Konica Minolta IC-304 CREO, BIZHUB PRO C6500, BIZHUB PRO C6500P User Manual

IC-304 Print Controller for
bizhub PRO C6500 Printer

Version 1.0

User Guide

The essentials of imaging

English

731-00952A-EN Rev A

Copyright

Trademarks

FCC Compliance

© 2007 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.
Copyright © 2007 Creo Inc. All rights reserved.

This document is also distributed in Adobe Systems Incorporated's PDF (Portable Document
Format). You may reproduce the document from the PDF file for internal use. Copies produced from
the PDF file must be reproduced in whole.

KONICA MINOLTA, the KONICA MINOLTA logo, and The essentials of imaging are registered trademarks of
KONICA MINOLTA HOLDINGS, INC.

bizhub and bizhub PRO are registered trademarks of KONICA MINOLTA BUSINESS TECHNOLOGIES.

The Creo wordmark, the Creo logo, and the names of the Creo products and services referred to in this
document are trademarks of Creo Inc.

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Other brand or product names are the trademarks or registered trademarks of their respective owners.

Any Creo equipment referred to in this document complies with the requirements in part 15 of the
FCC Rules for a Class A digital device. Operation of the Creo equipment in a residential area may
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Internal 731-00952A-EN

Revised January 2007

Contents

1 Welcome 1

Welcome to the IC-304 Print Controller User Guide...............................................................................2

Overview of IC-304 Print Controller ........................................................................................................ 2

Hardware and Software Components.............................................................................................. 3

Supported File Formats ................................................................................................................... 4

Workflow .......................................................................................................................................... 5

IC-304 Print Controller Network Printers ......................................................................................... 5

2 Getting Started 7

Turning On the IC-304 Print Controller ................................................................................................... 8

The Workspace ....................................................................................................................................... 9

The Printer Status Pane ................................................................................................................. 11

The Alerts Window ......................................................................................................................... 12

The Job Info Area........................................................................................................................... 12

The Preferences Window ...................................................................................................................... 14

The Resource Center ............................................................................................................................ 15

The Job Parameters Window................................................................................................................ 16

The Help Menu...................................................................................................................................... 18

Turning Off the IC-304 Print Controller ................................................................................................. 19

3 Working at a Client Workstation 21

Printing a Job from a Client Workstation .............................................................................................. 22

Defining a Printer in Windows............................................................................................................... 22

Defining a Printer - Windows XP.................................................................................................... 23

Printing From Windows.................................................................................................................. 26

Defining a Printer on Macintosh Client Workstations ........................................................................... 27

Copying the IC-304 Print Controller PPD File for Mac OS X (10.4) ............................................... 27

Setting the Network Printer for Mac OS X (10.4) ........................................................................... 28

Printing from a Macintosh .............................................................................................................. 30

Print Driver Software ............................................................................................................................. 31

Accessing the Print Driver Software .............................................................................................. 32

Disabling the Print Driver Software ................................................................................................ 39

Uninstalling the Print Driver Software ............................................................................................ 40

Using Hot Folders ................................................................................................................................. 40

Hot Folder File Formats.................................................................................................................. 42

Using Hot Folders From Your Computer ....................................................................................... 42

Web Center ........................................................................................................................................... 43

The Web Viewer ............................................................................................................................. 45

Downloads ..................................................................................................................................... 46

vi IC-304 Print Controller User Guide

4 Basic Workflows 47

Basic Job Workflow .............................................................................................................................. 48

Submitting...................................................................................................................................... 48

Processing ..................................................................................................................................... 48

Storage........................................................................................................................................... 49

Importing and Printing Jobs ................................................................................................................. 50

Importing Files ............................................................................................................................... 51

Resubmitting.................................................................................................................................. 52

Remote Scanning Application .............................................................................................................. 52

Setting Up Scan Boxes.................................................................................................................. 53

Managing Scanned Images ........................................................................................................... 56

5 Managing Jobs 59

Managing the Job Queues.................................................................................................................... 60

The Queues.................................................................................................................................... 61

Status Information.......................................................................................................................... 63

Suspending and Resuming Queues .............................................................................................. 64

Changing the Order of Jobs in the Queues ................................................................................... 64

Aborting a Running Job ................................................................................................................. 65

Batching Jobs ................................................................................................................................ 65

Moving a Waiting Job to the Storage Area .................................................................................... 66

Deleting a Job ................................................................................................................................ 67

Managing the Storage Area .................................................................................................................. 68

Handling Jobs in the Storage Area ................................................................................................ 69

Previewing a Job .................................................................................................................................. 73

Navigation Buttons ........................................................................................................................ 73

Using the Preview Tools ................................................................................................................ 74

Viewing Pages in the Job Preview & Editor Window ..................................................................... 75

Editing an RTP Job ........................................................................................................................ 77

Job Accounting..................................................................................................................................... 80

Viewing the Accounting Information ..............................................................................................81

Printing and Exporting the Accounting Log ................................................................................... 83

Clearing the Information from the Accounting Viewer ................................................................... 85

Creating Virtual Printers ........................................................................................................................ 85

Job Report ............................................................................................................................................ 87

6 Production Printing 89

Imposition ............................................................................................................................................ 90

Imposition Workflows..................................................................................................................... 90

Printing with Page Exceptions .............................................................................................................. 98

High-Resolution Workflow .................................................................................................................. 100

Creo APR ..................................................................................................................................... 101

Export as PDF2Go ....................................................................................................................... 101

Fonts ................................................................................................................................................... 102

Contents

Font List ....................................................................................................................................... 102

Managing Fonts on the IC-304 Print Controller ........................................................................... 105

Downloading Fonts ...................................................................................................................... 105

Managing Paper Type Profiles............................................................................................................ 108

Printing on Tabs Using the Tabs Plug-In for Acrobat ......................................................................... 110

Managing Tabs in the Tab Printing Window ................................................................................ 116

7 Color Workflow 119

Calibration........................................................................................................................................... 120

Color Calibration Method............................................................................................................. 120

Choosing a Calibration Mode ...................................................................................................... 121

General Tips and Guidelines ........................................................................................................ 122

Calibration Process ...................................................................................................................... 123

Viewing Calibrated Media Type Information ................................................................................ 125

Color Tools.......................................................................................................................................... 126

Managing Profiles ........................................................................................................................ 126

Editing and Creating Spot Colors ................................................................................................ 129

Using the Gradation Tool to Adjust Color .................................................................................... 132

8 VI Workflow 139

VI Overview ......................................................................................................................................... 140

VI Document Formats ......................................................................................................................... 141

Creo Variable Print Specification ................................................................................................. 142

PPML............................................................................................................................................ 143

PostScript Files ............................................................................................................................ 143

Using Creo Variable Print Specification to Print a VI Job ................................................................... 144

9 System Administration 145

Setting Up and Configuring the IC-304 Print Controller ..................................................................... 146

Server Setup ................................................................................................................................ 147

Network Setup ............................................................................................................................. 150

Remote Tools Setup .................................................................................................................... 154

Security ........................................................................................................................................ 155

System Disks................................................................................................................................ 159

Scan Management ....................................................................................................................... 160

Connected Finishers .................................................................................................................... 161

Localization .................................................................................................................................. 162

Deletion Policy ............................................................................................................................. 163

Pre-RIP Preview ........................................................................................................................... 164

Print Queue Manager ................................................................................................................... 165

Default Image Size ....................................................................................................................... 166

Calibration Device ........................................................................................................................ 167

JDF Output Path .......................................................................................................................... 168

System Messages............................................................................................................................... 169

viii IC-304 Print Controller User Guide

Job History................................................................................................................................... 169

Messages..................................................................................................................................... 170

Backing Up and Restoring the Configuration .............................................................................. 173

A Setting Parameters 175

Setting Parameters in the Job Parameters Window........................................................................... 176

Print.............................................................................................................................................. 176

Imposition .................................................................................................................................... 179

Quality .......................................................................................................................................... 185

Color ............................................................................................................................................ 189

Finishing....................................................................................................................................... 193

Exceptions ................................................................................................................................... 197

Services ....................................................................................................................................... 199

Setting Parameters in the PPD File..................................................................................................... 203

Glossary 209

Index 223

Welcome

Welcome to the IC-304 Print Controller User Guide .........................2

Overview of IC-304 Print Controller ..................................................2

2 Chapter 1—Welcome

Welcome to the IC-304 Print Controller User Guide

Welcome to your IC-304 Print Controller for the bizhub™ PRO
C6500 Printer User Guide. This user guide provides you with
information about the bizhub PRO C6500 printer.

This user guide will help you operate the IC-304 print controller. It
can also be used as a reference guide for questions or procedures.
Study this user guide to take full advantage of the many unique and
advanced features of the IC-304 print controller.

This user guide is for IC-304 print controller operators and system
administrators and explains how you can quickly and easily print
from the IC-304 print controller or from a client workstation. Step­by-step procedures are included for new and occasional IC-304
print controller users. Detailed information is provided for users
who require in-depth knowledge of the IC-304 print controller.

Overview of IC-304 Print Controller

The IC-304 print controller is an on-demand prepress system that
uses Creo advanced prepress technologies, to drive a bizhub PRO
C6500 printer.

As an optimal digital color solution for printers, the IC-304 print
controller enables you to print from Windows®, Macintosh®, and
UNIX® client workstations. The IC-304 print controller processes
image files in page-description language (PDL) formats—for
example, PostScript®, PDF, and Variable Information—using RIP
(Raster Image Processor) technology. The system converts image
files into a suitable processed format for direct, high-quality digital
printing. The IC-304 print controller
process by allowing printing with preset workflows.

In combination with the bizhub PRO C6500 printer, the IC-304
print controller enables you to efficiently print flyers, brochures,
pamphlets, dummy catalogs, short-run trials, and print-on­demand publications. When installed as a fast network printer with
the IC-304 print controller, the bizhub PRO C6500 printer prints up
to 65 full-color/black and white A4 (210mm x 297mm)/ Letter (8.5
inches x 11 inches) pages per minute.

also streamlines the printing

Overview of IC-304 Print Controller 3

The IC-304 print controller combines RIP functionalities,
automation, control tools and special hardware development
capabilities with PC architecture.

Hardware and Software Components

The IC-304 print controller is a dedicated KONICA MINOLTA platform
that runs in a Microsoft Windows XP environment.

The IC-304 print controller includes:

• KONICA MINOLTA hardware, including the interface board

• KONICA MINOLTA software

• Windows XP® Professional operating system

• Adobe® Acrobat® 7.0

4 Chapter 1—Welcome

Supported File Formats

The IC-304 print controller supports the following file formats:

• PostScript (composite or pre-separated files)

• PDF

• EPS

• Creo VPS (Variable Print Specification)

• PPML (Personalized Print Markup Language)

• JPG

• Pre-separated formats

The IC-304 print controller can import and covert the following
GAP (Graphic Art Port) file types:

• Brisque Jobs

• TIFF

• TIFF IT

• CT / LW

Overview of IC-304 Print Controller 5

Workflow

The IC-304 print controller basic workflow is as follows:

IC-304 Print Controller Network Printers

The IC-304 print controller provides three default network printers,
known also as virtual printers.

Virtual printers are a function used for automating workflows,
which then define job streaming. They contain preset workflows
that are automatically applied to all print jobs processed with that
virtual printer. There is no need to reset job settings for each job,
thus increasing printing efficiency.

Note: By default, the job parameters set in the job (from the client
workstation) override the parameters set in the virtual printer. If you add or
edit a virtual printer, you can select the Override PPD parameters check box
to override the parameters set in the PPD file.

6 Chapter 1—Welcome

The three default virtual printers are:

• Store

Files are spooled directly to the Storage area and await operator
processing. You can only import PDL files (such as: PostScript,
PDF, VPS) to this virtual printer, not RIPped - processed files.

• Print

Files sent to this virtual printer are processed and printed
directly to the bizhub PRO C6500 printer via the IC-304 print
controller.

• Process

Files sent to this virtual printer are automatically processed.
After processing, the files are stored in the
IC-304 print controller until the print operator re-submits them
for printing.

With printing workflows tailored to your job requirements, the IC­304 print controller enables you to:

Storage area of the

• Define new virtual printers

• Choose from which virtual printer to print

For more information on creating and editing virtual printers, see

Creating Virtual Printers

on page 85.

Getting Started

Turning On the IC-304 Print Controller ..............................................8

The Workspace..................................................................................9

The Preferences Window ................................................................14

The Resource Center.......................................................................15

The Job Parameters Window ..........................................................16

The Help Menu ................................................................................18

Turning Off the IC-304 Print Controller............................................19

8 Chapter 2—Getting Started

Turning On the IC-304 Print Controller

1. Tur n on th e mo n itor.

2. Open the front panel of the IC-304 print controller, and then

press the power control button.

The power indicator on the front panel lights up and the
Windows operating system starts.The IC-304 print controller
splash screen appears followed by the workspace.

Notes:

• If the workspace doesn’t appear automatically, select Start> IC-

304>IC-304 from the Windows Start menu.

• By default, the Auto Log On check box is selected in the

Preferences window. This option enables you to open the
workspace without having to go through the IC-304 print
controller logon process each time. If you want each user to
have to log on to the IC-304 print controller, clear the

check box, and then assign each user an access level and

On

password.

For more information about designating access levels, see

Security

on page 155.

Auto Log

The Workspace 9

The Workspace

After you turn on the IC-304 print controller, the workspace
automatically appears.

1
2
3

4

5

Table 1 describes the IC-304 print controller workspace.

Table 1: IC-304 print controller workspace

Item Name Description

1 Title bar Displays the name of your server and the access level with

which you logged on

2 Menu bar Consists of the

File, Manage, Queues, Too ls , Info, and Help menus.

Click a menu name to open the corresponding menu.

6

10 Chapter 2—Getting Started

Table 1: IC-304 print controller workspace

Item Name Description

3 Toolbar Consists of shortcut buttons for the Import window, Resource

Center, Calibration, Spot Color Editor, Gradation, and Alerts

4 Printer Status Displays messages about the current printer state and your

printer configuration. You can also find information about the
paper in each tray, the connected finishing devices, toner
availability, and disk space and network details.

5 Queues Consists of the

processed. After a file has been processed successfully, it
moves either to the
area.

6 Storage The

Storage area contains files that:

• were successfully printed

• were held, were aborted, or failed during processing or

printing

• were sent directly from the client workstation to the Storage

area or were imported to the

Process Queue, which lists the files to be

Print Queue (the upper area) or to the Storage

Storage area

The Workspace 11

The Printer Status Pane

The Printer Status pane displays information about the current
printer status—for example, Printing.

The printer icon displays the current printer configuration,
according to the connected feeders and finishers.

Click

Trays , Finishers, Toners, or Server to display information about

the size and type of paper in each tray, the connected finishing
devices, the available toner, and disk space and network details.

Under
recently calibrated. Progress bars display information about
incoming and outgoing jobs.

If there is a problem with one of the printer components or with the
server, a red indicator appears in the printer icon and next to the
relevant component—for example, if a tray is empty

Server, you can also view the date that the printer was most

.

12 Chapter 2—Getting Started

The Alerts Window

The Alerts window lists all of the alert messages that are generated
during the workflow.

To open the Alerts window:

On the toolbar, click Alerts.

¾

The Job Info Area

The window has two view options:

• All: To view all messages

• Selected: To view alerts related to a selected job. This is the

default view.

The

Job Info area displays a small image of each page in the

selected processed job. The

Job Info area also contains the

The Workspace 13

following information:

• Job’s title

• File type

• Paper size

• Print range

• Total number of pages in the job

• Total number of copies to print

• A box to enter the required page number and arrow buttons to

browse through the pages of your job

To open the Job Info area:

Right-click a job in the Process Queue or Print Queue, and select

¾

Job Info.

14 Chapter 2—Getting Started

The Preferences Window

You can set all system preferences in the Preferences window.

To open the Preferences window:

From the File menu, select Preferences.

¾

The window is divided into two areas:

• Administrator: All users can view these settings, but configuring

these settings depends on the access level defined for each
user.

• General: All users can view these settings, but only an

administrator or operator can configure the settings.

Note: If you log on to the IC-304 print controller as a guest, the Preferences
window is unavailable.

For more information about setting system preferences, see

Setting Up and Configuring the IC-304 Print Controller

page 146.

on

The Resource Center 15

The Resource Center

The Resource Center enables you to add, remove, and manage
external resources for the IC-304 print controller.

To open the Resource Center:

On the toolbar, click Resource Center .

¾

The Resource Center provides access to the following resources:

• Virtual printers, in which you can create, edit and remove virtual

printers, see

• Fonts, see

page 105

• Profile Manager, see

Creating Virtual Printers

Managing Fonts on the IC-304 Print Controller

Managing Profiles

• Backup & Restore configuration, see

the Configuration

• Paper Type Profiles ID, see

page 108

on page 173

Managing Paper Type Profiles

on page 85

on

on page 126

Backing Up and Restoring

on

16 Chapter 2—Getting Started

The Job Parameters Window

The IC-304 print controller enables you to edit imported PDL files
and change the job settings—for example, paper size, imposition,
and color settings—in the job parameters window.

¾ In the queues or Storage area, double-click the job whose

parameters you want to view.

Note: In the queues, you can edit the parameters of jobs that have not
begun to run. If you want to edit the parameters of a running job, you must
first suspend the queue (click the suspend button).

The job parameters window appears.

Note: If you edit the parameters of a job in the Print Queue and the changes
require re-RIPing of the job, it automatically moves to the Process Queue.

The Job Parameters Window 17

Each area in the job parameters window—for example, Print,

Imposition, or Quality— has a set of related parameters and values

that you can select.

Table 2: Description of buttons in the job parameters window

This button Enables you to

Print

Imposition

Quality

Color

Finishing

Exceptions

Set print related parameters—for example,

Print range and Media Type. See

Print

on

page 176

Set parameters related to print layout—for
example,
See

Trim Size and Imposition Method.

Imposition

on page 179

Set parameters related to print quality—for
example,

Trapping and High Image Quality—

and improve the quality of printed jobs. See

Quality

on page 185

Apply last minute color corrections, or set
the output job to match other output

Color

devices. See

on page 189

Set parameters related to finalizing your
printed document—for example, define
settings for the front and back cover. See

Finishing

on page 193

Include special exceptions in a job—for
example, use a different media type for a
front and back cover. See

Exceptions

on

page 197

Services

Set parameters that will assist your job
workflow—for example, delete jobs, in the
change the location of the entire printed
image, or enter job information

. See

Services

on page 199

18 Chapter 2—Getting Started

The Help Menu

The Help menu enables you to access the user guide and provides
information about the current version of the IC-304 print controller
installed on your computer.

To open the About window:

¾

From the Help menu, select About.

The About window displays the following information:

• IC-304 print controller version number

• Date the version was installed

• Any Microsoft Windows® updates installed after the IC-304

print controller software was installed

• Any IC-304 print controller updates that were installed on top of

the version

Turning Off the IC-304 Print Controller 19

T

To open the user guide:

¾

From the Help menu, select Top ic s .

Turning Off the IC-304 Print Controller

1. From the File menu in the workspace, select Exit.

If there are jobs that are being processed or printed, the
following message appears:

There are currently jobs running, are you sure you want
to exit the application?

If there are no jobs being processed or printed, the following
message appears:

Are you sure you want to exit the application?

The IC-304 print controller workspace closes, and you return to
the Windows desktop.

2. Verify that the IC-304 icon does not appear in your taskbar.

askbar with IC-304 icon Taskbar without IC-304 icon

3. From the Windows Start menu, Shut Down.

4. In the Shut Down Windows dialog box, select Shut down.

5. When the Windows shutdown is complete, turn off the

monitor.

6. On the IC-304 print controller, click the power button behind

the front door.

The power LED on the front panel turns off.

Note: Some situations may require the power button to be depressed for
more than 4 seconds.

20 Chapter 2—Getting Started

Working at a Client Workstation

Printing a Job from a Client Workstation.........................................22

Defining a Printer in Windows .........................................................22

Defining a Printer on Macintosh Client Workstations......................27

Print Driver Software .......................................................................31

22 Chapter 3—Working at a Client Workstation

Printing a Job from a Client Workstation

To print a job from a client workstation, select one of the following
methods:

• Print the job via one of the IC-304 print controller network

(virtual) printers—for example,
The job is spooled and then processed or printed (according to
the selected job flow of the virtual printer). If you use this
method, you can print from any application —for example,
Microsoft Word— and use any file format from any client
workstation (Windows, Macintosh, or UNIX).

For more information about printing from a client workstation,
see "Printing From Windows" on page 26 and "Printing from a
Macintosh" on page 30.

• Drag the files to a hot folder.

The job is spooled and processed or printed (according to the
selected job flow of the corresponding virtual printer).

For more information about hot folders, see "Print Driver
Software" on page 31.

Print.

If you use the hot folder method, you can print most PDL files
on the IC-304 print controller— for example, PostScript, PDF,
EPS, and Variable Print Specification files.

Note: PDL jobs that are spooled to the IC-304 print controller must have
the appropriate file name extensions—for example, *.ps or *.pdf.

Defining a Printer in Windows

The IC-304 print controller can print from a Windows client
workstation that has one of the following operating systems:

• Windows NT® 4.0 Service Pack 6

• Windows 2000 Service Pack 4

• Windows XP Version 2002 Service Pack 1 and Service Pack 2

• Windows Server 2003 Standard

• Windows 2000 Server Service Pack 4

Defining a Printer in Windows 23

When you add a IC-304 print controllernetwork printer to a client
workstation, the following is installed automatically:

• Print Driver software which enables you to set job parameters

when printing to the IC-304 print controller from any application
on your client workstation. The Print Driver also enables you to
see the IC-304 print controller configuration, monitor the printer
status, and save a set of print parameters for reuse. For more
information about the Print Driver software, see "Print Driver
Software" on page 31.

• IC-304 print controller PPD file which enables you to set job

parameters when printing to the IC-304 print controller from
any application on your client workstation. The PPD file is
enabled when the Print Driver software is disabled. For more
information about the PPD file, see

Parameters in the PPD File

.

Appendix A, Setting

• Adobe PostScript printer driver.

The following section describes how to define a IC-304 print
controller network printer for Windows XP.

Defining a Printer - Windows XP

To define a network printer using the Windows Add Printer wizard:

1. From the Windows Start menu, select Settings>Printers and

Faxes

.

2. In the Printer Tasks area, select Add a printer.

The Add Printer wizard appears.

24 Chapter 3—Working at a Client Workstation

3. Click Next.

4. Select A network printer, or a printer attached to another computer

and then click Next.

5. Select Browse for a printer, and click Next.

6. Find the IC-304 print controller and double-click it to display the

list of network printers.

7. Select the printer you wish to setup, and click Next.

Defining a Printer in Windows 25

8. Select Yes if you want to set this printer as the default printer

on your computer. Otherwise, select

9. Click Next.

10. Click Finish to close the wizard.

No.

The IC-304 print controller network printer is added to your
printer list. In addition. the Print Driver software is installed and
enabled.

To define a network printer in Windows XP using the network
neighborhood:

1. Browse to the IC-304 print controller and open it.

2. From the list of network printers, find the desired network

printer.

3. Double-click on the network printer icon.

4. The network printer is defined on your Windows client

workstation.

5. To install additional network printers, repeat the process.

Copying the Printer Driver from Windows

Perform this procedure if your client workstation is not on the same
network as the bizhub PRO C6500 printer and you want to create
PostScript files.

1. In the IC-304 print controller, locate the D:\ drive and then

double-click the

2. Click PC utilities, and then Printer Driver.

3. Find the directory of the driver relevant to your version of

Windows.

4. Compress the directory, and either copy it to a disk or send it

by email to the client workstation.

Utilities folder.

26 Chapter 3—Working at a Client Workstation

Printing From Windows

1. Open the file you would like to print in the corresponding

application—for example, open a PDF file in Adobe Acrobat.

2. From the File menu, select Print.

The Print dialog box appears.

3. In the Name list, select the desired IC-304 print controller

network printer—for example,

<servername>_Print.

4. If desired, click Properties and modify the job parameters.

Note: By default, the job parameters are displayed through the Print
Driver software. For more information about modifying job parameters,
see "Print Driver Software" on page 31.

If the Print Driver software is disabled, the job parameters are displayed
through the PPD file. For more information about the PPD file
parameters, and disabling the Print Driver software, see "Setting
Parameters in the PPD File" on page 203.

5. Click OK.

6. Click OK in the Print dialog box.

The file is sent to the IC-304 print controller.

Defining a Printer on Macintosh Client Workstations 27

Defining a Printer on Macintosh Client Workstations

This section describes how to define a IC-304 print controller
network printer for Macintosh client workstations. The IC-304 print
controller can print to Macintosh client workstations running Mac
OS 9 and Mac OS X (10.4).

You can also submit jobs using the IC-304 print controller virtual
printers over a TCP/IP protocol. This connection enables a
significantly higher spooling speed.

Copying the IC-304 Print Controller PPD File for Mac OS X (10.4)

To print from your Macintosh computer to the bizhub PRO C6500
printer, you first need to manually copy the IC-304 print controller
PPD file to the Macintosh.

1. From the Finder menu, select Go>Connect to Server.

The Connect to Server dialog box appears.

2. Locate the desired IC-304 print controller in the network and

then double-click it.

3. In the Connect to Server dialog box, select Guest.

4. Click Connect.

5. Select the Utilities volume, and click OK.

6. On the desktop, double-click the Utilities volume icon.

7. Double-click the PPD folder.

8. Double-click the English folder.

9. Double-click the MAC folder and locate the IC-304V1.PPD file. It

is recommended that you copy the PPD file by dragging it to
the specified folder in your local disk. To do this open another
Finder window.

10. From the Go menu, select Computer.

11. Click the MacOSX disk icon, and locate the following folder:

Library\Printers\PPDs\Contents\Resources\en.lproj.

12. Drag the IC-304V1.PPD file to the en.lproj folder.

28 Chapter 3—Working at a Client Workstation

Setting the Network Printer for Mac OS X (10.4)

1. Copy the IC-304 print controller PPD file to the

Library\Printers\PPDs\Contents\Resources\en.lproj folder on your

client workstation.

For more information about copying the PPD file, see "Copying
the IC-304 Print Controller PPD File for Mac OS X (10.4)" on
page 27.

2. From the Go menu, select Applications.

3. Open the Utilities folder and then double-click Printer Setup

Utility

.

4. Click Add.

5. Click Default Browser, and then click More Printers.

6. In the upper box, select Apple Talk.

7. In the lower box, select the required AppleTalk Zone from the

list (as instructed by your system administrator).

8. Locate the IC-304 print controller name in the list.

9. From the printers list, select <server_name>_Print.

Any jobs sent to this printer will be automatically processed,
printed, and stored.

10. In the Printer Model list, select Other.

11. In the Choose a File dialog box, double-click the folder to

which you copied the PPD file:

MACOSX\Library\PPDs\Contents\Resources\en.lproj.

Defining a Printer on Macintosh Client Workstations 29

12. Locate the IC-304V1.PPD file and double-click it.

13. Click Add.

You have successfully installed a network printer for the IC-304
print controller and are ready to start printing.

30 Chapter 3—Working at a Client Workstation

Printing from a Macintosh

1. Open the file you would like to print, in the corresponding

application—for example, open a Quark file.

2. From the File menu, select Print.

3. In the Printer list, select the desired printer—for example,

<server_name>_Print.

For more information about installing the IC-304 print controller
network printers on client workstations, see "Setting the
Network Printer for Mac OS X (10.4)" on page 28.

Print Driver Software 31

4. In the Copies & Pages list, select Printer Features.

A window similar to the one shown below appears. You can set
job parameters.

5. Adjust the printer options as desired.

Notes:

• The Printer's Default option indicates that the value is taken from

the virtual printer that is currently selected.

• The PPD parameters are divided into eight feature sets.

6. After modifying the job settings, click Print.

The file is sent to the IC-304 print controller.

Print Driver Software

IC-304 print controller Print Driver software enables you to set job
parameters when printing to the IC-304 print controller from any
application on your client workstation. The Print Driver also
enables you to see the IC-304 print controller configuration,
monitor the printer status, and save a set of print parameters for
reuse.

32 Chapter 3—Working at a Client Workstation

The Print Driver software is automatically installed in the client
workstation when you set up a network printer.

To set up a network printer in Windows, see "Defining a Printer in
Windows" on page 22.

Accessing the Print Driver Software

1. Open the file that you want to print, for example, a PDF file.

2. From the File menu, select Print.

3. In the Print dialog box, click Properties.

If this is the first time that you are using the Print Driver
software, a message tells you that the software is loading. Then
a dialog box with the print settings appears.

Note: The loading process might take a few minutes. Afterwards, accessing the
Print Driver software takes less time.

Print Driver Software 33

In the Print Driver software window, you can perform the following
actions:

• Set job parameters

• Change parameters and save the settings as a profile

• Load a saved profile

• Check the status of the bizhub PRO C6500 printer

• Define PostScript settings for the job

Setting Job Parameters

In the Print Driver window, click the tab on which you want to set
job parameters.

For more information on setting the job parameters, see "Setting
Parameters in the Job Parameters Window" on page 176.

Using Profiles

Once you have set the parameters for a job, you can save the
settings as a profile for future use. Profiles are useful when you
want to print different jobs with the same settings, or if you want to
reprint a job.

To create a profile:

1. Set the desired parameters for the job, and click Save Settings.

2. Locate the folder in which you want to save the settings.

34 Chapter 3—Working at a Client Workstation

3. In the File name box, type the desired file name.

4. Click Save.

To retrieve a profile:

1. In the Print Driver window, click Load Settings.

2. Locate the profile, and click Open.

The saved settings are applied to the job.

Note: You can modify any of the settings as desired.

Print Driver Software 35

Viewing the Printer Status

1. In the Print Driver window, click Printer Status.

2. Click the Trays tab to view information on the paper stock in

the trays.

36 Chapter 3—Working at a Client Workstation

3. Click the Finishers tab to view information on the finishing

options.

Print Driver Software 37

4. Click the Toner tab to view information on the toners.

Note: The resource information is not refreshed dynamically. Click Update to
refresh the resource information, and the gradation tables.

38 Chapter 3—Working at a Client Workstation

PostScript Settings

1. In the Print Driver window, click PostScript.

2. Adjust the settings as desired.

3. Click OK to save the settings.

Working Offline

When the bizhub PRO C6500 printer is offline, you can select and
save settings in the Print Driver software for the selected virtual
printer. However, you cannot update the display of information
about the printer resources—for example, paper or toner

Offline mode applies to the following scenarios:

• Your workstation is not connected to the IC-304 print

controller.

• The bizhub PRO C6500 printer and the IC-304 print controller

are not communicating.

• You are working in a non- TCP/IP environment —such as a

Novell environment.

• The selected printer is not published on the IC-304 print

controller.

Print Driver Software 39

Disabling the Print Driver Software

The Print Driver software is enabled by default. Disable the Print
Driver software if you want to access the PPD file parameters.

To disable the print driver software:

1. From the Windows Start menu, select Settings > Printers and

Faxes

.

2. Right-click the printer icon, and select Properties.

3. Click the Print Driver tab.

4. In the Enable enhanced user interface list, select off.

5. Click Apply.

6. Click OK to close the dialog box.

40 Chapter 3—Working at a Client Workstation

Uninstalling the Print Driver Software

1. From the Windows Start menu, select Settings > Printers and

.

Faxes

2. Right-click the IC-304 print controller network printer, and

select

The printer is deleted from your client workstation.

3. In the Printers and Faxes window, from the File menu, select

Server Properties.

4. In the Print Server Properties dialog box, click the Drivers tab,

select the Konica Minolta printer—for example AdobePS IC­304V1—and click

The driver is removed.

5. From the Windows Start menu, select Run.

6. Locate the server.

7. Navigate to D:\Utilities\PC Utilities\Driver Extension.

8. Double-click Creo_Driver_Uninstall.exe.

Delete.

Remove.

The Print Driver software is uninstalled.

Using Hot Folders

For every published IC-304 print controller network printer that you
define on a client workstation, a corresponding hot folder is
automatically created in the IC-304 print controller
folder.

The IC-304 print controller has three default hot folders,

HF_Process, and HF_Store. These hot folders correspond to the

three default printers.

D:\Hot Folders

HF_Print,

Using Hot Folders 41

Each hot folder carries the virtual printer's name (HF_printer’s
name), see the following graphic.

When you connect from a client workstation to the IC-304 print
controller over the network, you can use the hot folder to submit
PDL jobs to the IC-304 print controller. When you establish a
connection, drag your jobs onto the desired hot folder (according
to the selected workflow).

Tip: You can also drag the hot folder icon to your desktop and create a
short cut to the hot folder.

Jobs that reside in the hot folder will automatically be submitted to
the IC-304 print controller through the corresponding virtual
printer. Consequently, all of the virtual printer job parameters,
inclusive of the workflow, will be applied to the job.

As soon as the job has been spooled to the IC-304 print controller,
it disappears from the hot folder and enters the IC-304 print
controller

Process Queue or Storage area, according to the selected

workflow.

Note: If you send files for printing through a hot folder while the IC-304 print
controller application is down, when the application restarts, the files that
reside in hot folders will immediately be imported to the system.

42 Chapter 3—Working at a Client Workstation

Hot Folder File Formats

Hot folders may contain all PDL formats that are supported by the
IC-304 print controller, PS, PDF, EPS, PRN, VPS, PPML, TIF, JPG
and GAP.

Note: When you use hot folders to print GAP jobs, the process is automated
and the job is converted to a PDF, which is displayed in the IC-304 print
controller queues. The PDF files can then be programmed and printed as any
other PDF file.

Files with unsupported formats that are moved to a hot folder, will
not be imported to the IC-304 print controller and will remain in the
hot folder.

Using Hot Folders From Your Computer

You can use hot folders to process and print files from any
computer. The following procedures explain how to print using hot
folders from Windows and Macintosh OS X.

To print a job using a hot folder from Windows:

1. On your Windows desktop, double-click the Network

Neighborhood

2. Find your IC-304 print controller.

3. Double-click the IC-304 print controller.

4. Double-click the desired hot folder—for example, HF_Process.

Tip: You can also drag the hot folder icon to your desktop to create and
use a shortcut to the folder in the future.

icon.

You can now drag the desired files to the hot folder. All the files
are processed and printed automatically to the printer,
according to the hot folder workflow.

Web Center 43

To print a job using a hot folder from a Mac OS X:

1. From the Finder menu bar, select Go>Connect to Server.

The Connect to Server window appears.

2. Find your IC-304 print controller on the network, and click

Connect.

3. Select Guest, and then click Connect.

4. From the list, select the desired hot folder—for example,

HF_Process—and then click OK.

Web Center

The hot folder

icon appears on your desktop. You can now drag the

desired files to the hot folder icon. All the files are processed and
printed automatically to the printer, according to the hot folder
workflow.

The Web Center is a web page that provides online information and
can be accessed from client workstations.

The Web center enables you to:

• View the status of jobs in the queues, the Alerts window in its

current state, and the printer system information

• Download remote client tools, utility applications, color profiles,

and print drivers

To connect to the Web Center from a client workstation:

Important: To connect to the Web Center from a client workstation, you
must first enable the web connect service on the IC-304 print controller, see
"Remote Tools Setup" on page 154.

1. On your desktop, click the Internet Explorer icon.

Note: To connect to the Web Center, use Internet Explorer 5.0 or later.

44 Chapter 3—Working at a Client Workstation

2. When the Internet Explorer starts, in the address field type:

http://<IC-304 name>—for example, if the IC-304 station
name is print-controller, type http://print-controller_E.

Note: You can also use the IC-304 print controller IP address—for
example, http://192.168.92.10.

Important: If you would like to connect to the IC-304 print controller

Macintosh client workstation, contact your system

from a
administrator to add the IC-304 name to the DNS. This is required since

Windows

The DNS addition is required when clients go through a main server on
the network.

name resolution protocols are not supported in Macintosh.

The IC-304 print controller Web Center appears.

Web Center 45

The Web Viewer

The Web Viewer page consists of three tabs that enable you to
view the jobs that currently reside in the IC-304 print controller
queues and
appear in the Alerts window. This information is important when
you print from a client workstation because it enables you to
monitor your jobs in the queues and then make any necessary
changes.

Click the logo to return to the Web Center home
page.

Table 3: Description of Web Viewer tabs

This tab Enables you to view

Run Queues

Storage IC-304 print controller Storage area and the

Storage area, and also view messages that currently

Jobs that are currently running in the IC­304 print controller

Queue

.

Print Queue and Process

jobs that reside in this window

Messages IC-304 print controller alerts. For example,

if a job that you sent to print from your
client workstation has failed—you can view
the message in the Alerts window, edit the
job parameters, and then resend it for
processing and printing on the IC-304 print
controller.

Web Viewer API

If you have an application that uses XML protocol, the JobList.xml
file and the
about the job list and the printer status.

The

JobList.xml file contains information about files in the Print

Queue, Process Queue, and the Storage area.

To see the Job List view, type the following path:

http://<ComputerName>/WebViewer/GetView.asp?View=JobList_xml.

Printer Status.xml file enable you to retrieve information

46 Chapter 3—Working at a Client Workstation

The Printer Status.xml file contains information about the various
printer states. To see the Printer State view, type the following
path:

http://<ComputerName>/WebViewer/
GetView.asp?View=PrinterStatus_xml.

Downloads

The Downloads page enables you to download the most updated
IC-304 print controller utilities for Windows and Macintosh client
workstations. You can download the following items:

• PPD file

• Color profiles

• Utilities—from the Utilities folder

Basic Workflows

Basic Job Workflow.........................................................................48

Importing and Printing Jobs ............................................................50

Remote Scanning Application.........................................................52

48 Chapter 4—Basic Workflows

Basic Job Workflow

The basic workflow in the IC-304 print controller consists of three
main stages:

1. Submitting a file from a client workstation, or importing and

Submitting

printing from the IC-304 print controller, see
page 48

2. After a job is imported, the print engine starts to process the

job, see

3. The job is printed and stored in the Storage area for future use,

see

There are two methods for submitting a file for printing:

Processing

Storage

on page 48

on page 49

• Submit a file from an application on your client workstation—for

example, PDL formats that were created on client workstations
that are not connected to the IC-304 print controller, or files
that are available only on external media.

Submitting

on

Processing

• You can also import job files that reside locally on the IC-304

print controller.

After a job enters the IC-304 print controller, it resides in the
queues or the
consists of two areas:

Storage area, depending on the job flow. The queues

• The Process Queue lists the job currently being processed and

all the jobs that are waiting to be processed.

• The Print Queue lists the job that is currently printing and all the

jobs that were processed successfully and are waiting to be
printed. The
for which the specified paper stock is not available.

Each queue holds jobs in the order in which they enter the queue.

Print Queue also lists held jobs—for example, jobs

Basic Job Workflow 49

The top job in the queue is the currently running job, while all the
others are waiting to run. The

Print Queue and Process Queue areas

show you the number of jobs and their status. You can change the
order of jobs, view and edit the parameters. The

resume

buttons in each queue indicates whether the queue is

suspend and

suspended (red) or not (green).

For more information about how to manage the queues, see

Managing the Job Queues

on page 60.

Storage

50 Chapter 4—Basic Workflows

The Storage area is the main repository for jobs. It can contain:

• Completed jobs

• Jobs that were manually moved to the Storage area

• Jobs that were aborted during processing or printing

• Jobs that failed to complete processing or printing

• Jobs that were imported or spooled directly from a client

workstation.

For more information about the Storage area, see

Storage Area

on page 68.

Importing and Printing Jobs

You import jobs for printing in the following situations:

• When a PDL file is located on an external medium, such as a

CD-ROM

• When the desired file resides locally on the IC-304 print

controller

Managing the

Importing and Printing Jobs 51

Importing Files

To import files to the IC-304 print controller:

1. From the File menu select Import.

2. To access the desired files, click the up one level button ,

or double-click on the file folders to go down the file tree.

3. In the upper list in the Import window, select the desired file

and click

Add .

The file appears in the lower list.

4. Select a printer from the Virtual Printer list.

Note: To remove a file, select the desired file in the lower list in the

Import Job window and click Remove .

5. Click Import.

All files currently listed on the lower list are sent to the IC-304
print controller to be processed and printed as defined in the
selected virtual printer.

52 Chapter 4—Basic Workflows

Resubmitting

You can easily reprint processed jobs that are stored in the Storage
area. Select the job you want to reprint and then submit it. The job
is automatically placed in the

The IC-304 print controller enables you to change job parameters
and edit jobs prior to reprinting.

You can change job parameters in the job parameters window.
Certain changes to the job parameters require you to re-RIP the
job. The IC-304 print controller automatically determines whether
your file requires re-RIPing and places it in the appropriate queue
when you submit it for reprinting.

Print Queue.

Remote Scanning Application

Before you begin using the Remote Scanning Application, you
need to install the application on your client workstation. You can
find the setup file in the

Utilities folder on the installation CD.

The Remote Scanning Application enables you to:

• Set up scan boxes either from the bizhub PRO C6500 printer or

your client workstation, and then set parameters that specify
the location of your scanned data, the format in which it is
saved, and security settings

• Manage scanned images

Remote Scanning Application 53

A typical scanning workflow with the Remote Scanning Application
is as follows:

Setting Up Scan Boxes

You can set up scan boxes:

• On the IC-304 Print Controller for the bizhub PRO C6500

Printer. This enables you to set up a scan box on the fly, and
then scan an image. You can modify the scan box settings later
on the IC-304 print controller, see

the bizhub PRO C6500 printer:

To set up a scan box from

on page 53.

• On the Remote Scanning Application. This provides a central

location for the system administrator manage the scan boxes,
and set security, see

Scanning Application:

To set up a scan box from the bizhub PRO C6500 printer:

1. On the printer’s touch screen, press the SCAN key.

2. On the printer’s touch screen, touch the HDD tab.

3. Touch the Address Input button, and then touch the box name.

4. Enter the box name, and then touch the OK button.

Note: When the [Register Name] and the [Search Character] is set, pressing
[Register] allows the destination to be registered.

To set up a scan box from the Remote

on page 54.

54 Chapter 4—Basic Workflows

5. Touch the OK button.

6. Touch Scan Settings.

7. Enter the required settings for the scan.

8. Place the image that you want to scan on the printer, and then

press the START key.

Note: After completing the operation, press the Reset key on the Control Panel
in the Scanner Setting screen and the Select Destinations screen to release the
settings. (Touch the Address button to get back to the Select Destinations
screen.)

9. To access your scanned data, open the Remote Scanning

Application, see

To set up a scan box from the Remote Scanning Application:

1. From the Start menu, select Programs>IC-304>Remote Scan

Application

2. From the Server Name or IP list, type, or choose, the server

>Remote Scan.

Managing Scanned Images

on page 56.

hostname or IP address to which you want to connect, and
click

Connect.

3. In the Remote Scanning Application dialog box, click the Scan

Box Manager

button.

The scan box list is displayed.

Remote Scanning Application 55

4. Click the Add button to add a new scan box.

5. In the Scan Box Name box, type a name for the scan box.

6. Select the Automatic Copy check box to specify that your data

is automatically copied to the scan box.

7. In the Network Path box, enter the location to which you want

to save the scan box.

8. In the File Type box, enter the format in which you want to save

the data that is saved to the scan box. The available options
are

JPEG, TIFF and PDF.

9. Select Security.

10. Select the Secure Scan Box check box to secure the scan box,

and specify a password.

11. Click Apply, and then Save.

56 Chapter 4—Basic Workflows

Managing Scanned Images

The Remote Scanning Application provides the following default
scan boxes:

• Public—the settings for the Public folder can be managed by all

users or by an administrator only. These settings are specified
in the Preferences window. For more information, see

Management

on page 160.

• Scan to Print—from which data is sent to the Process Queue to

be processed and printed.

• Calibration—which contains the data saved during calibration.

To manage scanned images:

1. From the Start menu, select Programs>IC-304>Remote Scan

Application

>Remote Scan.

Scan

2. From the Server Name or IP list, type, or choose, the server

hostname or IP address to which you want to connect, and
click

Connect.

Remote Scanning Application 57

3. From the ScanBox list select the scan box you want to access.

All jobs scanned to the selected scan box are displayed.

4. Select the desired job, and click Save.

The Save dialog box opens.

5. Select a destination, and click Save.

You can now open, and work with your scanned data.

58 Chapter 4—Basic Workflows

Managing Jobs

Managing the Job Queues ..............................................................60

Managing the Storage Area.............................................................68

Previewing a Job .............................................................................73

Job Accounting ...............................................................................80

Creating Virtual Printers...................................................................85

Job Report.......................................................................................87

60 Chapter 5—Managing Jobs

Managing the Job Queues

After entering the IC-304 print controller, a job resides either in the
queues or in the

Storage area, depending on the job flow.

There are two queues,

Process and Print.

• The Process Queue lists the job that is currently being processed

and the jobs that are waiting to be processed.

• The Print Queue lists the currently printing job and the jobs that

were processed successfully and are waiting to be printed. The

Print Queue also lists held jobs —for example, jobs for which the

specified paper stock is not available.

At any time, you can view information regarding the number and
status of the jobs in the queues. You can also change the order of
the jobs and suspend or resume the queue.

After you start the IC-304 print controller, the queues are
displayed.

Each queue holds jobs in the order in which they enter it. The top
job in the queue is currently running, while all others are waiting to
run.

Note: If there are very short jobs in the Print Queue, several jobs may be
printing at the same time. The jobs marked as printing are listed first and
printed in the order they are listed.

If necessary, you can change the order of the jobs that are waiting
in the queues. You can also view and edit the jobs’ parameters.

Managing the Job Queues 61

The Queues

After you submit PDL jobs (or resubmit PDL jobs), the Process

Queue lists the files to be processed.

Once a file has been processed successfully, it moves to the

Queue and waits to be printed or to the Storage area (depending on

Print

the current job flow or virtual printer).

For more information about operations on the jobs residing in the
queues, see "Aborting a Running Job" on page 65

The queues

list information about the jobs that are being

processed. Status indicators indicate the status of each job.
Table 4 describes the status indicators used in both the

Queue

and Print Queue.

Table 4: Process Queue and Print Queue status indicators

This
Status
Indicator

Indicates This

Process

The job is printing or processing.

The job is on hold in the

Print Queue. If a job is on

hold, it indicates that the selected paper stock is
not available

62 Chapter 5—Managing Jobs

Table 4: Process Queue and Print Queue status indicators

This
Status
Indicator

Indicates This

The job is waiting.

You can add, remove, and reorder the columns in the Process

Queue and in the Print Queue.

To add columns:

Right-click the column heading row, select Add and then select

¾

the column that you want to add.

The column is added to the right of the selected column.

To remove columns:

Similarly, you can remove columns in the Process Queue and in the

Print Queue. Right-click the column heading row, select Delete, and

then select the column you want to remove.

To reorder column headings:

In addition, you can change the order of the column headings.
Right-click the column heading row, select

Left or Right.

Move and then select

Table 5: Process Queue and Print Queue column descriptions

This Column Indicates This Information:

Status

Job Title

Owner

Current status of the job

Original name of the job and file
extension—for example,

Lizard.pdf

User name of the system from which this
file originated

Page Size

Page size of the finished, trimmed
document

Managing the Job Queues 63

Table 5: Process Queue and Print Queue column descriptions

This Column Indicates This Information:

Submission time

Pages

Copies

Time Passed

File Type

Media Type

Account

Color Mode

Date and time this job was first submitted
to the IC-304 print controller

Number of pages to be processed in a
PDF job. If the DTP application supported
it, the number of pages is indicated for
other PDL jobs.

Number of copies that were requested to
be printed

Amount of time that has passed since job
processing started

File format of the PDL job—for example,

PS (.ps), PDF(.pdf), VPS(.vps)

Media type defined in the job parameters
window

Account name defined in the job
parameters window

Color mode defined in the job parameters
window:

grayscale or color

Status Information

Comments

Comments entered in the job parameters
window

The printing and processing status areas contain the following
information:

• The suspend and resume buttons

• The queue name.

• The number of jobs in the queue—for example, 2.

64 Chapter 5—Managing Jobs

Suspending and Resuming Queues

If necessary, you can stop a queue temporarily and then later
continue its operation afterwards. To do this, use the

resume

To suspend a queue:

¾

buttons:

Click the suspend button .

suspend and

The processing or printing stops after the current job has
finished running.

To resume a queue:

Click the resume button .

¾

The top job in the queue starts processing or printing.

Changing the Order of Jobs in the Queues

You can rearrange the jobs in a queue to change the order in which
they will be processed or printed. This feature is useful when you
have an urgent job that takes priority, for example.

To move a job up in the queue:

Right-click the job, and select one of the following options:

¾

 Promote: to move the job up one step

 Promote to top: to move the job to the top of the queue

Note: The job is placed below the Printing or Processing job.

To move a job down in the queue:

¾

Right-click the job, and select one of the following options:

 Demote: to move the job down one step

 Demote to bottom: to move the job to the bottom of the

queue.

Managing the Job Queues 65

Aborting a Running Job

To stop processing or printing a running job:

Right-click the running job in one of the queues, and select

¾

Abort.

Batching Jobs

The job moves from the queue to the

The

Aborted status is assigned to the job, and the next job in

Storage area.

the queue starts running.

To return a job to the Process Queue or Print Queue:

¾

In the Storage area, right-click the job and select Submit.

The job-batching workflow combines jobs with similar attributes
into a single batch to enable the printer to print the jobs
continuously without pausing. This feature saves printing time,
especially for a large number of small jobs. Jobs that use paper of
the same size and weight are suitable for batching.

66 Chapter 5—Managing Jobs

When a job enters the Print Queue, the IC-304 print controller
checks whether the job is suitable for batching with the previous
one:

• A job that can be batched appears with the printing status

indicator. The printer prints both jobs without pausing between
them. All jobs that are batched are grouped together and
highlighted.

• A job that cannot be batched with the previous one waits in the

queue and appears with the
only when the printer finishes the previous job and comes to a
stop.

The IC-304 print controller batches suitable jobs only if they are
consecutive in the queue. Two jobs are not batched if a job that is
not suitable comes between them in the queue.

The job batching option is active by default.

To deactivate job batching:

In the Preferences window, select Print Queue Manager.

¾

waiting status indicator. It is printed

For more information about job batching, see "Print Queue
Manager" on page 165.

Moving a Waiting Job to the Storage Area

To postpone processing or printing of one or more waiting jobs,
use the

To move a waiting job to storage:

Note: You can only perform this action if the job is waiting in the queue. If the
job is active, this option is not available.

Move to storage option.

Managing the Job Queues 67

1. Select the job in the Print Queue or Process Queue.

2. Right-click the job(s), and select Move to storage.

Deleting a Job

The job(s) move(s) from the queue to the
appears with a

To return a held job from the Storage area to its original queue:

Right-click the job, and select Submit.

¾

The job moves from the

Waiting status.

Storage area to the appropriate queue.

Storage area and

Once you delete a job from the Process Queue, Print Queue, or

Storage area, you need to resubmit it for processing and printing.

To temporarily remove a job from a queue, use the

Move to storage

option (see "Moving a Waiting Job to the Storage Area" on
page 66).

To delete a job:

Note: You can only perform this action if the job is waiting in the queue. If the
job is active, this option is not available.

68 Chapter 5—Managing Jobs

1. Right-click the desired job in the queue or Storage area, and

select

2. Click Yes.

Delete.

The selected job(s) is deleted.

Note: You can delete more than one job at a time: Select the jobs, and
from the Job menu, select Delete.

Managing the Storage Area

In the Storage area, you can see the number of jobs that are in
storage, their status, and select one of the three views in the

View

list:

• List: Displays a list of all jobs in the Storage area

• Preview: Displays a list of all jobs and a thumbnail view of the

selected job

• Gallery: Displays a thumbnail of the first page of each job in the

Storage area

Managing the Storage Area 69

The Storage area contains jobs of various types:

• Printed jobs

• Jobs that you moved to the Storage area or aborted during

processing or printing

• Jobs that failed during processing or printing

• Retrieved jobs

• Jobs that were imported directly to the Storage area from the

client workstation (by selecting the

Store option for the job flow)

Each job in the

Storage area is assigned a status as shown in

Ta bl e 6 .

Table 6: Storage area status descriptions

Icon Status Indicates This

Completed

Waiting

Failed

Aborted

Handling Jobs in the Storage Area

In the Storage area you can perform the following actions:

The job has finished printing.

You moved the job from the
queues to the

Storage area; or the

current job flow or virtual printer
moved the job to the

Storage area

automatically.

The job failed during processing
or printing.

You aborted the job in the queues
while the job was running.

• Submit a job. See "Submitting Jobs" on page 70.

• Archive a job. See "Archiving and Retrieving Jobs" on page 70.

• Delete a job. See "Deleting a Job" on page 67.

70 Chapter 5—Managing Jobs

• Duplicate a job. See "Duplicating Jobs" on page 70.

• Preview a job, using the Job Preview. See "Previewing a Job"

on page 73.

• View a job’s history (in the Job Log window). See "Viewing the

Job History Window" on page 73.

• View the job report for a job. See "Job Report" on page 87.

• Go back to the original PDL file

• Export as PDF2Go. See "Export as PDF2Go" on page 101.

Submitting Jobs

To submit a job in the Storage area:

In the Storage area, right-click the job, and select Submit.

¾

Processed jobs are submitted to the
are submitted to the

Process Queue.

Print Queue; all other jobs

Duplicating Jobs

To duplicate a job:

1. In the Storage area, right-click the job and select Duplicate.

The selected file is duplicated and is given the name of the
original job followed by the suffix

Notes:

_dup.

• Duplicating a processed job creates a PDL version of the job.

• Once you duplicate a job, you can only edit parameters in the Job

Preview & Editor window that do not require re-RIP.

Archiving and Retrieving Jobs

To keep enough disk space free, it is recommended that you back
up jobs and their related files to an external server and then delete
them from the

This backup process is called archiving. You can retrieve archived
jobs and related files later for further use.

Storage area.

Managing the Storage Area 71

To archive a job on an external server:

Before you begin this procedure, make sure that you create a
folder in which to store the archived jobs.

1. In the Storage area, right-click the job you want to archive and

select

Archive.

2. Locate the desired folder, and then click Archive .

A cabinet file (a compressed file) that contains all the files
related to the archived job is created at the selected location.

Notes:

• The archived job retains its current status (that is, completed, failed,

held, or aborted) and is archived with the information in its job
parameters and Job History windows.

• When retrieved, the archived job retains the original job name, not

the name assigned when archived.

• You can archive two or more files simultaneously.

3. Delete the job from the Storage area.

To retrieve an archived job:

1. From the File menu, select Retrieve.

The Retrieve dialog box appears.

72 Chapter 5—Managing Jobs

2. Find the archived job under its archive name, and select the

related cabinet file.

3. Click Add .

The selected job appears in the lower list in the Retrieve dialog
box.

4. Click Retrieve .

The selected job appears at the top of the list in the

Storage

area. It is assigned the status that is had before archival.

Notes:

• You can retrieve more than one job at a time.

• The files related to the job (for example, PDL) are also retrieved.

• The job is retrieved with the information in its job parameters and

Job History windows.

• The cabinet file is not deleted.

5. In the Message Viewer window, verify that the file has been

successfully retrieved.

Previewing a Job 73

Viewing the Job History Window

¾ In the Storage area, right-click the job and select Job History.

The Job History window appears.

For more information about the Job History window, see "Job
History" on page 169.

Previewing a Job

The Job Preview & Editor window enables you to preview and edit
an RTP job before it is sent to print. You can see all of the job
details and verify the job quality and content. While you navigate to
the various pages of a job, you can view thumbnails of the job. For
an imposed job, you can view the imposed sheets, including the
layout of the pages on each sheet.

To open the Job Preview & Editor window:

In the Storage area, right-click an RTP job that you want to

¾

preview, and select

Job Preview.

Navigation Buttons

The Job Preview & Editor window appears, displaying the first
page of the selected job.

The navigation buttons enable you to view the
pages of the current job.

Note: When the first page of a booklet is in view, the Previous Page
navigation button takes you to the previous booklet. When the last page of a
booklet is in view, the Next Page button takes you to the next booklet.

74 Chapter 5—Managing Jobs

Using the Preview Tools

The preview buttons enable you to switch the display mode of the
page.

Table 7: Description of preview buttons

This button Enables you to

View a different area of the image

Pan

Find out the CMYK values of a specific area on

Eye Dropper

Zoom In

the page. To find the values, first click the

Dropper

button. Then move the pointer to the
point on the page where you want to measure the
color values and click. The CMYK density values
and spot color values appear as a tool tip.

Magnify the selected area of the page. To return
to the previous view, click the

Zoom Out button.

Eye

Zoom Out

One to One
Zoom

Fit to Screen

Reduce the size of the selected area of the page
by 50%. To return to the previous view, click the

Zoom In button.

Enables you to zoom into a page to see individual
pixels. Each pixel on the screen represents a
pixel in the image.

Scale the page to fit the available screen space.

View the image at different preset levels of
magnification by selecting a percentage in the
list.

Previewing a Job 75

Table 7: Description of preview buttons

This button Enables you to

Rotate the page 90°, 180°, and 270°.

Rotate View

Turn on or off one or more separations

Show/Hide
Separation

Viewing Pages in the Job Preview & Editor Window

The Job Preview & Editor window has three tabs—Booklet,

Thumbnails, and Imposed Sheets—which enable you to switch

between views.

The Booklet Tab

The Booklet tab displays the booklets included in the selected job
and the names and numbers of the pages in each booklet. The

Booklet tab opens by default. To examine a specific page, double-

click the page you want to view on the left pane of the
The page is displayed on the right pane.

Booklet tab.

76 Chapter 5—Managing Jobs

The Thumbnails Tab

The Thumbnails tab displays miniature views (“thumbnails”) of each
page in the selected booklet. These thumbnails enable you to find
a specific page more easily. To examine a specific page, double­click the page you want to view on the left pane of the
tab. The page is displayed on the right pane.

Thumbnails

Previewing a Job 77

The Imposed Sheets Tab

The Imposed Sheets tab displays imposed RTP jobs. This tab
enables you to view the imposed sheets and check your imposition
parameters.

Editing an RTP Job

You can edit an RTP job in the following ways:

• Move pages within the job

• Delete pages from the job

• Insert pages from another job

Note: Jobs that you can edit in the Job Preview & Editor window can’t be re­RIPed. Once a job has been saved in the Job Preview & Editor window, it is a
new RTP file without an associated PDL file. You can’t apply parameters that
require re-RIPing to such jobs.

To move a page in a job:

1. Click the Thumbnails tab.

2. In the Thumbnail pane, click the page that you want to move.

78 Chapter 5—Managing Jobs

3. Drag the page to the target location.

Note: The red marker indicates where the page will be inserted.

The page moves to the selected location, and the page
numbers are updated accordingly.

4. Click Save As to save the changes in the job.

To delete a page from a job:

1. In the Job Preview & Editor window, click the page that you

want to delete, and click

2. Click Save As to save the changes.

Remove.

Copying Pages Into a Job

You can copy one page or all pages from one job to another.

To copy a page into a job:

1. In the Job Preview & Editor window, open the job that you want

to edit.

Previewing a Job 79

2. Click Merge Job .

Note: The IC-304 print controller displays only those RTP jobs that the
same page size and orientation as the job that you are editing.

3. Select the job that includes the page you want to copy, and

then click

OK.

The thumbnails of the second job appear in a separate window.

4. Find the page you want to copy, and then drag the page to the

target location in the job that you are editing.

Note: The red marker indicates where the page will be inserted.

The copied page is inserted in the desired location, and the
page numbers are inserted accordingly.

To copy all the pages of a job into another job:

1. In the Job Preview & Editor window, open the job that you want

to edit.

2. Click Merge Job.

The RTP Jobs window appears.

3. Select the job that you want to merge, and then click OK.

80 Chapter 5—Managing Jobs

The thumbnails of the second job appear in a separate window.

4. Click Merge All , and then click Close.

5. Click Save As to save your changes.

Job Accounting

The Accounting Viewer window provides information about all of
the jobs that were printed successfully via the IC-304 print
controller. By default, all of the jobs that were handled during the
past 90 days are listed. The report is in the form of a tab-delimited
file. You can filter, sort, and print the jobs in the report and also
export the report to a spreadsheet application—for example,
Microsoft Excel®—where you can manipulate the data.

All of the pages from the second job that you opened are
inserted at the end of the job that you are editing.

Job Accounting 81

Viewing the Accounting Information

¾ From the Info menu, select Accounting.

The Accounting Viewer window appears, and lists information
related to all the jobs that printed successfully via the IC-304
print controller.

Each row in the accounting report contains information related to a
specific job.

Note: To see additional columns, use the horizontal scroll bar.

The columns indicate the following information.

Table 8: Description of columns in the Accounting Viewer

Column name Indicates the

Title

Original name of the file
related to this job (that is,
without the extension)

Type

Job Size

Type of job, scan or print

Job size in MB

82 Chapter 5—Managing Jobs

Table 8: Description of columns in the Accounting Viewer

Column name Indicates the

Sender

Started Process

Processing Time

Started Printing

Printing Time

Paper Size

Media Type

Weight

B/W Pages

User name of the system from
which this job originated

Date and time in which the job
first started processing

Total time during which the job
was processed

Date and time in which the job
first started printing

Total time during which the job
was printed

Size of the media set for the
job—for example, Letter, A3,
A4

Paper type

Paper weight in gs/m

Number of black-and-white
pages in the original PDL file

Color Pages

Blank Pages

Tot a l P a ges

Account

Number of color pages in the
original PDL file

Number of blank pages,
inserts, or interleaves in the
original PDL file

Number of pages that were
printed

[Optional] string of text, if such
was entered in job parameters
window

Job Accounting 83

Table 8: Description of columns in the Accounting Viewer

Column name Indicates the

Recipient

Job Comments

Printing and Exporting the Accounting Log

You can save the accounting information to an ASCII Tab delimited
file.

To export the accounting information:

1. In the Accounting Viewer window, filter the information as

desired.

2. Click Export.

[Optional] string of text, if such
was entered in job parameters
window

[Optional] string of text, if such
was entered in job parameters
window

3. Find the folder in which to save the report.

84 Chapter 5—Managing Jobs

4. Click Export.

The accounting log is saved as a Tab delimited text file in the
specified location.

Notes:

• The accounting log includes all the columns (even those that were

hidden), listed in the original order and sorting.

• To export specific rows, select them before you click Export. The

exported accounting log will include only these rows.

• The exported data is not deleted from the accounting report on the

IC-304 print controller (that is, it will still be displayed in the
Accounting Viewer window).

5. If desired, open the *.txt file in a text editor or in a spreadsheet

application—for example, Microsoft Excel—and manipulate
the data.

You can print the accounting information (filtered and sorted) to
any connected printer.

To print the accounting log:

1. In the Accounting Viewer window, filter and sort the report as

desired.

Note: To print specific rows, select the desired rows now. The printed
report will include only these rows.

2. Click Print List.

Creating Virtual Printers 85

3. Set the printing options as desired and click OK.

The data is printed according to the current filtering and
sorting.

Notes:

• To fit the maximum amount of columns on the page, print using

Landscape orientation (if your printer supports it).

• The report includes all the columns (including those that were

hidden), listed in the original order.

Clearing the Information from the Accounting Viewer

¾ To clear the information from the Accounting Viewer window,

click

Clear All.

Creating Virtual Printers

The IC-304 print controller is predefined with three virtual printers:

• Print

Files sent to this printer are automatically processed and
printed to the printer through the IC-304 print controller.

• Process

Files sent to this printer are automatically processed and stored
in the

Storage area of the IC-304 print controller. You can later

submit the jobs to be printed, or change the parameters of a
job and resubmit it for processing.

• Store

Files sent to this printer are automatically stored in the IC-304
print controller's
them for processing and printing.

When you add a new virtual printer, you can specify if it is
published on the network and if the parameters of the virtual printer
will override the PPD parameters.

Storage area until the print operator submits

86 Chapter 5—Managing Jobs

If a job that is either sent from the client or downloaded to a
particular virtual printer contains preset parameters from the PPD
file, these options overwrite the parameters set in the virtual printer
for that job. The printer default options defined in the PPD file use
the default parameters set for that particular virtual printer.

To create a new virtual printer:

1. From the Too l s menu, select Resource Center.

The Resource Center opens.

2. In the Resource list, select Virtual Printers.

3. Click Add.

4. In the Name box, type a name for the new printer you want to

add.

5. From the Based on list, select an existing printer with similar

settings.

6. The Publish on the network check box is selected by default.

Clear the check box if you do not want to publish the printer
on the network.

7. Select the Override PPD parameters check box if you would like

the virtual printer settings to override the parameters set in the
PPD file.

Job Report 87

8. In the Comments box, type any comment regarding the virtual

printer parameters (optional).

9. Click the Edit button to edit the job parameters of your new

virtual printer.

Note: If you don't edit the job parameters, the settings of the new virtual
printer are taken from the printer on which it was based.

10. Click OK in the Add Virtual Printer dialog box.

Job Report

The new printer appears in the

The Job Report window contains all of the information from the job
parameters window (including job parameters window title bar
data). The Job Report window displays the job parameters on a
single sheet and may be exported or printed as a hard copy.

This feature is useful for:

Printer list.

• Retaining job parameters when the same job is planned to be

re-printed in the future.

• Providing the client/customer a follow-up tool regarding printed

job parameter information.

88 Chapter 5—Managing Jobs

To open the Job Report window:

1. Right-click a job in the Storage area, and select Job Report.

2. Click Print or Export to print or export the report as a text file.

Production Printing

Imposition........................................................................................90

Printing with Page Exceptions.........................................................98

High-Resolution Workflow.............................................................100

Fonts..............................................................................................102

Managing Paper Type Profiles.......................................................108

Printing on Tabs Using the Tabs Plug-In for Acrobat ....................110

90 Chapter 6—Production Printing

Imposition

Imposition is the process of positioning page images on a virtual
sheet of paper so that when a printer or digital printing press prints
the sheet, the page images will be in the right order. It is part of the
process of producing finished documents.

In addition to page images, you can add various marks to the
sheets to aid the production process. These marks show where the
paper should be folded or trimmed.

Imposition does not affect the content of the individual page but
rather affects only the placement of the page images on a press
sheet. Imposition is a combination of content and layout. The
content is the pages that should be printed, and the layout is the
location of the page on the sheet, along with the page’s printing
marks, crop marks and fold marks.

Imposition Workflows

The two examples in this section are typical imposition workflows.
The first example shows you how to print business cards, and the
second example shows you how to print a brochure.

Printing Business Cards

This example demonstrates how to use the repeat-image
imposition method to print business cards. With the repeat-image
method, you can print multiple copies of the same image on one
large sheet.

In this example, the job contains business cards that are 50 mm ×
90 mm (2 in. × 4 in.), imposed on A3 paper.

1. Click the suspend button to temporarily stop the Process Queue.

2. From the File menu, select Import to open the Import window.

3. Import your business card file.

The file is imported to the

4. Double-click the business card file in the Process Queue.

The job parameters window appears.

Process Queue with a Waiting status.

Imposition 91

5. Click Imposition.

6.

For Imposition Method, select Step & repeat.

7. Click Size, and select the following options:

a. In the Sheet size list, select A3.

b. In the Trim si z e list, select Custom and then type the custom

size in the height and width boxes—for example,

× 90.0 mm

c. In the Trim orientation list, select Landscape.

.

50.0 mm

92 Chapter 6—Production Printing

8. Click Te mp la te s, and select the following options:

a. In the Columns list, select 5

b.

In the Rows list, select 4.

Note: Alternatively, select Best Fit from the Layout list. The print
controller automatically calculates the most suitable number of columns
and rows. Click Preview to view the actual number of pages, and the
layout with marks and spaces.

c. In the Print method list, select Simplex.