HP Officejet t45xi User Manual

Polaris (US)

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photocopied, reproduced, or translated to another language without the prior written consent of Hewlett-Packard Company.

Windows marks of Microsoft Corporation.

Publicati on number: C5374-90001 First Edition, May 1999 Printed in Germany, Singapore, or the United States

Governmental Regulations

See the inside back cov er and chapter 5 for regulatory information.

Notice

The info rmatio n containe d in thi s do c u m en t is sub j ect to change without notice.

Hewlett-Packard shall not be liable f o r errors contained herein or for consequential damages in connection with the furni shing, perf ormance, or use of this material.

This produ ct may c ontai n r eman uf acte red part s t hat h a v e been ful ly tested to meet 100% of origi nal performance specifications.

and Windows NT® are U.S. registered trade-

Safety Information

Always follow basic safety precautions when using this product to reduce risk of injury from fi re or electric shoc k .

1. Read and unde rstand all instruction s in the

Setup Sheet.

WARNING: Potential Shock Hazard

2. Use only a grounded electrical outlet when connect ing the HP Offi ceJet to a power source. If you don’t know whether the outlet is gr ounded, check with a qualified electrician.

3. Telephone lines can de velop hazar dous volta ges. To av oid electrical shock, do not touch the contacts on the end of t h e cord, or any of the sockets on the HP OfficeJet. Replace damaged cords immediately.

4. Never install telephone wi ring during a lightning storm.

5. Observe all warni n gs and instructions mar ked on the product.

6. Unplug this product from wa ll outlets and t elephone jacks be fore cleaning.

7. Do not inst all or use this product near water or when you are wet .

8. Install the product securely on a stable surface.

9. Install the product in a protected location where no one can step on or trip over the line cord, and where the line cord will not be damaged.

10. If the product does not ope rate normally , see Tro ubleshooting.

11. No operator-serviceable parts inside. R efer servicing to qualified serv ice personnel .

12. Use in a well-ventilated area.

Quick

Complete the following information. You’ll need it if you contact your dealer or Hewl ett-Packard Company:

Date of Purchase:

Serial Number:

(Located on the back of the machine.)

❏❏-❏❏-❏❏❏❏ ❏❏❏❏❏❏❏❏❏❏

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HP OfficeJet T Series

User’s Guide

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Getting Started 1-1

Loading a Document 1-1 Using Your HP OfficeJet without a PC 1-2 Using Your HP OfficeJet with a PC 1-3 Loading Paper 1-4

Loading plain paper 1-4 Loading specialty paper 1-5 Loading a single envelope 1-5

Loading multiple envelopes 1-5 Loading Print Cartridge s 1-6 Aligning Print Cartridges 1-6 How Do I. . .? 1-7 Manually Receiving Faxes 1-7 How to Receive Faxes 1-8

Changing your fax receive settings 1-8

Using Your HP OfficeJet Software 2-1

Faxing 2-1

Faxing from the Manager 2-1

Faxing from your software applic ation 2-2

Assigning speed dial codes 2-2

Receiving faxes to your PC 2-3

Telephone company voice mail 2-3 Copying 2-4 Scanning 2-5

Scanning im ages 2- 5

Scanning from the front panel 2-5

Using the image viewer 2-6

Scanning text for editing ( OCR) 2-7

Scanning to email 2-8 Printing 2-9

Printing a document 2-9

Changing print setti ngs 2-9

Shared/network printing 2-10 Using the Help System 2-11

Using the Front Panel and Menus 3-1

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Faxing 3-1

Faxing in color 3-1

Sending a Fax Using a Calling Card 3-2

Speed dialing 3-2

Using one-touch buttons ( T65 only) 3-2 Adjusting Front Panel Settings 3-3

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Copy quality 3-3

Reduce/en larg e 3 -3

Color/resolut ion 3-3

Lighter/dark er 3-3 Copying 3-4 Using the Menu System 3-4

Printing a list of the menus 3-4 How to Use the Menu 3-5 Submenus 3-5

Navigating the menus 3-6

Entering text 3-6 Adjusting Menu Settings 3-7

Fax functions 3-8

Print report 3-9

Speed dial setup 3-9

Basic fax setup 3-11

Advanced fax setup 3-12

Main t e n ance 3-13

Troubleshootin g 4-1

Use the Help System 4-1 Use the Internet 4-1 Possible Problems 4-2

Error messages 4-6

System error codes 4-7 Cleaning Your HP OfficeJet 4-8 Unin s t a l ling the Sof t war e 4-8 Getting Assistance 4-9 Useful Telephone Numbers 4-10

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Technical Information 5-1

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System Requirements 5-1

Obtaining a Material Safety Data Sheet 5-2

Paper Types and Sizes 5-2 Ordering Informat ion 5-3 Product Specific ations 5-3

Declaration of Conform ity 5-6 Regulatory Information 5-7 Hewlett-Packar d Limited Warranty Statement 5-11 Hewlett-Packar d Year 2000 Warranty 5-12

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To set up your HP OfficeJet, refer to the Quick Setup Sheet.

Loading a Document

Extend the wire tray to catch originals.

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Getting Started

This chapter explains the basics of using your HP OfficeJet.

To fax, copy, or scan, load your original (up to 20 pages) in the document tray top first with the printed side down.

●

Always remo ve staples and paper clips from your original.

●

Adjust the document guides to fit your document.

●

For PC-connec ted users , the HP OfficeJet M anager will appear on your PC screen. If it doesn’t, minimize open applications until it appears or doubleclick the HP OfficeJet Manager icon on your PC desktop.

A scan/copy sleeve is provided to protect fragile, torn, or odd-sized

Note:

originals during faxing, copying, or scanning. Place a single scan/ copy sleeve into the document tray with the sealed edge first and the transparent side down.

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Using Your HP OfficeJet without a PC

If you do not connect your HP OfficeJet to a PC (also called standalone use), you will work from the front panel. You can change a wide variety of settings with fro nt panel buttons and through the menu system. Your front panel might look different that the one shown below.

One-touch buttons (T65 models only), see page 3-2 .

Your attention needed! (when lit).

Telephone off-hook (when lit).

Menu,

Press to print a list of one-touch numbers to attach here.

then

Speed Dial but ton, see page 3-2

then 4

For information on using the front panel or the menus, see chapter 3. Even if you connect your HP OfficeJet to a PC, you can still use the

Note:

front panel to fax (see page 3-1), copy (see page 3-4), a nd scan (see page 2-5).

Arrow, Menu, and Enter buttons, see page 3-6.

Redial/Pause

Press to redial the last number you dialed.

Cancel

Press halt an action or cancel changes (see page 3-6).

Auto Answer

Press to select automatic or manual answering (see page 1-8).

Power button

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Using Your HP OfficeJet with a PC

If you connect your HP OfficeJet to a PC, you can work from the front panel or from the HP OfficeJet Manager (henceforth called the “Manager”) on your PC desktop. The Manager offers more features, versatility, and ease of use.

When you load a document in the document tray, the Manager appears on your des ktop (if the software is running) so you c an select the task you want to perform on your loaded document. If you don’ t see the Manager , mini mize open applications until it appears or double-click

The overview below lists some of the many features availa ble through the Manager.

Fax

Click white or color or to view faxi ng options. See page 2-1.

to fax in bl ack and

HP OfficeJet Manager

Copy

Click and white or color or to change copy settings. See page 2-4.

to copy in black

on your desktop.

Scan

Click image (page 2-5) or to scan text to edit using OCR (page 2-7).

to scan an

Click to scan directly into email. See page 2-8.

My Images

Click the default folder for your scanned images .

to open

Settings

Click print, and scan to email settings , or to see the phonebook, fax log, maintenance tasks, or the fax setup wizar d.

to change fax,

Click help, troubleshooting, the product tour, or informati on about your HP OfficeJet.

to see online

Help

For instructions on using the Manager, see chapter 2.

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Tip:

Important:

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Loading Paper

For best results, adjust the paper settings each time you change paper types. PC-connected users should adjust paper as follows:

●

For faxing, adjust paper size (see the dialog box on page 2-3).

●

For copying, adjust paper type (see page 2-4).

●

For printing, adjust paper size and type (see page 2-9). If you are not connected to a PC, use the menu to adjust paper type

(page 3-7) and paper size (page 3-11). Most papers have a conditioned side for printing. The “print side” is

usually indicated on the paper’s packaging.

conditioned side down

For high quality color printi ng, use HP Premium InkJet Paper or HP Bright White Paper.

Never load paper while the HP OfficeJet is printing.

Loading plain paper

Slide the paper tray out until it stops. Slide the paper length and width adjusters to their outermost positions.

Always load the

Load about a 1/2-inch stack of paper, print side down, into the paper tray until it stops.

Load only as much paper as will fit be ne ath the lip protruding from the paper len gth adj uster. Neatly stacking the pa per before loading will help prevent print problems.

Slide the paper length and width adjusters in until they stop at the edges of the pa p er. Then slide the paper tray back in

all the way

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Loading specialty paper

To load specialty paper, remove the plain paper, place the specialty

Tip:

paper on top, then return the entire stac k to the paper tray.

●

Load letterhead paper face down with the top of the page going

into the paper tray fir st.

●

Load transparencies (up to 50) with the adhesive strip on top and

going into the paper tray first.

●

Load photo paper with the glossy side down.

Loading a single envelope

●

T o pr i nt a sin gle envelope, use the single-e n v elope slot in the output tr ay so you don’ t ha v e to remov e the paper from the paper tray.

●

Slide the envelope into the slot until it stops, with the flap up and to the left.

Loading multiple envelopes

Pull the paper tray out and remove any paper.

Load a stack of up to ten envelopes with the flap up and to the left. Place the stack against the right edge of the paper tray and all the way forward.

Be sure to set the paper size for envelopes

Note:

(see the dialog box on page 2-10).

Slide the envelope length and width adjusters in until they stop at the edg es of the envelopes.

Slide the paper tray back in

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all the way

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Loading Print C artridges

Turn on the HP OfficeJet.

Open the top cover. The ink cartridges will move to the center.

Remove tape from black ink cartridge.

Note:

Do not touch the nozzles or copper contacts .

Enter

Raise the latch and insert the black cartridge into the right side of the cartridge holde r by gently pushing down, then in. Press the latch down to lock the cartridge in place.

Load the color cartridge the same way. Both ink cartridges must be loaded for the printer to

Note:

work.

Aligning Print Cartridges

After inserting print cartridges, you must align the cartridges. T o align, press prints out.

Be sure paper is loaded in the paper tray.

Note:

and follow the instructions on the sheet which

Enter

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How Do I. . .?

This section provides, or points to, instructions for doing common tasks with your HP OfficeJet .

How do I...? From the Front Panel From the Manager

Send a fax See “Fa xing” and “Faxi ng in

color” on page 3-1. Make a copy See “Copying” on page 3-4. See “Copying” on page 2-4. Scan an image or doc-

ument Assign speed dial

codes Redial a number Press the

Print a fax log See “Print report” on page 3-9. Doublecli ck the

Fax with a calling card See “Sending a Fax Using a

See “Scanning from the front

panel” on page 2-5.

See “Speed dial setup” on

page 3-9.

Redial/Pause

ton.

Calling Card” on page 3-2.

but-

See “Faxing” on page 2-1.

See “Scanning” on page 2-5.

See “Assigning speed dial codes” on page 2-2.

HP OfficeJet Manager Log.

icon, then

Settings,

then

Manually Receiving Faxes

T o receive fax es manually, turn off the Auto Ans wer light on t he front panel and follow these steps. Be sure there are no documents in the document tray, or they may be faxed after the next steps.

Fax

When the HP OfficeJe t rings, pick up the handset of a telephone tha t’s on the same telephone line as the HP OfficeJet.

Start Fax

If you hear fax tone s, press

Start Fax

or,

if you’ re receiving from an extension phone (on the same telephone line as the HP OfficeJet, but not

123

Press

Start Fax

Press

extens io n phone

Note:

connected directly to it), dial

123

from a n

Now hang up the telephone or stay on the line to talk after the fax finishe s.

If you are set up to receive faxes automatically but pick up the

telephone and hear fax tones, follo w the instructions in step 2 above.

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Auto Answer

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How to Receive Faxes

Two settings affect how you receive faxes:

●

Auto Answer: With Auto Answer on (green light is lit), the HP OfficeJet will automa tica lly an sw er every fax call. With Auto Answer off, you must answer fax calls manually (see page 1-7).

●

Rings to Answer: When Auto Answer is on, the HP OfficeJet will automatically answer all calls after the number of rings you specify in this setting.

If your phone line receives both fax and voice calls you can set your HP OfficeJe t to answer fax calls while your answering machine (or computer voice mail) answers voice calls. Here’s how:

Aut o A ns wer

Press

so the green light is on.

Set your answeri ng device t o a nswer

before

the HP OfficeJet (see Rings to Answer on page 3-11). Be sure your record ed greeting i s between 10 and 30 seconds.

Then when the telephone rings, your answering device will answer first and the HP Of ficeJet will “listen” while your greeting plays. If the HP Office Jet hears fax tones, it will cut off the answering device and receive the fax.

Changing your fax receive settings

If you add equipment to the same line as your HP Off iceJet, you must update your how:

Double-click

Click

Wizard

Referring to the previous section, follow the instructions on each Fax Setup Wi zard screen.

Stand-alone users should ref er to steps 6, 16, and 17 on the

Setup Sheet

fax receive settings to rece ive faxes properly.

Settings

HP OfficeJet Manager

and select

Fax Setup.

on your desktop. Then select

. To set Rings to Answer, see page 3-11.

Here’s

Fax Setup

Quick

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Using Your HP OfficeJet Software

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This chapter explains how to use your HP OfficeJet with a

Faxing

To fax directly from the front panel, see page 3-1.

Faxing from the Manager

1 2

PC and points to further information in online Help.

Load your document (see page 1-1). On the Manager, click

Fax dialog box, such as attaching a cover sheet.

Fax

and explore the options in the Send

Send a fax to more than one person from here.

Store frequen tl y used fax numbers in the phonebook.

Set fax resol ution and color here.

Click here to learn more about color f axing.

Click here for more faxing options.

Click here to learn more about sending faxes

Enter the fax number (or select one from the phonebook) and any other necessary information, then click faxing.

Send Fax Now

to begin

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Notes:

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Sending bl ack and wh ite faxe s in color mode is not recommended.

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If you send a color fax to a recipient without color fax capability, you’ll recei v e an error message. Then t he HP Off ice Jet will r edial and send your fax in black and white.



To fax from the front panel, refer to page 3-1.

Faxing from your software application

You can fax directly from other software applications such as word processing or spreadsheet applications.

With your PC software application open and your document file displayed on your PC screen, select

Note:

HP OfficeJet T Series Fax

Select Make this selection from wherever your softwa re application

from the

as the printer and click OK.

stores the printer list. For example, in many applications you can find the printer list in the Print dialog box.

Print the document. The Send Fax dialog box appears.

Enter the fax number and any other neces sary information. Then

Send Fax Now

click

to begin faxing.

File

menu.

Assigning spee d dia l codes

For help assigning speed dial codes, click

HP OfficeJet T Series Help Center.

select

Managing frequently used numbers with the Phone Book.

PC-connected users can assign speed dial codes through software or through the front panel (described on page 3-9). Whichever method you choose, be sure to use the same method if you update your speed dial codes or changes might not be registered.

Help

on the Manager , an d

Fax,

Click

then click

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Receiving faxes to your PC

The HP OfficeJet is factory set to print received faxes. T o receive faxes to your PC (also called PC faxes), change the Receive Fax setting.

On your desktop, double-click

OfficeJet Manag er Settings

Select

Receive Setti ngs

Click the

Select

Notes:



Your PC must be on and set to receiv e faxes or faxes received will be printed.



If you’re set up to receive faxes in manual mode, follow the instruc tions under “Manually Recei ving Faxes” on page 1-7.

For more information about faxing, refer to the Help system: Double-

HP OfficeJet Manager

click

HP OfficeJet T Series Help Center

select from a menu of topics.

on your desktop and click

Fax Se tu p

Receiving

To PC

. Click

and click

, then click

tab.

, and click OK.

Help

Fax

, and select

, then

Telephone company voice mail

If you subscribe to a voice mail service through your telephone company, you may not be able to receive faxes automatica lly to your HP OfficeJet. Contact your telephone company for information.

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Copying

Make sure blank paper is loaded in the paper tray. Use only letter-, A4-, and legal-size paper for copying.

Load your original (see page 1-1).

On the Manager, click Settings dialog box.

Copy

and explore the options in the Copy

Enter number of copies.

Select copy mode.

Select the paper type loaded in the paper tray.

Note:

Click

Adjustments

change brightness, copy quality, and to reduce or enlarge.

Turn collating on or off (not av ail able on some models) .

To find ou t more about a setting,

Help

click

After making your selections, click

Start Copy

to begi n c o pying.

For more information about copying, refer to the Help system: Double-click

Help

, then select

HP OfficeJet Manager

on your desktop and click

HP OfficeJet T Serie s Hel p C ent er

. Click

and select from the menu of topics. To copy directly from the front pa nel, see page 3-4.

Copy

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Scanning

You can scan photographs, drawings, and text in color, black and white, or shades of gra y. You can al so scan to email and sc a n text for editing.

Scanning images

Load your original (see page 1-1).

On the Manager, click Settings dialog box.

Scan

and explore the settings in the Scan

Select the appr opri ate setting for your image.

Explore Optical Character Recognition. Press here for advanced scan set tings.

Scan

Discover approximate image file sizes.

Read a brief descriptio n of each scan setting.

To find out more about a setting,

Help

click

After making your selecti ons, c lick The image appears on your PC screen as it is scanned.

Now you can edit your image in the HP Image Viewer.

Start Scan

to begin scanning.

Scanning from the front panel

To scan from the front panel, load your original and press image appears in the HP Image Viewer. The scan settings will be the same as for your previous scan.

Scan

. The

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Using the image viewer

When you scan a document or photo, the scanned image appears in the HP OfficeJet Imag e Viewer. You can al so ed it a saved image by clicking

Use the Image View er to edit, print, or save an image, or t o cop y i t to another appl ication.

File

then

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Open,

or on the Manager click

My Images.

Selecting the area you want to edit

Most tools in the Image Vi ewer affect the selected area of the image. With no area selected, the entire image is affected.

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To select an area, hold down the left mouse button and drag across the part of th e image you wa nt to se lec t. Rele ase the mouse button and the selected area has a dashed line around it.



T o deselect the area, click anywhere in the image. The dashed line disappears, indicating that the entire image is selected.

Editing images with the image viewer

Use the Image V iewer to edit your image in the following ways:



crop



resize



rotate image

For an explanation of each of these editing features, click menu bar of th e Image Viewer, then click



cut



copy



paste



adjust colo r



adjust brightness



sharpen image

Help Topics.

Help

in the

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Note:

Scanning text for editing (OCR)

Scan using Optical Character Recognition (OCR) when you want to edit a document in your word processing application.

Note:

To scan text for editing, you must already have insta lled your OCR software, such as the one provided w ith the H P OfficeJet. To install the OCR software pr ovided, insert the CD-ROM and follow the se tup instructions on your PC screen.

To scan your document using OCR:

Load your original (see page 1-1).

On the Manager, click appears.

Scan

and the Scan Settings dialog box

Important:

Text Only

Select

text for editing (OCR)

Start Scan

Click

Your document will be scanned into the word processing program you selected when you installed your OCR software.

To change the selected word processing program, double-click

OfficeJet Manager

top, click

tings and Maintenance Software

“File format for OCR results” menu.

After scanning, proofread your document to make sure the OCR software did not misinterpret any characters.

For more inform at ion on th e OC R so ft ware, ref er to the OCR software help system.

Settings

tab, and select from the

, then the

on your desk-

, then select

Scan

checkbox.

. Click the

HP Set-

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Important:

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Scanning to email

To scan directly to email:

Load your original (see page 1-1). You can scan and send only one page per email message.

You must set up your email application as the default MAPI client. For informati on on MAPI setup, refer to your email user’s manual, or look under “Email” in the HP OfficeJet Help index. With your email application set as the def ault MAPI client, continue with step 2.

Click

on the Manager. The image appears in the HP

Offi ceJet image viewer on your PC screen as it is scanned.

For information on the features of the image viewer, cli ck

Help

on its tool bar .

For help fi lling in the fields on the image viewer, click

HP OfficeJet T Series Help Cen ter.

click

Help

on the Manager . Then

In the Help Center box that appears, click

Email.

When ready, click

Send

Your email application will appear with the scanned image as an attachmen t.P ap er pro b lems

Fill in the information to send your email.

For more information about scanning, refer to the Help system: Double-click

Help

, then select

HP OfficeJet Manager

on your desktop and click

HP OfficeJet T Series Hel p Center

. Click

Scan

and select from a menu of topics.

This step is not nece ssar y for thos e in the Unit ed Stat es usi n g

AmericaOnLine. Continue with step 2.

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Printing

The HP OfficeJet can pri nt on m any types of paper. Refer to “Paper Types and Sizes” on page 5-2.

Prin ting a document

You can print directly from the software application you use to create your document.

From your application’s File menu, select

Make sure the HP OfficeJet T Series Printer is the selected printer. Specify the pages and number of copies to print.

Change other print settings, if necessary, as discussed in the

following section.

For more information about printing, refer to the Help system: Double-click

Help

and select from the menu of topics.

Click

, then select

or OK to begin printing.

HP OfficeJet Manager

HP OfficeJet T Serie s Hel p C ent er

on your desktop and click

Changing print settings

Correct print settings en sure that your printed document looks its best. You can access print settings two ways:

From wi t hin your Windo w s

temporary changes to the settings. Most applications have a

which you can adjust print settings. If not, select

Properties

Note:

It’ s a good idea to confirm your application’s print settings, such as paper size and orientation, before each print job.

in the Print dialog box.

® application.

Page Setup

Use this method t o mak e

Print Settings

opti o n from

. Click

, then look for

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From the Manager.

settings and remain in effect until you change them. Double-click

Manager, click

HP OfficeJet Manager

Settings

dialog box appears.

Explore all four Print Sett ings t abs: Setup, Features, Color, and Services.

For advanced fea tures such as two-sided printing, poster printing, or printing multiple pages per sheet, cli ck the

For information about a setting,

Help

click tab.

Features

at the bottom of each

Default

Click to default settings.

Make your selections and click OK.

tab.

to return

Settings changed this way become the def ault

on your desktop. On the

, then select

Print Settings

. The Printer

Note:

Settings changed in your application will in most cases override settings made from the Manager.

Shared/network printing

If your computer is on a networ k, you can se t up your HP Of f ice Jet so others on the network can print from it. For information, refer to the Help index under “Shared prin ting” or “Network printing.”

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Using the Help System

When you need help while in a dialog box, click

Help

or click the beside a feature to learn more about it. You can also access the Help Center for information on almost every aspect of your HP OfficeJet.

To get to the Help Center, double-click

HP OfficeJet Manager

your desktop. If the Manager does not appear on your PC screen, minimize open applications.

Help

Click to display the Help system Table of Contents shown below.

then sele ct

HP OfficeJet T Seri es He lp Cent er

For a Help i nde x and sea rch feature, click

Click a topi c you n eed hel p with.

Contents.

Click on u nderlined wo rds and phrases to see more information about them.

Click

Troubleshoot ing

a list of potential problems and their solutions.

-Help is also av ailable in almost every HP OfficeJet dialog box.

for

Click the ? in the upper right corner of a dialog box. Then click a setting to see a brief description of it.

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Using the Front

..............................................................................................................

Faxing

Panel and Menus

This chapter explains how to use the features on the HP Offi ceJet front panel including the menu system.

Load your document (see page 1-1).

Color/

Resolution

For fine det ail or color faxing, press

Color/Resolution

resolution settings.

Dial the fax number on the keypad ( or see

“Speed diali ng” on page 3-2).

Note:

Enter all the numbers you would normally dial from a te lephone includi ng long distance and area code access numbers.

Start Fax

To cancel a f ax in p rog r ess, pre ss

Cancel.

to adjust color and

Start Fax

Press

to begin faxi ng.

Faxing in color

Color/

Notes:

To fax in color, follow the ins tructions above. In step 2, pr ess

Resolution

●

Sending bl ack and wh ite faxe s in color mode is not recommended.

●

If you send a color fax to a recipient without color fax capability, the display will inform you that the f ax was sent in black and white.

●

You cannot send a color fax from memory, for instance using the scan and fax or group speed dial features. To fax in color to a group, send from the PC.

and sel ect either Standard Colo r or Fine Color.

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Sending a Fax Using a Calling Card

You can also dial the fax machine as you would a regular telephone. Use this method (called Monitor Dialing) when you need to hear a second dial tone (as when using a calling card).

Press Start.

When you hear the dial tone, dial using the keypad or speed dialing.

Your fax will automatically be sent when the receiving fax answers.

Speed dialing

Refer to “Speed dial setup” on page 3-9 to assign speed dial codes to your fax numbers. For a list of your speed dial codes, press then

then

To speed dial:

Load your document (see page 1-1).

Menu,

Speed Dial

Press

Speed Dial.

Dial the 1- or 2-digit speed dial code on

the keypad.

Press

Start Fax

To cancel a fax in progress, press

Cancel.

Start Fax

to begin faxi ng.

Using one-touch buttons (T65 only)

The first ten speed dial codes are assigned to the one-touch keys on the left side of the front panel. Assign your most frequently dialed numbers to speed dial codes 01 through 10.

To dial using one-touch buttons, load your document and press a onetouch key corre sponding to the number you want to dial. (To print an overlay listing your one-touch numbers, press

, then 4, then 4.)

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Adjusting Front Panel Settings

The following settings are temporary settings which remain in effect for two minutes then revert to the default setting.

Press each button multiple times to scroll through options. The on the display means the setting is the current setting.

T emporary settings show on the display under the date and time. A on the display indicates other te mpora ry settings not shown on the display. To see them, press an arrow button. To clear them, press

Cancel.

▲

Copy

Quality

(T65 models)

Reduce/

Enlarge

(T65 models)

Color/

Resolution

Lighter/

Darker

Copy quality

(If your model lac ks this button, press Copy Quality af fects copy speed and quality and has three setti ngs:

Fast: Normal: Best:

This is a temporary setting. To make the current setting the default, press

Fastest speed, good quality, uses less ink Good speed, high quality, recommended for most jobs Best quality, slowest speed

Menu, 1, 2

(see page 3-7).

Menu, 1, 3

to set copy quality.)

Reduce/enlarge

(If your model does not hav e this button, press this setting.)

This is a temporary setting. To make the current setting the default,

Menu, 1, 2

press

(see page 3-7).

Menu, 1, 4

to change

Color/re solu tion

Press this button mult iple times to set the color and resolution of the fax you want to send.

This is a temporary setting. To make the current setting the default,

Menu, 5, 7

press

(see page 3-11).

Lighter/darker

Press this button mult iple times to lighten or darken your copies or faxes. It does not affect scanning or printing. This is a temporary setting only with no default.

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Copying

You can copy onto letter-, A4-, or legal-sized paper only. To copy:

Load your document (see page 1-1).

Color Copy

Black Copy

You can change copy settings by pressing

Note:

Enlarge

on the front panel (T65 models only) or by pres sing

Menu,

Press the arrows to view options and press select an option.

Press either then enter the number of copies you want.

Press the appropriate copy button

again to begin copying.

To stop copying, pres s

then

Color Copy or Black Copy,

then

for paper type. Use

Copy Quality

then 1 to enter the Copy Setup menu.

Using the Menu System

The HP OfficeJet menu system enables you to customize settings to control how your copies a nd faxes look.

Printing a list of the menus

To print a list of all the menu items and their default setting, press

Menu,

The diagram on the following page shows the layout of the menu.

then 3, then 4. Current settings are marked with asterisks (*).

cancel.

Reduce/

Enter

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Top-level menu

1:Copy Setup 2:Fax Functions 3:Print Report 4:Speed Dial

Setup

5:Basic Fax Setup

6:Advanced Fax Setup

7:Maintenance

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1:Copy Paper Type

1:Scan and Fax

1:Last Transa ction

1:Individual Speed Dial

1:Date & Ti me

1:Automatic Reports Setup

1:Clean Print Cartr idge

2:Set C opy

Defaults

2:Send Fax Later

2:Fax Log

2:Grou p Speed Dial

2:Fax Header

2:Answer Ring Pattern

2:Align Print Cartr idge

m e

3:Copy Quality

3:Fax Forwardin g

3:Speed Dial List

3:Delete Speed Dial

3:Rings to Answer

u s

4:Poll to Receive4:Reduce/

Enlarge

4:Menu Settings

5:Self Test Report

6:Automatic Reports Setup

How to Use the Menu

1. Press

to enter the menu system.

2. Press the number of the top-level menu you want.

3. Press the number of the submenu you want.

4. Press to view options under a submenu.

3-5

5. Press

to select the desired option.

Enter

4:Print Speed Dial List

4:Paper Size

4:Pap er Si ze

5:Tone or Pulse

5:T one o r Pulse

Dialing

6:Ring and Beep Volume

7:Set D efault Fax Resolution

8:PBX

3:Busy Redial

4:No Answe r Redial

5:Automatic Reduction

6:Backup Fax Reception

7:Error Correction Mode

8: Silent Dete ct

9:Country and Language

3:Restore Factory Defaults

Polaris (US)

4:Reprint Faxes in Memory

Enter

Cancel

Polaris (US)

Navigating the menus

Notice that

Menu, Enter,

them quickly. You may use these buttons, along with the arrow buttons to navigate through the menus.

●

Press Press

to enter the menu.

multiple times (or use the arrows ) to move through

menu choices. Or, enter a menu item’s number to get to it.

●

Press

Enter

-- to enter a submenu whose title sho ws on the dis play .

-- to select a menu item that is displayed.

-- to enter information you ha ve entered on the display.

-- to start printing a report showing on the display.

●

Press

Cancel

-- to leave the menu.

-- to start over.

-- to stop any function.

Entering the number of a menu or submenu will select that menu.

Note:

and

Cancel

are underlined t o help you find

Symbols

Enter

Entering text

T o enter text, press keypad numbers corresponding to the letters you need:

ABC

When the correct letter appears, press the right arrow once to advance the blinking cursor, then press the number corresponding to the next letter you want. Again, press multiple times until the correct letter appears.

To insert a spac e, pres s the rig ht arr ow t wic e.

To erase a character or to backspace, press the left arrow. T o enter a symbol, such as a hyphen or parenthesis, press the

Symbols

When finished entering text, press

These letters correspond to this number.

To get this character: A a B b C c 2 Press 2 this many times:1234567

button multiple times to scrol l through a list of symbols.

Enter .

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Press this

sequence:

Menu,

Polaris (US)

Adjusting Menu Settin gs

To adjust settings from the front panel, press the appropriate button sequence shown in the left margin. Then use the arrows to view choices. With your choice displayed, press

The on the display indicates the current setting. Temporary settings show on the display under the date and time and

are explained in “Adjusting Front Panel Settings” on page 3-3.

Copy Paper Type

1, 1

default after two min utes. To make the current setting the default,

Menu, 1, 2.

press

1, 2

Set Copy Defaults

Copy Quality, Reduce/Enlarge, and Copy Paper Type.

1, 3

Copy Quality (T 45 models only )

Note:

(

T o s et copy quali ty on T65 models, press

front panel.) Copy Quality af fects copy speed and quality and has three setti ngs:

Fast: Normal: Best:

This is a temporary setting which re verts to the default after two minutes. To make the current setti ng the default, press

Fastest speed, good quality, uses less ink Good speed, high quality, recommended for most jobs Best quality, slowest speed

is a temporary setting which reverts to the

sets as default the current settings you set for

Enter.

Copy Quality

Menu, 1, 2.

on the

Menu,

1, 4

Reduce/Enlarge (T45 models only)

Note:

(

To redu ce or enlarge on T65 models, press

on the front panel.) This is a temporary setting which re verts to the default after two

minutes. To make the current setti ng the default, press

..................................................................................................................................... ....

Reduce/Enlarge

Menu, 1, 2.

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Press this

sequence:

Menu,

Fax functions

Scan and Fa x

2, 1

the original into memory before sending the fax, enabling you to verify that each page wa s fed thr ough properly before the telephone connection is made.

2, 2

Send Fax Later

example, when telephone rate s are lower. Enter the time you want the fax to be sent. Then enter the recipient’s

fax number and press

●

Press 1 to store the fax (black and white later. Load the fax in the document tray and press

Note:

If the fax is too lar ge f or the memory, you will be prompted to either send fewer pages at a time or leave the fax in the tray to be sent later.

Or. . .

●

Press 2 to send the fax (black and whi te or color) later from the document tray. You may remove the document to send other faxes, but be sure the document is loaded prior to its scheduled send time.

To cancel a scheduled fax, press messages will appear. When prompted, press 1 to cancel.

2, 3

Fax Forwarding

machine. To forward faxes (or to cancel fax forwarding), press

follow the prompts .

2, 4

P ollin g to Receive

machine for the fax it has waiting. The other machine must be set for polling and hav e a fax ready to send.

works with black and white faxing only. It scans

enables you to sc hedule a fax to be sent later, for

Enter

only

) in me mory to send

Enter

, then 2, then 2. A series of

enables you to forward faxes to another fax

Menu, 2, 3

enables the HP OfficeJet to “ask” another fax

and

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Press this

sequence:

Menu,

Print report

Use the Print Report menu to print the follo wing five reports:

Last Transaction: Fax Log: Speed Dial List: Menu Settings: Self Test Report:

Automatic Reports Setup

3, 6

Shows details of your las t fax sent or received Lists your last 30 faxes se nt and received Lists your speed dial and one-touch numbers Prints a list of the menu and current settings Helps diagnose print and alignment problems

enables you to specify which fax

reports you want printed automatically:

Every Error: Send Error: Receive Error: Every Fax: Send Only: Off:

Reports ev ery kind of fax error Reports all fax transmission errors Reports all fax receiving errors Reports ev ery time a fax is sent or received Reports ev ery time a fax is sent Does not print fax reports automatically

Speed dial setup

Use the numbers. See “Speed dialing” on page 3-2.

4, 1

Individual Speed Dial

The first unused speed dial code appears on the display. Press to select it (or use the arrow keys to move to a different unused code, and press

Enter the f ax number yo u w ant to as sign to t ha t code, and pr ess Then enter the person’s (or company’s) name using the keypad, and press

The display will ask if you want to enter anothe r. If repeat the process. If

Speed Dial

Enter

Enter.

See page 3-6 for help on entering te xt.

button to quickly dial frequently used fax

Yes,

No,

press 2.

press 1, and

Enter

Enter .

Special Speed Dial Functions

To wait for a dial tone in a number: Press *( To enter a 3-second pause: Press To simulate the Flash Key: Press *(

Symbols

Redial/Pause

Symbols

) 5 times (enters a W) ) 6 times (enters an R)

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Press this

sequence:

Menu,

Group Speed Dial

enables you to make a “dis trib uti on li st” of up

to 20 individual spe ed dial codes so you can fax them all at once.

Assigning a new group speed dial code:

4, 2

●

For your

first

speed dial group:

The first unused speed dial code appears.

●

all subsequent

For At the

1=New 2=Edit

speed dial groups:

prompt, enter 1. The first unused sp eed di al

code appears.

Enter

Press Your first individual spe ed dial code appears. Pres s

Add 1 of 20

appears.

Enter

that number in your group, or press the right arrow to scroll to the number you want and press

Enter.

To add another number to the group, pr ess 1 and repeat the process in the previous para graph. Or, press 2 to enter a name for the group.

Enter.

Press To add another group, press 1, or press 2 to finish.

4, 2

Editing an existing group speed dial code:

1=New 2=Edit

At the code appears. Press the group you want to edit and press

prompt, press 2, and your first gr oup speed dial

Enter

to edit it or use the arrow ke ys to scroll to

Enter

The first speed dial code in that group appears. For each number in the group, press 1 to delete it, or 2 to keep it.

Afterward, you’ll be asked if you want to add another number to the group. If No, press 2 to edit the group name, or press

Enter

as is.

Yes

, press 1 and the fir st speed dia l code appe ars. I f you want to a dd it to the group, press number you want to add; press

4, 3

Delete Speed Dial

Enter

(or use the arrow ke ys to scroll to a

Enter

to add it).

The first assi gned speed dial cod e appears on the displa y. Press to delete it, or use the arrow keys to scroll to an entry you want to delete; press

4, 4

Print Speed Dia l Lis t

Enter

to delete it.

prints a list of your speed dial codes and (for T65 models) a template of one-touch codes to attach beside your one-touch buttons.

if you want

to save it

Enter

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Press this

sequence:

Menu,

Basic fax setup

5, 1

Date & Time

5, 2

Fax Header

See page 3-6 for help on entering te xt.

5, 3

Rings to Answer

will detect before answeri ng (the Auto Answe r light must be lit). If you connect an answering machine to the HP Of ficeJet, we suggest you set the answering machine to answer on the fourth ri ng and the HP OfficeJe t on the sixth.

5, 4

Paper Size

5, 5

Tone or Puls e Dialing

dialing.

5, 6

Ring and Beep Volu me Set Default Fax Resolution

5, 7

Use this feature to set as default the fax color/resolution setting you will use most frequen tly. You can then change this se tt ing tempor ari ly by pressing

Standard Color: Fine Color: 300 DPI Black: Photo Black: Standard Black: Fine Black:

The first thr ee set tings are black and white only. the gray scal e. Your HP OfficeJet will only fax at the high est resolution supported by the receiving fax machine.

5, 8

PBX

applies in some areas only and may not appear in your menu.

sets the date and time for the fax header.

enters your name and fax number on the fax header.

sets the the number of rings your HP Off iceJet

enables you to set the size of paper in the paper tray.

selects touch tone or rotary pulse

controls the sound volum e.

Color/Resoluti on

Fastest color faxing Highest quality color fa xing Best quality for text , but slower sending spe ed Best quality for photos and graphics; slowest speed Fastest black and white f axing for text Good all-around quality and sending spe ed for text

on the front panel.

Photo Black

supports

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Press this

sequence:

Menu,

Advanced fax setup

Automatic Reports Setup

6, 1

is the same as

6, 2

Answer Ring P atte rn

should only be c hanged if your t eleph one line has more than one assigned number , each with its o wn dist incti v e ring pattern. This is a ser vice provi ded by some t elephon e companies. If you do not have this serv ice, set this feature to

If you connect the HP Off iceJet to a l ine with dist inctive rin ging, ha v e your telephone company ass ign one ring pattern to voice calls and another to fax calls (doubl e or triple rings are best for a fax number). Then follow these steps:

Use the Answer Ring Pattern setting to select the ring pattern for your fax number.

2 3

Aut o A ns wer

Press

until the green light appears .

If you have an answeri ng machine on this line (on any number), set it to answer HP OfficeJet to answer

after

the HP OfficeJet. Press

before

the answering machine.

Now your HP OfficeJet will automatically answer the fax call pattern.

6, 3

Busy Redial

sets the HP Offic eJet to automatically redial at

intervals a fter a busy signal.

Note:

To immediately redial the last fax number you entered on the

HP OfficeJe t keypad, press

6, 4

No Answer Redial

Redial/Pause.

sets the HP OfficeJet to automa tica lly red ial

at interval s if the receiving fax machine does not answer.

6, 5

Automatic Reduction

determines what the HP OfficeJet does if it receives a fax too large for the paper size.

On:

Reduces the fax to fit the paper size set in Basic Fax Setup

Off:

Prints the fax at actual size on multiple sheets of paper

Menu, 3, 6

All Rings.

Menu, 5, 3

on page 3-

to set the

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Press this

sequence:

Polaris (US)

Menu,

Backup Fax Reception

6, 6

enables the HP OfficeJet to receive faxes and store them in memory if something prevents the ir being printed. With backup fax reception off, no incoming faxes will be received until the problem is solved.

Error Correct ion Mode (ECM)

6, 7

reduces data lo st due to poor telephone lines. On good qua li ty telephone lin es, ECM has litt le or no effect. On poor qua lit y telephone lines with static , ECM may increase sending time but sends data much more reliably.

6, 8

Silent Detect

enables the HP OfficeJet to receive faxes from older-model f ax machines that don’t emit a fax signal. These silent models represent less than 5% of fax machines in use. Leave Silent Detect

off

unless all of the following are true:

●

You expect to receive a fax from an older-model machine.

●

Your telephone answering machine is connected directly to the HP OfficeJe t.

●

Your HP OfficeJet is set to Auto Answer.

6, 9

Country and Language

may not appear in your menu.

Use this setting if you entered the wrong number when identifying your country or language in the initi al setup. When prompted, enter the number corresponding to your count ry and/or language.

Maintenanc e

7, 1

Clean Print Cartrid ge

troubleshooting chapt er) but should be done only when necessary.

7, 2

Align Print Cartridge

instructions on the page.

7, 3

Restore Factory Defaults

standard factory settings.

7, 4

Reprint Faxes in M emory

in memory if, for example, your pri nt car tridge runs out of ink while printing a fax. This opt ion pr ints al l fa xes in memory; p ress stop printing faxe s you don’t need.

may solve some print problems (see the

prints the alignment test page. F ollo w the

resets your HP OfficeJet to the

enables you to reprint a fax stor ed

Cancel

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Troubleshooting

............................................................................................................

This chapter e xplains ho w to tro ubleshoot shou ld a p roblem

Use the Help System

●

arise and how to get assistance.

To get help while working in a dialog box, click or click the beside certain features to learn more about them. To find out wha t a particular setting doe s, click the (?) icon in the

upper right corner of the dialog box. Then c lick on a set ting i n the dialog box for information about it.

To access the main He lp me n u, click

HP OfficeJet T Series Help Center

select

Help o

Help

in that box

n the Manager and

Use the Internet

You can get troubleshooting help and the most current information about your HP OfficeJet and supplies from the Internet at:

http://www.officejet-support.com

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Possible Problems

This section provides solut ions to problems you might experience while using your HP OfficeJet.

You can’t send or receive faxes or you hear no dial tone when you press the

START FA X but ton

Faxes are sent or received too slowly.

Be sure:

●

the fax connector is f irmly seate d (with the arro w and curv ed side

) in the back of the machine.

●

the telephone cord is firmly plugged into the fax connector port labeled “To Wal l Jack. ”

●

the telephone cord is firmly plugged into the wall jack.

●

the Auto Answer light is on.

●

no other telephones or telephone equipment on the same line are in use or off the hook.

Menu, 3, 2

Press

to print a Fax Log. Look for clues--your fax might

be receiving faxes to your PC. If not, connect a t elepho ne

and cord

you know are working to the wall jack to verify that the wall jack is good. If this te lephone fails, your telephone line or wall jack is bad; call your telephone company. If this telephone works, connect the HP OfficeJet to the wall jack using a telephone cord you know to be working.

If your problem persists, remove all telephone equipment sharing the line with the H P Offi ceJet. If the HP OfficeJet begins to work , add equipment one piece at a time to fi nd which is inter fering wit h the HP OfficeJet.

●

Set the fax resolution to sta ndard for the fastest transmission.

●

Poor or noisy telephone lines will slow faxes. Have telephone company check the conditio n of your line.

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The print quality is poor or characters and lines are offset.

●

Press Press

Menu, 3 , 5 Menu, 7, 2

to print a Self Test Report to verify the problem.

to align the print cartridges. Follow the

instructions on the print out.

●

Confirm results by printing anot her Self Test Report.

You r do cu m en ts don’t feed or are skewed when faxing, scanning , or cop yin g.

●

Be sure the document guides are adjusted properly.

If documents still don’t feed prop erly, clean the rollers:

Unplug the HP OfficeJet.

Open the front panel cover to expose the document rollers.

If the rollers need cleaning, dip a cloth in isopropyl alcohol, squeeze out excess liquid, and clean them.

Important:

Do not touch the rubber rollers with your finger s. Allow

rollers to dry thoroughly before using.

The HP OfficeJet is not picking up paper from the paper tray.

●

Use only paper types and c apaciti es spec if ied in “ Paper Types and Sizes” on page 5-2.

●

Be sure the paper tray is pushed all the way in.

●

Load at least ten sheets of paper in the paper tray.

●

Make sure the paper guides are not too tight against the paper.

If paper still does not pick up, clean the rollers:

Unplug the HP OfficeJet.

Open the rear access door on the back of the unit.

Clean the rubber rollers with isopropyl alcohol.

Important:

To clean, rotate the hard plastic rollers by hand. Do not

touch the rubber rollers with your fi ngers.

Dialog box es do n’ t fit on your screen or you can’t clo s e the vie wer.

Through Windows, change your screen resolution to 800 x 600 or higher.

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The image or text has horizontal white streaks t hrough it.

●

Make sure you’ve sele cted the correct paper type. See “Changing print settings” on page 2-9 for detai ls.

●

Menu, 3 , 5

Press

to print a Self Test Report to verify the problem.

If any lines are missing from the Self Test patterns, press

7, 1

to clean the print cartridges.

Confirm results by printing anot her Self Test Report.

OCR or oth er bonus software is not in s talled .

Put the HP Offic eJet CD-ROM into the CD-ROM drive. The installer screen will appear.

On the right side of the installer screen, select the bonus software you want to install.

Follow the prompts on the screen.

Copies or scanned images hav e vertical streaks or lines.

●

If you’r e using a scan/copy sleeve, be sure it’s clean and not scratched or worn.

●

The scanner glass (and the white strip above it) may need to be cleaned:

Unplug the HP Offi ceJet.

Important:

Use extreme caution to avoid scratching the glass.

Menu,

Scanner

glass:

Open the front panel cove r. Look inside for a glass strip about 9 inches (23 cm) long. Apply a solution of 3 part s isopropyl alcohol per one part tap water to a soft, lint-free cloth (such as polyester). Squeeze out exc ess moisture (do not get liquid inside the produc t) and gently wipe the scanner glass clean.

White strip:

Clean the white str ip above the scanner

glass in the same way.

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Paper picked up from the paper tray does not reach the output tray .

Be sure the rear access door on the back of the machine (see diagram on page 4-7) is closed and latched securely.

Printout s are smea red or have horizontal streaks.

This problem could be caused by a buildup of debris on the print cartridg es. To clean the print cartridg es :

Have the following materials at hand:

●

Cotton swab s or any soft ma te ri al that wil l not com e ap art or leave fibers.

●

Distilled, filtered, or bottled water.

●

Scrap paper to set the print cartri dges on while you are working.

Remove the print cartridges:

a. Turn on the HP Of ficeJet and lift the top cover. The print

cartridges will mov e to the center. b. With the print cartridges in the center, unplug the power cord. c. Remove the print cartridges and place them on their sides on a

scrap piece of paper.

Caution:

Don’t leave the pri nt cartridges out more than 30 minutes. Keep print cartridges out of reach of children. Be careful not to get ink on your hands or clothing.

Clean the bl ack pr int cart ri dg e: a. Dip a clean cotton swab into distilled water and squeeze out

excess water. b. Hold the print cartridge by its top. c. Clean the face and edges of th e print cart ridge. DO NO T wipe the

nozzle plate. d. Hold the print cartridge up to a light to inspect for fibers on the

face and edges. If fibers remain, clean the cartridge again.

Repeat step 3 to clean the color print cartridge.

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Reinstall and align the print car tridges. a. Rein sta ll the pri n t cartr idg e s, and cl os e the cover. b. Reconnect the power cord. c. If the alignment procedure does not start automatically, press

Menu, 7, 2

Confirm resul ts: a. Print a self test report by pr essing b. Examine the printout for ink streaking. If necessary , repeat the

procedure until the self test report is clear and sharp.

. Follow the instructions on the printout.

Error messages

You might see some of the following error messages on the front panel display.

Document jam; Clear jam, then press Enter.

Problem:

more than one sheet at a time, or you loaded a document longer than the 14-inch (35.6-cm) maximum.

Solution:

it and press

Note:

the jam. To display document jam-clearing instructions on your PC screen, from the Help index, double-c lick

Either your document jammed, or the HP OfficeJet loaded

Remove the document from the document tray, then reload

Enter

to clear the message. Restart your j ob.

If the document is jammed, lift the front panel c over and clear

Menu, 3, 5.

Paper problems.

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Paper jam; Clear jam, then press Enter.

Problem:

than one sheet at a time, you loaded paper longer than the 14-inch (35.6-cm) maximum, or you loaded paper while printing.

Rear Access Door

Either the pap er jammed, the HP Offi ceJ et loaded more

Solution :

the rear access door, and clear the paper path. Then reload the paper, and press and reset the HP OfficeJet. Be sure to close and latch the rear access door securely.

To display document jam-clearing instructions on your PC screen, from the Help index, double -click

problems.

Remove the paper from the paper tray, open

System error codes

c002 xxxx

(x = any number)

c003 xxxx

(x = any number)

This indicates an obstruct ion in the paper path. Turn off the power and look for obstructions. First, look in the area of the paper tray. Then open the rear access door (see diagram above) and remove any obstruction. Replace the rear access door and latch it securely. Then remove the power plug from the back of the HP OfficeJet, wait four seconds, and plug it back in.

This indicates an obs truction to the print carr iage. Tur n off the power, open the top cover, and look for something preventing the ink cartridges from moving back and forth.

If the problem persists, close the top cover, turn on power, and open the top cover again so the print cartridges move to the center. Remove and reinstall both print cartridges. Close the top cover. Then remove the power plug from the back of the HP OfficeJet, wait four seconds, and plug it back in. If the front panel directs you to, realign the print cartridges by pressing sheet that prints out.

Note:

For any error code not listed above, remove the power plug from the back of the HP Offic eJet, wa it four se conds, and pl ug it bac k in. If the error code persists, contact Hewlett-Packard for assistance.

Enter

to clear the message

Paper

and following the instructions on the

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Cleaning Your HP OfficeJet

Your HP OfficeJet requires no special maintenance, however, you should clean it periodically:

●

Keep fluids a way from the interior of the HP OfficeJet.

●

Do not use compressed air to clean the interior.

●

Use a soft cloth moistened with water to wipe dust, smudges, and stains off the exterior case.

Uninstalling the Software

Click the

Select Follow the instructions on the screen until the Uninstaller dialog box appears:

Start

button on your desktop and select

HP OfficeJet T Series

and click

Uninstall Software

Clear the check boxes for all items you want to retain such as your phonebook.

Programs

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Note:

Caution:

Polaris (US)

Getting Assistance

Follow these three steps if you encounter a problem:

The way to solve most problems is throu gh the “Troubleshooting” chapter, the Help system, or the HP All-inOne Web site (http://www.officejet-support.com).

Make sure you are operating in the correct environment. The HP Offi ceJet is not supported in the following situations:

●

Roll-over telephone systems (such as automatic answering systems), voice mail, call waiting, and some other advanced features provi ded by your telephone company.

●

PC local area networks (except shared/network printing).

●

Windows 3.1, Windows 3.11, and MS-DOS.

●

Switchboxes.

●

External parallel-port peripheral connections such as a Zip drive. The HP OfficeJet must be conn ected port on your PC.

If you’r e unable to resolve the problem with the resour ces listed in number 1, contact your dealer or the HP Customer Car e Center for further assistance . Be sur e you are at your PC with your HP Offi ceJet nearby and have the following info rmation at hand:

●

Product name, model number (printed on the front panel), and

serial number (label on the device).

●

Purchase date and proof of purcha se.

●

The software version number. (Double-click

Manager

choose

●

Make and model number of your PC.

●

A description of the problem, including any error messages.

on your desktop. On the Manager, click

About HP Off iceJet T Series Soft ware

If you’r e unsure of the warranty coverage, refer to the “Hewle ttPackard Limited Warranty Statement , ” at th e back of this gui de.

To avoid printing problems and ink spillage, remove the print cartridg es

before

repackaging and shipping the HP OfficeJet.

directly

to an LPT

HP OfficeJet

Help

, then

™

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Useful Telephone Numbers

If the number you need is not in the following table, call your dealer.

HP Customer Care Center

The

provides technical help with setup

and operation, or information about repair or the exchange program.

HP fax-back support

provides trouble shooting tips and detailed product support on common so ft ware applic ations, a ll sent by fax. For more information about HP fax-back support see:

http://www.hp.com/cpso-support/guide/psd/hp1stinfo.html

Call the

Customer Care HP Faxback Ordering

North and Latin America Voice Fax Argentina

Brazil Canada

(Toronto) Chile 800 360 999 (56 2) 203-3233 (56 2) 203-3234 Columbia Mexico (D.F.)

(Monterey) United States (208) 323-2551 (800) 333 1917 (800) 227-8164 Venezuela 58 2 239 5664 (208) 344-4809 (58 2) 239-4244/

Europe, Middle East, and Africa Voice Fax

Africa +41 22/780 71 11 Aust ria 0660 6386 0660-8218 (43-0222) 25 000

Belgium (Dutch) (French)

Czech Republic 42 (2) 471 7321 Denmark 3929 4099 800-10453 45 99 14 29 42 81 58 10 English (non-UK) +44 171 512 52 02 European Int’l +31 20 681 5792 Finland 0203 47 288 9800-13134 (90) 8872 2397 (90) 8872 2620 Fr ance 01 43 62 34 34 0800-905900 (1) 40 85 71 12 (1) 47 98 26 08 Germany 0180.52.58.143 0130-810061 07031-145444 07031-141395 Greece Hungary 36 (1) 252 4505 Ireland 01 662 5525 Israel Italy 02 26410350 1678-59020 02/9212.2336/

Middle East +41 22/780 71 11

541781-4061/69 (208) 344-4809 (54 1) 787-7100 (54 1) 787-7213

55 11 709-1444

(208) 323-2551 (800) 333 1917 (800) 387-3154

258 46 00 378 42 40

02 626 8806 02 626 8807

Order ing Center

(208) 344-4809 55-11-7296-4991 55-11-7296-4967

(208) 344-4809 (52 5) 258-4600 (54 1) 258-4362

0800 1 1906 0800 1 7043

to place orders for HP supplies.

(905) 206-3485/ (905) 206-4725 (416) 671-8383

4133

ext. 755 or 610 02/778 3092 (or

3090, 3091)

2475

-3739

(58 2) 207-8014

02/778 3076

02/92101757

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Customer Care HP Faxback Ordering

Netherlands

Norwa y 22 11 6299 800-11319 22735926 22735611

Poland

Portugal 01 441 7199 05 05 313342 Russia 7095 923 50 01 South Africa Spain 902 321 123 900-993123 1 6 31 14 81 1 6 31 12 74

Sweden

Switzerland (Fr. ) (German)

Turkey 90 1 224 59 25

United Kingdom

Asia Pacif ic Voice Fax Australia China Hong Kong India Indonesia Japan Korea Malaysia New Zealand Philippines Singapore Taiwan Thailand

020 606 8751

48 22 37 50 65

08 619 2170 020-795743 0848 80 11 11

0171 512 52 02 0800-960271 +44 1765 690061

61 3 9272 8000 61 3 9272 2627 8610 6505 3888 86 10 6505 5280 800 96 7729 85 2 2506 2422 91 11 682 6035 91 11 682 6031 6221 350 3408 21 352 2044 81 3 3335 8333 81 3 3335 8622 (03) 331-6111 82 2 3270 0700 82 02 769 0543 03 295 2566 03 298 2478 09 356 6640 64 09 356 6642 (03) 895-2895 63 2 867 3551 65 275 7251 65 272 5300 65 275 7251 886 2 717 0055 661 4011 66 02 661 3511

0800-0222420

0800-551526 0800-551527

0 33 450 1808 0 33 456 0891

8-4442239

056/279 286 056/279 280

+44 181 568 7100 +44 1734 521587

(03) 895-2895

8-4442116

+44 1765 690731

+44 181 568 7044

+44 1734 521712

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Technical

..... .......................................................................................................

Information

System Requirements

Windows 95/98

Processor RAM Available

Hard Disk Drive Port

Cable

Monitor Operating

System* Internet

Refer to the HP website (http://www. officejet-support.com) for information about

compatibility with future operating systems.

Pent ium 60 Pentium 90 Pentium 233 or higher

16 MB 64 MB 32 96

(plus 60 MB for full color scanning)

Av ailable (not shared) parallel port Available bidirectional parall el port with

Bidirectional parallel IEEE 1284

This chapter provide s technical information about your HP Off iceJet. It also contains orderin g information and a Limited Warranty Stat em en t.

Required Recommended

Windows NT

65 MB

compliant cable

256-color SVGA monitor 800x600 resolution; 16-bit color

Windows 95, 98, NT 4.0 or 2000

-- Internet access

CD-ROM drive

Windows 95/98 Windows NT/2000

/2000

115 MB

(plus 60 MB for full color scanning)

ECP enabled

HP Bidirectional parallel IEEE 1284

compliant cable

2. Specifications

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Obtaining a Material Safety Data Sheet

To obtain the current Material Safety Data Sheet for the print cartridges, mail a request to this address:

Hewlett- Packard

Direct Marketing Organization, Bldg. 51LSE P.O. Box 58059 Santa Clara, CA 95051-8059 USA

Paper Types and Sizes

For highest qualit y printing , select the appropria te paper. Don’t forget to adjust paper settings.

Paper Types Paper Sizes Capacity

Plain Paper (20 to 24 lb.)* U. S. letter, legal, and executiv e

A4, A5, B5 Env elopes* U.S . #9 and #10, DL, C6, A2 15 Cards (40 to 60 lb.)* U. S. index cards, A6, Hagaki 30 cards HP Premium InkJet Paper

HP Premium Inkjet Transparency Film HP Bright White Inkjet Paper HP Glossy Greeting Card Paper

HP Premium Heavyw eight Inkjet Paper HP Professi onal Brochure & Flyer Paper HP Premium Inkjet Rapid-Dry T ransparency

Film HP Premium Photo Paper HP Greeting Card Paper Avery Inkjet Labels HP Iron-On T-Shirt Transfers

* For di m e nsion s, see “

Printing specifications” on page 5-5

U.S. letter = 8.5x11 in.

A4 = 210x297 mm

U. S. letter = 8.5x11 in. 100 sheets

100 sheets of 20 lb.

100 sheets 25 sheets 100 sheets 20 sheets

100 sheets 25 sheets

15 sheets 20 sheets 20 sheets

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Ordering Information

To order the HP suppl i es an d acces s ori es liste d below, contact your nearest HP dealer or refer to the telephone numbers on page 4-10.

Supply/Accessory HP Reorder Number

HP Bidirectional Parallel Int erface Cable C2950A or C2951A Black Inkjet Print Cartridge

Large Black Inkjet Print Cartridge Color Inkjet Print Cartridge

Large Color Inkjet Print Cartridge Media:

HP Premium Inkjet Paper HP Premium Heavyweight Inkjet Paper HP Bright White Inkjet Paper HP Professional Brochure and Flyer Paper HP Premium Inkjet Transparency Film HP Premium Inkjet Rapid-Dry Transparency Film HP Premium Photo Paper HP Greeting Card Paper HP Glossy Greeting Card Paper HP Iron-On T-Shirt Transfers

51645G 51645A

C1823G C1823D

US Letter 51634Y 51634Z C1852A C1824A C 1825A C6955A C3834A C 3832A C6051A C6039A C1812A C6044A C 6045A C6049A

Product Specifications

The specifications are subject to change without notice.

Ove r a l l spec ifi catio n s

Dimensions: Weight: Powe r S upp ly: Power Consumption:

Operating Envir onment:

Allow able temp./humidity range: 5°C (41°F ) to 40°C (104°F); 15-80% rel. humidity noncondensing Maximum noise leve l generated: Sound Power, L

8.9h x 19.1w x 14.1d (in.); 225h x 4851w x 358d (mm)

24 lb. (10.9 kg)

100-240 V, grounded

50 watts maximum at 1.5 amps

Temperature range for best print quality: 15

≤ 5.8 Bels; Sound Pr essure ≤ 50 dB(A)

C (59oF) to 35oC (95oF)

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Faxing specifications

Compatibility: T ransmission Speed: Modem Speed: Fax Image Memory (ITU-T Test Image #1)

T65 = 75 pa ges; T65xi = 70 pages; T45 = 55 pa ges; T45xi = 50 pages; Stand-alone = 50 pages

Fax Resolution

Standard black = 200x100 dpi 300 dpi black = 300x300 dpi Standard c o lor = 200x200 dpi Fine black = 200x200 dpi Photo black = 200x200 dpi grayscale Fine color = 200x200 dpi

Paper Sizes (Faxes Sent)*

* Maximum Width = 8.5 in. (216 mm)

Maximum Length = 14 in. (355 mm)

Paper/Media Types (Faxes Sent): Paper Weight (Faxes Sent):

Paper Margin s (Faxes Sent)

Top margin = 2.0 mm Bottom margin = 11.0 mm

Docum ent Tray Capaci ty: Automatic Fax/Telephone Answering Machine (TAM) Switching: Speed Dial Numbers: One-Touch Buttons: Fax Blocking/Automatic Fax Forwarding*:

This option is only available using the HP OfficeJet Manager software.

ITU Group 3 fax/standard Error Correction Mode (ECM);ITU color fax

6 seconds/page (ITU-T T est Image #1)

14400, 12000, 9600, 7200, 4800, 2400, 300 bps

U.S. letter = 8.5x11 in. U.S. legal = 8.5x14 in. A4 = 210x297 mm

Plain pa per, Scan/Copy S le eves, Ph oto gr ap hs

20 to 24 lb. (75 to 90 g/m

20 sheets of 20 lb. (75 g/m

T65 = 100; T65xi = 80; T45 = 75; T45xi = 50 pages; Stand-alone = 50

10 (on T65 models only)

Yes

)

Left/Right margins:

U.S. letter = 8.0 mm (each) A4 = 8.0 mm (each)

) bond paper

Yes

Scanni ng sp eci ficatio ns

The HP OfficeJet must be connected to a PC.

Note:

Scan Resolution:

24 bit color, 8 bit grayscale (256 levels of gray)

Paper Margins (Scanning)

Top margin = 2.0 mm Bottom margin = 11.0 mm

Paper Sizes (Document Tray)*

* Maximum Width = 8.5 in. (216 mm)

Maximum Length = 14 in. (355 mm)

Paper/M e dia Types (Document Tray):

T65 mode ls : 300x600 dpi (up to 1200 dpi enhanced) T45 models: 300x300 dpi (up to 1200 dpi enhanced)

Left/Right margins:

U.S. letter = 8.0 mm (each) A4 = 8.0 mm (each)

U.S. letter = 8.5x11 in. U.S. legal = 8.5x14 in. A4 = 210x297 mm

Plain paper, Scan/Copy Sleeves

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Copying specifications

Copy Speed: Copy Resolution :

24 bit color, 8 bit grayscale (256 levels of gray)

Multiple Cop ies : Copy Reduction/ Enl arge me nt*:

* When used with HP OfficeJet Manager software.

Paper Sizes (Paper Tray)*

U.S. letter = 8.5x11 in. U.S. legal = 8.5x14 in. A4 = 210x297 mm

* Plain paper only 20 to 24 lb. (75 to 90 g/m2)

Paper Margins (Copying)

Top margin = 2.0 mm Bottom margin = 11.0 mm

Paper/M e dia Types (Document Tray):

Color = 2 cpm (copies per minute) Black = 6 cpm

T65 models: 300x600 dpi T45 models: 300x300 dpi

Models T65, 65xi, T45 = up to 99; Model T45xi = up to 50

T65 mo dels = 25-400%; T45 models = 50-200%

(Document Tray)**

U.S. letter = 8.5x11 in. U.S. legal = 8.5x14 in. A4 = 210x297 mm

** Maximum Width = 8.5 in. (216 mm) Maximum Length = 14 in. (355 mm)

Left/Right margins:

U.S. letter = 8.0 mm (each) A4 = 8.0 mm (each)

Plain paper, scan/copy sleeves

Printin g spec ifi catio n s

The HP OfficeJet must be connected to a PC.

Note:

Print Resolution: Print Speed (pages per minute)

T 65: Bla c k C olor

Best Mode 4 1 Normal Mode 5 3.5 Econofast Mode 11 8.5

Paper Sizes*

Plain paper

U.S. letter = 8.5x11 in. U.S. legal = 8.5x14 in. U.S . executive = 7.25x10.5 in . A4 = 210x297 mm A5 = 148x210 mm B5 = 182x257 mm

HP Premium Transparency Film

U.S. letter = 8.5x11 in.

Print Margins Top (leading edge) Bottom Left Right

U.S. Letter & Legal 0.04 in. (1.0 mm) 0.46 in. (11.7 mm) 0.25 in. (6.4 mm) 0.25 in. (6.4 mm) A4 0.04 in. (1.0 mm) 0.46 in. (11.7 mm) 0.133 i n. (3.4 mm) 0.133 in . (3.4 mm) Envelop es 0.125 in. (3.2 mm) 0.46 in. (1 1.7 mm) 0.125 in. (3.2 mm) 0.125 in. (3.2 mm) Cards 0.04 in. (1.0 mm) 0.46 in. (11. 7 mm) 0.125 i n. (3.2 mm) 0.125 in . (3.2 mm)

Output Tra y Capacity: Printer Cable:

Black: 600 dpi Color: HP Photo REt II color layer technology

T45: Black Color

4 1 5 3.5 8 6

Envelopes

U.S. #9 = 3.9x8.9 in., U.S.#10 = 4.12x9.5 in. DL = 110x220 mm C6 = 114x162 mm A2 = 111x146 mm

Cards

U.S. index card s = 3x5, 4x6, 5x8 in. A6 = 105x148 mm; Hagaki = 100x148 mm

* Maximum width = 8.5 in. (214 mm) Maximum length = 14 in. (355 mm)

50 shee ts plain pa per; 25 transparencies; 10 envelopes; 10 cards

Hewlett-Packard IEEE 1284 compliant bidirectional parallel printer cable (or equivalent)

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Declar at ion of Conformit y

According to ISO/IEC Guide 22 and EN 45014

Manufacturer’s Name: Manufacturer’s Address:

declares that the product

Product Name:

Model Number: Produc t O p ti on s:

confo rm s to th e fo llowing pro du c t sp ec ification s :

Safety :

IEC 950:1991+ A 1+ A 2+ A 3+A4 / EN 60950:1992+A1+A2+A3+A4

IEC 825-1:1993 / EN 60825-1:1994 Class 1 (Laser/LED)

EMC:

CISPR 22:1993+A1 / EN 55022:1994 Class B

EN 50082-1:1992

IEC 61000-4 -2:1995 IEC 61000-4 -3:1995

IEC 61000-4 -4:1995 EN61000-3-2:1995 EN61000-3-3:1995

FCC Title 47 CFR, Part 15 Class B AS / NZS 3548:1992

1The product was tested in a typical configuration with Hewlett-Packard V ectra Personal Computer Systems.

2This Device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

Hewlett-Packard Company 16399 West Bernardo Drive

San Diego, CA 92127-1899, USA

HP OfficeJet T Series Printer/Fax/Copier/Scanner

C5374A T45, T45xi, T65, T65xi

/ ICES-00 3, Issue 2

Supplementary Information:

The product herewith complies with the requirements of the following Directives and carries the CE-marking ac cordingly:

•the EMC direct ive 89/336/EEC

•the Low Voltage Directive 73/23/EEC

For Compliance Informati on ONLY

Australia:Product Regulations Ma nager, Hewlett-Packard Australia Ltd., 31-41 Joseph Street, Blackburn, Victoria 3130, Australia

Europe:Your local HP sales and service office or Hewlett-Packard Gmbh, Department HQ-TRE / Standards Europe, Herrenberger Straße 130, D-71034 Böblingen (FAX: +49-7031-14-3143)

USA:Product Regulations Manager, Hewlett-Packard Company, San Diego Div ision, 16399 West Bernardo Drive, San Diego, CA , 92127-1899 (Ph: 619-487-4100)

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Regulatory Information

The following sect ions describe product requirements from various regulatory agencies.

Notice to Users of the U.S. Telephone Network: FCC Requirements

This equipment complies with FCC rules, Part 68. On this equipment is a label that contains, among other infor mation, the FCC Registration Num ber and Ringer Equiv alent Number (REN) for this equipment. If requested , provide th is informati on to your telephone company.

An FCC complian t tel eph one cor d and modul ar plu g is pr ov ided w ith this e qui pmen t. This equipme nt is designed to be connected to the telephone net w ork or premise s wiring using a compatible modular jack which is Part 68 compliant. This equipment connects to the telephone network through the following standard network interface jack: USOC RJ-11C.

The REN is useful to determine t he quantity of devices you may connect to your telephone l ine and stil l ha v e al l of t hos e de vi ces ring whe n yo ur nu mber is call ed. Too many de vic es on one lin e may res ult in fa ilur e to ring in res ponse t o an i nco ming cal l. In most, b u t not all, areas the sum of the RENs of all devices should not e xceed fi ve (5). To be certain of the numb er of devic es you may connect to your line, as determin ed by the REN, you should call your local telephone company to de termine the maximum REN f or your calling area.

If this equipment causes harm to the telephone network, your telephone company may discont inue your service temporarily. If poss ible, they w ill notify yo u in advanc e. If advan ce notice is not practical, you will be notified as soon as possible. You will also be advised of your right to file a compla int with the FCC. Your telephone com pany may mak e changes in it s facilities, equipment, operations, or procedures that could affect the proper operation of your equ ipment. If they do, you will be given adva nce notice so you will have the opportunity to maintain uninterrupted servi ce.

If you expe rience trou ble with this equipment, please contact the manufact urer, o r look elsewhere in this manual, fo r w arranty or repair information. Your telephone company may ask you to disconnect this equipment from the net w ork until the problem has been corrected or until you are sure that the equipment is not malfunctioning.

This equipm ent may not be used o n coin service provided by t he telepho ne company. Connection to party lines is subject to state tariffs. Contact your state's public utility commission, public se rvice commi ssion, or corp oration comm ission for more inform ation.

This equip me n t includes au tomatic dialing capability. When programming and/or making test calls to emer gency numbers:

Remain on the line and explain to the dispatcher t h e reason for the call. Perform such acti vities in the off-peak hours, such as early morning or late evening.

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NOTICE:

to this eq ui pment. The T elep hone Consu mer Pr otect ion Ac t of 1991 mak es it unla wfu l fo r any per so n to

use a computer or other electronic device, including fax machines, to send any messa ge unles s such mes sa g e clearl y con t ains in a marg in at th e top or bot to m of each transm itted page or on the firs t page of transm ission, the date and time it is sent and an identification of the business, other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other num ber for which charges exceed local or long-dis tance trans mi ssion charge s.) In order t o program this informatio n into your fax machine, you should complete the steps described in the software.

The FCC hearing aid compatibi lity rules for telephones are not applicable

Electromagnetic or Radio Frequency Interference: FCC Requirements

This equipme nt generates and uses radio frequency energy and may cause interference to radio and television recep tion. Your facsimile com p lies with the specification s of Par t 15 of th e F ederal Communica tions Co mm is sion rule s fo r a Class B digita l device. These specifications provide reas onable protecti on against such interference in residential installat ion. Ho w ever, there is no guarantee that interference will not occur in a particular inst allation. If the facsim ile does cause interference to radio or television reception, which can be determined by turning the facsimile off and on , you can try to eliminate the interference problem by doing one or more of th e fo ll ow in g.

Reorient the receiving antenna. Reorient the position of the facsimile with respect to the receiver. Move the facs im ile away fro m th e re ceiver. Plug the facsimile into a different outlet so that the facsimile and the receiver are on

differe n t br an ch circu its. If necess ary, consult an authorized HP service agency or an experienced radio/

television technician for additional suggestions. You may find the following booklet, prepared by the Federal Communications Commission, to be helpful: “How to Identify and Resolve R adio/TV Interferenc e Problems.” This booklet i s available from the US Government Printing Office, Washington DC 20402, Sto ck No. 004000-00345- 4.

Caution:

compliance could vo id the user's aut hority to use the equipment.

Changes or modifications not expr essly approved by Hewlett-Packard for

.........................................................................................................................................

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Notice to Users of the Canadian Telephone Network

The Industry Canada label identifies certified equipment. This certification means that the equipment meets certain t elecommunications ne twork protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user's satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an accept able method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified e quipment should be coordinated by a representative designated by the supp lier . Any repairs or alterations made by the user to this equi pment, or equipment malfunc ti on s, may give the telecommuni ca tions co mpan y c ause t o re que st the user to disconnect the equipment.

Users shoul d ensur e for their o wn pro tect io n tha t the el ectr ica l groun d conn ect ions of the power utility, telephone lines and internal metallic wa ter pipe syst em , if present, are connected together. This precaution may be particularly important in rural areas.

Caution:

contact the appropriate electric inspection authority, or electrician, as appropriate.

Notice:

provid es an indic ation of the maximum number of terminals allowed to be conne cted to a telephone interface. The termination on an interface may consist of any combinati on of device s subject onl y to the require m ent that the su m of the Ringer Equiv alence Numbers of all the devices does not exceed 5.

The REN for this product is 1.3B, based on FCC Part 68 test results.

Users shoul d not at t empt to m ake s uch conn ecti ons thems elv es , bu t sho ul d

The Ringer Equiva lence Number ( R EN ) assigned to each termina l device

Notice to users of the European Telephone Network

This equip me n t has been approved in ac cordance with Council Directive 98/482/ EC for Pan- European singl e terminal connection to the public switched telepho ne network (PSTN). However, due to differences between the individual PSTNs provided in different count ries, the approval does not, of itself, give an unconditional assurance of successful operation on every PSTN network termination point.

In the ev ent of problems, you should contact your equipment supplier in the first instance.

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HP Company Confidential -

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Notice to users of the Iri sh Telephone Network

This equipme nt is designed for DTMF tone diali ng and loop disconnect dialing. In the unlike ly e vent of prob lems w ith loo p disc onne ct dia li ng, i t is r eco mmende d to use this equipment only with the D TMF tone dial setting.

Notice to users of the Korean Telephone Network

Notice to Users of the New Zeal and Telephone Network

1. This equipment shall not be set to make automatic calls to the Telecom ‘111’ Emer ge n cy Servi ce.

2. This equipme nt should not be used under any ci rcumstances which may constitute a n ui sa nce to ot h er Telecom custom ers.

3. A Telepermit for any terminal equipmen t indicates only that Telecom accepts that the item complies with minimum conditions for connection to its network. It indicates no endorse m ent of the produc t by Telecom, no r does it provi de any sort of warranty. Above all, it does not assure that any item will work correctly with anot her item of Telepermitted equipment of a different make or model, nor does it imply that any prod uct is compati ble with all of Telecom’s network ser vices.

WARNING

To prev ent fire or shock hazard, do not expose this product to rain or any type o f m oisture.

CAUTION

CONNECT ONLY EQUIPMENT COMPLYING WITH EN41003 TO THIS FAX.

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Hewlett-Packard Limited Warranty Statement

Software ..... .... .... .... ......90 days

Print Cartridges ............90 days

All-in-One Product........1 year

A. Extent of Limited Warranty

1. Hewlett-Pa cka rd (H P) war ra nts t o t he end- us er custo mer tha t the HP pr od ucts s pec ifi ed a bove w ill be free fro m defec ts in mat eri al and wor kmanshi p for the dur ation s pecif ied abov e, whi ch durat ion be gins on the date of purc hase by th e custom er.

2. For softw are products, H P’s limited warranty applies only to a fa ilure to execute programming instructions. HP does not warrant that the operation of any product will be uninterrupted or error free.

3. HP’s limite d w arranty cove rs only those defects which arise as a result of norm al use of the product, and does not cover any other problems, including those which arise as a result of:

a. Improper maintenance or modification; b. Software, me dia, parts, or supplies not provided or sup ported by HP; or c. Operation outside the product’s specifications.

4. For HP All -in-One produc ts, th e use of a n on-HP i nk cart ridge or a re filled ink c artrid ge does not af fect either th e war ra nty to t he c ust omer or any HP suppo rt con trac t wit h the c ust omer . Ho weve r, if pri nter failure or damage is attributable to the use of a non-HP or refilled ink car tridge, HP wil l charge its standar d time and materials charges to service the prin ter for the particula r failure or damage.

5. If HP receives, during the applicable warranty period, notic e of a defect in any product which is covered by HP’s warranty, HP shall either repair or replace the defective product, at HP’s option.

6. If HP is unab le to repair or replace, as applicable, a defective pr oduct which is covered by HP’s warranty, HP shall, within a reasonable time after being notified of the defect, refund the purchase pric e for the product.

7. HP shall have no obligation to repair, replace, or refund until the custom er returns the defective pr oduct to HP.

8. Any replacem ent product may be either new or li ke-new, provided that it has functionality at least equal to that of the produ ct being repla ced.

9. HP products may cont ain remanuf actured par ts, compo nents , or material s equivale nt to new in performance.

10. HP’s li mited warranty i s valid in any countr y where the cov ered HP pro duct is dis tribut ed by HP. Contracts for additional warrant y services, such as on-site service, are available from any authorized HP servic e facility in countries where the product is distributed by HP or by an authorized importer.

B. Support of Products

1. Technical support will be provided during the warranty period through the respective H P call c enters for a product used in the country where HP has obtain ed regulatory telecom approval for the produ ct (where th e product is cer tified for use). Information on the countries for wh ich HP has obtained regulatory telecom approval can be obtained from each specifi c product mode l User’s Guide.

2. If a product needing support is used in a country fo r w hich HP has not obtained regulatory telecom

approval but in which it is legal to purchase the product, HP wi ll provide support as indicated abov e, but will no t prov ide suppor t fo r probl ems t hat may ar ise in usi ng the non- ap pro ved countr y’s telec om network.

3. If a product needing supp ort is being used in a country for which HP has not obtained regul atory tele-

com approval and in which it is illegal to purchase the product, HP will not honor the warranty and will not provide suppor t for the produc t.

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C. Limitations of Warranty

1. TO THE EXTENT ALLOWED BY LOCAL LAW, NEITHER HP NOR ITS THIRD PARTY SUP-

PLIERS MAKE ANY OTHER WARRANTY OR CONDITION OF ANY KIND, WHETHER EXPRESS OR IMPLIED, WITH RESPECT TO THE HP PRODUCTS, AND SPECIFICALLY DISCLAIM THE IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY, SATISFACTORY QUALITY, AND FITNESS FOR A PARTICULAR PURPOSE.

D. Limitations of Liability

1. To the extent allowed by local law, the remedies provided in this Warranty Statement are the custom-

er’s sol e and exclusive remedies.

2. TO THE EXTENT ALLOWED BY LOCAL LAW, EXCEPT FOR THE OBLIGATIONS SPECIFI-

CALLY SET FORTH IN THIS WARRANTY STATEMENT, IN NO EVENT SHALL HP OR ITS THIRD PARTY SUPPLIERS BE LIABLE FOR DIRECT, INDIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES, WHETHER BASED ON CONTRACT, TORT, OR ANY OTHER LEGAL THEORY AND WHETHER ADVI SED OF THE POSSIBILITY OF SUCH DAMAGES.

E. Local Law

1. This Warranty Statement gives the customer specific legal rights. The customer may also have other

rights whi ch vary from s tate to state in the United States, from p rovince to province in Canada, and from countr y to country elsew here in the world.

2. To the extent that this Warranty Statement is inconsistent with local law, this Warranty Statement shall

be deemed modified to be consistent with such local law. Under such local law, certain disclaimers and limit ations of thi s Warranty Statement may not apply to the cus tomer. For example, some states in the United States, as well as some governments outside the United States (including provinces in Canada), may:

a. Preclude the disclaimers and limitations in this Warranty Statement from limiting the statutory rights

of a consumer (e.g. the United Kingdom); b. Otherwis e restrict the ability of a m a nufacturer to enforce such disclaimers or limi tations; or c. Grant the customer additional warranty ri ghts, speci fy the duration of implied warranties which the

manufacturer cannot disclaim, or not allow limitations on the du ration of implied warranti es.

3. FOR CONSUMER TRANSACTIONS IN AUSTRALIA AND NEW ZEALAND, THE TERMS IN

THIS WARRANTY STATEMENT, EXCEPT TO THE EXTENT LAWFULLY PERMITTED, DO NOT EXCLUDE, RESTRICT, OR MODIFY, AND ARE IN ADDITION TO, THE MANDATORY STATUTORY RIGHTS APPLICABLE TO THE SALE OF THE HP PRODUCTS TO SUCH CUSTOMERS.

Hewlett-Packard Year 2000 Warranty

Subject t o all of the ter ms and limitations of the HP Lim ited Warranty Statemen t provided with this HP Product, H P w arrants that this HP Product will be able to acc urately pro cess date dat a (including, but not limited to , c alcul at ing, comp ari ng , and s equ enc ing) fr om, i nto, an d be twe en the twe ntiet h a nd t wen ty-f i rst centuri es, and the years 1999 and 2000, including leap year calculations, when used in accordance wit h the Produc t documentation provided by HP (including any instructions for installing patches or upgrades), provided that all other p roducts (e.g ., hardw are, softw are, firmware) used in combination with such HP Product(s) properly exchange date data with it. The duration of the Year 2000 warranty extends though January 31, 2001.

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Index

accessories, ordering information answering settings

manually re ceiving faxes

call waiting calling card

cards

Cleaning

cleaning

copy qualit y copying

copying from the front panel copying from the Manager

Declaration of Conformity documents

editing scan ned documents

editing scan ned images enlarge cop y settin g envelopes

error codes error messages

fax (receiving)

fax (sendi ng)

fax receive settings fax, color resolution setting faxing from the front panel faxing from the Manager faxing from your software application FCC requirements front panel, using

greeting cards

help

4-9

sending fa xes with

how many to load

the HP OfficeJet

5-2 4-4 4-8

3-3

margins

5-5

protecting with a scan/copy sleeve

scan text for editing (OCR) setting

2-6

3-3

how many to load loading multiple loading single printing

1-5

sizes suppor ted

5-2 1-5

1-5

5-2

4-7

4-6

manually

1-7

margins

5-4

1-8

5-7

1-2

how many to load

for scanning how to access

5-2

2-8

1-4, 4-1, 5-2

5-3

1-7

3-2

3-4

2-4 5-6

2-7

3-3

3-1

2-1

1-1

2-7

2-2

HP Customer Care Center HP OfficJet Manager, using

image viewer

how to use

images

editing in the ima ge viewer

labels

how many sheets to lo ad learn to use the HP OfficeJet software letterhead paper, how to load lines

on a scanned image loading

envelopes

letterhead paper

paper

load i n g a docume nt local area network

Manager

using the manager manually receiving faxes margins

copying

faxing media types

cards

envelopes

ordering information

transparencies menus

navigating

printing a lis t of menus

using monitor dialing

network printing

OCR software not installed one-touch buttons, using Optical Char acter Re cog nitio n (OCR) ordering supplies and accessories

Paper

5-2

paper

doesn’t feed right

greeting cards

index cards

labels

letterhead

maximum amounts

2-6

multipl e single

maximum amounts

5-5

5-4

5-2

3-6

3-4

3-2

2-10

5-2

1-5

1-4

4-10

1-3

2-6

5-2

1-5

4-4

1-5

5-2

1-1

4-9

1-3

1-7

5-3

5-2

3-4

4-4

3-2

5-3

4-3

5-2

2-1

2-7

HP Company Confidential - 3/18/99 1:57 pm

Polaris (US)

................................................................................................................................................

paper sizes

for scanning supported

paper tray

capacity loading a sin gle envelope loading pap er

paper/paper tray

loading le tterhead

PC fax

receiving

photos

editing in t he image viewer

print cartridges

aligning ordering

problem solving

check the environment

Problems

troubleshooting

reduce copy setting removing the software

scan text for editing (OCR) setting scanning

editing scan ned images text for editing (OCR)

where to find more information scanning from the front panel scanning fr om the Manager scanning to emai l sending fa xes

calling card

monitor dialing shared printing small docume n ts

protecting with a scan/copy sleeve software

5-4

5-2

1-5

1-4

1-5

2-3

1-6 1-6, 5-3

4-9

4-2

3-3

4-8

2-6

2-7

2-5

2-8

3-2

2-10

2-6

2-7

2-8

1-1

uninsta lling specifications, product speed dial button speed dial codes, assigning speed dialin g

number of available codes streaking

on prints or copies supplies , ordering switch boxes system requirements

technical s upport

information sources telephone

FCC regulations telephone company voice mail text

scanning for O CR thin documents

protecting with a scan/copy sleeve torn documents

protecting with a scan/copy sleeve Troubleshooting

specific problems troubleshooting

streakin g on prin ts or cop ie s

vertical lines on scanned image

uninstall ing the softwar e

voicemail

warranty statement

Y2K warranty

Zip drive

4-8

5-3

3-2

2-2

3-2

4-4

5-3

4-9

5-1

4-10

5-7

2-7

4-2

4-8

4-9

5-11

5-12

4-9

5-4

2-3

1-1 1-1

4-4

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................................................................................................................................................

Other governmental regulations regarding communication can be found in chapter 5.

For Non-European Customers

This produc t is appr o ved f or us e on ly in the countr y i n which it was purchased.

prohibit the use of this product outside the country of purchase. It is stri ctly forbid den by law in virtually every country to connect nonapproved telecommunications equipment (fax machin es) to public telephone net w orks.

For European Customers

This equipm ent has been appr oved in accordance with Council Directive 98/482/EC for Pan-European single terminal connection to the public switched telephone network (PSTN). However, due to differences between the individual PSTNs provided in different countries, the approval does not, of itself, give an unconditional assurance of suc cessful oper ation on every PSTN network termina tion poi n t.

Local count ry laws may

In the event of problems, you should contact your equipment supplier in the first instance.

Network Compatibility Declaration of Conformity This equipment is designed to work with telephone net-

works in al l European Union countries plus Switzerland and Norwa y. Network compat ib ili ty dep end s o n c ustom er selected settings, which must be reset to use the equipment on a telephone network in a country other than where the product was purchased. Contact the vendo r or Hewlett-Packard Company if ad ditional product support is necessary.

This equipm ent comes with a te lephone connector specific to the country where it was purchased.

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HP Company Confident ial - 3/18/99 1:57 pm

Polaris (US)

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HP Company Confident ial - 3/18/99 1:57 pm

HP Officejet t45xi User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

4. Never install telephone wi ring during a lightning storm.

5. Observe all warni n gs and instructions mar ked on the product.

6. Unplug this product from wa ll outlets and t elephone jacks be fore cleaning.

7. Do not inst all or use this product near water or when you are wet .

8. Install the product securely on a stable surface.

10. If the product does not ope rate normally , see Tro ubleshooting.

11. No operator-serviceable parts inside. R efer servicing to qualified serv ice personnel .

12. Use in a well-ventilated area.

HP OfficeJet T Series

User’s Guide

Table of Contents

Getting Started 1-1

Using Your HP OfficeJet Software 2-1

Using the Front Panel and Menus 3-1

Troubleshootin g 4-1

Technical Information 5-1

Loading a Document

Note:

Using Your HP OfficeJet without a PC

Note:

Using Your HP OfficeJet with a PC

Tip:

Tip:

Important:

Loading Paper

Loading plain paper

Loading specialty paper

Tip:

Loading a single envelope

Loading multiple envelopes

Loading Print C artridges

Aligning Print Cartridges

How Do I. . .?

Manually Receiving Faxes

How to Receive Faxes

Changing your fax receive settings

Faxing

Faxing from the Manager

Faxing from your software application

Assigning spee d dia l codes

Receiving faxes to your PC

Telephone company voice mail

Copying

Scanning

Scanning images

Scanning from the front panel

Using the image viewer

Scanning text for editing (OCR)

Scanning to email

Printing

Prin ting a document

Changing print settings

Shared/network printing

Using the Help System

Faxing

Faxing in color

Sending a Fax Using a Calling Card

Speed dialing

Using one-touch buttons (T65 only)

Adjusting Front Panel Settings

Copy quality

Reduce/enlarge

Color/re solu tion

Lighter/darker

Copying

Using the Menu System

Printing a list of the menus

Navigating the menus

Entering text

Adjusting Menu Settin gs

Copy Quality (T 45 models only )

Reduce/Enlarge (T45 models only)

Fax functions

Print report

Speed dial setup

Individual Speed Dial