HP Upgrade to PageWide XL User Manual

HP Upgrade to PageWide XL
January 2021 promotion

Terms and conditions

A. HP Upgrade to PageWide XL January 2021 program structure

• Within the framework of the HP Upgrade to PageWide XL January 2021 program, “Participants” (as defined below) may claim cashback

awards by purchasing “HP Products” (as defined below) and submitting a claim in accordance with the following terms and conditions.

• The HP Upgrade to PageWide XL January 2021 program is referred to in the following terms and conditions as the “Program”.

Participants

• HP U.S. Authorized Reseller that has an established HP partner Agreement and who is authorized in the HP U.S. Qualified Print Program are

referred to in these terms and conditions as the “Reseller”.

• End-User Customers and Resellers are allowed to participate in this Program and claim and receive any cashback award.

• The company claiming and entitled to receive the cashback award is referred to in these terms and conditions as the “Participant”.

HP Products and Trade-in Products

• The list of qualifying new HP products can be found in section D of this document and are referred to as “HP Products”..

• The Eligible Trade-in Products can be found in section D of this document and are referred to as “Trade-in Products”.

• HP Products and Trade-in Products are only eligible to be claimed one time.

• This promotion is a one-for-one trade only, one HP Product for one Trade-in Product.

• The Program is valid for transactional sales of HP Products and for HP Products which are leased or deployed on a contractual basis to a

third party including Facilities Managed placement arrangements..

• Only new HP Products and reseller demo products purchased within nine (9) months from authorized HP Distribution are eligible to take

part in the Program.

• The promotion is not valid on refurbished printers, printers purchased /leased through Internet auctions, or from any other unauthorized

reseller of HP products.

• HP Products much be purchased from Reseller or HP (as defined below).

Promotional Period

• The Program is valid between January 1, 2021 and January 31, 2021.

Promoter

HP Development Company, L.P. (referred to herein as 'HP').

Program steps and timing

The Participant can obtain information about and register for the Program on the website www.hp.com/go/cashin.

1. Purchase—Purchase lease, or contractually deploy a qualifying new HP Product within the defined Promotional Period. Each claim must

have a corresponding approved trade-in unit to receive the eligible rebate amount. Rebate values are determined by the new printer
purchased or leased. . See the chart in “Qualifying new HP products and Eligible Trade-in Products” section below for rebate and trade-in
product details.

2. Claim form—All claims must be submitted online at: www.hp.com/go/cashin Complete and submit the online claim form by February

28, 2021. You must upload your Proof of Purchase (as defined below) at the time of claim submittal. Any claims received after this date will
be rejected. After you submit your online claim, Perks Worldwide (Perks WW) will send a confirmation email after review with the claim
number and other information related to your claim. Please print and save for your records. Reference this claim number for questions
relating to this promotion.

3. Proof of Purchase—a copy of your sales invoice(s) (or lease or contractual deployment documents) showing eligible purchase of an

HP Product

The Proof of Purchase must contain the following information:

• Name and address of the end-user customer;

• Name and address of the HP reseller, in accordance with the statement on the letterhead; and

• Model, serial number, and the purchase price of the HP Product.

• If Rebate is being passed on to end-user customer upfront by HP Reseller, end-user customer invoice must show a line item

detailing HP Upgrade to PageWide XL rebate amount being deducted from printer price to arrive at net printer price.

• If further review is necessary, HP reserves the right to request the distributor invoice to ensure that the order was placed on

behalf of the end-user customer within the promotional purchase period.

• If the serial number(s) of your eligible new HP Product(s) is not listed on your Proof of Purchase(s),please write the serial

number(s) of your eligible HP Product(s) on the document prior to submitting.

• You must supply the serial number and make/model of the eligible trade-in product during this claiming step as part of the

Proof of Purchase.

Keep a copy of your entire claim for your records.

Importance note: Last day to submit a claim and proof of purchase is February 28, 2021. Each claim must be accompanied by proof
of purchase. Failure to attach will result in claim rejection.

4. Recycling trade-in product—You may recycle your eligible trade-in, large-format printer through HP by visiting hp.com/recycling or

discussing recycling options with your HP U.S. Authorized Reseller.

5. Cashback

1

—Please allow eight (8) weeks from claim completion email for receipt of your cash-back payment For questions regarding

the status of your submission, please email [e-mail].

Trade-in products

•

The Trade-in Product(s) must be located in the U.S.

• Trade-in Product(s) must be able to be powered on. The Trade-in Product(s) must be complete and in good working condition.

"Complete" means that the Trade-in Product(s) will include, at a minimum, all hardware, software, and component parts and copies
of all applicable license(s) needed for the Trade-in Product(s) to operate. "Powered on" means that, at a minimum, all parts of the
Trade-in Product(s) will be capable of being turned on.

B. Disclaimers

End-user Customer transactional sales

• End-user Customer may submit claim as a Participant in this program. This is only valid when the cash-back was not awarded upfront by

the Reseller to the End-user Customer on the Proof of Purchase.

Reseller involvement

•

Reseller may submit claims on behalf of their end-user customer by following the same claim process outlined above.

• The Reseller must pass the full cashback amount to the customer first. It must be clearly indicated on the Proof of Purchase that the credit

has been given upfront to the customer.

• HP will not compensate Resellers for discounts that exceed the promotion cashback allowance.

• HP Upgrade to PageWide XL January 2021

promotion is an end-user customer trade-in promotion.

•

Participation in the HP Upgrade to PageWide XL January 2021 promotion indicates that end-user customer agrees that its reseller, and
not HP, is solely responsible for any negotiated sums exceeding HP's authorized trade-in values.

• Reseller may not substitute other

Trade-in Product(s) or submit Trade-in Product(s) serial number not owned by end-user customer.

• If Printer rebate is being passed on to end-user customer upfront by Reseller, end-user customer Proof of Purchase must show line item

detailing HP Upgrade to PageWide XL rebate amount being deducted from printer price to arrive at net printer price.

Leased or Contractually-placed product

This promotion is valid only in the U.S. and available for new lease/contractual agreements entered into between a Reseller and End-User Customer
if the following

conditions are met:

• The new lease/contractual agreement must be for at least a one-(1) year term and the newly leased/contractual unit must replace an

older eligible product (HP

or Non-HP) that is being removed from service;

• The Proof of Purchase submitted with the claim must list the leasing/contractual services of the item being placed(e.g. for lease of an HP

Product XXX

applicable (date) through (date));

• Both the new lease/contractual HP Product and the Trade-in Product(s) must be an eligible product(s);

• The Reseller must pass the full cashback amount to the customer first. It must be clearly indicated on the Proof of Purchase that the credit

has been given upfront to the customer as part of the lease/contractual price.

Government or Education involvement

Government customers are legally identified Federal, State, or Local government organizations within the U.S. Cashback payments will be issued in
the name of the government organization only. Education customers are higher education institutions and schools (K12), both public and private,
within U.S. Cash back payments will be issued in the name of the educational institution only.

C. Terms and conditions

1. To take advantage of the Program, Participants must complete the online claim form (available at www.hp.com/go/cashin), and attach proof of

purchase for the HP Products in the form of the seller’s invoice, or lease or contractually-placed document, including serial number(s), via scan.
IMPORTANT: Each claim must be accompanied by the proof of purchase. Failure to attach will result in claim rejection.
Proof of order will not be accepted.