Kyocera TASKALFA 8000I, TASKALFA 5500I, TASKALFA 3550CI, TASKALFA 5550CI, TASKALFA 4550CI User Manual

OPERATION GUIDE

FAX SYSTEM V

Safety Conventions in This Guide

Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.

The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to
protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile.
The symbols and their meanings are indicated below.

WARNING: Indicates that serious injury or even death may result from insufficient attention to or
incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to
or incorrect compliance with the related points.

Symbols

The symbol indicates that the related section includes safety warnings. Specific points of attention are
indicated inside the symbol.

.... [General warning]

.... [Warning of danger of electrical shock]

.... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the
prohibited action are indicated inside the symbol.

.... [Warning of prohibited action]

.... [Disassembly prohibited]

z symbol indicates that the related section includes information on actions which must be performed.

The
Specifics of the required action are indicated inside the symbol.

.... [Alert of required action]

.... [Remove the power plug from the outlet]

[Always connect the machine to an outlet with a ground

....

connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide
are illegible or if the guide itself is missing. (fee required)

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<Note>

Due to performance updating, information in this Operation Guide is subject to change without notice.

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Contents

1 Part Names and Functions

Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

2 Preparation Before Use

Quick Setup Wizard (Fax Setup) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Date and Time Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Using the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Using One-touch Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-14

3 FAX Operation (Basic)

Enter key and Quick No. Search key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Automatic Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

FAX Automatic Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12

Canceling Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Changing/Deleting Registration Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19

Selecting a Destination by One-touch Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21

Using the Speed Dial key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-22

Dialing the Same Receiving System (Redial) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-23

Previewing Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-24

Quick Setup Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-26

Registering Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-28

4 FAX Operation (Advanced)

Long Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Delayed Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Broadcast Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Standby Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Interrupt Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Chain Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Manual Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Manual Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

Remote Switch Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16

Printing/Sending Received Faxes by Requirements (Memory Forwarding) . . . . . . . . . . . . . . 4-18

FAX Box Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-38

Sub Address Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-45

Program Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-47

Polling Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-49

Account Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-60

Other Convenient Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-64

5 Checking Transmission Results and Registration Status

Various Tools for Checking Transmission Results and Registration Status . . . . . . . . . . . . . . . . 5-2

Checking FAX Job History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3

Printing Administrative Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7

Reporting FAX Receipt Result by E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11

Confirmation Screen of Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-12

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6 Setup and Registration

Selection of Telephone Line (Inch version only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Selection of Transmit Terminal Identification (TTI) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

Setting the TTI information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

FAX/TEL Auto Switch Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

FAX/Answering Machine Auto Switch Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

Rings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12

Retry Times . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13

Receiving Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-14

Reception Date/Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-15

Media Type for Print Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-16

MP Tray Paper Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-18

DRD Reception (Available for inch versions only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-19

Transmission Restriction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-21

Encryption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-29

Reduced Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-34

Duplex Print Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-35

2 in 1 Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-36

Remote Diagnostics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-37

Prohibiting FAX Printing at Specified Times (Unusable Time) . . . . . . . . . . . . . . . . . . . . . . . . . 6-38

Setting the Paper Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-39

7 Optional Equipment

Internet FAX Kit (A) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Expansion Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

Dual FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

8 Internet Faxing (i-FAX) (Option)

What is i-FAX? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

i-FAX Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-4

i-FAX Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-8

i-FAX Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-13

9 About Network FAX

What is Network FAX? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2

Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4

10 Troubleshooting

Indicators During Sending/Receiving Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

Precautions When Turning Power OFF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-3

Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-4

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6

Appendix

Character Entry Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-2

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-5

Menu List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-6

Received FAX Sizes and Paper Priority (Inch Model) . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-10

Received FAX Sizes and Paper Priority (Metric Model) . . . . . . . . . . . . . . . . . . . . . . . .Appendix-13

Error Code List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-16

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Safety Information

About this Operation Guide

This Operation Guide contains information on using the facsimile functions of this machine. Please read the
Operation Guide before you start using the machine. Keep it close to the machine for easy reference.

During use, refer to the Operation Guide for your machine for information regarding the sections listed below.

• Cautionary Labels

• Installation Precautions

• Precautions for Use

• Loading Paper

• Toner Container and Waste Toner
Box Replacement

• Clearing Paper Jams

• Solving Malfunctions

• Cleaning

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General Notice

Legal Notice

WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN
SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL
FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS
RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED
MESSAGES RESULTING THEREFROM.

Trademark Information

• Microsoft, Windows, Windows NT, and Internet Explorer are registered trademarks of Microsoft Corporation
in the U.S. and other countries.

• Windows ME and Windows XP are trademarks of Microsoft Corporation.

• Ethernet is a registered trademark of Xerox Corporation.

• IBM and IBM PC-AT are trademarks of International Business Machines Corporation.

• Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.

All other company and product names in this Operation Guide are trademarks or registered trademarks of their
respective companies. The designations™ and ® are omitted in this guide.

FCC PART 68 REQUIREMENTS

1 This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On

the left side of the equipment to install FAX System (V) is a label that contains, among other information, a
product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the
telephone company.

2 This equipment connects to the network via USOC RJ11C.

3 A plug and jack used to connect this equipment to the premises wiring and telephone network must

comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant
telephone cord and modular plug is provided with this product. It is designed to be connected to a
compatible modular jack that is also compliant. See installation instructions for details.

4 The REN is used to determine the number of devices that may be connected to a telephone line.

Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call.
In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of
devices that may be connected to a line, as determined by the total RENs, contact the local telephone
company. For products approved after July 23, 2001, the REN for this product is part of the product
identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a
decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label.

5 If this equipment causes harm to the telephone network, the telephone company will notify you in advance

that temporary discontinuance of service may be required. But if advance notice isn't practical, the
telephone company will notify the customer as soon as possible. Also, you will be advised of your right to
file a complaint with the FCC if you believe it is necessary.

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6 The telephone company may make changes in its facilities, equipment, operations or procedures that

could affect the operation of the equipment. If this happens the telephone company will provide advance
notice in order for you to make necessary modifications to maintain uninterrupted service.

7 If trouble is experienced with this equipment, please contact the following company for repair and (or)

warranty information:

If the equipment is causing harm to the telephone network, the telephone company may request that you
disconnect the equipment until the problem is resolved.

8 This equipment cannot be used on public coin service provided by the telephone company. Connection to

Party line service is subject to state tariffs. Contact the state public utility commission, public service
commission or corporation commission for information.

9 If your home has specially wired alarm equipment connected to the telephone line, ensure the installation

of this equipment does not disable your alarm equipment. If you have questions about what will disable
alarm equipment, consult your telephone company or a qualified installer.

10 The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or

other electronic device, including FAX machines, to send any message unless such message clearly
contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission,
the date and time it is sent and an identification of the business or other entity, or other individual sending
the message and the telephone number of the sending machine or such business, other entity, or
individual. (The telephone number provided may not be a 900 number or any other number for which
charges exceed local or long-distance transmission charges.)
In order to program this information into your FAX machine, you should complete the following
steps:(Insure that it will be transmitted, see Local FAX Name Registration on page 6-4, Local FAX

Information Entry on page 6-4, Date and Time Entry on page 2-4, and Selection of Transmit Terminal
Identification (TTI) on page 6-3.)

IMPORTANT SAFETY INSTRUCTIONS

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk
of fire, electric shock and injury to persons, including the following:

CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified telecommunication

line cord.

1 Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in

a wet basement or near a swimming pool.

2 Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote

risk of electric shock from lightning.

3 Do not use the telephone to report a gas leak in the vicinity of the leak.

4 Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They

may explode. Check with local codes for possible special disposal instructions.

SAVE THESE INSTRUCTIONS

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IMPORTANTES MESURES DE SECURITE

Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduire
les risques d'incendie, de choc électrique et de blessures. En voici quelques unes:

ATTENTION: Pour réduire le risque d'incendie, utiliser uniquement un cordon de ligne de télécommunication

de calibre 26 AWG ou supérieur de la liste UL ou bien certifié CSA.

1 Ne pas utiliser l'appareil près de l'eau, p. ex., près d'une baignoire, d'un lavabo, d'un évier de cuisine, d'un

bac à laver, dans un sous-sol humide ou près d'une piscine.

2 Eviter d'utiliser le téléphone (sauf s'il s'agit d'un appareil sans fil) pendant un orage électrique. Ceci peut

présenter un risque de choc électrique causé par la foudre.

3 Ne pas utiliser l'appareil téléphonique pour signaler une fuite de gaz s'il est situé près de la fuite.

4 Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les

piles dans le feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination
des piles.

CONSERVER CES INSTRUCTIONS

CANADIAN IC REQUIREMENTS

"This product meets the applicable Industry Canada technical specifications"

"The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected
to a telephone interface. The termination on an interface may consist of any combination of devices subject only
to the requirement that the sum of the RENs of all the devices does not exceed five."

The REN (CANADA) of this product is 0.4.

CONDITIONS DE L'IC CANADIENNE

"Le présent matériel est conforme aux spécifications techniques applicables d’Industrie Canada."

"L'indice d'équivalence de la sonnerie (IES) sert à indiquer le nombre maximal de terminaux qui peuvent être
raccordés à une interface téléphonique. La terminaison d'une interface peut consister en une combinaison
quelconque de dispositifs, à la seule condition que la somme d'indices d'équivalence de la sonnerie de tous les
dispositifs n'excède pas 5."

Le IES (CANADA) pour ce produit est 0.4.

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Declarations to European Directives

DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/68/EEC and 1999/5/EC

We declare under our sole responsibility that the product to which this declaration relates is in conformity with
the following specifications.

Limits and methods of measurement for immunity
characteristics of information technology
equipment

Limits and methods of measurement for radio
interference characteristics of information
technology equipment

Limits for harmonic currents emissions for
equipment input current 16A per phase

Limitation of voltage fluctuations and flicker in low­voltage supply systems for equipment with rated
current 16A

Safety of information technology equipment,
including electrical business equipment

Terminal Equipment (TE);
Attachment requirements for pan-European
approval for connection to the analogue Public
Switched Telephone Networks (PSTNs) of TE
(excluding TE supporting the voice telephony
service) in which network addressing, if provided,
is by means of Dual Tone Multi Frequency (DTMF)
signalling

EN55024

EN55022 Class B

EN61000-3-2

EN61000-3-3

EN60950-1

TBR 21

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Technical regulations for terminal equipment

This terminal equipment complies with:

• TBR21 • DE 08R00 National AN for D

• AN 01R00 AN for P • DE 09R00 National AN for D

• AN 02R01 AN for CH and N • DE 12R00 National AN for D

• AN 05R01 AN for D, E, GR, P and N • DE 14R00 National AN for D

• AN 06R00 AN for D, GR and P • ES 01R01 National AN for E

• AN 07R01 AN for D, E, P and N • GR 01R00 National AN for GR

• AN 09R00 AN for D • GR 03R00 National AN for GR

• AN 10R00 AN for D • GR 04R00 National AN for GR

• AN 11R00 AN for P • NO 01R00 National AN for N

• AN 12R00 AN for E • NO 02R00 National AN for N

• AN 16R00 General Advisory Note • P 03R00 National AN for P

• DE 03R00 National AN for D • P 04R00 National AN for P

• DE 04R00 National AN for D • P 08R00 National AN for P

• DE 05R00 National AN for D

x

Network Compatibility Declaration

The manufacturer declares that the equipment has been designed to operate in the public switched telephone
networks (PSTN) in the following countries:

Austria France Liechtenstein Slovakia

Belgium Germany Lithuania Slovenia

Bulgaria Greece Luxembourg Spain

Cyprus Hungary Malta Sweden

Czech Iceland Norway Switzerland

Denmark Ireland Poland The Netherlands

Estonia Italy Portugal United Kingdom

Finland Latvia Romania

xi

Introduction

About This Guide

This guide consists of the following chapters.

Chapter 1 - Part Names and Functions

Explains the parts of the machine and keys on the operation panel.

Chapter 2 - Preparation Before Use

Explains the settings required before using fax.

Chapter 3 - FAX Operation (Basic)

Explains general usage of the fax function such as sending originals and receiving originals.

Chapter 4 - FAX Operation (Advanced)

Explains convenient fax functions such as setting the transmission time, continuous sending of the same
originals to multiple recipients and scheduling the next transmission. Also explains advanced fax communication
such as limiting the destinations and systems from which you receive originals, as well as forwarding, saving,
and printing the received originals for each requirement. Furthermore, explains sub address communication
functions of the machine that are compatible with other makers’ systems and job accounting functions
convenient for checking the communication status of fax.

Chapter 5 - Checking Transmission Results and Registration Status

Explains how to check the status of recent transmissions on the touch panel. Also, explains how to print
administrative reports to check communication results and settings and registration status of the machine.

Chapter 6 - Setup and Registration

Explains various settings and registration pertaining to functions, such as adjusting the volume of the alarm
sound.

Chapter 7 - Optional Equipment

Introduces the optional Internet FAX Kit(A), Expansion Memory and Dual FAX and explains how to use the
machine when optional features are installed.

Chapter 8 - Internet Faxing (i-FAX) (Option)

Explains how to use the i-FAX function and the settings required for Internet faxing.

Chapter 9 - About Network FAX

Explains how to use Network FAX functions. Read the Network FAX Driver Operation Guide in the included DVD
(online manual) as well.

xii

Chapter 10 - Troubleshooting

Explains how to respond to error indications and trouble.

Appendix

Explains character entry and the specifications of the machine.

NOTE: This Operation Guide contains information for using both the inch and metric versions of this machine.

The inch version of this machine is shown in the screens in this guide. If you are using the metric version, you
should use the messages provided for the inch version as reference only.

xiii

Conventions in This Guide

The following conventions are used depending on the nature of the description.

Convention Description Example

Bold Indicates the operation

panel keys, the buttons
and messages displayed
on the PC screen.

[Regular] Indicates the touch panel

keys.

Italic Indicates the messages

displayed on the touch
panel.

Note Indicates supplemental

information or operations
for reference.

Important Indicates items that are

required or prohibited so
as to avoid problems.

Press the Start key.

Press [OK].

Ready to copy is
displayed.

NOTE: —

IMPORTANT: —

Description of Operation Procedure

In this Operation Guide, the continuous operation of the keys on the touch panel is as follows:

Actual procedure

Press [FAX].

T

Press [Next] of Transmission.

T

Press [Next] of Basic.

T

Press [Change] of TTI.

Description in this

Operation Guide

Press [FAX], [Next] of
Transmission, [Next] of Basic, and
then [Change] of TTI.

xiv

Originals and Paper Sizes

This section explains the notation used in this guide when referring to sizes of originals or paper sizes.

As with A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is
indicated by an additional letter R in order to indicate the orientation of the originals/paper.

Placement direction

Vertical direction

Original Paper

For the originals/paper, dimension A is longer
than B.

Horizontal direction

Original Paper

For the originals/paper, dimension A is shorter
than B.

Indicated size

†

A4, B5, A5, B6,
A6, Letter,
Statement

A4-R, B5-R, A5-R,
B6-R, A6-R,
Letter-R,
Statement-R

†. The size of the originals/paper that can be used depends on the

function and source tray. For details, refer to the appropriate pages
of the function or source tray.

Icons on the Touch Panel

The following icons are used to indicate originals and paper placement directions on the touch panel.

Placement direction Originals Paper

Vertical direction

Horizontal direction

xv

xvi

1

This chapter explains the names of parts when the machine is used as a fax machine after
installing the FAX kit.

For other parts, refer to the machine’s Operation Guide.

• Operation Panel...................................................................................................... 1-2

• Machine .................................................................................................................. 1-4

Part Names and Functions

1-1

Part Names and Functions

Operation Panel

For the names of keys and indicators required when functions other than FAX are used, refer to the machine’s

Operation Guide.

Displays the Status/Job Cancel screen.

Displays the Copy screen.

Switches the touch panel display to enlarged display in the
Copy screen, Send screen or FAX screen.

Displays help guidance.

Returns settings to their default states.

Displays the System Menu.

Displays number
of sheets printed
and number of
pages scanned.

Lights or blinks when an error occurs
and a job is stopped.

Blinks while the machine is accessing the hard disk,
fax memory or USB memory (general-purpose item).

Blinks during printing, fax sending and receiving,
scan send, and print data receiving.

Displays the FAX screen.

Displays the screen for sending.

Displays the Document Box screen.

Displays the Program screen.

* The operation panel may differ from the above illustration depending on the type of your machine.

1-2

Numeric keys.
Enter numbers and symbols.

Part Names and Functions

1

Clears entered numbers and characters.

Pauses the printing job in progress.

Puts the machine into Sleep Mode.
Recovers from Sleep if in Sleep Mode.

Lit when the machine's
main power is on.

Perform user switching
authentication and logout.

Displays the Interrupt Copy screen.

Starts faxing, copying and scanning
operations and processing for setting
operations.

Finalizes numeric key entry, and finalizes screen
during setting of functions. Operates linked with
the on-screen [OK].

Recalls already registered destinations
and programs for sending.

* The operation panel may differ from the above illustration depending on the type of your machine.

1-3

Part Names and Functions

Machine

This chapter explains the names of parts when the machine is used as a fax machine.

For the parts required when functions other than FAX are used, refer to the machine’s Operation Guide.

1

5

4

6

* The machine may differ from the above illustration depending on the type of your machine.

1 Operation panel Perform the fax operation with this panel.

2

3

2 Main power

switch

Set this switch to the ON (|) side when
performing the fax or copier operation. The
touch panel lights to enable operation.

3MP (Multi

Purpose) tray

Set the paper in this tray when using a type of
paper other than the cassette (e.g., when
using special paper).

4 LINE connector

(L1)

5 LINE connector

(L2)

Connect the modular cord for the telephone
line to this connector. This connector is Port 1.

If you install 2 optional FAX Kits (Dual FAX
option), you can use Port 2. Connect the
modular cord for the telephone line to this
connector.

6 TEL connector

(T1)

When using a commercially available
telephone set, connect the modular cord to
this connector.

IMPORTANT: You cannot receive a fax when the main power switch is turned off. To receive faxes with the

power turned off, press the Power key on the operation panel.

1-4

Part Names and Functions

Document Processor (optional)

8910117

12

* The machine may differ from the above illustration depending on the type of your machine.

1

7Original

placement
indicator

8 Top cover Open this cover when the original jammed in

9 Original width

guides

10 Original table Stack the sheet originals on this table.

11 Original eject

table

12 Opening handle Hold this handle when opening or closing the

Indicates the original status in the Document
Processor. The indicator lights in green when
the original is correctly set.

the Document Processor.

Adjust these guides according to the original
width.

Read originals are ejected onto this table.

Document Processor.

1-5

Part Names and Functions

1-6

2 Preparation Before Use

This chapter explains the preparation necessary before the machine is used.

There is no need for the customer to undertake this preparation if it has already been carried
out by a service representative.

• Quick Setup Wizard (Fax Setup) ............................................................................ 2-2

• Date and Time Entry ............................................................................................... 2-4

• Using the Address Book ......................................................................................... 2-5

• Using One-touch Keys.......................................................................................... 2-14

2-1

Preparation Before Use

Quick Setup Wizard (Fax Setup)

In quick setup mode, a wizard is used to configure the following settings Be sure to complete the settings before
using the fax system.

Fax setup items

Step Setting item Description

1.Dialing/RX
Mode

2.Local FAX
info.

3.Sound
Volume

4.Rings Rings(Normal) Set number of times to let phone ring before

5.Output Paper Output (Port 1)

6.Redial Retry Times Set the number of redials. 6-13

Dialing Mode(Port 1)
Dialing Mode(Port 2)

Reception Mode Select the reception mode. 6-14

Auto (DRD) Select the reception pattern. 6-19

Local FAX Name(Port 1)
Local FAX Name(Port 2)

Local FAX Number(Port 1)
Local FAX Number(Port 2)

Local FAX ID Enter the local fax ID. The local fax ID can limit

TTI Select whether or not to print the local fax

FAX Speaker Volume Set the volume when pressing [On Hook].

FAX Monitor Volume Set the monitor volume.

Rings(TAD) Set number of times to let phone ring before

Rings(FAX/TEL) Set number of times to let phone ring before

Paper Output (Port 2)

Reduced RX Size Reduces the received FAX size before printing

Select the dialing mode according to the line
type.

Register the local fax name printed on the fax
on the receiving system.

Enter the local fax number to be printed on the
fax on the receiving system.

other parties with which you can communicate.
Enter the four-digit local FAX ID number.

information on the fax on the receiving system.

Speaker Volume: Volume of the built-in
speaker when the line is connected by
pressing [On Hook].

Monitor Volume: Volume of the built-in speaker
when the line is connected without pressing
[On Hook] such as in memory transmission.

answering a call.

switching to the answering machine.

switching the FAX and the phone.

Select paper output for the received FAX. 6-39

if the size is larger than the current paper size.

Reference

6-2

6-4

6-5

6-5

6-3

6-12

6-12

6-11

6-9

6-11

6-34

Page

NOTE: The settings can be changed in the system menu.

2-2

Fax setup procedure

Preparation Before Use

1 Press the System Menu key.

2 Press [Quick Setup Wizard], [FAX Setup], and then

[Next].

Start the wizard.

2

FAX - Quick Setup Wizard

1. Dialing/RX Mode

2. Local FAX info.

3. Sound Volume

4. Rings

5. Output

6. Redial

End Next

Status

This wizard will help you set the basic settings
to use the fax.

Key Description

End Exits the wizard.

<< Previous Returns to the previous item.

Skip >> Advances to the next item without setting the

Next > Advances to the next item.

3 Select the region and press [OK].

10/10/2010

current item.

4 When setup is finished, press [Finish].

2-3

Preparation Before Use

Date and Time Entry

Register the date and time of the machine’s built-in clock. Because the FAX delayed transmission is conducted
based on the time registered here, be sure to register the correct date and time.

IMPORTANT: Correct the time displayed on the touch panel of the operation panel regularly. Otherwise, the

time displayed may eventually deviate from the current time.

1 Press the System Menu key.

2 Press [ ], and then [Date/Timer].

The user authentication screen is displayed. Enter
a login user name and password, and press
[Login].
The factory default settings for the login user name
and password are both ‘Admin’.

3 Press [Change] of Time Zone.

Date/Timer - Time Zone

Set time zone.
Select the location nearest you.

-12:00 International Date Line West

-11:00 Samoa

-11:00 UTC-11

-10:00 Hawaii

-09:00 Alaska

-08:00 Baja California

Status 10/10/2010 10:10

Date/Timer - Date/Time

Set the date and time.

2010

10 10 31

Zone

10 10

Cancel

Summer Time

1/13

Off

On

OK

DayMonthYear

Off

SecondMinuteHour

4 Select the region and press [OK].

NOTE: Press [ ] or [ ] to view the next region.

5 Press [Off] or [On] of Summer Time and then press

[OK].

NOTE: If you select a region that does not utilize

summer time, the summer time setting screen will not
appear.

6 Press [Change] of Date/Time.

7 Enter the date and time using [+]/[-]. Enter the time

by a 24-hour system.

8 Press [OK].

Status 10/10/2010 10:10

Cancel

OK

2-4

Preparation Before Use

Using the Address Book

You can select the destination for a fax or i-FAX from the Address Book.
You can select [Ext Address Book] to use an LDAP address book.

Changing the initially displayed address book

Set the initially displayed address book to [Machine Address Book] or [Ext Address Book] (LDAP address book).

1 Press the System Menu key.

2 Press [Edit Destination], [Next] of Address Book

Defaults, and then [Change] of Address Book Type.

2

Edit Destination - Address Book Type

Select the default Address Book Type setting.

3 Select the items that you want to set from [Machine

Address Book] or [Ext Address Book], and press
[OK].

Status

Machine
Address Book

Ext
Address Book

Cancel OK

10/10/2010 10:10

Registering a New Destination

You can register new destinations to the Address Book. There are two registration methods - contact
registration; and, group registration for registering several contact registrations as a unit.

NOTE: To register an i-FAX address as a contact, refer to Contact Registration (i-FAX) on page 2-8.

Contact Registration (fax)

Up to 2,000 destinations can be registered. Destination name, fax number, sub address communication,
encryption, transmission start speed, and ECM communication can be registered for each destination.

1 Press the System Menu key.

2 Press [Edit Destination], [Register/Edit] of Address

Book, [Add], [Contact], and then [Next].

2-5

Preparation Before Use

Address:

Name

Address Number

Name Mike

Status

E-mail SMB FTP FAX i-FAX

:

0033

:

BackCancel

Change

Change

Register

10/10/2010 10:10

3 Press [Change] of Address Number.

4 Using [+]/[-] or the numeric keys, enter the custom

address number (0001 to 2,500).

NOTE: The address number is the identification

number for each destination. You can select a number
available from a total of 2,500 numbers for registration ­2,000 numbers for contact registration and 500
numbers for group registration.

When ‘0000’ is displayed, an available number is
automatically assigned.

5 Press [OK].

6 Press [Change] of Name.

7 Enter the destination name to be displayed on the

Address Book, and press [OK]. Up to 32 characters
can be entered.

NOTE: For details on character entry, refer to

Character Entry Method on page 2 of the Appendix.

Address:

Name E-mail SMB FTP FAX i-FAX

Pause BackspaceSpace

Sub Address :

Encryption Key No.

TX Start Speed

ECM

Status

:

Off

:

33600bps

:

On

Change

Cancel Register

Back

Change

Change

Change

10/10/2010

8 Press [FAX].

9 Use the numeric keys to enter the number of the

receiving system.

NOTE: Up to 32 digits can be entered as the number

of the receiving system.

Press [Space] to enter a space.

Use [ ] or [ ] to move the cursor.

To correct the fax number, press [Backspace] on the
touch panel, and delete the digits one by one before
reentering the fax number. To delete the number
entirely, press the Clear key on the operation panel.

[Pause]

Pressing this key adds about three seconds of waiting
time during dialing. For example, when dialing the
receiving system on an external line, you can use this
method to insert a pause before resuming dialing after
you dial a specific number.

10 Press [Change] of Sub Address. When you do not

use sub address communication, go to step 14.

2-6

Preparation Before Use

Address: - Sub Address

Sub Address

Password

Set sub address.
Enter sub address and password
using numeric keys. (Max. 20 digits)

Status

1234567890

BackspaceSpace

Cancel OK

10/10/2010 10:10

11 Press [Sub Address] and enter the sub address

using the numeric keys.

NOTE: You can use up to 20 digits including the

numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to
enter a sub address.

Press [Space] to enter a space.

Use [ ] or [ ] to move the cursor.

Pressing [Backspace] deletes the character to the left of
the cursor.

12 Press [Password] and enter the sub address

password using the numeric keys.

NOTE: You can use up to 20 digits including the

numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to
enter a sub address password. When the machine
receives originals, a sub address password is not used.

13 Press [OK].

14 Press [Change] of Encryption Key No. If you are

not using encryption, go to step 19.

2

Address: - Encrypted Transmission

Off

On

Status

Encryption Key No.

Key 01

Key 02

Key 03

Key 04

Key 05

1/1

Off

Encryption
Box

Cancel OK

15 Press [On], and select Encryption Key No.

NOTE: Register the encryption key in advance. For

details, refer to Registering an Encryption Key on
page 6-30.

10/10/2010 10:10

16 To specify the FAX Box of the receiving system,

press [Encryption Box], and go to the next step.

To print originals in the receiving system, select
[Off], press [OK], and go to Step 19.

17 Press [On], and enter the encryption FAX Box

number (four digits) with the numeric keys, and
press [OK].

18 Press [OK].

2-7

Preparation Before Use

19 If necessary, press [TX Start Speed] and [ECM] to

change the settings. Press [Change] of each key to
change the settings, and press [OK].

Key Description

TX Start Speed To change the transmission start speed, press

this key. Select the speed from 33,600 bps,
14,400 bps, and 9,600 bps.

ECM ECM (error correction mode) prevents distortion

of the fax image by automatically resending any
parts of the data that were not correctly sent due
to the effects of noise on the telephone line
during transmission. To change the ECM
communication setting, press this key.

20 Check if each item has been entered correctly.

21 Check if the destination has been set correctly, and

press [Register]. The destination is added to the
Address Book.

Contact Registration (i-FAX)

22 The one-touch key registration confirmation screen

appears. Select [Yes] or [No].
If you selected [Yes], the one-touch key registration
screen appears. Go to the next step.
If you selected [No], registration ends.

23 Select the One-touch key number to which to

register the destination, and Press [Next].

24 Select the destination to which to register, and

Press [Next].

The destination details can be changed by
selecting the destination and pressing [Detail].

25 Press [Change] for [Display Name] and

[Destination] to change the settings as needed.

26 Press [Register].

If the one-touch key has already been registered,
the overwrite registration confirmation screen
appears. Press [Yes] or [No].

Up to 2,000 contacts can be registered. Contact name, i-FAX address, transmission mode and the conditions
for the destination machine can be registered for each contact.

1 Press the System Menu key.

2-8

Preparation Before Use

2 Press [Edit Destination], [Register/Edit] of Address

Book, [Add], [Contact], and then [Next].

Address:

Name

Address Number

Name Mike

Status

E-mail SMB FTP FAX i-FAX

:

0033

:

BackCancel

Change

Change

Register

10/10/2010 10:10

3 Press [Change] of Address Number.

4 Using [+]/[-] or the numeric keys, enter the custom

address number (0001 to 2,500).

NOTE: The address number is the identification

number for each destination. You can select numbers
available from a total of 2,500 numbers for registration ­2,000 numbers for contact registration and 500
numbers for group registration.

When ‘0000’ is displayed, the number available is
automatically assigned.

5 Press [OK].

6 Press [Change] of Name.

7 Enter the destination name to be displayed on the

Address Book, and press [OK]. Up to 32 characters
can be entered.

NOTE: For details on character entry, refer to

Character Entry Method on page 2 of the Appendix.

2

Address:

Name E-mail SMB FTP FAX i-FAX

Simple

Mode

i-FAX Address

Resolution

Compression

Paper Size

Status

:

:

200x200dpi

:

MH

:

A4/Letter

Cancel

Transmission

mode

Simple mode Transmission confirmation is not sent to the

Full mode Transmission confirmation is sent to the

Back

8 Press [i-FAX].

9

Press [Change] of i-FAX Address.

10

Enter the destination address and press [OK]. Up

Change

Change

Register

10/10/2010

destination machine.

destination machine.

to 128 characters can be entered.

NOTE: For details on character entry, refer to

Character Entry Method on page 2 of the Appendix.

11

Press [ ] of Mode and select Simple or Full.

Description

2-9

Preparation Before Use

12

Press [Change] of Paper Size.

13

Specify the destination conditions and press [OK].

Item Description

Resolution Specify the resolutions that can be received by

the destination fax machine.
If you try to send an i-FAX using a prohibited
resolution, it is automatically changed to a
permitted resolution and then sent.

• 200 × 100 dpi: Permitted (fixed)

• 200 × 200 dpi: Permitted (fixed)

• 200 × 400 dpi: Permitted or prohibited

• 400 × 400 dpi: Permitted or prohibited

• 600 × 600 dpi: Permitted or prohibited
To permit a resolution setting, press the key for
that resolution so that it is highlighted.
To prohibit a resolution, press the key again so
that it is no longer highlighted.

Compression Select a suitable file format for the destination

fax machine.
MH, MR, MMR or JBIG

Paper Size Specify the suitable document size options for

the destination fax machine.

• A4/Letter: Permitted (fixed)

• B4: Permitted or prohibited

• A3/Ledger: Permitted or prohibited
To permit a document size setting, press the key
for that size so that it is highlighted.
To prohibit a setting, press the key again so that
it is no longer highlighted.

14

Check if the destination has been set correctly, and
press [Register].The destination is added to the
Address Book.

15 The one-touch key registration confirmation screen

appears. Select [Yes] or [No].
If you selected [Yes], the one-touch key registration
screen appears. Go to the next step.
If you selected [No], registration ends.

16 Select the One-touch key number to which to

register the destination, and Press [Next].

17 Select the destination to which to register, and

Press [Next].

2-10

The destination details can be changed by
selecting the destination and pressing [Detail].

Preparation Before Use

18 Press [Change] for [Display Name] and

[Destination] to change the settings as needed.

19 Press [Register].

If the one-touch key has already been registered,
the overwrite registration confirmation screen
appears. Press [Yes] or [No].

Group Registration

You can register several destinations that have been registered to be contacted as a unit. This method is
convenient because several destinations can be designated at one time. Up to 500 groups can be registered.

NOTE: Group registration requires destinations that have been registered as contact registration. Perform the

necessary contact registration in advance.

1 Press the System Menu key.

2 Press [Edit Destination], [Register/Edit] of Address

Book, [Add], [Group], and then [Next].

Address:

Name

Address Number

Name Mike

Status

E-mail SMB FTP FAX i-FAX

:

0033

:

BackCancel

Change

Change

Register

10/10/2010 10:10

3 Press [Change] of Address Number.

4 Use the numeric keys or [+]/[-] to enter the address

number (0001 to 2,500).

NOTE: The address a number is the identification

number for each group. You can select a number
available from a total of 2,500 numbers for registration ­2,000 numbers for contact registration and 500
numbers for group registration.

When ‘0000’ is displayed, an available number is
automatically assigned.

2

Use the keyboard to enter.

1 2 3 4 5 6 7 8 9 0 ! = ^

q w e r t y u i o p [ ]

a s d f g h j k l ; :

z x c v b n m , . /

Upper-case No./Symbol Space

Lower-case

Status

Limit: characters

128
0

Input: characters

Cancel OK

Backspace

\

10/10/2010 10:10

5 Press [OK].

6 Press [Change] of Name.

7 Enter the group name to be displayed on the

Address Book, and press [OK]. Up to 32 characters
can be entered.

NOTE: For details on character entry, refer to

Character Entry Method on page 2 of the Appendix.

2-11

Preparation Before Use

Address:

Name Member

Member: dest.

1

Destination Detail

CCC

Detail Delete Add

Cancel

Status

0123456789

Back

1/1

Register

10/10/2010 10:10

8 Press [Member].

9 Press [Add].

10

Select the destination (contact) to be registered to
the group.

NOTE: You can search for destinations by name or

address number.

11

Press [OK].

12

To add a destination, repeat steps 8 to 11.

Check that the destination you selected has been
added to the group and press [Register]. The group
is added to the Address Book.

13 The one-touch key registration confirmation screen

appears. Select [Yes] or [No].
If you selected [Yes], the one-touch key registration
screen appears. Go to the next step.
If you selected [No], registration ends.

14 Select the One-touch key number to which to

register the destination, and Press [Next].

15 Select the destination to which to register, and

Press [Next].

The destination details can be changed by
selecting the destination and pressing [Detail].

16 Press [Change] for [Display Name] and

[Destination] to change the settings as needed.

17 Press [Register].

If the one-touch key has already been registered,
the overwrite registration confirmation screen
appears. Press [Yes] or [No].

2-12

Printing Address List

FAX Address List (Index)

FAX Address List (No.)

You can print the list of destinations registered in the Address Book.

Preparation Before Use

You can sort the list in the order of index or address numbers of the destinations.

1 Press the System Menu key.

2 Press [Edit Destination], and then [Next] of List

Print.

3 Press [Print] of FAX List (Index) or FAX List (No.).

4 When the printing confirmation screen appears,

press [Yes]. The machine prints a list.

2

2-13

Preparation Before Use

Using One-touch Keys

With One-touch keys on the [Destination] screen, you can access destinations in the Address Book.

Registering a New One-touch Key

You can register the destination (contact or group) in the Address Book to a One-touch key. Up to 1,000
destinations can be registered.

1 Press the System Menu key.

2 Press [Edit Destination] and then [Register/Edit] of

One-touch Key.

Edit Destination - One Touch Key

Register One Touch key.

001 002 003 004 005

AAA BBB CCC

006 007 008 009 010

011 012 013 014 015

016 017 018 019 020

Status

3 Select the One-touch key number to which to

register the destination (0001 to 1000). Pressing
Quick No. Search key or [No.] directly selects the

No.

Register
/Edit

Delete

1/5

Detail

Close

10/10/2010 10:10

One-touch key number.

4 Press [Register/Edit].

5 Press [Change] in [Display Name] and enter the

display name. Up to 24 characters can be entered.

If a destination is selected without entering a
display name, the selected destination's registered
name in the address book will be entered. Press
[Change] and change the display name.

6 Press [Change] in [Destination] and select the

destination (contact or group) to be registered in
the One-touch key from the Address Book.

Pressing [Detail] shows the detailed information of
the destination you have selected.

NOTE: You can rearrange or search for the

destination by destination name, group name, or
address number.

7 Press [OK].

8 Press [Register]. The destination is registered to

the One-touch key.

2-14

Preparation Before Use

Changing/Deleting Registration Contents

You can change the destination registered to a One-touch key to another destination, or delete the registration
contents of the One-touch key.

NOTE: When changing the destination information in the Address Book, the information registered to the One-

touch key is updated.

1 Press the System Menu key.

2 Press [Edit Destination] and then [Register/Edit] of

One-touch Key.

3 Select the One-touch key number to edit (0001 to

1000). Pressing Quick No. Search key or [No.]
selects the One-touch key number by direct input.

4 Change Registration Contents.

When changing the display name

2

1 Press [Register/Edit].

2 Press [Change] in [Display Name] and enter

the new display name.

When changing the destination to another
destination

1 Press [Register/Edit].

2 Press [Change] of Destination, and select the

new destination (contact or group).
Press [Change] for the display name and clear
the entered name with [Backspace]. When
[Change] is pressed for the destination and a
new destination is selected, the display name
is automatically entered.
Pressing [Detail] shows the detailed
information of the destination you have
selected.

NOTE: You can rearrange or search for the

destinations by destination name, group name, or
address number.

2-15

3 Press [OK].

4 Press [Save].

Preparation Before Use

5 Pressing [Yes] on the change confirmation

screen registers the destination to the One­touch key.

When deleting registration contents

1 Press [Delete].

2 Pressing [Yes] on the deletion confirmation

screen deletes the registration contents of the
One-touch key.

2-16

3 FAX Operation (Basic)

This chapter explains the following basic operations.

• Enter key and Quick No. Search key...................................................................... 3-2

• Automatic Send....................................................................................................... 3-4

• FAX Automatic Reception ..................................................................................... 3-12

• Canceling Communication.................................................................................... 3-14

• Changing/Deleting Registration Contents............................................................. 3-19

• Selecting a Destination by One-touch Key ........................................................... 3-21

• Using the Speed Dial key...................................................................................... 3-22

• Dialing the Same Receiving System (Redial) ....................................................... 3-23

• Previewing Images................................................................................................ 3-24

• Quick Setup Screen.............................................................................................. 3-26

• Registering Shortcuts............................................................................................ 3-28

3-1

FAX Operation (Basic)

Enter key and Quick No. Search key

This section explains how to use the Enter key and Quick No. Search key on the operation panel.

Using the Enter ( ) key

The Enter key works in the same way as keys displayed on the touch panel, such as [OK] and [Close].

The Enter symbol ( ) is displayed next to the keys whose operations are carried out by the Enter key (e.g.
[ OK], [ Close]).

The operation of the Enter key is explained below using the time and date settings as an example. For details
of the procedure, refer to Date and Time Entry on page 2-4.

Date/Timer - Date/Time

Set the date and time.

1 In the Date/Time settings screen, press [+] or [-] to

enter the date and time.

The Enter ( ) symbol appears on the [OK] on the

2010

10 10 31

Status 10/10/2010 10:10

10 10

Cancel

DayMonthYear

Off

SecondMinuteHour

OK

touch panel, indicating that the Enter key performs
the same action as [OK].

2 Once you have set the date and time, press the

Enter (or [OK]) key.

Using the Quick No. Search ( ) key

Use the Quick No. Search keys to perform an action by simply entering a number directly using the numeric
keys. For example, you can specify the speed dial for a transmission destination or recall a stored program by
its program number.

The Quick No. Search key performs the same action as the [No.] displayed on the touch panel.

The use of the Quick No. Search key is explained below using an example in which a speed dial number is
specified and used to select a destination. For more information on speed dialing, refer to Using the Speed Dial
key on page 3-22.

1 Press the Quick No. Search key (or [No.]) in the

basic FAX screen.

3-2

FAX Operation (Basic)

1/100

Setup

Destination

Address
Book

FAX No.
Entry

Check
Destinations

No.

Program

Enter Destination.

ABCD [e-mail]

Pause

AAA BBB CCC DDD

FFF GGG HHH III JJJ

Status 10/10/2010

Space

0006 0007 0008 0009 0010

Enter One Touch key number
using # keys.

(0001 - 1000)

Detail Delete RecallChainDirectOn Hook

Cancel OK

Quick SetupDestination Image Quality Advanced

Org./Sending

Data Format

Backspace

0011

00040003 00050001 0002

EEE

2 In the number entry screen, use the numeric keys

to enter the speed dial number.

NOTE: If you enter a 4-digit speed dial number, the

operation in step 3 can be omitted. The basic send
screen appears and the specified destination appears
in the destinations list.

3

3 If you entered speed dial number between 1 and 3

digits long, press the Enter key (or [OK]).

The specified destination appears in the
destination list.

3-3

Automatic Send

General transmission using the numeric keys is explained.

NOTE: To send an Internet FAX (i-FAX), refer to i-FAX Transmission on page 8-8.

Switching to the FAX Screen

FAX Operation (Basic)

Check that the basic FAX screen is displayed.

If the basic FAX screen is not displayed, press the
FAX key. The screen for FAX appears.

1/100

Setup

Destination

Address
Book

FAX No.
Entry

Check
Destinations

No.

Program

Enter Destination.

ABCD [e-mail]

Pause

AAA BBB CCC DDD

FFF GGG HHH III JJJ

Status 10/10/2010 10:10

Space

Detail Delete RecallChainDirectOn Hook

0006 0007 0008 0009 0010

Quick SetupDestination Image Quality Advanced

Org./Sending

Data Format

Backspace

00040003 00050001 0002

EEE

Selection of Transmission Method

There are two transmission methods - memory transmission and direct transmission. The default is memory
transmission.

Memory Transmission

After originals are scanned into memory, the communication starts. Scans all originals into memory, then dials
and sends.

Memory Transmission (When originals are placed in the document processor):
After originals placed in the document processor are scanned and stored in the memory, the receiving system
is dialed. This method is very convenient because you can have originals returned to you without waiting for
sending of the originals to be completed. It is suitable for sending multiple-page sheet originals.

Memory Transmission (When originals are placed on the glass surface):
This method is suitable for sending book originals that cannot be placed in the document processor. After
originals placed on the glass surface are scanned and stored in the memory, the receiving system is dialed.

NOTE: When continuous scan is set, you can continue with scanning of a next original after an original on the

glass surface has been stored in memory. Every time one page is scanned, you perform an operation to allow
continued scanning, and after all the originals have been stored in memory, the receiving system is dialed.

Direct Transmission

Dials the receiving system, and after the communication has started, originals are scanned. In direct
transmission, you can designate only one destination for one transmission. You cannot use direct transmission
when the optional Printed Document Guard Kit is installed.

Direct Transmission (When originals are placed in the document processor):
After the telephone line has connected with the receiving system, scanning of the originals placed in the

3-4

FAX Operation (Basic)

document processor starts. When multiple-page originals are placed, each page is scanned after the previous
one is sent.

Direct Transmission (When originals are placed on the glass surface):
This method is suitable for sending book originals that cannot be placed in the document processor. After the
telephone line has connected with the receiving system, the originals placed on the glass surface are scanned
and sent.

NOTE: When continuous scan is set, you can continue with scanning of a next original after an original on the

glass surface has been sent. Every time one page is scanned, you perform an operation to allow continued
scanning.

To select direct transmission, use the following
procedure.

3

Destination

Sending Image

Zoom Centering Border Erase FAX Delayed

Continuous
Scan

A4

Original

100%

Zoom::
Send

A4

:

Preview

Preview

Status

Enter Destination.

ABCD [e-mail]

Pause

AAA BBB CCC DDD

FFF GGG HHH III JJJ

Status 10/10/2010 10:10

Space

0006 0007 0008 0009 0010

FAX
Polling RX

Quick SetupDestination Image Quality Advanced

Quick SetupDestination Image Quality Advanced

Org./Sending

Data Format

Org./Sending

Data Format

Job Finish
Notice

Send and
Print

Detail Delete RecallChainDirectOn Hook

00040003 00050001 0002

Backspace

EEE

File Name
Entry

Send and
Store

Setup

1/100

Setup

Transmission

FAX Direct
Transmission

Program

10/10/2010

Destination

Address
Book

FAX No.
Entry

Check
Destinations

No.

Program

1 Press [Advanced Setup], and then [FAX Direct

Transmission].

2 Press [On].

3 Press [OK].

You can also select the transmission method on the
basic FAX screen. In the basic screen for FAX, press
[Direct].

This selects the direct transmission method and the
keys on the touch panel are highlighted.

Press the highlighted [Direct] key to change the
transmission method to memory transmission.

3-5

Placing Originals

Dial the Receiving System

FAX Operation (Basic)

Place the originals on the glass surface or in the
optional document processor. Refer to the
machine’s Operation Guide for placing originals.

1/100

Setup

Destination

Address
Book

FAX No.
Entry

Check
Destinations

No.

Program

Enter Destination.

ABCD [e-mail]

Pause

AAA BBB CCC DDD

FFF GGG HHH III JJJ

Status 10/10/2010 10:10

Space

Detail Delete RecallChainDirectOn Hook

0006 0007 0008 0009 0010

Quick SetupDestination Image Quality Advanced

Org./Sending

Data Format

Backspace

00040003 00050001 0002

EEE

1 Press [FAX No. Entry].

NOTE: When you press the numeric keys to enter

numbers, the screen changes to the entry screen
for the fax number (the screen shown in the next
step).

2 Enter the fax number of the receiving system using

the numeric keys.

•If Entry Check for New Destination is Off, press
[OK] to complete entering the number.

•If Entry Check for New Destination is On, press
[OK] and you are prompted to confirm the FAX
number is correct. Re-enter the same FAX number
and press [OK] to complete the entry.

For details, refer to Entry Check for New
Destination in the machine’s Operation Guide.

To continue entering a new number, press [FAX No.
Entry] and repeat the above procedure.

To correct the FAX number, press [Edit].

Up to 64 digits can be entered as the fax number of
the receiving system.

Press [Space] to enter a space.

Use [ ] or [ ] to move the cursor.

To correct the fax number, press [Backspace] on the
touch panel, and delete the digits one by one before

3-6

FAX Operation (Basic)

reentering the fax number. To delete the number

Clear

entirely, press the

key on the operation panel.

When [Add to Addr Book] is displayed, you can
register entered contents to the Address Book.

When [New Destination Entry] is set to [Prohibit], the
numeric keys cannot be used to enter a fax number.
For details, refer to Sending faxed documents to a
specified additional address on page 4-63.

[Pause]

Pressing this key adds about three seconds of
waiting time during dialing. For example, when
dialing the receiving system on an external line,
you can use this method to insert a pause before
resuming dialing after you dial a specific number.

[On Hook]

Press this key to connect to the telephone line.

3

When the FAX number has been entered, the
machine starts dialing to the receiving system.

After pressing this key, you can dial the number of
the receiving system using the numeric keys. For
details, refer to Manual Send on page 4-13.

Dialing methods without using the numeric keys

• Using the Address Book (Refer to page 3-16.)

• Using One-touch keys (Refer to page 3-21.)

• Using the Speed Dial key (Refer to page 3-22.)

• Manual Redial (recall) (Refer to page 3-23.)

Detailed Settings

Detailed settings allow you to use sub-address, select transmission start speed, ECM, and encryption. These
settings must be made in accordance with those of the destination. In addition, you can change the FAX density,
image quality, resolution and select the size of originals.

Destination

FAX No. Entry - Detail

Press [Detail]. Press [Change] in each setting,
change the setting, and press [OK].
When you have finished changing settings, press
[OK] and then [Close].

Sub Address

Transmission Start Speed

ECM

Encrypted Transmission

Status

:

:

33600bps

:

On

:

Off

Cancel

Change

Change

Change

Change

OK

10/10/2010

3-7

FAX Operation (Basic)

Key Description

Sub Address To communicate using the sub address, press

this key. For details, refer to Sub Address
Communication on page 4-45.

Transmission Start
Speed

ECM ECM (error correction mode) prevents distortion

Encrypted
Transmission

Selecting the Density

Adjust the density when scanning originals.

Density

NormalLighter

To change the transmission start speed, press
this key. Select the speed from 33,600 bps,
14,400 bps, and 9,600 bps.

of the fax image by automatically resending any
parts of the data that were not correctly sent due
to the effects of noise on the telephone line during
transmission. To change the ECM communication
setting, press this key.

To send faxes using encryption, press this key.
For details, refer to Encryption on page 6-29.

1 Press [Color/Image Quality], and then [Density].

You can see a preview of the image to be sent by
pressing [Preview]. For details, refer to Previewing
Images on page 3-24.

Destination

Darker

2 Select the density.

The density can be selected in 13 levels from -3
(lighter) to +3 (darker). In Quick Setup, the density
is in seven levels. To adjust the density in 13 levels,
press [More].

:

A4

Original

100%

Zoom

:
:

A4

Send

Preview

Status 10/10/2010

-2-3

-2.5 -1.5 -0.5 +0.5 +1.5 +2.5

Cancel OKAdd Shortcut

0+1+2+3

-1

Select of Original Image

Select the original image.

3 Press [OK].

1 Press [Image Quality], and then [Original

Image].You can see a preview of the image to be
sent by pressing [Preview]. For details, refer to

Previewing Images on page 3-24.

3-8

FAX Operation (Basic)

Destination

Original Image

:

A4

Original

100%

Zoom

:
:

A4

Send

Preview

Status 10/10/2010 10:10

Text+Photo

Photo

Text

Select original image type
for best results.

Cancel OKAdd Shortcut

2 Select the original image.

• Text + Photo: Suitable for originals containing a
mixture of text and photos.

• Photo: For enhanced copies of photographs.

• Text: Sharply renders pencil text and fine lines.
When text is selected, the OCR screen appears. If
you need an image quality suitable for OCR
software (applications that convert images into text
data), press [On]. Otherwise, press [Off].

3 Press [OK].

Selecting the Resolution

Select the resolution suitable for sending originals. The default setting is 200 × 100 dpi (Normal). The higher the
scan resolution, the clearer the image. However, higher resolution also means longer send times. Normally, up
to 400 × 400 dpi (Ultra Fine) is recommended.

1 Press [Image Quality], and then [Scan Resolution].

You can see a preview of the image to be sent by
pressing [Preview]. For details, refer to Previewing
Images on page 3-24.

3

Destination

FAX TX Resolution

Select fineness of scanning resolution.
The larger the number, the better the
image resolution.

600x600dpi

:

A4

Original

100%

Zoom

:
:

A4

Send

Preview

Status 10/10/2010

200x400dpi
Super Fine

400x400dpi
Ultra Fine

200x200dpi
Fine

200x100dpi
Normal

Cancel OKAdd Shortcut

2 Select the resolution.

• 200 × 100 dpi (Normal): when sending originals
with standard size characters
Typical character size: 10.5 point (example:

Resolution Resolution)

• 200 × 200 dpi (Fine): when sending originals
with relatively small characters and thin lines
Typical character size: 8 point (example:

Resolution Resolution)

• 200 × 400 dpi (Super Fine): when sending
originals with minute characters and lines
Typical character size: 6 point (example:

Resolution)

• 400 × 400 dpi (Ultra Fine): when sending
originals with minute characters and lines more
finely
Typical character size: 6 point (example:

Resolution)

• 600 × 600 dpi (600dpi): when sending originals
with minute characters and lines as finely as
possible
Typical character size: 6 point (example:

Resolution)

Resolution

Resolution

Resolution

When you send originals at a resolution of 200 ×
400 dpi (Super Fine) or higher, the fax machine on
the receiving system needs to be capable of

3-9

Selecting the original size

Set the size of the original to be faxed.

FAX Operation (Basic)

receiving the originals at such image quality. When
the receiving system does not have such capability,
originals are sent at an image quality of 200 × 200
dpi (Fine).

3 Press [OK].

1 Press [Org./Sending Data Format], and then

[Original Size]. The original size setting screen
appears.

NOTE: If the Start key is pressed without setting

the original size, the original size setting screen
will appear prior to transmission.

2 Select the original size.

Item How to Select Detail

Standard
Sizes 1

Standard
Sizes 2

Others Select from envelope,

Size Entry Enter the size not

* The input units can be changed in the System menu. Refer to the machine’s Operation Guide.

Have the size of original
detected automatically, or
select from the standard
sizes.

Select from the standard
sizes not included in the
Standard Sizes 1.

postcard or the custom
sized originals.

included in the standard
sizes 1 and 2*.

Inch models: Auto, Ledger, Letter-R, Letter, Legal
Statement-R, 11x15" and Oficio II

Metric models: Auto, A3, A4-R, A4, A5, B4-R, B5-R,
B5, Folio and 216

Inch models: A3, A4-R, A4, A5-R, B4-R, B5-R, B5,
Folio, 8K, 16K-R, 16K and 216

Metric models: Ledger, Letter-R, Letter, Legal,
Statement-R, 11x15", Oficio II, 8K, 16K-R and 16K

Hagaki, Oufuku Hagaki

Inch models
Horizontal: 2 to 17" (in 0.01" increments), Vertical: 2
to 11.69" (in 0.01" increments)

Metric models
Horizontal: 50 to 432 mm (in 1 mm increments),
Vertical: 50 to 297 mm (in 1 mm increments)

x340mm

x340mm

3 Press [OK].

3-10

Send Start

Checking the Send Status

FAX Operation (Basic)

Press the Start key. Transmission begins.

NOTE: When On is selected in Dest. Check before

Send, a destination confirmation screen is displayed
when you press the Start key. For details, refer to
Confirmation Screen of Destinations on page 5-12.

1 Press the Status/Job Cancel key.

3

Status

Status

Status

Job Type All

Job No.

Accepted Time

438

14:47

Cancel

Printing Jobs Sending Jobs Storing Jobs

Status

Job Type All

Job No.

Accepted Time

438

14:47

439

14:50 Waiting

Cancel

Printing Jobs Sending Jobs Storing Jobs

Status

Status

Priority
Override

Priority
Override

0123456789

0123456789

0123456779

Scheduled Job

Scheduled Job

User NameJob NameType

Device/

Communication

User NameJob NameType

Device/

Communication

Detail

Detail

Log

Status

InProcess

Log

Status

InProcess

1/1

Paper/Supplies

10/10/2010 10:10

1/1

Paper/Supplies

10/10/2010 10:10

2 Press [Sending Jobs].

The list of accepted time, destination, and status
are displayed for each job.

To send a job by priority override that is waiting,
select the job and press [Priority Override] in the
Sending Jobs screen, and press [Yes].

NOTE: If there is a fax transmission job that is in

progress, transmission of the priority override fax
job will start after the job in progress is finished.

Status

Status

Job Type All

Job No.

Accepted Time

438

14:47

Cancel

Printing Jobs Sending Jobs Storing Jobs

Status

Priority
Override

0123456789

Scheduled Job

User NameJob NameType

Device/

Communication

Detail

Log

Status

InProcess

To cancel the Transmission, on the Sending Jobs
screen above, select the job, and press [Cancel].

When the cancel confirmation screen appears,
press [Yes].

1/1

NOTE: Pressing the Stop key on the operation

panel while originals are being scanned cancels
the transmission.

Paper/Supplies

10/10/2010 10:10

3-11

FAX Operation (Basic)

FAX Automatic Reception

When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine
to FAX-dedicated reception. No special operation is required when receiving faxes.

NOTE: When you are receiving DRD service from a telephone company, change the reception method to

[Auto (DRD)]. For details, refer to DRD Reception (Available for inch versions only) on page 6-19.

Reception Method

This machine allows the following five reception methods.

• Auto (Normal)

• Auto (FAX/TEL) (Refer to page 6-7.)

•Auto (TAD) (Refer to page 6-9.)

• Auto (DRD) (Refer to page 6-19.)

• Manual (Refer to page 4-14.)

Checking and Changing the Reception Method

Reception Starts

1 Press the System Menu key.

2 Press [FAX], [Next] of Reception, [Next] of FAX ,

and then [Change] of RX Setting.

3 Select [Auto (Normal)].

4 Press [OK].

1 When a fax has been sent to you, the machine

rings the registered number of times, and then
starts receiving the fax.

After reception has started, the Processing
indicator blinks.

NOTE: You can change the number of times the

ringing tone rings. (Refer to Rings on page 6-11.)

To cancel the reception, refer to Cancelling

Transmission (Disconnection of Communication) on
page 3-15.

Memory Reception

When the machine cannot print a fax due to paper
running out or a paper jams, it temporarily stores
originals that have been sent in the image memory.
When the machine returns to the printable state,
printing starts.

3-12

Reception Print

FAX Operation (Basic)

The number of pages that can be stored depends on the
pages. As a general guideline, about 700 A4 size pages
at normal resolution can be stored.

During memory reception, FAX Reception Printing Jobs
are displayed on Printing Jobs of the Status screen. To
print the received originals, supply paper or remove
jammed paper.

3

NOTE: For the Status screen, refer to the machine’s

Operation Guide.

2 Received originals are output on the top tray with

the print side facing downward. Up to 250 sheets of
plain paper (80 g/m²) can be held on the top tray.
However, the number of sheets varies with the
condition of the paper to be used.

When an optiopnal finisher or mailbox is attached
to the machine, received originals are output with
the print side facing downward.

Paper can also be placed in the multi-purpose tray
to print a fax. The multi-purpose tray can be used
to print faxes on paper sizes and types that cannot
be loaded in the cassette.

For the setting for printing faxes on paper in the
multi-purpose tray, refer to MP Tray Paper Output
on page 6-18.

For paper types that can be placed in the multi­purpose tray, refer to Media Type for Print Output
on page 6-16.

IMPORTANT:

• The number of sheets that can be held varies with
the output tray. Refer to the machine’s Operation
Guide. When the number of sheets to be printed
exceeds the number of sheets that can be held,
remove all the paper on the top tray.

• Even if the machine is not capable of printing due to
paper running out or a paper jam, it can still receive
faxes (memory reception).

3-13

FAX Operation (Basic)

Canceling Communication

The method for cancelling communication with this machine differs depending on the transmission method
(memory transmission or direct transmission) and communication form. Methods of cancelling in various cases
are explained here.

Cancelling Memory Transmission (while originals are being scanned)

During memory transmission, to cancel scanning while originals are being scanned, press the Stop key on the
operation panel, or press [Cancel] on the touch panel. Scanning of originals is canceled, and the originals are
ejected. When originals remain in the document processor, take them out from the original output table.

Cancelling Memory Transmission (during communication)

During memory transmission, to cancel communication after it has started following the completed scanning of
originals, use the following procedure.

NOTE: You can cancel transmission by disconnecting the telephone line. For details, refer to Cancelling

Transmission (Disconnection of Communication) on page 3-15.

1 Press the Status/Job Cancel key.

2 Press [Sending Jobs].

Status

Status

Job Type All

Job No.

Accepted Time

438

14:47

Cancel

Printing Jobs Sending Jobs Storing Jobs

Status

Priority
Override

0123456789

Scheduled Job

User NameJob NameType

Device/

Communication

Log

Status

InProcess

1/1

Detail

Paper/Supplies

10/10/2010 10:10

3 Select the job you want to cancel, and press

[Cancel].

When the cancel confirmation screen appears,
press [Yes].

Communication is canceled.

Cancelling and Sending Delayed Transmissions (Queued)

To cancel delayed transmissions that are queued, or to send delayed transmissions immediately rather than
waiting for the specified time, use the procedure below.

1 Press the Status/Job Cancel key.

2 Press [Sending Jobs], and then [Scheduled Job].

3-14

FAX Operation (Basic)

Status

Status Scheduled Job Log

Accepted Time

Job No.

Type Destination User Name Start Time

12:000007 9:30 A OFFICE

3 To cancel a delayed transmission, select the job to

be cancelled and press [Cancel].

When the cancel confirmation screen appears,
press [Yes].

1/1

Transmission is canceled.

To send delayed transmission immediately, select

Communication

Detail

Paper/Supplies

10/10/2010

the job to be sent and press [Start Now].

When the send confirmation screen appears, press
[Yes].

Cancel

Printing Jobs Sending Jobs Storing Jobs Device/

Status

Start Now

Transmission begins.

Cancelling Direct Transmission

During direct transmission, to cancel communication during transmission, press the Stop key on the operation
panel or [Cancel] on the touch panel. The originals that have been scanned are ejected, and the screen returns
to the send default screen. When originals remain in the document processor, take them out.

Cancelling Transmission (Disconnection of Communication)

When you cancel sending or receiving by disconnecting the telephone line during communication, use the
following procedure.

3

NOTE: When 2 optional FAX Kits (Dual FAX option) are installed, disconnect the line currently being used for

communication.

1 Press the Status/Job Cancel key.

2 Press [Device/Communication].

Status

Scanner

Ready.

Printer

Ready.

Removable Memory

Not connected.

Format Remove

FAX Port 1

Dialing... Receiving...

Line Off Manual RX

LogFAX

Printing Jobs Sending Jobs Storing Jobs

Status

Hard Disk

Overwriting...

FAX Port 2

Line Off

i-FAX

Device/

Communication

Check New FAX

Paper/Supplies

10/10/2010 10:10

3 Press [Line Off] of FAX Port 1 or FAX Port 2

(option).

When the cancel confirmation screen appears,
press [Yes].

The line in transmission is disconnected.

Cancelling Polling or Sub Address Bulletin Board Transmissions

To cancel a polling or sub address bulletin board transmission, delete the polling transmission original saved in
the polling box. For information on how to delete the saved original, refer to Deleting Originals in a Polling Box

on page 4-57.

3-15

FAX Operation (Basic)

Selecting a Destination from the Address Book

Select a destination registered in the Address Book.

NOTE: You can set the machine up so that the address book screen appears when you press the Send key.

For details, refer to Setting the Default Send Screen in the Operation Guide for the machine.

Setup

Group

No.

1/100

1/2

Destination

Address
Book

FAX No.
Entry

Check
Destinations

Program

Search(Name)

Search(No.)

Register/Edit
Address Book

Detail

Enter Destination.

ABCD [e-mail]

Pause

AAA BBB CCC DDD

FFF GGG HHH III JJJ

Status 10/10/2010 10:10

Address Book

Dest.

ABC DEF JKL MNO PQRS TUV WXYZGHI 0-9

Status 10/10/2010 10:10

Space

Detail Delete RecallChainDirectOn Hook

0006 0007 0008 0009 0010

Quick SetupDestination Image Quality Advanced

Address Book SortAddr Book

No. Type Name Detail

0001

A OFFICE 1234567890

0002

B OFFICE 1234568907

0003

C OFFICE 1234569078

0004

D OFFICE

0005

E OFFICE

Org./Sending

Data Format

1234568790

1234568860

FAX

Backspace

00040003 00050001 0002

EEE

Name

Cancel OK

1 Press [Address Book] on the basic FAX screen.

2 Select the destination from the list. You can select

several destinations. The checkbox of the
destination selected is checked.

To use an LDAP address book, select [Ext Address
Book] in [Addr Book].

1/100

Setup

Destination

Address
Book

FAX No.
Entry

Check
Destinations

No.

Program

Enter Destination.

OFFICE 001/001

ABCD [e-mail]

Pause

AAA BBB CCC DDD

FFF GGG HHH III JJJ

Status 10/10/2010 10:10

Space

Detail Delete RecallChainDirectOn Hook

0006 0007 0008 0009 0010

Quick SetupDestination Image Quality Advanced

Org./Sending

Data Format

OK

Backspace

00040003 00050001 0002

EEE

NOTE: To cancel the selection, press the checkbox to

erase the checkmark.

3 Press [OK].

The destination you have selected is registered in
the destination list.

NOTE: To delete the destination that has been

registered, select the destination, and press [Delete].

You can also change the default Sort order. For details,
refer to Sort Settings in the Operation Guide for the

machine.

3-16

FAX Operation (Basic)

Searching for a Destination

You can search for a destination registered in the Address Book, and further refine your search if necessary.

Address Book

Address Book SortAddr Book

Dest.

No. Type Name Detail

0001

0002

0003

0004

0005

4

ABC DEF JKL MNO PQRS TUV WXYZGHI 0-9

3

Status 10/10/2010 10:10

A OFFICE 1234567890

B OFFICE 1234568907

C OFFICE 1234569078

D OFFICE

E OFFICE

1234568790

1234568860

FAX

Name

Group

Cancel OK

1/2

Search(Name)

Search(No.)

Register/Edit
Address Book

Detail

1

2

3

Keys
used

Search method Search words, etc.

1 Search (Name) Search by the registered

name.

2 Search (No.) Search by the registered

address number.

3 Destination type search

refinement

Refine your search by using
the type of destination
registered (e-mail, folder
(SMB/FTP), FAX, Internet
FAX, and group)
You can set this function up
so that destination types are
selected when the address
book is displayed. For
details, refer to Destination

Filter Settings in the
Operation Guide for the
machine.

4 Capital letter search

refinement

Refine your search by the
capital letters of the
registered name.

3-17

Search (Name)

Press [Search (Name)] and enter the name you want to search.

Search (No.)

Press [Search (No.)] and enter the address number you want to search.

Destination type search refinement

Press [FAX] or [Group]. The destination by the destination type is displayed.

Capital letter search refinement

Press the key of the capital letter you want to search.

FAX Operation (Basic)

3-18

Changing/Deleting Registration Contents

You can change or delete the contents of destinations (contact) or groups.

1 Press the System Menu key.

2 Press [Edit Destination] and then [Register/Edit] of

Address Book.

Edit Destination - Address Book

No. Type

0001

ABC DEF JKL MNO PQRS TUVGHI WXYZ 0-9

Contact Group

Status

Name Detail

ABCDE

CCCCC0003

Sort

Member: 3

CCCCC

Name

1/1

Search(Name)

Search(No.)

Add

Detail

Delete

Close

10/10/2010 10:10

3 Select the destination or group to edit.

NOTE: The destinations and groups can be

rearranged and searched by destination name, group
name, and address number.

4 Press [Detail].

FAX Operation (Basic)

3

5 Edit/delete the destination of a contact registration

or a group.

When editing the destination of a contact
registration

Change Address Number, Name, the fax number of
the destination, and the send details setting. For
details, refer to steps 3 to 21 in Contact Registration
(fax) or steps 3 to 16 in Contact Registration (i-FAX).

When editing a group

1

Change Address Number and Name. For
details, refer to Group Registration steps 3 to 7.

2 Press [Member].

3 To add a contact to a group, press [Add]. Refer

to steps 10 and 11 in Group Registration for
information how to add contacts.
To remove a contact from a group, select the
contact to be removed and press [Delete].
Press [Yes] in the confirmation screen to
remove the contact.
You can view detailed information on the
selected contact by pressing [Detail].

3-19

FAX Operation (Basic)

When deleting the destination of a contact
registration or group

Press [Delete]. Press [Yes] in the confirmation
screen to delete the destination or group.

6 Press [Register]. When the change confirmation

screen appears, press [Yes]. Changes or deletions
made to the registered details are applied in the
Address Book.

3-20

Selecting a Destination by One-touch Key

FAX Operation (Basic)

Destination

No.

1/100

Address
Book

FAX No.
Entry

Check
Destinations

Program

HHH

ABCD [e-mail]

Pause

AAA BBB CCC DDD

FFF GGG HHH III JJJ

Status 10/10/2010 10:10

Space

Detail Delete RecallChainDirectOn Hook

0006 0007 0008 0009 0010

Quick SetupDestination Image Quality Advanced

Org./Sending

Data Format

001/001

Backspace

00040003 00050001 0002

EEE

Setup

Select a destination by a One-touch key.

On the [Destination] screen, press the One-touch key to
which the destination is registered.

NOTE: When the One-touch key for the destination is

not displayed on the touch panel, press [ ]/[ ] on
the right side. The next/previous One-touch keys are
displayed.

3

3-21

FAX Operation (Basic)

Using the Speed Dial key

You can designate a four-digit (0001 to 1000) One-touch key number (speed dial) to select the destination.

NOTE: For details, refer to Using One-touch Keys on page 2-14.

1/100

Setup

Destination

Address
Book

FAX No.
Entry

Check
Destinations

No.

Program

Enter Destination.

ABCD [e-mail]

Pause

AAA BBB CCC DDD

FFF GGG HHH III JJJ

Status 10/10/2010 10:10

Space

Detail Delete RecallChainDirectOn Hook

0006 0007 0008 0009 0010

Quick SetupDestination Image Quality Advanced

Org./Sending

Data Format

Backspace

00040003 00050001 0002

EEE

Press Quick No. Search key or [No.] in the
[Destination] screen, enter one-touch key number in the
number entry screen using the numeric keys, and then
press [OK].

NOTE: When entering a one, two, or three digits One-

touch key number, you don't need to enter zero (0) at
the beginning. (For example, you can enter as 1 for
One-touch key number 1.)

3-22

FAX Operation (Basic)

Dialing the Same Receiving System (Redial)

Redial is a function allowing you to dial the last entered number once again.

Automatic Redial

This function automatically redials a receiving system that does not respond when you try to send fax.

No particular setting is required for automatic redial. Because the machine redials repeatedly at a regular
interval, you do not need to worry even when the communication by the receiving system is prolonged.

NOTE: When using direct transmission, the machine does not automatically redial.

You can change the number of automatic redials from between 0 and 14. For details, refer to Retry Times on
page 6-13.

You cannot send delayed transmission immediately while the machine is waiting for redial.

Manual Redial (Recall)

Use this when the receiving system does not respond when you have tried to send a fax. When you want to send
the fax to the same receiving system, press [Recall], and you can call the receiving system you dialed on the
destination list.

3

1/100

Setup

Destination

Address
Book

FAX No.
Entry

Check
Destinations

No.

Program

Enter Destination.

ABCD [e-mail]

Pause

AAA BBB CCC DDD

FFF GGG HHH III JJJ

Status 10/10/2010 10:10

Space

Detail Delete RecallChainDirectOn Hook

0006 0007 0008 0009 0010

Quick SetupDestination Image Quality Advanced

Org./Sending

Data Format

Backspace

00040003 00050001 0002

EEE

1 Press [Recall]. The receiving system you dialed is

displayed on the destination list.

NOTE: When the last transmission included multi-

address transmissions and computers and e-mail
destinations, they are also displayed. If necessary, add
or delete the receiving system.

2 Press the Start key. The transmission will start.

NOTE: When On is selected in Dest. Check before

Send, a destination confirmation screen is displayed
when you press the Start key. For details, refer to
Confirmation Screen of Destinations on page 5-12.

Recall information is canceled in the following
conditions.

• When you turn the power off

• When you send a next fax (new recall information is
registered)

• When you log out

3-23

FAX Operation (Basic)

Previewing Images

You can display a preview image of a scanned original on the panel to check the image to be sent.

1 Prepare to send the image as described in

Automatic Send on page 3-4.

2 Press [Preview] on the left side of the [Quick

Setup], [Type of Original/Transmission], [Image
Quality] or [Advanced Setup] screen.

Sending Image

Original
Zoom::
Send

Status

Preview:

Status

Zoom Centering Border Erase FAX Delayed

Continuous
Scan

A4
100%
A4

:

Preview

Preview

2007040410574501

FAX
Polling RX

Quick SetupDestination Image Quality Advanced

Org./Sending

Data Format

Job Finish
Notice

Send and
Print

File Name
Entry

Send and
Store

Setup

Size

A4

Resol.:: 200x100dpi

Destination

Transmission

FAX Direct
Transmission

Program

10/10/2010

No.

1/6

Close

10/10/2010 10:10

The machine scans the original and displays a
preview image.

Press [Detail] to display a preview image. To
enlarge the image, press [ ]. To reduce, press
[ ]. [ ], [ ], [ ], or [ ] can be pressed in the
enlarged image to move the part that is displayed.

NOTE: If the transmission functions below are

modified, the results are applied in the preview
image. For more information on the transmission
functions, refer to Automatic Send on page 3-4 or
FAX Operation (Advanced) on page 4-1.

• Scan Resolution

• Scan Density

•Original Size
Selection

• Sending Size
Selection

If you have placed a multiple-page original in the
optional document processor, the machine scans
all the originals but only the first page is previewed.
[Detail] can be pressed to view all preview images.
Press [ ] to move through the preview images in
the order they were scanned.

You cannot change the transmission functions
while the preview image is displayed.

To change any of the transmission functions, press
the Stop key or press [Cancel]. The preview image
disappears and the destination is cancelled. To see
the preview again, make the transmission function
changes and select the destination.

•Zoom

• Original Orientation

• Selection of Image
Quality

• Border Erase

3 Press the Start key to send the fax. Transmission

begins.

3-24

FAX Operation (Basic)

NOTE: When On is selected in Destination Check

before Send, a destination confirmation screen is

displayed when you press the Start key. For details,
refer to Confirmation Screen of Destinations on
page 5-12.

To see a preview image when you are using the
optional document processor, place the originals in the
document processor again.

You can also see a preview image in the same way with
polling transmissions. When you press the Start key for
a polling transmission, the machine scans the originals
and saves the images in the polling box. For more
information on polling transmissions, refer to Using
Polling Transmission on page 4-50.

You cannot preview images in the following situations:

• When the original is a non-standard document size

• When you are using Mixed Sized Originals mode

• During a direct transmission

• During polling reception

• When On is selected in the Long Original setting

3

3-25

FAX Operation (Basic)

Quick Setup Screen

To display the Quick Setup Screen, which shows frequently used fax send settings, press [Quick Setup] in the
fax base screen.

Destination

Sending Image

A4

A4

Original

100%

Zoom::
Send

A4

:

Preview

Preview

Status 10/10/2010 10:10

1-sided

Quick SetupDestination Image Quality Advanced

0123456789

Original
Size

2-sided/Book
Original

Org./Sending

Data Format

Destination

200x100dpi
Normal

FAX TX
Resolution

Off

Continuous
Scan

Normal 0

Density

Text+Photo

Original
Image

Setup

Shortcut 1

Shortcut 2

1/1

Shortcut 3

Shortcut 4

Shortcut 5

Shortcut 6

Program

NOTE: The settings that can be configured in the Quick Setup Screen are basic settings. To configure

advanced settings, use the [Org./Sending Data Format], [Image Quality], and [Advanced Setup] screens.

Functions Available for Registration in the Quick Setup Screen

Default registrations and the functions available for registration are as follows.

Default Registration Functions Available for Registration

1: Original Size
2: FAX TX Resolution
3: Density
4: 2-sided/Book Original
5: Continuous Scan
6: Original Image

•Original Size

• Sending Size

•Density

• FAX TX Resolution

• Continuous Scan

• 2-sided/Book Original

• Original Orientation

• Original Image

•Zoom

3-26

Changing Registration

FAX Operation (Basic)

Destination

Sending Image

A4

A4

Original

100%

Zoom::
Send

A4

:

Preview

Preview

Status 10/10/2010 10:10

FAX - Zoom

Add Zoom to the Quick Setup screen.

Off

Key 1

Key 4 Key 5 Key 6

1-sided

Quick SetupDestination Image Quality Advanced

Key 2 Key 3

0123456789

Original
Size

2-sided/Book
Original

Org./Sending

Data Format

Destination

200x100dpi
Normal

FAX TX
Resolution

Off

Continuous
Scan

Normal 0

Density

Text+Photo

Original
Image

1/1

Setup

Shortcut 1

Shortcut 2

Shortcut 3

Shortcut 4

Shortcut 5

Shortcut 6

Program

The following procedure is one example for replacing
the registration of Density with Zoom in the Quick Setup
Screen for faxing.

3

1 Press the System Menu key.

2 Press [FAX], [Next] of Quick Setup Registration,

and then [Change] of Zoom.

3 Press [Key 3] here as the key to set replacement

location.

Status

Cancel OK

10/10/2010 10:10

4 Press [OK]. A confirmation screen appears. Press

[Yes]. The Zoom Quality function will be Key 3
newly registered.

3-27

FAX Operation (Basic)

Registering Shortcuts

Add shortcuts in the Quick Setup screen for easy access to the frequently used functions. A function name linked
to a registered shortcut can be changed as necessary. You can register up to 6 shortcuts.

Adding Shortcuts

Shortcut registration is performed in the setup screen of each function. Shortcuts can be registered for all
functions in which [Add Shortcut] appears on the screen.

Use the procedure below to register a shortcut.

Destination

Density

1 After making the desired settings in the setup

screen of each function, press [Add Shortcut].

2 Press the keys corresponding to the shortcut

number (01 to 06) to register.

NormalLighter

0+1+2+3

-1

:

A4

Original

100%

Zoom

:
:

A4

Send

Preview

Status 10/10/2010

-2-3

-2.5 -1.5 -0.5 +0.5 +1.5 +2.5

Cancel OKAdd Shortcut

Darker

NOTE: If you select a shortcut number already

registered, the currently registered shortcut can be
replaced with a new one.

3 Enter the shortcut name and press [Save] to add

the shortcut.

Editing and Deleting Shortcuts

Follow the steps shown below to change a shortcut number/name or delete a shortcut.

1 In the setup screen of each function, press [Add

Shortcut] in the bottom of the screen.

2 Press [Edit] and press the keys corresponding to

the shortcut number (01 to 06) to change or delete.

3 To edit a shortcut, press [Change] to change the

shortcut button number and name and press [OK]
and then [Save]. Choose [Yes] in the confirmation
screen to change the shortcut.

To delete the shortcut, press [Delete this Shortcut].
Choose [Yes] in the confirmation screen to delete
the shortcut.

3-28

4 FAX Operation (Advanced)

This chapter explains the method to effectively use FAX.

• Long Originals......................................................................................................... 4-2

• Delayed Transmission ............................................................................................ 4-3

• Broadcast Transmission ......................................................................................... 4-6

• Standby Transmission............................................................................................. 4-9

• Interrupt Send ....................................................................................................... 4-10

• Chain Dial ..............................................................................................................4-11

• Manual Send......................................................................................................... 4-13

• Manual Reception................................................................................................. 4-14

• Remote Switch Function....................................................................................... 4-16

• Printing/Sending Received Faxes by Requirements (Memory Forwarding) ......... 4-18

• FAX Box Function ................................................................................................. 4-38

• Sub Address Communication ............................................................................... 4-45

• Program Dial......................................................................................................... 4-47

• Polling Communication ......................................................................................... 4-49

• Account Management........................................................................................... 4-60

• Other Convenient Functions ................................................................................. 4-64

4-1

FAX Operation (Advanced)

Long Originals

Use the optional document processor to scan long originals (originals that are longer in the paper feeding
direction).

NOTE: Only a single side of a long original can be sent.

Originals of up to 1,600 mm/63" long can be scanned.

1 Press the FAX key.

2 Place the originals in the optional document

processor.

3 Press [Original/Sending Data Format], and then

[Long Original].

4 To scan long originals, press [On], and to scan

standard size originals, press [Off].

5 Press [OK].

6 Set the destination, and press the Start key.

Transmission begins.

NOTE: When On is selected in Destination Check

before Send, a destination confirmation screen is

displayed when you press the Start key. For details,
refer to Confirmation Screen of Destinations on

page 5-12.

4-2

FAX Operation (Advanced)

Delayed Transmission

When you have set a transmission start time, this function automatically sends originals at the preset time. You
can use delayed transmission together with the broadcast transmission function, etc.

The method for sending originals to one destination after setting the start time is explained here.

IMPORTANT: If the current time displayed on the touch panel is not correct, you cannot send originals correctly

at the preset time. In this case, adjust the time. For details, refer to Date and Time Entry on page 2-4.

NOTE: You cannot select direct transmission.

Set the time from between 00:00 and 23:59 in one-minute increments.

Together with standby transmission and interrupt send, you can set up to 200 destinations for delayed transmission.

When two or more delayed transmissions are set for the same time, the transmissions will take place in the order
they were set. However, transmissions to the same destination will take place together, regardless of the setting
order.

You can cancel a delayed transmission any time before the specified transmission time. You can also send a
delayed transmission before the specified time. (Refer to Cancelling and Sending Delayed Transmissions
(Queued) on page 3-14.)

You can change destinations of a delayed transmission any time before the specified transmission time. (Refer
to Changing/Deleting Delayed Transmission on page 4-4.)

If you use delayed transmission when sending documents stored in the Custom Box by fax, you cannot move
documents until sending is finished. For details on using Custom Boxes, refer to the machine’s Operation Guide.

4

Batch Transmission Function

When fax originals to be sent to the same destination are set to the same transmission start time with delayed
transmission, you can send up to 10 groups of originals using batch transmission. This function prevents
repeated communication to the same destination and reduces the communication cost.

NOTE: You cannot send originals as a batch transmission in the case of direct transmission.

If the destinations include both numbers entered with the numeric keys and One-touch keys, batch transmission
is not possible.

In the case of broadcast transmission, when you have set two or more groups of originals to the same
transmission start time, and each group includes the same receiving system fax number, you cannot send the
originals as a batch transmission.

When the transmission start time has come, and there are fax originals waiting for redial to the same receiving
system, the waiting originals are also sent together as a batch transmission.

When job accounting is ON, only the originals with the same account ID set using delayed transmission are sent
as a batch transmission.

1 Press the FAX key.

2 Place the originals.

3 Press [Advanced Setup], and then [FAX Delayed

Transmission].

4-3

FAX Operation (Advanced)

Enter Destination.

FAX Delayed Transmission

:

A4

Original

100%

Zoom

:
:

A4

Send

Preview

Status

Destination

Off

On

Start Time

# Keys

00

Cancel

00

# Keys

OKAdd Shortcut

10/10/2010

4 Press [On] and use [+]/[-] to enter the transmission

start time.

NOTE: You can also press [# Keys] and use the

numeric keys to enter the transmission start time.

5 Press [OK].

6 Set the destination, and press the Start key.

Originals are scanned, and transmission begins at
the preset time.

NOTE:

When On is selected in Destination Check

before Send, a destination confirmation screen is

displayed when you press the
to Confirmation Screen of Destinations on page 5-12.

Changing/Deleting Delayed Transmission

You can change or delete the destinations of delayed transmission.

Use the procedure below to check a job's information.

Start

key. For details, refer

Status

Status Scheduled Job Log

Accepted Time

Job No.

Cancel

Printing Jobs Sending Jobs Storing Jobs Device/

Status

Detail Job No.:

Job No.:

Job Type:

Sending Job - FAX

User Name:

User1

Job Name:

doc2008101005151

Start Time

10:10:10

Type Destination User Name Start Time

Start Now

000080

Result/Destination:

Processing000080

Destination:

ABCDE

Detail

Communication

12:000007 9:30 A OFFICE

1/2

1 Press the Status/Job Cancel key.

2 Press [Sending Jobs] and then [Scheduled Job].

3 Select the job you want to change or delete from

the list, and press [Detail].

Detailed information of the selected job is
displayed.

1/1

Paper/Supplies

10/10/2010

Press [Detail/Edit] in Status/Destination.

Detail

Status

Close

10/10/2010 10:10

4-4

FAX Operation (Advanced)

Detail Job No.:

Detail/Edit

Status

000081

DestinationType Status

12345678907

User01

Delete

Sending

Waiting

4 When changing the destination to another

destination

Address
Book

FAX No.
Entry

1/1

Close

OK

10/10/2010 10:10

1 Press [ ] or [ ] to select the destination you

want to change.

When pressing [Address Book]

1 Press [Delete].

2 Select the destination you want to change

in the list.

When entering the fax number using the
numeric keys

1 Enter the fax number using the numeric

keys.

2 Press [OK].

2

Select the address to be added from the
Address Book or enter the fax number using the
numeric keys.
Pressing [Detail/Edit] shows the detailed
information of the destination you have selected.

4

NOTE: If Entry Check for New Destination is Off,

press [OK] to complete entering the number.

If Entry Check for New Destination is On, press
[OK] and you are prompted to confirm the FAX
number is correct. Re-enter the same FAX number
and press [OK] to complete the entry.

When [New Destination Entry] is set to [Prohibit],
the numeric keys cannot be used to enter a fax
number. For details, refer to Sending faxed

documents to a specified additional address on
page 4-63.

3 Press [OK].

4 Press [Yes] in the confirmation screen to

change the destination.

When deleting the destination or deleting the
job

1 Press [ ] or [ ] to select the destination you

want to delete.

2 Press [Delete].

5

After checking the list, press [Check] and then [OK].

4-5

FAX Operation (Advanced)

Broadcast Transmission

This function allows you to send the same originals to several destinations in one operation. The machine stores
(memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the
set destination afterwards.

NOTE:

You can use this function together with sub address communication and delayed transmission.

When direct transmission has been selected, it changes to memory transmission at the time of transmission.

When using a group for the destination, you can send originals to up to 500 destinations in one operation.

Sending using FAX Address

1 Press the FAX key.

2 Place the originals.

3 Select the destination.

Enter the fax number

1 Press [FAX No. Entry], and use the numeric

keys to enter the fax number. Press [Next
Dest.] to enter the next fax number.

•If Entry Check for New Destination is Off, press
[OK] to complete entering the number.

•If Entry Check for New Destination is On, press
[OK] and you are prompted to confirm the FAX
number is correct. Re-enter the same FAX
number and press [OK] to complete the entry.

• When [New Destination Entry] is set to
[Prohibit], the numeric keys cannot be used to
enter a fax number. For details, refer to

Sending faxed documents to a specified
additional address on page 4-63.

For details, refer to Entry Check for New
Destination in the machine’s Operation Guide.

To continue entering a new number, press [FAX No.
Entry] and repeat the above procedure.

To correct the FAX number, press [Edit].

2 After entering all the destinations, press [OK].

Select the destination from the Address Book

1 Press [Address Book].

4-6

FAX Operation (Advanced)

2 Select the check boxes beside the

destinations to select from the list.
To use an LDAP address book, select [Ext
Address Book] in [Destination].

3 Press [OK].

Select the destination from the One-touch keys

Press all the One-touch keys to which necessary
destinations are registered.

NOTE: For details of the Address Book, refer to

Selecting a Destination from the Address Book on
page 3-16. For details of the One-touch keys, refer to
Using One-touch Keys on page 2-14.

You can select destinations using a combination of
direct entry, the Address Book and One-touch keys.

4 After selecting all the destinations, press the Start

key. Transmission begins.

4

NOTE:

Send, a destination confirmation screen is displayed
when you press the
Confirmation Screen of Destinations on page 5-12.

When On is selected in Dest. Check before

Start

key. For details, refer to

Sending using I-FAX Address

NOTE: For more information on sending an Internet FAX (i-FAX), refer to i-FAX Transmission on page 8-8.

1 Press the Send key.

2 Place the originals.

3 Select the destination.

Enter the i-FAX address

1 Press [i-FAX Address Entry].

2 Press [i-FAX Address], enter the i-FAX

address and then press [OK].

•If Entry Check for New Destination is Off, press
[OK] to complete entering the number.

• If Entry Check for New Destination is On, press
[OK] and you are prompted to confirm the i-FAX
number is correct. Re-enter the same i-FAX
number and press [OK] to complete the entry.

4-7

FAX Operation (Advanced)

For details, refer to Entry Check for New
Destination in the machine’s Operation Guide.

To continue entering a new address, press [i-FAX
Address Entry] and repeat the above procedure.

To correct the i-FAX number, press [Detail/Edit].

3 After entering all the destinations, press [OK].

Select the destination from the Address Book

1 Press [Address Book].

2 Select the check boxes beside the

destinations to select from the list.
To use an LDAP address book, select [Ext
Address Book] in [Destination].

3 Press [OK].

Select the destination from the One-touch keys

Press all the One-touch keys to which necessary
destinations are registered.

NOTE: For details of the Address Book, refer to

Selecting a Destination from the Address Book on
page 3-16. For details of the One-touch keys, refer to
Using One-touch Keys on page 2-14.

You can select destinations using a combination of
direct entry, the Address Book and One-touch keys.

4 After selecting all the destinations, press the Start

key. Transmission begins.

NOTE:

before Send, a destination confirmation screen is
displayed when you press the
to Confirmation Screen of Destinations on page 5-12.

When On is selected in Destination Check

Start

key. For details, refer

4-8

FAX Operation (Advanced)

Standby Transmission

During a communication, you can scan originals and schedule a next transmission. When the first
communication is completed, the machine automatically starts the scheduled next transmission. When using
standby transmission, you do not need to wait when a communication has prolonged due to broadcast
transmission.

NOTE: Together with delayed transmission and interrupt send, up to 200 transmissions can be scheduled.

You can use other functions such as broadcast transmission.

1 Press the FAX key.

2 Place the originals.

3 Select the destination, and set transmitting

functions if you want to use any.

4 Press the Start key. Scanning of the originals

starts, and the next transmission is scheduled.

4

NOTE: When On is selected in Destination Check

before Send, a destination confirmation screen is

displayed when you press the Start key. For details,
refer to Confirmation Screen of Destinations on
page 5-12.

5 When the communication is completed, the

scheduled transmission will begin.

4-9

FAX Operation (Advanced)

Interrupt Send

During communication, when you scan originals by selecting direct transmission, you can use interrupt send.
Even when the communication is prolonged due to broadcast transmission or a next transmission being
scheduled, the machine will first send originals for which interrupt send has been set.

NOTE: When the number of standby transmissions and delayed transmissions has already reached 200, you

cannot use interrupt send.

Depending on the timing of the interruption, you may not be able to interrupt transmission immediately.

1 Press the FAX key.

2 Load the originals to be sent using Interrupt Send.

3 Press [Advanced Setup], and then [FAX Direct

Transmission].

4 Press [On].

5 Press [OK].

6 Set the destination, and press the Start key. The

originals are left in queue, and the transmission will
start when transmission becomes possible.

NOTE: When On is selected in Destination Check

before Send, a destination confirmation screen is

displayed when you press the Start key. For details,
refer to Confirmation Screen of Destinations on
page 5-12.

For operation of direct transmission, refer to Selection
of Transmission Method on page 3-4.

To cancel transmission while waiting for interrupt send,
press the Stop key on the operation panel or [Cancel]
on the touch panel. For details, refer to Canceling
Communication on page 3-14.

7 When the interrupt send is completed, the canceled

communication and standby transmission will
automatically resume.

4-10

FAX Operation (Advanced)

Chain Dial

Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain
number created with a number common to several destinations.

By setting multiple phone numbers from several telephone companies to a chain number, you can later choose
the one that costs the least to send the fax to a remote or international destination.

NOTE: You can use the chain number at the head of the fax number of the receiving system.

It is convenient to register chain numbers that are used frequently to the Address Book or One-touch keys. For
registration to the Address Book, refer to Registering a New Destination on page 2-5. For registration to One­touch keys, refer to Registering a New One-touch Key on page 2-14.

As an example, when using ‘010’ as the chain number

1 Press the FAX key.

2 Place the originals.

3 Press [FAX No. Entry], and enter ‘010’ using the

numeric keys. To use the Address Book or One­touch keys, select the destinations to which ‘010’
has been registered.

4

1/100

Setup

Destination

Address
Book

FAX No.
Entry

Check
Destinations

No.

Program

Enter Destination.

ABCD [e-mail]

Pause

AAA BBB CCC DDD

FFF GGG HHH III JJJ

Status 10/10/2010

Space

Detail Delete RecallChainDirectOn Hook

0006 0007 0008 0009 0010

Quick SetupDestination Image Quality Advanced

HHH

0008

Org./Sending

Data Format

Backspace

00040003 00050001 0002

EEE

NOTE: For the Address Book and One-touch keys,

refer to Using the Address Book on page 2-5 and Using
One-touch Keys on page 2-14.

When [New Destination Entry] is set to [Prohibit], the
numeric keys cannot be used to enter a fax number. For
details, refer to Sending faxed documents to a specified
additional address on page 4-63.

4 Press [Chain].

5 Enter the fax number to connect to the chain

number.

4-11

Use the numeric keys to enter a fax number

Enter the fax number using the numeric keys.

FAX Operation (Advanced)

• If Entry Check for New Destination is Off, press
[OK] to complete entering the number.

• If Entry Check for New Destination is On, press
[OK] and you are prompted to confirm the FAX
number is correct. Re-enter the same FAX number
and press [OK] to complete the entry.

• When [New Destination Entry] is set to [Prohibit], the
numeric keys cannot be used to enter a fax number.
For details, refer to Sending faxed documents to a
specified additional address on page 4-63.

For details, refer to Entry Check for New
Destination in the machine’s Operation Guide.

To continue entering a new number, press [FAX No.
Entry] and repeat the above procedure.

To correct the FAX number, press [Edit], and then
re-enter the chain number.

Select fax number from the Address Book

1 Press [Address Book].

2 Select the destination from the list. You can

select several destinations.

3 Press [OK]. The chain number ‘010’ is

automatically added to all the destinations.

Select fax number from One-touch key

Select the destination from One-touch keys. The
chain number ‘010’ is automatically added to the
destinations.

To enter another fax number with a one-touch key,
re-enter the chain number.

6 Press the Start key. Transmission begins.

NOTE: When On is selected in Destination Check

before Send, a destination confirmation screen is
displayed when you press the Start key. For details,
refer to Confirmation Screen of Destinations on

page 5-12.

4-12

FAX Operation (Advanced)

Manual Send

This method allows you to send originals by pressing the Start key after confirming that the telephone line has
connected to the receiving system. Connecting a telephone set (commercially available product) to this machine
enables you to talk with the person at the receiving system before sending originals.

Using after Confirming the Connection to the Receiving System

You can send originals after confirming that the telephone line has connected to the receiving system.

1 Press the FAX key.

2 Set the originals.

3 Press [On Hook].

4 Use the numeric keys to enter the number of the

receiving system.

NOTE: To cancel the operation, press [Line Off].

5 When you hear the fax tone, the telephone line has

connected to the receiving system. Press the Start
key. Transmission begins.

NOTE: When On is selected in Destination Check

before Send, a destination confirmation screen is

displayed when you press the Start key. For details,
refer to Confirmation Screen of Destinations on
page 5-12.

Using a Telephone to Send

When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use
this method to send originals.

1 Set the originals.

2 Lift the handset, and dial the number of the

receiving system.

4

3 Check if the telephone line has connected to the

fax of the receiving system.

When you hear the fax tone

The receiving system is on fax.

1 Press the FAX key.
2 Press [On Hook].
3 Press the Start key. Transmission begins.

When you hear a voice from the receiving
system

The telephone line has connected to the telephone
of the receiving system. When the conversation is
over, follow steps 1 to 3 above.

4 When sending starts (when the Processing

indicator on the operation panel starts blinking),
return the handset to its original position.

4-13

FAX Operation (Advanced)

Manual Reception

This method allows you to receive faxes by pressing [Manual RX] after confirming that the telephone line has
connected to the sending system. Connecting a telephone set (commercially available product) to this machine
enables you to receive originals after talking to the person at the sending system.

NOTE: FAX Automatic Reception has been preset for the receiving mode of this machine. To use Manual

Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to
Receiving Mode on page 6-14.

When 2 optional FAX Kits (Dual FAX option) are installed, the only receiving mode available on port 2 is FAX
Automatic reception.

Receiving after Confirming Connection to the Sending System

You can receive originals after confirming by sound that the telephone line has connected to the sending system.

1 When there is an incoming call, the machine makes

a ringing tone.

2 Press the FAX key.

3 Press [On Hook], and then [Manual RX].

4 After the sending side has started transmission, the

machine starts receiving the originals.

Using the Telephone to Receive

Use this method when you want to receive originals after talking to the person at the sending system.

1 When there is an incoming call, the telephone

connected to the machine makes a ringing tone.

2 Lift the handset of the telephone.

3 Check if the telephone line has connected to the

fax of the sending system.

When you hear the fax tone

The sending system is on fax.

1 Press the Status/Job Cancel key.

4-14

FAX Operation (Advanced)

Status

Scanner

Ready.

Printer

Ready.

Removable Memory

Not connected.

Format Remove

FAX Port 1

Dialing... Receiving...

Line Off Manual RX

LogFAX

Printing Jobs Sending Jobs Storing Jobs

Status

Hard Disk

Overwriting...

FAX Port 2

Line Off

i-FAX

Device/

Communication

Check New FAX

Paper/Supplies

10/10/2010 10:10

2 Press [Device/

Communication

], and then

[Manual RX]. Reception will start.

NOTE: When using a telephone set that can send

tone signals, use the telephone to start the
reception of originals with the remote switch
function. (Refer to Remote Switch Function on
page 4-16.)

When you hear a voice from the receiving
system

The telephone line has connected to the telephone
of the sending system. When the conversation is
over, follow steps 1 to 2 above.

After the sending system has started transmission,
the machine starts receiving originals.

4 When reception starts (when the Processing

indicator on the operation panel starts blinking),
return the handset to its original position.

4

4-15

FAX Operation (Advanced)

Remote Switch Function

You can start fax reception by operation from the connected telephone set. This function is convenient for using
this machine and a telephone set (commercially available product) in combination installed at places distant
from each other.

To start fax reception by operation from the connected telephone set, use the following operation.

NOTE: In order to use remote switch, it is necessary to connect the tone signal-sending telephone set

(commercially available product) to the machine. However, even if it is a tone signal-sending telephone set, this
function may not be used satisfactorily depending on the type of telephone set. For details, contact our agent or
the store where you purchased this machine.

How to Register Remote Switch Dial

Remote switch dial is set to 55 at the factory, but you can change the dial number.

1 Press the System Menu key.

2 Press [FAX], [Next] of Reception, [Next] of FAX,

and then [Change] of Remote SW Dial.

3 Press [+]/[-] or the numeric keys to enter the

number you newly register. (00 to 99)

4 Press [OK].

4-16

FAX Operation (Advanced)

Using the Remote Switch Dial

To start fax reception by operation from the connected telephone set, use the following operation.

1 The connected telephone set makes a ringing tone.

2 Lift the handset of the telephone.

4

3 When you hear the fax tone from the handset, enter

the two-digit remote switch dial number using the
dial button on the telephone set.

NOTE: The remote switch dial is set to 55 at the

factory.
When entering the 2-digit remote switch dial number,
press the numbers slowly. If the numbers are pressed
too quickly, the line may not switch to the machine.

4 The telephone line switches to the machine, and

reception starts.

4-17

FAX Operation (Advanced)

Printing/Sending Received Faxes by Requirements (Memory Forwarding)

When you have received a fax, you can forward the received image to other faxes, computers, and FAX Boxes
or specify a number of copies.

Type of Forwarding Destination and Requirements for Forwarding

You can set forwarding destinations and requirements for forwarding.

Type of Forwarding Destination

You can forward the received fax to other fax machines or FAX Boxes, send it as an i-FAX or E-mail attachment
or transfer it to a folder (SMB or FTP).

External FAX

External FAX

Telephone line

Telephone
line

Network

FAX Box

External i-FAX

Network

External i-FAX

E-mail transmission

Folder (SMB) transmission

Folder (FTP) transmission

Requirements for Forwarding

IMPORTANT: A fax that meets one of the specified forwarding requirements will be forwarded to one

destination. If the fax meets multiple forwarding requirements, the forwarding requirement that was registered
first is given priority. The forwarding requirements are shown in 1 to 5 below. To change the order of priority of
the forwarding requirements, refer to Raising the Priority of Settings by Requirement on page 4-27.

The forwarding requirements are as follows:

1 Sub address

2 Sender fax number

3 Port (when 2 optional FAX Kits (Dual FAX option) are installed)

4 Recipient’s address (i-FAX)

By using the memory forwarding function, you can perform the following communication.

4-18

FAX Operation (Advanced)

Sub address confidential delivery

You can store the received originals in the FAX Box registered in advance without printing them, and output the
originals without anyone seeing them.

Setting example

1

FAX Box
registration

2

Sub Address transmission
Sub Address:1234

3

Memory forwarding
Sub Address:1234

001

4

Print

1 Register the FAX Box. (Refer to page 4-38.)

2 Perform sub address transmission.

3 Store originals in the FAX Box with memory forwarding.

4 Print originals from the FAX Box. (Refer to page 4-40.)

4

Sub address relay broadcast communication

Received originals are forwarded to multiple fax machines. By setting a sub address as the forwarding
requirement, you can restrict relay broadcasting to a specific communication.

NOTE: When forwarding is used, you can select whether to print or not to print the received originals. Also,

you can specify a number of copies when printing. Refer to Setting a Number of Copies on page 4-30.

Setting example

3

FAX reception

Sub Address:
3333

1

Sub Address
transmission

2

Memory forwarding
Sub Address: 3333

3

FAX reception

3

FAX reception

1 Perform sub address transmission.

2 Use memory forwarding to forward received originals to multiple fax machines.

3 Each forwarding destination receives the fax.

4-19

FAX Operation (Advanced)

Using Requirements for All Receptions

By applying the requirements to all receptions, you can have all faxes that you receive be printed or forwarded
based on the requirements.

To use requirements for all receptions, use the following procedure.

NOTE: To register setting by each reception requirement, refer to Using Rule for Specific RX on page 4-22.

To change the entry contents, follow the same operation.

When using requirments for all receptions, received documents can not be stored in the FAX Box.

1 Press the System Menu key.

2 Press [FAX], and then [Next] of RX/Forward

Requirements.

3 Press [Use Requirements for All RX].

FAX - RX/Forward Requirements

Print or forward the received file according to
requirements.

Off

Change Setting
by Requirement

Use Rule for
All RX

Status

FAX - Forward Destination

Dest

ABC

DEF

GHI

Forward Settings:

Print:

Off

Activating Time:

All Day

012345678

9876543210

abc@efg

Cancel OK

Detail

Next

Change

Change

4 Press [Next] of Forward Setting.

1/2

10/10/2010 10:10

5 Press [Change] of Forwarding.

6 Select [On] or [Off] whether to forward or not to

forward the received documents and press [OK].

7 Press [Change] of Forward Destination.

8 Set the Forwarding Destination. Select the other

Address
Book

E-mail Addr
Entry

Folder Path
Entry

1/1

FAX No.
Entry

i-FAX Addr
Entry

party by pressing one of the following keys, and
press [OK] to add the other party to the list.

NOTE: You can register multiple destinations. By

setting a group as the destination, you can specify up
to 500 recipients.

Detail/Edit Delete

Status

Cancel OK

10/10/2010 10:10

4-20

FAX Operation (Advanced)

Key Description

Address Book Select the destination registered in the Address

Book or Ext Address Book

E-mail Addr Entry Forward originals in e-mail transmission. Enter

the e-mail address of the other party to which
you will forward the received originals.

Folder Path Entry Forward originals with folder (SMB)

transmission or folder (FTP) transmission. Enter
the Host Name, Path, Login User Name, and
Login Password of the other party to which you
will forward the received originals.

FAX No. Entry Forward originals to another fax. Enter the

recipient’s fax number using the numeric keys
and set the transmission details.
When [New Destination Entry] is set to
[Prohibit], the numeric keys cannot be used to
enter a fax number. For details, refer to Sending

faxed documents to a specified additional
address on page 4-63.

i-FAX Addr Entry Forward originals using i-FAX. Enter the Internet

FAX address of the recipient and set the
conditions for the destination machine.

NOTE: To edit a registered destination, select the

destination to be edited from the list, press [Detail/Edit]
and edit the information.

To remove a registered destination, select the destination
to be removed from the list and press [Delete].

4

9 Press [OK].

10 You can change the following settings as

necessary.

• File format setting

• E-mail Subject Add. Info setting

• FTP Encrypted TX setting

• File Separation

NOTE: For details on above settings, refer to

Forwarding Detail Settings on page 4-28.

11 Press [OK].

4-21

FAX Operation (Advanced)

12

You can change the following settings.

• Number of Copies

• Enable time setting

• File name registration

NOTE: For details on above settings, refer to

Forwarding Detail Settings on page 4-28.

13

Press [OK].

Using Rule for Specific RX

To register settings by each reception requirement, follow the steps below. Up to 100 requirements can be
registered.

1 Press the System Menu key.

2 Press [FAX], and then [Next] of RX/Forward

Requirements.

FAX - RX/Forward Requirements

Print or forward the received file according to
requirements.

Off

Use Rule for
Specific RX

Use Rule for
All RX

Status

On

Detail

3 Press [Use Rule for Specific RX].

4 Press [Add].

FAX A

others

Delete

Requirement Name

Raise Priority

Cancel

ID

01

Priority

1

1/1

Add

OK

10/10/2010

5 Press [Change] of Requirement Number.

6 Press [+] or [-] or use the numeric keys to enter the

requirement number. You can enter the
requirement number between 001 and 100.

7 Press [OK].

8 Press [Change] of Requirement Name.

9 Enter the requirvement name, and press [OK].

NOTE: For details on character entry, refer to

Character Entry Method on page 2 of the Appendix.

Up to 32 characters can be entered for the requirement
name.

4-22

When FAX was selected in step 11.

Requirements Registration method

Sub Address Press [Sub Address] and enter the sub address

FAX Operation (Advanced)

10 Press [Change] of Requirement.

11 To forward fax reception, select [FAX] and press

[Next].

To forward i-FAX reception, select [i-FAX] and
press [Next].

12 Register the requirements.

4

using the numeric keys. You can use up to 20
digits including the numbers from 0 to 9, ‘ (space)’,
‘#’ and ‘*’ characters to enter a sub address.

Sender FAX
Number

Port Press [Port] and select [Port 1] or [Port 2]. If the

When i-FAX was selected in step 11.

Requirements Registration method

i-FAX Address Press [i-FAX Address]. Enter the destination

Press [Sender FAX Number] and enter the
sender’s fax number using the numeric keys.
You can enter up to 20 characters.
A maximum of only 9 conditions for which
sender fax number is selected as the forwarding
condition can be registered.
When [New Destination Entry] is set to
[Prohibit], the numeric keys cannot be used to
enter a fax number. For details, refer to Sending

faxed documents to a specified additional
address on page 4-63.

port is selected, fax box forwarding will not be
possible.
This setting only appears when 2 optional FAX
Kits (Dual FAX option) are installed.

Internet FAX address. You can enter up to 128
characters.

NOTE: When setting a forwarding condition by

selecting a sender’s FAX number (a local FAX
information entry of the destination machine) but leaving
blank to the sender’s FAX number, you can forward a
FAX that is received from a sender whose number is not
registered in the sender's FAX number entries.

4-23

FAX Operation (Advanced)

When you set the sender fax number as a forwarding
requirement, select the search requirement from
Search by pull-down menu.

• Same as

•Starts with

• Ends with

• Includes

13

Press [OK].

14

Press [Next] of Forward Setting.

15 Press [Change] of Forwarding.

16 Select [On] or [Off] whether to forward or not to

forward the received documents and press [OK].

17

Press [Change] of Forward Destination.

18

Set the Forward Destination. Select the other party
by pressing one of the following keys, and press
[OK] to add the other party to the list.

Key Description

Address Book Select the destination registered in the Address

Book or Ext Address Book.

E-mail Addr Entry Forward originals with e-mail transmission.

Enter the e-mail address of the other party to
which you forward the received originals.

Folder Path Entry Forward originals with folder (SMB)

transmission or folder (FTP) transmission. Enter
the Host Name, Path, Login User Name, and
Login Password of the other party to which you
will forward the received originals.

FAX No. Entry Forward originals to another fax. Enter the

recipient’s fax number using the numeric keys
and set the transmission details.
When [New Destination Entry] is set to
[Prohibit], the numeric keys cannot be used to
enter a fax number. For details, refer to Sending

faxed documents to a specified additional
address on page 4-63.

i-FAX Addr Entry Forward originals using i-FAX. Enter the Internet

FAX address of the recipient and set the
conditions for the destination machine.

4-24

FAX Operation (Advanced)

NOTE: To edit a registered destination, select the

destination to be edited from the list, press [Detail/Edit]
and edit the information.

To remove a registered destination, select the
destination to be removed from the list and press
[Delete].

19

Press [OK].

20

You can change the following settings as
necessary.

• File format

• E-mail Subject Add. Info

• FTP Encrypted TX

• File Separation

NOTE: For details on above settings, refer to

Forwarding Detail Settings on page 4-28.

4

21

Press [OK].

22

Press [Change] of Storing in FAX Box.

23

To store the originals in the FAX Box, press [On]. If
you do not want to store the originals in the FAX
Box, select [Off], press [OK] and proceed to step

25.

NOTE: To set the FAX Box as the Forward

Destination, register the FAX Box in advance. For
details, refer to FAX Box Function on page 4-38.

24

Select the FAX Box to be used to store the originals
and press [OK].

If you set the password to FAX Box, enter the
password and press [OK].

25

You can change the following settings.

• Number of Copies

• Activating time setting

• File name registration

• Priority setting

NOTE: For details on above settings, refer to

Forwarding Detail Settings on page 4-28.

4-25

FAX Operation (Advanced)

26

Press [Register]. The forwarding settings is
registered.

27

To register another forwarding settings, repeat
steps 4 to 26.

28

To set forwarding of received faxes that do not
meet the conditions, select other, press [Detail],
and change the settings.

NOTE: If other is not selected, received faxes that do

not meet the conditions will be printed.

Save to FAX Box cannot be set in other settings.

29

Select the checkbox beside the forwarding settings
to be enabled from the list. The checkbox beside
the forwarding setting to be enabled is checked.

NOTE: To disable the setting, press the checkbox to

delete the checkmark.

30

Press [OK] to save the settings by each
requirement.

4-26

Changing/Deleting Settings by Requirement

To change or delete the settings by requirement, follow the steps below.

1 Follow steps 1 to 3 of Using Rule for Specific RX on

page 4-22.

2 Select the requirement name to be deleted or

changed.

To delete the requirement name, go to the next
step. To change the requirement name, go to step

4.

3 Press [Delete]. When the confirmation screen is

displayed, press [Yes] and go to step 6.

4 Press [Detail].

5 Refer to steps 5 to 26 of Using Rule for Specific RX

on page 4-22 to change the settings.

6 When the deletion or change is completed, press

[OK].

FAX Operation (Advanced)

4

Raising the Priority of Settings by Requirement

To raise the priority of the settings by requirement, follow the steps below.

1 Follow steps 1 to 3 of Using Rule for Specific RX on

page 4-22.

2 Select the requirement name to be reprioritized.

3 Press [Raise Priority].

The priority of the selected requirement is raised.

4-27

Cancelling the Setting of RX/Forward Requirements

To cancel the memory forwarding, follow the steps below.

1 Press the System Menu key.

2 Press [FAX] and then [Next] of RX/Forward

Requirements.

3 Press [Off] and then [OK].

Forwarding Detail Settings

With the forwarding settings, you can change the following detail settings.

Activating Time Setting

Specify the times when the preset requirements are activated and deactivated.

1 Follow steps 1 to 3 of Using Requirements for All

Receptions on page 4-20.

Follow steps 1 to 3 of Using Rule for Specific RX on
page 4-22.

FAX Operation (Advanced)

Requirement: - Activating Time

Specify the time for activating the requirements.
Print or forward the faxes received during the preset
time according to the requirements.

All Day

Preset Time

Status

Start

:

End

:

Cancel OK

10/10/2010 10:10

Priority Setting

Set the priority of a registered forwarding requirement.

2 Select the requirement and press [Detail].

3 Press [Change] of Activating Time.

4 Select [All Day] or [Preset Time].

To forward received originals all day, select [All
Day], press [OK] and then go to step 5.

To set the forwarding time, select [Preset Time] and
go to the next step.

5 Press [+]/[-] to enter Start Time and End Time, and

then press [OK].

NOTE: Enter the time on the 24 hours system.

1 Follow steps 1 to 3 of Using Rule for Specific RX on

page 4-22.

2 Select the requirement and press [Detail].

3 Press [Change] of Priority.

4 Press [+] or [-] or use the numeric keys to enter the

priority.

5 Press [OK].

4-28

FAX Operation (Advanced)

File Format Setting (for Each Requirement)

If you are sending the file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF, TIFF
or XPS as the file format.

1 Follow steps 1 to 4 of Using Requirements for All

Receptions on page 4-20.

Follow steps 1 to 3 and 14 of Using Rule for
Specific RX on page 4-22.

2 Select the requirement and press [Detail].

3 Press [Change] of File Format.

4 Press [PDF], [TIFF] or [XPS] and then [OK].

NOTE: If you have selected PDF for file format, PDF

Encryption functions are available. For details, refer to
the machine's Operation Guide.

5 Press [OK].

E-mail Subject Add. Info Setting

Specify whether any information will be added to the subject of the E-mail. When adding information, you can
select either Sender Name or Sender.

1 Follow steps 1 to 4 of Using Requirements for All

Receptions on page 4-20.

Follow steps 1 to 3 and 14 of Using Rule for
Specific RX on page 4-22.

2 Select the requirement and press [Detail].

3 Press [Change] of E-mail Subject Add. Info..

4

4 Press [Sender Name], [Sender FAX No./Address]

FTP Encrypted TX Setting

Specify whether to use FTP encryption when you send data.

1 Follow steps 1 to 4 of Using Requirements for All

2 Select the requirement and press [Detail].

3 Press [Change] of FTP Encrypted TX.

4 Press [On] or [Off].

5 Press [OK].

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or [Off] and then press [OK].

Receptions on page 4-20.

Follow steps 1 to 3 of Using Rule for Specific RX on

page 4-22.

FAX Operation (Advanced)

NOTE: To enable FTP Encrypted TX setting, be sure

that SSL of Secure Protocol is On. For details, refer to
the machine's Operation Guide.

File Separation

If transmission is by e-mail or to a folder (SMB) or folder (FTP), set whether page division is performed.

1 Follow steps 1 to 4 of Using Requirements for All

Receptions on page 4-20.

Follow steps 1 to 3 and 14 of Using Rule for
Specific RX on page 4-22.

2 Select the requirement and press [Detail].

3 Press [Change] of File Separation

4 Press [Off] or [Each Page].

To have one file created for each page, select
[Each Page].

5 Press [OK].

Setting a Number of Copies

You can set whether the machine should print received originals when forwarding them. You can specify the
number of copies.

1 Follow steps 1 to 3 of Using Requirements for All

Receptions on page 4-20.

Follow steps 1 to 3 of Using Rule for Specific RX on
page 4-22.

2 Select the requirement and press [Detail].

3 Press [Change] of Print.

4 Press [On] or [Off].

If you selected [On], press [+]/[-] or numeric keys to
set the number of copies.

5 Press [OK].

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FAX Operation (Advanced)

File Name Registration

You can set the file name to be created when forwarding. You can append information such as the date/time
and the job number or fax number (address for an i-FAX).

1 Follow steps 1 to 3 of Using Requirements for All

Receptions on page 4-20.

Follow steps 1 to 3 of Using Rule for Specific RX on
page 4-22.

2 Select the requirement and press [Detail].

3 Press [Change] of File Name.

4 Press [File Name].

5 Enter the file name and press [OK].

6 To insert additional information into the file name,

press [Job No.], [Date and Time], [Add No./Addr to
Front] or [Add No./Addr to Back].

NOTE: For details on character entry, refer to

Character Entry Method on page 2 of the Appendix.

Please note that when you have not add any additional
information, file names become the same, and,
therefore, old files are overwritten when received
originals are forwarded with folder (SMB) transmission
and folder (FTP) transmission.

7 Press [OK].

4

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FAX Operation (Advanced)

Settings for Forwarding from Command Center RX (RX/Forward Requirements)

You can use Command Center RX on a computer connected to the network to specify the forwarding settings
on this machine.

Refer to the machine’s Operation Guide for information on the network settings.

Accessing Command Center RX

1 Open the web browser.

2 In the Address or Location bar, enter the machine’s

IP address as the URL, e.g. http://192.168.48.21/.
The web page displays basic information about the
machine and Command Center RX as well as the
current status of the machine.

3 Enter the user name and password of the

administrator, and click Login.

Setting Administrator User Name, and Password
restricts general users' access to pages other than
the Start page. For security purposes, setting the
Administrator password is highly recommended.
The default Administrator password is factory-set
as ‘Admin’.

4 Click ‘Setting’ from the navigation bar on the left to

view and set values for that particular category.

5 Click ‘FAX / i-FAX’.

The Transmit Settings dialog box will appear.

For details, refer to the Command Center RX

Operation Guide.

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