Hp M4349X MFP User Manual
HP LaserJet M4349x MFP
User Guide
HP LaserJet M4349x MFP
User Guide
Copyright and License
© 2009 Copyright Hewlett-Packard
Development Company, L.P.
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or editorial errors or omissions contained
herein.
Part number: CE796-90904
Edition 1, 06/2009
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Table of contents
1 Device basics
Device introduction ............................................................................................................................... 2
Features comparison ............................................................................................................................ 3
Walkaround .......................................................................................................................................... 7
Accessories and supplies .................................................................................................... 8
Interface ports ...................................................................................................................... 9
Locking and unlocking optional accessories ........................................................................ 9
Device software .................................................................................................................................. 11
Supported operating systems ............................................................................................ 11
Supported printer drivers ................................................................................................... 11
Select the correct printer driver .......................................................................................... 12
Universal printer drivers .................................................................................... 12
Driver Autoconfiguration .................................................................................... 12
Update Now ...................................................................................................... 13
HP Driver Preconfiguration ............................................................................... 13
Priority for print settings ..................................................................................................... 13
Open the printer drivers ..................................................................................................... 14
Software for Macintosh computers .................................................................................... 15
Remove software from Macintosh operating systems ...................................... 15
Utilities ............................................................................................................................... 16
HP Web Jetadmin ............................................................................................. 16
Embedded Web server ..................................................................................... 16
Other components and utilities .......................................................................... 16
2 Control Panel
Use the control panel ......................................................................................................................... 18
Control-panel layout ........................................................................................................... 18
Home screen ..................................................................................................................... 19
Buttons on the touchscreen ............................................................................................... 20
Control-panel help system ................................................................................................. 20
Navigate the Administration menu ..................................................................................................... 21
Information menu ............................................................................................................................... 22
Default Job Options menu .................................................................................................................. 23
Default Options for Originals .............................................................................................. 23
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Time/Scheduling menu ....................................................................................................................... 29
Management menu ............................................................................................................................ 31
Initial Setup menu ............................................................................................................................... 32
Device Behavior menu ....................................................................................................................... 44
Print Quality menu .............................................................................................................................. 48
Troubleshooting menu ........................................................................................................................ 50
Resets menu ...................................................................................................................................... 54
Service menu ..................................................................................................................................... 55
3 Input/output (I/O)
USB configuration .............................................................................................................................. 58
Network configuration ......................................................................................................................... 59
Default Copy Options ......................................................................................................... 24
Default Fax Options ........................................................................................................... 25
Default E-mail Options ....................................................................................................... 26
Default Send to Folder Options ......................................................................................... 27
Default Print Options .......................................................................................................... 28
Networking and I/O ............................................................................................................ 32
Fax Setup .......................................................................................................................... 40
E-mail Setup ...................................................................................................................... 43
Send Setup menu .............................................................................................................. 43
Configure TCP/IPv4 parameters ........................................................................................ 59
Set an IP address .............................................................................................. 59
Set the subnet mask ......................................................................................... 60
Set the default gateway ..................................................................................... 60
Configure TCP/IPv6 parameters ........................................................................................ 61
Disable network protocols (optional) .................................................................................. 61
Disable IPX/SPX ............................................................................................... 61
Disable AppleTalk ............................................................................................. 62
Disable DLC/LLC .............................................................................................. 62
HP Jetdirect EIO print servers ........................................................................................... 62
4 Media and trays
General media specifications ............................................................................................................. 64
General guidelines for media ............................................................................................................. 65
Paper to avoid .................................................................................................................... 65
Paper that can damage the device .................................................................................... 65
General media specifications ............................................................................................. 66
Media considerations ......................................................................................................................... 67
Envelopes .......................................................................................................................... 67
Envelopes with double side seams ................................................................... 67
Envelopes with adhesive strips or flaps ............................................................ 68
Envelope margins ............................................................................................. 68
iv ENWW
Envelope storage .............................................................................................. 68
Labels ................................................................................................................................ 68
Label construction ............................................................................................. 69
Transparencies .................................................................................................................. 69
Card stock and heavy media ............................................................................................. 69
Card stock construction ..................................................................................... 69
Card stock guidelines ........................................................................................ 69
Letterhead and preprinted forms ....................................................................................... 70
Select the correct fuser mode ............................................................................................ 70
Select print media ............................................................................................................................... 72
Printing and paper-storage environment ............................................................................................ 77
Load media ......................................................................................................................................... 78
Load the flatbed scanner ................................................................................................... 78
Load the ADF ..................................................................................................................... 78
Load tray 1 ......................................................................................................................... 78
Load trays 2, 3, 4 and 5 ..................................................................................................... 79
Load special media ............................................................................................................ 83
Load envelopes ................................................................................................. 83
Load labels ........................................................................................................ 84
Load transparencies ......................................................................................... 85
Load letterhead, prepunched, or preprinted paper ........................................... 85
Load paper that has a special finish .................................................................. 86
Load small sizes, custom sizes, or heavy paper ............................................... 87
Weight and sizes .............................................................................. 87
Guidelines for heavy paper ............................................................... 87
Guidelines for custom-size paper ..................................................... 87
Additional guidelines for small or narrow paper ................................ 87
Control print jobs ................................................................................................................................ 88
Select output bins ............................................................................................................................... 89
Select an output location ................................................................................................... 89
3-bin mailbox output bins ................................................................................................... 89
Selecting face-up or face-down output for copy jobs ......................................................... 89
5 Use device features
Use the stapler ................................................................................................................................... 92
Configure the printer driver to recognize the optional stapler ............................................ 92
Staple media ...................................................................................................................... 92
Load staples ...................................................................................................................... 94
Use job storage features .................................................................................................................... 96
Gain access to the job storage features ............................................................................ 96
Use the proof and hold feature .......................................................................................... 96
Create a proof and hold job ............................................................................... 96
Print the remaining copies of a proof and hold job ............................................ 97
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6 Print
Delete a proof and hold job ............................................................................... 97
Use the private job feature ................................................................................................. 98
Create a private job ........................................................................................... 98
Print a private job .............................................................................................. 98
Delete a private job ........................................................................................... 98
Use the QuickCopy feature ................................................................................................ 99
Create a QuickCopy job .................................................................................... 99
Print additional copies of a QuickCopy job ........................................................ 99
Delete a QuickCopy job .................................................................................... 99
Use the stored job feature ............................................................................................... 100
Create a stored copy job ................................................................................. 100
Create a stored print job .................................................................................. 100
Print a stored job ............................................................................................. 100
Delete a stored job .......................................................................................... 101
Use features in the Windows printer driver ...................................................................................... 104
Create and use quick sets ............................................................................................... 104
Use watermarks ............................................................................................................... 104
Resize documents ........................................................................................................... 105
Set a custom paper size from the printer driver ............................................................... 106
Use different paper and printing covers ........................................................................... 106
Print a blank first page ..................................................................................................... 106
Print multiple pages on one sheet of paper ..................................................................... 107
Print on both sides of the paper ....................................................................................... 108
Use automatic duplex printing ......................................................................... 108
Print on both sides manually ........................................................................... 109
Layout options for printing on both sides ........................................................ 109
Use features in the Macintosh printer driver ..................................................................................... 110
Create and use presets ................................................................................................... 110
Print a cover page ............................................................................................................ 111
Print multiple pages on one sheet of paper ..................................................................... 111
Print on both sides of the paper ....................................................................................... 112
Cancel a print job ............................................................................................................................. 113
Stop the current print job from the control panel .............................................................. 113
Stop the current print job from the software program ...................................................... 113
7 Copy
Use the Copy screen ........................................................................................................................ 116
Set the default copy options ............................................................................................................. 117
Basic copy instructions ..................................................................................................................... 118
Copy from the scanner glass ........................................................................................... 118
Copy from the document feeder ...................................................................................... 118
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Adjust the copy settings ................................................................................................................... 119
Copy two-sided documents .............................................................................................................. 120
Copying two-sided documents manually ......................................................................... 120
Copy two-sided documents automatically (duplex models only) ..................................... 120
Copy mixed-size originals ................................................................................................................ 122
Change the copy-collation setting .................................................................................................... 123
Copy photos and books .................................................................................................................... 124
Combine copy jobs by using Job Build ............................................................................................. 125
Cancel a copy job ............................................................................................................................. 126
8 Scan and send to e-mail
Configure e-mail settings .................................................................................................................. 128
Supported protocols ......................................................................................................... 128
Configure e-mail server settings ...................................................................................... 128
Find gateways .................................................................................................................. 129
Use the Send E-mail screen ............................................................................................................. 130
Perform basic e-mail functions ......................................................................................................... 131
Load documents .............................................................................................................. 131
Send documents .............................................................................................................. 131
Use the address book ...................................................................................................................... 133
Create a recipient list ....................................................................................................... 133
Use the local address book ............................................................................................. 133
Change e-mail settings for the current job ....................................................................................... 135
Scan to a folder ................................................................................................................................ 136
Scan to a workflow destination ......................................................................................................... 137
Find the SMTP gateway from the device control panel ................................... 129
Find the SMTP gateway from an e-mail program ........................................... 129
Send a document ............................................................................................ 131
Use the auto-complete function ...................................................................... 132
Add e-mail addresses to the local address book ............................................ 134
Delete e-mail addresses from the local address book .................................... 134
9 Fax
Analog fax ........................................................................................................................................ 140
Install the fax accessory .................................................................................................. 140
Connect the fax accessory to a phone line ...................................................................... 142
Configure and use the fax features .................................................................................. 142
Digital fax .......................................................................................................................................... 143
10 Manage and maintain the device
Use information pages ..................................................................................................................... 146
Configure e-mail alerts ..................................................................................................................... 148
Use the embedded Web server ........................................................................................................ 149
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Open the embedded Web server by using a network connection ................................... 149
Embedded Web server sections ...................................................................................... 150
Use HP Web Jetadmin software ...................................................................................................... 152
Use the HP Printer Utility for Macintosh ........................................................................................... 153
Open the HP Printer Utility ............................................................................................... 153
HP Printer Utility features ................................................................................................ 153
Manage supplies .............................................................................................................................. 154
Supplies life expectancy .................................................................................................. 154
Change the print cartridge ............................................................................................... 154
Manage the print cartridge ............................................................................................... 154
Print-cartridge storage ..................................................................................... 154
Use genuine HP print cartridges ..................................................................... 154
HP policy on non-HP print cartridges .............................................................. 154
Print-cartridge authentication .......................................................................... 155
HP fraud hotline and Web site ........................................................................ 155
Clean the device ............................................................................................................................... 156
Clean the exterior ............................................................................................................ 156
Clean the scanner glass .................................................................................................. 156
Clean the scanner lid backing .......................................................................................... 157
Clean the paper path ....................................................................................................... 157
Clean the document feeder ............................................................................................. 157
Clean the document feeder delivery system ................................................... 158
Clean the document feeder-rollers .................................................................. 158
Calibrate the scanner ....................................................................................................................... 161
11 Problem solving
Problem-solving checklist ................................................................................................................. 164
Problem-solving flowchart ................................................................................................................ 165
Solve general device problems ........................................................................................................ 170
Control-panel message types ........................................................................................................... 173
Control-panel messages .................................................................................................................. 174
Common causes of jams .................................................................................................................. 183
Clear jams ........................................................................................................................................ 184
Factors that affect performance ....................................................................................... 164
Clear jams from the top-cover and print-cartridge areas ................................................. 185
Clear jams from the optional envelope-feeder area ......................................................... 187
Clear jams from the tray 1 area ....................................................................................... 188
Clear jams from the tray 2, 3, 4, or 5 areas ..................................................................... 190
Clear jams from the optional duplexer ............................................................................. 191
Clear jams from the output areas .................................................................................... 193
Clear jams from the fuser ................................................................................................ 194
Clear jams from the document feeder ............................................................................. 197
Solve repeated jams ........................................................................................................ 198
viii ENWW
Paper-path test ................................................................................................................ 198
Clear staple jams .............................................................................................................................. 199
Solve print-quality problems ............................................................................................................. 201
Print-quality problems associated with media .................................................................. 201
Print-quality problems associated with the environment .................................................. 201
Print-quality problems associated with jams .................................................................... 201
Image defect examples .................................................................................................... 201
Light print (partial page) .................................................................................................. 203
Light print (entire page) ................................................................................................... 203
Specks ............................................................................................................................ 203
Dropouts ......................................................................................................................... 204
Lines ............................................................................................................................... 204
Gray background ............................................................................................................ 204
Toner smear ................................................................................................................... 205
Loose toner ..................................................................................................................... 205
Repeating defects ........................................................................................................... 206
Repeating image .............................................................................................................. 206
Misformed characters ..................................................................................................... 206
Page skew ....................................................................................................................... 207
Curl or wave .................................................................................................................... 207
Wrinkles or creases ........................................................................................................ 208
Vertical white lines .......................................................................................................... 20 8
Tire tracks ....................................................................................................................... 208
White spots on black ....................................................................................................... 209
Scattered lines ................................................................................................................ 209
Blurred print .................................................................................................................... 210
Random image repetition ................................................................................................ 210
Solve network printing problems ...................................................................................................... 211
Solve copy problems ........................................................................................................................ 212
Prevent copy problems .................................................................................................... 212
Image problems ............................................................................................................... 212
Media-handling problems ................................................................................................ 213
Performance problems .................................................................................................... 214
Solve fax problems ........................................................................................................................... 216
Solve sending problems .................................................................................................. 216
Solve receiving problems ................................................................................................. 217
Solve e-mail problems ...................................................................................................................... 219
Validate the SMTP gateway address ............................................................................... 219
Validate the LDAP gateway address ............................................................................... 219
Solve common Windows problems ................................................................................................. 220
Solve common Macintosh problems ................................................................................................ 221
Solve Linux problems ....................................................................................................................... 224
Solve PostScript problems ............................................................................................................... 225
General problems ............................................................................................................ 225
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Appendix A Accessories and consumables
Order parts, accessories, and supplies ............................................................................................ 228
Part numbers .................................................................................................................................... 229
Accessories ..................................................................................................................... 229
Print cartridges ................................................................................................................. 229
Maintenance kits .............................................................................................................. 230
Memory ............................................................................................................................ 230
Cables and interfaces ...................................................................................................... 230
Print media ....................................................................................................................... 230
Appendix B Specifications
Physical specifications ..................................................................................................................... 234
Electrical specifications .................................................................................................................... 234
Acoustic specifications ..................................................................................................................... 235
Operating environment ..................................................................................................................... 235
Appendix C Regulatory information
FCC regulations ............................................................................................................................... 238
Environmental product stewardship program ................................................................................... 239
Protecting the environment .............................................................................................. 239
Ozone production ............................................................................................................ 239
Power consumption ......................................................................................................... 239
Toner consumption .......................................................................................................... 239
Paper use ........................................................................................................................ 239
Plastics ............................................................................................................................ 239
HP LaserJet print supplies ............................................................................................... 240
HP print supplies returns and recycling program information .......................................... 240
Paper ............................................................................................................................... 240
Material restrictions .......................................................................................................... 241
Disposal of waste equipment by users in private households in the European Union ... . 241
Material Safety Data Sheet (MSDS) ................................................................................ 242
For more information ....................................................................................................... 242
Telecom statement ........................................................................................................................... 243
Declaration of conformity .................................................................................................................. 244
Safety statements ............................................................................................................................. 245
Laser safety ..................................................................................................................... 245
Canadian DOC regulations .............................................................................................. 245
VCCI statement (Japan) .................................................................................................. 245
Power cord statement (Japan) ......................................................................................... 245
EMC statement (Korea) ................................................................................................... 245
Laser statement for Finland ............................................................................................. 245
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Appendix D Working with memory and print server cards
Overview .......................................................................................................................................... 248
Adding printer memory ..................................................................................................................... 249
Installing printer memory ................................................................................................. 249
Checking DIMM installation .............................................................................................................. 252
Save resources (permanent resources) .......................................................................................... 25 3
Enabling memory for Windows ......................................................................................................... 254
Using HP Jetdirect print server cards ............................................................................................... 255
Install an HP Jetdirect print server card ........................................................................... 255
Remove an HP Jetdirect print server card ....................................................................... 256
Index ................................................................................................................................................................. 257
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xii ENWW
1 Device basics
Device introduction
●
Features comparison
●
Walkaround
●
Device software
●
ENWW 1
Device introduction
Figure 1-1 HP LaserJet M4349x MFP
The HP LaserJet M4349x comes standard with the following items:
100-sheet input tray (tray 1)
●
500-sheet input tray (tray 2)
●
Automatic document feeder (ADF) that holds up to 50 pages
●
HP Jetdirect embedded print server for connecting to a 10/100Base-T network
●
256 megabytes (MB) synchronous dynamic random access memory (SDRAM)
●
Automatic duplex printing accessory (duplexer)
●
Additional 500-sheet feeder (tray 3)
●
33.6 kbps analog-fax accessory
●
2 Chapter 1 Device basics ENWW
Features comparison
Feature HP LaserJet M4349x
Functions
Speed and throughput
Resolution
Two-sided copying (duplexing)
●
Image modification
●
Color digital sending
●
Document finishing
●
45 pages per minute (ppm) when scanning and printing
●
on letter-size paper; 43 ppm when copying and printing
on A4-size paper
25% to 400% scalability when using the scanner glass
●
25% to 200% scalability when using the automatic
●
document feeder (ADF)
Less than 10 seconds to print the first page
●
Transmit Once, Raster Image Processing (RIP) ONCE
●
technology
Duty cycle of up to 200,000 pages per month
●
1200 dots per inch (dpi) with Resolution Enhancement
●
technology (REt)
FastRes1200 provides 1200 dpi quality at full speed
●
Up to 220 levels of gray
●
Memory
User interface
Drivers HP provides the following drivers for downloading:
256 megabytes (MB) of random-access memory (RAM),
●
expandable to 512 MB by using an industry standard 100pin double data rate memory module (DDR SDRAM
DIMM)
Memory Enhancement technology (MEt) that
●
automatically compresses data to use RAM more
efficiently
Graphical touchscreen control panel
●
An embedded Web server to gain access to support (for
●
network-connected products)
HP Universal Print Driver (UPD): Postscript, PCL 6, PCL
●
5
Mac Driver
●
Linux
●
SAP
●
UNIX Model Script
●
To download the drivers, to go
ljm4349mfp_software
www.hp.com/go/
ENWW Features comparison 3
Language and fonts
HP PCL 6
●
HP PCL 5
●
Printer Management Language
●
PDF
●
XHTML
●
80 scalable TrueType typefaces
●
HP Postscript 3 emulation
●
Copying and sending
Modes for text, graphics, and mixed text and graphics
●
formats
A job-interrupt feature (at copy boundaries)
●
Xenon lamp for instant-on copying
●
Multiple pages per sheet
●
Operator attendance animations (for example, jam
●
recovery)
E-mail compatibility
●
A sleep feature that saves energy
●
Automatic duplex (two-sided) scanning
●
NOTE: An automatic duplex printing accessory is required
for two-sided copying.
NOTE: To use e-mail functionality, the device must be
connected to an IP-based server that has simple mail transfer
protocol (SMTP). This server can be on the local area network
or at an outside Internet service provider (ISP). HP
recommends that the device be located on the same local area
network (LAN) as the SMTP server. If you are using an ISP,
you must connect to the ISP by using a digital subscriber line
(DSL) connection. If you obtain e-mail services from an ISP,
ask the ISP to provide the correct SMTP address.
Dial-up connections are not supported. If you do not have an
SMTP server on your network, you can purchase third-party
software that allows you to create an SMTP server.
Print cartridge
Prints up to 18,000 pages at 5% coverage.
●
No-shake cartridge design
●
Authentic HP print cartridge detection
●
4 Chapter 1 Device basics ENWW
Paper Input
Tray 1 (multipurpose tray): A multipurpose tray for
●
paper, transparencies, labels, and envelopes. Holds up
to 100 sheets of paper or 10 envelopes.
Tray 2 and optional trays 3, 4, and 5: 500-sheet trays.
●
These trays automatically detect standard paper sizes up
to Legal and accommodate printing on custom-size
paper.
Automatic document feeder (ADF): Holds up to 50
●
sheets of paper.
Duplex printing and copying: With the optional
●
duplexing accessory, provides two-sided printing and
copying (printing on both sides of the paper).
ADF duplex scanning: The ADF has an automatic
●
duplex feature for scanning two-sided documents.
Optional envelope feeder: Holds up to 75 envelopes.
●
Paper output
Connectivity
Standard output bin: The standard output bin is located
●
on the left side of the device. This bin can hold up to 500
sheets of paper.
ADF output bin: The ADF output bin is underneath the
●
ADF input tray. The bin holds up to 50 sheets, and the
device automatically stops when this bin is full.
Optional stapler/stacker: The stapler/stacker staples up
●
to 30 sheets and stacks up to 500 sheets.
Optional 3-bin mailbox: One bin stacks up to 500
●
sheets, and two bins stack up to 100 sheets each for a
total capacity of 700 sheets.
Local area network (LAN) connector (RJ-45) for the
●
embedded HP Jetdirect print server
Optional analog-fax card
●
Optional HP Digital Sending Software (DSS)
●
High-speed USB 2.0
●
Jetlink for paper handling solutions
●
Optional HP Jetdirect enhanced input/output (EIO) print
●
server cards:
LocalTalk
◦
Fast Ethernet 10/100TX
◦
Ethernet 802.11b wireless
◦
Bluetooth wireless printer adapter
◦
Infrared adapter
◦
ENWW Features comparison 5
Environmental features
The Sleep setting saves energy (meets ENERGY STAR
●
guidelines).
Security features
Secure Disk Erase
●
Security lock
●
Job retention
●
DSS authentication
●
6 Chapter 1 Device basics ENWW
Walkaround
1 Document-feeder assembly
2 Document-feeder top cover
3 Document-feeder input tray
4 Top cover (provides access to the print cartridge)
5 Top-cover lever
6 Tray 1 (multipurpose tray)
7 Jam-access lever
8 Tray-number indicator
9 Paper-level indicator
10 Control-panel keypad
11 Control-panel display
12 Control-panel status lights
13 Scanner lock
ENWW Walkaround 7
14 Output bin
15 Optional duplexer
16 On/off switch
17 Power connection
18 Interface ports
19 Formatter cover (provides access to the memory DIMM slot, hard disk, and analog-fax accessory)
Accessories and supplies
1 500-sheet feeder (Q5968A) (See the note that follows)
2 Duplexer (Q5969A)
3 Envelope feeder (Q2438B)
4 Stapler/stacker (Q5691A)
8 Chapter 1 Device basics ENWW
5 Memory DIMM
6 HP Jetdirect print server (EIO card)
7 Hard-disk accessory (EIO card)
8 Storage cabinet/stand (Q5970A)
9 3-bin mailbox (Q5692A)
10 Staple cartridge (C8091A)
11 Print cartridge (CE267C)
12 HP LaserJet Analog Fax Accessory 300 (Q3701A)
See Order parts, accessories, and supplies on page 228 for information about ordering accessories
and supplies.
NOTE: The device accommodates up to three optional 500-sheet feeders. HP recommends using a
cabinet when using the optional 500-sheet feeders.
Interface ports
1
2
3
4
1 EIO slot
2 Network connection (embedded HP Jetdirect print server)
3 High-speed USB 2.0 device port
4 Telephone-line connection (for the optional analog-fax accessory)
Locking and unlocking optional accessories
For more stability to prevent the device from tipping over, the optional 500-sheet feeders and the cabinet
are automatically locked to the bottom of the device. When accessories are installed, verify that the lock
on each accessory is in the rear (locked) position.
To unlock the accessories, slide the lever to the forward (unlocked) position.
ENWW Walkaround 9
10 Chapter 1 Device basics ENWW
Device software
The printing-system software is only available for download from the Web. See the getting started guide
for installation instructions.
The printing system includes software for end users and network administrators, and printer drivers for
access to the features and communication with the computer.
NOTE: For a list of printer drivers and updated software, go to www.hp.com/go/
ljm4349mfp_software.
Supported operating systems
The device supports the following operating systems:
Full software installation
Windows XP (32-bit and 64-bit)
●
Windows Server 2003 (32-bit and 64-bit)
●
Windows Server 2008 (32-bit and 64-bit)
●
Windows 2000
●
Mac OS X V10.3, V10.4 and later
●
NOTE: For Mac OS V10.4 and later, PPC and Intel Core Processor Macs are supported.
Supported printer drivers
Operating system PCL 5 PCL 6 Postscript level 3
Windows
Mac OS X V10.3, V10.4 and later
1
Linux
1
For Linux, download the postscript level 3 emulation driver from www.hp.com/go/linuxprinting.
Printer driver only
Linux (Web only)
●
UNIX model scripts (Web only)
●
emulation
The printer drivers include online Help that has instructions for common printing tasks and also describes
the buttons, checkboxes, and drop-down lists that are in the printer driver.
ENWW Device software 11
Select the correct printer driver
Printer drivers allow you to gain access to the device features and allow the computer to communicate
with the device (using a printer language).
The device uses the PCL 5, PCL 6, and HP postscript level 3 emulation printer description language
(PDL) drivers.
Use the PCL 6 printer driver for the best overall performance.
●
Use the PCL 5 printer driver for general office printing.
●
Use the HP postscript level 3 emulation driver for printing from postscript level 3 emulation needs,
●
or for postscript flash font support.
Universal printer drivers
The HP Universal Print Driver Series for Windows includes separate HP postscript level 3 emulation
and HP PCL 5 versions of a single driver that provides access to almost any HP device while providing
system administrator with tools to manage devices more effectively. For more information, go to
www.hp.com/go/universalprintdriver.
Driver Autoconfiguration
The HP LaserJet PCL 5, PCL 6, and PS level 3 emulation drivers for Windows 2000 and Windows XP
feature automatic discovery and driver configuration for device accessories at the time of installation.
Some accessories that the Driver Autoconfiguration supports are the duplexing unit, optional paper
trays, and dual inline memory modules (DIMMs).
12 Chapter 1 Device basics ENWW
Update Now
If you have modified the device configuration since installation, the driver can be automatically updated
with the new configuration. In the Properties dialog box (see
on the Device Settings tab, click the Update Now button to update the driver.
HP Driver Preconfiguration
HP Driver Preconfiguration is a software architecture and set of tools that you can use to customize and
distribute HP software in managed corporate printing environments. Using HP Driver Preconfiguration,
information technology (IT) administrators can preconfigure the printing and default settings for
HP printer drivers before installing the drivers in the network environment. For more information, see
the HP Driver Preconfiguration Support Guide, which is available at
Priority for print settings
Changes to print settings are prioritized depending on where the changes are made:
NOTE: The names of commands and dialog boxes might vary depending on your software program.
Page Setup dialog box: Click Page Setup or a similar command on the File menu of the program
●
you are working in to open this dialog box. Settings changed here override settings changed
anywhere else.
Print dialog box: Click Print, Print Setup, or a similar command on the File menu of the program
●
you are working in to open this dialog box. Settings changed in the Print dialog box have a lower
priority and do not override changes made in the Page Setup dialog box.
Open the printer drivers on page 14),
www.hp.com/go/hpdpc_sw.
Printer Properties dialog box (printer driver): Click Properties in the Print dialog box to open
●
the printer driver. Settings changed in the Printer Properties dialog box do not override settings
anywhere else in the printing software.
Default printer driver settings: The default printer driver settings determine the settings used in
●
all print jobs, unless settings are changed in the Page Setup, Print, or Printer Properties dialog
boxes.
Printer control panel settings: Settings changed at the printer control panel have a lower priority
●
than changes made anywhere else.
ENWW Device software 13
Open the printer drivers
Operating System To change the settings for all
print jobs until the software
program is closed
Windows 2000, XP,
Server 2003, and
Server 2008
Mac OS X V10.3,
V10.4 and later
1. On the File menu in the
software program, click
Print.
2. Select the driver, and then
click Properties or
Preferences.
The steps can vary; this
procedure is most common.
1. On the File menu, click
Print.
2. Change the settings that
you want on the various
pop-up menus.
To change the default settings
for all print jobs
1. Click Start, click Settings,
and then click Printers or
Printers and Faxes.
2. Right-click the driver icon,
and then select Printing
Preferences.
1. On the File menu, click
Print.
2. Change the settings that
you want on the various
pop-up menus.
3. On the Presets pop-up
menu, click Save as and
type a name for the preset.
These settings are saved in the
Presets menu. To use the new
settings, you must select the
saved preset option every time
you open a program and print.
To change the device
configuration settings
1. Click Start, click Settings,
and then click Printers or
Printers and Faxes.
2. Right-click the driver icon,
and then select
Properties.
3. Click the Device Settings
tab.
1. In the Finder, on the Go
menu, click Applications.
2. Open Utilities, and then
open Printer Setup Utility.
3. Click on the print queue.
4. On the Printers menu, click
Show Info.
5. Click the Installable
Options menu.
NOTE: Configuration settings
might not be available in Classic
mode.
14 Chapter 1 Device basics ENWW
Software for Macintosh computers
The HP installer provides PostScript Printer Description (PPD) files, Printer Dialog Extensions (PDEs),
and the HP Printer Utility for use with Macintosh computers.
For network connections, use the embedded Web server (EWS) to configure the device. See
Web server on page 16.
The printing system software includes the following components:
PostScript Printer Description (PPD) files
●
The PPDs, in combination with the Apple PostScript printer drivers, provide access to device
features. Use the Apple PostScript printer driver that comes with the computer.
HP Printer Utility
●
Use the HP Printer Utility to set up device features that are not available in the printer driver:
Name the device.
◦
Assign the device to a zone on the network.
◦
Assign an internet protocol (IP) address to the device.
◦
Download files and fonts.
◦
Configure the device for IP or AppleTalk printing.
◦
You can use the HP Printer Utility when your device uses a universal serial bus (USB) cable or is
connected to a TCP/IP-based network. For more information, see
Macintosh on page 153.
Use the HP Printer Utility for
Embedded
NOTE: The HP Printer Utility is supported for Mac OS X V10.3 or later.
Remove software from Macintosh operating systems
To remove the software from a Macintosh computer, drag the PPD files to the trash can.
ENWW Device software 15
Utilities
The device is equipped with several utilities that make it easy to monitor and manage the device on a
network.
HP Web Jetadmin
HP Web Jetadmin is a browser-based management tool for HP Jetdirect-connected printers within your
intranet, and it should be be installed only on the network administrator’s computer.
NOTE: HP Web Jetadmin 10.0 or later is required for full support of this product.
To download a current version of HP Web Jetadmin and for the latest list of supported host systems,
visit
www.hp.com/go/webjetadmin.
When installed on a host server, any client can gain access to HP Web Jetadmin by using a supported
Web browser (such as Microsoft® Internet Explorer 4.x or Netscape Navigator 4.x or later) by navigating
to the HP Web Jetadmin host.
Embedded Web server
The device is equipped with an embedded Web server, which provides access to information about
device and network activities. This information appears in a Web browser, such as Microsoft Internet
Explorer or Netscape Navigator.
The embedded Web server resides on the device. It is not loaded on a network server.
The embedded Web server provides an interface to the device that anyone who has a networkconnected computer and a standard Web browser can use. No special software is installed or
configured, but you must have a supported Web browser on your computer. To gain access to the
embedded Web server, type the IP address for the device in the address line of the browser. (To find
the IP address, print a configuration page. For more information about printing a configuration page,
see
Use information pages on page 146.)
For a complete explanation of the features and functionality of the embedded Web server, see
Embedded Web server on page 16.
Other components and utilities
Windows Macintosh OS
Software installer — automates the printing system
●
installation
Online Web registration
●
PostScript Printer Description files (PPDs) — use with the
●
Apple PostScript drivers that come with the Mac OS
The HP Printer Utility — change device settings, view
●
status, and set up printer-event notification from a Mac.
This utility is supported for Mac OS X V10.3 and later.
16 Chapter 1 Device basics ENWW
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