HP Color LaserJet 1600 User Guide
HP Color LaserJet 1600
User Guide
HP Color LaserJet 1600 Printer
User Guide
Copyright and License
Trademark Credits
© 2006 Copyright Hewlett-Packard
Development Company, L.P.
Reproduction, adaptation, or translation
without prior written permission is prohibited,
except as allowed under the copyright laws.
The information contained in this document
is subject to change without notice.
The only warranties for HP products and
services are set forth in the express warranty
statements accompanying such products
and services. Nothing herein should be
construed as constituting an additional
warranty. HP shall not be liable for technical
or editorial errors or omissions contained
herein.
Part number CB373-90906
Edition 1, 4/2006
Adobe Photoshop® and PostScript are
trademarks of Adobe Systems Incorporated.
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trademark of Corel Corporation or Corel
Corporation Limited.
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TrueType™ is a U.S. trademark of Apple
Computer, Inc.
ENERGY STAR® and the ENERGY STAR
logo® are U.S. registered marks of the
United States Environmental Protection
Agency. Details on the proper use of the
marks are explained in the "Guidelines for
Proper use of the ENERGY STAR® Name
and International Logo."
HP Customer Care
Online services
for 24-hour access to information by using a modem or Internet connection
World Wide Web: Updated HP printer software, product and support information, and printer drivers in
several languages can be obtained from
Online troubleshooting tools
HP Instant Support Professional Edition (ISPE) is a suite of Web-based troubleshooting tools for desktop
computing and printing products. ISPE helps you quickly identify, diagnose, and resolve computing and
printing problems. The ISPE tools can be accessed from
Telephone support
Hewlett-Packard provides free telephone support during the warranty period. When you call, you will be
connected to a responsive team that is waiting to help you. For the telephone number for your country/
region, see the flyer that came in the box with the product, or visit
Before calling HP, have the following information ready: product name and serial number, date of
purchase, and description of the problem.
http://www.hp.com/support/clj1600. (The site is in English.)
http://instantsupport.hp.com.
http://www.hp.com/support.com.
You can also find support on the Internet at
Software utilities, drivers, and electronic information
http://www.hp.com/go/clj1600_software. (The site is in English, but printer drivers can be
Go to
downloaded in several languages.)
For information over the telephone, see the flyer that came in the box with the printer.
HP direct ordering for accessories or supplies
Order supplies from the following Web sites:
North America:
Latin America:
Europe and Middle East:
Asia Pacific countries/regions:
Order accessories from
ordering information.
To order supplies or accessories over the telephone, call the following numbers:
United States: 1-800-538-8787
https://www.hp.com/post-embed/ordersupplies-na
https://www.hp.com/post-embed/ordersupplies-la
https://www.hp.com/post-embed/ordersupplies-emea
https://www.hp.com/post-embed/ordersupplies-ap
http://www.hp.com/accessories. For more information, see Accessories and
http://www.hp.com. Click the support & drivers block.
Canada: 1-800-387-3154
To find the phone numbers for other countries/regions, see the flyer that came in the box with the printer.
HP service information
To locate HP-Authorized Dealers in the United States or Canada, call 1-800-243-9816 (United States)
or 1-800-387-3867 (Canada). Or, go to
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http://www.hp.com/go/cposupportguide.
For service for your HP product in other countries/regions, call the HP Customer Support number for
your country/region. See the flyer that came in the box with the printer.
HP service agreements
Call: 1-800-HPINVENT [1-800-474-6836 (U.S.)] or 1-800-268-1221 (Canada).
Out-of-Warranty Service: 1-800-633-3600.
Extended Service: Call 1-800-HPINVENT 1-800-474-6836 (U.S.) or 1-800-268-1221 (Canada). Or, go
to the HP Supportpack and Carepaq™ Services Web site at
10467a.
HP Toolbox
To check the printer status and settings and to view troubleshooting information and online
documentation, use the HP Toolbox software. You can view the HP Toolbox when the printer is directly
connected to your computer. You must have performed a complete software installation to use the
HP Toolbox. See
Managing the printer.
http://www.hpexpress-services.com/
iv HP Customer Care ENWW
Table of contents
1 Printer basics
Quick access to printer information .......................................................................................................2
User guide links ....................................................................................................................2
Where to look for more information ......................................................................................2
Setting up the printer ............................................................................................2
Using the printer ...................................................................................................2
Printer configurations ............................................................................................................................4
HP Color LaserJet 1600 printer ............................................................................................4
Printer features ......................................................................................................................................5
Walk around ..........................................................................................................................................7
Software ................................................................................................................................................9
Software and supported operating systems .........................................................................9
Software tips .........................................................................................................................9
How do I gain access to the printer features? ......................................................9
How do I get the latest printing software? ............................................................9
What other software is available? ......................................................................10
Software for Windows .........................................................................................................10
Printer drivers .....................................................................................................10
Using Help .........................................................................................10
HP Toolbox ........................................................................................................10
Uninstalling the printer software .........................................................................................10
Uninstalling software for Windows .....................................................................10
To uninstall software for Windows 98 Second Edition and later ........................11
Uninstalling software for Windows by using Add or Remove Programs .............................11
Print-media specifications ...................................................................................................................12
General guidelines ..............................................................................................................12
Paper and print media ........................................................................................................12
Printing and storage environment .......................................................................................13
Envelopes ...........................................................................................................................13
Envelope storage and construction ....................................................................14
Labels .................................................................................................................................15
Transparencies ...................................................................................................................15
Supported media weights and sizes ...................................................................................16
Tray 1 and Tray 2 media specifications .............................................................16
2 Control panel
Control panel features .........................................................................................................................20
Display ................................................................................................................................20
Understanding Supplies Status ..........................................................................................20
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3 Printing tasks
Loading trays .......................................................................................................................................24
Printing on special media ....................................................................................................................28
Controlling print jobs ............................................................................................................................36
Printing on both sides ..........................................................................................................................41
Canceling a print job ............................................................................................................................43
Black, Yellow, Cyan, and Magenta Supplies Status gauges ..............................21
Understanding Printer Status ..............................................................................................21
Cancel Job button ..............................................................................................21
Attention light .....................................................................................................21
Ready light .........................................................................................................21
Ready light and Select button ............................................................................21
Left and Right arrow buttons ..............................................................................22
Loading Tray 1 ....................................................................................................................24
To load Tray 1 ....................................................................................................24
Loading Tray 2 or optional Tray 3 .......................................................................................25
To load Tray 2 or optional Tray 3 .......................................................................25
Printing on envelopes .........................................................................................................28
Printing on labels ................................................................................................................30
Transparencies ...................................................................................................................31
Printing on HP LaserJet glossy paper and HP LaserJet photo paper ................................32
Printing on letterhead or preprinted forms ..........................................................................33
Printing on HP LaserJet Tough paper ................................................................................34
Printing on custom-sized print media or cardstock .............................................................35
Printing by tray Source versus by paper Type or paper Size .............................................36
Features in the printer driver ..............................................................................36
Setting a custom paper size ..............................................................37
Printing in grayscale ..........................................................................37
Changing the color settings ...............................................................37
Creating and using watermarks .........................................................37
Printing multiple pages on one sheet of paper (N-up printing) ..........37
Creating and using Quick Sets ..........................................................38
Reducing or enlarging .......................................................................38
Printing on different paper for the first page ......................................38
Restoring the default printer-driver settings .......................................38
To print from Windows .......................................................................................39
Gaining access to printer driver settings .............................................................................39
Print on both sides of the paper ..........................................................................................41
4 Color
Using color ..........................................................................................................................................46
HP ImageREt 2400 .............................................................................................................46
Media selection ...................................................................................................................46
Color options .......................................................................................................................46
Standard red-green-blue (sRGB) ........................................................................................46
Managing color options .......................................................................................................................48
Print in Grayscale ...............................................................................................................48
Automatic versus Manual color adjustment ........................................................................48
Manual color options ...........................................................................................................48
vi ENWW
Matching colors ...................................................................................................................................50
5 How do I?
Print: How do I? ...................................................................................................................................52
Print on special media, such as glossy or photo paper ......................................................52
Print on both sides of the paper ..........................................................................................53
Print on envelopes and custom media sizes ......................................................................54
Change the device print settings, such as print quality, in HP Toolbox ..............................54
Print color documents from my computer in black and white only ......................................54
Change color options ..........................................................................................................55
Other: How do I? .................................................................................................................................56
Changing print cartridges ....................................................................................................56
6 Managing the printer
Special pages ......................................................................................................................................60
Demo page .........................................................................................................................60
Configuration page .............................................................................................................60
Supplies Status page ..........................................................................................................61
Menu map ...........................................................................................................................................63
HP Toolbox ..........................................................................................................................................64
Supported operating systems .............................................................................................64
Supported browsers ............................................................................................................64
To view the HP Toolbox ......................................................................................................64
Status tab ............................................................................................................................65
Troubleshooting tab ............................................................................................................65
Alerts tab .............................................................................................................................65
Documentation tab ..............................................................................................................66
Device Settings ...................................................................................................................66
Other links ...........................................................................................................................66
Halftone options .................................................................................................48
Edge Control ......................................................................................................48
RGB Color ..........................................................................................................49
Neutral Grays .....................................................................................................49
To change the print cartridge .............................................................................56
Set up Status Alerts page ..................................................................................65
7 Maintenance
Managing supplies ..............................................................................................................................68
Checking and ordering supplies .........................................................................................68
To check status and order using the control panel ............................................68
To check and order supplies using HP Toolbox .................................................68
Storing supplies ..................................................................................................................68
Replacing and recycling supplies .......................................................................................69
HP policy on non-HP supplies ............................................................................................69
Resetting the printer for non-HP supplies ..........................................................69
HP anti-counterfeit Web site ...............................................................................................69
Cartridge out override ..........................................................................................................................70
Configuration ......................................................................................................................70
On-going operation .............................................................................................................70
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Cleaning the printer .............................................................................................................................71
Calibrating the printer ..........................................................................................................................72
8 Problem solving
Support strategy ..................................................................................................................................74
Troubleshooting process .....................................................................................................................75
Control panel messages ......................................................................................................................77
Clearing jams ......................................................................................................................................80
Print problems .....................................................................................................................................84
Troubleshooting tools ..........................................................................................................................94
To clean the fuser using HP Toolbox ..................................................................................71
To calibrate the printer at the printer ...................................................................................72
To calibrate the printer from the HP Toolbox ......................................................................72
Troubleshooting checklist ...................................................................................................75
Alert and warning messages ..............................................................................................77
Alert and warning messages ..............................................................................77
Critical error messages .......................................................................................................78
Critical error messages ......................................................................................78
Where to look for jams ........................................................................................................80
To clear jams from inside the printer ..................................................................................81
To clear jams from Tray 2 or optional Tray 3 ......................................................................82
To clear jams from the top bin ............................................................................................83
Print quality problems .........................................................................................................84
Improving print quality ........................................................................................84
Understanding print-quality settings ..................................................84
To temporarily change print-quality settings .....................84
To change print-quality settings for all future jobs .............84
Identifying and correcting print defects ..............................................................84
Print-quality checklist .........................................................................85
General print quality issues ...............................................................85
Solving issues with color documents .................................................89
Media-handling problems ...................................................................................................91
Print-media guidelines ........................................................................................91
Solving print-media problems .............................................................................91
Performance problems .......................................................................................................92
Device pages and reports ...................................................................................................94
Demo page .........................................................................................................94
Configuration page .............................................................................................94
Supplies Status page .........................................................................................94
HP Toolbox .........................................................................................................................94
To view HP Toolbox ...........................................................................................95
Troubleshooting tab ...........................................................................................95
Service menu ......................................................................................................................95
Restoring the factory-set defaults ......................................................................95
To reset the factory pre-set defaults ..................................................95
Cleaning the paper path .....................................................................................95
To clean the paper path .....................................................................95
Calibrating the printer .........................................................................................96
Appendix A Accessories and ordering information
viii ENWW
Replacement supplies .........................................................................................................................98
Cable and interface accessories .........................................................................................................99
Paper handling accessories ..............................................................................................................100
Paper and other print media ..............................................................................................................101
User-replaceable parts ......................................................................................................................103
Supplementary documentation ..........................................................................................................104
Appendix B Service and support
Hewlett-Packard limited warranty statement .....................................................................................106
Print Cartridge Limited Warranty Statement ......................................................................................107
Availability of support and service .....................................................................................................108
HP Care Pack™ Services and Service Agreements ........................................................108
Repacking the printer ........................................................................................................................109
To repack the printer .........................................................................................................109
Service information form ...................................................................................................................110
Appendix C Specifications
MFP specifications ............................................................................................................................111
Appendix D Regulatory information
Introduction ........................................................................................................................................114
FCC regulations ................................................................................................................................115
Environmental Product Stewardship program ...................................................................................116
Protecting the environment ...............................................................................................116
Ozone production .............................................................................................................116
Energy consumption .........................................................................................................116
HP LaserJet printing supplies ...........................................................................................116
Disposal of waste equipment by users in private households in the European
Union ................................................................................................................................118
Material safety data sheet .................................................................................................................119
Declaration of conformity ...................................................................................................................120
Country/region-specific safety statements ........................................................................................121
Laser safety statement .....................................................................................................121
Canadian DOC statement .................................................................................................121
Korean EMI statement ......................................................................................................121
VCCI statement (Japan) ...................................................................................................121
Finnish laser statement .....................................................................................................122
Index.................................................................................................................................................................123
ENWW ix
x ENWW
1 Printer basics
This section provides information about the following topics:
Quick access to printer information
●
Printer configurations
●
Printer features
●
Walk around
●
Software
●
Print-media specifications
●
ENWW 1
Quick access to printer information
User guide links
Walk around
●
Control panel features
●
Problem solving
●
Where to look for more information
Several references are available for use with this printer. See http://www.hp.com/support/clj1600.
Setting up the printer
Getting started guide—Provides step-by-step instructions for installing and setting up the printer.
Accessory installation guides—These guides provide step-by-step instructions for installing the printer
accessories and are provided with any accessories that are purchased.
Using the printer
User guide—Contains detailed information for using the printer and troubleshooting problems. This
guide is available in two formats on the CD-ROM that came with the printer: in PDF format for printing
and HTML format for online viewing. It is also available through the HP Toolbox software.
2 Chapter 1 Printer basics ENWW
Online Help—Contains information about printer options that are available within the printer drivers. To
view a Help file, open the online Help through the printer driver.
HTML (online) user guide—Contains detailed information for using the printer and troubleshooting
problems. Go to
http://www.hp.com/support/clj1600. After connecting, select Manuals.
ENWW Quick access to printer information 3
Printer configurations
Thank you for purchasing the HP Color LaserJet 1600 printer. This printer is available in the
configuration described below.
HP Color LaserJet 1600 printer
The HP Color LaserJet 1600 printer is a four-color laser printer that prints eight pages per minute (ppm)
in both monochrome (black and white) and color.
Trays. The printer comes with a single sheet priority feed slot (Tray 1) and a universal tray (Tray 2)
●
that holds up to 250 sheets of various paper types and sizes or 10 envelopes. It supports an optional
250-sheet paper tray (optional Tray 3). See
information.
Connectivity. The printer provides a Hi-Speed USB 2.0 port for connectivity.
●
Memory. The printer contains 16 megabytes (MB) of synchronous dynamic random access
●
memory (SDRAM). No additional memory can be added.
Supported media weights and sizes for more
4 Chapter 1 Printer basics ENWW
Printer features
Feature HP Color LaserJet 1600 printer
Color printing
Fast print speed
Excellent print quality
Ease of use
Flexible paper handling
Provides laser printing in full color by using the four
●
process colors: cyan, magenta, yellow, and black
(CMYK).
Prints in black on letter-size paper up to 8 ppm and on
●
A4-size paper up to 8 ppm. Prints in color on A4/letter at
8 ppm.
ImageREt 2400 provides 2400 dpi equivalent-color
●
quality through a multilevel printing process.
True 600 by 600 dots per inch (dpi) text and graphics.
●
Adjustable settings to optimize print quality.
●
The HP UltraPrecise print cartridge has a finer toner
●
formulation that provides sharper text and graphics.
Few supplies to order. Supplies are easy to install.
●
Convenient access to printer information and settings by
●
using the HP Toolbox software.
Convenient access to all supplies and to the paper path
●
through the front door.
Trays 1 and 2 for letterhead, envelopes, labels,
●
transparencies, custom-sized media, postcards,
HP LaserJet glossy paper, HP LaserJet Tough paper,
heavy paper, and HP Laser Photo paper.
A 125-sheet top output bin.
●
Print on Both Sides (manually). See
●
sides.
Interface connections Hi-Speed USB port.
Energy savings
Economical printing
Supplies
The printer automatically conserves electricity by
●
substantially reducing power consumption when it is not
printing.
As an ENERGY STAR® partner, Hewlett-Packard
●
Company has determined that this product meets
ENERGY STAR® guidelines for energy efficiency.
ENERGY STAR® is a U.S. registered service mark of the
United States Environmental Protection Agency.
N-up printing (printing more than one page on a sheet)
●
and Printing on Both Sides features save paper. See
Printing multiple pages on one sheet of paper (N-up
printing) and Printing on both sides.
A Supplies Status page with print cartridge gauges that
●
show the supply levels that remain. For HP supplies only.
No-shake cartridge design.
●
Authentication for HP print cartridges.
●
Printing on both
ENWW Printer features 5
Feature HP Color LaserJet 1600 printer
Enabled supplies-ordering capability.
●
Introductory black, yellow, cyan, and magenta print
●
cartridges approximately 1,000 pages each based on
approximately 5% coverage per color. See
supplies.
Replacement
Accessibility
Expandability Optional Tray 3. This 250-sheet universal tray reduces how
Online user guide that is compatible with text screen-
●
readers.
All doors and covers can be opened by using one hand.
●
often you have to add paper to the printer. Only one additional
250-sheet tray can be installed on the printer.
6 Chapter 1 Printer basics ENWW
Walk around
The following illustrations identify the locations and names of key components of this printer.
Figure 1-1 Front view (shown with optional Tray 3)
1 Output bin
2 Printer control panel
3 Front door
4 Tray 2 (250 sheets)
5 Tray 1 (single sheet priority feed slot)
6 Tray 3 (optional; 250 sheets)
ENWW Walk around 7
Figure 1-2 Back and side view
1 On/off switch
2 Power connection
3 Dust cover
4 USB connection
1 Transfer belt (ETB)
2 Print cartridges
CAUTION Do not place anything on the transfer belt , which is located on the inside of
the front door. Otherwise, the printer may be damaged, adversely affecting print quality.
8 Chapter 1 Printer basics ENWW
Software
Software and supported operating systems
For easy printer setup and access to the full range of printer features, HP strongly recommends that
you install the software that is provided. Not all software is available in all languages. See the Getting
Started Guide for installation instructions, and see the Readme file for the latest software information.
The most recent drivers, additional drivers, and other software are available from the Internet and other
sources. If you do not have access to the Internet, see
The printer supports the following operating systems:
●
●
●
The following table lists the software that is available for your operating system.
Table 1-1 HP Color LaserJet 1600 printer software
Feature Windows 98 Second Edition, Me Windows 2000 and XP
Windows Installer
HP Customer Care.
Microsoft® Windows® 98 Second Edition and Windows Millennium Edition (Me) (Add Printer
installation)
Microsoft® Windows® 2000 and Windows XP
Microsoft® Windows® Server 2003
Windows printer driver
HP Toolbox software
Software tips
The following are some tips for working with the printer software.
How do I gain access to the printer features?
The printer features are available in the printer driver. Some features such as custom paper sizes and
page orientation might also be available in the program you are using to create a file. Change settings
in the program, if possible, because changes that are made in the program override changes that are
made in the printer driver.
How do I get the latest printing software?
When you want to check for and install upgrades to the printing software, you can download drivers
from the World Wide Web or HP’s file transfer protocol (FTP) servers.
To download drivers
1. Go to
http://www.hp.com/support/clj1600. Click the support & drivers block.
2. The Web page for the drivers might be in English, but you can download the drivers themselves
in several languages.
ENWW Software 9
If you do not have Internet access, contact HP Customer Care. (See HP Customer Care or the flyer that
came in the printer box.) See the Readme file for additional release information.
What other software is available?
See the Readme file that is provided on the HP Color LaserJet 1600 CD-ROM for additional, included
software and for supported languages.
Software for Windows
When you install the software for Windows, you can directly connect the printer to a computer by using
a USB cable. See the Getting Started Guide for installation instructions, and see the Readme file for the
latest software information.
The following software is available to all users of the printer.
Printer drivers
A printer driver is a software component that provides access to printer features and provides the means
for the computer to communicate with the printer. For help using your printer driver, see
to printer driver settings.
Using Help
The printer driver has Help dialog boxes that can be activated from the Help button in the printer driver,
the F1 key on the computer keyboard, or the question mark symbol (?) in the upper-right corner of the
printer driver. These Help dialog boxes give detailed information about the specific printer driver. Help
for the printer driver is separate from the Help for your program.
Gaining access
HP Toolbox
You must perform a complete software installation to use the HP Toolbox.
The HP Toolbox provides links to printer status information and help information, such as this user guide;
and tools for diagnosing and solving problems. You can also view explanations and animations on the
control panel. See
Maintenance for more information.
Uninstalling the printer software
Uninstall software by using the following directions for your operating system.
Uninstalling software for Windows
The printer comes with an uninstall utility that you can use to select and remove any or all of the Windows
HP printing system components from your computer.
10 Chapter 1 Printer basics ENWW
To uninstall software for Windows 98 Second Edition and later
NOTE To uninstall the software from Windows 2000 or XP, you must log on with administrator
privileges.
1. Press Ctrl+Alt+Delete. The Close Program dialog box opens.
-or-
Select a program except Explorer or Systray, and click End Task.
-or-
Repeat step b until all of the programs except Explorer and Systray are closed.
-or-
Press Ctrl+Alt+Delete. The Windows Security dialog box opens.
-or-
Click Task Manager and then click the Applications tab.
-or-
Select a program, and then click End Task.
-or-
Repeat step c until all of the programs are closed.
2. On the Start menu, point to Programs, point to HP, point to HP Color LaserJet 1600, and click
Uninstall HP Color LaserJet 1600.
3. On the Setup screen, click Next.
4. Click Next, and follow the directions on the screen. If the message The following file is a shared
file but is not used by any other programs. Would you like to delete it? appears, click Yes to
All. The system finishes removing files.
5. If prompted to restart the computer, click OK.
Uninstalling software for Windows by using Add or Remove Programs
An alternate method for uninstalling the printer software is to use the Add or Remove Programs
method. This method does not require you to have the software CD.
1. Click Start, point to Settings, and click Control Panel.
2. Click Add or Remove Programs.
3. Scroll through the list of software programs and click HP Color LaserJet 1600 printer.
4. Click Remove.
ENWW Software 11
Print-media specifications
This section contains information about specifications for the quality of print media, guidelines for print
media usage, and guidelines for print media storage.
General guidelines
Some print media might meet all of the guidelines in this manual and still not produce satisfactory results.
This problem might be the result of improper handling, unacceptable temperature and humidity levels,
or other variables over which Hewlett-Packard has no control.
Before purchasing large quantities of print media, always test a sample and make sure that the print
media meets the requirements specified in this user guide and in the HP LaserJet Printer Family Print
Media Guide. For ordering information, see
CAUTION Using print media that does not meet HP specifications can cause problems for the
printer, requiring repair. This repair is not covered by the Hewlett-Packard warranty or service
agreements.
CAUTION Use only paper designed for laser printers. Paper for inkjet printers may damage the
printer.
This printer accepts a variety of media, such as cut-sheet paper (including up to 100% recycled-fibercontent paper), envelopes, labels, transparencies, HP LaserJet glossy paper, HP LaserJet Tough
paper, HP LaserJet Photo paper, and custom-size paper. Properties such as weight, composition, grain,
and moisture content are important factors that affect printer performance and output quality. Print media
that does not meet the guidelines outlined in this manual can cause the following problems:
Accessories and ordering information.
Poor print quality
●
Increased jams
●
Premature wear on the printer, requiring repair
●
Paper and print media
Category Specifications
Acid content 5.5 pH to 8.0 pH
Caliper 0.094 to 0.18 mm (3.0 to 7.0 mils)
Curl in ream Flat within 5 mm (0.02 in.)
Cut-edge conditions Cut with sharp blades with no visible fray
Fusing compatibility Must not scorch, melt, offset, or release hazardous emissions
when heated to 210° C (410° F) for 0.1 second
Grain Long Grain
Moisture content 4% to 6% by weight
Smoothness 100 to 250 Sheffield
For complete print-media specifications for all HP LaserJet printers, see the HP LaserJet Printer Family
Print Media Guide. To download the guide in PDF format, go to
http://www.hp.com/support/ljpaperguide.
12 Chapter 1 Printer basics ENWW
Printing and storage environment
Ideally, the printing and media-storage environment should be at or near room temperature, and not too
dry or too humid. Remember that paper is hygroscopic; it absorbs and loses moisture rapidly.
Heat works with humidity to damage paper. Heat causes the moisture in paper to evaporate, while cold
causes it to condense on the sheets. Heating systems and air conditioners remove most of the humidity
from a room. As paper is opened and used, it loses moisture, causing streaks and smudging. Humid
weather or water coolers can cause the humidity to increase in a room. As paper is opened and used
it absorbs any excess moisture, causing light print and dropouts. Also, as paper loses and gains moisture
it can distort. This issue can cause jams.
As a result, paper storage and handling are as important as the paper-making process itself. Paper
storage environmental conditions directly affect the feed operation and print quality.
Care should be taken not to purchase more paper than can be easily used in a short time (about three
months). Paper stored for long periods can experience heat and moisture extremes, which can cause
damage. Planning is important to prevent damage to a large supply of paper.
Unopened paper in sealed reams can remain stable for several months before use. Opened packages
of paper have more potential for environmental damage, especially if they are not wrapped with a
moisture-proof barrier.
The media-storage environment should be properly maintained to ensure optimum printer performance.
The required condition is 20° to 24° C (68° to 75° F), with a relative humidity of 45% to 55%. The following
guidelines should be helpful when evaluating the paper's storage environment:
Print media should be stored at or near room temperature.
●
The air should not be too dry or too humid (to moderate the hygroscopic properties of paper).
●
The best way to store an opened ream of paper is to rewrap it tightly in its moisture-proof wrapping.
●
If the printer environment is subject to extremes, unwrap only the amount of paper to be used during
the day's operation to prevent unwanted moisture changes.
Avoid storing paper and print media near heating and air conditioning vents or near windows and
●
doors that are frequently open.
Envelopes
Envelopes can be printed from Tray 1 or Tray 2. Select the type of envelope that you are using from the
Print dialog box or the printer driver.
In your program, set the margins for the envelope. The following table gives typical address margins for
a commercial #10 or DL envelope.
Type of address Top margin Left margin
Return address 15 mm (0.6 inch) 15 mm (0.6 inch)
Delivery address 51 mm (2 inches) 89 mm (3.5 inches)
For the best print quality, position margins no closer than 15 mm (0.6 inch) from the edges of the
●
envelope.
Avoid printing over the area where the envelope seams meet.
●
ENWW Print-media specifications 13
Envelope storage and construction
Envelope storage
Proper storage of envelopes helps contribute to print quality. Envelopes should be stored flat. If air is
trapped in an envelope and creates an air bubble, then the envelope might wrinkle during printing.
For more information, see
Printing on envelopes.
Envelope construction
Envelope construction is critical. Envelope fold lines can vary considerably, not only between
manufacturers, but also within a box from the same manufacturer. Successful printing on envelopes
depends upon the quality of the envelopes. When selecting envelopes, consider the following
components:
2
Weight: The weight of the envelope paper should not exceed 90 g/m
●
(24 lb) or jamming might
occur.
Construction: Before printing, envelopes should lie flat with less than 6 mm (0.25 inch) curl, and
●
should not contain air.
Condition: Envelopes should not be wrinkled, nicked, or otherwise damaged.
●
Temperature: Use envelopes that are compatible with the heat and pressure of the printer. This
●
printer's fusing temperature is 210° C (410° F).
Size: Use only envelopes that are within the following size ranges.
●
Tray Minimum Maximum
Tray 1 or Tray 2 76 x 127 mm (3 x 5 inches) 216 x 356 mm (8.5 x 14 inches)
Envelopes with double side-seams
Double side-seam construction has vertical seams at both ends of the envelope rather than diagonal
seams. This style might be more likely to wrinkle. Be sure the seam extends all the way to the corner
of the envelope as illustrated below.
14 Chapter 1 Printer basics ENWW
1
2
1 Acceptable
2 Unacceptable
Envelopes with adhesive strips or flaps
Envelopes with a peel-off adhesive strip or with more than one flap that folds over to seal must use
adhesives that are compatible with the heat and pressure in the printer. The extra flaps and strips might
cause wrinkling, creasing, or even jams and might damage the fuser.
Labels
Select the type of label that you are using from the Print dialog box or the printer driver.
CAUTION To avoid damaging the printer, use only labels that are recommended for laser
printers. To prevent serious jams, always use Tray 1 or Tray 2 to print on labels. Never print on
the same sheet of labels more than once or print on a partial sheet of labels.
When selecting labels, consider the quality of each component:
Adhesives: The adhesive material should be stable at 210° C (410° F), which is the printer fusing
●
temperature.
Arrangement: Only use labels with no exposed backing between them. Labels can peel off sheets
●
with spaces between the labels, causing serious jams.
Curl: Before printing, labels must lie flat with no more than 13 mm (0.5 inch) of curl in any direction.
●
Condition: Do not use labels that have wrinkles, bubbles, or other indications of separation.
●
For more information, see
Printing on labels.
Transparencies
Use only Tray 1 or Tray 2 to print on transparencies. Select Transparencies from the Print dialog box
or the printer driver.
The printer supports printing on color transparencies. Use only transparencies that are recommended
for use in laser printers.
ENWW Print-media specifications 15
Transparencies that are used in the printer must be able to withstand 210° C (410° F), which is the
printer fusing temperature.
CAUTION To avoid damage to the printer, use only transparencies that are recommended for
use in laser printers. See
For more information, see Transparencies.
Supported media weights and sizes
This section contains information about the sizes, weights, and capacities of paper and other print media
that each tray supports.
Tray 1 and Tray 2 media specifications
Table 1-2 Tray 1 and Tray 2 specifications
Accessories and ordering information.
Tray 1 and Tray 2 Dimensions
Paper Minimum: 76 x 127 mm
HP LaserJet glossy paper and
HP LaserJet photo paper
HP Premium Cover paper
Transparencies and opaque film Thickness: 0.10 to 0.13 mm (3.9
3
Labels
(3 x 5 inches)
Maximum: 216 x 356 mm (8.5 x
14 inches)
Same as the preceding listed
minimum and maximum sizes.
4
1
Weight Capacity
60 to 163 g/m2 (16 to 43 lb)
Up to 176 g/m
postcards
75 to 163 g/m2 (20 to 32 lb)
200 g/m2 (75 lb) cover
to 5.1 mils)
Thickness: up to 0.23 mm (up to
9 mils)
2
(47 lb) for
2
Single sheet of 75 g/m2 (20 lb)
paper for Tray 1
Up to 250 sheets for Tray 2
Single sheet of HP LaserJet glossy
paper or HP LaserJet photo paper
for Tray 1
Up to 25 mm (0.99 inch)stack
height for Tray 2
Single sheet of HP Cover paper for
Tray 1
Up to 25 mm (0.99 inch)stack
height for Tray 2
Single sheet of transparency or
opaque film for Tray 1
Up to 50 sheets for Tray 2
Single sheet of labels for Tray 1
Up to 25 mm (0.99 inch)stack
height for Tray 2
Envelopes
1
The printer supports a wide range of standard and custom sizes of print media. Check the printer driver for supported sizes.
2
Capacity can vary depending on media weight and thickness, and environmental conditions.
3
Smoothness: 100 to 250 (Sheffield).
4
Hewlett-Packard does not guarantee results when printing with other types of heavy paper.
Up to 90 g/m2 (16 to 24 lb)
Single envelope for Tray 1
Up to ten envelopes for Tray 2
16 Chapter 1 Printer basics ENWW
Table 1-3 Optional Tray 3 specifications
Optional Tray 3 (250-sheet
Dimensions
1
Weight Capacity
2
tray)
Plain paper Minimum: 76 x 127 mm
60 to 163 g/m
2
Up to 250 sheets
(3 x 5 inches)
Maximum: 216 x 356 mm (8.5 x
14 inches)
1
The printer supports a wide range of standard and custom sizes of print media. Check the printer driver for supported sizes.
2
Capacity can vary depending on the media weight and thickness, and environmental conditions.
ENWW Print-media specifications 17
18 Chapter 1 Printer basics ENWW
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