Konica Minolta BIZHUB C350, IC-401 User Manual

Fiery X3e 22C-KM Color Server

JOB MANAGEMENT GUIDE

About the
Documentation

This manual is part of a set of Fiery X3e 22C-KM Color Server™ documentation that
includes the following manuals for users and system administrators:

• The

Quick Start Guide

Color Server and printing. It also describes how to access the Acrobat PDF files on
the User Documentation CD.

• The

User Software Installation Guide

User Software CD to enable users to print to the Fiery X3e 22C-KM Color Server,
and also describes setting up printing connections to the Fiery X3e 22C-KM Color
Server.

• The

Configuration Guide

Fiery X3e 22C-KM Color Server for the supported platforms and network
environments. It also includes guidelines for setting up UNIX, Windows NT 4.0/
2000/Server 2003, and Novell NetWare servers to provide printing services to users.

• The

Printing Guide

Server for users who send jobs from their computers.

• The

Color Guide

X3e 22C-KM Color Server. It explains how to calibrate your copier and take
advantage of the ColorWise
ColorWise Pro Tools™.

• The

Fiery Color Reference

color output of the Fiery X3e 22C-KM Color Server and outlines key workflow
scenarios. In addition, it offers information on printing color documents from
popular Microsoft Windows and Apple Mac OS applications.

summarizes the steps for configuring the Fiery X3e 22C-KM

describes how to install software from the

explains basic configuration and administration of the

describes the printing features of the Fiery X3e 22C-KM Color

provides information on managing the color output of the Fiery

®

color management system, as well as features in

addresses concepts and issues associated with managing

• The

Job Management Guide

including Command WorkStation™, Command WorkStation LE™, and DocBuilder
Pro™ (optional), and how you can use them to monitor and manage jobs on the
Fiery X3e 22C-KM Color Server. This manual is intended for an operator or
administrator, or a user with the necessary access privileges, who monitors and
manages job flow, performs color calibration, and troubleshoots problems that may
arise.

•

Release Notes

the problems you may encounter.

provide last-minute product information and workarounds for some of

explains the functions of job management utilities,

Copyright © 2004 Electronics for Imaging, Inc. All rights reserved.

This publication is protected by copyright, and all rights are reserved. No part of it may be reproduced or transmitted in any form or by any means for any purpose
without express prior written consent from Electronics for Imaging, Inc. Information in this document is subject to change without notice and does not represent
a commitment on the part of Electronics for Imaging, Inc.

This publication is provided in conjunction with an EFI product (the “Product”) which contains EFI software (the “Software”). The Software is furnished under
license and may only be used or copied in accordance with the terms of the Software license set forth below.

This product may be covered by one or more of the following U.S. Patents: 4,716,978, 4,828,056, 4,917,488, 4,941,038, 5,109,241, 5,170,182, 5,212,546,
5,260,878, 5,276,490, 5,278,599, 5,335,040, 5,343,311, 5,398,107, 5,424,754, 5,442,429, 5,459,560, 5,467,446, 5,506,946, 5,517,334, 5,537,516,
5,543,940, 5,553,200, 5,563,689, 5,565,960, 5,583,623, 5,596,416, 5,615,314, 5,619,624, 5,625,712, 5,640,228, 5,666,436, 5,745,657, 5,760,913,
5,799,232, 5,818,645, 5,835,788, 5,859,711, 5,867,179, 5,940,186, 5,959,867, 5,970,174, 5,982,937, 5,995,724, 6,002,795, 6,025,922, 6,035,103,
6,041,200, 6,065,041, 6,112,665, 6,116,707, 6,122,407, 6,134,018, 6,141,120, 6,166,821, 6,173,286, 6,185,335, 6,201,614, 6,215,562, 6,219,155,
6,219,659, 6,222,641, 6,224,048, 6,225,974, 6,226,419, 6,238,105, 6,239,895, 6,256,108, 6,269,190, 6,271,937, 6,278,901, 6,279,009, 6,289,122,
6,292,270, 6,299,063, 6,310,697, 6,321,133, 6,327,047, 6,327,050, 6,327,052, 6,330,071, 6,330,363, 6,331,899, 6,340,975, 6,341,017, 6,341,018,
6,341,307, 6,347,256, 6,348,978, 6,356,359, 6,366,918, 6,369,895, 6,381,036, 6,400,443, 6,429,949, 6,449,393, 6,476,927, 6,490,696, 6,501,565,
6,519,053, 6,539,323, 6,543,871, 6,546,364, 6,549,294, 6,549,300, 6,550,991, 6,552,815, 6,559,958, 6,572,293, 6,590,676, 6,606,165, 6,633,396,
6,636,326, 6,643,317, 6,647,149, 6,657,741, 6,662,199, 6,678,068, RE33,973, RE36,947, D341,131, D406,117, D416,550, D417,864, D419,185,
D426,206, D439,851, D444,793.

Trademarks

Auto-Count, ColorCal, ColorWise, Command WorkStation, EDOX, EFI, Electronics for Imaging, EnterpriseSite, Fiery, the Fiery logo, Fiery Spark, M@estro,
MicroPress, Mousitometer, Printcafe, the Printcafe logo, PrinterSite, PrintMe, Prograph, RIP-While-Print, ScanBuilder, and Spot-On are registered trademarks
of Electronics for Imaging, Inc. in the U.S. Patent and Trademark Office and/or certain other foreign jurisdictions. Bestcolor is a registered trademark of Best
GmbH in the U.S. Patent and Trademark Office.

The Electronics for Imaging logo, the EFI logos, the PrintMe logo, the Splash logo, the Unimobile logo, Everywhere You Go, Changing the Way the World Prints,
The Operating System for Print, Essential to Print, AutoCal, AutoGray, ColorCal, Digital StoreFront, DocBuilder, DocBuilder Pro, DocStream, FreeForm, EFI
Balance, EFI Exchange, EFI Scan, EFI Impose Balance, EFI OneFlow, Fiery Link, Fiery Prints, Intelligent Device Management, NetWise, OneFlow, PrintFlow,
PrintMe Enterprise, PrintMe Networks, PrintSmith, PrintSmith Site, Proteus, PSI, PSI Flexo, RIPChips, SendMe, Splash, Unimobile, VisualCal, WebInstaller,
WebScan, WebSpooler, WebStatus, and WebTools are trademarks of Electronics for Imaging, Inc. Best, the Best logo, Colorproof, PhotoXposure, Remoteproof,
and Screenproof are trademarks of Best GmbH.

All other terms and product names may be trademarks or registered trademarks of their respective owners, and are hereby acknowledged.

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IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE APPLE SOFTWARE.
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product liability or otherwise), will be limited to $50.

PANTONE® Colors displayed in the software application or in the user documentation may not match PANTONE-identified standards. Consult current
PANTONE Color Publications for accurate color. PANTONE® and other Pantone, Inc. trademarks are the property of Pantone, Inc. © Pantone, Inc., 2004.

Part Number: 45038211
10 February 2004

Pantone, Inc. is the copyright owner of color data and/or software which are licensed to Electronics for Imaging, Inc., to distribute for use only in combination
with the products, or software of Electronics for Imaging, Inc. PANTONE Color Data and/or Software shall not be copied onto another disk or into memory
except as part of the delivery of the Electronics for Imaging, Inc., products or software.

This product includes software developed by the Apache Software Foundation (http://www.apache.org/).

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WARNING: FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void
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This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed
to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, and uses,
and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio
communications. Operation of this equipment in a residential area is likely to cause interference in which case the user will be required to correct the interference
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This Class A digital apparatus complies with Canadian ICES-003.

Avis de Conformation Classe A de l’Industrie Canada

Cet appareil numérique de la Classe A est conforme à la norme NMB-003 du Canada.

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This equipment has been tested concerning compliance with the relevant RFI protection requirements both individually and on system level (to simulate normal
operation conditions). However, it is possible that these RFI Requirements are not met under certain unfavorable conditions in other installations. It is the user
who is responsible for compliance of his particular installation.

Dieses Gerät wurde sowohl einzeln als auch in einer Anlage, die einen normalen Anwendungsfall nachbildet, auf die Einhaltung der Funkentstörbestimmungen
geprüft. Es ist jedoch möglich, dass die Funkentstörbestimmungen unter ungünstigen Umständen bei anderen Gerätekombinationen nicht eingehalten werden.
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Compliance with applicable regulations depends on the use of shielded cables. It is the user who is responsible for procuring the appropriate cables.

Die Einhaltung zutreffender Bestimmungen hängt davon ab, dass geschirmte Ausführungen benützt werden. Für die Beschaffung richtiger Ausführungen ist der
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Contents

About the Documentation

Introduction

About this manual

Terminology xiv

Chapter 1: About Job Management

Job environments

Levels of job control 1-1

Setting up an operator-controlled environment 1-2

Understanding job flow

Spooling, processing, and printing 1-3

Visualizing job flow 1-4

Communicating with users

What the operator should check 1-7

Overview of the job management utilities

Command WorkStation 1-8

Command WorkStation LE 1-9

Fiery Spooler 1-9

Chapter 2: Introduction to Command WorkStation and Command

WorkStation LE

xiii

1-1

1-2

1-5

1-8

The graphical interface

Active Jobs window 2-4

Jobs window 2-5

Activity Monitor 2-8

Job status indicators 2-10

Action buttons 2-11

Preview windows 2-11

2-1

viii Contents

Monitoring single or multiple Fiery X3e servers*

Customizing the graphical interface

Using layout styles* 2-12

Showing, hiding, and arranging components 2-13

Using commands

Menu bar 2-14

Context-sensitive menus 2-21

Preparing to work with Command WorkStation or Command WorkStation LE

Connecting to the Fiery X3e 2-22

Printing Fiery X3e information pages 2-24

Setting preferences 2-27

Correcting tray alignment* 2-30

Managing Fiery X3e fonts 2-32

Chapter 3: Using Command WorkStation or Command WorkStation LE

Starting up and logging in

Logging in to the Fiery X3e 3-2

Access levels 3-5

Logging out 3-6

Removing the Fiery X3e from the server list 3-7

2-12

2-12

2-14

2-22

3-1

Monitoring jobs

Selecting jobs 3-8

Sorting job displays 3-8

Customizing job ticket information 3-9

Managing job flow

Importing jobs 3-10

Using job management commands 3-13

Viewing and overriding print settings 3-15

Managing jobs on multiple Fiery X3e servers* 3-19

Canceling jobs 3-20

Defining Mixed Media settings*

Printing FreeForm variable data documents*

Creating and monitoring FreeForm masters 3-23

3-7

3-10

3-21

3-23

ix Contents

Using FreeForm masters with variable data jobs 3-25

Tips for using FreeForm 3-26

Archiving jobs

Using the Job Log

Searching for jobs

Chapter 4: Previewing and Manipulating Jobs

Previewing jobs

Displaying thumbnail previews 4-1

Preview window controls 4-2

Displaying full-screen previews 4-4

Editing and merging jobs

Editing jobs 4-6

Merging jobs 4-8

Chapter 5: Using DocBuilder Pro

Previewing, editing, and merging jobs

Imposition window

Job previews

Navigating in the Imposition window

Switching between page view and layout view 5-8

Setting magnification levels 5-9

Viewing the sheets 5-10

3-27

3-29

3-31

4-1

4-6

5-1

5-3

5-5

5-6

Using templates

Saving your work

Chapter 6: Advanced Features of DocBuilder Pro

Mixed Page mode and Fixed Page mode

Imposition settings

Sheet settings 6-4

Layout settings 6-6

5-12

5-13

6-1

6-3

x Contents

Scale settings 6-11

Finishing settings 6-14

Modifying the layout manually

Reordering pages in Layout mode 6-18

Adding, duplicating, and deleting sheets 6-19

Editing page content 6-21

Rotating pages 6-22

Setting gutter sizes 6-23

Managing templates

Tips for using the Imposition feature of DocBuilder Pro

Page-level operations 6-26

Saving imposed jobs 6-26

Chapter 7: Fiery Spooler

Tracking and managing jobs with Fiery Spooler

About the Fiery Spooler window 7-2

Manipulating job options and job flow 7-4

Overriding job option settings 7-7

Job icons

Spool area 7-8

RIP area 7-9

Print area 7-10

6-18

6-24

6-26

6-27

7-1

7-8

Previewing, editing, and merging jobs

Previewing raster jobs 7-11

Displaying full-screen previews 7-14

Editing and merging raster files 7-15

Using the Job Log 7-18

Connecting to a different Fiery X3e from Fiery Spooler 7-21

7-11

xi Contents

Appendix A: Basics of Imposition

Printing books with the Imposition feature of DocBuilder Pro

Basics of imposition layout A-2

Printer’s marks A-4

Additional sheets A-6

Binding methods A-7

Gang-Up printing A-9

Appendix B: Templates

1-Up Full Bleed

2-Up Perfect

2-Up Saddle

3-Up Trifold Brochure

4-Up Gate Fold

4-Up Head to Head

4-Up Z-Fold

Appendix C: Troubleshooting

Error messages

Troubleshooting

Command WorkStation or Command WorkStation LE does not respond C-2

Unexpected printing results C-3

Clearing the server C-4

Users are unable to connect to the Fiery X3e C-4

Setup error messages C-5

AutoCal error messages C-6

A-1

B-1

B-2

B-4

B-6

B-8

B-10

B-12

C-1

C-2

Index

xiii About this manual

Introduction

This manual is intended for Fiery X3e 22C-KM Color Server operators and
administrators, or users with the necessary access privileges, who monitor and manage
job flow, manipulate jobs, and troubleshoot problems that may arise. It describes the
functions and features of the Fiery® job management utilities—Command
WorkStation, Command WorkStation LE and Fiery Spooler—for the purposes of job
management and quality control.

N

:

OTE

The term “Fiery X3e” is used in this manual to refer to the Fiery X3e 22C-KM
Color Server. The name “Aero” is used in illustrations to represent the Fiery X3e. The
term “Windows” is used to refer to Windows 98, Windows Me, Windows NT 4.0,
Windows 2000, Windows XP, and Windows Server 2003, wherever appropriate.
Illustrations of Windows software may not necessarily reflect the version of Windows
that you use.

About this manual

This manual is organized as follows:

• Chapter 1 provides preliminary background information about job management

and introduces the Fiery job management utilities. It explains how to set up an
operator-controlled print environment and discusses job workflows that commonly
occur on the Fiery X3e.

• Chapter 2 introduces the Command WorkStation and Command WorkStation LE

user interfaces. It also provides information on basic Command WorkStation and
Command WorkStation LE functions, such as printing Fiery X3e information pages
and setting preferences.

• Chapter 3 provides instructions on how to monitor and manage job flow using

Command WorkStation and Command WorkStation LE. It explains how to hold,
process, print, and cancel selected jobs, and how to track and archive printed jobs.

• Chapter 4 describes how to preview, edit, and merge jobs using the Preview windows

of Command WorkStation and Command WorkStation LE.

• Chapter 5 describes how to use the Imposition feature of DocBuilder Pro to arrange

the pages of your print job in special layouts for folding, binding, or cutting after
printing. The Imposition feature is available only if you have installed the
DocBuilder Pro option for Command WorkStation.

xiv Introduction

• Chapter 6 provides instructions on using advanced aspects of DocBuilder Pro to

create custom layouts and take full advantage of Imposition features.

• Chapter 7 describes Fiery Spooler, which you can use to view and manage Fiery X3e

job activity.

• Appendix A provides an overview of the terms and concepts of imposition,

including various folding, binding, and cutting methods.

• Appendix B describes the built-in templates available from the Imposition feature of

DocBuilder Pro.

• Appendix C provides basic troubleshooting information.

Terminology

Specific terms are explained as they are introduced. However, the following general
terms are used throughout:

PostScript (PS)

•

Fiery X3e uses this language to image the page and communicate with applications
and the copier.

—

A computer language designed as a page description language. The

The term “PostScript” can also be used to refer to PDF data jobs. PDF is a
structured form of PostScript that provides the ability to preview, scale, and reorder
pages. Where applicable, the term “PDF” is specifically used to refer to PDF data or
jobs.

•

Printer Control Language (PCL)

—A computer language designed as a page
description language. The Fiery X3e uses this language to image the page, and
communicate with applications and the copier.

•

Job

—

A file consisting of PostScript or PCL commands and comments that describe
the graphics, sampled images, and text that should appear on each page of a
document, and the printer options that should be used in printing, such as media
or finishing options.

Spool

•

—Write to a disk. Used in this manual to refer to a PostScript or PCL print job

saved to the Fiery X3e hard disk drive in preparation for processing and printing.

•

RIP

—Acronym for raster image processing, which changes PostScript or PCL
commands into descriptions of each mark on a page. In common use as a noun, a
“raster image processor” (RIP) is the computer processor that performs this function.

xv About this manual

The Fiery X3e RIP changes text and graphics commands in PostScript or PCL into
specifications for each dot of toner deposited on a page by the copier.

Process

•

—The term “process” is used interchangeably with the term “RIP” in this

manual to refer to raster image processing.

•

—The task of rendering, or imaging, a page or job on a print device.

Print

These concepts explain how the Fiery X3e and the copier work together as a powerful
printing system.

1-1 Job environments

1

Chapter 1: About Job Management

This chapter explains the basic principles of job management in an operator-controlled
print environment and provides an overview of the Fiery X3e job management
utilities.

Job environments

The Fiery X3e supports several control levels of printing, job management, and Setup,
and gives you the flexibility to choose a configuration that corresponds to the
requirements of your site.

Levels of job control

The following descriptions outline the range of levels of job control that may exist in
your environment:

•At one extreme, an operator in a high-volume printing environment controls the
entire job flow and all printing. Print jobs arriving from remote users are spooled to
the Fiery X3e hard disk drive and stored until the operator decides it is time to print
them. Additional functions (job overrides, prioritizing, and font management) are
reserved for the operator.

•At the other extreme, anyone on the local network can control all printing and Fiery
X3e functions; operator intervention is not required. Users can print from their
workstations to any of the published print connections. Anyone can use the job
management utilities to control any print job.

You can implement intermediate levels of job control in your environment. However,
the job management utilities are best suited for an operator-controlled environment.

1-2 About Job Management

1

Setting up an operator-controlled environment

This manual assumes you are working in an operator-controlled environment with
responsibility for managing job flow. To establish an operator-controlled environment,
you or the administrator must complete the following tasks:

Set up password privileges—The administrator must set up separate passwords for

operator access and administrator access to the Fiery X3e. For instructions on setting
up passwords, see the Configuration Guide.

Publish the Hold queue only—The administrator must enable only the Hold queue,

not the Direct connection or the Print queue, in Setup. (For more information, see the

Configuration Guide.) This ensures that all jobs sent by remote users are spooled and

held on the Fiery X3e, in preparation for job management by the operator.

Establish communication between users and the operator—The operator and remote

users must agree on a method for communicating print needs, such as FreeForm™
masters. Users can attach instructions to jobs using print option and
notes fields (see page 1-5).

Understanding job flow

In an operator-controlled printing environment, remote users send jobs to the Hold
queue of the Fiery X3e. Using a job management utility, the operator views the list of
held jobs and decides when to release each job for processing and printing.

The operator may also intervene during the workflow, stopping jobs as they are
processed or printed, placing jobs on hold for future action, or overriding the
user-defined print settings for a job. In some cases, the operator may even modify a
job, duplicating or removing pages, or merging it with pages from another job before
releasing it for printing.

1-3 Understanding job flow

1

Spooling

Processing

Spooling, processing, and printing

To understand job flow through the Fiery X3e, it is helpful to consider the three main
stages of printing.

Spooling—When a job file is sent over the network by a remote user or imported from

disk, it arrives at the Fiery X3e and spools to a location on the hard disk drive. After
spooling completely, the job is held on the hard disk drive, where it awaits further
instructions from the operator.

Printing

Processing (RIPping)—When the operator releases the job file, it undergoes raster

image processing (RIPping) at the Fiery X3e. During processing, the job file is
interpreted as a raster image. This raster image contains the data required by the copier
to print the job the way its originator intended. In the raster image, data associated
with each dot is rendered on the copier. The raster data tells the copier whether or not
to apply toner to each position on the page.

Printing—After processing, the job typically moves on to the printing stage. During

this stage, the raster image associated with the job is transferred from the Fiery X3e to
the copier at a high speed. The raster image is then rendered onto paper, and the job is
printed.

While original job files are saved to the Fiery X3e hard disk drive, raster images are
typically deleted after printing. The operator can issue commands to save and hold the
raster image on the hard disk drive along with the original job file. Saving the raster
image to the hard disk drive offers two advantages: raster files are already processed, so
they print quickly, and each part of the raster file is still identified with a page in the
original document, so you can access individual pages of a saved raster file.

1-4 About Job Management

1

Visualizing job flow

As the operator, your job management tools permit holding and releasing a job at any
stage of the job flow. In the following illustration, solid boxes indicate the types of job
status flags you may see in the Command WorkStation or Command WorkStation LE
Active Jobs window. Boldface items represent commands you can issue from a job
management utility to release held jobs.

Spooling

PostScript and
PCL data

PostScript, PCL,
and raster data

Processing (RIPping)

Spooled/Held

Process (RIP) and Hold Print and HoldPrint

Processing (RIPping)

Processed/Held

Print

PrintingPrinting Printing

Printed

Processing (RIPping)

1-5 Communicating with users

1

Each command initiates a job workflow:

Print—When you issue the Print command for a held job, the job is released for

immediate processing and printing on the Fiery X3e.

Print and Hold—When you issue the Print and Hold command for a held job, the

job is released for immediate processing and printing. However, a raster copy of the
original job remains in processed/held status, even after the original job finishes
printing.

Process (RIP) and Hold—When you issue the Process and Hold command (Command

WorkStation or Command WorkStation LE) or RIP and Hold command (Fiery
Spooler) for a held job, the job is released for processing and then held in processed/
held status indefinitely. To release the job for immediate printing, you must issue the
Print command. A raster copy of the original job remains in processed/held status,
even after the original job has finished printing.

Communicating with users

As the operator, you can use the job management tools to communicate with users
who originate print jobs. You can help users become better informed about the Fiery
X3e and the copier so that they can choose the appropriate options for their jobs by
supplying the following information:

Fiery X3e device information

• The name of the Fiery X3e on the network and the names of the network servers
sharing it

• The IP address or DNS name of the Fiery X3e, to allow users access to
Fiery WebTools

• List of default copier settings and other settings

™

1-6 About Job Management

1

• List of installed fonts

If their applications do not download fonts automatically, can users download fonts
to the Fiery X3e? Should users embed fonts in documents or supply them for you to
download?

•Resident calibration target and date of current measurements

•Custom simulations

Are custom simulations available? If so, what type of targets do they represent?
Although users see these print options, they should not select them if there are no
custom targets on the Fiery X3e.

• List of installable options for the copier

•Available media, alternative choices, and standard tray/media configurations

Printing information

•Duration for jobs to be held on the Fiery X3e before deletion

•Instructions for setting up the printer on client computers

•Sources of PostScript printer drivers, PPDs, color reference files, and additional
information

•Recommended PPD settings

• Conflicting settings and common PostScript errors

•FreeForm information regarding use of master and variable data

•Imposition information regarding use of the DocBuilder Pro option

• Characteristics of commonly used output color profiles

•Requirements for Notes fields (information that appears in the Job Log)

For example, department name, account code, phone number, or extension. Is
particular information mandatory at your site?

•Suggestions for what to enter in the Instructions field

1-7 Communicating with users

1

What the operator should check

Users specify print options with jobs they send to the printer. They can also use the
Instructions and Notes fields to communicate special print requirements and
accounting information. Together, this user-specified information that accompanies
the job is called a job ticket.

As the operator, we recommend that you tell remote users which job ticket
information you check when receiving a print job, and the information you require in
order to print jobs they send.

Job ticket information

You can view and potentially override the print options specified by users by checking
job ticket information. To display user-defined print options, choose Properties in
Command WorkStation or Command WorkStation LE (see page 3-15), or Override
Print Settings in Fiery Spooler (see page 7-7).

Notes fields

Users can enter accounting information in the Notes fields, such as:

•User name and phone number

•Billing information

•Job cost information

Instructions field

Users can also enter information in the Instructions field to communicate special print
requirements, such as:

•Priority, due date, and request for notification

•Number of copies

•Type and quantity of paper

•Request for color check by the operator

•Request to hold job for future printing or reprinting, and future job instructions

1-8 About Job Management

1

•Instructions to merge job with another job

•FreeForm information regarding the use of master and variable data

•Imposition instructions

Overview of the job management utilities

The Fiery X3e includes the following job management utilities:

• Command WorkStation

• Command WorkStation LE (Mac OS X)

•Fiery Spooler (Mac OS 9.x)

These utilities are designed for use by operators who must track and manage jobs and
oversee general job flow through the Fiery X3e. All the utilities offer the following job
management features:

•Monitoring activity on the Fiery X3e and controlling job flow

•Viewing and overriding user-defined print option settings

•Editing and merging job files

•Tracking job activity through the Job Log

Command WorkStation

The most powerful of the job management utilities, Command WorkStation can be
installed on a Microsoft Windows computer that has a network connection to the
Fiery X3e. In addition to the job management functions previously outlined,
Command WorkStation offers a customizable user interface for monitoring and
managing jobs on multiple Fiery X3e servers simultaneously.

For an introduction to the Command WorkStation user interface, see Chapter 2. For
information on monitoring, managing, and archiving jobs with Command
WorkStation, see Chapter 3.

1-9 Overview of the job management utilities

1

Command WorkStation LE

Command WorkStation LE allows operators and users to manage jobs from a Mac OS
X computer with a network connection to the Fiery X3e.

The features of Command WorkStation LE are similar to those of Command
WorkStation. For information on Command WorkStation LE, see Chapters 2 and 3.

Fiery Spooler

Fiery Spooler must be installed on a networked Mac OS 9.x computer and can only be
used on that computer.

Fiery Spooler offers job management functions similar to those of Command
WorkStation. The default Fiery Spooler user interface is shown in the following
illustration.

Spool status bar

Spool area

RIP status bar

RIP area

Print status bar

Print area

Thumbnail B

Thumbnail A

For more information about using Fiery Spooler, see Chapter 7.

2-1 The graphical interface

2

Chapter 2: Introduction to Command WorkStation and Command WorkStation LE

This chapter provides an introduction to the Command WorkStation and Command
WorkStation LE graphical user interfaces. To follow along in the software as you read
the chapter, log in to the application with an Operator or Administrator password, as
described on page 3-2.

Once you are logged in, you can tour the application. Your exploration will be more
complete if you have some jobs in the Active Jobs window (jobs in the Hold queue),
and can send more jobs from a nearby computer.

The chapter also describes Setup functions such as printing Fiery X3e information
pages, setting application preferences, and managing Fiery X3e fonts.

NOTE: Unless otherwise specified, information in this chapter applies to both

Command WorkStation and Command WorkStation LE. Sections that apply
exclusively to Command WorkStation are denoted by an asterisk (*). Sections that
apply exclusively to Command WorkStation LE are denoted by a dagger (†). In cases
where the two applications are nearly identical, only Command WorkStation
illustrations are shown.

The graphical interface

Command WorkStation and Command WorkStation LE provide graphical means to
monitor, preview, and manage jobs on one or more Fiery X3e servers. You can hide or
rearrange the components in the interface to create custom layouts that meet your job
management needs.

2-2 Introduction to Command WorkStation and Command WorkStation LE

2

Command WorkStation

The following illustrations show the components of Command WorkStation and
Command WorkStation LE.

1

4

5

1 Menu bar (see page 2-14)
2 Job status indicators (see page 2-10)
3 Action buttons (see page 2-11)
4 Active Jobs window (see page 2-4)
5 Jobs window (see page 2-5)
6 Activity Monitor (see page 2-8)

3

2

6

2-3 The graphical interface

2

Command WorkStation LE

1

2

3

1 Action buttons (see page 2-11)
2 Active Jobs window (see page 2-4)
3 Jobs window (see page 2-5)
4 Activity Monitor (see page 2-8)

4

The following sections describe each component in Command WorkStation and
Command WorkStation LE.

2

J

J

Server selection menu

ob ticket information

2-4 Introduction to Command WorkStation and Command WorkStation LE

Active Jobs window

The Active Jobs window dynamically displays the status and job ticket information of
jobs that are currently being held, processed, or printed on the Fiery X3e. The title bar
displays the total number of jobs and the total number of held jobs currently being
monitored.

The Active Jobs window is always displayed. You cannot hide or drag it to a different
location. By issuing job management commands, you release held jobs in the window
for processing and printing, cancel jobs currently processing or printing, and send jobs
back to held status for future action. For more information on the status flags displayed
in the Active Jobs window, see “Job status indicators” on page 2-10.

Command WorkStation

Command WorkStation LE

ob ticket information

2-5 The graphical interface

2

In the Active Jobs window, you can:

•Monitor and manage jobs on the Fiery X3e (see page 3-7)

•Customize job ticket information (see page 3-9)

•Monitor jobs on multiple Fiery X3e servers* (see page 2-12)

Jobs window

The Jobs window displays information about jobs that have printed successfully
through a connected Fiery X3e. The window is divided into four layered panels. Click
the selection tabs at the bottom of the window to move between different panels.

The following illustration shows the Jobs window for Command WorkStation, which
is nearly identical to the Jobs window for Command WorkStation LE.

Printed Jobs tab

In each panel, the title bar displays the name of the panel and the total number of
jobs displayed.

All panels of the Jobs window allow you to customize the job ticket information (see

page 3-9).

2-6 Introduction to Command WorkStation and Command WorkStation LE

2

Printed Jobs panel

The Printed Jobs panel lists all jobs that have been printed from the Fiery X3e. Newly
printed jobs are added to the top of the list. The Printed Jobs panel lists all printed jobs
until the job limit (determined by the administrator in Fiery X3e Setup) is reached.
When the first job over the limit is printed, the oldest job is deleted from the Printed
Jobs list.

NOTE: The Printed Jobs panel doesn’t list the following types of jobs: jobs printed

though the Direct queue and jobs printed with the Print Pages command.

Archive panel

The Archive panel lists all files and jobs stored in the job archive.

For information about using the Archive panel, see “Ar chiving jobs” on page 3-27.

2-7 The graphical interface

2

FreeForm panel

The FreeForm panel lists the names of all master files used for FreeForm variable data
printing. Jobs listed in the FreeForm panel represent master files that have already been
RIPped and stored on the Fiery X3e.

The FreeForm panel is not available if you logged in as Guest. For information on
working with FreeForm jobs and the FreeForm panel, see page 3-23.

Job Log panel

The Job Log panel lists all processed and printed jobs and includes the date and time
the jobs were printed.

The Job Log panel is not available if you logged in as Guest. For information on using
the Job Log panel, see page 3-29.

2-8 Introduction to Command WorkStation and Command WorkStation LE

2

Activity Monitor

The Activity Monitor displays a summary of the job activity on all Fiery X3e servers or
a selected Fiery X3e. The activity shown can include jobs released for spooling,
processing (RIPping), or printing. Held jobs do not appear in the Activity Monitor.

Display the Activity Monitor by choosing Activity Monitor from the Windows menu.
In Command WorkStation, you can use the server selection menu in the Active Jobs
window to display job activity for an individual Fiery X3e, or for all servers (see

page 2-12).

All Servers view*

In Command WorkStation, the All Servers view of the Activity Monitor summarizes
the activity on all connected Fiery X3e servers.

• Server Name—Each Fiery X3e appears in a Server Name bar. Click the bar to expand
or collapse activity information for a particular Fiery X3e.

• Spooling, processing, and printing jobs—When you expand the Server Name bar
for an Fiery X3e, any current job activity on that Fiery X3e appears next to a
corresponding status box (spooling, processing, or printing). If the Command
Workstation for the Fiery X3e is connected to more than one copier, the copier
handling the job is listed under the job name. When no activity occurs on the Fiery
X3e, the status boxes read Idle.

• Error conditions—When an error occurs, the Server Name bar for the affected Fiery
X3e appears highlighted in red. Details of the error appear under the expanded bar.

2-9 The graphical interface

2

Selected Server view

When you select an individual Fiery X3e in Command WorkStation, the Activity
Monitor provides a more detailed summary of the current activity on that Fiery X3e.
In Command WorkStation LE, the Activity Monitor always displays the current
activity on the connected Fiery X3e. Animated images provide visual indications of the
job activity.

Jobs being held, waiting to process, or waiting to print are not displayed.

Command WorkStation LECommand WorkStation

Four sections appear for a selected server. Click the title bar for each section to expand
or collapse the display of each section.

Spooling—Displays the file name of the job spooling to the Fiery X3e hard disk drive.

Processing—Displays the file name of the job currently being processed (RIPped),

along with an animated preview of the page currently being processed.

2-10 Introduction to Command WorkStation and Command WorkStation LE

2

Printing—Displays the file name of the job currently being printed, and the page

number currently printing. With multiple copies, the copy number is also displayed.

General Info—Displays the total and available hard disk drive space, and the total and

available memory of the Fiery X3e. This section also provides the Fiery X3e name,
system software version, technical support number, and copier name.

Job status indicators

Job status indicators define the color in the Active Jobs window and Activity Monitor
to indicate the current status of jobs. For information on how each indicator relates to
job flow on the Fiery X3e, see “Understanding job flow” on page 1-2.

In Command WorkStation, a key for the job status indicators is displayed below the
menu bar:

The color-coded job status indicators identify:

spooling (white)—The job file is being copied to the Fiery X3e hard disk drive.

spooled/held (light yellow)—The job has been downloaded to the Fiery X3e hard disk

drive and requires job management instructions from the operator.

waiting to process (light blue)—The job is queued to be processed (RIPped).

processing (medium blue)—The job is currently being processed (RIPped).

processed/held (dark yellow)—The job has been processed (RIPped) and requires job

management instructions from the operator.

waiting to print (light green)—The job is queued to be printed on a copier connected

to the Fiery X3e.

printing (bright green)—The job has been received by a copier connected to the Fiery

X3e.

2-11 The graphical interface

C

2

Action buttons

Action buttons provide convenient access to frequently used job management
commands. You can also issue these commands by choosing them from the menu bar
or the context-sensitive menus. For a detailed description of each Action button
command, see the table on page 2-14.

ommand WorkStation

Command WorkStation LE

TO ISSUE AN ACTION BUTTON COMMAND

1. Select a job in the Active Jobs window or the Jobs window.

2. Click the desired Action button.

When a command is unavailable in the current context, its Action button appears
dimmed.

Preview windows

The Preview windows allow you to view thumbnail previews of selected jobs. You can
also use the Preview windows to reorder and delete pages of a job, and to merge pages
from several jobs into a single, merged job.

2-12 Introduction to Command WorkStation and Command WorkStation LE

2

Monitoring single or multiple Fiery X3e servers*

In Command WorkStation, you can set the Active Jobs window, Jobs window, and
Activity Monitor to display job information for a single Fiery X3e or all connected
Fiery X3e servers.

TO SPECIFY THE FIERY X3E BEING MONITORED

1. Click the arrow in the server selection menu of the Active Jobs window, Jobs window,
or Activity Monitor.

A menu appears, listing the names of all connected Fiery X3e servers.

2. To display jobs for an individual Fiery X3e, choose the Fiery X3e from the list. To
monitor jobs for all connected Fiery X3e servers, choose All Servers.

Print jobs on the specified Fiery X3e servers are displayed.

Customizing the graphical interface

Command WorkStation and Command WorkStation LE offer you the flexibility of
showing, hiding, rearranging, and docking user interface components to fit your
workflow needs. For example, you may only need a few components, or you may
prefer to arrange components side by side for ease of use. In Command WorkStation,
you can also choose one of three preset layouts.

You can also customize the appearance of job ticket information in the Active Jobs and
Jobs windows. For more information, see page 3-9.

Using layout styles*

Command WorkStation provides three preset and three customizable layout styles.
When you choose the command corresponding to a layout style, the display updates to
show a specific arrangement of components.

2-13 Customizing the graphical interface

2

TO SELECT A LAYOUT STYLE

• Choose Layouts from the Window menu, and then choose a layout style from the
submenu that appears.

You can choose one of three preset layouts (Default, Style 1, or Style 2) and three
custom layouts. For a description of the components included with each of the preset
layouts, see page 2-20.

You can define and change the configurations associated with the three custom layout
styles. For details, see the following section.

Showing, hiding, and arranging components

Use Window menu commands to show or hide window components. You can
also drag components to different locations in the window, and dock components
side by side.

NOTE: You cannot hide or drag the menu bar or Active Jobs window to different

locations. These components always appear in the Command WorkStation or
Command WorkStation LE window.

TO SHOW OR HIDE A COMPONENT

• Choose the command associated with the component from the Window menu.

When a component is displayed, a check mark appears next to it in the Window
menu.

TO MOVE A COMPONENT TO ANOTHER LOCATION

• Click the window grip (three vertical lines) on the left side of the component’s title
bar (Command WorkStation) or click the component’s title bar (Command WorkStation
LE), and drag the window to the desired location.

Undocked components float in front of other components and appear with standard
window frames. Drag the blank title bar of the window to move the component, or
drag the edges of the window to resize the component. You can also click the window
Close box to hide the component.

NOTE: When the Jobs window is docked, you can resize it vertically by clicking and

dragging its top edge.

2-14 Introduction to Command WorkStation and Command WorkStation LE

2

TO DOCK OR UNDOCK A COMPONENT

• Double-click the window grip in the component’s title bar.

TO SAVE THE CURRENT DISPLAY CONFIGURATION AS A

LAYOUT STYLE IN COMMAND WORKSTATION*

1. Choose Save Layout from the Window menu.

2. In the dialog box that appears, choose the style you want to update, and, if desired,
rename the style.

3. Click OK to save the new layout style.

Using commands

You can perform a wide variety of functions using Command WorkStation and
Command WorkStation LE commands, which you access from menus in the menu
bar at the top of the Command WorkStation or Command WorkStation LE window.
When one or more jobs are selected, you can choose job management commands from
context-sensitive menus. In addition, you can issue some job management commands
by clicking their Action buttons (see page 2-11).

Menu bar

The menu bar contains commands for Command WorkStation or Command
WorkStation LE. When a command is unavailable in the current context, it appears
dimmed in the menu. When a command appears with a check mark, choosing it again
toggles the command, turning it off.

The menu bar always appears in the Command WorkStation window, and cannot be
dragged to a different location.

NOTE: In the following table, an asterisk (*) indicates that the command or menu is

available for Command WorkStation only. A dagger (†) indicates that the command or
menu is available for Command WorkStation LE only.

2-15 Using commands

2

Menu Command Submenu command Description

CWS LE† About Command

WorkStation LE†

Preferences† Allows you to change the Command WorkStation LE

Services† The commands under this submenu are disabled for

Hide CWS LE† Minimizes and hides the Command WorkStation LE

Hide Others† Minimizes and hides all currently running applications other

Show All† Maximizes and brings to the foreground all applications that

Quit CWS LE† Exits the Command WorkStation LE application.

File Import Job Imports a job file into the Direct, Hold, or Print queue of

Archived Job Imports an archived job file into the Hold queue of the Fiery

Export Active Window* Exports the contents of the Active Jobs window to a

Displays information about the current version of
Command WorkStation LE.

preference settings.

Command WorkStation LE.

application window. The application continues to run in the
background.

than Command WorkStation LE. The hidden applications
continue to run in the background.

are currently running on the computer.

the Fiery X3e.

X3e.

tab-delimited text file.

[current panel of Jobs
Window]*

Job List† Exports the contents of the Active Jobs window to a

Job Log† Exports the contents of the Job Log panel to a tab-delimited

Exports the contents of the current panel of the Jobs window
to a tab-delimited text file.

tab-delimited text file.

text file.

2-16 Introduction to Command WorkStation and Command WorkStation LE

2

Menu Command Submenu command Description

File
(cont.)

Edit Find Allows you to search selected Fiery X3e servers for jobs that

Actions Print Prints the selected job in the Active Jobs window, Printed

Print* Job Log* Prints the current Job Log on a local printer.

Active Window* Prints the contents of the current window on a local printer.

Exit* Closes the Command WorkStation application window.

Close† Closes the Command WorkStation LE application window.

match certain search criteria.

Preferences* Allows you to change the Command WorkStation

preference settings.

Undo, Cut, Copy,
Paste†

Delete Deletes the selected job in the Active Jobs window, Printed

Duplicate Duplicates the selected held job in the Active Jobs window.

Rename Allows you to rename the selected held job in the Active Jobs

Applies the specified action on the selection. For more
information, see Mac OS Help.

Jobs panel or Archive panel.

Jobs panel, FreeForm panel, or Archive panel.
You cannot delete jobs currently spooling, processing, or
waiting to print.

window, or the selected job in the Printed Jobs panel or
Archive panel.

Hold Holds the selected job waiting to process in the Active Jobs

window, or the selected job in the Printed Jobs or Archive
panel, and marks the job with either the spooled/held flag or
the processed/held flag.

Process and Hold Processes the selected job in the Active Jobs window, Printed

Jobs panel, or Archive panel, and holds a copy of the job.
The copied job is marked with the processed/held flag.

2-17 Using commands

2

Menu Command Submenu command Description

Actions
(cont.)

Print and Hold Prints the selected job in the Active Jobs window, Printed

Jobs panel, or Archive panel, and holds a copy of the job.
The copied job is marked with the processed/held flag.

Remove Raster
Data

Properties Allows you to view and override print settings for the

Preview Opens the selected job in a Preview window. You can

Archive Archives the selected held job in the Active Jobs window,

Send To* Sends the selected held job in the Active Jobs window to

Cancel Processing Cancels processing of the selected job in the Active Jobs

Removes the raster data associated with the selected
processed/held job in the Active Jobs window, or the selected
raster job in the Printed Jobs or Archive panel; leaves the
original PostScript job in place.

selected job in the Active Jobs window or Printed Jobs panel,
or view print settings for the selected job in the FreeForm
panel or Archive panel.

preview held jobs that reside in the Active Jobs window, as
well as jobs that reside in the Printed Jobs panel, FreeForm
panel, or Archive panel.

moving it to the Archive panel.

another Fiery X3e.

window. This command is available only for jobs displaying
the processing status flag.

Cancel Printing Cancels printing of the selected job in the Active Jobs

window. This command is available only for jobs displaying
the printing status flag.

Impose* Allows you to apply imposition settings to the selected held

job in the Active Jobs window.

Mixed Media
Setup*

Allows you to specify different media types for different page
ranges in the selected spooled/held job.

2-18 Introduction to Command WorkStation and Command WorkStation LE

2

Menu Command Submenu command Description

Server Log In/Log Out Allows you to log in or log out of the Fiery X3e and add or

remove Fiery X3e servers from the list.

Setup* Opens the Setup options for the Fiery X3e.

Manage Color* Opens ColorWise Pro Tools. For more information, see the

Color Guide.

Manage Fonts Allows you to view and print a list of fonts on the Fiery X3e.

In Command WorkStation, it also allows you to
fonts to the Fiery X3e, as well as delete fonts that you have
downloaded.

download

Align Trays*

Printing Groups*

Restart Server Allows you to restart the Fiery X3e without shutting down

Reboot Server Allows you to restart the Fiery X3e, after shutting down the

Allows you to adjust placement of the printed image on the
page to correct for misalignments of the paper tray.

Allows the Fiery X3e Administrator to set up printing
groups and passwords. For more information about Printing
Groups and Secured Print (Member Printing), see the

Configuration Guide.

the Fiery X3e hard disk drive. This command is available
only if you are logged in as Administrator.

N

OTE: After you restart the Fiery X3e, you may need to log

in to the Fiery X3e again to reestablish the connection.

Fiery X3e hard disk drive. This command is available only if
you are logged in as Administrator.

N

OTE: After you restart the Fiery X3e, you may need to log

in to the Fiery X3e again to reestablish the connection.

2-19 Using commands

2

Menu Command Submenu command Description

Server
(cont.)

Job Log* Export* Exports the contents of the Job Log panel to a tab-delimited

text file.

Export and Clear* Exports the contents of the Job Log panel to a tab-delimited

text file, and clears the contents of the job log for the Fiery
X3e.

Clear Job Log† Clears the contents of the job log for the Fiery X3e.

Clear Server Allows the administrator to clear or delete the following file

types from the currently selected server: Held Jobs, Active
Jobs, Printed Jobs, Archived Jobs - Server Internal, Archived
Jobs - Network Links, FreeForm Masters, Job Log, and Scan
Jobs.

Print Pages

Allows you to print the following information pages:

• PS Test Page

• PCL Test Page

• Configuration page

• Job Log

• Control Panel Map

• Color Charts

• PS Font List

• PCL Font List

• E-mail Log

• FTP Log

Command WorkStation also allows you to print the
following information pages about the Fiery X3e to the local
printer:

• Archive Log

• Queues

Suspend Printing Suspends or pauses printing on the Fiery X3e.

Resume Printing Resumes printing on the Fiery X3e.

2-20 Introduction to Command WorkStation and Command WorkStation LE

2

Menu Command Submenu command Description

Window Layouts* Default* Displays the following Command WorkStation

components:

• Menu bar

• Job Status Helper

• Action buttons

• Active Jobs window

• Jobs window

• Activity Monitor (selected server view)

Style 1* Displays the following Command WorkStation

components:

• Menu bar

• Job status indicators

• Action buttons

• Active Jobs window

Style 2* Displays the following Command WorkStation

components:

• Menu bar

• Job status indicators

• Action buttons

• Active Jobs window

• Activity Monitor (all servers view)

Custom 1, Custom 2, or
Custom 3*

Save Layout* Allows you to save and name the current Command

Jobs Window Switches the Jobs window on or off. A check mark next to

Activity Monitor Switches the Activity Monitor on or off. A check mark next

Sets the Command WorkStation window to a custom layout
previously defined and named using the Save Layout
command.

WorkStation display as a custom layout. Saved layouts
appear as commands in the Window > Layouts submenu.
You can save up to three custom layouts.

the command indicates that the Jobs window is displayed.

to the command indicates the Activity Monitor is displayed.

2-21 Using commands

2

Menu Command Submenu command Description

Window
(cont.)

Help* About Command

Action Buttons* Switches the Action buttons on or off. A check mark next to

Job Status Helper* Switches the Job Status Helper on or off. A check mark next

Tile Preview
Windows†

Cascade Preview
Windows†

Preview–<Job
Name>

More Previews* Opens a Previews window, where you can activate, close,

WorkStation*

TO DISPLAY A CONTEXT-SENSITIVE MENU

the command indicates the buttons are displayed.

to the command indicates the helper is displayed.

Displays active Preview windows in tiled formation so that
the windows are simultaneously visible.

Displays active Preview windows in cascading formation so
that the windows are stacked with their title bars visible.

Activates the open Preview window of the named job. This
menu option appears for each open Preview window.

cascade, and minimize the open Preview windows.

Displays information about the current version of
Command WorkStation.

Context-sensitive menus

When you select one or more jobs in the Active Jobs or Jobs window, you can display
context-sensitive menus containing job management commands for selected jobs.

1. Select one or more jobs in the Active Jobs or Jobs window.

For details on how to select jobs, see page 3-8.

2. Right-click the selected job (Command WorkStation) or Control-click the selected job
(Command WorkStation LE).

When multiple jobs are selected, you can right-click or Control-click any of the
selected jobs.

3. Choose the desired command from the context-sensitive menu.

2-22 Introduction to Command WorkStation and Command WorkStation LE

C

2

Preparing to work with Command WorkStation or Command WorkStation LE

This section describes the setup and administrative tasks required to begin working
with Command WorkStation or Command WorkStation LE.

Connecting to the Fiery X3e

In Command WorkStation, you can maintain connections to multiple Fiery X3e
servers simultaneously. In Command WorkStation LE, you can maintain a connection
to one Fiery X3e server at a time.

TO CONNECT TO THE FIERY X3E

1. Choose Log in/Log out from the Server menu.

The server list is displayed.

2. Select the Fiery X3e from the list of Fiery X3e servers you have connected to before.

The server list displays the Fiery X3e servers you can monitor and manage from
Command WorkStation or Command WorkStation LE. You can add and remove Fiery
X3e servers from the list of Fiery X3e servers you frequently monitor.

ommand WorkStation

Login button

2-23 Preparing to work with Command WorkStation or Command WorkStation LE

C

LE

2

3. Click the Login button next to the Fiery X3e name to establish the connection.

ommand WorkStation

Login button

Each row in the server list displays the name of a Fiery X3e, the name of the copier
associated with that Fiery X3e, and a Login button.

4. Select the Administrator, Operator, or Guest option, enter your password, and then
click Log In (Command WorkStation) or Login (Command WorkStation LE).

Command WorkStation

2-24 Introduction to Command WorkStation and Command WorkStation LE

2

Command WorkStation LE

Printing Fiery X3e information pages

Use the Print Pages command to print information about the Fiery X3e. The pages
provide useful reference information for setting up or troubleshooting the Fiery X3e.

TO PRINT FIERY X3E INFORMATION PAGES

1. In the Active Jobs window, select the Fiery X3e for which you want to print
information pages.

N

OTE: To print information pages, you must be logged in to the Fiery X3e as

Administrator.

2. Choose Print Pages from the Server menu.

A dialog box containing the information page options appears.

2-25 Preparing to work with Command WorkStation or Command WorkStation LE

2

NOTE: Local Printer options are available in Command WorkStation only.

Command WorkStation

Server options

Command WorkStation LE

3. For Command WorkStation, in the Select Printer area, specify where you want to print
the pages.

Server

—The pages you specify are printed to the Fiery X3e.

Local Printer—Allows you to print the Archive Log and Queues to any printer

installed on your Windows computer.

Local Printer options

2-26 Introduction to Command WorkStation and Command WorkStation LE

2

4. In the Select Pages area (Command WorkStation) or in the Print Pages dialog box
(Command WorkStation LE), specify the pages you want to print.

Each set of pages contains specific information about the Fiery X3e.

You can print the following pages from the Fiery X3e:

PS Test Page/PCL Test Page—Allows you to confirm that the Fiery X3e is properly

connected to the copier, and provides color and grayscale samples to troubleshoot
problems with the copier or the Fiery X3e. The following settings are among those
listed on the Test Page: Server Name, Printer Model, color settings, calibration
information, and date and time the Test Page was printed.

Configuration—Provides the current Fiery X3e and copier configuration. This page

lists general information about the hardware and software configuration of the Fiery
X3e, current settings for all Setup options, information about the current calibration,
and the network addresses of the Fiery X3e.

Job Log—Lists a log of the last 55 jobs processed or printed. For information on the

fields in the Job Log and printing it in other forms, see “Using the Job Log” on
page 3-29.

Control Panel Map—Provides an overview of the screens you can access from the

Control Panel. For information on using these screens to set up the Fiery X3e, see the

Configuration Guide.

Color Charts—Provides samples of the RGB, CMY, and PANTONE colors available

from the Fiery X3e.

PS Font List—Lists all PostScript fonts currently resident on the Fiery X3e hard disk

drive.

PCL Font List—Lists all PCL fonts currently resident on the Fiery X3e hard disk drive.

E-mail Log—Lists a log of the last 55 E-mail printing status reports, information that

can be useful to the network administrator. The reports cover printing or scanning via
the E-mail printing feature, monitoring the address book, and overall transmissions.
You must enable the E-mail printing feature in Setup before the E-mail Log can be
printed.

FTP Log—Lists a log of the last 55 scanned jobs that have been sent over the network

using the Scan to FTP feature. The FTP scanning feature must be enabled in Setup
before the FTP Log can be printed. For more information, see the Printing Guide.

2-27 Preparing to work with Command WorkStation or Command WorkStation LE

2

When you select the Local Printer option in Command WorkStation, you can print
the following pages:

Archive Log—Lists all jobs displayed in the Archive panel.

Queues—Lists all jobs displayed in the Active Jobs window.

5. Click Print (Command WorkStation) or OK (Command WorkStation LE).

Fiery X3e information pages printed with the Print Pages command appear in the
Fiery X3e Job Log with the user name Operator, even if you logged in as
Administrator.

Setting preferences

The Preferences dialog box enables you to control application settings.

TO SET PREFERENCES FOR COMMAND WORKSTATION*

1. Choose Preferences from the Edit menu.

The Preferences dialog box appears.

2-28 Introduction to Command WorkStation and Command WorkStation LE

2

2. Specify the desired preference settings, and click OK to save your settings.

The following preferences can be specified:

Enable Animation—Enables the display of animated graphics in the Selected Server

view of the Activity Monitor (see page 2-9).

Autologin—Instructs Command WorkStation to remember the last access level and

password used to log in to each Fiery X3e. When you log in to the Fiery X3e again,
Command WorkStation automatically populates the Login dialog box with the
previous access level and password.

Enable ToolTips—Enables the display of ToolTips, or context-sensitive text which

appears when you move the mouse pointer over particular buttons and options in
Command WorkStation.

Temporary path—Specifies the folder where Command WorkStation temporarily stores

copies of the jobs you edit or change. Change the temporary path by clicking Browse
and specifying a folder.

Imposition: Units—Specifies the units of measurement used to display attributes, such

as page sizes and custom sizes, in the Job Properties dialog box and Imposition
window.

Imposition: Template Path—Specifies the folder where template files for imposition are

stored for later use. To change the template path, click Browse and specify a folder.

Search: Template Paths—Specifies the folder where Find/Search templates are stored

for later use. To change the template path, click Browse and specify a folder.

2-29 Preparing to work with Command WorkStation or Command WorkStation LE

2

TO SET PREFERENCES FOR COMMAND WORKSTATION LE†

1. Choose Preferences from the CWS LE menu.

The Preferences dialog box appears.

2. Specify the desired preference settings and click OK to save your settings.

The following preferences can be specified:

Show Import Options Dialog—When enabled, this preference setting displays a dialog

box that allows you to specify the destination queue (Hold or Print) for each job
imported into Command WorkStation LE.

Units—Specifies the units of measurement used by Command WorkStation LE to

display values that you enter manually in the Job Properties dialog box.

Show Animations—Enables the display of animated graphics in the Activity Monitor

(see page 2-8).

2-30 Introduction to Command WorkStation and Command WorkStation LE

2

Correcting tray alignment*

The Tray Alignment feature in Command WorkStation allows you to adjust the
placement of text and images on the page so they are correctly aligned on the sheet of
paper, or both sides of a duplex sheet have exactly the same alignment.

NOTE: To perform tray alignment, you must be logged in to the Fiery X3e with

Administrator privileges.

TO ALIGN TEXT AND IMAGES FOR PRINTING*

1. In the Active Jobs window of Command WorkStation, select the connected Fiery X3e
for which you want to perform Tray alignment.

If the Active Jobs window is hidden, choose Active Jobs from the Window menu to
display it.

2. Choose Align Trays from the Server menu.

A dialog box containing the Tray Alignment options appears.

2-31 Preparing to work with Command WorkStation or Command WorkStation LE

2

3. Choose the tray you want to align from the Tray menu.

4. Choose the paper size loaded in the tray from the Media menu.

5. In the Print Alignment Page section, select the Print Duplex option to print a duplex

6. Click Print to print the alignment page.

7. Once the page has printed, follow the directions on the alignment page.

8. In the Enter alignment values section, enter the value where the fold crosses each of

N

OTE: The Tray Alignment is specific to the combination of tray and paper size

specified. If you align a given tray with Letter paper, and load Legal paper in that tray,
the alignment will be invalid. You must perform a new Paper Tray Alignment for each
combination of tray and paper size.

page, or clear the option to print a simplex page.

Fold the page exactly in half horizontally, unfold it, and then fold it in half vertically.
When you unfold the sheet again, you will see that the fold lines cross three scales on
three sides of the page. Determine which number on the scale each fold line crosses.

the three scales, marked A, B, and C, for Side 1. If you choose to align for duplex
printing, enter the values for the three scales on Side 2 of the page, as well.

N

OTE: If you enter different values in A and C, the image will rotate, leading to uneven

areas on printed output. If this occurs, enter the same value in A and C.

9. When you have entered all of the alignment values, click Apply, and then click Check
Alignment to print the new alignment page.

10. To remove the alignments, select a tray and click Defaults in the Enter alignment
values section.

11. Click Done.

2-32 Introduction to Command WorkStation and Command WorkStation LE

2

Managing Fiery X3e fonts

The Fiery X3e includes a number of built-in printer fonts. You can download
additional fonts to the Fiery X3e using the Manage Fonts command in Command
WorkStation. Users on the network can also download fonts to the Fiery X3e using
Fiery Downloader (see the Printing Guide).

NOTE: To manage fonts, you must be logged in to the Fiery X3e with Administrator

privileges.

Downloading fonts, either from Command WorkStation or with Fiery Downloader,
requires that the Direct connection be published in Setup (see the Configuration

Guide).

NOTE: You cannot download TrueType fonts. If you use TrueType fonts in Windows,

you can print them by converting them to Adobe Type 1 fonts. To convert TrueType
fonts with the Adobe PS printer driver, click the Fonts tab and set up the Font
Substitution Table, as necessary.

To print a list of fonts currently resident on the Fiery X3e, use the Print Pages
command (see page 2-24).

TO MANAGE FONTS

1. In the Active Jobs window, select the connected Fiery X3e for which you want to
manage fonts.

If the Active Jobs window is hidden, choose Active Jobs from the Window menu to
display it.

NOTE: To manage fonts, you must be logged into the Fiery X3e with Administrator

privileges.

2-33 Preparing to work with Command WorkStation or Command WorkStation LE

t

2

2. Choose Manage Fonts from the Server menu.

Command WorkStation

Locked fonts

Downloaded fonts

Click to print the Font List

Click to update the Font List display

Click to download additional fonts

Click to delete font(s)

Click to print the Font Lis

Command WorkStation LE

3. Select the PostScript or PCL option to specify the type of fonts displayed.

2-34 Introduction to Command WorkStation and Command WorkStation LE

2

4. In Command WorkStation, click Add to download additional fonts to the Fiery X3e. For
additional steps, refer to the procedure on page 2-34.

5. To delete a font in Command WorkStation, select the font you want to delete in the
Font List, and click Delete.

To select multiple sequential fonts in Command WorkStation, select the first font and
Shift-click the last font; Ctrl-click to select multiple non-sequential fonts.

NOTE: The printer fonts included with the Fiery X3e (built-in fonts) are locked. These

fonts appear with a lock icon next to the name (Command WorkStation) or with “Yes”
in the Locked column (Command WorkStation LE) and cannot be deleted.

6. To refresh the Font List in Command WorkStation, click Update.

7. To print the Font List, click Print (Command WorkStation) or Print List (Command
WorkStation LE).

TO ADD FONTS IN COMMAND WORKSTATION*

1. In the Select Files to Import dialog box, choose the file types to display from the File
of type menu.

All Known Formats lists all files in supported formats; All Files lists all files.

2-35 Preparing to work with Command WorkStation or Command WorkStation LE

2

2. In the Look in menu, browse to the folder containing the font(s) you want to

3. Select the font name and click Add.

4. When all the desired fonts appear in the Files to be imported list, click Import.

download.

The Filename field displays the name of the selected file.

You can navigate to different drives and folders to select fonts to download.

To select multiple sequential fonts, select the first font and Shift-click the last font.
Ctrl-click to select multiple non-sequential fonts.

To remove a font from the Files to be imported list, select the font name and click
Remove.

3-1 Starting up and logging in

3

Chapter 3: Using Command WorkStation or Command WorkStation LE

This chapter describes how to use Command WorkStation and Command
WorkStation LE to monitor and manage job flow on the Fiery X3e. Once you log in to
the Fiery X3e with Operator privileges, you can view jobs held on the Fiery X3e and
issue commands to release the jobs for processing or printing. You can also modify job
properties, such as FreeForm variable data printing requirements, paper settings,
finishing options, and other print option settings. After a job has printed successfully,
you can store it in the job archive, and view a record of its activity in the Job Log.

For background information on job flow and job management, see Chapter 1. For an
introduction to the Command WorkStation and Command WorkStation LE user
interfaces, see Chapter 2.

NOTE: Unless otherwise specified, information in this chapter applies to both

Command WorkStation and Command WorkStation LE. Sections that apply
exclusively to Command WorkStation are denoted by an asterisk (*). Sections that
apply exclusively to Command WorkStation LE are denoted by a dagger (†). In cases
where the two applications are nearly identical, only Command WorkStation
illustrations are shown.

Starting up and logging in

To begin working with Command WorkStation or Command WorkStation LE, start
the application and log in to the Fiery X3e.

TO START COMMAND WORKSTATION*

• Click Start on the Windows taskbar, choose Programs >Fiery or All Programs>Fiery
(Windows XP/Server 2003 only), and then choose Command WorkStation 4.

When you start Command WorkStation for the first time, the Login Server list does
not display any Fiery X3e servers. For instructions on configuring and adding Fiery
X3e servers to the Login Server list, see the User Software Installation Guide.

3-2 Using Command WorkStation or Command WorkStation LE

3

TO START COMMAND WORKSTATION LE†

1. Open the Command WorkStation LE folder, located inside the Applications folder on
the Mac OS X hard disk drive.

2. Double-click the CWS LE file to start the application.

When you start Command WorkStation LE for the first time, the server list does not
display any Fiery X3e servers. For instructions on configuring and adding Fiery X3e
servers to the server list, see the User Software Installation Guide.

Logging in to the Fiery X3e

To establish a connection to the Fiery X3e listed in the server list, log in to the Fiery
X3e.

In Command WorkStation, you can maintain connections to more than one Fiery X3e
at a time. Each Fiery X3e connection requires an average of 4MB of RAM. The
maximum number of simultaneous Fiery X3e connections is limited only by the
amount of RAM available on the system running Command WorkStation. For
example, if your system has 128MB of RAM and is running Command WorkStation
exclusively, you can log in to approximately 25 Fiery X3e servers at one time.

Login button

3-3 Starting up and logging in

3

TO LOG IN TO THE FIERY X3E

1. From the Server menu, choose Log in/Log out (Command WorkStation) or Login/
Logout (Command WorkStation LE).

The server list appears. The Fiery X3e must appear in the server list before you can log
in to it.

Command WorkStation

Command WorkStation LE

Login button

3-4 Using Command WorkStation or Command WorkStation LE

3

2. Click the Login button for the desired Fiery X3e.

The Login dialog box appears.

Command WorkStation

Command WorkStation LE

A white key icon indicates the Fiery X3e has never been connected to Command
WorkStation or Command WorkStation LE.

3-5 Starting up and logging in

3

3. Select the Administrator, Operator, or Guest option, enter your password, and then

If the Fiery X3e is already connected, the color of the key icon indicates the level of
access granted:

•Purple indicates Administrator access.

•Orange indicates Operator access.

•Cyan indicates Guest access.

click Log In (Command WorkStation) or Login (Command WorkStation LE).

This manual assumes you are logged into the Fiery X3e as Operator. The following
section discusses the three different access levels in greater detail.

Access levels

The three possible levels of access to Command WorkStation or Command
WorkStation LE are Administrator, Operator, and Guest. To enable maximum
password protection, Administrator and Operator passwords must be specified in
Setup (see the Configuration Guide).

When both Administrator and Operator passwords have been specified, the access
levels are as follows:

Access level Privileges and password requirements

Administrator Has full access to all Command WorkStation and Command

WorkStation LE functions; Administrator password required. For a
description of the full range of tasks an administrator can implement,
see the Configuration Guide

Operator Has access to all Command WorkStation functions, except Setup, font

management, reordering job priority, restarting the Fiery X3e, clearing
the Fiery X3e hard disk drive, and clearing the Job Log. Operator
password required.

Guest Can view job status, but cannot make changes to jobs or Setup, and

cannot access the Job Log; no password required.

.

3-6 Using Command WorkStation or Command WorkStation LE

3

NOTE: In Command WorkStation, a user may be logged in as Administrator on one

Fiery X3e, as Operator on a second Fiery X3e, and as Guest on a third Fiery X3e. In
these instances, the levels of access are dependent either on the Fiery X3e currently
selected in the Active Jobs window or on the Fiery X3e that holds the currently
selected job.

By default, no passwords are set on the Fiery X3e—in this default state, anyone can
perform Setup and use all Command WorkStation and Command WorkStation LE
functions. Until an Administrator password is defined in Fiery X3e Setup, you can log
in to the Fiery X3e as an Administrator without entering a password and are given full
privileges.

After the administrator has performed Setup and specified passwords, Command
WorkStation and Command WorkStation LE user options depend on your login level.
This manual assumes that you are logged in to the Fiery X3e as Operator.

Logging out

Logging out from the Fiery X3e terminates the connection between the Fiery X3e and
Command WorkStation or Command WorkStation LE.

TO LOG OUT FROM A CONNECTED FIERY X3E IN COMMAND WORKSTATION*

1. From the Server menu, choose Log in/Log out.

2. Click the Login button for the connected Fiery X3e in the server list.

3. Click Yes to log out from and disconnect the Fiery X3e.

TO LOG OUT FROM A CONNECTED FIERY X3E IN COMMAND WORKSTATION LE†

1. From the Server menu, choose Login/Logout.

2. Click the Logout button or key icon for the connected Fiery X3e in the server list.

Command WorkStation LE disconnects from the Fiery X3e.

3. Click Close to close the server list.

3-7 Monitoring jobs

3

Removing the Fiery X3e from the server list

You can clear unused Fiery X3e servers from the server list.

TO REMOVE THE FIERY X3E FROM THE SERVER LIST

1. From the Server menu, select Log in/Log out.

2. Select the Fiery X3e in the server list.

3. Click the Remove button to remove the Fiery X3e from the list.

The Remove button is available only for disconnected Fiery X3e servers.

Monitoring jobs

The Active Jobs window and the Printed Jobs panel of the Jobs window provide a
visual means of monitoring the flow of print jobs through connected servers. In
Command WorkStation, you can use the server selection menu in the title bar of each
window to monitor a single Fiery X3e or multiple Fiery X3e servers (see page 2-12).
You can also sort job lists and customize the job ticket information that is displayed.

The Active Jobs window displays jobs as they pass through the various stages of
spooling, holding, processing, and printing. Flag colors indicate the status of each job,
and job ticket columns provide additional job information. Jobs that contain raster
data as a result of processing are marked with a halo around their file icons.

NOTE: When you pause a job during printing (by issuing the Suspend Printing

command), the job continues to be marked with a dark green status flag in the Active
Jobs window. However, the job is displayed as “Paused.”

When a job has completed printing (or has failed to print), it drops from the Active
Jobs window and is added to the Printed Jobs panel. The Printed Jobs panel displays
jobs that have printed successfully, along with failed jobs that have dropped from the
print queue as a result of an error. A failed job appears highlighted in red; you can
double-click the job to display a more detailed error report.

3-8 Using Command WorkStation or Command WorkStation LE

3

Selecting jobs

Selecting a job allows you to apply job management commands (from the Actions
menu) to it.

TO SELECT A JOB

• In the Active Jobs window or in any panel of the Jobs window, click a job to select it.

To select additional jobs in Command WorkStation, hold down Ctrl and click the
desired jobs; to select a sequential series of jobs, hold down Shift as you click the jobs.

To select multiple jobs in Command WorkStation LE, hold down Shift and click
additional jobs.

NOTE: To select multiple jobs, the jobs must be located in the same window and panel.

Sorting job displays

You can sort jobs in the Active Jobs or Jobs windows by clicking the job ticket column
headings.

TO SORT JOBS

• In the Active Jobs or Jobs windows, click the heading for the job ticket column that
you want to use to sort jobs.

For example, to sort jobs by status, click the Job Status column heading. The window
sorts jobs according to their status.

To reverse the sorting order, click the column heading again.

3-9 Monitoring jobs

3

Customizing job ticket information

You can customize the display of job ticket information in the Active Jobs window and
in all panels of the Jobs window by rearranging the column headings. You can tighten
the columns, add new column headings, move columns, and delete column headings.

You can customize job ticket information according to your workflow needs. For
example, if you are monitoring multiple servers, you can add Fiery and Device
columns to track the Fiery X3e location of individual jobs.

In Command WorkStation, the information in the Date/Time column is based on the
date and time settings of the Regional Settings control panel. You can access the
Regional Settings control panel from the Start>Settings>Control Panel menu or
Start>Control Panel menu (Windows XP/Server 2003 only) in the Windows taskbar.

TO CUSTOMIZE JOB TICKET INFORMATION FOR THE ACTIVE JOBS

OR JOBS WINDOWS IN COMMAND WORKSTATION*

1. Right-click the heading of a job ticket column.

2. From the menu that appears, choose the options to display and the sequence in which
you want to view them.

Add

—Adds one of the listed columns to the display at your mouse position. The

submenu lists the headings that are not displayed.

Move Left, Move Right—Moves the selected column left or right.

Delete—Removes the selected column.

The Job Status (Active Jobs window only), Job Title, and User columns are required—
all others are optional.

3. Adjust the column widths.

Adjust the width of a column by clicking the column border in the heading and
dragging left or right. You can change the column widths at any time.

3-10 Using Command WorkStation or Command WorkStation LE

3

TO CUSTOMIZE JOB TICKET INFORMATION FOR THE ACTIVE JOBS

OR JOBS WINDOWS IN COMMAND WORKSTATION LE†

1. Control-click the heading of a job ticket column.

2. Choose Edit Visible Columns from the menu that appears.

3. In the List Editor dialog box, specify the job ticket columns that you want displayed.

To add a column, select the column name in the list on the right and click Add. To
remove a column, select the column name in the list on the left and click Remove.

4. Click OK to apply your changes.

5. Adjust the placement of columns.

Rearrange the placement of a column by dragging the column left or right.

6. Adjust the column widths.

Adjust the width of a column by clicking the column border in the heading and
dragging left or right. You can change the column widths at any time.

Managing job flow

The following sections describe the job management tasks you can perform with
Command WorkStation and Command WorkStation LE.

Importing jobs

Use the Import command to import jobs into the job flow. You can import jobs
located anywhere in the connected network, or jobs previously archived to external
devices.

For information on archiving jobs, see page 3-27.

3-11 Managing job flow

3

TO IMPORT A JOB INTO COMMAND WORKSTATION*

1. Choose Import from the File menu, and then choose Job or Archived Job.

The Select Files to Import dialog box appears.

2. Locate and select the job file to import and click Add.

The job appears in the Files to be imported list. To import multiple jobs, select each
additional job and click Add.

3. Choose the desired destination queue from the Logical Printer menu.

A destination queue is available only if the administrator has enabled it in Setup (see
the Configuration Guide).

If you choose Hold, the job is imported into the Active Jobs window and held for
future action.

If you choose Print, the job is imported into the Active Jobs window and released for
immediate printing.

If you choose Direct, the job is sent directly to the Fiery X3e for printing. The job does
not appear in the Active Jobs window or Printed Jobs panel.

4. Click Import.

3-12 Using Command WorkStation or Command WorkStation LE

3

TO IMPORT A JOB INTO COMMAND WORKSTATION LE†

1. Choose Import from the File menu, and then choose Job or Archived Job.

2. Locate and select the job file to import and click Open.

3. If the Import Options dialog box appears, specify the desired destination queue, and
then click OK.

3-13 Managing job flow

3

You can control the display of the Import Options dialog box by specifying the
“Always show this dialog” option or setting the Show Import Options Dialog
preference (see page 2-29).

A destination queue is available only if the administrator enabled it in Setup (see the

Configuration Guide).

If you choose Hold, the job is imported into the Active Jobs window and held for
future action.

If you choose Print, the job is imported into the Active Jobs window and released for
immediate printing.

If you choose Direct, the job is sent directly to the Fiery X3e for printing. The job does
not appear in the Active Jobs window or Printed Jobs panel.

Using job management commands

As the operator, you can issue the following job management commands from the
Actions menu to release or hold selected jobs in the Active Jobs window and Printed
Jobs panel:

•Print

•Process and Hold

•Print and Hold

•Remove Raster Data

•Hold

The availability of each command varies, depending on the context of the selected job.
In addition to choosing these commands from the Actions menu, you can issue them
from context-sensitive menus. Activate the Print, Hold, and Process and Hold
commands using the Action buttons.

3-14 Using Command WorkStation or Command WorkStation LE

3

The following table describes job management commands in greater detail and
explains how each command affects the raster data associated with a job:

Choose this command To do this Raster data is

Print Prints the selected job in the Active Jobs

window, Printed Jobs panel, FreeForm
panel, or Archive panel.

Hold Holds the selected job waiting to process in

the Active Jobs window, or the selected job
in the Printed Jobs or Archive panel, and
marks the job with either the spooled/held
flag or the processed/held flag.

Process and Hold Processes the selected job in the Active Jobs

window, Printed Jobs panel, or Archive
panel, and holds a copy of the job. The
copied job is marked with the processed/
held flag.

Print and Hold Prints the selected job in the Active Jobs

window, Printed Jobs panel, or Archive
panel, and holds a copy of the job. The
copied job is marked with the processed/
held flag.

Remove Raster Data Removes the raster data associated with the

selected processed/held job in the Active
Jobs window, or with the selected raster job
in the Printed Jobs or Archive panel; leaves
the original PostScript or PCL data in place.

Temporarily held on the Fiery X3e until the
job completes printing

Held on the Fiery X3e hard disk drive
indefinitely, if raster data is included with
job

Held on the Fiery X3e hard disk drive
indefinitely

Held on the Fiery X3e hard disk drive
indefinitely

Deleted

3-15 Managing job flow

3

Viewing and overriding print settings

When logged in as Operator, you can view, override the user print settings, and print
any held job in the Active Jobs window and the Printed Jobs panel. You can view and
override print settings of jobs in the FreeForm panel. You can view print settings, and
print jobs in the Archive panel.

Use the Job Properties dialog box to view the user Notes and Instructions fields
included with jobs.

TO VIEW AND OVERRIDE PRINT SETTINGS

1. To view and override print settings for a held job, select the job in the Active Jobs
window or Printed Jobs panel.

You can also select a job in the Archive or FreeForm panel to view print settings.

NOTE: In Command WorkStation, you can override print settings for multiple jobs at

once. To select multiple jobs, Ctrl-click the jobs in the Active Jobs window or Printed
Jobs panel.

2. Choose Properties from the Actions menu.

The Job Properties dialog box appears. This dialog box displays all the job settings
encoded by the PostScript printer driver that can be decoded by the Fiery X3e. If you,
as the operator, have not changed anything, these are the settings a user entered before
sending the job.

In Command WorkStation, the Job Properties dialog box is virtually identical to the
Fiery Printing tab of the Fiery X3e printer driver. For more information on the features
in the Job Properties dialog box, see the online help included with the Fiery X3e
printer driver.

NOTE: If you selected multiple jobs in Command WorkStation, the Job Properties

dialog box has a different appearance.

3-16 Using Command WorkStation or Command WorkStation LE

3

In Command WorkStation LE, the print settings of a selected job appear in two
columns.

Command WorkStation

Command WorkStation LE

3-17 Managing job flow

3

3. To override a setting, expand the blue bar for a print setting category. In Command

The user Instructions and Notes fields also appear in the Job Properties dialog box.

•Instructions fields are intended to be viewed and annotated by the operator, but

their contents are associated with the job and are deleted when the job is deleted
after printing.

•Notes fields can be viewed but not changed by the operator; their contents are

transcribed to the Job Log just as the user sent them.

NOTE: Some print options available in the printer driver are not displayed in the Job

Properties dialog box. For information about specific print options and settings, and
where you set them, see Appendix A of the Printing Guide.

WorkStation, specify the desired setting. In Command WorkStation LE, click the
current setting in the right column to display a menu of available settings, and choose
the desired setting.

In Command WorkStation, to override a setting for multiple jobs at once, Ctrl-click
the setting name, and choose the desired setting.

Indicates reRIPping is required

NOTE: To retain a copy of the job with its original settings, duplicate the job and

rename the duplicate before you change any settings.

NOTE: If an icon appears to the left of an option name, it indicates that changing the

option’s setting requires the job to be reRIPped. When you override these types of
options, the job is automatically reRIPped for printing.

.

Command WorkStation

3

Indicates reRIPping is required

3-18 Using Command WorkStation or Command WorkStation LE

Command WorkStation LE

NOTE: In Command WorkStation, to print the current list of print settings on a local

printer, click Print Properties.

4. To apply the print setting overrides to the selected job, click OK.

3-19 Managing job flow

3

Managing jobs on multiple Fiery X3e servers*

Command WorkStation allows you to simultaneously connect to as many Fiery X3e
servers as your RAM resources allow. You can view and manage jobs processed by
multiple Fiery X3e servers from a single location and balance the job load between
servers of similar capabilities.

•If you connect to multiple servers from Command WorkStation, you can easily

switch between the All Servers view and the Selected Server view in the Active Jobs
window, Jobs window, and Activity Monitor. For more information, see

“Monitoring single or multiple Fiery X3e servers*” on page 2-12.

•With servers that support the feature, use the “Send to” command to transfer jobs

between servers.

For example, by viewing print jobs on all connected servers in the Active Jobs window,
you can monitor the print load on each Fiery X3e in your printing environment. If one
Fiery X3e has received a disproportionate number of jobs, you can balance the load by
transferring some of these jobs to another, less active Fiery X3e.

TO TRANSFER A JOB BETWEEN SERVERS

1. In the Active Jobs window, select any held job.

2. Choose Send To from the Actions menu, and select the Fiery X3e to which you want to
send the job.

3. Click Yes to confirm the transfer of the job.

3-20 Using Command WorkStation or Command WorkStation LE

3

Canceling jobs

You may need to cancel a job after it has been routed for processing or printing. You
can cancel a selected job only while it is being processed or printed. You cannot cancel
a job that is waiting to be processed or printed.

• Canceling jobs during processing—While a job is processing in the Active Jobs

window, select the job and choose Cancel Processing from the Actions menu.

The name of the canceled job is displayed in the Job Log.

• Canceling jobs during printing—While a job is printing in the Active Jobs window,

select the job and choose Cancel Printing from the Actions menu.

The name of the canceled job is displayed in the Job Log.

NOTE: Canceled jobs may be partially printed, and may include pages with one or

more missing color plates, or pages that are completely blank.

•Pausing all jobs on the Fiery X3e—Choose Suspend Printing from the Server menu

to suspend the printing of all jobs on the Fiery X3e. To continue printing jobs,
choose Resume Printing from the Server menu.

3-21 Defining Mixed Media settings*

3

Defining Mixed Media settings*

The Mixed Media feature allows you to define chapter divisions for a job, print ranges
of pages on different weights of media, or insert blank media between pages. For more
information, see the Printing Guide.

NOTE: Inserted blank media between pages are not charged as printed pages.

TO DEFINE MIXED MEDIA SPECIFICATIONS*

1. In Command WorkStation, select a spooled/held job in the Active Jobs window, and
choose Mixed Media Setup from the Actions menu.

The Mixed Media dialog box appears. This dialog box lists any previously defined
media settings and includes buttons for adding, modifying, and deleting settings.

2. In the Page Range field, enter page numbers or page ranges that should be printed on
a distinct type of media.

Pages and page ranges may be entered as comma-separated values (for example:
3,9–14,18). You can insert a blank page by placing a caret symbol before a page value
(for example: 2,^7,9–16). For a duplex job, two pages are inserted when you place a
single caret symbol.

3-22 Using Command WorkStation or Command WorkStation LE

3

3. Choose the desired duplexing option for the page range from the Duplex menu.

4. Choose the desired media for the specified page range from the Media Type menu.

5. Choose the source tray containing the specified media type from the Paper Source

6. Click Add to add the media specification to the Selection List. To remove a mixed

7. In the Chapter Start field, enter page numbers on which to start new chapter sections.

menu.

media specification, select it and click Remove.

Define and add more mixed media specifications as needed. Page ranges not specified
as mixed media will print on the media defined by the Paper Source settings.

Enter page numbers as comma-separated values (for example: 4,9,17) to designate the
start of each new chapter. This feature forces each starting page to use a right-side page,
adding a preceding left-sided blank, if necessary.

NOTE: It is not necessary to enter the first page, and page numbers refer to the

numbering of the original document. If you use the Chapter Start feature, all media
specified in the Paper menu per chapter must share the same dimensions (for example:
all Letter, all Tabloid, or all A4).

8. Click OK.

The Job Properties dialog box appears.

9. Click OK to close the Job Properties dialog box and apply the Mixed Media settings to
the job.

3-23 Printing FreeForm variable data documents*

3

Printing FreeForm variable data documents*

The FreeForm printing feature provides a flexible and efficient method of printing
variable data jobs, such as direct-mail advertising pieces. FreeForm allows users to
preRIP and store the master elements of their variable data jobs on the Fiery X3e, and
then use that master data, as needed, for multiple variable data jobs.

NOTE: FreeForm is not available for PCL jobs.

The preRIPped master-element jobs are stored on the Fiery X3e as FreeForm masters,
and appear in the FreeForm panel of the Jobs window.

The ability to override job settings is especially important for variable data printing
with FreeForm. Although the Fiery X3e can store up to 100 FreeForm masters, users
are limited to a range of 1 to 15 values that they can specify for the Create Master and
Use Master print settings from the printer driver. To make use of all 100 available
FreeForm Masters, the operator must override the Create Master and Use Master print
settings from Command WorkStation or Command WorkStation LE.

NOTE: For any new Create Master or Use Master setting to take effect, the job must be

reRIPped.

For background information on using the FreeForm feature, see the Printing Guide.

Creating and monitoring FreeForm masters

Users can assign FreeForm master numbers from 1 to 15 using the Create Master print
option when they send a job. These numbers can be changed to a master number from
1 to 100, with job overrides from the Job Properties dialog box.

3-24 Using Command WorkStation or Command WorkStation LE

3

When the first 15 FreeForm master numbers have been used, users may inadvertently
overwrite existing FreeForm masters by assigning what they think are new, unused
FreeForm master numbers. When users choose a master number from the Create
Master print option, an existing job using that master number is overwritten (the user
receives a warning message that they are about to replace an existing job).

For this reason, the Operator should delete existing master jobs or reassign master
numbers 1 through 15 to avoid any overwriting problems. Only the Operator can
assign numbers from 16 to 100, enabling a high level of control over the FreeForm
master numbers in use.

TO CREATE A FREEFORM MASTER

1. In the Active Jobs window, select the held job comprising the master elements of the
document.

2. Choose Properties from the Actions menu.

3. Scroll to FreeForm in the Job Properties dialog box.

4. For the Create Master print setting, specify the FreeForm master number you want to
assign to the job.

5. Click OK.

6. Choose Process and Hold from the Actions menu to assign the job a destination.

Choose Print, or Print and Hold from the Actions menu for a hard copy of the
FreeForm master.

After processing, the master job appears in the FreeForm panel of the Jobs window.

TO DELETE A FREEFORM MASTER

1. In the FreeForm panel, select the master job to delete.

2. Choose Delete from the Actions menu.

3-25 Printing FreeForm variable data documents*

3

Using FreeForm masters with variable data jobs

To print a variable data job with a particular FreeForm master, users must specify a
number for the Use Master print setting. Users can only specify master numbers
between 1 and 15. Only the operator can specify master numbers between 16 and 100,
with job overrides from the Job Properties dialog box.

TO OVERRIDE THE USE MASTER PRINT SETTING

1. In the Active Jobs window, select the held job comprising the variable elements of the
document, and choose Properties from the Actions menu.

2. Scroll to FreeForm in the Job Properties dialog box.

3. For the Use Master print setting, specify the FreeForm master job to use as the master
document.

4. Click Update (Command WorkStation) or OK (Command WorkStation LE).

5. In Command WorkStation, to display a preview of the specified master job, click
Preview Master.

6. Click OK.

7. Choose Process and Hold, Print, or Print and Hold from the Actions menu to assign
the job a destination.

Particularly with a variable data job, Process and Hold the job so you can preview it
before printing.

3-26 Using Command WorkStation or Command WorkStation LE

3

Tips for using FreeForm

At sites where a small number of users print FreeForm jobs, the Operator may want to
assign FreeForm master numbers to specific users, then let them monitor their own
master numbers. Users can choose the Create Master print option to assign new
masters or overwrite existing masters. They can also instruct the Operator to reassign
master numbers (to a number greater than 15) for FreeForm masters they want
available on the Fiery X3e.

At sites where a large number of users print FreeForm jobs, the Operator may want to
instruct users not to use the Create Master print option at all, but rather to send all
their jobs to the Hold queue. In this case, the Operator can decide which FreeForm
master numbers to assign before printing.

For all jobs sent to the Fiery X3e, users should specify information (such as the desired
FreeForm master number) to the operator using the Notes and Instructions fields in
the Printer Job Notes dialog box.

NOTE: When specifying additional print settings for FreeForm jobs, certain print

option settings must match for both the master and the variable job. Also, certain
settings in the variable job override corresponding settings in the master job. For
complete information on print settings in FreeForm jobs, see the Printing Guide.

3-27 Archiving jobs

3

Archiving jobs

You can archive PostScript and raster data jobs internally to the Fiery X3e hard disk
drive, or externally to the Command WorkStation or Command WorkStation LE hard
disk drive or network drives. Once a PostScript or raster data job is archived, it appears
in the Archive panel of the Jobs window.

You can issue the following Actions menu commands, described on page 2-14, for jobs
in the Archive panel:

•Print

•Delete

•Rename

•Hold

•Process and Hold

•Print and Hold

•Remove Raster Data

•Properties

TO ARCHIVE A JOB

1. In the Active Jobs window, select any held job.

2. Choose Archive from the Actions menu.

3. To archive the job internally to the Fiery X3e hard disk drive, click OK.

The job is archived internally and appears in the Archive panel of the Jobs window.

3-28 Using Command WorkStation or Command WorkStation LE

3

4. To archive the job externally to the Command WorkStation or Command WorkStation

5. Browse to the device and folder to which you want to archive the job and click OK

6. In Command WorkStation, if applicable, select Archive rasters in the Archive Options

LE hard disk drive or to a device on the network, click Add.

Click to add a device

(Command WorkStation) or Choose (Command Workstation LE).

The Archive Options dialog box displays external devices as available archive volumes.

dialog box.

The Archive rasters option is not available for PostScript data jobs and jobs archived to
Server Internal.

NOTE: If you are archiving a merged job, turn on the Archive rasters option so that the

merged job prints correctly after you archive and restore it.

NOTE: Large raster data files may take considerable time to archive.

7. Select an archive volume and click OK.

Archived jobs appear in the Archive panel of the Jobs window.

3-29 Using the Job Log

3

Using the Job Log

The Job Log panel of the Jobs window displays a list of all the jobs processed or printed
since the Job Log was last cleared.

You can adjust the column widths in the Job Log display by clicking the column
border in the heading and dragging left or right (see “Customizing job ticket

information” on page 3-9). You can also print the Job Log, export it to a tab-delimited

text file, or clear it manually.

Using the Job Log Setup, the administrator can specify preferences to print the Job Log
automatically every 55 jobs, or print and clear the Job Log automatically every 55 jobs.
Periodically clearing the Job Log helps improve the performance of the Fiery X3e. The
administrator can also choose the Job Log page size. For more information, see the

Configuration Guide.

NOTE: If a job was saved from the Imposition window of DocBuilder Pro with a new

name and then printed, it appears in the Job Log with the name of the original job, not
the new name.

3-30 Using Command WorkStation or Command WorkStation LE

3

TO PRINT THE JOB LOG FROM COMMAND WORKSTATION ON A

LOCAL PRINTER*

1. In Command WorkStation, choose Print from the File menu, and then choose Job Log.

The Print dialog box appears.

2. Specify your local printer settings and click OK.

N

OTE: For information on how to print the job log from Command WorkStation LE,

see “Printing Fiery X3e information pages” on page 2-24.

TO EXPORT THE JOB LOG

1. If it is not already displayed, click the Job Log tab on the Jobs window to open the
Job Log panel.

2. Click inside the Job Log panel to make it active.

3. In Command WorkStation, choose Job Log from the Server menu, and then choose
Export. In Command WorkStation LE, choose Export from the File menu, and then
choose Job List or Job Log.

4. Rename the file, if desired (the default name is job.log), specify a destination, and
then click Save.

The Job Log is exported to a tab-delimited text file. You can open the exported file
using a spreadsheet, database, or word processing application.

TO CLEAR THE JOB LOG

• In Command WorkStation, choose Job Log from the Server menu and then choose
Export and Clear. In Command WorkStation LE, choose Clear Job Log from the Server
menu.

N

OTE: You can clear the job log only if you are logged in to the Fiery X3e with

Administrator privileges.

3-31 Searching for jobs

3

Searching for jobs

The Find command allows you to search for and locate jobs on connected servers,
using search parameters such as job file names or dates of creation. Use the Find
command to search for jobs that appear in the Active Jobs window and in the Printed
Jobs, Archive, FreeForm, and Job Log panels of the Jobs window.

In Command WorkStation, you can also perform advanced searches based on the file
sizes and specific print options associated with jobs. You can save any set of general or
advanced search parameters as a Find template, which you can reuse to perform the
search again.

TO SEARCH FOR JOBS

1. Choose Find from the Edit menu.

The Find dialog box appears.

Command WorkStation

3-32 Using Command WorkStation or Command WorkStation LE

3

Command WorkStation LE

2. In Command WorkStation, choose a specific Fiery X3e, or all Fiery X3e servers from the
Search Server list.

3. Select one or more areas where you want to search for jobs.

You can search for jobs in the Active Jobs window and in the Printed Jobs, Archive,
FreeForm, and Job Log panels of the Jobs window.

3-33 Searching for jobs

3

4. Click the General tab, and specify parameters for the search.

N

OTE: To clear all fields in the Find dialog box at any time, click New Search

(Command WorkStation) or New Find (Command WorkStation LE).

You can specify any or all of the following general search parameters. Available search
parameters vary, depending on the areas selected for the search.

Job title—Enter the file name of the job.

User—Enter the name of the user who sent the job.

Notes 1, Notes 2—Enter text that appears in the Notes fields of the job.

Instructions—Enter text that appears in the Instructions field of the job.

Volume*—Specify the archive drive volume you want to search. This option is

available only when you are searching for archived jobs.

Date created*—To search through all jobs, regardless of their creation date, select All.

To r estrict your search to jobs created on a certain date or range of dates, select Range.
Use the From and To menus to specify start and end dates.

5. Click Search (Command WorkStation) or Find (Command WorkStation LE) to find jobs
that meet the specified search criteria.

The Search Results window (Command WorkStation) or Find dialog box (Command
WorkStation LE) lists found jobs.

In Command WorkStation, you can customize the appearance of the Search Results
window in the same manner as the Active Jobs and Jobs windows. For example, you
can display jobs on all connected Fiery X3e servers or on a selected Fiery X3e (see

page 2-12), and you can customize the job ticket information (see page 3-9).

In Command WorkStation LE, you can customize the display of found jobs by resizing
or rearranging the job ticket columns (see page 3-10).

3-34 Using Command WorkStation or Command WorkStation LE

3

TO PERFORM AN ADVANCED SEARCH FOR JOBS*

NOTE: The Advanced search feature is available for Command WorkStation only.

1. Choose Find from the Edit menu.

The Find dialog box appears.

2. Choose an option from the Search Server menu to search for jobs on a specific Fiery
X3e, or all connected Fiery X3e servers.

3. Select one or more areas to search for jobs.

Search for jobs in the Active Jobs window and in the Printed Jobs, Archive, FreeForm,
and Job Log panels of the Jobs window.

4. Click the Advanced tab.

The Advanced tab of the Find dialog box includes an area for specifying file size search
parameters. The Advanced tab also contains a list of all the print options associated
with jobs on the server or servers specified by the Search Server setting.

3-35 Searching for jobs

3

5. Click Search to find the jobs that meet the specified search criteria.

To search for jobs that fall within a particular range of file sizes, choose a range option
from the Size (kilobytes) menu. Enter the range values in one or both of the fields.

To search for jobs that have certain print options, click the selection box for each
desired print option in the list.

To specify additional search values for a selected option, right-click the field next to the
option name and enter the desired values.

If you select multiple print options, Command WorkStation searches for jobs that
include all the selected options. For example, if you specify a stapling and a punching
option for your search, Command WorkStation only finds jobs that have both stapling
and punching specified.

NOTE: To clear all fields in the Find dialog box at any time, click New Search.

The Search Results window lists the found jobs.

TO SAVE THE CURRENT SET OF SEARCH PARAMETERS AS A FIND TEMPLATE

1. In the Find dialog box, specify the desired search parameters, as described in previous
procedures.

2. Click Save As.

A dialog box prompts you to name the template.

3. Enter a name for the new Find template and click OK.

Saved templates appear in the Queries menu. To remove a template from the menu,
select the template and click Delete.

In Command WorkStation, saved templates are stored in the folder location you
specified in the Preferences dialog box (see page 2-27).

3-36 Using Command WorkStation or Command WorkStation LE

3

TO REUSE A FIND TEMPLATE

1. In the Find dialog box, choose the desired template from the Queries menu.

The dialog box is automatically populated by the search parameters associated with the
template.

2. Click Search (Command WorkStation) or Find (Command WorkStation LE) to begin
searching for jobs.

4-1 Previewing jobs

4

Chapter 4: Previewing and Manipulating Jobs

The Preview windows of Command WorkStation and Command WorkStation LE
allow you to display preview images of jobs and perform edits, such as adding,
deleting, duplicating, and reordering pages. You can also merge pages from two
different jobs into a single, merged job.

NOTE: The viewing, editing, and merging features of the Preview windows are not

available for PCL files or any job sent with the PCL printer driver.

NOTE: DocBuilder Pro allows you to use additional preview and edit features. For more

information, see page 5-1. If you do not use DocBuilder Pro, Command WorkStation
job merge and edit features are restricted.

NOTE: Unless otherwise specified, information in this chapter applies to both

Command WorkStation and Command WorkStation LE. In cases where the two
applications are nearly identical, only Command WorkStation illustrations are shown.

Previewing jobs

Use the Preview windows to preview pages of selected jobs.

Displaying thumbnail previews

When you select a job and choose Preview from the Actions menu, a preview window
opens, displaying thumbnail images of the selected job.

TO VIEW THUMBNAILS OF A JOB

1. In Command WorkStation, select a processed/held job in the Active Jobs window, or
select a FreeForm master job in the FreeForm panel. In Command WorkStation LE,
select a processed/held job in the Active Jobs window.

2. Choose Preview from the Actions menu.

Page thumbnails appear in the Preview window.

4-2 Previewing and Manipulating Jobs

4

Preview window controls

The following illustrations show the various controls (represented by icons) that are
available in the Preview window. Each control is described in more detail elsewhere in
this chapter.

Command WorkStation

Full-screen Preview

Save

Duplicate

Full-screen Preview

Save

Delete

Duplicate

Undo

Delete

Command WorkStation LE

Redo

Undo