Kyocera FS-1020MFP, FS-1025MFP, FS-1040, FS-1041, FS-1060DN User Guide
...
Legal Notes
Unauthorized reproduction of all or part of this guide is prohibited.
The information in this guide is subject to change without notice.
We cannot be held liable for any problems arising from the use of this product, regardless of the information herein.
Regarding Trademarks
Microsoft®, Windows®, Windows 7®, Windows Vista®, Windows XP®, and Windows Server® are registered trademarks
of Microsoft Corporation in the U.S. and/or other countries.
All other brand and product names herein are registered trademarks or trademarks of their respective companies.
Examples of the operations given in this guide support the Windows 7 printing environment. Essentially the same
operations are used for Microsoft Windows Vista, Windows XP, Windows Server 2003, and Windows Server 2008
environments.
User Interface screen captures shown in this guide may differ depending on your printing system.
This user guide and its contents were developed for the GX 5.2 driver.
Models supported by the GX printer driver
FS-1040
FS-1041
FS-1060DN
FS-1061DN
FS-1020MFP
FS-1025MFP
FS-1120MFP
FS-1125MFP
FS-1220MFP
FS-1320MFP
FS-1325MFP
© 2012 KYOCERA Document Solutions Inc.
Table of Contents
Chapter 1 Installation
Preparing to Install the Driver ........................................................................................................ 1-1
European Default Duplex .............................................................................................................. 1-1
Express Install ............................................................................................................................... 1-2
Installing with Express Install ................................................................................................... 1-2
Custom Install ............................................................................................................................... 1-3
Installing with Custom Install ................................................................................................... 1-4
Editing Driver Properties .......................................................................................................... 1-5
Editing Utility Properties .......................................................................................................... 1-6
Upgrade ........................................................................................................................................ 1-7
Upgrading Driver Components ................................................................................................ 1-7
Maintenance ................................................................................................................................. 1-7
Documents .................................................................................................................................... 1-7
Uninstall ........................................................................................................................................ 1-7
Uninstalling Driver Components .............................................................................................. 1-7
Chapter 2 Printer Driver Settings Access
Changing the Default Driver Settings ............................................................................................ 2-1
Accessing Device Settings ............................................................................................................ 2-1
Chapter 3 Device Settings
Device Options .............................................................................................................................. 3-1
Memory ......................................................................................................................................... 3-1
Administrator Settings ................................................................................................................... 3-1
General .................................................................................................................................... 3-1
Lock Settings ........................................................................................................................... 3-2
User Settings ................................................................................................................................. 3-4
Identification ............................................................................................................................ 3-4
Units ........................................................................................................................................ 3-4
Language Preference .............................................................................................................. 3-4
Compatibility Settings .................................................................................................................... 3-5
Media Source Enumeration ..................................................................................................... 3-5
Ignore Application Collation ..................................................................................................... 3-5
Combine Source and Media Type Lists ................................................................................... 3-6
Chapter 4 Quick Print
Quick Print Options ....................................................................................................................... 4-1
Common Printing Options ....................................................................................................... 4-1
Collate ..................................................................................................................................... 4-2
Duplex Printing ........................................................................................................................ 4-2
Manual Duplex ........................................................................................................................ 4-3
Multiple Pages per Sheet ........................................................................................................ 4-3
Edit Quick Print ........................................................................................................................ 4-3
Profiles .......................................................................................................................................... 4-4
Printer Driver i
Selecting a Profile .................................................................................................................... 4-4
Saving a Profile ....................................................................................................................... 4-4
Editing a Profile ....................................................................................................................... 4-5
Importing a Profile ................................................................................................................... 4-5
Exporting a Profile ................................................................................................................... 4-6
Application Based Printing ....................................................................................................... 4-6
Chapter 5 Basic
Basic Settings ............................................................................................................................... 5-1
Source and Media Types .............................................................................................................. 5-2
Printing with Manual Feed ....................................................................................................... 5-2
Print Size and Page Size ............................................................................................................... 5-3
Creating a Custom Page Size ................................................................................................. 5-3
Printing with Custom Size Pages ............................................................................................. 5-4
Duplex Printing .............................................................................................................................. 5-4
Printing in Duplex Mode .......................................................................................................... 5-5
Manual Duplex .............................................................................................................................. 5-5
Printing with Manual Duplex .................................................................................................... 5-5
Collate ........................................................................................................................................... 5-6
Printing Collated Documents ................................................................................................... 5-6
Quality ........................................................................................................................................... 5-6
Print Preview ................................................................................................................................. 5-7
Previewing a Print Job ............................................................................................................. 5-7
Kyocera Logo ................................................................................................................................ 5-7
Displaying Version Information ................................................................................................ 5-7
Chapter 6 Layout
Multiple Pages per Sheet .............................................................................................................. 6-1
Printing Multiple Pages per Sheet ........................................................................................... 6-1
Scaling .......................................................................................................................................... 6-2
Setting Scaling on the Page .................................................................................................... 6-2
Gutter ............................................................................................................................................ 6-2
Creating a Gutter ..................................................................................................................... 6-2
Booklet .......................................................................................................................................... 6-3
Printing a Booklet .................................................................................................................... 6-3
Poster ............................................................................................................................................ 6-3
Printing a Poster ...................................................................................................................... 6-4
Chapter 7 Imaging
Print Quality and Custom Quality .................................................................................................. 7-1
Reduced Speed Mode .................................................................................................................. 7-1
EcoPrint ........................................................................................................................................ 7-2
Graphics ........................................................................................................................................ 7-2
Selecting Graphics Settings .................................................................................................... 7-2
Pattern Scaling ........................................................................................................................ 7-2
Inversion Options .................................................................................................................... 7-2
Adjusting Grayscale ...................................................................................................................... 7-3
Text and Graphics Effects ............................................................................................................. 7-3
Chapter 8 Job
Job Storage ................................................................................................................................... 8-1
Setting up Print Boxes ............................................................................................................. 8-2
Printing to a Print Box .............................................................................................................. 8-2
Printing from a Print Box .......................................................................................................... 8-2
Job Name ...................................................................................................................................... 8-3
ii User Guide
Don't Use Application Name .................................................................................................... 8-3
Overwrite Job Name ................................................................................................................ 8-3
Selecting a Job Name ............................................................................................................. 8-3
Chapter 9 Advanced
Watermark .................................................................................................................................... 9-1
Adding or Editing a Watermark ................................................................................................ 9-1
Selecting Pages for Watermark ............................................................................................... 9-2
Enable Client Profile ...................................................................................................................... 9-3
Glossary .................................................................................................................................................................. i
Printer Driver iii
1 Installation
A printer driver is an application that manages communication between a printer
and your computer. Once installed, the printer driver settings must be
configured in the printer Properties and Printing Preferences. There are two
methods of installation. Express Install is a quick and easy way to install a
driver and certain features in package form. Custom Install lets you select from
individual drivers and utilities. In the Product Library window you can also
uninstall drivers and utilities with the Uninstall option.
You can click Maintenance to run certain utilities from the Installer window.
Click Documents to access the readme, driver user guide, and other materials.
With Upgrade you can update the driver software to a newer version. Upgrade
is only available if there is a product that needs to be upgraded.
Note: In Windows operating systems, you must be logged in with
administrator rights to install the printer driver.
Preparing to Install the Driver
This section describes the initial steps to take before you install the printer
driver.
In Windows 7 and Windows Vista with a USB connection, a driver installation
can be made from the Microsoft Windows Update site if a certified driver is
available and the system is connected to the web. We recommend you continue
to install the driver from the supplied installation disc for an expanded feature
set. In Windows, if the Found New Hardware Wizard dialog box appears
during the installation process, click Cancel. If the Hardware Installation
warning dialog box appears, click Continue Anyway.
Turn on the computer and the printer.
1
Insert the Product Library disc into the disc drive. The application should start
2
automatically.
Note: If the Product Library fails to start after inserting it into the disc drive,
use Windows Explorer to locate Setup.exe on the local drive and double-click
to open.
The Product Library window appears with the license dialog box. Read the
3
license agreement and then click Accept to proceed.
At the bottom of the window, select your language from the list.
4
European Default Duplex
Printing on both sides of a sheet of paper (duplex mode) reduces paper
consumption and helps conserve environmental resources. Duplex mode also
lowers costs by reducing the amount of paper that must be purchased. We
1-1 User Guide
Express Install
Installation
recommend that printing systems capable of duplex printing use duplex mode
by default. This can be set in the printer driver installation process for European
locations only.
After you click Express mode or Custom mode in the Installer, if the operating
system locale is EU and time zone is GMT 0, GMT +1 or GMT +2, a message
about resource and energy conservation appears. Read the message, and then
click OK.
After installation is successful, an Enable Duplex check box is displayed on the
Finished page. Select the check box to have the driver automatically default to
duplex mode. Exceptions to the default can afterward be made by selecting
options in the driver Quick Print or Basic tabs.
Express Install refers to quick device, driver, and utility installation for a USB or
network connection. The installation application discovers printing devices that
are turned on, and connected by USB or network cable. One or more
compatible devices, drivers, and utilities can be installed together.
Installing with Express Install
This section describes the express installation procedure of devices, drivers,
and utilities in Windows operating systems.
If the installer cannot find your printing device, contact your system
administrator.
Ensure that your printing device and computer are turned on and connected by
1
USB or network cable.
When the installer starts, Express Install is displayed as the default window.
2
Otherwise click the Express Install button to return here from other windows.
In the Express Install window, the installer looks for your printing device. Each
3
discovered device is displayed in the device list as an icon with a model name
and location (USB port or IP address).
If your device is discovered, select your model in the device list.
If discovery does not find your device, remove and reinsert the USB or network
cable, and ensure that it is connected properly. Click the circular arrow icon to
refresh the discovery.
You can also find a device by typing a partial or full search term in the search
4
text box above the device list. You can search the discovered devices by model
name, IP address, or USB port. The results are displayed in the device list. If the
search finds your device, select it. Click the x icon to clear the text box, and
return to the list of all discovered devices.
You can select Use host name as port name to use a host name for the
5
Standard TCP/IP port. (Not available with a USB connection.)
The installer automatically selects the Driver Package from the feature list. Or
6
you can click it to switch between clearing and selecting it. Move the pointer
over a product icon to see a description of the contents.
Printer Driver 1-2
Installation
Review your settings. At least one device and one product must be selected to
7
enable the Install button. If your settings are correct, click Install.
Note: In Windows XP, or Windows Server 2003, if the Hardware Installation
warning dialog box appears, click Continue Anyway. In Windows 7, Windows
Vista, or Windows Server 2008, if a warning dialog box appears stating
Windows can't verify the publisher of this driver software, click Install this
driver software anyway.
You can expand or collapse the installation detail by clicking the arrow. When
8
the installation completes successfully, on the Finished page you can select
from the following options. These options only appear after a printer driver
installation.
Print a test page
Select this option to test the connection and operation of the printing device.
If the installation is successful, the Windows Printer Test Page, containing
your computer name and information on your printer driver and port settings,
prints at the newly installed printing device.
Show Quick Print tab
This selection lets you define basic print options into group profiles that can
be accessed easily. The Show Quick Print tab option also appears in
Device Settings > Administrator > General.
Custom Install
To exit the installer application click Finish.
9
A message may appear if there is a software installation failure. After clicking
Finish, retry the installation. If the same message appears again, contact your
system administrator.
The installation of the printer is now complete. If prompted, restart your
computer.
Custom Install applies to detailed device, driver, and utility installation for a
USB or network connection. The installer can discover devices that are turned
on, and connected by USB or network cable, or you can manually select the
driver from the available drivers. You can specify the port, utilities, and other
options.
Selections in the Custom Install window display a gray or blue background.
Drag and drop functionality is supported. You can click an arrow to expand or
collapse a selection box. You can install more than one product from each list,
but they must be selected and moved to the Products to Install list one by one.
In Windows 7, Windows Vista, and Windows Server 2008 only, the XML Paper
Specification (XPS) driver provides the most efficient method for displaying,
processing, and printing documents. Windows Vista and Windows Server 2008
require the following update: Service Pack 2 with Platform Update for Windows
(KB 971644).
In the Custom Install drivers list, select GX XPS DRIVER. Click the arrow to
move it to the Products to Install list.
The output of print to file is not an XPS-compatible format and cannot be viewed
by Microsot XPS Viewer
1-3 User Guide
Installing with Custom Install
This section describes the custom installation of printing devices, drivers, and
utilities in Windows operating systems.
If the installer cannot find your printing device, contact your system
administrator.
Ensure that your printing device and computer are turned on and connected by
1
USB or network cable.
Click the Custom Install button.
2
To discover a printing device, proceed to step 3. To add a printing device model
and port name, proceed to step 4.
In the Custom Install window, the installer searches for your printing device.
3
Each discovered printing device is displayed in the Devices list as an icon with
a model name and location (USB port or IP address). To view the list without
icons, under the Devices list click the Switch to list view icon. You can click
the headings of all lists to adjust the sizes of the columns. Under the Devices
list, you can also click one of the icons to select all devices, or clear all devices.
If your printing device is discovered, proceed to step 5.
Installation
If discovery does not find your printing device, you can add it. Click the Add
4
custom device icon.
In the Devices dialog box, select from the Model list of supported models, and
the Port name list of all local and network ports. To add a port connected to
your system, click Add Port. Click OK in the Devices dialog box. The printing
device appears in the Products to Install list. Proceed to step 6.
If you are unable to discover or add your printing device, contact your
Administrator.
Select a printing device from the Devices list, and click the arrow to move it to
5
the Products to Install list.
Select a driver from the Drivers list, and click the arrow to move it to the
6
Products to Install list. One or more drivers are required to enable the Install
button.
Select a utility from the Utilities list, and click the arrow to move it to the
7
Products to Install list. The utility will be installed with each printing device and
driver set in the Products to Install list. Utilities are not required to enable the
Install button. Selections vary according to the printing system model.
KYOCERA Net Viewer
Lets you organize and monitor network printing device information with many
different features that are available, through default views, as well as custom
views that you can create.
KYOCERA Client Tool
Gives you quick access to frequently-used features and settings, plus the
current status of all supported printing devices. You can also order toner,
download printer drivers, access KYOCERA Net Viewer, open the company
website, and view printing system documentation.
FAX Address Book Utility
Printer Driver 1-4
Installation
The FAX Address Book Utility lets you create and maintain FAX address
entries, and create group faxes. The addresses can be stored on the printing
device or your computer.
If you want to remove a product from the Products to Install list, select it and
8
click Remove at the bottom of the list box. To remove all products, click
Remove all.
You can select Use host name as port name to use a host name for the
9
Standard TCP/IP port. (Not available with a USB connection.)
For each printing device and driver combination in the Products to Install list,
10
you can click the Edit icon to open a dialog box with installation options for the
drivers. Make your selections from the available options. See Editing Driver
Properties and Editing Utility Properties for details. For some utilities you can
click the Edit icon to see installation or upgrade information.
Review your settings. At least one printing device and driver, or a utility, must be
11
selected to enable the Install button. If your settings are correct, click Install.
Note: In Windows XP, or Windows Server 2003, if the Hardware Installation
warning dialog box appears, click Continue Anyway. In Windows 7, Windows
Vista, or Windows Server 2008, if a warning dialog box appears stating
Windows can't verify the publisher of this driver software, click Install this
driver software anyway.
You can expand or collapse the installation detail by clicking the arrow. When
12
the installation completes successfully, on the Finished page you can select
from the following options. These options only appear after a printer driver
installation.
Print a test page
Select this option to test the connection and operation of the printing device.
If the installation is successful, the Windows Printer Test Page, containing
your computer name and information on your printer driver and port settings,
prints at the newly installed printing device.
Show Quick Print tab
This selection lets you define basic print options into group profiles that can
be accessed easily. The Show Quick Print tab option also appears in
Device Settings > Administrator > General.
To exit the installer application click Finish.
13
A message may appear if there is a software installation failure. After clicking
Finish, retry the installation. If the same message appears again, contact your
system administrator.
The installation of the printer is now complete. If prompted, restart your
computer.
Editing Driver Properties
You can select driver properties for drivers in the Products to Install list.
In the Product Library window, click the Custom Install button.
1
1-5 User Guide
In the Products to Install list, click the Edit icon in one of the device products.
2
The Device dialog box opens and displays the model name and the IP address
3
or USB. If there is a driver assigned, the driver options are displayed. If there is
more than one driver, the options for each driver are accessed by a tab. Select
the tab of the driver you want to configure.
Type a Printer name for the device to a maximum of 63 characters.
4
Select Share the printer if you want others to use this printing device.
5
If Share the printer is selected, you can type a shared name for the printing
6
device to a maximum of 63 characters.
If you prefer most or all of your print jobs go to this printing device, select Set as
7
default printer.
Click OK for the application to save your settings and return to the Custom
8
Install window.
Installation
Editing Utility Properties
You can view or edit information for some utilities in the Products to Install list.
This feature is unavailable for some printing system models.
In the Installer window, click Custom Install.
1
In the Products to Install list, click the Edit icon in one of the utility products.
2
A dialog box opens and displays utility information.
3
KYOCERA Net Viewer
Device Management
Finds devices and manages device settings.
Account Management
Establishes accounts for device groups and manages the account settings.
Host Management
Manages printer drivers and print queues.
KYOCERA Client Tool
You can set up an address to order replacement toner by e-mail or on the web:
Send e-mail
Type an e-mail address and then click OK to open your default e-mail
program.
Open Web page
Type a web address, and then click OK to open the web page in your default
web browser.
Printer Driver 1-6
Installation
Upgrade
Maintenance
The Installer can detect older driver or utility components. It creates a list of
those components in the Upgrade window.
Upgrading Driver Components
You can select driver or utility components and upgrade them to the most recent
version.
In the Product Library window, click Upgrade.
1
From the Products to Upgrade list, select drivers and utilities to upgrade on
2
your computer.
To start the upgrade, click Upgrade.
3
In the Finished dialog box, click Finish.
4
Documents
Uninstall
In the Product Library window, click the Maintenance button to access utilities
that provide useful features. Select an application and click Run. The following
utility is available:
KYOCERA Client Tool
KYOCERA Client Tool provides quick access to common device features
and settings, plus the current status of all supported devices. You can also
use KYOCERA Client Tool to order toner and view printer documentation.
For system requirements and other information about a particular utility, see
that utility’s user guide.
In the Product Library window, click Documents to access documents about
the driver and utilities. Select a document and click Open. Acrobat Reader 8.0
or newer is required to view PDF files.
The uninstaller can find the printing system drivers on your local drive. It creates
a list of those components in the Uninstall window. If you uninstall a driver,
devices using that driver will also be removed.
Uninstalling Driver Components
You can select drivers or utilities to remove from your local drive.
In the Product Library window, click the Uninstall button.
1
Select components from the list to uninstall. Select by device model, or click the
2
plus sign to expand a list of individual devices. Below the list you can also click
icons to select all the check boxes, or to clear them.
1-7 User Guide
To start the uninstall, click Uninstall.
3
In the Finished dialog box, click Finish.
4
Installation
Printer Driver 1-8
2 Printer Driver Settings
Access
The following information is for printer driver access. To access the KYOCERA
Client Tool, see the KYOCERA Client Tool User Guide. The printer driver
software can be accessed from the Print dialog box of an application, from
Windows’ Start, or from the KYOCERA Client Tool application. If accessed
from an application, changes made to driver settings remain in effect until the
application ends. If accessed from Windows’ Start or KYOCERA Client Tool,
changes are maintained as the default printer settings.
Changing the Default Driver Settings
Default driver settings apply to print jobs initiated from any application, but they
are overwritten by setting changes made within each application.
Depending on your operating system, click Start, then:
1
Windows 7: click Devices and Printers.
Windows Vista, Windows Server 2008, and Windows Server 2008 R2: click
Control Panel and then double-click Printers.
Windows XP and Windows Server 2003: click Printers and Faxes.
Right-click your printing system model and click Printing Preferences.
2
In the Printing Preferences dialog box, select the desired features in all tabs.
3
Click OK to save the settings.
4
Accessing Device Settings
You can open Device Settings from any of the most commonly used Windows
operating systems.
Depending on your operating system, click Start, then:
1
Windows 7: click Devices and Printers.
Windows Vista, Windows Server 2008, and Windows Server 2008 R2: click
Control Panel and then double-click Printers.
Windows XP and Windows Server 2003: click Printers and Faxes.
Right-click your printing system model, then:
2
Windows 7: click Printer properties.
Windows Vista, Windows Server 2008, Windows Server 2008 R2, Windows
XP, and Windows Server 2003: click Properties.
2-1 User Guide
Click Device Settings.
3
Printer Driver Settings Access
Printer Driver 2-2
3 Device Settings
In Device Settings you can select Administrator, User, and Compatibility
settings.
Device Options
This feature displays the installed paper feeder.
Memory
This feature displays the amount of memory in the printing system.
Administrator Settings
Administrator Settings lets you set options that include controlling
accessibility, displaying features in the interface and setting a password to
control access to the Administrator Settings options. (Selections vary
according to printing system model.)
In a client/server environment, this feature is unavailable to a client logged in as
a restricted user.
General
An administrator can control the display of the Quick Print tab and other
miscellaneous settings.
Show Quick Print Tab
This option lets you control the display of the Quick Print tab. You can define
basic print options into group profiles for improved accessibility.
With a cleared check box for Show Quick Print tab, the tab does not appear in
the Printing Preferences dialog box.
To enable this feature, in Device Settings > Administrator Settings >
General, select Show Quick Print tab.
With a selected check box for the Show Quick Print tab, the tab appears in the
Printing Preferences dialog box. When you select the Show Quick Print tab
check box, you can access additional check boxes:
Hide other tabs displays only the Quick Print tab to the user.
Set Quick Print tab as default opens to this tab when you access Printing
Preferences.
Hide Edit Quick Print control prevents users from customizing the Quick
Print tab.
Associate Profile with Application
This option lets you set all printing from each installed application to use the
same driver settings as defined in a profile. Before using this feature:
3-1 User Guide
Device Settings
A profile must be created in the Profiles dialog box, accessed from any
Printing Preferences tab.
An association must be created between a profile and an application in the
Application Based Printing dialog box, accessed from the Profiles dialog
box.
To enable this feature, in Device Settings > Administrator Settings >
General, select Associate Profile with application.
Password Protect Administrator Settings
You can set Password protect administrator settings in the Administrator
Settings dialog box to prevent unauthorized changes in this dialog box. If
selected, this setting prompts you to enter a password and confirm the
password. This password protection blocks access to all Administrator
Settings options.
Setting the Administrator Password
You can set a password to prevent unauthorized changes in the Administrator
Settings dialog box.
In Device Settings > Administrator > General, select Password protect
1
administrator settings.
In the Password dialog box, enter a password, using at least 4 and no more
2
than 16 characters. Reenter the password in Confirm password and click OK.
Clearing the Administrator Password
You can remove the administrator password.
In Device Settings, click Administrator.
1
In the Enter Password text box, type the password and click OK.
2
In the Administrator Settings dialog box, clear the Password protect
3
administrator settings check box and click OK.
Lock Settings
An administrator can specify settings in the driver, and then lock them. The
settings are then applied to all print jobs, and changes are restricted. The
settings are locked in Device Settings > Administrator Settings > Lock
Settings. For example, a driver setting could be set for printing duplex
documents. This would save paper, resulting in cost savings and ecological
benefits.
Locking a setting will also lock the feature where it appears in other tabs. For
example, selecting Lock Multiple pages per sheet will also select and lock that
feature in the Quick Print and Layout tabs.
The administrator can also set a password that is required to temporarily unlock
a feature.
In a client/server environment, this feature is unavailable to a client logged in as
a restricted user.
Locking Driver Settings
You can select driver settings to lock, so that the settings are applied to all print
jobs.
Printer Driver 3-2
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