Kyocera FS-3540MFP, FS-3640MFP, FS-C2526MFP, FS-C2626MFP, Teaching Assistant Set Up And Operation Manual

Teaching Assistant

HyPAS-Enabled

SETUP AND OPERATION GUIDE

July 11th, 2011

Kyocera Mita America, Inc.

Software Solutions Group

1. Table of Contents

2. Introduction .................................................................................................................................... 4

2.1 Trademarks ................................................................................................................................... 4

2.2 Software ........................................................................................................................................ 4

2.3 This Guide ..................................................................................................................................... 4

2.4 Supported MFP Models ................................................................................................................ 5

2.5 Licensing ........................................................................................................................................ 5

3. Typical Workflow .......................................................................................................................... 6

3.1 Creating an exam .......................................................................................................................... 6

3.2 Automated Test Grading ............................................................................................................... 7

4. Operation ......................................................................................................................................... 8

4.1 Creating Tests ................................................................................................................................ 8

Changing Test Sheet Title ...................................................................................................................... 9

4.2 Grading Tests .............................................................................................................................. 10

Changing Grade Letter Percentages ................................................................................................... 12

5. Reports ............................................................................................................................................ 13

5.1 Summary Report ......................................................................................................................... 13

5.2 Detailed Report ........................................................................................................................... 15

6. Setup ................................................................................................................................................ 16

6.1 Files Required .............................................................................................................................. 16

6.2 MFP Setup ................................................................................................................................... 16

6.3 Installation on A4 Desktop MFP .................................................................................................. 16

6.4 Installation on Workgroup (A3) MFP .......................................................................................... 19

7. Configuration Options ............................................................................................................... 24

7.1 Configuring Printing Application ................................................................................................. 24

7.2 Configuring Grading Application ................................................................................................. 24

Options ................................................................................................................................................ 26

8. Troubleshooting .......................................................................................................................... 27

8.1 Unable to Print tests ................................................................................................................... 27

8.2 Unable to Scan tests for grading ................................................................................................. 27

2. Introduction

2.1 Trademarks

 Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation of

either the United States or other countries.

 Windows XP is a trademark of Microsoft Corporation.
 Microsoft Windows Vista, Microsoft Windows 7, SharePoint and Microsoft Internet

Explorer are trademarks of the Microsoft Corporation in the U.S. and other countries.

 Adobe Acrobat and Adobe Reader are trademarks of Adobe Systems, Incorporated.
 Other company names and product names in this Operation Guide may be the

trademarks or registered trademarks of their respective owners. TM and ® are not
mentioned in each case in this guide.

2.2 Software

Kyocera’s Teaching Assistant is a software application for automated printing and grading of
multiple-choice exams using popular bubble-sheet forms. Teaching Assistant simplifies the task
of printing, collecting and analyzing test results for educators, while ensuring accuracy and
reducing the amount of time spent grading these important documents. Integrated with
Kyocera’s HyPAS-enabled Multifunctional Products (MFP), learning institutions can accomplish
the task of printing and grading test sheets, maximizing efficiency, saving valuable time for
educators to concentrate on students and lesson-plans. Teaching Assistant maximizes savings
for an institute by eliminating the need to order expensive pre-printed bubble sheets and by
not requiring any network resources.

2.3 This Guide

This document describes the components, functions, installation requirements and setup steps
required to deploy Teaching Assistant effectively at a school or institute.

Since Teaching Assistant offers multiple configuration options, it is essential to understand the
workflow and configuration options to deploy this solution correctly.

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HyPAS-Enabled MFPs

Color MFPs

 TASKalfa/CS 7550ci
 TASKalfa/CS 6550ci
 TASKalfa/CS 5550ci
 TASKalfa/CS 4550ci
 TASKalfa/CS 3550ci
 TASKalfa/CS 3050ci

 TASKalfa/CS 552ci
 TASKalfa/CS 500ci
 TASKalfa/CS 400ci
 TASKalfa/CS 300ci
 TASKalfa/CS 250ci

B&W MFPs

 TASKalfa/CS 8000i
 TASKalfa/CS 6500i
 TASKalfa/CS 5500i
 TASKalfa/CS 4500i
 TASKalfa/CS 3500i
 TASKalfa/CS 520i
 TASKalfa/CS 420i
 TASKalfa/CS 300i

HyPAS-Capable MFPs*

Color MFPs

 FS-C2526MFP
 FS-C2626MFP

B&W MFPs

 FS-3540MFP
 FS-3640MFP

* A4 Desktop MFPs require a compatible CF-

card to be installed prior to installing
applications.

2.4 Supported MFP Models

2.5 Licensing

Teaching Assistant requires the purchase of a software license from an authorized Kyocera or Copystar
dealership.

The software can be evaluated, free of charge, during a 30 day trial period. The application will stop
working when the trial period expires and require a license key be entered to continue using the
application.

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3. Typical Workflow

Answer Test

Print Blank Tests

3.1 Creating an exam

When an instructor needs to create a multiple choice exam, Teaching Assistant is used to print blank
test sheets; one for each student. These blank test sheets are handed to the class at the start of the test.
Test questions could be posted on a board or handed to the students along with the test sheets.

Students write their name and fill out their student ID in the space provided. Each question is answered
by shading the corresponding bubble on the test sheet. After completing the test, students return their
marked test sheets back to the instructor.

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Mark Correct Answers

Scan

Print

3.2 Automated Test Grading

The instructor fills out the correct answers for each question on a designated “answer key” page, which
is also printed out along with blank test sheets.

When ready, the instructor scans all the test sheets along with the answer key at the MFP into Teaching
Assistant. Teaching Assistant scores each student’s test and prepares a report of the actual results from
each student. The report can be:

a. Printed at the MFP in summary or detailed form.
b. Sent to the instructor as a PDF in an email attachment.
c. Saved to a USB flash drive as a PDF file.

When the teacher exits the Teaching Assistant application, all the files are cleared from the MFP.

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4. Operation

Teaching Assistant consists of two applications; one to print the tests, the second for automated grading
of the tests. The grading application will only support tests printed from Teaching Assistant.

4.1 Creating Tests

1. Open the Applications screen (by pressing the Application key on the panel).

2. Press ‘Print Test’ button.

3. Enter values for:
a. Number of Questions (to appear on the test); teachers can select from 2-500 questions.
b. Number of Answer Choices (for each question); teachers can designate from 2-8

choices.

c. Number of Students (taking the test); no limit is set for number of students.

4. Select other options:
a. Check ‘Print Answer Key’ if you want a blank answer key page that is required for

grading. (Default: checked)

b. Check the ‘Print Student ID bubbles’ checkbox if students are required to enter their IDs

on the answer sheets. (Default: unchecked)

5. Press Green button to start printing (or touch the Print button on the panel, or press the Enter

key on the keypad).

6. MFP will now print the blank test sheets.

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7. Blank sheets (excluding the answer key page) are handed out to the class, along with the

question papers.

8. Students select an answer by shading the corresponding bubble either with a pencil or pen.

Note: Bubbles must be shaded fully.

Changing Test Sheet Title

To temporarily change the test title, press the Title button. The test title can be changed to test-specific
text such as “Math Exam – 5th Grade”. The title will be printed on all test sheets and will also appear on
reports that are printed after grading.

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