Konica Minolta IF102EV1 User Manual
Forward
Foreword
If the IF-102 (Internet Fax kit) is installed and a network is connected, data
scanned by the 7115
(e-mail) and sent to a computer or Internet fax terminal through an intranet
or the Internet. In addition, scanned data can also be uploaded to an FTP
server.
* With the 7115/7118, this is performed with the optional fax kit FK-117.
*
/7118*/7115F/7118F can be attached to electronic mail
Trademark Acknowledgements
Ethernet is a registered trademark of Xerox Corporation.
All other product names are trademarks or registered trademarks of their
respective holders.
Screen images shown in this manual may differ slightly from actual
ones. Specifications are subject to change without prior notice.
i
For the U.S.A. Users
FCC Part 15-Radio Frequency Devices
This device complies with Part 15 of the FCC Rules. Operation is subject to the
following two conditions: (1) This device may not cause harmful interference, and
(2) this device must accept any interface received, including interface that may
cause undesired operation.
NOTE: This equipment has been tested and found to comply with the limits for a
Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are
designed to provide reasonable protection against harmful interference when the
equipment is operated in a commercial environment. This equipment generates,
uses, and can radiate radio frequency energy and if not installed and used in
accordance with the instruction manual, may cause harmful interference to radio
communications.
Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his
own expense.
WARNING: The design and production of this unit conform to FCC Regulations,
and any changes or modifications must be registered with the FCC and are subject to FCC control. Any changes made by purchaser or user without first contacting the manufacturer will be subject to penalty under FCC regulations.
This device must be used with shielded interface cables. The use of nonshielded cables is likely to result in interference with radio communications and is
prohibited under FCC rules.
For Canada Users
Interference-Causing Equipment Standard (ICES-003 Issue 3)
This Class A digital apparatus complies with Canadian ICES-003.
Cet appareil numerique de la classe A est conforme a la norme NMB-003 du
Canada.
ii
For Europe
CE Marking (Declaration of Conformity)
This product complies with the following EU directives:
89/336/EEC, 73/23/EEC and 93/68/EEC directives.
This declaration is valid for the area of the European Union.
This device must be used with shielded interface cables. The use of nonshielded cables is likely to result in interference with radio communications and is
prohibited under EU directives.
For Users of the Class B regulation’s countries
This device must be used with shielded interface cables. The use of nonshielded cables is likely to result in interference with radio communications and is
prohibited under CISPR 22 rules and local rules.
For Users except the Class B regulation’s countries
WARNING
This is a Class A product. In a domestic environment this product may cause
radio interference in which case the user may be required to take adequate measures.
This device must be used with shielded interface cables. The use of nonshielded cables is likely to result in interference with radio communications and is
prohibited under CISPR 22 rules and local rules.
iii
Contents
CONTENTS
1 Introduction ........................................................ 1
1.1 Available Features ................................................... 1
1.2 Required Environment ............................................ 4
1.3 Connecting to a Network (LAN) .............................. 4
1.3.1 Connecting the Ethernet Cable ........................... 5
1.4 Control Panel Parts and Their Functions .............. 6
1.4.1 Names of Control Panel Parts and Their
Functions ............................................................... 6
1.4.2 Display Indications ............................................... 8
1.5 Entering Text ............................................................ 9
1.5.1 Key Operation ........................................................ 9
1.5.2 Inputting Example ............................................... 10
1.6 Specifying Network Settings ................................ 12
1.6.1 Required Settings ............................................... 12
1.6.2 Specifying Network Settings
(“NETWORK(FAX/SCAN)” Menu) ....................... 14
1.6.3 Specifying E-mail Settings
(“E-MAIL SETTING 1” Menu) .............................. 17
1.6.4 Specifying E-mail Settings
(“E-MAIL SETTING 2” Menu) .............................. 21
iv
Contents
2 Internet Faxing ................................................. 25
2.1 Basic Faxing ........................................................... 25
2.1.1 Using the Automatic Document Feeder ............ 26
2.1.2 Positioning Documents on the Original
Glass .................................................................... 27
2.2 Transmission Settings ........................................... 29
2.2.1 Adjusting the Fax Resolution ............................ 29
2.2.2 Specifying the Recipient .................................... 30
2.2.3 Broadcast Transmission .................................... 36
2.3 Timer Transmission ............................................... 38
2.4 Cancelling (Deleting) a Document Queued
for Transmission .................................................... 39
2.5 Receiving ................................................................ 41
2.5.1 E-Mail Formats That Can Be Received ............. 41
2.5.2 Automatic Reception .......................................... 41
2.5.3 Manual Reception ............................................... 42
3 Network Scanning ........................................... 43
3.1 Sending by E-mail (Scan to E-mail) ..................... 43
3.1.1 Using the Automatic Document Feeder ............ 44
3.1.2 Positioning Documents on the Original
Glass .................................................................... 46
3.2 Uploading to an FTP Server (Scan to Server) ..... 50
3.2.1 Using the Automatic Document Feeder ............ 51
3.2.2 Positioning Documents on the Original
Glass .................................................................... 53
v
Contents
4 INITIAL SET Mode Settings ............................ 55
4.1 Programming Scan Settings
(“SCAN SETTING” Menu) ...................................... 55
4.1.1 Setting the “RESOLUTION” Function ............... 55
4.1.2 Setting the “IMAGE FORMAT” Function ........... 55
4.1.3 Setting the Compression Encoding
Method (“CODING METHOD” Function) ........... 56
4.2 Programming E-mail Addresses .......................... 57
4.2.1 Programming One-Touch Dial Keys .................. 57
4.2.2 Programming Speed Dial Numbers ................... 58
4.2.3 Programming Group Dialing .............................. 59
4.3 Specifying the “FORWARD” Function ................. 61
4.4 Specifying E-mail Settings (“E-MAIL SETTING 1”
and “E-MAIL SETTING 2” Menus) ........................ 62
4.5 Specifying Network Settings
(“NETWORK (FAX/SCAN)” Menu) ........................ 62
5 Checking the Transmission/Reception
Result ............................................................... 63
5.1 Checking the Transmission Result ...................... 63
6 Error Messages ................................................ 64
6.1 Main Error Messages and Their Remedies ......... 64
7 Appendix .......................................................... 66
7.1 Specifications ........................................................ 66
vi
1 Introduction
1 Introduction
1.1 Available Features
Internet faxing
• As opposed to a normal fax, which transmits through telephone lines,
Internet fax sends and receives fax images through the Internet. Internet fax uses the Internet electronic mail (e-mail) setup to send and
receive fax images. Image data scanned at an Internet fax terminal is
attached to an e-mail, then sent to the recipient’s Internet fax terminal.
The file attached to the received e-mail is printed by the Internet fax
terminal on the receiving end.
In addition, since e-mail is used, the fax can be sent to an individual email address, not just an Internet fax terminal. In this case, the fax
image arrives at the receiving end as an attachment to a mail received
with the usual mail client software.
Mail Server
Client PC
Intranet
Mail Server
Internet Fax
Te r m i n a l
Internet
Client PC
1
1 Introduction
Network scanning
Paper documents can easily be converted to electronic data and used,
for example, with electronic filing.
Scanned image data (scan data) is sent to a computer through a network
as a TIFF-F or PDF file. The scanned image can be sent either as an email attachment or to an FTP server.
• Scan data is sent to a computer as a TIFF-F or PDF file attached to an
e-mail, then sent to a computer through an intranet or the Internet.
(Scan to E-mail)
Mail Server
Client PC
Intranet
Internet
Mail Server
Client PC
2
1 Introduction
• Scan data is uploaded to an FTP server as a TIFF-F or PDF file.
(Scan to Server)
FTP Server
Intranet
Internet
FTP Server
In addition, the system can be set to send to a specified recipient (only
one) a notification of the FTP server address where the data was
uploaded.
Intranet
FTP Server
FTP Server
Internet
Client PC
Internet
Mail Server
Client PC
3
1 Introduction
1.2 Required Environment
The following network environment is required in order to use the Internet
fax and network scanning features.
Internet faxing
• Mail server (POP3 server and SMTP server)
Network scanning (Scan to E-mail)
• Mail server (SMTP server)
Network scanning (Scan to Server)
• FTP server (The enclosed Document Management Utility can be
used as a simple FTP server.)
• Mail server (SMTP server) in order to use mail notification
Common
• Ethernet 10/100Base-T
• TCP/IP protocol
1.3 Connecting to a Network (LAN)
In order to use the Internet fax and network scanning features, this machine
must be connected to a LAN and be able to communicate using the TCP/IP
protocol.
Use an Ethernet cable (for 10/100Base-T Ethernet) to connect to the LAN.
(The Ethernet cable is not included with the IF-102 (Internet Fax kit).)
IMPORTANT
• Be sure to use a Category 5, shielded cable for the 10/100Base-T
connection, otherwise there may be electronic interference.
4
1 Introduction
1.3.1 Connecting the Ethernet Cable
1. Make sure that the machine is turned off.
2. Insert one plug on the Ethernet cable into the connector (marked “NET-
WORK SCANNER”) on the left side of the machine, and then insert
the other plug into the hub.
5
1 Introduction
1.4 Control Panel Parts and Their Functions
1.4.1 Names of Control Panel Parts and Their Functions
<For U.S. Market>
1
<For Europe>
1
23 4 567
9
23 4 567
9
No. Part Name Function
1 [ERROR] indicator
2 [CONFIRM] key
3 [INITIAL SET] key
4 [RESOLUTION]
key
5 [TEL BOOK]/
PHONE BOOK
[
6 [FAX SET] key
7 [SPEED DIAL] key
8 [MAIL] key
9 One-touch dial keys
Lights up if an error has occurred.
Used to view transmission results.
Used to display the first INITIAL SET mode screen.
MACHINE SETTING, FAX REGISTRATION, E-MAIL
SETTING 1, E-MAIL SETTING 2, NETWORK(FAX/SCAN)
Refer to “4 INITIAL SET Mode Settings” (p. 55).
Used to select the image quality (transmission resolution) with
the Internet fax feature.
Used to display the information programmed for one-touch
dialing, group dialing and speed dialing.
] key
Used to select a function.
BROADCAST (broadcast transmission), TIMER TX (timer
transmission), CANCEL RESERV. (cancel queued job) and
INTERNET FAX RX (Internet fax reception) (p. 36, p. 38, p. 39
and p. 41)
Used to specify previously programmed fax numbers
represented by 3-digit numbers.
Press to enter an e-mail address. The key lights up in green to
indicate that an e-mail address can be entered.
Used to select previously programmed fax numbers.
Used to enter text such as e-mail addresses.
8
8
6
1 Introduction
<For U.S. Market>
<For Europe>
12 14 15
1110
1110
12 14 15
13
20
13
19
20
19
181716
181716
No. Part Name Function
10 Display Displays setting menus, error messages, and specified
settings such as e-mail addresses.
11 [NO/CLEAR] key Erases the entered letters and numbers.
Returns to the previous screen.
12 [YES/ENTER] key Confirms the current setting.
13 10-key pad Used to enter setting values.
Used to enter numbers.
Used to enter speed dial numbers.
14 [SCAN] key Press to enter Scan mode. The key lights up in green to
indicate that the machine is in Scan mode.
15 [FAX] key Used when sending scan data or receiving e-mail with the
Internet fax feature.
16
and keys
[DENSITY SET]
key
17
and keys
Used to specify the scanning mode with the Network Scan
feature.
Used to specify the selection at the left or right in setting
screens.
Used to specify the selection above or below in setting
screens and menus.
18 [AUTO RESET] key Cancels all current operations.
19 [START] key Starts scanning or starts sending the e-mail or file.
20 [STOP] key Stops scanning documents.
7
1 Introduction
1.4.2 Display Indications
1
2
1
2
No. Display Indication Description
1 Mode or function
name
2 Message area Displays messages such as operating instructions.
• Displays the currently selected mode or function setting.
• Displays the current menu, function or setting.
• Error messages are displayed when errors occur.
• The current date and remaining amount of memory is
displayed during standby.
Symbol list:
8
Symbol Description
Sending/receiving mail E-mail is being sent or received.
In standby for timer
transmission
An e-mail is queued for timer transmission.
1 Introduction
1.5 Entering Text
When specifying the user name or programming one-touch dial keys with
the recipient name, letters, accented characters, numbers and symbols can be
entered.
1.5.1 Key Operation
• One-touch dial keys
[01]
through
[27]
: Used to enter letters and sym-
bols.
• 10-Key Pad: Used to enter numbers.
List of characters available with each one-touch dial key:
One-touch dial
key
01 ABC ABC 15 pqr pqr
02 DEF DEF 16 stu stu
03 GHI GHI 17 vwx vwx
04 JKL JKL 18 yz yz
05 MNO MNO 19 @ @
06 PQR PQR 20 . . (period)
07 STU STU 21 _ _ (underscore)
08 VWX VWX 22 + +
09 YZ YZ 23 - - (hyphen)
10 abc abc 24 & &#∗/!=?$%[]’^`{}|˜()”
11 def def 25 ДдЦцЬьбЙйн”ъЕОазЖС¿
12 ghi ghi 26 (space)
13 jkl jkl 27 (deletes)
14 mno mno 28
Available characters*
One-touch dial
key
Available characters*
,:;<>
Øøß
* Repeatedly press the one-touch dial key to scroll through the corresponding char-
acters and symbols listed until the desired character appears in the display.
9
1 Introduction
1.5.2 Inputting Example
To enter the name “NJ Office”
* The cursor (_) flashes alternately with the character at its current location.
NAME=_
Press the [MNO] key twice.
NAME=N
Press the [JKL] key once.
NAME=NJ
Press the [Space] key once.
NAME=NJ
Press the [MNO] key 3 times.
NAME=NJ O
Press the [def] key 3 times.
NAME=NJ Of
Press the key.
NAME=NJ Of_
10
Press the [def] key 3 times.
NAME=NJ Off
Press the [ghi] key 3 times.
NAME=NJ Offi
Press the [abc] key 3 times.
NAME=NJ Offic
Press the [def] key twice.
NAME=NJ Office
Correcting text and input precautions
1 Introduction
• To erase all entered text, press the
[NO]
key.
• To delete only part of the entered text, use the and keys to move
the cursor (_) to the character that you wish to delete, and then press
the
[Delete]
key (one-touch dial key [27]).
• To change an entered character, use the and keys to move the
cursor (_) to the character that you wish to change, and then enter the
new character. (The character at the cursor’s position is replaced with
the new character.)
• If the same one-touch dial key is needed to enter two characters in a
row, press the key after selecting the first character. (Refer to the
above example.)
• To enter a space, press one-touch dial key
[26]
.
11
1 Introduction
1.6 Specifying Network Settings
1.6.1 Required Settings
In order to use the Internet fax and network scanning features, certain
settings must first be specified.
Note
• This machine must be set based on the network environment that it is
connected to. Therefore, before starting to set this machine, be sure
to ask the network administrator for the information required to specify
the settings correctly.
Settings Description
❍
: Necessary – : Unnecessary
NETWORK (FAX/SCAN)
IP
ADDRESS
SUBNET
MASK
GATEWAY This function is used to enter the IP address of the
DNS
CONFIG.
SERVER
TIMEOUT
This function is used to specify the IP address of
the IF-102 (Internet Fax kit).
*Obtain from the network administrator.
This function is used to set the subnet mask value
of the network.
*Consult with the network administrator.
router, if one is used on the network.
*Consult with the network administrator.
This function is used to enable or disable the
DNS (Domain Name System). If a DNS server is
used, specify its IP address.
*If a DNS server is used on the network, select
ENABLE
“
Internet provider is used, select “
”. If an external server such as an
DISABLE
”.
Consult with the network administrator.
This function is used to set the length of time
(between 5 and 20 seconds, in 1 second intervals)
until the connection with the server times out.
E-MAIL SETTING 1
SENDER
NAME
E-MAIL
ADDRESS
This function can be used to specify the sender’s
name.
This function is used to specify the e-mail address
of the sender.
*Obtain from the network administrator.
Internet
Faxing
*2
❍
*2
❍
*2
❍
Network
Scanning
(Scan to
E-mail)
●
Network
Scanning
(Scan to
Server)
:As necessary
*2
❍
*2
❍
*2
❍
*2
❍
*2
❍
*2
❍
●●●
❍❍❍
❍❍
❍❍
*1
●
*1
●
12
1 Introduction
Network
Scanning
(Scan to
E-mail)
❍❍
Settings Description
SMTP
SERVER
This function is used to enter the IP address or
host name for the SMTP server.
Internet
Faxing
*Consult with the network administrator.
TEXT
INSERT
This function is used to specify whether or not to
insert text explaining that an image data has been
❍❍
attached when scan data attached to an e-mail is
being sent.
DEFAULT
SUBJECT
This function can be used to set the default subject
used when sending scan data attached to an e-mail.
TIME ZONE This function is used to set the time zone
❍❍
❍❍
corresponding to the country where the machine
is being used. For the United States, the time will
appear as “GMT -05:00”.
E-MAIL SETTING 2
POP3
SERVER
This function is used to enter the IP address or
host name for the POP3 server.
*Consult with the network administrator.
POP3
ACCOUNT
This function is used to specify the account name
used to log into the POP3 server.
*Consult with the network administrator.
POP3
PA SS W OR D
This function is used to specify the password used
to log into the POP3 server.
*Consult with the network administrator.
AUTO
RECEPTION
This function is used to specify the time interval
(between 1 and 60 minutes, in 1 minute intervals)
for checking for new e-mail during automatic
reception.
REPLY
ADDRESS
This function is used to specify the recipient of
error notification e-mails if an error occurs while
receiving an Internet fax.
HEADER
PRINT
This function is used to specify whether or not to
print header information of “subject”, “from”,
and “cc” when printing e-mails.
*1: Necessary if notification of the URL is sent by e-mail.
*2: May also be assigned automatically by the DHCP server.
❍
❍
❍
❍
❍
❍
––
––
––
––
––
––
Tip
• After specifying the IP address, subnet mask and gateway functions
on the “NETWORK(FAX/SCAN)” menu, other settings can be
specified using Network Management Utility Light. For details, refer to
the Network Management Utility Light for IF-102 User’s Manual.
Network
Scanning
(Scan to
Server)
*1
●
*1
●
*1
●
*1
●
13
1 Introduction
1.6.2 Specifying Network Settings (“NETWORK(FAX/ SCAN)” Menu)
From the “
various network settings can be specified.
Tip
• If, at any time, you wish to quit setting a “NETWORK(FAX/SCAN)”
To set the “IP ADDRESS” function
NETWORK(FAX/SCAN)
function, press the [NO] key. When the message “STOP SETTING?”
appears, press the [YES] key to quit.
” menu of the INITIAL SET mode,
1. Press the
[INITIAL SET]
key.
The first screen of the INITIAL SET
mode appears.
2. Using the and keys, select
“
NETWORK(FAX/SCAN)
3. Press the
to select “
[1]
key from the 10-key pad
IP ADDRES
”.
S”.
4. Using the and keys, select either
“
AUTO
press the
AUTO
• If “
SPECIFY
” or “
[YES]
key.
”, and then
” was selected so the IP
address will automatically be
assigned by the DHCP server, the
“
NETWORK(FAX/SCAN)
” menu
appears again.
• If “
SPECIFY
” was selected, a screen
appears, allowing you to specify the
IP address. (Continue with step 5.)
14
1 Introduction
Note
•“AUTO” is available if a DHCP server is on the network. If “AUTO”
is selected, it will not be necessary to specify the subnet mask or
gateway settings.
• If a fixed IP address has been set, you must select “IP Address in
NVRAM” in the enclosed Network Management Utility Light. Make
this setting in the “TCP/IP Configuration” menu on the “Network”
tab. For more details, refer to the Network Management Utility
Light for IF-102 User’s Manual.
5. Using the 10-key pad, enter the IP
address of the IF-102 (Internet Fax
kit).
• The screen at the right shows an
example of an entered IP address.
For the appropriate setting, consult
the network administrator.
6. Press the
The “
[ENTER]
NETWORK(FAX/SCAN)
key.
”
menu appears again.
To set the “SUBNET MASK” function
1. From the “
NETWORK(FAX/SCAN)
”
menu of the INITIAL SET mode,
press the
to select “
[2]
key from the 10-key pad
SUBNET MASK
”.
2. Using the 10-key pad, enter the subnet
mask value.
• The screen at the right shows an
example of an entered subnet mask.
For the appropriate setting, consult
the network administrator.
3. Press the
The “
[ENTER]
NETWORK(FAX/SCAN)
key.
”
menu appears again.
15
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