Konica Minolta magicolor 4690MF User Manual

®

magicolor 4690MF
Facsimile User’s
Guide

A0FD-9562-00A

1800864-001A

Thank You

Thank you for purchasing a magicolor 4690MF. You have made an excellent
choice. This User’s Guide describes operating procedures and precautions
for the use of the Fax functions. Be sure to read this User’s Guide before
starting any machine operations.

In order to ensure correct use of the Fax functions, read this User’s Guide,
and then store it where it can immediately be referred to when necessary.

Trademarks

KONICA MINOLTA and the KONICA MINOLTA logo are trademarks or regis­tered trademarks of KONICA MINOLTA HOLDINGS, INC.

magicolor and PageScope are trademarks or registered trademarks of KON­ICA MINOLTA BUSINESS TECHNOLOGIES, INC.

All other trademarks and registered trademarks are the property of their
respective owners.

Copyright Notice

Copyright © 2008 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.,
Marunouchi Center Building, 1-6-1 Marunouchi, Chiyoda-ku, Tokyo, 100­0005, Japan. All Rights Reserved. This document may not be copied, in
whole or part, nor transferred to any other media or language, without written
permission of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.

Manual Notice

KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. reserves the right to
make changes to this guide and to the equipment described herein without
notice. Considerable effort has been made to ensure that this guide is free of
inaccuracies and omissions. However, KONICA MINOLTA BUSINESS
TECHNOLOGIES, INC. makes no warranty of any kind including, but not lim­ited to, any implied warranties of merchantability and fitness for a particular
purpose with regard to this guide. KONICA MINOLTA BUSINESS TECHNOL­OGIES, INC. assumes no responsibility for, or liability for, errors contained in
this guide or for incidental, special, or consequential damages arising out of
the furnishing of this guide, or the use of this guide in operating the equip­ment, or in connection with the performance of the equipment when so oper­ated.

Contents

1 Introduction ....................................................................................................... 1

Machine Parts 2

Front View 2
Rear View 2

2 Control Panel and Configuration Menu .......................................................... 3

About the Control Panel 4
Fax Mode Screen 7

Main Screen 7
Entering Fax Mode 10
Symbol list 10

Configuration Menu Overview 11
Utility Menu 19

MACHINE SETTING 20
ADMIN. MANAGEMENT 21
DIAL REGISTER 24
FAX TX OPERATION 25
FAX RX OPERATION 27
REPORTING 30

Specifying Settings in Utility Menu 31

Contents

i

General Procedure for Specifying Settings in Utility Menu 31
Memory Reception 31
Setting Up the Memory RX Mode 32
Turning Off the Memory RX Mode 33
Specifying Forwarding Settings 33

3 Sending Faxes .................................................................................................35

Basic Fax Operation 36

Sending a Fax Using the ADF 36
Sending a Fax Using the Original Glass 38

Adjusting the Image Quality 40

Adjusting the Resolution 40
Adjusting the Scan Density 41

Specifying a Recipient 41

Directly Entering a Fax Number 42
Using the Favorite List 42
Using the Speed Dial Function 43
Using the List Function of the Phone Book 43
Using the Search Function of the Phone Book 44
Using the Redial Function 44

Specifying Multiple Recipients 45

Sending a Fax to Multiple Recipients (Broadcast Transmission) 45
Sending a Fax to Multiple Recipients (Group Dial) 46

Sending a Fax at a Specified Time (Timer Transmission) 47
Sending a Batch Transmission 48
Memory Transmission and Direct Transmission 49

Memory Transmission 49
Direct Transmission 49
Changing the Transmission Method 49

Sending a Duplex (Double-Sided) Document Transmission 50
Sending a Fax Manually 51

Sending a Fax Manually After Using the Telephone 51
Sending a Fax Manually Using the On Hook Key 52

Sending a Fax to a Combination of Fax Numbers (Chain Dial) 52
Canceling (Deleting) a Document Queued in Memory for Transmission 53
About the Fax Header 54

4 Faxing From a Computer (PC-FAX) ...............................................................55

Sending a Fax Directly From a Computer (PC-FAX) 56
PC-FAX Settings 56

Common Buttons 56
Settings Tab 56
Sender Information Tab 56
Address Book Tab 57

Displaying PC-FAX Settings 57

Windows Vista 57

Contentsii

Windows XP/Server 2003 57
Windows 2000 57

Basic PC-FAX Transmissions 57
Uninstalling the FAX Driver (for Windows) 59

Windows Vista/XP/Server 2003 59
Windows 2000 59

5 Receiving Faxes ..............................................................................................61

Receiving Faxes Automatically 62
Receiving Faxes Manually 62
Forwarding Received Faxes 63
Printing Received Faxes 63

What Is the Guaranteed Imageable (Printable) Area? 63
Adding the Sender’s Information When Printing Faxes 64

Method of printing during reception 65
REDUCTION RX: ON 65
REDUCTION RX: OFF 67
REDUCTION RX: CUT 68

6 Registering Recipients ...................................................................................71

About the Dial Register Function 72
Favorite List 72

Registering Destinations in the Favorite List 72
Deleting Destinations from the Favorite List 73

Speed Dialing 74

Registering a Speed Dial Destination 74
Changing/Deleting Speed Dial Information 75

Group Dialing 76

Registering a Group Dial Destination 76
Changing/Deleting Group Dial Information 78

7 Confirmation Mode .........................................................................................79

About the Machine’s Counters 80

Checking the Counter for Fax Printing 80
Checking the Counter for Total Scans 80

Checking the Transmission/Reception Result From the Message Window 80
About the Reports and Lists 81

Printing the Reports and Lists 81
TX RESULT REPORT 81
RX RESULT REPORT 82
ACTIVITY REPORT 82
MEMORY DATA LIST 82
MEMORY IMAGE PRINT 83
FAVORITE LIST 83
SPEED DIAL LIST 83
GROUP DIAL LIST 83

Contents iii

8 Troubleshooting ..............................................................................................85

Problems When Sending Faxes 86
Problems When Receiving Faxes 87
Other Problems 88
Error Messages on the Message Window 89

9 Appendix ..........................................................................................................91

Technical Specifications 92
Entering Text 94

Key Operation 94

Entering Fax Numbers 94
Entering Names 95

Entering Email Addresses 95
Changing Input Mode 96
Inputting Example 96
Correcting Text And Input Precautions 97

Index 99

Contentsiv

Introduction

Machine Parts

The parts of the machine referred to throughout this manual are illustrated
below. Please take some time to become familiar with them.

Front View

1–Automatic document feeder
(ADF)

1a–Document guide

1b–Document feed tray

1c–Document output tray

2–Tray 1 (Manual feed tray)

3–Tray 2

4–Control panel

5–Output tray

6–Original glass

" The ADF may appear as

“document cover” in some
status and error messages.

5

4

3 2

6

1-a

1-b

1-c

Rear View

1–TEL (telephone) jack

2–LINE (telephone line) jack

3–10Base-T/100Base-TX (IEEE

802.3) Ethernet interface port

4–USB port

5–Power connector

6–Power switch

6

1
2

3
4

5

Machine Parts2

Control Panel and

Configuration

Menu

About the Control Panel

257 11121314

1 7

43

No. Part Name Description

1 Addressbook

key

2 Auto RX indica-

tor

3 Redial/Pause

key

4 On hook key Sends and receives transmissions with the

5 Message window Displays settings, menus, and messages.

6 +/, keys Moves up and down through menus, options, or

68 9

10 15 16 1817

Displays the information registered in the favorite
list, speed dial destinations and group dial destina­tions.

Lights up when the automatic reception function is
selected.

For details, refer to “Receiving Faxes Automati­cally” on page 62.

Recalls the last number dialed.

Inserts a pause when a number is dialed.

For details, refer to “Using the Redial Function” on
page 44.

receiver on the hook.

For details, refer to “Sending a Fax Manually Using
the On Hook Key” on page 52 or “Receiving Faxes
Manually” on page 62.

For details, refer to “Fax Mode Screen” on page 7.

choices.

For details, refer to “Specifying Settings in Utility
Menu” on page 31.

About the Control Panel4

No. Part Name Description

7 */) keys Moves left and right through menus, options, or

choices.

For details, refer to “Specifying Settings in Utility
Menu” on page 31.

8 Select key Press to select the setting that is currently dis-

played.

For details, refer to “Specifying Settings in Utility
Menu” on page 31.

9 Error indicator Indicates an error condition.

For details, refer to “Error Messages on the Mes­sage Window” on page 89.

10 Back key Clears the specified number of copies and entered

text.

Press to return to the previous screen.

Press to cancel the setting that is currently dis­played.

For details, refer to “Specifying Settings in Utility
Menu” on page 31 and “Entering Text” on page 94.

11 Keypad Enters desired number of copies.

Enters fax numbers, E-mail addresses, and names
of recipients.

For details on dialing a destination, refer to “Speci­fying a Recipient” on page 41. For details on enter­ing text, refer to “Entering Text” on page 94.

12 Fax key LED Enters Fax mode.

Lights up in green to indicate that the machine is in
Fax mode.

For details, refer to “Fax Mode Screen” on page 7.

13 Scan key LED Enters Scan mode (Scan to E-mail, Scan to FTP,

Scan to SMB, Scan to PC, or Scan to USB Mem­ory).

Lights up in green to indicate that the machine is in
Scan mode.

For details, refer to the Printer/Copier/Scanner
User’s Guide on the Documentation CD/DVD.

About the Control Panel 5

No. Part Name Description

14 Copy key LED Enters Copy mode.

Lights up in green to indicate that the machine is in
Copy mode.

For details, refer to the Printer/Copier/Scanner
User’s Guide on the Documentation CD/DVD.

15 Start (Color) key/

LED

16 Start indicator Lights up in green when copying and fax transmis-

17 Start (B&W) key/

LED

18 Stop/Reset key Returns the settings to their defaults and stops

Starts a fax or color copy.

For details, refer to “Basic Fax Operation” on page
36 or “Receiving Faxes Manually” on page 62.

sion are possible.

Lights up in orange when copying and fax trans­missions are not possible, for example, during
warm-up or if an error has occurred.

Starts a fax or monochrome copy.

For details, refer to “Basic Fax Operation” on page
36 or “Receiving Faxes Manually” on page 62.

functions. For details, refer to “Basic Fax Opera­tion” on page 36.

About the Control Panel6

Fax Mode Screen

Main Screen

3
4

No. Indication Description

1 Time Displays the time currently specified with ADMIN.

2 Available mem-

ory

3 Fax settings Allows the current settings to be checked and the

4 Status Depending on the situation, the machine status or

21

MANAGEMENT/USER SETTING/DATE&TIME in
the UTILITY menu.

Indicates the percentage of memory available for
scanning and fax operations.

various settings to be changed. For details, refer to
“Fax settings” on page 8.

an error message may appear.

Fax Mode Screen 7

 Fax settings

1
2

Press +/,

3
4

Press +/,

5
6

Press +/,

7
8

No. Indication Description

1 Fax quality Indicates the fax quality that is selected. For

details on selecting the fax quality, refer to “FAX
TX OPERATION” on page 25 and “Adjusting the
Image Quality” on page 40.

2 Fax destination Indicates the specified fax destination. For details

on specifying the destination, refer to “Specifying a
Recipient” on page 41 and “Specifying Multiple
Recipients” on page 45.

" If no destination has been specified, FAX

TO appears.

Fax Mode Screen8

No. Indication Description

3 TIMER TX Select this menu item to specify the time when the

fax is to be sent. For details on specifying settings
for a timer transmission, refer to “Sending a Fax at
a Specified Time (Timer Transmission)” on page

47.

4 Transmission

mode

5 Single-sided/dou-

ble-sided faxing

6 CANCEL

RESERV.

Indicates the fax transmission mode that is
selected. For details on the transmission modes,
refer to “FAX TX OPERATION” on page 25 and
“Memory Transmission and Direct Transmission”
on page 49.

Indicates the fax document scanning method (sin­gle-sided/double-sided) that is selected. For
details on selecting double-sided/single-sided
scanning, refer to “Sending a Duplex (Dou­ble-Sided) Document Transmission” on page 50.

Select this menu item to display the list of jobs
queued for transmission and to delete a job. For
details, refer to “Canceling (Deleting) a Document
Queued in Memory for Transmission” on page 53.

" This menu item does not appear if a

destination has been specified.

7 UTILITY Select this menu item to change the various

machine settings. For details, refer to “Utility
Menu” on page 19.

" This menu item does not appear if a

destination has been specified.

8 REPORT/STATUS Select this menu item to view the total number of

pages printed by this machine and the results of
fax transmissions/receptions as well as to print
reports. For details, refer to “Confirmation Mode”
on page 79.

" This menu item does not appear if a

destination has been specified.

Fax Mode Screen 9

Entering Fax Mode

Before using the Fax function, make sure that the Fax key lits green. Other­wise, press it to enter the Fax mode.

Pressing the Redial/Pause key or On hook key switches the machine to Fax
mode when it is in any mode other than Fax mode.

Symbol list

Symbol Description

Dialing A fax number is being dialed.

Ringing The machine is being called.

Sending The document is being sent.

Receiving A document is being received.

Number of
scanned docu­ment pages

Tone If Pulse is selected as the telephone line type,

Pause A pause is inserted.

Queued timer
transmission or
batch transmis­sion

Memory recep­tion

The number of scanning document pages appears
next to the icon.

press the key to temporarily change the line type
to Tone.

A document is queued for timer transmission or
batch transmission.

A document is queued for memory reception.

Fax Mode Screen10

Configuration Menu Overview

The magicolor 4690MF menu accessible from the control panel is structured
as shown below.

STD/
TEXT

FAX TO

TIMER
TX

MEMORY
TX

1-SIDE

CANCEL
RESERV.

QUALITY
(ORIGINAL)

DENSITY

UTILITY MACHINE

SETTING

AUTO PANEL
RESET

PREHEAT MODE

ENERGY SAVE
MODE

LCD CONTRAST

KEY SPEED TIME TO START

INTERVAL

LANGUAGE

LAMP OFF TIME

Configuration Menu Overview 11

LAMP WARMUP
TIME

BUZZER VOLUME

INITIAL MODE

TONER EMPTY

TONER NEAR
EMPTY

AUTO CONTINUE

CALIBRATION

PAPER
SETUP

TRAY1 PAPER PLAIN PAPER

THICK PAPER

THICK PAPER2

TRANSPARENCY

LABELS

LETTERHEAD

GLOSSY

GLOSSY2

ENVELOPE

POSTCARD

Configuration Menu Overview12

TRAY2 PAPER

ADMIN.
MANAGEMENT

ADMINISTRATOR
NO.

REMOTE
MONITOR

NETWORK
SETTING

TCP/IP

IP ADDR.
SETTING

DNS CONFIG.

DHCP

BOOTP

ARP/PING

HTTP

FTP

SMB

BONJOUR

IPP

SLP

SNMP

SPEED/DUPLEX

Configuration Menu Overview 13

E-MAIL
SETTING

SMTP

SENDER NAME

E-MAIL ADDRESS

DEFAULT
SUBJECT

SMTP SERVER
ADDR.

SMTP PORT NO.

SMTP TIMEOUT

TEXT INSERT

POP BEFORE
SMTP

SMTP AUTH. DISABLE/

Configuration Menu Overview14

DISABLE/
ENABLE

POP3 SERVER
ADDR.

POP3 PORT
NO.

POP3 TIMEOUT

POP3 ACCOUNT

POP3
PASSWORD

ENABLE

SMTP USER
NAME

SMTP
PASSWORD

LDAP SETTING DISABLE/ENABLE

LDAP SERVER
ADDR.

LDAP PORT NO.

SSL SETTING

SEARCH BASE

ATTRIBUTE

SEARCH METHOD

LDAP TIMEOUT

MAX.SEARCH
RESULTS

AUTHENTICATION

LDAP ACCOUNT

LDAP PASSWORD

DOMAIN NAME

USB SETTING

COMM. SETTING TONE/PULSE

LINE MONITOR

PSTN/PBX

Configuration Menu Overview 15

USER SETTING PTT SETTING

DATE&TIME

DATE FORMAT

PRESET ZOOM

USER FAX
NUMBER

USER NAME

COPY
SETTING

AUTO REDIAL NUMBER OF

SUPPLIES
REPLACE

PAPER
PRIORITY

QUALITY
PRIORITY

DENSITY
PRIORITY

DENSITY LEVEL AUTO

REDIAL

INTERVAL

TRANSFER BELT

FUSER UNIT

TRANSFER
ROLLER

MANUAL

OUTPUT
PRIORITY

Configuration Menu Overview16

4IN1 COPY
ORDER

DUPLEX COPY

DIAL
REGISTER

FAX TX
OPERATION

FAX RX
OPERATION

FAVORITE

SPEED DIAL

GROUP DIAL

DENSITY LEVEL

QUALITY
PRIORITY

DEFAULT TX

HEADER

MEMORY RX
MODE

NO. of RINGS

REDUCTION RX

RX PRINT

RX MODE

FORWARD

FOOTER

SELECT TRAY

Configuration Menu Overview 17

REPORTING ACTIVITY

REPORT

TX RESULT
REPORT

RX RESULT
REPORT

REPORT/
STATUS

SCAN
SETTING

TOTAL
PRINT

SUPPLY
STATUS

TX/RX
RESULT

REPORT TX RESULT

RESOLUTION

IMAGE FORMAT

CODING METHOD

FILE SIZE

QUALITY
PRIORITY

DENSITY LEVEL

REPORT

RX RESULT
REPORT

ACTIVITY
REPORT

MEMORY DATA
LIST

MEMORY IMAGE
PRINT

Configuration Menu Overview18

FAVORITE LIST

SPEED DIAL
LIST

GROUP DIAL
LIST

UTILITY MAP

CONFIGURATION
PAGE

DEMO PAGE

Utility Menu

The machine settings can be changed according to the desired normal oper­ations.

" All factory default values are shown in bold.
" For details on specifying settings on the Utility Menu, refer to “Specify-

ing Settings in Utility Menu” on page 31.

" For details on specifying settings for options in the PAPER SETUP,

COPY SETTING, E-MAIL SETTING and SCAN SETTING menus and
for some options in the MACHINE SETTING and USER SETTING
menus, refer to the Printer/Copier/Scanner User’s Guide on the Docu­mentation CD/DVD.

" For details on specifying settings for options in the NETWORK SET-

TING, refer to the Reference Guide on the Documentation CD/DVD.

Utility Menu 19

MACHINE SETTING

AUTO PANEL RESET For details on specifying settings, refer to the

PREHEAT MODE

ENERGY SAVE MODE

LCD CONTRAST

KEY SPEED

LANGUAGE

LAMP OFF TIME

LAMP WARMUP TIME
BUZZER VOLUME Settings OFF / LOW / HIGH

INITIAL MODE Settings COPY / FAX

TONER EMPTY Settings STOP / BW CONTINUE

TONER NEAR EMPTY For details on specifying settings, refer to the

AUTO CONTINUE Settings ON / OFF

CALIBRATION For details on specifying settings, refer to the

Printer/Copier/Scanner User’s Guide on the
Documentation CD/DVD.

Select the volume of alarms and the beep that
sounds when a key is pressed.

Select the mode that the machine starts up in
or returns to after the automatic reset.

Select whether or not printing, copying and fax­ing stop when the toner has run out.

STOP is selected, printing, copying and fax-

If
ing stop when the toner runs out.
If

BW CONTINUE is selected, monochrome

printing, monochrome copying, and fax printing
do not stop when the toner runs out.

Printer/Copier/Scanner User’s Guide on the
Documentation CD/DVD.

Select whether to continue or stop printing if a
paper size error occurs during printing. If ON is
selected, printing continues, even if a size error
occurs. If OFF is selected, printing stops if a
size error occurs.

Printer/Copier/Scanner User’s Guide on the
Documentation CD/DVD.

Utility Menu20

ADMIN. MANAGEMENT

" The ADMIN. MANAGEMENT menu is accessible only by the adminis-

trator.
To display the settings for this menu, select ADMIN. MANAGEMENT,
use the keypad to type in the 6-digit administrator access code
(default: 000000), and then press the Select key.

ADMINISTRATOR NO. For details on specifying settings, refer to the

REMOTE MONITOR

NETWORK SETTING For details on specifying settings, refer to the

E-MAIL SETTING For details on specifying settings, refer to the

LDAP SETTING For details on specifying settings, refer to the

COMM.
SETTING

TONE/
PULSE

Printer/Copier/Scanner User’s Guide on the
Documentation CD/DVD.

Reference Guide on the Documentation CD/
DVD.

Printer/Copier/Scanner User’s Guide on the
Documentation CD/DVD.

Reference Guide on the Documentation CD/
DVD.

Settings TONE / PULSE
Select the dialing system. If this parameter is

not correctly set to the type of dialing system
used, faxes cannot be sent and received.
Select the correct setting after checking which
type of dialing system is used by your tele­phone line.

" If PTT SETTING in the USER SETTING

menu is set to U.S.A, CANADA or NEW
ZEALAND, the settings cannot be

changed.

LINE
MONITOR

PSTN/PBX Settings PSTN / PBX

Utility Menu 21

Settings OFF / LOW / HIGH
Select the volume of the monitoring sound of

the transmission signal.

Select whether the connected telephone wiring
is a public switched telephone network (PSTN)
or a private branch exchange (PBX).
For a PBX system, the prefix number (outside
line access number or extension number) can
be specified.

USER
SETTING

PTT SET­TING

DATE&
TIME

DATE
FORMAT

PRESET
ZOOM

USER FAX
NUMBER

USER
NAME

Settings ARGENTINA / AUSTRALIA /

AUSTRIA / BELGIUM / BRA­ZIL / CANADA / CHINA /
CZECH / DENMARK / EUROPE /
FINLAND / FRANCE / GER­MANY / GREECE / HONG KONG/
HUNGARY / IRELAND /
ISRAEL / ITALY / JAPAN /
KOREA / MALAYSIA / MEXICO
/ THE NETHERLANDS / NEW
ZEALAND / NORWAY / PHIL­IPPINES / POLAND / PORTU­GAL / RUSSIA / SAUDI
ARABIA / SINGAPORE / SLO­VAKIA / SOUTH AFRICA /
SPAIN / SWEDEN / SWITZER­LAND / TAIWAN / TURKEY/
U.S.A / UNITED KINGDOM /
VIETNAM

Select the country where this machine is
installed.

Settings TIME: 00:00-23:59

DATE: 00/01/01-99/12/31
ZONE: GMT+12:00-GMT-12:00 (in

30-minute intervals)

Use the keypad to specify the current date,
time and time zone. If FAX PTT SETTING is set
to USA or CANADA, the time changes auto­matically for daylight saving time. (Starts: Sec­ond Sunday of March at 2 a.m.; Ends: First
Sunday of November at 2 a.m.)

Settings MM/DD/YY / DD/MM/YY / YY/

MM/DD

Select the display format for reports and lists.
For details on specifying settings, refer to the

Printer/Copier/Scanner User’s Guide on the
Documentation CD/DVD.

Enter your fax number. A maximum of 20 char­acters (consisting of numbers, spaces, + and -)
can be entered. The specified number is
printed in the header of outgoing faxes.

Enter your name. A maximum of 32 characters
can be entered. The specified name is printed
in the header of outgoing faxes.

Utility Menu22

AUTO
REDIAL

SUP­PLIES
REPLACE

NUMBER
OF
REDIAL

INTERVAL Settings 1-99 min (Default: Depends on

TRANS­FER BELT

FUSER
UNIT

TRANS­FER
ROLLER

Settings 1-10 (Default: Depends on PTT

SETTING)

Specify the number of times a redial is
attempted if there is no answer, for example,
when the line is busy.

PTT SETTING)
Specify the interval between redial attempts.
For details on specifying settings, refer to the

Printer/Copier/Scanner User’s Guide on the
Documentation CD/DVD.

Utility Menu 23

DIAL REGISTER

FAVORITE Frequently specified speed dial destinations

and group dial destinations can be registered in
the favorite list. Press the Addressbook key,
and then press the + or , key to quickly select
the desired destination.

A maximum of 20 destinations can be regis­tered in the favorite list.

For details, refer to “Favorite List” on page 72.

SPEED DIAL Program speed dial numbers with fax numbers,

allowing the recipient to be specified easily
without the need to manually enter the number
using the keypad.

A maximum of 220 fax numbers can be pro­grammed.

For details on specifying speed dial numbers,
refer to “Speed Dialing” on page 74.

GROUP DIAL Frequently specified broadcast destinations

can be registered as a group dial destination.
Multiple destinations can be recalled simply by
specifying the group dial number.

A maximum of 50 destinations can be regis­tered with one group.

With group dial destinations, a maximum of 20
destinations can specified.

For details, refer to “Group Dialing” on page 76.

Utility Menu24

FAX TX OPERATION

DENSITY LEVEL Settings

Specify the density for scanning a document.
To change the density during transmission from
the default setting specified here, refer to
“Adjusting the Image Quality” on page 40.

QUALITY PRIORITY Settings STD/TEXT / FINE/TEXT /

Select the default scanning resolution (fax doc­ument quality).

 STD/TEXT: Select this setting for docu-

 FINE/TEXT: Select this setting for docu-

 S-FINE/TEXT: Select this setting for doc-

 STD/PHOTO: Select this setting for photo

 FINE/PHOTO: Select this setting for

 S-FINE/PHOTO: Select this setting for

(Light) (Dark)

S-FINE/TEXT / STD/PHOTO /

FINE/PHOTO / S-FINE/PHOTO

ments containing handwriting or for com­puter printouts.

ments containing small print.

uments containing small print, such as
newspapers, and documents containing
detailed illustrations.

documents containing regular photos.

photo documents containing fine images.

photo documents containing finer images.

To change the resolution during transmission
from the default setting specified here, refer to
“Adjusting the Image Quality” on page 40.

Utility Menu 25

DEFAULT TX Settings MEMORY TX / DIRECT TX

Select the desired method for sending docu­ments.

 MEMORY TX: With this method, the fax

transmission starts after the entire docu­ment is scanned and stored in the mem­ory. The total number of pages is
automatically printed with the page num­ber in the header. However, the memory
may become full if there are many pages
in the document or if the data is large due
to the fine image quality (resolution).

 DIRECT TX: With this method, the trans-

mission is performed in real time in the
transmission sequence of the destina­tions. If there are many pages in the doc­ument, the fax can be sent with this
method without the memory becoming
full.

To change the method for sending documents
during transmission from the default setting
specified here, refer to “Memory Transmission
and Direct Transmission” on page 49.

HEADER Settings OFF / ON

Select whether or not to print transmission
source information (date/time of transmission,
sender's name, sender's fax number, session
number and page number) for the machine in
the transmitted document.

" If PTT SETTING in the USER

SETTING menu is set to

CANADA and KOREA, the settings

cannot be changed.

U.S.A,

Utility Menu26

FAX RX OPERATION

MEMORY RX MODE Settings OFF / ON

Select whether to allow (ON) memory reception
or not (OFF). In cases when confidential faxes
are being received, the received documents
can be stored in memory and printed at a spec­ified time or when memory reception is turned
off (this function is set to OFF).

A password can be set to specify the starting
time or ending time of memory reception, or to
cancel the function. The set starting time and
ending time are valid every day until memory
reception is turned off.

For details on specifying settings, refer to “Set­ting Up the Memory RX Mode” on page 32.

NO. of RINGS Settings 1-16 (Default: Depends on PTT

SETTING)

Enter the number of rings (between 1 and 16)
until the machine automatically begins receiv­ing the fax when an external telephone is con­nected.

REDUCTION RX Settings OFF / ON / CUT

Select whether documents longer than the cur­rent paper size are printed reduced, split, or
discarded.

 ON: The document is printed at a reduced

size.

 OFF: The document is printed at full size

and split onto multiple pages.

 CUT: The document is printed, but any

part that does not fit within the page is
erased. For details on the relationship
between the length of the received docu­ment and the document that is actually
printed, refer to “Printing Received Faxes”
on page 63.

Utility Menu 27

RX PRINT Settings MEMORY RX / PRINT RX

Select whether the fax is printed only after all
document pages have been received or printing
begins as soon as the first page of the docu­ment is received.

 MEMORY RX: Printing begins after all

pages have been received.

 PRINT RX: Printing begins after the first

page has been received.

RX MODE Settings AUTO RX / MANUAL RX

Select whether the reception mode is set to
automatic reception or manual reception.

 AUTO RX: Automatically begins receiving

the fax after the set number of rings.

 MANUAL RX: Does not automatically

receive the fax. Reception begins after
making a connection by picking up the
telephone receiver or pressing the On
hook key, then pressing the Start key.

For details on manual reception, refer to
“Receiving Faxes Manually” on page 62.

FORWARD Settings OFF / ON / ON (PRINT)

Select whether or not to forward received fax
documents.

 OFF: Select this setting to not forward the

document.

 ON: Select this setting to forward the

received fax document to the specified
fax number or e-mail address.

 ON (PRINT): Select this setting to for-

ward the received fax document to the
specified fax number or e-mail address at
the same time that the machine prints it.

For details on specifying settings, refer to
“Specifying Forwarding Settings” on page 33.

FOOTER Settings OFF / ON

Select whether or not the reception information
(date received, number of pages, etc.) is
printed at the bottom of each received docu­ment.

Utility Menu28

SELECT TRAY Settings TRAY1: DISABLE / ENABLE

TRAY2: DISABLE / ENABLE

TRAY3: DISABLE / ENABLE

Select which paper tray can be used to supply
paper when printing received documents or
transmission reports. A paper tray that cannot
be used for supplying paper can also be speci­fied.

" If a lower feeder unit is not installed,

TRAY3 does not appear.

Utility Menu 29

REPORTING

ACTIVITY REPORT Settings OFF / ON

After every 60 transmissions/receptions, a
report can be printed to show the results of the
transmissions/receptions. Select whether the
report is printed automatically when the 60th
transmission/reception is reached.

TX RESULT REPORT Settings ON / ON(ERROR) / OFF

Select whether the report showing the result of
a transmission is printed automatically after the
transmission is finished.

 ON: Prints the report after each transmis-

sion.

 ON(ERROR): Prints the report after a

transmission only if an error occurred.

 OFF: Does not print the report after each

transmission, even if an error has
occurred.

The transmission result report is normally
printed after a broadcast transmission.

RX RESULT REPORT Settings ON / ON(ERROR) / OFF

Select whether the report showing the result of
a reception is printed automatically after the
reception is finished.

 ON: Prints the report after each reception.

 ON(ERROR): Prints the report after a

reception only if an error occurred.

 OFF: Does not print the report after each

reception, even if an error has occurred.

Utility Menu30

Specifying Settings in Utility Menu

General Procedure for Specifying Settings in Utility Menu

1 Press the + or , key to select UTILITY, and then press the Select key.
2 Press the + or , key to select the desired menu, and then press the

Select key to display the selected menu.

" Refer to the menu configuration on page 11 to display the desired

menu.

3 To select a setting, press the + or , key.

To enter a setting, use the keypad to type in the number.

4 Press the Select key.

The setting is applied.

" To cancel the settings, press the Back key.

Memory Reception

Received faxes can be stored in the memory and printed at a specified time.
This is convenient, for example, when confidential documents are received.

Memory reception can be used with the following settings.

 Start/end time settings: Not set

MEMORY RX MODE function is normally set to
in memory, set MEMORY RX MODE function to OFF.

 Start/end time settings: Set

Memory reception mode begins and ends at the specified time.

Example 1: When ON TIME setting is set to 18:00 and OFF TIME setting
is set to 8:00

The machine is in memory reception mode from 18:00 to 8:00 and in
normal reception mode, where faxes are printed after being received,
from 8:00 to 18:00.

Example 2: When ON TIME setting is set to 12:00 and OFF TIME setting
is set to 12:00 (the start time and end time are the same)

MEMORY RX MODE function is normally set to
saved in memory are printed at 12:00.

ON. To print a fax saved

ON; however, faxes

Specifying Settings in Utility Menu 31

Setting Up the Memory RX Mode

1 Press the + or , key to select UTILITY, and then press the Select key.

" For details on selecting a menu, refer to “General Procedure for

Specifying Settings in Utility Menu” on page 31.

2 Press the + or , key to select FAX RX OPERATION, and then press the

Select key.

3 Check that MEMORY RX MODE is selected, and then press the Select key.
4 Using the + or , keys, select ON, and then press the Select key.
5 Use the keypad to type in the time when memory reception mode begins,

and then press the Select key.

The ending time input box appears.

" To specify no start time, press the Select key without specifying a

time.The password input box appears. Continue with step 7.

6 Use the keypad to type in the time when memory reception mode ends,

and then press the Select key.

The password input box appears.

7 Enter the password, and then press the Select key.

Memory reception mode is set.

" The password is required for turning off memory reception mode or

changing the start/end times. Enter a 4-digit number.

" To specify no password, press the Select key without specifying a

password.

Specifying Settings in Utility Menu32

Turning Off the Memory RX Mode

1 Press the + or , key to select UTILITY, and then press the Select key.

" For details on selecting a menu, refer to “General Procedure for

Specifying Settings in Utility Menu” on page 31.

2 Press the + or , key to select FAX RX OPERATION, and then press the

Select key.

3 Check that MEMORY RX MODE is selected, and then press the Select key.
4 Using the + or , keys, select OFF, and then press the Select key.

The password input box appears.

" If no password was specified, memory reception mode is canceled.

5 Enter the password, and then press the Select key.

Memory reception mode is canceled.

" If faxes are saved in memory, printing of the faxes begins.

Specifying Forwarding Settings

1 Press the + or , key to select UTILITY, and then press the Select key.

" For details on selecting a menu, refer to “General Procedure for

Specifying Settings in Utility Menu” on page 31.

2 Press the + or , key to select FAX RX OPERATION, and then press the

Select key.

3 Press the + or , key to select FORWARD, and then press the Select key.

The FORWARD setting appears.

4 Press the + or , key to select ON or ON (PRINT), and then press the

Select key.

5 Enter the destination, or select from the speed dial destinations.

" To select from the speed dial destinations, press the Address-

book key, type in the speed dial number, and then press the
Select key.

" An e-mail address can also be specified.

6 Press the Select key.

The forwarding settings are specified.

Specifying Settings in Utility Menu 33

Specifying Settings in Utility Menu34

Sending Faxes

Basic Fax Operation

This section contains basic information of fax transmission.

" Documents with the following paper sizes can be faxed.

Maximum size: Legal (when using the original glass)
Width: 140 to 216 mm
Length: 148 to 500 mm (when using the ADF)

Sending a Fax Using the ADF

If the ADF is used, original documents containing multiple pages can be auto­matically scanned.

" Do not load original documents that are bound together, for example,

with paper clips or staples.

" Do not load more than 50 sheets; otherwise an original document mis-

feed or damage to the document or machine may occur.

" If the original document is not loaded correctly, it may not be fed in

straight, or an original document misfeed or damage to the document
may occur.

" Do not open the ADF cover while documents loaded into the ADF are

being scanned.

1 Press the Fax key to enter Fax mode.
2 Make sure that there is no document on the original glass.
3 Put the document into the ADF

document feed tray face up.

4 Adjust the document guides to the document size.
5 Adjust the document image quality.

Basic Fax Operation36

" For details on adjusting the document image quality, refer to “Adjust-

ing the Image Quality” on page 40.

6 Specify the fax number of the recipient in one of the following ways:

– Direct dialing
– Using the favorite list
– Using the Speed Dial function
– Using the Group Dial function
– Using the Phone Book function
– Using the Redial/Pause key

" For details on specifying the recipient, refer to “Specifying a Recipient”

on page 41. For details on using the Redial/Pause key, refer to “Using
the Redial Function” on page 44.

" A transmission can also be sent to multiple recipients with the Broad-

cast function. For details on sending a broadcast transmission, refer to
“Sending a Fax to Multiple Recipients (Broadcast Transmission)” on
page 45.

7 Press the Start key.

The document is scanned, and then the fax is sent.

" To stop the transmission, press the Stop/Reset key. A message

appears, requesting confirmation to cancel the setting. Select YES,
and then press the Select key.

" If the fax could not be sent (for example, because the line was busy),

the automatic redial function will try sending the transmission again.
If the fax could not be sent with the automatic redial function, a TX
Result Report can be printed. For details, refer to “TX RESULT
REPORT” on page 81.

" If you want to cancel a scanned document queued for transmission or

a fax waiting to be redialed, select
menu. For details, refer to “Canceling (Deleting) a Document Queued
in Memory for Transmission” on page 53.

CANCEL RESERV. from the

" If memory is nearly full, scanning of the document is stopped and a

message appears, allowing you to select whether to start the trans­mission or cancel that transmission job. If the selection is made to
cancel the job, the pages of the document that have been scanned for
that job are deleted. If the selection is made to begin the transmission,
transmission begins. After the scanned pages have been sent, scan­ning of the document starts again.

Basic Fax Operation 37

Sending a Fax Using the Original Glass

1 Press the Fax key to enter Fax mode.
2 Remove all documents from the ADF.

" If you are using the original glass to scan, do not load any documents

into the ADF.

3 Lift to open the ADF cover.
4 Place the original document face down on the original glass and align the

document on the scales above and to the left of the original glass.

5 Gently close the ADF cover.

" Closing it too quickly may cause the document to move on the original

glass.

6 Adjust the document image quality.

" For details on adjusting the document image quality, refer to “Adjust-

ing the Image Quality” on page 40.

7 Specify the fax number of the recipient in one of the following ways:

– Direct dialing
– Using the favorite list
– Using the Speed Dial function
– Using the Group Dial function
– Using the Phone Book functions
– Using the Redial/Pause key

" For details on specifying the recipient, refer to “Specifying a Recipient”

on page 41. For details on using the Redial/Pause key, refer to “Using
the Redial Function” on page 44.

" A transmission can also be sent to multiple recipients with the Broad-

cast function. For details on sending a broadcast transmission, refer to
“Sending a Fax to Multiple Recipients (Broadcast Transmission)” on
page 45.

8 Press the Start key.

A screen appears, requesting confirmation of the scanning area.

9 To scan the displayed scanning area, press the Select key. The document

is scanned.

" To change the displayed scanning area, press the

the desired scanning area. Press the Select key again to start scan­ning.

Basic Fax Operation38

+

or , key, select

10 To scan multiple pages from the original glass, check that the message

NEXT PAGE? appears, replace the document, and then press the Select

key. When scanning of the document is finished, press the Start key.
The document is scanned, and then the fax is sent.

" To stop the transmission, press the Stop/Reset key. A message

appears, requesting confirmation to cancel the setting. Select YES,
and then press the Select key.

" If the fax could not be sent (for example, because the line was busy),

the automatic redial function will try sending the transmission again.
If the fax could not be sent with the automatic redial function, a TX
Result Report can be printed. For details, refer to “TX RESULT
REPORT” on page 81.

" If you want to cancel a scanned document queued for transmission or

a fax waiting to be redialed, select
menu. For details, refer to “Canceling (Deleting) a Document Queued
in Memory for Transmission” on page 53.

CANCEL RESERV. from the

" If memory is nearly full, scanning of the document is stopped and a

message appears, allowing you to select whether to start the trans­mission or cancel that transmission job. If the selection is made to
cancel the job, the pages of the document that have been scanned for
that job are deleted. If the selection is made to begin the transmission,
transmission begins. After the scanned pages have been sent, scan­ning of the document starts again.

Basic Fax Operation 39

Adjusting the Image Quality

The image quality of a document can be adjusted before it is sent as a fax.

Adjusting the Resolution

1 Press the + or , key to select STD/TEXT, and then press the Select

key.

" FINE/TEXT, S-FINE/TEXT, STD/PHOTO, FINE/PHOTO or

S-FINE/PHOTO may appear, depending on the setting selected
for FAX TX OPERATION in the UTILITY menu.

2 Check that QUALITY (ORIGINAL) is selected, and then press the

Select key.

3 Press the + or , key to select the fax resolution, and then press the

Select key.
The resolution is adjusted.

" Select the resolution appropriate for the document.

- STD/TEXT: Select this setting for documents containing handwriting
or for computer printouts.

- FINE/TEXT: Select this setting for documents containing small print.

- S-FINE/TEXT: Select this setting for documents containing small
print, such as newspapers, and documents containing detailed illustra­tions.

- STD/PHOTO: Select this setting for photo documents containing reg­ular photos.

- FINE/PHOTO: Select this setting for photo documents containing fine
images.

- S-FINE/PHOTO: Select this setting for photo documents containing
finer images.

" The resolution returns to the default setting after the document is

scanned with a normal transmission or after transmission after manual
transmission. The default setting can be changed. This is useful for
specifying a frequently used resolution setting as the default. For
details, refer to “FAX TX OPERATION” on page 25.

Adjusting the Image Quality40

Adjusting the Scan Density

1 Press the + or , key to select STD/TEXT, and then press the Select key.

" FINE/TEXT, S-FINE/TEXT, STD/PHOTO, FINE/PHOTO or

S-FINE/PHOTO may appear, depending on the setting selected

for FAX TX OPERATION function in the UTILITY menu.

2 Press the + or , key to select DENSITY, and then press the Select key.
3 Press the * or ) key to select the scan density, and then press the Select

key.
The scan density is adjusted.

Specifying a Recipient

The recipients can be specified in any of the following ways.

 Direct dialing: Directly type in the fax number.

 Using the favorite list: Recall a speed dial destination or group dial desti-

nation registered on the favorite list.

 Using the Speed Dial function: Specify a recipient registered with a speed

dial.

 Using group dial numbers: Recall a registered group dial destination.

 Using the phone book functions: List or search for recipients registered as

speed dial numbers or group dial numbers, and then select a recipient.

 Using the Redial/Pause key: Specify the number of the recipient dialed

last.

Specifying a Recipient 41

Directly Entering a Fax Number

1 Use the numeric keypad to type in the fax number for the recipient.

" The keys that can be used to enter the fax number are: the number

keys (0 through 9), and #.
If the Redial/Pause key is pressed while entering the fax number, a

2.5-second pause is added. A pause appears as
window.

P in the message

" If the machine is connected to a PBX line and the prefix number (out-

side line access number) has been specified in the COMM. SET-

TING

, enter “#” to dial the outside line access number automatically.

" To erase the entered number, hold down the Back key for about one

second, or press the Stop/Reset key.

Using the Favorite List

If frequently specified speed dial destinations and group dial destinations are
registered in the favorite list, press the Addressbook key, and then press the
+ or , key to quickly select the desired destination.

" The destination must have been previously registered on the favorite

list. For details, refer to “Registering Destinations in the Favorite List”
on page 72.

1 Press the Addressbook key.
2 Press the + or , key to select the desired destination, and then press the

Select key.

" If a destination was incorrectly selected, press the Back key, press the

Addressbook key, and then select the correct destination.

3 Press the Select key again.
4 Press the + or , key to select FINISH, and then press the Select key.

The destination is specified.

" If a group dial destination was selected, multiple destinations are

specified.

" To erase the selected destinations, press the Stop/Reset key.

Specifying a Recipient42

Using the Speed Dial Function

If a recipient has been registered with a speed dial number, the recipient’s fax
number can be dialed simply by pressing a speed dial number key.

" The recipient must have been registered with a speed dial in advance.

For details, refer to “Registering a Speed Dial Destination” on page 74.

1 Press the Addressbook key twice.
2 Use the keypad to type in the speed dial number, and then press the

Select key.

" If a number was incorrectly entered, press the Back key, and then

type in the correct number of the speed dial destination.

3 When EDIT=SELECT appears, press the Select key again.
4 Press the + or , key to select FINISH, and then press the Select key.

The destination is specified.

" To erase the selected destinations, press the Stop/Reset key.
" If the entered speed dial number is not registered with a fax number,

the message
speed dial number is not registered with a recipient, the message NOT

REGISTERED!

fax number.

NOT FAX NO. appears. In addition, if the entered

appears. Enter a speed dial number registered with a

Using the List Function of the Phone Book

If a recipient is registered with a speed dial number or a group dial number,
the recipient can be found by using the List or Search function of the phone
book.

Follow the procedure described below to search using the List function of the
phone book.

1 Press the Addressbook key four times.
2 Check that LIST is selected, and then press the Select key.

The list of programmed speed dial numbers and group dial numbers is
displayed.

3 Press the + or , key to select the desired destination, and then press the

Select key.

4 When EDIT=SELECT appears, press the Select key again.
5 Press the + or , key to select FINISH, and then press the Select key.

" To erase the selected destinations, press the Stop/Reset key.

Specifying a Recipient 43

Using the Search Function of the Phone Book

If a recipient is registered with a speed dial number or a group dial number,
the recipient can be found by using the List or Search function of the phone
book.

Follow the procedure described below to search using the Search function of
the phone book.

1 Press the Addressbook key four times.
2 Press the + or , key to select SEARCH, and then press the Select key.

A screen appears, allowing you to enter the text to be searched for.

3 Using the keypad, enter the first few characters of the name programmed

for the desired recipient.

" Enter the name programmed in the speed dial number or the group

dial number. For details on entering text, refer to “Entering Text” on
page 94.

" Text up to 10 characters long can be entered.

4 Press the Select key.

The number of names beginning with the text entered in step 3 is dis­played.

" If no names beginning with the entered text are found, NOT FOUND is

displayed.

5 Press the + or , key to select the desired destination, and then press the

Select key.

" If the desired recipient name does not appear in the search results,

press the Back key twice to return to the screen allowing you to enter
the text to be searched for, and then try searching for different text.

" To erase the selected destinations, press the Stop/Reset key.

6 When EDIT=SELECT appears, press the Select key again.
7 Press the + or , key to select FINISH, and then press the Select key.

Using the Redial Function

To send a fax to the last number dialed, press the Redial/Pause key to recall
the fax number.

1 Press the Redial/Pause key. Check that the desired fax number appears

in the message window.

Specifying a Recipient44

Specifying Multiple Recipients

A fax can be sent to multiple recipients in a single transmission. There are
two methods for sending a fax to multiple recipients in a single transmission.

 Using group dial function

 Using Broadcast function

Sending a Fax to Multiple Recipients (Broadcast Transmission)

Directly type in multiple destinations, or select from the favorite list, speed dial
destinations or address book.

" A maximum of 236 destinations can be specified at one time.
" With the transmission result report, you can check whether the fax

was sent to all recipients. For details on the transmission result report,
refer to “Checking the Transmission/Reception Result From the Mes­sage Window” and “About the Reports and Lists” on page 81.

1 Position the document to be faxed.
2 If desired, adjust the image quality.

" The document image quality can be adjusted. For details, refer to

“Adjusting the Image Quality” on page 40.

3 Specify the fax number of the recipient.

– Direct dialing: Enter the fax number of the recipient directly using the

keypad. Press the Select key.

– Using the favorite list (including group dial destinations): Press the

Addressbook key, press the + or , key to select the number of the

desired speed dial or group dial destination, and then press the Select
key. Then, press the Select key again.

– Using speed dial numbers: Press the Addressbook key twice, use

the keypad to type in the number of the desired speed dial destination,
and then press the Select key. Then, press the Select key again.

– Using group dial numbers: Press the Addressbook key three times,

use the keypad to type in the number of the desired group dial desti­nation, and then press the Select key. Then, press the Select key
again.

Specifying Multiple Recipients 45

– Using the address book: Press the Addressbook key four times, and

then use the List function or Search function to search for the desired
destination. (For details, refer to “Using the List Function of the Phone
Book” on page 43 or “Using the Search Function of the Phone Book”
on page 44.) Then, press the Select key.

4 To add a destination, check that ADD is selected, and then press the

Select key. Repeat step 3 until all desired destinations are specified.

– To finish specifying destinations, select FINISH, and then press the

Select key.

– To check the specified destinations, select CHECK/EDIT. After check-

ing the destinations, press the Back key.

– To delete a destination, press the + or , key to select the destination

to be deleted after selecting CHECK/EDIT to check the destinations,
and then press the Stop/Reset key. When a message appears,
requesting confirmation to delete the destination, select YES, and then
press the Stop/Reset key to delete the destination. After the destina­tion is deleted, press the Back key.

5 Press the Start key.

The document is scanned, and then the fax is sent.

" To stop the transmission, press the Stop/Reset key. A message

appears, requesting confirmation to cancel the setting. Select YES,
and then press the Select key. If this is done, all selected recipients
are cleared.

Sending a Fax to Multiple Recipients (Group Dial)

Multiple destinations can be selected with a group dial destination.

" Multiple destinations must have been previously registered with a

group dial destination. For details, refer to “Registering a Group Dial
Destination” on page 76.

1 Press the Addressbook key three times.
2 Use the keypad to type in the group dial number, and then press the

Select key.

" If a number was incorrectly entered, press the Back key, and then

type in the correct number of the group dial destination.

" If the entered group dial number is not registered with a fax number,

the message NOT FAX NO. appears. In addition, if the entered group
dial number is not registered with a recipient, the message NOT REG-
ISTERED! appears. Enter a group dial number registered with a fax
number.

Specifying Multiple Recipients46

" To erase the selected destinations, press the Stop/Reset key.

3 When EDIT=SELECT appears, press the Select key again.
4 Press the + or , key to select FINISH, and then press the Select key.
5 Press the Start key.

The document is scanned, and then the fax is sent.

Sending a Fax at a Specified Time (Timer Transmission)

A document can be scanned and stored in memory to be sent at a specified
time. This feature is convenient for sending faxes at discounted calling times.

" When sending multiple documents together to a single destination at a

specified time, batch transmission is useful since only a single con­nection is required.

" If the machine is not programmed with the current time, the fax cannot

be sent at the specified time. For details on specifying the time, refer
to “ADMIN. MANAGEMENT” on page 21.

" Timer transmission can be combined with broadcast transmission.

1 Position the document to be faxed.
2 If desired, adjust the image quality.

" The document image quality can be adjusted. For details, refer to

“Adjusting the Image Quality” on page 40.

3 Press the + or , key to select TIMER TX, and then press the Select key.

The TIMER TX SETTING screen appears.

4 Using the keypad, enter the desired transmission time, and then press the

Select key.

" The time is set in the 24-hour format.
" If you want to correct the time, press the Back key, and then enter the

correct time.

5 Specify the fax number of the recipient.

" Refer to “Specifying a Recipient” on page 41.

Sending a Fax at a Specified Time (Timer Transmission) 47

" To send a broadcast transmission to multiple destinations, refer to

“Sending a Fax to Multiple Recipients (Broadcast Transmission)” on
page 45. After all recipients have been specified, press the Start key
to begin scanning. After scanning is finished, the machine with enter a
standby state.

" If the specified speed dial number is registered with batch transmis-

sion settings, the fax will be sent at the time specified for the batch
transmission.

6 Press the Start key to begin scanning, and then the machine enters trans-

mission standby mode.

" If you want to cancel a timer transmission, select CANCEL

RESERV.

Queued in Memory for Transmission” on page 53.

Sending a Batch Transmission

Multiple documents can be scanned and stored in the memory of this
machine to be sent together to a single destination at a specified time.

. For details, refer to “Canceling (Deleting) a Document

" From the UTILITY menu, batch transmission settings (transmission

time) must have been registered with a speed dial number in advance.
For details, refer to “Using the Speed Dial Function” on page 43.

1 Position the document to be faxed.
2 If desired, adjust the image quality.

" For details, refer to “Adjusting the Image Quality” on page 40.

3 Select destinations for the batch transmission from the favorite list, or

specify their speed dial number.

" For details on selecting destinations from the favorite list, refer to

“Using the Favorite List” on page 42.

" For details on specifying destinations by their speed dial number, refer

to “Using the Speed Dial Function” on page 43.

4 Press the Start key.

The machine automatically starts scanning the document, then sends it at
the specified time.

" To cancel a batch transmission, select CANCEL RESERV.. For details,

refer to “Canceling (Deleting) a Document Queued in Memory for
Transmission” on page 53.

Sending a Batch Transmission48

Memory Transmission and Direct Transmission

There are two methods for sending documents with this machine: memory
transmission and direct transmission.

Memory Transmission

With this method, the fax transmission starts after the entire document is
scanned and stored in the memory. The total number of pages is automati­cally printed with the page number in the header. However, the memory may
become full if there are many pages in the document or if the data is large
due to the fine image quality (resolution).

Direct Transmission

With this method, the transmission is performed in real time in the transmis­sion sequence of the destinations. If there are many pages in the document,
the fax can be sent with this method without the memory becoming full.

" As a default, MEMORY TX (memory transmission) is selected. The

default setting can be changed from the UTILITY menu. For details,
refer to “FAX TX OPERATION” on page 25.

" Direct transmission cannot be used together with duplex (dou-

ble-sided) document transmission.

Changing the Transmission Method

The transmission method can be temporarily changed from the default set­ting.

1 Position the document to be faxed.
2 If desired, adjust the image quality.

" The document image quality can be adjusted. For details, refer to

“Adjusting the Image Quality” on page 40.

3 Press the + or , key to select MEMORY TX, and then press the Select

key.
The TX MODE screen appears.

" If direct transmission has been specified as the default, DIRECT TX

appears.

4 Press the + or , key to select the desired transmission method, and then

press the Select key.

Memory Transmission and Direct Transmission 49

5 Specify the fax number of the recipient.

" Refer to “Specifying a Recipient” on page 41.
" To send a broadcast transmission to multiple destinations, refer to

“Sending a Fax to Multiple Recipients (Broadcast Transmission)” on
page 45.

6 Press the Start key to begin scanning and sending the fax.

" To stop the transmission, press the Stop/Reset key. A message

appears, requesting confirmation to cancel the setting. Select YES,
and then press the Select key.

" The transmission method returns to the default setting after the docu-

ment is scanned with a normal transmission or after transmission with
a manual transmission. It is useful if the most frequently used trans­mission method is selected as the default. For details, refer to “FAX
TX OPERATION” on page 25.

Sending a Duplex (Double-Sided) Document Transmission

Both sides of the document pages can be scanned and sent.

" Duplex (double-sided) document transmission cannot be used

together with direct transmission.

1 Position the document to be faxed.
2 If desired, adjust the image quality.

" The document image quality can be adjusted. For details, refer to

“Adjusting the Image Quality” on page 40.

3 Press the + or , key to select 1-SIDE, and then press the Select key.

The SIMPLEX/DUPLEX screen appears.

4 Press the + or , key to select 2-SIDE, and then press the Select key.

The ORIGINAL TYPE screen appears.

5 Press the + or , key to select LONG EDGE or SHORT EDGE, and then

press the Select key.

Sending a Duplex (Double-Sided) Document50

6 Specify the fax number of the recipient.

" Refer to “Specifying a Recipient” on page 41.
" To send a broadcast transmission to multiple destinations, refer to

“Sending a Fax to Multiple Recipients (Broadcast Transmission)” on
page 45.

7 Press the Start key to begin scanning and sending the fax.

" To stop the transmission, press the Stop/Reset key. A message

appears, requesting confirmation to cancel the setting. Select YES,
and then press the Select key.

Sending a Fax Manually

Sending a Fax Manually After Using the Telephone

If the machine is connected to a telephone and the same line is used for both
phoning and faxing, the document can simply be sent after talking with the
recipient over the phone.

This is useful, for example, if you want to tell the recipient that you are send­ing a fax.

" Manual transmission cannot be used together with duplex (dou-

ble-sided) document transmission.

1 Load the document into the ADF.
2 If desired, adjust the image quality.

" The document image quality can be adjusted. For details, refer to

“Adjusting the Image Quality” on page 40.

3 Pick up the handset and check that the dial tone can be heard.
4 Specify the fax number of the recipient by using the telephone to dial the

fax number.

" The fax number of the recipient can also specified using the keypad in

the control panel of this machine.

" If Pulse is selected as the telephone line type, press the key to tem-

porarily change the line type to Tone.

5 After finishing talking on the phone, the recipient should press the neces-

sary key to start receiving the fax.
Once the recipient’s fax machine is ready, a beep is sounded.

Sending a Fax Manually 51

6 Press the Start key to begin scanning and sending the fax.
7 Replace the handset to its cradle.

" To stop the transmission, press the Stop/Reset key. A message

appears, requesting confirmation to cancel the setting. Select YES,
and then press the Select key.

Sending a Fax Manually Using the On Hook Key

" Manual transmission cannot be used together with duplex (dou-

ble-sided) document transmission.

1 Load the document into the ADF.
2 If desired, adjust the image quality.

" The document image quality can be adjusted. For details, refer to

“Adjusting the Image Quality” on page 40.

3 Press the On hook key.
4 Specify the fax number of the recipient.

" If Pulse is selected as the telephone line type, press the key to tem-

porarily change the line type to Tone.

5 Press the Start key to begin scanning and sending the fax.

" To stop the transmission, press the Stop/Reset key. A message

appears, requesting confirmation to cancel the setting. Select YES,
and then press the Select key.

Sending a Fax to a Combination of Fax Numbers (Chain Dial)

Multiple fax numbers can be combined to specify the recipients. This is called
“chain dialing”.

For example, if the phone number and the extension number of a recipient
are registered as different speed dial destinations, the fax number of the
recipient can be specified by combining the two numbers.

1 Position the document to be faxed.
2 If desired, adjust the image quality.

" The document image quality can be adjusted. For details, refer to

“Adjusting the Image Quality” on page 40.

3 Press the On hook key.

Sending a Fax to a Combination of Fax Numbers (Chain52

4 Directly type in the first number, or select it from the favorite list or speed

dial destinations.

" Refer to “Specifying a Recipient” on page 41.

5 Directly type in the second number, or select it from the favorite list or

speed dial destinations.

6 Press the Start key to begin scanning and sending the fax.

" To stop the transmission, press the Stop/Reset key. A message

appears, requesting confirmation to cancel the setting. Select YES,
and then press the Select key.

Canceling (Deleting) a Document Queued in Memory for Transmission

Of the documents stored in memory and waiting to be sent, a specific docu­ment can be selected and deleted.

1 Press the + or , key to select CANCEL RESERV., and then press the

Select key.
The CANCEL RESERV. screen appears.

" If no jobs have been queued in memory, the message NONE appears.

2 Using the + or , key, select the job to be deleted.

" The following types of job are displayed.

– MEMORY: Normal transmission queued in memory
– BROADCAST: Broadcast transmission
– TIMER TX: Timer transmission (fax)
– FORWARD: Forwarding transmission

" To check the recipients for the currently displayed broadcast transmis-

sion job, press the ) key. After checking, press the Back key to return
to the previous screen.

3 Press the Select key.

A message requesting confirmation to delete the job appears.

4 Check that YES is selected, and then press the Select key.

The job is deleted.

Canceling (Deleting) a Document Queued in Memory for 53

About the Fax Header

If transmission source information is set in Header setting to be printed, infor­mation such as the sender’s name, fax number, transmission date/time, ses­sion number and page number can be printed by the recipient.

The following items in the header.

Element Description

Transmission date/time Shows the date/time that the fax was sent. The

time is indicated in the 24-hour format.

Fax number Shows the sender’s fax number.

Sender’s name Shows the sender’s name.

Session number Shows the session number used to manage the

sent fax.

Page number Shows the page number.

Shown as page number/total number of pages.

" For a transmission using the telephone or

the On hook key, the total number of pages
is not shown.

" To print the header, specify the transmission source settings with

ADMIN. MANAGEMENT/USER SETTING in the UTILITY menu, and
then set FAX TX OPERATION/HEADER to ON. For details refer to
“FAX TX OPERATION” on page 25.

About the Fax Header54

Faxing From a

Computer

(PC-FAX)

Sending a Fax Directly From a Computer (PC-FAX)

A fax can be sent directly from a computer, instead of the computer document
being printed, then loaded to be faxed.

" In order to perform a PC-FAX operation, the PC-FAX driver must be

installed. For details on installing the driver, refer to the Installation
Guide.

PC-FAX Settings

Common Buttons

The buttons described below appear on each tab.

 OK: Click to exit the Printing Preferences dialog box, saving any changes

made.

 Cancel: Click to exit the Printing Preferences dialog box without saving

any changes made.

 Apply: Click to save all changes without exiting the Printing Preferences

dialog box.

 Help: Click to view the help.

Settings Tab

The Settings tab allows you to

 Specify the paper size

 Specify the paper orientation

 Specify the resolution

Sender Information Tab

The Sender Information tab allows you to

 Enter sender information (for example, the sender name and sender fax

number)

Sending a Fax Directly From a Computer (PC-FAX)56

Address Book Tab

The Address Book tab allows you to

 Register frequently used destinations

 Register multiple frequently used destinations

 Edit/delete recipient information

 Import/export recipient information

Displaying PC-FAX Settings

Windows Vista

1 From the Start menu, select Control Panel, and then click Hardware

and Sound to select Printers.

2 Right-click the KONICA MINOLTA mc4690MF (FAX) printer icon, and

then select Printing Preferences.

Windows XP/Server 2003

1 From the Start menu, select Printers and Faxes to display the Printers

and Faxes folder.

2 Right-click the KONICA MINOLTA mc4690MF (FAX) printer icon, and

then select Printing Preferences.

Windows 2000

1 From the Start menu, select Settings, and then select Printers to display

the Printers folder.

2 Right-click the KONICA MINOLTA mc4690MF (FAX) printer icon, and

then select Printing Preferences.

Basic PC-FAX Transmissions

1

Click Print in the menu of the document to be faxed.
A dialog box appears, allowing you to specify the print settings.

2 Select KONICA MINOTA mc4690MF (FAX) as the printer.

Displaying PC-FAX Settings 57

3 Click the Print button.

The Destination Settings dialog box appears.

" The names of buttons that appear differ depending on the application.

4 In the Destinations Settings tab, specify the destination.

– When directly typing in the fax number of the recipient, enter the infor-

mation in the Name and Fax Number boxes under User/Group List.

– When selecting the recipient fax number from the address book, click

the desired recipient in the list.

5 Click the > button.

The recipient moves under Destination List.

" The fax will be sent to all destinations displayed under Destination

List.

" To remove a destination from under Destination List, click the < but-

ton.

6 Click the Cover Sheet tab.
7 Under Select Cover Sheet, select the desired cover page format.
8 If Select Cover Sheet is set to any setting other than No Cover Sheet,

settings can be specified for the following.

– To insert an image in the cover page, select the Insert Image check

box, and then specify settings for the following.

Zoom: Specify the size of the image.
X: Specify the horizontal position of the image.
Y: Specify the vertical position of the image.

– Under Cover Sheet Information, select the information to be printed

on the cover page.
Subject: A subject can be printed on the fax. Type the subject in the
text box.

Destination List: The recipient of the fax transmission can be printed.
Sender: The information for the sender of the fax can be printed. The

PC-FAX settings specified on the Sender Information tab are printed.
Click the Edit button to change the information in the dialog box that
appears.
Date/Time: The date and time of the fax transmission can be printed.

9 Click the OK button.

The PC-FAX transmission is sent.

Basic PC-FAX Transmissions58

Uninstalling the FAX Driver (for Windows)

This section describes how to uninstall the magicolor 4690MF FAX driver, if
necessary.

Windows Vista/XP/Server 2003

1 From the Start menu, select All Programs, KONICAMINOLTA, magi-

color 4690MF, then Fax, and then select Uninstall.

2 When the Uninstall dialog box appears, click the Yes button to uninstall.

Windows 2000

1 From the Start menu, select Programs, KONICAMINOLTA, magicolor

4690MF, then Fax, and then select Uninstall.

2 When the Uninstall dialog box appears, click the Yes button to uninstall.

Uninstalling the FAX Driver (for Windows) 59

Uninstalling the FAX Driver (for Windows)60

Receiving Faxes

Receiving Faxes Automatically

" When the machine is turned off, faxes cannot be received. Therefore,

be sure to leave the machine turned on.

" To print a received fax, change the paper type to PLAIN PAPER and

the paper size to A4, LEGAL, LETTER or OFICIO (Mexico only).

If the RX Mode parameter on the FAX RX OPERATION menu is set to

RX

, no special operation is needed in order to receive the fax. Reception

begins after the specified number of rings.

" If the RX Mode parameter on the FAX RX OPERATION menu is set

MANUAL RX, the fax is not received automatically. For details, refer

to “FAX RX OPERATION” on page 27.

" If MEMORY RX MODE function is set to ON, printing does not begin

automatically after the fax is received. A received document is saved
in memory and is printed at the time specified for MEMORY RX
MODE function. In addition, if MEMORY RX MODE function is set to

OFF, the fax is printed. For details on MEMORY RX MODE function in

the UTILITY menu, refer to “FAX RX OPERATION” on page 27. For
details on specifying the settings for MEMORY RX MODE function,
refer to “Setting Up the Memory RX Mode” on page 32.

" This machine does not support polling reception.

AUTO

Receiving Faxes Manually

" When the machine is turned off, faxes cannot be received. Therefore,

be sure to leave the machine turned on.

" To print a received fax, change the paper type to PLAIN PAPER and

the paper size to A4, LEGAL, LETTER or OFICIO (Mexico only).

If a telephone is connected to this machine and the same line is used for
phoning and faxing, the fax can be received after picking up the handset.

1 After the telephone rings, pick up the handset.

" If RX MODE setting on the FAX RX OPERATION menu is set to MAN-

UAL RX

received from a fax machine or a telephone.

, the machine will continue ringing whether the call is being

Receiving Faxes Automatically62

2 Press the Start key.

The machine starts receiving the fax.

" After completing the telephone conversation, press the Start key to

begin receiving the fax.

" If the handset is picked up and the call is being received from a fax

machine, press the Start key to begin receiving the fax.

3 Replace the handset to its cradle.

Forwarding Received Faxes

With forwarding, the received document is sent to the destination specified
with this machine.

A fax number or e-mail address can be specified as the forwarding destina­tion.

" For details on specifying the forwarding destination, refer to “Specify-

ing Forwarding Settings” on page 33.

Printing Received Faxes

What Is the Guaranteed Imageable (Printable) Area?

The printable area on all media
sizes is up to 4.2 mm (0.165") from
the edges of the media.

aa

a

" The printable area of

received faxes differs
depending on the sender’s
scanning area.

a

Forwarding Received Faxes 63

Printable

Area

a=4.2 mm (0.165")

Adding the Sender’s Information When Printing Faxes

If FOOTER setting in the Utility menu is set to ON, information such as the
sender’s fax number, reception date/time, session number and page number
can be printed 4.2 mm (0.165") from the bottom edge of the fax that is
received and printed.

The following items in the footer.

Item Description

This machine’s fax num­ber

Reception date/time Shows the date/time that the fax was received.

Sender’s fax number Shows the sender’s fax number.

Session number Shows the session number used to manage the

Page number Shows the page number.

Shows the fax number specified for this machine
with ADMIN. MANAGEMENT/USER SETTING in the
UTILITY menu.

The time is indicated in the 24-hour format.

received fax.

" To print the footer, set FAX RX OPERATION/FOOTER to ON. For

details refer to “FAX RX OPERATION” on page 27.

Printing Received Faxes64

Method of printing during reception

The relationship between the length of the received document and the docu­ment that is actually printed is shown below.

The document is printed differently depending on the setting selected for the
REDUCTION RX parameter on the FAX RX OPERATION menu.

REDUCTION RX: ON

" Images are only reduced in the vertical direction.

Recording
paper size

A4

Letter

Footer Length of received

image [mm]

OFF

ON

OFF

ON

Less than 289 1 page with 100%

290 – 331 1 page with (289/image length)%

332 – 570 Divide into 2 pages with 100%

571 – 851 Divide into 3 pages with 100%

852 - Divide into 4 pages with 100%….

Less than 285 1 page with 100%

286 – 309 1 page with (285/image length)%

310 – 562 Divide into 2 pages with 100%

563 – 839 Divide into 3 pages with 100%

840 - Divide into 4 pages with 100%…

Less than 271 1 page with 100%

272 – 295 1 page with (271/image length)%

296 – 534 Divide into 2 pages with 100%

535 – 797 Divide into 3 pages with 100%

798 - Divide into 4 pages with 100%….

Less than 267 1 page with 100%

268 – 291 1 page with (267/image length)%

292 – 526 Divide into 2 pages with 100%

527 – 785 Divide into 3 pages or more

786 - Divide into 4 pages with 100%….

Printing

reduction

reduction

reduction

reduction

Printing Received Faxes 65

Recording
paper size

Legal

Oficio

Footer Length of received

image [mm]

OFF

ON

OFF

ON

Less than 348 1 page with 100%

349 – 371 1 page with (347/image length)%

372 – 688 Divide into 2 pages with 100%

689 – 1028 Divide into 3 pages with 100%

1029 - Divide into 4 pages with 100%….

Less than 344 1 page with 100%

345 – 367 1 page with (343/image length)%

368 – 680 Divide into 2 pages with 100%

681 – 1016 Divide into 3 pages with 100%

1017 - Divide into 4 pages with 100%….

Less than 335 1 page with 100%

336 – 359 1 page with (335/image length)%

360 – 662 Divide into 2 pages with 100%

663 – 989 Divide into 3 pages with 100%

990 - Divide into 4 pages with 100%….

Less than 331 1 page with 100%

332 – 355 1 page with (331/image length)%

356 – 654 Divide into 2 pages with 100%

655 – 977 Divide into 3 pages with 100%

978 Divide into 4 pages with 100%….

Printing

reduction

reduction

reduction

reduction

Printing Received Faxes66

REDUCTION RX: OFF

Recording
paper size

A4

Letter

Legal

Footer Length of received

image [mm]

OFF

ON

OFF

ON

OFF

ON

Less than 289 1 page

290 – 570 Divide into 2 pages

571 – 851 Divide into 3 pages

852 - Divide into 4 pages or more

Less than 285 1 page

286 – 562 Divide into 2 pages

563 – 839 Divide into 3 pages

840 - Divide into 4 pages or more

Less than 271 1 page

272 – 534 Divide into 2 pages

535 – 797 Divide into 3 pages

798 - Divide into 4 pages or more

Less than 267 1 page

268 – 526 Divide into 2 pages

527 – 785 Divide into 3 pages

786 - Divide into 4 pages or more

Less than 348 1 page

349 – 688 Divide into 2 pages

689 – 1028 Divide into 3 pages

1029 - Divide into 4 pages or more

Less than 344 1 page

345 – 680 Divide into 2 pages

681 – 1016 Divide into 3 pages

1017 - Divide into 4 pages or more

Printing

Printing Received Faxes 67

Recording
paper size

Oficio

Footer Length of received

image [mm]

OFF

ON

Less than 335 1 page

356 – 662 Divide into 2 pages

663 – 989 Divide into 3 pages

990 - Divide into 4 pages or more

Less than 331 1 page

332 – 654 Divide into 2 pages

655 – 977 Divide into 3 pages

978 - Divide into 4 pages or more

Printing

REDUCTION RX: CUT

" If an image does not fit within a page, any part of the image exceeding

24 mm is cut off and printed on the next page.

Recording
paper size

A4

Footer Length of received

image [mm]

OFF

ON

Less than 289 1 page

290 – 313 Print into 1 page. 1-24mm of end

314 – 570 Divide into 2 pages

571 – 594 Divide into 2 pages. 1-24mm of

595 – 851 Divide into 3 pages

852 - Divide into 3 pages....

Less than 285 1 page

286 – 309 Print into 1 page. 1-24mm of end

310 – 562 Divide into 2 pages

563 – 586 Divide into 2 pages. 1-24mm of

587 – 839 Divide into 3 pages

840 - Divide into 3 pages....

Printing

is cut.

end is cut.

is cut.

end is cut.

Printing Received Faxes68

Recording
paper size

Letter

Legal

Footer Length of received

image [mm]

OFF

ON

OFF

ON

Less than 271 1 page

272 – 295 Print into 1 page. 1-24mm of end

296 – 534 Divide into 2 pages

535 – 558 Divide into 2 pages. 1-24mm of

559 – 797 Divide into 3 pages

798 - Divide into 3 pages....

Less than 267 1 page

268 – 291 Print into 1 page. 1-24mm of end

292 – 526 Divide into 2 pages

527 – 550 Divide into 2 pages. 1-24mm of

551 – 785 Divide into 3 pages

786 - Divide into 3 pages....

Less than 348 1 page

349 – 372 Print into 1 page. 1-24mm of end

373 – 688 Divide into 2 pages

689 – 712 Divide into 2 pages. 1-24mm of

713 – 1028 Divide into 3 pages

1029 - Divide into 3 pages....

Less than 344 1 page

345 – 368 Print into 1 page. 1-24mm of end

369 – 680 Divide into 2 pages

681 – 704 Divide into 2 pages. 1-24mm of

705 – 1016 Divide into 3 pages

1017 - Divide into 3 pages....

Printing

is cut.

end is cut.

is cut.

end is cut.

is cut.

end is cut.

is cut.

end is cut.

Printing Received Faxes 69

Recording
paper size

Oficio

Footer Length of received

image [mm]

OFF

ON

Less than 335 1 page

336 – 359 Print into 1 page. 1-24mm of end

360 – 662 Divide into 2 pages

663 – 686 Divide into 2 pages. 1-24mm of

687 – 989 Divide into 3 pages

990 - Divide into 3 pages....

Less than 331 1 page

332 – 355 Print into 1 page. 1-24mm of end

356 –654 Divide into 2 pages

655 – 678 Divide into 2 pages. 1-24mm of

679 – 977 Divide into 3 pages

978 - Divide into 3 pages....

Printing

is cut.

end is cut.

is cut.

end is cut.

Printing Received Faxes70

Registering

Recipients

About the Dial Register Function

Frequently used fax numbers can be registered with the DIAL REGISTER
function so that the fax number can be easily accessed. In addition, this
reduces input errors.

The following registration methods are available:

 Favorite: Frequently used speed dial and group dial destinations can be

registered on the favorite list to allow the fax number to quickly be
recalled. For details on registering destinations, refer to “Favorite List” on
page 72.

 Speed Dial: Fax numbers can be registered as speed dial destinations.

When sending a fax transmission, type in the speed dial number to recall
the fax number. For details on registering destinations, refer to “Speed
Dialing” on page 74.

 Group Dial: Multiple destinations can be registered together as a group

dial destination. When sending a fax transmission, type in the group dial
number to recall fax numbers for a broadcast transmission. For details on
registering destinations, refer to “Group Dialing” on page 76.

" When registering destinations as speed dial or group dial destinations,

use the Search function to search for the recipients. For details on
using the Search Function, refer to “Using the List Function of the
Phone Book” on page 43 and “Using the Search Function of the
Phone Book” on page 44.

Favorite List

Registering Destinations in the Favorite List

Frequently used speed dial and group dial destinations can be registered on
the favorite list to allow the fax number to quickly be recalled. A maximum of
20 destinations can be registered on the favorite list.

" Before registering destinations in the favorite list, register them as

speed dial or group dial destinations.

1 Press the + or , key to select UTILITY, and then press the Select key.

" For details on selecting a menu, refer to “General Procedure for Spec-

ifying Settings in Utility Menu” on page 31.

2 Press the + or , key to select DIAL REGISTER, and then press the

Select key.

About the Dial Register Function72

3 Check that FAVORITE is selected, and then press the Select key.

The FAVORITE screen appears.

4 Type in the speed dial number, and then press the Select key.

– To program a group dial number, press the Addressbook key, type in

the group dial number, and then press the Select key.

" If a destination is already registered in the favorite list, select ADD, and

then press the Select key to display a screen for entering the speed
dial number.

" For details on entering/editing text and the characters that can be

entered, refer to “Entering Text” on page 94.

5 Press the Select key again.
6 Press the + or , key to select FINISH, and then press the Select key.

– To add another destination to the favorite list, select ADD, press the

Select key, and then repeat steps 4 through 6.

The destination is registered in the favorite list.

" To return to the Fax mode screen, continue pressing the Back key

until the Fax mode screen is displayed.

Deleting Destinations from the Favorite List

A destination registered in the favorite list can be deleted.

1 Press the + or , key to select UTILITY, and then press the Select key.

" For details on selecting a menu, refer to “General Procedure for Spec-

ifying Settings in Utility Menu” on page 31.

2 Press the + or , key to select DIAL REGISTER, and then press the

Select key.

3 Check that FAVORITE is selected, and then press the Select key.

The FAVORITE screen appears.

4 Press the + or , key to select CHECK/EDIT, and then press the Select

key.

5 Press the + or , key to select the destination to be deleted, and then

press the Stop/Reset key.

6 Check that YES is selected, and then press the Select key.
7 Press the Back key.
8 Press the + or , key to select FINISH, and then press the Select key.

The destination is deleted from the favorite list.

Favorite List 73

" To return to the Fax mode screen, continue pressing the Back key

until the Fax mode screen is displayed.

Speed Dialing

Registering a Speed Dial Destination

Frequently specified fax numbers (maximum of 220) can be registered as
speed dial destinations. In addition, batch transmission settings can be spec­ified.

1 Press the + or , key to select UTILITY, and then press the Select key.

" For details on selecting a menu, refer to “General Procedure for Spec-

ifying Settings in Utility Menu” on page 31.

2 Press the + or , key to select DIAL REGISTER, and then press the

Select key.

3 Press the + or , key to select SPEED DIAL, and then press the Select

key.
The SPEED DIAL screen appears.

4 Use the keypad to type in the speed dial number, and then press the

Select key.

" If LDAP search settings have been specified, a screen allowing MAN-

UAL SETTING or LDAP SEARCH to be selected appears after the

Select key is pressed. Select
the Select key

MANUAL SETTING, and then press

" For details on entering/editing numbers, refer to “Entering Text” on

page 94.

" If the destination is already registered with the specified speed dial

number, REGISTERED! appears. Press the Back key to return to the
DIAL REGISTER screen, and then continue with step 3.

5 Enter the name of the speed dial destination to be registered, and then

press the Select key.

" Text up to 20 characters long can be entered for the name.
" For details on entering/editing text and the characters that can be

entered, refer to “Entering Text” on page 94.

6 Use the keypad to enter the fax number of the recipient.

" The fax number can contain a maximum of 50 characters.

Speed Dialing74

" For details on entering/editing numbers, refer to “Entering Text” on

page 94.

7 Press the , key.
8 Press the + or , key to select an item whose settings have already been

specified.

– To specify batch transmission settings, select Batch Time, press the

Select key, and then continue with step 9.

– To specify the modem speed, select MODEM SPEED, press the Select

key, and then continue with step 10.

9 Use the keypad to type in the batch transmission time, and then press the

Select key.
The batch transmission settings are specified. Continue with step 11.

" For details on entering/editing text and the characters that can be

entered, refer to “Entering Text” on page 94.

10 Press the + or , key to select the desired modem speed, and then press

the Select key.
The modem speed is specified. Continue with step 11.

" If a transmission error occurs, select 14.4 or 9.6 for the modem speed.

11 Press the Back key.

12 Press the Select key.

The entered information is registered with the speed dial number.

" To return to the Fax mode screen, continue pressing the Back key

until the Fax mode screen is displayed.

Changing/Deleting Speed Dial Information

The registered speed dial information can be changed.

1 Press the + or , key to select UTILITY, and then press the Select key.

" For details on selecting a menu, refer to “General Procedure for Spec-

ifying Settings in Utility Menu” on page 31.

2 Press the + or , key to select DIAL REGISTER, and then press the

Select key.

3 Press the + or , key to select SPEED DIAL, and then press the Select

key.
The SPEED DIAL screen appears.

4 Use the keypad to type in the number of the speed dial destination to be

edited/deleted, and then press the Select key.

Speed Dialing 75

" For details on entering/editing text and the characters that can be

entered, refer to “Entering Text” on page 94.

5 Press the + or , key to select EDIT or DELETE, and then press the

Select key.

– If EDIT was selected, the name is displayed. Continue with step 6.
– If DELETE was selected, the settings registered with the speed dial

number are deleted. This completes the procedure when it is deleted.

6 If desired, edit the name, fax number, modem speed and batch transmis-

sion settings, and then press the Select key.
The edited information is registered with the speed dial number.

" If the edited speed dial destination is registered in the favorite list, with

a group dial destination or as forwarding settings, a message appears,
requesting confirmation to leave the edited speed dial destination reg­istered as it is. To leave it registered as it is, select YES. To not leave it
registered as it is, select NO. Then, press the Select key.

" If a document is queued in the memory for a batch transmission and

the batch transmission time is changed, the document in the memory
will be sent at the time before the setting was changed.

" For details on editing text, refer to “Entering Text” on page 94.

Group Dialing

Registering a Group Dial Destination

Fax numbers frequently specified for broadcast transmission can be regis­tered as a group dial destination. A maximum of 50 destinations can be regis­tered together as one group.

" Before registering a group dial destination, register the destinations as

speed dial destinations.

1 Press the + or , key to select UTILITY, and then press the Select key.

" For details on selecting a menu, refer to “General Procedure for Spec-

ifying Settings in Utility Menu” on page 31.

2 Press the + or , key to select DIAL REGISTER, and then press the

Select key.

3 Press the + or , key to select GROUP DIAL, and then press the Select

key.
The GROUP DIAL screen appears.

Group Dialing76

4 Use the keypad to type in the group dial number, and then press the

Select key.

" For details on entering/editing numbers, refer to “Entering Text” on

page 94.

" If the destination is already registered with the specified group dial

number, REGISTERED! appears. Press the Back key to return to the
DIAL REGISTER screen, and then continue with step 3.

5 Enter the name of the group dial destination to be registered, and then

press the Select key.

" Text up to 20 characters long can be entered for the name.
" For details on entering/editing text and the characters that can be

entered, refer to “Entering Text” on page 94.

6 Use the keypad to type in the speed dial number to be registered with the

group dial destination, and then press the Select key.

" To program a group dial number registered with a group dial destina-

tion, press the Addressbook key, type in the group dial number and
then press the Select key.

" For details on entering/editing text and the characters that can be

entered, refer to “Entering Text” on page 94.

7 Press the Select key again.
8 Check that ADD is selected, and then press the Select key. Repeat steps

6 through 8 until all desired destinations are specified.

– If no more recipients are to be specified, continue with step 9.

9 Select FINISH, and then press the Select key.

The destinations are registered as the group dial destination.

" To return to the Fax mode screen, continue pressing the Back key

until the Fax mode screen is displayed.

Group Dialing 77

Changing/Deleting Group Dial Information

The registered group dial information can be changed.

1 Press the + or , key to select UTILITY, and then press the Select key.

" For details on selecting a menu, refer to “General Procedure for Spec-

ifying Settings in Utility Menu” on page 31.

2 Press the + or , key to select DIAL REGISTER, and then press the

Select key.

3 Press the + or , key to select GROUP DIAL, and then press the Select

key.
The GROUP DIAL screen appears.

4 Use the keypad to type in the number of the group dial destination to be

edited/deleted, and then press the Select key.

" For details on entering/editing text and the characters that can be

entered, refer to “Entering Text” on page 94.

5 Press the + or , key to select EDIT or DELETE, and then press the

Select key.

– If EDIT was selected, the name is displayed. Continue with step 6.
– If DELETE was selected, the settings programmed for the group dial

number are deleted. This completes the procedure when it is deleted.

6 If you want to change the name of the group, enter the new name, and

then press the Select key.

" For details on editing text, refer to “Entering Text” on page 94.

7 Add/delete destinations.

– To add a destination, check that ADD is selected, and then press the

Select key. Type in the speed dial number, press the Select key, and
then press the Select key again.

– To delete a destination, press the + or , key to select CHECK/EDIT,

and then press the Select key.
Press the + or , key to select the destination to be deleted, and then
press the Stop/Reset key.
Check that YES is selected, and then press the Select key.
The destination is deleted from the group dial list.

8 Press the + or , key to select FINISH, and then press the Select key.

The edited information is registered with the group dial number.

Group Dialing78

Confirmation

Mode

About the Machine’s Counters

The operations performed since this machine was installed can be checked
with REPORTS/STATUS in the menu. Follow the procedure described below
to check the fax-related counters.

Checking the Counter for Fax Printing

This counter shows the total number of fax prints made since this machine
was installed.

1 Press the + or , key to select REPORTS/STATUS, and then press the

Select key.

2 Check that TOTAL PRINT is selected, and then press the Select key.

The TOTAL PRINT screen appears.

3 Press the + or , key to scroll through the screen until FAX PRINT

appears.
Check the total number of pages printed as faxes.

" To return to the Fax mode screen, press the Stop/Reset key.

Checking the Counter for Total Scans

This counter shows the total number of scans made, excluding copies, since
this machine was installed.

1 Press the + or , key to select REPORTS/STATUS, and then press the

Select key.

2 Check that TOTAL PRINT is selected, and then press the Select key.

The TOTAL PRINT screen appears.

3 Press the + or , key to scroll through the screen until TOTAL SCAN

appears.
Check the total number of scans made with faxes.

" To return to the Fax mode screen, press the Stop/Reset key.

Checking the Transmission/Reception Result From the Message Window

The transmission result information can be checked from the message win­dow.

1 Press the + or , key to select REPORTS/STATUS, and then press the

Select key.

About the Machine’s Counters80

2 Press the + or , key to select TX/RX RESULT, and then press the Select

key.
The TX/RX RESULT screen appears and displays the communications
log.

" When the Start key is pressed, details of the report displayed in the

message window can be printed.

" To return to the Fax mode screen, press the Select key.

About the Reports and Lists

Reports on the status of fax transmissions/receptions and the speed dial set­tings can be printed.

The following reports and lists can be printed with this machine.

" For details on printing the reports and the lists, refer to the following

section.

Printing the Reports and Lists

1 Press the + or , key to select REPORTS/STATUS, and then press the

Select key.

2 Press the + or , key to select REPORT, and then press the Select key.
3 Press the + or , key to select the desired report, press the Select key,

and then Start key.
The report is printed

TX RESULT REPORT

The session number, recipient name, date sent, starting time of transmission,
number of document pages, time required, mode, and transmission result are
printed.

" The machine can also be set to print this report with each transmis-

sion, only when an error occurs, or not at all. For details, refer to
“REPORTING” on page 30.

SESSION FUNCTION NO. DESTINATION

0001 TX 001 AAA NEWYORK

STATION

012345678

00A0: TX CANCEL

About the Reports and Lists 81

DATE TIME PAGE DURATION MODE RESULT

APR.19 18:00 010 00h02min21s G3 STOP

RX RESULT REPORT

The session number, date received, starting time of reception, number of
pages received, time required, mode, and reception result are printed.

" The machine can also be set to print this report with each reception,

only when an error occurs, or not at all. For details, refer to “REPORT­ING” on page 30.

SESSION FUNCTION NO. DESTINATION

0001 RX 001

STATION

098765432

0014:ERROR DURING RX

DATE TIME PAGE DURATION MODE RESULT

APR.19 18:00 001 00h02min21s ECM NG

ACTIVITY REPORT

The operation number, session number, date of operation, starting time of
transmission/reception, type of operation (transmission or reception), recipi­ent name, number of pages sent/received, mode, and transmission/reception
result are printed.

" The machine can also be set to print this report automatically after

every 60 transmissions/receptions. For details, refer to “REPORTING”
on page 30.

NO. SESSION DATE TIME TX/RX DESTINATION

01 0001 APR.19 16:32 TX--- AAA NEWYORK

02 0002 APR.19 18:00 ---RX

03 0003 APR.19 18:00 ---RX

04 0004 APR.19 19:12 TX--- HEAD OFFICE

STATION

012345678

098765432

098765432

024682468

PAGE DURATION MODE RESULT

006 00h01min16s ECM OK

001 00h02min21s ECM NG

012 00h02min48s ECM OK

001 00h00min56s ECM OK

0034

MEMORY DATA LIST

This is a list of documents queued to be sent and documents specified for
timer transmission (including batch transmission).

The session number, type of operation being performed, time, recipient
name, and number of document pages are printed.

SESSION FUNCTION TIME NO. DESTINATION STATION PAGE

0001 TX 18:00 001 SP-001 AAA NEWYORK

012345678

012

About the Reports and Lists82

MEMORY IMAGE PRINT

A reduced image of the first page of the document waiting to be sent in addi­tion to the session number, type of operation being performed, recipient
name, date, time, and number of document pages are printed.

FAVORITE LIST

The destinations registered in the favorite list are printed in the order that they
appear in the favorite list.

FA-NO. DESTINATION STATION DESTINATION NUMBER SPEED SET DATE

FA-01 AAA NEWYORK 012345678 33.6 JAN.20.2006

FA-02 AAA TOKYO 098765432 33.6 JAN.20.2006

FA-03 HEAD OFFICE 024682468 33.6 FEB.12.2006

FA-04 0P02345678 0224466880 12.8 FEB.12.2006

SPEED DIAL LIST

The recipients programmed for the speed dial numbers are printed in numeri­cal order. The time specified for speed dial numbers registered with batch
transmission settings appears below “DETAIL”.

SP-NO. DESTINATION STATION DESTINATION NUMBER DETAIL SET DATE

SP-001 AMSTERDAM OFFICE 0P09876543 23:00 33.6 JAN.20.200

SP-002 KOREA OFFICE 0P01357913 33.6 JAN.20.200

SP-003 ABCDEF 024682468 33.6 FEB.12.200

SP-004 POST OFFICE 0224466880 14.4 FEB.12.200

6

6

6

6

GROUP DIAL LIST

The group dialing settings are printed in numerical order.

KEY-NO. NAME NO. DESTINATION STATION

GP-01 GROUP-01 01 SP-002 AAA TOKYO

02 SP-004 NJ OFFICE

03 SP-001 AMSTERDAM OFFICE

098765432

0P02345678

0P09876543

About the Reports and Lists 83

About the Reports and Lists84

Troubleshooting

Problems When Sending Faxes

If the fax cannot be sent correctly, refer to the following table, and then per­form the indicated operation. If the fax still cannot be sent correctly, even after
performing the described operations, contact your technical representative.

" For details on the error messages, refer to “Error Messages on the

Message Window” on page 89. For details on troubleshooting proce­dures for document misfeeds, paper misfeeds, poor print quality, or
empty consumables, refer to the Printer/Copier/Scanner User’s Guide
on the Documentation CD/DVD.

Symptom Cause Solution

The document is not
scanned.

The document is
scanned at an angle.

The fax received by the
recipient is blurry.

The fax received by the
recipient is blank.

The document is too
thick, too thin or too
small.

The document guides
are not adjusted to the
width of the document.

The document is incor­rectly positioned.

The original glass is
dirty.

The text in the document
is written too faint.

There may be a problem
with the telephone con­nection.

There may be a problem
with the recipient’s fax
machine.

The document was sent
with the front side facing
down (when the ADF is
used).

Use the original glass to
send the fax.

Slide the document
guides to fit the width of
the document.

Position the document
correctly.

Clean the original glass.

Adjust the resolution.

Check the telephone
line, and then try send­ing the fax again.

Make a copy to check
that this machine is
operating correctly, and
then, if the copy was
printed correctly, have
the recipient check the
condition of their fax
machine.

Load the document to be
faxed facing up.

Problems When Sending Faxes86

Symptom Cause Solution

Transmission is not pos­sible.

The transmission proce­dure may have been
performed incorrectly.

The fax number may be
wrong.

The one-touch dial key
or speed dial may be
incorrectly programmed.

The telephone line may
be incorrectly con­nected.

There may be a problem
with the recipient’s fax
machine (such as, no
paper or turned off).

Check the transmission
procedure, and then try
sending the fax again.

Check the fax number.

Check that the keys
were correctly pro­grammed.

Check the telephone line
connection. If it is dis­connected, connect it.

Contact the recipient.

Problems When Receiving Faxes

If the fax cannot be received correctly, refer to the following table, and then
perform the indicated operation. If the fax still cannot be received correctly,
even after performing the described operations, contact your technical repre­sentative.

" For details on the error messages, refer to “Error Messages on the

Message Window” on page 89. For details on troubleshooting proce­dures for document misfeeds, paper misfeeds, poor print quality, or
empty toner, refer to the Printer/Copier/Scanner User’s Guide on the
Documentation CD/DVD.

Symptom Cause Solution

The received fax is
blank.

Problems When Receiving Faxes 87

There may be a prob­lem with the telephone
connection or with the
caller’s fax machine.

The caller may have
loaded the pages back­ward.

Check that the machine
can make clean copies.
If it can, have the caller
send the fax again.

Contact the caller.

Symptom Cause Solution

Faxes cannot be
received automatically.

Other Problems

Symptom Cause Solution

The number of docu­ment pages indicated in
the transmission result
report is different from
the number of pages in a
batch transmission.

The machine is set to
receive faxes manually.

Memory is full. Load paper if it is empty,

The telephone line is
incorrectly connected.

There may be a problem
with the caller’s fax
machine.

Memory is full. During batch transmis-

Set the machine to auto­matic reception.

and then print the faxes
stored in memory.

Check the telephone line
connection. If it is dis­connected, connect it.

Make a copy to check
that this machine is
operating correctly, and
then, if the copy was
printed correctly, have
the recipient check the
condition of their fax
machine.

sion, the number of doc­ument pages indicated in
the transmission result
report may be different
from the number of
pages in the transmis­sion if the memory is full.

Other Problems88

Error Messages on the Message Window

Error message Cause Solution

ADMINISTERED BY
PC
PLEASE WAIT!

COMMUNICATION
ERROR (####)

Check Fax Mode A fax error occurred

FAX DATA LOST Data stored in the mem-

HUNG UP THE PHONE The receiver of the con-

LINE PROBLEM
CHECK LINE

This machine is access­ing LSU or the Admin.
Mode of PageScope
Web Connection.

 Communication is not

possible because of
some problem in the
machine.

 Communication is not

possible because of a
problem with the
recipient/caller’s fax
machine.

while an operation was
being performed in Copy
mode or Scan mode.

ory has been erased.

nected telephone is
lifted.

 The telephone dialing

system or telephone
wiring system is not
set correctly.

 The telephone cable

is not attached cor­rectly.

 Log off from PageScope Web

Connection.

 Exit LSU.

 If no operation is performed for

600 seconds, the main screen
appears.

Check the transmission results.

Press the Fax key to check the
error condition, and take appro­priate measures.

Check the printed lost data
report. If transmission data was
erased, scan the transmission
data again. If received data was
erased, have the fax sent again.

Replace the receiver of the con­nected telephone on the hook.

 Check the telephone dialing

system or telephone wiring
system and use the appropri­ate configuration menu to
make the correct settings.

 Correctly connect the tele-

phone cable.

Error Messages on the Message Window 89

Error message Cause Solution

MEMORY FILE FULL  The number of items

registered in the
memory has
exceeded the maxi­mum allowed.

MEMORY FULL  While sending a fax,

the size of the data for
the scanned image
has exceeded the
capacity of the mem­ory.

 While receiving a fax,

the size of the data for
the scanned image
has exceeded the
capacity of the mem­ory.

REDIAL ALL FAILED All redial attempts failed

because either the recip­ient’s line is busy or
there was no answer.

 If MEMORY RX MODE is set to

ON, cancel memory reception

mode, and print received doc­uments stored in the memory.

 If MEMORY RX MODE is set to

ON, cancel memory reception

mode, and print received doc­uments stored in the memory.

 Send the fax manually.

Check the condition of the recipi­ent’s line, and then try sending
the fax again.

Error Messages on the Message Window90

Appendix

A

Technical Specifications

Compatible lines PSTN (Public Switched Telephone Network),

PBX (Private Branch eXchange)

Compatibility ECM/Super G3

Modem speed V.34 (up to 33.6 Kbps)

Fax transmission speed 3 sec/page (at V.34)

Coding method MH, MR, MMR, JBIG

Memory for receiving 6 MB (approx. 250 pages)

Original  ADF

Maximum size: Legalw
Width: 140 to 216 mm
Length: 148 to 500 mm (500 mm: Fax mode
with ADF)

 Original Glass

Maximum size : Legalw

Paper size Maximum size: Legalw

Edge erase 4 mm (top, bottom, left, right)

Transmission resolution Standard: 204 × 98 dpi

Fine: 204 × 196 dpi
Super Fine: 204 × 392 dpi

Half Tone/Standard: 204 × 98 dpi
Half Tone/Fine: 204 × 196 dpi
Half Tone/Super Fine: 204 × 392 dpi

When using ADF: 408 × 392 dpi

When using ADF: 408 × 392 dpi

Technical Specifications92

PC-FAX Operating system:

Windows 2000 Service Pack 4
Windows Server 2003
Windows XP (32-bit/64-bit)
Windows VISTA (32-bit/64-bit)

Interface:

USB 2.0
Network (TCP/IP)

PC requirements:

Minimum specifications:

CPU speed: Pentium 200MHz
RAM: 128 MB

Recommended specifications:

CPU speed: Pentium 4/1.6GHz
RAM: 256 MB

Driver command language:

GDI

Driver compression:

JBIG

" For details on other specifications, refer to the Printer/Copier/Scanner

User’s Guide on the Documentation CD/DVD.

Technical Specifications 93

Entering Text

When specifying the user name or programming the recipient name, letters,
accented characters, numbers and symbols can be entered.

Key Operation

Use the keypad to enter numbers, letters, and symbols.

List of characters available with each key of the keypad

Entering Fax Numbers

Keypad

Key

11-11 -1

2222 2

3333 3

4444 4

5555 5

6666 6

7777 7

8888 8

9999 9

0 0 (space)0 0 (space)0

###* +

* To display your fax number, select USER FAX NUMBER in the USER SET­TING menu.

Available characters Available characters

(Registration of USER FAX NO.) *

[1] [A] [1] [A]

Entering Text94