Kyocera FS1018MFP User Manual

Basic Operation Guide

Making Full Use of Advanced Functions

1 Enlarging/reducing copies to

a desired size between 50 %
and 200 %: Zoom mode.
(Refer to page 4-9)

50%

200%

4 Saving on toner use

EcoPrint mode.

(Refer to the Advanced
Operation Guide)

7 Sending scanned data by e-

mail. (Refer to page 4-19)

2 Copying at a previously

registered Zoom ratio:
Standard Zoom mode.
(Refer to page 4-8)

5 Making one copy from either

two or four originals:

Combine modes. (Refer to
page 4-14)

8 Making full-color scans.

(Refer to page 4-22)

3 Making clear reproductions

of photographs: Image
quality selection.

(Refer to page 4-2)

6 Collating automatically:

Collate mode.

(Refer to page 4-11)

9 A full range of optional

equipment is available:

Document Processor
(Refer to page 5-3)

BASIC OPERATION GUIDE i

Paper Feeder
(Refer to page 5-6)

Expansion Memory
(Refer to page 5-7)

ii BASIC OPERATION GUIDE

Legal and Safety Information

Please read this information prior to using your
machine. This chapter explains the following topics:

• Legal Information ............................................. iv

• Energy Star Program........................................ vi

• Safety Conventions......................................... vii

• Caution Labels................................................. ix

• Installation Precautions..................................... x

• Power Supply/Grounding the Machine............. xi

Legal and Safety Information

• Precautions for Use......................................... xii

• Laser Safety.................................................... xv

• Disconnection of Power ................................. xvi

• CE Declaration of Conformity......................... xvi

BASIC OPERATION GUIDE iii

Legal and Safety Information

Legal Information

CAUTION:

improper installation

Notice

The information in this guide is subject to change without notification.
Additional pages may be inserted in future editions. The user is asked to
excuse any technical inaccuracies or typographical errors in the present
edition.

No responsibility is assumed if accidents occur while the user is following
the instructions in this manual. No responsibility is assumed for defects in
the printer’s firmware (contents of its read-only memory).

Copyright

This guide, and any copyrightable subject matter sold or provided with, or
in connection with the sale of the machine, are protected by copyright. All
rights are reserved. Any copies made of all or part of this manual, or any
copyrightable subject must contain the same copyright notice as the
material from which the copying is done.

Regarding Trade names

No liability is assumed for any damage caused by

GPL

PRESCRIBE is a registered trademark of Kyocera Corporation. KPDL and
KIR (Kyocera Image Refinement) are trademarks of Kyocera Corporation.

Diablo 630 is a product of Xerox Corporation. IBM Proprinter X24E is a
product of International Business Machines Corporation. Epson LQ-850 is
a product of Seiko Epson Corporation. Hewlett-Packard, PCL, and PJL are
registered trademarks of Hewlett-Packard Company. Centronics is a trade
name of Centronics Data Computer Corp. PostScript is a registered
trademark of Adobe Systems Incorporated. Macintosh is a registered
trademark of Apple computer, Inc. Microsoft, Windows, and Windows NT
are registered trademarks of Microsoft Corporation. PowerPC is a
trademark of International Business Machines Corporation. ENERGY
STAR is a U.S. registered mark. All other brand and product names are
registered trademarks or trademarks of their respective companies.

This product contains GPL (www.fsf.org/copyleft/gpl.html) software as part
of its firmware. For information on availability of the source code, see the
Kyocera Mita dealer from which you purchased this product.

iv BASIC OPERATION GUIDE

Legal Restriction On Copying

• It may be prohibited to copy copyrighted material without permission of
the copyright owner.

• It is prohibited under any circumstances to copy domestic or foreign
currencies.

• Copying other items may be prohibited.

Legal and Safety Information

BASIC OPERATION GUIDE v

Legal and Safety Information

Energy Star Program

Low Power Mode

We have determined as a participating company in the International
Energy Star Program that this product is compliant with the stand ards laid

out in the International Energy Star Program.
The International Energy Star Program has as its basic goals the

promotion of efficient energy use and the reduction of the environmental
pollution that accompanies energy consumption by promoting the
manufacture and sale of products that fulfill program standards.

International Energy Star Program standards require that multifunction
devices come equipped with Low Power Mode and Auto Sle ep Mode. After
a specified period of time since the last operation the machine remains in
a waiting state but enters Lower Power Mode or Auto Sleep Mode and
reduces power consumption. This product is equipped with the following
features as a result of its compliance with International Energy Star
Program standards:

Auto Sleep Mode

Paper Recycling

The device automatically enters Low Power Mode after 5 minutes of
machine inactivity. The period of time the machine is idle before entering

Low Power Mode can be lengthened. Refer to Low Power Mode on
page 4-17 for more information.

The device automatically enters Auto Sleep Mode after 30 minutes of
machine inactivity. The period of time the machine is idle before entering

Auto Sleep Mode can be lengthened. Refer to Auto Sleep Mode on
page 4-18 for more information.

The Energy Star Program encourages use of environmentally friendly
recycled paper. Your Sales or Service Representative can provide
information about recommended paper types.

vi BASIC OPERATION GUIDE

Safety Conventions

Legal and Safety Information

Please read this Operation Guide before using the machine. Keep it
close to the machine for easy reference.

The sections of this guide and parts of the machine marked with symbols
are safety warnings meant to protect the user, other individuals and
surrounding objects. Also, to ensure correct and safe usage of the
machine.

The symbols and their meanings are indicated below.

DANGER:Indicates that serious injury or even death will very

possibly result from insufficient attention to or incorrect
compliance with the related points.

WARNING: Indicates that serious injury or even death may

result from insufficient attention to or incorrect compliance with the
related points.

CAUTION: Indicates that personal injury or mechanical damage

may result from insufficient attention to or incorrect compliance with the
related points.

Symbols

The following symbols indicate that the related section includes safety
warnings. Specific points of attention are indicated inside the symbol.

.... [General warning]

.... [Warning of danger of electrical shock]

.... [Warning of high temperature]

BASIC OPERATION GUIDE vii

Legal and Safety Information

The following symbols indicate that the related section includes
information on prohibited actions. Specifics of the prohibited action are
indicated inside the symbol.

.... [Warning of prohibited action]

.... [Disassembly prohibited]

The following symbols indicate that the related section includes
information on actions which must be performed. Specifics of the required
action are indicated inside the symbol.

.... [Alert of required action]

.... [Remove the power plug from the outlet]

.... [Always connect the machine to an outlet with a ground connection]

Please contact your Service Representative to order a replacement if the
safety warnings in this Operation Guide are illegible or if the guide itself is
missing. (Fee required.)

viii BASIC OPERATION GUIDE

Caution Labels

Legal and Safety Information

Caution labels have been attached to the machine at the following
locations for safety purposes. Take care to avoid fire or electric shock
when removing a paper jam or when replacing toner.

Label 1

High temperature inside.
Do not touch parts in this area,
because there is a danger of getting
burned.

Label 2

High temperature inside.
Do not touch parts in this area,
because there is a danger of getting

NOTE: Do not remove these labels.

BASIC OPERATION GUIDE ix

Legal and Safety Information

Installation Precautions

Environment

CAUTION: Avoid placing the machine on or in locations

which are unstable or not level. Such locations may cause the
machine to fall down or fall over. This type of situation presents
a danger of personal injury or damage to the machine.

Avoid locations with humidity or dust and dirt. If dust or dirt
become attached to the power plug, clean the plug to avoid the
danger of fire or electrical shock.

Avoid locations near radiators, heaters, or other heat sources, or
locations near flammable items, to avoid the danger of fire.

To keep the machine cool and facilitate changing of parts and
maintenance, allow access space as shown below. Leave
adequate space, especially around the vents, to allow a ir to be
properly ventilated out of the machine.

Other Precautions

Rear:

11

Left:

11

13/16"

30 cm

Front:

39

3/8"

100 cm

Adverse environmental conditions may affect the safe operation and
performance of the machine. Install in an air-conditioned room
(recommended room temperature: around 68 °F (20 °C), humidity: around
65 %), and avoid the following locations when selecting a site for the
machine.

• Avoid locations near a window or with exposure to direct sunlight.

• Avoid locations with vibrations.

• Avoid locations with drastic temperature fluctuation s.

• Avoid locations with direct exposure to hot or cold air.

• Avoid poorly ventilated locations.

30 cm

Right:

11
30 cm

13/16"

13/16"

x BASIC OPERATION GUIDE

During copying, some ozone is released, but the amount does not cause
any ill effect to one's health. If, however, the machine is used over a long
period of time in a poorly ventilated room or when making an extremely
large number of copies, the smell may become un plea san t. To ma in ta in
the appropriate environment for copy wor k, it is sugg e ste d th at the ro om
be properly ventilated.

Power Supply/Grounding the Machine

Legal and Safety Information

WARNING:

other than that specified. Avoid multiple connections in the
same outlet. These types of situations present a danger of
fire or electrical shock.

WARNING: Plug the power cord securely into the

outlet. If metallic objects come in contact with the prongs
on the plug, it may cause a fire or electric shock.

WARNING: Always connect the machine to an outlet

with a ground connection to avoid the danger of fire or
electrical shock in case of an electric short. If an earth
connection is not possible, contact your service
representative.

Other Precautions

Connect the power plug to the closest outlet possible to the machine.
The power supply cord is used as the main disconnect device. Ensu re that

the socket/outlet is located/installed near the equipment and is easily
accessible.

Handling of Plastic Bags

Do not use a power supply with a voltage

WARNING: Keep the plastic bags that are used with

the machine away from children. The plastic may cling to
their nose and mouth causing suffocation.

BASIC OPERATION GUIDE xi

Legal and Safety Information

Precautions for Use

Cautions when Using the Machine

WARNING: Do not place metallic objects or containers

with water (flower vases, flower pots, cups, etc.) on or near
the machine. This situation presents a danger of fire or
electrical shock should they fall inside.

WARNING: Do not remove any of the covers from the

machine as there is a danger of electrical shock from high
voltage parts inside the machine.

WARNING: Do not damage, break or attempt to repair

the power cord. Do not place heavy objects on the cord,
pull it, bend it unnecessarily or cause any other type of
damage.
These types of situations present a danger of fire or electrical shock.

WARNING: Never attempt to repair or disassemble the

machine or its parts as there is a danger of fire, electrical
shock or damage to the laser. If the laser beam escapes,
there is a danger of it causing blindness.

WARNING: If the machine becomes excessively hot,

smoke appears from the machine, there is an odd smell, or
any other abnormal situation occurs, there is a danger of

{

fire or electrical shock. Turn the power switch off (
immediately, be absolutely certain to remove the power plug from
the outlet and then contact your service representative.

)

WARNING: If anything harmful (paper clips, water,

other fluids, etc.) falls into the machine, turn the power

{

switch off (
remove the power plug from the outlet to avoid the danger
of fire or electrical shock. Then contact your service representative.

) immediately. Next, be absolutely certain to

WARNING: Do not remove or connect the power plug

with wet hands, as there is a danger of electrical shock.

WARNING: Always contact your service re presentative

for maintenance or repair of internal parts.

CAUTION: Do not pull the power cord when removing it

from the outlet. If the power cord is pulled, the wires may become broken
and there is a danger of fire or electrical shock. (Always grasp the power
plug when removing the power cord from the outlet.)

xii BASIC OPERATION GUIDE

Legal and Safety Information

CAUTION: Always remove the power plug from the outlet

when moving the machine. If the power cord is damaged, there
is a danger of fire or electrical shock.

If the machine will not be used for a short period of time
(overnight, etc.), turn the power switch off (
used for an extended period of time (vacations, etc.), remove the
power plug from the outlet for safety purpose s during the time the
machine is not in use.

Always only hold the designated parts when lifting or moving the
machine.

For safety purposes, always remove the power plug from the
outlet when performing cleaning operations.

If dust accumulates within the machine, there is a danger of fire
or other trouble. It is therefore recommended that you consult
with your service representative in regard to cleaning of internal
parts. This is particularly effective if accomplished prior to
seasons of high humidity. Consult with your servic e
representative in regard to the cost of cleaning the internal parts of the
machine.

{

). If it will not be

Other Precautions

Do not place heavy objects on the machine or cause other damage to the
machine.

Do not open the upper front cover, turn off the power switch, or pull out the
power plug during copying.

When lifting or moving the machine, contact your service representative.
Do not touch electrical parts, such as connectors or printed circuit boards.

They could be damaged by static electricity.
Do not attempt to perform any operations not explained in this handbook.

CAUTION: Use of controls or adjustments or performance of

procedures other than those specified herein may result in hazardous
radiation exposure.

Do not look directly at the light from the scanning lamp as it may cause your
eyes to feel tired or painful.

BASIC OPERATION GUIDE xiii

Legal and Safety Information

Cautions when Handling Consumables

CAUTION: Do not attempt to incinerate the Toner

Container. Dangerous sparks may cause bu rn s.

Keep the Toner Container out of the reach of children.

If toner happens to spill from the Toner Container, avoid
inhalation and ingestion, as well as contact with your eyes and
skin.

If you do happen to inhale toner, move to a place with fresh air
and gargle thoroughly with a large amount of water. If coughing de velops,
contact a physician.

If you do happen to ingest toner, rins e your mouth out with water and drink
1 or 2 cups of water to dilute the contents of your stomach. If necessary,
contact a physician.

If you do happen to get toner in your eyes, flush them thoroughly with
water. If there is any remaining tenderness, contact a physician.

If toner does happen to get on your skin, wash with soap and water.

Other Precautions

Do not attempt to force open or destroy the Toner Container.

After use, always dispose of the Toner Container in accordance with
Federal, State and Local rules and regulations.

Store all consumables in a cool, dark location.
If the machine will not be used for an extended period of time, remove the

paper from the cassette, return it to its original package and reseal it.

xiv BASIC OPERATION GUIDE

Laser Safety

Legal and Safety Information

Laser radiation could be hazardous to the human body. For this reason,
laser radiation emitted inside this machine is hermetically sealed within the
protective housing and external cover. In the normal operation of the
product by a user, no radiation can leak from the machine.

This machine is classified as a Class 1 laser product unde r IEC 60825 .

CAUTION: Performance of procedures other than those specified in

this manual may result in hazardous radiation exposure.

This label is attached to the laser scanner unit inside the machine and is
not in a user access area.

The label shown below is attached on the rear side of the machine.

BASIC OPERATION GUIDE xv

Legal and Safety Information

Disconnection of Power

CAUTION:

switches on the equipment are only functional switches and are not
suitable for isolating the equipment from the power source.

CAUTION: Der Netzstecker ist die Hauptisoliervorrichtung! Die

anderen Schalter auf dem Gerät sind nur Funktionsschalter und können
nicht verwendet werden, um den Stromfluß im Gerät zu unterbrechen.

CE Declaration of Conformity

We declare under our sole responsibility that the product to which
this declaration relates is in conformity with the following specifications.

Limits and methods of measurement for
immunity characteristics of information
technology equipment

Limits and methods of measurement for ra dio
interference characteristics of information
technology equipment

Limits for harmonic currents emissions
for equipment input current 16A per phase EN61000-3-2

Limitation of voltage fluctuations and flicker in
low-voltage supply systems for equipment
with rated current 16A

Safety of information technology equipment,
including electrical equipment EN60950

Radiation Safety of laser products, equipment
classification, requirements and user’s guide EN608 25 -1

The power plug is the main isolation device! Other

DECLARATION OF CONFORMITY

TO

89/336/EEC, 73/23/EEC and 93/68/EEC

EN55024

EN55022 Class B

EN61000-3-3

xvi BASIC OPERATION GUIDE

Introduction

This Basic Operation Guide has the following chapters:

• 1 Installation

Contains initial installation and set-up procedures.

• 2 Machine Parts

Identifies the names and functions of the machine and
operation panel.

• 3 Preparation

Contains explanations on loading paper and attaching
the Face-up Tray.

• 4 Basic Operation

Explains how to make simple copies and prints and
how to scan originals.

• 5 Optional Equipment

Describes the available optional equipment.

• 6 Maintenance

Describes the maintenance and toner replenishment
procedures.

• 7 Troubleshooting

Explains how to handle problems such as error
indications or paper jams.

• Appendix

Contains machine specifications.

BASIC OPERATION GUIDE xvii

Introduction

Guides included

Basic Operation Guide (this guide)

Advanced Operation Guide

KX Printer Driver Operation Guide

The following guides are included with this machine. Refer to the guide that
corresponds to your particular objective.

This Basic Operation Guide contains procedural steps for initial installation
and set-up of the machine and connection to a computer. It also includes
basic procedures for using the machine as a copier, printer and scanner
and has a Troubleshooting section.

The Advanced Operation Guide contains explanations on copier, printer,
and scanner functions as well as default settings adjusted on the machine.
This guide is stored on the CD-ROM as a PDF document.

Describes how to install and set-up the printer driver. This guide is stored
on the CD-ROM as a PDF document.

PRESCRIBE Technical Reference

PRESCRIBE is the native language of the Kyocera Mita printers. This
Technical Reference contains information about how printing is perfor med
using the PRESCRIBE commands, as well as a font and emulation
description. This guide is stored on the CD-ROM as a PDF document.

PRESCRIBE Command Reference

Gives a detailed explanation of the PRESCRIBE command syntax and
parameters with the aid of print examples. This guide is stored on the CD­ROM as a PDF document.

KM-NET for Clients Operation Guide

KM-NET for Clients is a network printing utility intended to monitor and
configure the printing system. This guide describes how to install and
operate KM-NET for Clients. This guide is stored on the CD-ROM as a
PDF document. [CD-ROM drive]:\Document\Utility\Clients\ClientsE.pdf.

KM-NET Direct Printing Operation Guide

KM-NET for Direct Printing is a utility that allows you to directly print PDF
files without starting Adobe Acrobat by directly sending a PDF file through
the Windows spooler. This guide describes how to install and operate KM-
NET for Direct Printing. This guide is stored on the CD-ROM as a PDF
document.

[CD-ROM drive]:\Document\Utility\D_Printing\DirectPrintingE.pdf.

xviii BASIC OPERATION GUIDE

KM-NET for Accounting Operation Guide

KM-NET for Accounting is a utility that tracks usage and supports
department management. This guide describes how to install and oper ate
KM-NET for Accounting. This guide is stored on the CD-ROM as a PDF
document.

[CD-ROM drive]:\Document\Utility\Accounting\AccountingE.pdf.

Introduction

BASIC OPERATION GUIDE xix

Introduction

Conventions

Convention Description Example

This manual uses the following conventions.

Italic Typeface Used to emphasise a key word,

phrase or message. In addition,
references to other publications
are displayed in italic typeface.

Bracket Bold Text
Typeface

Notes Used to provide additional or

Important Use to provide important

Caution Cautions are statements that

Warning Used to alert users to the

Used to emphasise the
selection of a feature mode or
key.

useful information about a
function or feature. Can also
contain references to other
publications.

information.

suggest mechanical damage as
a result of an action.

possibility of personal injury.

A Completed message displays and the
Copy Basic screen returns.

Press [Copy].

NOTE: For information about storing the

pin, refer to step 10.

IMPORTANT: Ensure paper is not
folded, curled, or damaged.

CAUTION: Do not pull the cassette

out when holding the front of the
machine.

WARNING: High voltage is present

in the charger section.

xx BASIC OPERATION GUIDE

Contents

Making Full Use of Advanced Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .i

Legal and Safety Information..........................................................iii

Legal Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iv

Energy Star Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vi

Safety Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii

Caution Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ix

Installation Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x

Power Supply/Grounding the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xi

Precautions for Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii

Laser Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv

Disconnection of Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xvi

CE Declaration of Conformity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xvi

Introduction ...................................................................................xvii

Guides included . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xviii

Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xx

1 Installation ..................................................................................... 1-1

Installation Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

One Touch Key Sheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8

2 Machine Parts................................................................................ 2-1

Main Body. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

3 Preparation .................................................................................... 3-1

Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Using the Face-up Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

Connecting the Cables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8

Powering On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10

Network Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11

Setting the Time Zone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Summer Time Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

Setting the Default Operation Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18

Character Entry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19

Language Selection Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-24

Other Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-24

4 Basic Operation............................................................................. 4-1

Basic Copying Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

BASIC OPERATION GUIDE xxi

Contents

Canceling Copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Making Zoom Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Using Collate Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Combine Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

Low Power Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Auto Sleep Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18

Basic Scanning Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19

Selecting Scan Color Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-22

Basic Printing Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-23

5 Optional Equipment...................................................................... 5-1

Optional Equipment Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Document Processor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3

Paper Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6

Expansion Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7

6 Maintenance................................................................................... 6-1

Cleaning the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Replacing the Toner Container . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

7 Troubleshooting............................................................................ 7-1

Problem Solving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Error Messages and Correction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5

Paper Jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8

Appendix............................................................................................1

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

xxii BASIC OPERATION GUIDE

1 Installation

This chapter explains the following topics:

• Installation Procedure .................................... 1-2

• One Touch Key Sheet....................................1-8

BASIC OPERATION GUIDE 1-1

Installation

Installation Procedure

Unpacking the machine

The following installation procedure must be performed prior to using the
machine

CAUTION: Hold both the

front and rear sides of the
machine when carrying it, as
shown in the illustration.

Do not pull the cassette out when
holding the front of the machine.

Ensure that the original cover is
closed whenever transporting the
machine.

Do not attempt to carry the machine by holding only the top portion. Doing
so may result in you dropping the machine and thereb y da m ag ing the
machine and/or its covers.

Remove all the machine components from the box.

1

1

2

3

1 Toner Container 2 Power Cord 3 Main Body
4 One-touch Key Sheet 5 Basic Operation Guide

(this guide) and CD-ROMs

4

5

6

6 Cleaning Cloth

1-2 BASIC OPERATION GUIDE

Installation

Remove the protective sheet (A)

2

and the 2 pieces of packing tape
(B).

Open the Original Cover.

3

(B) (A) (B)

(B) (A) (B)

(D)

(C)
(C)

(C)

(E)

Remove the 8 pieces of packing tape (C), the 2 pieces of protective

4

packing (D) and the protective sheet (E).
Pull the cassette out of the

5

machine.

(D)

(C)
(C)

(C)

(C)

(C)

BASIC OPERATION GUIDE 1-3

Installation

Remove the protective packing

6

(F) from inside the cassette.

Rotate the yellow transport pin

7

(G) on the left side of the machine

counter-clockwise to remove it
and the paper tag (H).

NOTE: For information about storing the pin, refer to step 10.

(F)

(G)(H)

8

9

10

Open the Top Cover (I).

Open the Front Cover (J).

Store the yellow transport pin (G)
(removed in step 7) on the inside
of the front cover, as shown in the
illustration. Ensure the pin is kept
as it is essential that it is used
whenever the machine is moved.

(I)

(J)

(G)

1-4 BASIC OPERATION GUIDE

Installing the Toner Container

Remove the process unit (K) from

1

the machine.

IMPORTANT: Place the process
unit on a clean, level surface.

Never expose the process unit to
any sort of impact or shock.

The drum in the process unit is
sensitive to light. Never expose
the drum, even to normal office
lighting (500 lux), for more than five minutes.

Move the lock lever (L) towards

2

you into its release position
(marked UNLOCK).

Installation

(K)

(L)

Shake the Toner Container

3

horizontally back and forth 5 or 6
times to evenly distribute the
toner inside.

Remove the orange protective

4

seal (M).

(M)

BASIC OPERATION GUIDE 1-5

Installation

Align the knob on the left side of

5

the container with the groove in
the process unit and place the
Toner Container into the process
unit.

Push on the areas marked PUSH

6

HERE until the container clicks

into place.

Push the lock lever (L) back into

7

the locked position (away from
you).

(L)

Align the pins (N) on both sides of

8

the process unit with the guides
inside the machine, then slide the
process unit into the machine until
it stops.

Close the Front and Top Covers.

9

(N) (N)

1-6 BASIC OPERATION GUIDE

Turning the Machine On

Connect the Power Cord.

1

Press the Power Switch to the ON

2

position ( | ).

Installation

The machine will replenish the toner. When the toner has been replenished

3

(15 minutes) and the machine is in a ready- to-use state, Ready to copy or
Ready to send displays and the green Start indicator illuminates.

Load paper into the cassette. Refer to Loading Paper on page 3-2 for

4

instructions.

BASIC OPERATION GUIDE 1-7

Installation

One Touch Key Sheet

1

The One Touch Key sheet allows
you to record destination
information registered under the
One Touch Keys. Place the sheet
next to the One Touch Keys.

Remove the One Touch Key

sheet from the bottom side of the
Operation Panel.

A- - - - - -

B- - - - - -

C- - - - - -

D- - - - - -

E- - - - - -

F- - - - - -

G- - - - - -

H- - - - - -

Enter the destination information on the One Touch Key sheet.

2

NOTE: There are 4 spare One Touch Key sheets included with the

machine.

Insert the sheet between the One

3

Touch Keys from the bottom side
of the Operation Panel.

A

- - - - - -

B

- - - - - -

C

- - - - - -

D

- - - - - -

E

- - - - - -

F

- - - - - -

G

- - - - - -

H

- - - - - -

1-8 BASIC OPERATION GUIDE

2 Machine Part s

This chapter explains the following topics:

• Main Body......................................................2-2

• Operation Panel.............................................2-5

BASIC OPERATION GUIDE 2-1

Machine Parts

Main Body

1

7

10 119

8

3

2

4

5

6

1 Original Cover — Open/close when you are positioning the original

on the Platen.

2 Platen — Place originals he re for copyin g. Ensure orig inals ar e face-

down and align them against the left rear corner of the Platen.

3 Original Size Indicator Plate — Ensure originals are aligned

against this plate when positioning them on the Platen.

4 Operation Panel — Perform operations here.
5 Top Cover — Open when you need to replace the Toner Container,

or if a paper jam occurs inside the machine.

6 Front Cover — Open to replace the Toner Co ntainer, or if a paper

jam occurs inside the machine.

7 Process Unit — Remove to replace the Toner Container or if a

paper jam occurs inside the machine

8 Charger Cleaner — Slide this knob back and forth to clean the

charger.

9 Lock Lever — Operate to replace the Toner Container.
10 Toner Container
11 Toner Container Release Lever — Operate to replace the Toner

Container.

2-2 BASIC OPERATION GUIDE

12

13

14
15

Machine Parts

16

15

17 17

18 19

12 Output Tray — Finished copies or printouts can be ejected and

stored on this tray. The output tray has a storage capacity of
approximately 150 sheets of standar d paper (20lb or 80 g/m²).

13 Stopper Extension Lock — Use this lock when loading Folio or

Oficio II size paper in the cassette.

14 Paper Stopper — Adjust to fit the length of the paper loaded in the

cassette.

15 Paper Width Guides — Adjust to fit the width of the paper loaded in

the cassette.

16 Cassette — Holds 250 shee ts of standard paper (20lb or 80 g/m²).
17 Insert Guides — Align to fit the width of p a per loade d in the MP tray.
18 MP (Multi-Purpose) Tray — Use when copying or printing onto

small-size or special paper.

19 MP Tray Extension — Pull out when using the MP tray.

BASIC OPERATION GUIDE 2-3

Machine Parts

20

21
22

23
24

25

26

27

20 Document Processor Connector — Attach the connection cable to

install the optional Document Processor.

21 Parallel Interface Connector — Use a parallel cable to connect to

the parallel port of your computer.

22 USB Interface Connector — Conforms to Hi-Speed USB2.0. Use a

USB cable to connect with a USB port on your computer.

23 Right Cover Anchor Pin — Remove this pin and open the right

cover to access the additional memory slot. To add additional
memory, contact your Service Re pr es en tative or an Authorized
Service Center.

24 Network Interface Connector — Use a 10Base-T/100Base-T X

network cable to connect the machine to a network.

25 Rear Cover (Face-up Tray) — When open, it is used as the Face-up

Tray. Finished copies or prints can be output face up to this tray.

26 Power Switch — Press to on ( | ) to power on the machine.
27 Power Cord

2-4 BASIC OPERATION GUIDE

Operation Panel

Machine Parts

1. 2

4

Ready to copy.

*

A4

100%
Zoom

3

15

20 2117 19 242527 26 29

16

A4

:1

set

23

2218

12

13 14107981156

28

1 Status/Job Cancel Key and Indicator — Press to access the

Status Menu screen. (For information, refer to

Advanced Operation Guide

.)

Chapter 4,

2 Copy Key and Indicator — Press to use the copier functions. The

indicator will light when the machine is in Copying Operation mode.

3 E-Mail (Scan) Key and Indicator — Press to use the scanner

functions. The indicator will light when the machine is in the
Scanning Operation mode.

4 One Touch Keys (1 to 8) — The One Touch Keys can be used to

register e-mail destination information. (For information, refer to

Chapter 5, Advanced Operation Guide.) Enter informatio n for t he

registered destinations on the supplied One Touch Key sheet and
insert it between the One Touch Keys from the bottom side of the
Operation Panel.

5 Scan Color Select Key and Indicator — Press to change the Scan

Color mode. (For information, refer to

Operation Guide

.)

Chapter 2, Advanced

6 Scan Resolution Key and Indicator — Press to change the Scan

Resolution. (For information, refer to

Operation Guide

.)

Chapter 2, Advanced

7 Function Key and Indicator — Press to access the Function

screen.

8 Print Indicator — Flashes green when the machine is processing a

printing job.

9 Send/Receive Indicator — Flashes green when the machine is

sending or receiving data.

BASIC OPERATION GUIDE 2-5

Machine Parts

10 Error Indicator — Flashes re d wh en an er ro r oc cur s. Chec k the

message display and follow instructions to correct the error . (Refer to
page 7-5)
A red light displays when the machine is experiencing a mechanical
problem. Switch off the power ({) and then switch on ( | ) again. If
the Error indication still displays, make a note of the message
displayed.

11 System Menu/Counter Key and Indicator — Press to change the

display language and program default and other settings. (For
information, refer to the

Advanced Operation Guide.)

12 Keypad — Use to enter the number of copies and other values. Also

used to enter characters.

13 Reset/Power Key — Press to reset all temporary selections made.

The machine returns to the Initial Mode. Press for at least two
seconds to engage auto sleep mode. To release the machine from

auto sleep mode, press again. (Refer to Auto Sleep Mode on page

4-18.)

NOTE: Initial Mode is the state the machine enters after warm-up. If no

operations are performed for a preset period of time, the machine returns
to initial mode. Any settings that have been selected will be cleared. For
more information, refer to the Advanced Operation Guide.

14 Main Power Indicator — A red light displays when the power switch

is on ( | ).

15 Original Quality Key and Indicator — Press to select the Original

Quality. (Refer to Basic Copying Procedure on page 4-2.)

16 Original Size Key and Indicator — Press this key to light the

indicator to select the size of the original. (For details, refer to the

Advanced Operation Guide.)

17 Exposure Key and Indicator — Press to change the Exposure

setting.

18 Paper Select key and Indicator — Press to switch paper feed

between the cassette(s) and the MP tray.

19 Message Display — Disp l ay s me ssa ge s ab out m ach in e op er a tion

and errors. (Refer to Message Display on page 2-7.)

20 Left Select Key — Press to select options available on the bottom

left of the display . If pressed when Cancel displays, the top screen for
the current menu returns.

21 Right Select Key — Press to select options available on the bottom

right of the display.

22 Back Key — Press to go back to the previous screen of the current

menu.

23  Key - Press to move the display cursor to the left. Also used to

verify, enter or delete an e-mail destination.

2-6 BASIC OPERATION GUIDE

Message Display

Machine Parts

24  Key — Press to move the display cursor upwards. When setting

the Zoom ratio, registering a custom paper size, or making settings
for one of the timers, use this key to change the currently selected
value. Hold down the key to continuously change the selected value.

25  Key — Press to move the display cursor downwards. When

setting the Zoom ratio, registering a custom paper size, or making
settings for one of the timers, use this key to change the currently
selected value. Hold down the key to continuously change the
selected value.

26  Key — Press to move the display cursor to the right.
27 Enter Key — Press to select the current default item or register the

currently displayed setting.

28 Stop/Clear Key — Pres s to sto p sca nn in g or copy ing .
29 Start Key and Indicator — Press to start copying or scanning. The

operation will begin immediately if pressed when the green indicator
is lit.

1
2

3
4
5

The following examples explain the messages and icons used on the
message display.

6

Ready to copy.

set

:1

A4

A4

100%

Zoom

Copier Screen Scanner Screen

Reference

number

1 Indicates the current machine status. Also displays the title of the

current menu when the Operation Panel is being used.

2 Displays an icon indicating the source of paper feed selected.

The meaning of each icon is described below.

7
8
9
12

Ready to send.

:h_pttr@ow l-net.net

Left Off

Meaning

Dest.

SubjectPlacemnt

:1

10
11

13

The standard paper cassette is selected. When the icon
displays as , the cassette is empty.

The optional paper feeder cassette is selected. When the
icon displays as , the cassette is empty.

The MP Tray is selected.

BASIC OPERATION GUIDE 2-7

Machine Parts

Reference

number

3 Displays the original(s) size.
4 Displays the current setting for a menu that can be set using the

left or right Select keys.

5 Displays the title of the menu that can be set using the left or

right Select keys.

6 Indicates the keys which can be used when scrolling through

menus or entering characters:    or .

7 Indicates if the current setting can be registered using the Enter

key.

8 Displays the number of copies.
9 Displays the size of paper to be copied.

10 Displays the number of destinations. Only 1 destination can be

used on this machine.

11 Displays the destination e-mail address.
12 Displays Rear

original placement setting, and Left when top edge to left has
been selected.

when top edge to rear has been selected as the

Meaning

13 Displays On during a scan transmission (e -mail) if characters ar e

entered in the Subject or the Message, and Off if no characters
are entered.

2-8 BASIC OPERATION GUIDE

3 Preparation

This chapter explains the following topics:

• Loading Paper ................................................ 3-2

• Using the Face-up Tray..................................3-7

• Connecting the Cables...................................3-8

• Connecting the Power Cord........................... 3-9

• Powering On ................................................ 3-10

• Network Settings...........................................3-11

• Setting the Time Zone.................................. 3-14

• Setting the Date and Time ........................... 3-15

• Summer Time Setting .................................. 3-17

• Setting the Default Operation Mode............. 3-18

• Character Entry............................................ 3-19

• Language Selection Function....................... 3-24

• Other Settings..............................................3-24

BASIC OPERATION GUIDE 3-1

Preparation

Loading Paper

Prepare the Paper

Paper and media can be loaded in the Cassette or MP Tray.

NOTE: For information about the types of media that can be used, refer

to Chapter 5, Advanced Operation Guide.

After removing paper from the
packaging, fan through the sheets
to separate prior to loading.

If using paper that has been
folded or is curled, straighten it
prior to loading. Failure to do so
may result in a paper jam.

If using paper that has already
been copied or printed on, ensure
staples or clips are removed.

Loading Paper into a Cassette

Standard paper (60 to 90 g/m²), thick paper (90 to 105 g/m²), recycled
paper, or color paper can be loaded. Up to 250 sheets of standard paper
(80 g/m²) can be loaded into each cassette at one time.

The paper sizes which can be loaded are: A4, A5R, ISO B5, JIS B5, Folio,
16K, 8
(Oficio II).

NOTE: When loading paper for the first time, or when changing paper

sizes, use the Operation Panel to register the paper size. Refer to page 3-

5.

Pull the cassette completely out of

1

the machine.

IMPORTANT: When pulling the
cassette out of the machine,
ensure it is supported and does
not fall out suddenly.

1/2 × 14" (Legal), 8 1/2 × 11" (Letter), Executive, and 8 1/2 ×13"

3-2 BASIC OPERATION GUIDE

Adjust the Paper Stopper located

2

at the rear of the cassette by
pressing the release buttons and
sliding the stopper to fit the size of
the paper being loaded. The
paper sizes are marked on the
base of the cassette - the factory
default setting is A4/Letter.

NOTE: For information on adjusting the Paper Stopper for Folio or

Oficio II size paper, refer to page 3-4.

Adjust the paper width guides on

3

both sides of the cassette by
pressing the release buttons and
sliding the guides to fit the width of
the paper - the factory default
setting is for A4/Letter.

Preparation

Load the paper in the cassette,

4

the leading edge must be aligned
against the Paper Stopper.
Ensure the paper doesn’t catch
on the overhanging tabs.

IMPORTANT: Always adjust the
paper stopper and paper width
guides before loading paper to
avoid skewed paper feed and/or a
paper jam.

Ensure the paper is placed
securely against the paper
stopper and the paper width
guides with no gap.

Ensure the side to be printed is
facing downward and the paper is not folded, curled, or damaged.

Do not load paper above the fill lines located on the width guides.

BASIC OPERATION GUIDE 3-3

Preparation

Push the cassette securely

5

back into the machine until it
stops.

NOTE: If the machine is not being used for a prolonged period of time,

remove all paper from the cassette(s) and reseal it in its original
packaging to protect against moisture.

Adjusting the Paper Stopper for Folio or Oficio II Size Paper

Remove the Stopper Extension

1

Lock from the Paper Stopper.

Slide the Paper Stopper towards

2

the rear of the cassette until the
grooves in the Paper Stopper are
aligned with the rear edge of the
cassette.

Insert the Stopper Extension Lock

3

into the holes in the Paper
Stopper.

3-4 BASIC OPERATION GUIDE

Press down on the Stopper

4

Extension Lock and slide the
Paper Stopper towards the rear of

the cassette, to lock into place.
The Paper Stopper is now in

position for Folio and Oficio II size
paper.

Loading Paper in the MP Tray

Standard paper (60 to 90 g/m²), thick paper (90 to 163 g/m²), color paper,
transparencies, and letterhead paper can be used in the MP Tray. Always
use the MP tray when copying and printing on to sp ec ial pa per.

The types of paper and the number of sheets that can be loaded are as
follows:

• Standard paper (80 g/m²): 50 sheets

• Thick paper (120 g/m²): 25 sheets

• Thick paper (160 g/m²): 10 sheets

• Transparencies: 1 sheet

Preparation

IMPORTANT: After loading the MP tray, use the Operation Panel to select
the paper size. (For details, refer to Chapter 5, Advanced Operation
Guide.)

To use non-standard size paper, register the default paper size. (For
details, refer to Chapter 5, Advanced Operation Guide.)

When using transparencies, use a type of film that can withstand the heat
of the fixing process. The following products are recommended: Arkwr ight
(LTR) and 3M PP2500 (A4).

Open the MP Tray until you hear it

1

click into place.

BASIC OPERATION GUIDE 3-5

Preparation

Pull out the MP Tray Extension

2

and then flip it open.

Adjust the insert guides to fit the

3

width of the paper.

Slide the paper along the insert

4

guides and into the tray as far as
it will go.

IMPORTANT: Only load the MP Tray when you are planning to use it. Do
not leave paper in the MP tray for long periods of time.

When loading the MP Tray, ensure the side to be copied or printed onto is
facing upward.

When using 8
is recommended that you use the cassette(s). If you need to use the MP
Tray and the paper does not feed smoothly, continue to supp ort the paper
by its trailing edge until all of the paper has been fed into the machine.

1/2 × 14" (Legal), 8 1/2 × 13" (Oficio II), or Folio size paper, it

3-6 BASIC OPERATION GUIDE

Using the Face-up Tray

1

Preparation

When copying and printing onto special paper, such as thick paper (90 to
163 g/m²) and transparencies, always use the Face-up Tray. The Face-up
Tray can hold approximately 30 sheets of standard paper (80 g/m²), but
only 1 sheet of special paper can be stored there at one time.

NOTE: To avoid paper jams or damage to the machine, do not leave

more than approximately 30 sheets of standard paper or one sheet of
special paper in the Face-up Tray.

Open the Face-up Tray (located
at the rear of the machine).

Perform the standard copying or

2

printing procedure.
Finished copies or prints will be

delivered to the Face-up Tray.

IMPORTANT: Always close the
Face-up Tray after use, it should
not be left open.

BASIC OPERATION GUIDE 3-7

Preparation

Connecting the Cables

Connecting the Network Cable

1

The machine can be connected to a network or directly to a single
computer. This section describes the procedures to make both types of
connection.

To connect the machine to a network, use a network cable (10Base-T or
100Base-TX).

Press the Power Switch located
on the rear side of the machine to
Off (

{), and remove the power

cord from the outlet.

Connect the network cable to the

2

Network Interface Connector on
the rear side of the machine.

Connect the other end of the network cable to your network device (hub).

3

Program the required network settings. Refer to Network Settings on

4

page 3-11.

Connecting the Parallel or USB Cable

To connect the machine directly to your compu ter, use a parallel cable or
a USB cable.

IMPORTANT: Always power off the machine (
cord from the outlet before connecting the printer cable.

{) and remove the power

3-8 BASIC OPERATION GUIDE

Press the Power Switch located

1

on the rear side of the machine to
Off (

{), and remove the power

cord from the outlet.

Connect the printer cable (not

2

included) to the Parallel Interface
Connector or USB Interface
Connector located on the rear

side of the machine.

NOTE: Use a USB cable that

complies with Revision 2.0 of
USB standard (a rectangular
Type A plug an d a square Type B
plug).The USB cable should be
shielded and not be longer than 5
meters (16 feet).

Preparation

Connect the other end of the printer cable to the Parallel Interface

3

Connector or USB Interface Connector on your computer.

Connecting the Power Cord

Connect the power cord to the

1

Power Cord Connector on the
rear side of the machine.

Connect the other end of the power cord to a power outlet.

2

BASIC OPERATION GUIDE 3-9

Preparation

Powering On

Press the power switch to the On
( | ) position.

The machine begins to warm up.
Once warm-up is complete, the

Basic Screen displays.

3-10 BASIC OPERATION GUIDE

Network Settings

IP Address Setting

Use the following procedure to register the IP Address.

NOTE: The IP Address could differ depending on your network

environment. Check with your Network Administrator before progra mming
this setting. Any changes made to the network settings will become valid
after you power the machine off then on.
If you use the following procedure to register the IP Address manually,
ensure the DHCP setting is Off and the TCP/IP setting is On, refer to
Chapter 3, Advanced Operation Guide for details.

Press [System Menu / Counter]. The System Menu/Count screen

1

displays.
Press  or  to select System

2

Setting and press [Enter].
The System Setting screen

displays.

Sys. Menu/ Count.:

Report

*

Counter

Syste m Setting

Preparation

Exit

Press  or  to select Network

3

Setting and press [Enter].
The Network Setting screen

displays.

Press  or  to select TCP/IP

4

Setting and press [Enter].
The TCP/IP Setting screen

displays.

System Setting:

Back

*

Network Setting

Parallel Setting

Network Setting:

TCP/IP Se tting:

Back

*

Back

*

AppleTalk Set.

TCP/IP

TCP /IP S etting

DHCP

Exit

Exit

Exit

BASIC OPERATION GUIDE 3-11

Preparation

Press  or  to select IP

5

Address and press [Enter].
The IP Address screen displays.

Use the keypad to enter the

6

address. Enter the first block of 3
digits in the highlighted area.

Press  and enter the next 3

7

digits of the IP Address.
Press [Enter].

TCP/IP Se tting:

TCP/IP

*

DHCP

IP Addre ss

IP Address:

*

0. 0. 0. 0

Cancel

IP Address:

*

10. 0. 0. 0

Exit

Cancel

Enter the digits for the next 2

8

blocks using the same procedure,
then press [Enter].

A Completed message displays
and the TCP/IP Setting screen
returns.

NOTE: If you make an error when entering the IP Address, press  to

return to the previous block of digits and reenter the correct number.

IP Address:

168. 0. 12310.

Cancel

3-12 BASIC OPERATION GUIDE

Subnet Mask Setting

Continue from the previous Step 8 to register the Subnet Mask address.

NOTE: If you are not sure of the appropriate Subnet Mask address,

contact your Network Administrator.

Access the TCP/IP Settings screen.

1

Press  or  to select Subnet

2

Mask and press [Enter].
The Subnet Mask screen

displays.

Preparation

TCP/IP Se tting:

DHCP
IP Addre ss

Subnet Mask

Exit

Enter the Subnet Mask address using the same procedure used for the IP

3

Address in steps 6 through 8 of IP Address Setting.

Registering the Default Gateway

Use the following procedure to register the Default Gateway address. If
you are not sure of the appropriate Default Gateway address, contact your
Network Administrator.

Access the TCP/IP Setting screen.

1

Press  or  to select Default

2

Gateway and press [Enter].
The Default Gateway screen

displays.

Enter the Default Gateway address using the sa me procedure used for the

3

IP Address in steps 6 through 8 of IP Address Setting.

TCP/IP Se tting:

IP Addre ss

*

Subnet Mask

Default Ga tew a y

Exit

BASIC OPERATION GUIDE 3-13

Preparation

Setting the Time Zone

1
2

Use the following procedure to designate the time zone that you are in.

NOTE: COMMAND CENTER can also be used to program this setting,

refer to the Advanced Operation Guide for information.

Press [System Menu/Counter]. The Sys. Menu/Count screen displays.

Press  or  to select Date/
Timer Set and press [Enter].

The Date/Timer Set screen
displays.

Sys. Menu/ Count.:

Syste m Setting

*

Adjust

Date/ Timer Se t.

Exit

Press  or  to select Time Zone

3

and press [Enter].
The Time Zone screen displays.

Press  or  to select the Time

4

Zone required and press [Enter].
A Completed message displays

and the Date/Timer Set screen
returns.

Date/Timer Set.:

Year/Time

*

Date Format

Time Zone

Time Zone:

-05:00 Indiana

-05:00 Bo gota

-05:00 Estn Time

Cancel

Exit

3-14 BASIC OPERATION GUIDE

Setting the Date and Time

It is recommended that you follow the instructions b elow to set the date and
time correctly prior to using the machine for sending scan data by e-mail.

NOTE: COMMAND CENTER can also be used to program this setting,

refer to the Advanced Operation Guide for information.

Press the [System Menu / Counter] key. The Sys. Menu/Count screen

1

displays.
Press  or  to select Date/

2

Timer Set and press [Enter].
The Date/Timer Set screen

displays.

Sys. Menu/ Count.:

Syste m Setting

*

Adjust

Date/ Timer Se t.

Exit

Preparation

Press  or  to select Year/Time

3

and press [Enter].
The Date Setting screen displays.

Press  or  to register the

4

current Year and press .

Press  or  to register the

5

current Month and press .

Date/ Timer Set.:

Back

*

Year/Time

Date F ormat

Exit

Date Setting:

Year Month Day

2004 04 15

)Time Zone( :Greenwich

Cancel

Date Setting:

Year Mon t h Day
2004 04 15

Time Zone Greenwich(:)

Cancel

BASIC OPERATION GUIDE 3-15

Preparation

Press  or  to register the

6

current Day and press [Enter].
The Time Setting screen displays.

Date Setting:

Year Month Day

2004 04 15

c

Time Zone:Greenwich()

Cancel

NOTE: To correct an error, press

Press  or  to register the

7

current Hour and press .

Press  or  to register the

8

current Minute and press .

Press  or  to register the

9

current Second.
Press [Enter].
A Completed message displays

and the Date/Timer Set screen
returns.



to return to the Year or Month setting.

Time Setting:
Hour Min Sec o nd

11 45 50

:

:

)Greenwich:Time Zone(

Cancel

Time Setting:
Hour Min Second

::

11 45 50

c

(TimeZoneGreenwich:)

Cancel

Time Setting:
Hour Min Second

::

11 45 50

c

(TimeZoneGreenwich):

Cancel

NOTE: To correct an error, press  to return to the Hour or Minute

setting.

3-16 BASIC OPERATION GUIDE

Summer Time Setting

1
2

Preparation

Use the following procedure to set the summer (daylight saving) time.

NOTE: COMMAND CENTER can be used to program this setting, refer

to the Advanced Operation Guide for information.

Press [System Menu / Counter]. The Sys. Menu/Count screen displays.

Press  or  to select Date/
Timer Set and press [Enter].

The Date/Timer Set screen
displays.

Sys. Menu/ Count.:

Syste m Setting

*

Adjust

Date/ Timer Se t.

Exit

Press  or  to select Summer

3

Time and press [Enter].
The Summer Time screen

displays.

Date/ Timer Set.:

Date F ormat

*

Time Zone

Summer Time

Press  or  to select On or Off

4

and press [Enter].
A Completed message displays

and the Date/Timer Set screen
returns.

Summer Time:

Off

*

*

On

Cancel

NOTE: This setting is only valid in the an area where summer time is

observed.

Exit

BASIC OPERATION GUIDE 3-17

Preparation

Setting the Default Operation Mode

Use the following procedure to set the operation mode displayed when the
machine is powered on. Modes available are Copy Operation, Scanner
Operation or Status Operation. It is recommended you select the most
commonly used mode as the default.

Press [System Menu/Counter]. The Sys. Menu/Count screen displays.

1

Press  or  to select Common

2

Setting and press [Enter].
The Common Setting screen

displays.

Press  or  to select Default

3

Operat. and press [Enter].
The Default Operat. screen

displays.

Sys. Menu/ Count.:

Adjust

*

Date/ Timer Se t.

Common Setting

Common Setting:

Back
Language

DefaultOperat.

Exit

Exit

Press  or  to select the default

4

operation mode required and
press [Enter].

A Completed message displays
and the Common Setting screen
returns.

DefaultOpe rat.:

Copy

*

E-mail
Status

Cancel

3-18 BASIC OPERATION GUIDE

Character Entry

Input screen and key functions

Preparation

To enter e-mail addresses, file names, etc. the ch ar ac te rs ar e en te re d
using the keypad.To move the cursor, use the  and  keys.

1

Address Entry:

h_pttr@

Cancel

ABC
Text

2

3

4

56

7

9

11 12

8

10

13

1 Cursor - Characters are entered in the location of the cursor. To

delete a character, move the cursor to the location of the
corresponding character and press [Stop/Clear].

2 Character Limit Icon - Indicates when character entry has reached

the maximum number allowed.

3 Keypad - Use to enter characters. Refer to page 3-20 for a list of

characters that can be entered using each key.

4 Reset/Power Key - Use to cancel the machine’s temporary

conditions and character entry procedure.

5 Select Key (left) - Press to select options available on the bottom left

of the display.

6 Select Key (right) - Press to switch between character entry modes.
7  Key - Press to move the display cursor to the left.
8 Back key - Press to go back to the previous screen of the current

menu.

9  Key - Press to move the display cursor upwards.
10  Key - Press to move the display cursor downwards.
11 Enter Key - Press this key to register the currently entered

characters.

12  Key - Press to move the display cursor to the right.
13 Stop/Clear Key - Press to delete the character in the cursor position.

If the cursor is in an open position, the character to the left of the
cursor is deleted.

BASIC OPERATION GUIDE 3-19

Preparation

Available Characters

The following three character entry modes are available. Press the right

[Select] key to switch between character types.

Mode Available characters

Alphabetic/Symbol

Text ABC

Numeric

Text 123

Symbol

Text Symbols

Character Assignments

The following characters can be entered using the keypad. Each time a key
is pressed the character changes. For example, press key 1 twice to enter
the character @. Use  or another key to register each character after
entry. This procedure is repeated until all the characters are entered.

Key Entry mode Available characters

Refer to the list of character assignments below.

! ” #$%&’ ( )
*+,-./:;<=
>?@[\]^_`{
|}~

Alphabetic/Symbol . @ - _ / : ~ 1
Numeric 1
Alphabetic/Symbol a b c A B C 2
Numeric 2
Alphabetic/Symbol d e f D E F 3
Numeric 3
Alphabetic/Symbol g h i G H I 4
Numeric 4
Alphabetic/Symbol j k l J K L 5
Numeric 5
Alphabetic/Symbol m n o M N O 6
Numeric 6
Alphabetic/Symbol p q r s P Q R S 7
Numeric 7

3-20 BASIC OPERATION GUIDE

Preparation

Key Entry mode Available characters

Alphabetic/Symbol t u v T U V 8
Numeric 8
Alphabetic/Symbol w x y z W X Y Z 9
Numeric 9
Alphabetic/Symbol . , - _ ’ ! ? (space) 0
Numeric 0
Alphabetic/Symbol Switch between upper-/

lowercase
Numeric *
Alphabetic/Symbol/Numeric #

BASIC OPERATION GUIDE 3-21

Preparation

Entering Characters

1

The following example shows how to enter the e-ma il addr es s:

[e-mail]

Access Address Entry. Refer
to Basic Scanning Procedure on
page 4-19.

AddressEntry:

ABC

Cancel

Press f 2 times. h displays.

Text

Address Entry:

h

ABC

Cancel

Text

Press c 4 times. _ displays.

2

Press i. p displays.

3

Address Entry:

h_

*

Cancel

Address Entry:

h_p

*

Cancel

ABC

Text

ABC

Text

3-22 BASIC OPERATION GUIDE

Press j. t displays.

4

Press . The cursor moves one

5

space to the right.
To repeatedly enter the same

character, press  to move the
cursor and then enter the
character again.

Press j. t displays.

6

Address Entry:

h_pt

*

Cancel

Address Entry:

h_pt

Cancel

Address Entry:

h_ptt

Preparation

ABC

Text

ABC

Text

Press i 3 times. r displays.

7

Press c 2 times. @ displays.

8

Cancel

Address Entry:

h_pttr

Cancel

Address Entry:

h_pttr@

Cancel

ABC

Text

ABC

Text

ABC

Text

BASIC OPERATION GUIDE 3-23

Preparation

Enter the remaining characters

9

using the same procedure and
press [Enter].

Registered displays and the Basic
screen returns.

Language Selection Function

You can select the language that will be used in the message display.
The following languages are available for selection: English, French

(Français), German (Deutsch), Italian (Italiano), Nederlands (Nederlands),
Spanish (Español), and Portuguese (Português). You can also download

messages in other languages. Contact your dealer for information.

AddressEntry:

[e-mail]

ABC

Cancel

Text

Other Settings

Various default settings on the machine can be adjusted to your
preference. For information about adjustable default items, refer to
Chapter 5, Advanced Operation Guide.

3-24 BASIC OPERATION GUIDE

4 Basic Operation

This chapter contains explanations on the following
topics:

• Basic Copying Procedure...............................4-2

• Canceling Copy..............................................4-6

• Making Zoom Copies.....................................4-8

• Using Collate Mode.......................................4-11

• Combine Modes........................................... 4-14

• Low Power Mode .........................................4-17

• Auto Sleep Mode..........................................4-18

• Basic Scanning Procedure...........................4-19

• Selecting Scan Color Mode..........................4-22

• Basic Printing Procedure..............................4-23

Refer to the Advanced Operation Guide for details of
the additional functions.

BASIC OPERATION GUIDE 4-1

Basic Operation

Basic Copying Procedure

Press the power switch to the On

1

( | ) position.
At the end of warm-up, the Start

indicator lights.

Select from the copier’s various

2

functions.

Press [Paper Select] to select the

3

paper feed location, and press
[Enter].

The Basic screen displays.

If you select MP Tray, enter the
size and type of paper or media
being loaded.

Paper Select:

A4 Plain

*

A5 Plain

MP Tray

Cancel

NOTE: For details on entering the size and type of paper or media being

used in the Cassette and MP Tray, refer to the Advanced Operation
Guide

You can change the default setting for which Cassette will be
automatically selected. For details, refer to the Advanced Operation
Guide.

4-2 BASIC OPERATION GUIDE

Press [Original Quality].

4

The Original Quality screen
displays.

Press  or  to select the

5

required option and press [Enter].
The Basic screen displays

Basic Operation

Original Quality:

*

*

*

Text+Photo

Photo

Text

Cancel

Mode Description

Text+Photo Select for originals containing a mixture of both

text and photographs.

Photo Select for originals containing mostly

photographs.

Text Select for originals containing mostly text.

NOTE: To adjust the default Copy Exposure in each of the Image Quality

modes, refer to Chapter 5, Advanced Operation Guide.
You can also select which Image Quality mode will be the default setting
in the initial mode, refer to Chapter 5, Advanced Operation Guide for
details.

Copy Exposure can be adjusted

6

automatically or manually.
Manual adjustment is set as the

default mode initially. Usually
there is no need to adjust the
Copy Exposure, if it does require
adjustments, refer to Chapter 1,
Advanced Operation Guide.

BASIC OPERATION GUIDE 4-3

Basic Operation

Enter the number of copies

7

required.
Up to 999 can be entered.

Open the Original Cover and

8

place the original face-down onto
the Platen. Align the original flush
up against the left rear corner of
the Platen.

NOTE: If the optional Document Processor is installed on your machine.

Refer to Document Processor on page 5-3.

Press [Start]. Copying begins

9

immediately once the green Start
indicator is lit.

NOTE: To cancel copying press [Stop/Clear]. Refer to page 4-6.

4-4 BASIC OPERATION GUIDE

Basic Operation

10

Finished copies are delivered to
the Output Tray.

NOTE: To avoid paper jams or damage to the machine, do not leave

more than approximately 150 sheets in the Output Tray. To deliver output
face-up when copying onto label sheets, thick paper, a nd transparencies,
use the Face-up Tray. Refer to Using the Face-up Tray on page 3-7.

CAUTION: If the machine is

not being used for an extended
period of time (vacations, etc.),
remove the power plug from the
outlet for safety purposes.

BASIC OPERATION GUIDE 4-5

Basic Operation

Canceling Copy

Press [Stop/Clear]. The Status Menu screen displays.

1

Press [Select].

2

The Pausing Job List displays a
list of copying jobs being
processed.

Press  or  to select the copying job to cancel.

3

Press the left [Select] key.

4

A Cancel Job. Are you sure?
message displays. Press the left
[Select] key.

CancelJob.
Are you sure?

Pausing Job List:
0008

0009

0010

Copy

Copy-A

Doc-1

Cancel Resume

*

9

A Canceling message displays
and the copying job is canceled.

The message display returns to

5

the Pausing Job List screen.
If you want to cancel another job,

repeat steps 2 through 5.

NoYes

Canceling.

*

Pausing Job List:
0008
0010

0011

Copy
Report

Doc-1

Cancel Resume

4-6 BASIC OPERATION GUIDE

Press the right [Select] key. The Status Menu screen is displayed and

6

processing of jobs is resumed.
Press [Copy]. The Basic screen displays.

7

Basic Operation

BASIC OPERATION GUIDE 4-7

Basic Operation

Making Zoom Copies

It is possible to change the Zoom ratio in order to make copies of an
enlarged or reduced size.

50 %

200 %

The following modes are available for selecting the re qu ire d Zoom ratio.

Mode Description

Standard Zoom

1

Standard
Zoom mode

Variable
Zoom mode

Press [Copy].

Copies can be made at one of the fixed Zoom ratios.
The following ratios are registered in the machine:

200 %, 141 % (A5 Æ A4), 129 % (Statement Æ
Letter), 115 % (B5 Æ A4), 100 % (default setting),
90 % (Folio Æ A4), 86 % (A4 Æ B5), 78 % (Legal Æ
Letter), 70 % (A4 Æ A5), 64 % (Letter Æ Statement),
and 50 %.

The Zoom ratio can be set to any 1 % increment
between 50 % and 200 %, as desired.

4-8 BASIC OPERATION GUIDE

Press the left [Select] key.

2

Press  or  to select Standard

3

Zoom and then press [Enter].
The Standard Zoom screen
displays.

Press  or  to select a

4

Standard Zoom ratio, then press

[Enter].
A Completed message displays

and the Copy Basic screen
returns.

Basic Operation

Ready to copy.

*

A4

100%

Zoom

Zoom:

100%

*

*

Auto

Standard Zoom

Cancel

Standard Zoom:

200%

*

*

141% A5 > > A4

129% STMT >> LTR

Cancel

set: 1

A4

V ariable Zoom

Place the original on the Platen
and press [Start].

The original is copied using the selected Zoom ratio.

Use the following procedure to program Variable Zoom mode.
Press [Copy].

1

BASIC OPERATION GUIDE 4-9

Basic Operation

Press the left [Select] key.

2

Press  or  to select Zoom

3

Entry, then press [Enter].
The Zoom Entry screen displays.

Press  or  to select a Zoom

4

ratio in 1 % increments. Then
press [Enter].

A Completed message displays
and the Copy Basic screen
returns.

Ready to copy.

*

A4

100%

Zoom

Zoom:

Auto

*

Standard Zoom

Zoom Entry

Cancel

Zoom Entry:

*

(50

~ 200)

150 %

Cancel

set: 1

A4

4-10 BASIC OPERATION GUIDE

Using Collate Mode

Basic Operation

Multiple originals can be scanned into memory in a single operation and
the required number of copy sets created.

The maximum number of originals which can be scanned depend s on the
machine’s available memory.

If the optional Document Processor is installed, Collate mode is selected
automatically when originals are loaded in the Document Processor.

Original Collate: OnCollate: Off

Copy

NOTE: Continuous Scan must be On if using Collate mode. For details,

refer to Chapter 1, Advanced Operation Guide.

Press [Copy]. The Copy Basic screen displays.

1

Press [Function].

2

Press  or  to select Collate

3

and then press [Enter]. The

Collate screen displays.

Function:

Zoom

*

Combine

Collate

Press  or  to select On or Off

4

and then press [Enter].
A Completed message displays

and the Function screen returns.

Collate:

Off

*

On

*

Exit

Cancel

BASIC OPERATION GUIDE 4-11

Basic Operation

Press the right [Select] key.

5

The Copy Basic screen displays.
Use the Numeric keys to enter the

6

number of copies required.

Position the original.

7

Press [Start]. The original is

8

scanned.
If using the Platen, a message

displays Set original and press
Start Key.

Place the next original on the

9

Platen ready for scanning and
press [Start].

The next original is scanned.
Repeat until all the originals have

been scanned.

Set original
and press Start key.

*

Job No.:

123

Page:

Cancel

End Scan

1

4-12 BASIC OPERATION GUIDE

Basic Operation

10

When all originals have been
scanned, press the right [Select]
key. An Accepted message
displays and copying
commences.

Set original
and press Start key.

*

Job No.:

123

Page:

Cancel

En d Sca n

2

BASIC OPERATION GUIDE 4-13

Basic Operation

Combine Modes

2-in-1

The images from either 2 or 4 originals can be reduced and combined onto
a single copy. The Border Line of each original can also be marked with a
solid or dotted line.

Mode Description

2 in 1 Copies two originals onto one sheet.
4 in 1 Copies four originals onto one sheet.

Use this mode to copy two
originals onto each sheet of
copy paper.

Positioning the originals

The following illustrations indicate how the orientation of the original will
affect the resulting copies:

Using the Platen

Originals

Copy

Originals

Copy

CopyOriginals

NOTE: Ensure that the first page of the originals is scanned first.

4-14 BASIC OPERATION GUIDE

Basic Operation

Using the Document Processor

CopyOriginals

CopyOriginals

NOTE: Refer to Chapter 1, Advanced Operation Guide for the

procedure to set the Combine modes.

4-in-1

Use this mode to copy four
originals onto each sheet of
copy paper.

Originals Copy

BASIC OPERATION GUIDE 4-15

Basic Operation

Position the originals

Ensure to position the originals as shown in the following illustrations.

Using the Platen

Using the Document Processor

NOTE: Ensure the originals are positioned so that the first page is

scanned first.
Refer to Chapter 1, Advanced Operation Guide for the procedure to set
the Combine modes.

4-16 BASIC OPERATION GUIDE

Low Power Mode

Basic Operation

Low Power mode automatically

puts the machine into an energy­saving state if no operation has
been performed for a preset
period of time (between 1 minute
and 240 minutes). The factory
default setting is 5 minutes.

The message display shows Low
Power Mode, and nothing is
shown on the Operation Panel.

To enable copying or scanning, press any key on the Operation Panel. If
the optional Document Processor is installed, copying will be enabled
automatically when an original is loaded in the Document Processor.

Low power

*

NOTE: It is possible to set the amount of time before Low Power mode

engages. For details, refer to the Advanced Operation Guide.
When Low Power mode is engaged, the optical lamp will be dimly lit.

BASIC OPERATION GUIDE 4-17

Basic Operation

Auto Sleep Mode

The Auto Sleep mode
automatically puts the machine
into a state of sleep if no operation
has been performed for a preset
period of time (between 1 and 240
minutes). The factory default
setting is for 30 minutes.

The main power indicator will
light, and nothing is shown on the
Operation Panel.

It is possible to engage Auto
Sleep mode manually. Press
down on the [Reset/Power] key
for at least two seconds. Auto
Sleep mode engages
immediately.

To enable copying or scanning
again, press [Power/Reset].

NOTE: When Auto Sleep mode is engaged, all power to the machine,

except to the operation panel, is switched off. Wh en power is switched Off
(

{

), all power to the machine, including to the operatio n panel, is off.
It is possible to set the amount of time before Auto Sleep mode engages.
For details, refer to Chapter 5, Advanced Operation Guide.

4-18 BASIC OPERATION GUIDE

Basic Scanning Procedure

This section explains the basic procedures for scanning documents and
the method for attaching scan data to an e-mail for transmission.

To use the e-mail function a network environment which enables the
machine to connect to a mail server is required. It is recommended that a
Local Area Network (LAN) is used to assist with transmission speed and
security issues.

To attach a scanned data file to an e-mail and send it, the SMTP settings
must be completed.

NOTE: There may be instances where a particular e-ma il cannot be

transmitted. For example, if Internet Service Providers (ISPs) and hosting
services place a limit on the size or volume of e-mails sent. Attaching a
large scanned image to e-mail will result in increased network traffic and
longer transmission times.

Press [E-Mail]. The Scanner Basic screen displays.

1

Basic Operation

Press .

2

The Destination screen displays.

Press  or  to select E-mail and

3

press [Enter].
The Address Entry screen

displays.

Enter the destination e-mail

4

address and press [Enter].
The Scanner Basic screen

displays.

Destin ation:

Dest . Confirm.

E-mail

Cancel

Address Entry:

Cancel

ABC

Text

BASIC OPERATION GUIDE 4-19

Basic Operation

NOTE: For information about entering characters, refer to p age 3-19.

To enter a subject and/or

5

message, press the right [Select]
key.

The Subject Entry screen
displays.

Enter the subject for the e-mail, up

6

to 60 characters can be entered.
Press [Enter].

The Message Entry screen
displays.

Ready to send.

:[e-mail]

Left Off

Subject Entry:

*

Cancel

Dest.

SubjectPlacemnt

ABC

Text

:1

Enter the message for the e-mail,

7

up to 60 characters can be
entered. Press [Enter].

A Registered message displays
and the Scanner Basic screen
returns.

Select the options required for the

8

job, for example Original Quality
and Scan Resolution.

For details, refer to the Advanced
Operation Guide.

Message Entry:

*

Cancel

ABC

Text

4-20 BASIC OPERATION GUIDE

Position the original.

9

Basic Operation

10

Press [Start]. Scanning begins
immediately if the green Start
indicator is lit.

The scanned image is sent as an
attachment. The image is named
as doc.pdf (default).

BASIC OPERATION GUIDE 4-21

Basic Operation

Selecting Scan Color Mode

The following color modes are available for scanning:

Full Color The original will be scanned in full color.
Grayscale The shading of the original will be reproduced.
Monochrome The original will be scanned in monochrome.

NOTE: Refer to the Advanced Operation Guide for the procedure to set

the Scan Color mode.
The maximum resolution using full color and grayscale modes is 300 dpi.
To scan in full color or grayscale at 400 dpi or 600 dpi resolution, expand
the amount of the internal memory. Refer to Expansion Memory on page

5-7.

Mode Description

The resulting file size for the scan data will be
smaller in comparison with the other color
modes.

Press [E-Mail]. The Scanner Basic screen displays.

1

Press [Scan Color Select].

2

Press  or  to select the

3

required mode and press [Enter].
A Completed message displays

and the Scanner Basic screen
returns.

ScanColorSelect:

*

Full Color

Grayscale

*

Monochrome

Cancel

Press [Start] to commence scanning.

4

When scanning is completed, the machine automatically sends an e-mail
to the destination address with the scanned image attached.

4-22 BASIC OPERATION GUIDE

Basic Printing Procedure

Installing the Printer Driver

Printing from Application Software

Basic Operation

Ensure the machine’s printer and network cables and the power cord are
connected correctly.

To use the printer function of your machine, the printer driver software
must be installed in your computer. For information on how to install the
printer driver software, refer to the KX Printer Drivers Operation Guide.

The steps required to print a document created with an application are
explained below. You can select the printing Paper Size and Output
Destination.

NOTE: The following procedure explains how to print from Microsoft

Word as an example. Steps may vary if using a different application.

Load the paper required into the paper cassette.

1

From the application File menu, select [Print]. The Print dialog box

2

displays.
Click the drop down list of printer names. All the printers installed in

3

Windows are listed. Click the name of the machine.
Use [Number of copies] to en ter the number of prints requ ired. Up to 999

4

copies can be entered.
When printing 2 or more copies, click to add a check mark (

[Collate] check box for collated sets.

9) in the

BASIC OPERATION GUIDE 4-23

Basic Operation

3

4

For Microsoft Word, we recommend that you click [Options] and specify
[Use printer settings] for the [Default tray].

Click the [Properties] button to access the Properties dialog box.

5

From the Media tab, click the [Page Size] drop down list and select the

6

page size that matches the document to print. The example below shows
A4 size selected.

NOTE: For best results when printing on transparencies or recycled

paper, click the [Media Type] drop down list and select the media type.
For details, refer to the KX Printer Driver Operation Guide.

4-24 BASIC OPERATION GUIDE

Basic Operation

The printer will automatically select paper that matches the size specified
for printing.

NOTE: If there is no paper matching the size requested, a message

displays requesting you to fill the MP Tray.

To specify the cassette for printing, click the [Source] drop down list to
select it.

Click the [Portrait] or [Landscape] check boxes to match the document

7

page orientation. You can rotate the document 180 degrees by clicking the
[Rotated] check box.

Click [OK] to return to the Print dialog box.

8

To start printing, click [OK].

9

NOTE: For information on how to use the printer driver software, refer to

the KX Printer Driver Operation Guide that is included on the CD-ROM.

BASIC OPERATION GUIDE 4-25

Basic Operation

4-26 BASIC OPERATION GUIDE

5 Optional Equipment

The following optional equipment is available for use
with your machine

• Optional Equipment Overview........................5-2

• Document Processor......................................5-3

• Paper Feeder.................................................5-6

• Expansion Memory ........................................5-7

BASIC OPERATION GUIDE 5-1

Optional Equipment

Optional Equipment Overview

The following optional equipment is available for use with your machine.

Document Processor

Document Processor

Automatically feeds and scans multiple originals one by one. Up to 50
originals can be loaded at one time. Refer to page 5-3.

Paper Feeder

An extra cassette can be added below the standard cassette. The type,
sizes and amount of media or paper that can be loaded are the same as
with the standard cassette. Refer to page 5-6

Expansion Memory

Expansion Memory

Paper Feeder

By adding additional memory it is possible to increase the number of
originals scanned at one time. Refer to page 5-7

5-2 BASIC OPERATION GUIDE

Document Processor

Acceptable Originals

Optional Equipment

Automatically feeds and scans
multiple originals one by one.

• Use sheet originals only

• Paper weight: 50 to 120 g/m²

• Paper sizes: 8.5 x 14"/Legal and Folio (Maximum), 5.5 × 8.5"/

Statement and A5R (Minimum)

• Maximum capacity: 50 sheets (50 to 80 g/m²) at one time.

Notes on Acceptable Documents

Do not use the following originals in the Document Processor. In addition,
originals with punched holes or perforations should be loaded with the hole
punched or perforated edge facing away fr om the direction of insertion into
the Document Processor.

• OHP and other transparency films.

• Soft originals, for example carbon or vinyl p aper, or other originals that

are curled, wrinkled or creased.

• Irregularly shaped originals, wet originals, or originals that contain

adhesive tape or glue.

• Originals bound with clips or staples. If using these originals, to avoid

jams remove the clips or staples and straighten any curls, wrinkles or
creases, before loading in the Document Processor.

• Originals with cut-out sections or that have a slippery surface on either

side.

• Originals on which any correction fluid is still wet.

• Originals with strong folds. If using these originals, smooth out the

folds before loading in the Document Processor. Failure to do so may
result in the originals becoming jammed.

IMPORTANT: Ensure the Document Processor is closed whenever
transporting the machine.

BASIC OPERATION GUIDE 5-3

Optional Equipment

Names of Parts

1 Left Cover — Open this

cover if an original jam
occurs.

2 Original Insert Guides —

Align these guides to fit the
width of the originals to be
copied.

3 Original Table — Place

originals to be copied on this
table.

4 Original Eject Table — Originals that have been copied are ejected

and stored here.

5 Ejection Extension — Op en this e xtensio n when using lar ger size d

originals such as 8

1/2 × 13" (Oficio II), 81/2 × 1 4" (Legal) and Folio.

Placing Originals in the Document Processor

Adjust the original insert guides to

1

fit the width of the original(s).

IMPORTANT: To prevent jams,
remove any originals remaining
on the Original Eject Table and
’fan’ the originals to separate the
sheets before loading them.

1

2 4 5

3

Arrange the originals in order and

2

place face up on the Original
Table. Slide the leading edge of
the originals into the Document
Processor, as far as they will go.

5-4 BASIC OPERATION GUIDE

IMPORTANT: To avoid jams,
ensure originals do not exceed the
level indicator on the inside of the
rear insert guide.

To ensure originals delivered to

3

the Eject Table do not fall out,
open the Ejection Extension when
using larger sized originals such
as 8

1/2 × 13" (Oficio II), 81/2 ×14"

(Legal), and Folio.

Positioning Bound Originals on the Platen

Optional Equipment

When copying from an original
which cannot be loaded in the
Document Processor (for example
books, magazines, objects, etc.),
lift open the Document Processor
and place the original directly on
to the Platen.

NOTE: Shadows may appear around the edges and up the middle of

copies made from open-faced originals such as books.

CAUTION: Do not leave the Document Processor open as there is a

danger of personal injury.

BASIC OPERATION GUIDE 5-5

Optional Equipment

Paper Feeder

An extra cassette can be added
below the standard cassette. The
type, sizes, and amount of paper
that can be loaded are the same
as with the standard cassette.

IMPORTANT: If the optional
cassette is installed, always
detach it before attempting to pick
up or transport the machine.

5-6 BASIC OPERATION GUIDE

Expansion Memory

Installing the DIMM (Dual Inline Memory Module)

Optional Equipment

It is possible to increase the
memory in your machine. Adding
additional memory will increase
the number of originals that can
be scanned at one time. An
additional 64 MB, 128 MB, or
256 MB is effective when copying
from originals with photos, due to
their normally low compression
ratio.

To expand memory up to 320 MB, remove the 32 MB memory module that
is installed at the factory and install a 256 MB memory module.

IMPORTANT: The expansion memory should only be installed by your
dealer. We shall not be liable for any damages caused by improper
installation of expansion memory.

Contact your dealer for information ab o ut pur cha sin g a DIMM which is
suitable for use with this printer. Insert the DIMM into the socket as follows:

Switch off the machine and disconnect the power cord and mach ine cable.

1

Remove the screw from the rear

2

of the machine and remove the
side cover.

Remove the DIMM by carefully

3

pulling the end stoppers outwards,
then pulling the DIMM out of the
socket.

Insert the replacement DIMM into the DIMM socket so that the notches on

4

the DIMM align with the corresponding protrusions in the slot.
When you have finished installing the DIMM, replace the side cover and

fasten it with the screw.

BASIC OPERATION GUIDE 5-7

Optional Equipment

5-8 BASIC OPERATION GUIDE

6 Maintenance

This chapter explains the following topics:

• Cleaning the Machine ....................................6-2

• Replacing the Toner Container....................... 6-3

BASIC OPERATION GUIDE 6-1

Maintenance

Cleaning the Machine

CAUTION:

the outlet when cleaning the machine.

Cleaning your machine regularly will ensure optimum copy quality.
Use a soft cloth dampened with

1

alcohol or mild detergent to clean
the platen and the Original Cover
or Document Processor.

IMPORTANT: Never use thinner
or other organic solvents to clean
the original cover or Document
Processor.

If copies appear soiled while

2

using the optional Document
Processor, e.g. black lines appear

on the copy image, the slit glass is
probably dirty. Clean the slit glass
with a dry soft cloth, or one
dampened with alcohol.

IMPORTANT: Never use water,
thinner or other organic solvents
to clean the slit glass.

For safety purposes, always remove the power p lug from

6-2 BASIC OPERATION GUIDE