Kyocera TASKalfa 552ci User guide
Legal Notes
Unauthorized reproduction of all or part of this guide is prohibited.
The information in this guide is subject to change without notice.
We cannot be held liable for any problems arising from the use of this product, regardless of the information herein.
Regarding Trademarks
Microsoft Windows is a registered trademark of Microsoft Corporation in the U.S. and/or other countries. KPDL is a
trademark of Kyocera Corporation. PCL is a trademark of Hewlett-Packard Company.
All other brand and product names herein are registered trademarks or trademarks of their respective companies.
User interface screen captures shown in this guide may differ depending on your printing system.
Examples of the operations given in this guide support the Windows 7 printing environment. Essentially the same
operations are used for Microsoft Windows Vista, Windows XP, Windows Server 2003, and Windows Server 2008
environments.
© 2012 KYOCERA Document Solutions Inc.
Table of Contents
Chapter 1 Introduction
System Requirements ................................................................................................................... 1-1
Protocols ................................................................................................................................. 1-1
Web Browser ........................................................................................................................... 1-1
Accessing the Embedded Server .................................................................................................. 1-1
Chapter 2 The Embedded Server Home Page
Login ............................................................................................................................................. 2-1
Top Bar ......................................................................................................................................... 2-1
Navigation Menu ........................................................................................................................... 2-2
Status Displays ............................................................................................................................. 2-3
Chapter 3 About Login
Levels of Login .............................................................................................................................. 3-1
Chapter 4 Document Box
Custom Box .................................................................................................................................. 4-1
Adding a New Custom Box ...................................................................................................... 4-1
Editing a Custom Box .............................................................................................................. 4-1
Working with a Custom Box ..................................................................................................... 4-2
Deleting a Custom Box ............................................................................................................ 4-5
FAX Box ....................................................................................................................................... 4-5
Adding a New FAX Box ........................................................................................................... 4-5
Editing a FAX Box ................................................................................................................... 4-5
Working with a FAX Box .......................................................................................................... 4-6
Deleting a FAX Box ................................................................................................................. 4-6
Sub Address Box .......................................................................................................................... 4-6
Adding a New Sub Address Box .............................................................................................. 4-6
Editing a Sub Address Box ...................................................................................................... 4-7
Working with a Sub Address Box ............................................................................................. 4-7
Deleting a Sub Address Box .................................................................................................... 4-7
Polling Box ................................................................................................................................... 4-8
Polling Box Property ................................................................................................................ 4-8
Deleting Documents in Polling Box .......................................................................................... 4-8
Printing Documents in Polling Box ........................................................................................... 4-8
Chapter 5 Address Book
Contacts ........................................................................................................................................ 5-1
Adding a New Contact ............................................................................................................. 5-1
Editing a Contact ..................................................................................................................... 5-1
Deleting a Contact ................................................................................................................... 5-2
Groups .......................................................................................................................................... 5-2
Adding a New Group ............................................................................................................... 5-2
Editing a Group ........................................................................................................................ 5-2
COMMAND CENTER RX i
Deleting a Group ..................................................................................................................... 5-3
Chapter 6 Settings Pages
Start Page ..................................................................................................................................... 6-1
Start > Status (Device/Printer Status Page) ............................................................................ 6-1
Start > Status Pages ................................................................................................................ 6-2
Start > Information ................................................................................................................... 6-4
Basic Page .................................................................................................................................... 6-4
Basic > Defaults > Network ..................................................................................................... 6-4
Basic > Defaults > Time ........................................................................................................... 6-5
Basic > Defaults > Reset ......................................................................................................... 6-6
Basic > Defaults > Device Defaults .......................................................................................... 6-6
Basic > Security > Device Security > General ......................................................................... 6-9
Basic > Security > Device Security > Interface Block .............................................................. 6-9
Basic > Security > Device Security > Network Security ......................................................... 6-10
Basic > Security > User Login ................................................................................................ 6-10
Basic > Security > Certificates ............................................................................................... 6-11
Printer Page ................................................................................................................................ 6-13
Printer > Summary of Network Printer Access Methods ........................................................ 6-13
Printer > System .................................................................................................................... 6-13
Printer > System > APL.Filter (Japan only) ............................................................................ 6-14
Printer > System > APL.Filter Parameters (Japan only) ........................................................ 6-14
Printer > Media Input ............................................................................................................. 6-15
Printer > Document Output .................................................................................................... 6-15
Scanner Page ............................................................................................................................. 6-15
Scanner > Defaults ................................................................................................................ 6-15
Scanner > FTP ...................................................................................................................... 6-16
Scanner > SMB ..................................................................................................................... 6-16
Scanner > E-mail ................................................................................................................... 6-17
Scanner > Send and Forward ................................................................................................ 6-17
Scanner > i-FAX .................................................................................................................... 6-19
Scanner > DSM Scan ............................................................................................................ 6-19
FAX / i-FAX Page ........................................................................................................................ 6-20
FAX / i-FAX > Common > Defaults ........................................................................................ 6-20
FAX / i-FAX > Common > Receive ........................................................................................ 6-20
FAX / i-FAX > Common RX/Forward Requirements > General ............................................. 6-21
Setting Destinations .............................................................................................................. 6-25
FAX / i-FAX > FAX > Defaults ................................................................................................ 6-26
FAX / i-FAX > FAX > Transmit ............................................................................................... 6-27
FAX / i-FAX > FAX > Receive ................................................................................................ 6-27
FAX / i-FAX > FAX > FAX Restrictions > General .................................................................. 6-28
FAX / i-FAX > FAX > FAX Restrictions > Permit Number List ................................................ 6-29
FAX / i-FAX > FAX > FAX Restrictions > Permit ID List ......................................................... 6-29
FAX / i-FAX > FAX > FAX Restrictions > Reject Number List ................................................ 6-29
FAX / i-FAX > FAX > Encryption Key ..................................................................................... 6-29
FAX / i-FAX > i-FAX > Defaults .............................................................................................. 6-29
FAX / i-FAX > i-FAX > SMTP ................................................................................................. 6-29
FAX / i-FAX > i-FAX > POP3 ................................................................................................. 6-30
FAX / i-FAX > i-FAX > Domain Restrictions > General .......................................................... 6-31
FAX / i-FAX > i-FAX > Domain Restrictions > SMTP Restriction List ..................................... 6-32
FAX / i-FAX > i-FAX > Domain Restrictions > POP3 Restriction List ..................................... 6-32
Advanced Page ........................................................................................................................... 6-32
Advanced > Network Protocol Quick Summary/Secure Protocol Quick Summary ................ 6-32
Advanced > Protocols > TCP/IP > General ........................................................................... 6-32
Advanced > Protocols > TCP/IP > IP Filters .......................................................................... 6-34
Advanced > Protocols > TCP/IP > Logical Printers ............................................................... 6-35
Advanced > Protocols > NetWare ......................................................................................... 6-36
ii User Guide
Advanced > Protocols > IPP .................................................................................................. 6-37
Advanced > Protocols > ThinPrint ......................................................................................... 6-37
Advanced > Protocols > AppleTalk ........................................................................................ 6-38
Advanced > Protocols > NetBEUI .......................................................................................... 6-38
Advanced > E-mail > SMTP > General .................................................................................. 6-38
Advanced > E-mail > SMTP > E-mail Recipient # .................................................................. 6-40
Advanced > E-mail > POP3 > General .................................................................................. 6-41
Advanced > E-mail > POP3 > User # .................................................................................... 6-41
Advanced > Management > SNMP > SNMPv1/v2c ............................................................... 6-42
Advanced > Management > SNMP > SNMPv3 ..................................................................... 6-43
Advanced > Management > LDAP > General ........................................................................ 6-44
Advanced > Management > LDAP > Ext Address Book ........................................................ 6-45
Advanced > Management > Authentication > General .......................................................... 6-45
Advanced > Management > Authentication > Network User Property ................................... 6-46
Advanced > Management > Authentication > Group Authorization Set. ................................ 6-47
Advanced > Management > IC-Card Settings ....................................................................... 6-47
Advanced > Management > Notification/Maintenance > Maintenance Notification ............... 6-48
Advanced > Management > Maintenance Notification > Sending Log History ...................... 6-48
Advanced > Security > Secure Protocols .............................................................................. 6-49
Advanced > Security > IEEE802.1x ....................................................................................... 6-50
Advanced > Security > IPSec > General ............................................................................... 6-50
Advanced > Security > IPSec > Rule1 (to Rule3) .................................................................. 6-51
Advanced > Link > HyPAS Device Online ............................................................................. 6-53
Chapter 7 Troubleshooting
Troubleshooting ............................................................................................................................ 7-1
COMMAND CENTER RX iii
1 Introduction
Command Center RX (Remote eXtension), which will hereafter be referred to as
the embedded server, refers to the web server that is built into the printing
device. It allows you to verify the operating status of the device and make
settings related to security, network printing, E-mail transmission and advanced
networking.
With the embedded server, the administrator can remotely track paper and
toner usages per user and the status of optional equipment installed. The
embedded server also configures device settings, monitors jobs, and manages
document boxes and address books.
System Requirements
The embedded server operates in the following environment. Check the
following before use.
Protocols
• The TCP/IP protocol is installed on the PC.
• An IP address is assigned to the printing system.
Web Browser
• Microsoft Internet Explorer 7.0 or later (Microsoft Internet Explorer operates
on Microsoft Windows XP/ Vista/7, and Microsoft Windows Server
2003/2008.)
• Mozilla Firefox 3.5 or later
• Safari 4.0 or later (Safari operates on Apple Mac OS X 10.4 or later.)
Accessing the Embedded Server
Access the embedded server by entering the printing system's host name or IP
address in a web browser. Obtain the IP address from your network
administrator.
Open a web browser.
1
Enter the device's host name or IP address as the URL. For example,
2
http://192.168.10.1.
The embedded server's home page will be accessed and displayed. The home
page requests a User name and Password. For initial login, use the predefined
Admin as the User Name, and Admin as the Password. This is set up internally.
For successive logins use any login name or password set up later in the
embedded server. Refer to Advanced > Management > Authentication >
General on page 6-45.
1-1 User Guide
2 The Embedded Server
Home Page
The embedded server's home page allows you to select a category from the
navigation menu on the left to view and set values for that category, as well as
displaying information on the device, user, and consumables on the right, which
changes according to the selection in the navigation menu.
Login
To fully access the features of the embedded server pages, enter the User
Name and Password and click Login. Entering the predefined administrator
password allows the user to access all pages, including Document Box,
Address Book, and Settings on the navigation menu.
To access the embedded server pages, the users can be identified by choosing
one of network authentication, local authentication, and job accounting
authentication methods. For details, see Levels of Login on page 3-1.
Top Bar
At the top of the home page, you can perform the following:
COMMAND CENTER RX 2-1
The Embedded Server Home Page
Home
To quickly return to this home page (top page) from any other server page,
click Home.
Select language
The embedded server supports multiple languages. To change the language
that the embedded server is displayed in, open the language drop down list
and select the appropriate language. If you attempt to view the embedded
server with a character set other than the language that is used on the
operation panel's display, some characters may be garbled.
Auto-refresh
To continuously update the embedded server's pages to the most recent
status, select the Auto-Refresh check box.
Refresh
Click this circular arrow icon to refresh the embedded server pages any time.
Navigation Menu
The navigation menu at the left of the home page divides the following functions
onto separate bars. By clicking each bar, you can jump to the desired page as
outlined below:
My Information
My Information is accessible when you have logged in to the embedded
server with a general user or administrator privilege, and user authentication
is enabled. This page summarizes the general settings to which access is
granted by the general user. This depends on the scope of the user's or
group's privileges. For example, if a user is allowed access to the document
box, he/she can add or delete documents in the document box shown in My
Information.
Device Information
This page includes this machine's various information that apply to the entire
machine, such as Device Defaults, Basic Networking as well as model,
optional equipment installed, firmware, network parameters, FAX
parameters, and information on the supported browsers.
Job Status
This page includes information on all device jobs including job status for
printing, scanning, storing, and scheduled jobs as well as the job log. After
clicking on Job Status, information is available in the following job status
pages:
Printing Job Status, Sending Job Status, Storing Job Status
Displays details on each job. You can narrow details you need by pulling
down Type. Click Refresh above to update details. Click Cancel Job to
abort the job. To see details of each job in the log, click the Number or the
Name of the job.
Scheduled Jobs (when FAX is installed)
This page is populated with FAX jobs currently scheduled for transmission.
Click Refresh to update the list. Click Cancel Job to remove the FAX job
from the list to abort.
Printing Job Log, Sending Job Log, Storing Job Log
Displays logs to track jobs of each type. You can narrow details by pulling
down Type. Click Refresh at the right end of the Top Bar to update the list of
2-2 User Guide
The Embedded Server Home Page
logs. To see details of each job in the log, click the Number or the Name of
the job.
Document Box
This page allows you to add, edit, or delete a document box, and delete
documents in a document box. Under Document Box, Custom Box, Fax
Box, Sub Address Box, and Polling Box are included. For more
information, see page 4-1.
Address Book
This page allows you to add, edit, or delete a contact address or a group of
addresses. For more information see page 5-1.
Settings
This page includes advanced settings that apply to the entire device,
including primarily advanced network settings and security settings. For
more information see page 6-1.
Links
Links to our websites. Visit the following website for more information and
downloads.
Download Drivers and Software
For downloading printer drivers and software:
http://www.kyoceramita.com/download/ or
http://www.kyoceradocumentsolutions.com/download/
About Kyocera Mita/About KYOCERA Document Solutions
For more information about products:
http://www.kyoceramita.com/ or http://www.kyoceradocumentsolutions.com
Network options
A link to the embedded website of the network interface card is shown, if a
network interface card is installed in the machine. To gain access to the
embedded website to view or configure network options using the web
browser, click the link.
Status Displays
The home page displays information on the status of the device, operation
panel usage, and consumables, to the right of the page. This page allows you to
quickly verify the device's current settings and statuses.
Device Status
Shows the operating status of the printer, scanner, and/or FAX.
Operation Panel Usage
Shows the user currently logged in to the device from the operation panel
and its operating status. Note that settings made using the operation panel
may override those made using the embedded server.
Paper
Shows the size, type, maximum capacity, and the current supply by paper
source.
Toner
Shows the toner supply by color. The status of the waste toner box is also
given.
Optional Equipment Status
COMMAND CENTER RX 2-3
The Embedded Server Home Page
Shows the status of the optional devices, such as the amount of the
remaining staples and the punch waste.
2-4 User Guide
Levels of Login
3 About Login
This section provides information to help the administrator manage domain and
local users. The administrator can set authentication that allows the predefined
users to access the embedded server pages and set administrator passwords.
An administrator can configure the device to require a user login before it is
accessed, in either of three different ways of authentication as described in this
section.
If you select local or network authentication, User Login must be turned on.
The default user name and password, or the local administrator account when
User Login is turned off, is Admin. Note that the embedded web server does not
provide administrative limitation against the access to itself.
Local Authentication
Users are registered in this device and one-to-one authentication is
performed between this printing system and a PC. A local account user
accesses the embedded server by entering a User Name and Password
and selecting Local in the drop-down list (if shown) below the entries,
followed by clicking the Login button.
A user logged in with administrator privileges can gain access to My
Information, Device Information, Job Status, Document Box, Address
Book, Settings and Links on the navigation menu.
A user logged in with a general user account cannot add or delete document
boxes, nor view the Address Book and Settings pages.
To add, delete or configure a locally authenticated user, refer to Basic >
Security > User Login on page 6-10.
Network Authentication
If the device is configured for network authentication, the device and the
relevant PC's need to be under the management of a Windows domain
network. Enter a User Name and Password and select the domain you want
to login to in the drop-down list.
Once you have logged in with administrator privileges, you can access to My
Information, Device Information, Job Status, Document Box, Address
Book, Settings and Links on the navigation menu.
A user logged in with a general user account cannot add or delete document
boxes, nor view the Address Book and Settings pages.
To add, delete or configure a network authenticated user, refer to Advanced
> Management > Authentication > General on page 6-45.
Authentication Using Job Account ID
If the device is configured for job accounting but not for User Login, a user
can be authenticated by his/her job account ID. Enter the job account ID in
Account Login and click Login.
COMMAND CENTER RX 3-1
About Login
If a user is registered as an administrator on the User Login user list (Refer
to Basic > Security > User Login on page 6-10.), he/she can select either
Account Login or Administrator Login.
For access using a job account ID, My Information, Device Information,
Job Status, Document Box, Address Book, and Links are displayed in
the navigation menu.
3-2 User Guide
Custom Box
4 Document Box
This page is accessible when you have logged in using a general user or
administrator account. It allows you to add or delete a document box, as well as
deleting documents in a document box. A general user is not allowed to add or
delete a document box.
There are several types of document boxes, which vary depending on models:
Custom Box, FAX Box, Sub Address Box, and Polling Box as described
below. Note that FAX Box, Sub Address Box, and Polling Box are available
only if the device is equipped with a FAX kit.
The users with a general user account can delete the documents which were
created and added in their own document boxes.
The section below explains how to add, edit or delete custom boxes as well as
working with their contents.
Adding a New Custom Box
Click Custom Box under Document Box on the navigation menu.
1
Click Add. The New Box - Property page will open.
2
Make entries required to define the custom box, such as Number, Name, etc.
3
Click Submit.
4
Editing a Custom Box
Click Custom Box under Document Box on the navigation menu.
1
Select the custom box you want to edit by clicking on its Number or Box Name.
2
The documents contained in the custom box are displayed with its name, date
of creation, size, etc. You can choose List View or Thumbnail to view the box
contents.
Alternatively, you can open the list of the user boxes, directly enter the box
number in the Box # window and click Go to, or enter the box name in the Box
Name window and click the magnifying glass icon, to quickly search the custom
box.
Click Box Property. The Property page opens.
3
Make entries required to modify the custom box properties such as Number,
4
Name, etc.
COMMAND CENTER RX 4-1
Document Box
Click Submit.
5
Working with a Custom Box
You can delete, move, copy, join, download, E-mail or print documents in the
custom box.
First select the document to apply any of the above actions by following the
steps below:
Click Document Box, then Custom Box which will open below on the
1
navigation menu.
Select the custom box you want to work with by clicking on its Number or Box
2
Name. If the box is password-protected, enter the password to proceed. The
documents contained in the custom box are displayed with its name, date of
creation, size, etc. You can choose List View or Thumbnail to view the box
contents.
Alternatively, you can open the list of the user boxes, directly enter the box
number in the Box # window and click Go to, or enter the box name in the Box
Name window and click the magnifying glass icon, to quickly search the custom
box.
In the custom box, select the check box next to the name of the document that
3
you want to apply the action. You can select multiple documents
simultaneously.
Deleting a Document
Select the document to delete as described above.
1
Click Delete.
2
Moving a Document from Box to Box
Select the document to move as described above.
1
Click Move. The Move Settings page opens. The files selected are shown in
2
Selected Files.
Select the box to move the document to in Destination. If the box is password-
3
protected, enter the password.
Click Move. The document is moved to the box.
4
Copying a Document to Box
Select the document to copy as described above.
1
Click Copy. The Copy Settings page opens. The files selected are shown in
2
Selected Files.
4-2 User Guide
Document Box
Select the box to store the copied document in Destination. If the box is
3
password-protected, enter the password.
Click Copy. The document is copied into the box.
4
Joining Documents in One
Select the documents to join as described above.
1
Click Join. The Join Settings page opens. The files selected are shown in
2
Selected Files.
If desired, change the order of the documents to be joined by clicking Top, Up,
3
Down, and Bottom. You can exclude a document from the Selected Files list
by clicking Delete.
Name the new document which the documents selected are joined in File
4
Name.
Click Join. The documents are joined in the new document.
5
Downloading a Document to a PC
Select a document you want to download and store into your PC as described
1
above. You can download only one document at a time.
Click Download. The Download Settings page opens. The selected file is
2
shown in Selected Files.
Use the Color Selection drop-down list if you want to change the color of the
3
document after downloading. For example, you can download a color document
as a monochrome document when it is stored in a PC.
Use the File Format drop-down list to choose the type of the document you
4
want to download.
Click Download to begin downloading. Enter the name and destination of the
5
document as you are prompted.
Note: If downloading is interrupted by the web browser's pop-up blocking,
perform the following:
• For example, on Internet Explorer 8, go to Tools > Pop-up Blocker > Turn
Off Pop-up Blocker to turn off pop-up blocking. Or, go to Pop-up Blocker
Settings and enter the print system's IP address in Allowed sites.
• If pop-up blocking is still engaged, on Internet Explorer 8, go to Tools >
Internet Options > Security > Custom level > Downloads > Automatic
prompting for file downloads and select Enable.
• If downloading won't complete, try to turn off SmartScreen Filter by browsing
to Safety > SmartScreen Filter > Turn Off SmartScreen Filter on Internet
Explorer 8.
COMMAND CENTER RX 4-3
Document Box
Sending a Document to a Destination
Select a document you want to send as described above. You can send only
1
one document at a time.
Click Send. The Send Settings page opens. The selected file is shown in
2
Selected Files.
In Destination, select a destination from Address Book, E-mail, Folder, FAX
3
and i-FAX.
To select a destination, select Address Book to display the destinations
currently registered (depending on E-mail, Folders, FAX, i-FAX, or Groups).
Note, however, FAX is not displayed if the entry of new addresses is prohibited
in the device's system menu.
To delete a destination from Destinations, click Delete.
Use the Color Selection drop-down list if you want to change the color of the
4
document to send. For example, you can send a color document as a
monochrome document.
Name the document in File Name.
5
Enter the date of sending and job ID in Additional Information. These entries
6
are appended in the file name.
Use the File Format drop-down list to select the type of the document you want
7
to send.
Click Send. If you are prompted to confirm sending, in case Confirmation
8
Screen is activated on the device's operation panel, make confirmation. The
document is sent to the destination.
Printing a Document
Select the document(s) to print as described above.
1
Click Print. The Print Settings page opens. The files selected are shown in
2
Selected Files.
If desired, change the order of the documents to be printed by clicking Top, Up,
3
Down, and Bottom. You can exclude a document from the Selected Files list
by clicking Delete.
Enter the number of copies to print in Copies.
4
Use the Color Selection drop-down list if you want to change the color of the
5
document when it is printed.
In Functions, change settings for Duplex, EcoPrint, Toner Save Level as
6
desired.
4-4 User Guide
FAX Box
Document Box
Click Print. The document is printed.
7
Deleting a Custom Box
Click Custom Box under Document Box on the navigation menu. The Custom
1
Boxes page opens. Click All Boxes to show all custom boxes present in the
device, and click My Boxes to show only the custom boxes of your own.
Click Delete once. This will not delete any custom box yet, but this will let the
2
checkboxes (Select) appear to the left.
Select the custom box you want to delete by selecting the checkbox to the left.
3
You can select only one custom box to delete at a time.
You can enter the box name in the Box Name window and click the magnifying
glass icon to quickly search the custom box.
Click Delete.
4
The section below explains how to add, edit or delete FAX boxes as well as
working with their contents.
Adding a New FAX Box
Click Document Box > FAX Box in the navigation menu.
1
Click Add and enter descriptions for the FAX Box.
2
Click Submit.
3
Editing a FAX Box
Click FAX Box under Document Box on the navigation menu.
1
Select the FAX Box you want to edit by clicking on its Number or Box Name.
2
The documents contained in the FAX Box are displayed with its name, date of
creation, size, etc. You can choose List View or Thumbnail to view the box
contents.
Alternatively, you can directly enter the box number in the Box # window and
click Go to, or enter the box name in the Box Name window and click the
magnifying icon, to quickly search the FAX Box.
Click Box Property. The Property page will appear.
3
Make entries required to modify the FAX Box properties such as Number,
4
Name, etc.
Click Submit.
5
COMMAND CENTER RX 4-5
Document Box
Working with a FAX Box
Click FAX Box under Custom Box in the navigation menu.
1
Select the FAX Box you want to work with by clicking on its Number or Box
2
Name. If the box is password-protected, enter the password to proceed. The
documents contained in the FAX Box are displayed with its name, date of
creation, size, etc. You can choose List View or Thumbnail to view the box
contents.
Alternatively, you can directly enter the box number in the Box # window and
click Go to, or enter the box name in the Box Name window and click the
magnifying glass icon, to quickly search the FAX Box.
In the FAX Box, select the check box next to the name of the document that you
3
want to apply the action. You can select more than one document
simultaneously.
Select either of Delete, Download, and Print to apply to the document. To
4
perform any of these actions, follow the same procedure as described in
Working with a Custom Box on page 4-2.
Deleting a FAX Box
1
2
3
4
Sub Address Box
Adding a New Sub Address Box
Click FAX Box under Document Box in the navigation menu. The FAX Boxes
page opens. Click All Boxes to show all custom boxes present in the device,
and click My Boxes to show only the custom boxes created under your
account.
Click Delete once. This will not delete any FAX Box yet but this will let check
boxes (Select) appear to the left.
Select the FAX Box you want to delete by selecting the check box to the left.
You can check only one custom box to delete at a time. You can enter the box
name in the Box Name window and click the magnifying glass icon to quickly
search the custom box.
Click Delete. If required, enter the password and click OK.
The section below explains how to add, edit or delete sub address boxes as well
as working with their contents.
Click Document Box > Sub Address Box in the navigation menu.
1
Click Add and enter descriptions for the sub address box.
2
Click Submit.
3
4-6 User Guide
Document Box
Editing a Sub Address Box
Click Sub Address Box under Document Box on the navigation menu.
1
Select the Sub Address Box you want to edit by clicking on its Number or Box
2
Name. The documents contained in the Sub Address Box are displayed with its
name, date of creation, etc.
Alternatively, you can directly enter the box number in the Box # window and
click Go to, or enter the box name in the Box Name window and click the
magnifying icon, to quickly search the Sub Address Box.
Click Box Property. The Property page will appear.
3
Make entries required to modify the Sub Address Box properties such as
4
Number, Name, etc.
Click Submit.
5
Working with a Sub Address Box
Click Sub Address Box under Document Box in the navigation menu.
1
Select the Sub Address Box you want to work with by clicking on its Number or
2
Box Name. If the box is password-protected, enter the password to proceed.
The documents contained in the Sub Address Box are displayed with its name,
date of creation, etc.
Alternatively, you can directly enter the box number in the Box # window and
click Go to, or enter the box name in the Box Name window and click the
magnifying glass icon, to quickly search the Sub Address Box.
In the Sub Address Box, select the check box next to the name of the document
3
that you want to apply the action. You can select more than one document
simultaneously.
Select either Delete or Print to delete or print the documents, respectively. To
4
perform either of these actions, follow the same procedure as described in
Working with a Custom Box on page 4-2.
Deleting a Sub Address Box
Click Sub Address Box under Document Box in the navigation menu. The
1
Sub Address Boxes page opens. Click All Boxes to show all document boxes
present in the device, and click My Boxes to show only the document boxes
created under your account.
Click Delete once. This will not delete any Sub Address Box yet but this will let
2
check boxes (Select) appear to the left.
Select the Sub Address Box you want to delete by selecting the check box to
3
the left. You can check only one document box to delete at a time. You can
enter the box name in the Box Name window and click the magnifying glass
icon to quickly search the document box.
COMMAND CENTER RX 4-7
Document Box
Polling Box
Click Delete. If required, enter the password and click OK.
4
This page allows you to print or delete documents in polling boxes. Also, you
can determine whether documents are automatically deleted or retained after
polling.
Polling Box Property
Polling Box Property determines after the document has been sent, whether
you want the document to be automatically deleted or to be retained
(overwritten).
Click Document Box, then Polling Box which opens below on the navigation
1
menu. The Polling Box page opens.
Click Box Property. The Polling Box - Property opens to select whether the
2
document which was sent is deleted, or overwritten and retained.
To configure the box so that documents are overwritten at updating, set
3
Overwrite Setting to On. To configure the box so that documents are
automatically deleted after transmission, set Delete after Transmit to On.
Click Submit.
4
Deleting Documents in Polling Box
To delete documents in a polling box, proceed as follows:
Click Document Box, then Polling Box which opens below on the navigation
1
menu. The Polling Box page opens. You can choose List View or Thumbnail
to view the box contents. To view details on a document in the polling box, click
its Name. The Property page opens and you can view the number of pages,
resolution, etc. You can also change the file name by clicking Change File
Name or preview by clicking Preview on this page.
Select the document(s) you want to delete by selecting the check box to the left.
2
You can select more than one check box to delete the documents
simultaneously.
Click Delete.
3
Printing Documents in Polling Box
To print documents in a polling box, proceed as follows:
Click Document Box, then Polling Box which opens below on the navigation
1
menu. The Polling Box page will appear. You can choose List View or
Thumbnail to view the box contents. To view details on a document in the
polling box, click its Name. The Property page will appear and you can view the
number of pages, resolution, etc. You can also change the file name by clicking
Change File Name or preview by clicking Preview on this page.
4-8 User Guide
Document Box
Select the document(s) you want to print by checking the checkbox to the left.
2
You can select more than one checkbox to print the documents in succession.
Click Print. The Basic submenu will open.
3
You can immediately start to print the documents in the order shown in
4
Selected Files by clicking Print. If you want to change the order of printing,
highlight a document and press Top, Up, etc. If you want to omit a document
from the list, press Delete.
Press Print.
5
COMMAND CENTER RX 4-9
Contacts
5 Address Book
This page is accessible when you have logged in the embedded server with
administrator privileges, while network authentication or local authentication is
enabled.
This section explains how to add, edit or delete contacts in the address book.
In the Addresses page, contacts and groups are listed together. Contacts are
identified by the 'single-person' icon and groups by the 'triple-person' icon. You
can filter the display for contacts or groups by choosing Contact or Group on
the Type drop-down list.
Adding a New Contact
Click Address Book in the navigation menu. The Addresses page appears.
1
Click Add Contact. The New Contact - Property page opens.
2
Enter the contact's Number, Name and E-mail.
3
You can also enter SMB and FTP access information for the contact. Specify
Host Name, Port Number, Path to the shared folder, Login User Name, and
Login Password for the contact. When the Test button is pressed, this machine
tries to connect to the SMB or FTP server.
If the FAX system is installed or i-FAX is activated in the system, you can
include a FAX number and/or i-FAX address.
Click Submit to complete. To cancel, click Back.
4
Editing a Contact
The steps below allow you to modify the number or name, e-mail address, SMB
and FTP information, FAX and i-FAX settings of a contact.
Click Address Book in the navigation menu. The Addresses page appears.
1
Select the contact you want to edit by clicking its Number or Name. The
2
Property page appears.
Alternatively, you can directly enter the address number in the Address #
window and click Go to, or enter the contact name in the Address Name
window and click the magnifying glass icon, to quickly search the contact.
Modify the Number, Name, or E-mail of the contact. If the system is installed
3
with a FAX system or has i-FAX activated, you can modify these settings.
5-1 User Guide
Groups
Address Book
Modify the settings for SMB and FTP accesses as desired. When the Test
4
button is pressed, this machine tries to connect to the SMB or FTP server.
Click Submit. To cancel, click Back.
5
Deleting a Contact
Click Address Book in the navigation menu. The Addresses page appears.
1
Select the contact(s) you want to delete by selecting the checkbox to the left.
2
If you want all contacts displayed on the page deleted, click Check All. To
deselect all, click None.
Click Delete.
3
This page allows you to add, edit or delete groups of contacts. In the
Addresses page, contacts and groups are listed together. Contacts are
identified by the 'single-person' icon and groups by the 'triple-person' icon. You
can filter the display for contacts or groups by choosing Contact or Group on
the Type drop-down list.
Adding a New Group
Click Address Book in the navigation menu. The Addresses page appears.
1
Click Add Group. The New Group - Property page opens.
2
Enter the group's Number, or leave it to the system to automatically assign a
3
number, and the group's Name.
Add contacts to the group by clicking the plus sign (+). The Addresses page
4
appears.
Select the contact to join in the group by selecting the Select checkbox to the
5
left. You can select more than one checkbox at a time. Note that the contacts to
join must already have been existent on the Addresses page.
Click Submit. You are returned to the Property page. To delete a contact, click
6
the X sign.
Click Submit again. Repeat the above steps to add more groups.
7
Editing a Group
Click Address Book in the navigation menu. The Addresses page appears.
1
Select the group you want to edit by clicking its Number or Name. The
2
Property page of the group opens.
COMMAND CENTER RX 5-2
Address Book
Alternatively, you can directly enter the group's Number in Address # window
and click Go to, or the group's Name in the Address Name window and click
the magnifying glass icon to search by name.
Modify the group's Number and Name as desired.
3
To add new contacts to the group, click the plus sign (+). The Addresses page
4
appears.
Select the contact to join in the group by selecting the Select checkbox to the
5
left. You can select more than one checkbox at a time.
You can filter contacts by selecting E-mail, Folder, FAX, or i-FAX on the Type
drop-down list.
Click Submit to add the contacts. You are returned to the Property page.
6
To delete a contact, click the X sign.
Deleting a Group
Click Address Book on the navigation menu. The Addresses page appears.
1
Select the group(s) you want to delete by selecting the check box to the left.
2
If you want all groups displayed on the page deleted, click Check All. To
deselect all, click None.
Note: Deleting a group does not delete the contacts joined in the group.
Click Delete. To cancel, click Back.
3
5-3 User Guide
6 Settings Pages
The Settings page divides the following functions onto separate pages. You
can jump to the desired pages by clicking the tab located at the top of each
page. The following is an outline of each page accessed, described on the page
as indicated below.
Start Page
This page allows you to verify the device’s current settings and, depending
on model, current operating status. For details, see page 6-1.
Basic Page
This page includes settings that apply to the entire device, such as Device
Defaults, Security, and Basic Networking. For details, see page 6-4.
Printer Page
This page includes settings that apply to the printing function of the device,
such as Default Print Resolution and Copy Count. For details, see page 6-
13.
Scanner Page
This page includes settings that apply to the scanning function of the device,
such as Default Scan Resolution and Original Placement. For details, see
page 6-15.
FAX/i-FAX Page
This page includes settings that apply to the FAX function of the device, such
as FAX transmit and receive settings. For details, see page 6-20.
Advanced Page
This page includes advanced settings that apply to the entire device and is
comprised primarily of advanced network settings. For details, see page 6-
32.
Start Page
The Start page lets you view to verify the following information of the device. To
gain access to this page, an administrator privilege is required.
• Verifying the device's operating status
• Verifying various settings (device, printing, FAX, scanning, network and Email)
• Verifying the number of scanned pages and the number of prints made on the
device
Start > Status (Device/Printer Status Page)
The Device/Printer Status Page will be the first screen that appears after you
clicked on Settings on the home page. This page allows you to view status for
various functions on the device.
Device Details
COMMAND CENTER RX 6-1
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