HP C410A User Manual

HP Photosmart Premium Fax C410 series

1 HP Photosmart Premium Fax C410 series Help....................................................................3

2 How do I?...................................................................................................................................5

3 Finish setting up the HP Photosmart

Add the HP Photosmart to a network.........................................................................................7

Set up the HP Photosmart for faxing........................................................................................16

4 Get to know the HP Photosmart

Printer parts..............................................................................................................................37

Control panel features..............................................................................................................40

Display icons.............................................................................................................................41

HP Apps Manager....................................................................................................................42

6Print

Print documents........................................................................................................................51

Print photos..............................................................................................................................52

Print a creative project..............................................................................................................58

Print a Web page......................................................................................................................64

Print forms and templates (Quick Forms)...............................................................................64

Print from anywhere..................................................................................................................69

Print from the Web without a computer....................................................................................71

7Scan

Scan to a computer..................................................................................................................73

Scan to a memory card or USB storage device.......................................................................74

Contents

8Copy

Copy text or mixed documents.................................................................................................79

9Fax

Send a fax................................................................................................................................87

Receive a fax............................................................................................................................92

10 Save photos

Save photos to your computer..................................................................................................95

Back up photos from a memory card to a USB storage device................................................96

11 Work with cartridges

Check the estimated ink levels.................................................................................................99

Order ink supplies...................................................................................................................100

Replace the cartridges............................................................................................................100

Cartridge warranty information...............................................................................................102

Print and evaluate a print quality report..................................................................................103

12 Solve a problem

HP support..............................................................................................................................107

Setup troubleshooting.............................................................................................................110

Improve print quality...............................................................................................................119

Print troubleshooting...............................................................................................................126

Memory card troubleshooting.................................................................................................131

Scan troubleshooting..............................................................................................................134

Copy troubleshooting..............................................................................................................137

Fax troubleshooting................................................................................................................142

Errors......................................................................................................................................191

14 Technical information

Contents

Notice......................................................................................................................................237

Cartridge chip information......................................................................................................237

Specifications.........................................................................................................................238

Environmental product stewardship program.........................................................................240

Regulatory notices..................................................................................................................246

Regulatory wireless statements..............................................................................................249

Regulatory telecommunication notices...................................................................................252

Japan safety statement..........................................................................................................256

Index............................................................................................................................................259

1 HP Photosmart Premium Fax

C410 series Help

For information about the HP Photosmart, see:

•

Finish setting up the HP Photosmart Get to know the HP Photosmart

• Print

• Scan

• Copy

• Fax

• Save photos

• Work with cartridges

• Solve a problem

• Technical information

•

HP Photosmart Premium Fax C410

series Help

HP Photosmart Premium Fax C410 series Help 3

series Help

Chapter 1

HP Photosmart Premium Fax C410

4 HP Photosmart Premium Fax C410 series Help

2 How do I?

This section contains links to commonly performed tasks, such as printing photos, scanning, and making copies.

Print a variety of documents

•

Scan documents and photos

•

Make a copy

•

Send and receive faxes

•

Load paper

•

Replace the cartridges

•

How do I? 5

How do I?

Chapter 2

How do I?

6 How do I?

3 Finish setting up the

HP Photosmart

• Add the HP Photosmart to a network Set up the HP Photosmart for faxing

•

Add the HP Photosmart to a network

• WiFi Protected Setup (WPS) Wired (Ethernet) network

• Wireless with a router (infrastructure network)

• Wireless without a router (ad hoc connection)

•

WiFi Protected Setup (WPS)

To connect the HP Photosmart to a wireless network using WiFi Protected Setup (WPS), you will need the following:

 A wireless 802.11 network that includes a WPS-enabled wireless router or access

point.

 A desktop computer or laptop with either wireless networking support, or a network

interface card (NIC). The computer must be connected to the wireless network that you intend to install the HP Photosmart on.

To connect the HP Photosmart using WiFi Protected Setup (WPS)

▲ Do one of the following:

Use the Push Button (PBC) method a. Select the setup method.

 Press the Wireless button.  Highlight Wi-Fi Protected Setup and press OK.  Highlight Push Button and press OK.

b. Set up a wireless connection.

 Press the corresponding button on your WPS-enabled router or other

networking device.

 Press OK.

c. Install the software.

NOTE: The product displays a timer for approximately two minutes, in which you

must press the corresponding button on your networking device.

Finish setting up the HP Photosmart 7

Finish setting up the HP Photosmart

Chapter 3

Use the PIN method a. Set up a wireless connection.

 Press the Wireless button.  Highlight Wi-Fi Protected Setup and press OK.  Highlight PIN and press OK.

The device displays a PIN.

 Enter the PIN on the WPS-enabled router or other networking device.

Check the display on the product to see if the connection was successful or not. If you receive an error, press OK to try the connection again.

b. Install the software.

NOTE: The product display a timer for approximately two minutes, in which you

need to enter the PIN on your networking device.

If the connection to the network is successful, the blue wireless light on the Wireless button should come on and remain steady. If it is blinking, this indicates that connection to the network is not a good.

Related topics

Install the software for a network connection

Wireless with a router (infrastructure network)

To connect the HP Photosmart to an integrated wireless WLAN 802.11 network, you will need the following:

 A wireless 802.11 network that includes a wireless router or access point.  A desktop computer or laptop with either wireless networking support, or a network

interface card (NIC). The computer must be connected to the wireless network that you intend to install the HP Photosmart on.

 Broadband Internet access (recommended) such as cable or DSL.

If you connect the HP Photosmart on a wireless network that has Internet access, HP recommends that you use a wireless router (access point or base station) that uses

Dynamic Host Configuration Protocol (DHCP).  Network name (SSID).  WEP key or WPA Passphrase (if needed).

Finish setting up the HP Photosmart

To connect the HP Photosmart with the Wireless Setup Wizard

1. Write down your network name (SSID) and WEP key or WPA passphrase.

2. Start Wireless Setup Wizard.

a. Press the Wireless button.

b. Highlight Wireless Setup Wizard and press OK.

The setup wizard searches for available networks, and then displays list of detected network names (SSIDs).

3. Highlight your network name and press OK.

8 Finish setting up the HP Photosmart

4. Follow the prompts on display to complete connection.

5. Install software.

Related topics

Install the software for a network connection

Wireless without a router (ad hoc connection)

Use this section if you want to connect the HP Photosmart to a wireless-capable computer without using a wireless router or access point.

There are two methods you can use to connect the HP Photosmart to your computer using an ad hoc wireless network connection. Once connected, you can install the HP Photosmart software.

Turn on the wireless radio for the HP Photosmart and the wireless radio on your computer. On your computer, connect to the network name (SSID) hp (product model).(6-digit unique identifier), which is the default ad hoc network created by the HP Photosmart. The 6-digit identifier is unique to each printer.

Use an ad hoc network profile on your computer to connect to the product. If your computer is not currently configured with an ad hoc network profile, consult the Help file for your computer Operating System for the proper method to create an ad hoc profile on your computer. Once the ad hoc network profile has been created, insert the installation CD that came with the product and install the software. Connect to the ad hoc network profile you created on your computer.

NOTE: An ad hoc connection can be used if you do not have a wireless router or

access point but do have a wireless radio on your computer. However, an ad hoc connection may result in a lower level of network security and possibly reduced performance when compared to an infrastructure network connection using a wireless router or access point.

To connect the HP Photosmart to a Windows computer with an ad hoc connection, the computer must have a wireless network adapter and an ad hoc profile. Create a network profile for a Windows Vista or Windows XP computer using the directions below.

Add the HP Photosmart to a network 9

Finish setting up the HP Photosmart

Chapter 3

NOTE: The product comes configured with a network profile with hp (product

model).(6-digit unique identifier) as the network name (SSID). However, for

security and privacy HP recommends you create a new network profile on your

computer as described here.

To create a network profile (Windows Vista)

NOTE: The product comes configured with a network profile with hp (product

model).(6-digit unique identifier) as the network name (SSID). However, for

security and privacy HP recommends you create a new network profile on your

computer as described here.

1. In the Control Panel, double-click Network and Internet, then Network and

Sharing Center..

2. In the Network and Sharing Center (under Tasks on the left), select Set up a

connection or network.

3. Choose the connection option Set up a wireless ad hoc (computer-to-computer)

network, then click Next. Read the description and warnings about ad hoc networks,

then click Next>.

4. Enter details, including Network name (the SSID for your ad hoc connection),

Security type, and SecurityPassphrase. If you are going to save this network

connection, check Save this network. Make a note of the SSID and the Security key/

Passphrase for future reference. Click Next

5. Continue to follow the prompts to complete setup of the ad hoc network connection.

To create a network profile (Windows XP)

NOTE: The product comes configured with a network profile with hp (product

model).(6-digit unique identifier) as the network name (SSID). However, for

security and privacy HP recommends you create a new network profile on your

computer as described here.

1. In the Control Panel, double-click Network Connections.

2. On the Network Connections window, right-click the Wireless Network

Connection. If you see Enable on the pop-up menu, select it. Otherwise, if you see

Disable on the menu, the wireless connection is already enabled.

3. Right-click the Wireless Network Connection icon, and then click Properties.

4. Click the Wireless Networks tab.

Finish setting up the HP Photosmart

5. Select the Use Windows to configure my wireless network settings check box.

6. Click Add, and then do the following:

a.In Network name (SSID) box, type in a unique network name of your choice.

NOTE: The network name is case sensitive, so it is important to remember

any uppercase (capital) and lowercase (small) letters.

b. If there is a Network Authentication list, select Open. Otherwise, go to the next

step.

c.In the Data encryption list, select WEP.

10 Finish setting up the HP Photosmart

d. Make sure that the check box is not selected next to The key is provided for me

automatically. If it is selected, click the check box to clear it.

e.In the Network key box, type a WEP key that has exactly 5 or exactly 13

alphanumeric (ASCII) characters. For example, if you enter 5 characters, you might enter ABCDE or 12345. Or, if you enter 13 characters, you might enter ABCDEF1234567. (12345 and ABCDE are examples only. Select a combination of your choosing.)

Alternatively, you can use HEX (hexadecimal) characters for the WEP key. A HEX WEP key must be 10 characters for 40 bit encryption, or 26 characters for 128 bit encryption.

f.In the Confirm network key box, type the same WEP key you typed in the

previous step.

NOTE: You must remember the exact uppercase (capital) and lowercase

(small) letters. If you enter your WEP key incorrectly on the product, the wireless connection will fail.

g. Write down the WEP key exactly as you typed it, including uppercase and

lowercase letters.

h. Select the check box for This is a computer-to-computer (ad hoc) network;

wireless access points are not used.

i. Click OK to close the Wireless network properties window, and then click OK

again.

j. Click OK again to close the Wireless Network Properties Connection window.

Using the LAN card configuration program, create a network profile that has the following values:

• Network name (SSID): Mynetwork (example only)

NOTE: You should create a network name that is unique and easy for you to

remember. Just remember that the network name is case-sensitive. Therefore, you must remember which letters are uppercase and lowercase.

• Communication mode: ad hoc

• Encryption: enabled

To connect to a wireless ad hoc network

1. Press the Wireless button.

2. Press the down arrow button to highlight Wireless Setup Wizard, and then press

OK.

This runs the Wireless Setup Wizard. The setup wizard searches for available networks, and then displays a list of detected network names (SSIDs). The infrastructure networks appear first in the list, followed by available ad hoc networks. The networks with the strongest signal appear first, the weakest appear last.

3. On the display, look for the network name you created on your computer (for example,

Mynetwork).

Add the HP Photosmart to a network 11

Finish setting up the HP Photosmart

Chapter 3

4. Use the arrow buttons to highlight the network name, and then press OK.

If you found your network name and selected it, go on to step 6.

If you do not see your network name in the list a.Select Enter a New Network Name (SSID).

The visual keyboard appears.

b. Enter the SSID. Use the arrow buttons on the control panel to highlight a letter or

number on the visual keyboard, and then press OK to select it.

NOTE: You must enter the exact uppercase (capital) and lowercase (small)

letters. Otherwise, the wireless connection will fail.

c. When you are finished entering the new SSID, use the arrow buttons to highlight

Done on the visual keyboard, and then press OK.

TIP: If the product is unable to discover the network based on the network

name you entered, you will see the following prompts. You may want to move the product closer to the computer and try running the Wireless Setup Wizard again to automatically discover the network.

d. Press the down arrow button until Ad Hoc is highlighted, and then press OK. e. Press the down arrow button until Yes, my network uses WEP encryption is

highlighted, and then press OK. The visual keyboard displays. If you do not want to use WEP encryption, press the down arrow button until No,

my network does not use encryption is highlighted, and then press OK. Go to step 7.

5. If prompted, enter your WEP key as follows. Otherwise go to step 7.

a. Use the arrow buttons to highlight a letter or number on the visual keyboard, and

then press OK to select it.

NOTE: You must enter the exact uppercase (capital) and lowercase (small)

letters. Otherwise, the wireless connection will fail.

b. When you are finished entering the WEP key, use the arrow buttons to highlight

Done on the visual keyboard.

6. Press OK again to confirm.

The product will attempt to connect to the SSID. If a message says you entered an invalid WEP key, check the key you wrote down for your new network, follow the

Finish setting up the HP Photosmart

prompts to correct the WEP key, and then try again.

7. When the product connects successfully to the network, go to your computer to install

the software. If the connection to the network is successful, the blue wireless light on the Wireless button should come on and remain steady. If it is blinking, this indicates that connection to the network is not a good.

NOTE: You can print the Wireless Network Test report at the end of a successful

Wireless Setup Wizard connection which can help identify any potential future issues with the network setup.

12 Finish setting up the HP Photosmart

Related topics

Install the software for a network connection

Wired (Ethernet) network

Before you connect the HP Photosmart to a network, make sure you have all of the required materials.

 A functional Ethernet network that includes a router, switch, or hub with an Ethernet

port.

 CAT-5 Ethernet cable.

Although standard Ethernet cables look similar to standard telephone cables, they are not interchangeable. There is a different number of wires in each one, and each has a different connector. An Ethernet cable connector (also called an RJ-45 connector) is wider and thicker and always has 8 contacts on the end. A phone connector has between 2 and 6 contacts.

 A desktop computer or laptop on the same network.

NOTE: The HP Photosmart supports networks with automatic speed negotiation

capable of 10 or 100 Mbps.

To connect the product to the network

1. Remove the yellow plug from the back of the product.

2. Connect the Ethernet cable to the Ethernet port on the back of the product.

Add the HP Photosmart to a network 13

Finish setting up the HP Photosmart

Chapter 3

3. Connect the other end of the Ethernet cable to an available port on your Ethernet

router, switch, or wireless router.

4. Once you have connected the product to the network, install the software.

Related topics

Install the software for a network connection

Use this section to install the HP Photosmart software on a computer connected to a network. Before you install the software, make sure you have connected the HP Photosmart to a network. If the HP Photosmart has not been connected to a network, follow the onscreen instructions during the software installation to connect the product to the network.

NOTE: If your computer is configured to connect to a series of network drives, make

Finish setting up the HP Photosmart

sure that your computer is currently connected to these drives before installing the software. Otherwise, the HP Photosmart software installer might try to use one of the reserved drive letters and you will not be able to access that network drive on your computer.

NOTE: Installation time can range from 20 to 45 minutes depending on your

operating system, the amount of available space, and the processor speed of your computer.

14 Finish setting up the HP Photosmart

To install the Windows HP Photosmart Software on a networked computer

1. Quit all applications running on your computer.

2. Insert the installation CD that came with the product into the CD-ROM drive on your

computer and follow the onscreen instructions.

NOTE: If the HP Photosmart is not connected to a network, run the Wireless

Setup Wizard from the Network menu on the HP Photosmart. If during software

installation, the software cannot find the product on the network or you were unable to successfully run the Wireless Setup Wizard, you will be prompted to temporarily connect the product to the computer using the USB setup cable to install the HP Photosmart on your network. Do not connect the USB setup cable to the computer until prompted.

3. If a dialog box about firewalls appears, follow the instructions. If you see firewall pop-

up messages, you must always accept or allow the pop-up messages.

4. On the Connection Type screen, select an appropriate option, and then click Next.

The Searching screen appears as the Setup program searches for the product on the network.

5. On the Printer Found screen, verify that the printer description is correct.

If more than one printer is found on the network, the Printers Found screen appears. Select the product you want to connect.

6. Follow the prompts to install the software.

When you have finished installing the software, the product is ready for use.

7. To test your network connection, go to your computer and print a self-test report to

the product.

Tips for setting up and using a networked printer

Use the following tips to set up and use a networked printer:

• When setting up the wireless networked printer, make sure your wireless router or

access point is powered on. The printer searches for wireless routers, then lists the detected network names on the display.

• To verify the wireless connection, check the blue wireless light on the Wireless

button. ◦ If the light is off, this indicates that the wireless radio is off and the HP Photosmart

is not connected to the network.

◦ If the light is on, this indicates that the wireless radio is on and there is a network

connection.

◦ If the light is blinking, this indicates that the wireless radio is on but there is no

network connection.

• If your computer is connected to a Virtual Private Network (VPN), you need to

disconnect from the VPN before you can access any other device on your network, including the printer.

• To learn more about how to find your network security settings, change from a USB

to a wireless connection, and work with your firewall and anti-virus programs during printer setup, see the printed documentation for information.

Finish setting up the HP Photosmart

Add the HP Photosmart to a network 15

Chapter 3

Set up the HP Photosmart for faxing

Before you begin setting up the HP Photosmart for faxing, determine which kind of phone system your country/region uses. The instructions for setting up the HP Photosmart for faxing differ depending on whether you have a serial- or parallel-type phone system.

• If you do not see your country/region listed in the table below, you probably have a

serial-type phone system. In a serial-type phone system, the connector type on your shared telephone equipment (modems, phones, and answering machines) does not allow a physical connection to the "2-EXT" port on the HP Photosmart. Instead, all equipment must be connected at the telephone wall jack.

NOTE: In some countries/regions that use serial-type phone systems, the phone

cord that came with the HP Photosmart might have an additional wall plug attached to it. This enables you to connect other telecom devices to the wall jack where you plug in the HP Photosmart.

• If your country/region is listed in the table below, you probably have a parallel-type

telephone system. In a parallel-type phone system, you are able to connect shared telephone equipment to the phone line by using the "2-EXT" port on the back of the HP Photosmart.

NOTE: If you have a parallel-type phone system, HP recommends you use the

2-wire phone cord supplied with the HP Photosmart to connect the HP Photosmart to the telephone wall jack.

Table 3-1 Countries/regions with a parallel-type phone system

Argentina Australia Brazil

Canada Chile China

Colombia Greece India

Indonesia Ireland Japan

Korea Latin America Malaysia

Mexico Philippines Poland

Portugal Russia Saudi Arabia

Finish setting up the HP Photosmart

16 Finish setting up the HP Photosmart

Singapore Spain Taiwan

Thailand USA Venezuela

Vietnam

If you are unsure which kind of telephone system you have (serial or parallel), check with your telephone company.

See the following sections to set up the HP Photosmart for faxing:

•

Choose the correct fax setup for your home or office Select your fax setup case

• Additional fax setup information

•

Choose the correct fax setup for your home or office

To fax successfully, you need to know what types of equipment and services (if any) share the same phone line with the HP Photosmart. This is important because you might need to connect some of your existing office equipment directly to the HP Photosmart, and you might also need to change some fax settings before you can fax successfully.

To determine the best way to set up the HP Photosmart in your home or office, first read through the questions in this section and record your answers. Next, refer to the table in the following section and choose the recommended setup case based on your answers.

Make sure to read and answer the following questions in the order they are presented.

1. Do you have a digital subscriber line (DSL) service through your telephone company?

(DSL might be called ADSL in your country/region.)  Yes, I have DSL. No. If you answered Yes, proceed directly to

DSL. You do not need to continue answering questions.

If you answered No, please continue answering questions.

2. Do you have a private branch exchange (PBX) phone system or an integrated

services digital network (ISDN) system? If you answered Yes, proceed directly to

PBX phone system or an ISDN line. You do not need to continue answering questions.

If you answered No, please continue answering questions.

3. Do you subscribe to a distinctive ring service through your telephone company that

provides multiple phone numbers with different ring patterns?  Yes, I have distinctive ring. No. If you answered Yes, proceed directly to

on the same line. You do not need to continue answering questions.

If you answered No, please continue answering questions. Are you unsure if you have distinctive ring? Many phone companies offer a distinctive

ring feature that allows you to have several phone numbers on one phone line. When you subscribe to this service, each phone number will have a different ring

pattern. For example, you can have single, double, and triple rings for the different numbers. You might assign one phone number with a single ring to your voice calls, and another phone number with double rings to your fax calls. This allows you to tell the difference between voice and fax calls when the phone rings.

Case B: Set up the HP Photosmart with

Case C: Set up the HP Photosmart with a

Case D: Fax with a distinctive ring service

Set up the HP Photosmart for faxing 17

Finish setting up the HP Photosmart

Chapter 3

4. Do you receive voice calls at the same phone number you will use for fax calls on the

HP Photosmart?  Yes, I receive voice calls. No. Please continue answering questions.

5. Do you have a computer dial-up modem on the same phone line as the

HP Photosmart?  Yes, I have a computer dial-up modem. No. Are you unsure if you use a computer dial-up modem? If you answer Yes to any of

the following questions, you are using a computer dial-up modem:

• Do you send and receive faxes directly to and from your computer software applications through a dial-up connection?

• Do you send and receive e-mail messages on your computer through a dial-up connection?

• Do you access the Internet from your computer through a dial-up connection?

Please continue answering questions.

6. Do you have an answering machine that answers voice calls at the same phone

number you will use for fax calls on the HP Photosmart?  Yes, I have an answering machine. No. Please continue answering questions.

7. Do you subscribe to a voice mail service through your telephone company at the same

phone number you will use for fax calls on the HP Photosmart?  Yes, I have a voice mail service. No. After you have completed answering the questions, proceed to the following section

to select your fax setup case.

Select your fax setup case

Now that you have answered all the questions about the equipment and services that share the phone line with the HP Photosmart, you are ready to choose the best setup case for your home or office.

Finish setting up the HP Photosmart

18 Finish setting up the HP Photosmart

From the first column in the following table, choose the combination of equipment and services applicable to your home or office setting. Then look up the appropriate setup case in the second or third column based on your phone system. Step-by-step instructions are included for each case in the sections that follow.

If you have answered all the questions in the previous section and have none of the described equipment or services, choose "None" from the first column in the table.

NOTE: If your home or office setup is not described in this section, set up the

HP Photosmart as you would a regular analog phone. Make sure you use the phone cord supplied in the box to connect one end to your telephone wall jack and the other end to the port labeled 1-LINE on the back of the HP Photosmart. If you use another phone cord, you might experience problems sending and receiving faxes.

Other equipment/services sharing your fax line

None

(You answered No to all questions.)

DSL service

(You answered Yes to question 1 only.)

PBX or ISDN system

(You answered Yes to question 2 only.)

Distinctive ring service

(You answered Yes to question 3 only.)

Voice calls

(You answered Yes to question 4 only.)

Voice calls and voice mail service

(You answered Yes to questions 4 and 7 only.)

Computer dial-up modem

(You answered Yes to question 5 only.)

Voice calls and computer dialup modem

(You answered Yes to questions 4 and 5 only.)

Voice calls and answering machine

(You answered Yes to questions 4 and 6 only.)

Voice calls, computer dial-up modem, and answering machine

(You answered Yes to questions 4, 5, and 6 only.)

Recommended fax setup for parallel-type phone systems

Case A: Separate fax line (no voice calls received)

Case B: Set up the HP Photosmart with DSL

Case C: Set up the HP Photosmart with a PBX phone system or an ISDN line

Case D: Fax with a distinctive ring service on the same line

Case E: Shared voice/fax line Case E: Shared voice/fax line

Case F: Shared voice/fax line with voice mail

Case G: Fax line shared with computer dial-up modem (no voice calls received)

Case H: Shared voice/fax line with computer dial-up modem

Case I: Shared voice/fax line with answering machine

Case J: Shared voice/fax line with computer dial-up modem and answering machine

Recommended fax setup for serial-type phone systems

Case A: Separate fax line (no voice calls received)

Case B: Set up the HP Photosmart with DSL

Case C: Set up the HP Photosmart with a PBX phone system or an ISDN line

Case D: Fax with a distinctive ring service on the same line

Case F: Shared voice/fax line with voice mail

Not applicable.

Set up the HP Photosmart for faxing 19

Finish setting up the HP Photosmart

Chapter 3

(continued)

Other equipment/services sharing your fax line

Recommended fax setup for parallel-type phone systems

Recommended fax setup for serial-type phone systems

Voice calls, computer dial-up modem, and voice mail service

(You answered Yes to questions 4, 5, and 7 only.)

Case K: Shared voice/fax line with computer dial-up modem and voice mail

Related topics

Additional fax setup information

Case A: Separate fax line (no voice calls received)

If you have a separate phone line on which you receive no voice calls, and you have no other equipment connected on this phone line, set up the HP Photosmart as described in this section.

Figure 3-1 Back view of the HP Photosmart

Not applicable.

1 Telephone wall jack

2 Use the phone cord supplied in the box with the HP Photosmart to connect to the "1-LINE"

port

To set up the HP Photosmart with a separate fax line

1. Using the phone cord supplied in the box with the HP Photosmart, connect one end

Finish setting up the HP Photosmart

to your telephone wall jack, then connect the other end to the port labeled 1-LINE on the back of the HP Photosmart.

NOTE: If you do not use the supplied cord to connect from the telephone wall

jack to the HP Photosmart, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office.

2. Turn on the Auto Answer setting.

3. (Optional) Change the Rings to Answer setting to the lowest setting (two rings).

4. Run a fax test.

20 Finish setting up the HP Photosmart

When the phone rings, the HP Photosmart will answer automatically after the number of rings you set in the Rings to Answer setting. Then it will begin emitting fax reception tones to the sending fax machine and receive the fax.

Case B: Set up the HP Photosmart with DSL

If you have a DSL service through your telephone company, use the instructions in this section to connect a DSL filter between the telephone wall jack and the HP Photosmart. The DSL filter removes the digital signal that can interfere with the HP Photosmart, so the HP Photosmart can communicate properly with the phone line. (DSL might be called ADSL in your country/region.)

NOTE: If you have a DSL line and you do not connect the DSL filter, you will not be

able to send and receive faxes with the HP Photosmart.

Figure 3-2 Back view of the HP Photosmart

1 Telephone wall jack

2 DSL filter and cord supplied by your DSL provider

3 Use the phone cord supplied in the box with the HP Photosmart to connect to the "1-LINE"

port

To set up the HP Photosmart with DSL

1. Obtain a DSL filter from your DSL provider.

2. Using the phone cord supplied in the box with the HP Photosmart, connect one end

to your telephone wall jack, then connect the other end to the port labeled 1-LINE on the back of the HP Photosmart.

NOTE: If you do not use the supplied cord to connect from the telephone wall

jack to the HP Photosmart, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office.

Set up the HP Photosmart for faxing 21

Finish setting up the HP Photosmart

Chapter 3

3. Connect the DSL filter cord to the telephone wall jack.

NOTE: If you have other office equipment or services attached to this phone line,

such as a distinctive ring service, answering machine, or voice mail, see the appropriate section in this section for additional setup guidelines.

4. Run a fax test.

Case C: Set up the HP Photosmart with a PBX phone system or an ISDN line

If you are using either a PBX phone system or an ISDN converter/terminal adapter, make sure you do the following:

• If you are using either a PBX or an ISDN converter/terminal adaptor, connect the

HP Photosmart to the port that is designated for fax and phone use. Also, make sure that the terminal adapter is set to the correct switch type for your country/region, if possible.

NOTE: Some ISDN systems allow you to configure the ports for specific phone

equipment. For example, you might have assigned one port for telephone and Group 3 fax and another port for multiple purposes. If you have problems when connected to the fax/phone port of your ISDN converter, try using the port designated for multiple purposes; it might be labeled "multi-combi" or something similar.

• If you are using a PBX phone system, set the call waiting tone to "off".

NOTE: Many digital PBX systems include a call-waiting tone that is set to "on"

by default. The call waiting tone will interfere with any fax transmission, and you will not be able to send or receive faxes with the HP Photosmart. Refer to the documentation that came with your PBX phone system for instructions on how to turn off the call-waiting tone.

• If you are using a PBX phone system, dial the number for an outside line before dialing

the fax number.

• Make sure you use the supplied cord to connect from the telephone wall jack to the

HP Photosmart. If you do not, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office. If the supplied phone cord is too short, you can purchase a coupler from your local electronics store and extend it.

Finish setting up the HP Photosmart

22 Finish setting up the HP Photosmart

Case D: Fax with a distinctive ring service on the same line

If you subscribe to a distinctive ring service (through your telephone company) that allows you to have multiple phone numbers on one phone line, each with a different ring pattern, set up the HP Photosmart as described in this section.

Figure 3-3 Back view of the HP Photosmart

1 Telephone wall jack

2 Use the phone cord supplied in the box with the HP Photosmart to connect to the "1-LINE"

port

To set up the HP Photosmart with a distinctive ring service

1. Using the phone cord supplied in the box with the HP Photosmart, connect one end

to your telephone wall jack, then connect the other end to the port labeled 1-LINE on the back of the HP Photosmart.

NOTE: If you do not use the supplied cord to connect from the telephone wall

jack to the HP Photosmart, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office.

2. Turn on the Auto Answer setting.

3. Change the Distinctive Ring setting to match the pattern that the telephone company

assigned to your fax number.

NOTE: By default, the HP Photosmart is set to answer all ring patterns. If you

do not set the Distinctive Ring to match the ring pattern assigned to your fax number, the HP Photosmart might answer both voice calls and fax calls or it might not answer at all.

4. (Optional) Change the Rings to Answer setting to the lowest setting (two rings).

5. Run a fax test.

The HP Photosmart will automatically answer incoming calls that have the ring pattern you selected (Distinctive Ring setting) after the number of rings you selected (Rings to Answer setting). Then it will begin emitting fax reception tones to the sending fax machine and receive the fax.

Set up the HP Photosmart for faxing 23

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Chapter 3

Case E: Shared voice/fax line

If you receive both voice calls and fax calls at the same phone number, and you have no other office equipment (or voice mail) on this phone line, set up the HP Photosmart as described in this section.

Figure 3-4 Back view of the HP Photosmart

1 Telephone wall jack

2 Use the phone cord supplied in the box with the HP Photosmart to connect to the "1-LINE"

port

3 Telephone (optional)

To set up the HP Photosmart with a shared voice/fax line

1. Using the phone cord supplied in the box with the HP Photosmart, connect one end

to your telephone wall jack, then connect the other end to the port labeled 1-LINE on the back of the HP Photosmart.

NOTE: If you do not use the supplied cord to connect from the telephone wall

jack to the HP Photosmart, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office.

2. Now you need to decide how you want the HP Photosmart to answer calls,

automatically or manually:

Finish setting up the HP Photosmart

• If you set up the HP Photosmart to answer calls automatically, it answers all

incoming calls and receives faxes. The HP Photosmart will not be able to distinguish between fax and voice calls in this case; if you suspect the call is a voice call, you will need to answer it before the HP Photosmart answers the call. To set up the HP Photosmart to answer calls automatically, turn on the Auto Answer setting.

• If you set up the HP Photosmart to answer faxes manually, you must be available

to respond in person to incoming fax calls or the HP Photosmart cannot receive faxes. To set up the HP Photosmart to answer calls manually, turn off the Auto

Answer setting.

3. Run a fax test.

24 Finish setting up the HP Photosmart

4. Plug your phone into the telephone wall jack.

5. Do one of the following, depending on your phone system:

• If you have a parallel-type phone system, remove the white plug from the port labeled 2-EXT on the back of the HP Photosmart, and then connect a phone to this port.

• If you have a serial-type phone system, you might plug your phone directly on top of the HP Photosmart cable which has a wall plug attached to it.

If you pick up the phone before the HP Photosmart answers the call and hear fax tones from a sending fax machine, you will need to answer the fax call manually.

Case F: Shared voice/fax line with voice mail

If you receive both voice calls and fax calls at the same phone number, and you also subscribe to a voice mail service through your telephone company, set up the HP Photosmart as described in this section.

NOTE: You cannot receive faxes automatically if you have a voice mail service at

the same phone number you use for fax calls. You must receive faxes manually; this means you must be available to respond in person to incoming fax calls. If you want to receive faxes automatically instead, contact your telephone company to subscribe to a distinctive ring service, or to obtain a separate phone line for faxing.

Figure 3-5 Back view of the HP Photosmart

1 Telephone wall jack

2 Use the phone cord supplied in the box with the HP Photosmart to connect to the "1-LINE"

port

Set up the HP Photosmart for faxing 25

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Chapter 3

To set up the HP Photosmart with voice mail

1. Using the phone cord supplied in the box with the HP Photosmart, connect one end

to your telephone wall jack, then connect the other end to the port labeled 1-LINE on the back of the HP Photosmart.

NOTE: If you do not use the supplied cord to connect from the telephone wall

jack to the HP Photosmart, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office.

2. Turn off the Auto Answer setting.

3. Run a fax test.

You must be available to respond in person to incoming fax calls, or the HP Photosmart cannot receive faxes.

Case G: Fax line shared with computer dial-up modem (no voice calls received)

If you have a fax line on which you receive no voice calls, and you also have a computer dial-up modem connected on this line, set up the HP Photosmart as described in this section.

Since your computer dial-up modem shares the phone line with the HP Photosmart, you will not be able to use both your modem and the HP Photosmart simultaneously. For example, you cannot use the HP Photosmart for faxing if you are using your computer dial-up modem to send an e-mail or access the Internet.

Figure 3-6 Back view of the HP Photosmart

Finish setting up the HP Photosmart

1 Telephone wall jack

2 Use the phone cord supplied in the box with the HP Photosmart to connect to the "1-LINE"

port

3 Computer with modem

26 Finish setting up the HP Photosmart

To set up the HP Photosmart with a computer dial-up modem

1. Remove the white plug from the port labeled 2-EXT on the back of the HP Photosmart.

2. Find the phone cord that connects from the back of your computer (your computer

dial-up modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack and plug it into the port labeled 2-EXT on the back of the HP Photosmart.

3. Using the phone cord supplied in the box with the HP Photosmart, connect one end

to your telephone wall jack, then connect the other end to the port labeled 1-LINE on the back of the HP Photosmart.

NOTE: If you do not use the supplied cord to connect from the telephone wall

jack to the HP Photosmart, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office.

4. If your modem software is set to receive faxes to your computer automatically, turn

off that setting.

NOTE: If you do not turn off the automatic fax reception setting in your modem

software, the HP Photosmart will not be able to receive faxes.

5. Turn on the Auto Answer setting.

6. (Optional) Change the Rings to Answer setting to the lowest setting (two rings).

7. Run a fax test.

Case H: Shared voice/fax line with computer dial-up modem

If you receive both voice calls and fax calls at the same phone number, and you also have a computer dial-up modem connected on this phone line, set up the HP Photosmart as described in this section.

There are two different ways to set up the HP Photosmart with your computer based on the number of phone ports on your computer. Before you begin, check your computer to see if it has one or two phone ports.

• If your computer has only one phone port, you will need to purchase a parallel splitter

(also called a coupler), as shown below. (A parallel splitter has one RJ-11 port on the front and two RJ-11 ports on the back. Do not use a 2-line phone splitter, a serial splitter, or a parallel splitter which has two RJ-11 ports on the front and a plug on the back.)

Figure 3-7 Example of a parallel splitter

Set up the HP Photosmart for faxing 27

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Chapter 3

• If your computer has two phone ports, set up the HP Photosmart as described below.

Figure 3-8 Back view of the HP Photosmart

1 Telephone wall jack

2 "IN" phone port on your computer

3 "OUT" phone port on your computer

4 Telephone

5 Computer with modem

6 Use the phone cord supplied in the box with the HP Photosmart to connect to the "1-LINE"

port

To set up the HP Photosmart on the same phone line as a computer with two phone ports

1. Remove the white plug from the port labeled 2-EXT on the back of the HP Photosmart.

2. Find the phone cord that connects from the back of your computer (your computer

dial-up modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack and plug it into the port labeled 2-EXT on the back of the HP Photosmart.

3. Connect a phone to the "OUT" port on the back of your computer dial-up modem.

4. Using the phone cord supplied in the box with the HP Photosmart, connect one end

Finish setting up the HP Photosmart

to your telephone wall jack, then connect the other end to the port labeled 1-LINE on the back of the HP Photosmart.

NOTE: If you do not use the supplied cord to connect from the telephone wall

jack to the HP Photosmart, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office.

28 Finish setting up the HP Photosmart

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