 63 characters.

Export Conﬁguration File to USB Export conﬁguration ﬁles to a ﬂash drive.

Export Compressed Logs to USB Export compressed log ﬁles to a ﬂash drive.

Print

Layout

Menu item Description

Sides

1‑sided* 2‑sided

Flip Style

Long Edge* Short Edge

Blank Pages

Print Do Not Print*

Collate

[1,1 ,1,2,2,2 ] *

O On [1,2,1,2,1,2]

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify whether to print on one side or two sides of the paper.

Determine which side of the paper (long edge or short edge) is bound when performing two‑sided printing.

Note: Depending on the option selected, the printer automatically each printed information of the page to bind the job correctly.

Print blank pages that are included in a print job.

Keep the pages of a print job stacked in sequence, particularly when printing multiple copies of the job.

osets

Understanding the printer menus 64

Menu item Description

Separator Sheets

None* Between Copies Between Jobs Between Pages

Separator Sheet Source

Tray [x] (1*) Multipurpose Feeder

Pages per Side

O* 2 pages per side 3 pages per side 4 pages per side 6 pages per side 9 pages per side 12 pages per side 16 pages per side

Pages per Side Ordering

Horizontal* Reverse Horizontal Vertical Reverse Vertical

Insert blank separator sheets when printing.

Specify the paper source for the separator sheet.

Print multiple page images on one side of a sheet of paper.

Specify the positioning of multiple page images when using Pages per Side. Note: The positioning depends on the number of page images and their

page orientation.

Pages per Side Orientation

Auto* Landscape Portrait

Pages per Side Border

None* Solid

Copies

1–9999 (1*)

Print Area

Normal* Fit to page Whole Page

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the orientation of a multiple‑page document when using Pages per Side.

Print a border around each page image when using Pages per Side.

Specify the number of copies for each print job.

Set the printable area on a sheet of paper.

Understanding the printer menus 65

Setup

Menu item Description

Printer Language

PCL Emulation* PS Emulation

Job Waiting

O* On

Job Hold Timeout

0–255 (30*)

Download Target

RAM* Disk

Resource Save

O* On

Set the printer language. Note: Setting a printer language default does not prevent a software

program from sending print jobs that use another printer language.

Preserve print jobs requiring supplies so that jobs not requiring the missing supplies can print.

Note: This menu item appears only when a printer hard disk is installed.

Set the time in seconds that the printer waits for user intervention before it holds jobs that require unavailable resources and continues to print other jobs in the print queue.

Note: This menu item appears only when a printer hard disk is installed.

Specify where to save all permanent resources, such as fonts and macros, that have been downloaded to the printer.

Note: This menu item appears only when a printer hard disk is installed.

Determine what the printer does with downloaded resources, such as fonts and macros, when it receives a job that requires more than the available memory.

Notes:

• When set to O, the printer retains downloaded resources only until

memory is needed. Resources associated with the inactive printer language are deleted.

• When set to On, the printer preserves all the permanent

downloaded resources across all language switches. When necessary, the printer shows memory full messages instead of deleting permanent resources.

Print All Order

Alphabetical* Newest First Oldest First

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the order in which held and conﬁdential jobs are printed when Print All is selected.

Note: This menu item appears only when a printer hard disk is installed.

Quality

Menu item Description

Print Resolution

300 dpi 600 dpi* 1200 dpi 1200 Image Q 2400 Image Q

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the resolution for the text and images on the printed output. Note: Resolution is determined in dots per inch or image quality.

Understanding the printer menus 66

Menu item Description

Pixel Boost

O* Fonts Horizontally Vertically Both directions

Toner Darkness

1–10 (8*)

Halftone

Normal* Detail

Brightness

‑6 to 6 (0*)

Contrast

0 to 5 (0*)

Gray Correction

O Auto*

Note: An asterisk (*) next to a value indicates the factory default setting.

Enable more pixels to print in clusters for clarity to enhance text and images.

Determine the lightness or darkness of text images.

Enhance the printed output to have smoother lines with sharper edges.

Adjust the brightness of the printed output.

Adjust the contrast of the printed output.

Adjust the contrast enhancement applied to images.

Job Accounting

Note: This menu appears only when a printer hard disk is installed.

Menu item Description

Job Accounting

O* On

Accounting Log Frequency

Daily Weekly Monthly*

Log Action at End of Frequency

None* E‑mail Current Log E‑mail & Delete Current Log Post Current Log Post & Delete Current Log

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to create a log of the print jobs that it receives.

Specify how often the printer creates a log ﬁle.

Specify how the printer responds when the frequency threshold expires. Note: The value

action is triggered.

deﬁned

in Accounting Log Frequency determines when this

Understanding the printer menus 67

Menu item Description

Log Near Full Level

O* On

Log Action at Near Full

None* E‑mail Current Log E‑mail & Delete Current Log E‑mail & Delete Oldest Log Post Current Log Post & Delete Current Log Post & Delete Oldest Log Delete Current Log Delete Oldest Log Delete All But Current Delete All Logs

Log Action at Full

None* E‑mail & Delete Current Log E‑mail & Delete Oldest Log Post & Delete Current Log Post & Delete Oldest Log Delete Current Log Delete Oldest Log Delete All But Current Delete All Logs

Specify the maximum size of the log ﬁle before the printer executes the Log Action at Near Full.

Specify how the printer responds when the hard disk is nearly full. Note: The value deﬁned in Log Near Full Level determines when this action

is triggered.

Specify how the printer responds when disk usage reaches the maximum limit (100MB).

URL to Post Log Specify where the printer posts job accounting logs.

E‑mail Address to Send Logs Specify the e‑mail address to which the printer sends job accounting logs.

Log File Preﬁx Specify the preﬁx for the log ﬁle name.

Note: The current host name

default log

Note: An asterisk (*) next to a value indicates the factory default setting.

ﬁle preﬁx.

deﬁned

in the TCP/IP menu is used as the

XPS

Menu item Description

Print Error Pages

O* On

Minimum Line Width

1–30 (2*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Print a test page that contains information on errors, including XML markup errors.

Set the minimum stroke width of any job printed in 1200 dpi.

Understanding the printer menus 68

PDF

Menu item Description

Scale to Fit

O* On

Annotations

Print Do Not Print*

Note: An asterisk (*) next to a value indicates the factory default setting.

Scale the page content to ﬁt the selected paper size.

Specify whether to print annotations in the PDF.

PostScript

Menu item Description

Print PS Error

O* On

Minimum Line Width

1‑30 (2*)

Lock PS Startup Mode

O* On

Print a page that contains the PostScript error. Note: When an error occurs, processing of the job stops, the printer

prints an error message, and the rest of the print job is ﬂushed.

Set the minimum stroke width. Note: Jobs printed in 1200 dpi use the value directly.

Disable the PostScript SysStart ﬁle.

Wait Timeout

O On* (40)

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to wait for more data before canceling a print job.

PCL

Menu item Description

Font Source

Resident* Disk Flash All

Font Name

[List of available fonts] (Courier*)

Symbol Set

[List of available symbol set] (10U PC‑8*)

Select the source which contains the default font selection.

Notes:

• Flash and Disk appear only in some printer models.

• For Flash and Disk to appear, make sure that they are not read‑ or

write‑protected.

Select a font from the speciﬁed font source.

Specify the symbol set for each font name. Note: A symbol set is a set of alphabetic and numeric characters,

punctuation, and special symbols. Symbol sets support the dierent languages or speciﬁc programs such as math symbols for scientiﬁc text.

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 69

Menu item Description

Pitch

0.08–100 (10*)

Orientation

Portrait* Landscape

Lines per Page

1–255

PCL5 Minimum Line Width

1–30 (2*)

PCLXL Minimum Line Width

1–30 (2*)

A4 Width

198 mm* 203 mm

Specify the pitch for ﬁxed or monospaced fonts. Note: Pitch refers to the number of

inch of type.

Specify the orientation of text and graphics on the page.

Specify the number of lines of text for each page printed through the PCL® datastream.

Notes:

‑space characters in a horizontal

ﬁxed

• This menu item activates vertical escapement that causes the

selected number of requested lines to print between the default margins of the page.

• 60 is the U.S. factory default setting. 64 is the international factory

default setting.

Set the initial minimum stroke width. Note: Jobs printed in 1200 dpi use the value directly.

Set the width of the logical page on A4‑size paper. Note: Logical page is the space on the physical page where data is

printed.

Auto CR after LF

O* On

Auto LF after CR

O* On

Tra y Renumber

Assign MP Feeder Assign Tray [x] Assign Manual Paper Assign Manual Envelope

Tra y Renumber

View Factory Defaults

Tra y Renumber

Restore Defaults

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to perform a carriage return after a line feed control command.

Note: Carriage return is a mechanism that commands the printer to move the position of the cursor to the ﬁrst position on the same line.

Set the printer to perform a line feed after a carriage return control command.

Conﬁgure the printer to work with a dierent print driver or custom application that uses a dierent set of source assignments to request a given paper source.

Choose from the following options:

0–199—A numeric value to assign a custom value to a paper source. 200—The printer uses the factory default paper source assignments. 201—The paper source ignores the Select Paper Feed command.

Show the factory default value assigned for each paper source.

Restore the tray renumber values to their factory defaults.

Understanding the printer menus 70

Menu item Description

Print Timeout

O On* (90)

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to end a print job after it has been idle for the speciﬁed amount of time in seconds.

HTML

Menu item Description

Font Name

[List of fonts] (Times*)

Font Size

1–255 (12*)

Scale

1–400% (100*)

Orientation

Portrait* Landscape

Margin Size

8–255 mm (19*)

Set the font to use for HTML documents.

Set the font size to use for HTML documents.

Scale HTML documents.

Set the page orientation for HTML documents.

Set the page margin for HTML documents.

Backgrounds

Do Not Print Print*

Note: An asterisk (*) next to a value indicates the factory default setting.

Print background information or graphics for HTML documents.

Image

Menu item Description

Auto Fit

On O*

Invert

O* On

Scaling

Anchor Top Left Best Fit* Anchor Center Fit Height/Width Fit Height Fit Width

Select the best available paper size and orientation setting for an image. Note: When set to On, this menu item overrides the scaling and orientation

settings for the image.

Invert bitonal monochrome images. Note: This menu item does not apply to GIF or JPEG image formats.

Adjust the image to ﬁt the printable area.

Note: When Auto Fit is set to On, Scaling is automatically set to Best Fit.

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 71

Menu item Description

Orientation

Portrait* Landscape Reverse Portrait Reverse Landscape

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the orientation of text and graphics on the page.

Paper

Tray

Conﬁguration

Menu item Description

Default Source

Tray [x] (1*) Multipurpose Feeder Manual Paper Manual Envelope

Paper Size/Type

Tray [x] Multipurpose Feeder Manual Paper Manual Envelope

Set the paper source for all print jobs. Note: Multipurpose Feeder only appears when

Cassette.

Specify the paper size or paper type loaded in each paper source.

Conﬁgure

MP is set to

Substitute Size

O Letter/A4 All Listed*

Set the printer to substitute a speciﬁed paper size if the requested size is not loaded in any paper source.

Notes:

• O prompts the user to load the required paper size.

• Letter/A4 prints A4‑size document on letter when loading letter and

letter‑size jobs on A4 paper size when loading letter.

• All Listed substitutes Letter/A4.

Conﬁgure MP

Cassette* Manual First

Set the printer when to pick paper loaded in the multipurpose feeder.

Notes:

• When set to Cassette, the printer treats the multipurpose feeder like a

tray.

• When set to Manual, the printer treats the multipurpose feeder like a

manual feeder.

• When set to First, the printer picks paper from the multipurpose feeder

until it is empty, regardless of the required paper source or paper size.

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 72

Media Conﬁguration

Universal Setup

Menu item Description

Units of Measure

Inches Millimeters

Portrait Width

3–14.17 inches (8.50*) 76–359.91 mm (216*)

Portrait Height

3–14.17 inches (14*) 76–359.91 mm (356*)

Feed Direction

Short Edge* Long Edge

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the unit of measurement for the universal paper. Note: Inches is the U.S. factory default setting. Millimeters is the

international factory default setting.

Set the portrait width of the universal paper.

Set the portrait height of the universal paper.

Set the printer to pick paper from the short edge or long edge direction.

Note: Long Edge appears only when the longest edge is shorter than the maximum width supported.

Media Types

Menu item Description

Plain Card Stock Transparency Recycled Labels Vinyl Labels Bond Envelope Rough Envelope Letterhead Preprinted Colored Paper Light Heavy Rough/Cotton Custom Type [x]

Specify the texture, weight, and orientation of the paper loaded.

Understanding the printer menus 73

USB Drive

Flash Drive Print

Menu item Description

Number of Copies

1–9999 (1*)

Paper Source

Tray [x] (1*) Multipurpose Feeder Manual Paper Manual Envelope

Collate

(1,1,1)(2,2,2) (1,2,3)(1,2,3)*

Sides

1‑Sided* 2‑Sided

Flip Style

Long Edge* Short Edge

Pages per Side

O* [n] pages per side

Set the number of copies.

Set the paper source for the print job.

Print multiple copies in sequence.

Specify whether to print on one side or two sides of the paper.

Determine which side of the paper (long edge or short edge) is bound when performing two‑sided printing.

Note: Depending on the option selected, the printer automatically osets each printed information of the page to bind the job correctly.

Print multiple page images on one side of a sheet of paper.

Pages per Side Ordering

Horizontal* Reverse Horizontal Reverse Vertical Vertical

Pages per Side Orientation

Auto* Landscape Portrait

Pages per Side Border

None* Solid

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the positioning of multiple page images when using Pages per Side. Note: The positioning depends on the number of page images and their page

orientation.

Specify the orientation of a multiple‑page document when using Pages per Side.

Print a border around each page image when using Pages per Side.

Understanding the printer menus 74

Menu item Description

Separator Sheets

O* Between Copies Between Jobs Between Pages

Separator Sheet Source

Tray [x] (1*) Multipurpose Feeder

Blank Pages

Do Not Print* Print

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify whether to insert blank separator sheets when printing.

Specify the paper source for the separator sheet. Note: For Multipurpose Feeder to appear, set Conﬁgure MP to Cassette from the

Paper menu.

Specify whether to print blank pages in a print job.

Network/Ports

Network Overview

Menu item Description

Active Adapter

Auto* Standard Network Wireless

Network Status Show the connection status of the printer network.

Display Network Status on Printer

On* O

Speed, Duplex Show the speed of the currently active network card.

IPv4 Show the IPv4 address.

All IPv6 Addresses Show all IPv6 addresses.

Reset Print Server Reset all active network connections to the printer.

Network Job Timeout

O On* (90 seconds)

Banner Page

O* On

Specify how a network is connected. Note: Wireless appears only when a wireless network adapter is installed.

Show the network status on the display.

Note: This setting removes all network

Set the time before the printer cancels a network print job.

Print a banner page.

conﬁguration

settings.

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 75

Wireless

Note: This menu is available only in printers connected to a Wi‑Fi network or printers that have a wireless

network adapter.

Menu item Description

Setup Using Mobile App Conﬁgure the Wi‑Fi connection using Lexmark Mobile Assistant.

Setup On Printer Panel

Choose Network Add Wi‑Fi Network

Network Name Network Mode

Infrastructure

Wireless Security Mode

Disabled* WEP WPA2/WPA - Personal WPA2 - Personal

802.1x - RADIUS

Wi‑Fi Protected Setup

Start Push Button Method Start PIN Method

Conﬁgure the Wi‑Fi connection using the control panel. Note: 802.1x - RADIUS can be conﬁgured only from the Embedded

Web Server.

Establish a Wi‑Fi network and enable network security.

Notes:

• Start Push-Button Method connects the printer to a Wi‑Fi

network when buttons on both the printer and the access point (wireless router) are pressed within a given time.

• Start PIN Method connects the printer to a Wi‑Fi network when

a PIN on the printer is entered into the wireless settings of the access point.

Network Mode

BSS Type

Infrastructure*

Enable Wi‑Fi Direct

On O*

Compatibility

802.11b/g/n (2.4GHz)*

802.11a/b/g/n/ac (2.4GHz/5GHz)

802.11a/n/ac (5GHz)

Wireless Security Mode

Disabled* WEP WPA2/WPA-Personal WPA2-Personal

802.1x - RADIUS

Set the network mode.

Enable Wi-Fi Direct‑capable devices to connect directly to the printer.

Specify the standard for the Wi‑Fi network. Note: 802.11a/b/g/n/ac (2.4GHz/5GHz) and 802.11a/n/ac (5GHz) only

appear when a Wi‑Fi option is installed.

Set the security mode for connecting the printer to Wi‑Fi devices. Note: 802.1x - RADIUS can be

Web Server.

conﬁgured

only from the Embedded

Understanding the printer menus 76

Menu item Description

WEP Authentication Mode

Auto* Open Shared

Set WEP Key Specify a WEP password for secure Wi‑Fi connection.

WPA2/WPA Personal

AES

Set Pre‑Shared Key Set the password for secure Wi‑Fi connection.

WPA2-Personal

AES

802.1x Encryption Mode

WPA+ WPA2*

Set the type of Wireless Encryption Protocol (WEP) for the printer. Note: This menu item appears only when the Wireless Security

Mode is set to WEP.

Enable Wi‑Fi security through Wi-Fi Protected Access (WPA). Note: This menu item appears only when the Wireless Security

Mode is set to WPA2/WPA-Personal.

Enable Wi‑Fi security through WPA2. Note: This menu item appears only when the Wireless Security

Mode is set to WPA2-Personal.

Enable Wi‑Fi security through 802.1x standard.

Notes:

• This menu item appears only when the Wireless Security Mode

is set to 802.1x - RADIUS.

IPv4

Enable DHCP

On* O

Set Static IP Address

IP Address Netmask Gateway

• 802.1x - RADIUS can be

Web Server.

Enable Dynamic Host Conﬁguration Protocol (DHCP) and conﬁgure static IP address.

Note: DHCP is a standard protocol that allows a server to distribute IP addressing and conﬁguration information dynamically to clients.

conﬁgured

only from the Embedded

IPv6

Enable IPv6

On* O

Enable DHCPv6

On O*

Stateless Address Autoconﬁguration

On*

O DNS Server Address Manually Assigned IPv6 Address Manually Assigned IPv6 Router Address Preﬁx All IPv6 Addresses All IPv6 Router Addresses

Enable and conﬁgure IPv6 settings in the printer.

Understanding the printer menus 77

Menu item Description

Network Address

UAA LAA

PCL SmartSwitch

O On*

PS SmartSwitch

O On*

Job Buering

On O*

Mac Binary PS

Auto* On O

View the network addresses.

Set the printer to switch automatically to PCL emulation when a print job requires it, regardless of the default printer language.

Note: If PCL SmartSwitch is incoming data and uses the default printer language speciﬁed in the Setup menu.

Set the printer to switch automatically to PS emulation when a print job requires it, regardless of the default printer language.

Note: If PS SmartSwitch is o, then the printer does not examine incoming data and uses the default printer language speciﬁed in the Setup menu.

Temporarily store print jobs in the printer hard disk before printing. Note: This menu item appears only when a hard disk is installed.

Set the printer to process Macintosh binary PostScript print jobs.

Notes:

then the printer does not examine

o,

• On processes raw binary PostScript print jobs.

• O ﬁlters print jobs using the standard protocol.

Ethernet

Menu item Description

Network Speed Show the speed of an active network adapter.

IPv4

Enable DHCP

On*

O

IPv4

Set Static IP Address

IP Address

Netmask

Gateway

IPv6

Enable IPv6

O*

Note: An asterisk (*) next to a value indicates the factory default setting.

Enable Dynamic Host Conﬁguration Protocol (DHCP). Note: DHCP is a standard protocol that allows a server to distribute IP

addressing and conﬁguration information to clients dynamically.

Set the static IP address of your printer.

Enable IPv6 in the printer.

Understanding the printer menus 78

Menu item Description

IPv6

Enable DHCPv6

O*

IPv6

Stateless Address Autoconﬁguration

O

On*

IPv6

DNS Server Address

IPv6

Manually Assigned IPv6 Address

IPv6

Manually Assigned IPv6 Router

IPv6

Address Preﬁx

0–128 (64*)

Enable DHCPv6 in the printer.

Set the network adapter to accept the automatic IPv6 address conﬁguration entries provided by a router.

Specify the DNS server address.

Assign the IPv6 address.

Specify the address preﬁx.

IPv6

All IPv6 Addresses

IPv6

All IPv6 Router Addresses

Network Address

UAA LAA

PCL SmartSwitch

O On*

PS SmartSwitch

O On*

Job Buering

O On*

Show all IPv6 addresses.

Show all IPv6 router addresses.

Show the printer Media Access Control (MAC) addresses: Locally Administered Address (LAA) and Universally Administered Address (UAA).

Note: You can change the printer LAA manually.

Set the printer to switch automatically to PCL emulation when a print job requires it, regardless of the default printer language.

Note: If PCL SmartSwitch is data and uses the default printer language speciﬁed in the Setup menu.

Set the printer to switch automatically to PS emulation when a print job requires it, regardless of the default printer language.

Note: If PS SmartSwitch is data and uses the default printer language speciﬁed in the Setup menu.

Temporarily store jobs on the printer hard disk before printing.

Notes:

then the printer does not examine incoming

o,

then the printer does not examine incoming

o,

• This menu item appears only when a hard disk is installed.

• This menu item appears only in some printer models.

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 79

Menu item Description

Mac Binary PS

Auto* On O

Set the printer to process Macintosh binary PostScript print jobs.

Notes:

• On processes raw binary PostScript print jobs.

• O ﬁlters print jobs using the standard protocol.

Energy Ecient Ethernet

O On*

Note: An asterisk (*) next to a value indicates the factory default setting.

Reduce power consumption when the printer does not receive data from the Ethernet network.

TCP/IP

Note: This menu appears only in network printers or printers attached to print servers.

Menu item Description

Set Hostname Set the current TCP/IP host name.

Domain Name Set the domain name.

Allow DHCP/BOOTP to update NTP server

O On*

Allow the DHCP and BOOTP clients to update the NTP settings of the printer.

Zero Conﬁguration Name Specify a service name for the zero conﬁguration network.

Enable Auto IP

O* On

DNS Server Address Specify the current Domain Name System (DNS) server address.

Backup DNS Address Specify the backup DNS server addresses.

Backup DNS Address 2

Backup DNS Address 3

Domain Search Order Specify a list of domain names to locate the printer and its resources that reside

Enable DDNS

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Assign an IP address automatically.

in dierent domains on the network.

Update the Dynamic DNS settings.

Understanding the printer menus 80

Menu item Description

DDNS TTL

300‑31536000 (3600*)

Default TTL

5‑254 (254*)

DDNS Refresh Time

300‑31536000 (604800*)

Enable mDNS

O On*

WINS Address Specify a server address for Windows Internet Name Service (WINS).

Enable BOOTP

O* On

Restricted Server List Specify an IP address for the TCP connections.

Specify the current DDNS settings.

Update multicast DNS settings.

Allow the BOOTP to assign a printer IP address.

Notes:

• Use a comma to separate each IP address.

• You can add up to 50 IP addresses.

Restricted Server List Options

Block All Ports* Block Printing Only Block Printing and HTTP Only

Specify how the IP addresses in the list can access the printer functionality.

MTU

256‑1500 (1500*)

Raw Print Port

1–65535 (9100*)

Outbound Trac Maximum Speed

O* On

Enable SSLv2

O* On

Enable SSLv3

O* On

Enable TLSv1.0

O On*

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify a maximum transmission unit (MTU) parameter for the TCP connections.

Specify a raw port number for printers connected on a network.

Enable the printer maximum transfer rate.

Enable the SSLv2 protocol.

Enable the SSLv3 protocol.

Enable the TLSv1.0 protocol.

Understanding the printer menus 81

Menu item Description

Enable TLSv1.1

O On*

SSL Cipher List Specify the cipher algorithms to use for the SSL or the TLS connections.

Note: An asterisk (*) next to a value indicates the factory default setting.

Enable the TLSv1.1 protocol.

SNMP

Note: This menu appears only in network printers or printers that are attached to print servers.

Menu item Description

SNMP Versions 1 and 2c

Enabled

O

On* Allow SNMP Set

O

On* Enable PPM MIB

O

On* SNMP Community

Conﬁgure Simple Network Management Protocol (SNMP) versions 1 and 2c to install print drivers and applications.

SNMP Version 3

Enabled

O

On* Set Read/Write Credentials

User Name

Password Set Read‑only Credentials

User Name

Password Authentication Hash

MD5

SHA1* Minimum Authentication Level

No Authentication, No Privacy

Authentication, No Privacy

Authentication, Privacy* Privacy Algorithm

DES

AES‑128*

Note: An asterisk (*) next to a value indicates the factory default setting.

Conﬁgure SNMP version 3 to install and update the printer security.

Understanding the printer menus 82

IPSec

Note: This menu appears only in network printers or printers that are attached to print servers.

Menu item Description

Enable IPSec

O* On

Base Conﬁguration

Default* Compatibility Secure

DH (Die‑Hellman) Group Proposal

modp2048 (14)* modp3072 (15) modp4096 (16) modp6144 (17)

Proposed Encryption Method

3DES AES*

Proposed Authentication Method

SHA1 SHA256* SHA512

Enable Internet Protocol Security (IPSec).

Set the IPSec base conﬁguration. Note: This menu item appears only when Enable IPSec is set to

On.

Set the IPSec encryption. Note: This menu item appears only when Base

to Compatibility.

Specify the encryption and authentication methods to connect to a network securely.

Note: These menu items appear only when Base set to Compatibility.

Conﬁguration

is set

IKE SA Lifetime (Hours)

1 2 4 8 24*

IPSec SA Lifetime (Hours)

1 2 4 8* 24

IPSec Device Certiﬁcate Specify an IPSec certiﬁcate.

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the amount of time before a new authentication key is generated. Note: These menu items appear only when Base

set to Secure.

Note: This menu item appears only when Enable IPSec is set to On.

Conﬁguration

Understanding the printer menus 83

Menu item Description

Pre‑Shared Key Authenticated Connections

Host [x]

Address

Key

Certiﬁcate Authenticated Connections

Host [x] Address[/subnet]

Address[/subnet]

Note: An asterisk (*) next to a value indicates the factory default setting.

Conﬁgure the authenticated connections of the printer. Note: These menu items appear only when Enable IPSec is set to

On.

802.1x

Note: This menu appears only in network printers or printers that are attached to print servers.

Menu item Description

Active

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Let the printer join networks that require authentication before allowing access.

Note: To conﬁgure the settings of this menu item, access the Embedded Web Server.

LPD Conﬁguration

Note: This menu appears only in network printers or printers that are attached to print servers.

Menu item Description

LPD Timeout

0–65535 seconds (90*)

LPD Banner Page

O* On

LPD Trailer Page

O* On

LPD Carriage Return Conversion

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the time‑out value to stop the Line Printer Daemon (LPD) server from waiting indeﬁnitely for hung or invalid print jobs.

Print a banner page for all LPD print jobs. Note: A banner page is the ﬁrst page of a print job used as a

separator of print jobs and to identify the originator of the print job request.

Print a trailer page for all LPD print jobs. Note: A trailer page is the last page of a print job.

Enable carriage return conversion. Note: Carriage return is a mechanism that commands the printer to

move the position of the cursor to the ﬁrst position on the same line.

Understanding the printer menus 84

HTTP/FTP Settings

Note: This menu appears only in network printers or printers attached to print servers.

Menu item Description

Enable HTTP Server

O On*

Enable HTTPS

O On*

Force HTTPS Connections

O* On

Enable FTP/TFTP

O On*

Local Domains Specify domain names for HTTP and FTP servers.

HTTP Proxy IP Address Conﬁgure the HTTP and FTP server settings.

FTP Proxy IP Address

HTTP Default IP Port

1–65535 (80*)

Access the Embedded Web Server to monitor and manage the printer.

Conﬁgure the Hypertext Transfer Protocol Secure (HTTPS) settings.

Force the printer to use the HTTPS connections.

Send ﬁles using FTP.

Note: This menu item appears only in some printer models.

Note: These menu items appear only in some printer models.

HTTPS Device Certiﬁcate

FTP Default IP Port

1–65535 (21*)

Timeout for HTTP/FTP Requests

1–299 (30*)

Retries for HTTP/FTP Requests

1–299 (3*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the amount of time before the server connection stops.

Set the number of retries to connect to the HTTP/FTP server.

ThinPrint

Menu item Description

Enable ThinPrint

O On*

Port Number

4000–4999 (4000*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Print using ThinPrint.

Set the port number for the ThinPrint server.

Understanding the printer menus 85

Menu item Description

Bandwidth (bits/sec)

100–1000000 (0*)

Packet Size (kbytes)

0–64000 (0*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the speed to transmit data in a ThinPrint environment.

Set the packet size for data transmission.

USB

Note: This menu appears only in some printer models.

Menu item Description

PCL SmartSwitch

O On*

PS SmartSwitch

O On*

Job Buering

O* On

Set the printer to switch to PCL emulation when a print job received through a USB port requires it, regardless of the default printer language.

Note: If PCL SmartSwitch is data and uses the default printer language speciﬁed in the Setup menu.

Set the printer to switch to PS emulation when a print job received through a USB port requires it, regardless of the default printer language.

Note: If PS SmartSwitch is o, then the printer does not examine incoming data and uses the default printer language speciﬁed in the Setup menu.

Temporarily store jobs on the printer hard disk before printing. Note: This menu item appears only when a hard disk installed.

then the printer does not examine incoming

o,

Mac Binary PS

On Auto* O

Set the printer to process Macintosh binary PostScript print jobs.

Notes:

• When set to On, the printer processes raw binary PostScript print jobs

from computers using the Macintosh operating system.

• When set to Auto, the printer processes print jobs from computers using

either Windows or Macintosh operating systems

• When set to

protocol.

Enable USB Port

O On*

Note: An asterisk (*) next to a value indicates the factory default setting.

Enable the standard USB port.

the printer

O,

ﬁlters

Google Cloud Print

Menu item Description

Registration

Note: An asterisk (*) next to a value indicates the factory default setting.

PostScript print jobs using the standard

Understanding the printer menus 86

Menu item Description

Options

Enable Google Cloud Print

O

On*

Options

Enable Local Discovery

O

On*

Options

Enable SSL Peer Veriﬁcation

O

On*

Options

Always Print As Image

O*

Note: An asterisk (*) next to a value indicates the factory default setting.

Print directly from your Google account.

Allow the registered user and other users on the same subnet to send jobs to the printer locally.

Verify authenticity of the peer certiﬁcate to connect to your Google account.

Set the printer to process PDF ﬁles as an image for faster printing.

Wi‑Fi Direct

Note: This menu appears only when a direct Wi‑Fi network is the active network.

Menu item Description

SSID Specify the service set identiﬁer (SSID) of the Wi‑Fi network.

Set Preshared Key Set the preshared key (PSK) to authenticate and validate users on a Wi‑Fi

connection.

Show PSK on Setup Page

O On*

Group Owner IP Address Specify the IP address of the group owner.

Auto‑Accept Push Button Requests

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Show the PSK on the Network Setup Page.

Accept requests to connect to the network automatically. Note: Accepting clients automatically is not secured.

Understanding the printer menus 87

Security

Login Methods

Manage Permissions

Menu item Description

Function Access

Modify Address Book Create Proﬁles Manage Bookmarks Flash Drive Print Held Jobs Access User Proﬁles Cancel Jobs at the Device Change Language Internet Printing Protocol (IPP) B/W Print

Administrative Menus

Security Menu Network/Ports Menu Paper Menu Reports Menu Function Conﬁguration Menus Supplies Menu Option Card Menu SE Menu Device Menu

Control access to the printer functions.

Control access to the printer menus.

Device Management

Remote Management Firmware Updates Apps Conﬁguration Operator Panel Lock Import / Export All Settings Out of Service Erase

Apps

New Apps Slideshow Change Wallpaper Screen Saver Eco-Settings

Control access to the printer management options.

Control access to the printer applications. Note: The list may vary depending on the applications that are enabled from

the Embedded Web Server.

Understanding the printer menus 88

Local Accounts

Menu item Description

Manage Groups/Permissions

Add Group

Import Access Controls

Function Access Administrative Menus Device Management Apps

All Users

Import Access Controls

Function Access Administrative Menus Device Management Apps

Admin

Add User

User Name/Password User Name Password PIN

User Name/Password Accounts

Add User

Control group or user access to the printer functions, applications, and security settings.

Create local accounts to manage access to the printer functions.

User Name Accounts

Add User

Password Accounts

Add User

PIN Accounts

Add User

Default Login Methods

Note: This menu appears only when you conﬁgure the settings in the Local Accounts menu.

Menu item Description

Control Panel

User Name/Password User Name Password PIN

Specify the default login method to access the control panel.

Understanding the printer menus 89

Menu item Description

Browser

User Name/Password User Name Password PIN

Specify the default login method to access the browser.

Schedule USB Devices

Menu item Description

Schedules

Add New Schedule

Schedule access to the USB ports.

Security Audit Log

Menu item Description

Enable Audit

O* On

Enable Remote Syslog

O* On

Record the events in the secure audit log and remote syslog.

Send audit logs to a remote server.

Remote Syslog Server Specify the remote syslog server.

Remote Syslog Port

1–65535 (514*)

Remote Syslog Method

Normal UDP* Stunnel

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the remote syslog port.

Specify a syslog method to transmit logged events to a remote server.

Understanding the printer menus 90

Menu item Description

Remote Syslog Facility

0 ‑ Kernel Messages 1 ‑ User‑Level Messages 2 ‑ Mail System 3 ‑ System Daemons 4 ‑ Security/Authorization

Messages* 5 ‑ Messages Generated

Internally by Syslogs 6 ‑ Line Printer Subsystem 7 ‑ Network News Subsystem 8 ‑ UUCP Subsystem 9 ‑ Clock Daemon 10 ‑ Security/Authorization

Messages 11 ‑ FTP Daemon 12 ‑ NTP Subsystem 13 ‑ Log Audit 14 ‑ Log Alert 15 ‑ Clock Daemon 16 ‑ Local Use 0 (local0) 17‑ Local Use 1 (local1) 18 ‑ Local Use 2 (local2) 19 ‑ Local Use 3 (local3) 20 ‑ Local Use 4 (local4) 21 ‑ Local Use 5 (local5) 22 ‑ Local Use 6 (local6) 23 ‑ Local Use 7 (local7)

Specify a facility code that the printer uses when sending log events to a remote server.

Severity of Events to Log

0 ‑ Emergency 1 ‑ Alert 2 ‑ Critical 3 ‑ Error 4 ‑ Warning* 5 ‑ Notice 6 ‑ Informational 7 ‑ Debug

Remote Syslog Non‑Logged Events

O* On

Admin’s E‑mail Address Send e‑mail notiﬁcation of logged events to the administrator.

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the priority level cuto for logging messages and events.

Send all events, regardless of severity level, to the remote server.

Understanding the printer menus 91

Menu item Description

E‑mail Log Cleared Alert

O* On

E‑mail Log Wrapped Alert

O* On

Log Full Behavior

Wrap Over Older Entries* E‑mail Log Then Delete All

Entries

E‑mail % Full Alert

O* On

% Full Alert Level

1–99 (90*)

E‑mail Log Exported Alert

O* On

E‑mail Log Settings Changed Alert

O* On

Send e‑mail notiﬁcation to the administrator when a log entry is deleted.

Send e‑mail notiﬁcation to the administrator when the log becomes full and begins to overwrite the oldest entries.

Resolve log storage issues when the log ﬁlls its allotted memory.

Send e‑mail notiﬁcation to the administrator when the log ﬁlls its allotted memory.

Send e‑mail notiﬁcation to the administrator when a log is exported.

Send e‑mail notiﬁcation to the administrator when Enable Audit is set.

Log Line Endings

LF (\n)* CR (\r) CRLF (\r\n)

Digitally Sign Exports

O* On

Clear Log Delete all audit logs.

Export Log

Syslog (RFC 5424) Syslog (RFC 3164) CSV

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify how the log ﬁle terminates the end of each line.

Add a digital signature to each exported log ﬁle.

Export a security log to a ﬂash drive.

Understanding the printer menus 92

Login Restrictions

Menu item Description

1–10 (3*)

Failure time frame

1–60 minutes (5*)

Lockout time

1–60 minutes (5*)

Web Login Timeout

1–120 minutes (10*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the number of failed login attempts before the user gets locked out.

Specify the time frame between failed login attempts before the user gets locked out.

Specify the lockout duration.

Specify the delay for a remote login before the user is logged o automatically.

Conﬁdential Print Setup

Menu item Description

Max Invalid PIN

2–10

Set the number of times an invalid PIN can be entered.

Notes:

• A value of zero turns o this setting.

• When the limit is reached, the print jobs for that user name and PIN are

deleted.

• This menu item appears only when a hard disk is installed.

Conﬁdential Job Expiration

O* 1 Hour 4 Hours 24 Hours 1 Week

Repeat Job Expiration

O* 1 Hour 4 Hours 24 Hours 1 Week

Verify Job Expiration

O* 1 Hour 4 Hours 24 Hours 1 Week

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the expiration time for conﬁdential print jobs.

Notes:

• If this menu item is changed while conﬁdential print jobs reside in the printer

memory or hard disk, then the expiration time for those print jobs does not change to the new default value.

• If the printer is turned o, then all conﬁdential jobs held in the printer memory

are deleted.

Set the expiration time for a print job that you want to repeat.

Set the expiration time that the printer prints a copy for the user to examine its quality, before printing the remaining copies.

Understanding the printer menus 93

Menu item Description

Reserve Job Expiration

O* 1 Hour 4 Hours 24 Hours 1 Week

Require All Jobs to be Held

O* On

Keep duplicate documents

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the expiration time that the printer stores print jobs for printing later.

Set the printer to hold all print jobs.

Set the printer to print other documents with the same ﬁle name without overwriting any of the print jobs.

Erase Temporary Data Files

Menu item Description

Stored in onboard memory

O* On

Delete all ﬁles stored on the printer memory.

Note: An asterisk (*) next to a value indicates the factory default setting.

Solutions LDAP Settings

Use To

Follow LDAP Referrals

O* On

LDAP Certiﬁcate Veriﬁcation

No* Ye s

Search the dierent servers in the domain for the logged-in user account.

Enable veriﬁcation of LDAP certiﬁcates.

Disk Encryption

Note: This menu appears only when a printer hard disk is installed.

Menu item Description

Status

Enabled Disabled

Determine whether Disk Encryption is enabled.

Understanding the printer menus 94

Menu item Description

Start encryption Prevent the loss of sensitive data in case the printer or its hard disk is stolen.

Note: Enabling disk encryption erases all contents in the hard disk. If necessary, back up

important data from the printer before starting the encryption.

Mobile Services Management

Use To

AirPrint

O

On*

Enable AirPrint printing.

Miscellaneous

Menu item Description

Protected Features

Show* Hide

Print Permission

O* On

Default Print Permission Login

User Name/Password* User Name Solutions LDAP

Show all the features that Function Access Control (FAC) protects regardless of the security permission that the user has.

Notes:

• FAC manages access to

entirely.

• This menu item appears only in some printer models.

Let the user log in before printing.

Set the default login for Print Permission.

speciﬁc

menus and functions or disables them

Security Reset Jumper

Enable “Guest” access* No Eect

Specify the eect of using the security reset jumper.

Notes:

• The jumper is located beside a lock icon on the controller board.

• Enable “Guest” access provides full access control to users who are not

logged in.

• No Eect means that the reset has no eect on the printer security

conﬁguration.

Minimum Password Length

0–32 (0*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the minimum characters that are allowed for a password.

Understanding the printer menus 95

Reports

Menu Settings Page

Menu item Description

Menu Settings Page Print a report that contains the printer preferences, settings, and conﬁgurations.

Device

Menu item Description

Device Information Print a report that contains information about the printer.

Device Statistics Print a report about printer usage and supply status.

Proﬁle List Print a list of proﬁles that are stored in the printer.

Asset Report Print a report that contains the printer serial number and model name.

Print

Menu item Description

Print Fonts

PCL Fonts PS Fonts

Print Directory Print the resources that are stored in the ﬂash drive or printer hard disk.

Print Demo

Demo Page

Print samples and information about the fonts that are available in each printer language.

Note: This menu item appears only when a installed.

Print a page that shows the printer capabilities and supported solutions.

drive or printer hard disk is

ﬂash

Network

Menu item Description

Network Setup Page Print a page that shows the conﬁgured network and wireless settings on the

printer. Note: This menu item appears only in network printers or printers connected

to print servers.

Help

Menu item Description

Print All Guides Prints all the guides

Media Guide Provides information about loading paper and specialty media

Understanding the printer menus 96

Menu item Description

Print Quality Guide Provides information about solving print quality issues

Mono Quality Guide Provides information about mono print quality settings

Information Guide Provides more information sources about the printer

Connection Guide Provides information about connecting the printer locally (USB) or to a

network

Moving Guide Provides information about moving, locating, or shipping the printer

Supplies Guide Provides information about ordering supplies

Troubleshooting

Menu item Description

Print Quality Test Pages Print sample pages to identify and correct print quality defects.

Printing the Menu Settings Page

From the control panel, navigate to:

Settings > Reports > Menu Settings Page

For non‑touch‑screen printer models, press

to navigate through the settings.

Securing the printer 97

Securing the printer

Note: The hard disk is supported only in some printer models.

Locating the security slot

The printer is equipped with a security lock feature. Attach a security lock compatible with most laptop computers in the location shown to secure the printer in place.

Erasing printer memory

To erase volatile memory or buered data in your printer, turn o the printer.

To e ra se n on ‑volatile memory or individual settings, device and network settings, security settings, and embedded solutions, do the following:

1 From the control panel, navigate to:

Settings > Device > Maintenance > Out of Service Erase > Sanitize all information on nonvolatile memory

For non-touch-screen printer models, press

2 Depending on your printer model, select ERASE or Continue.

3 Follow the instructions on the display.

to navigate through the settings.

Erasing printer hard disk memory

1 From the control panel, navigate to:

Settings > Device > Maintenance > Out of Service Erase > Sanitize all information on hard disk

For non-touch-screen printer models, press

2 Depending on your printer model, select ERASE or Continue.

to navigate through the settings.

3 Follow the instructions on the display.

Securing the printer 98

Note: This process can take from several minutes to more than an hour, making the printer unavailable for other tasks.

Encrypting the printer hard disk

This process erases all contents in the hard disk. If necessary, back up important data from the printer before starting the encryption.

1 From the control panel, navigate to:

Settings > Security > Disk Encryption > Start encryption

For non-touch-screen printer models, press

to navigate through the settings.

2 Follow the instructions on the display.

Notes:

• To avoid loss of data, do not turn o the printer during the encryption process.

• This process can take from several minutes to more than an hour, making the printer unavailable for

other tasks.

• After encryption, the printer automatically restarts.

Restoring factory default settings

1 From the control panel, navigate to:

Settings > Device > Restore Factory Defaults

For non-touch-screen printer models, press

2 In the Restore Settings menu, select the settings that you want to restore.

3 Select RESTORE.

4 Follow the instructions on the display.

to navigate through the settings.

Statement of Volatility

Type of memory Description

Volatile memory The printer uses standard random access memory (RAM)

to buer temporarily user data during simple print and copy jobs.

Non-volatile memory The printer may use two forms of non-volatile memory:

EEPROM and NAND (ﬂash memory). Both types are used to store the operating system, printer settings, network information, scanner and bookmark settings, and embedded solutions.

Securing the printer 99

Type of memory Description

Hard disk memory Some printers may have a hard disk drive installed. The

printer hard disk is designed for printer-speciﬁc functionality. The hard disk lets the printer retain user data from complex print jobs, form data, and font data.

Erase the content of any installed printer memory in the following circumstances:

buered

• The printer is decommissioned.

• The printer hard disk is replaced.

• The printer is moved to a dierent department or location.

• The printer is serviced by someone from outside your organization.

• The printer is removed from your premises for service.

• The printer is sold to another organization.

Disposing of a printer hard disk

• Degaussing—Flushes the hard disk with a magnetic ﬁeld that erases stored data

• Crushing—Physically compresses the hard disk to break component parts and render them unreadable

• Milling—Physically shreds the hard disk into small metal bits

Note: To guarantee that all data are completely erased, destroy physically each hard disk where data is stored.

Maintaining the printer 100

Maintaining the printer

Warning—Potential Damage: Failure to maintain optimum printer performance, or to replace parts and

supplies, may cause damage to your printer.

Adjusting the speaker volume

Adjusting the default internal speaker volume

1 From the control panel, navigate to:

Settings > Device > Preferences > Audio Feedback

2 Adjust the volume.

Notes:

• If Quiet Mode is enabled, then audible alerts are turned o. This setting also slows the printer

performance.

• The volume resets to the default value after the session is logged out or when the printer wakes from

Sleep or Hibernate mode.

Adjusting the default headphone volume

Note: The headphone jack is available only in some printer models.

1 From the control panel, navigate to:

Settings > Device > Accessibility

2 Adjust Headphone Volume.

Note: The volume resets to the default value after the session is logged out or when the printer wakes

from Sleep or Hibernate mode.

Lexmark B2865dw User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Safety information

Conventions

Product statements

Learning about the printer

Finding information about the printer

Selecting a location for the printer

Attaching cables

Using the control panel

Lexmark B2865, MS725, MS821, MS823, and MS825 printers

Lexmark M5255, M5270, MS822, and MS826 printers

Understanding the status of the power button and indicator light

Setting up and using the home screen applications

Using the home screen

Customizing the home screen

Using Display Customization

Setting up Device Quotas

Using QR Code Generator

Using Customer Support

Managing bookmarks

Creating bookmarks

Creating folders

Managing contacts

Adding contacts

Adding groups

Editing contacts or groups

Deleting contacts or groups

Setting up and using the accessibility features

Activating Voice Guidance

Navigating the screen using gestures

Adjusting the Voice Guidance speech rate

Using the keyboard on the display

Loading paper and specialty media

Setting the paper size and type

Loading the multipurpose feeder

Linking trays

Paper support

Supported paper sizes

Supported paper types

Supported paper weights

Printing

Printing from a computer

Printing from a mobile device

Printing from a mobile device using Lexmark Mobile Print

Printing from a mobile device using Google Cloud Print

Printing from a mobile device using Mopria Print Service

Printing from a mobile device using AirPrint

Printing a font sample list

Printing a directory list

Understanding the printer menus

Menu map

Device

Preferences

Remote Operator Panel

Power Management

Information Sent to Lexmark

Accessibility

Restore Factory Defaults

Maintenance

Out of Service Erase

Visible Home Screen Icons

About this Printer

Print

Layout

Setup

Quality

Job Accounting

PostScript

HTML

Image

Paper

Universal Setup

Media Types

USB Drive

Flash Drive Print

Network/Ports