HP C6300 User Manual 2

USER GUIDE

Portable E-Copier

an information appliance

Expanding Possibilities

Copy, 

Store, Send 

documents…

Anywhere

CapShare 920

A Family of

Notebook PCs

to meet every business need

No matter what you're looking for in a notebook PC for your business—whether it's full features at a value price, or top-of-theline power and multimedia performance—the HP OmniBook family of notebook PCs has the solution to meet your needs.

Combined with HP CapShare e-copier, OmniBook notebook PCs provide a quick and easy way to captur

e-mail or fax them while you’re on the go. HP OmniBook notebook PCs are fully compatible with HP CapShare e-copier and designed to work seamlessly with it. Simply copy your documents into the e-copier, then transfer them to your OmniBook notebook PC through the infrar

For more information about the HP OmniBook family of notebook PCs, visit our Web site at www.hp.com/omnibook.

e paper documents and 

ed port. It’s that easy!



HP CapShare 920 Portable E-Copier

an Information Appliance

User Guide

NOTE: Certain governmental laws and regulations, such as copyright laws, may protect material copied by this product. The user is solely responsible for complying with all such laws and regulations. If you are uncertain about your rights, contact your legal advisor.

Part number: C6301-99900 First Edition

1 Getting Started

Up and running . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Finding additional information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Latest HP CapShare upgrades and information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

2 Charging and Installing the Batteries

To charge the batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

To install the batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Special considerations for international travelers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Battery care . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

3 Copying a Page

Capture basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Your first capture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Preferred capture path . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Capture tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Capture sleeve . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

What can I capture?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Verify a captured page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Change the appliance capture mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

4 Getting to Know your HP CapShare Appliance

Appliance buttons and functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Use the appliance display menus. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Save a copied page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

View a copied page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Attach/Detach (group) captured pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Trim edges of page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Memory usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Cleaning the HP CapShare appliance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

5 Preparing to Send to a Computer

Install the HP CapShare PC utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Choosing a file format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20

Access the HP CapShare PC utility. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Determine Infrared (IR) and serial port connectivity status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Uninstall the HP CapShare PC utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

6 Sending and Sharing Pages

Send to your computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Send to a printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Send to a device other than a computer or printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Share a page, a group, or all pages stored in memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Work on a Windows CE handheld PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Work on a Psion Series 5 handheld computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Work on a Nokia Communicator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

7 Technical Support and Warranty

Warranty, Technical Support, and Repair. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Answering questions about your HP CapShare appliance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Regulatory information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Getting Started

Congratulations on your new HP CapShare 920 portable e-copier purchase.

Up and running

After opening the box, check what’s in the box, then refer to the Quick Start card for the fastest way to get up and running with your HP CapShare portable e-copier.

What ships in the box

The following items should be found in the HP CapShare 920 portable e-copier box:

● HP CapShare appliance

● Four uncharged NiMH batteries

● Battery charger

● Quick Start card

● Serial cable

● Soft cloth drawstring carrying pouch

● Capture sleeve

● HP CapShare CD

● User Guide

What to do if parts are missing

If you are missing anything that should have been in the box:

● Visit the HP CapShare appliance support website at the following address for

technical support: http://www.hp.com/support/capshare

-or-

● Contact a local, authorized HP dealer.

-or-

● See HP Customer Care Telephone Support in this user guide (page 34) for customer

care telephone numbers.

1 Getting Started 3

Finding additional information

By following the instruction on the Quick Start card, you will be able to copy pages with the HP CapShare portable e-copier. You can then share pages by sending them through a serial or infrared (IR) connection to the following devices:

• your computer

• a printer

• a handheld device

This user guide is a companion to the Quick Start card and the How do I... tab of the HP CapShare PC utility. The Executive Summary, located on the HP CapShare CD also provides additional help to get you started.

If you have questions that are not addressed in this guide, the How do I... tab of the HP CapShare PC utility found on the HP CapShare CD contains all of the information about the HP CapShare portable e-copier that was available at the time of publication.

Latest HP CapShare upgrades and information

Because the HP CapShare portable e-copier is one of the first portable capture and share appliances, new information about the appliance will become available as other HP CapShare appliance users report their successes.

On the HP CapShare appliance website, you can do the following:

• Find the latest in troubleshooting information.

• Contact HP support services concerning any questions you have about your appliance.

• Learn about appliance and software upgrades.

• Refer to a list of supported devices.

The website is found at http://www.capshare.hp.com

4 1 Getting Started

Charging and Installing

the Batteries

The HP CapShare appliance requires two charged batteries in order to operate. Two fully charged batteries run the HP CapShare appliance for at least 50 copies.

Batteries should be paired when used for the first time, and the same two batteries should be used in the HP CapShare appliance and charged together. If you interchange batteries between pairs, you shorten the life and could ruin the batteries, which may result in poor operation of the appliance.

To charge the batteries

1 Place the batteries in the battery charger. If you are charging only two batteries, they

must be placed in the same charging circuit. See the diagram inside the charger for more information.

2 Plug the charger into a wall outlet. If the LED on the charger does not light, make

sure the batteries are properly installed in the charger and the outlet is active.

3 Allow four batteries to charge for approximately 14 hours. You can also quick-charge

two batteries for two hours.

Note

For optimal results, allow the batteries to charge to full capacity (10 to 14 hours).

4 When the batteries are fully charged, unplug the charger.

Charge only fully discharged batteries. The HP CapShare appliance display indicates when batteries are low and need to be recharged.

To install the batteries

1 Remove the battery compartment lid from the top of the HP CapShare appliance by

squeezing gently on the back of the lid and lifting it upward.

2 Insert the batteries into the appliance as indicated on the diagram inside the battery

compartment.

2 Charging and Installing the Batteries 5

Special considerations for international travelers

If you are traveling internationally, you may not be able to recharge batteries using the charger that came with your HP CapShare appliance, because of differences in electrical outlets.

Battery chargers for international use are available in most airports. Please see the battery charger for details about power requirements.

Battery care

Storing batteries

After the batteries have been removed from the HP CapShare appliance or battery charger, store the batteries in a dry place and within the recommended storage temperature range from 50° F (10° C) to 86° F (30° C).

CAUTION

The batteries should not be stored in the battery charger.

When to purchase new batteries

You should purchase new batteries for your HP CapShare appliance when the batteries are useful for only a short time after recharging. NiMH batteries are good for up to 500 full recharge cycles.

Other battery types

Although NiMH batteries are recommended for extended operation time, two AA highcapacity Alkaline, NiCd, or NiMH batteries can also be used. You can also purchase a quick charger for NiMH batteries.

CAUTION

The charger shipped with the HP CapShare appliance can be used to recharge only NiMH batteries. “High capacity” NiMH and NiCd batteries require their own chargers, purchased where the batteries are sold.

For additional information about batteries, refer to the How do I... tab of the HP CapShare PC utility.

6 2 Charging and Installing the Batteries

Copying a Page

Using the HP CapShare portable e-copier, you can capture the information you need, when you need it, by simply copying business cards, newspaper stories, magazine articles, flip charts and more.

Capture basics

Holding the HP CapShare appliance

For best results, hold the HP CapShare appliance with the display facing you, your thumb on the display, and your

fingers on the Capture button on the back.

Because the display is made of strong, scratch-resistant material, you can place your thumb directly on the display.

Although you can copy pages while holding the HP CapShare appliance in a variety of ways, this method is best for consistently successful page captures.

Capture button

After placing the HP CapShare appliance on the page you want to capture, press and release the Capture button on the back of the appliance to begin copying. The capture indicator light to the left of the display is on when a capture is in progress.

Lift the appliance off the page to end the capture process.

Note

The display is blank while capturing is in progress.

Placement of the HP CapShare appliance

When looking at the front of the appliance, the capture area begins approximately 0.5 inches (1.2 cm) in from the left and 0.3 inches (0.8 cm) in from the right side of the HP CapShare appliance capture base. Make sure that the information you want to capture is at least 0.5 inches (1.2 cm) in from the side of the appliance.

For most pages, place the HP CapShare appliance parallel to the edge of the paper.

3 Copying a Page 7

Your first capture

Using the HP CapShare appliance is quick and simple.

Note

Use the Quick Start card to copy your first page.

1 Make sure that the page you want to capture is free of paper clips, staples, folds,

wrinkles, or any other obstacles that may cause the HP CapShare appliance to tilt.

2 Turn the HP CapShare appliance on by pressing the Power button on the right

side of the HP CapShare appliance.

3 Place the HP CapShare appliance on the upper-left corner of the page. 4 Press and release the Capture button and move the HP

CapShare appliance down the left side of the page, to the right, then up the right-hand side of the page (U-shaped path).

Keep the entire base of the appliance flat on the page at all times, and be sure to overlap the down and up paths by at least 0.5 inches (1.2 cm).

5 Lift the appliance off the page to stop the capture. You can also press and hold the

Capture button for the duration of the capture.

The copied page is saved and a thumbnail view of the copied page now shows on the HP CapShare appliance display. The new thumbnail appears after the last previously captured page.

See Preferred capture path (page 9) for other paths that you can use.

8 3 Copying a Page

Preferred capture path

For Normal or Graphics mode

For best results using Normal or Graphics mode, use a U-shaped path when capturing pages.

Be sure to keep the HP CapShare appliance in constant contact with the page you are capturing. Lift the appliance from the page to end the capture.

For Flip Chart mode

For the best results when capturing flip charts, use a side to side motion, copying only the portions of the page that contain information.

Pages copied in this mode are reduced to 25% of their original size. Therefore, letter-size pages copied in this mode are too small to read.

Other capture paths

You can also use other capture paths, as long as the total capture area does not exceed 119 square inches (767.55 square cm) when in Normal or Graphics mode or 13 square feet (1.2 square meters) when in Flip Chart mode. You may need to rotate the page on the appliance screen after capturing when using alternative capture paths.

3 Copying a Page 9

Capture tips

Do not turn the HP CapShare appliance

The HP CapShare appliance can be turned only up to 45 degrees while capturing a page. To copy a page successfully, use the preferred U-shaped path and keep the display facing the same direction for the entire capture.

How to prevent skewed pages

The appliance will automatically attempt to straighten crooked (skewed) images. Any page skewed too much will be left unchanged. To avoid unwanted skew, make sure that the HP CapShare appliance is placed on the page with the base parallel to the top of the page, and slide the appliance toward you following the straight edge of the page.

Note

If the display shows a skewed thumbnail, copy the page again with the appliance placed parallel to the edge of the page.

Capture sleeve

For

• Small documents that are hard to hold

• High-gloss documents

• Documents that are too dark

• Wrinkled documents

To capture with the sleeve

1 Place document in the capture sleeve with image side facing the transparent sheet. 2 Place on a smooth flat surface, and capture through the transparent surface.

An overhead projector slide or a photocopy of the original may work as well.

10 3 Copying a Page

What can I capture?

You can capture most documents with the HP CapShare appliance.

● In Normal or Graphics mode, the appliance can copy as little as 0.25 inches (.6 cm) of

a document, which is even smaller than a business card, to as much as 119 square inches (767.55 square cm), which is the equivalent of a legal-size sheet of paper or a 25 inch (63.5 cm) long newspaper column.

● In Flip Chart mode, the appliance can copy an entire flip chart page. Just make sure

the page you copy is flat and free from any obstructions, such as paper clips and staples, or that you work around any obstructions.

The HP CapShare appliance may not copy some high-gloss documents, such as glossy photos and magazine covers, or very dark paper, such as magazine pages with black background.

Verify a captured page

A thumbnail view of your copied page appears as a verification screen on the appliance display after the page is processed and saved.

When you first view the page, it represents exactly what you copied. You can now check the edges for cut-off text, gaps in information where the capture path did not overlap, and other problems. This thumbnail may have rough edges indicating the actual capture path. You can inspect the page by zooming in on or rotating the page. The page becomes a smooth-edged thumbnail after any other function is used on the HP CapShare appliance.

3 Copying a Page 11

+ 29 hidden pages