HP (Hewlett-Packard) 6800 User Manual

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HP Deskjet 6800 series printer

1 HP Deskjet 6800 series printer

To find an answer to a question, click the appropriate topic below:

• Notices

• Special features

• Getting started

• Connecting to the printer

• Printing photos from a digital camera

• Printing photos from a computer

• Printing other documents

• Printing tips

• Printer software

• Maintenance

• Troubleshooting

• Optional accessories

• Specifications

• Supplies

HP Deskjet 6800 series printer

2 Special features

Congratulations! You have purchased an HP Deskjet printer that is equipped with several exciting features:

• Built-in networking capabilities: Connect to either a wired or a wireless network without using an external print server.

• Ink-backup mode: Ink-backup mode lets you continue printing with one print cartridge when the other print cartridge has run out of ink.

• Print Cancel button: Cancel print jobs at the touch of a button.

• Print multiple pages on a single sheet of paper: Use the printer software to print up to 16 pages on a single sheet of paper.

• Borderless printing: Use the entire page surface when printing photos and cards by using the borderless printing feature.

• Digital photo printing: Use the enhanced digital photo printing capabilities.

• Six-ink upgradeable printing: Enhance photo printing with a photo print

cartridge.

• Direct camera printing: Use the PictBridge port on the front of the printer to print photographs directly from a digital camera.

• Optional Automatic Two-Sided Printing Accessory: Purchase a Automatic Two-

Sided Printing Accessory to print two-sided documents automatically.

• Optional Auto Two-Sided Print Accessory with Small Paper Tray: Purchase a Optional Auto Two-Sided Print Accessory with Small Paper Tray to print two- sided documents automatically and load small media from the back of the printer.

• Optional 250-Sheet Plain Paper Tray Accessory: Purchase an optional 250-

Sheet Plain Paper Tray Accessory and expand the printer's paper-handling

capability.

HP Deskjet 6800 series printer

3 Getting started

For an overview of the printer features, see the printer features page.

Click the appropriate topic below for a description of a printer feature:

• Buttons and lights

• Print Cartridge Status lights

• Paper trays

• Photo/envelope feeder

• Print cartridges

• Ink-backup mode

• Automatic Paper Type Sensor

• PictBridge port

For a description of the optional accessories, see the optional accessories page.

3.1 Printer features

The HP printer has several features to make printing easier and more efficient.

1. Buttons and lights

HP Deskjet 6800 series printer

2. Paper trays

3. Photo/envelope feeder

4. PictBridge port

1. Print cartridges

2. Automatic Paper-Type Sensor (not illustrated)

3. Ink-backup mode (not illustrated)

1. Rear USB port

2. Wired Ethernet port

Optional accessories

HP Deskjet 6800 series printer

Automatic Two-Sided Printing Accessory (optional)

250-Sheet Plain Paper Tray Accessory (optional)

Auto Two-Sided Print Accessory with Small Paper Tray (optional)

3.2 Buttons and lights

Use the printer buttons to turn the printer on and off, cancel a print job, and restart a job. The printer lights give you visual cues about the status of the printer.

1. Power button and light

2. Print Cancel button

3. Resume button and light

4. Report Page button

5. Wireless Status light and Signal Strength indicator

6. Print Cartridge Status lights

7. Network icon

For a description of the following buttons and lights, click the appropriate option:

• Report Page button

• Network icon

HP Deskjet 6800 series printer

• Wireless Status light and Signal Strength indicator

• Print Cartridge Status lights

Power button and light

The Power button turns the printer on and off. It might take a few seconds for the printer to turn on after you press the Power button.

The Power light flashes when the printer is processing.

Caution: Always use the Power button to turn the printer on and off. Using a power strip, surge protector, or a wall-mounted switch to turn the printer on and off can cause printer failure.

Print Cancel button

Pressing the Print Cancel button cancels the current print job.

Resume button and light

The Resume light flashes when an action is required, such as loading paper or clearing a paper jam. When the problem is solved, press the Resume button to continue printing.

3.3 Print Cartridge Status lights

The Print Cartridge Status lights indicate the status of the print cartridges.

Status of the Print Cartridge Status lights Status of the print cartridges

On and solid Low on ink

Flashing Service required

1. Print Cartridge Status lights

HP Deskjet 6800 series printer

1. The left status light represents the tri-color print cartridge.

2. The right status light represents the print cartridge that is installed in the compartment on the right side of the print cartridge cradle. That print cartridge can be the black print cartridge, the photo print cartridge, or the gray photo print cartridge.

3.4 Paper trays

The printer has two paper trays:

• In tray

• Out tray

In tray

The In tray holds paper or other media to be printed.

1. In tray

Slide the paper guides firmly against the edges of the media on which you are printing.

HP Deskjet 6800 series printer

1. Paper-width guide

2. Paper-length guide

Out tray

Printed pages are deposited in the Out tray.

1. Out tray

2. Photo/envelope feeder

Use the photo/envelope feeder to print single envelopes, small photos, and cards.

Raise the Out tray to load paper.

To prevent paper from falling out of the Out tray, pull out the Out-tray extension, and then unfold the Out-tray extension stop.

HP Deskjet 6800 series printer

1. Out-tray extension

2. Out-tray extension stop

Do not unfold the Out-tray extension stop when printing on legal paper.

After the print job is complete, fold the Out-tray extension stop, and then push the Out-tray extension into the Out tray.

3.5 Photo/envelope feeder

Use the photo/envelope feeder to print the following documents:

• Envelopes

• Photos

• Postcards

1. Photo/envelope feeder

HP Deskjet 6800 series printer

Envelopes

Follow these steps to use the photo/envelope feeder for single envelopes:

1. Insert the envelope with the side to be printed on facing down and the flap to the left.

2. Push the envelope into the printer as far as it will go without bending.

3. Print the envelope.

Photos

Follow these steps to use the photo/envelope feeder to print a single photo:

1. Insert the photo paper into the photo/envelope feeder with the side to be printed on facing down.

2. Gently push the photo paper into the photo/envelope feeder as far as it will go without bending.

3. Slide the photo/envelope feeder forward as far as it will comfortably go.

Note: If the photo paper touches the back of the paper tray, you have pushed

the feeder in as far as it needs to go.

HP Deskjet 6800 series printer

4. Print the photo.

Postcards

Follow these steps to use the photo/envelope feeder to print a single postcard:

1. Insert the postcard into the photo/envelope feeder with the side to be printed on facing down.

2. Gently push the postcard into the photo/envelope feeder as far as it will go without bending.

3. Slide the photo/envelope feeder forward as far as it will go.

4. Print the postcard.

HP Deskjet 6800 series printer

3.6 Print cartridges

Four print cartridges are available for use with the printer.

1. Black

2. Tri-color

3. Photo

4. Gray photo

Note: The availability of print cartridges varies by country/region.

Using print cartridges

Everyday printing

Use the black and tri-color print cartridges for everyday print jobs.

Quality color photos

For more vibrant colors when printing color photographs or other special documents, remove the black print cartridge and use a photo print cartridge in combination with the tri-color print cartridge.

Quality black and white photos

For outstanding black and white photographs, remove the black print cartridge and use a gray photo print cartridge in combination with the tri-color print cartridge.

Replacing print cartridges

When buying print cartridges, look for the print cartridge selection number.

You can find the selection number in three places:

• Selection number label: Look at the label on the print cartridge that you are replacing.

HP Deskjet 6800 series printer

1. Selection number label

• Printer documentation: For a list of print cartridge selection numbers, see the reference guide that came with the printer.

• Print Cartridge Ordering Information dialog box: For a list of print cartridge selection numbers, open the printer Toolbox, click the Estimated Ink Level tab, and then click the Print Cartridge Ordering Information button.

If a print cartridge runs out of ink, the printer can operate in the ink-backup mode.

For information about installing a print cartridge, see the print cartridge installation page.

3.7 Ink-backup mode

In the ink-backup mode, the printer operates by using only one print cartridge. The ink back-up mode is initiated when a print cartridge is removed from the print cartridge cradle.

To remove a print cartridge, see the print cartridge installation page.

Ink-backup mode output

Printing in ink-backup mode slows the printer and affects the quality of printed documents.

Installed print cartridge Result

Black print cartridge. Colors are printed as grayscale.

Tri-color print cartridge. Colors print but black is grayed and is not a true black.

Photo print cartridge. Colors are printed as grayscale.

Gray photo print cartridge. Colors are printed as grayscale.

HP Deskjet 6800 series printer

Note: It is recommended that you do not use the photo print cartridge or the gray

photo print cartridge for ink-backup mode.

Exiting ink-backup mode

Install two print cartridges in the printer to exit the ink-backup mode.

To install a print cartridge, see the print cartridge installation page.

3.8 Automatic Paper-Type Sensor

The Automatic Paper-Type Sensor automatically selects the appropriate print settings for the media that is being printed on, particularly HP media.

When the Automatic Paper-Type Sensor is engaged, the printer scans the first page of a document with a red optical sensor light to determine the best paper-type setting. After the printer determines the paper-type setting, the page is printed.

Do not place the printer in direct sunlight. Direct sunlight can interfere with the Automatic Paper-Type Sensor.

To use the Automatic Paper-Type Sensor, see the paper-type selection page.

Note: The Automatic Paper-Type Sensor is not available for documents that are

printed from the 250-Sheet Plain Paper Tray Accessory or the Auto Two-

Sided Print Accessory with Small Paper Tray.

HP Deskjet 6800 series printer

4 Connecting to the printer

• Connecting a digital camera

• USB

• Wireless networking

• Wired networking

4.1 USB

The printer connects to the computer with a Universal Serial Bus (USB) cable. The computer must be running Windows 98 or later to use a USB cable.

For instructions on connecting the printer with a USB cable, see the reference guide or setup poster that came with the printer.

4.2 Wireless networking

For setup information, click one of the following options:

• Wireless network basics

• Wireless security

• Installing the printer on a wireless network

For a description of the printer's wireless feature, click one of the following options:

• Wireless Status light and Signal Strength indicator

• Report Page button

• Network icon

• Wireless radio

• HP Report page

• Embedded Web server (EWS)

Other information:

HP Deskjet 6800 series printer

• Resetting the printer to the factory defaults

• Troubleshooting

• Glossary

4.2.1 Wireless networking basics

The printer's built-in wireless communications feature allows you to connect the printer directly to an 802.11g or 802.11b Wi-Fi wireless network without the aid of an external print server.

To install the printer on a wireless network, follow the wireless installation

instructions.

Wi-Fi

802.11g and 802.11b

Wi-Fi is a wireless communications technology that allows you to connect computers and other devices (such as printers) to each other and the Internet without the use of wires. The printer is compatible with two types of Wi-Fi technology:

802.11g and 802.11b.

Both 802.11g and 802.11b operate by radio transmission in the 2.4 gigahertz per second (GHz) frequency band. 802.11g devices communicate at a maximum speed of 54 megabits per second (Mb/s). 802.11b devices communicate at a maximum speed of 11 Mb/s.

In infrastructure mode, the printer operates in either 802.11g or 802.11b mode, depending on the wireless network. In ad hoc mode, the printer defaults to 802.11b mode.

802.11a

802.11a is an emerging wireless networking technology that operates in the 5 GHz frequency band and offers communication speeds similar to those of 802.11g. The printer cannot communicate with 802.11a devices over a wireless connection.

If you have an 802.11a wireless network, you must use an Ethernet cable to connect the printer to the network's Wireless Access Point (WAP) in order to achieve a processing speed comparable to that of the 802.11a network.

To connect the printer to an Ethernet network, follow the Ethernet network

installation instructions.

Adapters and access points

Adapters

While some devices, such as the printer, have built-in Wi-Fi capability, other devices need an adapter to become Wi-Fi-enabled.

HP Deskjet 6800 series printer

Examples of common adapters include:

PCMCIA card that plugs into the PCMCIA slot in a laptop.

ISA or PCI card that can be used with a desktop computer.

USB adapter that connects to the USB port on a desktop or laptop computer.

Other types of adapters are available. All adapters come with configuration software that allows you to configure the adapter for your wireless network.

Access points

Infrastructure networks are a common variety of wireless network. An infrastructure

network requires the use of a Wireless Access Point (WAP).

A WAP acts as a central hub for a wireless network or as a router connecting the wireless network to another network (such as the Internet or an Ethernet network). Devices on the network communicate through the WAP.

HP Deskjet 6800 series printer

Reducing interference in a wireless network

The following tips will help reduce the chances for interference in a wireless network:

• Keep the wireless devices away from large metal objects, such as filing cabinets, and other electromagnetic devices, such as microwaves and cordless telephones, as these objects can disrupt radio signals.

• Keep the wireless devices away from large masonry structures and other building structures as these objects can absorb radio waves and lower signal strength.

• For an infrastructure network, position the WAP in a central location in line of sight with the wireless devices on the network.

• Keep all wireless devices on the network within range of one another.

Wireless network examples

To see some examples of wireless networks, see the wireless network examples

page.

Communication modes

There are two types of communication modes for wireless devices:

• Infrastructure mode

• Ad hoc mode

Infrastructure mode

When the printer is set to the infrastructure communication mode, the printer communicates with other devices on the network, whether the devices are wired or wireless, through a Wireless Access Point (WAP). WAPs commonly act as

routers or gateways on small networks.

HP Deskjet 6800 series printer

In infrastructure mode, the printer automatically detects whether the wireless network uses 802.11b or 802.11g.

Ad hoc mode

When the printer is set to the ad hoc communication mode, the printer communicates directly with other wireless devices on the network without the use of a WAP.

The ad hoc communication mode defaults to 802.11b. Follow these steps to use

802.11g in ad hoc mode:

1. Open the printer's embedded Web server (EWS).

2. Click the Networking tab.

3. Under Connection, click Wireless (802.11).

4. Click the Advanced tab.

5. Under Compatibility, clear the In an ad hoc network use 802.11b behavior check box.

6. Click Apply, and then close the EWS.

Wireless network settings

Devices (such as computers and printers) on a wireless network must share the following settings:

Network name (SSID)

A network name, or Service Set Identifier (SSID), identifies a particular wireless network. In order to operate on a network, a device must know the network's network name.

HP Deskjet 6800 series printer

For an in-depth explanation of network names, see the network names page.

Wireless profiles

A wireless profile is a set of network settings unique to a given wireless network. A wireless device might have wireless profiles for several wireless networks. In order to use the printer, the computer must be set to the profile for the printer's wireless network.

For example, a laptop that is used both at work and at home, might have one profile for a wireless network at work and another profile for a wireless network at home.

The printer does not support multiple profiles.

For an in-depth explanation of wireless profiles, see the wireless profiles page.

Wireless security

Devices on a wireless network must share the same security settings.

For a description of the wireless security options available for the printer, see the

wireless security page.

Printing

Computers on the network send print jobs directly to the printer, which prints them in the order received.

The printer can accept print jobs sent simultaneously from four users.

For example, if five users each send a print job to the printer at the same time, the printer accepts four of the print jobs and rejects the fifth. The user who sent the fifth print job should wait a few minutes and then resend the print job.

4.2.2 Wireless network examples

There are three common configurations for wireless networks:

• Ad hoc

• Infrastructure

• Mixed wired and wireless

Ad hoc networks

An ad hoc network is a type of wireless network in which devices directly communicate with each other rather than through a Wireless Access Point (WAP).

For example, a simple ad hoc wireless network might consist of a laptop and a printer communicating directly with one another.

HP Deskjet 6800 series printer

Ad hoc networks are typically small and simple. Performance on these types of networks can degrade if more than six devices are on the network.

Infrastructure networks

On an infrastructure network, devices, such as computers and printers, communicate through a Wireless Access Point (WAP). WAPs commonly act as

routers or gateways on small networks.

For example, a simple infrastructure wireless network might consist of a laptop and a printer communicating through a WAP.

Mixed wired and wireless networks

Wireless devices often exist on a largely wired network.

In this case, a WAP is connected to the main network by an Ethernet cable plugged into the WAP's WAN port. The WAP acts as the go-between for the wired devices and the wireless devices. The wired devices communicate with the WAP over the Ethernet cable, while the wireless devices communicate with the WAP over radio waves.

HP Deskjet 6800 series printer

For example, a mixed wired and wireless network may consist of the following:

• Several desktop computers

• A WAP connected to an Ethernet network

• A printer connected wirelessly to the WAP

In order to use the printer, a desktop PC sends a print job over the Ethernet cable to the WAP. The WAP then wirelessly transmits the print job to the printer.

4.2.3 Wireless profiles

A wireless profile is a set of network settings unique to a given wireless network.

Many wireless devices have configuration utilities that allows the device to have wireless profiles for several wireless networks. In order to use the printer, the computer must be set to the profile for the printer's wireless network.

Note: Not all wireless devices support multiple profiles.

The printer only supports one wireless profile.

Example

A person uses the same wireless-enabled laptop at work and at home. They have one wireless network at work, and another wireless network at home.

Each network has a unique set of wireless settings. The person creates the following wireless profiles on the laptop:

• at_work: Contains the network settings for the office wireless network

• at_home: Contains the network settings for the home wireless network

HP Deskjet 6800 series printer

Wireless network location Profile

Office

at_work

• Network name: office

• Communication mode: infrastructure

• Security: WPA

• Authentication: WPA/PSK

Home

at_home

• Network name: home

• Communication mode: ad hoc

• Security: WEP

• Authentication: Open System

When the laptop is being used at work, the person must set the wireless profile to at_work in order to connect to the office network.

Conversely, the laptop must be set to the at_home wireless profile when the person is at home and wants to connect the laptop to the home network.

4.2.4 Network name (SSID)

A network name, or “Service Set Identifier (SSID)”, identifies a particular wireless network. In order to operate on a network, a device must know the network's network name.

A wireless network only has one network name.

A given location, such as an office, may have several wireless networks, each with a different network name. Wireless devices use network names to identify overlapping wireless networks.

HP Deskjet 6800 series printer

Example

The printer is in an office with two wireless infrastructure networks. Each network has a Wireless Access Point (WAP).

Note: In this example, both wireless networks have the same security settings.

1. Network name equals “network_1”

2. Network name equals “network_2”

The network name for one wireless network is network_1. The network name for the other wireless network is network_2.

The printer receives signals from both networks, network_1 and network_2.

The printer is configured for network_1

The printer's network name (SSID) setting has been configured for network_1. The printer can only communicate to network_1. In other words, the printer can only accept print jobs from network_1.

The printer communicates with network_1.

The laptop is configured for network_2

The laptop's network name (SSID) settings have been configured for network_2. The laptop is unable to communicate with the printer and cannot send print jobs to the printer.

HP Deskjet 6800 series printer

The laptop cannot communicate with the printer.

The laptop is reconfigured for network_1

The laptop's network name (SSID) settings have been reconfigured for network_1. The laptop is able to communicate with the printer and is ready to send print jobs to network_1.

The laptop and the printer can communicate.

4.2.5 Wireless security

The printer can be configured for several wireless security options depending on the type of wireless network of which the printer is part.

Infrastructure networks

• WPA

HP Deskjet 6800 series printer

• WEP

• Open system

Ad hoc networks (wireless direct-connect)

• WEP

• Open system

Wireless security basics

For more information about wireless security, see the authentication and encryption

page.

4.2.6 Authentication and encryption

Wireless security is a complex and developing topic. This page gives a brief overview of the basics involved in making a wireless network secure.

In the simplest terms, wireless security involves two strategies: authentication and encryption.

A wireless security method, such as WEP or WPA, involves varying levels of authentication and encryption.

Authentication

Definition

Authentication verifies the identity of a user or device before granting access to a network, making it more difficult for unauthorized users to access network resources.

In order to be authenticated and allowed to use a network, a device must supply a known password to other devices on the network. If the device cannot supply the correct password, then it will not be able to use other devices on the network.

Types of authentication

The printer supports three types of authentication. Each type of authentication has its benefits and limitations.

Authentication type Description Benefits Limitations

Devices on a

Open System

network identify themselves with the network name (SSID) only.

Least complicated strategy.

Provides little protection against unauthorized users.

HP Deskjet 6800 series printer

Authentication type Description Benefits Limitations

Shared Key

WPA/PSK

Devices use a shared master secret to identify themselves as authorized members of the network.

Devices use a single pre-shared key (PSK) to identify themselves as authorized members of the network and to generate an encryption key.

Convenient to use in conjunction with WEP, since a WEP key can serve as the shared authentication key.

The pre-shared key and the encryption keys are not identical.

Allows smaller networks to use WPA without the need for an authorization server.

All devices must have the key.

The shared key does not change automatically.

All devices must have the key.

Encryption

Definition

Encryption involves using a password to encode data sent over a wireless network in order to make the data unintelligible to eavesdroppers. Only devices that know the password can decode the data.

Types of encryption

The printer supports four types of encryption. Each type of encryption has its benefits and limitations.

Encryption type Description Benefits Limitations

Open System

Devices on a network do not encrypt data.

Least complicated strategy.

Provides no protection against eavesdroppers.

HP Deskjet 6800 series printer

Encryption type Description Benefits Limitations

All devices must have the key.

WEP encryption

AES

TKIP

Devices on a network share a password, called a WEP key to encode and decode data.

Advanced Encryption Standard (AES) is a U.S. government sponsored encryption method that uses a complex algorithm called Rijndael.

AES uses encryption keys to encode data. AES automatically changes the encryption keys after a certain time interval, thus making the wireless network less vulnerable to eavesdropping.

Temporal Key Integrity Protocol (TKIP) uses encryption keys to encode data. TKIP automatically changes the encryption keys after a certain time interval, thus making the wireless network less vulnerable to eavesdropping.

Simplest strategy that provides encryption.

Since the encryption key changes automatically, the data is more difficult for eavesdroppers to decode.

The WEP key does not change automatically.

WEP encryption provides less security than both AES or TKIP.

All devices must have the key.

HP Deskjet 6800 series printer

4.2.7 Wi-Fi Protected Access (WPA)

Wi-Fi Protected Access (WPA) provides security by doing the following:

• Encrypting data sent over radio waves from one wireless device to another wireless device

• Controlling access to network resources through authentication protocols

Only devices that share the same WPA settings as the printer will be able to communicate with the printer.

For example, if the printer's network uses WPA, only devices that have the same WPA settings as the printer will be able to use the printer.

WPA provides better security than WEP.

WPA is a network feature

WPA is an optional wireless network feature. Not all wireless networks use WPA.

Configure the printer for WPA only if the printer's network uses WPA. The printer's WPA settings must match the network's settings.

If the printer's network does not use WPA, then do not configure the printer to use WPA.

If you do not know if your network uses WPA, consult the configuration utility for your computer's NIC card or your network's Wireless Access Point (WAP).

Encryption

WPA uses encryption keys to encode data.

The printer supports two types of WPA encryption: TKIP and AES.

For more information about TKIP and AES, see the authentication and encryption

page.

Configuring the printer to use WPA

Follow these steps to configure the printer to use WPA:

1. Open the printer's embedded Web server (EWS).

2. Click the Networking tab.

3. Under Connections, click Wireless (802.11).

4. On the Wireless Setup tab, click the Start Wizard button, and then follow the onscreen instructions

5. After configuring the printer, close the EWS.

HP Deskjet 6800 series printer

4.2.8 Wired equivalent privacy (WEP)

Wired Equivalent Privacy (WEP) provides security by encrypting data sent over radio waves from one wireless device to another wireless device.

WEP can also provide security through authentication. For more information about authentication and encryption, see the authentication and encryption page.

WEP encodes the data sent across the network making the data unintelligible to eavesdroppers. Only devices that share the same WEP settings as the printer will be able to communicate with the printer.

For example, if the printer's network uses WEP, only devices that have the same WEP settings as the printer will be able to use the printer.

WEP is a network feature

WEP is an optional wireless network feature. Not all wireless networks use WEP.

Configure the printer for WEP only if the printer's network uses WEP. The printer's WEP settings must match the network's settings. If your network has WEP, you must use an Ethernet cable to connect the printer to the network in order to install the printer software.

If the printer's network does not use WEP, then do not configure the printer to use WEP.

If you do not know if your network uses WEP, consult the configuration utility for your computer's NIC card or your network's Wireless Access Point (WAP).

WEP keys

Devices on a WEP-enabled network use WEP keys to encode data.

WEP keys can also be used for authentication.

After creating a set of WEP keys, record and store the keys in a secure location. You may not be able to retrieve the WEP keys if you lose them.

Caution: If you lose the WEP keys, you will not be able to add a new device to your network without reconfiguring the WEP settings for every device on the network.

A WEP-enabled network might use multiple WEP keys. Each WEP key is assigned a key number (such as Key 2). Each device on the network must recognize all the network's WEP keys and the key number assigned to each WEP key.

Configuring the printer to use WEP

Follow these steps to configure the printer to use WEP:

HP Deskjet 6800 series printer

1. Open the printer's embedded Web server (EWS).

2. Click the Networking tab.

3. Under Connections, click Wireless (802.11).

4. On the Wireless Setup tab, click the Start Wizard button, and then follow the onscreen instructions

5. After configuring the printer, close the EWS.

4.2.9 Open system

A wireless network that does not use any authentication or encryption method is referred to as an open system.

An open system can still have a minor level of security if the network's wireless access point(s) does not broadcast the network's network name (SSID). A device trying to join the network must then know the network name before connecting.

For more information about network names, see the network name (SSID) page.

An open system is highly vulnerable to eavesdropping and intrusion.

Configuring the printer for an open system

Follow these steps to configure the printer for an open system:

1. Open the printer's embedded Web server (EWS).

2. Click the Networking tab.

3. Under Connections, click Wireless (802.11).

4. On the Wireless Setup tab, click the Start Wizard button, and then follow the onscreen instructions

5. After configuring the printer, close the EWS.

4.2.10 Installing the printer on a wireless network

For instructions on installing the printer on a wireless network, see the network guide that came with the printer.

4.2.11 Wireless Status light

The Wireless Status light indicates the status of the printer's internal wireless communications radio.

HP Deskjet 6800 series printer

State of the Wireless Status light Printer status

Able to receive and transmit data wirelessly.

Is not able to receive and transmit data wirelessly.

Off

Flashing

Signal Strength indicator

Receiving data.

HP Deskjet 6800 series printer

The Signal Strength indicator shows the strength of the radio signal that the printer is receiving. When all bars are illuminated, the signal is strong. When no bars are illuminated, the signal is weak.

4.2.12 Report Page button

Use the Report Page button to do the following:

• Print an HP Report page

• Reset the printer to the factory defaults

1. Report Page button

4.2.13 Network icon

The Network icon illuminates when the printer is connected to:

• An Ethernet network

• An active wireless network

• An active wireless direct-connection to a computer or other wireless device

Status of the icon Status of the printer network

connection

Connected to either an Ethernet network or a wireless network.

HP Deskjet 6800 series printer

Status of the icon

Off

Status of the printer network connection

Not connected to an Ethernet network or a wireless network.

4.2.14 Wireless radio

The printer has an internal wireless radio for wireless communication.

How the wireless radio works

The wireless radio broadcasts on the 2.4 GHz frequency whenever the wireless radio is powered on and enabled.

The wireless radio automatically turns off when the printer is powered off or unplugged from a power source.

If the printer is connected to an active Ethernet network with an Ethernet cable, the wireless radio remains active, but the printer does not attempt to make a wireless connection.

Note: USB connections have no effect on the radio's functionality.

Wireless Status light

The Wireless Status light indicates the status of the wireless radio. For a description of the Wireless Status light, see the Wireless Status light page.

Disabling and enabling the wireless radio

Disabling the radio turns the wireless radio off. When disabled, the wireless radio sends no signals even if the printer is powered on.

Enabling the radio turns the wireless radio on. When enabled, the wireless radio sends signals if the printer is powered on.

Disabling the wireless radio

Follow these wireless steps to disable the radio:

HP Deskjet 6800 series printer

1. Verify that the printer is powered on and is idle.

2. Press and hold down the Report Page button.

3. While holding down the Report Page button, press the Cancel button once, and then press the Resume button once.

4. Release the Report Page button.

Enabling the wireless radio

Follow these steps to re-enable the wireless radio:

1. Verify that the printer is powered on and is idle.

2. Press and hold down the Report Page button.

3. While holding down the Report Page button, press the Cancel button once.

4. Release the Report Page button.

4.2.15 HP Report page

The HP Report page supplies useful information about the printer's wireless,

wired, and PictBridge connections.

Printing an HP Report page

To print an HP Report page, verify that the printer is powered on and idle, and then press the Report Page button once.

If the printer has just been connected to a network, wait a few minutes before printing the HP Report page to allow the printer to obtain valid settings.

Selecting the language

The default language for the HP Report page is English. Follow these steps to print the page in another language:

1. Press the Report Page button to print the English version of the page.

2. On the lower portion of the page, find the language that you want.

3. To print the page in that language, follow the instructions that correspond to the language.

HP Deskjet 6800 series printer

For example, to print the page in French, press and hold down the Report Page button, press the Resume button twice, and then release the Report Page button.

Understanding the HP Report page

The HP Report page lists the following information that you might frequently need to know:

General information

General information applies to both Ethernet and wireless networks:

Item Meaning

The printer's network status:

Network Status

Active Connection Type

URL

Hardware Address (MAC) The printer's Media Access Control (MAC) address.

Firmware Revision

Host Name The printer's host name on the network.

IP Address The printer's current IP address on the network.

Subnet Mask The printer's subnet mask.

Default Gateway The printer's gateway address.

Configuration Source

• Ready: The printer is ready to print.

• Offline: The printer is not connected to a network.

The type of network the printer is connected to:

• Wired: The printer is connected to an Ethernet network.

• Wireless: The printer is connected to a wireless network.

• Disabled: The printer is not connected to a network.

The address to use in order to open the printer's

embedded Web server.

Revision number of the printer's internal software.

This item may be requested by HP Service and Support.

How the printer obtained its IP address:

• Automatic: AutoIP or DHCP

• Manual: Static IP address

HP Deskjet 6800 series printer

Item Meaning

The IP address of the printer's domain name server.

DNS Server

mDNS

Admin Password

Link Config

Not Specified means that no IP address has been set. This setting does not apply to the printer.

The printer's mDNS service name on the network.

This name is used by Apple Rendezvous to identify the printer on Mac OS X v10.2.3 and higher.

Indicates whether the printer's embedded Web server is password protected.

• Set: A password is required.

• Not Set: A password is not required.

The network link configuration:

• 802.11

• 10T-Full

• 10T-Half

• 100TX-Full

• 100TX-Half

802.11 wireless

The 802.11 wireless information applies only to the printer's wireless connection:

Item Meaning

The printer's wireless network status:

• Connected: The printer is connected to the wireless network.

Wireless Status

Communication Mode

Network Name (SSID) The SSID setting to which the printer is set.

• Disconnected: The printer is not connected to the wireless network.

• Disabled: The wireless radio is off and the printer is connected to an Ethernet network.

The communication mode to which the printer is configured.

• Infrastructure

• Ad hoc

HP Deskjet 6800 series printer

Item Meaning

The strength of the 802.11 radio signal the printer is receiving:

Signal Strength (1-5 highest)

Channel

Authentication Type

Encryption

Access Point HW address

• 1 through 5: 5 indicates an excellent signal; 1 indicates a poor signal.

• Not applicable: The printer is set to ad hoc communication mode or the wireless network is disabled.

One of several pre-set frequencies at which

802.11b-enabled devices communicate in order to reduce interference.

The number of channels available varies by country/region.

Not applicable means that the wireless network is disabled.

The printer's authentication setting:

• Open System: No authentication is being used.

• Shared Key: The printer is using a WEP key for authentication.

• WPA-PSK: Authentication that uses a PreShared Key (PSK). Used as part of WPA for small networks.

• None: No authentication is in use.

• 64-bit WEP: Printer is configured with a fivecharacter or 10-digit WEP key.

• 128-bit WEP: Printer is configured with a 13character or 26-digit WEP key.

• AES: An encryption method that can be used with WPA.

• TKIP: An encryption method that can be used with WPA.

• None: No encryption is being used.

The MAC address of the Wireless Access Point

(WAP) for the printer's network. This setting applies

only to infrastructure networks. Not applicable means that the printer is set to ad hoc communication mode.

HP Deskjet 6800 series printer

Miscellaneous

The Miscellaneous section contains information that applies to Ethernet networks, wireless connections, and PictBridge connections:

Item Meaning

Number of packets sent without error.

Total Packets Transmitted

Total Packets Received

PictBridge Status

PictBridge Last Error

This item may be requested by HP Service and Support.

Number of packets received without error.

This item may be requested by HP Service and Support.

• Connected: The printer is connected to a digital camera.

• Error: Something is wrong with the PictBridge connection.

The last known error to occur in the printer PictBridge function since the printer was last turned on.

4.2.16 Embedded Web server (EWS)

The embedded Web server (EWS) provides a simple way to manage your printer on a network.

Use the printer's EWS to do the following:

• Check the printer's status.

• Adjust the printer's network configuration.

• Check estimated ink levels in the print

cartridges.

• View network statistics.

• Configure the printer's wireless security

settings.

• Visit HP's Web site for support information and

to purchase supplies.

Caution: It is recommended that the printer and the computers that use it be on the same subnet. Printer installation across subnets can be problematic depending on the type of router used.

Before using the EWS, verify that the printer and the computer are powered on and connected to the network.

HP Deskjet 6800 series printer

Follow these steps to open the EWS:

1. Launch your Internet browser.

Use Microsoft Internet Explorer 5.0 or higher or Netscape 4.75 or higher.

2. Enter either the printer's IP address or host name in the browser's address box.

Note: If the printer is on a different subnet than your computer, enter the printer's

IP address (for example: http://192.168.1.1) in the browser's address box to open the embedded Web server. Also, if your computer uses a proxy server to access the Internet, you might need to configure your browser to by-pass the proxy server in order to access the EWS.

If you don't know the printer IP address or host name, print an HP Report page.

Note: For instructions on using the printer's EWS, see the online help. To open

the online help, click Help under the Other Links heading.

Caution: Use caution when changing the print server's wireless network settings; you may lose your connection. If you lose your connection, you may need to use the new settings to reconnect. If the printer loses its network connection, you may need to reset it to factory defaults and reinstall the software.

4.2.17 Resetting the printer to the factory default settings

Once the printer is configured for a network, its configuration settings are saved in its memory.

Resetting the printer to its factory default settings will clear all the settings from the printer's memory for your network. This should only be done as a last resort when troubleshooting the printer.

Resetting the printer to its factory default settings may require you to reinstall the printer software. Additionally, you will also have to reconfigure the printer's security settings.

The printer's default settings are:

Option Default setting

Communication mode Ad hoc

Network Name (SSID) hpsetup

Encryption None

Wireless radio On

HP Deskjet 6800 series printer

Option Default setting

EWS administrator password [blank]

Follow these steps to reset the printer to the factory default settings:

1. Verify that the printer is powered on.

2. Press and hold down the Report Page button.

3. While holding down the Report Page button, press the Cancel button three times.

4. Release the Report Page button.

4.2.18 Networking glossary

numbers

10/100 Base-T: A technical term for Ethernet. 10/100 refers to the speed at which the Ethernet network functions. 10 indicates 10 megabits per second (Mb/s) for normal Ethernet, and 100 indicates 100 Mb/s for Fast Ethernet.

802.11a: A type of wireless networking that provides up to 54 Mb/s transmission in the 5 GHz band.

802.11b: A type of wireless networking that provides up to 11 Mb/s transmission (with a fallback to 5.5, 2 and 1 Mb/s) in the 2.4 GHz band.

802.11g: A type of wireless networking that provides up to 54 Mb/s transmission in the 2.4 GHz band.

Ad hoc network: A type of wireless network in which devices directly communicate with each other rather than through a Wireless Access Point (WAP). Ad hoc networks are typically small and simple (for example, two wireless PCs or a wireless PC and a wireless printer). Performance on these types of networks can degrade if more than six devices are on the network. Ad hoc networks are also known as peerto-peer networks, independent basic service stations (IBSS), or direct-connect wireless networks.

AES: Advanced Encryption Standard (AES) is a U.S. government sponsored encryption method that uses a complex algorithm called “Rijndael.” AES uses encryption keys to encode data. AES automatically changes the encryption keys after a certain time interval, thus making the wireless network less vulnerable to eavesdropping.

Authentication: Authentication is a wireless network security strategy. On a network with authentication, devices use a shared key as a password and communicate only with devices that know the key. Authentication does not encrypt the data sent between wireless devices. Authentication can be used in conjunction with WEP. Authentication keys and WEP keys can be identical.

HP Deskjet 6800 series printer

AutoIP: A process by which a device on a network automatically assigns an IP address to itself.

BOOTP: Bootstrap Protocol (BOOTP) is an Internet protocol that enables a device to discover its own IP address, the IP address of a BOOTP server on the network, and a file to be loaded into memory to boot the machine. This enables the device to boot without requiring a hard or floppy disk drive.

Broadcast packet: A packet sent from one device on a network to all devices on the network.

Channel: One of several pre-set frequencies at which 802.11b-enabled devices communicate in order to reduce interference. The number of channels available varies by country/region.

DHCP (Dynamic Host Configuration Protocol): A protocol used to automatically assign an IP address to each device on a network.

EAP: Extensible Authentication Protocol (EAP) is a general protocol for authentication that also supports multiple authentication methods, such as token cards, one-time passwords, certificates, and public key authentication. WPA uses EAP.

Encryption: A network security that encodes the data sent across a wireless network making the data unintelligible to eavesdroppers. The printer supports WEP, TKIP, and AES.

Encryption keys: A sequence of characters or digits that a wireless device uses to encode data. Encryption keys can be static (as they are in WEP) or dynamic (as they are in WPA).

Ethernet: A popular form of wired computer networking for Local Area Networks.

Ethernet cable: There are two types of Ethernet cables. A straight-through cable is the most common and is used to connect devices on a network to a hub or router. A crossover cable is used to connect two devices that have Ethernet ports but that are not hubs or routers. Use a CAT-5 cable with an RJ-45 plug to connect the printer to an Ethernet network.

Firewall: A combination of hardware and software tools that protects a network from unwanted entry.

HP Deskjet 6800 series printer

Gateway: A dedicated device (router or computer) that connects two different networks. For example, a computer on an Ethernet network may act as a gateway between the network and the Internet.

Host name: The name by which the printer identifies itself on the network. The printer's host name appears on the HP Report page. Use the host name to open the printer's embedded Web server (EWS).

Hub: A simple device that acts as the center of an Ethernet network. Other devices on the network are connected to the hub.

ICS (Internet Connection Sharing): A Windows program that allows a computer to act as a gateway between the Internet and a network. ICS uses DHCP to assign IP addresses. See Windows documentation for more information about ICS.

Internet Sharing: A Macintosh OSX program that allows a computer to act as a gateway between the Internet and a network. See Macintosh documentation for more information about Internet Sharing.

IP address (Internet Protocol address): A unique number that identifies a device on a network. The IP address is often automatically assigned by DHCP or AutoIP. However, a device can be manually assigned a static IP address.

Infrastructure network: A type of wireless network in which devices communicate with each other through a Wireless Access Point (WAP), such as a wireless network hub, router, or gateway.

LAN (Local Area Network): A high-speed type of computer network that connects devices that are a relatively short distance from one another. An Ethernet network is one type of LAN.

MAC address (Media Access Control address): The hardware address for a device on a network. The printer's MAC address appears on the HP Report page.

Mb/s (megabits per second): The measure for the rate at which a network functions. For example, 1 Mb/s equals 1,000,000 bits per second (or 125,000 bytes per second).

mDNS: As an alternative to a Domain Name Server, a device issues a Multicast Domain Name Server (mDNS) notification to provide information regarding its service. The notification includes the type of service (such as printing), the name of the service (such as “your printer”), IP and port addresses, and other necessary information. Each device on the network receives the notification and stores the information in a personal DNS server.

HP Deskjet 6800 series printer

Network name: A network name is an alphanumeric, case-sensitive character string that provides basic access control to a wireless network. A network name is also known as a “Service Set Identifier (SSID).”

Packet: A message sent from one device on a network to other devices on the network.

Protocol: A language that devices on a network use to communicate with each other. A popular network protocol is TCP/IP.

RJ-45: The type of plug at the end of an Ethernet cable.

Router: A complex networking device that directs packets from one network to another network. A router can act as a gateway between a LAN and the Internet.

Static IP address: An IP address that is manually assigned to a device on a network. A static IP address remains fixed until changed manually. Alternative methods for assigning IP address are DHCP and AutoIP.

Subnet: A small network that acts as part of a large network. It is recommended that the printer and the computers that use the printer all be on the same subnet.

Subnet mask: A number that identifies the IP addresses that belong to a subnet.

Switch: A network device that manages network traffic in order to minimize collisions and maximize speed.

TCP/IP: Transmission Control Protocol/Internet Protocol (TCP/IP) is the network communication protocol used on the Internet. The printer's built-in networking feature supports LANs that use TCP/IP.

TKIP: Temporal Key Integrity Protocol (TKIP) is an encryption method used in WPA.

Unicast packet: A packet sent from one device on a network to another device on the network.

WEP: Wired Equivalent Privacy (WEP) provides security by encrypting data sent over radio waves from one wireless device to another wireless device. WEP encodes the data sent across the network making the data unintelligible to eavesdroppers. Only devices that share the same WEP settings as the printer will be able to communicate with the printer. WEP depends on encryption keys that are static and provides less security than WPA.

HP Deskjet 6800 series printer

WEP key: A WEP key, or encryption key, is a sequence of alphanumeric characters or hexadecimal digits. After creating a WEP key, you must remember it or store it in a secure location. You may not be able to retrieve the WEP key if you lose it. A WEP key is either 64 or 128 bits long. The first 24 bits of the key are provided automatically. When creating the WEP key, the person creating the key provides the remaining bits (40 bits in the case of a 64-bit key, or 104 bits in the case of a 128-bit key).

Wireless Access Point (WAP): A Wireless Access Point (WAP) is a device through which devices (for example, computers and printers) on an infrastructure wireless network communicate with one another. A WAP is also called a base station.

Wireless profile: A wireless profile is a collection of wireless network settings that applies to a particular wireless network. For example, a wireless LAN card can have one profile for a home network and another profile for an office network. When installing a device on a network, be sure to select the appropriate profile.

WPA: Wi-Fi Protected Access (WPA) provides security by encrypting data sent over radio waves from one wireless device to another wireless device and by controlling access to network resources through authentication protocols. Only devices that share the same WPA settings as the printer will be able to communicate with the printer. WPA uses encryption keys that change frequently. WPA provides better security than WEP.

4.3 Wired Ethernet networking

For setup information, click one of the following options:

• Ethernet basics

• Installing the printer on an Ethernet network

For a description of the printer's Ethernet feature, click one of the following options:

• Ethernet lights

• Report Page button

• Network icon

• HP Report page

• Embedded Web server (EWS)

Other information:

• Resetting the printer to the factory defaults

• Troubleshooting

• Glossary

HP Deskjet 6800 series printer

4.3.1 Ethernet basics

The printer's built-in Ethernet feature allows you to connect the printer directly to a 10/100 Base-T Ethernet network without the aid of an external print server.

To install the printer on an Ethernet network, follow the Ethernet installation

instructions.

Hardware

Hubs, switches, and routers

On an Ethernet network, devices, such as computers and printers, are each connected to a network hub, switch, or router.

Hubs, switches, and routers may look similar, but there are important differences:

• Hubs are passive. Other devices on the network plug into the hub in order to communicate with one another. A hub does not manage the network.

• A switch allows devices on a network to communicate directly with one another in a smooth and efficient manner. A switch monitors and directs network traffic in order to allow each transmission the most possible bandwidth. By monitoring network traffic, a switch minimizes collisions and maximizes speed.

• Routers primarily connect different networks (for example, connecting a home network to the Internet). Routers are active. Routers have network administration tools, such as firewalls and DHCP. A router can act as a

gateway, while a hub and a switch cannot.

Cables

Use a CAT-5 Ethernet cable to connect the printer to an Ethernet network. Ethernet cables have an RJ-45 plug.

1. RJ-45 plug

HP Deskjet 6800 series printer

Network communication

TCP/IP

Devices on a network communicate with one another using a “language” called a

protocol. The printer is designed to operate on networks that use a popular protocol

called TCP/IP.

IP address

Each device on a network identifies itself with a unique IP address. Most networks use a software tool, such as DHCP or AutoIP, to automatically assign IP addresses.

Internet connections

Networks may or may not be connected to the Internet.

If you place the printer on a network connected to the Internet, it is recommended that you use a gateway so that the printer's IP address is assigned through DHCP.

A gateway can either be a router or a Windows computer running Internet

Connection Sharing (ICS). For more information about ICS, see the documentation

that came with the Windows computer.

Ethernet network examples

To see some examples of Ethernet networks, see the Ethernet network examples page.

Printing

Computers on the network send print jobs directly to the printer, which prints them in the order received.

The printer can accept print jobs sent simultaneously from four users.

4.3.2 Ethernet network examples

These are some common Ethernet network configurations:

HP Deskjet 6800 series printer

Shared Internet connection with a router acting as a gateway

In this example, a router manages the network connections and acts as a

gateway between the network and the Internet.

Shared internet connection with a PC acting as a gateway

In this example, the network devices are connected to a hub. A computer on the network acts as the gateway between the network and the Internet. The gateway computer uses Windows Internet Connection Sharing (ICS) to manage the network connections and provide Internet access to the other devices.

DSL or cable Internet connection without a gateway

This example looks similar to the first example. However, in this example, the network devices are connected to a hub, rather than a router. The hub is directly connected to the Internet.

Caution: HP does not recommend this configuration. If possible, use a gateway to manage your network's Internet access in order to limit exposure to viruses and guard against unwanted entry.

HP Deskjet 6800 series printer

Ethernet network without an Internet connection

In this example, the network devices are connected to a hub. Devices use AutoIP to obtain IP addresses.

4.3.3 Installing the printer on an Ethernet network

Installing the printer on an Ethernet network is a two-part process.

First you must connect the printer to the network. Then you must install the printer software on each computer that will use the printer.

• Connecting the printer to an Ethernet network

• Installing the printer software

4.3.4 Connecting the printer to an Ethernet network

Follow these steps to connect the printer to an Ethernet network:

1. If necessary, set up the printer hardware.

For printer hardware setup instructions, see the setup poster that came with the printer.

2. Verify that the printer is powered on.

3. Connect the Ethernet cable to an available port on the network hub or router.

Note: Do not plug the Ethernet cable into a port labeled WAN or Uplink.

4. Connect the Ethernet cable to the Ethernet port on the back of the printer.

HP Deskjet 6800 series printer

Note: The printer's wireless radio is disabled when a Ethernet cable is

connected to the printer.

5. Do one of the following:

State of the Link light Task

Go to step 6.

Off

6. Print an HP Report page.

7. Install the printer software on each computer that will use the printer.

Caution: It is recommended that the printer and the computers that use it be on the same subnet. Printer installation across subnets can be problematic depending on the type of router used.

Repeat steps 2 through 4. If the lights are still off, then verify the following items:

• The printer is powered on.

• The network hub or router is powered on.

• All cable connections are secure.

• You are using an Ethernet cable.

4.3.5 Installing the printer software

Before installing the printer software on a networked computer, verify the following items:

• The printer is set up and powered on.

• The network hub, switch, or router is powered on and functioning properly.

• All computers on the network are powered on and connected to the network.

• The printer is installed on the network.

HP Deskjet 6800 series printer

Previous installations

If the printer software was previously installed on the computer, you must use the printer software CD to install an Ethernet version of the printer driver on the computer. Follow the steps below. The printer software installation wizard will guide you through the installation process.

Caution: It is recommended that the printer and the computers that use it be on the same subnet. Printer installation across subnets can be problematic depending on the type of router used.

Software installation

Follow these steps to install the printer software on the computer:

1. Close all applications running on the computer.

2. Insert the printer software CD in the computer's CD-ROM drive.

3. Follow the onscreen instructions. On the Connection Type screen, select Wired Network.

4. After the installation has completed, follow the onscreen instructions to print a test page.

4.3.6 Ethernet lights

The printer's Ethernet lights indicate the status of the printer's Ethernet connection.

Link light

The Link light is solid when the printer is connected to an Ethernet network and powered on.

State of the Link light State of the printer

Connected to an Ethernet network and powered on.

The printer's wireless radio is disabled when a Ethernet cable is connected to the printer.

HP Deskjet 6800 series printer

State of the Link light State of the printer

Off

Not connected to an Ethernet network or powered off.

Activity light

The Activity light flashes when the printer is receiving or transmitting data over the Ethernet connection.

State of the Activity light State of the printer

Flashing

Receiving or transmitting data over the Ethernet connection.

Off

Not receiving or transmitting data over the Ethernet connection.

HP Deskjet 6800 series printer

5 Printing photos from a digital camera

Learn how to print photos directly from a digital camera:

• PictBridge description

• PictBridge printing instructions

• PictBridge troubleshooting

• Using the Auto Two-Sided Print Accessory with Small Paper Tray and

PictBridge

5.1 PictBridge

With a PictBridge-enabled camera, you do not need a computer to print digital photographs. Just plug the camera into the printer's PictBridge port.

1. PictBridge port

Note: When two PictBridge devices communicate, they provide only the services

that they have in common. For example, some cameras might allow photos formatted as either TIFFs or JPEGS to be printed over a PictBridge connection, but, since the printer does not support TIFFs over a PictBridge connection, only JPEGS can be printed.

When a camera is connected to the PictBridge port, the default printer settings will print a 4 x 6 inch borderless photo with portrait orientation. For detailed information on printing from the camera, consult the documentation that came with your camera.

HP Deskjet 6800 series printer

5.2 PictBridge printing

In order to print photos directly from a digital camera, you need the following items:

• A PictBridge-compatible camera

• A digital camera USB cable

Check the documentation that came with your camera to ensure that your camera supports PictBridge.

Printing

Follow these steps to print photos from a PictBridge-compatible camera:

1. Load photo paper into the printer.

For instructions about loading photo paper, select one of the following options:

• Small photos

• Large photos

• Small photos from the Auto Two-Sided Print Accessory with Small Paper

Tray

2. Connect your camera to the PictBridge port on the front of the printer using the USB cable supplied with your camera.

3. Turn on your camera, and then set it to PictBridge mode.

If you do not know how to set the camera to PictBridge mode, see the documentation that came with the camera.

Note: When the camera is connected correctly, the Connection light is

illuminated. The Connection light blinks green when printing from the camera. If the camera is not PictBridge-compatible or is not in PictBridge mode, the Error light flashes.

HP Deskjet 6800 series printer

After you successfully connect the camera to the printer, you can print your photos. Be sure the size of the paper loaded in the printer matches the setting on your camera. Refer to the documentation that came with your camera for detailed information on printing from the camera.

5.3 PictBridge problems

Images in a connected digital camera do not print

There are several reasons why images in a connected digital camera do not print:

• The digital camera is not PictBridge-compatible.

• The digital camera is not in PictBridge mode.

• The images are not in a supported format.

• You did not select any photos on the camera for printing.

Check the documentation that came with your camera to ensure it supports PictBridge.

If the camera does support PictBridge, make sure the camera is set to PictBridge mode. For instructions on setting the camera to PictBridge mode, see the documentation that came with the camera.

Verify that the digital camera is saving photos in a file format that the PictBridge transfer feature supports:

• EXIF/JPEG

• JPEG

Before you connect the digital camera to the PictBridge port on the printer, select some photos on the camera for printing.

HP Deskjet 6800 series printer

PictBridge lights are flashing

State of the lights Task

Connection light and the Error light are flashing

The printer has lost connection with the camera while printing.

Check the USB connection.

Connection light is on and the Error light is flashing

The camera has lost power.

Replace the camera batteries or connect it to a power supply.

Connection light is on and the Error light flashes twice

The camera has requested an unsupported command.

HP Deskjet 6800 series printer

5.4 Using the Auto Two-Sided Print Accessory with Small Paper Tray when printing from a digital camera

In order to use the Auto Two-Sided Print Accessory with Small Paper Tray when printing directly from a digital camera, you might need to configure the printer to feed paper from the accessory rather than the In tray.

Configuring the printer to feed paper from the accessory

Follow these steps to configure the printer to feed paper from the accessory:

1. Press and hold down the Report Page button.

2. While holding down the Report Page button, press the Cancel button twice.

3. Release the Report Page button.

After configuring the printer to feed paper from the accessory, load the photo paper

into the accessory and then follow the PictBridge printing instructions.

Note: For printing PictBridge photos, the printer only needs to be configured to

feed paper from the Auto Two-Sided Print Accessory with Small Paper Tray once. After being configured, the printer will attempt to print from the accessory until the printer is configured to use the In tray for PictBridge photos.

Re-configuring the printer to feed paper from the In tray

Follow these steps to re-configure the printer to feed paper from the In tray for PictBridge photos:

1. Press and hold down the Report Page button.

2. While holding down the Report Page button, press the Cancel button twice, and then press the Resume button once.

3. Release the Report Page button.

HP Deskjet 6800 series printer

6 Printing photos from a computer

Select the type of photograph that you want to print:

Borderless Photos

Small borderless photo Large borderless photo Panoramic borderless photo

Photos with a white border

Small photo

with a white border

Enhancing your photos

Learn how to enhance your photographs by using the printer's photo printing

features.

PictBridge

Use the printer PictBridge port to print photos directly from a digital camera.

Large photo

with a white border

Panoramic photo

with a white border

6.1 Enhancing your photos

The printer software offers several features to make printing digital photos easier and improve photo quality:

• Get the best combination of speed and quality by using PhotoREt.

• Use the HP digital photography options to touch up photos.

• Achieve the highest resolution with Maximum dpi.

• Print an Exif-formatted photo if you have Exif-enabled software.

HP Deskjet 6800 series printer

• Use HP Everyday Photo Paper, Semi-gloss to save money and ink when printing photos.

Learn how to add professional touches to your digital photographs:

• Use the photo print cartridge for great colors.

• Use these software options to improve printed colors:

• Advanced color settings

• Color management

• Use the gray photo print cartridge for outstanding black-and-white photos.

• Print black-and-white photos.

• Print to the edges of the photo paper with borderless printing.

To prevent photo paper from curling, follow the photo paper storage guidelines.

6.2 PhotoREt

PhotoREt offers the best combination of print speed and quality for your image.

Follow these steps to print with PhotoREt technology:

1. Open the Printer Properties dialog box.

2. Click the Printing Shortcuts tab or the Paper/Quality tab.

3. Click Best in the Print quality drop-down list.

4. Select any other print settings that you want, and then click OK.

6.3 HP digital photography options

The printer has several features to enhance the quality of digital photographs.

Opening the HP digital photography options dialog box

Follow these steps to open the HP digital photography options dialog box:

1. Open the Printer Properties dialog box.

2. Click the Printing Shortcuts tab or the Paper/Quality tab, and then click the HP digital photography button.

Using the HP digital photography options dialog box

Use the HP digital photography options dialog box to set these options:

HP Deskjet 6800 series printer

1. Red eye removal: Click On to remove or reduce red-eye in the photograph.

2. Contrast enhancement: Adjust the contrast to your preference. Click Automatic to allow the printer driver to automatically balance the contrast.

3. Digital flash: Adjust the exposure in dark areas of photos to bring out detail. Click Automatic to allow the printer driver to automatically balance lightness and darkness.

4. SmartFocus: Enhance the image quality and clarity. Click On to allow the printer driver to automatically sharpen details in the image.

5. Sharpness: Adjust the image sharpness to your preference. Click Automatic to allow the printer driver to automatically set the level of sharpening for the image.

6. Smoothing: Soften an image. Click Automatic to allow the printer driver to automatically set the level of smoothing for the image.

6.4 Maximum dpi

The Maximum dpi print quality setting offers 4800 x 1200 optimized dpi printing.

The 4800 x 1200 optimized dpi print mode is the highest quality resolution for this printer. When 4800 x 1200 optimized dpi is selected in the printer driver, the tri-color print cartridge prints in the 4800 x 1200 optimized dpi mode (up to 4800 x 1200 optimized dpi color and 1200-input dpi). If a photo print cartridge is also installed, the print quality is enhanced. A photo print cartridge can be purchased separately if it is not included with your printer.

HP Deskjet 6800 series printer

Note: Use an HP premium photo paper when printing in the Maximum dpi print

quality setting in order to enhance color matching and detail in the photo.

Follow these steps to print in the 4800 x 1200 optimized dpi mode:

1. Open the Printer Properties dialog box.

2. Click the Printing Shortcuts tab or the Paper/Quality tab.

Note: On the Printing Shortcuts tab, select either Photo printing-borderless

or Photo printing-with white borders.

3. Find the appropriate drop-down list:

Tab Drop-down list

Printing Shortcuts Paper type

Paper/Quality Type is

Note: You do not need to set the print quality on both tabs.

4. Select the appropriate photo paper type in the drop-down list.

5. Click Maximum dpi in the Print quality drop-down list.

Note: The Maximum dpi setting temporarily uses a lot of disk space and may

print slowly.

6. Select any other print settings that you want, and then click OK.

6.5 Exif Print

Exif Print (Exchangeable Image File Format 2.2) is an international digital imaging standard that simplifies digital photography and enhances printed photographs. When a photograph is taken with an Exif Print-enabled digital camera, Exif Print captures information such as exposure time, type of flash, and color saturation, and stores it in the image file. The HP Deskjet printer software then uses this information to automatically perform image-specific enhancements, to create outstanding photographs.

Printing Exif Print-enhanced photos requires the following equipment:

• A digital camera that supports Exif Print

• Exif Print-enabled photo software

Follow these steps to print Exif Print-enhanced photos:

1. Open the file that you want the Exif Print-enabled photo software to print.

2. Open the Printer Properties dialog box.

HP Deskjet 6800 series printer

3. Click the Printing Shortcuts tab or the Paper/Quality tab.

Note: On the Printing Shortcuts tab, select either Photo printing-borderless

or Photo printing-with white borders.

4. Click Normal or Best in the Print quality drop-down list.

5. Select any other print settings that you want, and then click OK.

The printer software automatically optimizes the printed image.

6.6 Printing borderless photos

Use borderless printing to print to the edges of certain paper types and on a range of standard and custom paper sizes from 101 x 152 mm (4x6 in) photo paper to a 210 x 594 mm ( 8.5 x 23.4 in) custom photo size.

Guidelines

• Do not print borderless documents in ink-backup mode. Always have two print cartridges installed in the printer.

• Open the file in a software application and assign the image size. Ensure that the size corresponds to the paper size on which you want to print the image.

Printing

1. Open the file that you want to print.

2. Open the Printer Properties dialog box.

3. On the Printing Shortcuts tab, click Photo printing-borderless in the drop-down list.

HP Deskjet 6800 series printer

4. Select the appropriate print setting for the photo that you want to print.

5. If you want to use them, set the HP digital photography options.

6. Select any other print settings that you want, and then click OK.

If you printed on photo paper that has a tear-off tab, remove the tab to make the document completely borderless.

HP Deskjet 6800 series printer

6.7 Photo print cartridge

The photo print cartridge, used in conjunction with the tri-color print cartridge, provides six-ink, virtually grain-free photos that have exceptional fade resistance.

The photo print cartridge can be purchased separately if it is not included with your product.

Installing the photo print cartridge

To install the photo print cartridge, remove the black print cartridge from the printer, and then install the photo print cartridge in the compartment on the right of the print cartridge cradle.

For more information, see the print cartridge installation page.

Using the photo print cartridge

Follow these steps to print in six-ink color print mode:

1. Open the Printer Properties dialog box.

2. Click the Printing Shortcuts tab or the Paper/Quality tab.

Note: On the Print Shortcuts tab, select either Photo printing-borderless

or Photo printing-with white borders.

3. Find the appropriate drop-down list:

Tab Drop-down list

Printing Shortcuts Paper type

Paper/Quality Type is

Note: You do not need to set the print quality on both tabs.

4. Click the appropriate photo paper type in the drop-down list.

5. Click Normal, Best, or Maximum dpi in the Print quality drop-down list.

6. Select any other print settings that you want, and then click OK.

HP Deskjet 6800 series printer

Storing the photo print cartridge

To maintain the health of the print cartridge, follow the print cartridge storage

guidelines.

6.8 Using advanced color settings

Use the Advanced Color Settings dialog box to adjust how printed colors appear on your printout.

Adjusting these settings causes the printed colors to differ from the colors that appear on your computer monitor.

Follow these steps to specify advanced color settings:

1. Open the Printer Properties dialog box.

2. Click the Color tab.

3. Click the Advanced color settings button.

The Advanced color settings dialog box appears.

4. Adjust the following settings as appropriate:

• General color settings: Adjust the Saturation, Brightness, and Color tone to affect how overall colors are printed.

• Specific color settings: Adjust the Cyan, Magenta, Yellow, and Black sliders to specify the level of each color that is used in printing.

5. After specifying the color settings, click OK.

6. Select any other print settings that you want, and then click OK.

HP Deskjet 6800 series printer

Use the What's This? help to learn about the features that you see in the Printer Properties dialog box.

6.9 Color management

Color management defines the range of colors that can be printed. The printer software translates the colors of your document from their current color settings to the color-management option that is selected.

Follow these steps to select a color-management option:

1. Open the Printer Properties dialog box.

2. Click the Color tab.

3. Click one of the following options in the Color management drop-down list:

• ColorSmart/sRGB: ColorSmart/sRGB is an appropriate option for most print jobs. It is used for most Web-based documents and current imaging devices.

• AdobeRGB: When printing from a professional application with AdobeRGB, turn off the color management in the application and allow the printer software to manage the color space. Use the AdobeRGB setting for documents or photos that were originally created in the AdobeRGB color space.

HP Deskjet 6800 series printer

• Managed by application: This option allows the application from which you are printing manage the color of the document.

4. Select any other print settings that you want, and then click OK.

6.10 Gray photo print cartridge

The gray photo print cartridge, used in conjunction with the tri-color print cartridge, prints high-quality black-and-white photographs.

The gray photo print cartridge can be purchased separately if it is not included with your product.

Installing the gray photo print cartridge

To install the gray photo print cartridge, remove the black print cartridge from the printer, and then install the gray photo print cartridge in the compartment on the right of the print cartridge cradle.

For more information, see the print cartridge installation page.

Using the gray photo print cartridge

To use the gray photo print cartridge, follow the steps to print a black-and-white

photo.

Storing the gray photo print cartridge

To maintain the health of the print cartridge, follow the print cartridge storage

guidelines.

6.11 Printing black-and white-photos

You can perform the following tasks with the printer:

• Print a black-and-white photo

• Print a color photo in black-and-white

HP Deskjet 6800 series printer

For great black-and-white photos, install a gray photo print cartridge and a tri-color printer cartridge in the printer.

Printing a black-and-white photo

To print a photo that is already black and white, simply follow the instructions for the

type and size of photo that you want to print.

Printing a color photo in black and white

Follow these steps to print a color photo in black and white:

1. Open the Printer Properties dialog box.

2. Click the Color tab.

3. Select the Print in grayscale check box.

4. Click the High quality option.

5. Select any other print settings that you want, and then click OK.

6.12 Storing and handling photo paper

Follow these instructions to maintain the quality of your HP brand photo paper.

HP Deskjet 6800 series printer

Storage

• Keep unused photo paper in a resealable plastic bag, in the box in which it was originally packaged. Store the packaged photo paper on a flat surface in a cool place.

• When you are ready to print, remove only the paper that you plan to use immediately from the plastic bag. When you have finished printing, return any unused photo paper to the plastic bag.

• Do not leave unused photo paper in the printer paper tray. The paper might start to curl, which can reduce the quality of your photographs.

Handling

• Always hold photo paper by its edges. Fingerprints on photo paper can reduce print quality.

• Verify that the photo paper is not curled. If the photo paper is curled, place the paper in a plastic bag and gently bend it the opposite direction of the curl until the paper lies flat. If the problem persists, use photo paper that is not curled.

6.13 Saving money when printing photos

HP Everyday Photo Paper

To save money and ink when printing photos, use HP Everyday Photo Paper, Semigloss and set the Print quality to Normal.

HP Everyday Photo Paper, Semi-gloss is designed to create quality photos with less ink.

Note: For higher-quality photos, use HP Premium Plus Photo paper and set the

Print quality to Best or Maximum dpi.

6.14 Small borderless photos

Guidelines

• For high-quality results, use a photo print cartridge in combination with the tricolor print cartridge.

• For maximum fade resistance, use HP Premium Plus Photo Paper and install a photo print cartridge in the printer.

• To learn how to use the photo printing features, see the photo enhancing page.

• Use HP Everyday Photo Paper, Semi-gloss to save money and ink when printing photos.

HP Deskjet 6800 series printer

• Verify that the photo paper that you are using is flat. For information about preventing photo paper from curling, see the photo paper storage instructions.

• Do not exceed the In-tray capacity: up to 25 sheets.

Preparing to print

To print a single photo, use the photo/envelope feeder.

To print multiple photos, follow these steps:

1. Verify that the printer is turned on.

2. Remove the Out tray, and then remove all of the paper from the In tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paperlength guide.

4. Verify that the photo paper is flat.

If the photo paper is not flat, see the photo paper storage instructions.

5. Place the photo paper in the In tray with the side to be printed on facing down. If you are using a photo paper that has a tear-off tab, verify that the tab is pointing away from the printer.

6. Slide the paper guides firmly against the paper.

7. Replace the Out tray.

Printing

Note: If your software program includes a photo printing feature, follow the

instructions that are provided with the software program. Otherwise, follow these instructions.

1. Open the Printer Properties dialog box.

2. On the Printing Shortcuts tab, select Photo printing-borderless as the type of document, and then select the following options:

• Print quality: Normal, Best, or Max dpi

• Paper size: The appropriate borderless photo paper size

• Paper type: The appropriate photo paper type

HP Deskjet 6800 series printer

• Orientation: Portrait or Landscape

3. Set the following options as appropriate:

• HP digital photography options

• Advanced color settings

• Color management

• Grayscale quality

4. Select any other print settings that you want, and then click OK.

Use the What's This? help to learn about the features that you see in the Printer Properties dialog box.

6.15 Large borderless photos

Guidelines

• For high-quality results, use a photo print cartridge in combination with the tricolor print cartridge.

• For maximum fade resistance, use HP Premium Plus Photo Paper and install a photo print cartridge in the printer.

• To learn how to use the photo printing features, see the photo enhancing page.

• Use HP Everyday Photo Paper, Semi-gloss to save money and ink when printing photos.

• Verify that the photo paper that you are using is flat. For information about preventing photo paper from curling, see the photo paper storage instructions.

• Do not exceed the In-tray capacity: up to 25 sheets.

Preparing to print

1. Verify that the printer is turned on.

2. Raise the Out tray, and then remove all of the paper from the In tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paperlength guide.

4. Verify that the photo paper is flat.

If the photo paper is not flat, see the photo paper storage instructions.

5. Place the photo paper in the In tray with the side to be printed on facing down.

HP Deskjet 6800 series printer

6. Slide the paper guides firmly against the paper.

7. Lower the Out tray.

Printing

Note: If your software program includes a photo printing feature, follow the

instructions that are provided with the software program. Otherwise, follow these instructions.

1. Open the Printer Properties dialog box.

2. On the Printing Shortcuts tab, select Photo printing-borderless as the type of document, and then select the following options:

• Print quality: Normal, Best, or Max dpi

• Paper size: The appropriate borderless photo paper size

• Paper type: The appropriate photo paper type

• Orientation: Portrait or Landscape

3. Set the following options as appropriate:

• HP digital photography options

• Advanced color settings

• Color management

• Grayscale quality

4. Select any other print settings that you want, and then click OK.

Use the What's This? help to learn about the features that you see in the Printer Properties dialog box.

6.16 Panoramic borderless photos

Guidelines

• For high-quality results, use a photo print cartridge in combination with the tricolor print cartridge.

HP Deskjet 6800 series printer

• For maximum fade resistance, use HP Premium Plus Photo Paper and install a photo print cartridge in the printer.

• To learn how to use the photo printing features, see the photo enhancing page.

• Use HP Everyday Photo Paper, Semi-gloss to save money and ink when printing photos.

• Verify that the photo paper that you are using is flat. For information about preventing photo paper from curling, see the photo paper storage instructions.

• Do not exceed the In-tray capacity: up to 25 sheets.

Preparing to print

1. Verify that the printer is turned on.

2. Raise the Out tray, and then remove all of the paper from the In tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paperlength guide.

4. Verify that the photo paper is flat.

If the photo paper is not flat, see the photo paper storage instructions.

5. Place the photo paper in the In tray with the side to be printed on facing down.

6. Slide the paper guides firmly against the paper.

Note: Some panoramic paper sizes may extend beyond the edge of the In

tray. When printing on such papers, be sure to slide the paper widthguide firmly against the edge of the paper.

7. Lower the Out tray.

Printing

Note: If your software program includes a photo printing feature, follow the

instructions that are provided with the software program. Otherwise, follow these instructions.

1. Open the Printer Properties dialog box.

HP Deskjet 6800 series printer

2. On the Printing Shortcuts tab, click Photo printing-borderless as the type of document, and then select the following options:

• Print quality: Normal, Best, or Max dpi

• Paper size: The appropriate the panoramic borderless photo paper size

• Paper type: The appropriate photo paper type

• Orientation: Portrait or Landscape

3. Set the following options as appropriate:

• HP digital photography options

• Advanced color settings

• Color management

• Grayscale quality

4. Select any other print settings that you want, and then click OK.

Use the What's This? help to learn about the features that you see in the Printer Properties dialog box.

6.17 Small photos with a white border

Guidelines

• For high-quality results, use a photo print cartridge in combination with the tricolor print cartridge.

• For maximum fade resistance, use HP Premium Plus Photo Paper and install a photo print cartridge in the printer.

• To learn how to use the photo printing features, see the photo enhancing page.

• Use HP Everyday Photo Paper, Semi-gloss to save money and ink when printing photos.

• Verify that the photo paper that you are using is flat. For information about preventing photo paper from curling, see the photo paper storage instructions.

• Do not exceed the In-tray capacity: up to 25 sheets.

Preparing to print

To print a single photo, use the photo/envelope feeder.

To print multiple photos, follow these steps:

1. Verify that the printer is turned on.

2. Remove the Out tray, and then remove all of the paper from the In tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paperlength guide.

HP Deskjet 6800 series printer

4. Verify that the photo paper is flat.

If the photo paper is not flat, see the photo paper storage instructions.

5. Place the photo paper in the In tray with the side to be printed on facing down. If you are using a photo paper that has a tear-off tab, verify that the tab is pointing away from the printer.

6. Slide the paper guides firmly against the paper.

7. Replace the Out tray.

Printing

Note: If your software program includes a photo printing feature, follow the

instructions that are provided with the software program. Otherwise, follow these instructions.

1. Open the Printer Properties dialog box.

2. On the Printing Shortcuts tab, click Photo printing-with white borders as the type of document, and then select the following options:

• Print quality: Normal, Best, or Max dpi

• Paper size: The appropriate photo paper size

• Paper type: The appropriate photo paper type

• Orientation: Portrait or Landscape

3. Set the following options as appropriate:

• HP digital photography options

• Advanced color settings

• Color management

• Grayscale quality

4. Select any other print settings that you want, and then click OK.

Use the What's This? help to learn about the features that you see in the Printer Properties dialog box.

HP Deskjet 6800 series printer

6.18 Large photos with a white border

Guidelines

• For high-quality results, use a photo print cartridge in combination with the tricolor print cartridge.

• For maximum fade resistance, use HP Premium Plus Photo Paper and install a photo print cartridge in the printer.

• To learn how to use the photo printing features, see the photo enhancing page.

• Use HP Everyday Photo Paper, Semi-gloss to save money and ink when printing photos.

• Verify that the photo paper that you are using is flat. For information about preventing photo paper from curling, see the photo paper storage instructions.

• Do not exceed the In-tray capacity: up to 25 sheets.

Preparing to print

1. Verify that the printer is turned on.

2. Raise the Out tray, and then remove all of the paper from the In tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paperlength guide.

4. Verify that the photo paper is flat.

If the photo paper is not flat, see the photo paper storage instructions.

5. Place the photo paper in the In tray with the side to be printed on facing down.

6. Slide the paper guides firmly against the paper.

7. Lower the Out tray.

Printing

Note: If your software program includes a photo printing feature, follow the

instructions that are provided with the software program. Otherwise, follow these instructions.

HP Deskjet 6800 series printer

1. Open the Printer Properties dialog box.

2. On the Printing Shortcuts tab, click Photo printing-with white borders as the type of document, and then select the following options:

• Print quality: Normal, Best, or Max dpi

• Paper size: The appropriate photo paper size

• Paper type: The appropriate photo paper type

• Orientation: Portrait or Landscape

3. Set the following options as appropriate:

• HP digital photography options

• Advanced color settings

• Color management

• Grayscale quality

4. Select any other print settings that you want, and then click OK.

Use the What's This? help to learn about the features that you see in the Printer Properties dialog box.

6.19 Panoramic photos with a white border

Guidelines

• For high-quality results, use a photo print cartridge in combination with the tricolor print cartridge.

• For maximum fade resistance, use HP Premium Plus Photo Paper and install a photo print cartridge in the printer.

• To learn how to use the photo printing features, see the photo enhancing page.

• Use HP Everyday Photo Paper, Semi-gloss to save money and ink when printing photos.

• Verify that the photo paper that you are using is flat. For information about preventing photo paper from curling, see the photo paper storage instructions.

• Do not exceed the In-tray capacity: up to 25 sheets.

Preparing to print

1. Verify that the printer is turned on.

2. Raise the Out tray, and then remove all of the paper from the In tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paperlength guide.

4. Verify that the photo paper is flat.

HP Deskjet 6800 series printer

If the photo paper is not flat, see the photo paper storage instructions.

5. Place the photo paper in the In tray with the side to be printed on facing down.

6. Slide the paper guides firmly against the paper.

Note: Some panoramic paper sizes may extend beyond the edge of the In

tray. When printing on such papers, be sure to slide the paper widthguide firmly against the edge of the paper.

7. Lower the Out tray.

Printing

Note: If your software program includes a photo printing feature, follow the

instructions that are provided with the software program. Otherwise, follow these instructions.

1. Open the Printer Properties dialog box.

2. On the Printing Shortcuts tab, click Photo printing-with white borders as the type of document, and then select the following options:

• Print quality: Normal, Best, or Max dpi

• Paper size: The appropriate photo paper size

• Paper type: The appropriate photo paper type

• Orientation: Portrait or Landscape

3. Set the following options as appropriate:

• HP digital photography options

• Advanced color settings

• Color management

• Grayscale quality

4. Select any other print settings that you want, and then click OK.

Use the What's This? help to learn about the features that you see in the Printer Properties dialog box.

HP Deskjet 6800 series printer

7 Printing other documents

E-mail Letters Documents Envelopes

Postcards Brochures Greeting cards Transparencies

Labels Index cards Booklets Posters

Banners Iron-on

transfers

Printing tips

Minimize your cost and effort while maximizing the quality of your printouts by using these printing tips.

Printer software

Learn about the printer software.

HP Deskjet 6800 series printer

7.1 Email

Guidelines

Do not exceed the In-tray capacity: up to 150 sheets.

Preparing to print

1. Verify that the printer is turned on.

2. Raise the Out tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paperlength guide.

4. Place plain paper in the In tray, pushing the paper into the printer until it stops.

5. Slide the paper guides firmly against the paper.

6. Lower the Out tray.

Printing

1. Open the Printer Properties dialog box.

2. On the Printing Shortcuts tab, click General everyday printing or Fast/ economical printing, and then specify the following print settings:

• Paper size: The appropriate paper size

• Paper type: Automatic or Plain paper

3. Select the following print settings as appropriate:

• Print quality

• Paper source

• Grayscale printing

4. Select any other print settings that you want, and then click OK.

Use the What's This? help to learn about the features that you see in the Printer Properties dialog box.

HP Deskjet 6800 series printer

7.2 Letters

Guidelines

• Learn how to add a watermark to the letter.

• For help printing on an envelope, see the envelope page.

• Do not exceed the In-tray capacity: up to 150 sheets.

Preparing to print

1. Verify that the printer is turned on.

2. Raise the Out tray.

3. Slide the paper-width guide all the way to the left, then pull out the paper-length guide.

4. Place plain paper in the In tray, pushing the paper into the printer until it stops.

5. Slide the paper guides firmly against the paper.

1. Letter or A4 paper

Note: If you are using letterhead, verify that the letterhead is facing down

and towards the interior of the printer.

6. Lower the Out tray.

Do not extend the Out-tray extension stop when printing on legal paper.

2. Legal paper

Printing

1. Open the Printer Properties dialog box.

2. On the Printing Shortcuts tab, click Presentation printing or General everyday printing, and then specify the following print settings:

• Paper size: The appropriate paper size

• Paper type: Automatic or Plain paper

3. Select the following print settings as appropriate:

HP Deskjet 6800 series printer

• Print quality

• Paper source

4. Select any other print settings that you want, and then click OK.

Use the What's This? help to learn about the features that you see in the Printer Properties dialog box.

7.3 Documents

Guidelines

• Learn how to add a watermark to your document.

• Learn how to print the first page of the document on a different paper type.

• Save paper with two-sided printing.

• For draft documents, use Fast/economical printing.

• Do not exceed the In-tray capacity: up to 150 sheets.

Preparing to print

1. Verify that the printer is turned on.

2. Raise the Out tray.

3. Slide the paper-width guide all the way to the left, then pull out the paper-length guide.

4. Place plain paper in the In tray, pushing the paper into the printer until it stops.

5. Slide the paper guides firmly against the paper.

1. Letter or A4 paper

6. Lower the Out tray.

Do not extend the Out-tray extension stop when printing on legal paper.

2. Legal paper

HP Deskjet 6800 series printer

Printing

1. Open the Printer Properties dialog box.

2. On the Printing Shortcuts tab, click General everyday printing or Presentation printing, and then specify the following print settings:

• Paper size: The appropriate paper size

• Paper type: Automatic or Plain paper

3. Select the following print settings as appropriate:

• Print quality

• Paper source

• Two-sided printing

4. Select any other print settings that you want, and then click OK.

Use the What's This? help to learn about the features that you see in the Printer Properties dialog box.

7.4 Envelopes

Guidelines

• Avoid using envelopes that have the following qualities:

• Have clasps or windows

• Have thick, irregular, or curled edges

• Are shiny or embossed

• Are wrinkled, torn, or otherwise damaged

• Align the envelope edges before inserting them in the In tray.

• Do not exceed the In-tray capacity: up to 20 envelopes.

Preparing to print

If you are printing on a single envelope, use the photo/envelope feeder.

If you are printing on multiple envelopes, follow these steps:

1. Verify that the printer is turned on.

2. Remove the Out tray, and then remove all paper from the In tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paperlength guide.

4. Place the envelopes, with the sides to be printed on facing down and the flaps to the left, into the In tray and to the right. Push the envelopes into the printer until they stop.

HP Deskjet 6800 series printer

5. Slide the paper guides firmly against the envelopes.

6. Replace the Out tray.

Printing

1. Open the Printer Properties dialog box.

2. Click the Paper/Quality tab, then select the following print settings:

• Size is: The appropriate envelope size

• Type is: Automatic or Plain paper

3. Select any other print settings that you want, and then click OK.

Use the What's This? help to learn about the features that you see in the Printer Properties dialog box.

7.5 Postcards

If the optional Auto Two-Sided Print Accessory with Small Paper Tray is attached to the printer, follow the steps for printing

postcards with the Auto Two-Sided Print Accessory with Small Paper Tray.

Guidelines

• Use only cards and small media that meet the printer paper-size specifications. For specifications, see the reference guide that came with the printer.

• Do not exceed the In-tray capacity: up to 60 cards.

Preparing to print

To print a single card, use the photo/envelope feeder.

To print multiple cards, follow these steps:

HP Deskjet 6800 series printer

1. Verify that the printer is turned on.

2. Remove the Out tray, then remove all paper from the In tray.

3. Slide the paper-width guide all the way to the left, then pull out the paper-length guide.

4. Place the cards, with the sides to be printed on facing down and one of the short sides pointing towards the printer, into In tray and to the right. Push the cards into the printer until they stop.

5. Slide the paper guides firmly against the cards.

6. Replace the Out tray.

Printing

1. Open the Printer Properties dialog box.

2. On the Printing Shortcuts tab, click Postcard printing, and then specify the following print settings:

• Paper size: The appropriate paper size

• Paper type: Automatic or Plain paper

• Paper source: Upper tray

3. Select any other print settings that you want, and then click OK.

Use the What's This? help to learn about the features that you see in the Printer Properties dialog box.

7.6 Brochures

Guidelines

• Learn to print borderless brochures.

• For great results, use HP Brochure & Flyer Paper.

• Do not exceed the In-tray capacity: up to 25 sheets.

HP Deskjet 6800 series printer

Preparing to print

1. Verify that the printer is turned on.

2. Raise the Out tray.

3. Slide the paper-width guide all the way to the left, then pull out the paper-length guide.

4. Place brochure paper in the In tray, pushing the paper into the printer until it stops.

5. Slide the paper guides firmly against the paper.

6. Lower the Out tray.

Printing

1. Open the Printer Properties dialog box.

2. On the Printing Shortcuts tab, click Presentation printing, and then specify the following print settings:

• Paper size: The appropriate paper size

• Paper type: Automatic or appropriate brochure paper type

3. Select the following print settings as appropriate:

• Print quality

• Grayscale printing

• Two-sided printing

4. Select any other print settings that you want, and then click OK.

Use the What's This? help to learn about the features that you see in the Printer Properties dialog box.

7.7 Greeting cards

Guidelines

• Unfold prefolded cards, and then place them in the In tray.

• For great results, use HP Greeting Card Paper.

HP Deskjet 6800 series printer

• Do not exceed the In-tray capacity: up to 30 cards.

Preparing to print

1. Verify that the printer is turned on.

2. Raise the Out tray, then remove all paper from the In tray.

3. Slide the paper-width guide all the way to the left, then pull out the paper-length guide.

4. Fan the edges of the greeting cards to separate them, then align the edges.

5. Place the greeting cards in the In tray, with the side to be printed on facing down. Push the cards into the printer until they stop.

6. Slide the paper guides firmly against the paper.

7. Lower the Out tray.

Printing

Note: If your software program includes a greeting card printing feature, follow

the instructions that are provided with the software program. Otherwise, follow the instructions below.

1. Open the Printer Properties dialog box.

2. Click the Paper/Quality tab, and then specify the following print settings:

• Size is: The appropriate card size

• Source is: Upper tray

• Type is: The appropriate card type

3. Select any other print settings that you want, and then click OK.

Use the What's This? help to learn about the features that you see in the Printer Properties dialog box.

HP Deskjet 6800 series printer

7.8 Transparencies

Guidelines

• For great results, use HP Premium Inkjet Transparency Film.

• Do not exceed the In-tray capacity: up to 30 transparencies.

Preparing to print

1. Verify that the printer is turned on.

2. Raise the Out tray, and then remove all paper from the In tray.

3. Slide the paper-width guide all the way to the left, then pull out the paper-length guide.

4. Place the transparencies in the In tray, with the side to printed on facing down and the adhesive strip facing up and toward the printer.

5. Carefully push the transparencies into the printer until they stop so that none of the adhesive strips catch on one another.

6. Slide the paper guides firmly against the paper.

7. Lower the Out tray.

Printing

1. Open the Printer Properties dialog box.

2. On the Printing Shortcuts tab, click Presentation printing, and then specify the following print settings:

• Paper size: The appropriate paper size

• Paper type: Automatic or appropriate transparency film

• Paper source: Upper tray

3. Select the following print settings as appropriate:

• Print quality

• Grayscale printing

4. Select any other print settings that you want, and then click OK.

HP Deskjet 6800 series printer

Use the What's This? help to learn about the features that you see in the Printer Properties dialog box.

7.9 Labels

Guidelines

• Use only labels that are designed specifically for inkjet printers.

• Use only full sheets of labels.

• Verify that the labels are not sticky, wrinkled, or pulling away from the protective backing.

• Do not exceed the In-tray capacity: up to 30 sheets of labels (use only lettersize or A4-size sheets).

Preparing to print

1. Verify that the printer is turned on.

2. Raise the Out tray, and then remove all paper from the In tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paperlength guide.

4. Fan the edges of the label sheets to separate them, and then align the edges.

5. Place the label sheets in the In tray with the label side facing down. Push the sheets into the printer until they stop.

6. Slide the paper guides firmly against the edge of the sheets.

7. Lower the Out tray.

Printing

Note: If your software program includes a label printing feature, follow the

instructions that are provided with the software program. Otherwise, follow the instructions below.

1. Open the Printer Properties dialog box.

HP Deskjet 6800 series printer

2. On the Printing Shortcuts tab, click General everyday printing, and then specify the following print settings:

• Paper size: The appropriate paper size

• Paper type: Automatic or Plain paper

• Paper source: Upper tray

3. Select the following print settings as appropriate:

• Print quality

• Grayscale printing

4. Select any other print settings that you want, and then click OK.

Use the What's This? help to learn about the features that you see in the Printer Properties dialog box.

7.10 Index cards and other small media

Guidelines

• Use only cards and small media that meet the printer paper-size specifications. For specifications, see the reference guide that came with the printer.

• Do not exceed the In-tray capacity: up to 60 cards.

Preparing to print

To print a single card, use the photo/envelope feeder.

To print multiple cards, follow these steps:

1. Verify that the printer is turned on.

2. Remove the Out tray, then remove all paper from the In tray.

3. Slide the paper-width guide all the way to the left, then pull out the paper-length guide.

HP Deskjet 6800 series printer

5. Slide the paper guides firmly against the cards.

6. Replace the Out tray.

Printing

1. Open the Printer Properties dialog box.

2. Click the Paper/Quality tab, and then specify the following print settings:

• Size is: The appropriate paper size

• Type is: The appropriate paper type

• Source is: Upper tray

3. Select any other print settings that you want, and then click OK.

Use the What's This? help to learn about the features that you see in the Printer Properties dialog box.

7.11 Booklets

If an optional two-sided printing accessory is attached to the printer, then follow the steps to print

a booklet automatically.

Booklet printing automatically arranges and resizes the pages of a document so that when the pages are folded into a booklet, the page order is correct.

Guidelines

Do not exceed the In-tray capacity: up to 150 sheets.

HP Deskjet 6800 series printer

Preparing to print

1. Verify that the printer is turned on.

2. Raise the Out tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paperlength guide.

4. Place plain paper in the In tray, pushing the paper into the printer until it stops.

5. Slide the paper guides firmly against the paper.

6. Lower the Out tray.

Printing

1. Open the Printer Properties dialog box.

2. Select the Printing Shortcuts tab, and then click Two-sided, duplex, printing in the drop-down list.

3. In the Print on both sides drop-down list, click one of the following binding options:

• Left edge booklet

• Right edge booklet

4. Select any other print settings that you want, and then click OK.

5. When prompted, reload the printed pages in the In tray as shown below.

6. Click Continue to finish printing the booklet.

HP Deskjet 6800 series printer

Use the What's This? help to learn about the features that you see in the Printer Properties dialog box.

7.12 Posters

Guidelines

• After the sections of a poster have been printed, trim the edges of the sheets, and then tape the sheets together.

• Do not exceed the In-tray capacity: up to 150 sheets.

Preparing to print

1. Verify that the printer is turned on.

2. Raise the Out tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paperlength guide.

4. Place plain paper in the In tray, pushing the paper into the printer until it stops.

5. Slide the paper guides firmly against the paper.

6. Lower the Out tray.

Printing

1. Open the Printer Properties dialog box.

HP Deskjet 6800 series printer

2. Click the Paper/Quality tab, and then specify the following print settings:

• Size is: The appropriate size

• Source is: Upper tray

• Type is: Automatic or Plain paper

3. Click the Finishing tab, and then specify the following print settings:

• Poster printing: 2 x 2, 4 sheets, 3 x 3, 9 sheets, 4 x 4, 16 sheets, or 5 x 5, 25 sheets

4. Click the Basics tab, and then specify the following print settings:

• Orientation: The appropriate orientation

5. Select any other print settings that you want, and then click OK.

Use the What's This? help to learn about the features that you see in the Printer Properties dialog box.

7.13 Banners

Guidelines

• Use HP Banner Paper for great results.

• Remove any perforated strips from the banner paper before loading it in the In tray.

• Do not exceed the In-tray capacity: up to 20 sheets.

Preparing to print

1. Verify that the printer is turned on.

2. Remove the Out tray, and then remove all paper from the In tray.

3. Slide the paper width-guide all the way to the left, and then pull out the paperlength guide.

4. Place the banner paper in the In tray so that the unattached edge is on top of the paper stack and pointing toward the printer.

HP Deskjet 6800 series printer

1. Unattached edge

5. Slide the paper-width guide firmly against the paper.

Note: Leave the Out tray off of the printer when printing a banner.

Printing

1. Open the Printer Properties dialog box.

2. Click the Paper/Quality tab, and then specify the following print settings:

• Size is: Letter or A4

• Source is: Upper tray

• Type is: HP Banner Paper

3. Select any other print settings that you want, and then click OK.

Use the What's This? help to learn about the features that you see in the Printer Properties dialog box.

7.14 Iron-on transfers

Guidelines

• Use HP Iron-on Transfers for great results.

• When printing a mirror image, the text and the pictures are horizontally reversed from what appears on the computer screen.

• Do not exceed the In tray capacity: Up to 20 sheets.

HP Deskjet 6800 series printer

Preparing to print

1. Verify that the printer is turned on.

2. Raise the Out tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paperlength guide.

4. Place iron-on transfer paper with the side to be printed on facing down in the In tray.

5. Push the paper into the printer until it stops.

6. Slide the paper guides firmly against the paper.

7. Lower the Out tray.

Printing

Note: If your software program includes an iron-on transfer printing feature, follow

the instructions that are provided with the software program. Otherwise, follow the instructions below. Also, some iron-on transfer paper types do not require you to print a mirror image.

1. Open the Printer Properties dialog box.

2. Click the Paper/Quality tab, and then specify the following print settings:

• Size is: The appropriate paper size

• Source is: Upper Tray

• Type is: HP Iron-on Transfer

• Print Quality: Normal or Best

3. Click the Basics tab, and then specify the following print settings:

• Orientation: Mirror Image (if required for the paper type you are using)

4. Select any other print settings that you want, and then click OK.

Use the What's This? help to learn about the features that you see in the Printer Properties dialog box.

HP Deskjet 6800 series printer

8 Printing tips

Save time

• Use the Printing Shortcuts tab.

• Create print task quick sets for documents you print often.

• Use the 250-Sheet Plain Paper Tray Accessory to reload the printer less often.

• Set the printer default settings for options that you use often.

• Print from front to back.

• Print collated copies.

Same money

• Use Fast/economical printing.

• Print a two-sided document either automatically or manually.

• Print multiple pages on a single sheet of paper.

Enhance the quality of printouts

• Preview the document before printing it.

• Select the right paper type.

• Select the right print quality.

• Resize the document as needed.

• Add a watermark.

• Print a borderless brochure.

• Print the first page of a document on a different paper type.

• Print on a custom paper size.

8.1 Printing shortcuts

The Printing Shortcuts tab makes it easy to set the printing options for the documents that you want to print.

HP Deskjet 6800 series printer

Use the Printing Shortcuts tab for the following print tasks:

• General everyday printing

• Photo printing-borderless

• Photo printing-with white borders

• Two-sided, duplex, printing

• Presentation printing

• Fast/economical printing

• Postcard printing

8.1.1 General everyday printing

Use General everyday printing to print quickly.

• Documents

• E-mail

8.1.2 Photo printing-borderless

Select the appropriate option:

• Large borderless photo

• Small borderless photo

HP Deskjet 6800 series printer

• Panoramic borderless photo

8.1.3 Photo printing-with white borders

Select the appropriate option:

• Large photo with a white border

• Small photo with a white border

• Panoramic photo with a white border

8.1.4 Two-sided, duplex, printing

Print two-sided documents to save paper.

• Manual two-sided printing

• Automatic two-sided printing

8.1.5 Presentation printing

Use Presentation printing to high-quality documents, including:

• Transparencies

• Brochures

• Letters

8.1.6 Fast/economical printing

Use Fast/economical printing to produce draft-quality printouts quickly.

Follow these steps to use Fast/economical printing:

1. Open the Printer Properties dialog box.

2. On the Printing Shortcuts tab, select Fast/economical printing from the dropdown list.

3. Specify the printing settings that you want to use.

4. After specifying the print settings, click OK.

Use the What's This? help to learn about the features that you see in the Printer Properties dialog box.

8.1.7 Postcard printing

Is the Auto Two-sided Print Accessory with Small Paper Tray attached to the printer?

• Yes

• No

HP Deskjet 6800 series printer

8.2 Print task quick sets

Use print task quick sets to print with or save print settings that you use often.

For example, if you frequently print on envelopes, you can create a print task that contains the paper size, print quality, and orientation setting that you normally use for envelopes. After creating the print task, simply select it when printing on envelopes rather than setting each of the print settings separately.

Create your own print task or use the specially designed print tasks that are available in the Print Task Quick Sets drop-down list.

Using a print task quick set

Follow these steps to use a print task quick set:

1. Open the Printer Properties dialog box.

2. Select the print task that you want to use from the drop-down list.

3. Click OK.

Note: To restore default print settings, click Default print settings in the Print Task

Quick Sets drop-down list, and click OK.

100

HP (Hewlett-Packard) 6800 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

1 HP Deskjet 6800 series printer

2 Special features

3 Getting started

3.1 Printer features

3.2 Buttons and lights

Power button and light

Print Cancel button

Resume button and light

3.3 Print Cartridge Status lights

3.4 Paper trays

In tray

Out tray

3.5 Photo/envelope feeder

Envelopes

Photos

Postcards

3.6 Print cartridges

Using print cartridges

Everyday printing

Quality color photos

Quality black and white photos

Replacing print cartridges

3.7 Ink-backup mode

Ink-backup mode output

Exiting ink-backup mode

3.8 Automatic Paper-Type Sensor

4 Connecting to the printer

4.1 USB

4.2 Wireless networking

4.2.1 Wireless networking basics

Wi-Fi

802.11g and 802.11b

802.11a

Adapters and access points

Adapters

Access points

Reducing interference in a wireless network

Wireless network examples

Communication modes

Infrastructure mode

Ad hoc mode

Wireless network settings

Network name (SSID)

Wireless profiles

Wireless security

Printing

4.2.2 Wireless network examples

Ad hoc networks

Infrastructure networks

Mixed wired and wireless networks

4.2.3 Wireless profiles

Example

4.2.4 Network name (SSID)

Example

The printer is configured for network_1

The laptop is configured for network_2

The laptop is reconfigured for network_1

4.2.5 Wireless security

Infrastructure networks

Ad hoc networks (wireless direct-connect)

Wireless security basics

4.2.6 Authentication and encryption

Authentication

Definition

Types of authentication

Encryption

Definition

Types of encryption

4.2.7 Wi-Fi Protected Access (WPA)

WPA is a network feature

Encryption

Configuring the printer to use WPA

4.2.8 Wired equivalent privacy (WEP)

WEP is a network feature

WEP keys

Configuring the printer to use WEP