Kyocera 255C, 205C User Manual

OPERATION GUIDE

205c/255c

Introduction

Thank you for your purchase of 205c/255c.

This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a
simple troubleshooting action as necessary, so that you can always use the machine in good condition.

Please read this Operation Guide before you start using the machine.

We recommend the use of our own brand supplies. We will not be liable for any damage caused by the use of third party
supplies in this machine.

A label shown in the illustration assures that the supplies are our own brand.

In this Operation Guide, 205c is referred to as 20 ppm model, and 255c is referred to as 25 ppm model respectively.

Included Guides

The following guides are supplied with the machine. Refer to them as necessary.

Quick Installation Guide Describes the procedures for installation of the machine, frequently-used operations,

routine maintenance, and troubleshooting action.

Safety Guide Provides safety and cautionary information for the installation and use of the machine.

Be sure to read this guide before using the machine.

Safety Guide (205c/255c) Describes the machine installation space, cautionary space, and other information. Be

sure to read this guide before using the machine.

DVD (Product Library)

Operation Guide (This Guide) Describes how to load paper, basic copy, print and scan operations, and

troubleshooting.

FAX Operation Guide Describes fax functionality.

Card Authentication Kit (B) Operation
Guide

KYOCERA COMMAND CENTER
Operation Guide

Printer Driver User Guide Describes how to install the printer driver and use printer functionality.

Network FAX Driver Operation Guide Describes how to install and use the network fax driver in order to use network fax

KM-NET for Direct Printing Operation
Guide

KMnet Viewer User Guide Describes how to monitor the network printing system with KMnet Viewer.

File Management Utility User Guide Describes how to distribute scanned documents over the network.

PRESCRIBE Commands Technical
Reference

PRESCRIBE Commands Command
Reference

Describes how to authenticate to the machine using the ID card.

Describes how to access the machine from a computer via a Web browser to check and
change settings.

functionality.

Describes how to use functionality for printing PDF files without launching Adobe
Acrobat or Reader.

Describes the native printer language (PRESCRIBE commands).

Describes PRESCRIBE command functionality and control for each type of emulation.

Contents

1 Preface .....................................................................................................1-1

Notice ................................................................................................................................... 1-2

Safety Conventions in This Guide .............................................................................. 1-2

Environment ............................................................................................................... 1-3

Precautions for Use .................................................................................................... 1-3

Legal Restriction on Copying/Scanning ..................................................................... 1-8

Legal and Safety Information ............................................................................................... 1-9

Legal Information ....................................................................................................... 1-9

Energy Saving Control Function .............................................................................. 1-12

Automatic 2-Sided Copy Function ............................................................................ 1-12

Paper Recycling ....................................................................................................... 1-12

Energy Star (ENERGY STAR®) Program ................................................................ 1-12

About this Operation Guide ................................................................................................ 1-13

Conventions in This Guide ....................................................................................... 1-13

Originals and Paper Sizes ........................................................................................ 1-15

2 Preparation before Use ...........................................................................2-1

Part Names .......................................................................................................................... 2-2

Machine ...................................................................................................................... 2-2

Operation Panel ......................................................................................................... 2-6

Touch Panel ............................................................................................................... 2-7

Determining the Connection Method and Preparing Cables ................................................ 2-8

Connection Example .................................................................................................. 2-8

Preparing Necessary Cables ..................................................................................... 2-9

Connecting Cables ............................................................................................................. 2-10

Connecting LAN Cable ............................................................................................. 2-10

Connecting USB Cable ............................................................................................ 2-11

Connecting the Power Cable ................................................................................... 2-11

Power On/Off ...................................................................................................................... 2-12

Power On ................................................................................................................. 2-12

Power Off ................................................................................................................. 2-12

Installing Software .............................................................................................................. 2-14

Installing Printer Driver ............................................................................................. 2-14

Setting TWAIN Driver ............................................................................................... 2-18

Setting WIA Driver .................................................................................................... 2-19

Energy Saver function ........................................................................................................ 2-20

Low Power Mode and Auto Low Power Mode ......................................................... 2-20

Sleep and Auto Sleep .............................................................................................. 2-21

Machine Setup Wizard ....................................................................................................... 2-22

COMMAND CENTER (Settings for E-mail) ........................................................................ 2-23

Sending E-mail ......................................................................................................... 2-24

3 Common Operations ...............................................................................3-1

Loading Paper ...................................................................................................................... 3-2

Before Loading Paper ................................................................................................ 3-2

Loading Paper in the Cassettes ................................................................................. 3-3

Loading Paper in the Multi Purpose Tray ................................................................... 3-5

Loading Originals ................................................................................................................. 3-7

Placing Originals on the Platen .................................................................................. 3-7

Loading Originals in the Document Processor ........................................................... 3-8

Checking the Equipment's Serial Number .......................................................................... 3-10

Checking the Counter ......................................................................................................... 3-11

Login/Logout ....................................................................................................................... 3-12

Login ........................................................................................................................ 3-12

i

Logout ...................................................................................................................... 3-13

Favorites ............................................................................................................................. 3-14

Registering Favorites ............................................................................................... 3-14

Editing and Deleting Favorites ................................................................................. 3-18

Using Favorites ........................................................................................................ 3-20

Shortcuts ............................................................................................................................ 3-22

Registering Shortcuts ............................................................................................... 3-22

Editing and Deleting Shortcuts ................................................................................. 3-24

Using Shortcuts ........................................................................................................ 3-25

Quick Setup Wizard ............................................................................................................ 3-26

Help Screen ........................................................................................................................ 3-28

Canceling Jobs ................................................................................................................... 3-29

Using Various Functions .................................................................................................... 3-30

Common Functionality ............................................................................................. 3-31

Original Size ............................................................................................................. 3-32

Original Orientation .................................................................................................. 3-34

Mixed Size Originals ................................................................................................ 3-35

2-sided/Book Original ............................................................................................... 3-37

Continuous Scan ...................................................................................................... 3-39

Paper Selection ........................................................................................................ 3-41

Paper Output ............................................................................................................ 3-42

Collate/Offset ........................................................................................................... 3-43

Margin ...................................................................................................................... 3-45

Staple ....................................................................................................................... 3-48

Density ..................................................................................................................... 3-50

Scan Resolution ....................................................................................................... 3-51

Original Image .......................................................................................................... 3-52

Sharpness ................................................................................................................ 3-53

Background Density Adjust ...................................................................................... 3-54

Prevent Bleed-through ............................................................................................. 3-55

Zoom ........................................................................................................................ 3-56

File Format ............................................................................................................... 3-57

Color Selection ......................................................................................................... 3-59

Job Finish Notice ...................................................................................................... 3-60

File Name Entry ....................................................................................................... 3-62

Priority Override ....................................................................................................... 3-63

4 Copying ....................................................................................................4-1

Basic Operation .................................................................................................................... 4-2

Copying Functions ................................................................................................................ 4-4

Zoom .......................................................................................................................... 4-5

Duplex ........................................................................................................................ 4-8

Combine ................................................................................................................... 4-12

EcoPrint .................................................................................................................... 4-15

Hue Adjustment ........................................................................................................ 4-16

Color Balance ........................................................................................................... 4-17

Saturation ................................................................................................................. 4-18

Auto Image Rotation ................................................................................................ 4-19

Interrupt Copy ..................................................................................................................... 4-20

5 Printing .....................................................................................................5-1

Printing from Applications .....................................................................................................5-2

Printing Data Saved on the Printer ....................................................................................... 5-6

Private Print ................................................................................................................ 5-6

Proof and Hold ........................................................................................................... 5-8

Automatic Delete Setting for Temporary Documents ............................................... 5-11

ii

6 Sending ....................................................................................................6-1

Basic Operation .................................................................................................................... 6-2

Preparation for Sending a Document to a PC ...................................................................... 6-5

Checking What to Enter for [Host Name] ................................................................... 6-5

Checking What to Enter for [Login User Name] ......................................................... 6-6

Creating a Shared Folder ........................................................................................... 6-7

Checking the [Path] .................................................................................................. 6-10

Configuring Windows Firewall (for Windows 7) ........................................................ 6-11

Specifying Destination ........................................................................................................ 6-15

Choosing from the Address Book ............................................................................ 6-15

Choosing by One Touch Key ................................................................................... 6-17

Entering a New E-mail Address ............................................................................... 6-18

Specifying a New PC Folder .................................................................................... 6-19

Checking and Editing Destinations .......................................................................... 6-22

Sending to Different Types of Destinations (Multi Sending) ..................................... 6-23

Registering Destinations in the Address Book ................................................................... 6-24

Adding a Contact ...................................................................................................... 6-24

Adding a Group ........................................................................................................ 6-28

Editing and Deleting Address Book Entries ............................................................. 6-31

Adding a Destination on One Touch Key ........................................................................... 6-33

Adding a Destination ................................................................................................ 6-33

Editing and Deleting One Touch Key ....................................................................... 6-35

Sending Functions ..............................................................................................................6-36

Sending Size ............................................................................................................ 6-37

File Separation ......................................................................................................... 6-39

E-mail Subject/Body ................................................................................................. 6-40

FTP Encrypted TX .................................................................................................... 6-41

WSD Scan .......................................................................................................................... 6-42

Scanning using TWAIN ...................................................................................................... 6-45

7 Document Box .........................................................................................7-1

Printing Documents Stored in Removable USB Memory ..................................................... 7-2

Saving Documents to USB Memory (Scan to USB) ............................................................. 7-5

Removing USB Memory ....................................................................................................... 7-8

Functions for Document Box ................................................................................................ 7-9

Duplex ...................................................................................................................... 7-10

Encrypted PDF Password ........................................................................................ 7-11

JPEG/TIFF Print ....................................................................................................... 7-12

XPS Fit to Page ........................................................................................................ 7-13

Storing Size .............................................................................................................. 7-14

8 Status / Job Cancel .................................................................................8-1

Checking Job Status ............................................................................................................8-2

Details of the Status Screens ..................................................................................... 8-3

Checking Job History ...........................................................................................................8-6

Sending the Log History ....................................................................................................... 8-7

Setting the Destination ............................................................................................... 8-8

Automatic Log History Transmission .......................................................................... 8-9

Manual Log History Transmission .............................................................................. 8-9

Setting E-mail Subject .............................................................................................. 8-10

Check of Device Status ...................................................................................................... 8-11

Checking the Remaining Amount of Toner and Paper ....................................................... 8-13

9 Setup, Registration, and User Management .........................................9-1

System Menu ....................................................................................................................... 9-2

Operation Method ...................................................................................................... 9-2

System Menu Settings ............................................................................................... 9-3

iii

Language ................................................................................................................... 9-5

Report ........................................................................................................................ 9-5

User Property ............................................................................................................. 9-7

Cassette/MP Tray Settings ........................................................................................ 9-8

Common Settings ....................................................................................................... 9-9

Copy ......................................................................................................................... 9-15

Send ......................................................................................................................... 9-15

Printer ....................................................................................................................... 9-16

System ..................................................................................................................... 9-18

Date/Timer ............................................................................................................... 9-23

Adjustment/Maintenance .......................................................................................... 9-25

Color Registration Procedure ................................................................................... 9-27

User Login Administration .................................................................................................. 9-33

First User Login Administration ................................................................................ 9-33

User Login Settings .................................................................................................. 9-34

Enabling/Disabling User Login Administration ......................................................... 9-35

Adding a User .......................................................................................................... 9-37

Local User Authorization .......................................................................................... 9-41

My Panel .................................................................................................................. 9-42

Editing and Deleting Users ....................................................................................... 9-43

Simple Login ............................................................................................................ 9-46

Group Authorization ................................................................................................. 9-52

Obtain Network User Property ................................................................................. 9-56

Job Accounting ................................................................................................................... 9-58

First Job Accounting Setup ...................................................................................... 9-58

Job Accounting Settings ........................................................................................... 9-60

Enabling/Disabling Job Accounting .......................................................................... 9-61

Login/Logout ............................................................................................................ 9-62

Adding an Account ................................................................................................... 9-63

Editing and Deleting Accounts ................................................................................. 9-65

Restricting the Use of the Machine .......................................................................... 9-67

Counting the Number of Pages Printed ................................................................... 9-69

Printing an Accounting Report ................................................................................. 9-71

Job Accounting Default Setting ................................................................................ 9-73

Unknown Login User Name Job .............................................................................. 9-75

10 Troubleshooting ....................................................................................10-1

Toner Container Replacement ........................................................................................... 10-2

Waste Toner Box Replacement ......................................................................................... 10-4

Replacing Staples ..............................................................................................................10-5

Cleaning ............................................................................................................................. 10-6

Glass Platen ............................................................................................................. 10-6

Document Processor ................................................................................................ 10-6

Solving Malfunctions .......................................................................................................... 10-8

Responding to Error Messages ........................................................................................ 10-13

Clearing Paper Jams ........................................................................................................ 10-23

Jam Location Indicators ......................................................................................... 10-23

Multi Purpose Tray ................................................................................................. 10-24

Inside the Right Cover 1 ......................................................................................... 10-24

Cassette 1 .............................................................................................................. 10-25

Inside the Right Cover 3 ......................................................................................... 10-25

Cassette 2 or 3 ....................................................................................................... 10-26

Optional Document Finisher ................................................................................... 10-26

Optional Document Finisher Staple Jam ................................................................ 10-27

Bridge Unit ............................................................................................................. 10-27

Document Processor .............................................................................................. 10-28

iv

11 Appendix ................................................................................................11-1

Optional Equipment ............................................................................................................ 11-2

Overview of Optional Equipment .............................................................................. 11-2

Paper Feeder (single cassette) ................................................................................ 11-3

Paper Feeder (double cassette) ............................................................................... 11-3

Document Finisher ................................................................................................... 11-3

FAX Kit ..................................................................................................................... 11-3

Expansion Memory .................................................................................................. 11-3

Card Authentication Kit ............................................................................................ 11-4

Gigabit Ethernet Board ............................................................................................. 11-5

USB Keyboard ......................................................................................................... 11-5

Optional Function ..................................................................................................... 11-5

Character Entry Method ..................................................................................................... 11-7

Entry Screens ........................................................................................................... 11-7

Entering Characters ................................................................................................. 11-9

Paper ................................................................................................................................ 11-10

Basic Paper Specifications ..................................................................................... 11-11

Choosing the Appropriate Paper ............................................................................ 11-11

Special Paper ......................................................................................................... 11-14

Specifications ................................................................................................................... 11-18

Common functions ................................................................................................. 11-18

Copy functions ....................................................................................................... 11-19

Printer functions ..................................................................................................... 11-20

Scanner .................................................................................................................. 11-20

Document Processor .............................................................................................. 11-21

Paper Feeder (single cassette) (option) ................................................................. 11-21

Paper Feeder (double cassette) (option) ............................................................... 11-21

Document Finisher (option) .................................................................................... 11-22

Environmental Specifications ................................................................................. 11-22

Glossary ........................................................................................................................... 11-23

Index ...............................................................................................................................Index-1

v

vi

Quick Guide

Be sure to read Precautions for Use before
using this machine.

It copies.

It prints.

Copying with
specific settings

Printing
Documents
Stored in
Removable USB
Memory

Print via a
network

What you want
to do

Setup

Connecting
Cables

Network Setup
(LAN Cable
Connection)

Install the printer driver on your
computer...2-14

Loading Paper...3-2

Loading
Originals...3-7

Operation Copying...4-2

Printing
Documents
Stored in
Removable USB
Memory...7-2

Printing from Applications...5-2

Administrator tasks

Print over
the USB
connection

Connect the
USB cable

To make copies

Simply press the Start key to make copies. You can also fine-tune the copy settings by changing the
paper size, adjusting the density, etc.

To print

You can print via a network or print a PDF file directly from USB memory.

vii

To send documents

It sends.

Send as E-mail

Send to Folder
(SMB)

Saving
Documents to
USB Memory

What you want
to do

Setup

Connecting Cables

Network Setup (LAN Cable Connection)

Plug the USB
memory

Editing Destination (Address Book/
Adding One Touch Keys)*...6-15

Loading Originals...3-7

Operation

Sending...6-2

Saving Documents
to USB Memory
(Scan to USB)...7-5

Administrator tasks

Create a shared
folder on the
destination
computer...6-7

You can send scanned images via a network. Or, you can also store scanned images in USB
memory.

* If the destination is not stored in the address book, you can send by entering the address directly.

viii

To send a FAX

NOTE

It faxes.

Send a FAX FAX directly from a computer

What you want
to do

Setup

Connect the modular cord for the telephone line to this machine.

Selection of Telephone Line (Inch version only)

Network Setup (LAN Cable
Connection)

Loading Paper...3-2

Operation

FAX Operation Network FAX Operation

Administrator tasks

Install the Network FAX
Driver on your computer*

Editing Destination (Address Book/Adding One Touch Keys)**

As well as sending a FAX via the telephone lines, you can also send a FAX via a network.

For more information on setting up and sending a FAX, refer to the FAX Operation Guide.

* For more information, refer to the Network FAX Driver Operation Guide.
** If the destination is not stored in the address book, you can send the FAX by entering the address directly.

ix

Menu Map

Copies (page 4-3)

Paper Selection (page 3-41)

Zoom (page 4-5)

Density (page 3-50)

Duplex (page 4-8)

Combine (page 4-12)

Collate/Offset (page 3-43)

Functions Original Size (page 3-32)

Original Orientation (page 3-34)

Mixed Size Originals (page 3-35)

Paper Output (page 3-42)

Staple (page 3-48)

Color Selection (page 3-59)

Original Image (page 3-52)

EcoPrint (page 4-15)

Hue Adjustment (page 4-16)

Color Balance (page 4-17)

Sharpness (page 3-53)

Background Density Adj. (page 3-54)

Prevent Bleed-through (page 3-55)

Saturation (page 4-18)

Margin (page 3-45)

Continuous Scan (page 3-39)

Auto Image Rotation (page 4-19)

Job Finish Notice (page 3-60)

File Name Entry (page 3-62)

Priority Override (page 3-63)

Add/Edit Shortcut (page 3-22)

x

One Touch Key (page 6-17)

Address Book (page 6-15)

Ext. Address Book (refer to KYOCERA COMMAND CENTER Operation Guide)

E-mail (page 6-18)

Folder (page 6-19)

FAX (refer to Fax Operation Guide)

WSD Scan (page 6-42)

Functions File Format (page 3-57)

Original Size (page 3-32)

Original Orientation (page 3-34)

Mixed Size Originals (page 3-35)

2-sided/Book Original (page 3-37)

Sending Size (page 6-37)

File Separation (page 6-39)

Scan Resolution (page 3-51)

Density (page 3-50)

Color Selection (page 3-59)

Original Image (page 3-52)

Sharpness (page 3-53)

Background Density Adj. (page 3-54)

Prevent Bleed-through (page 3-55)

FAX TX Resolution (refer to Fax Operation Guide)

Zoom (page 3-56)

Continuous Scan (page 3-39)

File Name Entry (page 3-62)

E-mail Subject/Body (page 6-40)

Job Finish Notice (page 3-60)

FTP Encrypted TX (page 6-41)

FAX Delayed Transmission (refer to Fax Operation Guide)

FAX Direct Transmission (refer to Fax Operation Guide)

FAX Polling RX (refer to Fax Operation Guide)

Add/Edit Shortcut (page 3-22)

xi

Job Box (page 5-6)

Removable
Memory

Menu Store File File Format (page 3-57)

2-sided/Book Original (page 3-37)

Scan Resolution (page 3-51)

Density (page 3-50)

File Name Entry (page 3-62)

Functions Original Size (page 3-32)

Original Orientation (page 3-34)

Mixed Size Originals (page 3-35)

Storing Size (page 7-14)

Color Selection (page 3-59)

Original Image (page 3-52)

Sharpness (page 3-53)

Background Density Adj. (page 3-54)

Prevent Bleed-through (page 3-55)

Zoom (page 3-56)

Continuous Scan (page 3-39)

Print Copies (page 7-3)

Paper Selection (page 3-41)

Collate/Offset (page 3-43)

Duplex (page 7-10)

Functions Paper Output (page 3-42)

Staple (page 3-48)

Color Selection (page 3-59)

Margin (page 3-45)

Job Finish Notice (page 3-60)

Priority Override (page 3-63)

Encrypted PDF Password (page 7-11)

JPEG/TIFF Print (page 7-12)

XPS Fit to Page (page 7-13)

Add/Edit Shortcut (page 3-22)

Job Finish Notice (page 3-60)

Add/Edit Shortcut (page 3-22)

Sub Address Box (refer to Fax Operation Guide)

Polling Box (refer to Fax Operation Guide)

xii

Print Job Status (page 8-3)

Send Job Status (page 8-4)

Store Job Status (page 8-5)

Scheduled Job (page 8-5)

Print Job Log (page 8-6)

Send Job Log (page 8-6)

Store Job Log (page 8-6)

Scanner (page 8-11)

Printer (page 8-12)

FAX (page 8-12)

Removable Memory (page 8-12)

Toner Status (page 8-13)

Paper Status (page 8-13)

Staple (page 8-14)

xiii

Quick Setup Wizard
(page 3-26)

Language (page 9-5)

Report (page 9-5) Report Print (page 9-5) Status Page (page 9-5)

FAX Setup (page 3-26)

Energy Saver Setup (page 3-26)

Font List (page 9-5)

Network Status (page 9-5)

Service Status (page 9-6)

Accounting Report (page 9-6)

Sub Address Box List (refer to Fax Operation Guide)

FAX List (Index) (refer to Fax Operation Guide)

FAX List (No.) (refer to Fax Operation Guide)

Outgoing FAX Report (refer to Fax Operation Guide)

Incoming FAX Report (refer to Fax Operation Guide)

Admin Report Settings (refer to Fax Operation Guide)

Result Report Setting
(page 9-6)

Send Log History (page
8-7)

Counter Printed Pages (page 3-11)

Scanned Pages (page 3-11)

User Property (page 9-7)User Name (page 9-7)

Login User Name (page 9-7)

Login Password (page 9-7)

Access Level (page 9-7)

Account Name (page 9-7)

E-mail Address (page 9-7)

Simple Login (page 9-7)

Send Result Report (page 9-6)

RX Result Report (refer to Fax Operation Guide)

Job Finish Notice Setting (page 9-6)

Manual Log History Transmission (page 8-9)

Auto Sending (page 8-9)

Destination (page 8-8)

Job Log Subject (page 8-10)

My Panel (page 9-7)

Group Name (page 9-7)

Group ID (page 9-7)

xiv

Cassette/MP Tray
Settings (page 9-8)

Cassette 1 (to 3) (page
9-8)

Paper Size (page 9-8)

Media Type (page 9-8)

Common Settings
(page 9-9)

Multi Purpose Tray
(page 9-8)

Default Screen (page 9-9)

Sound (page 9-9) Buzzer (page 9-9) Volume (page 9-9)

Original Settings (page
9-9)

Paper Settings (page 9-

10)

Paper Size (page 9-8)

Media Type (page 9-8)

Key Confirmation (page 9-9)

Job Finish (page 9-9)

Ready (page 9-9)

Warning (page 9-9)

Key Confirmation (USB Keyboard) (page 9-9)

FAX Speaker Volume (refer to Fax Operation Guide)

FAX Monitor Volume (refer to Fax Operation Guide)

Custom Original Size (page 9-9)

Original Auto Detect (page 9-10)

Custom Paper Size (page 9-10)

Media Type Settings (page 9-10)

Default Paper Source (page 9-10)

Paper Selection (page 9-10)

Media for Auto (Color) (page 9-10)

Media for Auto (B & W) (page 9-10)

Special Paper Action (page 9-11)

xv

Function Defaults (page
9-12)

File Format (page 9-12)

Original Orientation (page 9-12)

Collate/Offset (page 9-12)

File Separation (page 9-12)

Scan Resolution (page 9-12)

Color Selection (Copy) (page 9-12)

Color Select.(Send/Store) (page 9-12)

Original Image (page 9-12)

Background Density Adj. (page 9-12)

EcoPrint (page 9-12)

Prevent Bleed-through (page 9-12)

FAX TX Resolution (refer to Fax Operation Guide)

Zoom (page 9-12)

Margin (page 9-12)

Continuous Scan (page 9-12)

Auto Image Rotation (page 9-12)

Paper Output (page 9-

13)

Preset Limit (page 9-13)

Error Handling (page 9-

14)

File Name Entry (page 9-13)

E-mail Subject/Body (page 9-13)

FTP Encrypted TX (page 9-13)

JPEG/TIFF Print (page 9-13)

XPS Fit to Page (page 9-13)

Detail Settings (page 9-

13)

Copy/Document Box (page 9-13)

Printer (page 9-13)

FAX (refer to Fax Operation Guide)

Duplexing Error (page 9-14)

Finishing Error (page 9-14

No Staple Error (page 9-14)

Stapling Limit Error (page 9-14)

Paper Mismatch Error (page 9-14)

Image Quality (page 9-13)

PDF/A (page 9-13)

)

Inserted Paper Mismatch (page 9-14)

Color Toner Empty Action (page 9-14)

Measurement (page 9-14)

Keyboard Layout (page 9-15)

USB Keyboard Type (page 9-15)

xvi

Copy (page 9-15) Auto Paper Selection (page 9-15)

Auto % Priority (page 9-15)

Reserve Next Priority (page 9-15)

Send (page 9-15) Dest. Check before Send (page 9-15)

Entry Check for New Dest. (page 9-15)

Send and Forward
(page 9-16)

Color TIFF Compression (page 9-16)

Default Screen (page 9-16)

Document Box Sub Address Box (refer to Fax Operation Guide)

Job Box (page 5-6) Quick Copy Job Retention (page 5-8)

Polling Box (refer to Fax Operation Guide)

FAX (refer to Fax Operation Guide)

Address Book/One
To uc h

Address Book (page 6-24)

One Touch Key (page 6-33)

Address Book Defaults Sort

Print List (refer to Fax Operation Guide)

Forward (page 9-16)

Destination (page 9-16)

Deletion of Job Retention (page 5-11)

xvii

User Login/Job
Accounting

User Login Settings
(page 9-33)

User Login (page 9-35)

Local User List (page 9-37)

Job Accounting
Settings (page 9-58)

Simple login settings
(page 9-46)

Local User Authorization (page 9-41)

Group Authorization
Set. (page 9-52)

Obtain NW User Property (page 9-56)

Job Accounting (page 9-61)

Print Accounting Report (page 9-71)

Total Job Accounting
(page 9-69)

Each Job Accounting (page 9-69)

Accounting List (page 9-63)

Default Setting (page 9-

73)

Simple Login (page 9-46)

Simple Login Setup (page 9-46)

Group Authorization (page 9-52)

Group List (page 9-52)

Printed Pages (page 9-69)

Scanned Pages (page 9-69)

FAX TX Pages (page 9-69)

FAX TX Time (page 9-69)

Counter Reset (page 9-69)

Apply Limit (page 9-73)

Copier/Printer Count (page 9-73)

Unknown ID Job (page 9-75)

Printer (page 9-16) Emulation (page 9-16)

Color Setting (page 9-16)

EcoPrint (page 9-16)

Override A4/Letter (page 9-16)

Duplex (page 9-16)

Copies (page 9-16)

Orientation (page 9-16)

Wide A4 (page 9-17)

Form Feed TimeOut (page 9-17)

LF Action (page 9-17)

CR Action (page 9-17)

Paper Feed Mode (page 9-17)

Gloss Mode (page 9-17)

Default Counter Limit (page 9-73)

Count by Paper Size (page 9-74)

xviii

System (page 9-18) Network (page 9-18) Host Name (page 9-18)

TCP/IP (page 9-18) TCP/IP (page 9-18)

Netware (page 9-21)

AppleTalk (page 9-21)

WSD Scan (page 9-21)

WSD Print (page 9-21)

Enhanced WSD (page 9-21)

Enhanced WSD (SSL) (page 9-21)

IPSec (page 9-22)

IPv4 Settings (page 9-18)

IPv6 Settings (page 9-19)

Protocol Detail (page 9-20)

Secure Protocol (page
9-22)

LAN Interface (page 9-22)

Interface Block Setting
(page 9-22)

Security Level (page 9-4)

Restart (page 9-4)

RAM Disk Setting (page 9-23)

Main Memory (page 9-23)

Optional Memory (page 9-23)

Optional Function (page 11- 5)

USB Host (page 9-22)

USB Device (page 9-22)

Optional Interface 1 (page 9-22)

Optional Interface 2 (page 9-22)

SSL (page 9-22)

IPP Security (page 9-22)

HTTP Security (page 9-22)

LDAP Security (Ext. Address Book) (page 9-22)

LDAP Security (User Property) (page 9-22)

xix

Date/Timer (page 9-23) Date/Time (page 9-23)

Date Format (page 9-23)

Time Zone (page 9-23)

Auto Panel Reset (page 9-23)

Auto Sleep (page 9-23)

Sleep Level (page 9-24)

Auto Error Clear (page 9-24)

Low Power Timer (page 9-24)

Panel Reset Timer (page 9-24)

Sleep Timer (page 9-24)

Interrupt Clear Timer (page 9-24)

Error Clear Timer (page 9-24)

Unusable Time (refer to Fax Operation Guide)

Adjustment/
Maintenance (page 9-

25)

Density Adjustment
(page 9-25)

Background Density
Adj. (page 9-25)

Toner Save Level
(EcoPrint) (page 9-25)

Auto Color Correction (page 9-25)

Correcting Black Line (page 9-25)

Display Brightness (page 9-25)

Color Registration (page 9-25)

Tone Curve Adjustment (page 9-26)

Drum Refresh (page 9-26)

Calibration (page 9-26)

Laser Scanner Cleaning (page 9-26)

DP Adjustment (page 9-26)

Copy (page 9-25)

Send/Box (page 9-25)

Copy (Auto) (page 9-25)

Send/Box (Auto) (page 9-25)

Copy (page 9-25)

Printer (page 9-25)

xx

1 Preface

This chapter explains the following topics:

Notice ................................................................................................................................................................. 1-2

Safety Conventions in This Guide ........................................................................................................... 1-2

Environment ............................................................................................................................................. 1-3

Precautions for Use ................................................................................................................................. 1-3

Legal and Safety Information ............................................................................................................................. 1-9

Legal Information ..................................................................................................................................... 1-9

Energy Saving Control Function ............................................................................................................ 1-12

Automatic 2-Sided Copy Function ......................................................................................................... 1-12

Paper Recycling ..................................................................................................................................... 1-12

Energy Star (ENERGY STAR®) Program .............................................................................................. 1-12

About this Operation Guide .............................................................................................................................. 1-13

Conventions in This Guide ..................................................................................................................... 1-13

Originals and Paper Sizes ..................................................................................................................... 1-15

1-1

Preface > Notice

NOTE

Notice

Safety Conventions in This Guide

The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user,
other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their
meanings are indicated below.

WARNING: Indicates that serious injury or even death may result from insufficient

attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from

insufficient attention to or incorrect compliance with the related points.

Symbols

The U symbol indicates that the related section includes safety warnings. Specific points of attention are indicated
inside the symbol.

... [General warning]

... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited
action are indicated inside the symbol.

... [Warning of prohibited action]

... [Disassembly prohibited]

The z symbol indicates that the related section includes information on actions which must be performed. Specifics of
the required action are indicated inside the symbol.

... [Alert of required action]

... [Remove the power plug from the outlet]

... [Always connect the machine to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are
illegible or if the guide itself is missing (fee required).

An original which resembles a bank note closely may not be copied properly in some rare cases because this
machine is equipped with a counterfeiting prevention function.

1-2

Preface > Notice

Environment

The service environmental conditions are as follows:

• Temperature: 50 to 90.5 °F (10 to 32.5 °C)

• Humidity: 15 to 80 %

However, adverse environmental conditions may affect the image quality. It is recommended to use the machine at a
temperature: around 60.8 to 80.6 °F or less (16 to 27 °C), humidity: around 36 to 65%. In addition, Avoid the following
locations when selecting a site for the machine.

• Avoid locations near a window or with exposure to direct sunlight.

• Avoid locations with vibrations.

• Avoid locations with drastic temperature fluctuations.

• Avoid locations with direct exposure to hot or cold air.

• Avoid poorly ventilated locations.

If the floor is delicate against casters, when this machine is moved after installation, the floor material may be damaged.

During copying, some ozone is released, but the amount does not cause any ill effect to one’s health. If, however, the
machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of
copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that
the room be properly ventilated.

Precautions for Use

Cautions when handling consumables

CAUTION

Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns.

Keep the toner container and the waste toner box out of the reach of children.

If toner happens to spill from the toner container or the waste toner box, avoid inhalation and ingestion, as well as
contact with your eyes and skin.

• If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of water. If
coughing develops, contact a physician.

• If you do happen to ingest toner, rinse your mouth with water and drink 1 or 2 cups of water to dilute the contents of
your stomach. If necessary, contact a physician.

• If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining tenderness,
contact a physician.

• If toner does happen to get on your skin, wash with soap and water.

Do not attempt to force open or destroy the toner container or the waste toner box.

Other precautions

Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner
container and waste toner box will be recycled or disposed in accordance with the relevant regulations.

Store the machine while avoiding exposure to direct sunlight.

Store the machine in a place where the temperature stays below 40 °C while avoiding sharp changes of temperature
and humidity.

If the machine will not be used for an extended period of time, remove the paper from the cassette and the Multi Purpose
(MP) Tray, return it to its original package and reseal it.

1-3

Preface > Notice

Laser Safety (Europe)

Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is
hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no
radiation can leak from the machine.

This machine is classified as Class 1 laser product under IEC/EN 60825-1:2007.

Caution: Performance of procedures other than those specified in this manual may result in hazardous radiation
exposure.

These labels are attached to the laser scanner unit inside the machine and are not in a user access area.

The label shown below is attached on the right side of the machine.

1-4

Preface > Notice

SAFETY OF LASER BEAM (USA)

1. Safety of laser beam

This machine has been certified by the manufacturer to Class 1 level under the radiation performance standards
established by the U.S.DHHS (Department of Health and Human Services) in 1968. This indicates that the product is
safe to use during normal operation and maintenance. The laser optical system, enclosed in a protective housing and
sealed within the external covers, never permits the laser beam to escape.

2. The CDRH Act

A laser-product-related act was implemented on Aug. 2, 1976, by the Center for Devices and Radiological Health
(CDRH) of the U.S. Food and Drug Administration (FDA). This act prohibits the sale of laser products in the U.S. without
certification, and applies to laser products manufactured after Aug. 1, 1976. The label shown below indicates
compliance with the CDRH regulations and must be attached to laser products marketed in the United States. On this
machine, the label is on the right.

255c205c

3. Optical unit

When checking the optical unit, avoid direct exposure to the laser beam, which is invisible. Shown at below is the label
located on the cover of the optical unit.

4. Maintenance

For safety of the service personnel, follow the maintenance instructions in the other section of this manual.

5. Safety switch

The power to the laser unit is cut off when the front cover is opened.

1-5

Preface > Notice

Safety Instructions Regarding the Disconnection of Power

Caution: The power plug is the main isolation device! Other switches on the equipment are only functional switches and

are not suitable for isolating the equipment from the power source.

Attention: Le débranchement de la fiche secteur est le seul moyen de mettre l’appareil hors tension. Les interrupteurs
sur l’appareil ne sont que des interrupteurs de fonctionnement: ils ne mettent pas l’appareil hors tension.

WARNING

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 and
Part 18 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a
residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and
used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to
radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try
to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

• The use of a non-shielded interface cable with the referenced device is prohibited.

CAUTION — The changes or modifications not expressly approved by the party responsible for compliance could void
the user’s authority to operate the equipment.

This device contains the module (FCC ID: E522K0A0540, IC: 1059B-2K0A0540), which complies with Part 15 of FCC
Rules and RSS-Gen of IC Rules.

Operation is subject to the following two conditions; (1) this device may not cause interference, and (2) this device must
accept any interference, including interference that may cause undesired operation of the device.

Radio Tag Technology

In some countries the radio tag technology used in this equipment to identify the toner container may be subject to
authorization and the use of this equipment may consequently be restricted.

Other precautions (for users in California, the United States)

This product contains a CR Coin Lithium Battery which contains Perchlorate Material - special handling may apply. See
www.dtsc.ca.gov/hazardouswaste/perchlorate.

1-6

Preface > Notice

205c/255c

MULTIFUNCTIONAL PRODUCT LIMITED WARRANTY

Kyocera Mita America, Inc. and Kyocera Mita Canada, Ltd. (both referred to as “Kyocera”) warrant
the Customer’s new Multifunctional Product (referred to as “MFP”), and the new accessories
installed with the initial installation of the MFP, against any defects in material and workmanship for
a period of one (1) year, or 200,000 copies/prints from date of installation, whichever first occurs. In
the event the MFP or an accessory is found to be defective within the warranty period, Kyocera’s
only obligation and the Customer’s exclusive remedy shall be replacement of any defective parts.
Kyocera shall have no obligation to furnish labor.

This warranty covers Maintenance Kits and the components of Maintenance Kits included with the
original MFP for a period of one year or 200,000 copies/prints, whichever first occurs. Maintenance
Kits consist of the developing unit, the drum unit, the transfer belt, and the fixing unit. Replacement
Maintenance Kits have a 90 day Limited Warranty.

This warranty is valid only for the original retail purchaser (referred to as the “Customer”) of a new
Kyocera MFP in the United States of America or Canada, based upon the country of purchase.

In order to obtain performance of this warranty, the Customer must immediately notify the
Authorized Kyocera Dealer from whom the product was purchased. If the Kyocera Dealer is not
able to provide service, write to Kyocera at the address below for the name and address of the
Authorized Kyocera Dealer in your area, or check Kyocera’s website at
http:// www.kyoceramita.com

.

This warranty does not cover MFPs or accessories which: (a) have become damaged due to
operator negligence, misuse, accidents, improper storage or unusual physical or electrical stress,
(b) have used parts or supplies which are not genuine Kyocera brand parts or supplies, (c) have
been installed or serviced by a technician not employed by Kyocera or an Authorized Kyocera
Dealer, or (d) have had the serial number modified, altered, or removed.

This warranty gives the Customer specific legal rights. The Customer may also have other rights,
which vary from state to state, or province to province. Neither the seller, nor any other person, is
authorized to extend the time period or expand this warranty on behalf of Kyocera.

THIS WARRANTY IS MADE IN LIEU OF ALL OTHER WARRANTIES AND CONDITIONS,
EXPRESS OR IMPLIED, AND KYOCERA SPECIFICALLY DISCLAIMS ANY IMPLIED
WARRANTY OR CONDITION OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR
PURPOSE. THIS WARRANTY SHALL NOT EXTEND TO, AND KYOCERA SHALL NOT BE
LIABLE FOR, ANY INCIDENTAL OR CONSEQUENTIAL DAMAGES WHICH MAY ARISE OUT OF
THE USE OF, OR INABILITY TO USE, THE MFP.

Warranty (the United States)

1-7

Preface > Notice

Legal Restriction on Copying/Scanning

It may be prohibited to copy/scan copyrighted material without permission of the copyright owner.

Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do
not knowingly copy/scan the items that are not to be copied/scanned.

• Paper money

• Bank note

• Securities

•Stamp

• Passport

• Certificate

Local laws and regulations may prohibit or restrict copying/scanning of other items not mentioned above.

1-8

Preface > Legal and Safety Information

Legal and Safety Information

Legal Information

Copying or other reproduction of all or part of this guide without the prior written consent of Kyocera Mita Corporation is
prohibited.

Regarding Trade Names

• PRESCRIBE and ECOSYS are trademarks of Kyocera Corporation.

• KPDL is a trademark of Kyocera Corporation.

• Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation in the U.S.A. and/or other
countries.

• PCL is a trademark of Hewlett-Packard Company.

• Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated.

• Ethernet is a registered trademark of Xerox Corporation.

• Novell and NetWare are registered trademarks of Novell, Inc.

• IBM and IBM PC/AT are trademarks of International Business Machines Corporation.

• Power PC is a trademark of IBM in the U.S.A. and/or other countries.

• AppleTalk, Bonjour, Macintosh, and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries.

• All European language fonts installed in this machine are used under licensing agreement with Monotype Imaging
Inc.

• Helvetica, Palatino and Times are registered trademarks of Linotype GmbH.

• ITC Avant Garde Gothic, ITC Bookman, ITC ZapfChancery and ITC ZapfDingbats are registered trademarks of
International Typeface Corporation.

• UFST™ MicroType® fonts by Monotype Imaging Inc. are installed in this machine.

• This machine contains the NF module developed by ACCESS Co., Ltd.

• This machine contains the software having modules developed by Independent JPEG Group.

• ThinPrint is a trademark of ThinPrint GmbH in Germany and other countries.

All other brands and product names are registered trademarks or trademarks designations ™ and ® will not be used in
this Operation Guide.

GPL/LGPL

This product contains GPL (http://www.gnu.org/licenses/gpl.html) and/or LGPL (http://www.gnu.org/licenses/lgpl.html)
software as part of its firmware. You can get the source code, and you are permitted to copy, redistribute and modify it
under the terms of GPL/LGPL. For further information including availability of the source code, visit
http://www.kyoceramita.com/gpl/.

Open SSL License

Copyright (c) 1998-2006 The OpenSSL Project. All rights reserved.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following
conditions are met:

1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following
disclaimer.

2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following
disclaimer in the documentation and/or other materials provided with the distribution.

1-9

Preface > Legal and Safety Information

3. All advertising materials mentioning features or use of this software must display the following acknowledgment:
“This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit.
(http://www.openssl.org/)”

4. The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used to endorse or promote products derived
from this software without prior written permission.
For written permission, please contact [e-mail].

5. Products derived from this software may not be called “OpenSSL” nor may “OpenSSL” appear in their names without
prior written permission of the OpenSSL Project.

6. Redistributions of any form whatsoever must retain the following acknowledgment: “This product includes software
developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)”

THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT “AS IS” AND ANY EXPRESSED OR IMPLIED
WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND
FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR
ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR
CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR
SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON
ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE
OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE
POSSIBILITY OF SUCH DAMAGE.

Original SSLeay License

Copyright (C) 1995-1998 Eric Young ([e-mail]) All rights reserved.

This package is an SSL implementation written by Eric Young ([e-mail]). The implementation was written so
as to conform with Netscapes SSL.

This library is free for commercial and non-commercial use as long as the following conditions are aheared to. The
following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the
SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the
holder is Tim Hudson ([e-mail]).

Copyright remains Eric Young's, and as such any Copyright notices in the code are not to be removed.

If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used.

This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the
package.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following
conditions are met:

1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer.

2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following
disclaimer in the documentation and/or other materials provided with the distribution.

3. All advertising materials mentioning features or use of this software must display the following acknowledgement:
“This product includes cryptographic software written by Eric Young ([e-mail])”
The word ‘cryptographic’ can be left out if the rouines from the library being used are not cryptographic related :-).

4. If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you
must include an acknowledgement: “This product includes software written by Tim Hudson ([e-mail])”

THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES,
INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE
FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE,
DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY,
WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN
ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

1-10

Preface > Legal and Safety Information

The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e.
this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.]

Monotype Imaging License Agreement

1 Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special format as

well as the UFST Software.

2 You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles and

versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary business or
personal purposes at the address stated on the registration card you return to Monotype Imaging. Under the terms of
this License Agreement, you have the right to use the Fonts on up to three printers. If you need to have access to the
fonts on more than three printers, you need to acquire a multiuser license agreement which can be obtained from
Monotype Imaging. Monotype Imaging retains all rights, title and interest to the Software and Typefaces and no rights
are granted to you other than a License to use the Software on the terms expressly set forth in this Agreement.

3 To protect proprietary rights of Monotype Imaging, you agree to maintain the Software and other proprietary

information concerning the Typefaces in strict confidence and to establish reasonable procedures regulating access
to and use of the Software and Typefaces.

4 You agree not to duplicate or copy the Software or Typefaces, except that you may make one backup copy. You

agree that any such copy shall contain the same proprietary notices as those appearing on the original.

5 This License shall continue until the last use of the Software and Typefaces, unless sooner terminated. This License

may be terminated by Monotype Imaging if you fail to comply with the terms of this License and such failure is not
remedied within thirty (30) days after notice from Monotype Imaging. When this License expires or is terminated, you
shall either return to Monotype Imaging or destroy all copies of the Software and Typefaces and documentation as
requested.

6 You agree that you will not modify, alter, disassemble, decrypt, reverse engineer or decompile the Software.

7 Monotype Imaging warrants that for ninety (90) days after delivery, the Software will perform in accordance with

Monotype Imaging-published specifications, and the diskette will be free from defects in material and workmanship.
Monotype Imaging does not warrant that the Software is free from all bugs, errors and omissions.

The parties agree that all other warranties, expressed or implied, including warranties of fitness for a particular
purpose and merchantability, are excluded.

8 Your exclusive remedy and the sole liability of Monotype Imaging in connection with the Software and Typefaces is

repair or replacement of defective parts, upon their return to Monotype Imaging.

In no event will Monotype Imaging be liable for lost profits, lost data, or any other incidental or consequential
damages, or any damages caused by abuse or misapplication of the Software and Typefaces.

9 Massachusetts U.S.A. law governs this Agreement.

10 You shall not sublicense, sell, lease, or otherwise transfer the Software and/or Typefaces without the prior written

consent of Monotype Imaging.

11 Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical Data

and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate.
Further use, duplication or disclosure is subject to restrictions applicable to restricted rights software as set forth in
FAR 52.227-19 (c)(2).

12 You acknowledge that you have read this Agreement, understand it, and agree to be bound by its terms and

conditions. Neither party shall be bound by any statement or representation not contained in this Agreement. No
change in this Agreement is effective unless written and signed by properly authorized representatives of each party.
By opening this diskette package, you agree to accept the terms and conditions of this Agreement.

1-11

Preface > Legal and Safety Information

Energy Saving Control Function

The device comes equipped with a Low Power Mode where energy consumption is reduced after a certain amount of
time elapses since the device was last used, as well as a Sleep where printer and fax functions remain in a waiting state
but power consumption is still reduced to a minimum when there is no activity with the device within a set amount of
time.

Sleep

The device automatically enters Sleep when 20 minutes (for the 20 ppm model) or 30 minutes (for the 25 ppm model)
have passed since the device was last used. The amount of time of no activity that must pass before Sleep is activated
may be lengthened. For more information refer to Sleep and Auto Sleep on page 2-21.

Low Power Mode

The device automatically enters Low Power Mode when 3 minutes have passed since the device was last used. The
amount of time of no activity that must pass before Low Power Mode is activated may be lengthened. For more
information refer to Low Power Mode and Auto Low Power Mode on page 2-20.

Automatic 2-Sided Copy Function

This device includes 2-sided copying as a standard function. For example, by copying two 1-sided originals onto a single
sheet of paper as a 2-sided copy, it is possible to lower the amount of paper used. For more information refer to Duplex
on page 4-8.

Paper Recycling

This device supports the recycled paper which reduces the load on the environment. Your sales or service
representative can provide information about recommended paper types.

Energy Star (ENERGY STAR®) Program

We have determined as a company participating in ENERGY STAR that this product has earned the
ENERGY STAR.

1-12

Preface > About this Operation Guide

NOTE

IMPORTANT

About this Operation Guide

This Operation Guide contains the following chapters.

Chapter Contents

1 Preface Includes information about operating precautions, trademarks, and this manual.

2 Preparation before Use Provides information about part names, connecting cables, and setting up and

configuring the machine.

3 Common Operations Explains overall machine operation, including loading paper and originals and logging in

and out.

4 Copying Describes the functions you can use when copying.

5 Printing Provides information about functionality that is available when using the machine as a

printer.

6 Sending Describes the functions you can use when sending originals.

7 Document Box Provides a basic guide to using document boxes.

8 Status / Job Cancel Explains how to check the job status and job history and how to cancel jobs being

printed or waiting to print. Also explains how to check the remaining paper and device
status and how to cancel fax transmission.

9 Setup, Registration, and User

Management

10 Troubleshooting Explains how to respond to error indications such as when the machine runs out of

11 Appendix Explains how to enter characters, and lists the machine specifications.

Explains system menu functionality related to overall machine operation, job
accounting, and user management.

toner and problems such as paper jams.

Introduces the convenient optional equipment available for this machine.

Provides information on media types and paper sizes. Also includes a glossary of terms.

Conventions in This Guide

The following conventions are used depending on the nature of the description.

Convention Description Example

Bold Indicates the operation panel keys or a computer screen. Press the Start key.

[Regular] Indicates the touch panel keys. Press [OK].

Italic Indicates a message displayed on the touch panel. Ready to copy is

displayed.

Used to emphasize a key word, phrase or references to additional
information.

For more information
refer to Sleep and Auto
Sleep on page 2-21.

NOTE Indicates supplemental information or operations for reference.

IMPORTANT Indicates items that are required or prohibited so as to avoid problems.

Caution

Indicates what must be observed to prevent injury or machine breakdown
and how to deal with it.

1-13

Caution

Preface > About this Operation Guide

Copy

Ready to copy. (Full Color)
Copy Copies

Paper
Selection

Zoom Density

Duplex Combine Collate/

Offset

1-sided>>1-sided

Auto 100% Normal 0

CollateOff

Functions

10:10

Favorites

Copy Screen

GB0001_01

Print from

USB

Print Screen

Ready to print from Box.
Print Copies

Paper
Selection

Collate/
Offset

Duplex

A4

Functions

10:10

Cancel

Collate 1-sided

GB0097_00

Send

Send Screen

Send Dest. :

Recall

Check

E-mail

One Touch Key Address Book Ext Address Book

FAXFolder

Functions

10:10

1/2

Favorites

Ready to send.

GB0055_00

Scan to

USB

Store File Screen

Ready to store in Box.
Store File

File
Format

2-sided/
Book

Scan
Resolution

Density File Name

Entry

Normal 0

PDF 1-sided 300x300dpi

doc

Functions

10:10

Cancel

GB0096_00

Ready to copy. (Full Color)
Copy Copies

Paper
Selection

Zoom Density

Duplex Combine Collate/

Offset

1-sided>>1-sided

Auto 100% Normal 0

CollateOff

Functions

10:10

Favorites

GB0001_01

Ready to copy. (Full Color)
Functions

Original Image

Text+Photo

Close

10:10

EcoPrint

Off

0

Full Color

Color Selection

Hue Adjustment

2/5

Add/Edit

Shortcut

Ready to copy. (Full Color)
Copy Copies

Paper
Selection

Zoom Density

Duplex Combine Collate/

Offset

1-sided>>1-sided

Auto 100% Normal 0

CollateOff

Functions

10:10

Favorites

GB0002_01

2

1

GB0001_01

Use [ ] or [ ] to scroll up and down.

Job types for which each function can be set are shown with icons.

Icon Description Icon Description

This function can be set while copying a
document.

This function can be set while sending a
document.

This function can be set while printing from USB
memory.

This function can be set while saving a file to USB
memory.

In this guide, steps where touch panel keys are used are outlined in red.

E.g.) Select [Zoom].

Procedures consisting of a series of operation panel and/or touch panel operations are numbered as follows:

E.g.) Select [Functions] and then [EcoPrint].

1-14

Preface > About this Operation Guide

Original Paper

Original Paper

Originals and Paper Sizes

This section explains the notation used in this guide when referring to sizes of originals or paper sizes.
As with A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is
indicated by an additional letter R in order to indicate the orientation of the original/paper.

Placement direction Indicated size*

Vertical
direction

For the originals/paper, dimension A is longer than B.

Horizontal
direction

For the originals/paper, dimension A is shorter than B.

* The size of the original/paper that can be used depends on the function and source tray. For further

details, refer to the page detailing that function or source tray.

A4, B5, A5, Letter,
Statement

A4-R, B5-R, A5-R,
Letter-R, Statement-R

Icons on the Touch Panel

The following icons are used to indicate originals and paper placement directions on the touch panel.

Placement

Originals Paper

direction

Vertical
direction

Horizontal
direction

1-15

Preface > About this Operation Guide

1-16

2 Preparation before

Use

This chapter explains the following topics:

Part Names ........................................................................................................................................................ 2-2

Machine ................................................................................................................................................... 2-2

Operation Panel ....................................................................................................................................... 2-6

Touch Panel ............................................................................................................................................. 2-7

Determining the Connection Method and Preparing Cables .............................................................................. 2-8

Connection Example ................................................................................................................................ 2-8

Preparing Necessary Cables ................................................................................................................... 2-9

Connecting Cables ........................................................................................................................................... 2-10

Connecting LAN Cable .......................................................................................................................... 2-10

Connecting USB Cable ........................................................................................................................... 2-11

Connecting the Power Cable .................................................................................................................. 2-11

Power On/Off ................................................................................................................................................... 2-12

Power On ............................................................................................................................................... 2-12

Power Off ............................................................................................................................................... 2-12

Installing Software ............................................................................................................................................ 2-14

Installing Printer Driver ........................................................................................................................... 2-14

Setting TWAIN Driver ............................................................................................................................. 2-18

Setting WIA Driver ................................................................................................................................. 2-19

Energy Saver function ...................................................................................................................................... 2-20

Low Power Mode and Auto Low Power Mode ....................................................................................... 2-20

Sleep and Auto Sleep ............................................................................................................................ 2-21

Machine Setup Wizard ..................................................................................................................................... 2-22

COMMAND CENTER (Settings for E-mail) ...................................................................................................... 2-23

Sending E-mail ...................................................................................................................................... 2-24

2-1

Preparation before Use > Part Names

2

3

4

5

8

11

1

6

7

9

10

12

Part Names

Machine

1 Document Processor

2 Platen

3 Original Size Indicator Plates

4 Slit Glass

5 Operation Panel

6 Inner Tray

7 Front Cover

8 Cassette 1

9 USB Memory Slot (A1)

10 Right Cover 1

11 Handles

12 Job Separator Tray

2-2

Preparation before Use > Part Names

13 14

15

17

16

18
19
20

21

23

22

25

24

13 Original Width Guides

14 Original Table

15 Cleaning Cloth Compartment

16 Original Loaded Indicator

17 Toner Container (Black)

18 Toner Container (Magenta)

19 Toner Container (Cyan)

20 Toner Container (Yellow)

21 Waste Toner Box

22 Paper Width Guide

23 Paper Length Guide

24 Multi Purpose Tray

25 Paper Width Guide

2-3

Preparation before Use > Part Names

26

2928

30

32

34

33

27

31

33

26 Option Interface Slot 2

27 Network Interface Connector

28 USB Interface Connector (A2)

29 USB Port (B1)

30 Option Interface Slot 1

31 Scanner Lock

32 Main Power Switch

33 Handles

34 Cassette Heater Switch

2-4

Preparation before Use > Part Names

3536 37

38 39

40

35 Top Cover

36 Tray Extension

37 Document Finisher Tray

38 Staple Cover

39 Staple Cartridge Holder

40 Bridge Unit Cover

2-5

Preparation before Use > Part Names

Touch panel. Displays buttons
for configuring machine
settings.

Lights when there is paper in
the job separator tray.

Processing: Blinks while printing or sending.

Memory: Blinks while the machine is accessing the

fax memory or USB memory (generalpurpose item).

Attention: Lights or blinks when an error occurs and
a job is stopped.

Displays the System Menu/Counter
screen.

Displays the Status/Job
Cancel screen.

Displays the Copy screen.

Displays the Favorites
screen.

Displays the screen for
sending.

Displays the Document
Box screen.

Displays the FAX screen.

Select the color mode.

Auto Color: Automatically recognizes whether a document is color or
black & white and then scans the document.

Full Color: Scans all documents in full color.

Black & White: Scans all documents in black & white.

Displays the Interrupt Copy
screen.

Ends operation (logs out) on
the Administration screen.

Puts the machine into Low
Power Mode.

Puts the machine into Sleep
Mode. Recovers from Sleep
if in Sleep Mode.

Lit when the machine's main
power is on.

Numeric keys.

Enter numbers and
symbols.

Clears entered numbers and
characters.

Returns settings to their
default states.

Specifies registered
information such as address
numbers and user IDs by
number.

Cancels or pauses the
printing job in progress.

Finalizes numeric key entry,
and finalizes screen during
setting of functions. Operates
linked with the on-screen [OK].

Starts copying and
scanning operations and
processing for setting
operations.

Ready to copy. (Full Color)
Copy Copies

Paper
Selection

Zoom Density

Duplex Combine Collate/

Offset

1-sided>>1-sided

Auto 100% Normal 0

CollateOff

Functions

10:10

Favorites

Operation Panel

2-6

Preparation before Use > Part Names

Ready to copy. (Full Color)
Functions

Original Size

Auto

Close

10:10

Original Orientation

Top Edge on Top

Inner tray

Off

Mixed Size Originals

Paper Output

1/5

Add/Edit
Shortcut

Ready to copy. (Full Color)
Copy Copies

Paper
Selection

Zoom Density

Duplex Combine Collate/

Offset

1-sided>>1-sided

Auto 100% Normal 0

CollateOff

Functions

10:10

FavoritesShortcut 1 Shortcut 2

Displays the status of the
equipment as well as necessary
operation messages.

Displays available functions.

Configures more advanced function
settings.

Displays the time and number of
copies.

Displays shortcuts.

GB0001_04GB0002_00

Displays the status of the
equipment as well as necessary
operation messages.

Displays available functions and
settings.

Return to the previous screen.

Scrolls up and down when the list of
values cannot be displayed in its
entirety on a single screen.

Registers functions as shortcuts.

Displays Favorites.

Touch Panel

2-7

Preparation before Use > Determining the Connection Method and Preparing Cables

Administrator’s PC

COMMAND CENTER

Network settings, Scanner

default settings, User and

destination registration

Printing

Network FAX
(Option)

FAX (Option)

MFP

USB

Network

Network

FAX

Network

Network

Network

Network

Network

Send E-mail

Sends the image data of scanned
originals to the desired recipient as
a file attached to an E-mail
message.

X 6-18

Send SMB

Saves the scanned image as a data
file on your PC.

X 6-19

Send FTP

Sends the scanned image as a
data file on the FTP.

X 6-19

TWAIN Scanning

WIA Scanning

TWAIN and WIA are standardized
interface for communication
between software applications and
image acquisition devices.

Determining the Connection Method and Preparing Cables

Check the method to connect the equipment to a PC or network, and prepare the necessary cables for your
environment.

Connection Example

Determine the method to connect the equipment to a PC or network by referring to the illustration below.

Connecting a scanner to your PC network with a network cable (1000BASE-T, 100BASE-TX or 10BASE-T)

2-8

Preparation before Use > Determining the Connection Method and Preparing Cables

Preparing Necessary Cables

Prepare the necessary cables according to the interface you use.

Connection Environment Function Necessary Cable

Connect a LAN cable to the machine. Printer/Scanner/Scanner (TWAIN/WIA) LAN (10Base-T, 100Base-TX, or

1000BASE-T Shielded)

Connect a USB cable to the machine. Printer USB2.0 compatible cable (Hi-Speed USB

compliant, Max. 5.0 m, Shielded)

2-9

Preparation before Use > Connecting Cables

Check that the indicators are off.

Connecting Cables

Connecting LAN Cable

The equipment can be connected with a network cable and used as a network printer or network scanner.

Power Off.

1

Connect the machine.

2

1 Connect the LAN cable to the network interface located on left side of the body.

2 Connect the other end of the cable to the hub.

Set up the machine.

3

Configure the network settings.

For details, refer to Machine Setup Wizard on page 2-22.

2-10

Preparation before Use > Connecting Cables

IMPORTANT

Check that the indicators are off.

Connecting USB Cable

The equipment can be connected with a USB cable and used as a printer or scanner in an environment where there is
no network.

Power Off.

1

Connect the machine.

2

1 Connect the USB cable to the appropriate interface located on the left side of the body.

2 Connect the other end of the cable to the PC.

Connecting the Power Cable

Connect one end of the supplied power cable to the machine and the other end to a power
outlet.

Only use the power cable that comes with the machine.

2-11

Preparation before Use > Power On/Off

IMPORTANT

Main Power indicator

Main Power indicator

Power On/Off

Power On

When the main power indicator is lit... (Recovery from sleep)

Press the Power key.

When the main power indicator is off...

Power Off

Turn the main power switch on.

When turning off the main power switch, do not turn on the main power switch again
immediately. Wait more than 5 seconds, and then turn on the main power switch.

When not turning off the main power switch (sleep)

Press the Power key. The Power key light will go out, and the Main Power indicator will light
up.

2-12

Preparation before Use > Power On/Off

NOTE

IMPORTANT

Check that the indicators are off.

Main Power indicator

When turning off the main power switch

Note that when the main power switch is turned off, the machine will be unable to
automatically receive print data from computers or faxes.

Press the Power key.

1

Verify that the Power key light has gone out and that the Main Power indicator is lit up.

Turn the main power switch off.

2

When the Processing indicator or Memory indicator is lit up, the machine is operating.
Turning off the main power switch while the machine is operating may cause it to
malfunction.

In case of not using the machine for an extended period of time

CAUTION

If this machine will be left unused for an extended period (e.g. overnight), turn it off
at the main power switch. If the machine will not be used for an even longer period
of time (e.g. vacation), remove the power plug from the outlet as a safety
precaution. If the optional Fax kit is installed, note that turning the machine off at
the main power switch disables fax transmission and reception.

Remove paper from the cassettes and seal it in the paper storage bag to protect it
from humidity.

2-13

Preparation before Use > Installing Software

NOTE

NOTE

Click View License Agreement and read the License Agreement.

2

1

3

Installing Software

Install appropriate software on your PC from the included Product Library DVD (Product Library) if you want to use the
printer function of this machine or perform TWAIN / WIA transmission or Network FAX transmission from your PC.

Installation on Windows must be done by a user logged on with administrator privileges.

Plug and Play is disabled on this device when in Sleep. Wake the device from Low Power Mode or Sleep before
continuing. Refer to Low Power Mode and Auto Low Power Mode on page 2-20 and Sleep and Auto Sleep on page 2-

21.

The optional Fax Kit is required in order to make use of fax functionality.

WIA driver cannot be installed on Windows XP.

Installing Printer Driver

Ensure the machine is plugged in and connected to the PC before installing the printer driver from the DVD.

Installing Printer Driver in Windows

If you are connecting this machine to a Windows PC, follow the next steps to install the printer driver. The example
shows you how to connect your machine to a Windows 7 PC.

If the Welcome to the Found New Hardware Wizard dialog box displays, select Cancel.

If the autorun screen is displayed, click Run Setup.exe.

If the user account management window appears, click Allow.

You can use either Express Mode or Custom Mode to install the software. Express Mode automatically detects
connected machines and installs the required software. Use Custom Mode if you want to specify the printer port and
select the software to be installed. For details, refer to Custom Installation in the Printer Driver User Guide on the DVD.

Insert the DVD.

1

Display the screen.

2

2-14

Preparation before Use > Installing Software

NOTE

1

2

3

1

2

Install using Express Mode.

3

1 Select the print system to be installed.

2 Customize the print system name if the print system is connected via a network.

3 Start installing.

The machine cannot be detected unless it is on. If the computer fails to detect the machine,
verify that it is connected to the computer via a network or USB cable and that it is turned on
and click Reload.

If the Windows security window appears, click Install this driver software anyway.

Finish the installation.

4

This completes the printer driver installation procedure. Follow the on-screen instructions to
restart the system, if required.

The TWAIN driver and WIA driver can be installed if the machine and computer are connected
via a network. You can install the WIA driver using Custom Mode.

2-15

Preparation before Use > Installing Software

NOTE

Double-click

Double-click

1

2

If you are installing the TWAIN driver or WIA driver, continue by configuring the TWAIN driver
(2-18) or WIA driver (2-19).

Installing Printer Driver in Macintosh

The machine's printer functionality can be used by a Macintosh computer.

When printing from a Macintosh computer, set the machine’s emulation to “KPDL” or “KPDL(Auto)”. For details about
the configuration method, refer to Printer on page 9-16.

If connecting by Bonjour, enable Bonjour in the machine's network settings. For details, refer to

In the Authenticate screen, enter the name and password used to log in to the operating system.

Insert the DVD.

1

Double-click the Kyocera icon.

Display the screen.

2

Network on page 9-18.

Double-click either OS X 10.2 and 10.3 Only, OS X 10.4 Only or OS X 10.5 or higher
depending on your Mac OS version.

Install Printer Driver.

3

Install the printer driver as directed by the instructions in the installation software.

This completes the printer driver installation.

Next, specify the print settings. If an IP or AppleTalk connection is used, the settings below are
required. If a USB connection is used, the machine is automatically recognized and
connected.

2-16

Preparation before Use > Installing Software

1

2

1

2

4

3

1

2

Configure the printer.

4

1 Display the window.

2 Click the IP icon for an IP connection or the AppleTalk icon for an AppleTalk connection

and then enter the IP address and printer name.

3 Select the options available for the machine and click Continue.

4 The selected machine is added.

2-17

Preparation before Use > Installing Software

NOTE

NOTE

Enter the machine name.

Select this machine from the list.

Enter the machine's IP address or host name.

When user login administration is enabled, select
the checkbox beside Authentication, and enter
Login User Name (up to 64 characters) and
Password (up to 64 characters).

When job accounting is enabled, select the
checkbox beside Account ID, and enter the
account ID as many as eight digits.

3

2

1

5

6

When using SSL, select the checkbox beside SSL.

4

Setting TWAIN Driver

Register this machine to the TWAIN Driver.

Display the screen.

1

1 Select Start button of the Windows display, All Programs, Kyocera and then TWAIN

Driver Setting.

2 Click Add.

Configure TWAIN Driver.

2

When the machine’s IP address is unknown, contact Administrator.

Finish registering.

3

Click Delete to delete the added machine. Click Edit to change names.

2-18

Preparation before Use > Installing Software

NOTE

1

2

Enter the machine name.

1

2

When user login administration is enabled, select the checkbox beside
Authentication, and enter Login User Name (up to 64 characters) and
Password (up to 64 characters).

When job accounting is enabled, select the checkbox beside Account

ID, and enter the account ID as many as eight digits.

4

5

3

When using SSL, select the
checkbox beside SSL.

Setting WIA Driver

Register this machine to the WIA Driver. Instructions are based on interface elements as they appear in Windows 7.

The following is not necessary to register when using the machine possesses an IP address or host name that you
have specified during installation of WIA Driver.

Display the screen.

1

1 Click the Windows Start button and enter Scanner in Program and File Search. Click

View scanners and cameras in the search list.

2 Select the same name as this machine from WIA Drivers, and press the Properties.

Configure WIA Driver.

2

2-19

Preparation before Use > Energy Saver function

Energy Saver function

Low Power Mode and Auto Low Power Mode

Low Power Mode

To activate Low Power Mode, press the Energy Saver key. Touch panel and all indicators on
the operation panel will go out to save power except the Energy Saver, Power, and Main
Power indicators. This status is referred to as Low Power Mode.

If print data is received during Low Power Mode, the machine automatically wakes up and
starts printing. Also when fax data arrives while the machine is in Low Power Mode when
using the optional fax, the machine automatically wakes up and starts printing.

To resume, perform one of the following actions. The machine will be ready to operate within
10 seconds.

• Press any key on the operation panel.

• Open the document processor.

• Place originals in the document processor.

Note that ambient environmental conditions, such as ventilation, may cause the machine to
respond more slowly.

Auto Low Power Mode

Auto Low Power Mode automatically switches the machine into Low Power Mode if left idle for
a preset time. The default preset time is 3 minutes.

For more information about configuring settings, refer to Low Power Timer on page 9-24.

2-20

Preparation before Use > Energy Saver function

NOTE

Sleep and Auto Sleep

To enter Sleep, press the Power key. Touch panel and all indicators on the operation panel will
go out to save a maximum amount of power except the Main Power indicator. This status is
referred to as Sleep.

If print data is received during Sleep, the touch panel lights up and printing starts.

When using the optional fax, received data is printed out while the operation panel remains
unlit.

To resume, press the Power key. The machine will be ready to use within 23 seconds.

Note that ambient environmental conditions, such as ventilation, may cause the machine to
respond more slowly.

Auto Sleep

Auto Sleep automatically switches the machine into Sleep if left idle for a preset time in the
Low Power Mode. The default preset time is 20 minutes (for the 20 ppm model) and 30
minutes (for the 25 ppm model).

For more information about configuring settings, refer to Sleep Timer on page 9-24.

Energy Saver

This mode reduces power consumption even more than normal Sleep mode, and allows Sleep
Mode to be set separately for each function. Printing from a computer connected with a USB
cable is not available while the machine is asleep.

To use the machine, press the Power key. The time required for the machine to wake up from
power save mode and resume normal operation will be longer than for normal Sleep Mode.

If the optional Gigabit Ethernet Board is installed, Energy Saver cannot be specified.

For more information on Energy Saver Mode settings, refer to Sleep Level on page 9-24.

2-21

Preparation before Use > Machine Setup Wizard

Machine setup

10:10

This wizard will help you set up
your machine.

To continue, press [Next >].

< Back Next >

1. Date/Time

2. Network

System Menu/Counter.

GB0889_00

Machine Setup Wizard

The Machine Setup Wizard is launched when the equipment is turned on for the first time after being installed.

Following the instructions on the screen to configure the following settings:

Date/Time settings Time Zone

Summer Time

Date

Time

Network settings Obtain IP Address

IP Address

Subnet Mask

Default Gateway

For details about settings, refer to the help information displayed on the touch panel.To make
changes after this initial configuration, refer to Date/Timer on page 9-23 and System on page 9-18.

2-22

Preparation before Use > COMMAND CENTER (Settings for E-mail)

NOTE

COMMAND CENTER (Settings for E-mail)

COMMAND CENTER is a tool used for tasks such as verifying the operating status of the machine and changing the
settings for security, network printing, E-mail transmission and advanced networking.

Here, information on the FAX settings has been omitted. For more information on using the
FAX, refer to the FAX Operation Guide.

The optional Fax Kit is required in order to make use of fax functionality.

Display the screen.

1

1 Launch your Web browser.

2 In the Address or Location bar, enter the machine’s IP address.

E.g.) http://192.168.48.21/

The web page displays basic information about the machine and COMMAND CENTER as
well as their current status.

Configure the function.

2

Select a category from the navigation bar on the left of the screen. The values for each
category must be set separately.

If restrictions have been set for COMMAND CENTER, enter a password to access pages
other than the startup page. The default password is “admin00.” The password can be
changed.

For details, refer to the KYOCERA COMMAND CENTER Operation Guide.

2-23

Preparation before Use > COMMAND CENTER (Settings for E-mail)

1

23

Sending E-mail

Specifying the SMTP settings allows you to send images loaded onto this machine as E-mail attachments.
To use this function, this machine must be connected to a mail server using the SMTP protocol.
Before sending images loaded onto this machine as E-mail attachments, check the following:

• The network environment used to connect this machine to the mail server: A full-time connection via a LAN is
recommended.

• SMTP Settings: Use COMMAND CENTER to register the IP address or host name of the SMTP server.

• If limits have been set on the size of E-mail messages, it may not be possible to send very large E-mails.

Display the screen.

1

Configure the function.

2

Enter the correct settings in each field.

SMTP Protocol Enables or disables SMTP protocol. To use E-mail, this protocol must be

SMTP Port Number Set the SMTP Port Number or use the SMTP default port 25.

SMTP Server Name Enter the SMTP server IP address or its name. The maximum length of

SMTP Server Timeout Set the amount of time to wait before time-out in seconds.

Authentication Protocol Enables or disables the SMTP authentication protocol or sets POP before

Authenticate as Authentication can be set from three POP3 accounts or you can choose a

Login User Name When Other is selected for Authenticate, the login user name set here will

Item Description

enabled.

the SMTP server name and IP address is 64 characters. If entering the
name, a DNS server address must also be configured. The DNS server
address may be entered on the TCP/IP General tab.

SMTP as the protocol. The SMTP authentication supports Microsoft
Exchange 2000.

different account.

be used for SMTP authentication. The maximum length of the login user
name is 64 characters.

2-24

Preparation before Use > COMMAND CENTER (Settings for E-mail)

Item Description

Login Password When Other is selected for Authenticate, the password set here will be

used for authentication. The maximum length of the login password is 64
characters.

POP before SMTP
Timeout

Test This will test if the SMTP connection can be successfully established.

E-mail Size Limit Enter the maximum size of E-mail that can be sent in kilobytes. When the

Sender Address Enter the E-mail address of the person responsible for the machine, such

Signature Enter the signature. The signature is free form text that will appear at the

Domain Restriction Enter the domain names that can be permitted or rejected. The maximum

Click [Submit].

3

Set the amount of time to wait before time-out in seconds when you have
selected POP before SMTP as the Authentication Protocol.

value is 0, no maximum size is set.

as the machine administrator, so that a reply or non-delivery report will go
to a person rather than to the machine. The sender address must be
entered correctly for SMTP authentication. The maximum length of the
sender address is 128 characters.

end of the E-mail body. It is often used for further identification of the
machine. The maximum length of the signature is 512 characters.

length of the domain name is 32 characters. You can also specify E-mail
addresses.

2-25

Preparation before Use > COMMAND CENTER (Settings for E-mail)

2-26

3 Common Operations

This chapter explains the following topics:

Loading Paper .................................................................................................................................................... 3-2

Before Loading Paper .............................................................................................................................. 3-2

Loading Paper in the Cassettes ............................................................................................................... 3-3

Loading Paper in the Multi Purpose Tray ................................................................................................. 3-5

Loading Originals ............................................................................................................................................... 3-7

Placing Originals on the Platen ................................................................................................................ 3-7

Loading Originals in the Document Processor ........................................................................................ 3-8

Checking the Equipment's Serial Number ....................................................................................................... 3-10

Checking the Counter ....................................................................................................................................... 3-11

Login/Logout .................................................................................................................................................... 3-12

Favorites .......................................................................................................................................................... 3-14

Registering Favorites ............................................................................................................................. 3-14

Editing and Deleting Favorites ............................................................................................................... 3-18

Using Favorites ...................................................................................................................................... 3-20

Shortcuts .......................................................................................................................................................... 3-22

Registering Shortcuts ............................................................................................................................. 3-22

Editing and Deleting Shortcuts ............................................................................................................... 3-24

Using Shortcuts ...................................................................................................................................... 3-25

Quick Setup Wizard ......................................................................................................................................... 3-26

Help Screen ..................................................................................................................................................... 3-28

Canceling Jobs ................................................................................................................................................ 3-29

Using Various Functions .................................................................................................................................. 3-30

Original Size .......................................................................................................................................... 3-32

Original Orientation ................................................................................................................................ 3-34

Mixed Size Originals .............................................................................................................................. 3-35

2-sided/Book Original ............................................................................................................................ 3-37

Continuous Scan ................................................................................................................................... 3-39

Paper Selection ..................................................................................................................................... 3-41

Paper Output ......................................................................................................................................... 3-42

Collate/Offset ......................................................................................................................................... 3-43

Margin .................................................................................................................................................... 3-45

Staple ..................................................................................................................................................... 3-48

Density ................................................................................................................................................... 3-50

Scan Resolution ..................................................................................................................................... 3-51

Original Image ....................................................................................................................................... 3-52

Sharpness .............................................................................................................................................. 3-53

Background Density Adjust .................................................................................................................... 3-54

Prevent Bleed-through ........................................................................................................................... 3-55

Zoom ...................................................................................................................................................... 3-56

File Format ............................................................................................................................................. 3-57

Color Selection ...................................................................................................................................... 3-59

Job Finish Notice ................................................................................................................................... 3-60

File Name Entry ..................................................................................................................................... 3-62

Priority Override ..................................................................................................................................... 3-63

3-1

Common Operations > Loading Paper

IMPORTANT

NOTE

Loading Paper

Paper can be loaded standardly in the cassette and the multi purpose tray. A paper feeder is also available as an option
(refer to Optional Equipment on page 11-2).

Before Loading Paper

When you open a new package of paper, fan the sheets to separate them slightly prior to loading in the following steps.

1 Bend the whole set of sheets to swell them in the middle.

2 Hold the stack at both ends and stretch it while keeping the entire stack swelled.

3 Raise the right and left hands alternately to create a gap and feed air between the papers.

4 Finally, align the papers on a level, flat table.

If the paper is curled or folded, straighten it before loading. Paper that is curled or folded may
cause a jam.

If you copy onto used paper (paper already used for copying), do not use paper that
is stapled or clipped together. This may damage the machine or cause poor image
quality.

If printouts are curled or not neatly stapled, turn the stack in the cassette upside down.

If you use special paper such as letterhead, paper with holes or paper with pre-prints like
logo or company name, refer to Paper on page 11-10.

Avoid exposing opened paper to high temperatures and high humidity as dampness can be a
cause of problems. Seal any remaining paper after loading in the multi purpose tray or
cassettes back in the paper storage bag.

If the machine will not be used for a prolonged period, protect all paper from humidity by
removing it from the cassettes and sealing it in the paper storage bag.

3-2

Common Operations > Loading Paper

NOTE

NOTE

Loading Paper in the Cassettes

The standard cassette will each hold plain paper, recycled paper or color paper. The standard cassette holds up to 500
sheets of plain paper (80 g/m²).

The following paper sizes are supported: Ledger, Letter-R, Letter, Legal, Statement-R, Oficio II, A3, B4, A4, A4-R, A5-R,
B5, B5-R, Folio, 216 × 340 mm, 8K, 16K-R, and 16K.

You should not use inkjet printer paper or any paper with a special surface coating. (Such paper may cause paper
jams or other faults.)

For clearer and brighter color copies, use the special color paper.

When using media types other than plain paper (such as recycled or colored paper), always specify the media type
setting. (Refer to Media Type on page 9-8) The cassettes can hold paper with weights up to 256 g/m². If you are using
a paper weight between 106 and 256 g/m², set the media type to Thick.

If the machine will not be used for a prolonged period, protect all paper from humidity by removing it from the
cassettes and sealing it in the paper storage bag.

Adjust the cassette size.

1

1

2

Adjust the cassette size to reflect the size of paper being loaded. Paper sizes are marked on
the cassette.

When using 11 × 17” (ledger) paper, lay the paper length guide down flat.

3-3

Common Operations > Loading Paper

IMPORTANT

Load paper.

2

1

2

Load the paper with the print side facing up.

Before loading the paper, be sure that it is not curled or folded. Paper that is curled or
folded may cause paper jams.

Ensure that the loaded paper does not exceed the level indicator (see the figure).

When loading the paper, keep the side that was closest the package seal facing up.

The paper length and width guides must be adjusted to the paper size. Loading the
paper without adjusting these guides may cause skewed feeding and paper jams.

Be sure that the paper length and width guides rest securely against the paper. If
there is a gap, readjust the guides to fit the paper.

3-4

Common Operations > Loading Paper

IMPORTANT

NOTE

Loading Paper in the Multi Purpose Tray

The multi purpose tray will hold up to 100 sheets of A4 or smaller plain paper (80 g/m²) or up to 25 sheets of plain paper
(80 g/m²) lager than A4.

The multi purpose tray accepts paper sizes from A3 to A6 and Hagaki and from Ledger to Statement-R, 8K, 16K-R and
16K. Be sure to use the multi purpose tray when you print on any special paper.

When using media types other than plain paper (such as recycled or colored paper), always specify the media
type setting. (Refer to Cassette/MP Tray Settings on page 9-8.) If you are using a paper weight of 106 g/m² or
more, set the media type to Thick.

The capacity of the multi purpose tray is as follows.

• A4 or smaller plain paper (80 g/m²), recycled paper or color paper: 100 sheets

• B4 or larger plain paper (80 g/m²), recycled paper or color paper: 25 sheets

• Hagaki: 20 sheet

• Envelope DL, Envelope C5, Envelope #10 (Commercial #10), Monarch, Youkei 4, Youkei 2: 5 sheets

• Heavy paper (106 to 256 g/m²): 10 sheets (when using heavy paper with a weight of 164 g/m² or greater, only A4/
Letter or smaller sheets can be loaded)

When you load custom size paper, enter the paper size by referring to Paper Size on page 9-8.

When you use special paper such as thick paper, select the media type by referring to Media Type on page 9-8.

Adjust the multi purpose tray size.

1

1

2

When loading paper sizes from A3 to B4 and Ledger to Legal, extend the support tray section
of the multi purpose tray.

3-5

Common Operations > Loading Paper

IMPORTANT

IMPORTANT

Return postcard
(Oufukuhagaki)

Cardstock
(Hagaki)

Portrait form
envelopes

Landscape form
envelopes

Close the flap.

Open the flap.

Load paper.

?

2

Insert the paper along the paper width guides into the tray until it stops.

Load the paper with the print side facing down.

Curled paper must be uncurled before use.

Straighten the top edge if it is curled.

When loading paper into the multi purpose tray, check that there is no paper left over
in the tray from a previous job before loading the paper. If there is just a small amount
of paper left over in the multi purpose tray and you want to add more, first remove the
left-over paper from the tray and include it with the new paper before loading the
paper back into the tray.

When you load envelopes or cardstock in the multi purpose tray

Load envelope with the print side facing down.

Use unfolded return postcard (Oufukuhagaki).

How to load envelopes (orientation and facing) will differ depending on the type of
envelope. Be sure to load it in correctly, otherwise printing may be done in the wrong
direction or on the wrong face.

3-6

Common Operations > Loading Originals

NOTE

IMPORTANT

Align it flush against the
original size indicator plates
with the back left corner as
the reference point.

Put the scanning
side facedown.

Loading Originals

Placing Originals on the Platen

You may place books or magazines on the platen in addition to ordinary sheet originals.

Before opening the document processor, be sure that there are no originals left on the original table or on the original
eject table. Originals left on the original table or on the original eject table may fall off when the document processor is
opened.

Shadows may be produced around the edges and in the middle of open-faced originals.

Open the document processor, and place the original.

CAUTION

Do not leave the document processor open as there is a danger of personal injury.

Do not push the document processor forcefully when you close it. Excessive
pressure may crack the platen glass.

When placing books or magazines on the machine, do so with the document
processor in the open position.

3-7

Common Operations > Loading Originals

IMPORTANT

Loading Originals in the Document Processor

The document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are
scanned.

Originals Supported by the Document Processor

Weight 45 to 160 g/m² (duplex: 50 to 120 g/m²)

Size Maximum A3 to Minimum A5

Maximum Ledger to Minimum Statement-R

Capacity Plain paper (80 g/m²), Colored paper, Recycled paper: 50 sheets (Mixed size originals: 30 sheets)

Thick paper (157 g/m²): 25 sheets

Thick paper (120 g/m²): 33 sheets

Art paper: 1 sheet

Originals Not Supported by the Document Processor

• Soft originals such as vinyl sheets

• Transparencies such as OHP film

• Carbon paper

• Originals with very slippery surfaces

• Originals with adhesive tape or glue

• Wet originals

• Originals with correction fluid which is not dried

• Irregularly shaped (non-rectangular) originals

• Originals with cut-out sections

• Crumpled paper

• Originals with folds (Straighten the folds before loading. Failure to do so may cause the originals to jam).

• Originals bound with clips or staples (Remove the clips or staples and straighten curls, wrinkles or creases before
loading. Failure to do so may cause the originals to jam).

How to Load Originals

Before loading originals, be sure that there are no originals left on the original eject table. Originals left on the
original eject table may cause the new originals to jam.

?

Adjust the original table size.

1

3-8

Common Operations > Loading Originals

NOTE

Load Originals.

?

2

Put the side to be scanned (or the first side of two-sided originals) face-up. Slide the leading
edge into the document processor as far as it will go.

Ensure that loaded originals do not exceed the level indicator. Exceeding the maximum
level may cause the originals to jam (see the figure).

Confirm that the original width guides exactly fit the originals. If there is a gap, readjust the
original width guides. The gap may cause the originals to jam.

Originals with punched holes or perforated lines should be placed in such a way that the
holes or perforations will be scanned last (not first).

Original Loaded Indicator

The original loaded indicator lits depending on how originals are placed.

Indications and their status are as follows.

• Green (left indicator) lit: Original is placed properly.

3-9

Common Operations > Checking the Equipment's Serial Number

NOTE

XXX XXXXXXXXX

Checking the Equipment's Serial Number

The equipment's serial number is printed in the location shown in the figure.

12 7.2

You'll need the equipment's serial number when contacting your Service Representative.
Please check the number before contacting your Service Representative.

3-10

Common Operations > Checking the Counter

System Menu/Counter.
System Menu

Quick Setup Wizard

10:10

Language

Report

Counter

1/5

GB0054_00

1

2

Use [ ] or [ ] to scroll up and down.

Printed Pages

10:10System Menu/Counter.

Scanned Pages

< Back

1/1

Counter

GB0584_00

Counter - Printed Pages

2

10:10System Menu/Counter.

Copy (Full Color)

Copy (B & W)

Printer (B & W)

Copy (Total)

2

0

1/3

End

0

GB0585_00

Use [ ] or [ ] to scroll up and down.

Counter - Scanned Pages

706

10:10System Menu/Counter.

FAX

Others

Total

Copy

15

11

1/1

End

732

GB0589_00

Checking the Counter

Check the number of pages printed and scanned.

Display the screen.

1

Check the counter.

2

Select the job you wish to check.

[Printed Pages]

Scroll the screen to check the number of pages. Pressing [Count by Paper Size] and then
[Black & White] allows you to check the number of pages by paper size.

[Scanned Pages]

3-11

Common Operations > Login/Logout

NOTE

10:10

Keyboard

Login Password

Keyboard

Login User Name

LoginMenu

Enter login user name and password.

1

GB0723_00

GB0057_00

2

2

1

3

GB0057_00

GB0057_01

Login/Logout

If user login administration is enabled, it is necessary to enter the login user name and password to use the machine.

Refer to Adding a User on page 9-37 for the default login user name and password.

You will be unable to login if you forget your login user name or login password. In this event, login with administrator
privileges and change your login user name or login password.

Login

Normal login

Enter the login user name.

1

If this screen is displayed during operations, press [Keyboard] to enter the login user name.
The name can also be entered using the numeric keypad.

Refer to Character Entry Method on page 11-7 for details on entering characters.

Enter the login password.

2

Press [Password] to enter the login password.

3-12

Common Operations > Login/Logout

NOTE

NOTE

10:10

Keyboard

Login Password

Keyboard

Login User Name

LoginMenu

2500

****

Enter login user name and password.

GB0723_01

10:10

Menu

Select the user to login.

A

None

None

B

None

None

C

None

None

1/3

01

04

07

02

05

08

03

06

09

GB0023_00

Log in.

3

If Network Authentication is selected as the user authentication method, either Local or
Network can be selected as the authentication destination.

Simple Login

If this screen is displayed during operations, select a user and log in.

If a user password is required, an input screen will be displayed.

Refer to Simple Login on page 9-46.

Logout

To logout from the machine, press the Logout key to return to the login user name/password entry screen.

Users are automatically logged out in the following circumstances:

• When the machine is put to Sleep by pressing the Power key.

• When the Auto Sleep function is activated.

• When the auto panel reset function is activated.

• When Auto Low Power Mode is activated.

• When the machine is placed in Low Power Mode by pressing the Energy Saver key.

3-13

Common Operations > Favorites

NOTE

Ready to copy. (Full Color)
Copy Copies

Paper
Selection

Zoom Density

Duplex Combine Collate/

Offset

1-sided>>1-sided

Auto 100% Normal 0

CollateOff

Functions

10:10

Favorites

GB0001_01

Favorites

㪤㪼㫅㫌

10:10

1/1

Select the function.

ID Card Copy Paper Saving Copy Scan to PC(Addre

ess Entry)

Scan to PC(Addre
ss Book)

Scan to E-mail(A
ddress Entry)

Scan to E-mail(A
ddress Book)

2

GB0056_00

1

Menu

Add

10:10

Close

Edit

Delete

1/1

3

GB0779_00

Favorites

Frequently used functions can be registered as favorites so that they can be called up easily.

The following functions are pre-registered on this machine. You can delete these functions as well as register new
functions. The functions created by the external software, such as File Management Utility, are also displayed here.

• ID Card Copy

• Paper Saving Copy

• Scan to PC (Address Entry)

• Scan to PC (Address Book)

• Scan to E-mail (Address Entry)

• Scan to E-mail (Address Book)

Registering Favorites

When registering a favorite, you can choose from two methods for calling it up:

• Wizard mode: Registered settings are called up in order and configured as you check or change each one.

• Program mode: Settings are called up immediately when you press the key to which they are registered.

Up to 20 settings can be registered as favorites.

Configure the function.

1

When registering favorites in program mode, configure the copy function, send function, fax
function (option), destination, or other setting to register.

Display the screen.

2

3-14

Common Operations > Favorites

NOTE

Add - Job Type

10:10Select the job type.

Send

FAX

Copy

Cancel

1/1

Next >

Add - Function Type

10:10Select how to recall the function.

Wizard

Program

< BackCancel

1/1

Next >

GB0763_00

GB0764_00

1

2

Add - Functions

10:10

File Format

Cancel

1/6

Next >< Back

Original Size

Original Orientation

Mixed Size Originals

PDF

Auto

Top Edge on Top

Off

Add - Destination Recall Method

10:10

Address Book

Cancel

1/2

Next >< Back

Ext. Address Book

One Touch Key

Address Entry (E-mail)

GB0767_00

Use [ ] or [ ] to scroll up and down.

GB0769_00

24

13

GB0057_80

1

2

Add - Confirmation

Sending Job - E-mail

10:10

Cancel

Select the item that you want to change.

Job Type

Number

Owner

Name

Multi Sending

Admin

< Back

1/2

Save

Auto

GB0766_00

GB0057_81

2

3

1

Select the job type.

3

When you select the wizard mode

Select the function. Checked items will be shown as part of the wizard.

When the job type is Copy, the Destination Recall Method screen will not be displayed.

Enter a name.

4

Refer to Character Entry Method on page 11-7 for details on entering characters.

Check the settings.

5

Check the settings and change or add information as needed.

[Name]

3-15

Common Operations > Favorites

Add - Confirmation

Sending Job - E-mail

10:10

Cancel

Select the item that you want to change.

Job Type

Number

Owner

Name

Multi Sending

Admin

< Back

1/2

Save

Auto

GB0760_00

Number

10:10

(00 - 20)

Cancel

OK

3

GB0766_00

1

2

Permission

10:10

Shared

Private

Cancel

1/1

OK

GB0305_00

Add - Confirmation

Private

10:10

Cancel

Select the item that you want to change.

Destination

Functions

Function Type

Permission

Address Book

Wizard

< Back

2/2

Save

2

GB0766_02

1

2

Destination

10:10

Address Book

1/2

OKCancel

Ext. Address Book

One Touch Key

Address Entry (E-mail)

Add - Confirmation

Private

10:10

Cancel

Select the item that you want to change.

Destination

Functions

Function Type

Permission

Address Book

Wizard

< Back

2/2

Save

2

GB0771_00

GB0766_02

1

2

Functions

10:10

File Format

Cancel

1/6

OK

Original Size

Original Orientation

Mixed Size Originals

PDF

Auto

Top Edge on Top

Off

GB0773_00

Add - Confirmation

Private

10:10

Cancel

Select the item that you want to change.

Destination

Functions

Function Type

Permission

Address Book

Wizard

< Back

2/2

Save

2

GB0766_02

1

2

3

Function Type

10:10

Wizard

Program

< Back

1/1

OK

GB0775_00

Add - Confirmation

Private

10:10

Cancel

Select the item that you want to change.

Destination

Functions

Function Type

Permission

Address Book

Wizard

< Back

2/2

Save

2

GB0766_02

1

2

[Number]

[Permission]

Configures permission settings for favorites to determine how they are shared with other
users.

[Destination]

When the job type is [Send] or [FAX], selects the Destination Recall Method.

[Functions]

If you selected wizard mode, check the function and make changes as necessary.

[Function Type]

3-16

Common Operations > Favorites

Add - Confirmation

Sending Job - E-mail

10:10

Cancel

Select the item that you want to change.

Job Type

Number

Owner

Name

Multi Sending

Admin

< Back

1/2

Save

Auto

GB0766_00

Register the favorite.

6

3-17

Common Operations > Favorites

Favorites

㪤㪼㫅㫌

10:10

1/1

Select the function.

ID Card Copy Paper Saving Copy Scan to PC(Addre

ess Entry)

Scan to PC(Addre
ss Book)

Scan to E-mail(A
ddress Entry)

Scan to E-mail(A
ddress Book)

2

GB0056_00

1

Edit

10:10

Next >Cancel

1/2

01 Sending Job - E-mail

15 ID Card Copy

16 Paper Saving Copy

17 Scan to PC(Addreess Entry)

Menu

Add

10:10

Close

Edit

Delete

1/1

GB0779_00

1

GB0780_00

2

Favorites:E-mail TX

10:10

Cancel

Job Type

Number

Owner

Name

Multi Sending

01

< Back

1/2

Save

Admin

Sending Job - E-mail

GB0781_00

GB0057_82

2

3

1

Favorites:E-mail TX

10:10

Cancel

Job Type

Number

Owner

Name

Multi Sending

01

< Back

1/2

Save

Admin

Sending Job - E-mail

GB0760_00

Number

10:10

(00 - 20)

Cancel

OK

GB0781_00

1

3

2

Editing and Deleting Favorites

This section describes how to edit name and permission of the registered favorites and how to delete favorites.

Display the screen.

1

Edit or delete a favorite.

2

To edit a favorite

1 Select the favorite you wish to edit.

2 Edit the favorite.

[Name]

[Number]

3-18

Common Operations > Favorites

Favorites:E-mail TX

Shared

10:10

Cancel

Functions

Function Type

Permission

< Back

2/2

Save

2

Wizard

Address BookDestination

Permission

10:10

Shared

Private

Cancel

1/1

OK

GB0305_00

GB0781_02

1

2

GB0781_02

Favorites:E-mail TX

10:10

Cancel

Job Type

Number

Owner

Name

Multi Sending

01

< Back

1/2

Save

Admin

Sending Job - E-mail

GB0781_00

1

2

10:10

DeleteCancel

1/2

01

Sending Job - E-mail

15 ID Card Copy

16

Paper Saving Copy

17

Scan to PC(Addreess Entry)

Delete

Menu

Add

10:10

Close

Edit

Delete

1/1

GB0779_00

1

GB0782_00

2

3

[Permission]

Configures permission settings for favorites to determine how they are shared with other users.

3 Register the favorite.

To del ete

Select the favorite you wish to delete.

3-19

Common Operations > Favorites

NOTE

GB0056_00

Favorites

㪤㪼㫅㫌

10:10

1/1

Select the function.

ID Card Copy Paper Saving Copy Scan to PC(Addre

ess Entry)

Scan to PC(Addre
ss Book)

Scan to E-mail(A
ddress Entry)

Scan to E-mail(A
ddress Book)

Set Combine.
Combine

Off 2 in 1 4 in 1

Others

10:10

Next >Cancel

Density

10:10Adjust the density.

Lighter

< Back

Normal

-3

Darker

-2 -1 0

Next >Cancel

+1 +2 +3

GB0008_99

GB0016_99

GB0057_99

GB0820_00

Confirmation

1Copies

10:10

Cancel

Paper Selection

Zoom

Density

Copies

Auto

100%

< Back

1/6

Start

Press [Start] to start copying.

Normal 0

Use [ ] or [ ] to scroll up and down.

Using Favorites

Call up settings from a favorite.

Display the screen.

1

Select a favorite.

2

When using the wizard mode

1 The registered screens are displayed in order. Make the desired settings.

2 Confirm the settings and start the job.

To edit the settings, press [<Back] and make changes as desired.

3-20

Common Operations > Favorites

When using the program mode

Select a favorite to call up registered settings.

Press the Start key to start the job.

3-21

Common Operations > Shortcuts

NOTE

Ready to copy. (Full Color)
Functions

Original Size

Auto

Close

10:10

Original Orientation

Top Edge on Top

Inner tray

Off

Mixed Size Originals

Paper Output

1/5

Add/Edit
Shortcut

Ready to copy. (Full Color)
Copy Copies

Paper
Selection

Zoom Density

Duplex Combine Collate/

Offset

1-sided>>1-sided

Auto 100% Normal 0

CollateOff

Functions

10:10

Favorites

GB0001_01

GB0002_00

12

Add/Edit Shortcut

Add

10:10Ready to copy. (Full Color)

Edit

1/1

Close

Delete

GB0790_00

10:10Select the key to add shortcut.

Private Shortcut 2

Private Shortcut 1

Cancel

1/1

Next >

Add

Shared Shortcut 1

Shared Shortcut 2

GB0791_00

Shortcuts

Frequently used function screens can be registered as shortcuts so that they can be called up easily.

Registering Shortcuts

You can register up to 2 shortcuts for copying functions, sending functions, and functions set for document box.

The following types of shortcuts are available:

Private Shortcut Private shortcuts are only available for use by the logged in user. They can only be set while using

user login administration.

Shared Shortcut Shared shortcuts can be used by all machine users. When using user login administration, shared

shortcuts can only be set by users who have logged in as administrators.

Display the screen.

1

Press [Functions] on the Copy, Send, or Document Box screen and then [Add/Edit Shortcut].

Select [Add].

2

Select the key.

3

Select the key to which you wish to register the shortcut.

If you select a shortcut number already registered, the currently registered shortcut can be
replaced with a new one.

3-22

Common Operations > Shortcuts

10:10Select the functions.

Zoom

Density

Duplex

Paper Selection

< BackCancel

1/5

Next >

Add - Functions

GB0792_00

1

2

GB0057_04

Add - Confirmation

Shortcut 1

10:10

Cancel

Ready to copy. (Full Color)

Name

Functions

Number

< Back

1/1

Save

Zoom

Shortcut 1

GB0793_00

Select the function.

4

Select the function screen to display with the shortcut.

Enter the shortcut name.

5

Up to 24 characters can be entered.

Refer to Character Entry Method on page 11-7 for details on entering characters.

Register the shortcut.

6

Confirm the settings and press [Save]

3-23

Common Operations > Shortcuts

Ready to copy. (Full Color)
Functions

Original Size

Auto

Close

10:10

Original Orientation

Top Edge on Top

Inner tray

Off

Mixed Size Originals

Paper Output

1/5

Add/Edit
Shortcut

Ready to copy. (Full Color)
Copy Copies

Paper
Selection

Zoom Density

Duplex Combine Collate/

Offset

1-sided>>1-sided

Auto 100% Normal 0

CollateOff

Functions

10:10

FavoritesShortcut 1 Shortcut 2

GB0001_04

GB0002_00

12

Edit

10:10Ready to copy. (Full Color)

Private Shortcut 2

Private Shortcut 1

Cancel

1/1

Next >

Shared Shortcut 2

Shared Shortcut 1

Add/Edit Shortcut

Add

10:10Ready to copy. (Full Color)

Edit

1/1

Close

Delete

GB0790_01

GB0796_00

1

2

Number

10:10Ready to copy. (Full Color)

Shortcut 2

Shortcut 1

Cancel

1/1

OK

Edit - Confirmation

Shortcut 1

10:10

Cancel

Ready to copy. (Full Color)

Name

Functions

Number

< Back

1/1

Save

Zoom

Shortcut 1

GB0797_00

GB0794_00

1

2

Edit - Confirmation

Shortcut 1

10:10

Cancel

Ready to copy. (Full Color)

Name

Functions

Number

< Back

1/1

Save

Zoom

Shortcut 1

3

GB0057_60

GB0797_00

2

1

Editing and Deleting Shortcuts

Change shortcut number/name or delete shortcut.

Display the screen.

1

Press [Functions] on the Copy, Send, or Document Box screen and then [Add/Edit Shortcut].

Edit or delete a shortcut.

2

To edit a shortcut

1 Select the shortcut type and number you wish to edit.

2 Edit the shortcut.

[No.]

[Name]

3-24

Common Operations > Shortcuts

Edit - Confirmation

Shortcut 1

10:10

Cancel

Ready to copy. (Full Color)

Name

Functions

Number

< Back

1/1

Save

Zoom

Shortcut 1

GB0797_00

2

1

10:10Ready to copy. (Full Color)

Cancel

1/1

OK

Delete

Private Shortcut 2

Private Shortcut 1

Shared Shortcut 2

Shared Shortcut 1

Add/Edit Shortcut

Add

10:10Ready to copy. (Full Color)

Edit

1/1

Close

Delete

GB0790_01

1

3

GB0798_00

2

Ready to copy. (Full Color)
Copy Copies

Paper
Selection

Zoom Density

Duplex Combine Collate/

Offset

1-sided>>1-sided

Auto 100% Normal 0

CollateOff

Functions

10:10

FavoritesShortcut 1 Shortcut 2

GB0001_04

3 Register the shortcut.

To del ete

Select the shortcut you wish to delete.

Using Shortcuts

The registered shortcut will be displayed on the Copy, Send, FAX*, Print from USB Memory, or
Save to USB Memory or Polling Box* initial screen. Pressing [Shortcut] will switch to the
registered function's screen.

* Requires the optional fax kit.

3-25

Common Operations > Quick Setup Wizard

System Menu/Counter.
System Menu

Quick Setup Wizard

10:10

Language

Report

Counter

1/5

1

2

GB0054_00

FAX Setup

10:10System Menu/Counter.

< Back

1/1

Energy Saver Setup

Quick Setup Wizard

GB0840_00

FAX Setup

10:10

This wizard will help you set
the basic settings to use the fax.

End Next >

1. Dialing/RX Mode

2. Local FAX Info.

3. Sound Volume

4. Rings

5. Output

6. Redial

System Menu/Counter.

GB0841_00

Quick Setup Wizard

Make the following basic settings as instructed by the Wizard:

Energy Saver Setup Configures sleep mode and low-power mode.

1. Sleep Mode Sleep Mode - Auto Sleep, Sleep Mode - Sleep Timer,
Sleep Mode - Sleep Level

2. Low Power Mode Low Power Mode - Low Power Timer

FAX Setup*

Configures basic fax settings.

1. Dialing/RX Mode Dialing/RX Mode - Dialing Mode, Dialing/RX Mode - Reception Mode,
Dialing/RX Mode - Auto (DRD)

2. Local FAX Info. Local FAX Info. - Local FAX Number, Local FAX Info. - Local FAX ID,
Local FAX Info. - Print Position

3. Sound Volume Sound Volume - Confirmation, Speaker Volume, Monitor Volume

4. Rings Rings - Confirmation, Answering Machine, FAX/TEL Switch

5. Output Output - Paper Output, Output - Reduced RX Size

6. Redial Redial - Retry Times

* This function is displayed when the optional fax is installed.

Display the screen.

1

Select a function.

2

Configure the function.

3

3-26

Common Operations > Quick Setup Wizard

NOTE

Local Fax Info.

10:10

Set the dialing and reception mode.

End Next >

1. Dialing/RX Mode

2. Local FAX Info.

3. Sound Volume

4. Rings

5. Output

6. Redial

System Menu/Counter.

Skip >>

GB0846_00

Start the wizard. Follow the instructions on the screen to configure settings.

If you experience difficulty configuring the settings, refer to Help Screen on page 3-28.

End Exits the wizard. Settings configured so far are applied.

<< Previous Returns to the previous item.

Skip >> Advances to the next item without setting the current item.

Next > Advances to the next screen.

< Back Returns to the previous screen.

Complete Register the settings and exit the wizard.

3-27

Common Operations > Help Screen

Ready to copy. (Full Color)
Paper Selection

Auto

A4 A4

A4 A4

10:10

Cancel OK

Plain Plain

Plain Plain

GB0004_00

Paper Selection

10:10Ready to copy. (Full Color)

Select the cassette or multi-purpose tray
with the desired paper size.

Auto: Automatically selects the appropriate
paper size.
Cassette 1: Selects the paper in cassette 1.
Cassette 2: Selects the paper in cassette 2.
Cassette 3: Selects the paper in cassette 3.
MP Tray: Selects the paper in the multi-purpose
tray.

1/2

Help titles

Displays information about
functions and machine
operation.

Closes the Help screen and
returns to the original
screen.

Scrolls up and down when
the help text cannot be
displayed in its entirety on a
single screen.

GH0001_00

Help Screen

If you have difficulty operating the machine, you can check how to operate it using the touch panel.

When the [?] (help) is displayed on the touch panel, you can press it to display the Help screen.

How to read the screen

3-28

Common Operations > Canceling Jobs

NOTE

10:10Canceling...

Scanned Pages

Cancel

Job No.:0001 Job Name:doc00000120101010101010

GB0222_01

Job Cancel

10:10The job will be canceled.

doc0000952010092810...

Delete CloseMenu

2/30

1/1

0095

Pause All
Print Jobs

1

2

GB0717_00

3

Displays details for individual jobs.

Canceling Jobs

Cancel any print or send job being executed.

Press the Stop key.

1

Cancel a job.

2

When there is a job is being scanned

Canceling… will be displayed, and the current job will be canceled.

When there is a job printing or on standby

Select the job you wish to cancel and press [Delete].

The current print job is temporarily interrupted. Continues without temporarily interrupting
jobs being sent.

You can also cancel executing jobs and jobs on standby after checking their status.

Status / Job Cancel on page 8-1.

Canceling printing from a computer

Refer to

To cancel a print job executed using the printer driver before the printer begins printing, do the following:

1 Double-click the printer icon ( ) displayed on the taskbar at the bottom right of the

Windows desktop to display a dialog box for the printer.

2 Click the file for which you wish to cancel printing and select Cancel from the Document

menu.

3-29

Common Operations > Using Various Functions

NOTE

Ready to copy. (Full Color)
Copy Copies

Paper
Selection

Zoom Density

Duplex Combine Collate/

Offset

1-sided>>1-sided

Auto 100% Normal 0

CollateOff

Functions

10:10

Favorites

GB0001_01

Using Various Functions

This section describes common functionality that can be configured for copying, sending, and the document box.

1 Display the screen.

Press the key of each function.

When using USB memory, plug it into the USB memory slot (A1).

Press [Yes] on the displayed screen.

2 Select the functions.

When printing from USB memory, select the file to be printed and press
[Print].

When storing a document to USB memory, select the folder where the
file will be stored and press [Menu] and then [Store File].

For details, refer to Printing Documents Stored in Removable USB

Memory on page 7-2 or Saving Documents to USB Memory (Scan to
USB) on page 7-5.

If the touch panel is turned off, press the Energy Saver key or the
Power key and wait for the machine to warm up.

Select the functions to use.

Press [Functions] to display all the functions.

Refer to Common Functionality on page 3-31.

3-30

Common Operations > Using Various Functions

Common Functionality

Functionality related to originals

What do you want to do? Reference Page

Specify the original size. Original Size X page 3-32

Specify the original orientation to scan in the correct direction. Original Orientation X page 3-34

Scan mixed size originals. Mixed Size Originals X page 3-35

Automatically scan 2-sided originals. 2-sided/Book Original X page 3-37

Scan a large number of originals separately and then produce as one job. Continuous Scan X page 3-39

Functionality related to document quality

What do you want to do? Reference Page

Specify the paper size and type. Paper Selection X page 3-41

Change the paper output. Paper Output X page 3-42

Collate the output documents in page order.

Offset the output documents by set.

Add margins (white space). Margin X page 3-45

Staple in the output documents. Staple X page 3-48

Adjust the density. Density X page 3-50

Set the resolution at which to scan originals. Scan Resolution X page 3-51

Select original image type for best results. Original Image X page 3-52

Emphasize the outline of texts or lines.

Blur the image outline.

Darken or lighten the background (i.e., the area with no text or images) of originals. Background Density Adjust X

Prevent bleed-through for 2-sided originals. Prevent Bleed-through X page 3-55

Enlarge or shrink originals according to the sending or storing size. Zoom X page 3-56

Select the file format for images being sent or stored. File Format X page 3-57

Change the color mode. Color Selection X page 3-59

Send notice by e-mail when a job is complete. Job Finish Notice X page 3-60

Add a file name to the job to easily check its status. File Name Entry X page 3-62

Collate/Offset X page 3-43

Sharpness X page 3-53

page 3-54

Suspend the current job and override it to give a new job top priority. Priority Override X page 3-63

3-31

Common Operations > Using Various Functions

NOTE

Send

Scan to

USB

Ready to copy. (Full Color)
Functions

Original Size

Auto

Close

10:10

Original Orientation

Top Edge on Top

Inner tray

Off

Mixed Size Originals

Paper Output

1/5

Add/Edit
Shortcut

Ready to copy. (Full Color)
Copy Copies

Paper
Selection

Zoom Density

Duplex Combine Collate/

Offset

1-sided>>1-sided

Auto 100% Normal 0

CollateOff

Functions

10:10

Favorites

2

GB0001_01

GB0002_00

1

Use [ ] or [ ] to scroll up and down.

Ready to copy. (Full Color)
Original Size

Auto Metric Inch

Others

10:10

Cancel OK

Size Entry

GB0025_00

Original Size

Copy

Specify the original size to be scanned.

Auto Automatically detects the size of the original.

Metric Select from A3, A4-R, A4, A5-R, A5, A6-R, B4, B5-R, B5, B6-R, B6, Folio, or 216 × 340 mm.

inch Select from Ledger, Letter-R, Letter, Legal, Statement-R, Statement, 11 × 15", or Oficio II.

Others Select from 8K, 16K-R, 16K, Hagaki, Oufukuhagaki, or Custom*

Size Entry Enter the size.

Inch models — Horizontal: 2 to 17" (in 0.01" increments), Vertical: 2 to 11.69" (in 0.01" increments)

Metric models — Horizontal: 50 to 432 mm (in 1 mm increments), Vertical: 50 to 297 mm (in 1 mm
increments)

* For instructions on how to specify the custom original size, refer to Custom Original Size on page 9-9.

Be sure to always specify the original size when using custom size originals.

Display the screen.

1

1 Referring to Using Various Functions on page 3-30, display the screen.

2 Press [Functions] and then [Original Size].

Select the original size.

2

[Auto]

3-32

Common Operations > Using Various Functions

Original Size - Metric

A3

10:10

A4

A4

A5

1/4

OK

OK< BackCancel

Ready to copy. (Full Color)

Ready to copy. (Full Color)
Original Size

Auto Metric Inch

Others

10:10

Cancel OK

Size Entry

GB0025_00

GB0026_00

Use [ ] or [ ] to scroll up and down.

1

2

Original Size - Size Entry

10:10Ready to copy. (Full Color)

mm

X (50 - 432)

< BackCancel

Y (50 - 297)

mm

OK

Ready to copy. (Full Color)
Original Size

Auto Metric Inch

Others

10:10

Cancel OK

Size Entry

1

GB0025_00

GB0029_00

3

2

[Metric], [inch], or [Others]

Select the original size.

[Size Entry]

Press the text box displaying the numbers and use [-]/[+] or the numeric keypad to enter a
value.

3-33

Common Operations > Using Various Functions

Send

Scan to

USB

Top Edge on Top Top Edge on Left

Top Edge on Top Top Edge on Left

Ready to copy. (Full Color)
Functions

Original Size

Auto

Close

10:10

Original Orientation

Top Edge on Top

Inner tray

Off

Mixed Size Originals

Paper Output

1/5

Add/Edit
Shortcut

Ready to copy. (Full Color)
Copy Copies

Paper
Selection

Zoom Density

Duplex Combine Collate/

Offset

1-sided>>1-sided

Auto 100% Normal 0

CollateOff

Functions

10:10

Favorites

GB0001_01

GB0002_00

1

2

Use [ ] or [ ] to scroll up and down.

Ready to copy. (Full Color)
Original Orientation

Top Edge on Top Top Edge on Left

10:10

Cancel OK

GB0036_00

Original Orientation

Select the orientation of the original document top edge to scan correct direction.

To use any of the following functions, the document's original orientation must be set.

•Duplex

• Margin

• Combine

• Staple (option)

When placing originals on the platen

When placing originals on the document processor

Copy

Display the screen.

1

1 Referring to Using Various Functions on page 3-30, display the screen.

2 Press [Functions] and then [Original Orientation].

Select the function.

2

Select the original orientation.

3-34