HP OFFICEJET K60XI, OFFICEJET K80XI User Manual
HP OfficeJet K Series
Your Basic Guide
©Copyright Hewlett-Packard Company 2001
All rights are reserved. No part of the document may be
photocopied, reproduced , or translated to another language
without the prior written consent of Hewlett-Packard
Company.
Publication number: C6747-90278
First edition: March 2001
Printed in U.S.A., Germany, or Singapore
Windows® and Windows NT® are U.S.-registered
trademarks of Microsoft Corporation.
Intel® and Pentium® are registered trademarks of Intel
Corporation.
Notice
The information contained in this document is subject to
change without notice and should not be construed as a
commitment by the Hewlett-Packard Company.
Hewlett-Packard assumes no responsibility for any
errors that may appear in this document, nor does it
make expressed or implied warranty of any kind with
regard to this material, including, but not limited to,
the implied warranties of merchantability and fitness
for a particular purpose. The Hewlett-Packard Company
shall not be liable for incidental or consequential damages
in connection with, or arising out of the furnishing,
performance, or use of this document and the program
material which it describes.
Note: Regulatory information can be found in the
“Technical information” section.
It is not lawful in many places to make copies of the
following items. When in doubt, check with a legal
representative first.
• Governmental paper or documents:
-Passports
- Immigration papers
- Selective service papers
- Identification badges, cards, or insignias
• Governmental stamps:
- Postage stamps
- Food stamps
• Checks or drafts drawn on Governmental agencies
• Paper currency, traveler’s checks, or money orders
• Certificates of deposit
• Copyrighted works
Safety Information
WARNING
To prevent fire or shock hazard, do not
!
expose this product to rain or any type
of moisture.
Always follow basic safety precautions when using this
product to reduce risk of injury from fire or electric shock.
WARNING: Potential Shock Hazard
1 Read and understand all instructions in the Setup
Poster.
2 Use only a grounded electrical outlet when connecting
the unit to a power source. If you do not know whether
the outlet is grounded, check with a qualified
electrician.
3 Telephone lines can develop hazardous voltages. To
avoid electrical shock, do not touch the contacts on the
end of the cord, or any of the sockets on the HP
OfficeJet. Replace damaged cords immediately.
4 Never install telephone wiring during a lightning storm.
5 Observe all warnings and instructions marked on the
product.
6 Unplug this product from wall outlets and telephone
jacks before cleaning.
7 Do not install or use this product near water or when
you are wet.
8 Install the product securely on a stable surface.
9 Install the product in a protected location where no one
can step on or trip over the line cord, and where the line
cord will not be damaged.
10 If the product does not operate normally, see the online
Troubleshooting Help.
11 No operator-serviceable parts inside. Refer servicing to
qualified service personnel.
12 Use in a well-ventilated area.
Contents
1 Review your unit’s front panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
2 Use your HP OfficeJet with a PC. . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Review the Director . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Review the status window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
3 Get help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Where can I find help? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
4 Load paper or transparency film, or load originals. . . . . . . . . . . . 7
Load the input tray with letter-, legal-, or A4-size paper . . . . . . . . . . . . . . . . . . . . . . . 7
Review tips for loading specific types of paper . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Load the input tray with envelopes (only works with printing) . . . . . . . . . . . . . . . . . . 10
Set the paper type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Load originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Avoid paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
5 Use the print features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Start a print job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
6 Use the scan features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Begin a scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
7 Use the copy features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Make copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Initiate the copy process from your HP OfficeJet . . . . . . . . . . . . . . . . . . . . . . . . 22
Initiate the copy process from your PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Stop copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
8 Use the fax features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Enable fax confirmation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Send a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Initiate the fax process from your HP OfficeJet . . . . . . . . . . . . . . . . . . . . . . . . . 27
Initiate the fax process from your PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Initiate the process from within a program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Receive a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Receive a fax manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Save frequently used fax numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
9 Additional setup information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Microsoft’s plug-and-play messages do not appear . . . . . . . . . . . . . . . . . . . . . . . . . 33
New Hardware message appears (Windows 95, 98, 2000, or XP) . . . . . . . . . . . . . . 34
Your PC is unable to communicate with your HP OfficeJet . . . . . . . . . . . . . . . . . . . 35
Windows Add Printer feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Install an HP JetDirect Print Server later (models K80 and K80xi only) . . . . . . . . . . 35
Contents i
Set up for network printing using Windows sharing . . . . . . . . . . . . . . . . . . . . . . . . . 35
Use your HP OfficeJet with Windows 2000 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Set basic fax settings using the front panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Set the date and time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Set the fax header . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Enter text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Set the answer mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Set the Rings to Answer setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Check for dial tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Remove and reinstall your HP OfficeJet software . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
10 Use Hewlett-Packard’s support services . . . . . . . . . . . . . . . . . . . 39
Internet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
HP Customer Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
HP Distribution Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
11 Technical information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Power specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Order print cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Regulatory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Regulatory notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Declaration of Conformity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
ii Contents
Review your unit’s front panel
You can perform many functions using either the front panel or the HP OfficeJet
K Series software. The method you choose may depend on the function you need to
perform, or it may depend on which is the most convenient.
Even if you do not connect your HP OfficeJet to a PC (also called stand-alone use), you
can use the front panel to process fax and copy jobs. You can change a wide variety of
settings using the front-panel buttons and menu system. Depending on your model, your
front panel may look slightly different from the following diagrams.
The following shows the left side of the front panel.
1
One-touch speed-dial
buttons:
Perform one-touch speed
dialing for fax (models K80 and
K80xi only).
Resolution:
Change fax resolution.
Speed Dial:
Access speed-dial numbers.
Cancel:
Stop job, or exit menu.
Black:
Send black-and-white fax.
Auto Answer:
Turn automatic
answering for fax on or
off.
Redial/Pause:
Dial the last number
again, or insert a
pause.
Keypad:
Use keypad to dial fax
numbers or enter text.
Color:
Send color fax.
Chapter 1—Review your unit’s front panel 1
HP OfficeJet K Series
The following shows the right side of the front panel.
Menu:
Access various scan, copy,
fax, and unit settings.
Reduce/Enlarge:
Make copied image
smaller or larger.
Number of Copies:
Set the number of copies.
Quality:
Select the highest quality or
quickest copy.
Keypad:
Use keypad to dial fax
numbers or enter text.
Arrows:
Scroll through scan-copy-fax-setting options.
Move forward and backward in a text entry.
Black:
Make black-and-white copy.
On:
Turn unit on/off.
Enter:
Select or save displayed
setting.
Lighter/Darker:
Make copy lighter or
darker.
Scan To:
Select a specific program
or networked PC to scan
to.
START SCAN:
Start a scan.
Color:
Make color copy.
2 Chapter 1—Review your unit’s front panel
Use your HP OfficeJet with a PC
If you connect your HP OfficeJet to a PC, you can work from the front panel or from the
HP OfficeJet K Series software on your Windows desktop. The software offers more
features and ease of use.
For comprehensive information, see the fully searchable Onscreen Guide. To access the
guide, go to the Director, click Help, and choose Onscreen Guide.
Review the Director
The Director automatically appears on your PC after you load originals into the
automatic document feeder (ADF). The Director is always available through the desktop
shortcut or Windows Start menu. To start the Director:
• Double-click the HP OfficeJet K Series shortcut on the Windows desktop, or
• In the Windows taskbar, click Start, point to Programs, choose HP OfficeJet
KSeries, and then choose HP Director.
The following shows some of the features available through the Director.
2
Fax in black and
white or color.
Open status window.
View list of faxes recently
sent and received.
Open default folder for
scanned images.
Access the address
book, if you use Outlook
or Outlook Express.
Launch your browser
and access our site.
Chapter 2—Use your HP OfficeJet with a PC 3
Access onscreen
assistance.
Right-click to create buttons for frequently
used scan, copy, or fax settings.
View or change various settings,
including speed dial and print.
Scan
image or
text.
Copy in
black and
white or
color.
Scan directly to your e-mail
on your PC.
HP OfficeJet K Series
Review the status window
The status window is similar to the display included on the front panel of your
HP OfficeJet. It describes the current state of your HP OfficeJet, and it is always
available via right-clicking the status icon in the Windows status area (lower-right corner
of the Windows taskbar). One of the default settings for your HP OfficeJet instructs the
PC to display the status window automatically if there is an issue that needs to be
addressed, such as your HP OfficeJet being out of paper.
Depending on the current state of your HP OfficeJet, a different icon appears in the
Windows status area. Right-clicking an icon displays a shortcut menu that lets you
display the status window or close the HP OfficeJet software.
Icon Indicates
Print job in process
Scan job in process
Copy job in process
Fax job in process
Paper loaded in ADF
Error condition
Ready (idle)
4 Chapter 2—Use your HP OfficeJet with a PC
Get help
This section explains where you can find information about your unit.
For comprehensive information, see the fully searchable Onscreen Guide. To access the
guide, go to the Director, click Help, and choose Onscreen Guide.
Where can I find help?
For hardware and setup information:
• See the HP OfficeJet K Series Setup Poster. The printed Setup Poster comes in the
box with your unit.
• See “Additional setup information” in the HP OfficeJet K Series: Your Basic Guide
and the HP OfficeJet K Series: Onscreen Guide. The Basic Guide is available in
printed format in the box your unit came in.
For software information:
• If available, click the Help button that appears on a specific dialog box. Most of the
windows (also known as dialog boxes) available in the HP OfficeJet software have
Help topics that provide assistance for the visible window.
• See the HP OfficeJet K Series: Onscreen Guide.
• See Troubleshooting. To access Troubleshooting, go to the Director, click Help, and
then choose Troubleshooting. Troubleshooting is also available via the Help button
that appears on some error messages.
For feature information:
• Run the HP OfficeJet K Series Product Tour. To access the tour, go to the Director,
click Help, and then choose Product Tour. After the Product Tour dialog box
appears, insert the HP OfficeJet K Series CD into your PC’s CD-ROM drive, and
click Search.
• See the HP OfficeJet K Series: Onscreen Guide.
3
Chapter 3—Get help 5
HP OfficeJet K Series
6 Chapter 3—Get help
4
Load paper or transparency film, or load originals
Your unit is designed to print and copy onto a variety of transparency films and paper
types, weights, and sizes. It is important, however, that you choose the right paper and
make sure that it is not damaged.
For comprehensive information, see the fully searchable Onscreen Guide. To access the
guide, go to the Director, click Help, and choose Onscreen Guide.
Load the input tray with letter-, legal-, or A4-size paper
For best results, adjust the paper settings each time you change paper types. For more
information, see “Set the paper type.”
1 Pull out the bottom (input) tray, and slide the paper-width and -length adjusters to
their outermost positions.
2 Tap the stack on a flat surface to even the edges of the paper, and then check the
paper for the following:
• Make sure it is free of rips, dust, wrinkles, and curled or bent edges.
• Make sure all the paper in the stack is the same size and type, unless you are
working with photo paper.
3 Insert paper into the input tray, print-side down and letterhead or top of page first,
until it stops.
Chapter 4—Load paper or transparency film, or load originals 7
HP OfficeJet K Series
4 Slide the paper-width and -length adjusters in until they stop at the edges of the
paper, and be sure that the paper stack lies flat in the input tray and fits under the
tab of the paper-length adjuster.
5 Push the input tray back in until it stops.
8 Chapter 4—Load paper or transparency film, or load originals
HP OfficeJet K Series
6 To prevent legal- or A4-size paper from possibly falling off the tray, pull out the
output-tray extender.
Review tips for loading specific types of paper
The following table provides guidelines for loading certain types of paper and film. For
best results, adjust the paper settings each time you change paper types. For more
information, see “Set the paper type.”
Paper Tips
HP papers • HP Premium Inkjet Paper: Locate the gray arrow on the
nonprinting side of the paper, and insert paper with the arrow
side facing up.
• HP Premium or Premium Plus Photo Paper: Load the glossy
(print) side down. Always load at least five sheets of regular
paper in the input tray first, and place the photo paper on top of
the regular paper.
• HP Premium or Premium Rapid-Dry Inkjet Transparency Film:
Insert the film so that the white transparency strip, with arrows
and the HP logo, is on top and is going into the tray first.
• HP Iron-On T-Shirt Transfers: Flatten the transfer sheet
completely before using it; do not load curled sheets. (To prevent
curling, keep transfer sheets sealed in the original package until
just before using.) Manually feed one sheet at a time, with the
unprinted side facing down (the blue stripe faces up).
• HP Greeting Card, Glossy Greeting Card, or Textured Greeting
Card Paper: Insert a small stack of HP Greeting Card Paper with
the print-side down into the input tray until it stops.
• HP Restickable Inkjet Stickers: Place the sheets in the input tray,
print-side (sticker-side) down.
Chapter 4—Load paper or transparency film, or load originals 9
HP OfficeJet K Series
Paper Tips
Legal-size paper Even though the paper-length adjuster is fully extended, make sure
that the input tray itself is pushed all the way in.
Labels
(only works with
printing)
Postcards
(only works with
printing)
• Always use letter- or A4-size label sheets designed for use with
HP inkjet products (like Avery Inkjet Labels), and make sure that
the labels are not over two years old.
• Fan the stack of labels to make sure none of the pages are
sticking together.
• Place a stack of label sheets on top of standard paper in the input
tray, print-side down. Do not insert labels one sheet at a time.
Insert a stack of postcards with the print-side down into the input
tray until it stops. Line the postcards up on the right side of the input
tray, slide the width adjuster up against the left side of the cards, and
slide the length adjuster in until it stops.
Load the input tray with envelopes (only works with printing)
Your HP OfficeJet provides two methods for working with envelopes. Do not use shiny
or embossed envelopes or envelopes that have clasps or windows.
• If you are printing one envelope, use the envelope slot. Slide the envelope into the
envelope slot located on the right side toward the back of the output tray, with the
envelope flap up and on the left, until it stops.
10 Chapter 4—Load paper or transparency film, or load originals
HP OfficeJet K Series
• If you are printing multiple envelopes, remove all paper from the input tray, and
then slide a stack of envelopes into the tray, with the envelope flaps up and to the
left (print-side down), until they stop.
Adjust the left paper guide against the envelopes (be careful not to bend the
envelopes). Make sure the envelopes fit within the tray (do not overload it).
Chapter 4—Load paper or transparency film, or load originals 11
HP OfficeJet K Series
Set the paper type
After you have loaded paper or film in the unit, select the new paper type. Change this
setting whenever you change the type of paper or film.
The paper types you specify for copying are independent of the paper types you specify
for printing.
For more information, see “Recommended paper-type settings for copying” or
“Recommended paper-type settings for printing” in the Onscreen Guide.
To do this for future copy jobs
Choose one of the following:
• On the front panel, press Menu. Press 1, and then press 2. Press until the
appropriate type appears. Press ENTER to choose the displayed paper type.
• In the Director, click SETTINGS, and then choose Copy Settings. The Settings
tab appears. In the Paper Type area, choose the appropriate type, and then click
Save Configuration.
To do this for a print job
Choose one of the following:
• To do this for future print jobs, go to the Director, click SETTINGS, and then
choose Print Settings. The Setup tab appears. From the Paper Type list, choose
the appropriate type, and click OK.
• To do this for the current print job, open the document that you want to print. From
the File menu, choose Print, Print Setup, or Page Setup. Make sure that the
selected printer is HP OfficeJet K Series, and then click Properties, Options,
Printer Setup, or Printer. The Setup tab appears. From the Paper Type list,
choose the appropriate type, and then click OK.
12 Chapter 4—Load paper or transparency film, or load originals
Load originals
If you are working with originals that are printed on 16-24 lb. (60-90 gsm) plain paper or
HP Premium Inkjet paper, you can load more than one in the automatic document feeder
(ADF). If you are working with photos or originals of an odd size (no smaller than 3-by3 inches or 76-by-76 millimeters), load them in the ADF one at a time. When working with
fragile, torn, or odd-sized originals, we recommend that you use a document sleeve or
sheet protector (available from most office-product stores) for the original. Place a
single sleeve into the ADF with the sealed edge first and the transparent side down.
1 Place the original(s) in the ADF with the printed side facing toward the back and
with the top of the document pointing down.
2 Adjust the document guides to fit your document.
HP OfficeJet K Series
Avoid paper jams
To avoid paper jams, remove papers from the output tray frequently. Output tray
capacity is affected by the type of paper and the amount of ink you are using. For more
information about output-tray capacity, see “Technical information.” For help with
clearing a paper jam, see the Troubleshooting Help available through the Director.
Chapter 4—Load paper or transparency film, or load originals 13
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