HP M9050 MFP User Manual
HP LaserJet M9040/M9050 MFP
User Guide
Copyright information
© 2008 Copyright Hewlett-Packard
Development Company, L.P.
Reproduction, adaptation or translation
without prior written permission is prohibited,
except as allowed under the copyright laws.
The information contained herein is subject
to change without notice.
The only warranties for HP products and
services are set forth in the express warranty
statements accompanying such products
and services. Nothing herein should be
construed as constituting an additional
warranty. HP shall not be liable for technical
or editorial errors or omissions contained
herein.
Part number: CC395-90926
Edition 1, 04/2008
Trademark credits
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®
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Corporation.
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logo
are U.S. registered marks of the United
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Table of contents
1 Product Basics
Product introduction ............................................................................................................................. 2
Product features ................................................................................................................................... 3
Product walkaround .............................................................................................................................. 7
Output devices ..................................................................................................................................... 8
3,000-sheet stacker ............................................................................................................. 8
3,000-sheet stapler/stacker ................................................................................................. 8
Paper handling features ...................................................................................... 8
Stapling information ............................................................................................ 8
Multifunction finisher ............................................................................................................ 8
Paper handling features ...................................................................................... 8
Stapling information ............................................................................................ 9
Booklets .............................................................................................................. 9
8-bin mailbox ..................................................................................................................... 10
2 Control panel
Use the control panel ......................................................................................................................... 12
Use the Administration menu ............................................................................................................. 15
Control-panel layout ........................................................................................................... 12
Home screen ..................................................................................................................... 13
Buttons on the touchscreen ............................................................................................... 14
Control-panel help system ................................................................................................. 14
Navigate the Administration menu ..................................................................................... 15
Information menu ............................................................................................................... 16
Default Job Options menu ................................................................................................. 17
Default Options for Originals ............................................................................. 17
Default Copy Options ........................................................................................ 18
Default Fax Options .......................................................................................... 19
Default E-mail Options ...................................................................................... 20
Default Send to Folder Options ......................................................................... 21
Default Print Options ......................................................................................... 22
Time/Scheduling menu ...................................................................................................... 23
Management menu ............................................................................................................ 25
Initial Setup menu .............................................................................................................. 26
Networking and I/O ........................................................................................... 26
Fax Setup .......................................................................................................... 34
E-mail Setup ...................................................................................................... 37
Send Setup menu ............................................................................................. 37
Device Behavior menu ....................................................................................................... 38
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Print Quality menu ............................................................................................................. 42
Troubleshooting menu ....................................................................................................... 44
Resets menu ...................................................................................................................... 46
Service menu ..................................................................................................................... 46
3 Software for Windows
Supported operating systems for Windows ........................................................................................ 48
Supported printer drivers for Windows ............................................................................................... 49
HP Universal Print Driver (UPD) ........................................................................................................ 50
UPD installation modes ..................................................................................................... 50
Select the correct printer driver for Windows ..................................................................................... 51
Priority for print settings ...................................................................................................................... 52
Change printer-driver settings for Windows ....................................................................................... 53
Install the Windows software .............................................................................................................. 54
Install Windows software for direct connections ................................................................ 54
Install Windows software for networks ............................................................................... 54
Remove software for Windows .......................................................................................... 55
Supported utilities ............................................................................................................................... 56
HP Web Jetadmin .............................................................................................................. 56
Embedded Web server ...................................................................................................... 56
HP Easy Printer Care ........................................................................................................ 56
Software for other operating systems ................................................................................................. 58
4 Use the product with Macintosh
Software for Macintosh ....................................................................................................................... 60
Supported operating systems for Macintosh ..................................................................... 60
Supported printer drivers for Macintosh ............................................................................. 60
Software installation types for Macintosh .......................................................................... 60
Install Macintosh software for direct connections (USB) ................................... 60
Install Macintosh software for networks ............................................................ 61
Software for Macintosh computers .................................................................................... 62
HP Printer Utility ................................................................................................ 62
Priority for print settings for Macintosh .............................................................................. 64
Change printer-driver settings for Macintosh ..................................................................... 64
Remove software from Macintosh operating systems ....................................................... 65
Supported utilities for Macintosh ........................................................................................ 65
Embedded Web server ..................................................................................... 65
Use features in the Macintosh printer driver ....................................................................................... 66
Create and use printing presets in Macintosh ................................................................... 66
Resize documents or print on a custom paper size ........................................................... 66
Print a cover page .............................................................................................................. 66
Use watermarks ................................................................................................................. 67
Print multiple pages on one sheet of paper in Macintosh .................................................. 67
Print on both sides of the page (duplex printing) ............................................................... 68
Set the stapling options ..................................................................................................... 68
Store jobs ........................................................................................................................... 69
Use the Services menu ...................................................................................................... 69
Open the HP Printer Utility ............................................................... 63
HP Printer Utility features ................................................................. 63
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5 Connectivity
USB connection .................................................................................................................................. 72
Auxiliary connection ........................................................................................................................... 73
Network configuration ......................................................................................................................... 74
Configure TCP/IPv4 parameters ........................................................................................ 74
Configure TCP/IPv6 parameters ........................................................................................ 76
Disable network protocols (optional) .................................................................................. 76
HP Jetdirect EIO print servers ........................................................................................... 77
6 Paper and print media
Understand paper and print media use .............................................................................................. 80
Supported paper and print media sizes .............................................................................................. 81
Custom paper sizes ............................................................................................................................ 83
Special paper or print media guidelines ............................................................................................. 84
Load paper and print media ............................................................................................................... 85
Load tray 1 ......................................................................................................................... 85
Load trays 2, 3, and 4 ........................................................................................................ 86
Configure trays ................................................................................................................................... 92
Configure a tray when loading media ................................................................................ 92
Configure a tray by using the Supplies Status button on the touchscreen ........................ 92
Select the media by source, type, or size .......................................................................... 92
Select the output bin ........................................................................................................................... 94
Select an output location ................................................................................................... 95
Change the IP address ..................................................................................... 74
Set the subnet mask ......................................................................................... 75
Set the default gateway ..................................................................................... 75
Disable IPX/SPX ............................................................................................... 76
Disable AppleTalk ............................................................................................. 77
Disable DLC/LLC .............................................................................................. 77
Source ............................................................................................................... 93
Type and Size ................................................................................................... 93
Printing .............................................................................................................. 95
Copying ............................................................................................................. 95
7 Print tasks
Media type and tray loading ............................................................................................................... 98
Use features in the Windows printer driver ...................................................................................... 100
Open the printer driver ..................................................................................................... 100
Use printing shortcuts ...................................................................................................... 100
Set paper and quality options .......................................................................................... 100
Set document effects ....................................................................................................... 101
Set document finishing options ........................................................................................ 101
Set product output options ............................................................................................... 101
Set job storage options .................................................................................................... 102
Obtain support and product-status information ................................................................ 102
Set advanced printing options ......................................................................................... 102
Staple documents ............................................................................................................................. 104
Set the stapler at the control panel for printed jobs ......................................................... 104
Set the stapler at the control panel for all copy jobs ........................................................ 104
Set the stapler at the control panel for a single copy job ................................................. 104
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Configure the device to stop or continue when the staple cartridge is empty .................. 105
Load staples .................................................................................................................... 105
Cancel a print job ............................................................................................................................. 109
Stop the current print job from the control panel .............................................................. 109
Stop the current print job from the software program ...................................................... 109
Print on envelopes ............................................................................................................................ 110
Job storage features for print ........................................................................................................... 113
Gain access to the job storage features for print ............................................................. 113
Use the proof and hold feature ........................................................................................ 114
Create a proof and hold job ............................................................................. 114
Print the remaining copies of a proof and hold job .......................................... 114
Delete a proof and hold job ............................................................................. 114
Use the personal job feature ............................................................................................ 114
Create a personal job ...................................................................................... 115
Print a personal job ......................................................................................... 115
Delete a personal job ...................................................................................... 115
Use the QuickCopy feature .............................................................................................. 115
Create a QuickCopy job .................................................................................. 116
Print additional copies of a QuickCopy job ...................................................... 116
Delete a QuickCopy job .................................................................................. 116
Use the stored job feature ............................................................................................... 116
Create a stored print job .................................................................................. 117
Print a stored print job ..................................................................................... 117
Delete a stored print job .................................................................................. 117
8 Copy
Use the Copy screen ........................................................................................................................ 120
Set the default copy options ............................................................................................................. 121
Basic copy instructions ..................................................................................................................... 122
Copy from the scanner glass ........................................................................................... 122
Copy from the document feeder ...................................................................................... 122
Adjust the copy settings ................................................................................................................... 123
Copy two-sided documents .............................................................................................................. 124
Copying two-sided documents manually ......................................................................... 124
Copy two-sided documents automatically ....................................................................... 124
Copy mixed-size originals ................................................................................................................ 126
Change the copy-collation setting .................................................................................................... 127
Copy photos and books .................................................................................................................... 128
Combine copy jobs by using Job Build ............................................................................................. 129
Cancel a copy job ............................................................................................................................. 130
Job storage features for copy ........................................................................................................... 131
Create a stored copy job .................................................................................................. 131
Print a stored copy job ..................................................................................................... 131
Delete a stored copy job .................................................................................................. 131
9 Scan and send to e-mail
Configure the device to send e-mail ................................................................................................. 134
Supported protocols ......................................................................................................... 134
Configure e-mail server settings ...................................................................................... 134
Use the Send E-mail screen ............................................................................................................. 136
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Perform basic e-mail functions ......................................................................................................... 137
Load documents .............................................................................................................. 137
Send documents .............................................................................................................. 137
Use the address book ...................................................................................................................... 139
Create a recipient list ....................................................................................................... 139
Use the local address book ............................................................................................. 139
Change e-mail settings for the current job ....................................................................................... 141
Scan to a folder ................................................................................................................................ 142
Scan to a workflow destination ......................................................................................................... 143
10 Fax
Analog fax ........................................................................................................................................ 146
Connect the fax accessory to a phone line ...................................................................... 146
Configure and use the fax features .................................................................................. 146
Digital fax .......................................................................................................................................... 148
11 Manage and maintain
Information pages ............................................................................................................................. 150
Embedded Web server ..................................................................................................................... 152
Open the embedded Web server by using a network connection ................................... 152
Embedded Web server sections ...................................................................................... 153
HP Easy Printer Care ....................................................................................................................... 156
Supported operating systems .......................................................................................... 156
Open the HP Easy Printer Care software ........................................................................ 156
HP Easy Printer Care software sections .......................................................................... 156
Use HP Web Jetadmin software ...................................................................................................... 159
HP Printer Utility for Macintosh ........................................................................................................ 160
Open the HP Printer Utility ............................................................................................... 160
Print a cleaning page ....................................................................................................... 160
Print a configuration page ................................................................................................ 160
View supplies status ........................................................................................................ 161
Order supplies online and use other support features ..................................................... 161
Upload a file to the printer ................................................................................................ 161
Update the firmware ........................................................................................................ 162
Activate the two-sided printing (duplexing) mode ............................................................ 162
Lock or unlock printer storage devices ............................................................................ 162
Save or print stored jobs .................................................................................................. 162
Configure trays ................................................................................................................ 163
Change network settings ................................................................................................. 163
Open the embedded Web server ..................................................................................... 163
Set up e-mail alerts .......................................................................................................... 164
Security features .............................................................................................................................. 165
Secure the embedded Web server .................................................................................. 165
Foreign Interface Harness (FIH) ...................................................................................... 165
Send a document ............................................................................................ 137
Use the auto-complete function ...................................................................... 138
Add e-mail addresses to the local address book ............................................ 140
Delete e-mail addresses from the local address book .................................... 140
Requirements .................................................................................................. 165
Use the FIH ..................................................................................................... 165
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Enable the FIH portal ...................................................................... 166
Disable the FIH portal ..................................................................... 166
Secure Disk Erase ........................................................................................................... 166
Data affected ................................................................................................... 167
Gain access to Secure Disk Erase .................................................................. 167
Additional Information ..................................................................................... 167
Security Lock ................................................................................................................... 167
Authentication .................................................................................................................. 167
Lock the control-panel menus .......................................................................................... 167
Set the real-time clock ...................................................................................................................... 169
Clean the MFP ................................................................................................................................. 170
Print a cleaning page ....................................................................................................... 170
Clean the MFP hardware ................................................................................................. 170
Clean the ADF delivery system ...................................................................................... 172
Calibrate the scanner ....................................................................................................................... 177
Configure alerts ................................................................................................................................ 178
Manage supplies .............................................................................................................................. 179
HP print cartridges ........................................................................................................... 179
Non-HP print cartridges ................................................................................................... 179
Print cartridge authentication ........................................................................................... 179
HP fraud hotline ............................................................................................................... 179
Print cartridge storage ..................................................................................................... 179
Print cartridge life expectancy .......................................................................................... 180
Check the print cartridge life ............................................................................................ 180
On the MFP control panel ............................................................................... 180
In the embedded Web server .......................................................................... 180
Through HP Easy Printer Care ....................................................................... 180
Through HP Web Jetadmin ............................................................................. 180
Printer maintenance kit ..................................................................................................................... 181
Manage memory .............................................................................................................................. 182
Determine memory requirements .................................................................................... 182
Install memory ................................................................................................................. 182
Verify memory installation ................................................................................................ 185
Economy settings ............................................................................................................................. 186
Sleep and wake ............................................................................................................... 186
12 Problem solve
Solve problems ................................................................................................................................. 190
Troubleshooting checklist ................................................................................................ 190
Determining Solve MFP problems .................................................................................................... 191
Control-panel message types ........................................................................................................... 192
Control-panel messages .................................................................................................................. 193
Clear jams ........................................................................................................................................ 194
Clear jams from the duplexer ........................................................................................... 195
Clear jams from the input-tray areas ............................................................................... 196
Clear jams from the output areas .................................................................................... 199
Solve repeated jams ........................................................................................................ 212
Media-handling problems ................................................................................................................. 213
Printer feeds multiple sheets ........................................................................................... 213
Printer feeds incorrect page size ..................................................................................... 213
viii ENWW
Printer pulls from incorrect tray ........................................................................................ 213
Media does not feed automatically .................................................................................. 214
Media does not feed from tray 2, 3, or 4 .......................................................................... 214
Transparencies will not feed ............................................................................................ 215
Envelopes jam or will not feed in the MFP ....................................................................... 215
Output is curled or wrinkled ............................................................................................. 216
Printer will not duplex or duplexes incorrectly .................................................................. 216
Solve print-quality problems ............................................................................................................. 217
Print-quality problems associated with media .................................................................. 217
Print-quality problems associated with the environment .................................................. 217
Print-quality problems associated with jams .................................................................... 217
Light print (partial page) ................................................................................................... 218
Light print (entire page) .................................................................................................... 218
Specks ............................................................................................................................. 219
Dropouts ......................................................................................................................... 219
Lines ............................................................................................................................... 220
Gray background ............................................................................................................ 220
Toner smear ................................................................................................................... 221
Loose toner ..................................................................................................................... 221
Repeating defects ........................................................................................................... 222
Repeating image .............................................................................................................. 222
Misformed characters ...................................................................................................... 223
Page skew ....................................................................................................................... 223
Curl or wave .................................................................................................................... 224
Wrinkles or creases ........................................................................................................ 224
Vertical white lines .......................................................................................................... 22 5
Tire tracks ........................................................................................................................ 225
White spots on black ....................................................................................................... 225
Scattered lines ................................................................................................................. 226
Blurred print .................................................................................................................... 226
Random image repetition ................................................................................................. 227
Solve fax problems ........................................................................................................................... 228
Solve copy problems ........................................................................................................................ 229
Prevent copy problems .................................................................................................... 229
Image problems ............................................................................................................... 229
Media-handling problems ................................................................................................ 230
Performance problems .................................................................................................... 232
Solve e-mail problems ...................................................................................................................... 233
Validate the SMTP gateway address ............................................................................... 233
Validate the LDAP gateway address ............................................................................... 233
Solve network connectivity problems ............................................................................................... 234
Solve network printing problems ...................................................................................... 234
Verify communication over the network ........................................................................... 234
Solve common Macintosh problems ................................................................................................ 236
Appendix A Supplies and accessories
Order parts, accessories, and supplies ............................................................................................ 240
Order directly from HP ..................................................................................................... 240
Order through service or support providers ..................................................................... 240
ENWW ix
Order directly through the embedded Web server (for printers that are connected to a
network) ........................................................................................................................... 240
Order directly through the HP Easy Printer Care software .............................................. 240
Part numbers .................................................................................................................................... 241
Appendix B Service and support
Hewlett-Packard limited warranty statement .................................................................................... 243
Customer self repair warranty service .............................................................................................. 244
Print cartridge limited warranty statement ........................................................................................ 245
HP Customer Care ........................................................................................................................... 246
Online Services ................................................................................................................ 246
Telephone support ........................................................................................................... 246
Software utilities, drivers, and electronic information ....................................................... 246
HP direct ordering for accessories or supplies ................................................................ 246
HP service information ..................................................................................................... 246
HP service agreements ................................................................................................... 246
HP Easy Printer Care ...................................................................................................... 247
HP support and information for Macintosh computers ..................................................... 247
Appendix C Specifications
Physical specifications ..................................................................................................................... 250
Electrical specifications .................................................................................................................... 251
Acoustic emissions ........................................................................................................................... 252
Operating environment ..................................................................................................................... 252
Appendix D Regulatory information
FCC regulations ............................................................................................................................... 254
Environmental product stewardship program ................................................................................... 255
Protecting the environment .............................................................................................. 255
Ozone production ............................................................................................................ 255
Power consumption ......................................................................................................... 255
Toner consumption .......................................................................................................... 255
Paper use ........................................................................................................................ 255
Plastics ............................................................................................................................ 255
HP LaserJet print supplies ............................................................................................... 256
Return and recycling instructions ..................................................................................... 256
United States and Puerto Rico ........................................................................ 256
Non-US returns ............................................................................................... 257
Paper ............................................................................................................................... 257
Material restrictions .......................................................................................................... 258
Disposal of waste equipment by users in private households in the European Union ... . 258
Material Safety Data Sheet (MSDS) ................................................................................ 259
For more information ....................................................................................................... 259
Country/region specific statements .................................................................................................. 260
Declaration of Conformity ................................................................................................ 260
Laser safety ..................................................................................................................... 260
Multiple returns (two to eight cartridges) ........................................ 256
Single returns ................................................................................. 256
Shipping .......................................................................................... 256
x ENWW
Canadian DOC regulations .............................................................................................. 261
VCCI statement (Japan) .................................................................................................. 261
Power cord statement (Japan) ......................................................................................... 261
EMI statement (Korea) ..................................................................................................... 261
EMI statement (Taiwan) ................................................................................................... 261
Laser statement for Finland ............................................................................................. 261
Index ................................................................................................................................................................. 263
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xii ENWW
1 Product Basics
Product introduction
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Product features
●
Product walkaround
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Output devices
●
ENWW 1
Product introduction
Figure 1-1 HP LaserJet M9040 MFP and HP LaserJet M9050 MFP
The HP LaserJet M9040 MFP and HP LaserJet M9050 MFP come standard with the following items:
100-sheet multipurpose input tray (tray 1)
●
Two 500-sheet input trays
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One 2,000-sheet input tray
●
Automatic document feeder (ADF)
●
HP Jetdirect embedded print server for connecting to a 10/100/1000Base-TX network (Gigabit
●
support)
384 megabytes (MB) of random access memory (RAM)
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Duplexer
●
Hard drive
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Output device
●
2 Chapter 1 Product Basics ENWW
Product features
The HP LaserJet M9040 MFP and HP LaserJet M9050 MFP are designed to be shared by a workgroup.
The MFP is a standalone copier that does not require connection to a computer. With the exception of
network printing, you can select all functions at the MFP control panel.
Functions
Two-sided copying and printing
●
Image modification
●
Color digital sending
●
Black-and-white printing and copying
●
Wide-format printing
●
Document finishing
●
Speed and throughput
50 images per minute (ipm) when scanning and printing on letter-size or International Standards
●
Organization (ISO) A4-size paper (HP LaserJet M9050 MFP only)
40 ipm when scanning and printing on letter-size or ISO A4-size paper (HP LaserJet M9040 MFP
●
only)
Resolution
Memory
25% to 400% scalability when using the scanner glass
●
25% to 200% scalability when using the automatic document feeder (ADF)
●
Transmit Once, Raster Image Processing (RIP) ONCE technology
●
Eight-seconds to first page
●
Duty cycle of up to 300,000 images per month
●
533 megahertz (MHz) microprocessor
●
600 dots per inch (dpi) with Resolution Enhancement technology (REt)
●
FastRes 1200 provides 1200 dpi quality at full speed
●
Up to 220 levels of gray
●
384 megabytes (MB) of random-access memory (RAM), expandable to 512 MB by using industry
●
standard 100-pin double data rate dual inline memory modules (DDR DIMMs)
Memory Enhancement technology (MEt) that automatically compresses data to use RAM more
●
efficiently
ENWW Product features 3
User interface
Graphical display on control panel
●
Embedded Web server to gain access to support and order supplies (for network-connected
●
products)
HP Toolbox software to provide MFP status and alerts and print internal information pages
●
Language and fonts
HP Printer Command Language (PCL) 6
●
HP PCL 5e for compatibility
●
Printer Management Language
●
80 scalable TrueType typefaces
●
HP postscript 3 emulation
●
Copying and sending
Modes for text, graphics, and mixed text and graphics formats
●
A job-interrupt feature (at copy boundaries)
●
Multiple pages per sheet
●
●
●
●
●
●
Print cartridge
●
●
●
Paper-handling
●
Operator attendance animations (for example, jam recovery)
The ability to copy books
E-mail compatibility
A sleep feature that saves energy
One-pass duplex scanning
No-shake cartridge design
Authentic HP print cartridge detection
Automatic seal tab removal
Input
Tray 1 (multipurpose tray): A multipurpose tray for paper, transparencies, labels, and
◦
envelopes. Holds up to 100 sheets of paper or 10 envelopes.
Trays 2 and 3: Two 500-sheet trays. These trays automatically detect standard paper sizes
◦
up to 11 x 17/A3 and allow printing on custom-size paper.
Tray 4 (2000-sheet input tray): This tray automatically detects standard paper sizes up to
◦
11 x 17/A3 and allows printing on custom-size paper.
4 Chapter 1 Product Basics ENWW
Automatic Document Feeder (ADF): Holds up to 100 sheets of Letter- or A4-size paper or 50
◦
sheets of 11 x 17- or A3-size paper.
Duplex printing: Provides two-sided printing (printing both sides of the paper).
◦
Output
●
The MFP includes one of the following output choices.
3000-sheet stacker: Stacks up to 3,000 sheets of paper.
◦
Upper bin (face-up): Holds up to 100 sheets of paper.
Lower bin (face-down): Holds up to 3,000 sheets of paper. The output bins are part of the
output device.
3000-sheet stapler/stacker: Provides multiposition stapling for up to 50 sheets of paper per
◦
job, or a maximum job height of 5 mm (0.2 inch).
Upper bin (face-up): Holds up to 100 sheets of paper.
Lower bin (face-down): Holds up to 3,000 sheets of paper. The output bins are part of the
output device.
Multifunction finisher: Provides 1,000 sheets of stacking capacity, stapling for as many as
◦
50 sheets of paper per document, plus folding and saddle stitching of booklets that contain
up to 10 sheets of paper.
Connectivity
●
●
●
●
●
Upper bin (face-up and face-down): Holds up to 1,000 sheets of paper.
Lower booklet bin: Holds up to 50 booklets.
8-bin mailbox: A stacker, collator, or job separator that also provides eight mailbox bins that
◦
can be assigned to individual users or workgroups for easy identification and retrieval. The 8bin mailbox can stack up to 2,000 sheets of A4- or letter-size paper in all the bins.
Upper bin (face-up): Holds up to 125 sheets of paper
Bins 1 through 8 (face-down): Each holds up to 250 sheets of paper
Hi-Speed USB 2.0 connection
A Foreign Interface Harness (FIH) connection (AUX) for attaching third-party copy-control
solutions.
HP JetDirect 635n IPv6/IPSec Print Server. Local area network (LAN)-connector (RJ-45) for the
embedded print server
Optional analog fax card
Optional HP Jetdirect EIO print server cards
HP JetDirect 625n gigabit Ethernet internal print server
◦
IPV6/IPSec
◦
ENWW Product features 5
Environmental features
Sleep setting saves energy (meets Energy Star® guidelines, Version 1.0 HP LaserJet M9050 MFP
●
only)
Firmware updates provide the ability to upgrade the MFP firmware. To download the latest
●
firmware, go to
and follow the onscreen instructions. To easily send firmware updates to multiple products, use
the HP Web Jetadmin software (go to
Internal hard disk can be used to store selected print jobs. It can support RIP ONCE technology,
●
and can permanently store downloaded fonts and forms in the MFP. Unlike standard product
memory, many items on the hard disk remain in the MFP even when the MFP is turned off. Fonts
that are downloaded to the hard disk are available to all users of the MFP.
Optional EIO hard disk accessory provides additional capacity for storing fonts and forms. The MFP
●
does not use the EIO hard disk accessory for tasks such as RIP ONCE and stored jobs. The MFP
uses the internal hard disk for these tasks. Both disks can be write-protected through software for
additional security.
Security features
Foreign Interface Harness
●
Secure Disk Erase
●
Security lock
●
www.hp.com/go/ljm9040mfp_firmware or www.hp.com/go/ljm9050mfp_firmware
www.hp.com/go/webjetadmin).
Job retention
●
Front-panel authentication
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6 Chapter 1 Product Basics ENWW
Product walkaround
Figure 1-2 Product walkaround
1 Document-feeder cover
2 Document feeder (ADF)
3 Control panel with touchscreen graphical display
4 Tray 1
5 Right door
6 Vertical transfer door
7 Tray 4
8 Tray 3
9 Tray 2
10 Left door (behind output device)
11 Output device
12 Front door
13 Duplex printing accessory (inside the MFP)
14 ADF output bin
15 Left door
16 Printer power cable
17 Tray 4 power cable
18 EIO slot 1
19 Copy processor EIO card
ENWW Product walkaround 7
Output devices
This MFP comes with a 3000-sheet stacker, a 3000-sheet stapler/stacker, a multifunction finisher, or
an 8-bin mailbox.
3,000-sheet stacker
Stacks up to 3,000 sheets of A4- or letter-size paper
●
Stacks up to 1,500 sheets of A3- or ledger-size paper
●
Can offset jobs, or offset the first page of jobs
●
The lower bin (face-down bin) is the default bin for all output jobs.
3,000-sheet stapler/stacker
Paper handling features
Stacks up to 3,000 sheets A4- or letter-size paper
●
Stacks up to 1,500 sheets of A3- or ledger-size paper
●
Can offset jobs, or offset the first page of jobs
●
The upper bin (face-up bin) is the default bin for all output jobs.
Stapling information
The 3,000-sheet stapler/stacker can staple documents that contain between two pages and 50 pages
of 75 g/m2 (20 lb) paper, or equivalent 5 mm (0.2 inches). The pages must be 64 to 199 g/m
lb) of all sizes that the MFP supports.
Heavier media might have a stapling limit of fewer than 50 pages.
●
Stapling will not be performed on less than two sheets or more than 50 though the MFP will copy
●
or print the job.
Stapling is usually selected in your software program or printer driver. See Change printer-driver settings
for more information. Where and how you make selections depends on your program or driver.
If the stapler cannot be selected in the program or printer driver, it can be selected through the MFP
control panel. See
Staple documents on page 104 for instructions.
Multifunction finisher
Paper handling features
Stacks up to 1,000 sheets of A4- and letter-size paper or up to 500 sheets of A3- and 11 x 17-size
●
paper
Stacks up to 40 booklets of 5 sheets of A3- and ledger-size paper
●
2
(17 to 53
Can offset jobs
●
Staples up to 50 sheets of paper per document of A4- and letter-size paper
●
8 Chapter 1 Product Basics ENWW
Staples up to 25 sheets of paper per document A3- and ledger-size paper
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Folds single pages
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Saddle-stitches and folds up to 40 booklets of 5 sheets stacked, or 20 booklets of 10 sheets
●
stacked.
Stapling information
The finisher can staple documents that contain between two pages and 50 pages of 75 g/m2 (20 lb)
A-4-or letter-size paper or 25 pages of A3- 11 x 17-size paper or equivalent to 5.5 mm (0.22 inches).
The pages must be 64 to 199 g/m
Consider these additional points:
The upper bin (stacker bin) can hold up to 1,000 sheets stacked (not stapled). The multifunction
●
finisher can deliver jobs face up or face down to the upper bin.
Heavier media might have a stapling limit of fewer than 50 pages.
●
If the job that you want stapled contains only one sheet, or if it contains more than 50 sheets, the
multifunction finisher delivers the job without staples.
You can usually select the stapler in your software program or printer driver, although some options
might be available only in the printer driver. See
on page 53 for more information. Where and how you make selections depends on your program or
driver.
2
(17 to 53 lb) of all sizes supported by the MFP.
Change printer-driver settings for Windows
Booklets
If the stapler cannot be selected in the program or printer driver, it can be selected through the MFP
control panel. See
You can gain access to the booklet feature in some software programs, such as desktop publishing
programs. See the user guide that came with your program for information about making booklets.
If you are using a program that does not support booklet making, you can create booklets by using the
HP printer driver.
NOTE: HP recommends that you use your program to prepare and preview your document for printing,
and then use the HP printer driver to print and saddle stitch your booklet.
Use the following steps to create a booklet by using the printer driver:
Prepare your booklet: Arrange the pages on a sheet (called booklet imposition) to create a booklet.
●
You can impose your booklet in your software program, or you can use the booklet-printing feature
in printer driver.
Add a cover: Add a cover to your booklet by selecting a different first page with a different paper
●
type. You can also add a cover of the same paper type as your booklet. Booklet covers must be
the same size as the rest of the sheets in the booklet. However, the cover can be a different weight
from the rest of the booklet.
Use saddle stitching: Paper must be fed into the MFP short edge first. The MFP prompts you for
●
rotated paper. The multifunction finisher staples the center of your booklet (called saddle stitching).
If your booklet contains only one sheet of paper, the multifunction finisher folds the sheet, but does
not staple it. If the booklet contains more than one sheet of paper, the multifunction finisher staples
the sheets, and then folds up to 10 sheets per booklet.
Staple documents on page 104 for instructions.
ENWW Output devices 9
The booklet-printing feature of the multifunction finisher supports the saddle stitch and fold feature for
the following paper sizes:
A3
●
A4-Rotated (A4-R)*
●
Letter-Rotated (Letter-R)*
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Legal
●
Ledger
●
See the HP Multifunction Finisher User Guide at
support/ljm9050mfp for more information about making booklets.
* A4-R and Letter-R are A4- and letter-size paper that is rotated 90˚ in the source tray.
8-bin mailbox
Handles high-capacity output that increases the MFP output capacity to 2,000 sheets of standard
●
media
Uses the upper bin to provide 125 sheets of face-up stacking capacity
●
Delivers printed jobs face-down to the eight face-down bins, and each bin provides 250 sheets of
●
stacking capacity
Offers stacking options in different operational modes: mailbox, stacker, job separator, and sorter/
●
collator
For more information about the 8-bin mailbox, see the use guide that came with the 8-bin mailbox.
www.hp.com/support/ljm9040mfp or www.hp.com/
10 Chapter 1 Product Basics ENWW
2 Control panel
Use the control panel
●
Use the Administration menu
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ENWW 11
Use the control panel
The control panel has a VGA touchscreen that provides access to all device functions. Use the buttons
and numeric keypad to control jobs and the device status. The LEDs indicate overall device status.
Control-panel layout
The control panel includes a touchscreen graphical display, job-control buttons, a numeric keypad, and
three light-emitting diode (LED) status lights.
Figure 2-1 Control panel
1 Attention light The Attention light indicates that the device has a condition that requires
intervention. Examples include an empty paper tray or an error message
on the touchscreen.
2 Data light The Data light indicates that the device is receiving data.
3 Ready light The Ready light indicates that the device is ready to begin processing any
job.
4 Brightness-adjustment dial Roll the dial to control the brightness of the touchscreen.
5 Touchscreen graphical display Use the touchscreen to open and set up all device functions.
6 Numeric keypad Allows you to type numeric values for number of copies required and other
numeric values.
7 Sleep button If the device is inactive for a long period of time, it automatically enters a
8 Reset button Resets the job settings to factory or user-defined default values.
9 Stop button Stops the active job. While stopped, the control panel shows the options for
10 Start button Begins a copy job, starts digital sending, or continues a job that has been
sleep mode. To place the device into sleep mode or to reactivate the device,
press the Sleep button.
the stopped job (for example, if you press the Stop button while the device
is processing a print job, the control panel message prompts you to cancel
or resume the print job).
interrupted.
12 Chapter 2 Control panel ENWW
Home screen
The home screen provides access to the device features, and it indicates the current status of the device.
NOTE: Depending on how the system administrator has configured the device, the features that
appear on the home screen can vary.
Figure 2-2 Home screen
1 Features Depending on how the system administrator has configured the device, the features that appear
in this area can include any of the following items:
Copy
●
Fax (Optional)
●
E-mail
●
Secondary E-mail
●
Network Folder
●
Job Storage
●
Workflow
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Supplies Status
●
Administration
●
2 Device status line The status line provides information about the overall device status. Various buttons appear in
3 Copy count The copy count box indicates the number of copies that the device is set to make.
4 Help button Touch the Help button to open the embedded help system.
5 Scroll bar Touch the up or down arrows on the scroll bar to see the complete list of available features.
6 Sign Out Touch Sign Out to sign out of the device if you have signed in for access to restricted features.
7 Network Address Touch Network Address to find information about the network connection.
this area, depending on the current status. For a description of each button that can appear in
the status line, see
After you sign out, the device restores all options to the default settings.
Buttons on the touchscreen on page 14.
8 Date and time The current date and time appear here. The system administrator can select the format that
the device uses to show the date and time, for example 12-hour format or 24-hour format.
ENWW Use the control panel 13
Buttons on the touchscreen
The status line on the touchscreen provides information about the status of the device. Various buttons
can appear in this area. The following table describes each button.
Home button. Touch the home button to go to the Home screen from any other screen.
Start button. Touch the Start button to begin the action for the feature that you are using.
NOTE: The name of this button changes for each feature. For example, in the Copy feature, the button
is named Start Copy.
Error button. The error button appears whenever the device has an error that requires attention before
it can continue. Touch the error button to see a message that describes the error. The message also has
instructions for solving the problem.
Warning button. The warning button appears when the device has a problem but can continue
functioning. Touch the warning button to see a message that describes the problem. The message also
has instructions for solving the problem.
Help button. Touch the help button to open the built-in online Help system. For more information, see
Control-panel help system on page 14.
Control-panel help system
The device has a built-in Help system that explains how to use each screen. To open the Help system,
touch the Help button ( ) in the upper-right corner of the screen.
For some screens, the Help opens to a global menu where you can search for specific topics. You can
browse through the menu structure by touching the buttons in the menu.
For screens that contain settings for individual jobs, the Help opens to a topic that explains the options
for that screen.
If the device alerts you of an error or warning, touch the error (
message that describes the problem. The message also contains instructions to help solve the problem.
) or warning ( ) button to open a
14 Chapter 2 Control panel ENWW
Use the Administration menu
Use the administration menu to set up default device behavior and other global settings, such as the
language and the format for date and time.
NOTE: Menus can be locked by the administrator. Contact the administrator if a menu or menu item
is not available.
Navigate the Administration menu
From the Home screen, touch Administration to open the menu structure. You might need to scroll to
the bottom of the Home screen to see this feature.
The Administration menu has several sub-menus, which are listed on the left side of the screen. Touch
the name of a menu to expand the structure. A plus sign (+) next to a menu name means that it contains
sub-menus. Continue opening the structure until you reach the option that you want to configure. To
return to the previous level, touch Back.
To exit the Administration menu, touch the Home button (
The device has built-in Help that explains each of the features that are available through the menus.
Help is available for many menus on the right-hand side of the touchscreen. Or, to open the global Help
system, touch the Help button (
The tables in the sections that follow indicate the overall structure of each menu.
) in the upper-right corner of the screen.
) in the upper-left corner of the screen.
ENWW Use the Administration menu 15
Information menu
Administration > Information
Use this menu to print information pages and reports that are stored internally on the device.
Table 2-1 Information menu
Menu item Sub-menu item Sub-menu item Values Description
Configuration Page Administration Menu
Map
Configuration Page Print A set of configuration pages that show the
Supplies Status
Page
Usage Page Print Shows information about the number of
File Directory Print A directory page that contains information for
Fax Reports (only
available if the
HP LaserJet Analog
Fax Accessory 300 is
installed)
Fax Activity Log Print Contains a list of the faxes that have been
Fax Call Report Fax Call Report Print A detailed report of the last fax operation,
Thumbnail on Report Yes
When to Print Report Never auto print
Print Shows the basic structure of the
Administration menu and current
administration settings.
current device settings.
Print Shows the status of supplies such as
cartridges, maintenance kit, and staples.
pages that have been printed on each paper
type and size.
any mass-storage devices, such as flash
drives, memory cards, or hard disks, that are
installed in this device.
sent from or received by this device.
either sent or received.
Choose whether or not to include a thumbnail
of the first page of the fax on the report.
No (default)
Print after any fax job
Print after fax send jobs
Print after any fax error (default)
Print after send errors only
Print after receive errors only
Billing Codes Report
Blocked Fax List Print A list of phone numbers that are blocked from
Speed Dial List Print Shows the speed dials that have been set up
Sample Pages/Fonts PCL Font List Print A list of printer control language (PCL) fonts
PS Font List Print A list of postscript fonts that are currently
Print A list of billing codes that have been used for
outgoing faxes. This report shows how many
sent faxes were billed to each code.
sending faxes to this device.
for this device.
that are currently available on the device.
available on the device.
16 Chapter 2 Control panel ENWW
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