HP 9000MFC User Manual

hp LaserJet 9000mfp

1

Introduce

Use of this electronic document indicates that you accept the Copyright and License terms. Copyright 2001 Hewlett-Packard
Company.

For more information on use, maintenance, and troubleshooting for this product, go to www.hp.com/support/lj9000 and see
the manual titled use.

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2

Copyright and License

© Copyright 2002, Hewlett-Packard Company
All Rights Reserved. Except as allowed by copyright laws or herein, reproduction, adaptation, or translation

without prior written permission is prohibited.
A user of the Hewlett-Packard printer associated with this user guide is granted a license to: a) print hard

copies of this user guide for PERSONAL, INTERNAL or COMPANY use subject to the restriction not to sell,
re-sell or otherwise distribute the hard copies; and b) place an electronic copy of this user guide on a network
server provided access to the electronic copy is limited to PERSONAL, INTERNAL users of the
Hewlett-Packard printer associated with this user guide.

Edition 2, February 2002

Warranty

The information contained in this document is subject to change without notice.
Hewlett-Packard makes no warranty of any kind with respect to this information. HEWLETT-PACKARD

SPECIFICALLY DISCLAIMS THE IMPLIED WARRANTY OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE.

Hewlett-Packard shall not be liable for any direct, indirect, incidental, consequential, or other damage alleged
in connection with the furnishing or use of this information.

Trademark Credits

Adobe® PostScript® is a trademark of Adobe Systems Incorporated which may be registered in certain
jurisdictions.

Microsoft® and Windows® are U.S. registered trademarks of Microsoft Corporation.

TM

TrueType

is a U.S. trademark of Apple Computer, Inc.

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HP Customer Care

Thank you for your purchase. In addition to this introduce guide, information about the Hewlett-Packard
LaserJet 9000 MFP can be obtained in the use guide at www.hp.com/support/lj9000.

Along with your product, you receive a variety of support ser vices from HP and our support par tners. These
services are designed to give you the results you need, quickly and professionally.

Online services

For 24-hour access to information through the Internet, we suggest these services:

World Wide Web

Printer drivers, updated HP printer software, plus product and support information can be obtained from the
following addresses:

in the U.S.: www.hp.com
in Europe: www.hp.com
in China: www.hp.com.cn

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in Japan: www.jpn.hp.com
in Korea: www.hp.co.kr
in Taiwan: www.hp.com.tw
or the local driver website: www.dds.com.tw

Firmware updates

Provides the ability to download firmware electronically from the Internet.To download the latest firmware, go
to www.hp.com/go/lj9000_firmware and follow the instructions on the screen. To easily send firmware updates
to multiple printers, use the HP Web JetAdmin software. (Visit www.hp.com/go/webjetadmin.)

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4

Obtaining software utilities and electronic information

For U.S. and Canada

Phone:

(1) [phone]

Fax:

(1) [phone]

Mail:

HP Distribution
P.O. Box 907
Santa Clarita, CA
91380-9007
U.S.A.

For Asia-Pacific countries/regions

Contact Mentor Media at (65) 740-4477 (Hong Kong SAR, Indonesia, Philippines, Malaysia, or Singapore).
For Korea, call (82) (2) 3270-0700.

For Australia, New Zealand, and India

For Australia, call [phone].
For New Zealand, call (64) (9) 356-6640.
For India, call (91) (11) 682-6035.

For European English

Call [phone].

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HP direct ordering for accessories or supplies

For the U.S., call (1) [phone]. For Canada, call (1) [phone].

HP Support Assistant compact disc

This support tool offers a comprehensive online information system designed to provide technical and product
information on HP products. To subscribe to this quarterly ser vice in the U.S. or Canada, call (1) (800)
457-1762. In Hong Kong SAR, Indonesia, Malaysia, or Singapore, call Fulfill Plus at (65) 740-4477.

HP service information

To locate HP-authorized dealers in the U.S., call (1) [phone]. For HP-authorized dealers in Canada,
call (1) [phone].

HP service agreements

For the U.S., call (1) [phone]. For Canada, call (1) [phone]. For extended service, call
(1) [phone].

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6

Customer support options worldwide

Customer support and product repair assistance for the U.S. and Canada

l For the U.S., call (1) [phone] Monday through Friday from 6 A.M. to 6 P.M., Mountain time.
l For Canada, call (1) [phone] or (1) [phone] Monday through Friday from 8 A.M. to 8 P.M.,

Mountain time.

Support is free of charge during the warranty period. However, your standard long-distance phone charges
still apply. Have your system nearby and your serial number ready when calling.

If you know your product needs repair, call (1) [phone] to locate the nearest HP-authorized service
provider.

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European HP Customer Care Center language and in-country/region options available

Open Monday through Friday 8:30 to 18:00 Central European Time (CET).
In many European countries/regions, HP provides toll-free telephone support service during the warranty period.

However, some of the phone numbers listed below may not be toll free. Please refer to support web page

www.hp.com/cpso-support/guide/psd/cscemea.html

listed below, you will be connected to a response team waiting to help you. If you require support after your
warranty has expired, you can receive support for a fee through the same telephone number. The fee is
charged on a per-incident basis. When calling HP, have the following information ready: product name and
serial number, date of purchase, and description of the problem.

for any associated fees. By calling a telephone number

7

l Austria: 43 (0)810 00 6080
l Belgium

Dutch: 32 (0)2 626-8806
French: 32 (0)2 626-8806

l Czech Republic: 42 (0)2 6130 7310
l Denmark: [phone]
l International English: [phone]
l Finland: 358 (0)203 47 288
l France: 33 (0)1 43 62 34 34
l Germany: 49 (0)180 52 58 143
l Greece: [phone]
l Hungary: [phone]
l Ireland: [phone]
l Italy: 39 02 264 10350

l Netherlands: 31 (0)20 606 8751
l Norway: 47 22 11 6299
l Poland: [phone]
l Portugal: 351 21 3176333
l Romania: [phone] (or 01 3154442)
l Russian Federation

Moscow: [phone]
St. Petersburg: [phone]

l Spain: [phone]
l Sweden: [phone]
l Switzerland: [phone]
l Tur key: [phone]
l Ukraine: [phone]
l U.K.: [phone]

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8

Africa and Middle East

l Egypt: [phone]
l Israel: [phone]
l South Africa

Inside RSA: 086 000 1030
Outside RSA: [phone]

Worldwide support centers

Hours of operation vary by country/region.

Asia-Pacific countries/regions

l Australia: [phone]
l China: [phone]
l Hong Kong SAR: [phone]
l India: [phone]
l Indonesia: [phone]
l Japan: [phone]
l Republic of Korea:

Seoul: [phone]
Outside Seoul: 080 999-0700

l United Arab Emirates, Bahrain, Jordan, Kuwait,

Lebanon, Oman, Palestine, Qatar, Saudi Arabia,
Yemen: 971 4 883 8454

l International English: [phone]

l Malaysia: [phone]
l New Zealand: [phone]
l Philippines: [phone]
l Singapore: [phone]
l Taiwan: [phone]
l Thailand: [phone]
l Vietnam: [phone]

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9

Latin America

l Argentina: 0810-555-5520
l Brazil

Greater Sao Paulo: (11) 3747-7799
Outside Greater Sao Paulo: 0800-157751

l Chile: 800-22-5547
l Guatemala: 800-999-5305

l Mexico

Mexico City: 52-58-9922
Outside Mexico City: 01-800-472-6684

l Peru: 0-0800-10111
l Puerto Rico: 1-877-2320-589
l Venezuela

Caracas: 207 8488
Outside Caracas: 800 47 777

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Contents

1 The basics

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Product features and benefits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Parts and accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

External view of product and accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Loading input trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20

Loading Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20

Loading Trays 2 and 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Loading Tray 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Setting the paper size for a tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Understanding product messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Help system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

“What is this?” Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

“Show me how” Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

10

2 The control panel

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

Control panel overview and operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Control panel layout. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

Control panel features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

Control panel navigation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

Status bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Control panel default touch screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

Image modification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

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Send Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

3 Walk-up digital sending

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

Sending basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39

Introduction to digital sending. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Loading documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39

Sending a document using factory default settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40

4 Walk-up copying

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41

Basic copying procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

Factory default copy settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

One-touch copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43

Copying using user-defined settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43

Copying on both sides of the paper (duplexing). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44

Copying books. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44

Modifying copy settings for the current job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

Adjusting the copy contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

Reducing or enlarging copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

Enhancing copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

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5 Desktop printing

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47

Printing from the software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

Printing both sides of paper (duplexing) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Using job retention . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

6 Output devices

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

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3000-sheet stacker. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

Paper handling features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

3000-sheet stapler/stacker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63

Paper handling features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63

Using the stapler . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63

Loading staples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Multifunction finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

Paper handling features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

Using the stapler . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

Loading staples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

Making booklets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70

7 Maintenance

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71

Print cartridge information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

Printer maintenance kit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

Product cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

12

A Specifications

Paper specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

Supported sizes of paper for input and output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84

Supported types of paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88

Labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91

Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91

Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92

Card stock and heavy paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93

Environmental specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94

Power consumption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94

Power requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95

Acoustical specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95

Circuit capacity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96

Operating environment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96

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B Web access feature

Using the Web access feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97

Index

13

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1 The basics

14

1

The basics

Overview

This chapter introduces the following basic features and operations of the HP LaserJet 9000mfp*:

l Product features and benefits
l External view of the product and accessories
l Loading input trays
l Understanding product messages
l Help system

*Multifunction peripheral

Overview

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1 The basics

Product features and benefits

This section lists the major product features.

Functions

l two-sided copying
l image modification
l color digital sending
l wide-format printing
l document finishing

Speed and throughput

l 50 pages per minute (ppm) scanning and printing on Letter-size or ISO A4-size paper
l 100-page capacity automatic document feeder (ADF)
l 25 percent to 400 percent scalability using the glass

15

l 25 percent to 200 percent scalability using the ADF
l Transmit Once, Raster Image Processing (RIP) ONCE technology
l Eight-second standby to first page
l Duty cycle up to 300,000 pages per month
l 300 megahertz (MHz) microprocessor

Resolution

l 600 dots per inch (dpi) with Resolution Enhancement technology (REt)
l FastRes 1200 provides 1200 dpi quality at full speed
l Up to 220 levels of gray

Product features and benefits

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1 The basics

Memory

l 128 megabytes (MB) of random access-memory (RAM), expandable to 384 MB using industr y standard

100-pin dual inline memory modules (DIMMs)

l Memory Enhancement technology (MET) that automatically compresses data to use RAM more efficiently

Language and fonts

l HP printer command language (PCL) 6 driver
l HP PCL 5e driver for compatibility with previous products
l Printer job language (PJL)
l Printer management language
l 80 scalable TrueType
l PostScript® (PS) Level 3 Emulation standard

TM

typefaces

Consumables management

l Supplies status page with information on toner gauge, page count, and paper sizes used

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l Internet-enabled supplies ordering
l No-shake print cartridge
l No-pull tab print cartr idge

Product features and benefits

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1 The basics

Parts and accessories

Type of item Item Description or use Order number

Paper handling 3000-sheet stacker One 3000-sheet stacking device. C8084A

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3000-sheet
stapler/stacker

Multifunction finisher Finishing device that provides 1000 sheets of

Staple cartridge Replacement HP 5000 staple cartridge for the

Printing supplies Print cartr idge

(30,000 images)

One 3000-sheet stacking device provides stapling
for as many as 50 sheets of paper per document.

stacking capacity, stapling, and folding for as
many as 50 sheets of paper per booklet, and
saddle-stitching of booklets for up to 10 sheets of
paper.

3000-sheet stapler/stacker.
Replacement HP 5000 staple cartridge for the

multifunction finisher.
Replacement HP maximum capacity, smar t print

cartridge.

C8085A

C8088A

C8091A

C8092A
C8543X

Product features and benefits

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1 The basics

Type of item Item Description or use Order number

18

Memory, fonts, and
mass storage

Cable and interface
accessories

SDRAM DIMMs
(100-pin)

Improves the ability of the product to handle large
and stored jobs (maximum 192 MB with HP brand
DIMMs).

16 MB
32 MB
64 MB
128 MB

Flash Memory DIMM

Permanent memory storage for fonts and forms.

(100-pin)

16 MB C9147AA

EIO hard disk 5 GB of permanent storage for fonts and forms.

Enables RIP ONCE technology of print jobs that
are too large to RIP ONCE in RAM.

EIO Cards

l HP JetDirect 610N Print Server for Fast

Ethernet (10/100Base-TX) networks (RJ-45
only) (standard)

l HP JetDirect 610N print server for token ring

networks (RJ-45, DB-9) (optional)

l HP JetDirect Connectivity Card for USB,

Serial, and LocalTalk (standard)

C7843A
C7845A
C7846A
C9121A

J6054A

J4167A

J4135A
J4169A

Maintenance kit Printer maintenance kit Contains replacement fuser assembly, transfer

roller assembly, and feed, pickup and separation
rollers.

For 110 V units
For 220 V units

Product features and benefits

C9152A
C9153A

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1 The basics

External view of product and accessories

ADF output

Bin 1
(face-up)

Front door

Bin 2
(face-down)

3000-sheet stacker
(typical output device)

ADF cover

19

ADF

Control panel with touch-screen
graphical display

Tr ay 1

Duplex printing accessory
(inside the product)

Left door
(behind output
accessory)

Pow e r bu t t o n

Tr ay 2

Tr ay 3

Tr ay 4

Note Bin 1 is face up and Bin 2 is face down only on the 3000-sheet stacker or the 3000-sheet

stapler/stacker. If you choose the multifunction finisher as your output device, Bin 1 is both face
up and face down, and Bin 2 is the booklet bin.

Vertical transfer door

Right door

External view of product and accessories

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1 The basics

Loading input trays

This section contains information about loading standard- and custom-size media into the four input trays.

CAUTION To avoid a jam, never add or remove paper from Tray 1 or open Tray 2, Tray 3, or Tray 4 while printing

or copying from that tray.
To avoid damaging the product, print labels and envelopes only from Tray 1. Send labels and

envelopes to the face-up bin. Print only one side of labels and envelopes.

Loading Tr ay 1

Tray 1 holds up to 100 sheets of paper or 10 envelopes. See “Paper specifications” on page 83.

20

Loading input trays

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1 The basics

21

1 Open Tray 1.
2 Load A4- or Letter-size paper with the long edge leading into the

product. See “Paper specifications” on page 83 for more
information on loading custom sizes.

CAUTION

To avoid jams, print sheets of labels one at a time.

3 Adjust the paper guides so they lightly touch the paper stack,

but do not bend the paper.

4 Make sure the paper fits under the tabs on the guides and not

above the load level indicators.

Note

If printing on A3- or Ledger-size paper, also pull out the tray
extension until it stops.

Note

By default, Tray 1 Size is set to Any. If you do not specify a size, any
job sent to the product prints from Tray 1, if print media is loaded in
the tray.

1

2

3

Loading input trays

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1 The basics

Loading Tr ays 2 and 3

22

For paper specifications, See “Paper specifications” on page 83.

CAUTION

To avoid a jam, never add or remove paper from a tray while printing
from that tray.

1 Pull Tray 2 open until it stops.
2 Load about 100 sheets of paper according to size.
3 Adjust the left (Y) paper guide by squeezing the tab on the guide

and then sliding the guide to the edge of the stack.

Note

For single-sided printing of letterhead or preprinted paper, the side to
be printed on should be down. For double-sided printing of letterhead
or preprinted paper, the first side to be printed on should be up.

1

2

3

Loading input trays

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1 The basics

23

4 Adjust the front (X) paper guide by squeezing the tab on the

guide and sliding the guide to the edge of the paper.

5 Load the remaining paper (up to 500 sheets of standard-size

paper), if desired.

6 Set the paper lever to Standard if both guides are set to the

same Standard marking, such as Letter or A4. Otherwise, set
the lever to Custom.

7 Push the tray in until it stops.
8 Repeat steps 1 through 7 to load Tray 3.

Note

If standard-size media is loaded, the graphical display shows the
dimensions. If custom-size media is loaded, note the paper size in
millimeters on the left (Y) and front (X) guides and go to “Setting the
paper size for a tray” on page 27.

6

4

6

7

Loading input trays

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1 The basics

Loading Tr ay 4

24

Tray 4 holds up to 2000 sheets. For paper specifications, see See “Paper specifications” on page 83.

CAUTION

To avoid a jam, never add or remove paper while printing from that
tray.

1 Pull the tray open until it stops.
2 Load about 100 sheets of paper.
3 Adjust the left (Y) paper guide by squeezing the tab on the guide

and sliding the guide to the edge of the paper.

Note

For single-sided printing of letterhead or preprinted paper, the side
to be printed on should be down. For double-sided printing of
letterhead or preprinted paper, the first side to be printed on should
be up.

1

2

3

Loading input trays

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1 The basics

25

4 Adjust the front (X) paper guide by squeezing the tab on the

guide and sliding it to the edge of the paper.

5 Set the Custom/Standard switch to Standard if both guides are

set to the same Standard marking, such as Letter or A4.
Otherwise, set the switch to Custom.

6 Load the remaining paper (up to 2000 sheets of standard-size

paper), if desired.

4

5

6

Loading input trays

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1 The basics

7 Press down each of the four corners of the paper stack to

ensure the paper rests flat in the tray, without bending.

CAUTION

Never store paper or other items in the area to the left of the guides.
Doing so can permanently damage the tray.

8 Push the tray in until it stops.

26

7

Note

If custom-size media is loaded, note the measurement in millimeters
on each guide and go to “Setting the paper size for a tray” on page

27.

8

Loading input trays

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1 The basics

Setting the paper size for a tray

27

Use these guidelines to set the paper size for a tray.

l When you load any size print media in Tray 1, you must use the control panel to configure the product to

recognize the size loaded.

l When you load standard size paper (such as A4 or Letter) in Tray 2, Tray 3, or Tray 4, the product

automatically detects the size loaded and shows the size on the control panel. You do not need to set the
size manually.

l When you load a custom (non-standard) size in Tray 2, Tray 3, or Tray 4, use the control panel to configure

the product to recognize the size loaded.

When standard- or custom-size paper is loaded into Tray 1, the product prints at a slower speed if a size is not
specified at the control panel. When custom-size paper is loaded in Tray 2, Tray 3, or Tray 4, the product prints
at normal speed for that size because it picks up paper based on the size defined at the control panel.

To set any size for Tray 1

1 Touch Menu.
2 Touch Paper Handling.
3 Touch Tray 1 S iz e .
4 Touch the paper size loaded.
5 Touch OK to exit the menus.

To set a standard size for Trays 2, 3, and 4

The product automatically detects the size loaded, so you do not need to set the size manually.

Loading input trays

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1 The basics

28

To set a custom size for Trays 2, 3, and 4

1 Make sure the switch inside the tray you want to configure is in the Custom position.
2 A message on the control panel prompts you to enter the paper size.
3 Touch unit of measure (Millimeters or Inches). (The default is Millimeters because the marks on the tray

guides are in millimeters.)

4 Use the numeric keypad to select the X (front to back) dimension.
5 Touch OK.
6 Use the numeric keypad to select the Y (left to right) dimension.
7 Touch OK to exit the menus.

Loading input trays

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1 The basics

Understanding product messages

Messages appear on the status bar of the control panel graphical display to relay the normal status of the
product (such as READY) or an error condition (such as STAPLER LOW ON STAPLES) that needs attention. This
product features a Help system that provides instructions for resolving most product errors. After detecting an
error, a dialog box appears on the graphical display. The dialog box prompts you with instructions on how to
solve the problem.

Help system

You can gain access to the Help system at any time on the touch screen of the graphical display.

“What is this?” Help

The product provides information on any item on the touch screen of the graphical display. On the top level
screen, touch Help, and then touch What is this?. After touching What is this?, a pop-up dialog box asks you
to “Touch any item for help.” After touching the item, you see a pop-up dialog box that displays information
about the item you touched. After reading the information, touch a clear space on the screen to remove the
What is this? pop-up dialog box.

29

On other levels of the touch screen, you can gain access to the Help system by touching located in the
upper-right corner of each screen.

“Show me how” Help

Using Show me how Help, the product shows you how to use the product features.
1 Touch Help.
2 Touch Show me how. You can choose a topic from the Show Me How Index screen by using the scroll bar

to highlight the desired topic.

3 Touch OK.

Understanding product messages

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1 The basics

30

Show me how also appears on a What is this? pop-up dialog box if the item you chose is a function that
includes instructions. For example, if you touch Send Options, and then touch What is this? Help and touch
the E-mail option, you see a Show me how button in the pop-up dialog box. Touch the Show me how button
for instructions on how to e-mail a document from the product.

Print this topic

You can print any of the Show me how instructions by touching the Print This Topic button at the top of the
Show Me How screen.

Help system

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2 The control panel

31

2

The control panel

Overview

The product control panel has a unique touch-screen graphical display that offers an integrated approach to
copying, digital sending, and printing. The control panel provides you with all the features you expect from a
standard photocopier as well as digital sending capabilities and printing. The control panel allows you to
describe the features of the original document, modify the document, and then select the features you desire
in the copy.

In addition, the control panel presents several menus that allow you to set system defaults, customize settings
for a particular job, and store and retrieve printed and scanned jobs.

This chapter presents a general overview of the control panel and the control panel menus. Specific control
panel functions that pertain to sending, copying, and printing tasks are presented in later chapters.

The control panel offers:

l clear feedback during interaction with the touch-screen graphical display

Overview

l support for learning how to use product features
l clear instructions and illustrations
l easy-to-read status messages in one location

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2 The control panel

Control panel overview and operation

Control panel layout

The control panel includes a touch-screen graphical display, three job-control buttons, a numeric keypad, and
three light-emitting diode (LED) indicator lights.

Touch screen
graphical display

Ready light
Data light

Attention light

Numeric keypad

32

Reset

Stop

Control panel overview and operation

Start

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2 The control panel

33

Control panel features

The control panel contains three lights:

l Ready: green light that is on when the product is ready to copy, send or receive data
l Data: green light that blinks when data are transmitted
l Attention: orange light that is on when the product needs attention

Features/Keys Function

Status bar Displays current device status, number of copies, menu and Help options.
Menu Provides access to settings such as paper handling and device configuration.
Help Provides access to “What is this?” or “Show me how” Help options.
Original Displays settings describing the original document. The product can automatically detect the document size.
Copy Displays settings describing the output features of the document.
Send Options Allows you to send your documents via e-mail.
Reduce/Enlarge Reduces or enlarges the size of the copy.

Contrast Control Increases or decreases the brightness.

Allows you to gain access to “What is this?” Help. Embedded in the touch-screen menus.

Enhance Allows you to gain access to the screen that contains enhancement features.

Enhance

RESET Resets the job settings to factory or user-defined default values.

Control panel overview and operation

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2 The control panel

Features/Keys Function

STOP Cancels the active job.
START Begins a copy job, starts digital sending, or continues a job that has been interrupted.
NUMERIC KEYPAD Allows you to type numeric values for number of copies desired and other numeric values.

34

Control panel overview and operation

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2 The control panel

Control panel navigation

You navigate through the control panel menus using the touch-screen graphical display.

Menu

Help

Ready

35

Number of
copies selected

Status message

Status bar

The status bar is located at the top of the touch-screen graphical display. The Status bar displays Menu, Help,
status messages, and the number of copies selected.

l Menu: Choose from a list of menus such as Information menu and Paper Handling menu.
l Help: Choose “What is this?” Help or “Show me how.” (See "Help system" on page 29.)
l Status messages: Shows the current status of the product, such as Ready or Scanning Page 1.
l Number of copies selected: Shows the current number of copies selected. The factory default setting is 1.

User-attention error messages are displayed in a pop-up dialog box that prohibits normal screen interaction
until the message is cleared.

Status bar

Control panel navigation

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2 The control panel

Control panel default touch screen

The touch-screen graphical display is divided into four sections: Original, Image Modification, Copy, and the
Send Options button.

36

Original section
Page orientation icon

Describe Original
button

Original page icon

Original

The Original section on the touch screen allows you to describe the characteristics of the original document.
The Original section is divided into three components that describe the original being copied:

l Page orientation icon: Shows how the original should be placed on the glass or in the ADF. The paper size

is auto-detected by the product when placed on the glass or in the ADF. You can override the auto-detect
function by touching the Describe Original button and changing the size.

l Describe Original button: Displays and changes the description of the original document.

Enhance

Copy section

Send Options
butto n

Copy page icon

Copy Settings
butto n

Image modification
section

l Original page icon: Displays the current settings in a graphical representation.

Image modification

You can adjust the contrast and reduce or enlarge the image in this section of the graphical display. When
touched, the Enhance button exposes additional options for image modification.

Control panel default touch screen

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2 The control panel

Copy

The Copy section of the graphical display contains a copy page icon and the Copy Settings button.

l Copy page icon: Displays the current copy settings in a graphical representation.
l Copy Settings button: Displays the current copy setting and, when touched, allows you to change these

Send Options

When touched, the Send Options button displays the digital sending options available to you. E-mail is
standard on the product. Fax, folders, and presets are available only to customers who purchase the HP
Digital Sender Module software.

Send Options overlays the Copy section of the graphical display, but the Original section and the Image
modification section are still displayed. The copy section of the graphical display does not apply to digital
sending.

37

settings.

Control panel default touch screen

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3 Walk-up digital sending

38

3

Note The product cannot copy or print in color, but it can send color images.

Walk-up digital sending

Overview

The following topics are addressed in this chapter:

l introduction to digital sending
l loading documents
l sending a document using the factory default settings

Overview

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3 Walk-up digital sending

Sending basics

The product offers black and white and color digital sending capabilities. Using the control panel, you can
scan black and white or color documents and send them to an e-mail address as an e-mail attachment. To use
digital sending, the product must be connected to a local area network (LAN) (see the start guide for more
information on connecting to a LAN).

Introduction to digital sending

Digital sending offers these advantages:

l sends mail to multiple e-mail addresses simultaneously, saving time and delivery costs.
l ensures privacy by sending information to a personal inbox.
l delivers files at near-original quality in black and white or in color.
l sends files in JPEG, PDF, TIFF, and MTIFF formats, which can be manipulated by the recipient.

The product connects directly to your LAN, so that you can send digital documents without a dedicated
computer. By using HP Smart Compression technology, digital sending keeps file sizes small, minimizing the
impact on your network. Documents arrive in near-original quality, and can then be printed, stored, or
forwarded like any other e-mail message.

39

Loading documents

Sending basics

You can scan a document using either the glass or the ADF. The glass and ADF can accommodate originals as
large as Ledger- and A3-size. Smaller originals, books, manuals, receipts, irregular and worn documents,
stapled documents, previously folded documents, and photographs should be scanned using the glass.
Multiple-page documents can be scanned easily using the ADF.

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3 Walk-up digital sending

Sending a document using factory default settings

Factory default settings are:

l Color
l PDF file format (requires the recipient to have an Adobe Acrobat viewer to open and view the file)

To send a document using factory default settings:
1 Place the document face down on the glass or in the ADF. (Use the ADF for multipage documents.)
On the touch screen of the graphical display:

2 Touch Send Options. The Send Options box replaces the Copy Settings box. The Enhance and

Reduce/Enlarge buttons disappear. Those options do not apply to digital sending.
3 Touch E-mail.
4 Touch From: and then, using the displayed keyboard, enter your e-mail address.

Note Touch to delete any incorrect keystrokes.

5 Touch OK.

40

Sending basics

6 Touch To: and then enter the recipient e-mail address.
7 Touch OK.
8 Touch CC: and then enter the e-mail address of any copy recipients, if desired.
9 Touch OK.
10 Touch Subject: and then enter the subject of your e-mail.
11 Touch OK.
12 Press S

TART.

13 Follow the instructions on the pop-up dialog box.
14 Remove the originals from the glass or the ADF output.

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4 Walk-up copying

41

4

Walk-up copying

Overview

The product functions as a standalone, walk-up copier. You can easily adjust copy settings at the control
panel. Originals can be copied using either the glass or the ADF. The product can process copying, printing,
and digital sending jobs simultaneously.

The topics in this section include:

l basic copying procedures

w factory-default copy settings

w one-touch copying

w copying using user-defined settings

w copying on both sides of the paper (duplexing)

l modifying copy settings for the current job

Overview

w adjusting the copy contrast

w reducing or enlarging copies

You might want to review the chapter titled “The control panel” on page 31 before using the copying functions.

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4 Walk-up copying

Basic copying procedure

The following information describes how to make copies using the product.

Factory default copy settings

The following table is a list of factory default copy settings. To change the factory default copy settings, see
“Copying using user-defined settings” on page 43.

Factory default copy settings

Feature Factory Default Setting

Size Letter/A4-size original to Letter/A4-size copy

Number of sides 1-sided original to 1-sided copy

Number of copies One copy

42

Page content Mixed (mixed text and graphics)

Page orientation Portrait

Collation Collated

Staple placement No staple

Output bin Bin 2

Background removal Medium background removal

Basic copying procedure

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4 Walk-up copying

One-touch copying

Select Quick Copies from the Show me how Help index for instructions on one-touch copying. Touch the Print This
Topic button to print the instructions.

Copying using user-defined settings

You can change the factory default copy settings using the following steps.

To make copies using settings other than the default settings

1 Place the original face down on the glass or in the ADF.

On the touch screen of the graphical display:

2 Touch t he Describe Original box to view your options.
3 Touch the items that describe your original. Choose from:

43

w Size: Select the paper size of your original

w Page Orientation: Select Portra it or Landscape

w Number of Sides: Select 1-sided or 2-sided

w Page Content: Select Text, Graphic, or Mixed

4 After you make your selections, touch OK to return to the main screen.

Note The page icon in the Original section of the graphical display shows an image representing the original

document.

5 Make any necessary adjustments to the contrast and reduction or enlargement using the Contrast

Control bar and the Reduce/Enlarge button in the Image Modification section of the graphical display.
6 Touch Copy Settings to view your options. You can choose Basic options or Advanced options.

Basic copying procedure

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4 Walk-up copying

7 Touch t he Basic items that describe the characteristics of the copies you are making. The items are:

w Pape r S i ze : S e l ec t Auto (paper size is matched to original size), or the copy size that you desire

w Number of Sides: Select 1-sided or 2-sided

w Backside Orientation: Select Normal or Flip (applies when 2-sided copying is chosen)

w Pages per sheet: Select 1, 2, 4, or Booklet

Note If 4 pages per sheet is chosen, “Z” or “N” ordering is tailored to the page orientation, and the option to

put a border around each smaller page is displayed. The page icon displays the ordering option you
chose.

w Borders: Select Border or No Border

w Staple: Select None, Corner, or Edge

8 Touch t he Advanced options, if desired. The options are:

w Collation: Select Collated or Uncollated

w Output Bin: Select Bin 1 or Bin 2

9 When you are finished, touch OK.

44

Note The page icon in the Copy section of the graphical display shows a representative image of the copy.

Using the numeric keypad, select the number of copies, and then press S

TART.

Copying on both sides of the paper (duplexing)

Select 2-Sided Input to 1-Sided Output (2 to 1) or 2-Sided Input to 2-Sided Output (2 to 2) from the Show
me how Help index. Touch the Print This Topic button to print the instructions.

Copying books

Select Book Copying from the Show me how Help index. Touch the Print This Topic button to print the
instructions.

Basic copying procedure

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4 Walk-up copying

Modifying copy settings for the current job

You can modify your copies by adjusting the contrast, reducing or enlarging, or enhancing.

Adjusting the copy contrast

You can adjust the contrast by touching the arrows on the Contrast Control bar. The slider moves to the
lighter or darker area of the Contrast Control bar.

Reducing or enlarging copies

The product has an autoscaling feature. If there is a difference between original paper size and copy paper
size, the product can autodetect a size mismatch between the original page size and the copy page size. The
original image is reduced or enlarged automatically to match the copy paper size. You can override
autoscaling using the reduce and enlarge feature.

The product can reduce copies to as little as 25 percent of the original size and enlarge copies to as much as
400 percent of the original (200 percent using the ADF).

To reduce or enlarge your copies, touch the arrows on the Reduce/Enlarge button until you obtain the desired
reduction or enlargement. The scale percentage box in the center of the Reduce/Enlarge button indicates the
percentage of reduction or enlargement.

45

Enhancing copies

You can enhance the quality of your document by touching Enhance to gain access to the enhancement
screen.

Background Removal

If you copy a document that is printed on colored paper, or if you use two-sided copying, you can enhance
your copy quality by removing the background that might cause your copy to streak or blur. Touch the
Enhance button to gain access to the embedded Background Removal screen. Adjust the amount of
background removal by touching the arrows on the Background Removal Control. The slider moves to the
lighter or darker area of the Background Removal Control bar.

Modifying copy settings for the current job

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4 Walk-up copying

Sharpness

The Sharpness Control specifies the sharpness setting that the scanner uses when the product scans your
original. Sharpness enhances the edges of the original so that faint or fine text and graphics are reproduced
more sharply. Adjust the amount of sharpness by touching the arrows on the Sharpness Control bar.

Density

The Density Control allows you to determine the contrast and brightness of your copy. Touch the arrows on
the Density Control, and move the slider to the lighter or darker area of the Density Control bar.

46

Modifying copy settings for the current job

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5 Desktop printing

47

5

Desktop printing

Overview

When the drivers are installed, the product can function as a network printer. Print jobs can be sent to the
product from any software program. This chapter addresses the following topics:

l printing from the software
l printing both sides of paper (duplexing)
l using job retention

Overview

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5 Desktop printing

Printing from the software

This section provides the basic instructions for printing using special features such as duplexing and stapling.

PRINTING ON BOTH SIDES

Windows

Click on FILE, PRINT, PROPERTIES.

PCL: Click on FINISHING tab. Sel ect PRINT ON BOTH SIDES.
PS: Click on ADVANCED tab. Select PAPER/OUTPUT, PRINT ON BOTH SIDES.

Mac

Click on FILE, PRINT.
Choose LAYOUT from the pop-up menu. Select PRINT ON BOTH SIDES.

Mac OS X

Click on FILE, PRINT.
Choose DUPLEX from the pop-up menu. Select PRINT ON BOTH SIDES.

48

Printing from the software

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49

PRINTING BOOKLETS

Windows

Click on FILE, PRINT, PROPERTIES.

PCL: Click on FINISHING TAB. Select PRINT ON BOTH SIDES, BOOKLET PRINTING TYPE from

the drop-down menu.

PS: See the program Help files for information.

Mac

Click on FILE, PRINT.
Choose LAYOUT from the pull-down menu. Select PRINT ON BOTH SIDES.
Choose PLUG-IN PREFERENCES. Check PRINT-TIME FILTERS. Check BOOKLET.
Press SAVE SETTINGS.
Choose BOOKLET PRINTING. Check FORMAT BOOKLET.
Select the PAPER SIZE from the pull-down menu.

Printing from the software

Mac OS X

Not available.

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50

ADDING A COVER TO A BOOKLET

Windows

Click on FILE, PRINT, PROPERTIES.

PCL: Click on PA PER TAB . Check the USE DIFFERENT PAGE FOR FIRST PAGE box. Select

PAPE R SIZE, PAPER SOURCE, and PAPE R TYPE .

PS: See the program Help files for information.

Mac

See the program Help files for information.

Mac OS X

Not available.

SADDLE STITCHING

Windows

Click on FILE, PRINT, PROPERTIES.

Printing from the software

PCL: Click on FINISHING TAB. Select STAPLE. Select SADDLE STITC H. Selecting SADDLE
STITCH ensures that the document is folded. Click on the DESTINATION TAB. Choose BOOKLET
BIN.

PS: Click on ADVANCED TAB, DOCUMENT OPTIONS, PRINTER FEATURES, OUTPUT

DESTINATIONS, SADDLE STITCH.

Mac

See the program Help files for information.

Mac OS X

Not available.

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51

STAPLING DOCUMENTS

Windows

Click on FILE, PRINT, PROPERTIES.

PCL: Click on FINISHING TAB. Select STAPLE.
PS: Click on ADVANCED TAB, DOCUMENT OPTIONS, PRINTER FEATURES, OUTPUT

DESTINATIONS, STAPLER.

Mac

Click on FILE, PRINT.
Choose LAYOUT from the pull-down menu. Select PRINT ON BOTH SIDES.
Choose OUTPUT OPTIONS from the pop-up menu. Select the STAPLER OPTION from the

pull-down menu.

Mac OS X

Click on FILE, PRINT.
Choose FINISHING from the pop-up menu. Select the STAPLER OPTION from the pull-down menu.

Printing from the software

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52

PRINTING MULTIPLE PAGES PER SHEET

Windows

Click on FILE, PRINT, PROPERTIES.

PCL: Click on FINISHING TAB. Select Number of PAGES PER SHEET (up to 16).
PS: Click on ADVANC ED TAB, DOCUMENT OPTIONS, PRINTER FEATURES, PAGES PER SHEET.

Click ‘CHANGE PAGES PER SHEET’ SETTING. Select number per sheet (page orientation).

Mac

Click on FILE, PRINT.
Choose LAYOUT from the pull-down menu.
Select number of PAGES PER SHEET from the pull-down menu.

Mac OS X

Same as Mac above.

Printing from the software

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53

PRINTING WATERMARKS

Windows

Click on FILE, PRINT, PROPERTIES.

PCL: Click on EFFECTS TAB. Select a predefined Watermark from the dropdown menu or

Click EDIT to make changes, delete or create a new Watermark.

PS: Click on ADVANCED TAB, DOCUMENT OPTIONS, PRINTER FEATURES, WATERMARK. Click

on ‘CHANGE WATERMARK SETTINGS’ SPEC IFY WATERMARK, repeat for Font, Size, Angle,
Style and Print Watermark.

Mac

Click on FILE, PRINT.
Choose WATERM ARK/OVERLAY from the pull-down menu. Select a predefined Watermark or select

Custom from the TEXT pull-down menu, and type the watermark text in the box below the pull-down
menu.

Mac OS X

Not available.

Printing from the software

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5 Desktop printing

54

SELECTING PAPER SIZE, SOURCE, OR TYPE

Windows

Click on FILE, PRINT, PROPERTIES.

PCL: Click on PA PER TA B. Select PAPER SIZE, SOURCE OR TYPE from the drop-down menus.
PS: Click on ADVANCED TAB. Select PAPER/OUTPUT, SIZE AND SOURCE.

Mac

l Paper Size

Click on FILE, PAGE SETUP.
Choose a size from the PA PER S IZE pull-down menu, and then click OK.
Click on FILE, PRINT.

l Paper Source or Paper Type

Click on FILE, PRINT.
Select the paper type or source from the PAPER SOURCE pull-down menu.

Printing from the software

Mac OS X

l Paper Size

Click on FILE, PAGE SETUP.
Choose a size from the PA PER S IZE pull-down menu, and then click OK.
Click on FILE, PRINT.

l Paper Source or Paper Type

Click on FILE, PRINT.
Select PA PER FEED from the pull-down menu. Select the paper type or source from the pull-down

menu.

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5 Desktop printing

55

USING QUICK COPY, PROOF AND HOLD, STORED JOBS

Windows

Click on FILE, PRINT, PROPERTIES.

PCL: Click on DESTINATION TAB. Click on OPTIONS. Select QUICK COPY, PROOF AND HOLD OR

STORED JOB. Enter Job Name. Go to Printer.

PS: Click on ADVANCED TAB, DOCUMENT OPTIONS, PRINTER FEATURES, JOB RETENTION.

Click in the CHANGE ‘JOB RETENTION’ SETTING sele ct QUICK COPY or PROOF AND HOLD.
Select USER NUMBER.

Mac

Click on FILE, PRINT.
Select JOB RETENTION from the pull-down menu.
Selection QUICK COPY, PROOF AND HOLD, or STORED JOB from the pull-down menu. Enter User

Name and Job Name. Go to printer.

Mac OS X

Click on FILE, PRINT.

Printing from the software

Select JOB RETENTION from the pull-down menu.
Selection QUICK COPY, PROOF AND HOLD, or STORED JOB from the pull-down menu. Enter User

Name and Job Name. Go to printer.

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5 Desktop printing

56

PRINTING PRIVATE JOBS

Windows

Click on FILE, PRINT, PROPERTIES.

PCL: Click on DESTINATION TAB. Click on OPTIONS. Select PRIVATE JOB. Enter Job Name and

PIN.

PS: Click on ADVANCED TAB, DOCUMENT OPTIONS, PRINTER FEATURES, JOB RETENTION.

Click the CHANGE ‘JOB RETENTION’ SETTING. Select PRIVATE JOB, USER and PIN

NUMBER.

Mac

Click on FILE, PRINT.
Select JOB RETENTION from the pull-down menu.
Select PRIVATE JOB from the pull-down menu. Enter User Name, Job Name, and PIN.

Mac OS X

Not available.

Printing from the software

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5 Desktop printing

57

RELEASING PRIVATE PRINT JOBS, QUICK COPY, PROOF AND HOLD, AND
STORED JOBS AT THE PRODUCT

PRIVATE PRINT JOBS

1 Touch Menu.
2 Scroll to Retrieve Job and touch OK.
3 Scroll to the username of the job to print and touch OK.
4 Scroll to the jobname of the job to print and touch OK.
5 Scroll to Print and touch OK.
6 If a lock symbol appears to the right of PRINT, the job is PIN Protected. Using the numeric

keypad, select the four-digit PIN entered in the driver. As each number is entered, the number
changes to an *. Touch OK when finished.

7 Using the numeric keypad, select the num ber of copies you wa nt to print and touch OK.

Printing from the software

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5 Desktop printing

Printing both sides of paper (duplexing)

You can set the product to print automatically on both sides of the paper.

CAUTION Never try to print on both sides of labels, envelopes, or paper heavier than 199 g/m2 (53 lb). Damage

to the product or a jam can result.

1 Load paper for duplexing.
2 Select the Print on both sides option from the program or driver. See “PRINTING ON BOTH SIDES” on

page 48. If you cannot select this option from one of those locations, set it at the control panel. (In the

Configure Device menu, select the Printing menu, touch Duplex, and select ON.)
3 Set the Binding and Orientation options from the Print dialog box, if possible. If not, set them from the

control panel. See “Layout options for printing both sides of paper” on page 59 for more information.

58

Printing both sides of paper (duplexing)

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5 Desktop printing

Layout options for printing both sides of paper

The four print layout options are shown below. Select the binding and orientation options for this product from
the Print dialog box, if possible. The terminology in the Print dialog box for the binding edge might be different
than the terms listed here.

If you cannot set these options from the Print dialog box, set them from the control panel. Select the
Configure Device menu, select the Printing menu, touch Binding or Orientation, and choose the layout
option you want.

59

Printing left-to-right

2. Long-edge
landscape

1. Long-edge
portrait (default)

3. Short-edge
portrait

4. Short-edge
landscape

Printing both sides of paper (duplexing)

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5 Desktop printing

Using job retention

Four special job-retention features are available for this printer.

l Private jobs: When you send a private job to the product, the job does not print until you enter a PIN at

the printer.

l Stored jobs: You can download a job such as a personnel form, time sheet, or calendar to the product and

allow other users to print the job at any time. Stored jobs are copied to the hard disk and are not deleted

if retention space on the product becomes limited.

l QuickCopy jobs: You can print the requested number of copies of a job and then store a copy of the job on

the hard disk in the product. Storing the job allows you to print additional copies of the job later.

l Proof and hold jobs: This feature provides a quick and easy way to print and proof one copy of a job and

then print the additional copies.

Note Go to www.hp.com/support/lj9000 and see the use guide for more information on these features.

60

Using job retention

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6 Output devices

61

6

Output devices

Overview

This chapter includes information on the following output devices:

l 3000-sheet stacker
l 3000-sheet stacker/stapler
l Multifunction finisher

Overview

ENWW

6 Output devices

3000-sheet stacker

Paper handling features

l up to 3000 sheets of A4- or Letter-size paper
l up to 1500 sheets of A3- or Ledger-size paper
l jobs are offset

Bin 2 (face-down on the 3000-sheet stacker and 3000-sheet stapler/stacker; the booklet bin on the
multifunction finisher) on the output devices is the default bin for all output.

62

3000-sheet stacker

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6 Output devices

3000-sheet stapler/stacker

Paper handling features

l up to 3000 sheets A4- or Letter-size paper
l up to 1500 sheets of A3- or Ledger-size paper
l jobs are offset and stapled, if desired

Using the stapler

63

The 3000-sheet stapler/stacker can staple documents consisting of a minimum of two pages, and a maximum
of 50 pages of 75 g/m
to 53 lb) of all sizes supported by the product.

Keep in mind these additional points:

l The stapler bin can hold up to 3000 sheets.
l Heavier media might have a stapling limit of fewer than 50 pages.
l If the job you want stapled consists of only one sheet, or if it consists of more than 50 sheets, the product

copies or prints the job to the bin. However it will not staple.

2

(20 lb) paper or equivalent 5.5 mm (.22 inches). The pages must be 64 to 199 g/m2 (17

Selecting the stapler

You can usually select the stapler through your program or driver, although some options might be available
only through the driver. See “STAPLING DOCUMENTS” on page 51. Where and how you make selections
depends on your program or driver.

If you cannot select the stapler from the program or driver, select the stapler from the product control panel.

1 Touch Copy Settings.
2 Touch Corner or Edge, depending on where you want the documents stapled, and then touch OK.

Note The page icon on the right side of the control panel shows the position of the staple.

3000-sheet stapler/stacker

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6 Output devices

Loading staples

1 Move the stacker/stapler away from the product.
2 Open the stapler unit door.
3 On the empty staple cartr idge, pull up on the green tab, and

64

1

then pull the empty cartridge out.

2

3

3000-sheet stapler/stacker

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6 Output devices

65

4 Inser t the new staple cartridge, and push down on the green

tab so that the cartridge locks into place.
5 Close the stapler unit door and attach the stapler/stacker to the

product.

4

5

3000-sheet stapler/stacker

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6 Output devices

Multifunction finisher

Paper handling features

l stacks up to 1000 sheets of A4- and Letter-size paper or up to 500 sheets of A3- and Ledger-size paper
l stacks up to 50 booklets of 5 sheets of A3- and Ledger-size paper
l offsets jobs
l staples up to 50 sheets of paper per document of A4- and Letter-size paper
l staples up to 25 sheets of paper per document A3- and Ledger-size paper
l folds single pages
l saddle-stitches and folds booklets up to 10 sheets of paper (40 pages).

Using the stapler

The finisher can staple documents consisting of a minimum of two pages, and a maximum of 50 pages of 75

2

(20 lb) paper or equivalent 5.5 mm (.22 inches). The pages must be 64 to 199 g/m2 (17 to 53 lb) of all

g/m
sizes supported by the product.

66

Consider these additional points:

l Bin 2 can hold up to 1000 sheets stacked (not stapled).
l Heavier media may have a stapling limit of fewer than 50 pages.

If the job you want stapled consists of only one sheet, or if it consists of more than 50 sheets, the finisher
delivers the job to the bin without staples.

Selecting the stapler

You can usually select the stapler through your program or driver, although some options might be available
only through the driver. See “STAPLING DOCUMENTS” on page 51 or “SADDLE STITCHING” on page 50.
Where and how you make selections depends on your program or driver.

If you cannot select the stapler from the program or driver, select the stapler from the product control panel.

Multifunction finisher

ENWW

6 Output devices

1 Touch Copy Settings.
2 At the Staple menu, touch Corner or Edge, depending on where you want the documents stapled, and

then touch OK. If you selected Booklet from the Copies per Page menu, your stapling options are None,

One, Two or Center staples.

Note The page icon on the right side of the touch screen shows the position of the staple.

67

Multifunction finisher

ENWW

6 Output devices

Loading staples

1 Open the stapler unit door.
2 Slide the stapler unit toward you.
3 Turn the large green knob until the blue dot appears in the

window of the stapler unit.
4 Turn the small green knob at the top of the stapler unit

counterclockwise until the staple cartridge moves to the left of

the stapler unit.

CAUTION The blue dot must appear in the window of the stapler unit

before you remove the staple cartridge. If you try to remove
the staple cartridge before the blue dot appears in the
window, you could damage the finisher.

68

1

2

3

Multifunction finisher

4

ENWW

6 Output devices

5 On the empty staple cartr idge, squeeze the tabs together and pull the empty cartridge out.

69

6 Inser t the new staple cartridge so that it locks into place.
7 Slide the stapler unit into the finisher.
8 Close the stapler unit door.

6

5

6

7

Multifunction finisher

8

ENWW

6 Output devices

Making booklets

You can gain access to the booklet-printing feature through some programs, such as desktop publishing
programs. Refer to the user guide that came with your program for information on making booklets.

If you are using a program that does not support booklet making, you can create booklets using your HP
drivers.

Note HP recommends that you use your program to prepare and preview your document for printing, then

use your HP driver to print and saddle stitch your booklet.

There are three main steps to creating a booklet from your driver:

l Preparing your booklet: Arrange the pages on a sheet (booklet imposition) to create a booklet. You can

impose your document from your program or use the booklet-printing feature in your HP driver. (See

“PRINTING BOOKLETS” on page 49.)

l Adding a cover: Add a cover to your booklet by selecting a different first page using a different paper type.

You can also add a cover of the same paper type as your booklet. Booklet covers must be the same size

as the rest of the sheets. However, the covers may be a different weight from the rest of the booklet. (See

“ADDING A COVER TO A BOOKLET” on page 50.)

70

l Saddle stitching: Paper must be fed into the product short edge first. The finisher staples the center of

The booklet-printing feature of the multifunction finisher allows you to saddle stitch and fold booklets using the
following paper sizes:

l A3
l A4
l Letter
l Legal
l Ledger

See the multifunction finisher use guide at www.hp.com/lj9000 for detailed information on making booklets.

Multifunction finisher

your booklet (saddle stitching). If your booklet is only one sheet of paper, the finisher will fold the sheet,

but not staple it. If the booklet consists of more than one sheet of paper, the finisher will staple and then

fold up to 10 sheets per booklet. (See “SADDLE STITCHING” on page 50.)

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7 Maintenance

71

7

Maintenance

Overview

This chapter includes information on the following topics:

l print cartr idge information
l printer maintenance kit
l product cleaning

Overview

ENWW

7 Maintenance

Print cartridge in formation

This section contains information about print cartridges.

Print cartridge authentication

The product informs you when a cartridge is not a genuine HP print cartridge after you insert it in the product.
If you insert a used HP cartridge from another HP product, the product can take as many as 60 printed pages
to authenticate that the cartridge is a genuine HP part, and then reactivate the supply status features.

If the control panel message states that this is not a genuine HP print cartridge and you believe you purchased
an HP cartridge, call the HP fraud hotline at (1) [phone] (toll-free in North America).

Non-HP print cartridges

Hewlett-Packard Company cannot recommend use of non-HP print cartridges, either new or remanufactured.
Because they are not HP products, HP cannot influence their design or control their quality. Service or repairs
required as a result of using a non-HP print car tridge will not be covered under the product warranty.

When you use a non-HP print cartridge, the product is unable to report on the status of the print cartridge. The
CARTRIDGE LOW and CARTRIDGE OUT messages will not be provided.

72

Print cartridge life expectancy

When a CARTRIDGE LOW message appears on the control panel display, the default setting allows the product to
continue printing until you replace the print cartridge, or until the product receives an “end of drum life”
message. When a CARTRIDGE OUT message appears at the end of the drum life, the product stops, and you
cannot override the message or continue printing until you replace the drum. The product stops to prevent
potential damage to the product.

HP recommends that you order a replacement print cartridge when you first receive a CARTRIDGE LOW aler t.
You can order a cartr idge using the Internet Enabled Supplies Ordering feature. For a direct connection, click
the printer icon on the bottom right of your screen, click the icon of the product you use, and click the Order
Supplies link on the status page. In a network environment, use the Web access server to order supplies
online.

Print cartridge information

ENWW

7 Maintenance

Printer maintenance kit

Note The printer maintenance kit is a consumable and is not covered under warranty.

To ensure optimum print quality, the product prompts you to perform printer maintenance every 350,000
pages. When the PERFORM PRINTER MAINTENANCE dialog box appears on the control panel, you must install a
printer maintenance kit (see “Parts and accessories” on page 17 for ordering information). After a new
maintenance kit is installed, the control panel displays another dialog box with the message NEW MAINTENANCE
KIT. Touch YES. To verify that the maintenance count is reset to zero, print the configuration.

To pr int the configuration, on the touch screen of the graphical display:

1 Touch Menu.
2 Touch Information.
3 Touch Print Configuration.
4 Touch OK.

For more information on installing the printer maintenance kit, see the instructions that accompany it.

73

Printer maintenance kit

ENWW

7 Maintenance

Product cleaning

To maintain print quality, clean the product thoroughly:

l every time you change the print cartridge
l whenever print-quality problems occur

Clean the outside of the product with a lightly water-dampened cloth. Clean the inside with only a dry, lint-free
cloth. Observe all warnings and cautions regarding the cleaning tasks.

WARNING! Avoid touching the fusing area when cleaning the product. It can be HOT.

CAUTION To avoid permanent damage to the print cartr idge, do not use ammonia-based cleaners on or around

the product except as directed.

74

Product cleaning

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7 Maintenance

To clean the paper path

1 Before you begin these steps, turn the product off (button out)

and disconnect all cables.
2 Open the front cover of the product, rotate the green lever

downward to the unlocked position, and remove the print

cartridge.

CAUTION

To prevent damage to the print cartridge, use two hands when
removing it from the product.

Note

If toner gets on your clothes, wipe it off with a dry cloth, and wash
your clothes in cold water. Hot water sets toner into fabric.

75

1

2

Product cleaning

3 With a dr y, lint-free cloth, wipe any residue from the paper path

area, the registration roller, and the print cartri dge cavity.

4 Replace the print car tridge.

3

4

ENWW

7 Maintenance

76

5 Make sure the green lever is in the locked position.
6 Close the front cover, r econnect all cables, and turn the product

on (button in).

5

6

Product cleaning

ENWW

7 Maintenance

To clean the outside of the product

l Clean the outside of the product if it is visibly marked.
l Use a soft, lint-free cloth dampened with water, or water and a mild detergent.

To clean the touch screen

l Clean the touch screen when needed (fingerprints, dust build-up).
l Wipe the touch screen gently with a clean, water-dampened, lint-free cloth.

CAUTION Use water only. Solvents or cleaners may damage the touch screen. Do not pour or spray water directly

onto the touch screen.

To clean the glass

l Clean the glass only if dirt is visible, or if you are experiencing a decrease in copy quality, such as

streaking.

l Clean the glass surface by wiping it gently with a clean, slightly damp, lint-free cloth. Use an

ammonia-based surface cleaner to dampen the cloth.

77

CAUTION Do not pour or spray liquids directly onto the glass.

l Do not press hard on the glass surface (you could break the glass).

Product cleaning

ENWW

7 Maintenance

To clean the ADF

Clean the ADF only if visibly marked, or if you are experiencing a
decrease in copy quality, such as streaking.

1 Lift the ADF.
2 Locate the top and bottom ADF glass strips.
3 Clean the glass strips by wiping them gently with a clean,

slightly damp, lint-free cloth. Use an ammonia-based surface

cleaner to dampen the cloth.
4 Locate the white, vinyl ADF backing.

78

1

2

4

Product cleaning

ENWW

7 Maintenance

79

5 Locate the white, vinyl calibration strips.

5

6 Clean the ADF backing and the calibration strips by wiping

them with a clean, slightly damp, lint-free cloth. Use an

ammonia-based surface cleaner to dampen the cloth.

7 Close the ADF.

7

Product cleaning

ENWW

7 Maintenance

If you are still experiencing a decrease in copy quality, you might
need to clean the inside of the top ADF glass strip.

CAUTION Clean this area only if you are experiencing copy defects

such as streaks, and there is noticeable dust
glass strip. Cleaning this area frequently could introduce
dust into the product.

1 Open the ADF cover.
2 Locate the latch that releases the back of the top ADF glass

strip. Push the latch to the left, and pull down to expose the

inside of the glass strip.

3 Gently wipe the glass with a dry, lint-free cloth.

CAUTION Use dry cloth only in this area. Do not use solvents,

cleaners, water, or compressed air. Doing so could severely
damage the product.

inside the

80

1

2

4

Product cleaning

4 Pull up on the latch to return the glass strip to its normal

position.

5 Close the ADF cover.

5

ENWW

7 Maintenance

To clean the ADF rollers

You can clean the rollers in the ADF if you are experiencing
misfeeds or if your documents are skewed as they go through the
ADF.

1 Open the ADF.

CAUTION Clean the rollers only if you are experiencing misfeeds or

skewing problems, and there is noticeable dust
rollers. Cleaning the rollers frequently could introduce dust
into the product.

2 Locate the rollers near the glass strips.
3 Wipe the rollers gently with a clean, water-dampened, lint-free

cloth.

on the

1

2

2

81

CAUTION Do not pour water directly onto the rollers. Doing so may

damage the product.

4 Close the ADF.

Product cleaning

4

ENWW

7 Maintenance

5 Open the ADF cover.
6 Locate the rollers.
7 Wipe the rollers with a clean, water-dampened, lint-free cloth.

CAUTION Do not pour water directly onto the rollers. Doing so may

damage the product.

82

5

8 Close the ADF cover.

6

8

Product cleaning

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A Specifications

83

A

Specifications

Paper specifications

HP LaserJet products produce excellent print quality. This product accepts a variety of media, such as
cut-sheet paper (including recycled paper), envelopes, labels, transparencies, and custom-size paper.
Properties such as weight, grain, and moisture content are important factors affecting product performance
and output quality.

The product can use a variety of paper and other print media in accordance with the guidelines in this manual.
Paper that does not meet these guidelines may cause the following problems:

l poor print quality
l increased jams and multiple-sheet feeds
l premature wear on the product, requiring repair

For best results, use only HP-brand paper and print media. Hewlett-Packard cannot recommend the use of
other brands. Because they are not HP products, HP cannot influence or control their quality.

It is possible for paper to meet all of the guidelines in this manual and still not produce satisfactory results.
This might be the result of improper handling, unacceptable temperature and humidity levels, or other
variables over which HP has no control.

Before purchasing a large quantity of paper, make sure it meets the requirements specified in this use guide
and in the print media Guide. Always test paper before purchasing a large quantity. For more information, see

www.hp.com/go/ljpaper.

CAUTION Using paper outside HP specifications might cause problems for the product, requiring repair. This

repair is not covered by the HP warranty or service agreements.

Paper specifications

ENWW

A Specifications

Supported sizes of paper for input and output

Note For more information on an HP output device, see the install guide that came with the product or

“Output devices” on page 61.

Tray or Bin Capacity Paper Weight

84

Tr ay1 U p to

100 sheets

Up to
10 envelopes

Trays 2 and 3 Up to

500 sheets

l Standard sizes:

Letter, Legal, Executive, ISO A3, ISO A4, ISO
A5, 11 by 17, JIS B5, JIS B4, JPostD, 8K, 16K

l Custom sizes:

Minimum: 98 by 191 mm (3.9 by 7.5 inches)
Maximum: 312 by 470 mm (12.28 by 18.46
inches)

l Envelope sizes:

Commercial #10, C5, DL, Monarch, B5

Note

Print envelopes and labels only from Tray 1.

l Standard sizes:

Letter, Legal, Executive, ISO A3, ISO A4, ISO
A5, JIS B4, JIS B5, 11 by 17

l Custom sizes:

Minimum: 148 by 210 mm (5.8 by 8.2 inches)
Maximum: 297 by 432 mm (11.7 by 17 inches)

l Custom types: Transparencies

64 to 216 g/m

2

(17 to 58 lb

bond)
Two-sided printing: 64 to

199 g/m

64 to 199 g/m

2

(17 to 53 lb bond)

2

(17 to 53 lb

bond)

Paper specifications

ENWW

A Specifications

Tray or Bin Capacity Paper Weight

85

Tr ay 4 U p to

2000 sheets

Auto m a t i c
document feeder

Up to 100
sheets

Face-up bin Up to 3000

sheets

l Standard sizes:

Letter, Legal, Executive, ISO A3, ISO A4,
11 by 17, JIS B4, JIS B5

l Custom sizes:

Minimum: 182 by 210 mm (7.17 by 8.27 inches)
Maximum: 297 by 432 mm (12.28 by 18.46
inches)

l Standard sizes:

Letter, Legal, Executive, ISO A3, ISO A4, ISO
A5, 11 by 17, JIS B5, JIS B4, JPostD, Monarch,
8K, 16K

l Custom sizes
l Custom types: Transparencies

l Standard sizes:

Letter, Legal, Executive, ISO A3, ISO A4, ISO
A5, 11 by 17, JIS B5, JIS B4, JPostD, Monarch,
8K, 16K

l Custom sizes
l Custom types: Envelopes, labels

64 to 199 g/m
bond)

64 to 199 g/m
bond)

64 to 216 g/m
bond)

2

(17 to 53 lb

2

(17 to 53 lb

2

(17 to 58 lb

Duplex printing
accessory

Paper specifications

l Standard sizes:

Letter, Legal, Executive, ISO A3, ISO A4, ISO
A5, 11 by 17, JIS B4, JIS B5, 8K, 16K

l Custom sizes
l Custom types: Duplexing is not supported for

envelopes, labels, or transparencies

64 to 199 g/m
bond)

2

(17 to 53 lb

ENWW

A Specifications

Tray or Bin Capacity Paper Weight

86

3000-sheet
stacker

3000-sheet
stapler/stacker

Up to
3000 sheets of
Letter or A4

Up to
1,500 sheets of
Ledger or A3

Up to
3000 sheets
stacked (up to
50 sheets
stapled)

l Standard sizes for face-down bin:

Letter, Legal, Executive, ISO A3, ISO A4, ISO
A5, 11 by 17, JIS B5, JIS B4, 8K, 16K

Standard sizes for face-up bin:
Letter, Legal, Executive, ISO A3, ISO A4, ISO
A5, 11 by 17, JIS B5, JIS B4, JPostD, Monarch,
8K, 16K

l Custom sizes
l Custom types: Envelopes , labels, transparencies ,

heavy paper

l Standard sizes for face-down bin:

Letter, Legal, Executive, ISO A3, ISO A4, ISO
A5, 11 by 17, JIS B5, JIS B4, 8K, 16K

Standard sizes for face-up bin:
Letter, Legal, Executive, ISO A3, ISO A4, ISO
A5, 11 by 17, JIS B5, JIS B4, JPostD, Monarch,
8K, 16K

l Custom sizes
l Custom types: Envelopes , labels, transparencies ,

heavy paper

l 64 to 199 g/m

2

(17 to 53

lb bond) in face-down bin

l 64 to 216 g/m

2

(17 to 58

lb bond) in face-up bin

l 64 to 199 g/m

2

(17 to 53

lb bond) in face-down bin

l 64 to 216 g/m

2

(17 to 58

lb bond) in face-up bin

Paper specifications

ENWW

A Specifications

Tray or Bin Capacity Paper Weight

87

Multifunction
finisher

Up to
1000 sheets
stacked (up to
50 sheet
stapled)

Up to 50
booklets of 5
sheets stacked

l Standard sizes:

Letter, Legal, Executive, ISO A3, ISO A4, ISO
A5, JIS B4, JIS B5, 11 by 17

l Custom sizes:

Minimum: 98 by 191 mm (3.9 by 7.5 inches)
Maximum: 312 by 470 mm (12.28 by 18.46
inches)

l Custom types: Envelopes , labels, transparencies ,

heavy paper

l 64 to 199 g/m

2

(17 to 53

lb bond) in face-down bin

l 64 to 216 g/m

2

(17 to 58

lb bond) in face-up bin

Paper specifications

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A Specifications

Supported types of paper

The product allows the selection of the following types of paper and media using the control panel.

88

l plain
l pre-printed
l letterhead
l transparency (see “Transparencies” on page 91)
l prepunched
l labels (see “Labels” on page 91)
l bond
l recycled
l color
l card stock (see “Card stock and heavy paper” on page 93)
l rough
l user-defined (five types)

Paper specifications

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A Specifications

Guidelines for using paper

For best results, use conventional 75 g/m2 (20 lb) paper. Make sure the paper is of good quality, and free of
cuts, nicks, tears, spots, loose particles, dust, wrinkles, voids, and curled or bent edges.

If you are unsure what type of paper you are loading (such as bond or recycled), check the label on the
package of paper.

Some paper causes print quality problems, jamming, or damage to the product. Do not use letterhead paper
that is printed with low-temperature inks, such as those used in some types of thermography, and do not use
raised letterhead. Coated papers and some transparencies can wrap around the fuser roller and possibly
cause jams.

The product uses heat and pressure to fuse toner to the paper. Make sure that any colored paper or preprinted
forms use inks that are compatible with the product fusing temperature (200° C or 392° F for 0.1 second).

89

Paper specifications

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A Specifications

Resolving issues with paper and other print media

Use this section to resolve common problems with paper and other print media.

Symptom Problem Solution

90

Poor print quality or toner
adhesion, problems with

Too moist, too rough, too smooth,
or embossed; faulty paper lot

Tr y another kind of paper, between 100 to 250
Sheffield, 4 to 6 percent moisture content.

feeding

Dropouts, jamming, curl Stored improperly Store paper flat in its moisture-proof wrapping.

Increased gray background
shading

Excessive curl
Problems with feeding

Too heavy

Too moist, wrong grain direction or
short-grain construction

l Use a lighter weight paper.
l Use the face-up bin.

l Use the face-up bin.
l Use long-grain paper.

Jamming, damage to product Cutouts or perforations Use paper free of cutouts or perforations.

Problems with feeding Ragged edges Use supported types of paper.

Multisheet feeding Paper sticking together Remove paper, fan it, and reload paper.

Paper specifications

ENWW

A Specifications

Labels

To avoid damaging the product, use only labels recommended for use in monochrome laser printers. Never
print on the same sheet of labels more than once.

CAUTION Do not print on both sides of labels, transparencies, envelopes, custom paper, or paper heavier than

216 g/m2 (58 lb bond). Damage to the product and jams might result.

Label construction

When selecting labels, consider the quality of each component:

l Adhesives: The adhesive material should be stable at 200° C (392° F), the maximum fusing temperature

of the product.

l Arrangement: Only use full-sheet labels. Labels can peel off sheets with spaces between the labels,

causing serious jams.

l Curl: Prior to printing, labels must lay flat with no more than 13 mm (0.5 inch) of curl in any direction.
l Condition: Do not use labels with wrinkles, bubbles, or other indications of separation.

91

Transparencies

CAUTION Transparencies used in the product must be able to withstand 200° C (392° F), the maximum fusing

temperature of the product. To avoid damaging the product, use only transparencies recommended for
use in monochrome laser printers.

Do not print on both sides of labels, transparencies, envelopes, custom paper, or paper heavier than
216 g/m

If you have problems printing transparencies, use Tray 1 and send them to the face-down bin.

Paper specifications

2

(58 lb bond). Damage to the product and jamming might result.

ENWW

A Specifications

Envelopes

Note To pr int envelopes, use Tray 1 and print them either to the face-down bin or to the face-up bin.

Envelope construction

Envelope construction is critical. Envelope fold lines can vary considerably, not only between manufacturers,
but also within a box from the same manufacturer. Successful printing on envelopes depends upon the quality
of the envelopes. When selecting envelopes, consider the following components:

l Weight: See “Paper specifications” on page 83 for supported envelope weight.
l Construction: Prior to printing, envelopes should lay flat with less than 6 mm (0.25 inches) curl and should

not contain air. (Envelopes that trap air may cause problems.)

l Condition: Make sure envelopes are not wrinkled, nicked, or otherwise damaged.
l Si z es in Tray 1 : See “Supported sizes of paper for input and output” on page 84 for supported paper sizes.

Envelopes with adhesive strips or flaps

92

Envelopes with a peel-off adhesive strip, or with more than one flap that folds over to seal, must use adhesives
compatible with the heat and pressure of the product. The extra flaps and strips might cause wrinkling,
creasing, or jams.

Envelopes with double-side-seams

Double-side-seam construction has vertical seams at both ends of the envelope rather than diagonal seams.
This style might be more likely to wrinkle. Make sure the seam extends all the way to the corner of the
envelope.

Envelope storage

Proper storage of envelopes helps contribute to good print quality. Envelopes should be stored flat. If air is
trapped in an envelope creating an air bubble, then the envelope may wrinkle during printing.

Paper specifications

ENWW

A Specifications

Card stock and heavy paper

93

For optimum product performance, do not use paper heavier than 216 g/m2 (58 lb bond) in optional Tray 1 or
199 g/m

2

(53 lb) in other trays. Paper that is too heavy might cause misfeeds, stacking problems, jams, poor

toner fusing, poor print quality, or excessive mechanical wear.

Card stock construction

l Smoothness: 135 to 216 g/m

Sheffield.

l Construction: Card stock should lay flat with less than 5 mm (0.2 inches) of curl.
l Condition: Make sure card stock is not wrinkled, nicked, or otherwise damaged.
l Sizes: See the sizes listed for “Tray1” on page 84.

Note Before loading card stock in Tray 1, make sure it is regular in shape and not damaged. Also, make sure

the cards are not stuck together.

2

(36 to 58 lb bond) card stock should have a smoothness rating of 100 to 180

Paper specifications

ENWW

A Specifications

Environmental specifications

Power consumption

94

Product state

Printing
(100–127 V units)
(220–240 V units)

Standby
(100–127 V units)
(220–240 V units)

PowerSave 1 (Fan is on)
(100–127 V units)
(220-240 V units)

Low power
(100–127 V units)
(220–240 V units)

Off
(100–127 V units)
(220–240 V units)

Power consumption
(average, in watts).

1075 Watts
1075 Watts

440 Watts
440 Watts

70 Watts
70 Watts

230 Watts
230 Watts

0.5 Watts

1.3 Watts

Power consumption
with typical output device

1130 Watts
1130 Watts

485 Watts
485 Watts

115 Watts
115 Watts

275 Watts
275 Watts

0.5 Watts

1.3 Watts

ADF copying/printing
(100–127 V units)
(220–240 V units)

Environmental specifications

1130 Watts
1130 Watts

1185 Watts
1185 Watts

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A Specifications

Power requirements

Power requirements (acceptable line voltage)

100–127 V (+/- 10%) 50-60 Hz (+/- 2 Hz)

220–240 V (+/- 10%) 50 Hz (+/- 2 Hz)

220 V (+/- 10%) 60 Hz (+/- 2 Hz)

Acoustical specifications

95

Acoustics

Sound power level 7.4 Bel 5.7 Bel inaudible

Sound pressure level,
L

(Bystander

pAm

position)

Sound pressure level,
L

(Operator position)

pAm

a. Copy speed is 50 ppm

Environmental specifications

Operating
(Printing)

60 dB 40 dB inaudible

57 dB 40 dB inaudible

a

Idle Power save

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A Specifications

Circuit capacity

Minimum recommended circuit capacity

100–127 V 15.0 amps

220–240 V 6.5 amps

Operating environment

Operating temperature 50° to 91° F (10 to 32.5° C)

Relative humidity 10 to 80 percent

96

Storage temperature -40° to +60° F

Storage humidity 15 to 90 percent

Speed, in pages per
minute (ppm)

Environmental specifications

50 ppm

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B Web access feature

97

B

Web access feature

Using the Web access feature

The product comes equipped with a Web access feature. The Web access feature allows you to obtain
information about the product, including:

l control panel messages
l supplies levels and ordering
l tray configuration
l product control panel menu configurations
l product configuration page
l product Event Log
l product usage (types of print jobs)
l network configuration and management
l e-mail alerts

You can also use the Web access feature to perform the print job management functions that would usually be
done at the product control panel. These functions include:

l changing product settings
l changing product configuration
l canceling print jobs

Using the Web access feature

ENWW

B Web access feature

To gain access to the Web access feature

Note To use the Web access feature, you must have an IP-based network and a Web browser.

In your Web browser, type the IP address assigned to the product. For example, if the product IP address is

192.1.2.3, you would type this address:

http://192.1.2.3

For more information about the Web access feature, see the online hp embedded web server for hp LaserJet
printers users guide availabl e at www.hp.com/support/lj9000.

98

Using the Web access feature

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Index

99

Index

Numerics

3000-sheet stacker

features
ordering
paper sizes supported

3000-sheet stapler/stacker

loading staples
locating
ordering
paper sizes supported
saddle stitching booklets
stapling documents

A

accessories

locating
ordering

paper sizes supported
acoustical specifications
ADF (automatic document feeder)

capacity

cleaning

loading

locating

paper sizes supported

rollers, cleaning
adhesive envelopes

62
17

86

64, 68

19

17

86

50

51, 63

19

5, 17

85

95

15

78

39

19

85

81

92

adhesive labels

printing

specifications
agreements, service
Assistant, Support
Attention LED
authorized dealers
automatic document feeder (ADF)

capacity

cleaning

loading

locating

paper sizes supported

rollers, cleaning

B

background shading, troubleshooting
base memory
bins

capacities

locating

paper sizes supported

selecting
booklets

creating

imposition

printing options

saddle stitching

20

91

5

5

32, 33

5

15
78

39

19

85

81

16

85

19

85

44

70

70

49

50

90

ENWW

Index

100

books, copying
both sides

copying on
printing on

brightness, copy settings

C

canceling jobs
capacity

accessories
ADF (automatic document feeder)
bins

85

cartridges
finisher, multifunction
trays

84

card stock specifications
cartridges, print

authentication
features
life expectancy
ordering

removing
cartridges, staple
circuit capacity requirements
cleaning
clothing, washing toner off
collating copies
color documents
contrast, copy settings

44

44

22, 48, 58

33, 45

34

86

17

17

93

72

16

72

17

75

17

96

74

75

44

38

33, 45

15

control panel

cleaning touch screen
error messages
features
help system
keys and lights
maintenance messages, resetting
navigating
setting custom paper size
setting page orientation
Web access feature

copying

books
contrast, adjusting
control panel keys
control panel settings
double-sided
factory default settings
multitasking

settings, changing
covers, booklet
curl, troubleshooting
custom paper sizes

loading

supported
customer support

online

US and Canada

worldwide

31

29

32

35

44

44

41

50, 70

27

84

3

7

77

29

28

59

97

45
33

36

42

43

90

6

73

D

Data LED
default settings

for copying

for digital sending

restoring
density
digital sending

32, 33

42

33

46

40

39

ENWW