HP Jornada
600 Series Handheld PC
Users Guide
Part number F1813-90001
Printed in Singapore
Edition 1
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ï HP Jornada 600 Series Users Guide
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Copyright notice
This manual and any examples contained herein are provided “as is” and are
subject to change without notice. Hewlett-Packard Company makes no
warranty of any kind with regard to this manual, including, but not limited
to, the implied warranties of merchantability and fitness for a particular
purpose. Hewlett-Packard Co. shall not be liable for any errors or for
incidental or consequential damages in connection with the furnishing,
performance, or use of this manual or the examples herein.
The above disclaimers and limitations shall not apply to consumer transactions in Australia and the United Kingdom and shall not affect the statutory
rights of consumers.
© Hewlett-Packard Co. 1999. All rights reserved. Reproduction, adaptation,
or translation of this manual is prohibited without prior written permission
of Hewlett-Packard Company, except as allowed under the copyright laws.
The programs that control this product are copyrighted and all rights are
reserved. Reproduction, adaptation, or translation of those programs without
prior written permission of Hewlett-Packard Co. is also prohibited.
Microsoft, MS, MSN, PowerPoint, ActiveX, ActiveSync, Outlook, InkWriter,
Windows, Windows NT, Visual Basic, Visual C++, and the Windows logo
are either registered trademarks or trademarks of Microsoft Corporation in
the United States and/or other countries. Microsoft products are licensed to
OEMs by Microsoft Licensing, Inc., a wholly owned subsidiary of Microsoft
Corporation. BSQUARE, bFax Professional, bFIND and bTASK are either
registered trademarks or trademarks of BSQUARE Corporation. OmniSolve
is copyright 1998-99 LandWare Inc. with all rights reserved. LandWare is a
trademark of LandWare, Inc.
Hewlett-Packard Singapore (Pte) Ltd.
Asia Pacific Personal Computer Division
452 Alexandra Road
Singapore 119961
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ï HP Jornada 600 Series Users Guide
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Contents
1. Welcome ....................................................................................................................1
Using this guide ................................................................................................ 2
Learning about HP Jornada ........................................................................ 4
2. Getting started ......................................................................................................9
HP Jornada hardware features ................................................................. 10
Setting up your HP Jornada ...................................................................... 12
Using your HP Jornada .............................................................................. 20
3. Connecting to your desktop PC ................................................................ 25
Connecting for the first time.....................................................................25
Connecting to your desktop partner.................................................... 33
Connecting to another PC .........................................................................35
Browsing your HP Jornada desktop......................................................36
Synchronizing data ....................................................................................... 37
Transferring files ............................................................................................ 43
Transferring PIM data from older palmtop
PCs and handheld PCs ...............................................................................44
4. Staying organized ..........................................................................................49
Using Microsoft Pocket Outlook............................................................ 49
Using HP viewer .............................................................................................. 53
Capturing data with HP quick pad ........................................................ 56
Recording and playing voice memos ................................................. 58
5. Getting down to business .............................................................................. 61
Working with Microsoft Pocket Office.................................................. 62
Using Microsoft InkWriter ...........................................................................67
Backing up and restoring data ............................................................... 68
Using OmniSolve from Landware ......................................................... 69
Using bFAX Pro from bSquare ................................................................ 70
Using bFIND from bSquare ........................................................................ 71
6. Accessing e-mail and the Web .................................................................... 73
Deciding how and why you want to connect ................................... 73
Using your connections ............................................................................. 93
2 | HP Jornada 600 Series User’s Guide
7. Optimizing your HP Jornada....................................................................101
Adding programs, fonts, sounds, and images...............................102
Accessories.....................................................................................................106
Managing memory......................................................................................110
Managing battery power...........................................................................112
Fine-tuning performance...........................................................................117
Security..............................................................................................................121
Traveling with your HP Jornada............................................................123
About system macros................................................................................125
8. Troubleshooting..............................................................................................127
Maintaining your HP Jornada................................................................127
Troubleshooting basic problems..........................................................128
Troubleshooting remote connections................................................132
Display..............................................................................................................134
Resetting...........................................................................................................135
Warranty, support, and service........................................................................137
Appendix A, Ergonomics....................................................................................143
Setting up and using equipment..........................................................143
What is RSI?.....................................................................................................143
What causes RSI?..........................................................................................143
RSI symptoms...............................................................................................144
Avoiding RSI..................................................................................................144
Setting up your working environment..............................................144
Reducing eye strain....................................................................................144
Preventing muscle stiffness.....................................................................145
Taking frequent short breaks..................................................................145
Glossary.....................................................................................................................147
Index.............................................................................................................................151
HP software product license agreement......................................................161
Chapter 1 | Welcome | 1
Welcome | 1
Congratulations on purchasing the Hewlett-Packard Jornada 600 Series
Handheld PC (H/PC), a mobile device powered by the Microsoft® Windows® CE operating system. The HP Jornada 600 Series H/PC is available in
four models: the HP Jornada 680e, 680, 690e, and 690. This User’s Guide
includes instructions for all four models. The differences in specifications
are:
• Model 680e—no built-in modem, 16MB RAM.
• Model 680—built-in modem, 16MB RAM.
• Model 690e—no built-in modem, 32MB RAM.
• Model 690—built-in modem, 32MB RAM.
(Note that on models 690 and 690e, a maximum of 16MB can be allocated
for storage memory .)
If you are familiar with Microsoft Windows products and notebook PCs,
you will notice that your HP Jornada has many of the same characteristics,
making it easy for you to be productive quickly.
In this chapter, you will find:
• An overview of this User’s Guide and other sources of help
and information
• A list and brief descriptions of the built-in applications, including
Microsoft Windows CE, Handheld PC Professional Edition software and
special HP applications
• An introduction to HP Jornada features and a description of the
advantages of using the HP Jornada
2 | HP Jornada 600 Series Users Guide
Using this guide
This User’s Guide will give you a quick and effective introduction to your
HP Jornada. Although great care has been taken to ensure the accuracy of
procedures and artwork, some of the screens displayed on your HP Jornada
may differ from the ones that appear in this User’s Guide.
Detailed, step-by-step instructions for using the programs on your
HP Jornada are also included in online Help, so you do not have to carry this
guide when you travel. (For more information on using online Help, see the
Using Help on your HP Jornada section in chapter 2.)
Conventions
This User’s Guide includes certain visual cues that will help you find the
information you want easily.
A shortcut, another way to do something, or expanded
information about the topic.
Caution or warning information about the topic. This is
important information that should be observed to prevent
loss of data or damage to your HP Jornada.
Helpful information related to the topic.
Finding information
This guide describes what is included with your HP Jornada, provides an
overview of the installed programs, and describes how to set up communications between your device and desktop PC and between your device and the
Internet. The following table lists the different types of information available
to help you use your HP Jornada. Note that although this book introduces the
programs on your device, it does not describe them completely. For more
information, see the comprehensive online Help for each program.
Chapter 1 | Welcome | 3
Information Source
Programs This Users Guide
or
Online Help on your device. On the
Start menu, tap Help.
Unfamiliar The glossary located at the end of
technical terms this Users Guide.
Synchronizing and This Users Guide
exchanging files with or
a desktop PC Online Help on your device. On the
(including information Start menu, tap Help.
on connecting while or
travelling Windows CE Services online Help on your
desktop PC. In the Mobile Devices
window, click Help, and then click
Windows CE Services Help Topics.
ToolTips Any toolbar button. Tap and hold the button
and the button name will appear. (To avoid
activating the toolbar button, drag off the
button before lifting the stylus.) For more
information, see the Using your HP Jornada
section in chapter 2.
Troubleshooting This Users Guide
information on or
connections The Communications Troubleshooter on your
desktop PC. In the Mobile Devices window,
click Help, and then click Communications
Troubleshooter.
Software updates, The Hewlett-Packard Jornada
device drivers, Web site at www.hp.com/jornada.
and lists of compatible accessories
Up-to-date The Microsoft Windows CE Web site at
information on www.microsoft.com/windowsce.
Windows
CEbased devices
Information on Readme.doc file (located in the
this release of Windows CE Services folder on your
Windows CE desktop PC).
4 | HP Jornada 600 Series Users Guide
The complete text of this Users Guide is available on the HP Web site at www.hp.com/
jornada. You can download the Users Guide to your desktop PC and view it using the
Adobe Acrobat Reader, available from the Adobe Web site at www.adobe.com.
Learning about HP Jornada
Hewlett-Packard has taken mobile computing to new levels of compatibility
and convenience. With HP Jornada, you’ll notice many benefits not found in
other, similar computers. For example you can:
• Move the data you already have on an older palmtop or handheld PC to
your HP Jornada. Y ou can transfer information from older Windows CE
devices and even some non–Windows CE devices. (See the Transferring
PIM data from older palmtop PCs section in chapter 3.)
• Use e-mail without a modem. Conveniently send e-mail automatically when
you synchronize with your desktop PC. (See the Synchronizing data
section in chapter 3.)
• T ake more data with you. A desktop Microsoft Word file may take up to 85
percent less space on your HP Jornada. (See the Transferring files
section in chapter 3.)
• Send voice messages to friends and colleagues—even those who do not
have Windows CE devices. You can save voice messages in the compatible W ave audio format. (See the Recording voice memos section in
chapter 4.)
• Keep W ord, Access, and Excel files stored at work and at home synchronized. Update any file in any location, and once you synchronize, the file
will be updated in every place it is stored. (See the Synchronizing data
section in chapter 3.)
• Read online news and information while offline, or download Web pages
for viewing later. (See the Browsing the W eb section in Chapter 6.)
• Work any time, any place, with up to 7 hours of battery life. (See the
Managing battery power section in chapter 3.)
• Synchronize mail messages, contacts, appointments, and tasks with your
desktop or notebook PC in just a few steps. (See the Synchronizing data
section in chapter 3.)
• Carry your HP Jornada with you. The HP Jornada weighs only 510 g
(1.1 lb), including batteries.
Chapter 1 | Welcome | 5
• Expand your functionality with PC Card accessories. (See the Accessories
section in chapter 7.)
• Get it all in one package. Y our HP Jornada comes complete with a built-in
modem (models 680 and 690 only).
HP Jornada is your mobile computing companion. Several valuable features
allow you to stay organized and in touch while you’re on the road. For
instance:
• The HP Jornada viewer application displays PIM data (contacts, calendar,
and tasks) at a glance, allowing you to navigate to or view the data you
need immediately. You can even view notes attached to appointments.
• The HP Jornada dialup application leads you through the steps required
to configure a dial-up connection and to access your e-mail and the Web.
When you are ready to connect, just use the convenient dialup window
on your HP Jornada desktop.
• The HP Jornada quick pad provides a convenient place to jot down notes,
names, telephone numbers, and other data for short-term storage. Information can be saved in quick pad for fast retrieval or sent to the appropriate database for long-term storage.
• The HP Jornada backup application can back up and restore information
to/from an optional CompactFlash Card or PC Card, safeguarding against
loss of data while you are on the road—even if power is lost.
HP Jornada programs
Your HP Jornada already includes the full suite of software that you need to
function as a mobile professional. Detailed information can be found in later
chapters.
The programs listed below are pre-installed in ROM, so you will never need to
reinstall them.
Microsoft Pocket Office
On the Start menu, point to Programs, point to Office, and then tap one of
the following choices.
• Pocket Word—Take notes and compose documents, or transfer Mi-
crosoft W ord files from your desktop PC to read and review while you are
away from your office.
6 | HP Jornada 600 Series Users Guide
• Pocket Excel—V iew and edit price lists or financial forecasts on your
HP Jornada, or fill out your expense form before you even land at the
home office.
• Pocket Access—T ake database information with you on the road, and fill
in custom forms to update Access databases when you return to your
office.
• Pocket PowerPoint—Create professional presentations on your desktop,
and then take them with you to show on your HP Jornada. Or, use a PC
Card VGA adapter (F1252A) to project them to an external monitor or VGA
projector.
Microsoft Pocket Outlook
On the Start menu, point to Programs, point to Pocket Outlook, and then tap
one of the following choices.
• Calendar—Never miss a meeting. Keep track of important dates and
events or manage your schedule.
• Contacts—Take your address book with you so that you always have
access to names, addresses, and telephone numbers. If you update your
HP Jornada contacts list, just synchronize with your desktop PC and your
contacts will always be up to date.
• Inbox—Send and receive e-mail messages and synchronize your
HP Jornada Inbox with Microsoft Outlook™ or Exchange™ on your
desktop PC partner in a matter of minutes.
• Tasks—Keep track of to-do lists. Set an alarm or a reminder and
HP Jornada will make sure you do not forget a task!
Microsoft Explorers
On the Start menu, point to Programs, and then tap Internet Explorer or
Windows Explorer. Or , double-tap the Internet Explorer or My Handheld PC
icons on the desktop.
• Pocket Internet Explorer—Browse the W eb from your HP Jornada or
subscribe to channel content with this streamlined version of Microsoft
Internet Explorer 3.0.
• Windows Explorer—Browse the files and folders on your HP Jornada.
Chapter 1 | Welcome | 7
Communication
On the Start menu, point to Programs, point to Communication, and then tap
one of the following choices.
• ActiveSync™—Synchronize your HP Jornada with your desktop or
notebook PC over a network or dial-up connection from a remote location.
• PC Link—Establish the connection between your HP Jornada and
desktop PC partner with a single tap.
• Remote Networking—Connect to a dial-up server, RAS account, or
Internet service provider.
• Terminal—Connect to online services that require VT-100 or TTY
terminal emulation.
• bF AX Pr o—Send Word documents or typed notes and receive faxes with
bF AX Pro from bSquare.
Special HP Applications
On the Start menu, point to Programs, point to HP Applications, and then tap
one of the following choices.
• HP viewer—Display Calendar, T ask, and Contact information (Pocket
Outlook) in as much detail as you need so that you are always in control
of your schedule. Month View , Week View , and Day V iew help you
manage your calendar even more efficiently . (HP viewer is also accessible
through a desktop icon and an HP hot key.)
• HP dialup—Configure connections to the Internet and e-mail accounts or
corporate network, and then dial in from a convenient pop-up window on
your HP Jornada desktop. (HP dialup is also accessible through a desktop
icon.)
• HP quick pad—Write simple notes and reminders on this electronic
notepad, and then move the important information to Pocket Outlook or a
Word document.
• HP backup—Protect your valuable data even when you are away from
your office by backing up your Pocket Outlook data or your entire device
to a CompactFlash or PC Card.
8 | HP Jornada 600 Series Users Guide
On the Start menu, point to Programs, point to HP Utilities, and then tap one
of the following choices.
• HP settings—Adjust screen controls and sound volume to suit any work
environment. Or, choose from four preset profiles for different environments, and change all options with the touch of a button.
• HP hot keys—Open programs, files, or folders with a single keystroke.
The HP Jornada hot keys and hard icons are fully customizable, so you
can configure them for one-touch access to your favorite programs or
frequently used documents.
• HP macro—Automate common tasks using a powerful scripting lan-
guage. HP Macro allows you to create a set of recorded commands and
actions that you can repeat or play back by pressing a specific key
combination.
Accessories
On the Start menu, point to Accessories, and then tap one of the following
choices.
• Microsoft InkWriter®—Jot quick notes or create sketches while in a
meeting.
• Microsoft V oice Recorder—Record voice memos or vital information.
• Calculator—Perform simple calculations in an on-screen calculator, and
then copy the results to any open document.
• World Clock—Keep track of the time anywhere in the world and display
useful travel information for both your home city and the city you are
visiting.
• bFIND®—Search for a word or text string in any database, file, file name,
or e-mail message stored on your HP Jornada.
• OmniSolve®—Perform complex mathematical and business calculations
with this full-featured calculator from Landware.
Games
• Solitaire—Pass the time at the airport, on the train, or during a not-so-
interesting meeting or lecture with this classic game.
Getting started | 2
This section will help you start using your Hewlett-Packard Jornada 600
Series Handheld PC (H/PC). Y ou will learn how to set up your HP Jornada,
discover how to customize the Microsoft Windows CE operating system to
work for you, and you will have a brief introduction to Windows CE. When
you have finished this chapter, you will have all the information you need to
begin working with your HP Jornada.
This chapter includes step-by-step instructions to help you:
• Identify the hardware features of your HP Jornada
• Install the main batteries
• Connect the AC adapter
• Activate the backup battery
• Run the Windows CE W elcome W izard
• Put your HP Jornada to work for you
| 9
10 | HP Jornada 600 Series Users Guide
HP Jornada hardware features
The views below will introduce you to the various connectors, ports, and
other features of your HP Jornada.
• Stylus and stylus slot—Keeps your stylus within easy reach. (For more
information, see the Using the stylus and touch screen section in this
chapter.)
• Appointment notification LED—Notifies you of scheduled appointments,
alarms, and reminders. (For more information on setting alarms and
reminders, see the Using Microsoft Pocket Outlook section in chapter 4.)
• Recording LED—Indicates that Voice Recorder is recording or playing a
voice memo.
• Audio buttons—Enable you to record and play voice memos without even
opening your HP Jornada. (For more information, see the Recording voice
memos section in chapter 4.)
• T elephone connector (RJ-1 1)—Enables you to connect a telephone line
to the built-in modem (models 680 and 690 only), keeping you in touch
with the world. (For more information, see the Connecting the telephone
line section in chapter 6.)
• DC jack and AC power adapter—Connect your HP Jornada to AC power
anywhere in the world to charge the main battery or to connect to your
desktop PC.
• Battery charging LED—Indicates the charging status of the main battery
while connected to AC power.
Chapter 2 | Getting started | 11
• HP hard icons—Scroll through documents, switch applications, or open
programs and files with the touch of a button. (See the Customizing the
HP hot keys and hard icons section in chapter 7.)
• Microphone—Allows you to record voice memos.
• Reset button—Quickly reinitializes the Windows CE operating system.
(Warning: When you reset your HP Jornada, you will lose all unsaved
data in any open documents. See the Resetting section in chapter 8.)
• Keyboard—Allows easy entry of extended and international characters
and includes an embedded numeric keypad.
• HP hot keys—Allow one-touch access to your favorite programs, folders,
documents, or frequently used settings. (See the Customizing the HP hot
keys and hard icons section in chapter 7.)
• Infrared port (SIR IrDA–compliant transceiver)—Enables you to send
and receive files by infrared beam between your HP Jornada and another
HP Jornada or palmtop PC, or between your HP Jornada and an infraredequipped printer or desktop PC. (For more information, see the Connect-
ing by infrared section in chapter 3 and the Infrared transfer section in
chapter 8.)
• Stabilizer—Stabilizes the unit when the expansion module is extended
(while a PC Card is installed).
• CompactFlash T ype I card slot—Enables you to add storage memory or
use accessories on CompactFlash cards. (For more information, see the
Using PC Cards and CompactFlash Cards section in chapter 7. For a list
of recommended accessory cards, go to the HP Web site at
www.hp.com/jornada.)
12 | HP Jornada 600 Series Users Guide
• PC Card T ype II card slot—Enables you to use PC Cards (also called
PCMCIA Cards) to expand memory, connect to an external monitor , or add
other functionality to your HP Jornada. For information on how to use PC
Card accessories, see the Using PC Cards and CompactFlash Cards
section in chapter 7. (For a list of recommended PC Cards, go to the
Hewlett-Packard W eb site at www .hp.com/jornada.)
• PC Card release tab—Ejects a PC Card from the slot.
• Backup Battery Compartment—Holds a 3-V CR2032 coin-cell backup
battery . (For information on replacing the backup battery, see chapter 7.)
• Audio speaker—Plays system sounds or voice memos.
• Security cable slot—Allows you to keep your HP Jornada safe with the
connection of an optional thin-wire security cable.
• Serial port (RS-232C)—Connect your HP Jornada to your desktop PC
to transfer files or synchronize Pocket Outlook data, or connect your
HP Jornada directly to a printer, external modem, or other device. (For
more information, see the Connecting for the first time section in
chapter 3.)
Setting up your HP Jornada
Follow the steps in this section to start using your HP Jornada for the first
time. As part of the setup process, you will install the main battery, activate
the backup battery, turn on the device, and complete the Windows CE
Welcome Wizard. To set up your HP Jornada, you will need to have your
HP Jornada, the HP Jornada Standard Battery , the AC adapter , and the power
cable.
Follow these steps in the order they are presented. Do not activate the backup battery
before installing and charging the main battery.
Chapter 2 | Getting started | 13
Installing the main battery
The HP Jornada Standard Battery provides power to your HP Jornada while
it is not connected to AC power. Under normal operating conditions, the
battery should provide power for up to 7 hours; however, battery life will
vary depending on how you use your HP Jornada.
The main battery fits into the bottom of your HP Jornada, as shown in the
following diagram.
This bottom view of the HP Jornada shows how to
install the main battery.
To install the main battery
1. Place the main battery in the battery slot on the bottom of your
HP Jornada and push firmly until it snaps into place.
After you install the main battery, your HP Jornada will turn on automatically. However,
you should connect the AC adapter and activate the backup battery before using your
device.
The main battery should be partially charged when removed from the box.
However, you should charge the main battery fully before operating your
HP Jornada on battery power. Char ging the main battery takes approximately
3.5 hours. When the battery is fully charged, charging stops automatically;
the battery will not overcharge if left connected to AC power .
14 | HP Jornada 600 Series Users Guide
Do not mutilate, puncture, or dispose of batteries in fire. The batteries can burst or
explode, releasing hazardous chemicals. Replace batteries only with the types
recommended in this Users Guide. Discard used batteries according to the manufacturers
instructions.
Connecting the AC adapter
To avoid running out of battery power, you can operate your HP Jornada on
AC power using the supplied AC adapter. The AC adapter accepts 100 to
240 V, enabling you to connect to AC power anywhere in the world. When
you travel, you may need adapters to accommodate different electrical
outlets, but the HP Jornada AC adapter will safely convert AC line voltage to
the DC voltage required by your HP Jornada.
Use only the supplied AC adapter (model HP F1279A, input specifications
100-240 V AC, 50-60 Hz, 1.4 A).
While your HP Jornada is connected to AC power, the main battery is
charged automatically. The color of the LED indicates the status of the
battery: red indicates that battery is charging, and green indicates that the
battery is charged to full power .
The AC adapter includes two parts:
the power cable and the adapter.
Chapter 2 | Getting started | 15
To connect to AC power
1 . Connect the cable from the AC adapter to the DC jack on the right
side of your HP Jornada.
2 . Connect the power cable to the AC adapter.
3 . Plug the power cable into an AC power outlet.
Activating the backup battery
The backup battery protects your data when the main battery runs out of
power. The backup battery does not provide enough power to operate your
HP Jornada, but it will preserve your data while you replace the main battery
or while you connect to AC power to recharge. The 3-V CR2032 coin-cell
backup battery is preinstalled. When you begin using your HP Jornada, you
do not need to remove the cover plate or install the backup battery—simply
activate the backup battery by using the following procedure.
To prevent loss of data, replace the backup battery as soon as a warning message
appears on your screen indicating that backup battery power is low. (For detailed
instructions on replacing the backup battery, see the Managing battery power
section in chapter 7.)
To activate the backup battery
1 . Remove the yellow sticker from the bottom of your HP Jornada.
2. Pull out the tape that protrudes from the battery compartment.
Using the stylus and touch screen
Use the stylus in much the same way you would use a mouse to navigate
and select objects on screen. You can also use your fingertip to tap the touch
screen, but the stylus provides the greatest accuracy.
For convenience, the stylus is stored in the stylus slot on the front of the
HP Jornada. To remove the stylus, push on the stylus to release the catch as
you slide it out of the slot.
The top of the stylus pops up to make it easy to remove the stylus. Pressing the top has no
effect on the stylus function.
16 | HP Jornada 600 Series Users Guide
To navigate by using the stylus, follow these tips:
• Instead of clicking the mouse, simply tap the stylus on the touch screen
to select an icon or activate a button.
• Double-tap instead of double-clicking the mouse.
• Hold down the
key as you tap instead of right-clicking the mouse.
alt
To replace the stylus, insert the pointed end of the stylus into the slot and
push until it clicks into place.
Following the Welcome Wizard
After you install the main battery , your HP Jornada will turn on automatically .
At startup, the Hewlett-Packard welcome screen appears. Then, after a few
moments, the Windows CE W elcome W izard begins. The Welcome Wizard
presents a brief orientation that helps you to calibrate the touch screen and
configure device settings such as the World Clock and Owner Identification.
Before you begin working, you may need to adjust the brightness and
contrast of the display to compensate for different lighting conditions and
viewing angles. You can use the keyboard to adjust both contrast and
brightness.
To adjust screen brightness and contrast
1. To adjust the contrast, hold down the
2. To adjust the brightness, hold down the
press or .
To maximize battery life, minimize the brightness setting and then adjust contrast to
achieve readability.
The following sections describe the W elcome W izard. To complete the
Welcome Wizard, follow the instructions displayed in the taskbar area at the
bottom of your screen. After you complete the W elcome Wizard, you can
begin using your HP Jornada.
key as you press or .
alt
key as you
alt
Chapter 2 | Getting started | 17
If your HP Jornada freezes during operation, you may need to perform a soft reset. To
reset, use the stylus to press the reset button located on the left side of the HP Jornada
keyboard. Your HP Jornada will restart automatically. Unsaved data in any open
documents will be lost. For more information, see the Resetting section in chapter 8.
Calibrating the touch screen
Before you can use the stylus to navigate, you must calibrate the touch
screen to align the image on the screen with the touch-sensitive coating. The
first screen of the Welcome Wizard prompts you to calibrate the touch screen
by tapping a series of targets at different locations on the screen.
From time to time, you might notice that the accuracy of your stylus tap
diminishes. When this happens, you can return to this screen to calibrate
your touch screen.
To calibrate the touch screen
1 . On the Start menu, point to Settings, tap Contr ol Panel, and then
double-tap the Stylus icon.
–or–
num lk
ctrl
Press
You can also use the Stylus control panel to set options for double-tap rate
and physical distance between taps.
alt
18 | HP Jornada 600 Series Users Guide
Selecting your Home City
Windows CE displays current time and regional information for the city you
designate as your “Home City.” Tap the city nearest your home from the
drop-down list on the Home City tab. If your city is not listed, you can use
the W orld Clock control panel to add it later. (See the W orld Clock topic in
online Help.)
Setting the World Clock
Windows CE uses the system clock to monitor your alarms and appointments as well as to ensure proper synchronization of the most current files
and appointments with your desktop PC. So make sure you set the correct
time and date. To set the time, type the current time in the box below the
clock face, or drag the hands on one of the clocks to the correct time. To set
the date, tap the current date on the calendar. (Tap or to change
month or tap the month or year.)
You can set the clock settings again later using the World Clock control
panel. (See the World Clock topic in online Help or tap the clock in the
status area of the taskbar.)
Chapter 2 | Getting started | 19
Adding owner information
You can set Windows CE to display owner information, such as your name,
address, and telephone number. You can also type a note to be displayed; for
example, offering a reward for the safe return of your HP Jornada. T o display
your owner information each time you start your HP Jornada, select the
Display Owner Identification check box under At Power On.
You can change the information you type here at any time using the Owner
control panel. (See the Settings topic in online Help.)
Configure the built-in modem
Y our HP Jornada and the built-in modem (models 680 and 690 only) are
designed to meet the regulatory requirements within the country of purchase
only. To use the modem, you must first set the modem configuration using
the HP country selector application.
The HP country selector starts automatically after you have completed the
W elcome Wizard. (You can also start this application at any time by doubletapping the HP country selector icon in the Control Panel.)
In the HP country selector application, select the country where you purchased your HP Jornada. Do not select another country, and do not use the
HP Jornada built-in modem in a country other than the country of purchase.
If you travel to another country, it is recommended that you use a PC Card
modem that has been approved for use in that country to ensure that the
regulatory requirements are met. For a list of approved PC Card modems, go
to the HP Jornada Accessories page on the Hewlett-Packard Web site at
www .hp.com/jornada.
20 | HP Jornada 600 Series Users Guide
Using your HP Jornada
After you complete the W elcome Wizard, you can begin using your
HP Jornada and its built-in programs.
Welcome to Microsoft WindowsCE
Congratulations on purchasing a mobile device powered by the Microsoft
Windows CE operating system. The size and capabilities of your HP Jornada
let you keep your most important business and personal information up to
date and close at hand. Windows CE Services with ActiveSync™ increases
the power of your HP Jornada by letting you synchronize the information on
your desktop or notebook PC with your device.
Using the Start menu and Taskbar
Use the Start menu to open settings, online Help, recently used documents,
and programs such as the HP Applications. Just tap Start, and then tap the
program or item you want to open. In addition to the Start menu, the taskbar
contains buttons for the programs you have running, a status area, and a
desktop icon.
Using the command bars
Each program has a command bar located at the top of the program window.
The command bar displays both menu names and toolbar buttons. Tap the
slider and drag to switch between displaying toolbar buttons only or menu
names and toolbar buttons. You can drag the slider to display only the
buttons and menu names you want. You can also drag the slider down to
move the toolbar buttons under the menus.
Chapter 2 | Getting started | 21
Using Help on your HP Jornada
Y ou can get Help for specific programs, including W indows CE, as follows:
• For detailed procedures and overview information about a program, on
the Start menu, tap Help, and then tap the program name.
• For Windows CE Help, tap the button in any program or dialog box
where it appears.
• To learn the function of a specific button or control, tap and hold on a
toolbar button and its name will appear in a ToolTip. Drag the stylus off
the toolbar button before lifting to avoid activating the button.
Online Help uses the same font setting as Pocket Internet Explorer. Changing the font size
in Pocket Internet Explorer will also change the font size in Help.
Turning your HP Jornada on and off
One of the most convenient features of Windows CE and HP Jornada is
“instant on.” With instant on, there is no waiting for HP Jornada to start up
or shut down; you can start working immediately by pressing the On/Off key
on the upper right corner of the keyboard. When you are finished, turn off
your HP Jornada by pressing the On/Off key or by tapping Suspend on the
Start menu. Turning off your HP Jornada simply suspends operation. When
you turn it on again, you can resume working.
You can also set options in the Power control panel to turn your HP Jornada
on and off automatically . For example, you can set your HP Jornada to turn
on when you tap the touch screen or when you open the cover. To conserve
battery power, you can set HP Jornada to auto-suspend or to turn itself off
after a preset period of continuous idle time. By default, your HP Jornada will
auto-suspend after 3 minutes while running on battery power. (For more
information on these options and tips for conserving battery power, see the
Managing battery power section in chapter 7.)
22 | HP Jornada 600 Series Users Guide
Using the HP Jornada keyboard
T o provide full functionality in a smaller size, the HP Jornada keyboard lets
you accomplish common tasks with a few convenient key combinations:
• To turn the caps lock on or off, press and hold the Fn/AltGr key as you
press the left
status area of the taskbar.
• To activate (or deactivate) the numeric keypad, press and hold the Fn/
AltGr key as you press the
vated, the symbol appears in the status area of the taskbar.
Be sure the numeric keypad is deactivated while you set your password and before you
turn off your HP Jornada.
• To type accented or international characters, press and hold the Fn/AltGr
key as you press the key combination corresponding to the character
(international versions only). International versions of the HP Jornada
have slightly different keyboard layouts.
• To generate extended characters or keyboard commands, hold down the
Fn/AltGr key or
will activate the character or command printed in black, while pressing
will activate the character or command printed in yellow.
caps lk
shift
key. While caps lock is on, the symbol appears in the
num lk
key . While the numeric keypad is acti-
ctrl
as you press a key. Holding down the Fn/AltGr key
alt
alt
You can also use the Keyboard control panel to adjust how quickly characters repeat when
you hold down a key. To open the Keyboard control panel, press
K
.
Using HP Jornada settings
The HP Jornada settings application gives you access to many useful
controls. Use the HP Jornada settings control panel to:
• Adjust your screen brightness and contrast in different lighting conditions
• Adjust speaker volume or quickly mute all sounds
• Check the remaining battery power
• Check the amount of system memory available
• Activate the password delay timer
Chapter 2 | Getting started | 23
HP Jornada settings also enable you to save your preferred sound, contrast,
and brightness settings in a custom profile, so you can change all your
options with a single tap.
To open HP settings
1 . On the Start menu, point to Pr ograms, point to HP Utilities, and
then tap HP settings.
–or–
Tap the HP Jornada settings hard icon on the left side of the screen.
For more information about the HP Jornada settings application, refer to the
Using the HP settings application section in chapter 7 or the HP settings
topic in online Help.
Using the audio buttons
The audio buttons on the front of your HP Jornada enable you to record and
play voice memos without even opening the cover. For more information on
recording voice memos, see the Recording and playing voice memos section
in chapter 4.
The red recording LED indicates that your HP Jornada is recording. Simply
speak into the microphone to record your notes.
When you use the audio buttons to play or record voice memos, your
HP Jornada will turn on. The device will turn off automatically (autosuspend) according to the options you set in the Power control panel
(the default time is 3 minutes).
24 | HP Jornada 600 Series Users Guide
Connecting to your | 3
desktop PC
Y our HP Jornada 600 Series Handheld PC works perfectly as a standalone
computer. But to get the most out of your HP Jornada, you will want to connect
to your desktop or notebook PC. This chapter describes how to establish a
connection between your HP Jornada and a desktop PC, and how to use your
HP Jornada with a desktop PC—or with any PC that has Microsoft Windows CE
Services installed. Y ou will learn to:
• Connect to your desktop PC
• Set up Windows CE Services
• Establish a partnership between your HP Jornada and your desktop PC
• Use Windows CE Services to browse the contents of your HP Jornada
• Synchronize Microsoft Pocket Outlook data and e-mail messages with
Microsoft Outlook or Schedule+ and Exchange
• Transfer files between your HP Jornada and a desktop PC
• Connect to and transfer files between your HP Jornada and a corporate
network or home desktop PC over the Internet or by telephone line
| 25
Connecting for the first time
You can connect your HP Jornada to a desktop PC using a serial connection
(with either the docking cradle or the sync cable) or a network connection (with
an optional PC Card network interface card), or you can connect to an infraredequipped desktop or notebook PC (using the infrared port). Before you connect,
you must install Windows CE Services on the desktop PC. Then, you can
connect your HP Jornada and establish a partnership.
26 | HP Jornada 600 Series Users Guide
Setting up Windows CE Services and establishing
a partnership
Microsoft Windows CE Services with ActiveSync enables you to synchronize
the information on your desktop PC with the information on your HP Jornada.
Synchronization compares the data on your device with your desktop PC and
updates both computers with the most recent information. For example:
• Keep your Pocket Outlook data current by synchronizing your
HP Jornada with your choice of Microsoft Outlook, Microsoft Schedule+,
or Microsoft Exchange on your desktop PC. (Inbox synchronization with
Schedule+ and Outlook Express are not currently supported.)
• Synchronize W ord and Excel documents, Access and other ODBC
databases and tables, Mobile channels, and InkWriter documents
between your HP Jornada and desktop PC. Y our files are automatically
converted to the correct format.
With W indows CE Services, you can:
• Back up and restore your HP Jornada data
• Add and remove programs on your HP Jornada
• Move and copy files (rather than synchronize files) between your device
and your desktop PC
Windows CE Services includes several components. The W indows CE
Services Setup Wizard detects which software components are needed and
prompts you to set up only the necessary components. For instance:
• If you do not already have Outlook or Schedule+ installed, the Setup
Wizard will attempt to install Schedule+ version 7.0a
• The Setup Wizard can add Inbox extensions to enable you to transfer
messages to your desktop mail client—Exchange or Outlook
You may need to restart your PC after installing each component.
Chapter 3 | Connecting to your desktop PC | 27
The Desktop Software for Microsoft Windows CE compact disc includes the
following software options for your desktop PC.
• Windows CE Services—Enables you to connect your HP Jornada to a
desktop or notebook PC running Windows 95 or Windows NT .
• Microsoft Exchange Update—Adds an option to the T ools menu in
Exchange, allowing you to synchronize your HP Jornada Inbox with your
Windows Inbox.
• Microsoft Schedule+ 7.0a—A schedule management program for Windows 95 or NT .
• Ethernet Components—Network drivers for Windows CE.
• Microsoft Pocket Streets—A maps-and-navigation program for
Windows CE.
• Mobile Channels Viewer—A Web content viewer that enables you to
view W eb content from selected sites while you are of fline.
• Windows 95 infrared drivers version 2.0—Enables you to install an
infrared port on a desktop PC.
• Windows 95 Dial-Up Networking version 1.2 upgrade—Enables you to
establish a remote connection to your desktop PC by modem.
• Microsoft Internet Explorer version 4.01—The most recent version of
the Internet browser for Windows 95 or W indows NT from Microsoft.
• Windows NT Service Pack 3—System updates for Windows NT .
28 | HP Jornada 600 Series Users Guide
There are many Windows CE programs available, including freeware and shareware. Go to
www.microsoft.com/windowsce, or try searching the Web on the keyword Windows CE to
find additional programs for your HP Jornada. Be sure to install only programs that are
compiled for SH3 processors.
Installing Windows CE Services
The minimum PC requirements for running Windows CE Services are as
follows:
• Desktop PC with a 486/33DX or higher processor (Pentium® P90 recommended)
• Microsoft Windows NT Workstation 4.0 or Windows 95 (or later)
• 8 MB of memory (12 MB recommended) for Windows 95 (or later), and 16
MB of memory (32 MB recommended) for Windows NT W orkstation
• Hard disk drive with 10 to 50 MB of available hard disk space (actual
requirements will vary, based on selection of features and current system
configuration)
• A vailable 9-pin serial communications port
• CD-ROM drive
• VGA or higher resolution graphics card (SVGA 256-color recommended)
To install Windows CE Services
1 . Insert the Desktop Software for Microsoft W indows CE compact
disc into the CD-ROM drive on your desktop PC.
2 . The W indows CE Services Setup W izard should start automatically .
If it does not start, click Run on the Start menu, and then type
d:\setup, where d is the letter assigned to your CD-ROM drive.
3. Follow the instructions that appear on your screen to set up Windows CE Services, and then restart your desktop PC.
4 . After you restart your PC, the Windows CE Services Get Connected
dialog box appears, prompting you to connect your HP Jornada.
• If you connect using the docking cradle or sync cable, connect
your device as described in the next section, Connecting by serial
connection, and then click Start.
• If you connect by infrared, click Cancel, and then skip to the
section Connecting by infrared, later in this chapter .
Chapter 3 | Connecting to your desktop PC | 29
Connecting by serial connection
The HP Jornada uses a serial connection to communicate with a desktop PC.
Use the sync cable that was included with your HP Jornada to connect the
docking cradle or the device to a 9-pin serial communications port on your
desktop PC. If the 9-pin serial port on your PC is in use by another device, or
if your computer has no 9-pin serial port, you can obtain an adapter from your
computer’s manufacturer.
Be sure that your desktop PC is on before placing your HP Jornada in the docking cradle
or connecting the sync cable. If the desktop PC is off, your HP Jornada or desktop PC may
freeze, forcing you to reset or restart. For information on resetting your HP Jornada, see
the Resetting section in chapter 8.
To connect using the docking cradle
1. Connect the 9-pin end of the sync cable to a serial port on your
desktop PC.
2 . Fully insert the flat end of the sync cable, arrow side up, into the
serial port on the back of the docking cradle.
3. Turn off your HP Jornada and disconnect any cables (telephone
cable, AC adapter, sync cable, etc.) from your HP Jornada.
4 . Connect the AC adapter to the DC jack on the back of the docking
cradle, and then plug in the power cable.
Do not connect your HP Jornada to more than one source of AC power. You must disconnect
the AC adapter from your HP Jornada before placing in it in the docking cradle to avoid
damaging your HP Jornada.
5 . Align your HP Jornada in the docking cradle, and push down firmly
until the HP Jornada snaps into place.
Your HP Jornada should start automatically and establish a connection to the
desktop computer. To remove your HP Jornada from the docking cradle, push
the release button on the cradle, and carefully lift your HP Jornada from the
cradle.
30 | HP Jornada 600 Series Users Guide
If you are traveling without your docking cradle or you need to synchronize
files with your home computer while the docking cradle is connected to your
office PC, you can connect your HP Jornada directly to a desktop PC using
only the sync cable. (You can also connect and synchronize by infrared. For
more information, see the Connecting by infrared section in this chapter.)
To connect directly (without the docking cradle)
1. If it is attached, disconnect the telephone cable from your
HP Jornada.
2 . Connect the AC adapter to the DC jack on the right side of the
HP Jornada, and then plug in the power cable.
3. Insert the 9-pin end of the sync cable into a serial port on your
desktop PC.
4 . Fully insert the flat end of the sync cable, arrow side up, into the
serial port on your HP Jornada.
Chapter 3 | Connecting to your desktop PC | 31
Establishing a partnership
After you set up Windows CE Services on your desktop PC, you are
prompted to establish a partnership between your desktop PC and your
HP Jornada. The partnership enables your desktop PC to recognize your
HP Jornada when transferring files or synchronizing data.
You can establish partnerships between your HP Jornada and up to two
desktop PCs, for example, your home PC and your office PC. If you regularly
synchronize your HP Jornada with both desktop PCs, you can ensure that
important files, contacts, and calendar information are always up-to-date and
identical on both desktop PCs, as well as on your HP Jornada.
If your HP Jornada has more than one desktop PC partner, you cannot synchronize e-mail
messages.
A single desktop PC can partner with any number of H/PCs or palmtop PCs.
This is useful if you have more than one Windows CE device, or if several
mobile professionals share a single desktop PC.
Following the New Partnership Wizard
The New Partnership Wizard will help you create a partnership and offer you
options for synchronizing Pocket Outlook data, e-mail messages, and files
between your HP Jornada and desktop PC. When the New Mobile Device
Detected dialog box appears on your desktop PC, click Synchronize, and
then follow the instructions on the screen of your desktop PC to complete
the New Partnership Wizard.
The wizard prompts you to type a name and a description for your
HP Jornada. The name can be anything you choose (up to 15 alphanumeric
characters, no spaces) and should provide an easy way for you to identify
your HP Jornada. The description could be the make and model of the device
(for example, HP Jornada 680 H/PC) or a property control number.
You can later change the device name and description by using the Communications
control panel on your HP Jornada. On the Start menu, point to Settings, tap Control
Panel, and then double-tap the Communications icon.
32 | HP Jornada 600 Series Users Guide
The wizard also prompts you to choose settings for synchronization. If you
enable synchronization, you can set ActiveSync either to synchronize
automatically each time you connect your HP Jornada to your desktop PC,
or to synchronize continuously, whenever the synchronized information
changes, for as long as the computers are connected.
Regardless of the options you choose while completing the wizard, you can also
synchronize at any moment by choosing the Synchronize Now command from the
Tools menu of the Mobile Devices window. For more information, see the
Synchronizing data section in this chapter.
Troubleshooting partnerships
If you are unable to establish a connection between your HP Jornada and
your desktop PC, double-tap the connection icon in the status area of the
taskbar on your HP Jornada. The Connection Status dialog box may provide
information about the problem.
You should also confirm that both the desktop PC and the HP Jornada are
communicating at the same baud rate. To check the baud rate on your
desktop PC, click Communications on the File menu of the Mobile Devices
window. You can check and change the baud rate on your HP Jornada by
using the Communications control panel. On the Start menu, point to
Settings, tap Control Panel, and then double-tap the Communications icon.
Verify that the sync cable from your docking cradle or HP Jornada is connected to the port listed on the Communications tab of the Windows CE
Services Properties dialog box (this is the port you selected when setting
up Windows CE Services).
Chapter 3 | Connecting to your desktop PC | 33
Finally, on the Communications tab of the W indows CE Services Properties
dialog box, clear the Enabled check box under Enable mobile device connec-
tion, and then click Apply. After the connection is disabled, re-select the
Enabled check box and click Apply to enable the connection again.
If these steps fail to correct the problem, use the Windows CE Services
Communications Troubleshooter . The Communications T roubleshooter
provides detailed diagnostic steps to identify and correct common problems.
To start the Communications Troubleshooter
1 . On the desktop PC Start menu, point to Programs, point to
Microsoft Windows CE Services, and then click Mobile Devices.
2 . On the Help menu in the Mobile Devices window, click
Communications Troubleshooter.
Connecting to your desktop partner
After you have established a partnership, you have several options for
connecting your device to your desktop partner in the future. You can set
Windows CE Services to automatically detect your HP Jornada and establish a
connection whenever you connect the sync cable. Using the COM port on
your desktop PC is the easiest way for you to connect, unless you use that
port for other peripherals.
34 | HP Jornada 600 Series Users Guide
To enable automatic connection
1 . On the desktop PC Start menu, point to Programs, point to
Microsoft Windows CE Services, and click Mobile Devices.
2 . On the File menu in the Mobile Devices window , click
Communications.
3. Under Device Connections via Serial Port, click Enable Auto
Connect.
If you use the COM port of your desktop PC for other devices, or if you have
disconnected your HP Jornada and need to re-establish the connection, you
can establish a manual connection using the PC Link program on your
HP Jornada.
To connect manually
1 . On the HP Jornada Start menu, point to Programs, point to Commu-
nications, and then tap PC Link. The Connection Status dialog box
appears. After a few moments a sound indicates that the connection
has been established.
To close the connection
1. On your HP Jornada, double-tap the connection icon in the status
area of the task bar.
2 . In the Connection Status dialog box, tap Disconnect.
Connecting by infrared
You can use the infrared port on your HP Jornada to connect to a desktop or
notebook PC that is running Windows 95 (or later). Once connected, you can
transfer files and synchronize Pocket Outlook data and e-mail messages just
as if you had connected using a sync cable or a docking cradle.
Before you can connect by infrared, you must set up and configure an
infrared port on your desktop or notebook PC. Many notebook PCs have a
built-in infrared port; however, you may need to install a third-party infrared
transceiver on your desktop PC. For more information about installing and
configuring that device for use with your desktop PC, refer to the instructions that came with your infrared port.
The Desktop Software for Microsoft Windows CE compact disc also includes
infrared device drivers for Windows 95.
Chapter 3 | Connecting to your desktop PC | 35
To configure Windows CE Services for infrared connection
1 . Insert the Desktop Software for Microsoft Windows CE compact
disc into the CD-ROM drive on your desktop PC, and then run
Setup.exe.
2 . Click Optional Components, and then select the W indows 95
Communications Driver setup program.
3. When the setup program prompts you to specify a communications
port, select a virtual port (typically COM3).
4. When setup is complete, restart your desktop PC, and then open the
Mobile Devices window .
5 . In the Mobile Devices window, click Communications on the File
menu.
6 . Under Port, select the infrared port you installed when you set up
the infrared device.
–or–
Click New to install the port. (If you install a new port, you may need
to reinstall Windows CE Services.)
To configure your HP Jornada for infrared connection
1 . On your HP Jornada Start menu, point to Settings, tap Control
Panel, and then double-tap the Communications icon.
2 . On the PC Connection tab, if it does not say Connect using Infrared
Port, tap Change, and then select Infrared Port from the list of
available connections.
To establish an infrared connection
1 . Line up the infrared port on your HP Jornada with the infrared device
on your notebook or desktop PC.
2 . On your HP Jornada Start menu, point to Programs, point to
Communications, and then tap PC Link.
Connecting to another PC
In some cases, you may need to connect your HP Jornada to a desktop PC
other than your partner. Or, if you have logged on to your desktop PC under
a different user name or performed a full reset of your H/PC, your desktop PC
will not recognize your HP Jornada as its partner.
36 | HP Jornada 600 Series Users Guide
In these cases, when you connect your HP Jornada to the desktop PC, the
New Mobile Device Detected dialog box appears, offering you the option to
synchronize, browse, or to restore data from an existing backup file.
If you choose Synchronize, the New Partnership W izard will begin, and your
HP Jornada will be designated as a partner of the desktop PC. Contacts,
Calendar, and T ask information and information from any other services you
choose to synchronize will be copied from the desktop PC to your HP
Jornada.
If you choose Browse, your HP Jornada will be connected as a guest. As a
guest, you can view files and folders on the HP Jornada, transfer files and
folders, and manually back up or restore; however, you cannot synchronize
data or automatically back up and restore data.
If you choose Restore, you are given the option to restore data from an
existing backup file on the desktop PC. Restoring data in this way will replace
all existing data on the HP Jornada with the data in the backup file on your PC.
If you have lost your HP Jornada or replaced it with another HP Jornada, you can use the
Restore function to set up a new device with the exact same data and settings as the old
one, provided you had previously performed a full backup to the desktop PC. When you
connect the new device to your desktop PC for the first time, choose Restore rather than
Synchronize or Browse. For more information, see the Backing up and restoring
data section in chapter 5.
Browsing your HP Jornada desktop
While your HP Jornada is connected to a desktop PC, you can use Windows
CE Services to browse the contents of your HP Jornada from your desktop.
Your HP Jornada appears as an icon in the Mobile Devices window on your
desktop PC. When you double-click the HP Jornada icon, the contents of
your HP Jornada are displayed as any other folder on your desktop PC. You
can cut, paste, and copy files between folders on your HP Jornada or transfer
files between your HP Jornada and your desktop PC simply by dragging the
file icons between the appropriate folders.
For more information about transferring files, including details on converting file types
between Pocket Office and Office 97 programs, see the Transferring files section later
in this chapter.
Chapter 3 | Connecting to your desktop PC | 37
You cannot open files or start programs stored on your HP Jornada by
double-clicking their icons in the Mobile Devices window on your desktop
PC. When you double-click the icon for a file or program that is stored on
your HP Jornada, Windows CE Services displays the properties for that file
or program, as if you had clicked Properties on the File menu.
The Mobile Devices window on your desktop PC displays
the contents of your HP Jornada (shown here with
Internet Explorer 4.0 and Active Desktop).
Synchronizing data
Windows CE Services with ActiveSync enables you to synchronize data
between your HP Jornada and desktop PC, so the names you add to your
Contacts database and the appointments you add to your Calendar while
traveling can be automatically updated on your desktop PC when you return.
You can also synchronize messages in your HP Jornada Inbox with Microsoft Outlook or Microsoft Exchange on your desktop PC. And, you can
synchronize files in the Synchronized Files folder on your HP Jornada with
files in the My Documents folder (Windows 95) or Personal folder
(Windows NT) on your desktop PC.
38 | HP Jornada 600 Series Users Guide
You can set ActiveSync either to synchronize automatically each time you
connect your HP Jornada to your desktop PC or to synchronize continuously whenever the synchronized information changes, for as long as the
computers are connected. You can also synchronize at any moment by
choosing Synchronize Now from the Tools menu in the Mobile Devices
window.
Do not remove your HP Jornada from the docking cradle, disconnect the sync cable, or
turn off your HP Jornada while synchronization is in progress.
Synchronizing selected data
Y ou can synchronize some or all of the following items:
• Pocket Outlook data—Synchronize the Calendar, Contacts, or T asks
information on your HP Jornada with information stored in Outlook or
Schedule+ on your desktop PC.
• E-mail messages—Share messages between selected folders in your
HP Jornada Inbox and Microsoft Exchange or Outlook on your desktop
PC. For more information, see the Synchronizing e-mail messages
section in this chapter.
• Files—Synchronize the contents of the Synchronized Files folder (inside
My Documents) on your HP Jornada with files stored in your My
Documents folder (Windows 95) or in your Personal folder (Windows NT)
on your desktop PC.
To specify data to synchronize
1 . On your desktop PC, open the Mobile Devices window , and then
select your HP Jornada icon.
2 . On the T ools menu, click ActiveSync Options.
3 . On the General tab of the ActiveSync Options dialog box, select the
check boxes beside the services you want to synchronize.
4 . To set specific options (for example, to indicate how many weeks of
Calendar data to synchronize, or to synchronize only active tasks),
select the appropriate service, and then click Options.
Reducing the amount of data to synchronize, for example, by synchronizing only 1 or 2
weeks of Calendar data, can significantly speed up the synchronization process. If you use
Microsoft Outlook, Windows CE Services synchronizes only 2 weeks of calendar data by
default.
Chapter 3 | Connecting to your desktop PC | 39
Resolving synchronization conflicts
If the same item (for example, an appointment or a task) has been modified on
both the desktop PC and on the HP Jornada, ActiveSync will indicate that a
Synchronization conflict has occurred. When the Resolve Conflicts dialog
box appears, you can either resolve the conflict by selecting one of the items
to replace or you can ignore the conflict, leaving the data on both computers
unchanged.
You can resolve each conflict manually, at the time of synchronization, or
you can resolve conflicts automatically by setting a default option for
conflict resolution.
To set a default option for conflict resolution
1 . Open the Mobile Devices window, and then select your HP Jornada
icon.
2 . On the T ools menu, click ActiveSync Options.
3 . On the General tab of the ActiveSync Options dialog box, click
Advanced.
4. Select the option you prefer to resolve conflicts.
40 | HP Jornada 600 Series Users Guide
Synchronizing e-mail messages
Y ou can synchronize your HP Jornada Inbox with the e-mail program
(Microsoft Outlook or Exchange) on your desktop PC partner. By synchronizing, you can take important messages with you when you travel, or you
can use your desktop PC to send messages that you create on your
HP Jornada.
When you synchronize:
• Messages are copied from the Inbox folder on your desktop computer to
the Inbox folder on your HP Jornada (by default, only the messages
received in the past 3 days are synchronized, and no attachments are
copied).
• Messages on the two computers are linked. So, for instance, if you delete
a message on your HP Jornada, it will also be deleted on your desktop PC
the next time you synchronize.
• Messages in the Outbox folder on your HP Jornada are transferred to the
Outbox on your desktop PC and then sent from that program.
Synchronizing from a remote location
The ActiveSync program on your HP Jornada enables you to synchronize
files, e-mail messages, and Pocket Outlook data with your desktop PC, even
when you are away from the office. You can do this by remote dial-up
connection or LAN connection to your desktop PC. You can also connect to
a computer not on a network (such as your home computer) and synchronize
using a modem.
Before you can synchronize remotely, the desktop PC or network server must
be configured for Remote Access Services (Windows NT) or Dial-Up
Networking (Windows 95 or later), and you must create a connection on your
HP Jornada by using either the HP Jornada dialup application or the Remote
Networking program. For information about setting up connections with HP
dialup, see the Setting up a remote connection to your network section in
chapter 6. For Remote Networking information, see the Accessing a com-
puter not on a network section in this chapter. After you have set up for
either type of connection, you can synchronize data. See the To star t r emote
synchronization procedure later in this chapter .
Chapter 3 | Connecting to your desktop PC | 41
Accessing a computer on your corporate network
T o access a PC on your corporate network from a remote location, you must
have an account provided by your network administrator, and you must set
up a connection to your network server using HP dialup (see chapter 6). In
addition, you must set up the target PC to receive your calls as follows.
• The target PC must be turned on.
• Windows CE Services must be set up on the tar get PC. (See the Installing
Windows CE Services section earlier in this chapter .) Also, the Auto
Connect option should be set to At all times.
• Windows CE Services must be running, and the W aiting for mobile device
to connect status message must be shown in the Mobile Devices window.
• In the Windows CE Services Properties dialog box, Enable a network
connection must be selected.
• Any folders or drives you want to access must be shared.
If you will be dialing in to a desktop PC running Windows95, you must also have Dialup Networking components set up on the target desktop PC.
Accessing a computer not on a network
If you want to dial in to a computer that is not on a network (such as your
home PC with Windows 95 and Microsoft Plus! pack), you must set up the
target PC to receive your calls as follows.
• The target desktop PC must be turned on.
• The target desktop PC must have a modem installed and configured and
must be set to receive incoming calls. (Refer to the instructions from the
manufacturer of your desktop PC modem.)
• Dial-up Networking (Windows 95) or Remote Access Service (W indows
NT) must be set up and configured so that your target PC can act as a
server. (See your Windows documentation for further instructions.)
• Windows CE Services must be set up on the tar get PC (for instructions,
see the Installing Windows CE Services section in this chapter). The
Auto Connect option should be set to At all times.
• Windows CE Services must be running, and the W aiting for mobile device
to connect status message should appear in the Mobile Devices window.
• In the Windows CE Services Properties dialog box, Device connection via
network must be enabled.
• Any folders or drives you want to access must be shared.
42 | HP Jornada 600 Series Users Guide
Y ou need the following information to establish a Remote Networking
connection:
• Your Windows user name and password, if you are required to log on to
your computer
• T elephone number of the modem
To create a connection to a computer not on a network (such as a home
computer), you will need to create a new connection using Remote Networking on your HP Jornada.
To create a Remote Networking connection
1 . On the Start menu, point to Programs, point to Communication, and
then tap Remote Networking.
2 . In the Remote Networking folder, double-tap Make New Connection.
3 . In the Make New Connection dialog box, tap Dial-up, and then tap
Next.
4 . If you have the HP Jornada 680 or 690, select Built-In Modem from
the list of modems. If you have the HP Jornada 680e or 690e, select
the appropriate option for the modem you have installed.
5 . Tap TCP/IP Settings, and then tap the General tab. Make sure the
Use Server-assigned IP Address check box is selected.
6 . On the Name Servers tab, tap Server-assigned addresses, and then
tap OK.
7. Tap Next, and then fill in the telephone number you wish to dial. Tap
Finish. A new icon appears, labeled with the name you chose, in
your Remote Networking folder. This connection will also appear in
your remote synchronization dialog box.
To set a dialing location for a Remote Networking connection, double-tap the icon for the
connection in the Remote Networking folder. In the Dial-up Connection dialog box,
tap Dial Properties, and then fill in the information as you would for a network or ISP
connection using the HP Jornada dialup application.
To start remote synchronization
1 . On your HP Jornada Start menu, point to Programs, point to
Communication, and then tap ActiveSync.
Chapter 3 | Connecting to your desktop PC | 43
2 . If you are connecting using a modem or dial-up connection, select
the connection you will use from the list. All connections you have
created either with the HP Jornada dialup application or Remote
Networking will appear in this list.
–or–
If you are connecting over a network, tap Network Connection.
3 . In the Connect to list, select the name of the desktop PC to which
you will connect. The Connect to list displays only the PCs with
which you have already established a partnership.
4 . In the User Logon dialog box, type your user name, password, and
domain if necessary , and then tap Connect.
Transferring files
You can copy files between your HP Jornada and desktop PC by dragging
icons to or from the HP Jornada icon in the Mobile Devices window, or by
using the Cut, Copy, and Paste commands on the Edit menu.
Some files may need to be converted before you can use them on your
HP Jornada. By default, Windows CE Services automatically converts files to
the appropriate file type. However, you can choose not to convert files, or
you can specify the conversions for each file type by changing options in the
File Conversion Properties dialog box.
To set file conversion options
1 . Open the Mobile Devices window.
2 . On the T ools menu, click File Conversion.
3 . Click either the Device to Desktop or Desktop to Device tab.
4 . Select the file type, and then click Edit to change conversion
options. In most cases, you will be offered a single conversion
option or no conversion at all.
When Office 97 files are converted to their corresponding Pocket Office
formats, the Pocket Office files are compressed, so they require much less
storage memory than they do on your desktop PC. During conversion,
certain formatting or attributes may also be removed from the Pocket Office
version; however, all formatting should be restored when the file is returned
to the desktop PC. For specific details, see the sections on Microsoft Office
programs in chapter 5 or refer to online Help for that program on your
HP Jornada. Only Microsoft PowerPoint® 97 files can be converted to
Pocket PowerPoint.
44 | HP Jornada 600 Series Users Guide
Transferring PIM data from older palmtop PCs and handheld PCs
If you have an older palmtop PC or handheld PC, you can transfer personal
information manager (PIM) data (Contacts, Calendar, and Tasks data) to
your HP Jornada, saving you the task of re-entering entire lists of contacts or
tasks. You can also copy all files, folders, and programs you have added from
an older model Windows CE device to your HP Jornada.
The transfer process you follow and the type of data that can be migrated
depends on the make and model of the palmtop or handheld PC, and whether
it uses Windows CE Services to connect to your desktop PC.
Migrating data from older Windows CE palmtop PCs
If your data is stored on a palmtop or handheld PC that uses an older version
of Windows CE, you must first back up the data to your desktop PC by using
the version of Windows CE Services or H/PC Explorer that came with the
device. Then, upgrade to Windows CE Services 2.2 on your desktop PC, and
restore the data to your HP Jornada. Use the following procedure to migrate
files, appointments, and other personal data stored on your old palmtop PC.
The following procedure will replace all files, programs, and Pocket Outlook data you have
added to your HP Jornada with the information stored on the palmtop PC.
To migrate data from an older Windows CE device to your
HPJornada
1 . Connect the older Windows CE palmtop PC to the desktop PC and
establish a partnership between the two.
2 . Synchronize the palmtop PC with the desktop PC using H/PC
Explorer 1.0 or Windows CE Services.
3 . Perform a full backup of your data:
• In the Mobile Devices window on your desktop PC, click
Backup/Restore on the T ools menu.
• In the window that appears, on the Backup tab, select the
options you prefer.
• Click Backup Now to initiate the process.
• Note the directory in which your data has been saved.
Chapter 3 | Connecting to your desktop PC | 45
4 . Note the Communications, Owner, and W orld Clock alarm settings on
your palmtop PC. Also note Options and User Preferences settings
for third-party programs. (These settings are not restored automati-
cally .)
5 . Disconnect the palmtop PC.
6 . If H/PC Explorer version 1.0 is set up on your desktop, uninstall it
using the Remove Programs control panel. (For more information,
refer to online Help on your desktop PC.)
7 . Insert the Desktop Software for Microsoft Windows CE compact
disc that came with your HP Jornada and set up Windows CE
Services 2.2. (For more information, see the Installing Windows CE
Services section in this chapter.)
8. Connect your HP Jornada to the desktop PC.
9 . On your desktop PC, in the New Mobile Device Detected dialog box,
click Restore to restore data to your HP Jornada from the backup file
created in step 3.
10. Disconnect the sync cable from your HP Jornada or remove your
device from the docking cradle, and then press the reset button on
your HP Jornada to complete the restoration operation.
11. Reconnect the sync cable to your HP Jornada or place it in the
docking cradle to reconnect to the desktop PC. In the New Mobile
Device Detected dialog box, click Synchronize to establish a
partnership and synchronize your data.
Migrating data from nonWindows CE palmtops
If your data is stored on an HP 100/200LX Palmtop PC or an HP OmniGo
Organizer, you must first transfer the data to your desktop PC. Use the
Hewlett-Packard PIM Translation Utility (for HP devices only) to import the
data into Schedule+ 7.0a on your desktop PC. After you have imported the
data into Schedule+, you can update the information on your HP Jornada by
synchronizing with Schedule+ using Windows CE Services 2.2.
The HP PIM Translation Utility is available on the HP Jornada Handheld PC
compact disc included with your HP Jornada. This procedure migrates only
Phone Book and Appointment Book data.
46 | HP Jornada 600 Series Users Guide
Before translating PIM data files, you must install the version of Schedule+ 7.0a found
on the Desktop Software for Microsoft Windows CE compact disc on your desktop PC.
To install the HP PIM Translation Utility onto the desktop PC
1 . Insert the HP Jornada Handheld PC compact disc into the CD-ROM
drive on your desktop PC.
2 . On the main menu of the HP Jornada Handheld PC compact disc
installation screen, click HP PIM T ranslation Utility.
PIM data translation
Y ou can translate only one file at a time. To translate multiple PIM data files,
you need to repeat the Translation operation for each file separately.
To translate appointment data
1 . Double-click the HP PIM Translation Utility icon to start the
program.
2 . In the W elcome screen, click Appointments.
3 . Specify the appointment data file to translate in the Open File dialog
box that appears, and then click OK. If the file you specify is not a
PIM database file of the appropriate type, you will get an error
message.
4 . In the Appointment Book Translation Note screen, click OK. The
Data Translation Progress screen appears, showing the progress of
current translation activity.
5 . When the translation is complete, a message appears. Click OK to
return to the W elcome screen.
Limitation on appointment translation
Although the Appointment Book applications on the HP 100LX/200LX
palmtop PCs and HP OmniGo 100/120 organizers and the Calendar application
on the HP Palmtop PC support daily, weekly, monthly, and yearly repeated
events, the Schedule+ application supports only daily and yearly repeated
events. Because all translation goes through Schedule+, there is no direct
mapping from earlier HP Palmtop products to Schedule+ for repeating weekly
and monthly events. As long as you do not edit imported repeating weekly or
monthly events in Schedule+ before you synchronize them with the HP
Palmtop PC, they will translate correctly into repeating events on the palmtop
PC. If, however, you edit them in Schedule+, they lose their weekly/monthly
attribute and are treated as single events.
Chapter 3 | Connecting to your desktop PC | 47
To translate a Phone Book data file
1 . Double-click the HP PIM Translation Utility icon to start the
program.
2 . In the Welcome screen, click Phone Book.
3 . In the Open File dialog box, specify the Phone Book data file to
translate, and then click OK.
4 . In the Phone Book Translation Field Map window , select mapping
options. For more information, see the following sections.
5 . When translation is complete, a message appears. Click OK to return
to the Welcome screen.
Phone Book field mapping
The HP PIM Translation Utility attempts to map the fields in your Phone Book
data file to standard fields in a Schedule+ record. As long as your Phone Book
fields have standard names (that is, you have not modified the Phone Book
database field structure), the translation is straightforward. The suggested
mapping appears in a table in the Phone Book Translation Field Map screen:
• The left column shows the names of fields extracted from the Phone Book
data file. (Only the fields that have data are included.)
• The right column shows the names of Schedule+ fields.
• An arrow in the center column indicates that the data in a Phone Book
field in the left column will be copied to the corresponding Schedule+ field
in the right column. Note that multiple Phone Book fields (for example,
Address1 and Address2) can be mapped to the same Schedule+ field (for
example, Business address). No arrow in the center column indicates that
there is no mapping and, therefore, the data will not be copied. You can
add or modify the suggested mappings before translating the data. For
example, if you have customized the name of a Phone Book field so that
the HP PIM Translation Utility does not know how to map it, you can
define a mapping for it yourself.
Name mapping
The Name field in the Phone Book data file can be mapped in three ways in
Schedule+:
48 | HP Jornada 600 Series Users Guide
• If the name in the Phone Book data file is entered as Name1, Name2
[Name3] (that is, with a comma after the first word), it is always mapped to
the two name fields in Schedule+ with Name1 = Last Name and Name2
[Name3] = First Name.
• If the name in the Phone Book data file does not have a comma after the
first word, you can choose one of two options for its mapping:
• Last name/First name— (default) Name1 [Name3]
Name2 maps to Name1 = Last Name and [Name3]
Name2 = First Name.
• First name/Last name—Name1 [Name3] Name2 maps to Name1
[Name3] = First Name and Name2 = Last Name.
In all cases, Last name is mapped to a single word, with any additional words
such as [Name3] becoming part of First name.)
Mapping additions
If a field appears in the left column with no mapping (that is, no arrow in the
center column) select a field name from the drop-down list of the Schedule+
field immediately to the right of the field whose mapping you want to define.
The field name appears in the appropriate cell in the right column and a
mapping arrow appears in the center column.
Mapping changes
If a field in the left column is mapped to the wrong field in the right column,
change the mapping by selecting a different Schedule+ field name from the
drop-down list for the corresponding cell in the right column.
Mapping removal
If a field in the left column should not be mapped to anything, click None
from the drop-down list for the corresponding cell in the right column. The
None option is not available for the Name field.
Translation status review
After each translation is finished, whether it completed successfully or was
interrupted, the results are written onto the Status screen. Click the Status
button on the Welcome screen to see the history of any translations begun
during the current execution of the HP PIM Translation Utility .
Staying organized | 4
Y our Hewlett-Packard Jornada 600 Series Handheld PC comes with a variety of
programs designed to help you stay organized. Use Microsoft Pocket Outlook
and HP Jornada viewer to manage your contacts, tasks, and calendar while
you are away from your office. When you return, you can synchronize your
HP Jornada with your desktop or notebook PC to ensure that the Pocket
Outlook databases on your HP Jornada are always up to date with the
Microsoft Outlook or Schedule+ data on your desktop.
Pocket Outlook also lets you set alarms and reminders so that you never
forget an appointment or meeting. And, if you want a personal reminder, you
can record voice memos to yourself with Microsoft Voice Recorder.
| 49
In this chapter you will find information about and basic procedures for:
• Pocket Outlook
• HP viewer
• HP quick pad
• Voice Recorder
For more information on these and other programs that come with your
HP Jornada, see online Help.
Using Microsoft Pocket Outlook
Y our HP Jornada comes with Microsoft Pocket Outlook, which includes
Calendar, Contacts, T asks, and Inbox. Using Microsoft W indows CE Services,
you can synchronize information on your HP Jornada with information in
Microsoft Outlook, Microsoft Schedule+, or Microsoft Exchange on your
desktop computer. Each time you synchronize, W indows CE Services compares the changes you made to data on your device and desktop PC and
updates both computers.
50 | HP Jornada 600 Series Users Guide
With Inbox, you can send and receive e-mail messages, either by synchronizing with the mail program on your desktop PC (either Outlook or Exchange) or
by connecting directly to your mail server through an Internet or network
account.
To start Pocket Outlook
1 . On the Start menu, point to Programs, point to Pocket Outlook, and
tap either Calendar, Contacts, Inbox, or T asks.
–or–
T ap one of the Calendar, Contacts, Inbox, or Tasks hot keys.
To switch quickly from one Pocket Outlook applications to another, tap the Go menu on
the toolbar of the current Pocket Outlook application.
Keeping appointments with Calendar
Use Calendar to schedule appointments, meetings, and other events. Quickly
check your appointments in one of several views (Day , Week, Month, Year ,
and Agenda).
To create a new appointment
1 . On the Start menu, point to Programs, point to Pocket Outlook, and
tap Calendar.
–or–
T ap the Calendar hot key.
2. On the File menu, tap New Appointment.
3. Type a description and the location of your appointment.
4 . Select the time and date of your appointment.
5. To add notes, tap the Notes button, and then tap once in the notes
area. Type your notes.
6. To assign the appointment to a category, tap the Categories button,
and then select a category from the list.
7. Select other desired options, and when you are finished tap OK.
If you need to schedule a meeting with people who use Outlook, Pocket
Outlook, or Schedule+, you can use Calendar to schedule the meeting. When
attendees receive a meeting request, they can choose to accept or decline
the meeting. If they accept, the meeting is automatically placed in their
schedule. In addition, their response is automatically sent back to you, and
your calendar is updated.
Chapter 4 | Staying organized | 51
Before you can send a meeting request, you must enter e-mail addresses in
Contacts and set up Inbox to send and receive messages (see the Using Inbox
section in chapter 6).
To create a meeting request
1 . On the Start menu, point to Programs, point to Pocket Outlook, and
then tap Calendar.
–or–
T ap the Calendar hot key.
2 . On the T ools menu, tap Options, and then choose a mail transport:
• If you send and receive messages using synchroniza-
tion, select ActiveSync.
• If you connect to an ISP or network, select the service
you set up in Inbox or the HP Jornada dialup application.
3. Tap OK.
4 . On the File menu, tap Make Meeting.
5 . Enter the meeting information.
6. Select the contacts you want to invite.
7. Select other desired options, and then tap OK.
Inbox automatically creates a meeting request and sends it to the attendees
the next time you connect to your mail server or synchronize with your
desktop PC.
Your HP Jornada will remind you about your appointments and meetings by playing a
sound, flashing the notification light, and/or displaying a message on the screen. To
choose the way you prefer to be notified, tap Options on the Tools menu. Tap Alarm,
and then tap Reminder Options.
Managing names and addresses with Contacts
The Contacts program maintains a list of your friends and colleagues so that
you can easily find the information you are looking for, whether you are at
home or on the road. Using the infrared port, you can also quickly share
Contacts information with other Windows CE–based mobile device users.
52 | HP Jornada 600 Series Users Guide
To create a new contact
1 . On the Start menu, point to Programs, point to Pocket Outlook,
and tap Contacts.
–or–
Tap the Contacts hot key.
2 . On the File menu, tap New Contact.
3 . Type a name.
4 . Tap Business or Personal and type information in the appropriate
fields. Supply an e-mail address to send meeting requests and e-mail
messages to this contact.
5. To add a note or assign the contact to a category, tap Notes/
Categories. Then, select the notes area and enter your notes, or
select a category from the list.
6 . When you are finished, tap OK.
You can send up to 25 contact cards at a time to another Windows CEbased device. To
do this, line up the infrared ports on the two devices so that they are within 1 meter
(3feet) of one another. On the Contacts list, select the item(s) you want to send, and
then on the File menu, tap Send. If you are receiving items, tap Receive. Category
information and notes are not transmitted with the contact.
Keeping track of your workload with Tasks
The Tasks program helps you keep track of what you need to do. Enter the
details for a task on the task card, and then assign a category. You can even
associate a date with the task and then set a reminder for yourself.
You can sort the list on any column by tapping the column heading (the
column used for sorting the list displays a triangle in the heading). If you sort
by status, active tasks are listed before completed tasks. Or, you can filter
your list to show only a specific status of a task or tasks belonging to a
specific category. When your list is filtered, the filter button is selected.
Overdue tasks are displayed in red, bold text.
Chapter 4 | Staying organized | 53
To create a new task
1 . On the Start menu, point to Programs, point to Pocket Outlook,
and tap Tasks.
–or–
Tap the Tasks hot key.
2 . On the File menu, tap New Task.
3. Type a description of the task.
4. Select the start date, due date, and other information.
5. To add a note to a task, tap the Notes button, and then tap once in
the note-taking area. Type your note, and then tap OK.
6 . When you are finished, tap OK.
Managing your e-mail with Inbox
Use Inbox to send and receive e-mail messages. You can access your e-mail
by synchronizing with your desktop PC or by connecting to a mail server
through an Internet or network account. (For more information, see the Using
Inbox section in chapter 6 and the Synchronizing e-mail messages section
in chapter 3.)
Using HP viewer
HP viewer gives you a quick and versatile way to view the information in
your Pocket Outlook Calendar, Contacts, and Tasks databases. HP viewer
displays the information you choose in as much detail as you want, including detailed contact information, tasks and notes on a single screen, or all the
appointments and tasks scheduled for a single day, a week, or up to 6
months at a time. HP viewer also enables you to view a single field for any
record or to switch instantly to Pocket Outlook for editing.
By default, the HP viewer icon is displayed on the Windows CE desktop.
To start HP viewer
1 . On the Start menu, point to Pr ograms, point to HP Applications,
and then tap HP viewer.
–or–
Press the HP viewer hot key.
54 | HP Jornada 600 Series Users Guide
HP viewer shows your Pocket Outlook information quickly.
HP viewer uses the same font settings as Pocket Internet Explorer. Changing the font or
font size in Pocket Internet Explorer will also change the way information is displayed in
HP viewer.
Y ou can quickly switch from HP viewer to Pocket Outlook to look at the
selected date in all Calendar views.
To switch to Pocket Outlook
1 . On the Go menu, tap the appropriate program or view.
HP viewer displays the current date and your next scheduled appointment
below the toolbar in the Today Banner of the HP viewer window. To quickly
view detailed information about the appointment, tap the appointment title in
the Today Banner.
To switch between Calendar, Contacts, and Task information
1 . Tap the appropriate icon on the left side of the HP viewer window .
Viewing Calendar information
HP viewer lets you view your calendar in Day, Week, Month, or n-Month
view.
• T ap the Calendar icon on the left side of the HP viewer window to
display Calendar information.
• Tap a View button on the toolbar to change views.
• T ap the Go to Date button on the toolbar to view information for a
specific date.
Chapter 4 | Staying organized | 55
n-month (displays 3 months)
Month
Week
Day
Today (GoTo Today command)
Date (GoTo Date command)
Day View offers a fast way to browse your schedule for the current day or
up to 7 days that you select.
T o enable Day Zoom in n-Month V iew , Month V iew , or W eek V iew , press the
spacebar to display appointments and tasks for the selected date(s). Tap an
icon next to an appointment or event to expand a note or to display more
information about that appointment or event.
You can set HP viewer to always display Day Zoom for the date you select by tapping
on the toolbar.
W eek View enables you to display 1, 2, or 3 weeks of your calendar at a time.
num lk
Press
as you tap or on the scroll bar to increase or decrease the
ctrl
number of weeks displayed. T ap an event to display detailed information
about that event.
Use Month View to display 5 weeks of data on a single screen, or use nMonth View to display calendars for several months at a time. Tap a day to
display detailed information about appointments or events scheduled on
that day.
Viewing Contacts information
HP viewer lets you view all information for a particular contact on a single
screen.
56 | HP Jornada 600 Series Users Guide
• Type in the Find File As box to display only contacts matching the
letter(s) you type.
• Tap a tab on the left side of the contact list to jump to contacts that begin
with a letter on the tab. To jump to contacts that begin with the second
letter on the tab, tap the tab again.
• To change the field on which the contact list is sorted, tap the field name
at the top of the list, and then choose a field from the Select Primary Key
dialog box.
Viewing Tasks information
Y ou can also use HP viewer to view task information for any field, including
Notes.
• Type in the Find Task box to display only tasks that match the letter(s)
you type.
Capturing data with HP quick pad
Use HP quick pad to enter all the notes and information you acquire during
your day. Quickly record names, telephone numbers, quick notes to yourself.
You can save this information in HP quickpad or create appointments, tasks,
e-mail messages, even Pocket W ord documents from a single application.
With quick pad, you can check the date and time at a glance, review your
current appointments and tasks, and quickly find a telephone number or
address from your contact list.
Chapter 4 | Staying organized | 57
Quickly jot notes and reminders or new contact information on the notepad.
Then, save your notes in quick pad or send them to the appropriate database,
such as your Contacts or Tasks list.
To start HP quick pad
1 . On the Start menu, point to Programs, point to HP Applications,
and tap HP quick pad.
–or–
Press the HP quick pad hot key .
To save information in HP quick pad
1 . On the File menu, tap New Page to create a blank notepad page.
2. Tap once in the notepad area, and then type the information you
want to save.
3 . On the File menu, tap Rename Page, and then type a descriptive
name for the information.
4 . On the File menu, tap Save.
You can create as many pages as you like. Retrieve information by selecting
the page title from the drop-down list, or by tapping Find in Page on the Edit
menu, and then typing a word or words to search for.
To organize information for use in other programs
1 . In HP quick pad, open the page containing the information, and
select the text you want to export.
2 . On the Send menu, select the program in which you want to use the
information:
• Tap As E-mail Message to create an e-mail message
containing the selected text.
• Tap To Calendar, T o Contacts, or To T asks to create an
entry in one of the Pocket Outlook databases.
• Tap As New Pocket Word Document to create a Pocket
Word document containing the selected text.
3 . In the dialog box that appears, add any necessary information (for
example, the start or end date of a task or appointment, or addressees
for an e-mail message), and then tap OK.
58 | HP Jornada 600 Series Users Guide
Recording and playing voice memos
You can use Microsoft Voice Recorder to quickly capture thoughts, reminders, and ideas. Since your recordings are captured in the compatible Wave
(.wav) format, you can send personalized voice messages to friends and
colleagues as e-mail attachments that can be opened in most Web browsers
on a desktop PC.
Use the audio buttons on the front of your HP Jornada to record and play
voice memos without even opening the cover. To avoid inadvertently
pressing one of the audio buttons, slide the audio lock to the left. When the
buttons are unlocked, the green dot is visible.
Voice Recorder is intended for recording personal voice memos and is not suitable for
recording presentations, music, or lectures. Some static or electrical noise may be heard
during playback.
To record a voice memo without opening your HP Jornada
1. Press and hold the record button on the front panel of the
HP Jornada. If the speaker is not muted, a beep sounds when
recording begins. The red recording LED indicates that recording is
in progress.
2 . Speak into the microphone to record your voice memo.
3. To stop recording, release the record button. Two beeps indicate that
recording has stopped.
After you have finished recording, your HP Jornada remains on until
it auto-suspends according to the options you set in the Power
control panel.
Chapter 4 | Staying organized | 59
If you have enabled password protection for your HPJornada, you cannot play voice
memos using the audio buttons. You must either play back voice memos using the Voice
Recorder program, or disable password protection (see the Security section in chapter 7).
To play a voice memo without opening your HP Jornada
1. Slide the audio lock to the right. (The green dot indicates that the
audio buttons are unlocked.)
2. Press either the play next button or the play previous button on the
front panel of the HP Jornada.
Voice recorder begins playing all recordings in sequence.
• T o fast forward in the current recording, press and
holdthe play next button.
• T o rewind in the current recording, press and hold the
play previous button.
• T o skip to the next recording, press play next.
• To replay the previous recording, press play previous.
• To pause playback, press record.
• T o resume playback, press either play next or play
previous within 10 seconds of pausing.
To record and to play a voice memo from within Voice Recorder
1 . On the Start menu, point to Programs, point to Accessories, and
then tap V oice Recorder.
–or–
Press the Voice Recorder hot key.
2. Tap the Record button on the toolbar. A beep sounds when record-
ing begins, and the red recording LED indicates that recording is in
progress.
3 . Speak into the microphone to record your voice memo.
4. To stop recording, tap the Stop button on the toolbar. The new
recording appears in the recording list.
5 . T o play a recording, double-tap it in the recording list. To pause
playback, tap Play/Pause. Tap Play/Pause again to resume playback.
60 | HP Jornada 600 Series Users Guide
You can play all of your recordings, one after another. Select the recording you want to
play first, tap Control and then tap Play Sequential. The selected recording and
following recordings will be played. A short beep will sound between recordings.
Conserving memory
Voice memos may consume large amounts of storage memory on your
HP Jornada. If you record or store lots of voice memos, you may need to take
steps to conserve memory.
• Delete voice memos you no longer need. Select the recording in the list,
and then tap Delete on the File menu. Note that voice memos are deleted
immediately; they are not moved to the Recycle Bin and cannot be
recovered.
• Adjust the amount of storage memory available on your HP Jornada using
the Memory tab in the System control panel.
• Add more memory to your device with a CompactFlash Card or PC Card.
(For a list of recommended cards, go to the Hewlett-Packard W eb site at
www.hp.com/jornada.)
• Use HP Mobile Voice to store your voice memos in a compressed format.
Y ou can choose Mobile Voice format from the list of recording formats (on
the T ools menu, tap Recording Format). This saves space, but lowers the
quality of the recording, so try to speak close to the microphone to
increase clarity.
Chapter 5 | Getting down to business | 61
Getting down | 5
to business
Y our Hewlett-Packard Jornada 600 Series Handheld PC can help you stay
productive and be efficient, even when you are away from your desktop or
notebook PC. You have access to Microsoft Pocket Office and other preinstalled programs to help you calculate expenses and conduct searches.
Your HP Jornada also includes the HP Jornada backup application, which
keeps things running smoothly.
In this chapter, you will learn more about:
• Microsoft Pocket Office, which includes:
- Microsoft Pocket Word
- Microsoft Pocket PowerPoint
- Microsoft Pocket Excel
- Microsoft Pocket Access
• Microsoft InkWriter
• HP Jornada backup application
• OmniSolve from Landware
• bF AX from bSquare
• bFIND from bSquare
62 | HP Jornada 600 Series Users Guide
Working with Microsoft Pocket Office
Microsoft Pocket Office makes it easy to work in the familiar Office environment, even when you are away from your desktop or notebook PC. You can
start any of the Pocket Office programs by double-tapping the appropriate
icon on the desktop or by pressing the appropriate HP hot key. For more
detailed information about these programs, see the Microsoft Pocket Office
topic in online Help.
Using Microsoft Pocket Word
You can create and edit documents or templates in Pocket Word just as you
do in Microsoft Word on your desktop computer. Begin by placing the
cursor in the document page and start typing in either Outline or Normal
view. A spelling checker is provided to verify spelling accuracy, and you can
quickly format text using buttons and menu commands similar to those found
in Microsoft Word on your desktop PC. You can access international
characters and symbols for currencies from the T ools menu.
Pocket Word allows you to save documents in several file formats so that
your files can be opened by other users or other programs. If you transfer
documents between your HP Jornada and desktop PC, Windows CE Services
automatically converts the files to the appropriate file type. If you send files
by e-mail, be sure you save your document in a format that can be opened by
the recipient:
file type extension open with
Pocket Word document .pwd Pocket Word
Pocket Word template .pwt Pocket Word
Word 6.0/95/97 document .doc Microsoft Word 97
Word 6.0/95/97 template .dot Microsoft Word 97
Rich Text Format .rtf most word
processing programs
ASCII text .txt any text editor
To start Pocket Word
1 . On the Start menu, point to Programs, point to Office, and then tap
Microsoft Pocket W ord.
–or–
Press the Microsoft Pocket Word hot key.
Chapter 5 | Getting down to business | 63
To create a document using Pocket Word
1 . On the File menu, point to New, and then tap Document.
2. Type the document.
3. On the File menu, tap Save.
4. Type a name for your file, and then tap OK.
To see more of your document, on the View menu, tap Full Screen.
Using Microsoft Pocket PowerPoint
You can deliver professional online presentations with Pocket PowerPoint.
Simply create the presentation in Microsoft PowerPoint 97 on your desktop
PC and transfer the presentation to your device. You cannot create slides on
your HP Jornada; however, you can customize the title slide in the presentation and change the order of the subsequent slides to suit a particular client
or audience.
You can show the presentation directly on your HP Jornada, or you can use
an HP VGA out card to connect an external monitor or a projector and show
the presentation to a large group. This option allows you to view PowerPoint
speaker notes on the HP Jornada display while your presentation is showing
on the external monitor. Your Pocket PowerPoint file will include the text,
pictures, notes, and layout position of the original Microsoft PowerPoint
presentation, but will not include animations or slide transitions. Animations
are displayed as a single, still frame.
To start Pocket PowerPoint
1 . On the Start menu, point to Programs, point to Office, and tap
Microsoft Pocket PowerPoint.
–or–
Double-tap the Microsoft Pocket PowerPoint icon on the desktop.
To show a presentation
1 . Using Windows CE Services, copy the presentation from your
desktop PC to your HP Jornada.
2 . On the Start menu, point to Programs, point to Office, and tap
Microsoft Pocket PowerPoint.
64 | HP Jornada 600 Series Users Guide
3 . In the Open Presentation dialog box, select the presentation you
want to show, and then tap OK .
4. To change the presentation display and slide-advance options, on
the Tools menu, tap Set Up Show.
5 . To show the presentation, tap V iew Show on the V iew menu. If you
chose Manual under Presentation Display in step 4, use the
Previous and Next buttons to control the slides.
You can tailor a presentation by adding a new title slide to your presentation. To do so,
tap Title Slide on the Tools menu.
To show a slide presentation on a VGA-compatible monitor
1 . Insert an HP VGA out card into your HP Jornada, and then connect
the card to a monitor or projector according to the instructions that
came with the card.
2 . Start PowerPoint, and open the presentation (see T o show a pr esen-
tation earlier in this chapter).
3 . On the T ools menu, tap Set Up Show.
4 . From the View Show On list, select one of the VGA out options.
5 . To start the show, tap View Show on the View menu.
You can make the display fade to black during a presentation. To do so, press B. To
make the screen fade to white, press W. Press B or W again to resume the
presentation.
Using Microsoft Pocket Excel
You can use Pocket Excel to create workbooks, such as expense reports and
mileage logs. Pocket Excel provides fundamental spreadsheet tools, such as
formulas, functions, sorting, and filtering. You can split panes to easily view
different areas of a large worksheet. You can also “freeze” the top and
leftmost panes in a worksheet to keep row and column labels or other data
visible as you scroll through a sheet.
Pocket Excel allows you to save workbooks in several file formats so that your
files can be opened by other users or other programs. If you transfer workbooks between your HP Jornada and desktop PC, Windows CE Services
automatically converts the files to the appropriate file type. If you send files
Chapter 5 | Getting down to business | 65
by e-mail, be sure you save your workbook in a format that can be opened by
the recipient.
To start Pocket Excel
1 . On the Start menu, point to Programs, point to Office, and then tap
Microsoft Pocket Excel.
–or–
Double-tap the Microsoft Pocket Excel icon on the desktop.
To create a workbook using Pocket Excel
1 . On the File menu, point to New, and then tap Workbook.
2 . Create your worksheet.
3 . On the File menu, tap Save.
4 . Type a name for your file, and then tap OK.
If your workbook contains sensitive information, you can protect it with a password. To do
so, open the workbook and tap Password on the File menu. Password-protected
workbooks cannot be synchronized.
Using Microsoft Pocket Access
You can use Pocket Access to view and update data derived from Microsoft
Access, Microsoft SQL Server, and other ODBC databases on your
HP Jornada. You can open the database and update data in the corresponding tables or you can fill out electronic forms. Eventually, you should
synchronize the new information with a larger database on your desktop PC
or your corporate network. You can also use Pocket Access to create new
databases, tables, and SQL procedures directly on your device.
Programmers can use Microsoft ActiveX Data Objects for Windows CE (ADOCE) and
Microsoft Visual Basic or Microsoft Visual C++ to develop custom database
solutions. For more information on creating custom database solutions, go to the Microsoft
Web site at www.microsoft.com/windowsce.
To create a new database and table
1 . On the Start menu, point to Programs, point to Office, and then tap
Microsoft Pocket Access.
–or–
Double-tap the Microsoft Pocket Access icon on the desktop.
66 | HP Jornada 600 Series Users Guide
2 . On the V iew menu, tap Database View, and then tap Open/New
Database on the File menu.
3 . T ype a name for the database and tap OK.
4 . Double-tap the Create a New Table icon.
5 . In the Field Name box, type a name.
6 . From the Data Type list, select a data type.
• The data type of a field cannot be changed after the table
is saved.
• T ext boxes have a size limit of 255 characters. T o enter
longer notes, select the Memo data type.
• T o enter numbers with decimal points, select the Float
data type.
• T o enter numbers between -32,768 and +32,767, select the
Integer data type.
• T o enter smaller numbers, select the Small Integer data
type.
7 . To set the size limit of a field, enter an amount in the Field Size box.
You cannot change field sizes after the table is saved.
8 . To index the field, select Yes from the Indexed list. Indexing a field
allows Pocket Access to find and sort information faster for that
field.
9. Repeat these steps until you have created all the fields you want for
your table.
10 . On the File menu, tap Save T able.
If you have tables that you do not want to keep updated on the device (such as product
catalogs), mark them as read-only when transferring them from the desktop to the device
to save time during future synchronization sessions. Windows CE Services will not check for
updates the next time you synchronize.
Printing your Pocket Office documents
You can print your Pocket Office and other documents from your HP Jornada
in three different ways:
Chapter 5 | Getting down to business | 67
• By connecting directly to a PCL printer using the optional HP parallel printer
cable (F1274A). For a list of compatible printers, refer to the HP parallel
printer cable User’s Guide that came with your HP Jornada.
• By connecting via infrared port (only with an infrared-equipped PCL printer).
• By transferring the file to your desktop PC and printing it from within a
program on the desktop PC.
For instructions on printing directly to a printer using the HP parallel printer
cable, see the HP parallel printer cable User’s Guide.
To print directly to a printer via infrared
1 . Open the file or document you want to print.
2 . On the File menu, tap Print. The Print dialog box appears.
3 . Choose the PCL printer you will be printing to and select the IrDA port
option.
4. Set other print options as necessary.
5. Tap OK, and then line up the infrared port on your HP Jornada with the
infrared port on the printer.
Using Microsoft InkWriter
InkWriter , a text, graphics, and ink processor with Rich Ink technology , makes it
easy to write and draw the way you do on paper, but with the benefit of being
able to edit and format your writings and drawings. With InkW riter , you can enter
information in the way that is easiest for you: type using the keyboard or write or
draw on screen using the stylus.
To create an InkWriter document
1 . On the Start menu, point to Programs, point to Accessories, and then
tap InkWriter.
2 . Create your document:
• To type, tap Writing on the View menu, and then use the
keyboard.
• T o draw, tap Drawing on the View menu, and then drag the
stylus to draw on the touch screen. You can also create a
drawing in Writing view by crossing three of the ruled lines
on the first stroke of the drawing.
3 . When you are finished, tap Save on the File menu.
68 | HP Jornada 600 Series Users Guide
Backing up and restoring data
To prevent loss of data, you should back up your HP Jornada data frequently.
You can back up your HP Jornada two convenient ways:
• Use Windows CE Services to back up all data to your desktop PC.
• Use the HP Jornada backup application to back up all data or only PIM
data (HP quick pad, Contacts, Calendar, and Tasks databases) to a PC
Card or CompactFlash Card or to internal memory.
Using Windows CE Services Backup at your PC
The Windows CE Services Backup feature creates a complete duplicate of all
data stored on your HP Jornada. If you routinely connect to your desktop
PC, this is the best method of data backup. The backup file is saved on the
hard disk of your desktop PC.
When you restore data from a backup file created by Windows CE Services,
all data on your HP Jornada is replaced by the data in the backup file,
including files you have created, programs you have installed, and any
system settings and options you have set.
T o access the W indows CE Services Backup feature, tap Backup on the
Tools menu in the Mobile Devices window. For more information about
Windows CE Services Backup, see online Help.
Using the HP Jornada backup application
To ensure the complete safety of your data, use the HP Jornada backup
application to back up to an optional CompactFlash Card (such as the HP
CompactFlash Card, model F1233A). By backing up to a CompactFlash Card,
you can safeguard your data even while you are traveling or while you are
away from your desktop PC. HP backup lets you choose to back up all data
or only PIM data (Calendar, Contacts, and Tasks, and HP quick pad notes).
For information on using CompactFlash Card accessories with your HP
Jornada, see the Using PC Cards and CompactFlash Cards section in
chapter 7.
If you have both a CompactFlash Card and a PC Card installed, two folders appear in the
My Handheld PC folder. The folder called Storage card2 represents the CompactFlash Card.
Chapter 5 | Getting down to business | 69
You can also back up data to a folder on your HP Jornada; however, this will
not preserve the information in case you lose power or need to perform a full
reset. (See the Resetting section in chapter 8.)
To back up data
1 . On the Start menu, point to Pr ograms, point to HP Applications,
and then tap HP backup.
2 . Tap Backup.
3. Choose one of the backup options:
• Select Back up all data to back up all information stored
in RAM, including files you have created and programs
you have installed. (Certain system settings and
passwords are not backed up.)
• Select Back up PIM databases to back up only your
Contacts, Tasks, and Calendar databases and HP quick
pad notes.
4. Follow the instructions on your screen to complete the backup
process.
For additional protection, you can copy the backup file (*.dbe or *.dbb) from your
HPJornada to your desktop PC.
To restore from a backup file
1 . On the Start menu, point to Programs, point to HP Applications,
and then tap HP backup.
2 . Tap Restore all data or Restore PIM databases.
3. Select the backup file you want to restore, and then tap Restore.
When you restore, your HP Jornada must have the same regional settings as when you
completed the backup. Otherwise, you will not be able to restore the files. To change
regional settings, on the Start menu, point to Settings, tap Control Panel, and then
double-tap the Regional Settings icon. Select your region from the drop-down list.
Using OmniSolve from Landware
OmniSolve is a financial application that offers the same features as the HP
business calculator. It is designed specifically for real estate, retail, and
business professionals who use Handheld PCs to make financial decisions
70 | HP Jornada 600 Series Users Guide
quickly and accurately . OmniSolve employs a “form filling” metaphor to
provide you with a rich problem-solving environment that is unparalleled in
its ease of use, power, and flexibility .
To start OmniSolve
1 . On the Start menu, point to Programs, point to Accessories, and
then tap OmniSolve.
For detailed procedures about using OmniSolve, refer to online Help.
Using bFAX Pro from bSquare
You can send and receive faxes with your HP Jornada by using bFAX Pro.
bFAX Pro allows you to send documents you have created in other programs, receive faxes and view them as graphic files, and manage fax documents stored on your HP Jornada. bF AX includes bVIEW, which enables
you to preview faxes before you send them. For detailed procedures about
using bF AX Pro and bVIEW, see online Help.
Before you can send and receive faxes, you will need to connect a telephone
line to your HP Jornada and configure your modem. If you are using an
external or PC Card modem, follow the instructions included with the modem
to install and configure it for use with your HP Jornada.
For more information on connecting a telephone line to your HP Jornada and
setting dialing options, see the Connect the telephone line section in chapter 6.
To start bFAX Pro
1 . On the Start menu, point to P rograms, point to Communication,
and then tap bFAX Pro.
If you need to send several faxes, send them one at a time rather than all at once. The
internal modem (models 680 or 690 only) might interrupt the transmission when several
faxes are sent at one time. To send faxes one at a time, select a fax, and then on the
Fax menu, tap Send Fax. Do not click Send all Faxes in Outbox. If sending is
interrupted, you will need to perform a soft reset to disconnect the modem. For more
information, see the Resetting section in chapter 8.
Chapter 5 | Getting down to business | 71
Using bFIND from bSquare
With bFIND you can search for a word or text string in any database, file,
filename, or e-mail message stored on your HP Jornada. Simply enter the
characters you want to search for in the initial bFIND dialog box, and bFIND
retrieves all occurrences of that string. bFIND is integrated with existing
programs, so, double-tapping one of the search results within bFIND
launches the program in which the string was found and opens the document
containing that search string.
bFIND includes default script files for the standard Windows CE programs,
databases, and file types. These script files help bFIND interpret search
results and drive other applications to complete the searches that are started
within bFIND. Y ou can search any or all of the following areas:
• E-mail messages
• Contacts, Appointments, and Tasks databases
• Other databases (Pocket Access databases, for example)
• File contents (including Pocket W ord and Pocket Excel files)
• File names (searches files and folders)
• bFAX packages
To start bFIND
1 . On the Start menu, point to Programs, point to Accessories, and
then tap bFIND.
For detailed procedures about using bFIND, see online Help.
72 | HP Jornada 600 Series Users Guide
Accessing e-mail | 6
and the Web
With your Hewlett Packard Jornada 600 Series Handheld PC (H/PC), you can
keep in touch with your office, home, and clients through e-mail and the
Internet. You can connect in many ways using your HP Jornada and various
accessories. This chapter will guide you through the options best suited to
your needs.
This chapter provides information that allows you to:
• Decide why and how you want to connect
• Set up your HP Jornada to access personal e-mail and the Internet
• Set up your HP Jornada to access corporate e-mail and your network or
PC when you are away from the office (offsite)
• Set up your HP Jornada to access corporate e-mail and network resources
when you are in the office (onsite)
• Set up additional connections with the HP Jornada dialup application or
Remote Networking
• Use your connections with Inbox and Microsoft Pocket Internet Explorer
| 73
Deciding how and why you want to connect
The method you use for sending and receiving your e-mail, browsing the
Internet, and accessing other remote resources depends on your goals and
situation. Do you:
• Need access to personal (non-corporate) e-mail and the Internet?
• Need access to corporate e-mail and network services when you are on
the road or out of the office?
• Need access to corporate e-mail and network services when you are
onsite at your company?
• Have more than one e-mail account (for example, personal and business)?
• W ant access to your CompuServe™ mail?
74 | HP Jornada 600 Series Users Guide
Your answers to these questions will help you determine which equipment
you can use in combination with your HP Jornada to keep in touch online.
The following illustration depicts the different solutions to your online
needs.
Which connection options are right for you?
For explanation of some of the terms used in the descriptions that follow or in the HP
dialup application, check the glossary at the end of this Users Guide.
Accessing personal e-mail and the Internet
If you want e-mail and Internet service only (with no access to a company
network), you will need:
• An installed modem—If you have the HP Jornada 680 or 690, you have an
internal modem, so you are ready to go. If you have the HP Jornada 680e
or 690e, you can choose from a variety of available PC Card modems. (For
more information about compatible PC Card modems, go to the
HP Jornada Accessories page on the Hewlett-Packard Web site at
www.hp.com/jornada.)
Chapter 6 | Accessing e-mail and the Web | 75
• A PPP (Point-to-Point Protocol) or SLIP (Serial Line Internet Protocol)
account—An Internet service provider (ISP) will provide you with
important information, such as a user name, password, dial-up telephone
number, server names, and so on.
• A dial-up connection set up on your HP Jornada—HP dialup makes this
step easy.
• Access to a telephone line—You can connect to an analog telephone
line with your HP Jornada 680 or 690. Or, if you have the HP Jornada 680e
or 690e, you can connect to the telephone line supported by your PC
Card modem.
If you use the HP Jornada 680 or 690, you must use an analog telephone line to
connect your modem. Connecting to a digital telephone line can damage your modem.
Installing and configuring a modem
The HP Jornada 680 and 690 have a built-in 56K V.90 modem for easy
communication, so no installation is required. Note that the UK version of
the built-in modem does not support certain dialing properties. The built-in
modem on this model does not detect a dial tone before dialing. By default,
the W ait for dial tone before dialing box is checked. The modem will dial
even if there is no dial tone. It also does not support the pulse dial option.
The modem dials using tone dial only. By default, tone dialing is selected.
The HP Jornada 680e and 690e support a variety of available PC Card
modems. (For more information about compatible PC Card modems, go to
the HP Jornada Accessories page on the Hewlett-Packard Web site at
www.hp.com/jornada.) Follow the manufacturer’s instructions included with
the PC Card modem to install and configure it for use with your HP Jornada.
Getting an account with an Internet service provider
To access the Internet and e-mail, you will need to contact an ISP to set up
a PPP account. SLIP accounts are offered by some ISPs instead of PPP
accounts. Your HP Jornada supports the use of SLIP as well as PPP.
Y our ISP will be able to give you all the configuration information you need
to connect your HP Jornada to the Internet and e-mail service. Be sure to
note the following:
• Your account user name.
• Your account password.
76 | HP Jornada 600 Series Users Guide
• T elephone number of your ISP modem.
• IP and DNS addresses, if necessary.
• Your e-mail user name or ID. (This may be the same as the user name for
your ISP account.)
• Your e-mail password. (This may be the same as the password for your
ISP account.)
• The POP3 or IMAP4 host name of your ISP.
• The SMTP host name of your ISP (if required by your ISP).
Setting up a dial-up connection to your ISP
After you have established an account with an ISP, you can set up a connection on your HP Jornada and connect to the Internet and your e-mail whenever you want. T o make this configuration process easier, use the HP Jornada
dialup application. HP dialup leads you through the process of configuring
your connections, including:
• Setting up a connection to your ISP.
• Setting up an e-mail service (if you choose E-mail service as an option).
• Setting up a Web service (if you choose Web service as an option).
• Setting up a dialing location.
The following sections describe the process that HP dialup will lead you
through and the type of information you will need to provide.
ISP connection
The first section of the setup program allows you to save and name your ISP
connection. Y ou can create more than one connection (for example, one
connection to your corporate network and one to your personal ISP). Choose
a connection name that will make it easy to determine which connection you
want when you are ready to dial up. At this point, you will also complete the
following tasks:
Choose E-mail and/or Web service—You can choose one or both options.
Most ISPs offer both e-mail and Web services.
Choose T ypical or Advanced setup—T ypical setup will automate most of the
connection configuration by using default settings. Advanced setup allows
you more control over setup options. Typical and Advanced setup options
are offered at the beginning of each stage of the setup process: ISP service
setup, E-mail service setup, and Web service setup.
Chapter 6 | Accessing e-mail and the Web | 77
Input ISP information—This includes the information you collected from
your ISP, such as the dial-up telephone number and IP, DNS, and WINS
address settings. Many ISPs automatically or dynamically assign both IP
and DNS addresses. If your ISP does not assign these automatically, you
should clear the Server-assigned addresses option and type the addresses.
When you enter the IP address, you can also choose to use SLIP if your ISP
uses this protocol. PPP is the default protocol, but SLIP is supported as well.
You also have the option to choose software and IP header compression options. Ask your
ISP if these options are recommended for your account.
E-mail service
If you choose to configure an e-mail service, HP dialup will prompt you to
enter the following information:
UserID and password—The user name (UserID) and password you use to
access your e-mail account may be the same as the user name and password
you use to connect to your ISP. However, some ISPs assign a different name
and password for this service.
Service type—Y our ISP may use POP3 or IMAP4 for receiving mail. In
addition, some ISPs use SMTP (Simple Mail Transfer Protocol) for sending
messages. This is an optional setting; refer to your ISP to find out if this
applies to your configuration.
Settings—Y ou can choose a variety of E-mail service settings. If your ISP
supports MIME (Multipurpose Internet Mail Extensions) encoding (POP3
servers only), you can select an option to allow binary files, such as graphics
and audio files, to be sent as attachments to e-mail messages. You can also
set e-mail services to:
• Disconnect after actions are performed
• Check for new mail at specified intervals
• Display a message or sound an alarm when new mail arrives
• Only display messages from a specified number of recent days
• Download only message headers (you can review headers and decide
whether to download message bodies the next time you connect)
• Download full copies of all messages (you can review messages and
decide whether to download attachments the next time you connect)
78 | HP Jornada 600 Series Users Guide
The default options represent the settings used by many ISPs. If you are not sure, or you
do not have guidance from your ISP, try the default settings.
Fill in your E-mail service information.
Web service information
If you choose to configure Web services, HP dialup prompts you to set
options such as your Home and Search pages, AutoDial and Auto Disconnect, plus Advanced options. Advanced options include enabling cookies,
caching (and cache size), and security settings.
Proxy Server—T ypically , a proxy server is only necessary if you are
connecting to the Internet over a network. When establishing a dial-up
connection to your ISP, you should clear the Use Proxy Server check box.
Home and Search pages—Set addresses for your Home and Search pages
using this option.
AutoDial and AutoDisconnect—These options allow HP Jornada to connect
and disconnect automatically from your ISP when an application (such as
Inbox or Pocket Internet Explorer) requires access. Remember that your
device must be connected to the telephone line before a connection is
possible.
Pocket Internet Explorer appearance—Select the appropriate check box to
show pictures, play sounds, or make the Web page fit in your device screen.
Turning off pictures and sounds can increase the speed with which Web
pages are displayed.
Advanced settings—Control some advanced W eb service features with HP
dialup. You can enable cookies and caching (up to 10 percent of available
memory) and set security levels with this option.
Chapter 6 | Accessing e-mail and the Web | 79
Advanced security settings include the option to select from two versions of
SSL (Secure Socket Layer) or PCT (Private Communication T echnology).
These protocols maintain the security and integrity of the transmission
channel by using encryption, authentication, and message-authentication
codes.
When you use HP dialup to connect to your ISP, the Web options you set in HP dialup
take precedence over any options you may have set in Pocket Internet Explorer.
Location information
Your location settings set your dialing options with respect to your dialing
location. These settings include the city and state/province you are dialing
from, country code, area code, plus other dialing options. You will also be
able to save and name this group of settings as a profile, so that you can
choose among more than one profile when you dial up. For instance, you can
create one connection profile for dialing from your office and another profile
for dialing from your home.
After you collect the necessary information, you are ready to start the
HP Jornada dialup application.
To create your connection profile
1 . Double-tap the HP dialup icon on your HP Jornada desktop.
The first dialog box appears.
2 . Fill in the information requested in each screen.
3 . When you are finished, tap Done.
After you complete this configuration process, you can select the connection
profile from the drop-down list in the HP dialup window .
If you have created one connection profile using HP dialup, you can create another by
tapping the Edit button next to the Connection box in the HP dialup window. Then,
tap Create New Connection.
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Connecting the telephone line
After you have configured your connection to your ISP, you are ready to
connect your telephone line to your built-in modem or PC Card modem and
then dial in. Use this procedure to connect to an analog telephone line.
Follow the instructions provided by your modem manufacturer to connect to
the telephone line supported by your modem.
To connect an analog telephone line to your HP Jornada
1. Connect the telephone cord to the telephone jack.
2. Connect the other end of the telephone cord to the telephone
connector on the side of your HP Jornada or to your PC Card modem
(following the instructions provided by your modem manufacturer).
If your HP Jornada has an internal modem (models 680 or 690), use the HP country
selector application to configure the modem for use with your countrys telephone system
before you connect. For more information, see the Traveling with your HP Jornada
section in chapter 7.
Dialing in
When you are ready to dial in to your ISP , use the HP dialup window .
To connect to your ISP
1 . Double-tap the HP dialup icon on your desktop. The HP dialup
window appears.
2 . Select a location and a connection from the drop-down boxes, and
then tap Continue.
Chapter 6 | Accessing e-mail and the Web | 81
3 . In the HP dialup dialog box, confirm the user name and password
you use to connect to your ISP, and then select the modem you will
use to dial the call.
4 . Check the telephone number, and then tap Dial. A progress message
appears to tell you when you are connected to your ISP, and then
an icon appears in the taskbar while you remain connected.
After you are connected to your ISP, use the Inbox program to send and
receive e-mail or use Pocket Internet Explorer to browse the W eb. (For more
information, see the Sending, receiving, and processing your e-mail and
Browsing the W eb or your intranet with Pocket Internet Explorer sections
in this chapter.)
To disconnect from your ISP
1. Double-tap the HP connection icon in the status area of the taskbar.
2 . In the HP dialup window, tap Disconnect.
When the HP connection icon is displayed in the status area of the taskbar,
your HP Jornada is connected to your service provider. Be sure to disconnect from your service provider and to unplug the phone line from your
HP Jornada when it is not in use.
Connecting to corporate e-mail and network from offsite
If you want dial-up access to corporate e-mail and Internet services when
you are offsite, you will need:
• An installed modem—If you have the HP Jornada 680 or 690, you have
an internal modem, so you are ready to go. If you have the HP Jornada
680e or 690e, you can choose from a variety of available PC Card modems. (For more information about compatible PC Card modems, go to the
HP Jornada Accessories page on the Hewlett-Packard Web site at
www.hp.com/jornada.)
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• An account with your corporate network set for dialing in to your
network server—Y our network administrator can provide you with
important information, such as a user name, password, dial-up telephone
number(s), server names, and so on.
• A dial-up connection set up on your HP Jornada—HP dialup makes this
step easy.
• Access to a telephone line—You can connect to an analog telephone line
with your HP Jornada 680 or 690. Or , connect to the telephone line
supported by your PC Card modem if you have the HP Jornada 680e or 690e.
If you use the HP Jornada 680 or 690, you must use an analog telephone line to connect
your modem. Connecting to a digital telephone line can damage your modem.
Installing and configuring a modem
The HP Jornada 680 and 690 have a built-in 56K V.90 modem for easy
communication, so no installation is required. The HP Jornada 680e and 690e
support a variety of available PC Card modems. (For more information about
compatible PC Card modems, go to the HP Jornada Accessories page on the
Hewlett-Packard W eb site at www .hp.com/jornada.) Follow the
manufacturer’s instructions included with the PC Card modem to install and
configure it for use with your HP Jornada.
Establishing a network dial-up account
Before you can log on to your network using a modem, you must establish a
network account with your network administrator. Most likely , you will dial in
to a server that has a modem installed to receive your call. The information
you need for this connection is similar to the information needed to connect
to the Internet through an ISP:
• Your account user name.
• Your account password.
• T elephone number of the network server modem.
• IP, DNS, and WINS addresses, if necessary.
• Your e-mail user name or ID. (This may be the same as your network user
name.)
• Your e-mail password. (This may be the same as your network password.)
• The network POP3 or IMAP4 host name.
• The network SMTP host name (if required).
Chapter 6 | Accessing e-mail and the Web | 83
Setting up a remote connection to your network
After your network administrator has set up your account, you need to create
a connection on your HP Jornada so that you can connect to your network,
e-mail, and intranet (possibly including the Internet) easily whenever you want
to. Use HP dialup to create the connection on your HP Jornada. HP dialup
leads you through the process of configuring for your connections, including:
• Setting up a connection to your network.
• Setting up an e-mail service (if you choose E-mail Service as an option).
• Setting up a Web service (if you choose Web Service as an option). In this
case, the Web may be your corporate intranet or the Worldwide Web.
• Setting up a dialing location.
You will have the opportunity to set the following options during the dial-up
configuration process.
Service provider connection
This portion of the program allows you to name and save your network
connection. You can create more than one connection (for example, one
connection to your corporate network and one to your personal ISP). Choose
a connection name that will make it easy to determine which connection you
want when you are ready to dial up. At this point, you will also complete the
following tasks:
Choose E-mail and/or Web service—You can choose one or both options.
Your network administrator can tell you which options are available to you.
Choose T ypical or Advanced setup—T ypical setup will automate most of the
connection configuration by using default settings. Advanced setup allows
you more control over setup options. Typical and Advanced setup options
are offered at the beginning of each stage of the setup process: Service
Provider (in this case, your network administrator), E-mail Service, and W eb
Service.
Input Service Provider information—This includes information provided by
your network administrator, such as the dial-up telephone number and IP,
DNS, and WINS address settings. Many networks automatically (or, dynamically) assign both IP and DNS addresses. If your network does not assign
these automatically, you should clear the Server-assigned addresses option
and type the addresses.
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When you enter the IP address, you can also choose to use SLIP (Serial Line
Internet Protocol) if your network uses this protocol. PPP (Point-to-Point
Protocol) is the default protocol for this option, but SLIP is supported as
well. If you have a SLIP account, select the Use SLIP check box during the
IP setup portion of the HP Jornada dialup configuration process.
You also have the option to choose software and IP header compression options. Ask your
network administrator if these options are recommended for your account.
E-mail service
If you choose to configure an e-mail service, HP dialup will prompt you to
enter the following information:
UserID and password— The user name (UserID) and password you use to
access your e-mail account may be the same as the user name and password
you use to log on to your network. However, sometimes another name and
password are used for this service.
Service types—Y our network may use POP3 or IMAP4 protocol for receiving
mail. In addition, some networks use SMTP for sending messages. Refer to
your network administrator to find out if this applies to your configuration.
Settings—Y ou can choose a variety of E-mail service settings. If your mail
server supports MIME formatting (Multipurpose Internet Mail Extensions)
encoding (POP3 servers only), you can select an option to allow binary files to
be sent as attachments to e-mail messages. You can also set e-mail services to:
• Disconnect after actions are performed.
• Check for new mail at specified intervals.
• Display a message or sound an alarm when new mail arrives.
• Only display messages from a specified number of recent days.
• Download only message headers. (You can review headers and decide
whether to download message bodies the next time you connect.)
• Download full copies of all messages. (You can review messages and
decide whether to download attachments the next time you connect.)
The default options offer the settings used by many service providers. If you are not sure,
or you do not have guidance from your network administrator, try the default settings.
Chapter 6 | Accessing e-mail and the Web | 85
Web service information
If you choose to configure Web services, HP dialup prompts you to set
options such as your Home and Search pages, AutoDial and Auto Disconnect, and Advanced options. Advanced options include enabling cookies,
caching (and cache size), and security settings.
Proxy Server—T ypically, you must specify a proxy server if you are connecting to the Internet over a network. Check with your network administrator
to find out if you need to use a proxy server, and if so, the address of the server.
Home and Search pages—Set addresses for your Home and Search pages
using this option.
AutoDial and Auto Disconnect—These options allow HP Jornada to connect
and disconnect automatically from your W eb service when an application
(such as Inbox or Pocket Internet Explorer) requires access. Remember that
your device needs to be connected to the telephone line before a connection
is possible.
Pocket Internet Explorer appearance—Select the appropriate check box to
show pictures, play sounds, or make the Web page fit in your device screen.
Turning off pictures and sounds can increase the speed with which Web
pages are displayed.
Advanced settings—Control some advanced W eb service features with HP
dialup. You can enable cookies and caching (up to 10 percent of available
memory) and set security levels with this option.
Advanced security settings include the option to select from two versions of
SSL (Secure Socket Layer) or PCT (Private Communication T echnology).
These protocols maintain the security and integrity of the transmission
channel by using encryption, authentication, and message-authentication
codes.
86 | HP Jornada 600 Series Users Guide
When you use HP dialup to connect to your ISP, the Web options you set in HP dialup
take precedence over any options you may have set in Pocket Internet Explorer.
Location information
Your location settings set your dialing options with respect to your dialing
location. These settings include the city and state/province you are dialing
from, country code, area code, plus other dialing options. You will also be
able to save and name this group of settings as a profile, so you can choose
among more than one profile when you dial up. For instance, you can create
one connection profile for dialing from your office and another profile for
dialing from your home.
After you collect the necessary information, you are ready to start HP dialup.
To create your connection profile
1 . Double-tap the HP dialup icon on your HP Jornada desktop.
2 . Fill in the information requested in each screen.
3 . When you are finished, tap Done.
After you complete this configuration process, you can select the connection profile from the drop-down list in the HP dialup window .
If you have already created one connection profile using HP dialup, you can add another
by tapping the Edit button next to the Connection box in the HP dialup window,
and then tapping Create New Connection.
Connecting the telephone line
After you have configured a connection to your network, you are ready to
connect the telephone line to your built-in modem or PC Card modem and
then to dial in. Use this procedure to connect to an analog telephone line.
Follow the instructions provided by your modem manufacturer to connect to
other types of telephone lines that may be supported by your modem.
To connect the telephone line to your HP Jornada
1. Connect the telephone cord to the telephone jack.
2. Connect the other end of the telephone cord to the telephone
connector on the side of your HP Jornada or to your PC Card modem
(following the instructions provided by your modem manufacturer).
Chapter 6 | Accessing e-mail and the Web | 87
If your HP Jornada has an internal modem (models 680 and 690), use the HP country
selector application to configure the modem for use with your countrys telephone system
before you connect. For more information, see the Traveling with your HP Jornada
section in chapter 7.
Dialing in
Use HP dialup to dial in to your network.
To connect to your network
1 . Double-tap the HP dialup icon on your desktop. The HP dialup
window appears.
2 . Select a location and a connection from the drop-down boxes, and
then tap Continue.
3 . In the HP dialup window, confirm the user name and password you
use to log on to your network, and then select the modem you will
use to dial the call.
4 . Check the telephone number, and then tap Dial. A progress message
appears to tell you when you are connected to your network, and
then an icon appears in the taskbar while you remain connected.
After you are connected to your network, use the Inbox program to send and
receive e-mail or use Pocket Internet Explorer to browse your corporate
intranet or the W eb. For more information, refer to the Sending, receiving, and
processing your e-mail and Browsing the W eb or your intranet with Pocket
Internet Explorer sections in this chapter .
88 | HP Jornada 600 Series Users Guide
To disconnect from the network
1. Double-tap the HP connection icon in the status area of the taskbar.
2 . In the HP dialup window , tap Disconnect.
Connecting to corporate e-mail and network resources
onsite
If you want corporate e-mail and Internet service only (with no access
offsite), you will need:
• An installed network interface card (NIC)—that is properly configured
with the IP address of your DNS and WINS servers. (Your network
administrator can give you this information.)
• An account with your corporate network—including an IP address for
your HP Jornada, if it is not dynamically assigned.
• A network (LAN) connection—a network cable with the appropriate
connector for your NIC.
Installing the network interface card (NIC)
Before you can connect directly to a network, you must install an NIC and
properly configure it with the IP address of your DNS and WINS servers.
(Check with your network administrator for this information.)
You must use an NIC to connect your HP Jornada directly to a LAN. NICs
are available from several manufacturers as PC Card accessories. (For a list of
recommended PC Card NICs, go to the Hewlett-Packard W eb site at
www.hp.com/jornada.) Install the PC Card NIC in the PC Card slot on your
HP Jornada, and then attach the network cable according to the instructions
provided by your card manufacturer.
In addition to the PC Card NIC, you will need to install the appropriate driver
software to configure the NIC. Drivers for Proxim 7400 and Socket LP-E LAN
Chapter 6 | Accessing e-mail and the Web | 89
cards are included on the HP Jornada. Drivers for other cards must be
obtained from the card manufacturer. Install software drivers as you would
any other third-party program. (For more information, see the Installing
programs section in chapter 7.)
Establishing an account or guest privileges on the network
Contact your network administrator to set up an account or guest privileges
on the network. The network administrator will give you the information you
need to log on to the network just as you do with your desktop PC, including
user name, password, domain name, and IP address (if applicable).
Use the Network control panel to configure the NIC with the information
your network administrator has provided.
To configure the NIC
1 . On the Start menu, point to Settings, and then tap Control Panel.
2 . Double-tap the Network icon. The Network Configuration dialog
box appears.
3 . On the Adapters tab, select the driver or adapter, and then tap
Properties. Check with your network administrator if you do not
know which settings to use.
4 . On the Identification tab, enter your user name, password, and
domain name. This information will be saved, so you will not have to
type it every time you connect to a network resource.
Connecting the network cable and logging on
The final step before you can log on to the network is to connect your NIC
to the network cable. Follow the manufacturer’s instructions included with
your PC Card and contact your network administrator for further assistance.
Now, you can log on just as you do from your desktop PC.
To log on to the network with your HP Jornada
1 . Insert the NIC into the PC Card slot on your HP Jornada. The
network will establish a connection automatically; once you are
connected a connection icon will appear in the status area of the
taskbar. (For more information, see the Inserting a PC Card section
in chapter 7.)
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After you have connected your HP Jornada to the network, you can access a
file on a network file server by typing the complete path to the file in the
Windows CE address bar.
To access a file on a network
1 . On the Start menu, point to Programs, and then tap Windows
Explorer.
2 . Be sure the address bar is visible—on the View menu, be sure a
check mark appears next to Address Bar.
3. In the address bar, type the full network path to the file you want to
open, using the format file:///servername/share/filename.
Windows Explorer keeps a list of the most recently used Internet and network resources, so
you will not have to type the path each time. Select a network path or URL from the
drop-down list.
Creating and modifying connections
You may set up more than one connection using HP dialup; for example, you
may create separate connections for access to your personal e-mail and for
network access. After you have set up the first e-mail/Internet or network
connection, use HP dialup to create another connection. You can also use HP
dialup to modify existing connections; for instance, you may want to change
the dial-up telephone number or the dialing location.
Chapter 6 | Accessing e-mail and the Web | 91
To create an additional connection or location
1 . Double-tap the HP dialup icon on your desktop. The HP dialup
window appears.
2 . Select the location or connection that you want to modify from the
drop-down lists, and then tap Edit.
3 . In the Connections or Locations dialog box, tap Create New Connec-
tion or Create New Location. The dialog boxes will appear just as
they did when you created the first connection.
4 . Fill in the necessary information, according to the type of connection
you wish to make. (Refer to sections earlier in this chapter.)
5 . When you are finished, tap Done. Your new connection or location
will appear in the drop-down list in the HP dialup window.
To modify an existing connection or location
1. Double-tap the HP dialup icon on your desktop.
2 . Select the connection or location that you want to modify from the
drop-down lists.
3. Tap Edit.
4. In the Connection or Location dialog box, tap Modify.
5. Make the modifications you want, and then tap Done to save your
changes.
Creating connections without the HP Jornada dialup application
You can also create connections to your ISP or network by configuring the
necessary programs manually . Before you can dial up, you will need to:
• Install and configure a PC Card modem (models 680e and 690e only).
Follow the instructions provided by your modem manufacturer.
• Establish an account with an Internet Service Provider (ISP) or your
corporate network administrator (for remote access to your corporate
network). Note the same information that is presented in the previous
sections in this chapter.
• Set up a Remote Networking connection.
• Set dialing patterns and dialing locations.
92 | HP Jornada 600 Series Users Guide
• Set up an e-mail service in Inbox and/or a W eb service in Pocket Internet
Explorer. For more information, see the Using Inbox and Browsing the
Web or your intranet with Pocket Internet Explor er sections later in this
chapter.
• Connect your HP Jornada to a telephone line.
To set up a Remote Networking connection
1 . If your HP Jornada does not have a built-in modem, install a PC Card
modem.
2 . Get the following information from your service provider (ISP or
network administrator): dial-up access telephone number, user name,
password, and domain name.
3 . On the Start menu, point to Programs, point to Communication, and
then tap Remote Networking.
4 . Double-tap the Make New Connection icon. The Make New Connec-
tion dialog box appears.
5 . Enter a name for the connection, such as “Corporate Dial-Up,” tap
Dial-Up Connection, and then tap Next.
6 . Select your modem type from the list. You should not need to change
settings in the Configure or TCP/IP Settings dialog boxes (if you
are not sure, check with your network administrator). When you are
finished, tap Next.
7. Enter the access telephone number and tap Finish.
Once you have created the dial-up connection, simply double-tap the
connection, enter your user name, password, and domain, and tap Connect
any time you want to connect. Once connected, you can use Pocket Internet
Explorer to visit W eb pages and use Inbox to send and receive e-mail. Before
you can use Inbox, you need to set up an e-mail service. See the Using Inbox
section later in this chapter.
To set a dialing location for a Remote Networking connection, double-tap the icon for the
connection in the Remote Networking folder. In the Dial-up Connection dialog box,
tap Dial Properties, and then fill in the information as you would for a network or ISP
connection using HP dialup.
Chapter 6 | Accessing e-mail and the Web | 93
Using your connections
After you have set up for the connection that best meets your needs, you
are ready to use that connection for sending and receiving e-mail, browsing
the W eb, or receiving your CompuServe mail.
Using Inbox
You can use the Inbox program to send and receive e-mail over the Internet
with your HP Jornada. Y ou can also exchange e-mail over your company’s
intranet, either by remote dial-up (using your modem) or by direct connection
(with an NIC). Using Windows CE Services, you can synchronize information
in Microsoft Outlook, Microsoft Schedule+, or Microsoft Exchange on your
desktop computer with your HP Jornada. Each time you synchronize,
Windows CE Services compares the changes you made on your HP Jornada
and desktop PC and updates both computers, including changes to the
messages in your Inbox. For more information, see chapter 3, Connecting to
your desktop or refer to online Help.
HP dialup automatically sets up an Inbox service for you. However, you can also set up
Inbox services from within the Inbox program.
To set up e-mail service (Internet Mail)
1 . Get the following information from your ISP or network administrator:
POP3 or IMAP4 server name, SMTP host name, user name, password, and domain name (for network connections only).
2 . On the Start menu, point to Programs, point to Pocket Outlook,
and then tap Inbox.
3 . In Inbox, on the Services menu, tap Options.
4 . On the Services tab, tap Add.
5. Choose IMAP4 Mail or POP3 Mail, enter a name for the connection,
and then tap OK.
6 . In the Mail Service Definition dialog box, enter the information from
step 1. Select the remote connection you want to use from the
Connection list, and then tap Next. (If you are receiving e-mail
through a network connection, tap Network Connection.)
94 | HP Jornada 600 Series Users Guide
7 . If you have not created a connection, tap Create new connection,
double-tap the Make New Connection icon, and follow the instructions in the wizard. When finished, tap Inbox in the taskbar and
continue setting up the Inbox. For more information, refer to the
Remote Networking topic in online Help.
8 . If this is the first time you have created an e-mail service, click No in
the Enable Address Issue dialog box.
9 . In the Mail General Preferences dialog box, select the desired
options, and then tap Next.
10 . In the Mail Inbox Preferences dialog box, select the desired
options:
• Under When Getting Messages, choose how you want mes-
sages downloaded by default. Choosing Get full copy of
messages will take up more storage space on your HP Jornada.
Choosing Only synchronize Inbox folder hierarchy (IMAP4
only) will speed up the time it takes to download your messages.
• Under When Getting Full Copy, choose whether you want to
download file attachments and meeting requests when you get
full copies of messages. This setting applies whether you have
chosen to download full copies of messages by default, or if you
selectively download full copies of messages by opening the
message and tapping the Get Full Copy button. In addition, if
you want to receive meeting requests, your Exchange Server
administrator must enable support for Rich Text Format for your
account.
For more information about Inbox settings, see the Inbox settings
section later in this chapter.
Sending, receiving, and processing your e-mail
You can use a dial-up connection to send messages directly from your
HP Jornada, or you can use Inbox synchronization to send the messages
you compose on your HP Jornada from your desktop computer (see the
Synchronizing data section in chapter 3).
If you send messages directly from your HP Jornada, you will first need to
configure a connection to your ISP or network, and then set up an e-mail
service. You can use the HP dialup application to set up both the connec-
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