Kyocera 1815 Copier, KM-1815 Basic Operation Manual

1815

Basic Operation Guide

i

CONTENTS

1 Installation ...................................................................................................... 1-1

Unpacking ...........................................................................................................................1-1

Installing the Toner Container .............................................................................................1-3

Turning the Machine on ......................................................................................................1-5

Using the One-Touch Key Sheet ........................................................................................1-6

2 Names of Parts ............................................................................................... 2-1

Main Body ................................................................................................................................2-1

Operation Panel .......................................................................................................................2-4

3 Preparations ................................................................................................... 3-1

Loading Paper ..........................................................................................................................3-1

Loading Paper Into a Cassette ...........................................................................................3-1

Adjusting the Paper Stopper for Folio or Oficio II Size Page ..............................................3-3

Loading Paper on the MP Tray ...........................................................................................3-4

Using the Face-up Tray ............................................................................................................3-6

Connecting the Cables .............................................................................................................3-7

Connecting the Network Cable ...........................................................................................3-7

Connecting the Parallel or USB Cable ...............................................................................3-7

Connecting the Power Cord .....................................................................................................3-8

Turning the Power Switch On ...................................................................................................3-9

Network Settings ....................................................................................................................3-10

Registering the IP Address ...............................................................................................3-10

Registering the Subnet Mask ...........................................................................................3-12

Registering the Default Gateway ......................................................................................3-13

Setting the Time Zone ............................................................................................................3-15

Setting the Date and Time ......................................................................................................3-17

Summer Time Setting .............................................................................................................3-21

Default Operation Mode .........................................................................................................3-23

Character Entry ......................................................................................................................3-25

Keys Used for Entering Characters ..................................................................................3-25

Available Characters ........................................................................................................3-26

List of Character Assignments ..........................................................................................3-26

Entering Characters ..........................................................................................................3-27

Selecting Message Language ................................................................................................3-29

Other Settings ........................................................................................................................3-29

4 Basic Operation ............................................................................................. 4-1

Basic Copying Procedure .........................................................................................................4-1

Canceling Copy ........................................................................................................................4-4

Zoom Copies ............................................................................................................................4-6

Standard Zoom ...................................................................................................................4-6

Variable Zoom ....................................................................................................................4-7

Collate Mode ............................................................................................................................4-9

Low Power Mode ...................................................................................................................4-12

Auto Sleep ..............................................................................................................................4-12

Basic Scanning Procedure .....................................................................................................4-13

Selecting Color Scan Mode ....................................................................................................4-16

Basic Printing Procedure ........................................................................................................4-17

Installing the Printer Driver ...............................................................................................4-17

Printing from Application Software ...................................................................................4-17

5 Optional Equipment ....................................................................................... 5-1

Available Options .....................................................................................................................5-1

ii

Document Processor ............................................................................................................... 5-1

Acceptable Originals .......................................................................................................... 5-2

Originals to Avoid ............................................................................................................... 5-2

Names of Parts .................................................................................................................. 5-2

Setting Originals in the Document Processor .................................................................... 5-2

Placing a Book, etc. on the Platen ..................................................................................... 5-4

Paper Feeder ........................................................................................................................... 5-4

Expansion Memory .................................................................................................................. 5-4

Installing DIMM .................................................................................................................. 5-5

6 MaintenanceImportant .................................................................................. 6-1

Cleaning the Machine .............................................................................................................. 6-1

Toner Container Replacement ................................................................................................. 6-2

Replacing Toner Container ................................................................................................ 6-2

Cleaning the Charger and the Registration Roller ............................................................. 6-4

7 Troubleshooting ............................................................................................. 7-1

General Guidelines .................................................................................................................. 7-1

Maintenance and Error Messages ........................................................................................... 7-3

Paper Jam ............................................................................................................................... 7-6

Jam Location Indicators ..................................................................................................... 7-6

MP Tray and Inside Machine ............................................................................................. 7-7

Cassette ............................................................................................................................. 7-8

Face-up Tray ...................................................................................................................... 7-9

Optional Document Processor ......................................................................................... 7-10

Appendix .....................................................................................................Appendix-1

Specifications ............................................................................................................. Appendix-1

Main Body ............................................................................................................. Appendix-1

Copying Functions ................................................................................................ Appendix-2

Printing Functions ................................................................................................. Appendix-2

Scanning Functions .............................................................................................. Appendix-2

Document Processor (Option) .............................................................................. Appendix-3

Paper Feeder (Option) .......................................................................................... Appendix-3

Environmental Specifications ................................................................................ Appendix-3

iii

Making Full Use of This Machine’s Advanced Functions

1 Enlarging/reducing copies to a

desired size between 50 % and
200 % Zoom mode (See
page 4-7)

2 Copying at a previously

registered zoom ratio Standard
zoom mode (See page 4-6)

3 Making clear reproductions of

photographs Image quality
selection (See page 4-2)

4 Saving on toner use EcoPrint

mode. Refer to Chapter 1 in

Advanced Operation Guide,
EcoPrint.

5 Making one copy from either

two or four originals Combine
modes. Refer to Chapter 1 in

Advanced Operation Guide,
Using Combine Mode.

6 Collating automatically Collate

mode (See page 4-9)

7 Sending scanned data by e-mail

(See page 4-13)

8 Making full-color scans (See

page 4-16)

9 A full range of optional

equipment is available

• Document processor (See
page 5-1)

• Paper feeder (See page 5-4) • Expansion memory (See
page 5-4)

50 %

200 %

iv

Caution

No liability is assumed for any damage caused by improper installation.

Notice

The information in this guide is subject to change without notification. Additional pages may be
inserted in future editions. The user is asked to excuse any technical inaccuracies or
typographical errors in the present edition.

No responsibility is assumed if accidents occur while the user is following the instructions in this
manual. No responsibility is assumed for defects in the printer’s firmware (contents of its
read-only memory).

This guide, any copyrightable subject matter sold or provided with or in connection with the sale
of the machine, are protected by copyright. All rights are reserved the prior written consent of
Kyocera Mita Corporation is prohibited. Any copies made of all or part of this manual, any
copyrightable subject must contain the same copyright notice as the material from which the
copying is done.

Regarding Tradenames

PRESCRIBE is a registered trademark of Kyocera Corporation. KPDL and KIR (Kyocera Image
Refinement) are trademarks of Kyocera Corporation.

Diablo 630 is a product of Xerox Corporation. IBM Proprinter X24E is a product of International
Business Machines Corporation. Epson LQ-850 is a product of Seiko Epson Corporation.
Hewlett-Packard, PCL, and PJL are registered trademarks of Hewlett-Packard Company.
Centronics is a trade name of Centronics Data Computer Corp. PostScript is a registered
trademark of Adobe Systems Incorporated. Macintosh is a registered trademark of Apple
computer, Inc. Microsoft, Windows, and Windows NT are registered trademarks of Microsoft
Corporation. PowerPC is a trademark of International Business Machines Corporation.
ENERGY STAR is a U.S. registered mark. All other brand and product names are registered
trademarks or trademarks of their respective companies.

The Kyocera product uses PeerlessPrintXL to provide the HP LaserJet compatible PCL6
language emulation. PeerlessPrintXL is a trademark of The Peerless Group, Redondo Beach,
CA 90278, U.S.A.

This product contains UFST

™

and MicroType® from Agfa Monotype Corporation.

GPL

This product contains GPL (www.fsf.org/copyleft/gpl.html) software as part of its firmware. For
information on availability of the source code, see the Kyocera Mita dealer from which you
purchased this product.

Legal Restriction On Copying

• It may be prohibited to copy copyrighted material without permission of the copyright owner.

• It is prohibited under any circumstances to copy domestic or foreign currencies.

v

Agfa Japan License Agreement

1. “Software” shall mean the digitally encoded, machine readable, scalable outline data as
encoded in a special format as well as the UFST Software.

2. You agree to accept a non-exclusive license to use the Software to reproduce and display
weights, styles and versions of letters, numerals, characters and symbols (“Typefaces”)
solely for your own customary business or personal purposes at the address stated on the
registration card you return to Agfa Japan. Under the terms of this License Agreement, you
have the right to use the Fonts on up to three printers. If you need to have access to the fonts
on more than three printers, you need to acquire a multi-user license agreement which can
be obtained from Agfa Japan. Agfa Japan retains all rights, title and interest to the Software
and Typefaces and no rights are granted to you other than a License to use the Software on
the terms expressly set forth in this Agreement.

3. To protect proprietary rights of Agfa Japan, you agree to maintain the Software and other
proprietary information concerning the Typefaces in strict confidence and to establish
reasonable procedures regulating access to and use of the Software and Typefaces.

4. You agree not to duplicate or copy the Software or Typefaces, except that you may make
one backup copy. You agree that any such copy shall contain the same proprietary notices
as those appearing on the original.

5. This License shall continue until the last use of the Software and Typefaces, unless sooner
terminated. This License may be terminated by Agfa Japan if you fail to comply with the
terms of this License and such failure is not remedied within thirty (30) days after notice from
Agfa Japan. When this License expires or is terminated, you shall either return to Agfa Japan
or destroy all copies of the Software and Typefaces and documentation as requested.

6. You agree that you will not modify, alter, disassemble, decrypt, reverse engineer or
decompile the Software.

7. Agfa Japan warrants that for ninety (90) days after delivery, the Software will perform in
accordance with Agfa Japan-published specifications, and the diskette will be free from
defects in material and workmanship. Agfa Japan does not warrant that the Software is free
from all bugs, errors and omissions.
The parties agree that all other warranties, expressed or implied, including warranties of
fitness for a particular purpose and merchantability, are excluded.

8. Your exclusive remedy and the sole liability of Agfa Japan in connection with the Software
and Typefaces is repair or replacement of defective parts, upon their return to Agfa Japan.
In no event will Agfa Japan be liable for lost profits, lost data, or any other incidental or
consequential damages, or any damages caused by abuse or misapplication of the Software
and Typefaces.

9. New York, U.S.A. law governs this Agreement.

10. You shall not sublicense, sell, lease, or otherwise transfer the Software and/or Typefaces
without the prior written consent of Agfa Japan.

11. Use, duplication or disclosure by the Government is subject to restrictions as set forth in the
Rights in Technical Data and Computer Software clause at FAR 252-227-7013, subdivision
(b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate. Further use, duplication or disclosure is
subject to restrictions applicable to restricted rights software as set forth in FAR 52.227-19
(c)(2).

12. You acknowledge that you have read this Agreement, understand it, and agree to be bound
by its terms and conditions. Neither party shall be bound by any statement or representation
not contained in this Agreement. No change in this Agreement is effective unless written and
signed by properly authorized representatives of each party. By opening this diskette
package, you agree to accept the terms and conditions of this Agreement.

vi

We have determined as a participating company in the International Energy Star Program that
this product is compliant with the standards laid out in the International Energy Star Program.

International Energy Star Program has as its basic goals the promotion of efficient energy use
and the reduction of the environmental pollution that accompanies energy consumption by
promoting the manufacture and sale of products that fulfill program standards.

International Energy Star Program standards require that multifunction machines come
equipped with a low power Mode where printer and fax functions remain in a waiting state but
energy consumption is still reduced after a certain amount of time elapses since the machine
was last used, as well as a sleep mode where printer and fax functions remain in a waiting state
but power consumption is still reduced to a minimum when there is no activity with the machine
within a set amount of time. This product is equipped with the following features as a result of its
compliance with International Energy Star Program standards.

Low Power Mode

The machine automatically enters low power mode when 5 minutes have passed since the
machine was last used. The amount of time of no activity that must pass before low power Mode
is activated may be lengthened. See Low Power Mode for more information.

Auto Sleep

The machine automatically enters sleep mode when 30 minutes have passed since the machine
entered low power mode. The amount of time of no activity that must pass before sleep mode is
activated may be lengthened. For more information see Auto Sleep.

Paper Recycling

The Energy Star Program encourages the use of environmentally friendly recycled paper. Your
sales or service representative can provide information about recommended media types.

About the International Energy Star Program

vii

Please read this Operation Guide before using the machine. Keep it close to the machine for easy reference.

Please read this Operation Guide before using this machine. Keep it close to the machine
for easy reference.

The sections of this guide and parts of the machine marked with symbols are safety warnings
meant to protect the user, other individuals and surrounding objects, and ensure correct and
safe usage of the machine. The symbols and their meanings are indicated below.

Symbols

The following symbols indicate that the related section includes safety warnings. Specific points
of attention are indicated inside the symbol.

The following symbols indicate that the related section includes information on prohibited
actions. Specifics of the prohibited action are indicated inside the symbol.

DANGER: Indicates that serious injury or even death will very possibly result
from insufficient attention to or incorrect compliance with the related points.

WARNING: Indicates that serious injury or even death may result from
insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from
insufficient attention to or incorrect compliance with the related points.

.... [General warning]

.... [Warning of danger of electrical shock]

.... [Warning of high temperature]

.... [Warning of prohibited action]

.... [Disassembly prohibited]

viii

The following symbols indicate that the related section includes information on actions which
must be performed. Specifics of the required action are indicated inside the symbol.

Please contact your service representative to order a replacement if the safety warnings in this
Operation Guide are illegible or if the guide itself is missing. (fee required)

.... [Alert of required action]

.... [Remove the power plug from the outlet]

.... [Always connect the machine to an outlet with a ground connection]

ix

IMPORTANT! PLEASE READ FIRST.

CAUTION LABELS

Caution labels have been attached to the machine at the following locations for safety purposes.
Be sufficiently careful to avoid fire or electric shock when removing a paper jam or when
replacing toner.

Note Do not remove these labels.

Label 1

High temperature inside.
Do not touch parts in this area, because

there is a danger of getting burned. ...........

Label 2

High temperature inside.
Do not touch parts in this area, because

there is a danger of getting burned. ...........

x

INSTALLATION PRECAUTIONS

Environment

Caution

Avoid placing the machine on or in locations which are unstable or not level. Such
locations may cause the machine to fall down or fall over. This type of situation

presents a danger of personal injury or damage to the machine. ..............................

Avoid locations with humidity or dust and dirt. If dust or dirt become attached to the

power plug, clean the plug to avoid the danger of fire or electrical shock. .................

Avoid locations near radiators, heaters, or other heat sources, or locations near

flammable items, to avoid the danger of fire. ..............................................................

To keep the machine cool and facilitate changing of parts and maintenance, allow
access space as shown below. Leave adequate space, especially around the vents,

to allow air to be properly ventilated out of the machine. ...........................................

Other precautions

Adverse environmental conditions may affect the safe operation and performance of the
machine. Install in an air-conditioned room (recommended room temperature: around 68 °F
(20 °C), humidity: around 65 %), and avoid the following locations when selecting a site for the
machine.

• Avoid locations near a window or with exposure to direct sunlight.

• Avoid locations with vibrations.

• Avoid locations with drastic temperature fluctuations.

• Avoid locations with direct exposure to hot or cold air.

• Avoid poorly ventilated locations.

During copying, some ozone is released, but the amount does not cause any ill effect to one's
health. If, however, the machine is used over a long period of time in a poorly ventilated room or
when making an extremely large number of copies, the smell may become unpleasant. To
maintain the appropriate environment for copy work, it is suggested that the room be properly
ventilated.

Left:

11

13/16"

30 cm

Front:

39 3/8"
100 cm

Right:

11

13/16"

30 cm

Rear:

11

13/16"

30 cm

xi

Power supply/Grounding the machine

Warning

Do not use a power supply with a voltage other than that specified. Avoid multiple
connections in the same outlet. These types of situations present a danger of fire or

electrical shock. ...........................................................................................................

Plug the power cord securely into the outlet. If metallic objects come in contact with

the prongs on the plug, it may cause a fire or electric shock. .....................................

Always connect the machine to an outlet with a ground connection to avoid the
danger of fire or electrical shock in case of an electric short. If an earth connection is
not possible, contact your service representative.

.............................................................

Other precautions

• Connect the power plug to the closest outlet possible to the machine.

• The power supply cord is used as the main disconnect device. Ensure that the socket/outlet

is located/installed near the equipment and is easily accessible.

Handling of plastic bags

Warning

Keep the plastic bags that are used with the machine away from children. The plastic

may cling to their nose and mouth causing suffocation. ..............................................

PRECAUTIONS FOR USE

Cautions when using the machine

Warning

Do not place metallic objects or containers with water (flower vases, flower pots,
cups, etc.) on or near the machine. This of situation presents a danger of fire or

electrical shock should they fall inside. .......................................................................

Do not remove any of the covers from the machine as there is a danger of electrical

shock from high voltage parts inside the machine. .....................................................

Do not damage, break or attempt to repair the power cord. Do not place heavy
objects on the cord, pull it, bend it unnecessarily or cause any other type of damage.

These types of situations present a danger of fire or electrical shock. ........................

Never attempt to repair or disassemble the machine or its parts as there is a danger
of fire, electrical shock or damage to the laser. If the laser beam escapes, there is a

danger of it causing blindness......................................................................................

xii

If the machine becomes excessively hot, smoke appears from the machine, there is
an odd smell, or any other abnormal situation occurs, there is a danger of fire or
electrical shock. Turn the power switch off ({) immediately, be absolutely certain to
remove the power plug from the outlet and then contact your service representative.

If anything harmful (paper clips, water, other fluids, etc.) falls into the machine, turn
the power switch off ({) immediately. Next, be absolutely certain to remove the
power plug from the outlet to avoid the danger of fire or electrical shock. Then contact

your service representative. .......................................................................................

Do not remove or connect the power plug with wet hands, as there is a danger of

electrical shock. ..........................................................................................................

Always contact your service representative for maintenance or repair of internal parts.

Caution

Do not pull the power cord when removing it from the outlet. If the power cord is
pulled, the wires may become broken and there is a danger of fire or electrical shock.

(always grasp the power plug when removing the power cord from the outlet.) ........

Always remove the power plug from the outlet when moving the machine. If the

power cord is damaged, there is a danger of fire or electrical shock. ........................

If the machine will not be used for a short period of time (overnight, etc.), turn the
power switch off ({). If it will not be used for an extended period of time (vacations,
etc.), remove the power plug from the outlet for safety purposes during the time the

machine is not in use. .................................................................................................

Always hold the designated parts only when lifting or moving the machine. ..............

For safety purposes, always remove the power plug from the outlet when performing

cleaning operations. ....................................................................................................

If dust accumulates within the machine, there is a danger of fire or other trouble. It is
therefore recommended that you consult with your service representative in regard to
cleaning of internal parts. This is particularly effective if accomplished prior to
seasons of high humidity. Consult with your service representative in regard to the

cost of cleaning the internal parts of the machine. .....................................................

Other precautions

• Do not place heavy objects on the machine or cause other damage to the machine.

• Do not open the upper front cover, turn off the power switch, or pull out the power plug
during copying.

• When lifting or moving the machine, contact your service representative.

• Do not touch electrical parts, such as connectors or printed circuit boards. They could be
damaged by static electricity.

• Do not attempt to perform any operations not explained in this handbook.

Caution Use of controls or adjustments or performance of procedures other than those specified herein

may result in hazardous radiation exposure.

xiii

Do not look directly at the light from the scanning lamp as it may cause your eyes to feel tired or
painful.

Cautions when handling consumables

Caution

Do not attempt to incinerate the toner container. Dangerous sparks may cause burns.

Keep the toner container out of the reach of children. ................................................

If toner happens to spill from the toner container, avoid inhalation and ingestion, as

well as contact with your eyes and skin. ......................................................................

If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly
with a large amount of water. If coughing develops, contact a physician.

If you do happen to ingest toner, rinse your mouth out with water and drink 1 or 2 cups of water
to dilute the contents of your stomach. If necessary, contact a physician.

If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any
remaining tenderness, contact a physician.

If toner does happen to get on your skin, wash with soap and water.

Do not attempt to force open or destroy the toner container. ......................................

Other precautions

• After use, always dispose of the toner container in accordance with Federal,
State and Local rules and regulations.

• Store all consumables in a cool, dark location.

• If the machine will not be used for an extended period of time, remove the paper from the
cassette, return it to its original package and reseal it.

xiv

SAFETY OF LASER BEAM

1. Safety of Laser Beam

This copier has been certified by the manufacturer to Class 1 level under the radiation
performance standards established by the U.S.DHHS (Department of Health and Human
Services) in 1968. This indicates that the product is safe to use during normal operation and
maintenance. The laser optical system, enclosed in a protective housing and sealed within the
external covers, never permits the laser beam to escape.

2. The CDRH Act

A laser-product-related act was implemented on Aug. 2, 1976, by the Center for Devices and
Radiological Health (CDRH) of the U.S. Food and Drug Administration (FDA). This act prohibits
the sale of laser products in the U.S. without certification, and applies to laser products
manufactured after Aug. 1, 1976. The label shown below indicates compliance with the CDRH
regulations and must be attached to laser products marketed in the United States. On this
copier, the label is on the rear.

3. Optical unit

When checking the optical unit, avoid direct exposure to the laser beam, which is invisible.
Shown at left is the label located on the cover of the optical unit.

4. Maintenance

For safety of the service personnel, follow the maintenance instructions in the other section of
this manual.

5. Safety switch

The power to the laser unit is cut off when the upper front cover is opened.

Safety Instructions Regarding the Disconnection of Power

Caution The power plug is the main isolation device! Other switches on the equipment are only

functional switches and are not suitable for isolating the equipment from the power source.

Attention Le débranchement de la fiche secteur est le seul moyen de mettre l’appareil hors tension. Les

interrupteurs sur l’appareil ne sont que des interrupteurs de fonctionnement: ils ne mettent pas
l’appareil hors tension.

xv

1815 COPIER LIMITED WARRANTY

1. Kyocera Mita America, Inc. and Kyocera Mita Canada, Ltd. (both referred to as "Kyocera Mita")
warrants the Customer's new Multifunctional Product (refferred to as "MFP"), and the new
accessories installed with the initial installation of the MFP, against any defects in material and
workmanship for a period of one (1) year, or 100,000 copies/prints from date of installation by an
Authorized Kyocera Mita Dealer for the 1815, whichever first occurs. In the event the MFP or an
accessory is found to be defective within the warranty period, Kyocera Mita's only obligation and
the Customer’s exclusive remedy shall be replacement of any defective parts. It is understood
that Kyocera Mita shall have no obligation to furnish labor.

2. This warranty is valid only as to the original retail purchaser (referred to as the "Customer") of a
new Kyocera Mita MFP in the United States of America or Canada, based upon the country of
purchase.

3. In order to obtain performance of this warranty, the Customer must immediately notify the
Authorized Kyocera Mita Dealer from whom the product was purchased. If the Kyocera Mita
Dealer is not able to provide service, write to Kyocera Mita at the address below for the name
and address of the Authorized Kyocera Mita Dealer in your area.

4. This warranty does not cover MFP’s or accessories: (a) which have become damaged due to
operator negligence, misuse, accidents, improper storage or unusual physical or electrical
stress, (b) which have used parts or supplies which are not genuine Kyocera Mita brand parts or
supplies, (c) which have been serviced by a technician not employed by Kyocera Mita or an
Authorized Kyocera Mita Dealer, or (d) which have had the serial number modified, altered, or
removed.

5. This warranty does not cover Maintenance Kits or the components of Maintenance Kits, which
consist of the drum unit, the fixing unit, and the developing unit. Kyocera Mita shall give the
Customer a separate warranty for these items.

6. This warranty gives the Customer specific legal rights. The Customer may also have other
rights, which vary from state to state, or province to province. Neither the seller, nor any other
person is authorized to extend the time period, or expand this warranty on behalf of Kyocera
Mita.

7. THIS WARRANTY IS MADE IN LIEU OF ALL OTHER WARRANTIES AND (CONDITIONS),
EXPRESS OR IMPLIED, AND KYOCERA MITA SPECIFICALLY DISCLAIMS ANY IMPLIED
WARRANTY (OR CONDITION) OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR
PURPOSE. THIS WARRANTY SHALL NOT EXTEND TO, AND KYOCERA MITA SHALL NOT
BE LIABLE FOR, ANY INCIDENTAL OR CONSEQUENTIAL DAMAGES WHICH MAY ARISE
OUT OF THE USE, OR INABILITY TO USE, THE MFP.

xvi

Introduction

This Basic Operation Guide has following chapters:

1Installation

Contains initial installation and set-up procedures.

2Names of Parts

Identifies the names and functions of the machine and operation panel.

3 Preparations

Contains explanations on loading paper and attaching the Face-up Tray.

4 Basic Operation

Explains how to make simple copies and prints and how to scan originals.

5 Optional Equipment

Describes the available optional equipment.

6 MaintenanceImportant

Describes the maintenance and toner replenishment procedures.

7 Troubleshooting

Explains how to handle problems such as error indications or paper jams.

xvii

Guides included

The following guides are included with this machine. Refer to the guide that corresponds to your
particular objective.

Basic Operation Guide (This guide)

This Basic Operation Guide contains explanations on the initial installation and set-up of this
machine, the procedure to connect it to a computer, and the basic procedures for using this
machine as a copier, printer, and scanner as well for resolving problems if trouble occurs.

Advanced Operation Guide

The Advanced Operation Guide contains explanations on copier, printer, and scanner functions
as well as default settings that can be adjusted on this machine. This guide is stored in the
CD-ROM as PDF document.

KX Printer Driver Operation Guide

Describes how to install and set the printer driver. This guide is stored in the CD-ROM as PDF
document.

PRESCRIBE Technical Reference

PRESCRIBE is the native language of the Kyocera Mita printers. This Technical Reference
contains the information about how the printing is performed using the PRESCRIBE commands
as well as the font and emulation description. This guide is stored in the CD-ROM as PDF
document.

PRESCRIBE Command Reference

Gives a detailed explanation of the PRESCRIBE command syntax and parameters with the aid
of print examples. This guide is stored in the CD-ROM as PDF document.

KM-NET for Clients Operation Guide

KM-NET for Clients is a network printing utility intended to monitor and configure the printing
system. This guide describes how to install and operate KM-NET for Clients. This guide is stored
in the CD-ROM as PDF document (at [CD-ROM drive]:\Document\Utility\Clients\ClientsE.pdf).

KM-NET Direct Printing Operation Guide

KM-NET for Direct Printing is a utility that allows you to directly print PDF files without starting
Adobe Acrobat by directly sending a PDF file through the Windows spooler. This guide
describes how to install and operate KM-NET for Direct Printing. This guide is stored in the
CD-ROM as PDF document (at [CD-ROM drive]:\Document\Utility\D_Printing\
DirectPrintingE.pdf).

KM-NET for Accounting Operation Guide

KM-NET for Accounting is a utility that supports department management. This guide describes
how to install and operate KM-NET for Accounting. This guide is stored in the CD-ROM as PDF
document (at [CD-ROM drive]:\Document\Utility\Accounting\AccountingE.pdf).

xviii

Conventions

This manual uses the following conventions:

1Bold indicates key names.

2 Courier indicates content of the message display.

3Note, Important, and Caution contain important information aside from the text.

4 Italic refers to another page or other guide.

2

3

4

1

1-1

1Installation

Be sure to perform the following installation procedure prior to using this machine.

Unpacking

1

Remove all of the components to the machine from the box.

Cautions • Be sure to hold both the front and rear sides of the

machine when carrying it, as shown in the
illustration.

• Be sure not to pull the cassette out when holding
the front of the machine.

• Be sure that the original cover is closed whenever
transporting the machine.

• Do not attempt to carry the machine by holding
only the top portion. Doing so may result in you
dropping the machine and thereby damaging the
machine and/or its covers.

2

Remove the protective sheet (A) and the 2 pieces of
packing tape (B).

1 Toner Container 4 One-touch Key Sheet
2 Power Cord 5 Basic Operation Guide (this guide) and CD-ROMs
3 Main Body 6 Cleaning Cloth

3

2

1

6

5

4

(B) (A) (B)

Installation

1-2

3

Open the original cover.

4

Remove the 8 pieces of packing tape (C), the 2 pieces of protective packing (D) and the protective
sheet (E).

5

Pull the cassette out of the machine.

6

Remove the protective packing (F) from inside the
cassette.

(D)

(E)

(D)

(C)

(C)

(C)

(C)

(C)

(C)

(C)

(C)

(F)

Installation

1-3

7

Turn the yellow transport pin (G) on the left side of the
machine counter-clockwise to remove it and the paper
tag (H). (Refer to page 1-3 for information on where
and how to store the pin.)

8

Open the top cover (I).

9

Open the front cover (J).

10

Store the yellow transport pin (G) [that you removed in
step 7] on the inside of the front cover as shown in the
illustration.

Note Save this pin in case you have to repack the machine for transportation at a later date.

Installing the Toner Container

1

Remove the process unit (K) from the machine.

(G)(H)

(I)

(J)

(G)

(K)

Installation

1-4

Important • Place the process unit on a clean, level surface.

• Never expose the process unit to any sort of impact or shock.

• The drum in the process unit is sensitive to light. Never expose the drum even to normal office
lighting (500 lux) for more than five minutes.

2

Move the lock lever (L) towards you until it is in its
unlocked position (marked UNLOCK).

3

Shake the toner container horizontally back and forth 5
or 6 times so that the toner inside of it becomes evenly
distributed.

4

Remove the orange protective seal (M).

5

Align the knob on the left side of the container with the
groove in the process unit and set the toner container
into the process unit. Push on the PUSH HERE marks
on the toner container until the container clicks into
place.

(L)

(M)

Installation

1-5

6

Push the lock lever (L) back into its locked position
(away from you).

7

Set the process unit into the machine by aligning the
pins (N) on both sides of the process unit with the
guides inside the machine, and then slide the process
unit into the machine until it stops.

8

Close the front cover and top cover.

Turning the Machine on

1

Connect the power cord.

2

Turn the power switch to the machine on ( | ).

The machine will begin replenishing the toner. Wait
until it has completed that operation (approximately
15 minutes).

Once the toner has been replenished, Ready to
copy or Ready to send will appear on the message
display and the Start key will light.

(L)

(N) (N)

Installation

1-6

Using the One-Touch Key Sheet

The one-touch key sheet allows you to record
destination information registered under the one-touch
keys. Place the sheet next to the one-touch keys.

Enter the destinations onto the one-touch key sheet.
(four spare one-touch key sheets are included with the
machine.)

A- - - - - -

B- - - - - -

C- - - - - -

D- - - - - -

E- - - - - -

F- - - - - -

G- - - - - -

H- - - - - -

2-1

2 Names of Parts

Main Body

1 Original Cover — Open/close this cover when you are setting the original on the platen.

2Platen — Set originals onto the platen. Be sure to lay originals face-down and align them flush

up against the left rear corner of the platen.

3 Original Size Indicator Plate — Be sure to align originals flush up against this plate when

setting them on the platen.

4 Operation Panel — Perform operations using the keys.

5 Top Cover — Open this cover to replace the toner container or if a paper jam occurs inside the

machine.

6 Front Cover — Open this cover to replace the toner container or if a paper jam occurs inside

the machine.

7 Process Unit — The module that contains photosensitive drum and developer unit.

8 Charger Cleaner — Cleans the charger wire.

9 Lock Lever — Locks toner container in place.

10 Toner Container — A plastic container that contains toner to develop image.

11 Toner Container Release Lever — Removes the toner container.

1

2

3

4

5

6

7

10 119

8

Names of Parts

2-2

12 Output Tray — Finished copies or printouts can be ejected and stored on this tray.

13 Stopper Extension Lock — Use this lock when loading Folio or Oficio II size paper in the

cassette.

14 Paper Stopper — Adjust this stopper to fit the length of the paper in the cassette.

15 Paper Width Guides — Adjust these guides to fit the width of the paper in the cassette.

16 Cassette — This cassette has a storage capacity of 250 sheets of standard paper (80 g/m²).

17 Paper Width Guides (MP Tray) — Align these guides to fit the width of the paper that is to be

set on the MP tray.

18 MP (Multi-Purpose) Tray — Set paper on this tray when copying or printing onto small-size or

special paper.

19 MP Tray Extension — Pull out this extension to keep originals from falling off the machine

when using the MP tray.

16

15

14

13

12

15

18 19

17 17

Names of Parts

2-3

20 Document Processor Connector — Attach the connection cable here when installing the

optional document processor.

21 Parallel Interface Connector — Use a parallel cable to connect the connector with a parallel

port of your computer.

22 USB Interface Connector — This USB interface conforms to Hi-Speed USB2.0. Use a USB

cable to connect this connector with a USB port of your computer.

23 Right Cover Anchor Pin — This pin must be removed and the right cover opened in order to

access the slot for installing additional memory. If you need to add additional memory, contact
your service representative or an authorized service center.

24 Network Interface Connector — Use a 10Base-T/100Base-TX network cable to connect the

machine to a network.

25 Rear Cover (Face-up Tray) — When the rear cover is open, it is used as the face-up tray.

Finished copies or printouts can be ejected and stored face-up on this tray.

26 Power Switch — Turn this switch on ( | ) before using this machine.

27 Power Cord Receptacle — Plug the AC Power Cord into this respectable.

26

24

27

20

23

21
22

25

Names of Parts

2-4

Operation Panel

1 Status/Job Cancel Key and Indicator — Press this key to light the indicator to access the

Status menu screen. For details, refer to Chapter 4 in Advanced Operation Guide.

2 Copy Key and Indicator — Press this key to use the copier functions of this machine. The

indicator will light when the machine is in the copier operation mode.

3 E-Mail (Scan) Key and Indicator — Press this key to use the scanner functions of this

machine. The indicator will light when the machine is in the scanner operation mode.

4 One-touch Keys (1 to 8) — The one-touch keys can be used to register destination

information. For details, refer to Chapter 5, Advanced Operation Guide, Registering
Destination E-mail Address. Enter the information for the registered destinations onto the
supplied one-touch key sheet and insert the sheet between the one-touch keys from the bottom
side of the operation panel.

5 Scan Color Select Key and Indicator — Press this key to light the indicator to change the

Scan Color mode. For details, refer to Chapter 2 in Advanced Operation Guide, Selecting
Scan Color Mode.

6 Scan Resolution Key and Indicator — Press this key to light the indicator to change the scan

resolution. For details, refer to Chapter 2 in Advanced Operation Guide, Selecting the
Scanning Resolution.

7 Function Key and Indicator — Press this key to light the indicator to access the Function

screen.

8 Print Indicator — This indicator flashes green when the machine is processing a printing job.

9 Send/Receive Indicator — This indicator flashes green when the machine is sending or

receiving data.

10 Error Indicator — This indicator flashes red when an error has occurred. In this case, check

the message display and perform the appropriate procedure to correct the error. See page 7-3.
This indicator lights red when the machine is experiencing a mechanical problem. Turn the
power switch off ({) and then back on ( | ) again. If the Error indication does not go out, make
a note of the message that appears in the message display.

11 System Menu/Counter Key and Indicator — Press this key to light the indicator to perform

default settings, change the language on the display, etc. (For details, refer to Chapter 5 in
Advanced Operation Guide.)

12 Keypad — Use these keys to set the number of copies to be made or enter other values. You

can also use these keys to enter characters.

13 Reset/Power Key — Press this key to reset all temporary configurations previously made. The

machine returns to the initial mode

†

. Press down on this key for at least two seconds to engage
the sleep mode. To release the machine from the sleep mode, press the same key again. (See
page 4-12.)

12

3

13 14107981156

28

15

4

16

12

23

2218

20 2117 19 242527 26 29

*

Ready to copy.

A 4

A 4

:1

Zoom

100%

Set

Names of Parts

2-5

14 Main Power Indicator — This indicator lights red when the power switch is turned on ( | ).

15 Original Quality Key and Indicator — Press this key to light the indicator to select the original

quality. See page 4-2.

16 Original Size Key and Indicator — Press this key to light the indicator to select the size of the

original. For details, refer to the Advanced Operation Guide.

17 Exposure Key and Indicator — Press this key to light the indicator to change the exposure

setting.

18 Paper Select Key and Indicator — Press this key to light the indicator to switch paper feed

between the cassette(s) and the MP tray.

19 Message Display — Displays messages on how to operate the machine as well as when

trouble occurs. For details, refer to the following page.

20 Left Select Key — Press this key when selectable items are displayed on the bottom line of the

message display and to select the left item. If you press this key while [Cancel] appears on the
message display, the display will return to the top screen for the menu that is currently being
set.

21 Right Select Key — Press this key when selectable items are displayed on the bottom line of

the message display and to select the right item.

22 Back Key — Press this key to go one level back (higher) in relation to the current menu.

23 W Key - Press this key to move the cursor in the message display to the left. Press this key as

well to verify, enter or delete an e-mail destination.

24 S Key — Press this key to move the cursor upward in the message display. When setting the

zoom ratio, registering a custom paper size, or making settings for one of the timers, use this
key to change the currently selected value to that desired. Holding down this key will allow you
to continuously change the selected value.

25 T Key — Press this key to move the cursor downward in the message display. When setting

the zoom ratio, registering a custom paper size, or making settings for one of the timers, use
this key to change the currently selected value to that desired. Holding down this key will allow
you to continuously change the selected value.

26 X Key — Press this key to move the cursor in the message display to the right.

27 Enter Key — Press this key as well during default settings in order to select the current default

item or register the currently displayed setting.

28 Stop/Clear Key — Press this key to stop scanning or copying.

29 Start Key and Indicator — Press this key to start copying or scanning. Copying or scanning,

as appropriate, will begin immediately if you press this key when the indicator is lit green.

† Initial mode is the state in which the machine enters after warm-up. If no operation is made on this machine

for a preset period of time, the machine will return to the initial mode. Be aware that any settings that are in
progress will be cleared. For details, refer to Chapter 5 in Advanced Operation Guide, Auto Panel Reset.

Names of Parts

2-6

Message Display

The following examples explain the messages and icons used on the message display.

Ready to copy.

A 4

A 4

Set

Zoom

100%

:1

:[e-mail]

Ready to send.

Dest.

SubjectPlacemnt

Left Off

:1

1

3
4
5

2

7

6

8
9

Copier Screen Scanner Screen

10
11

12

13

Reference
number

Meaning

1 Indicates the current status of the machine. Also displays the title of the current menu

whenever the operation panel is being used.

2 Displays an icon that indicates the currently selected source of paper feed. The

meaning of each icon is as indicated below.

The standard paper cassette is currently selected. When this icon is
displayed as , there is no paper is the cassette.

The paper cassette for the optional paper feeder is currently selected. When
this icon is displayed as , there is no paper is the cassette.

The MP Tray is currently selected.

3 Displays the size of the original(s).

4 Displays the currently selected setting when there is a corresponding menu that can

be set using the left select key and the right select key.

5 Displays the title of the corresponding menu that can be set using the left select key

and the right select key.

6 Indicates which keys can be used, the S key, the T key, the W key, or the X key,

when scrolling through the menus as well as when entering characters.

7 Indicates whether or not the current setting can be registered using the Enter key.

When this icon is displayed, the Enter key can be used to register that setting.

8 Displays the number of copies.

9 Displays the paper size to be copied.

10 Displays the number of destinations. (Only one destination is possible with this

machine.)

11 Displays the destination e-mail address.

12 Displays Rear when top edge to rear has been selected as the original placement

setting, and Left when top edge to left has been selected.

13 Displays On when the subject or message of e-mail to send scanned images to a

destination contains an entry or Off when subject or message contains no entry.

3-1

3 Preparations

Loading Paper

Paper can either be loaded into the cassette or set on the MP tray. For details on the media types
that can be used, refer to the Advanced Operation Guide.

Notes • After taking new paper out of its packaging, be

sure to fan through them a few times to separate
the sheets before loading the paper into a
cassette or setting it on the MP tray.

• If you are using paper that has been folded or is
curled at all, straighten it out before loading the
paper into a cassette or setting it on the MP tray.
Failure to do so may result in a paper jam.

• If you will not be using the machine for a
prolonged period of time, remove all paper from
the cassette(s) and seal in its original packaging in order to protect it against moisture.

Important • If you ever use paper that has already been copied or printed onto, be sure not to use paper

that still has staples or clips attached to it. Doing so may result in lowered copying or printing
quality or even damage to the machine.

Loading Paper Into a Cassette

Standard paper (60 to 90 g/m²), thick paper (90 to 105 g/m²), recycled paper, or color paper can be
loaded into each cassette. Up to 250 sheets of standard paper (80 g/m²) can be loaded into each
cassette at one time.

The sizes of paper that can be loaded into the cassettes are: A4, A5R, ISO B5, JIS B5, Folio, 16K,
8

1/2 × 14" (Legal), 8 1/2 × 11" (Letter), Executive, and 8 1/2 × 13" (Oficio II).

1

Pull the cassette all the way out of the machine.

Important When pulling the cassette out of the machine, be sure to support it so that it doesn’t fall out

suddenly.

Preparations

3-2

2

Adjust the paper stopper in the rear portion of the
cassette by pressing in on the release buttons and
sliding the paper stopper to the fit the size of the paper
being loaded. The paper sizes are marked on the
bottom of the cassette.

The factory default setting is A4/Letter size paper. For
information on adjusting the paper stopper for Folio or
Oficio II size paper, see Adjusting the Paper Stopper
for Folio or Oficio II Size Page on page 3-3.

3

Adjust the paper width guides on both sides of the
cassette by pressing in on the release buttons and
sliding the guides to fit the width of the paper being
loaded in the cassette.

4

Set the paper in the cassette so that the leading edge
is aligned against the paper stopper, but making sure
that none of the paper gets caught on the overhanging
tabs.

Notes • Always adjust the paper stopper and paper width

guides before loading paper into the cassette.
Failure to do so may result in skewed paper feed
and/or a paper jam.

• Make sure that the paper is set securely against
the paper stopper and the paper width guides. If
there is any gap between the paper and the
stopper or guides, readjust the paper stopper
and/or the paper width guides, as appropriate.

• Make sure to face the side to be printed
downward.

• Be sure to load paper so that it is not folded or curled, etc.

• Do not load more paper than indicated by the lines located on the width guides.

5

Push the cassette securely all the way back into
the machine until it stops.

Preparations

3-3

6

Register the paper size loaded in the corresponding cassette above by using the operation panel.
For detail, refer to Chapter 5 in Advanced Operation Guide, Selecting Paper Size and Media
Type.

Adjusting the Paper Stopper for Folio or Oficio II Size Page

Perform the following procedure to adjust the paper stopper to load Folio or Oficio II size paper into
the cassette.

1

Slide the paper stopper towards the rear of the
cassette until the grooves that are cut into the paper
stopper are aligned with the rear edge of the cassette.

2

Remove the stopper extension lock from the paper
stopper.

3

Insert the stopper extension lock into the holes in the
paper stopper.

4

Press down on the stopper extension lock and slide the
paper stopper towards the rear of the cassette to set
the lock into place. The paper stopper is now in
position for Folio and Oficio II size paper.

Preparations

3-4

Loading Paper on the MP Tray

Standard paper (60 to 90 g/m²), thick paper (90 to 163 g/m²), color paper, transparencies, and
letterhead paper can be set on the MP tray. Always use the MP tray when copying and printing onto
special paper.

The types of paper and the number of sheets that can be set on the MP tray at one time are as
follows:

• Standard paper (80 g/m²): 50 sheets

• Thick paper (120 g/m²): 25 sheets

• Thick paper (160 g/m²): 10 sheets

• Transparencies: 1 sheet

Important • After setting paper on the MP tray, be sure to use the operation panel to select the paper size.

For details, refer to Chapter 1 in Advanced Operation Guide, Select the Original Size for
Copying.

• To use non-standard size paper, be sure to register the custom paper size. For details, refer to
Chapter 5 in Advanced Operation Guide, Registering Custom Paper Size.

• When using transparencies, be sure to use a type of film that can withstand the heat of the
fixing process. The following products are recommended: Arkwright (LTR) or 3M PP2500 (A4)

1

Open the MP tray towards you until it click into place.

Preparations

3-5

2

Pull out the MP tray extension and then flip it open.

3

Adjust the paper width guides to fit the width of the
paper.

4

Slide the paper all the way in, along the paper width
guides, as far as it will go.

When you are setting paper on the MP tray, make sure
that the side to be copied or printed onto is facing
upward.

Notes • Only load the MP Tray when you are planning to use it. Do not leave paper in the MP tray for

long periods of time.

• When using 8 1/2 x 14" (Legal), 8 1/2 x 13" (Oficio II), or Folio size paper, it is recommended
that you use the cassette(s). If you need to use the MP Tray and the paper does not feed
smoothly, continue to support the paper by its trailing edge until all of the paper has been fed
into the machine.

Preparations

3-6

Using the Face-up Tray

When copying and printing onto special paper, such as thick paper (90 to 163 g/m²), and
transparencies, always use the face-up tray. The face-up tray has a storage capacity of
approximately 30 sheets of standard paper (80 g/m²) but only 1 sheet of special paper should be
stored there at one time.

Note To avoid paper jam or damage to the machine, do not leave more than approximately 30 sheets of

standard paper or one sheet of special paper in the face-up tray.

1

Open the face-up tray (located at the rear of the
machine).

2

Perform the standard copying or printing procedure.
Finished copies or printouts will be output onto the
face-up tray.

Preparations

3-7

Connecting the Cables

The machine has the connectors for connection with either network or directly to a computer.

Connecting the Network Cable

To connect the machine to a network, use an network cable (10Base-T or 100Base-TX).

1

Turn the power switch located on the rear side of the
machine off ({), and remove the power cord from the
outlet.

2

Connect the network cable to the network interface
connector at the rear side of the machine.

3

Connect the other end of the network cable to your network device (hub).

4

Make network settings on the operating panel. See page 3-10.

Connecting the Parallel or USB Cable

To connect the machine directly to your computer, use either a parallel cable or USB cable.

Notes • Use the USB cable that complies with Revision 2.0 of USB standard with a rectangular Type A

plug and a square Type B plug.

• The connecting the USB cable should be shielded and not be longer than 5 meters (16 feet).

1

Turn the power switch located on the rear side of the
machine off ({), remove the power cord from the outlet
and turn the power off to your computer.

Preparations

3-8

2

Connect the printer cable (not included) to connector
located at the rear side of the machine.

3

Connect the other end of the printer cable to the parallel interface connector or USB interface
connector on your computer.

Connecting the Power Cord

Connect the power cord to the power cord receptacle
at the rear side of the machine. Connect the other end
of the power cord to a power outlet.

USB Cable

Parallel
Cable

Preparations

3-9

Turning the Power Switch On

Turn the power switch on ( | ). The machine will begin
to warm up. Once warm-up is completed, the basic
screen is displayed.

*

Ready to copy.

A 4

A 4

Set

Zoom

100%

:1

Preparations

3-10

Network Settings

Registering the IP Address

Perform the following procedure to assign the IP address.

Notes • To connect the machine to the network using TCP/IP protocol, you must set the IP address on

the machine. The IP address must be unique to the machine and should be obtained from your
network administrator.

• Any changes made to the network settings will become valid after you turn the power to the
machine off and then back on again.

• If you use the following procedure to manually register the IP address, be sure to turn the
DHCP setting Off and the TCP/IP setting On. For details, refer to Chapter 3 in Advanced
Operation Guide, Network Settings.

1

Press the System Menu/Counter key.

2

Press the S key or the T key to select System
Setting.

3

Press the Enter key.

4

Press the S key or the T key to select Network
Setting.

*

Sys. Menu/Count.:

Counter

System Setting

Report

Exit

*

System Setting:

Back

Network Setting

Parallel Setting

Exit

Preparations

3-11

5

Press the Enter key.

6

Press the S key or the T key to select TCP/IP
Setting.

7

Press the Enter key.

8

Press the S key or the T key to select IP Address.

9

Press the Enter key.

*

Network Setting:

Back
AppleTalk Set.

TCP/IP Setting

Exit

*

TCP/IP Setting:

TCP/IP
DHCP

Exit

IP Address

Preparations

3-12

10

Use the keypad to enter the IP address. Enter the first
segment of the IP address.

11

Press the X key and enter the second segment of the
IP address.

12

Press the X key and enter the third segment, then
press again and enter the last segment.

13

Press the Enter key. The message display shows

Completed and returns to the TCP/IP Setting
copy basic screen.

Next, perform the following procedure to assign the
Subnet Mask.

Registering the Subnet Mask

To assign the Subnet Mask, repeat steps 1 to 7 in the above procedure.

1

Press the S key or the T key to select Subnet Mask.

IP Address:

Cancel

0. 0. 0. 0

IP Address:

Cancel

10. 0. 0. 0

IP Address:

Cancel

168. 0. 12310.

*

TCP/IP Setting:

DHCP
IP Address

Exit

Subnet Mask

Preparations

3-13

2

Press the Enter key.

3

Enter the Subnet Mask address, starting the first
segment.

Next, perform the following procedure to assign the
Default Gateway.

Registering the Default Gateway

To assign the Default Gateway, repeat steps 1 to 7 in the above procedure.

1

Press the S key or the T key to select Default
Gateway.

2

Press the Enter key.

3

Enter the Default Gateway address, starting the first
segment.

Subnet Mask:

Cancel

255. 255. 255. 0

*

IP Address
Subnet Mask

Exit

Default Gateway

TCP/IP Setting:

Subnet Mask:

Cancel

255. 255. 255. 0

Preparations

3-14

4

When you finish making all of the network setting,
press the right select key. The message display
returns to the basic screen.

*

IP Address
Subnet Mask

Exit

Default Gateway

TCP/IP Setting:

Preparations

3-15

Setting the Time Zone

Perform the following procedure to select the time zone.

You can also make this setting using COMMAND CENTER. For details on COMMAND CENTER,
refer to Chapter 5 in Advanced Operation Guide, Time Zone.

1

Press the System Menu/Counter key.

2

Press the S key or the T key to select Date/Timer
Set.

3

Press the Enter key.

4

Press the S key or the T key to select Time Zone.

*

Sys. Menu/Count.:

System Setting

Date/Timer Set.

Adjust

Exit

*

Exit

Date/Timer Set.:

Time Zone

Date Format

Year/Time

Preparations

3-16

5

Press the Enter key.

6

Press the S key or the T key to select the time zone
that you are in.

7

Press the Enter key. The message display shows

Completed and returns to the Date/Timer Set.
screen.

8

Press the right select key. The message display
returns to the basic screen.

-05:00 Indiana

Cancel

Auto Sleep:

-05:00 Bogota

-05:00 Estn Time

Date/Timer Set.:

Time Zone

Date Format

Exit

Summer Time

Preparations

3-17

Setting the Date and Time

Perform the following procedure to set the current date and time.

You can also make this setting using COMMAND CENTER. For details on COMMAND CENTER,
refer to Chapter 5 in Advanced Operation Guide, Date and Time.

1

Press the System Menu/Counter key.

2

Press the S key or the T key to select Date/Timer
Set.

3

Press the Enter key.

4

Press the S key or the T key to select Year/Time.

*

Sys. Menu/Count.:

System Setting

Date/Timer Set.

Adjust

Exit

*

Date/Timer Set.:

Date Format

Year/Time

Back

Exit

Preparations

3-18

5

Press the Enter key. The Date Setting screen
(year/month/date) is displayed.

6

Press the S key or the T key to register the current
year.

7

Press the X key.

8

Press the S key or the T key to register the current
month.

9

Press the X key.

Date Setting:

2004 04 15

Year Month Day

Cancel

)Time Zone( :Greenwich

Date Setting:

Year Month Day

2004 04 15

Cancel

Time Zone Greenwich(:)

Preparations

3-19

10

Press the S key or the T key to register the current
date.

11

Press the Enter key. The time setting screen
(hour:minute:second) is displayed.

12

Press the S key or the T key to register the current
hour.

13

Press the X key.

14

Press the S key or the T key to register the current
minute.

c

Date Setting:

Year Month Day

2004 04 15

Cancel

Time Zone:Greenwich()

Time Setting:

11 45 50

Hour Min Second

Cancel

:

:

)Greenwich:Time Zone(

Cancel

Time Setting:
Hour Min Second

::

c

11 45 50

(Time Zone Greenwich:)

Preparations

3-20

15

Press the X key.

16

Press the S key or the T key to register the current
second.

17

Press the Enter key. The message display shows

Completed and returns to Date/Timer Set.
screen.

18

Press the right select key. The message display
returns to the basic screen.

Cancel

c

Time Setting:

11 45 50

Hour Min Second

::

(Time Zone Greenwich ):

*

Date/Timer Set.:

Date Format

Year/Time

Back

Exit

Preparations

3-21

Summer Time Setting

Perform the following procedure to turn the summer (daylight saving) time setting on and off.

You can also make this setting using COMMAND CENTER. For details on COMMAND CENTER,
refer to Chapter 5 in Advanced Operation Guide, Summer Time.

Note This setting is valid only in the area where summer time is observed.

1

Press the System Menu/Counter key.

2

Press the S key or the T key to select Date/Timer
Set.

3

Press the Enter key.

4

Press the S key or the T key to select Summer Time.

*

Sys. Menu/Count.:

System Setting

Date/Timer Set.

Adjust

Exit

*

Date/Timer Set.:

Time Zone

Summer Time

Date Format

Exit

Preparations

3-22

5

Press the Enter key.

6

Press the S key or the T key to select either On or
Off.

7

Press the Enter key. The message display shows

Completed and returns to the Date/Timer Set.
screen.

8

Press the right select key. The message display
returns to the basic screen.

*

Summer Time:

On

*Off

Cancel

Date/Timer Set.:

Time Zone

Summer Time

Reset Timer

Exit

Preparations

3-23

Default Operation Mode

Use the following procedure to set the operation mode selected when the machine is powered on.
Modes available are Copy Operation, Scanner Operation or Status Operation. It is recommended
you select the most commonly used mode as the default.

1

Press the System Menu/Counter key.

2

Press the S key or the T key to select Common
Setting.

3

Press the Enter key.

4

Press the S key or the T key to select Default
Operat.

5

Press the Enter key.

*

Sys. Menu/Count.:

Date/Timer Set.

Adjust

Common Setting

Exit

Common Setting:

Default Operat.

Language

Back

Exit

Preparations

3-24

6

Press the S key or the T key to select the default
operation mode from among Copy, E-mail or
Status.

7

Press the Enter key. The message display shows

Completed and returns to Common Setting.

8

Press the right select key. The message display
returns to the basic screen.

Default Operat.:

E-mail

Copy

*

Cancel

Status

Common Setting:

Default Operat.

Language

Sound Setting

Exit

Preparations

3-25

Character Entry

To enter e-mail address, etc., the characters are entered using Keypad. To move the cursor, use the
W, S, T, and X keys.

Keys Used for Entering Characters

1Cursor — Characters are entered in the location of the cursor. To delete a character, move the

cursor to the location of the corresponding character and then press the Stop/Clear key.

2 Character Limit Icon — Indicates when the maximum number of characters allowable has

been entered. Character entry is possible until this icon appears.

3 Keypad — Use these keys to enter characters. Refer to Available Characters on page 3-26

for a list of the characters that can be entered using each key.

4 Reset/Power Key — Press this key to cancel the mchine’s temporary conditions and character

entry procedure.

5 Select Key (left) — Press this key when selectable items are displayed on the bottom line of

the message display and to select the left item.

6 Select Key (right) — Press this key to switch between character entry modes.

7 W Key — Press this key to move the cursor in the message display to the left.

8 Back key - Press this key to go one level back (higher) in relation to the current menu.

9 S Key — Press this key to move the cursor upward in the message display.

10 T Key — Press this key to move the cursor downward in the message display.

11 Ent er Key — Press this key to register the currently entered characters.

12 X Key — Press this key to move the cursor in the message display to the right.

13 Stop/Clear Key — Press this key to delete the character that is currently designated by the

cursor. If the cursor is in an open position, the character to the left of the cursor will be deleted.

4

13

3

7

8

56

9

10

11 12

21

Text

ABC

Cancel

Address Entry:

h_pttr@

Preparations

3-26

Available Characters

The following characters are available for entering characters. Press the right select key to switch
between types of characters.

List of Character Assignments

The following characters can be entered using the keypad.

Type Available Characters

Alphabetic/Symbol
Text Æ ABC

Refer to List of Character Assignments below.

Numeric
Text Æ 123

Symbol
Text Æ Symbols

Special characters, etc., can be entered from the Symbol List.

!”#$%&’()

*+,-./:;<=

>?@[\]^_`{

|}~

Key Entry mode Available characters

Alphabetic/Symbol . @ - _ / : ~ 1

Numeric 1

Alphabetic/Symbol a b c A B C 2

Numeric 2

Alphabetic/Symbol d e f D E F 3

Numeric 3

Alphabetic/Symbol g h i G H I 4

Numeric 4

Alphabetic/Symbol j k l J K L 5

Numeric 5

Alphabetic/Symbol m n o M N O 6

Numeric 6

Alphabetic/Symbol p q r s P Q R S 7

Numeric 7

Alphabetic/Symbol t u v T U V 8

Numeric 8

Alphabetic/Symbol w x y z W X Y Z 9

Numeric 9

Alphabetic/Symbol . , - _ ’ ! ? (space) 0

Numeric 0

Alphabetic/Symbol Switch between upper-/lowercase

Numeric *

Alphabetic/Symbol/Numeric #

Preparations

3-27

Entering Characters

This section explains the procedure to enter characters such as for e-mail address, etc. The
example here uses the List of Character Assignments on page 3-26 to enter the e-mail address
([e-mail]). The displayed character will change each time a particular key is pressed, so
you must press the X key or another key on the keypad in order to register each individual
character. This operation is then repeated until all of the desired characters are entered.

As the following procedure is an example for entering
an e-mail address, you will need to access the Address
Entry screen first. Refer to page 4-13 for the procedure
to access the Address Entry screen.

1

Press the f key 2 times. h is displayed.

2

Press the c key 4 times. _ is displayed.

3

Press the i key. p is displayed.

Text

ABC

Address Entry:

Cancel

Text

ABC

Cancel

Address Entry:

h

*

Text

ABC

Cancel

Address Entry:

h_

*

Text

ABC

Cancel

Address Entry:

h_p

Preparations

3-28

4

Press the j key. t is displayed.

5

Press the X key. The cursor will move one space to the
right.

To repeatedly enter the same character, press the X
key to move the cursor and then enter that character
again.

6

Press the j key. t is displayed.

7

Press the i key 3 times. r is displayed.

8

Press the c key 2 times. @ is displayed.

*

Text

ABC

Cancel

Address Entry:

h_pt

Text

ABC

Cancel

Address Entry:

h_pt

Text

ABC

Cancel

Address Entry:

h_ptt

Text

ABC

Cancel

Address Entry:

h_pttr

Text

ABC

Cancel

Address Entry:

h_pttr@

Preparations

3-29

9

Enter the rest of the characters in the same way, and
press the Enter key.

Registered will appear and the message display
returns to the basic screen.

Selecting Message Language

You can select the language of the messages display by following the procedure given below. You
can optionally download messages in other languages. Contact your dealer for information.

The following languages are available for selection:

English, Français, Deutsch, Italiano, Nederlands, Español, Português, and the
downloaded languages.

Other Settings

Various default settings can be adjusted to your preference in this machine. For details on the
adjustable default items and corresponding setting methods, refer to Chapter 5 in Advanced
Operation Guide.

Text

ABC

Cancel

Address Entry:

[e-mail]

Preparations

3-30

4-1

4 Basic Operation

This chapter contains explanations on the following procedures and modes. Refer to the Advanced
Operation Guide for details on other functions.

• Basic Copying Procedure

• Canceling Copy

• Zoom Copies

• Collate Mode

•Low Power Mode

• Auto Sleep

• Basic Scanning Procedure

• Selecting Color Scan Mode

• Basic Printing Procedure

Basic Copying Procedure

1

Turn the power switch on ( | ). At the end of warm-up, the Start indicator will light.

2

Select from the copier’s various functions.

3

Press the Paper Select key to select paper feed
location, and press the Enter key. The message
display returns to the basic screen.

If you select the MP Tray, you need to select both the
size and media type to be used.

Basic Operation

4-2

Notes • For details on selecting the paper size and media

type to be used in the cassette and MP tray, refer
to Chapter 1 Advanced Operation Guide,
Copying Functions.

• You can change the default setting for which
cassette will be automatically selected. For
details, refer to Chapter 5 Advanced Operation
Guide, System Settings.

4

Press the Original Quality key. The Original
Quality screen is displayed.

5

Press the S key or the T key to select the desired
mode and press the Enter key. The message display
returns to the basic screen.

Note To adjust the default copy exposure in each of the image quality modes, refer to Chapter 1

Advanced Operation Guide, Copying Functions. You can also select which image quality mode
will be the default setting in the initial mode, refer to Chapter 5 Advanced Operation Guide,
System Settings for details.

6

The copy exposure can be adjusted either
automatically or manually.

This machine is initially set for manual exposure
adjustment, Normally no need for you to adjust the
copy exposure. If you need to adjust it manually, refer
to Chapter 1 Advanced Operation Guide, Copying
Functions.

*

Cancel

A 4 Plain

MP Tray

A 5 Plain

Paper Select:

*

Original Quality:

Photo

Text+Photo

*

Cancel

Text

*

Mode Description

Text+Photo (text and photo
mode)

Select for originals containing a mixture of both text and
photographs.

Photo (photo mode) Select for originals containing mostly photographs.

Text (text mode) Select for originals containing mostly text.

Basic Operation

4-3

7

Enter the number of copies required. Up to 999 can be
entered.

8

Open the original cover and set the original face-down
onto the platen. Be sure to align the original flush up
against the left rear corner of the platen.

9

Press the Start key. Copying begins immediately once
the Start key will light.

To cancel copying, press the Stop/Clear key. See
Canceling Copy on page 4-4.

10

Finished copies are delivered to the output tray.

Notes • To avoid paper jam or damage to the machine, do not leave more than approximately 150

sheets the output tray.

• To have the paper output face-up when copying onto label sheets, thick paper, and
transparencies, open the face-up tray. See Using the Face-up Tray on page 3-6.

Caution

If it will not be used for an extended period of
time (vacations, etc.), remove the power plug
from the outlet for safety purposes during the
time the machine is not in use.

Basic Operation

4-4

Canceling Copy

Perform the following procedure to cancel copying.

1

Press the Stop/Clear key. The Pausing Job List
screen, which shows a list of copying jobs being
processed, will be displayed.

2

Press the S key or the T key to select the copying job
to cancel.

3

Press the left select key.

4

The message display indicates Cancel Job. Are
you sure?. Press the left select key.

5

The message display indicates Canceling and the
copying is canceled.

6

The message display returns to the Pausing Job
List screen.

If you want to cancel another job, repeat steps 2
through 5.

Pausing Job List:

0010

0008

0009

Cancel Resume

Copy-A

Copy-B

Doc-1

*

Cancel Job.
Are you sure?

NoYes

9

Canceling.

Pausing Job List:

0011

0008
0010

Cancel Resume

Copy-A
Doc-1

Report-a

Basic Operation

4-5

7

Press the right select key. The Status Menu screen is displayed and processing of jobs are
resumed.

8

To enable copying again, press the Copy key. The
message display returns to the basic screen.

Basic Operation

4-6

Zoom Copies

It is possible to change the zoom ratio in order to make copies of an enlarged or reduced size. The
following modes are available for selecting the desired zoom ratio.

Standard Zoom

Perform the following procedure to make settings for the Standard Zoom mode.

1

Press the Copy key.

2

Press the left select key.

Mode Description

Standard Zoom Copies can be made at one of the fixed zoom ratios. The following

ratios are registered in the machine: 200 %, 141 % (A5 Æ A4),
129 % (Statement Æ Letter), 115 % (B5 Æ A4), 100 % (default
setting), 90 % (Folio Æ A4), 86 % (A4 Æ B5), 78 % (Legal Æ Letter),
70 % (A4 Æ A5), 64 % (Letter Æ Statement), and 50 %.

Variable Zoom The zoom ratio can be set to any 1 % increment between 50 % and

200 %, as desired and shown below.

50 %

200 %

*

Ready to copy.

A 4

A 4

Set

Zoom

100%

:1

Basic Operation

4-7

3

Press the S key or the T key to select Standard
Zoom.

4

Press the Enter key.

5

Press the S key or the T key to select the desired
zoom ratio.

6

Press the Enter key. The message display shows

Completed and returns to the basic screen. The new
zoom ratio is registered.

To start copying, place the original on the platen and
press the Start key.

Variable Zoom

Perform the following procedure to make settings for the Variable Zoom mode.

1

Press the Copy key.

*

Cancel

Zoom:

Auto

Standard Zoom

100%

*

*

Cancel

Destination:

129% STMT >> LTR

141% A5 >> A4

*

200%

Basic Operation

4-8

2

Press the left select key.

3

Press the S key or the T key to select Zoom Entry.

4

Press the Enter key.

5

Press the S key or the T key, as appropriate, to
change the displayed zoom ratio to the desired ratio.

6

Press the Enter key. The message display shows

Completed and returns to the basic screen. The new
zoom ratio is registered.

To start copying, place the original on the platen and
press the Start key.

*

Ready to copy.

A 4

A 4

Set

Zoom

100%

:1

Cancel

Zoom:

Auto
Standard Zoom

Zoom Entry

*

Zoom Entry:

(50

150 %

~ 200)

Cancel

Basic Operation

4-9

Collate Mode

Multiple originals can be collated in the desired number
of copies.

To use the collate mode turn the continuous scan
function on. For details, refer to Chapter 1 Advanced
Operation Guide, Continuous Copying.

Notes • The maximum number of originals to scan depends on the available memory in the machine.

• If the optional document processor is installed in your machine, the collate mode will be
selected automatically once originals are loaded in the document processor.

1

Press the Copy key.

2

Press the Function key.

3

Press the S key or the T key to select Collate.

Original

*

Combine

Zoom

Collate

Function:

Exit

Basic Operation

4-10

4

Press the Enter key.

5

Press the S key or the T key to select On.

6

Press the Enter key. The message display shows

Completed and returns to the Function screen.

7

Press the right select key.

8

Use the numeric keys to enter the desired number of
copies.

*

Collate:

*

Cancel

Off

On

*

Combine

Zoom

Collate

Function:

Exit

Basic Operation

4-11

9

Set the original.

10

Press the Start key. Scanning of the first original will
start. A message will be displayed telling you to set the
next original.

11

Replace the first original with the next one and press
the Start key. Scanning will start.

12

Once all of the originals have been scanned, press the
right select [End Scan] key. Copying starts. Scanned
pages are printed.

*

Set original

Page:

Cancel

Job No.:

1

123

and press Start key.

End Scan

*

Set original

Page:

Cancel

Job No.:

2

123

and press Start key.

End Scan

Basic Operation

4-12

Low Power Mode

The machine has a Low Power Timer that is used to
conserve power when the machine is not copying,
scanning, printing, or receiving data. You can adjust
the timer timeout time, the length of time (between 1
minute and 240 minutes) the machine waits before
entering low power mode in the absence of data. The
factory default time is 5 minutes.

The machine wakes from low power mode whenever
any one of the keys on the operator panel is pressed,
an original is set from document processor, the
cassettes or MP tray are opened or closed, or a print
job is received.

Notes • To set Low Power mode engages. For details, refer to Chapter 5 Advanced Operation Guide,

Low Power Timer.

• When Low Power mode is engaged, the optical lamp will be dimly lit.

Auto Sleep

The machine has an Auto Sleep Timer that is used to conserve power when the machine is not
copying, scanning, printing, or receiving data. You can adjust the timer timeout time, the length of
time (between 1 minute and 240 minutes) the machine waits before entering auto sleep mode in the
absence of data. The factory default time is 30 minutes.

The machine starts counting auto sleep time after the lower time expires. For example, when the
low power timer timeout is 5 minutes and auto sleep timeout is 10 minutes, the machine enters auto
sleep mode after 15 minutes.

To engage the auto sleep manually, Press and hold the
Reset/Power key for at least two seconds. The auto
sleep mode will engage immediately. The machine
wakes from auto sleep mode whenever press and hold
the Reset/Power key for at least two seconds or a print
job is received.

Note When the Auto Sleep is engaged, all power to the machine, except that to the operation panel, is

turned off. When the power switch is turned off ({), all power to the machine, including to the
operation panel, is turned off.

To enable copying or scanning again, press the Power/Reset key.

Note To set the amount of time before the Auto Sleep engages. For details, refer to Chapter 5 Advanced

Operation Guide, Auto Sleep Timer.

*

Low power

Basic Operation

4-13

Basic Scanning Procedure

This section explains the basic procedures required when scanning documents.

The following procedure explains the method for attaching scan data to e-mail for transmission.

Notes • A network environment in which this machine can connect to a mail server is required in order

to use the e-mail function. It is recommended that the machine be used in an environment
wherein it can connect to the mail server at any time over a LAN (Local Area Network).

• In order to attach scanned data file to an e-mail and send it, the SMTP settings must be
completed. Use COMMAND CENTER, to register the IP address, the host name of the SMTP
server, and the recipient. Refer to Chapter 6 Advanced Operation Guide, Using COMMAND
CENTER.

• If there is a limit to the size of e-mail that can be sent, for example with mail servers for such
entities as ISPs (Internet Service Providers) and hosting services, depending upon the size of
each e-mail item, there may be cases where transmission of a particular e-mail will not be
possible.

• The format for saving a scan data is selectable. The initial format is PDF.

• It is possible to change the file name for the scan data as well as enter a subject and body
message for the corresponding e-mail.

1

Press the E-Mail key.

2

Press the W key.

3

Press the S key or the T key to select E-mail.

Destination:

E-mail

Cancel

Dest. Confirm.

Basic Operation

4-14

4

Press the Enter key.

5

Enter the destination e-mail address.

Refer to Character Entry on page 3-25 for information
on entering characters.

6

Once you have finished entering the information, press
the Enter key.

7

To enter a subject and/or message, press the right
select key.

If you do not need subject and message, go directly to
step 10 without pressing the right select key.

Enter the desired subject for the e-mail when the
subject input screen is displayed (60 characters
maximum).

8

Press the Enter key. Enter the desired message for the
e-mail when the message input screen is displayed (60
characters maximum).

*

Text

ABC

Cancel

Address Entry:

[e-mail]

:[e-mail]

Ready to send.

Dest.

SubjectPlacemnt

Left Off

:1

*

Text

ABC

Cancel

Subject Entry:

*

Text

ABC

Cancel

Message Entry:

Basic Operation

4-15

9

Press the Enter key. The Registered screen is
displayed, and the message display returns to the
scanner basic screen.

Note To use scanner advanced functions, such as original quality and scan resolution. Refer to Chapter

2 Advanced Operation Guide, Scanning Functions.

10

Set the original.

11

Press the Start key. Scanning will begin immediately
once the Start key will light. The scanned image is sent
to the entered destination e-mail address as an
attachment. The image is named as doc.pdf
(default).

Basic Operation

4-16

Selecting Color Scan Mode

The following color modes are available for scanning:

Notes •Refer to Chapter 2 Advanced Operation Guide, Selecting Color Scan Mode.

• The maximum resolution using full color or gray scale modes is 300 dpi. To scan in full color or
gray scale with 400 dpi or 600 dpi resolution, expansion the amount of the internal memory is
required. Refer to Expansion Memory on page 5-4.

Mode Description

Full Color The original will be scanned in full color. The scanning exposure will be set to

Manual.

Grayscale The shading of the original will be reproduced. The scanning exposure will be

set to Manual.

Monochrome The original will be scanned in monochrome. The resulting file size for the

scan data will be smaller in comparison with the other color modes.

Basic Operation

4-17

Basic Printing Procedure

Make sure that the machine’s printer cable and network cable and the power cord are properly
connected.

Installing the Printer Driver

To use the printer function, the printer driver must be installed. For information on how to install the
printer driver software, refer to the KX Printer Drivers Operation Guide.

Printing from Application Software

The following procedure explains how to print from Microsoft Word as an example. Steps may vary
if using a different application.

1

Load paper of the size specified for the document (such as A4) in the application into the paper
cassette.

2

From the application File menu, select Print. The Print dialog box is displayed.

3

Click the drop down list of printer names. All the printers installed in Windows are listed. Click the
name of the machine.

4

Specify the number of copies to print in Number of copies. You can print up to 999 copies. When
printing 2 or more copies, click to add a check mark (9) in the Collate check box for collation into
sets.

For Microsoft Word, we recommend that you click the Options button and specify Use printer

settings for the Default tray.

3

4

Basic Operation

4-18

5

Click the Properties button to access the Properties dialog box.

6

From the Media tab, click the Page Size drop down list and select the page size that matches the
document to print. The example below shows A4-size selected. For best results when printing on
transparencies or recycled paper (the back side of paper which has already been printed on), click
the Media Type drop down list and select the media type. For details, refer to the KX Printer Driver
Operation Guide.

The printer will automatically select paper that matches the size specified above for printing. (If no
paper of the right size is available, a message is displayed requesting you to fill the MP tray.) To
specify the cassette for printing, click the Source drop down list to select it.

7

Click the Portrait or Landscape check boxes to match the document page orientation. You can
rotate the document 180 degrees by clicking the Rotated check box.

8

Click the OK button to return to the Print dialog box.

9

To start printing, in the Print dialog box, click the OK button.

Note For information on how to use the printer driver software, refer to the KX Printer Driver Operation

Guide that is included on the CD-ROM.

5-1

5 Optional Equipment

Available Options

The following optional equipment are available for use with your machine.

Document Processor

The document processor automatically feeds and
scans multiple sheet originals one by one.

Important Be sure that the document processor is closed whenever transporting the machine.

Document Processor

Expansion Memory

Paper Feeder

Optional Equipment

5-2

Acceptable Originals

• Use sheet originals only

• Paper weight: 50 to 120 g/m²

• Paper sizes: 8

1/2 × 14"/Legal and Folio (Maximum), 5 1/2 × 8 1/2"/Statement and A5R (Minimum)

• Maximum number which can be set at one time: 50 sheets (50 to 80 g/m²)

Originals to Avoid

Be sure not to use the following as originals in the document processor.

• Originals with punched holes or perforations.

• Transparencies.

• Soft originals such as carbon or vinyl paper, or other originals that are curled, wrinkled or

creased.

• Irregularly shaped originals, wet originals, or originals that have adhesive tape or glue on them.

• Originals bound with clips or staples. (If you must use such originals, be sure to remove the

clips or staples, and straighten any curls, wrinkles or creases, before setting them in the
document processor. Failure to do so may result in the originals being jammed.)

• Originals with cut-out sections or that have a slippery surface on either side.

• Originals on which any correction fluid is still wet.

• Originals with strong folds. (If you must use such originals, be sure to smooth out the folds

before setting them in the document processor. Failure to do so may result in the originals being
jammed.)

Names of Parts

1 Left Cover — Open this cover if an original jam

occurs.

2 Original Insert Guides — Align these guides to fit

the width of the originals to be copied.

3 Original Table — Set originals to be copied on

this table.

4 Original Eject Table — Originals that have been

copied are ejected and stored here.

5 Ejection Extension — Open this extension when

using larger sized originals such as
8

1/2 × 13"/Oficio II, 8 1/2 × 14"/Legal and Folio.

Setting Originals in the Document Processor

1

Adjust the original insert guides to fit the width of
original to be copied.

1

2 4 5

3

Optional Equipment

5-3

Important • Before setting new originals, make sure that there are no other originals remaining on the

original eject table. Originals left on the eject table can cause other originals to jam.

• Be sure to fan through the originals a few times to separate the sheets before setting them in
the document processor.

2

Arrange the originals in order and set them face up on
the original table. Slide the leading edge of the originals
securely into the document processor as far as they will
go.

Important Be sure to set only a number of originals that is less

than the level indicator on inside of the rear insert
guide. Setting more than the acceptable number of
originals can cause the originals to jam.

To keep ejected originals from falling off the machine,
open the ejection extension when using larger sized
originals such as 8

1/2 × 13"/Oficio II, 8 1/2 × 14"/Legal,

and Folio.

Optional Equipment

5-4

Placing a Book, etc. on the Platen

When copying from an original which cannot be set in
the document processor (books, magazines, etc.), lift
open the document processor and set the original
directly on the platen.

Note Shadows may appear around the edges and up the middle of copies made from open-faced

originals (such as books, etc.).

Paper Feeder

An extra cassette can be added below the cassette that
is included with this machine. The paper size, media
type, and paper capacity that can be loaded in the
paper feeder is the same as that of the included
cassette.

Important If the optional paper feeder is installed in your machine, always detach it before attempting to pick

up or transport the machine.

Expansion Memory

It is possible to increase the memory in your machine.
Adding memory will increase the number of originals
that can be scanned at one time. An additional 64 MB,
128 MB, or 256 MB is effective when copying from
originals with photos, due to their normally low
compression ratio.

To expand memory up to 320 MB, remove the 32 MB
DIMM that is installed at the factory and install a 256
MB DIMM.

Note The expansion memory should be installed only by your dealer. We shall not be liable for any

damages caused by improper installation of expansion memory.

Caution

Do not leave the document processor open as there is a danger of personal injury.

Optional Equipment

5-5

Installing DIMM

Contact your dealer for information on purchasing DIMM that is best suited for use with this
machine. Insert DIMM into the socket as follows:

1

Turn off the machine, disconnect the power cord and disconnect the machine cable.

2

Remove the screw from the rear of the machine and
remove the side cover.

3

Remove DIMM, carefully pull end stoppers outwards,
then pull DIMM out of the socket.

4

Insert DIMM into the DIMM socket so that the notches
on DIMM align with the corresponding protrusions in
the socket.

5

When you have finished installing DIMM, replace the side cover and fasten it with the screw.

Optional Equipment

5-6

6-1

6 MaintenanceImportant

Cleaning the Machine

Lift open the original cover and wipe platen and original
cover, as shown in the illustration, with a soft cloth
dampened with alcohol or mild detergent.

Important Never use thinner or other organic solvents to clean the original cover.

If the optional document processor is installed in your
machine, lift open the document processor and wipe
the gray portion, as shown in the illustration, with a soft
cloth dampened with alcohol or mild detergent.

Important • Never use thinner or other organic solvents to clean the document processor.

• If copies appear soiled while using the optional document processor, such as black lines
appearing on the copy image, the slit glass is dirty. Clean the slit glass with a dry soft cloth, or
one dampened with alcohol.

• Never use water, thinner or other organic solvents to clean the slit glass.

Caution

For safety purposes, always remove the power cord from the outlet when performing
cleaning.

MaintenanceImportant

6-2

Toner Container Replacement

If Replace Toner appears on the message display,
replace the toner container.

In addition, perform the appropriate cleaning operation
whenever you replace the toner container, see

Cleaning the Charger and the Registration Roller
on page 6-4.

Online Help Messages

With the online help message function, this machine
can display the procedure to replace the toner
container on the message display. When Replace Toner message is displayed, press the left
select (Help) key.

Pressing the S key at the online help message display shows the next step; pressing the T key
shows the previous step.

To exit the online help message display, press the Enter key. The previously shown Replace
Toner message appears.

Replacing Toner Container

Replace the toner container using the following procedures.

1

Open the top cover.

2

Open the front cover.

3

Lift the process unit, together with the toner container,
out of the machine.

Replace Toner.

Help

MaintenanceImportant

6-3

Important • Place the process unit on a clean, level surface.

• The drum in the process unit is sensitive to light. Never expose the drum even to normal office
lighting (500 lux) for more than five minutes.

• Never stand the process unit on end.

4

Pull the lock lever towards you into its release position
(marked UNLOCK), then pull the toner container
release lever to the right as indicated by the arrow (Î)
in the illustration.

5

Gently remove the old toner container. Put it in the
supplied plastic bag and dispose of it.

6

Shake the new toner container horizontally 5 or 6 times
to ensure that the toner is evenly distributed inside.

Caution

Do not attempt to incinerate the toner container. Dangerous sparks may cause burns.

Caution

Do not attempt to force open or destroy the toner container.

MaintenanceImportant

6-4

7

Remove the orange protective seal.

8

Align the knob on the left side of the container with the
groove in the process unit and set the toner container
into the process unit. Push on the PUSH HERE marks
on the toner container until the container clicks into
place.

9

Push the lock lever back into its locked position (away
from you).

Cleaning the Charger and the Registration Roller

Perform the following cleaning operation whenever you replace the toner container.

1

Slide the charger cleaner knob back and forth 2 to 3
times, then return it to its home position (marked
CLEANER HOME POSITION).

MaintenanceImportant

6-5

Important After cleaning, make sure you restore the charger cleaner to its home position.

If the charger cleaner is not restored to the CLEANER HOME POSITION, a black band will appear
on subsequent copies.

2

Use the cleaning cloth that is supplied with the new
toner kit to wipe off any paper dust and dirt that has
accumulated on the metal registration roller (A) inside
the machine.

Important While cleaning, be careful to avoid touching the black transfer roller (B).

3

After cleaning is finished, align the pins (C) on both
sides of the process unit with the guides inside the
machine, and slide the process unit slowly back into its
original position in the machine until in stops.

4

Close the front cover.

5

Close the top cover.

6

When the toner container is replaced, reset the toner gauge. For details, refer to Chapter 5 in
Advanced Operation Guide, Resetting Toner Status.

(A)

(B)

(C)

(C)

After use, always dispose of the toner container in accordance with local rules and
regulations.

MaintenanceImportant

6-6

7-1

7 Troubleshooting

General Guidelines

The table below provides basic solutions for problems you may encounter with the machine. We
suggest you consult this table to troubleshoot the problems before calling for service.

Symptom Check Item Corrective Action Reference Page

Nothing lights on the
operation panel when the
power switch is turned on.

Is the power plug connected to an
AC outlet?

Connect the plug to an AC outlet. —

No copies come out when
the Start key is pressed.

Is there some indication of the
trouble on the operation panel?

Check the appropriate response to
that indication and perform the
corresponding procedure.

7-3

The copies come out
blank.

Were the originals set correctly? When setting originals on the platen,

set them face-down.

4-3

When setting originals in the optional
document processor, set them
face-up.

5-2

The copies come out too
light.

Is the copier in the Auto Exposure
Adjustment mode?

In order to adjust the overall
exposure level, perform the Auto
Exposure Adjustment procedure.

—

Is the copier in either the Photo,
Text+Photo, or Text mode?

Adjust the exposure to the correct
level.

4-2

To adjust the overall exposure,
perform the corresponding exposure
adjustment procedure.

—

Is the copier in the EcoPrint mode? Select an image quality mode other

than the EcoPrint mode.

—

Is the Add Toner indicator lit? Replace the toner container. 6-2

Is the copy paper wet? Replace the copy paper with new

paper.

3-1

The copies come out too
dark.

Is the copier in the Auto Exposure
Adjustment mode?

In order to adjust the overall
exposure level, perform the Auto
Exposure Adjustment procedure.

—

Is the copier in either the Photo, Text
+Photo, or Text mode?

Adjust the exposure to the correct
level.

4-2

To adjust the overall exposure,
perform the corresponding exposure
adjustment procedure.

—

The copies are dirty. Is the platen or the optional

document processor dirty?

Clean the platen and/or the optional
document processor.

6-1

Remove the process unit and
perform the cleaning operation on
the charger.

6-4

Troubleshooting

7-2

Black or white vertical
bands appear on the
copies.

Is the charger cleaner in its home
position (marked CLEANER HOME
POSITION)?

Remove the process unit and return
the charger cleaner to its home
position.

6-4

If you are using the optional
document processor, is the slit glass
dirty?

Clean the slit glass.

It is also possible to use the Scan
Noise Reduction function to make
black lines on the copies less
apparent. For details, refer to

Chapter 5 in Advanced Operation
Guide, Turning Scan Noise
Resolution On and Off.

6-1

The copy image is
sheared.

Were the originals set correctly? When setting originals on the platen,

align them flush up against its upper
left corner.

4-3

When setting originals in the optional
document processor, align the
original insert guides securely before
setting the originals.

5-2

Paper jams occur often. Is the paper loaded properly in the

cassette?

Load the paper properly. 3-1

Is the paper curled, folded or
wrinkled?

Replace the paper with new paper. —

Is there any jammed paper or loose
scraps of paper remaining inside the
machine?

Carry out the appropriate procedure
to remove the paper.

7-6

Does the registered paper size
match the size you are actually
using?

Make sure the registered paper size
matches the size you are actually
using.

—

The Add Toner indicator
doesn’t go out even after
replacing the toner
container.

Did you shake the new toner
container enough?

Shake the toner container a number
of times.

—

Symptom Check Item Corrective Action Reference Page

Troubleshooting

7-3

Maintenance and Error Messages

When any of the following messages appears on the message display, perform the procedure
provided below.

Message Procedure Reference Page

Add paper to (paper source). The paper has run out. Supply paper according to the paper

source that is Casset. 1 or Casset. 2 (with option paper
feeder) and MP Tray.

The cassette is not properly closed. Make sure the cassette is
closed securely.

3-1

Close Document Processor The document processor is still open even though an original has

been set.

Close the document processor.

—

Close Document Processor
Cover.

The left cover to the document processor is open.

Close the cover securely.

—

Close Top Cover. The top cover or the front cover is open.

Close the covers securely.

—

Error occurred
Call service person.

C####

Turn the power switch off ({) and then back on ( | ) again. If this
message still remains, make a note of the number that is
displayed together with the letter C. Then, turn the power switch
off ({), and contact your service representative or authorized
service center.

—

Insert Cassette1. The paper feeder was selected, but the upper cassette is not

installed or is not inserted properly.

Push the upper cassette securely into the machine.

—

KPDL error
Job is ended.

####

Current print processing cannot continue.

If you want to cancel printing, press the right select key. If Auto
Error Clear is set to On, printing will be automatically resumed
after a preset period of time. Refer to Chapter 5 in Advanced
Operation Guide, Auto Error Clear.

—

Load paper in Cassette1.
Size # Type #

Load paper in Cassette2.
Size # Type #

Load paper in MP Tray.
Size # Type #

There is no paper in the indicated cassette. Press the right select
key.

If you have loaded paper in the cassette, select Print
(Continue) and press the Enter key.

To switch to another paper feed location, select Paper select
and press the Enter key.

The available paper feed locations will be displayed. Select the
desired paper feed location and press the Enter key.

3-1

Memory overflow.
Part of the job end is
printed.

The machine’s memory is full. Press the left select

key to cancel

the copying procedure.

Set a lesser number of originals and try to copy again.

Try adding more memory. See Expansion Memory on page 5-4.

5-4

Paper Jam at Cassette1.

Paper Jam at Cassette2.

Paper Jam at MP Tray.

Paper Jam at Document
Processor.

Paper Jam in Printer.

A paper jam has occurred. Press the left select key to cancel the
copying procedure.

Refer to Paper Jam on page 7-6 and remove the jammed paper.

7-6

Troubleshooting

7-4

Place original and press
Start key.

The machine will attempt to make copies from any originals that
remain uncopied.

Reset all of the originals on the original table and try to copy
again.

—

Print overrun
This page isn't complete.

The data transferred to the machine was too complex to print on a
page.

To continue printing, press the right select key. To cancel printing,
press the left select key.

—

Remove originals in
Document Processor.

This appears if there is a document in the document processor
when the power is turned on. It also appears when the paper has
jammed while being fed from the document processor because of
the way it was placed.

Remove all the document pages inside the document processor,
and set them again correctly.

7-10

Replace Toner. Toner has run out so further copying or printing is impossible.

Replace the toner container using a new toner kit.

6-2

Scan memory overflow. Job
is ended.

Scan memory overflow. Job is ended. Press the left select key to
cancel the copying procedure.

The total amount of data received by the machine exceeds the
machine’s internal memory. To verify the current amount of
memory, print out a Status Page.

To cancel printing, press the right select key. If Auto Error Clear is
set to On, printing will be automatically resumed after a preset
period of time. Refer to Chapter 5 in Advanced Operation
Guide, Auto Error Clear.

Lower the image quality. Refer to Chapter 2 in Advanced
Operation Guide, Selecting Image File Format.

5-4

Message Procedure Reference Page

Troubleshooting

7-5

Send error.

####

An error has occurred during e-mail transmission. The possible
error codes and their descriptions are as follows.

1101: The server name of the SMTP server is not set correctly.
Use COMMAND CENTER and register the SMTP server name
correctly. Refer to Chapter 6 in Advanced Operation Guide,
Advanced Page.

—

1105: The SMTP protocol setting is turned off. Use COMMAND
CENTER and turn on the SMTP protocol setting. Refer to
Chapter 6 in Advanced Operation Guide, Advanced Page.

—

1106: The Sender Address setting under E-mail: SMTP is not
registered. Use COMMAND CENTER and register the Sender
Address. Refer to Chapter 6 in Advanced Operation Guide,
Advanced Page.

—

210#: The network cable is disconnected or the hub that it is
connected to is not operating properly. Check to see whether the
cable is not connected properly or the hub is not working properly.

The server name of the SMTP server is not set correctly. Use
COMMAND CENTER and register the SMTP Server Name
correctly. Refer to Chapter 6 in Advanced Operation Guide,
Advanced Page.

3-7

—

220#: The network cable has become disconnected during
transmission or the hub that it is connected to has stopped
operating. Check to see whether the cable is not connected
properly or the hub is not working properly.

3-7

3101: SMTP Authentication error. Consult with your network
administrator to verify that the Login Account Name and Login
Password required for SMTP Authentication are correct. Refer to
Chapter 6 in Advanced Operation Guide, Advanced Page.

The SMTP server is not operating properly. Check with your
network administrator to find out whether or not the SMTP server
is working properly.

—

—

Toner low. Toner is running low. Replace the toner container using a new

toner kit as soon as possible.

6-2

Waste toner near full. Remove the process unit from the machine. Gently shake the

process unit horizontally a few times. Reinstall it into the machine.
The machine will stop printing soon, contact your service
representative or authorized service center.

—

Waiting to scan. The memory to execute the job is insufficient. The job will be

automatically resumed, after the memory capacity to execute is
secured. If you want to cancel the job, press the left select key.

—

Message Procedure Reference Page

Troubleshooting

7-6

Paper Jam

If a paper jam occurs, a message will be displayed
about the jam and copying or printing will stop.

Leave the power switch on ( | ) and refer to MP Tray
and Inside Machine on page 7-7 to remove the
jammed paper.

Jam Location Indicators

Cautions

• Do not reuse jammed paper.

• If paper is torn during removal, be sure to remove any loose scraps of paper from inside the
machine. Failure to do so could cause another paper jam later.

• Once all jammed paper has been removed, warm-up will begin. The misfeed indications will
disappear as well and the machine will return to the same settings as prior to the paper jam.

Online Help Messages

With the online help message function, this machine can display the procedure to replace the toner
container on the message display. When Paper Jam message is displayed, press the left select
(Help) key.

Pressing the S key at the online help message display shows the next step; pressing the T key
shows the previous step.

To exit the online help message display, press the Enter key. The previously shown Replace
Toner message appears.

*

Paper Jam

Paper Jam at

Cassette1.

Help

JAM11

1 Original jam in the optional document

processor.

See page 7-10

2 Paper jam inside the machine

See page 7-7

3 Paper jam in the MP tray.

See page 7-7

4 Paper jam in the upper cassette.

See page 7-8

5 Paper jam in the optional paper feeder.

See page 7-8

Warning

High voltage is present in the charger section. Take sufficient care when working in this
area, as there is a danger of electrical shock.

Caution

The fixing unit is extremely hot. Take sufficient care when working in this area, as there
is a danger of getting burned.

1

2

4

5

3

Troubleshooting

7-7

MP Tray and Inside Machine

Note

If there are any printouts on the output tray, remove them first before performing this procedure.

1

Open the top cover.

2

Open the front cover.

3

Take the process unit out of the machine.

4

If the leading edge of the jammed paper is visible, pull
it out towards you.

If the paper is not visible at all, perform the Cassette
procedure.

If the paper has been fed to the rear of the machine but
the leading edge is not visible, perform the Face-up
Tray procedure.

5

Set the process unit into the machine by aligning the
pins on both sides of the process unit with the guides
inside the machine, and slide the process unit all the
way back into the machine until it stops.

Troubleshooting

7-8

6

Close the front cover.

7

Close the top cover.

Cassette

1

Pull out the cassette that is currently being used.

2

Remove the jammed paper.

Note If a paper jam occurs in the optional paper feeder, the procedure to remove jammed paper is the

same as with the included cassette.

3

Push the cassette back in firmly.