HP CP4005N User Guide

HP Color LaserJet CP4005

User Guide

HP Color LaserJet CP4005

User Guide

Copyright and License

Trademark Credits

© 2006 Copyright Hewlett-Packard
Development Company, L.P.

Reproduction, adaptation, or translation
without prior written permission is prohibited,
except as allowed under the copyright laws.

The information contained herein is subject
to change without notice.

The only warranties for HP products and
services are set forth in the express warranty
statements accompanying such products
and services. Nothing herein should be
construed as constituting an additional
warranty. HP shall not be liable for technical
errors or omissions contained herein.

Part number: CB503-90901
Edition 2: 6/2006

Adobe® and PostScript® are registered
trademarks of Adobe Systems Incorporated.

Corel® is a trademark or registered
trademark of Corel Corporation or Corel
Corporation Limited.

Energy Star® and the Energy Star logo® are
U.S. registered marks of the United States
Environmental Protection Agency.

Microsoft®, Windows®, Windows® XP are
U.S. registered trademarks of Microsoft
Corporation.

Netscape Navigator is a U.S. trademark of
Netscape Communications.

PANTONE® Colors generated may not
match PANTONE-identified standards.
Consult current PANTONE Publications for
accurate color. PANTONE® and other
Pantone, Inc. trademarks are the property of
Pantone, Inc. © Pantone, Inc., 2000.

HP customer care

Online services

For 24-hour access to information using a modem or Internet connection:

World Wide Web URL: For the HP Color LaserJet CP4005 Series printers, updated HP printer software,
product and support information, and printer drivers in several languages can be obtained from

http://www.hp.com/support/ljcp4005. (The sites are in English.)

http://www.hp.com/support/net_printing for information about network printing using

Go to
HP Jetdirect print servers.

HP Instant Support Professional Edition (ISPE) is a suite of Web-based troubleshooting tools for desktop
computing and printing products. ISPE helps you quickly identify, diagnose, and resolve computing and
printing problems. The ISPE tools may be accessed from

Telephone support

HP provides free telephone support during the warranty period. When you call, you will be connected
to a responsive team waiting to help you. For the telephone number for your country/region, see the
flyer that came in the box with the product. You can also visit
HP, and then click Contact HP Worldwide. Before calling HP, have the following information ready:
product name and serial number, date of purchase, and description of the problem.

http://instantsupport.hp.com.

http://www.hp.com, and then click Contact

You can also find support on the Internet at

Software utilities, drivers, and electronic information

http://www.hp.com/go/ljcp4005_software for the HP Color LaserJet CP4005 Series printer. The

Go to
Web page for the drivers might be in English, but you can download the drivers themselves in several
languages.

For telephone support, see the flyer that came in the box with the printer.

HP direct ordering for accessories or supplies

In the United States, supplies can be ordered from
Canada, supplies can be ordered from
ordered from

http://www.hp.com/paper/.

Accessories can be ordered from

Call 1-800-538-8787 (U.S.) or 1-800-387-3154 (Canada).

HP service information

To locate HP-Authorized Dealers, call 1-800-243-9816 (U.S.) or 1-800-387-3867 (Canada). For service
for your product, call the customer support number for your country/region. See the flyer that came in
the box with the printer.

http://www.hp.com/supplies. In Asia-Pacific, supplies can be ordered from

http://www.hp.com/go/accessories.

http://www.hp.com. Click the support & drivers block.

http://www.hp.com/sbso/product/supplies. In

http://www.hp.ca/catalog/supplies. In Europe, supplies can be

HP service agreements

Call 1-800-835-4747 (U.S.) or 1-800-268-1221 (Canada).

Extended Service: 1-800-446-0522

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HP support and information for Macintosh computers

http://www.hp.com/go/macosx for Macintosh OS X support information and HP subscription

Go to
service for driver updates.

http://www.hp.com/go/mac for products designed specifically for the Macintosh user.

Go to

iv HP customer care ENWW

Table of contents

1 Printer basics

Quick access to printer information ...................................................................................................... 2

World Wide Web links .......................................................................................................... 2

User guide links ................................................................................................................... 2

Where to look for more information ..................................................................................... 2

Setting up the printer ........................................................................................... 2

Using the printer .................................................................................................. 3

Printer configurations ........................................................................................................................... 4

HP Color LaserJet CP4005n (product number CB503A) .................................................... 4

HP Color LaserJet CP4005dn (product number CB504A) .................................................. 4

Printer features ..................................................................................................................................... 5

Walk around ......................................................................................................................................... 7

Printer software .................................................................................................................................... 9

Software ............................................................................................................................... 9

Software features ................................................................................................ 9

Driver Autoconfiguration ...................................................................................... 9

Update Now ........................................................................................................ 9

HP Driver Preconfiguration ................................................................................. 9

Installing the printing system software ............................................................................... 10

Installing Windows printing system software for direct connections ................. 10

Installing the software after the USB cable has been connected ...................... 11

Installing Windows printing system software for networks ................................ 11

Setting up a Windows computer to use the network printer with Windows-

sharing .............................................................................................................. 12

Uninstalling the software .................................................................................................... 12

Removing software from Windows operating systems ..................................... 12

Software for networks ........................................................................................................ 12

HP Web Jetadmin ............................................................................................. 13

Utilities ............................................................................................................................... 13

HP Easy Printer Care Software ......................................................................... 13

Embedded Web server ..................................................................................... 14

Features ........................................................................................... 14

Other components and utilities .......................................................................... 14

Printer drivers ..................................................................................................................................... 16

Supported printer drivers ................................................................................................... 16

Additional drivers ............................................................................................................... 16

Select the correct printer driver .......................................................................................... 17

Printer-driver Help (Windows) ............................................................................................ 17

Gaining access to the printer drivers ................................................................................. 17

Printer drivers for Macintosh computers ............................................................................................. 19

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Supported printer drivers ................................................................................................... 19

Gaining access to the printer drivers ................................................................................. 19

Software for Macintosh computers ..................................................................................................... 21

Installing Macintosh printing system software for networks ............................................... 21

Installing Macintosh printing system software for direct connections (USB) ..................... 22

To remove software from Macintosh operating systems ................................................... 22

Using the HP Printer Utility for Macintosh .......................................................................................... 23

Opening the HP Printer Utility ............................................................................................ 23

Printing a cleaning page .................................................................................................... 23

Printing a configuration page ............................................................................................. 23

Viewing supplies status ..................................................................................................... 24

Ordering supplies online and using other support features ............................................... 24

Uploading a file to the printer ............................................................................................. 24

Updating the firmware ........................................................................................................ 25

Activating the two-sided printing (duplexing) mode ........................................................... 25

Printing stored jobs ............................................................................................................ 25

Configuring trays ................................................................................................................ 25

Changing network settings ................................................................................................ 26

Opening the embedded Web server .................................................................................. 26

Setting up e-mail alerts ...................................................................................................... 26

Print media specifications ................................................................................................................... 28

Supported media weights and sizes .................................................................................. 28

2 Control panel

Introduction ......................................................................................................................................... 32

Control panel buttons ......................................................................................................................... 35

Interpreting control panel indicator lights ............................................................................................ 36

Control panel menus .......................................................................................................................... 37

Menu hierarchy ................................................................................................................................... 38

Retrieve job menu .............................................................................................................................. 42

Information menu ............................................................................................................................... 43

Paper handling menu ......................................................................................................................... 44

Configure device menu ...................................................................................................................... 45

Diagnostics menu ............................................................................................................................... 53

Changing printer control panel configuration settings ........................................................................ 54

Display ............................................................................................................................... 32

Accessing the control panel from a computer .................................................................... 34

Getting started basics ........................................................................................................ 37

To enter the menus ............................................................................................................ 38

Retrieve job menu .............................................................................................................. 38

Information menu ............................................................................................................... 38

Paper handling menu ......................................................................................................... 39

Configure device menu ...................................................................................................... 39

Diagnostics menu .............................................................................................................. 40

Printing menu ..................................................................................................................... 45

Print quality menu .............................................................................................................. 46

System setup menu ........................................................................................................... 48

I/O menu ............................................................................................................................ 51

Resets menu ...................................................................................................................... 51

Show IP address ................................................................................................................ 54

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Showing the IP address .................................................................................... 54

Color/black mix .................................................................................................................. 54

Setting the color/black mix ................................................................................ 54

Tray behavior options ........................................................................................................ 55

Setting the printer to use the requested tray ..................................................... 55

Setting manually feed prompt ........................................................................... 56

Setting the printer default for PS defer media ................................................... 56

Setting the printer to use size/type prompt ........................................................ 57

Setting the printer to use another tray ............................................................... 57

Setting the printer to duplex blank pages .......................................................... 57

Setting the printer to rotate images ................................................................... 58

Sleep delay ........................................................................................................................ 58

Setting sleep delay ............................................................................................ 58

Disabling/enabling sleep mode ......................................................................... 59

Wake time .......................................................................................................................... 59

Setting the wake time ........................................................................................ 59

Display brightness ............................................................................................................. 60

Setting the display brightness ........................................................................... 60

Personality ......................................................................................................................... 61

Setting the personality ....................................................................................... 61

Clearable warnings ............................................................................................................ 61

Setting the clearable warnings .......................................................................... 61

Auto continue ..................................................................................................................... 62

Setting auto continue ........................................................................................ 62

Replace supplies ............................................................................................................... 62

Setting replace supplies response .................................................................... 63

Order at .............................................................................................................................. 63

Setting order at response .................................................................................. 63

Color supply out ................................................................................................................. 63

Setting color supply out response ..................................................................... 64

Jam recovery ..................................................................................................................... 64

Setting jam recovery response .......................................................................... 64

RAM disk ........................................................................................................................... 65

Changing RAM disk behavior ............................................................................ 65

Language ........................................................................................................................... 65

Selecting the language ...................................................................................... 65

Selecting the language if the display is in a language you do not

understand ........................................................................................................ 66

Using the printer control panel in shared environments ..................................................................... 67

3 I/O configuration

Network configuration ......................................................................................................................... 70

Configuring TCP/IP parameters ......................................................................................... 70

Manually configuring TCP/IP parameters from the printer control panel .......... 70

Setting an IP address ........................................................................................ 70

Setting the subnet mask .................................................................................... 71

Setting the default gateway ............................................................................... 72

USB configuration .............................................................................................................................. 73

HP Jetdirect print servers ................................................................................................................... 74

Available software solutions .............................................................................................. 74

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Wireless printing ................................................................................................................................. 75

4 Printing tasks

Controlling print jobs ........................................................................................................................... 78

Selecting print media .......................................................................................................................... 80

Automatic media type sensing (auto sense mode) ............................................................................ 81

Configuring input trays ....................................................................................................................... 83

Printing on special media ................................................................................................................... 95

Using features in the printer driver ..................................................................................................... 99

IEEE 802.11 standard ........................................................................................................ 75

Source ............................................................................................................................... 78

Type and size .................................................................................................................... 78

Print setting priorities ......................................................................................................... 78

Media to avoid ................................................................................................................... 80

Paper that can damage the printer .................................................................................... 80

Tray 1 sensing ................................................................................................................... 81

Tray 2 and optional Tray 3 sensing ................................................................................... 82

Configuring trays when the printer gives a prompt ............................................................ 83

Configuring a tray when loading paper .............................................................................. 83

Configuring a tray to match print job settings .................................................................... 84

Configuring trays using the paper handling menu ............................................................. 84

Configuring Tray 2 and optional Tray 3 for a custom paper size ....................................... 85

Printing from Tray 1 (multipurpose tray) ............................................................................ 86

Loading Tray 1 .................................................................................................. 86

Printing envelopes from Tray 1 .......................................................................................... 87

Loading envelopes into Tray 1 .......................................................................... 87

Printing envelopes ............................................................................................. 88

Printing from Tray 2 or optional Tray 3 .............................................................................. 88

Loading detectable standard-sized media into Tray 2 and optional Tray 3 ....................... 89

Loading undetectable standard-sized media into Tray 2 and optional Tray 3 ................... 91

Loading custom-sized media into Tray 2 and optional Tray 3 ........................................... 93

Transparencies .................................................................................................................. 95

Glossy paper ...................................................................................................................... 95

Colored paper .................................................................................................................... 96

Envelopes .......................................................................................................................... 96

Labels ................................................................................................................................ 96

Heavy paper ...................................................................................................................... 96

HP LaserJet Tough paper .................................................................................................. 97

Preprinted forms and letterhead ........................................................................................ 97

Recycled paper .................................................................................................................. 98

Creating and using quick sets ............................................................................................ 99

Creating and using watermarks ....................................................................................... 100

Resizing documents ........................................................................................................ 100

Setting a custom paper size from the printer driver ......................................................... 101

Using different paper/covers ............................................................................................ 101

Printing a blank first page ................................................................................................ 101

Printing multiple pages on one sheet of paper ................................................................ 101

Printing on both sides of the paper .................................................................................. 102

To print on both sides by using the duplex-printing accessory ....................... 102

To print on both sides manually ...................................................................... 103

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Layout options for printing on both sides ........................................................ 103

Setting the color options .................................................................................................. 104

Using the HP Digital Imaging Options dialog box ............................................................ 104

Using the Services tab ..................................................................................................... 105

Using features in the Macintosh printer driver .................................................................................. 106

Creating and using presets in Mac OS X ......................................................................... 106

Printing a cover page ....................................................................................................... 106

Printing multiple pages on one sheet of paper ................................................................ 107

Printing on both sides of the paper .................................................................................. 107

Setting the color options .................................................................................................. 108

Two-sided (duplex) printing .............................................................................................................. 110

Control panel settings for automatic two-sided printing ................................................... 111

To enable or disable two-sided printing from the printer control panel ........... 111

Options for binding two-sided printing jobs ...................................................................... 112

Manual two-sided printing ................................................................................................ 112

Printing booklets .............................................................................................................. 113

Special printing situations ................................................................................................................. 114

Printing a different first page ............................................................................................ 114

Printing a blank back cover .............................................................................................. 114

Printing on custom-size media ......................................................................................... 114

Stopping a print request ................................................................................................... 115

Stopping the current print job from the printer control panel ........................... 115

Stopping the current print job from a software application .............................. 115

Job storage features ......................................................................................................................... 116

Proofing and holding a job ............................................................................................... 116

Printing stored jobs ......................................................................................... 116

Deleting stored jobs ........................................................................................ 116

Private jobs ...................................................................................................................... 117

Printing a private job ....................................................................................... 117

Deleting a private job ...................................................................................... 118

Mopier mode .................................................................................................................... 11 8

Managing memory ............................................................................................................................ 120

5 Managing the printer

Printer information pages ................................................................................................................. 122

Menu map ........................................................................................................................ 122

Configuration page .......................................................................................................... 122

Supplies status page ....................................................................................................... 123

Usage page ..................................................................................................................... 123

Demo page ...................................................................................................................... 124

Print CMYK samples ........................................................................................................ 124

Print RGB samples .......................................................................................................... 124

File directory .................................................................................................................... 125

PCL or PS font list ........................................................................................................... 125

Event log .......................................................................................................................... 125

Using the embedded Web server ..................................................................................................... 126

Accessing the embedded Web server ............................................................................. 126

Information tab ................................................................................................................. 127

Settings tab ...................................................................................................................... 127

Setting the real-time clock ............................................................................................... 128

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6 Color

Networking tab ................................................................................................................. 12 8

Other links ........................................................................................................................ 128

Using the HP Easy Printer Care Software ........................................................................................ 129

Supported operating systems .......................................................................................... 129

To use the HP Easy Printer Care Software ..................................................................... 129

HP Easy Printer Care Software sections ......................................................................... 129

Using color ....................................................................................................................................... 132

HP ImageREt 3600 .......................................................................................................... 132

Paper selection ................................................................................................................ 132

Color options .................................................................................................................... 132

sRGB ............................................................................................................................... 132

Printing in four colors — CMYK ....................................................................................... 133

CMYK ink set emulation (PostScript only) ....................................................................... 133

Color matching ................................................................................................................................. 134

Sample book color matching ........................................................................................... 134

Printing color samples ..................................................................................................... 134

Managing printer color options on Windows computers ................................................................... 136

Print in grayscale ............................................................................................................. 136

RGB Color (Color Themes) ............................................................................................. 136

Automatic or manual color adjustment ............................................................................ 136

Manual color options ....................................................................................... 137

Restricting color printing .................................................................................................. 138

Managing printer color options on Macintosh computers ................................................................. 139

Print Color as Gray .......................................................................................................... 139

Advanced color options for text, graphics, and photographs ........................................... 139

Halftone options .............................................................................................. 139

Neutral Grays .................................................................................................. 139

RGB Color ....................................................................................................... 140

Edge Control ................................................................................................... 140

7 Maintenance

Managing print cartridges ................................................................................................................. 142

HP print cartridges ........................................................................................................... 142

Non-HP print cartridges ................................................................................................... 142

Print cartridge authentication ........................................................................................... 142

HP fraud hotline ............................................................................................................... 142

Print cartridge storage ..................................................................................................... 143

Print cartridge life expectancy .......................................................................................... 143

Checking the print cartridge life ....................................................................................... 143

Using the printer control panel ........................................................................ 143

Using the embedded Web server .................................................................... 143

Using HP Easy Printer Care Software ............................................................ 143

Using HP Web Jetadmin ................................................................................. 143

Changing print cartridges ................................................................................................................. 144

Replacing a print cartridge ............................................................................................... 144

To replace the print cartridge ........................................................................................... 144

Replacing supplies ........................................................................................................................... 147

Locating supplies ............................................................................................................. 147

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Using the cleaning page ................................................................................................................... 149

Configuring alerts ............................................................................................................................. 152

8 Problem solving

Basic troubleshooting checklist ........................................................................................................ 154

Factors affecting printer performance .............................................................................................. 155

Troubleshooting information pages .................................................................................................. 156

Control panel message types ........................................................................................................... 158

Control panel messages ................................................................................................................... 159

Paper jams ....................................................................................................................................... 183

Common causes of paper jams ........................................................................................................ 185

Clearing jams ................................................................................................................................... 186

Media-handling problems ................................................................................................................. 194

Printer response problems ............................................................................................................... 199

Printer control panel problems ......................................................................................................... 202

Supply replacement guidelines ........................................................................................ 147

Making room around the printer for replacing supplies .................................................... 148

Approximate replacement intervals for supplies .............................................................. 148

Configuration page .......................................................................................................... 156

Paper path test page ....................................................................................................... 156

Registration page ............................................................................................................. 157

Event log .......................................................................................................................... 157

Status messages ............................................................................................................. 158

Warning messages .......................................................................................................... 158

Error messages ............................................................................................................... 158

Critical error messages .................................................................................................... 158

Message listing ................................................................................................................ 15 9

Paper jam recovery .......................................................................................................... 183

To disable paper jam recovery ........................................................................ 184

Paper jams ....................................................................................................................... 185

Jam in Tray 1 ................................................................................................................... 186

Jam in Tray 2 or optional Tray 3 ...................................................................................... 187

Jams in top cover area .................................................................................................... 188

Clearing a jam in the top cover area ............................................................... 189

Clearing other jams .......................................................................................................... 191

Multiple sheets ................................................................................................................. 194

Incorrect page size .......................................................................................................... 194

Incorrect tray .................................................................................................................... 195

Automatic feed error ........................................................................................................ 195

Tray 2 or optional Tray 3 feed error ................................................................................. 195

Special media feed error .................................................................................................. 196

Envelope printing error .................................................................................................... 197

Output quality ................................................................................................................... 197

Duplexing error ................................................................................................................ 198

Control panel display is blank .......................................................................................... 199

Printer does not print ....................................................................................................... 199

Printer not receiving data ................................................................................................. 200

Printer selection ............................................................................................................... 200

Control panel setting ........................................................................................................ 202

Selecting optional Tray 3 ................................................................................................. 202

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Incorrect printer output ..................................................................................................................... 203

Incorrect fonts .................................................................................................................. 203

Symbol sets ..................................................................................................................... 203

Drifting text ....................................................................................................................... 203

Output errors .................................................................................................................... 203

Partial printout .................................................................................................................. 204

Guidelines for printing with different fonts ........................................................................ 204

Software application problems ......................................................................................................... 205

System selection through software .................................................................................. 205

Font selection from software ............................................................................................ 205

Color selection from software .......................................................................................... 205

Optional Tray 3 and duplexer recognition ........................................................................ 206

Troubleshooting common Macintosh problems ................................................................................ 207

Solving problems with Mac OS X. ................................................................................... 207

Color printing problems .................................................................................................................... 210

Printout color error ........................................................................................................... 210

Incorrect shade ................................................................................................................ 210

Missing color .................................................................................................................... 210

Cartridge error ................................................................................................................. 211

Color match error ............................................................................................................. 211

Print quality troubleshooting ............................................................................................................. 212

Print quality problems associated with media .................................................................. 212

Overhead transparency defects ....................................................................................... 212

Print quality problems associated with the environment .................................................. 213

Print quality problems associated with jams .................................................................... 213

Print quality troubleshooting pages .................................................................................. 213

Print quality troubleshooting tool ...................................................................................... 213

Calibrating the printer ...................................................................................................... 214

Repetitive defect ruler ...................................................................................................... 214

Print quality defect chart .................................................................................................. 215

Appendix A Working with memory

Printer memory ................................................................................................................................. 222

Installing memory ............................................................................................................................. 223

Installing DDR memory DIMMs ....................................................................................... 223

Enabling memory ............................................................................................................................. 228

To enable memory for Windows 2000 and Windows XP ................................................. 228

Appendix B Supplies and accessories

Ordering directly through the embedded Web server (for printers with network connections) ......... 230

Part numbers .................................................................................................................................... 231

Appendix C Service and Support

Hewlett-Packard limited warranty statement .................................................................................... 236

Print cartridge limited warranty statement ........................................................................................ 237

Fuser and transfer unit limited warranty statement .......................................................................... 238

HP maintenance agreements ........................................................................................................... 239

On-site service agreements ............................................................................................. 239

Priority on-site service ..................................................................................... 239

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Next-day on-site service .................................................................................. 239

Weekly (volume) on-site service ..................................................................... 239

Appendix D Printer specifications

Physical dimensions ......................................................................................................................... 242

Electrical specifications .................................................................................................................... 243

Acoustic emissions ........................................................................................................................... 244

Environmental specifications ............................................................................................................ 245

Appendix E Regulatory information

FCC regulations ............................................................................................................................... 248

FCC regulations ............................................................................................................... 248

Environmental product stewardship program ................................................................................... 249

Protecting the environment .............................................................................................. 249

Ozone production ............................................................................................................ 249

Power consumption ......................................................................................................... 249

Paper use ........................................................................................................................ 249

Plastics ............................................................................................................................ 249

HP LaserJet print supplies ............................................................................................... 249

Return and recycling instructions ..................................................................................... 250

United States and Puerto Rico ........................................................................ 250

Non-US returns ............................................................................................... 250

Paper ............................................................................................................................... 250

Material restrictions .......................................................................................................... 250

Disposal of waste equipment by users in private households in the European

Union ............................................................................................................................... 251

Material Safety Data Sheet (MSDS) ................................................................................ 251

For more information ....................................................................................................... 252

Declaration of Conformity ................................................................................................................. 253

Safety statements ............................................................................................................................. 254

Laser safety ..................................................................................................................... 254

Canadian DOC regulations .............................................................................................. 254

EMI statement (Korea) ..................................................................................................... 254

VCCI statement (Japan) .................................................................................................. 254

AC cordset statement (Japan) ......................................................................................... 254

Laser Statement for Finland ............................................................................................ 255

Multiple returns (two to eight cartridges) ........................................ 250

Single returns ................................................................................. 250

Shipping .......................................................................................... 250

Glossary ........................................................................................................................................................... 257

Index ................................................................................................................................................................. 261

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1 Printer basics

This chapter contains information on setting up your printer and becoming familiar with its features. The
following topics are covered:

Quick access to printer information

●

Printer configurations

●

Printer features

●

Walk around

●

Printer software

●

Printer drivers

●

Printer drivers for Macintosh computers

●

Software for Macintosh computers

●

Using the HP Printer Utility for Macintosh

●

Print media specifications

●

ENWW 1

Quick access to printer information

World Wide Web links

Printer drivers, updated HP printer software, and product information and support may be obtained from
the following URLs:

http://www.hp.com/support/ljcp4005

●

Printer drivers may be obtained from the following sites:

In China:

●

In Japan:

●

In Korea:

●

In Taiwan:

●

http://www.dds.com.tw

To order supplies:

United States:

●

Worldwide:

●

To order accessories:

http://www.hp.com/go/accessories

●

http://www.hp.com.cn/support/cp4005

http://www.jpn.hp.com/support/cp4005

http://www.hp.co.kr/support/cp4005

http://www.hp.com.tw/support/cp4005, or the local driver Web site:

http://www.hp.com/go/ljsupplies

http://www.hp.com/ghp/buyonline.html

User guide links

For the latest version of the HP Color LaserJet CP4005 user guide, go to http://www.hp.com/support/

ljcp4005.

Where to look for more information

Several references are available for use with this printer. See http://www.hp.com/support/ljcp4005.

Setting up the printer

Start Guide

Provides step-by-step instructions for installing and setting up the printer. This document is located on
the CD_ROM provided with the printer.

HP Driver Pre-Configuration Guide

For detailed information about configuring printer drivers, go to

2 Chapter 1 Printer basics ENWW

http://www.hp.com/go/hpdpc_sw.

HP Embedded Web Server User Guide

Information about using the embedded Web server is available on the CD-ROM that came with the
printer.

Accessory and Consumable Installation Guides

Provides step-by-step instructions for installing the printer’s accessories and consumables. Supplied
with the printer’s optional accessories and consumables.

Using the printer

CD-ROM User Guide

Provides detailed information on using and troubleshooting the printer. Available on the CD-ROM
included with the printer.

Online Help

Provides information on printer options that are available from within printer drivers. To view a Help file,
access the online Help through the printer driver.

ENWW Quick access to printer information 3

Printer configurations

Thank you for purchasing the HP Color LaserJet CP4005 Series printer. This printer is available in two
configurations.

HP Color LaserJet CP4005n (product number CB503A)

The HP Color LaserJet CP4005 printer is a four-color laser printer that prints up to 30 pages per minute
(ppm) for black and 25 pages per minute (ppm) for color.

Trays. The printer comes with a multipurpose tray (Tray 1) that holds up to 100 sheets of various

●

print media or 20 envelopes. A standard 500-sheet paper feeder (Tray 2) supports letter, legal,
executive, 8.5 X 13, JIS B5, executive (JIS), 16K, A4, and A5, and custom media. The printer also
supports one optional 500-sheet paper feeder (Tray 3).

Connectivity. The printer provides a network port (RJ-45 connector) and universal serial bus

●

(USB).

Memory. 128 megabytes (MB) of dual data-rate (DDR) synchronous dynamic random access

●

memory (SDRAM) in a single DIMM slot that can be upgraded to a maximum of 512 MB.

NOTE To accommodate memory expansion, the available 200-pin small outline dual inline

memory module (SODIMM) slot accepts 128, 256, or 512 MB RAM. The printer can support
up to 512 MB of memory.

HP Color LaserJet CP4005dn (product number CB504A)

The HP Color LaserJet CP4005dn Series printer includes the features of the CP4005n, plus a duplexer
for automatic two-sided printing, and an additional 128 MB of memory for a total of 258 MB of memory.

4 Chapter 1 Printer basics ENWW

Printer features

This printer combines the quality and reliability of Hewlett-Packard printing with the following new
features and standard capabilities. For more information about printer features, see the Hewlett-Packard
Web site at

Table 1-1 Features

http://www.hp.com/support/ljcp4005.

Performance

Memory

User interface

Supported printer personalities

Prints up to 30 pages per minute (ppm) in black & white and 25 ppm in color for letter-

●

sized (8.5"x11") and A4-size paper.

First page prints in 10 seconds or less for black & white and 12 seconds or less for color

●

from the Ready prompt. This wait time is similar for first page out times from Powersave
or sleep mode.

128 MB of memory for the HP Color LaserJet CP4005n, 256 MB for the HP Color

●

LaserJet CP4005dn.

NOTE Memory specification: HP Color LaserJet CP4005 Series printers use

200-pin small outline dual inline memory modules (SODIMM) that accepts 128,
256, or 512 MB RAM. The printer can support up to 512 MB of memory.

Four-line graphic display on control panel.

●

Enhanced Help with animated graphics.

●

Embedded Web server to access support and order supplies (network-connected

●

printers).

HP Easy Printer Care Software (a Web-based status and troubleshooting tool).

●

HP PCL 6.

●

HP PCL 5c.

●

PostScript® 3 emulation.

●

Portable document format (PDF).

●

Job storage features

Environmental features

Full job storage features.

●

Personal identification number (PIN) printing. A user can send a print file to the

●

printer with a PIN embedded in the job print it by typing in the PIN at the control
panel.

Mopier mode. A print file is processed on the computer and sent one time only to

●

the printer. It is then spooled at the printer, and the requested numbers of copies
are printed.

Proof and hold. A multi-copy print file is sent to the printer, the first copy is printed

●

for proofing, and the remainder of the job is held at the printer for printing or
cancellation.

Personal identification number (PIN) printing.

●

Fonts and forms.

●

Sleep mode setting.

●

High content of recyclable components and materials.

●

Energy Star® compliant.

●

ENWW Printer features 5

Table 1-1 Features (continued)

Fonts

80 internal fonts available for both PCL and PostScript emulation.

●

80 printer-matching screen fonts in TrueType format available with the software

●

solution.

Supports forms and fonts on the disk using HP Web Jetadmin.

●

Paper handling

Accessories

Prints on media from 77 mm x 127 mm (3 inches x 5 inches) up to 216 mm x 356 mm

●

(8.5 inches x 14 inches) (legal size). For ordering information, see

● Tray 1 can process heavy media from 60 g/m

standard 80 lb cover stock. For ordering information, see

Tray 2 and optional Tray 3 can process media from 60 g/m

●

Prints on a wide range of media types, including HP laser photo media, glossy papers,

●

2

to 220 g/m2 (16 lb to 60 lb), as well as

Part numbers.

2

Part numbers.

to 120 g/m2 (16 lb to 32 lb).

and transparencies, as well as heavy stock, labels, and envelopes.

Prints multiple gloss levels.

●

Standard 100-sheet multi-purpose paper tray (Tray 1) supports letter, legal, executive,

●

8.5 X 13, JIS B5, executive (JIS), 16K, A4, A5, and custom media.

Standard 500-sheet paper feeder (Tray 2) that supports letter, legal, executive, 8.5 X 13,

●

JIS B5, executive (JIS), 16K, A4, A5, and custom media.

One optional 500-sheet paper feeder (Tray 3) support letter, legal, executive, 8.5 X 13,

●

JIS B5, executive (JIS), 16K, A4, A5, and custom media.

Standard 500-sheet face-down output bin.

●

Duplexer for automatic two-sided printing (duplexing) standard on the HP Color

●

LaserJet CP4005dn Series printer.

Automatic duplexing of 120 g/m

●

2

(32 lb) paper at full speed - 30 sides (15 sheets) per

minute.

Small outline dual inline memory modules (SODIMMs).

●

Connectivity

Supplies

Flash memory slot for firmware upgrades.

●

Printer stand.

●

One optional 500-sheet paper feeder (Tray 3).

●

USB 2.0 Hi-Speed Device port (Type B connector).

●

HP Jetdirect embedded print server to enable network connectivity.

●

Optional HP Jetdirect external print servers to enable alternative network connectivity

●

through the USB port.

Supplies status page contains information on toner level, page count, and estimated

●

pages remaining.

High-capacity no-shake cartridge pre-installed in the printer automatic-toner seal

●

removal feature.

Printer checks for authentic HP print cartridges at cartridge installation.

●

Internet-enabled supply-ordering capabilities through the embedded Web server, Web

●

Jetadmin network printer software, and HP Easy Printer Care Software. For more
information, see

http://www.hp.com/go/easyprintercare.

6 Chapter 1 Printer basics ENWW

Walk around

The following illustrations identify the locations and names of key components of this printer.

Figure 1-1 Front view (HP Color LaserJet CP4005dnwith optional 500-sheet feeder shown)

1 Duplexer

2 Top cover

3 Control panel

4 Front cover (access to print cartridges, transfer unit, and fuser)

5 Tray 1

6 On/off switch

7 Tray 2

8 Optional Tray 3

ENWW Walk around 7

Figure 1-2 Back/side view (HP Color LaserJet CP4005dn with optional 500-sheet feeder shown)

1 Formatter board

2 Upper formatter board tab

3 USB 2.0 Hi-Speed Device port (Type B connector)

4 Ethernet Base 10/100T Networking port (RJ-45 connector)

5 Lower formatter board tab

6 Power cord connection

8 Chapter 1 Printer basics ENWW

Printer software

Included with the printer is a CD-ROM containing the printing system software. The software
components and printer drivers on this CD-ROM help you use the printer to its fullest potential. See the
Getting Started Guide for installation instructions.

NOTE For the latest information about the printing system software components, see the

readme file on the Web at
the printer software, view the Install Notes on the CD-ROM included with the printer.

This section summarizes the software included on the CD-ROM. The printing system includes software
for end users and network administrators operating in the following operating environments:

Microsoft® Windows® 2000, XP (32-bit), and XP Pro (64-bit)

●

Microsoft Server 2003 (32-bit and 64-bit)

●

Mac OS X v10.2, v10.3, and v10.4

●

NOTE For a list of the network environments supported by the network administrator software

components, see

NOTE For a list of printer drivers, updated HP printer software, and product support information,

http://www.hp.com/support/ljcp4005.

go to

http://www.hp.com/support/ljcp4005. For information about installing

Network configuration.

Software

Software features

Automatic Configuration, Update Now, and Preconfiguration features are available with the HP Color
LaserJet CP4005 Series printer.

Driver Autoconfiguration

The HP LaserJet PCL 6 and PCL 5c drivers for Windows and the PS drivers for Windows 2000 and
Windows XP feature automatic discovery and driver configuration for printer accessories at the time of
installation. Some accessories that Driver Autoconfiguration supports are the duplexing unit, optional
paper Tray 3, and dual inline memory modules (DIMMs). If the environment supports bidirectional
communication, the installer presents Driver Autoconfiguration as an installable component by default
for a Typical Installation and for a Custom Installation.

Update Now

If you have modified the configuration of the HP Color LaserJet CP4005 printer since installation, the
driver can be automatically updated with the new configuration in environments that support bidirectional
communication. Click the Update Now button to automatically reflect the new configuration in the driver.

NOTE The Update Now feature is not supported in environments where shared Windows 2000

or Windows XP clients are connected to Windows 2000 or Windows XP hosts.

HP Driver Preconfiguration

HP Driver Preconfiguration is a software architecture and set of tools that allows HP software to be
customized and distributed in managed corporate printing environments. Using HP Driver

ENWW Printer software 9

Preconfiguration, information technology (IT) administrators can preconfigure the printing and device
defaults for HP printer drivers before installing the drivers in the network environment. For more
information, see the HP Driver Preconfiguration Support Guide, which is available at

support/ljcp4005 and http://www.hp.com/hpdpc_se

http://www.hp.com/

Installing the printing system software

The following sections contain instructions for installing the printing system software.

The printer comes with printing system software and printer drivers on a CD-ROM. The printing system
software on the CD-ROM must be installed to take full advantage of the printer features.

If you do not have access to a CD-ROM drive, you can download the printing system software from the
Internet at

You can download the latest software free of charge at http://www.hp.com/go/ljcp4005.

Installing Windows printing system software for direct connections

This section explains how to install the printing system software for Microsoft Windows 2000 and
Windows XP.

http://www.hp.com/support/ljcp4005.

NOTE You can obtain Model Scripts for Linux by downloading them from the Internet. For Linux

support see

http://www.hp.com/go/ljcp4005_software.

When installing the printing software in a direct-connect environment, always install the software before
connecting the USB cable. If the USB cable was connected before the software installation, see

the software after the USB cable has been connected.

Use a USB cable for the direct connection. Use a standard 2 meter (6 foot) USB cable.

Installing the printing system software

1. Close all software programs that are open or running.

2. Insert the printer CD-ROM into the CD-ROM drive.

If the welcome screen does not open, start it by using the following procedure:

On the Start menu, click Run.

●

Type the following: X:\setup (where X is the letter of the CD-ROM drive).

●

Click OK.

●

3. When prompted, click Install and follow the instructions on the computer screen.

4. Click Finish when the installation has completed.

5. You might need to restart the computer.

6. Print a Test Page or a page from any software program to make sure that the software is correctly

installed.

Installing

If installation fails, reinstall the software. If this fails, check the installation notes and readme files on the
printer CD-ROM or the flyer that came in the printer box, or go to
for help or more information.

10 Chapter 1 Printer basics ENWW

http://www.hp.com/support/ljcp4005

Installing the software after the USB cable has been connected

If you have already connected a USB cable to a Windows computer, the New Hardware Found dialog
box appears when you turn on the computer.

Installing the software for Windows 2000 or Windows XP

1. In the New Hardware Found dialog box, click Search.

2. On the Locate Driver Files screen, select the Specify a Location check box, clear all other check

boxes, and then click Next.

3. Type the letter for the root directory. For example, X:\ (where "X:\" is the letter of the root directory

on the CD-ROM drive).

4. Click Next.

5. Follow the instructions on the computer screen.

6. Click Finish when installation has completed.

7. Select a language and follow the instructions on the computer screen.

8. Print a Test Page or a page from any software program to make sure that the software is correctly

installed.

If installation fails, reinstall the software. If this fails, check the installation notes and readme files
on the printer CD-ROM or the flyer that came in the printer box, or go to

ljcp4005 for help or more information.

http://www.hp.com/support/

Installing Windows printing system software for networks

The software on the printer CD-ROM supports network installation with a Microsoft network. For network
installation on other operating systems, go to

The HP Jetdirect embedded print server in the HP Color LaserJet CP4005n or HP Color LaserJet
CP4005dn Series printers includes a 10/100 Base-TX network port. For other available HP Jetdirect
print servers, go to

Installing the printing system software

1. If you are installing the software on Windows 2000 or Windows XP make sure that you have

administrator privileges.

2. Make sure that the HP Jetdirect print server and printer are properly connected to the network.

Print a configuration page (see
page, locate the IP address that is currently configured. You might need this address to initially
identify the printer on your network and complete the installation.

3. Close all software programs that are open or running.

4. Insert the printer CD-ROM into the CD-ROM drive.

http://www.hp.com/go/jetdirect.

Printer information pages). On the second page of the configuration

http://www.hp.com/support/ljcp4005.

ENWW Printer software 11

If the welcome screen does not open, start it by using the following procedure:

On the Start menu, click Run.

●

Type the following: X:\setup (where X is the letter of the CD-ROM drive).

●

Click OK.

●

5. When prompted, click Install Printer and follow the instructions on the computer screen.

6. Click Finish when installation has completed.

7. You might need to restart the computer.

8. Print a Test Page or a page from any software program to make sure that the software is correctly

installed.

If installation fails, reinstall the software. If this fails, check the installation notes and readme files
on the printer CD-ROM or the flyer that came in the printer box, or go to

ljcp4005 for help or more information.

http://www.hp.com/support/

Setting up a Windows computer to use the network printer with Windows­sharing

If the computer will print directly to the printer, you can share the printer on the network so that other
network users can print to it.

See your Windows documentation to enable Windows-sharing. After the printer is shared, install the
printer software on all computers that share the printer.

Uninstalling the software

This section explains how to uninstall the printing system software.

Removing software from Windows operating systems

Use Add/Remove Programs to select and remove any or all of the Windows HP printing system
components.

1. Click Start, click Control Panel, and then click Add/Remove Programs.

2. Point to HP Color LaserJet CP4005 and then click Change/Remove.

3. Click Uninstaller.

4. Click Next.

5. Select the HP printing system components you want to uninstall.

6. Click OK.

7. Follow the instructions on the computer screen to complete the uninstallation.

Software for networks

For a summary of available HP network installation and configuration software solutions, see the
HP Jetdirect Print Server Administrator’s Guide. You can find this guide on the CD-ROM included with
the printer.

12 Chapter 1 Printer basics ENWW

HP Web Jetadmin

HP Web Jetadmin allows you to manage HP Jetdirect-connected printers within your intranet using a
Web browser. HP Web Jetadmin is a browser-based management tool, and should be installed only on
a single network administration server. It can be installed and run on these systems:

Fedora Core and SuSe Linux

●

Windows 2000 Professional, Server, and Advanced Server

●

Windows XP Professional Service Pack 1

●

Windows Server 2003

●

When installed on a host server, HP Web Jetadmin can be accessed by any client through a supported
web browser, such as Microsoft Internet Explorer 5.5 and 6.0 or Netscape Navigator 7.0.

HP Web Jetadmin has the following features:

Task-oriented user interface provides configurable views, saving network managers significant

●

time.

Customizable user profiles let network administrators include only the function viewed or used.

●

Instant e-mail notification of hardware failure, low supplies, and other printer problems now route

●

to different people.

Remote installation and management from anywhere using only a standard Web browser.

●

Advanced autodiscovery locates peripherals on the network, without manually entering each printer

●

into a database.

Simple integration into enterprise management packages.

●

Ability to quickly find peripherals based on parameters such as IP address, color capability, and

●

model name.

Ability to easily organize peripherals into logical groups, with virtual office maps for easy navigation.

●

Ability to manage and configure multiple printers at once.

●

To download a current version of HP Web Jetadmin and to see the latest list of supported host systems,
visit

http://www.hp.com/go/webjetadmin.

Utilities

The HP Color LaserJet CP4005 Series printer is equipped with several utilities that make it easy to
monitor and manage the printer on a network.

HP Easy Printer Care Software

The HP Easy Printer Care Software is a software program that you can use for the following tasks:

Viewing color usage information

●

Checking the printer status

●

Checking the supplies status

●

Setting up alerts

●

ENWW Printer software 13

Viewing printer documentation

●

Gaining access to troubleshooting and maintenance tools

●

You can use the HP Easy Printer Care Software when the printer is directly connected to your computer
or when it is connected to a network. The HP Easy Printer Care Software is available at

http://www.hp.com/go/easyprintercare.

Embedded Web server

This printer is equipped with an embedded Web server, which allows access to information about printer
and network activities. A Web server provides an environment in which web programs may run, much
in the same way that an operating system, such as Windows, provides an environment for programs to
run on your computer. The output from these programs can then be displayed by a Web browser, such
as Microsoft Internet Explorer or Netscape Navigator.

When a Web server is "embedded", that means it resides on a hardware device (such as a printer) or
in firmware, rather than as software that is loaded on a network server.

The advantage of an embedded Web server is that it provides an interface to the printer that anyone
can access with a network-connected computer or a standard Web browser. There is no special software
to install or configure. For more information about the HP embedded Web server, see the Embedded
Web Server User Guide. You can find this guide on the CD-ROM included with the printer.

Features

The HP embedded Web server allows you to view printer and network card status and manage printing
functions from your computer. With the HP embedded Web server, you can do the following:

View printer status information.

●

Determine the remaining life on all supplies and order new ones.

●

View and change tray configurations.

●

View and change the printer control panel menu configuration.

●

View and print internal pages.

●

Receive notification of printer and supplies events.

●

Add or customize links to other Web sites.

●

Select the language in which to display the embedded Web server pages.

●

View and change network configuration.

●

For a complete explanation of the features and functionality of the embedded Web server, see

the embedded Web server.

Using

Other components and utilities

Several software applications are available for Windows and Mac OS users, as well as for network
administrators.

14 Chapter 1 Printer basics ENWW

Windows Mac OS Network administrator

Software installer — automates the

●

printing system installation

Online Web registration

●

PostScript Printer Description files

●

(PPDs) — for use with the Apple
PostScript drivers that comes with
the Mac OS

HP Web Jetadmin — A browser-

●

based system management tool.

http://www.hp.com/go/

See

webjetadmin for the latest HP Web

Jetadmin software.

ENWW Printer software 15

Printer drivers

The product comes with software that allows the computer to communicate with the product (by using
a printer language). This software is called a printer driver. Printer drivers provide access to product
features, such as printing on custom-sized paper, resizing documents, and inserting watermarks.

Supported printer drivers

The following printer drivers are provided for the product. If the printer driver that you want is not on the
product CD-ROM or is not available at
program that you are using, and request a driver for the product.

NOTE The most recent drivers are available at http://www.hp.com/go/ljcp4005_software.

Depending on the configuration of Windows-based computers, the installation program for the
product software automatically checks the computer for Internet access in order to obtain the
latest drivers.

NOTE For Windows 2000, Windows XP, and Windows Server 2003, the HP Color LaserJet

CP4005 Series printers include a monochrome PCL 6 driver that can be installed for users who
will be printing only black-and-white print jobs.

http://www.hp.com, contact the manufacturer or distributor of the

Operating system

Windows 2000

Windows XP

Windows Server 2003

Mac OS X v10.2, v10.3, and v10.4. X

1

Not all product features are available from all drivers or operating systems. See the context-sensitive help in the printer driver
for available features.

2

For Windows 2000, Windows XP, and Windows Server 2003, the HP Color LaserJet CP4005 Series printers include a
monochrome PCL 6 driver that can be installed for users who print only black-and-white print jobs.

3

PostScript (PS) Printer Description files (PPDs)

1

PCL 6 printer

2

driver

X

X

X

PCL 5 printer
driver

X

X

X

PS printer driver PPD3 printer

X

X

X

driver

Additional drivers

The Linux drivers are not included on the CD-ROM, but are available from the Internet.

You can obtain Model Scripts for Linux by downloading them from the Internet or by requesting them
from an HP-authorized service or support provider. For Linux support go to

www.hp.com/go/linux.

16 Chapter 1 Printer basics ENWW

Select the correct printer driver

Select a printer driver based on the operating system that you are using and the way that you use the
product. See the printer-driver Help for the features that are available. For information about gaining
access to the printer-driver Help, see Printer-driver Help.

The PCL 6 printer driver can provide the best overall performance and access to your printer

●

features.

The PCL 5 printer driver is recommended for general office monochrome and color printing.

●

Use the PostScript (PS) driver if you are printing primarily from PostScript-based programs such

●

as Adobe PhotoShop and CorelDRAW

®

, for compatibility with PostScript Level 3 needs, or for PS

flash font support.

NOTE The product automatically switches between PS and PCL printer languages.

Printer-driver Help (Windows)

Printer-driver Help is separate from program Help. The printer-driver help provides explanations for the
buttons, checkboxes, and drop-down lists that are in the printer driver. It also includes instructions for
performing common printing tasks, such as printing on both sides, printing multiple pages on one sheet,
and printing the first page or covers on different paper.

Activate the printer-driver Help screens in one of the following ways:

Click the Help button.

●

Press the F1 key on the computer keyboard.

●

Click the question-mark symbol in the upper-right corner of the printer driver.

●

Right-click on any item in the driver, and then click What's This?.

●

Gaining access to the printer drivers

Use one of the following methods to open the printer drivers from your computer:

Operating System To change the settings for all

Windows 2000, XP,
and Server 2003.

print jobs until the software
program is closed

1. On the File menu in the

software program, click

Print.

2. Select the HP Color

LaserJet CP4005, and then
click Properties or
Preferences.

The steps can vary; this
procedure is most common.

To change the print job default
settings (for example, turn on
Print on Both Sides by default)

1. Click Start, click Settings,

and then click Printers or
Printers and Faxes.

2. Right-click the HP Color

LaserJet CP4005 icon, and
then select Printing

Preferences.

To change the configuration
settings (for example, add a
tray or enable/disable Manual
Duplexing)

1. Click Start, click Settings,

2. Right-click the HP Color

3. Click the Device Settings

and then click Printers or
Printers and Faxes.

LaserJet CP4005 icon, and
then select Properties.

tab.

ENWW Printer drivers 17

Operating System To change the settings for all

print jobs until the software
program is closed

To change the print job default
settings (for example, turn on
Print on Both Sides by default)

To change the configuration
settings (for example, add a
tray or enable/disable Manual
Duplexing)

Mac OS X v10.2 1. On the File menu, click

Mac OS X v10.3 and
V10.4

Print.

2. Change the settings that

you want on the various
pop-up menus.

1. On the File menu, click

Print.

2. Change the settings that

you want on the various
pop-up menus.

1. On the File menu, click

Print.

2. Change the settings that

you want on the various
pop-up menus.

3. On the Presets pop-up

menu, click Save as and
type a name for the preset.

These settings are saved in the
Presets menu. To use the new
settings, you must select the
saved preset option every time
you open a program and print.

1. On the File menu, click

Print.

2. Change the settings that

you want on the various
pop-up menus.

3. On the Presets pop-up

menu, click Save as and
type a name for the preset.

These settings are saved in the
Presets menu. To use the new
settings, you must select the
saved preset option every time
you open a program and print.

1. In the Finder, on the Go

menu, click Applications.

2. Open Utilities, and then

open Print Center.

3. Click on the print queue.

4. On the Printers menu,

click Show Info.

5. Click the Installable

Options menu.

NOTE Configuration

settings might not be
available in Classic
mode.

1. Open Printer Setup Utility

by selecting the hard drive,
clicking Applications,
clicking Utilities, then
double-clicking Printer

Setup Utility.

2. Click on the print queue.

3. On the Printers menu,

click Show Info.

4. Click the Installable

Options menu.

18 Chapter 1 Printer basics ENWW

Printer drivers for Macintosh computers

The printer comes with printer-driver software that uses a printer language to communicate with the
printer. Printer drivers provide access to printer features, such as printing on custom-sized paper,
resizing documents, and inserting watermarks.

Supported printer drivers

A Macintosh printer driver and the necessary PPD files are included with the printer. If the printer driver
that you want is not on the printer CD, check the installation notes and the late-breaking readme files
to see if the printer driver is supported. If it is not supported, contact the manufacturer or distributor of
the software program that you are using, and request a driver for the printer.

NOTE The most recent drivers are available at http://www.hp.com/go/ljcp4005_software.

Gaining access to the printer drivers

Use one of the following methods to open the printer drivers from your computer.

Operating System To change the settings for all

Mac OS X v10.2 1. On the File menu, click

Mac OS X v10.3 and
v10.4

print jobs until the software
program is closed

Print.

2. Change any settings that

you want to on the various
pop-up menus.

1. On the File menu, click

Print.

2. Change any settings that

you want to on the various
pop-up menus.

To change the print job default
settings (for example, turn on
Print on Both Sides by default)

1. On the File menu, click

Print.

2. Change the settings that

you want on the various
pop-up menus, and then,
on the Presets pop-up
menu, click Save as and
type a name for the preset.

These settings are saved in the
Presets menu. To use the new
settings, you must select the
saved preset option every time
you open a program and print.

1. On the File menu, click

Print.

2. Change the settings that

you want on the various
pop-up menus, and then,
on the Presets pop-up
menu, click Save as and
type a name for the preset.

To change the configuration
settings (for example, add a
physical option such as a tray,
or turn on or off a driver
feature such as Allow Manual
Duplexing)

1. In the Finder, on the Go

menu, click Applications.

2. Open Utilities, and then

open Print Center.

3. Click on the print queue.

4. On the Printers menu,

click Show Info.

5. Click the Installable

Options menu.

NOTE Configuration

settings might not be
available in Classic
mode.

1. Open Printer Setup Utility

by selecting the hard drive,
clicking Applications,
clicking Utilities, and then
double-clicking Printer

Setup Utility.

2. Click on the print queue.

3. On the Printers menu,

click Show Info.

ENWW Printer drivers for Macintosh computers 19

Operating System To change the settings for all

print jobs until the software
program is closed

To change the print job default
settings (for example, turn on
Print on Both Sides by default)

These settings are saved in the
Presets menu. To use the new
settings, you must select the
saved preset option every time
you open a program and print.

To change the configuration
settings (for example, add a
physical option such as a tray,
or turn on or off a driver
feature such as Allow Manual
Duplexing)

4. Click the Installable

Options menu.

20 Chapter 1 Printer basics ENWW

Software for Macintosh computers

The HP installer provides PostScript® Printer Description (PPD) files, Printer Dialog Extensions (PDEs),
and the HP Printer Utility for use with Macintosh computers.

If both the printer and the Macintosh computer are connected to a network, use the printer embedded
Web server (EWS) to configure the printer. For more information, see

server.

Installing Macintosh printing system software for networks

This section describes how to install Macintosh printing system software. The printing system software
supports Mac OS X v10.2, v10.3, and v10.4.

The printing system software includes the following components:

PostScript Printer Description (PPD) files

●

The PPDs, in combination with the Apple PostScript printer drivers, provide access to printer
features. An installation program for the PPDs and other software is provided on the compact disc
(CD) that came with the printer. Use the Apple PostScript printer driver that comes with the
computer.

HP Printer Utility

●

The HP Printer Utility provides access to features that are not available in the printer driver. Use
the illustrated screens to select printer features and complete the following tasks with the printer:

Using the embedded Web

Name the printer.

●

Assign the printer to a zone on the network.

●

Assign an internet protocol (IP) address to the printer.

●

Download files and fonts.

●

Configure and set the printer for IP printing.

●

You can use the HP Printer Utility when your printer is directly connected using a USB cable or is
connected to a TCP/IP-based network.

NOTE The HP Printer Utility is supported for Mac OS X v10.2, v10.3, and v10.4,

For more information about using the HP Printer Utility, see Using the HP Printer Utility for Macintosh.

To install printer drivers for Mac OS X v10.2, v10.3, and v10.4

1. Connect the network cable between the HP Jetdirect print server and a network port.

2. Insert the CD into the CD-ROM drive.

The CD menu runs automatically. If the CD menu does not run automatically, double-click the CD
icon on the desktop.

3. Double-click the Installer icon in the HP LaserJet Installer folder.

4. Follow the instructions on the computer screen.

ENWW Software for Macintosh computers 21

5. On the computer hard drive, open Applications, open Utilities, and then open Print Center or

Printer Setup Utility.

NOTE If you are using Mac OS X v10.3 or v10.4, then the Printer Setup Utility has

replaced the Print Center.

6. Click Add Printer.

7. Select Bonjour as the connection type.

8. Select your printer from the list.

9. Click Add Printer.

10. Close the Print Center or the Printer Setup Utility by clicking the close button in the upper-left corner.

Installing Macintosh printing system software for direct connections (USB)

This section explains how to install the printing system software for Mac OS X v10.2, v10.3, and v10.4.

The Apple PostScript driver must be installed in order to use the PPD files. Use the Apple PostScript
driver that came with your Macintosh computer.

To install the printing system software

1. Insert the printer CD into the CD-ROM drive and run the installer.

The CD menu runs automatically. If the CD menu does not run automatically, double-click the CD
icon on the desktop.

2. Double-click the Installer icon in the HP LaserJet Installer folder.

3. Follow the instructions on the computer screen.

4. When prompted, connect a USB cable between the USB port on the printer and the USB port on

the computer. Use a standard 2-meter (6.56-foot) USB cable.

NOTE For Mac OS X v10.2, v10.3, and v10.4: USB queues are created automatically

when the printer is attached to the computer. In some cases, the queue will use a generic
PPD if the installer has not been run before the USB cable is connected. To change the
queue PPD, open the Print Center or Printer Setup Utility, select the correct printer queue,
and then click Show Info to open the Printer Info dialog box. In the pop-up menu, select
Printer Model, and then, in the pop-up menu in which Generic is selected, select the correct
PPD for the printer.

5. Print a test page or a page from any software program to make sure that the software is correctly

installed.

If installation fails, reinstall the software. If this fails, see the installation notes or late-breaking
readme files on the printer CD or the flyer that came in the printer box, or go to

support/ljcp4005 for help or more information.

http://www.hp.com/

To remove software from Macintosh operating systems

To remove the software from a Macintosh computer, drag the PPD files to the trash can.

22 Chapter 1 Printer basics ENWW

Using the HP Printer Utility for Macintosh

Use the HP Printer Utility to configure and maintain a printer from a computer running Mac OS X v10.2,
v10.3, and v10.4, or later. This section describes several functions that you can perform through the
HP Printer Utility.

Opening the HP Printer Utility

The process that you use to start the HP Printer Utility depends on the Macintosh operating system that
you are using.

To open the HP Printer Utility in Mac OS X v10.2, v10.3, v10.4, or later

1. Open the Macintosh HD.

2. Click Library, and then click Printers.

3. Click hp, and then click Utilities.

4. Double-click HP Printer Selector to open the HP Printer Selector.

5. Select the printer that you want to configure, and then click Utilities.

NOTE If the Printer Setup Utility icon is in the Dock, you can access it by clicking on the

icon.

Printing a cleaning page

Print a cleaning page if the printer is not printing jobs at the expected quality level.

1. Open the HP Printer Utility.

2. In the Configuration Settings list, select Color Cleaning.

3. Click Print Cleaning Page to print the cleaning page.

Printing a configuration page

Print a configuration page to view the printer settings. For more information about the configuration page,

Configuration page.

see

1. Open the HP Printer Utility.

2. In the Configuration Settings list, select Configuration Page.

3. Click Print Configuration Page to print the configuration page.

ENWW Using the HP Printer Utility for Macintosh 23

Viewing supplies status

View the status of the printer supplies (such as print cartridges, imaging drum, or print media) from a
computer.

1. Open the HP Printer Utility.

2. In the Configuration Settings list, select Supplies Status.

3. Click the Supplies tab to view the status of various replaceable supplies, and click the Media tab

to view the status of print media.

To view a more detailed status list, click Detailed Supplies Information. The Supplies

●

Information dialog box appears.

To order supplies online, click Order HP Supplies. You must have Internet access in order

●

to use the online ordering Web page. For more information about online ordering, see

supplies online and using other support features.

Ordering

Ordering supplies online and using other support features

Use the HP Web site to order printer supplies, register the printer, get customer support, or learn about
recycling printer supplies. You must have Internet access in order to use the supplies and support Web
pages.

1. Open the HP Printer Utility.

2. In the Configuration Settings list, select HP Support.

3. Click one of the following buttons:

Instant Support: Opens a Web page that you can use to seek technical assistance.

●

Order Supplies Online: Opens a Web page that you can use to order printer supplies.

●

Online Registration: Opens a Web page that you can use to register the printer.

●

Return & Recycle: Opens a Web page that you can use to find information about recycling

●

used supplies.

Uploading a file to the printer

Send a file from the computer to the printer. The action that the printer takes depends on the type of file
that you send to it. For example, when you send a print-ready file (such as a .PS or .PCL file), the printer
prints the file.

1. Open the HP Printer Utility.

2. In the Configuration Settings list, select File Upload.

3. Click Choose, navigate to the file that you want to upload, and then click OK.

4. Click Upload to load the file.

24 Chapter 1 Printer basics ENWW

Updating the firmware

Obtain the new firmware files for your printer at http://www.hp.com, and then update the printer firmware
by loading the new firmware file.

1. Open the HP Printer Utility.

2. In the Configuration Settings list, select Firmware Update.

3. Click Choose, navigate to the firmware file that you want to upload, and then click OK.

4. Click Upload to load the firmware file.

Activating the two-sided printing (duplexing) mode

Turn on the two-sided printing feature on printers equipped with automatic duplexers.

1. Open the HP Printer Utility.

2. In the Configuration Settings list, select Duplex Mode.

3. Select Enable Duplex Mode to activate the two-sided printing mode, and then click Apply Now.

Printing stored jobs

Turn on the printer job-storing function, or print a stored job from the computer. You also can delete a
stored print job.

1. Open the HP Printer Utility.

2. In the Configuration Settings list, select Stored Jobs.

3. Perform any of the following tasks:

To turn on the job-storing function, select Enable Job Storing, and then click Apply Now.

●

To print a stored job, select a stored job in the list, type the necessary personal identification

●

number (PIN) in the Enter Secure Job PIN box, type the number of copies that you want in
the Copies to Print box, and then click Print.

To delete a stored job, select a stored job in the list, and then click Delete.

●

Configuring trays

Change the default printer tray settings from the computer.

1. Open the HP Printer Utility.

2. In the Configuration Settings list, select Trays Configuration.

3. In the Trays list, select the tray to be configured.

NOTE To make the selected tray the default tray for printing, click Make Default.

4. In the Default Media Size pop-up menu, select the default media size for the tray.

ENWW Using the HP Printer Utility for Macintosh 25

5. In the Default Media Type pop-up menu, select the default media type for the tray.

6. Click Apply Now.

Changing network settings

Change the network internet protocol (IP) settings from the computer. You also can open the embedded
Web server to change additional settings. For more information about the embedded Web server,

Using the embedded Web server.

see

1. Open the HP Printer Utility.

2. In the Configuration Settings list, select IP Settings.

3. Change any of the settings in the following pop-up menus or fields:

Configuration

●

Host Name

●

IP Address

●

Subnet Mask

●

Default Gateway

●

If you want to change more settings in the embedded Web server, click Additional. The embedded
Web server opens with the Networking tab selected.

4. Click Apply Now.

Opening the embedded Web server

Open the embedded Web server through the HP Printer Utility. For more information about the
embedded Web server, see

1. Open the HP Printer Utility.

2. In the Configuration Settings list, select Additional Settings.

3. Click Open Embedded Web Server.

Using the embedded Web server.

Setting up e-mail alerts

Set up e-mail messages that alert you to certain events that occur with the printer, such as a low toner
level in a print cartridge.

1. Open the HP Printer Utility.

2. In the Configuration Settings list, select E-mail Alerts.

3. Click the Server tab, and, in the SMTP server box, type the server name.

4. Click the Destinations tab, click the add (+) button, and then type the e-mail addresses, mobile

device numbers, or Web site URLs to which you want the e-mail alerts sent.

NOTE If your printer supports e-mail lists, you can make alerts lists for specific events the

same way that you added e-mail addresses.

26 Chapter 1 Printer basics ENWW

5. Click the Events tab, and, in the list, define the events for which an e-mail alert should be sent.

6. To test the alerts setup, click the Server tab, and then click Test. A sample message is sent to the

defined e-mail addresses if the configuration is correct.

7. Click Apply Now.

ENWW Using the HP Printer Utility for Macintosh 27

Print media specifications

For optimum results, use conventional 75 g/m2 (20 lb) photocopy paper. Verify that the paper is of good
quality and is free of cuts, nicks, tears, spots, loose particles, dust, wrinkles, curls, or bent edges.

To order supplies in the U.S., go to

●

To order supplies worldwide, go to

●

To order accessories, go to

●

http://www.hp.com/go/accessories.

http://www.hp.com/go/ljsupplies.

http://www.hp.com/ghp/buyonline.html.

NOTE Test any media, particularly custom media, before purchasing large quantities to ensure

that it will perform satisfactorily.

Supported media weights and sizes

Table 1-2 Tray 1 media sizes

Tray 1 Dimensions Weight or thickness Capacity

Paper and cardstock,
standard sizes (letter/A4,
legal, executive, JIS B5, A5);
custom sizes

Glossy paper (letter/A4, legal,
executive, JIS B5, A5)

NOTE Do not use

inkjet papers in this
printer.

Range:

76 x 127 mm (3 x 5 in) to 216
x 356 mm (8.5 x 14 in)

Range:

76 x 127 mm (3 x 5 in) to 216
x 356 mm (8.5 x 14 in)

Range:

2

60 g/m

(16 lb) bond to 220 g/

2

m

(60 lb) bond

Range:

2

75 g/m

(20 lb) bond to 220 g/

2

m

(60 lb) bond

Maximum stack height:
10 mm (0.6 in)

Equivalent to 100 sheets of 75

2

g/m

(20 lb) bond

Maximum stack height: 10
mm (0.6 in)

Transparencies (letter/A4),
suitable for use in laser
printers

HP Tough paper (letter/A4) Letter: 215.9 x 279.4 mm (8.5

HP Color Laser Glossy Photo
Paper (letter/A4)

NOTE Do not use

inkjet papers in this
printer.

Envelopes (Com 10,
Monarch, C5, DL, B5)

Labels (letter/A4, legal,
executive, JIS B5, A5),
suitable for use in laser
printers

Letter: 215.9 x 279.4 mm (8.5
x 11 in)

A4: 210 x 297 mm (8.27 x 11.7
in)

x 11 in)

A4: 210 x 297 mm (8.27 x 11.7
in)

Letter: 215.9 x 279.4 mm (8.5
x 11 in)

A4: 210 x 297 mm (8.27 x 11.7
in)

Range:

Range:

76 x 127 mm (3 x 5 in) to 216
x 356 mm (8.5 x 14 in)

Minimum 0.13 mm (0.005 in)
thick

0.13 mm (0.005 in) thick Maximum stack height: 10

220 g/m2 (60 lb) bond

2

60 g/m

(16 lb) bond to 90 g/

2

m

(24 lb)bond

Maximum 0.23 mm (0.009 in)
thick

Maximum stack height: 10
mm (0.6 in)

mm (0.6 in)

Maximum stack height: 10
mm (0.6 in)

20 envelopes

Maximum stack height: 10
mm (0.6 in)

28 Chapter 1 Printer basics ENWW

Table 1-3 Tray 2 and optional Tray 3 media sizes

1

Tray 2 and optional Tray 3 Dimensions Weight or thickness Capacity

Paper, standard sizes (letter/

Range:
A4, legal, executive, JIS B5,
A5); custom sizes

148 x 210 mm (5.83 x 8.27 in)

to 216 x 356 mm (8.5 x 14 in)

Glossy paper (letter/A4, legal,

Range:
executive, JIS B5, A5)

148 x 210 mm (5.83 x 8.27 in)

NOTE Do not use

to 216 x 356 mm (8.5 x 14 in)

inkjet papers in this
printer.

HP Color Laser Glossy
Photo & Imaging Paper (letter/

Letter: 215.9 x 279.4 mm (8.5

x 11 in)
A4)

A4: 210 x 297 mm (8.27 x 11.7

NOTE Do not use

in)

inkjet papers in this
printer.

Transparencies (letter/A4),
suitable for use in laser

Letter: 215.9 x 279.4 mm (8.5

x 11 in)
printers

A4: 210 x 297 mm (8.27 x 11.7

in)

HP Tough Paper (letter/A4) Letter: 215.9 x 279.4 mm (8.5

x 11 in)

A4: 210 x 297 mm (8.27 x 11.7

in)

Range:

2

60 g/m

(16 lb) bond to 120 g/

2

m

(32 lb) bond

Range:

2

75 g/m

(20 lb) bond to 120 g/

2

m

(32 lb) bond

120 g/m2 (32 lb) bond

Minimum:

0.13 mm (0.005 in) thick

Maximum:

0.13 mm (0.005 in) thick

Maximum stack height: 56
mm (2.2 in)

Equivalent to 530 sheets of 75

2

g/m

(20 lb) bond

Maximum stack height: 56
mm (2.2 in)

Maximum stack height: 56
mm (2.2 in)

Maximum stack height: 56
mm (2.2 in)

Maximum stack height: 56
mm (2.2 in)

Labels (letter/A4 and custom
sizes), suitable for use in laser
printers

Range:

148 x 210 mm (5.83 x 8.27 in)

Maximum:

0.13 mm (0.005 in) thick

Maximum stack height: 56
mm (2.2 in)

to 216 x 356 mm (8.5 x 14 in)

1

Tray 2 and optional Tray 3 use custom sizes specifically for B5 ISO. These trays do not support the range of custom sizes
that can be used in Tray 1.

Table 1-4 Automatic duplex printing (two-sided printing)

Automatic duplex printing Dimensions Weight or thickness

Paper Standard sizes:

Letter: 215.9 x 279.4 mm (8.5

x 11 in)

A4: 210 x 297 mm (8.27 x 11.7

in)

8.5 x 13: 215.9 x 330.2 mm

(8.5 x 13 in)

Legal: 215.9 x 355.6 mm (8.5

x 14 in)

Range:

2

60 g/m

(16 lb) bond to 120 g/

2

m

(32 lb) bond

ENWW Print media specifications 29

Table 1-4 Automatic duplex printing (two-sided printing) (continued)

Automatic duplex printing Dimensions Weight or thickness

Executive: 184.2 x 266.7 mm
(7.25 x 10.5 in)

JIS B5: 182 x 257 mm (7.17 x

10.12 in)

Glossy paper (A4/letter, 13 x

8.5 in, legal, executive, JIS
B5)

NOTE Do not use

inkjet papers in this
printer.

HP Color Laser Glossy
Photo & Imaging Paper (A4/
letter)

NOTE Do not use

inkjet papers in this
printer.

See above for standard sizes
supported

Standard sizes:

Letter: 215.9 x 279.4 mm (8.5
x 11 in)

A4: 210 x 297 mm (8.27 x 11.7
in)

Range:

2

75 g/m

(20 lb) bond to 120 g/

2

m

(32 lb) bond

2

120 g/m

(32 lb) bond

30 Chapter 1 Printer basics ENWW

2 Control panel

This chapter contains information on the printer control panel, which provides control of printer functions
and communicates information about the printer and print jobs. The following topics are covered:

Introduction

●

Control panel buttons

●

Interpreting control panel indicator lights

●

Control panel menus

●

Menu hierarchy

●

Retrieve job menu

●

Information menu

●

Paper handling menu

●

Configure device menu

●

Diagnostics menu

●

Changing printer control panel configuration settings

●

Using the printer control panel in shared environments

●

ENWW 31

Introduction

The control panel provides control of printer functions and communicates information about the printer
and print jobs. Its display provides graphic information about printer and supplies status, making it easy
to identify and correct problems.

Figure 2-1 Control panel buttons and lights

1 Display

2 Up arrow ( ) button

3 Select ( ) button

4 Down arrow ( ) button

5 Stop button

6 Attention light

7 Data light

8 Ready light

9 Menu button

10 Back/Exit ( ) button

11

Help ( ) button

The printer communicates via the display and the lights on the lower left side of the control panel.
The Ready, Data, and Attention lights provide at-a-glance information about the state of the printer and
alert you to printing problems. The display shows more complete status information as well as menus,
help information, animations, and error messages.

Display

The four-line control panel display gives you complete, timely information about the printer and print
jobs. Graphics illustrate levels of supplies, the locations of paper jams, and job status. Menus give
access to printer functions and detailed status information.

The top-level screen on the display has two areas:

32 Chapter 2 Control panel ENWW

Figure 2-2 Printer display

1 Message area

2 Prompt area

Figure 2-3 Printer display

1 Message area

2 Supplies gauge

3 Print cartridge colors are indicated from left to right: black, magenta, cyan, and yellow

The message and prompt areas of the display alert you to the state of the printer and tell you how to
respond.

The supplies gauge shows the consumption levels of print cartridges (black, magenta, cyan, and yellow).

appears instead of the consumption level when the level is not known. This can occur in the following

A
circumstances:

Missing cartridges

●

Incorrectly placed cartridges

●

Cartridges with an error

●

Some non-HP cartridges

●

The supplies gauge appears whenever the printer shows the Ready state with no warnings. It will also
appear when the printer shows a warning or error message concerning a print cartridge or multiple
supplies.

ENWW Introduction 33

Accessing the control panel from a computer

You can also access the printer control panel from a computer by using the Settings page of the
embedded Web server.

The computer shows the same information that the control panel shows. From your computer, you can
also perform control panel functions such as checking supplies status, viewing messages, or changing
tray configuration. For more information, see

Using the embedded Web server.

34 Chapter 2 Control panel ENWW

Control panel buttons

Use the buttons on the control panel to perform printer functions and to navigate and respond to menus
and messages in the display.

Button name Function

Select Makes selections and resumes printing after recovery errors.

Up arrow

Down arrow

Back/exit arrow Navigates backward in nested menus, or quits menus or help.

Menu Accesses and exits the menus.

Stop Pauses the current job and provides options to resume printing or to cancel the current

Help

Navigates menus and text, and increases or decreases the values of numerical items
in the display.

job.

Provides animated graphics and detailed information on printer messages or menus.

ENWW Control panel buttons 35

Interpreting control panel indicator lights

Figure 2-4 Control panel indicator lights

1 Ready

2 Data

3 Attention

Indicator

Ready

(green)

Data

(green)

Attention

(amber)

On Off Flashing

Printer is online (able to
accept and process data).

Processed data is present in
the printer, but more data is
needed to complete the job.

A critical error has occurred.
Printer requires attention.

Printer is offline or is turned
off.

Printer is not processing or
receiving data.

No conditions exist that
require attention.

Printer is attempting to stop
printing and go offline.

Printer is processing and
receiving data.

An error has occurred. Printer
requires attention.

36 Chapter 2 Control panel ENWW

Control panel menus

You can perform most routine printing tasks from the computer through the printer driver or software
application. This is the most convenient way to control the printer, and will override the printer control
panel settings. See the help files associated with the software, or for more information on accessing the
printer driver, see

You can also control the printer by changing settings in the printer’s control panel. Use the control panel
to access printer features not supported by the printer driver or software application. Use the control
panel to configure trays for paper size and type.

Getting started basics

Enter the menus and activate any selection by pressing the Menu button.

●

Printer software.

Use the Up or Down arrows (

●

the Up and Down arrows can increase and decrease numerical value selections. Hold down the
Up or Down arrows to scroll faster.

The Back button (

●

when configuring the printer.

Exit all menus by pressing Menu.

●

If no key is pressed for 60 seconds, the printer will return to the Ready state.

●

A lock symbol next to a menu item means a PIN number is needed to use that item. Typically, this

●

number is obtained from your network administrator.

) allows you to move back in menu selections as well as select numerical values

) to navigate through the menus. In addition to menu navigation,

ENWW Control panel menus 37

Menu hierarchy

The following tables list the hierarchies of each menu.

To enter the menus

Press Menu to enter MENUS.

Press

Press

MENUS RETRIEVE JOB

or to navigate the listings.

to select the appropriate option.

INFORMATION

PAPER HANDLING

CONFIGURE DEVICE

DIAGNOSTICS

SERVICE

Retrieve job menu

See Retrieve job menu for more information.

RETRIEVE JOB PRINT STORED JOB LIST

USER NAME

ALL PRIVATE JOBS

PRINT

COPIES

DELETE

Information menu

See Information menu for more information.

INFORMATION PRINT MENU MAP

PRINT CONFIGURATION

PRINT SUPPLIES STATUS PAGE

SUPPLIES STATUS

PRINT USAGE PAGE

PRINT DEMO

PRINT RGB SAMPLES

PRINT CMYK SAMPLES

38 Chapter 2 Control panel ENWW

PRINT FILE DIRECTORY

PRINT PCL FONT LIST

PRINT PS FONT LIST

Paper handling menu

See Paper handling menu for more information.

PAPER HANDLING TRAY X SIZE

X = 1, 2 or 3

TRAY X TYPE

X = 1, 2 or 3

Configure device menu

See Configure device menu and Changing printer control panel configuration settings for more
information.

CONFIGURE DEVICE PRINTING COPIES

DEFAULT PAPER SIZE

DEFAULT CUSTOM PAPER SIZE

DUPLEX

DUPLEX BINDING

OVERRIDE A4/LETTER

MANUAL FEED

COURIER FONT

WIDE A4

PRINT PS ERRORS

PRINT PDF ERRORS

PCL

PRINT QUALITY ADJUST COLOR

SET REGISTRATION

AUTO SENSE MODE

PRINT MODES

OPTIMIZE

QUICK CALIBRATE NOW

CALIBRATE NOW

ENWW Menu hierarchy 39

COLOR RET

CREATE CLEANING PAGE

PROCESS CLEANING PAGE

AUTO CLEANING

CLEANING INTERVAL

SYSTEM SETUP Date/Time

JOB STORAGE LIMIT

JOB HELD TIMEOUT

SHOW ADDRESS

Restrict Color

COLOR/BLACK MIX

TRAY BEHAVIOR

Sleep Delay

WAKE TIME

DISPLAY BRIGHTNESS

PERSONALITY

CLEARABLE WARNINGS

AUTO CONTINUE

REPLACE SUPPLIES

ORDER AT

COLOR SUPPLY OUT

JAM RECOVERY

RAM DISK

LANGUAGE

I/O I/O TIMEOUT

Embedded Jetdirect X

(Where X = 1 or 2)

RESETS RESTORE FACTORY SETTINGS

SLEEP MODE

Diagnostics menu

See Diagnostics menu for more information.

DIAGNOSTICS PRINT EVENT LOG

SHOW EVENT LOG

40 Chapter 2 Control panel ENWW

PQ TROUBLESHOOTING

PRINT DIAGNOSTICS PAGE

DISABLE CARTRIDGE CHECK

PAPER PATH SENSORS

PAPER PATH TEST

MANUAL SENSOR TEST

MANUAL SENSOR TEST 2

COMPONENT TEST

PRINT/STOP TEST

COLOR BAND TEST

ENWW Menu hierarchy 41

Retrieve job menu

The RETRIEVE JOB menu allows you to view listings of all stored jobs.

Menu item Description

PRINT STORED JOB LIST Prints a page that lists all jobs stored on the printer.

Each person who has jobs stored on the printer is listed. The number in
parentheses indicates how many jobs that person has stored.

USER NAME Each user who has stored jobs is listed by name. Select the appropriate user

ALL PRIVATE JOBS This message is displayed if a user has stored jobs that require a PIN.

PRINT When printing a private job, the user is prompted to enter a PIN.

COPIES The number of copies of the job to be printed. The default is 1.

DELETE When deleting a private job, the user is prompted to enter a PIN.

name to see a list of stored jobs.

42 Chapter 2 Control panel ENWW

Information menu

Use the information menu to access and print specific printer information.

Menu item Description

PRINT MENU MAP Prints the control panel menu map, which shows the layout and current

PRINT CONFIGURATION Prints the printer configuration page.

settings of the control panel menu items. See

Printer information pages.

PRINT SUPPLIES STATUS PAGE Prints the estimated remaining life for the supplies; reports statistics on total

SUPPLIES STATUS Displays the status of the print cartridges, fuser kit, and transfer kit in a

PRINT USAGE PAGE Prints a count of all media sizes that have passed through the printer; lists

PRINT DEMO Prints a demonstration page.

PRINT RGB SAMPLES Prints color samples for different RGB values. The samples act as a guide

PRINT CMYK SAMPLES Prints color samples for different CMYK values. The samples act as a guide

PRINT FILE DIRECTORY Prints the name and directory of files stored in the printer.

PRINT PCL FONT LIST Prints the available PCL fonts.

PRINT PS FONT LIST Prints the available PS (emulated PostScript) fonts.

number of pages and jobs processed, print cartridge manufacture date, serial
number, page counts, and maintenance information.

scrollable list.

whether they were simplex, duplex, monochrome, or color; and reports the
page count.

for color matching on the HP Color LaserJet CP4005 Series printer.

for color matching on the HP Color LaserJet CP4005 Series printer.

ENWW Information menu 43

Paper handling menu

The paper handling menu allows you to configure input trays by size and type. It is important to correctly
configure the trays with this menu before you print for the first time.

NOTE If you have used other HP LaserJet printer models, you might be accustomed to

configuring Tray 1 to First mode or Cassette mode. On HP Color LaserJet CP4005 Series
printers, setting the Tray 1 size and type to ANY SIZE is equivalent to First mode. Setting the
size or type for Tray 1 to a setting other than ANY SIZE is equivalent to Cassette mode.

Menu item Value Description

TRAY X SIZE A list of available sizes appears. Allows you to configure the media size for

TRAY X TYPE A list of available types appears. Allows you to configure the media type for

TRAY X SIZE

X = 2 or optional 3

TRAY X TYPE

X = 2 or optional 3

A list of available sizes appears. Allows you to configure the media size for

A list of available types appears. Allows you to configure the media type for

Tray 1 (X = 1). The default is ANY SIZE.
See Supported media weights and sizes for
a complete list of available sizes.

Tray 1 (X = 1). The default is ANY TYPE.
See

Supported media weights and sizes for

a complete list of available types.

Tray 2 or optional Tray 3. The default is
Letter. The media size is detected by the
guides in the tray. See

weights and sizes for a complete list of

available sizes.

Tray 2 or optional Tray 3. The default is
PLAIN. See Supported media weights and

sizes for a complete list of available types.

Supported media

44 Chapter 2 Control panel ENWW

Configure device menu

The CONFIGURE DEVICE menu allows you to change the default printing settings, adjust the print
quality, change the system configuration and I/O options, and reset the default settings.

Printing menu

These settings affect only jobs without identified properties. Most jobs identify all of the properties and
override the values set from this menu. This menu can also be used to set default media size and type.

Menu item Values Description

COPIES Range:1 - 32000 Allows you to set the default number of

DEFAULT PAPER SIZE A list of available sizes appears. Allows you to set the default media size.

DEFAULT CUSTOM PAPER SIZE UNIT OF MEASURE

X DIMENSION

Y DIMENSION

DUPLEX OFF

ON

DUPLEX BINDING LONG EDGE

SHORT EDGE

OVERRIDE A4/LETTER NO

YES

MANUAL FEED OFF

ON

COURIER FONT REGULAR

DARK

copies. The default number is 1.

Allows you to set the default size for any job
without dimensions. The default unit of
measurement is MILLIMETERS.

Allows you to enable or disable the duplex
function on models with duplexing
capability. The default is OFF.

Allows you to specify which edge of the
sheet is to be bound when printing duplex
jobs. The default is LONG EDGE.

Allows you to set the printer to print an A4
job on letter-size paper when no A4 paper
is loaded. The default is YES.

Allows you to manually feed media. The
default is OFF.

Allows you to select a version of the Courier
font. The default is REGULAR.

WIDE A4 NO

YES

PRINT PS ERRORS OFF

ON

PRINT PDF ERRORS OFF

ON

PCL FORM LENGTH

ORIENTATION

FONT SOURCE

FONT NUMBER

FONT PITCH

Allows you to change the printable area of
A4 paper so that eighty 10-pitch characters
may be printed on a single line. The default
is NO.

Allows you to select to print PS error pages.
The default is OFF.

Allows you to select to print PDF error
pages. The default is OFF.

FORM LENGTH: Sets vertical spacing
from 5 to 128 lines for default paper size.

ORIENTATION: Allows you to select
default page orientation to portrait or
landscape.

FONT SOURCE: Selects the font source.

ENWW Configure device menu 45

Menu item Values Description

FONT POINT SIZE

SYMBOL SET

APPEND CR TO LF

SUPPRESS BLANK PAGES

MEDIA SOURCE MAPPING

FONT NUMBER: The printer assigns a

number to each font and lists the numbers
on the PCL font list. The range is 0 to 999.

FONT PITCH: Selects the font pitch. This
item might not appear, depending on the
font selected. The range is 0.44 to 99.99.

FONT POINT SIZE: Selects the font point
size. This appears only if a font with a
scalable point size is selected as the default
font. The range is 4.00 to 999.75.

SYMBOL SET: Selects any one of several
available symbol sets at the printer control
panel. A symbol set is a unique grouping of
all the characters in a font. PC-8 or PC-850
is recommended for line-draw characters.

APPEND CR TO LF: Select Yes to append
a carriage return to each line-feed that is
encountered in backward-compatible PCL
jobs (pure text, no job control). Some
environments indicate a new line by only
the line-feed control code. Use this option
appends the required carriage return to
each line feed.

SUPPRESS BLANK PAGES: When
generating your own PCL, extra form feeds
are included that would cause a blank page
to be printed. Select Yes for form feeds to
be ignored if the page is blank.

The PCL5 MEDIA SOURCE MAPPING
command selects an input tray by a number
that maps to the various available trays and
feeders.

Print quality menu

This menu allows you to adjust all aspects of print quality, including calibration, registration, and color
halftone settings.

Menu item Values Description

ADJUST COLOR HIGHLIGHTS

MIDTONES

SHADOWS

RESTORE COLOR VALUES

SET REGISTRATION PRINT TEST PAGE

Source

ADJUST TRAY X

Allows you to modify the half tone settings
for each color. The default for each color
is 0.

Shifts the margin alignment to center the
image on the page from top to bottom, and
left to right. You can also align the image
that is printed on the front with the image
that is printed on the back.

46 Chapter 2 Control panel ENWW

Menu item Values Description

PRINT TEST PAGE: Prints a test page that

shows the current registration settings.

Source: Allows you to select the tray for
which you want to print the test page. If
installed, optional trays appear as
selections, where [N] is the number of the
tray.

ADJUST TRAY X: Sets the registration fro
the specified tray, where [N] is the number
of the tray. A selection appears for each
tray that is installed, and registration must
be set for each tray.

X1 SHIFT: Registration of the image

●

on the paper from side to side, as the
paper lies in the tray. For duplexing,
this side is the second side (back) of
the paper.

X2 SHIFT: Registration of the image

●

on the paper from side to side, as the
paper lies in the tray, for the first side
(front) of a duplexed page. This item
appears only if a duplexer is installed
and enabled. Set the X1 SHIFT first.

Y SHIFT: Registration of the image on

●

the paper from top to bottom, as the
paper lies in the tray.

AUTO SENSE MODE TRAY 1 SENSING

TRAY 2-N SENSING

PRINT MODES A list of available modes appears. Allows you to associate each media type

OPTIMIZE A list of available parameters

appears.

BELT CONTACT

CACO3 PAPER

TALC PAPER

BACKGROUND 1

BACKGROUND 2

TRANSPARENCY

MEDIA TYPE

REGISTRATION

Allows you to set trays to automatically
sense the type of paper loaded. For more
information, see the section entitled

Automatic media type sensing (auto sense
mode).

with a specific print mode.

Allows you to optimize certain parameters
for all jobs rather than optimizing by media
type.

LONG PAPER

PRE-ROTATION

RE-TRANSFER

ENWW Configure device menu 47

Menu item Values Description

FUSER TEMP

TRAY 1

RESTORE OPTIMIZE

QUICK CALIBRATE NOW Performs partial printer calibrations.

For more information, see

printer.

CALIBRATE NOW Performs all printer calibrations.

For more information, see

printer.

COLOR RET OFF

ON

CLEANING INTERVAL 1000

2000

5000

10000

20000

AUTO CLEANING Off

On

CREATE CLEANING PAGE No value to select. Select CREATE CLEANING PAGE to

The COLOR RET menu item allows you to
turn on or turn off the printer REt
(Resolution Enhancement Technology)
setting. The default is ON.

Select CLEANING INTERVAL to set the
interval for automatic cleaning. The
intervals correspond to the number of
pages that the printer has printed. The
default is 1000.

See Using the cleaning page for more
information.

Select AUTO CLEANING to turn automatic
cleaning on or off. The default is Off.

See Using the cleaning page for more
information.

create a cleaning page for the HP Color
LaserJet CP4005n printer. The HP Color
LaserJet CP4005dn printer is equipped
with an external duplexer and generates a
cleaning page automatically when
PROCESS CLEANING PAGE is selected.

Calibrating the

Calibrating the

Using the cleaning page for more

See
information.

PROCESS CLEANING PAGE No value to select. Select PROCESS CLEANING PAGE to

process the cleaning page.

See

Using the cleaning page for more

information.

System setup menu

The SYSTEM SETUP menu allows you to make changes to general printer configuration default settings
such as sleep mode, printer personality (language), and jam recovery.

Changing printer control panel configuration settings for more information.

See

48 Chapter 2 Control panel ENWW

Menu item Values Description

Date/Time DATE

Date Format

TIME

Time Format

SHOW ADDRESS AUTO

OFF

Restrict Color DISABLE COLOR

ENABLE COLOR

COLOR IF ALLOWED

COLOR/BLACK MIX AUTO

MOSTLY COLOR PAGES

MOSTLY BLACK PAGES

Allows you to set various configurations for
the date format when setting the date and
select a 12-hour or 24-hour clock when
setting time.

This item determines whether the printer’s
IP address is shown on the display with
the Ready message. The default is OFF.

Disables or restricts color use. The default
is ENABLE COLOR. To use the COLOR IF
ALLOWED setting, set up user
permissions through the embedded Web
server, HP Easy Printer Care, and Web
Jetadmin. See

server.

This menu item establishes how the printer
switches from color to monochrome (black
and white) mode for maximum performance
and print cartridge life.

AUTO will reset the printer to the factory
default setting. The default is AUTO.

Select MOSTLY COLOR PAGES if nearly
all of your print jobs are color with high page
coverage.

Using the embedded Web

TRAY BEHAVIOR USE REQUESTED TRAY

MANUALLY FEED PROMPT

PS DEFER MEDIA

SIZE/TYPE PROMPT

USE ANOTHER TRAY

DUPLEX BLANK PAGES

IMAGE ROTATION

Select MOSTLY BLACK PAGES if you
print mostly monochrome print jobs, or a
combination of color and monochrome print
jobs.

Allows you to specify settings for the tray
selection behavior. (This setting allows you
to configure the trays to behave like trays in
some previous HP printers and to configure
two-sided printing behavior for pre-printed
paper.)

The default for USE REQUESTED TRAY
is EXCLUSIVELY.

The default for USE ANOTHER TRAY is
ENABLED.

The default for MANUALLY FEED

PROMPT is ALWAYS.

PS DEFER MEDIA affects how paper is

handled when printing from an Adobe PS
print driver. ENABLED uses HP’s paper
handling. Disabled uses the Adobe PS
paper handling. The default is ENABLED.

The default for DUPLEX BLANK PAGES
is AUTO.

The default for IMAGE ROTATION is
Standard.

ENWW Configure device menu 49

Menu item Values Description

See Changing printer control panel

configuration settings for more information.

Sleep Delay 1 Minute

15 MINUTES

30 MINUTES

45 MINUTES

60 MINUTES

90 MINUTES

2 HOURS

4 HOURS

WAKE TIME A list of day and hour variables

appears.

DISPLAY BRIGHTNESS Range is 1 through 10. Sets the brightness of the control panel

PERSONALITY AUTO

PCL

PDF

PS

Reduces power consumption when the
printer has been inactive for the selected
period. The default is 30 MINUTES.

When enabled, the default is daily at 7:00
AM. This menu item opens a wizard that
can be used to set the printer wake time.

display. The default is 5.

Sets the default personality to automatic
switching, PCL, PDF, or PostScript
emulation modes. The default is AUTO.

CLEARABLE WARNINGS JOB

ON

AUTO CONTINUE OFF

ON

REPLACE SUPPLIES STOP AT LOW

STOP AT OUT

OVERRIDE AT OUT

ORDER AT RANGE=0-100 The user can set the percent remaining at

COLOR SUPPLY OUT STOP

AUTOCONTINUE BLACK

Sets whether a warning is cleared on the
control panel or when another job is sent.
The default is JOB.

Determines printer behavior when the
system generates an Auto Continuable
error. The default is ON.

Sets printer behavior when a cartridge is
low. The default is STOP AT LOW. This
option allows the printer to continue printing
until a color supply is exhausted. When the
printer is set to STOP AT OUT, printing
pauses until the color supply is replaced.
OVERRIDE AT OUT allows printing to
continue when a color supply is out, but
displays a warning that override is in use
and that the supply must be replaced.

which the ORDER AT message appears.
The default is 15.

Sets the COLOR SUPPLY OUT printer
behavior when a color supply is empty.
When the printer is set to
AUTOCONTINUE BLACK, the printer will
continue printing using black toner only.
The default is STOP.

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Menu item Values Description

JAM RECOVERY AUTO

OFF

ON

RAM DISK AUTO

OFF

LANGUAGE A listing of available languages

appears.

Sets whether the printer will attempt to
reprint pages after a jam. The default is
AUTO.

Allows you to specify how the RAM disk is
configured. When set to AUTO, the printer
determines the optimal RAM disk size
based on the amount of available memory.
The default is AUTO. This message
displays in models that do not have a hard
disk installed.

Sets the default language. The default
language is ENGLISH.

I/O menu

This menu allows you to configure the printer’s I/O options.

Network configuration.

See

Menu item Values Description

I/O TIMEOUT 15 Seconds

Range: 5 - 300

Allows you to set the printer I/O timeout in
seconds.

EMBEDDED JETDIRECT MENU The values may vary. Possible

values may include:

TCP/IP

SECURE WEB

RESET SECURITY

LINK SPEED

TCP/IP: Use the TCP/IP menu to configure

basic TCP/IP settings.

SECURE WEB: Specify whether the
embedded Web server accepts
communications by using only secure
HTTP (HTTPS) or by using both HTTP and
HTTPS.

RESET SECURITY: Specifies whether the
current security settings on the print server
are saved or reset to factory defaults.

LINK SPEED: Selects the network link
speed and communication mode for the
10/100T print server. To ensure proper
communication, the Jetdirect settings must
match those of the network.

Resets menu

The RESETS menu allows you to reset factory settings, disable and enable sleep mode, and update
the printer after new supplies are installed.

Menu item Values Description

RESTORE FACTORY SETTINGS None. Allows you to clear the page buffer, remove

all perishable personality data, reset the

ENWW Configure device menu 51

Menu item Values Description

printing environment, and return all default
settings to factory defaults.

SLEEP MODE Values are ON and OFF. Allows you to enable and disable sleep

mode. The default is ON.

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Diagnostics menu

The DIAGNOSTICS menu allows you to run tests that can help you identify and solve problems with
the printer.

Menu item Description

PRINT EVENT LOG This item will print an event log that will display the last 50 entries in the

printer’s event log, starting with the most recent.

SHOW EVENT LOG This item displays the last 50 events on the control panel display, starting with

PQ TROUBLESHOOTING This item prints a Series of 8 pages that include instructions, pages for each

PRINT DIAGNOSTICS PAGE This item allows you to print a page that can assist in diagnosing printer

DISABLE CARTRIDGE CHECK This item allows you to remove a print cartridge to help determine which

PAPER PATH SENSORS This item performs a test on each of the printer’s sensors to determine if they

PAPER PATH TEST This item is useful for testing the paper handling features of the printer, such

MANUAL SENSOR TEST This item performs tests to determine whether the paper path sensors are

MANUAL SENSOR TEST 2 This item performs tests to determine whether the paper path sensors are

COMPONENT TEST This item will activate individual parts independently to isolate noise, leaking,

PRINT/STOP TEST This item isolates print quality faults more accurately by stopping the printer

the most recent.

color, a demo page, and a configuration page. These pages can help isolate
print-quality problems.

problems.

cartridge is the source of a problem.

are working correctly and displays the status of each sensor.

as the configuration of the trays.

operating correctly.

operating correctly.

and other hardware issues.

in mid-print cycle. Stopping the printer in mid-print cycle allows you to see
where the image begins to degrade. Stopping the printer in mid-print cycle
will cause a jam that may need to be manually removed. A service
representative should perform this test.

COLOR BAND TEST Use this page to print a color band test page that is used to identify arcing in

the high-voltage power supply.

ENWW Diagnostics menu 53

Changing printer control panel configuration settings

By using the printer control panel, you can make changes to general printer configuration default settings
such as tray size and type, sleep mode, printer personality (language), and jam recovery.

The printer control panel can also be accessed from a computer by using the Settings page of the
embedded Web server. The computer shows the same information that the control panel shows. For
more information, see

CAUTION Configuration settings seldom need to be changed. Hewlett-Packard recommends

that only the system administrator change configuration settings.

Show IP address

This item determines whether the printer IP address is shown on the display with the Ready message.
Options are AUTO and OFF. The default setting for this option is OFF.

Showing the IP address

1. Press Menu to enter the MENUS.

Using the embedded Web server.

2. Press

3. Press

4. Press

5. Press

6. Press

7. Press

8. Press

9. Press

10. Press Menu.

to highlight CONFIGURE DEVICE.

to select CONFIGURE DEVICE.

to highlight SYSTEM SETUP.

to select SYSTEM SETUP.

to highlight SHOW ADDRESS.

to select SHOW ADDRESS.

or to select the desired option.

to select the option.

Color/black mix

This item allows you to configure printer settings to optimize printer and cartridge performance for the
printing environment. If the printer is primarily used for black printing (over two-thirds of the pages are
black only), change the printer settings to MOSTLY BLACK PAGES. If the printer is primarily used for
color printing, change the printer settings to MOSTLY COLOR PAGES. If the printer is used for a mix
of black-only and color print jobs, it is recommended that you use the printer default of AUTO. To
determine the percentage of color pages, print a configuration page. See
learn how to print a configuration page. The configuration page shows the total number of pages printed
and the number of color pages printed. To determine the percentage of color pages printed, divide the
color page count by the total page count.

Printer information pages to

Setting the color/black mix

1. Press Menu to enter the MENUS.

2. Press

54 Chapter 2 Control panel ENWW

to highlight CONFIGURE DEVICE.

3. Press to select CONFIGURE DEVICE.

4. Press

5. Press

6. Press

7. Press

8. Press

9. Press

10. Press Menu.

to highlight SYSTEM SETUP.

to select SYSTEM SETUP.

to highlight COLOR/BLACK MIX.

to select COLOR/BLACK MIX.

or to select the desired option.

to select the option.

Tray behavior options

Tray behavior allows seven user-defined options:

USE REQUESTED TRAY. Selecting EXCLUSIVELY ensures that the printer will not automatically

●

select another tray when you indicate that a specific tray should be used. Selecting FIRST allows
the printer to pull from a second tray if the specified tray is empty or does not match the settings
specified for the print job. EXCLUSIVELY is the default setting.

MANUALLY FEED PROMPT. If you select ALWAYS (the default value), the system always

●

displays a prompt before pulling from Tray 1 (multipurpose tray). If you select UNLESS
LOADED, the system will only display the prompt if Tray 1 is empty.

PS DEFER MEDIA. This setting affects how non-HP PostScript drivers will behave with the device.

●

There is no need to change this setting if using the drivers supplied by HP. If set to ENABLED,
non-HP PostScript drivers will use the HP tray selection method as the HP drivers do. If set to
Disabled, some non-HP PostScript drivers will use the PostScript tray selection method instead
of the HP method.

SIZE/TYPE PROMPT. This option allows you to control whether or not the tray configuration

●

message, and corresponding prompt to change type or size is shown when a tray transitions from
opened to closed. Values for this option are Display and DO NOT DISPLAY.

USE ANOTHER TRAY. This menu item allows you to enable or disable the prompt to select another

●

tray. Values for this option are ENABLED and Disabled. ENABLED is the default.

DUPLEX BLANK PAGES. This item allows you to determine how a job is to be duplexed. The

●

available values are AUTO, which is the default value, and YES. If AUTO is selected, blank pages
within the print job are not duplexed. If YES is selected, any blank pages within the job are duplexed.

Setting the printer to use the requested tray

1. Press Menu to enter the MENUS.

2. Press

3. Press

4. Press

to highlight CONFIGURE DEVICE.

to select CONFIGURE DEVICE.

to highlight SYSTEM SETUP.

5. Press

6. Press

ENWW Changing printer control panel configuration settings 55

to select SYSTEM SETUP.

to highlight TRAY BEHAVIOR.

7. Press to select TRAY BEHAVIOR.

8. Press

9. Press

10. Press

11. Press Menu.

to select USE REQUESTED TRAY.

or to select EXCLUSIVELY or FIRST.

to set the behavior.

Setting manually feed prompt

1. Press Menu to enter the MENUS.

2. Press

3. Press

4. Press

5. Press

6. Press

7. Press

8. Press

9. Press

to highlight CONFIGURE DEVICE.

to select CONFIGURE DEVICE.

to highlight SYSTEM SETUP.

to select SYSTEM SETUP.

to highlight TRAY BEHAVIOR.

to select TRAY BEHAVIOR.

to highlight MANUALLY FEED PROMPT.

to select MANUALLY FEED PROMPT.

10. Press

11. Press

12. Press Menu.

or to select ALWAYS or UNLESS LOADED.

to set the behavior.

Setting the printer default for PS defer media

1. Press Menu to enter the MENUS.

2. Press

3. Press

4. Press

5. Press

6. Press

7. Press

8. Press

9. Press

10. Press

to highlight CONFIGURE DEVICE.

to select CONFIGURE DEVICE.

to highlight SYSTEM SETUP.

to select SYSTEM SETUP.

to highlight TRAY BEHAVIOR.

to select TRAY BEHAVIOR.

to highlight PS DEFER MEDIA.

to select PS DEFER MEDIA.

to select ENABLED or Disabled.

11. Press

12. Press Menu.

56 Chapter 2 Control panel ENWW

to set the behavior.

Setting the printer to use size/type prompt

1. Press Menu to enter the MENUS.

2. Press

3. Press

4. Press

5. Press

6. Press

7. Press

8. Press

9. Press

10. Press

11. Press Menu.

to highlight CONFIGURE DEVICE.

to select CONFIGURE DEVICE.

to highlight SYSTEM SETUP.

to select SYSTEM SETUP.

to highlight TRAY BEHAVIOR.

to select TRAY BEHAVIOR.

to highlight SIZE/TYPE PROMPT.

or to select DISPLAY or DO NOT DISPLAY.

to set the behavior.

Setting the printer to use another tray

1. Press Menu to enter the MENUS

2. Press

3. Press

to highlight CONFIGURE DEVICE.

to select CONFIGURE DEVICE.

4. Press

5. Press

6. Press

7. Press

8. Press

9. Press

10. Press

11. Press Menu.

to highlight SYSTEM SETUP.

to select SYSTEM SETUP.

to highlight TRAY BEHAVIOR.

to select TRAY BEHAVIOR.

to highlight USE ANOTHER TRAY.

or to select ENABLED or Disabled.

to set the behavior.

Setting the printer to duplex blank pages

1. Press Menu to enter the MENUS.

2. Press

3. Press

4. Press

5. Press

to highlight CONFIGURE DEVICE.

to select CONFIGURE DEVICE.

to highlight SYSTEM SETUP.

to select SYSTEM SETUP.

6. Press

ENWW Changing printer control panel configuration settings 57

to highlight TRAY BEHAVIOR.

7. Press to select TRAY BEHAVIOR.

8. Press

9. Press

10. Press

11. Press Menu.

to highlight DUPLEX BLANK PAGES.

or to select AUTO or YES.

to set the behavior.

Setting the printer to rotate images

1. Press Menu to enter the MENUS.

2. Press

3. Press

4. Press

5. Press

6. Press

7. Press

8. Press

9. Press

to highlight CONFIGURE DEVICE.

to select CONFIGURE DEVICE.

to highlight SYSTEM SETUP.

to select SYSTEM SETUP.

to highlight TRAY BEHAVIOR.

to select TRAY BEHAVIOR.

to highlight IMAGE ROTATION.

or to select STANDARD or ALTERNATE.

10. Press

11. Press Menu.

to set the behavior.

Sleep delay

The adjustable sleep mode feature reduces power consumption when the printer has been inactive for
an extended period. You can set the length of time before the printer enters sleep mode to

1 MINUTE, 15 MINUTES, 30 MINUTES, 45 MINUTES, 60 MINUTES, 90 MINUTES, 2 HOURS, or
4 HOURS. The default setting is 30 MINUTES.

NOTE The printer display dims when the printer is in sleep mode. This mode does not affect

printer warm-up time.

Setting sleep delay

1. Press Menu to enter the MENUS.

2. Press

3. Press

4. Press

5. Press

to highlight CONFIGURE DEVICE.

to select CONFIGURE DEVICE.

to highlight SYSTEM SETUP.

to select SYSTEM SETUP.

6. Press

7. Press

58 Chapter 2 Control panel ENWW

to highlight Sleep Delay.

to select Sleep Delay.

8. Press or to select the appropriate time period.

9. Press

10. Press Menu.

to set the time period.

NOTE If media is loaded in optional Tray 3 when the printer is in sleep mode, the printer

will not sense new media when it comes out of sleep mode. This could cause the printer to
use wrong paper for a print job. Be sure to wake the printer before loading media in optional
Tray 3.

Disabling/enabling sleep mode

1. Press Menu to enter the MENUS.

2. Press

3. Press

4. Press

5. Press

6. Press

7. Press

8. Press

to highlight CONFIGURE DEVICE.

to select CONFIGURE DEVICE.

to highlight RESETS.

to select RESETS.

to highlight SLEEP MODE.

to select SLEEP MODE.

or to select ON or OFF.

9. Press

10. Press Menu.

to set the selection.

Wake time

The wake time feature allows you to instruct the printer to wake at a certain time on selected days, to
eliminate waiting for the warm-up and calibration periods. You must have SLEEP MODE on to set the
wake time.

To set or change the wake time, use the following steps:

Setting the wake time

1. Press Menu to enter the MENUS.

2. Press

3. Press

4. Press

5. Press

6. Press

7. Press

to highlight CONFIGURE DEVICE.

to select CONFIGURE DEVICE.

to highlight SYSTEM SETUP.

to select SYSTEM SETUP.

to highlight WAKE TIME.

to select WAKE TIME.

8. Press

ENWW Changing printer control panel configuration settings 59

or to select the day of the week.

9. Press to accept the selection.

10. Press

11. Press

12. Press

13. Press

14. Press

15. Press

16. Press

17. Press

18. Press

19. Press

20. Press

21. Press

22. Press

23. Press Menu.

or to select custom or Off.

to accept the selection.

or to select the hour.

to accept the selection.

or to select the minutes.

to accept the selection.

or to select AM or PM.

to accept the selection.

to enter APPLY TO ALL DAYS.

or to select YES or NO.

to accept the selection.

or to select the days of the week to which WAKE TIME applies.

to accept each selection.

Display brightness

The display brightness feature allows you to set the level of brightness for the control panel display. The
allowable range of values is 1 through 10. The default for this feature is 5.

To change or set the display brightness, use the following steps:

Setting the display brightness

1. Press Menu to enter the MENUS.

2. Press

3. Press

4. Press

5. Press

6. Press

7. Press

8. Press

9. Press

10. Press Menu.

to highlight CONFIGURE DEVICE.

to select CONFIGURE DEVICE.

to highlight SYSTEM SETUP.

to select SYSTEM SETUP.

to highlight DISPLAY BRIGHTNESS.

to select DISPLAY BRIGHTNESS.

or to highlight the desired value.

to accept the selection.

60 Chapter 2 Control panel ENWW

Personality

This printer features automatic personality (printer language) switching. AUTO is the default value.

AUTO configures the printer to automatically detect the type of print job and configure its personality

●

to accommodate that job.

PCL configures the printer to use Printer Control Language.

●

PDF configures the printer to print PDF files.

●

PS configures the printer to use PostScript emulation.

●

Setting the personality

1. Press Menu to enter the MENUS.

2. Press

3. Press

4. Press

5. Press

6. Press

7. Press

8. Press

9. Press

10. Press Menu.

to highlight CONFIGURE DEVICE.

to select CONFIGURE DEVICE.

to highlight SYSTEM SETUP.

to select SYSTEM SETUP.

to highlight PERSONALITY.

to select PERSONALITY.

or to select the appropriate personality (AUTO, PCL, PDF, or PS).

to set the personality.

Clearable warnings

You can determine the display time of control panel clearable warnings with this option by selecting

ON or JOB. The default value is JOB.

ON displays clearable warnings until you press

●

JOB displays clearable warnings until the end of the job in which it was generated.

●

.

Setting the clearable warnings

1. Press Menu to enter the MENUS.

2. Press

3. Press

4. Press

5. Press

6. Press

7. Press

ENWW Changing printer control panel configuration settings 61

to highlight CONFIGURE DEVICE.

to select CONFIGURE DEVICE.

to highlight SYSTEM SETUP.

to select SYSTEM SETUP.

to highlight CLEARABLE WARNINGS.

to select CLEARABLE WARNINGS.

8. Press or to select the appropriate setting.

9. Press

10. Press Menu.

to set the selection.

Auto continue

You can determine printer behavior when the system generates an Auto Continuable error. ON is the
default setting.

ON displays an error message for ten seconds before automatically continuing to print.

●

OFF pauses printing any time the printer displays an error message and until you press

●

Setting auto continue

1. Press Menu to enter the MENUS.

2. Press

3. Press

4. Press

5. Press

6. Press

to highlight CONFIGURE DEVICE.

to select CONFIGURE DEVICE.

to highlight SYSTEM SETUP.

to select SYSTEM SETUP.

to highlight AUTO CONTINUE.

.

7. Press

8. Press

9. Press

10. Press Menu.

to select AUTO CONTINUE.

or to select the appropriate setting.

to set the selection.

Replace supplies

The printer allows three options for handling the printer when a color cartridge is low and should be
replaced. STOP AT LOW is the default value.

STOP AT OUT pauses printing until the color supply is replaced. The control panel displays a

●

warning that the supply is low and should be replaced.

STOP AT LOW allows the printer to continue printing until the color supply is exhausted. The control

●

panel displays a warning that the supply is out and should be replaced.

OVERRIDE AT OUT allows printing to continue when a color supply is out, but displays a warning

●

that override is in use and that the supply must be replaced.

NOTE Using the Override mode may result in unsatisfactory print quality. HP recommends

replacing the supply when the REPLACE SUPPLIES Override in use message is displayed.
HP Supplies Premium Protection Warranty coverage ends when a supply is used in Override
mode.

62 Chapter 2 Control panel ENWW

Setting replace supplies response

1. Press Menu to enter the MENUS.

2. Press

3. Press

4. Press

5. Press

6. Press

7. Press

8. Press

9. Press

10. Press Menu.

to highlight CONFIGURE DEVICE.

to select CONFIGURE DEVICE.

to highlight SYSTEM SETUP.

to select SYSTEM SETUP.

to highlight REPLACE SUPPLIES.

to select REPLACE SUPPLIES.

or to select the appropriate setting.

to set the selection.

Order at

This menu option allows you to set the point at which you are reminded to order new supplies. The point
is measured in terms of percent remaining. The allowable range is 0-100. The default is 15.

Setting order at response

1. Press Menu to enter the MENUS.

2. Press

3. Press

4. Press

5. Press

6. Press

7. Press

8. Press

9. Press

10. Press Menu.

to highlight CONFIGURE DEVICE.

to select CONFIGURE DEVICE.

to highlight SYSTEM SETUP.

to select SYSTEM SETUP.

to highlight ORDER AT.

to select ORDER AT.

or to select the appropriate setting.

to set the selection.

Color supply out

There are two options for this menu item. The default is STOP.

STOP causes the printer to stop printing until the empty color supply is replaced.

●

AUTOCONTINUE BLACK allows the printer to continue printing using black toner only when a

●

color supply is empty. A warning message displays on the control panel when the printer is in this
mode. Printing in this mode is allowed only for a specific number of pages. After that, the printer
will pause printing until you replace the empty color supply.

ENWW Changing printer control panel configuration settings 63

Setting color supply out response

1. Press Menu to enter the MENUS.

2. Press

3. Press

4. Press

5. Press

6. Press

7. Press

8. Press

9. Press

10. Press Menu.

to highlight CONFIGURE DEVICE.

to select CONFIGURE DEVICE.

to highlight SYSTEM SETUP.

to select SYSTEM SETUP.

to highlight COLOR SUPPLY OUT.

to select COLOR SUPPLY OUT.

or to select the appropriate setting.

to set the selection.

Jam recovery

This option allows you to configure the printer response to paper jams, including how it handles the
pages involved. AUTO is the default value.

AUTO — the printer automatically turns jam recovery on when sufficient memory is available.

●

OFF — the printer will not reprint any page that was involved in a paper jam. Since no memory is

●

used to store the most recent pages, performance may be optimal.

ON — the printer reprints any page involved in a paper jam. Additional memory is allocated to store

●

the last few pages printed, and this might cause overall printer performance to suffer.

Setting jam recovery response

1. Press Menu to enter the MENUS.

2. Press

3. Press

4. Press

5. Press

6. Press

7. Press

8. Press

9. Press

10. Press Menu.

to highlight CONFIGURE DEVICE.

to select CONFIGURE DEVICE.

to highlight SYSTEM SETUP.

to select SYSTEM SETUP.

to highlight JAM RECOVERY.

to select JAM RECOVERY.

or to select the appropriate setting.

to set the selection.

64 Chapter 2 Control panel ENWW

RAM disk

This option allows you to specify how the RAM disk is configured. Options are AUTO and OFF. When
set to AUTO, the printer determines the optimal RAM size based on the amount of available memory.
The message displays only in printer models that do not have a hard disk installed. The default is

AUTO.

Changing RAM disk behavior

You can change this behavior at any time by following these steps:

1. Press Menu to enter the MENUS.

2. Press

3. Press

4. Press

5. Press

6. Press

7. Press

8. Press

9. Press

10. Press Menu.

to highlight CONFIGURE DEVICE.

to select CONFIGURE DEVICE.

to highlight SYSTEM SETUP.

to select SYSTEM SETUP.

to highlight RAM DISK.

to select RAM DISK.

or to select AUTO or OFF.

to set the selection.

Language

On some products, the option to set the default language appears when the printer is first initialized.
Use the
press the

You may also change the language at any time by following these steps:

Selecting the language

or arrow to scroll through the available options. When the desired language is highlighted,

to set the default language. The default language is ENGLISH.

1. Press Menu to enter the MENUS.

2. Press

3. Press

4. Press

5. Press

6. Press

7. Press

8. Press

9. Press

10. Press Menu.

ENWW Changing printer control panel configuration settings 65

to highlight CONFIGURE DEVICE.

to select CONFIGURE DEVICE.

to highlight SYSTEM SETUP.

to select SYSTEM SETUP.

to highlight LANGUAGE.

to select LANGUAGE.

or to select the appropriate language.

to set the selection.

Selecting the language if the display is in a language you do not understand

1. Turn the printer power off.

2. Hold down the

3. Press

4. Press

5. Press

again.

or to scroll through the available languages.

to save the desired language as the new default.

key while turning the printer power on until all three lights stay on.

66 Chapter 2 Control panel ENWW

Using the printer control panel in shared environments

Because your printer is shared with other users, adhere to the following guidelines to ensure successful
printer operation:

Consult your system administrator before making changes to control panel settings. Changing

●

control panel settings could affect other print jobs.

Coordinate with other users before changing the default printer font or downloading soft fonts.

●

Coordinating these operations conserves memory and avoids unexpected printer output.

Be aware that switching printer personalities, such as Emulated PostScript or PCL, affects the

●

printed output of other users.

NOTE Your network operating system may automatically protect each user’s print job from the

effects of other print jobs. Consult your system administrator for more information.

ENWW Using the printer control panel in shared environments 67

68 Chapter 2 Control panel ENWW

3 I/O configuration

This chapter describes how to configure certain network parameters on the printer. The following topics
are covered:

Network configuration

●

USB configuration

●

HP Jetdirect print servers

●

Wireless printing

●

ENWW 69

Network configuration

You might need to configure certain network parameters on the printer. You can configure these
parameters from installation software, the printer control panel, the embedded Web server, or
management software, such as HP Web Jetadmin.

NOTE For more information about using the embedded Web server, see Using the embedded

Web server.

For more information about supported networks and network configuration tools, see the HP Jetdirect
Print Server Administrator’s Guide. The guide comes with printers in which an HP Jetdirect print server
is installed.

This section contains the instructions for configuring TCP/IP network parameters from the printer control
panel:

Configuring TCP/IP parameters

You can use the printer control panel to configure these TCP/IP parameters:

IP address (4 bytes)

●

Subnet mask (4 bytes)

●

Default gateway (4 bytes)

●

Manually configuring TCP/IP parameters from the printer control panel

Use manual configuration to set an IP address, subnet mask, and default gateway.

Setting an IP address

1. Press Menu to enter the MENUS.

2. Press

3. Press

4. Press

5. Press

6. Press

7. Press

8. Press

9. Press

10. Press

11. Press

to highlight CONFIGURE DEVICE.

to select CONFIGURE DEVICE.

to highlight I/O.

to select I/O.

to highlight EMBEDDED JETDIRECT MENU.

to select EMBEDDED JETDIRECT MENU.

to highlight TCP/IP.

, highlight IPV4 SETTINGS, and then press to select IPV4 SETTINGS.

and select CONFIG METHOD.

to highlight MANUAL, and then press .

12. Press

13. Press

70 Chapter 3 I/O configuration ENWW

to highlight MANUAL SETTINGS.

to select MANUAL SETTINGS.

14. Press to highlight IP Address:.

15. Press

16. Press or to increase or decrease the number for configuring the IP address.

17. Press

18. Repeat steps 15 and 16 until the correct IP address is entered.

19. Press the Menu button to return to the Ready state.

to select IP Address:.

NOTE The first of three sets of numbers is highlighted. If a number is not highlighted, a

highlighted empty underscore appears.

to move to the next set of numbers.

Setting the subnet mask

1. Press Menu to enter the MENUS.

2. Press

3. Press

4. Press

5. Press

6. Press

to highlight CONFIGURE DEVICE.

to select CONFIGURE DEVICE.

to highlight I/O.

to select I/O.

to highlight EMBEDDED JETDIRECT MENU.

7. Press

8. Press

9. Press

10. Press

11. Press

12. Press

13. Press

14. Press

15. Press or to increase or decrease the number for configuring the subnet mask.

16. Press

17. Repeat steps 14 and 15 until the correct subnet mask is entered.

18. Press the Menu button to return to the Ready state.

to select EMBEDDED JETDIRECT MENU.

to highlight the TCP/IP menu.

to select TCP/IP.

, highlight IPV4 SETTINGS, and then press to select IPV4 SETTINGS.

to highlight MANUAL SETTINGS.

to select MANUAL SETTINGS.

to highlight SUBNET MASK.

to select SUBNET MASK.

NOTE The first of three sets of numbers is highlighted.

to move to the next set of numbers.

ENWW Network configuration 71

Setting the default gateway

1. Press Menu to enter the MENUS.

2. Press

3. Press

4. Press

5. Press

6. Press

7. Press

8. Press

9. Press

10. Press

11. Press

12. Press

13. Press

to highlight CONFIGURE DEVICE.

to select CONFIGURE DEVICE.

to highlight I/O.

to select I/O.

to highlight EMBEDDED JETDIRECT MENU.

to select EMBEDDED JETDIRECT MENU.

to highlight TCP/IP.

to select TCP/IP.

to highlight MANUAL SETTINGS.

to select MANUAL SETTINGS.

to highlight DEFAULT GATEWAY.

to select DEFAULT GATEWAY.

NOTE The first set of the three sets of numbers shows the default settings. If there is not

a number highlighted, a highlighted empty underscore appears.

14. Press or to increase or decrease the number for configuring DEFAULT GATEWAY.

15. Press

16. Repeat steps 15 and 16 until the correct subnet mask is entered.

17. Press the Menu button to return to the Ready state.

to move to the next set of numbers.

72 Chapter 3 I/O configuration ENWW

USB configuration

This printer supports a USB 2.0 connection. The USB port is located on the back of the printer, as shown
in the figure below. You must use an A-to-B type USB cable.

Figure 3-1 USB configuration

1 USB 2.0 Hi-Speed Device port (Type B connector)

2 USB port

ENWW USB configuration 73

HP Jetdirect print servers

The HP Jetdirect print servers facilitate network management by allowing you to connect a printer directly
to your network at any location. They support multiple network protocols and operating systems.
HP Jetdirect print servers also support the Simple Network Management Protocol (SNMP), which
provides network managers with remote printer management and troubleshooting through HP Web
Jetadmin software.

The HP Color LaserJet CP4005 Series printers are equipped with embedded HP Jetdirect print servers.
These servers support Ethernet 10/100T networking for peripherals.

Available software solutions

For a summary of available software solutions, refer to the HP Jetdirect Print Server Administrator’s
Guide, or visit

http://www.hp.com/support/net_printing.

74 Chapter 3 I/O configuration ENWW

Wireless printing

Wireless networks offer a safe, secure, and cost-effective alternative to traditional wired network
connections.

IEEE 802.11 standard

Optional HP Jetdirect wireless print servers support connection to an 802.11 network. This wireless
technology provides a high-quality printing solution without the physical constraints of wiring.

Peripherals can be conveniently placed anywhere in an office or home and can be easily moved without
changing network cables. Installation is easy with the HP Install Network Printer Wizard.

NOTE HP Jetdirect 802.11 print servers are available for USB connections.

ENWW Wireless printing 75

76 Chapter 3 I/O configuration ENWW

4 Printing tasks

This chapter describes how to perform basic printing tasks. The following topics are covered:

Controlling print jobs

●

Selecting print media

●

Automatic media type sensing (auto sense mode)

●

Configuring input trays

●

Printing on special media

●

Using features in the printer driver

●

Using features in the Macintosh printer driver

●

Two-sided (duplex) printing

●

Special printing situations

●

Job storage features

●

Managing memory

●

ENWW 77

Controlling print jobs

In the Microsoft Windows operating system, three settings affect how the printer driver tries to pull paper
when you send a print job. The Source, Type, and Size settings appear in the Page Setup, Print, or
Print Properties dialog boxes in most software programs. If you do not change these settings, the
printer automatically selects a tray using the default printer settings.

Source

Printing by Source means that you choose a specific tray from which you want the printer to pull paper.
The printer tries to print from this tray, no matter what type or size is loaded. If you select a tray that is
configured for a type or size that does not match your print job, the printer does not print automatically.
Instead, it waits for you to load the tray you chose with the type or size of print media for your print job.
If you load the tray, the printer begins printing. If you press
another tray.

Type and size

Printing by Type or Size means that you want the printer to pull paper or print media from the appropriate
tray loaded with the correct type and size. Selecting media by type rather than source is similar to locking
out trays and helps protect special media from accidental use. For example, if a tray is configured for
letterhead and you specify the driver to print on plain paper, the printer will not pull the letterhead from
that tray. Instead, it will pull paper from a tray that has plain paper loaded and is configured for plain
paper on the printer control panel. Selecting media by Type and Size results in significantly better print
quality for heavy paper, glossy paper, and transparencies. Using the wrong setting might result in
unsatisfactory print quality. Always print by Type for special print media, such as labels or heavy media.
Print by Size for envelopes, if possible.

, the printer provides options to print from

If you want to print by Type or Size, select the type or size from the Page Setup dialog box, the

●

Print dialog box, or the Print Properties dialog box, depending on the application.

If you often print on a certain type or size of media, the printer administrator (for a network printer)

●

or you (for a local printer) can configure a tray for that type or size. Then, when you choose that
type or size as you print a job, the printer pulls media from the tray configured for that type or size.

Print setting priorities

Changes made to print settings are prioritized according to where the changes are made as follows:

NOTE The names of commands and dialog boxes may vary depending on your program.

Page Setup dialog box. This dialog box opens when you click Page Setup or a similar command

●

on the File menu of the program you are working in. Settings changed here override settings
changed anywhere else.

Print dialog box. This dialog box opens when you click Print, Print Setup, or a similar command

●

on the File menu of the program you are working in. Settings changed in the Print dialog box have
a lower priority and do not override changes made in the Page Setup dialog box.

78 Chapter 4 Printing tasks ENWW

Printer Properties dialog box (printer driver). The printer driver opens when you click

●

Properties in the Print dialog box. Settings changed in the Printer Properties dialog box do not
override settings available anywhere else.

Default printer settings. The default printer settings determine settings used in all print jobs,

●

unless settings are changed in the Page Setup, Print, or Printer Properties dialog boxes, as
described above. There are two ways to change the default printer settings:

1. Click Start, click Settings, click Printers, and then right-click the printer icon. Click Properties and

then click Device Settings.

2. Click Start, click Control Panel, and then select the Printers folder, right-click the printer icon.

Click Properties and then click Device Settings.

For more information, see

CAUTION To avoid affecting print jobs of other users, make printer setup changes through the

software application or the printer driver whenever possible. Printer setup changes made through
the control panel become default settings for subsequent jobs. Changes made through an
application or the printer driver affect only that specific job.

Printer drivers or Printer drivers for Macintosh computers.

ENWW Controlling print jobs 79

Selecting print media

You can use many types of paper and other print media with this printer. This section provides guidelines
and specifications for selecting and using different print media. For more information about supported
print media, see

It is possible that media could meet all of the guidelines in this chapter and still not print satisfactorily.
This may be due to abnormal characteristics of the printing environment or to other variables over which
Hewlett-Packard has no control (for example, extremes in temperature and humidity).

Hewlett-Packard recommends testing any media before buying it in large quantities.

CAUTION Using media that does not conform to the specifications listed here or in the paper

specification guide can cause problems that require service. This service is not covered by the
Hewlett-Packard warranty or service agreements.

Media to avoid

This printer can handle many types of media. Use of media outside the printer’s specifications will cause
a loss of print quality and increase the chance of paper jams.

Do not use paper that is too rough.

●

Do not use paper with cutouts or perforations other than standard 3-hole punched paper.

●

Do not use multipart forms.

●

Print media specifications.

Do not use paper that has already been printed on or that has been fed through a photocopier.

●

Do not use paper with a watermark if you are printing solid patterns.

●

Paper that can damage the printer

In rare circumstances, paper can damage the printer. Avoid the following paper to prevent possible
damage to the printer:

Do not use paper with staples attached.

●

Do not use transparencies designed for inkjet printers or other low-temperature printers, or

●

transparencies designed for monochrome printing. Use only transparencies that are specified for
use with HP Color LaserJet printers.

Do not use glossy or photo papers intended for inkjet printers.

●

Do not use paper that is embossed or coated and is not designed for the temperatures of the image

●

fuser. Select media that can tolerate temperatures of 190°C (374°F) for 0.1 second.

Do not use letterhead paper with low-temperature dyes or thermography. Preprinted forms or

●

letterhead must use inks that can tolerate temperatures of 190°C (374°F) for 0.1 second.

Do not use any media that produces undesirable emissions, or that melts, offsets, or discolors

●

when exposed to 190°C (374°F) for 0.1 second.

To order HP Color LaserJet printing supplies, go to

http://www.hp.com/ghp/buyonline.html worldwide.

or to

http://www.hp.com/go/ljsupplies in the United States

80 Chapter 4 Printing tasks ENWW

Automatic media type sensing (auto sense mode)

The HP Color LaserJet CP4005 Series printers can automatically classify media into one of the following
categories:

Plain

●

Transparency

●

Glossy

●

Extra-heavy glossy

●

Glossy film

●

Heavy

●

Light

●

The automatic media type sensor functions only when that tray is configured to Any Type Plain.
Configuring a tray to any other type, such as Bond or Glossy, deactivates the media sensor in that tray.

NOTE Get optimal performance with the automatic media sensing feature when using original

HP media designed for use in HP color LaserJet printers.

Tray 1 sensing

Full sensing (default)

The printer stops at each page to sense media type.

●

This is the best mode for using mixed media in a single print job.

●

Expanded sensing

Each time the printer begins a print job, it stops the first page to sense the type.

●

The printer assumes that the second and all subsequent pages are of the same media type as the

●

first page.

This is the second-fastest mode, and is useful for using stacks of the same media type.

●

Transparency

The printer does not stop any pages for sensing but distinguishes between transparencies

●

(Transparency mode) and paper (Normal mode).

This is the fastest mode and is useful for high-volume printing in Normal mode.

●

ENWW Automatic media type sensing (auto sense mode) 81

Tray 2 and optional Tray 3 sensing

Expanded sensing

The printer stops the first five pages fed from each paper tray to sense the type and averages the

●

five results.

The printer assumes that the sixth and all subsequent pages are of the same media type, until the

●

printer is turned off or goes into sleep mode, or until the tray is opened.

Transparency only (default)

The printer does not stop any pages for sensing but distinguishes between transparencies

●

(Transparency mode) and paper (Normal mode).

This is the fastest mode and is useful for high-volume printing in Normal mode.

●

82 Chapter 4 Printing tasks ENWW

Configuring input trays

The printer allows you to configure input trays by type and size. You can load different media in the
printer’s input trays and then request media by type or size using the control panel.

NOTE If you have used other HP LaserJet printer models, you might be accustomed to

configuring Tray 1 to First mode or Cassette mode. On HP Color LaserJet CP4005 Series
printers, setting the Tray 1 size and type to ANY SIZE is equivalent to First mode. Setting the
size or type for Tray 1 to a setting other than ANY SIZE is equivalent to Cassette mode.

NOTE If you are duplex printing, be sure that the media loaded meets the specifications for

duplex printing. (See

NOTE The instructions below are to configure the trays at the printer control panel. You can

also configure the trays from your computer by accessing the embedded Web server. See

the embedded Web server.

Configuring trays when the printer gives a prompt

In the following situations, the printer automatically prompts you to configure the tray for type and size:

When you load paper into the tray

●

When you specify a particular tray or media type for a print job through the printer driver or a

●

software application and the tray is not configured to match the print job settings

Supported media weights and sizes.)

Using

The control panel displays the message LOAD TRAY X [TYPE] [SIZE], To change type press
The instructions below explain how to configure the tray after the prompt appears.

NOTE The prompt does not appear if you are printing from Tray 1 and if Tray 1 is configured

for ANY SIZE and ANY TYPE.

Configuring a tray when loading paper

NOTE If media is loaded in optional Tray 3 when the printer is in sleep mode, the printer will

not sense new media when it comes out of sleep mode. This could cause the printer to use wrong
paper for a print job. Be sure to wake the printer before loading media in optional Tray 3.

1. Load paper in the tray. If you are using Tray 2 or optional Tray 3, close the tray.

2. The printer displays the tray configuration message To change size press

3. Press

4. To change the size, press

5. Press

A Setting saved message appears, and then a prompt appears to configure the paper type.

6. To change the type, press

to display the TRAY X SIZE= menu.

or to highlight the correct size.

to select the size.

or to highlight the correct paper type.

.

.

7. Press

ENWW Configuring input trays 83

to select the paper type.

A Setting saved message appears, and then the current type and size settings are displayed.

8. If size and type are now correct, press

to clear the message.

Configuring a tray to match print job settings

1. In the software application, specify the source tray, the paper size, and the paper type.

2. Send the job to the printer.

If the tray needs to be configured, the LOAD TRAY X: message appears.

3. Load the tray with the correct paper. When the tray is closed, the TRAY X SIZE= appears.

4. If the highlighted size is not correct, press

5. Press

A Setting saved message appears, and then a prompt appears to configure the paper type.

6. If the highlighted paper type is not correct, press

7. Press

A Setting saved message appears, and then the current type and size settings are displayed.

to select the correct size.

to select the paper type.

or to highlight the correct size.

or to highlight the desired paper type.

Configuring trays using the paper handling menu

You can also configure the trays for type and size without a prompt from the printer. Use the PAPER
HANDLING menu to configure the trays as follows.

Configuring the paper size

1. Press Menu to enter the MENUS.

2. Press

3. Press

4. Press

5. Press

6. Press

7. Press

Configuring the paper type

1. Press Menu to enter the MENUS.

2. Press

3. Press

4. Press

5. Press

to highlight PAPER HANDLING.

to select PAPER HANDLING.

to highlight TRAY X SIZE. (X represents the number of the tray you are configuring.)

to select TRAY X SIZE.

or to highlight the correct size.

to select the correct size.

to highlight PAPER HANDLING.

to select PAPER HANDLING.

to highlight TRAY X TYPE. (X represents the number of the tray you are configuring.)

to select TRAY X TYPE.

84 Chapter 4 Printing tasks ENWW