HP LaserJet 5200L Series printers
User Guide
HP LaserJet 5200L Series printers
User Guide
Copyright and License
Trademark Credits
© 2005 Copyright Hewlett-Packard
Development Company, L.P.
Reproduction, adaptation, or translation
without prior written permission is
prohibited, except as allowed under the
copyright laws.
The information contained herein is subject
to change without notice.
The only warranties for HP products and
services are set forth in the express
warranty statements accompanying such
products and services. Nothing herein
should be construed as constituting an
additional warranty. HP shall not be liable
for technical or editorial errors or omissions
contained herein.
Part number: Q7547-90907
Edition 1, 11/2005
Adobe® and PostScript are trademarks of
Adobe Systems Incorporated.
Linux is a U.S. registered trademark of
Linus Torvalds.
Microsoft®, Windows®, and Windows NT®
are U.S. registered trademarks of Microsoft
Corp.
UNIX® is a registered trademark of The
Open Group.
ENERGY STAR® and the ENERGY
STAR® logo are U.S. registered marks of
the United States Environmental Protection
Agency.
HP Customer Care
Online Services
For 24-hour access to updated HP printer-specific software, product information, and support
information through an Internet connection, go to the Web site:
HP Instant Support Professional Edition (ISPE) is a suite of Web-based troubleshooting tools for
desktop computing and printing products. Go to
Telephone support
HP provides free telephone support during the warranty period. For the telephone number for your
country/region, see the flyer that shipped with the printer, or visit
calling HP, have the following information ready: the product name and serial number, the date of
purchase, and a description of the problem.
Software utilities, drivers, and electronic information
www.hp.com/go/lj5200l_software
The Web page for the drivers is in English, but you can download the drivers themselves in several
languages.
HP direct ordering for accessories or supplies
instantsupport.hp.com.
www.hp.com/support/lj5200l.
www.hp.com/support/. Before
United States:
●
Canada:
●
Europe:
●
Asia-Pacific:
●
To order genuine HP parts or accessories, go to the HP Parts Store at
and Canada only), or call 1-800-538-8787 (U.S.) or 1-800-387-3154 (Canada).
HP service information
To locate HP-Authorized Dealers, call 1-800-243-9816 (U.S.) or 1-800-387-3867 (Canada).
Outside the United States and Canada, call the customer support number for your country/region.
See the flyer that shipped in the box with the printer.
HP service agreements
Call 1-800-835-4747 (U.S.) or 1-800-268-1221 (Canada).
For extended service, call 1-800-446-0522.
HP Easy Printer Care software
To check the printer status and settings and view troubleshooting information and online
documentation, use the HP Easy Printer Care software. You must have performed a full software
installation in order to use the HP Easy Printer Care software. See
software.
www.hp.com/sbso/product/supplies.
www.hp.ca/catalog/supplies
www.hp.com/supplies
www.hp.com/paper/
www.hp.com/buy/parts (U.S.
Using the HP Easy Printer Care
ENWW iii
HP support and information for Macintosh computers
Go to
www.hp.com/go/macosx for Macintosh OS X support information and HP subscription service
for driver updates.
www.hp.com/go/mac-connect for products that are designed specifically for the Macintosh user.
Go to
iv HP Customer Care ENWW
Table of contents
1 Printer basics
Quick access to printer information ........................................................................................................2
Printer at a glance ...................................................................................................................................3
Features at a glance ...............................................................................................................................4
Walkaround .............................................................................................................................................5
Printer parts ...........................................................................................................................5
Interface ports ........................................................................................................................6
Printer software .......................................................................................................................................7
Printer drivers .........................................................................................................................7
Driver Autoconfiguration ........................................................................................7
Update Now ...........................................................................................................8
HP Driver Preconfiguration ...................................................................................8
Additional drivers ...................................................................................................................8
Opening the printer drivers ....................................................................................................9
Software for Macintosh computers ........................................................................................9
Installing Macintosh printing system software for direct connections (USB) ......10
To remove software from Macintosh operating systems ....................................10
UNIX .....................................................................................................................................11
Linux .....................................................................................................................................11
Utilities ..................................................................................................................................11
HP Easy Printer Care software ...........................................................................11
Other components and utilities ...........................................................................11
Selecting print media ............................................................................................................................12
Supported media sizes ........................................................................................................12
Supported media types ........................................................................................................13
2 Control panel
Overview ...............................................................................................................................................16
Control-panel layout .............................................................................................................................17
Using the control-panel menus .............................................................................................................19
To use the menus ................................................................................................................19
Show Me How menu ............................................................................................................................20
Retrieve Job menu ...............................................................................................................................21
Information menu ..................................................................................................................................22
Paper Handling menu ...........................................................................................................................23
Configure Device menu ........................................................................................................................25
Printing submenu .................................................................................................................25
Print Quality submenu .........................................................................................................27
System Setup submenu .......................................................................................................29
ENWW v
I/O submenu ........................................................................................................................33
Resets submenu ..................................................................................................................34
Diagnostics menu .................................................................................................................................35
Service menu ........................................................................................................................................35
Changing printer-control-panel configuration settings ..........................................................................36
Changing control-panel settings ..........................................................................................36
To change a control-panel setting .......................................................................36
Tray-behavior options ..........................................................................................................36
Sleep Delay ..........................................................................................................................38
Personality ...........................................................................................................................39
Clearable warnings ..............................................................................................................39
Auto continue .......................................................................................................................39
Cartridge low ........................................................................................................................40
Cartridge-out response ........................................................................................................40
Jam recovery .......................................................................................................................41
RAM disk ..............................................................................................................................41
Language .............................................................................................................................42
3 Input/output (I/O) configuration
Parallel configuration ............................................................................................................................44
USB configuration .................................................................................................................................45
Connecting the USB cable ...................................................................................................45
4 Printing tasks
Controlling print jobs .............................................................................................................................48
Using print media ..................................................................................................................................50
Configuring output bins .........................................................................................................................51
Configuring trays ...................................................................................................................................53
Printing on special media .....................................................................................................................58
Source ..................................................................................................................................48
Type and Size ......................................................................................................................48
Priority for print settings .......................................................................................................49
Gaining access to printer driver settings .............................................................................49
Paper to avoid ......................................................................................................................50
Paper that can damage the printer ......................................................................................50
Printing to the top output bin ................................................................................................51
Printing to the rear output bin ..............................................................................................52
Loading tray 1 (multipurpose tray) .......................................................................................53
To load tray 1 ......................................................................................................53
Customizing tray 1 operation ...............................................................................................55
Loading tray 2 (250-sheet tray) ............................................................................................55
To load tray 2 ......................................................................................................55
Printing on letterhead, prepunched, or preprinted paper (single-sided) ..............................58
Guidelines for printing on letterhead or preprinted forms ...................................59
Printing on envelopes ..........................................................................................................59
To load envelopes in tray 1 .................................................................................60
Printing on labels .................................................................................................................61
Guidelines for printing on labels ..........................................................................61
Printing on transparencies ...................................................................................................62
Guidelines for printing on transparencies ...........................................................62
vi ENWW
Printing on rotated media .....................................................................................................62
Printing full-bleed images ....................................................................................................64
Printing on custom-size media .............................................................................................64
Guidelines for printing custom-size paper ..........................................................64
Setting custom paper sizes .................................................................................64
Loading custom-size media in tray 2 ..................................................................65
Printing on vellum ................................................................................................................66
Printing on glossy paper ......................................................................................................67
Colored paper ......................................................................................................................67
Heavy paper .........................................................................................................................67
HP LaserJet Tough paper ....................................................................................................67
Recycled paper ....................................................................................................................68
Printing and paper storage environment ..............................................................................................69
Printing on both sides (duplexing) ........................................................................................................70
Paper orientation for printing on both sides .........................................................................70
Layout options for printing on both sides .............................................................................70
To print on both sides ..........................................................................................................71
Using features in the Windows printer driver .......................................................................................73
Creating and using quick sets ..............................................................................................73
Using watermarks ................................................................................................................74
Resizing documents .............................................................................................................74
Setting a custom paper size from the printer driver .............................................................74
Using different paper and printing covers ............................................................................75
Printing a blank first page ....................................................................................................75
Printing multiple pages on one sheet of paper ....................................................................75
Using features in the Macintosh printer driver ......................................................................................77
Creating and using presets ..................................................................................................77
Printing a cover page ...........................................................................................................77
Printing multiple pages on one sheet of paper ....................................................................78
Printing on both sides of the paper ......................................................................................78
Managing special printing situations ....................................................................................................80
Printing a different first page ................................................................................................8 0
Stopping a print request .......................................................................................................80
To stop the current print job from the printer control panel .................................80
To stop the current print job from the software program ....................................80
Managing stored jobs ...........................................................................................................................81
Managing memory ................................................................................................................................82
5 Managing the printer
Using printer information pages ...........................................................................................................84
Using the HP Easy Printer Care software ............................................................................................85
Supported operating systems ..............................................................................................85
Supported browsers .............................................................................................................85
To open the HP Easy Printer Care software .......................................................................85
HP Easy Printer Care software sections .............................................................................85
Using the HP Printer Utility for Macintosh ............................................................................................87
Opening the HP Printer Utility ..............................................................................................87
HP Printer Utility features ....................................................................................................87
6 Maintenance
ENWW vii
Managing supplies ................................................................................................................................90
Replacing supplies and parts ...............................................................................................................92
Cleaning the printer ..............................................................................................................................95
7 Problem solving
Basic troubleshooting checklist ............................................................................................................98
Troubleshooting flowchart ....................................................................................................................99
Solving general printing problems ......................................................................................................103
Control-panel message types .............................................................................................................106
Control-panel messages .....................................................................................................................107
Guidelines for using paper ..................................................................................................................119
Printing special pages ........................................................................................................................120
Common causes of jams ....................................................................................................................121
Jam locations ......................................................................................................................................122
Clearing jams ......................................................................................................................................123
Troubleshooting print-quality problems ..............................................................................................129
Supplies life ..........................................................................................................................90
Approximate print-cartridge replacement intervals ..............................................................90
Managing the print cartridge ................................................................................................90
Print-cartridge life expectancy .............................................................................90
Print-cartridge storage .........................................................................................90
HP print cartridges ..............................................................................................90
HP policy on non-HP print cartridges ..................................................................90
Print-cartridge authentication ..............................................................................91
HP fraud hotline and Web site ............................................................................91
Supply replacement guidelines ............................................................................................92
Changing the print cartridge ................................................................................................92
To change the print cartridge ..............................................................................92
To clean the printer using the printer control panel .............................................................95
Factors that affect printer performance ...............................................................................98
Step 1: Does READY appear on the control-panel display? ...............................................99
Step 2: Can you print a configuration page? .......................................................................99
Step 3: Can you print from a program? .............................................................................100
Step 4: Does the job print as expected? ............................................................................101
Step 5: Does the printer select the trays? .........................................................................102
Jam recovery .....................................................................................................................122
Clearing jams from the input-tray areas ............................................................................123
Clearing jams from the print-cartridge area .......................................................................124
Clearing jams from the output-bin areas ...........................................................................126
Solving repeated jams .......................................................................................................127
Print-quality problems associated with media ...................................................................129
Print-quality problems associated with the environment ...................................................129
Print-quality problems associated with jams ......................................................................129
Image defect examples ......................................................................................................129
Light print (partial page) .....................................................................................................131
Light print (entire page) ......................................................................................................131
Specks ...............................................................................................................................131
Dropouts ............................................................................................................................132
Lines ...................................................................................................................................132
Gray background ...............................................................................................................133
viii ENWW
Toner smear .......................................................................................................................133
Loose toner ........................................................................................................................134
Repeating defects ..............................................................................................................134
Repeating image ................................................................................................................135
Misformed characters ........................................................................................................135
Page skew .........................................................................................................................135
Curl or wave .......................................................................................................................136
Wrinkles or creases ...........................................................................................................136
Vertical white lines .............................................................................................................137
Tire tracks ..........................................................................................................................137
White spots on black ..........................................................................................................138
Scattered lines ...................................................................................................................138
Blurred print .......................................................................................................................139
Random image repetition ...................................................................................................139
Troubleshooting common Windows problems ..................................................................................141
Troubleshooting common Macintosh problems .................................................................................142
Troubleshooting Linux problems ........................................................................................................144
Troubleshooting common PostScript problems .................................................................................145
General problems ..............................................................................................................145
Appendix A Supplies and accessories
Ordering parts, accessories, and supplies .........................................................................................148
Ordering directly from HP ..................................................................................................148
Ordering through service or support providers ..................................................................148
Ordering directly through the HP Easy Printer Care software ...........................................148
Part numbers ......................................................................................................................................149
Print cartridge .....................................................................................................................149
Memory ..............................................................................................................................149
Cables and interfaces ........................................................................................................149
Print media .........................................................................................................................149
Appendix B Service and support
Hewlett-Packard limited warranty statement ......................................................................................153
Print cartridge, transfer unit, and fuser limited warranty statement ...................................................154
Customer Self Repair Warranty Service ............................................................................................155
HP maintenance agreements .............................................................................................................156
On-site service agreements ...............................................................................................156
Next-day on-site service ....................................................................................156
Weekly (volume) on-site service .......................................................................156
Repacking the printer .........................................................................................................156
Extended warranty .............................................................................................................157
Appendix C Specifications
Physical specifications ........................................................................................................................160
Electrical specifications ......................................................................................................................160
Acoustic emissions .............................................................................................................................160
Operating environment .......................................................................................................................161
Paper specifications ...........................................................................................................................162
Envelopes ..........................................................................................................................162
ENWW ix
Envelopes with double side seams ...................................................................163
Envelopes with adhesive strips or flaps ............................................................163
Envelope margins .............................................................................................163
Envelope storage ..............................................................................................163
Labels .................................................................................................................................164
Label construction .............................................................................................164
Transparencies ..................................................................................................................164
Appendix D Regulatory information
FCC regulations ..................................................................................................................................166
Environmental product stewardship program .....................................................................................167
Protecting the environment ................................................................................................167
Ozone production ...............................................................................................................167
Power consumption ...........................................................................................................167
Toner consumption ............................................................................................................167
Paper use ...........................................................................................................................167
Plastics ...............................................................................................................................167
HP LaserJet printing supplies ............................................................................................167
HP printing supplies returns and recycling program information .......................................168
Paper ..................................................................................................................................168
Material restrictions ............................................................................................................168
Disposal of waste equipment by users in private households in the European Union .....169
Material Safety Data Sheet (MSDS) ..................................................................................169
For more information ..........................................................................................................169
Declaration of conformity ....................................................................................................................171
Declaration of conformity ...................................................................................................171
Safety statements ...............................................................................................................................172
Laser safety .......................................................................................................................172
Canadian DOC regulations ................................................................................................172
VCCI statement (Japan) ....................................................................................................172
Power cord statement (Japan) ...........................................................................................172
EMI statement (Korea) .......................................................................................................172
Laser statement for Finland ...............................................................................................173
Appendix E Working with memory
Overview .............................................................................................................................................176
Installing printer memory ....................................................................................................................177
To install printer memory ...................................................................................................177
Checking DIMM installation ................................................................................................................182
Saving resources (permanent resources) ..........................................................................................183
Enabling memory for Windows ...........................................................................................................184
Appendix F Printer commands
Understanding PCL 6 and PCL 5e printer command syntax .............................................................186
Combining escape sequences ...........................................................................................186
Using escape characters ...................................................................................................187
Selecting PCL 6 and PCL 5 fonts ......................................................................................187
Common PCL 6 and PCL 5 printer commands .................................................................188
x ENWW
Glossary .............................................................................................................................................................193
Index....................................................................................................................................................................195
ENWW xi
xii ENWW
1 Printer basics
Now that the printer is set up and ready to use, take a few moments to familiarize yourself with the
printer. This chapter contains basic information about the printer features:
Quick access to printer information
●
Printer at a glance
●
Features at a glance
●
Walkaround
●
Printer software
●
Selecting print media
●
ENWW 1
Quick access to printer information
Several references are available for use with this printer. See www.hp.com/support/lj5200l.
Guide
Getting started guide Provides step-by-step instructions for installing and setting up the printer.
User guide Provides detailed information for using and troubleshooting the printer. Available on the
Online Help Provides information about options that are available in the printer drivers. To view a
Description
printer CD.
Help file, open the online Help through the printer driver.
2 Chapter 1 Printer basics ENWW
Printer at a glance
HP LaserJet 5200L
●
Prints up to 25 pages-per-minute (ppm)
●
32 megabytes (MB) of random access memory (RAM), upgradable up to 128 MB
●
100-sheet multipurpose tray (tray 1), 250-sheet input tray (tray 2), and 250-sheet output bin
●
Hi-Speed universal serial bus (USB) 2.0 port and IEEE 1284-compliant parallel port
One open dual inline memory module (DIMM) slot
●
ENWW Printer at a glance 3
Features at a glance
Feature Description
Performance
User interface
Printer drivers
Resolution
Storage features
Fonts ● 80 internal fonts available for both PCL and PostScript 3 emulation
Accessories
Connectivity
●
460 MHz processor
Control-panel help
●
Show Me How help topics in the control panel
●
HP Easy Printer Care software (a Windows®-based status and troubleshooting tool)
●
Windows and Macintosh printer drivers
●
HP PCL 5e
●
HP PCL 6
●
PostScript® 3 emulation
●
Produces 600-dots-per-inch (dpi) print quality for fast, high-quality printing of business text
●
and graphics
Fonts, forms, and other macros
●
Job retention
●
●
80 printer-matching screen fonts in TrueType format available with the software solution
100-pin 133 MHz dual inline memory modules (DIMMs)
●
IEEE 1284-compliant parallel connection
●
Environmental features
Supplies
Accessibility
●
Hi-Speed USB 2.0 connection
Sleep delay setting
●
●
ENERGY STAR® qualified
The supplies status page contains information about toner level, page count, and estimated
●
pages remaining.
The printer checks for and authentic HP print cartridge at cartridge installation.
●
●
Internet-enabled supply-ordering capabilities (using HP Easy Printer Care software)
The online user guide is compatible with text screen-readers.
●
The print cartridge can be installed and removed by using one hand.
●
● All doors and covers can be opened by using one hand.
●
Media can be loaded in tray 1 by using one hand.
4 Chapter 1 Printer basics ENWW
Walkaround
Printer parts
Before using the printer, familiarize yourself with the parts of the printer.
1
2
3
4
5
1 Top output bin
2 Long-media extension
Latch to open the front cover (provides access to the print cartridge)
3
Tray 1 (pull to open)
4
5 Tray 2
6 Control panel
7 Right-side cover (provides access to DIMMs)
7
6
ENWW
Walkaround 5
10
8
8 On/off switch
9 Interface ports (see Interface ports)
10 Rear output bin (pull to open)
9
Interface ports
The printer has two ports for connecting to a computer.
1
2
1 IEEE 1284B-compliant parallel connection
2 Hi-Speed USB 2.0 connection
6 Chapter 1 Printer basics ENWW
Printer software
The printing-system software is included with the printer. See the getting started guide for installation
instructions.
The printing system includes software for end users and network administrators, and printer drivers
for access to the printer features and communication with the computer.
NOTE For a list of printer drivers and updated HP printer software, go to www.hp.com/go/
lj5200l_software.
Printer drivers
Printer drivers allow you to gain access to the printer features and allow the computer to
communicate with the printer (using a printer language). Check the installation notes and readme
files on the printer CD for additional software and languages.
The HP LaserJet 5200L printer uses the PCL 5e, PCL 6, and PostScript 3 emulation printer
description language (PDL) drivers.
Use the PCL 6 printer driver for the best overall performance.
●
Use the PCL 5 printer driver for general office printing.
●
Use the PS driver for printing from PostScript-based programs, for compatibility with PostScript
●
Level 3 needs, or for PS flash font support.
Operating system
Windows 98, Windows Millennium (Me)
Windows 2000
Windows XP (32-bit)
Windows Server 2003 (32-bit)
Windows Server 2003 (64-bit)
Mac OS X V10.2 and later
1
Not all printer features are available from all drivers or operating systems.
2
For Windows 2000 and Windows XP (32-bit and 64-bit), download the PCL 5 driver from www.hp.com/go/lj5200l_software.
3
For Windows XP (64-bit), download the PCL 6 driver from www.hp.com/go/lj5200l_software.
1
2
3
PCL 5e PCL 6 PS 3 emulation
The printer drivers include online Help that has instructions for common printing tasks and also
describes the buttons, checkboxes, and drop-down lists that are in the printer driver.
Driver Autoconfiguration
The HP LaserJet PCL 6 and PCL 5e drivers for Windows and the PS drivers for Windows 2000 and
Windows XP feature automatic discovery and driver configuration for printer accessories at the time
of installation. Accessories that the Driver Autoconfiguration supports are dual inline memory
modules (DIMMs). If the environment supports bidirectional communication, the installer presents
ENWW Printer software 7
Driver Autoconfiguration as an installable component by default for a typical installation and for a
custom installation.
Update Now
If you have modified the configuration of the HP LaserJet 5200L printer since installation, the driver
can be automatically updated with the new configuration in environments that support bidirectional
communication. To change the configuration automatically, complete the following steps:
1. On the Windows taskbar, click Start, and then click Printers. Right-click the printer, and then
click Properties.
2. In the Properties dialog box, click the Device Settings tab.
3. Under Installable Options, click Automatic Configuration.
4. In the drop-down box, click Update Now, and then click Apply.
NOTE The Update Now feature is not supported in environments where shared
Windows NT® 4.0, Windows 2000, or Windows XP clients are connected to Windows NT 4.0,
Windows 2000, or Windows XP hosts.
HP Driver Preconfiguration
HP Driver Preconfiguration is a software architecture and set of tools that you can use to customize
and distribute HP software in managed corporate printing environments. Using HP Driver
Preconfiguration, information technology (IT) administrators can preconfigure the printing and device
defaults for HP printer drivers before installing the drivers. For more information, see the HP Driver
Preconfiguration Support Guide, which is available at
www.hp.com/support/lj5200l.
Additional drivers
The following drivers are not included on the CD, but are available from www.hp.com/go/
lj5200l_software.
UNIX® model scripts
●
Linux drivers
●
8 Chapter 1 Printer basics ENWW
Opening the printer drivers
Operating System To change the settings for all
Windows 98 and Me 1. On the File menu in the
Windows 2000, XP,
and Server 2003
Mac OS X V10.2 or
later
print jobs until the software
program is closed
software program, click
Print.
2. Select the driver, and then
click Properties.
The steps can vary; this
procedure is most common.
1. On the File menu in the
software program, click
Print.
2. Select the driver, and then
click Properties or
Preferences.
The steps can vary; this
procedure is most common.
1. On the File menu, click
Print.
2. Change the settings that
you want on the various
pop-up menus.
To change the default
settings for all print jobs
1. Click Start, click Settings,
and then click Printers.
2. Right-click the driver icon,
and then select Properties.
1. Click Start, click Settings,
and then click Printers or
Printers and Faxes.
2. Right-click the driver icon,
and then select Printing
Preferences.
1. On the File menu, click
Print.
2. Change the settings that
you want on the various
pop-up menus.
3. On the Presets pop-up
menu, click Save as and
type a name for the preset.
To change the product
configuration settings
1. Click Start, click Settings,
and then click Printers.
2. Right-click the driver icon,
and then select Properties.
3. Click the Configure tab.
1. Click Start, click Settings,
and then click Printers or
Printers and Faxes.
2. Right-click the driver icon,
and then select Properties.
3. Click the Device Settings
tab.
1. In the Finder, on the Go
menu, click Applications.
2. Open Utilities, and then
open Print Center (Mac
OS X V10.2) or Printer
Setup Utility (Mac OS X
V10.3 or Mac OS X V10.4).
3. Click on the print queue.
These settings are saved in the
Presets menu. To use the new
settings, you must select the
saved preset option every time
you open a program and print.
4. On the Printers menu,
click Show Info.
5. Click the Installable
Options menu.
NOTE Configuration
settings might not be
available in Classic
mode.
Software for Macintosh computers
The HP installer provides PostScript® Printer Description (PPD) files, Printer Dialog Extensions
(PDEs), and the HP Printer Utility for use with Macintosh computers.
ENWW Printer software 9
The printing system software includes the following components:
PostScript Printer Description (PPD) files
●
The PPDs, in combination with the Apple PostScript printer drivers, provide access to printer
features. Use the Apple PostScript printer driver that comes with the computer.
●
HP Printer Utility
Use the HP Printer Utility to set up printer features that are not available in the printer driver:
Name the printer.
●
Assign an internet protocol (IP) address to the printer.
●
Download files and fonts.
●
You can use the HP Printer Utility when your printer uses a universal serial bus (USB) cable.
For more information, see
NOTE The HP Printer Utility is supported for Mac OS X V10.2 or later.
Using the HP Printer Utility for Macintosh.
Installing Macintosh printing system software for direct connections (USB)
NOTE Macintosh computers do not support parallel port connections.
The Apple PostScript driver must be installed in order to use the PPD files. Use the Apple PostScript
driver that came with your Macintosh computer.
1. Connect a USB cable between the USB port on the printer and the USB port on the computer.
Use a standard 2-meter (6.56-foot) USB cable.
2. Insert the printer CD into the CD-ROM drive and run the installer. If the CD menu not run
automatically, double-click the CD icon on the desktop.
3. Double-click the Installer icon in the HP LaserJet Installer folder.
4. Follow the instructions on the computer screen.
USB queues are created automatically when the printer is attached to the computer. However,
the queue will use a generic PPD if the installer has not been run before the USB cable is
connected. Complete the following steps to change the queue PPD.
5. Open the Print Center or Printer Setup Utility.
6. Select the correct printer queue, and then click Show Info to open the Printer Info dialog box.
7. In the pop-up menu, select Printer Model, and then, in the pop-up menu in which Generic is
selected, select the correct PPD for the printer.
8. Print a test page from any software program to make sure that the software is correctly installed.
If installation fails, reinstall the software. If this fails, see the installation notes or late-breaking
readme files on the printer CD or the flyer that came in the printer box for help.
To remove software from Macintosh operating systems
To remove the software from a Macintosh computer, drag the PPD files to the trash can.
10 Chapter 1 Printer basics ENWW
UNIX
For HP-UX and Solaris networks, go to www.hp.com/support/net_printing to download the
HP Jetdirect printer installer for UNIX.
Linux
For information, go to www.hp.com/go/linuxprinting.
Utilities
The printer is equipped with several utilities that make it easy to monitor and manage the printer.
HP Easy Printer Care software
The HP Easy Printer Care software is a program that you can use for the following tasks:
Checking the printer status
●
Checking the supplies status
●
Setting up alerts
●
Viewing printer documentation
●
Gaining access to troubleshooting and maintenance tools
●
Perform a complete software installation in order to use the HP Easy Printer Care software.
Other components and utilities
Windows Macintosh OS
Software installer — automates the printing system
●
installation
Online Web registration
●
PostScript Printer Description files (PPDs) — use with
●
the Apple PostScript drivers that come with the Mac OS
The HP Printer Utility—change printer settings, view
●
status, and set up printer-event notification from a Mac.
This utility is supported for Mac OS X V10.2 and later.
ENWW Printer software 11
Selecting print media
This printer accepts a variety of media, such as cut-sheet paper, including up to 100% recycled fiber
content paper; envelopes; labels; transparencies; and custom-size paper. Properties such as weight,
composition, grain, and moisture content are important factors that affect printer performance and
output quality. Paper that does not meet the guidelines that are outlined in this manual can cause the
following problems:
Poor print quality
●
Increased jams
●
Premature wear on the printer, requiring repair
●
NOTE Some paper might meet all of the guidelines in this manual and still not produce
satisfactory results. This might be the result of improper handling, unacceptable temperature
and humidity levels, or other variables over which Hewlett-Packard has no control. Before
purchasing large quantities of media, make sure that it meets the requirements that are
specified in this user guide and in the HP LaserJet Printer Family Print Media Guide, which is
available for download at
buying large quantities.
CAUTION Using media that does not meet HP specifications can cause problems for the
printer, requiring repair. This repair is not covered by the HP warranty or service agreements.
http://www.hp.com/support/ljpaperguide. Always test paper before
Supported media sizes
Media size Dimensions Tray 1 Tray 2
Letter 216 x 279 mm (8.5 x 11 in)
60 to 199 g/m
Letter-R 279 x 216 mm (11 x 8.5 in)
A4 211 x 297 mm (8.3 x 11.7 in)
A4-R 297 x 211 mm (11.7 x 8.3 in)
Legal 216 x 356 mm (8.5 x 14 in)
Executive 185 x 267 mm (7.3 x 10.5 in)
Executive (JIS) 216 x 330 mm (8.5 x 13 in)
A5 147 x 211 mm (5.8 x 8.3 in)
B5 (JIS) 183 x 257 mm (7.2 x 10.1 in)
11 x 17 279 x 432 mm (11 x 17 in)
2
(16 to 53 lb)
Duplex
1
A3 297 x 419 mm (11.7 x 16.5 in)
12 Chapter 1 Printer basics ENWW
Media size Dimensions Tray 1 Tray 2
B4 (JIS) 257 x 363 mm (10.1 x 14.3 in)
8K 269 x 391 mm (10.6 x 15.4 in)
8K 259 x 368 mm (10.2 x 14.5 in)
8K 273 x 394 mm (10.75 x 15.5 in)
16K 184 x 260 mm (7.24 x 10.24 in)
16K 195 x 270 mm (7.68 x 10.63 in)
16K 273 x 197 mm (10.75 x 7.75 in)
Statement 140 x 216 mm (5.5 x 8.5 in)
12 x 18 305 x 457 mm (12 x 18 in)
A6 105 x 148 mm (4.14 x 5.83 in)
RA3 305 x 430 mm (12 x 16.93 in)
Duplex
1
B6 128 x 182 mm (5.1 x 7.2 in)
S Postcard (JIS) 100 x 148 mm (3.94 x 5.83 in)
D Postcard (JIS) 148 x 200 mm (5.83 x 7.87 in)
Envelope #10
105 x 241 mm (4.13 x 9.5 in)
Envelope Monarch 98 x 191 mm (3.87 x 7.5 in)
Envelope C5 162 x 229 mm (6.38 x 9 in)
Envelope DL 110 x 220 mm (4.33 x 8.66 in)
Envelope B5 176 x 250 mm (6.93 x 9.84 in)
Custom
1
For more information about duplexing, see Printing on both sides (duplexing).
For more information about using print media, see Paper specifications.
Supported media types
Media type Weight Tray 1 Tray 2
Plain
60 to 199 g/m
2
(16 to 53 lb)
Duplex
1
ENWW Selecting print media 13
Media type Weight Tray 1 Tray 2
Duplex
1
Plain
Preprinted
Letterhead
60 to 120 g/m2 (16 to 32 lb)
60 to 120 g/m2 (16 to 32 lb)
60 to 120 g/m2 (16 to 32 lb)
Transparency 0.10 to 0.14 mm thick (4.7 to
5 mils thick)
Prepunched
Bond
Recycled
Envelopes
Colored paper
60 to 120 g/m2 (16 to 32 lb)
60 to 120 g/m2 (16 to 32 lb)
60 to 120 g/m2 (16 to 32 lb)
75 to 90 g/m2 (20 to 24 lb)
60 to 120 g/m2 (16 to 32 lb)
Labels 0.10 to 0.14 mm thick (4.7 to
5 mils thick)
Cardstock
135 to 176 g/m2 (36 to 47 lb)
Rough
Light
Vellum
60 to 75 g/m2 (16 to 20 lb)
60 to 120 g/m2 (16 to 32 lb)
Tough Paper 0.10 to 0.14 mm thick (4.7 to
5 mils thick)
Postcard
Custom
1
For more information about duplexing, see Printing on both sides (duplexing).
135 to 176 g/m2 (36 to 47 lb)
60 to 199 g/m2 (16 to 53 lb)
14 Chapter 1 Printer basics ENWW
2 Control panel
This section explains the printer control panel and menus:
●
Overview
Control-panel layout
●
Using the control-panel menus
●
Show Me How menu
●
Retrieve Job menu
●
●
Information menu
Paper Handling menu
●
Configure Device menu
●
Diagnostics menu
●
Service menu
●
Changing printer-control-panel configuration settings
●
ENWW 15
Overview
You can perform most routine printing tasks from the computer by using the program or printer
driver. These two methods are the most convenient way to control the printer, and they will override
the printer-control-panel settings. See the Help file for your program, or, for more information about
gaining access to the printer driver, see
You can also control the printer by changing settings at the printer control panel. Use the control
panel to gain access to printer features that the program or printer driver do not support.
You can print a menu map at the printer control panel that shows the settings with the currently
selected values (see
Some menus or menu items appear only if certain options are installed in the printer.
Opening the printer drivers.
Using printer information pages).
16 Chapter 2 Control panel ENWW
Control-panel layout
The control-panel display gives you complete, timely information about the printer and print jobs.
Menus provide access to printer functions and detailed information.
The message and prompt areas of the display alert you to the state of the printer and tell you how to
respond.
1
11
10
2
?
9
8
7
Shows status information, menus, help information, and error
●
messages.
●
Provides information about the message on the control-panel display.
●
Opens and closes the menus.
On: The printer is online and ready to accept data to print.
●
Off: The printer cannot accept data because it is offline (paused) or
●
has experienced an error.
Data
5
Stop
Attention
6
Menu
3
Ready
4
Number Button or light Function
1 Control-panel display
2
3 Menu button
4 Ready light
Help ( ) button
Blinking: The printer is going offline. The printer stops processing
●
the current print job and expels all of the active pages from the paper
path.
5 Data light
6 Attention light
7 Stop button
On: The printer has data to print, but is waiting to receive all of the
●
data.
Off: The printer has no data to print.
●
Blinking: The printer is processing or printing the data.
●
On: The printer has experienced a problem. Make note of the
●
message on the control-panel display, and then turn the printer off
and on. See
Off: The printer is functioning without error.
●
Blinking: Action is required. See the control-panel display.
●
Cancels the current print job in process and expels all of the active
●
pages from the paper path. The time that it takes to cancel the job
depends on the size of the print job. (Press the button only once.)
Also clears continuable errors that are associated with the canceled
job.
Control-panel messages for help in resolving problems.
ENWW Control-panel layout 17
Number Button or light Function
NOTE The control-panel lights cycle while the print job is
cleared from both the printer and the computer, and then the
printer returns to the Ready state.
8
9
10
11
Down ( ) button
Select ( ) button
Back ( ) button
Up ( ) button
Navigates to the next item in the list, or decreases the value of
●
numeric items
Clears an error condition when the condition is clearable
●
Saves the selected value for an item
●
Performs the action that is associated with the item that is highlighted
●
on the control-panel display
Backs up one level in the menu tree or backs up one numeric entry
●
Closes menus if held down for more than 1 second
●
Navigates to the previous item in the list, or increases the value of
●
numeric items
18 Chapter 2 Control panel ENWW
Using the control-panel menus
To gain access to the control-panel menus, complete the steps below.
To use the menus
1. Press Menu.
2.
3.
4.
Press
Press
Press
or to navigate the listings.
to select the appropriate option.
to return to the previous level.
5. Press Menu to exit the menu.
6.
Press
to see additional information about a menu.
The following are the main menus.
Main menus SHOW ME HOW
RETRIEVE JOB
INFORMATION
PAPER HANDLING
CONFIGURE DEVICE
DIAGNOSTICS
SERVICE
ENWW Using the control-panel menus 19
Show Me How menu
Each choice in the SHOW ME HOW menu prints a page that provides more information.
Item Explanation
CLEAR JAMS Prints a page that shows how to clear media jams.
LOAD TRAYS Prints a page that shows how to load the printer input trays.
LOAD SPECIAL MEDIA Prints a page that shows how to load special media, such as envelopes and transparencies.
PRINT BOTH SIDES Prints a page that shows how to use the two-sided (duplex) printing function.
SUPPORTED PAPER Prints a page that shows supported media weights and sizes for the printer.
MORE HELP Prints a page that shows links to additional help on the Web.
20 Chapter 2 Control panel ENWW
Retrieve Job menu
This menu provides a list of the stored jobs in the printer and access to all the job storage features.
You can print or delete these jobs at the printer control panel. You must have 80 MB of memory
installed to use this feature. See
NOTE If you turn the printer power off, all stored jobs are deleted.
Item Values Explanation
Managing stored jobs for more information about using this menu.
USER [X] [JOBNAME]
ALL PRIVATE JOBS
NO STORED JOBS
USER [X]: The name of the person who sent the job.
[JOBNAME]: The name of the job stored in the printer.
Select one of your jobs or all of your private jobs that were
assigned a personal identification number (PIN) in the
printer driver.
PRINT: Prints the selected job. PIN REQUIRED TO
●
PRINT: A prompt that appears for jobs that were
assigned a PIN in the printer driver. You must enter
the PIN to print the job. COPIES: You can select the
number of copies that you want to print (1 to 32000).
DELETE: Deletes the selected job from the printer.
●
PIN REQUIRED TO DELETE: A prompt that appears
for jobs that were assigned a PIN in the printer driver.
You must enter the PIN to delete the job.
ALL PRIVATE JOBS: Appears if two or more private jobs
are stored in the printer. Selecting this item prints all of the
private jobs that are stored in the printer for that user, after
the correct PIN is entered.
NO STORED JOBS: Indicates that no stored jobs are
available to print or delete.
ENWW Retrieve Job menu 21
Information menu
The INFORMATION menu contains printer information pages that give details about the printer and
its configuration. Scroll to the information page that you want, and then press
.
For more information about any of the printer information pages, see
Item Explanation
PRINT MENU MAP Prints the control panel menu map that shows the layout and current settings for the printer
control-panel menu items.
PRINT CONFIGURATION Prints the current printer configuration. If an HP Jetdirect print server is installed, an
HP Jetdirect configuration page will print out as well.
PRINT SUPPLIES STATUS
PAGE
PRINT USAGE PAGE Prints a page that shows a count of all paper sizes that have passed through the printer,
PRINT PCL FONT LIST
PRINT PS FONT LIST
Prints a supplies status page that shows the supplies levels for the printer, an approximate
number of pages remaining, cartridge-usage information, the serial number, a page count,
and ordering information. This page is available only if you are using genuine HP supplies.
lists whether they were one-sided or two-sided, and shows a page count.
Prints a PCL font list that shows all the PCL fonts that are currently available to the printer.
Prints a PS font list that shows all the PS fonts that are currently available to the printer.
Using printer information pages.
22 Chapter 2 Control panel ENWW
Paper Handling menu
If paper-handling settings are correctly configured at the printer control panel, you can print by
selecting the type and size of media in the program or the printer driver. For more information about
configuring for media types and sizes, see
supported media types and sizes, see
Some items on this menu (such as duplex and manual feed) are available in the program or the
printer driver (if the appropriate driver is installed). Program and printer-driver settings override
control-panel settings. For more information, see
Controlling print jobs. For more information about
Supported media sizes and Paper specifications.
Printer drivers.
ENWW Paper Handling menu 23
Item Values Explanation
TRAY 1 SIZE List of available media
sizes for tray 1
TRAY 1 TYPE List of available media
types for tray 1
TRAY 2 SIZE List of available media
sizes
TRAY 2 TYPE List of available media
types
Use this item to set the value to correspond with the media
size that is currently loaded in tray 1. See
sizes for a list of available sizes. The default setting is ANY
SIZE.
ANY SIZE: If both the type and size for tray 1 are set to ANY,
the printer will pull media from tray 1 first if media is loaded in
the tray.
A size other than ANY SIZE: The printer does not pull from
this tray unless the type or size of the print job matches the
type and size that is loaded in this tray.
Use this item to set the value to correspond with the type of
media that is currently loaded in tray 1. See
sizes for a list of available types. The default setting is ANY
TYPE.
ANY TYPE: If both the type and size for tray 1 are set to
ANY, the printer will pull media from tray 1 first if the media is
loaded in the tray.
A type other than ANY TYPE: The printer does not pull from
this tray.
The tray automatically detects the media size based on the
media-size wheel setting in the tray. The default setting is
either LTR (letter) for 100 V engines or A4 for 200 V engines.
Sets the value to correspond with the media type that is
currently loaded in tray 2. The default setting is ANY TYPE.
Supported media
Supported media
TRAY [N] UNIT OF MEASURE
X DIMENSION
Y DIMENSION
This item appears only if a tray is set to a custom size.
UNIT OF MEASURE: Use this option to select the unit of
measure (INCHES or MILLIMETERS) to use when you set
custom paper sizes for the specified tray.
X DIMENSION: Use this item to set the measurement of the
width of the paper (measurement from side to side in the
tray). The options are 3.0 to 12.28 INCHES or 76 to 312 MM.
Y DIMENSION: Use this item to set the measurement of the
length of the paper (measurement from front to back in the
tray). The options are 5.0 to 18.5 INCHES or 127 to 470 MM.
After the Y DIMENSION value is selected, a summary screen
appears. This screen contains feedback that summarizes all
of the information that was specified on the previous three
screens, such as TRAY 1 SIZE= 8 x 16 INCHES, Setting
saved.
24 Chapter 2 Control panel ENWW
Configure Device menu
This menu contains administrative functions. The CONFIGURE DEVICE menu allows the user to
change the default printing settings, adjust the print quality, and change the system configuration and
I/O options.
Printing submenu
Some items on this menu are available in the program or printer driver (if the appropriate driver is
installed). Program and printer-driver settings override control-panel settings. In general, it is better to
change these settings in the printer driver, if applicable.
Item Values Explanation
COPIES 1 to 32000 Sets the default number of copies by selecting any number
from 1 to 32000. Use
copies. This setting applies only to print jobs that do not have
the number of copies specified in the program or printer driver,
such as a UNIX or Linux program.
The default setting is 1.
NOTE It is best to set the number of copies in the
program or printer driver. (Program and printer-driver
settings override control-panel settings.)
or to select the number of
DEFAULT PAPER SIZE Displays a list of
DEFAULT CUSTOM
PAPER SIZE
OVERRIDE A4/LETTER NO
MANUAL FEED OFF
available media sizes.
UNIT OF MEASURE
X DIMENSION
Y DIMENSION
YES
ON
Sets the default image size for paper and envelopes. This
setting applies to the print jobs that do not have a paper size
specified in the program or printer driver. The default setting is
LETTER.
Sets the default custom paper size for tray 1. This menu
appears only if the media-size switch in the selected tray is set
to CUSTOM.
UNIT OF MEASURE: Use this option to select the unit of
measure (INCHES or MILLIMETERS) to use when you set
customer paper sizes for the tray 1.
X DIMENSION: Use this item to set the measurement of the
width of the paper (measurement from side to side in the tray).
The options are 3.0 to 12.28 INCHES or 76 to 312 MM.
Y DIMENSION: Use this item to set the measurement of the
length of the paper (measurement from front to back in the
tray). The options are 5.0 to 18.50 INCHES or 127 to 470 MM.
Allows the printer to print an A4-size job on letter-size paper if
A4-size paper is not loaded in the printer (or vice versa).
The default setting is YES.
Feeds the paper manually from tray 1, rather than automatically
from a tray. If MANUAL FEED=ON and tray 1 is empty, the
printer goes offline when it receives a print job. MANUALLY
FEED [PAPER SIZE] appears on the printer control-panel
display.
The default setting is OFF.
COURIER FONT REGULAR
Selects the version of Courier font to use:
ENWW Configure Device menu 25
Item Values Explanation
DARK REGULAR: The internal Courier font that is available on the
WIDE A4 NO
YES
PRINT PS ERRORS OFF
ON
PRINT PDF ERRORS OFF
ON
HP LaserJet 4 series printers.
DARK: The internal Courier font that is available on the
HP LaserJet III series printers.
The default setting is REGULAR.
Changes the number of characters that can be printed on a
single line of A4-size paper.
NO: Up to 78 10-pitch characters can be printed on one line.
YES: Up to 80 10-pitch characters can be printed on one line.
The default setting is NO.
Determines whether a PS error page prints or not.
OFF: PS error page never prints.
ON: PS error page prints when PS errors occur.
The default setting is OFF.
Determines whether a PDF error page prints or not.
OFF: PDF error page never prints.
ON: PDF error page prints when PDF errors occur.
PCL SUBMENU FORM LENGTH
ORIENTATION
FONT SOURCE
FONT NUMBER
FONT PITCH
SYMBOL SET
APPEND CR TO LF
SUPPRESS BLANK
PAGES
MEDIA SOURCE
MAPPING
The default setting is OFF.
FORM LENGTH: Sets vertical spacing from 5 to 128 lines for
default paper size.
ORIENTATION: Allows you to select default page orientation
as LANDSCAPE or PORTRAIT.
NOTE It is best to set the page orientation in the
program or printer driver. (Program and printer-driver
settings override control-panel settings.)
FONT SOURCE: Allows you to select the font source.
FONT NUMBER: The printer assigns a number to each font
and lists the numbers on the PCL Font List. The font number
appears in the Font # column of the printout. The range is 0 to
999.
FONT PITCH: Selects the font pitch. This item might not
appear, depending on the font selected. The range is 0.44 to
99.99.
SYMBOL SET: Selects any one of several available symbol
sets at the printer control panel. A symbol set is a unique
grouping of all the characters in a font. PC-8 or PC-850 is
recommended for line-draw characters.
APPEND CR TO LF: Select YES to append a carriage return to
each line feed that the printer encountered in backwardcompatible PCL jobs (pure text, no job control). Some
26 Chapter 2 Control panel ENWW
Item Values Explanation
environments, such as UNIX, indicate a new line using only the
line feed control code. Use this option to append the required
carriage return to each line feed.
SUPPRESS BLANK PAGES: When generating your own PCL,
extra form feeds are included that would cause one or more
blank pages to be printed. Select YES for form feeds to be
ignored if the page is blank.
MEDIA SOURCE MAPPING: Allows you to select and maintain
trays by number when you are not using the printer driver or
when the software program has no option for tray selection.
CLASSIC: Tray numbering is based on LaserJet 4 and older
models. STANDARD: Tray numbering is based on newer
LaserJet models.
Print Quality submenu
Some items on this menu are available in the program or printer driver (if the appropriate driver is
installed). Program and printer-driver settings override control-panel settings. For more information,
see
Printer drivers. In general, it is best to change these settings in the printer driver, if applicable.
Item Values Explanation
SET REGISTRATION PRINT TEST PAGE
SOURCE
ADJUST TRAY [N]
Shifts the margin alignment to center the image on the page
from top to bottom, and left to right. You can also align the
image that is printed on the front with the image that is
printed on the back. Allows for one-sided and two-sided
printing alignment.
PRINT TEST PAGE: Prints a test page that shows the
current registration settings.
SOURCE: Selects the tray for which you want to print the
test page.
ADJUST TRAY [N]: Sets the registration for the specified
tray, where [N] is the number of the tray. A selection
appears for each tray that is installed, and registration must
be set for each tray.
X1 SHIFT: Registration of the image on the paper from
●
side to side, as the paper lies in the tray. For duplexing,
this side is the second side (back) of the paper.
● X2 SHIFT: Registration of the image on the paper from
side to side, as the paper lies in the tray, for the first
side (front) of a duplexed page. This item appears only
if the printer includes a built-in duplexer and DUPLEX
is ON. Set the X1 SHIFT first.
Y SHIFT: Registration of the image on the paper from
●
top to bottom as the paper lies in the tray.
The default setting for SOURCE is TRAY 2. The default
setting for ADJUST TRAY 1 and ADJUST TRAY 2 is 0.
FUSER MODES List of available fuser modes
Configures the fuser mode associated with each media type.
ENWW Configure Device menu 27
Item Values Explanation
Change the fuser mode only if you are experiencing
problems printing on certain media types. After you select a
type of media, you can select a fuser mode that is available
for that type. The printer supports the following modes:
NORMAL: Used for most types of paper.
HIGH 2: Used for paper that has a special or rough finish.
HIGH 1: Used for rough paper.
LOW3: Used for transparencies.
LOW2: Used for lightweight media. Use this mode if you are
having problems with curled paper.
LOW1: Use this mode if you are experiencing wrinkled media.
The default fuser mode is NORMAL for all print media types
except transparencies (LOW3) and rough paper (HIGH1).
CAUTION Do not change the fuser mode for
transparencies. Failure to use the LOW3 setting
while printing transparencies can result in
permanent damage to the printer and fuser. Always
select Transparencies as the type in the printer
driver and set the tray type at the printer control
panel to TRANSPARENCY.
When selected, RESTORE MODES resets the
fuser mode for each media type back to its default
setting.
OPTIMIZE List of parameters Optimizes certain parameters for all jobs rather than (or in
addition to) optimizing by paper type.
RESOLUTION 300
600
FASTRES 600
RET OFF
LIGHT
MEDIUM
Selects the resolution. All values print at the same speed.
300: Produces draft print quality and can be used for
compatibility with the HP LaserJet III family of printers.
600: Produces high print quality for text and can be used for
compatibility with the HP LaserJet 4 family of printers.
FASTRES 600: Produces 600-dpi print quality for fast, highquality printing of business text and graphics.
NOTE It is best to change the resolution in the
program or printer driver. (Program and printerdriver settings override control-panel settings.)
The default setting is FASTRES 600.
Use the Resolution Enhancement technology (REt) setting
to produce print with smooth angles, curves, and edges.
REt does not affect print quality if the print resolution is set
to FastRes 600. All other print resolutions benefit from REt.
DARK
28 Chapter 2 Control panel ENWW
Item Values Explanation
NOTE It is best to change the REt setting in the
program or printer driver. (Program and printerdriver settings override control-panel settings.)
The default setting is MEDIUM.
ECONOMODE ON
OFF
TONER DENSITY 1 to 5 Lighten or darken the print on the page by setting the toner
CREATE CLEANING PAGE There is no value to select.
PROCESS CLEANING
PAGE
There is no value to select. This item is available only after a cleaning page has been
Use EconoMode to use less toner per page. Selecting ON
extends the life of the toner supply and reduces the cost per
page. However, it also reduces print quality. The printed
image is lighter, but it is adequate for printing drafts or
proofs.
NOTE It is best to turn EconoMode on or off in the
program or printer driver. (Program and printerdriver settings override control-panel settings.)
The default setting is OFF.
CAUTION HP does not recommend full-time use
of EconoMode. If EconoMode is used full-time, the
toner supply might outlast the mechanical parts in
the print cartridge.
density. Select a setting ranging from 1 (light) to 5 (dark).
The default setting of 3 usually produces the best results.
Press to print a cleaning page (for cleaning toner from
the fuser). Follow the instructions on the cleaning page. For
more information, see
created. Follow the instructions that are printed on the
cleaning page. The cleaning process might take up to
2.5 minutes.
Cleaning the printer.
System Setup submenu
Items on this menu affect printer behavior. Configure the printer according to your printing needs.
Item Values Explanation
DATE/TIME DATE
DATE FORMAT
TIME
TIME FORMAT
JOB STORAGE LIMIT 1 to 100 Specifies the number of quick copy jobs that can be stored
JOB HELD TIMEOUT OFF Sets the amount of time that held jobs are kept before being
ENWW Configure Device menu 29
Sets the date and time settings.
on the printer.
The default setting is 32.
automatically deleted from the queue.
Item Values Explanation
1 HOUR
4 HOURS
1 DAY
1 WEEK
TRAY BEHAVIOR USE REQUESTED TRAY
MANUALLY FEED PROMPT
PS DEFER MEDIA
SIZE/TYPE PROMPT
The default setting is OFF.
USE REQUESTED TRAY: Determines whether the printer
tries to pull media from a different tray than the one that you
selected in the printer driver.
EXCLUSIVELY: Sets the printer to pull from the tray
●
that you selected and not pull from another tray, even if
the tray that you selected is empty.
FIRST: Sets the printer to pull from the tray that you
●
selected first, but allows the printer to pull from another
tray automatically if the tray that you selected is empty.
MANUALLY FEED PROMPT: Determines when the printer
shows a prompt regarding pulling from tray 1 if your print job
does not match the type or size that is loaded in any other
tray.
ALWAYS: Select this option if you always want to be
●
prompted before the printer pulls from tray 1.
UNLESS LOADED: Prompts you only if tray 1 is empty.
●
PS DEFER MEDIA: Controls whether the PostScript (PS) or
HP paper-handling model is used to print jobs. ENABLED
causes PS to defer to the HP paper-handling model.
DISABLED uses the PS paper-handling model.
SLEEP DELAY 1 MINUTE
15 MINUTES
30 MINUTES
45 MINUTES
60 MINUTES
90 MINUTES
2 HOURS
4 HOURS
WAKE TIME MONDAY
TUESDAY
SIZE/TYPE PROMPT: Use this menu item to control
whether the tray configuration message and its prompts are
shown whenever a tray is opened and closed. These
prompts instruct you to set the type or size if the tray is
configured for a type or size other than the type or size that
is loaded in the tray.
Sets how long the printer remains idle before it enters Sleep
mode.
Sleep mode does the following:
Minimizes the amount of power that the printer
●
consumes when it is idle.
● Reduces wear on electronic components in the printer
(turns off the display backlight, but the display is still
readable).
The printer automatically comes out of Sleep mode when
you send a print job, press a printer control-panel button,
open a tray, or open the top cover.
The default setting is 30 MINUTES.
Sets a “wake-up” time for the printer to warm up and
calibrate each day. The default for each day is OFF. If you
set a wake time, HP recommends setting an extended sleep
30 Chapter 2 Control panel ENWW
Item Values Explanation
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
SUNDAY
PERSONALITY AUTO
PDF
PS
PCL
CLEARABLE WARNINGS JOB
ON
delay time period, so that the printer will not return to sleep
mode soon after waking.
Selects the default printer language (personality). The
possible values are determined by which valid languages
are installed in the printer.
Normally, you should not change the printer language. If you
change it to a specific printer language, the printer will not
switch automatically from one language to another unless
specific software commands are sent to the printer.
The default setting is AUTO.
Sets the amount of time that a clearable warning appears on
the printer control-panel display.
JOB: The clearable warning message appears until the end
of the job that generated the message.
ON: The clearable warning message appears until you press
.
The default setting is JOB.
AUTO CONTINUE OFF
ON
CARTRIDGE LOW STOP
CONTINUE
CARTRIDGE OUT STOP
CONTINUE
Determines how the printer reacts to errors.
ON: If an error occurs that prevents printing, the message
appears on the printer control-panel display, and the printer
goes offline for 10 seconds before returning online.
OFF: If an error occurs that prevents printing, the message
remains on the printer control-panel display, and the printer
remains offline until you press
The default setting is ON.
Determines how the printer behaves if the print cartridge is
low. Print quality is not guaranteed if you print after receiving
this message.
STOP: The printer pauses printing until you replace the print
cartridge or press
message appears until you replace the print cartridge.
CONTINUE: The printer continues to print, and the message
appears until you replace the print cartridge.
The default setting is CONTINUE.
Determines how the printer reacts if the print cartridge is
empty.
STOP: The printer stops printing until you replace the print
cartridge.
each time you turn the printer on. The
.
ENWW Configure Device menu 31
Item Values Explanation
CONTINUE: The printer continues to print, and the
REPLACE CARTRIDGE message appears until you replace
the print cartridge. HP does not guarantee print quality if you
select CONTINUE after a REPLACE CARTRIDGE
condition. Replace the print cartridge as soon as possible to
ensure good print quality.
If the end of drum life is reached, the printer stops,
regardless of the CARTRIDGE OUT setting.
The default setting is CONTINUE.
JAM RECOVERY AUTO
OFF
ON
RAM DISK AUTO
OFF
LANGUAGE ENGLISH
Several
Determines how the printer behaves if a jam occurs.
AUTO: The printer automatically selects the best mode for
printer jam recovery (usually ON).
OFF: The printer does not reprint pages following a jam.
Printing performance might be increased with this setting.
ON: The printer automatically reprints pages after a jam is
cleared.
The default setting is AUTO.
Determines how the RAM disk is configured.
AUTO: Allows the printer to determine the optimal RAM-disk
size based on the amount of available memory.
OFF: The RAM is disabled.
NOTE If you change the setting from OFF to
AUTO, the printer automatically reinitializes when it
becomes idle.
The default setting is AUTO.
Selects the language for the messages that appear on the
printer control-panel display.
The default setting is ENGLISH.
32 Chapter 2 Control panel ENWW
I/O submenu
Items on the I/O (input/output) menu affect the communication between the printer and the computer.
Item Values Explanation
I/O TIMEOUT 5 to 300
PARALLEL INPUT HIGH SPEED
ADVANCED FUNCTIONS
Select the I/O timeout period in seconds.
Use this setting to adjust timeout for the best performance.
If data from other ports appears in the middle of your print
job, increase the timeout value.
The default setting is 15.
HIGH SPEED: Select YES to enable the printer to accept
the faster parallel communications that are used for
connections with newer computers.
ADVANCED FUNCTIONS: Turn the bidirectional parallel
communication on or off. The default is set for a
bidirectional parallel port (IEEE-1284).
The printer uses this setting to send status messages to the
computer. Turning the parallel advanced functions on might
slow language switching.
ENWW Configure Device menu 33
Resets submenu
Items on the Resets submenu relate to returning settings to the defaults and changing settings such
as Sleep mode.
Item Values Explanation
RESTORE FACTORY
SETTINGS
SLEEP MODE ON
There is no value to select. Performs a simple reset and restores most of the factory
OFF
(default) settings. This item also clears the input buffer for
the active I/O.
CAUTION Restoring memory during a print job
cancels the print job.
Turns Sleep mode on or off. Using Sleep mode offers the
following advantages:
Minimizes the amount of power that the printer
●
consumes when it is idle
Reduces wear on electronic components in the printer
●
(turns off the display backlight, but the display is still
readable)
The printer automatically comes out of Sleep mode when
you send a print job, press a printer control panel button,
open a tray, or open the top cover.
You can set how long the printer remains idle before it
enters Sleep mode.
The default setting is ON.
34 Chapter 2 Control panel ENWW
Diagnostics menu
Administrators can use this submenu to isolate parts and to troubleshoot jam and print-quality issues.
Item Values Explanation
PRINT EVENT LOG There is no value to select.
SHOW EVENT LOG There is no value to select.
PAPER PATH TEST
Service menu
PRINT TEST PAGE
SOURCE
COPIES
Press to generate a list of the 50 most recent entries in
the event log. The printed event log shows error number,
page count, error code, and description or personality.
Press to scroll through the contents of the event log at
the printer control panel, which lists up to the 50 most recent
events. Use
contents.
Generates a test page that is useful for testing the paperhandling features of the printer.
PRINT TEST PAGE: Press
using the source (tray), destination (output bin), duplex, and
number of copies settings that you set in the other items on
the Paper Path Test menu. Set the other items before
selecting PRINT TEST PAGE.
SOURCE: Select the tray that uses the paper path that you
want to test. You can select any tray that is installed. Select
ALL TRAYS to test all paper paths. (Paper must be loaded
in the selected trays.)
COPIES: Set how many sheets of paper are used from each
tray during the paper-path test.
or to scroll through the event log
to start the paper-path test
The SERVICE menu is locked and requires a PIN for access. This menu is intended for use by
authorized service personnel.
ENWW Diagnostics menu 35
Changing printer-control-panel configuration settings
By using the printer control panel, you can make changes to general printer configuration default
settings such as tray size and type, sleep delay, printer personality (language), and jam recovery.
CAUTION Configuration settings seldom need to be changed. Hewlett-Packard Company
recommends that only the system administrator change configuration settings.
Changing control-panel settings
For a complete list of menu items and possible values, see Using the control-panel menus.
To change a control-panel setting
1. Press Menu to open the menus.
2.
Use
3.
Some menus might have several submenus. Use
you want, and then press
4.
Use
5.
Use
6.
Press
indicating that it is now the default.
7. Press Menu to exit the menu.
or to scroll to the menu that you want, and then press .
or to scroll to the submenu item that
.
or to scroll to the setting, and then press .
or to change the setting. Some settings change rapidly if or is held down.
to save the setting. An asterisk (*) appears next to the selection on the display,
NOTE Printer-driver settings override control-panel settings. Software program settings
override both printer-driver settings and control-panel settings. If you cannot gain access to a
menu or item, it is either not an option for the printer or you have not turned on the associated
higher-level option. See your administrator if a function has been locked (Access denied
menus locked appears on the printer control-panel display).
Tray-behavior options
Four user-defined options are available for tray behavior:
USE REQUESTED TRAY. Selecting EXCLUSIVELY ensures that the printer does not
●
automatically select another tray when you indicate that a specific tray should be used.
Selecting FIRST allows the printer to pull from a second tray if the specified tray is empty.
EXCLUSIVELY is the default setting.
MANUALLY FEED PROMPT. If you select ALWAYS (the default value), the system always
●
shows a prompt before pulling from the multipurpose tray. If you select UNLESS LOADED, the
system displays the prompt only if the multipurpose tray is empty.
PS DEFER MEDIA. This setting affects how non-HP PostScript drivers behave with the printer.
●
You do not need to change this setting if you use the drivers that HP supplies. If set to
ENABLED, non-HP PostScript drivers use the same HP tray selection method as the
36 Chapter 2 Control panel ENWW
HP drivers. If set to DISABLED, some non-HP PostScript drivers use the PostScript tray
selection method instead of the HP method.
SIZE/TYPE PROMPT. Use this item to control whether the tray configuration message and its
●
corresponding prompts are shown whenever a tray is opened and closed. These prompts
instruct you to change the type or size if the tray is configured for a different type or size than is
loaded in the tray.
To set Use Requested Tray
1. Press Menu to open the menus.
2.
Press
3.
Press
4.
Press
5.
Press
6.
Press
7. Press Menu to exit the menu.
To set Manually Feed Prompt
1.
Press Menu to open the menus.
2.
Press
3.
Press
4.
Press
5.
Press
6.
Press
7. Press Menu to exit the menu.
to highlight CONFIGURE DEVICE, and then press .
to highlight SYSTEM SETUP, and then press .
to highlight TRAY BEHAVIOR, and then press .
to select USE REQUESTED TRAY.
or to select EXCLUSIVELY or FIRST, and then press .
to highlight CONFIGURE DEVICE, and then press .
to highlight SYSTEM SETUP, and then press .
to highlight TRAY BEHAVIOR, and then press .
to highlight MANUALLY FEED PROMPT, and then press .
or to select ALWAYS or UNLESS LOADED, and then press .
To set the printer default for PS Defer Media
1.
Press Menu to open the menus.
2.
Press
3.
Press
4.
Press
5.
Press
6.
Press
7. Press Menu to exit the menu.
ENWW Changing printer-control-panel configuration settings 37
to highlight CONFIGURE DEVICE, and then press .
to highlight SYSTEM SETUP, and then press .
to highlight TRAY BEHAVIOR, and then press .
to select PS DEFER MEDIA.
or to select ENABLED or DISABLED, and then press .
To set size/type prompt
1. Press Menu to open the menus.
2.
Press
3.
Press
4.
Press
5.
Press
6.
Press
7. Press Menu to exit the menu.
to highlight CONFIGURE DEVICE, and then press .
to highlight SYSTEM SETUP, and then press .
to highlight TRAY BEHAVIOR, and then press .
to select SIZE/TYPE PROMPT.
or to select DISPLAY or DO NOT DISPLAY, and then press .
Sleep Delay
The adjustable Sleep Delay feature reduces power consumption when the printer has been inactive
for an extended period. Use this menu item to set the length of time before the printer goes into
Sleep mode. The default setting is 30 MINUTES.
NOTE The printer control-panel display dims when the printer is in Sleep mode. Sleep mode
does not affect printer warm-up time unless the printer was in Sleep mode for more than 8
hours.
To set the Sleep Delay
1. Press Menu to open the menus.
2.
Press
3.
Press
4.
Press
5.
Press
6. Press Menu to exit the menu.
To turn the Sleep mode on or off
1. Press Menu to open the menus.
2.
Press
3.
Press
4.
Press
5.
Press
6. Press Menu to exit the menu.
to highlight CONFIGURE DEVICE, and then press .
to highlight SYSTEM SETUP, and then press .
to highlight SLEEP DELAY, and then press .
or to select the appropriate time period, and then press .
to highlight CONFIGURE DEVICE, and then press .
to highlight RESETS, and then press .
to highlight SLEEP MODE, and then press .
or to select ON or OFF, and then press .
38 Chapter 2 Control panel ENWW
Personality
This printer features automatic personality (printer-language) switching.
AUTO: Configures the printer to automatically detect the type of print job and configure its
●
personality to accommodate that job.
PCL: Configures the printer to use Printer Control Language.
●
PDF: Configures the printer to use portable document format.
●
PS: Configures the printer to use PostScript emulation.
●
To set the personality
1. Press Menu to open the menus.
2.
Press
to highlight CONFIGURE DEVICE, and then press .
3.
Press
4.
Press
5.
Press
6. Press Menu to exit the menu.
to highlight SYSTEM SETUP, and then press .
to highlight PERSONALITY, and then press .
or to select the appropriate personality, and then press .
Clearable warnings
Use this feature to determine the display time of control-panel clearable warnings by selecting ON or
JOB. The default value is JOB.
●
ON: Clearable warnings appear until you press
JOB: Clearable warnings appear until the end of the job for which they were generated.
●
To set the clearable warnings
1. Press Menu to open the menus.
2.
3.
4.
Press
Press
Press
to highlight CONFIGURE DEVICE, and then press .
to highlight SYSTEM SETUP, and then press .
to highlight CLEARABLE WARNINGS, and then press .
.
5.
Press
6. Press Menu to exit the menu.
or to select the appropriate setting, and then press .
Auto continue
You can determine printer behavior when the system generates an auto-continuable error. ON is the
default setting.
Select ON if you want an error message to appear for 10 seconds before the printer
●
automatically continues to print.
●
Select OFF to pause printing any time an error message appears and until you press
ENWW Changing printer-control-panel configuration settings 39
.
To set auto continue
1. Press Menu to open the menus.
2.
Press
3.
Press
4.
Press
5.
Press
6. Press Menu to exit the menu.
to highlight CONFIGURE DEVICE, and then press .
to highlight SYSTEM SETUP, and then press .
to highlight AUTO CONTINUE, and then press .
or to select the appropriate setting, and then press .
Cartridge low
The printer has two options for reporting that print-cartridge life is low: CONTINUE is the default value.
Select CONTINUE to allow the printer to continue printing while a warning appears and until the
●
print cartridge is replaced.
Select STOP if you want the printer to pause printing until you replace the used print cartridge
●
or press
To set supplies-low reporting
1. Press Menu to open the menus.
2.
Press
3.
Press
, which allows the printer to print while the warning appears.
to highlight CONFIGURE DEVICE, and then press .
to highlight SYSTEM SETUP, and then press .
4.
Press
5.
Press
6. Press Menu to exit the menu.
to highlight CARTRIDGE LOW, and then press .
or to select the appropriate setting, and then press .
Cartridge-out response
The printer has two options for this menu item.
Select CONTINUE to allow the printer to continue printing. A REPLACE CARTRIDGE warning
●
message appears until the print cartridge is replaced. Printing in this mode can continue only for
a specific number of pages. After that, the printer stops printing until you replace the empty print
cartridge. This is the default setting.
Select STOP if you want the printer to stop printing until the empty print cartridge is replaced.
●
To set the cartridge-out response
1. Press Menu to open the menus.
2.
3.
4.
Press
Press
Press
to highlight CONFIGURE DEVICE, and then press .
to highlight SYSTEM SETUP, and then press .
to highlight CARTRIDGE OUT, and then press .
40 Chapter 2 Control panel ENWW
5.
Press
6. Press Menu to exit the menu.
or to select the appropriate setting, and then press .
Jam recovery
Use this option to configure the printer response to jams, including how the printer handles the pages
involved. AUTO is the default value.
● AUTO: The printer automatically turns jam recovery on when sufficient memory is available.
ON: The printer reprints any page that is involved in a jam. Additional memory is allocated to
●
store the last few pages that were printed, and this might cause overall printer performance to
suffer.
OFF: The printer does not reprint any page that was involved in a jam. Because no memory is
●
used to store the most recent pages, overall printer performance might be optimized.
To set the jam-recovery response
1. Press Menu to open the menus.
2.
Press
3.
Press
4.
Press
5.
Press
6. Press Menu to exit the menu.
to highlight CONFIGURE DEVICE, and then press .
to highlight SYSTEM SETUP, and then press .
to highlight JAM RECOVERY, and then press .
or to select the appropriate setting, and then press .
RAM disk
This option determines how the RAM disk feature is configured. This option is available only if the
printer has at least 8 MB of free memory. The default is AUTO.
AUTO: The printer determines the optimal RAM disk size based on the amount of available
●
memory.
OFF: The RAM disk is disabled, but a minimal RAM disk is still active (sufficient to scan one
●
page).
To set the RAM disk
1. Press Menu to open the menus.
2.
Press
to highlight CONFIGURE DEVICE, and then press .
3.
Press
4.
Press
5.
Press
6. Press Menu to exit the menu.
ENWW Changing printer-control-panel configuration settings 41
to highlight SYSTEM SETUP, and then press .
to highlight RAM DISK, and then press .
or to select the appropriate setting, and then press .
Language
If LANGUAGE appears in English on the control panel, use the following procedure. Otherwise, turn
the printer off and then on again. When XXX MB appears, press and hold
panel lights are lit, release
Selecting the language during initial installation
1. Turn on the printer.
and use the following procedure to set the language.
. When all three control
2.
When LANGUAGE appears on the control-panel display in the default language, press
highlight the preferred language, and then press
Changing the language after the initial configuration
After the initial installation, you can change the control-panel display language from the control panel.
1. Press Menu.
2.
Use
3.
Use
4.
Use
5.
Use
6. Press Menu to exit the menu.
to highlight CONFIGURE DEVICE, and then press
to highlight SYSTEM SETUP, and then press
to highlight LANGUAGE, and then press
or to highlight the appropriate language, and then press .
.
to
42 Chapter 2 Control panel ENWW
3 Input/output (I/O) configuration
This chapter describes how to configure certain parameters on the printer:
●
Parallel configuration
USB configuration
●
ENWW 43
Parallel configuration
A parallel connection is made by connecting the printer to the computer using a bidirectional parallel
cable (IEEE-1284 compliant) with a connector plugged into the printer parallel port. The cable can be
a maximum of 10 meters (30 feet) long.
When used to describe a parallel interface, the term bidirectional indicates that the printer is able to
both receive data from the computer and send data to the computer through the parallel port. While
the parallel interface provides backwards compatibility, a USB connection is recommended to
optimize performance.
1
1 Parallel port
2 Parallel connector
2
44 Chapter 3 Input/output (I/O) configuration ENWW
USB configuration
The printer supports a Hi-Speed USB 2.0 port. The USB cable can be a maximum of 5 meters (15
feet) long.
Connecting the USB cable
Plug the USB cable into the printer. Plug the other end of the USB cable into the computer.
1
1 USB port
2 USB connector
2
ENWW USB configuration 45
46 Chapter 3 Input/output (I/O) configuration ENWW
4 Printing tasks
This chapter describes how to perform basic printing tasks:
●
Controlling print jobs
Using print media
●
Configuring output bins
●
Configuring trays
●
Printing on special media
●
●
Printing and paper storage environment
Printing on both sides (duplexing)
●
Using features in the Windows printer driver
●
Using features in the Macintosh printer driver
●
Managing special printing situations
●
Managing stored jobs
●
Managing memory
●
ENWW 47
Controlling print jobs
In Windows, three settings affect how the printer driver pulls media when you send a print job. The
Source, Type, and Size settings appear in the Page Setup, Print, or Print Properties dialog boxes
in most software programs. If you do not change these settings, the printer automatically uses the
default printer settings to select a tray.
CAUTION Make printer setup changes through the software program or the printer driver
whenever possible, because changes that you make at the control panel become default
settings for subsequent print jobs. Settings selected in the software or the printer driver
override control-panel settings.
Source
Print by Source to specify a tray from which the printer will pull media. The printer tries to print from
this tray, no matter what type or size is loaded in it. If you select a tray that is configured for a type or
size that does not match your print job, the job does not proceed until you load the tray with the
correct type or size. If you load the tray correctly, the printer begins printing. If you press
select another tray.
NOTE If you have difficulties printing by Source, see Priority for print settings.
Type and Size
, you can
Print by Type or Size when you want to pull media from the first tray that is loaded with the type or
size that you select. Selecting media by type rather than source is similar to locking out trays and
helps protect special media from accidental use. For example, if a tray is configured for letterhead,
and you specify that the driver print on plain paper, the printer will not pull media from that tray, but
will pull paper from a tray that has plain paper loaded and is configured for plain paper.
NOTE Selecting the Any setting negates the tray lock-out function.
Selecting media by type and size results in significantly better print quality for heavy paper, glossy
paper, and overhead transparencies. Using the wrong setting can result in unsatisfactory print
quality. Always print by Type for special print media, such as labels or transparencies. Always print
by Size for envelopes.
If you want to print by Type or Size and the trays have not been configured for a certain type or
●
size, load the media into tray 1. Then, in the printer driver, select the Type or Size in the Page
Setup, Print, or Print Properties dialog box.
If you often print on a certain type or size of media, you can configure a tray for that type or size.
●
Then, when you select that type or size as you print a job, the printer pulls from the tray
configured for that type or size.
When you close tray 2, a message might appear prompting you to select a Type or Size for the
●
tray. If the tray is already configured correctly, press
NOTE If all of the tray type settings are set to ANY, and if you do not select a specific tray
(source) in the printer driver, the printer pulls media from the lowest tray. For example, tray 2
is loaded, the printer pulls media from that tray first. However, if the tray 1 size and type
settings are set to ANY and if media is loaded in the tray, then the printer prints from tray 1
first. If tray 1 is closed, the printer prints from tray 2.
to return to the Ready state.
48 Chapter 4 Printing tasks ENWW
Priority for print settings
Changes to print settings are prioritized depending on where the changes are made:
NOTE The names of commands and dialog boxes might vary depending on your software
program.
Page Setup dialog box: Click Page Setup or a similar command on the File menu of the
●
program you are working in to open this dialog box. Settings changed here override settings
changed anywhere else.
Print dialog box: Click Print, Print Setup, or a similar command on the File menu of the
●
program you are working in to open this dialog box. Settings changed in the Print dialog box
have a lower priority and do not override changes made in the Page Setup dialog box.
Printer Properties dialog box (printer driver): Click Properties in the Print dialog box to
●
open the printer driver. Settings changed in the Printer Properties dialog box do not override
settings anywhere else in the printing software.
Default printer driver settings: The default printer driver settings determine the settings used
●
in all print jobs, unless settings are changed in the Page Setup, Print, or Printer Properties
dialog boxes.
Printer control panel settings: Settings changed at the printer control panel have a lower
●
priority than changes made anywhere else.
Gaining access to printer driver settings
Operating System Temporarily change settings for print jobs
Windows 98, 2000,
Me, and XP
Macintosh OS X On the File menu, click Print. Change settings
1
Because access to default printer settings can be restricted, the settings might be unavailable.
From the File menu, click Print. Select the
printer, and then click Properties. (The steps
can vary; this procedure is most common.)
on the various pop-up menus.
Permanently change default settings
Click Start, point to Settings, and then click
Printers or Printers and Faxes. Right-click the
printer icon and select Printing Preferences.
On the File menu, click Print. Change settings
on the various pop-up menus, and then, on the
main pop-up menu, click Save Custom
Settings to save them as the Custom option.
To use the new settings, you must select the
Custom option every time you open a program
and print.
1
ENWW Controlling print jobs 49
Using print media
Before purchasing any paper or specialized forms in quantity, verify that your paper supplier has
obtained and understands the print-media requirements that are specified in the HP LaserJet Printer
Family Print Media Specification Guide.
HP Customer Care to order the HP LaserJet Printer Family Print Media Specification Guide. To
See
download a copy of the guide, go to
It is possible that paper could meet all of the guidelines in this chapter or the HP LaserJet Printer
Family Print Media Specification Guide and still not print satisfactorily. This can result from abnormal
characteristics of the printing environment or other variables over which HP has no control (for
example, extremes in temperature and humidity).
Hewlett-Packard Company recommends testing any paper before buying it in large quantities.
CAUTION Using paper that does not conform to the specifications listed here or in the print
media guide can cause problems that require service. This service is not covered by the
Hewlett-Packard warranty or service agreements.
Paper to avoid
The printer can handle many types of paper. Using paper that does not meet specifications will
cause lower print quality and increase the chance of jams.
www.hp.com/support/lj5200l. Select Manuals.
Do not use paper that is too rough.
●
Do not use paper, other than standard 3-hole punched paper, that contains cutouts or
●
perforations.
Do not use multipart forms.
●
Do not use paper that has already been printed on, or that has been fed through a photocopier.
●
Do not use paper that contains a watermark if you are printing solid patterns.
●
Paper that can damage the printer
In rare circumstances, paper can damage the printer. The following paper must be avoided to
prevent possible damage to the printer:
● Do not use paper with staples attached, or paper from which staples were removed. Staples can
damage the printer and could void the warranty.
Do not use transparencies that are designed for Inkjet printers or other low temperature printers,
●
or for monochrome printing. Use only transparencies that are specified for use with HP LaserJet
printers.
Do not use photo paper that is intended for Inkjet printers.
●
Do not use paper that is embossed or coated, or any media that produces hazardous
●
emissions, or that melts, misaligns, or discolors when exposed to 190°C (374°F) for 0.1 second.
Also, do not use letterhead paper that is made with dyes or inks that cannot withstand that
temperature.
To order HP LaserJet printing supplies, see
50 Chapter 4 Printing tasks ENWW
Ordering parts, accessories, and supplies.
Configuring output bins
The printer has two output bins into which it places finished print jobs:
Top (face-down) output bin: This it the default output bin at the top of the printer. Print jobs exit
●
the printer face-down into this bin.
● Rear (face-up) output bin: Print jobs exit the printer face-up into this bin at the rear of the printer.
Printing to the top output bin
1. Make sure that the rear output bin is closed. If the rear output bin is open, the printer will deliver
the print job to that bin.
2. If you are printing on long media, open the top output bin support.
3. From your computer, send the print job to the printer.
ENWW Configuring output bins 51
Printing to the rear output bin
NOTE When tray 1 and the rear output bin are used together, they provide a straight-
through paper path for your print job. Using a straight-through paper path can reduce curling.
1. Open the rear output bin.
2. If you are printing on long media, pull out the bin extension.
3. Open the extension tray support.
4. From your computer, send the print job to the printer.
52 Chapter 4 Printing tasks ENWW
Configuring trays
Load special print media, such as envelopes, labels, and transparencies, in tray 1 only. Load only
paper in tray 2.
Loading tray 1 (multipurpose tray)
Tray 1 holds up to 100 sheets of paper, up to 75 transparencies, up to 50 sheets of labels, or up to
10 envelopes. See the following sections for information about printing on special media:
Preprinted material—
●
Envelopes—
●
●
Labels—
Printing on labels
Printing on envelopes
Printing on letterhead, prepunched, or preprinted paper (single-sided)
To load tray 1
1. Open tray 1 by pulling the front cover down.
2. Slide out the plastic tray extender. If the media that is being loaded is longer than 229 mm
(9 in), also flip open the additional tray extender.
ENWW Configuring trays 53
3. Slide the media-width guides slightly wider than the media.
4. Place media into the tray (short-edge in, print-side up). The media should be centered between
the media-width guides and under the tabs on the media-width guides.
5. Slide the media-width guides inward until they lightly touch the media stack on both sides
without bending it. Make sure that the media fits under the tabs on the media-width guides.
NOTE Do not add media to tray 1 while the printer is printing. This could cause a jam. Do
not close the front door when the printer is printing.
54 Chapter 4 Printing tasks ENWW
Customizing tray 1 operation
The printer can be set to print from tray 1 if it is loaded, or to print only from tray 1 if the type of media
that is loaded is specifically requested. See
Setting Explanation
Paper Handling menu.
TRAY 1 TYPE=ANY
TRAY 1 SIZE=ANY
TRAY 1 TYPE= or TRAY 1 SIZE= a type
other than ANY
The printer usually pulls media from tray 1 first unless it is empty or closed. If
you do not keep media in tray 1 all the time, or if you use tray 1 only to manually
feed media, keep the default setting of TRAY 1 TYPE=ANY and TRAY 1
SIZE=ANY on the Paper Handling menu.
The printer treats tray 1 like the other trays. Instead of looking for media in tray 1
first, the printer pulls media from the tray that matches type and size settings
that are selected in the software.
In the printer driver, you can select media from any tray (including tray 1) by
type, size, or source. To print by type and size of paper, see
Controlling print jobs.
You can also determine whether the printer shows a prompt to ask if it can pull media from tray 1 if it
cannot find the type and size that you requested in another tray. You can set the printer to always
prompt you before pulling from tray 1 or only prompt you if tray 1 is empty. Set the USE
REQUESTED TRAY setting on the System Setup submenu of the Configure Device menu.
Loading tray 2 (250-sheet tray)
Tray 2 supports only paper. For supported paper sizes, see Paper specifications.
To load tray 2
1. Pull the tray out of the printer and remove any paper.
ENWW Configuring trays 55
If you are printing on longer media, slide the lock lever on the tray into the unlocked
●
position, and then extend the rear section of the tray to fit the media that you are loading.
B5
A3
11x17
Legal
8.5x13
Re
le
a
s
e
2. On the rear paper-length guide, press the tab and slide it so that the pointer matches the paper
size that you are loading. Make sure that the guide clicks into place.
Lock
3. Adjust the side media-width guides outward so that the pointer matches the paper size that you
are loading.
Lock
56 Chapter 4 Printing tasks ENWW
4. Place the paper in the tray and make sure that it is flat at all four corners. Keep the paper below
the height tabs on the paper-length guide in the rear of the tray.
Lock
5. Set the paper-size dial (callout 1) and paper-size switch (callout 2) to the size of the paper that
you loaded.
Lock
Custom
6. Slide the tray into the printer.
21
ENWW Configuring trays 57
Printing on special media
Special media includes letterhead, prepunched (including 3-hole punched), envelopes, labels,
transparencies, full-bleed images, rotated paper, index cards, postcards, custom-size, and heavy
paper.
Printing on letterhead, prepunched, or preprinted paper (singlesided)
When printing letterhead, prepunched, or preprinted paper, it is important to orient the paper
correctly. Follow the guidelines in this section for printing on one side only. For duplexing guidelines,
Printing on both sides (duplexing).
see
NOTE It might be necessary to print prepunched paper in a rotated orientation (see Printing
on rotated media). Printing in portrait or landscape mode is usually selected from the software
program or printer driver. If the option is not available, change the ORIENTATION setting on
the printer control panel.
Tray 1 orientation
Letter, A4, A5, Executive, 8K, 16K, and custom sizes: Load media with the side to be printed
●
on facing up, and the top, short edge toward the right (landscape).
A3, B4, B5, 11 x 17, Legal, 8.5 x 13, and custom sizes: Load media with the side to be
●
printed on facing up, and the top, short edge toward the printer (portrait).
Tray 2 orientation
Load media with the side to be printed on facing down, and the top, short edge toward you.
58 Chapter 4 Printing tasks ENWW
Lock
Guidelines for printing on letterhead or preprinted forms
Do not use letterhead paper that is printed with low-temperature inks, such as those used in
●
some types of thermography.
Do not use raised or embossed letterhead.
●
The printer uses heat and pressure to fuse toner to the paper. Make sure that any colored paper
●
or preprinted forms use inks that are compatible with this fusing temperature (200°C or 392°F
for 0.1 second).
Printing on envelopes
You can print envelopes from tray 1. Tray 1 holds up to 10 envelopes and supports standard or
custom sizes.
For printing on any size of envelope, make sure to set the margins in your program at least 15.0 mm
(0.6 in) from the edge of the envelope.
To minimize curl and wrinkling, always print envelopes to the rear output bin.
The printer might print at a slower speed when printing envelopes. In addition, printing performance
depends on the construction of the envelope. Always test a few sample envelopes before purchasing
a large quantity. For envelope specifications, see
Paper specifications.
WARNING! Never use envelopes that contain coated linings, exposed self-stick adhesives,
or other synthetic materials. These items can emit noxious fumes.
CAUTION Envelopes that have clasps, snaps, windows, coated linings, exposed self-stick
adhesives, or other synthetic materials can severely damage the printer. To avoid jams and
possible printer damage, never try to print on both sides of an envelope. Before you load
envelopes, make sure that they are flat and not damaged or stuck together. Do not use
envelopes that contain pressure-sensitive adhesive.
ENWW Printing on special media 59
To load envelopes in tray 1
Many types of envelopes can be printed from tray 1. Up to 10 can be stacked in the tray.
1. Open tray 1 and pull out the tray extension. If the envelopes are longer than 229 mm (9 in), flip
open the smaller tray extension.
2. Open the rear output bin and pull out the tray extension. (This can reduce envelope curl and
wrinkling.)
3. Slide the width guides on tray 1 outward to a position that is slightly wider than the envelopes.
60 Chapter 4 Printing tasks ENWW
4. Load as many as 10 envelopes in the center of tray 1 with the side to be printed on facing up,
and the postage end pointed away from the printer. Slide the envelopes into the printer as far as
they will go without forcing them.
5. Adjust the guides to touch the envelope stack without bending the envelopes. Make sure that
the envelopes fit under the tabs on the guides.
Printing on labels
Use only labels that are recommended for laser printers. For label specifications, see Labels.
Guidelines for printing on labels
Print labels from tray 1. Load them with the side to be printed on facing up and the top edge to
●
the right.
Use the rear output bin for labels.
●
Remove label sheets from the output bin as they are printed to prevent them from sticking
●
together.
Do not use labels that are separating from the backing sheet or are wrinkled or damaged in any
●
way.
Do not use label sheets that have the backing sheet exposed, and do not reuse partially used
●
label sheets.
ENWW Printing on special media 61
Do not feed a sheet of labels through the printer more than once. The adhesive backing is
●
designed for one pass through the printer.
Do not print on both sides of labels.
●
CAUTION Failure to follow these guidelines can damage the printer.
If a sheet of labels becomes jammed in the printer, see
Clearing jams.
Printing on transparencies
Use only transparencies that are recommended for use in laser printers. For transparency
specifications, see
Transparencies.
Guidelines for printing on transparencies
Print transparencies from tray 1. Load them with the side to be printed on facing up and the top
●
edge to the right.
Use the top output bin to reduce curling (this is for transparencies only; for other media use the
●
rear output bin to reduce curling).
Remove transparencies from the top output bin as they are printed to prevent them from sticking
●
together.
Place transparencies on a flat surface after removing them from the printer.
●
In the print driver or software program, set the tray 1 type to Transparency.
●
Printing on rotated media
The printer can print on letter, A4, A5, Executive, and B5 (JIS) print media in a rotated orientation
(short-edge first) from tray 1. The printer can print on letter and A4 media in a rotated orientation
from tray 2. Printing on rotated media is slower. Some types of media feed better when rotated, such
as prepunched paper (especially when it is printed on both sides) or labels that do not stack flat.
Printing from tray 1
1. On the PAPER HANDLING menu on the printer control panel, select TRAY 1 MODE=CASSETTE.
2. On the PAPER HANDLING menu, select the appropriate tray 1 size.
62 Chapter 4 Printing tasks ENWW
3. Load media with the side to be printed on facing up, and the top, short edge toward the printer.
4. In the printer driver or software program, select the paper size as you normally would and select
tray 1 as the media source.
Printing from tray 2
1. Set the paper-size dial (callout 1) and paper-size switch (callout 2) to the size of the paper that
you are loading.
Lock
21
2. Load paper with the side-to-be printed on facing down, and the top, short-edge toward the front
of the tray.
3. In the printer driver or software program, select the size and source of the rotated paper.
ENWW Printing on special media 63
Printing full-bleed images
Full-bleed images extend from edge to edge of the page. To achieve this effect, use larger paper,
then trim its edges to the desired size.
CAUTION Never print directly to the edge of paper. This causes toner to accumulate inside
the printer, which may affect print quality and damage the printer. Print on paper up to
312 x 470 mm (12.28 x 18.5 in), leaving margins on all four sides of at least 2 mm (0.08 in).
NOTE When printing paper wider than 297 mm (11.7 in), always use the rear output bin.
Printing on custom-size media
Custom-size paper can be printed from any of the trays. For media specifications, see Paper
specifications.
NOTE Very small or very large custom-size paper should be printed from tray 1 to the rear
output bin. The printer control panel can be set for one custom size at a time. Do not load
more than one size of custom paper into the printer.
When you print large numbers of small or narrow media and standard paper, for best printing
performance print paper first, then the small or narrow media.
Guidelines for printing custom-size paper
Do not attempt to print on paper smaller than 76 mm (3 in) wide or 127 mm (5 in) long.
●
Set page margins at least 4.23 mm (0.17 in) away from the edges.
●
Setting custom paper sizes
When custom paper is loaded, size settings need to be selected from the software program (the
preferred method), the printer driver, and the printer control panel.
NOTE All settings in the printer driver and software program (except configuring custom
paper sizes) override control panel settings. (Software program settings override printer driver
settings.)
If the settings are not available from the software, set the custom paper size from the control panel:
1. On the PRINTING menu, set DEFAULT PAPER SIZE=CUSTOM.
2. On the CUSTOM menu, select inches or millimeters as the unit of measurement.
3. On the unit of measurement menu, set the X dimension (the long edge of the paper). The X
dimension can be 76 to 312 mm (3 to 12.28 in) for tray 1 or 148 to 297 mm (8.2 to 11.7 in) for
tray 2. Set the Y dimension (the short edge of the paper). The Y dimension can be 127 to
470 mm (5 to 18.5 in) for tray 1 or 210 to 432 mm (5.8 to 17 in) for tray 2.
4. If custom media is loaded into tray 1 and TRAY 1 MODE=CASSETTE, then set TRAY 1
SIZE=CUSTOM in the PAPER HANDLING menu on the printer control panel.
5. In the software, select Custom as the paper size.
64 Chapter 4 Printing tasks ENWW
Loading custom-size media in tray 2
1. Pull the tray out of the printer and remove any media.
If you are printing on longer media from tray 2, slide the lock lever on the tray into the
●
unlocked position, and then extend the rear section of the tray to fit the media that you are
loading.
B5
A3
11x17
Legal
8.5x13
Re
le
a
s
e
2. Place the media in the tray and make sure that it is flat at all four corners. Keep the stack below
the height tabs on the paper-length guide in the rear of the tray.
Lock
3. On the rear paper-length guide, press the tab and slide it up against the edge of the stack.
Lock
ENWW Printing on special media 65
4. Slide the side media-width guides up against the edge of the stack.
Lock
5. Set the paper-size dial (callout 1) and paper-size switch (callout 2) to Custom.
Lock
Custom
21
6. Slide the tray into the printer.
Printing on vellum
Vellum is special lightweight paper similar to parchment. Print vellum from tray 1 only, and open the
rear output bin. Do not print on both sides of vellum.
1. Load vellum with the side to be printed on facing up and the top, short edge to the right.
2. Open the rear output bin.
66 Chapter 4 Printing tasks ENWW
3. At the control panel, on the PAPER HANDLING menu, set TRAY 1 MODE=CASSETTE.
4. From the printer driver, set the type of paper for tray 1 to vellum, and select the media by type.
For more information, see
Type and Size.
Printing on glossy paper
In either the software program or the driver, select Glossy as the media type, or print from a
●
tray that is configured for glossy paper.
●
Select Glossy for media weights up to 120 g/m
media weights up to 163 g/m
up to 220 g/m
Because this affects all print jobs, it is important to return the printer to its original settings once
●
2
(58-lb bond).
2
(43-lb bond). Select Extra Heavy Glossy for media weights
2
(32-lb bond). Select Heavy Glossy for
the job has printed.
Colored paper
● Colored paper should be of the same high quality as white xerographic paper.
Pigments used must be able to withstand the printer’s fusing temperature of 190°C (374°F) for
●
0.1 second without deterioration.
Do not use paper that has a colored coating that was added after the paper was produced.
●
Heavy paper
●
Any tray will print most heavy media that does not exceed 120 g/m
●
Use cardstock (135 to 220 g/m
●
In either the software program or the printer driver, select Heavy (106 to 163 g/m
bond)) or Cardstock (135 to 220 g/m
2
(36- to 58-lb bond)) only in tray 1.
2
(36- to 58-lb bond)) as the media type, or print from a
tray that is configured for heavy paper. Because this setting affects all print jobs, it is important
to return the printer to its original settings after the job has printed.
2
(32-lb bond).
2
(28- to 43-lb
CAUTION In general, do not use paper that is heavier than the media specification
recommended for this printer. Doing so can cause misfeeds, jams, reduced print quality, and
excessive mechanical wear. However, some heavier media, such as HP Cover Stock, can be
used safely.
HP LaserJet Tough paper
Use only HP LaserJet Tough paper with this printer. HP products are designed to work together
●
for optimum printing results.
Handle HP LaserJet Tough paper by the edges. Oils from your fingers can cause print-quality
●
problems.
In either the software program or the printer driver, select Tough Paper as the media type, or
●
print from a tray that is configured for HP LaserJet Tough paper.
CAUTION Transparent media that is not designed for LaserJet printing will melt in the
printer, causing damage to the printer.
ENWW Printing on special media 67
Recycled paper
This printer supports the use of recycled paper. Recycled paper must meet the same specifications
as standard paper. See the HP LaserJet Printer Family Print Media Specification Guide. HewlettPackard recommends that recycled paper contain no more than 5% ground wood.
68 Chapter 4 Printing tasks ENWW
Printing and paper storage environment
Ideally, the printing and paper storage environment should be at or near room temperature, and not
too dry or too humid. Remember paper is hygroscopic; it absorbs and loses moisture rapidly.
Heat works with humidity to damage paper. Heat causes the moisture in paper to evaporate, while
cold causes it to condense on the sheets. Heating systems and air conditioners remove most of the
humidity from a room. As paper is opened and used, it loses moisture, causing streaks and
smudging. Humid weather or water coolers can cause the humidity to increase in a room. As paper is
opened and used it absorbs any excess moisture, causing light print and dropouts. Also, as paper
loses and gains moisture it can distort. This can cause jams.
As a result, paper storage and handling are as important as the paper-making process itself. Paper
storage environmental conditions directly affect the feed operation.
Care should be taken not to purchase more paper than can be easily used in a short time (about 3
months). Paper stored for long periods might experience heat and moisture extremes, which can
cause damage. Planning is important to prevent damage to a large supply of paper.
Unopened paper in sealed reams can remain stable for several months before use. Opened
packages of paper have more potential for environmental damage, especially if they are not wrapped
with a moisture-proof barrier.
The paper storage environment should be properly maintained to ensure optimum printer
performance. The required condition is 20° to 24°C (68° to 75°F), with a relative humidity of
45% to 55%. The following guidelines should be helpful when evaluating the paper's storage
environment:
Paper should be stored at or near room temperature.
●
The air should not be too dry or too humid (due to the hygroscopic properties of paper).
●
The best way to store an opened ream of paper is to rewrap it tightly in its moisture-proof
●
wrapping. If the printer environment is subject to extremes, unwrap only the amount of paper to
be used during the day's operation to prevent unwanted moisture changes.
ENWW Printing and paper storage environment 69
Printing on both sides (duplexing)
You can print on both sides of a sheet of paper (called duplexing or two-sided printing) manually.
The printer prints the first side of each page, waits for you to reinsert the paper into the printer, and
then prints the second side of each page. Other documents cannot be printed while the printer waits
for you to insert the paper for the second side to be printed.
CAUTION Do not print on both sides of labels, transparencies, or vellum. Damage to the
printer and jams might result.
Paper orientation for printing on both sides
For manual duplexing, print on the second side of the sheet of paper first. The paper needs to be
oriented as shown in the following illustration.
For tray 1, load the first side facing down with the bottom, short edge toward the printer.
●
For all other trays, load the first side facing up with the top, short edge toward the printer.
●
1
2
1 Tray 1
2 All other trays
Layout options for printing on both sides
The following illustration shows the four print-orientation options. These options are available when
Print on Both Sides is selected on the Finishing tab in the printer driver.
70 Chapter 4 Printing tasks ENWW
1
2
3
4
2
25
3
5
1. Long-edge landscape
2. Short-edge landscape Each printed image is oriented right-side-up. Facing pages are read from top to
3. Long-edge portrait This is the default printer setting, and the most common layout used, with every
4. Short-edge portrait* This layout is often used with clipboards. Every other printed image is oriented
1
When using Windows drivers, select Flip Pages Up to get the designated binding options.
1
3
3
2
This layout is often used in accounting, data processing, and spreadsheet
programs. Every other printed image is oriented upside-down. Facing pages are
read continuously from top to bottom.
bottom on the left page, then from top to bottom on the right page.
printed image oriented right-side-up. Facing pages are read from top to bottom on
the left page, then from top to bottom on the right page.
upside-down. Facing pages are read continuously from top to bottom.
2
5
3
5
To print on both sides
1. Insert enough paper into one of the trays to accommodate the print job. If you are loading
special paper such as letterhead, load it in one of the following ways:
For tray 1, load the letterhead paper with the front side down, bottom-edge first.
●
For tray 2, load the letterhead paper with first side up, top edge toward the back of the tray.
●
2. Open the printer driver (see
3. On the Finishing tab, select Print on Both Sides.
4. Click OK.
5. Send the print job to the printer.
6. Go to the printer. Remove any blank paper that is in tray 1. Insert the printed stack with the
blank side up, with the top-edge feeding into the printer first. You must print the second side
from tray 1.
7.
If prompted by a message at the control panel-display, press
NOTE If the number of total sheets exceeds the tray 1 capacity for duplex jobs, you must
repeat steps 6 and 7 each time that paper is inserted, until the duplexing job is complete.
Gaining access to printer driver settings).
.
ENWW Printing on both sides (duplexing) 71
CAUTION Hewlett-Packard recommends manually reusing sheets only through tray 1. Do
not reuse sheets through tray 2, as this can cause jams and print-quality problems.
72 Chapter 4 Printing tasks ENWW
Using features in the Windows printer driver
When you print from a software program, many of the product features are available from the printer
driver. For complete information about the features that are available in the printer driver, see the
printer-driver Help. The following features are described in this section:
Creating and using quick sets
●
Using watermarks
●
Resizing documents
●
Setting a custom paper size from the printer driver
●
Using different paper and printing covers
●
Printing a blank first page
●
Printing multiple pages on one sheet of paper
●
NOTE Settings in the printer driver and software program generally override control-panel
settings. Software-program settings generally override printer-driver settings.
Creating and using quick sets
Use quick sets to save the current driver settings for reuse. Quick sets are available on most printerdriver tabs. You can save up to 25 Print Task Quick Sets.
To create a quick set
1. Open the printer driver (see
2. Select the print settings that you want to use.
3. In the Print Task Quick Sets box, type a name for the quick set.
4. Click Save.
To use quick sets
1. Open the printer driver (see
2. Select the quick set that you want to use from the Print Task Quick Sets drop-down list.
3. Click OK.
NOTE To use printer-driver default settings, select Default Print Settings from the Print
Task Quick Sets drop-down list.
Gaining access to printer driver settings).
Gaining access to printer driver settings).
ENWW Using features in the Windows printer driver 73
Using watermarks
A watermark is a notice, such as "Confidential," that is printed in the background of each page of a
document.
1. Open the printer driver (see
2. From the Effects tab, click the Watermarks drop-down list.
3. Click the watermark that you want to use. To create a new watermark, click Edit.
4. If you want the watermark to appear only on the first page of the document, click First Page Only.
5. Click OK.
To remove the watermark, click (none) in the Watermarks drop-down list.
Gaining access to printer driver settings).
Resizing documents
Use the document resizing options to scale a document to a percentage of its normal size. You can
also choose to print a document on a different size paper, with or without scaling.
To reduce or enlarge a document
1. Open the printer driver (see
2. On the Effects tab, next to % of Normal Size, type the percentage by which you want to reduce
or enlarge your document.
You can also use the scroll bar to adjust the percentage.
3. Click OK.
Gaining access to printer driver settings).
To print a document onto a different paper size
1. Open the printer driver (see
2. On the Effects tab, click Print Document On.
3. Select the paper size to print on.
4. To print the document without scaling it to fit, make sure that the Scale to Fit option is not
selected.
5. Click OK.
Gaining access to printer driver settings).
Setting a custom paper size from the printer driver
1. Open the printer driver (see Gaining access to printer driver settings).
2. On the Paper or Paper/Quality tab, click Custom.
3. On the Custom Paper Size window, type the name of the custom paper size.
4. Type the paper-size length and width. If you type a size that is too small or too large, the driver
adjusts the size to the minimum or maximum size that is allowed.
5. If necessary, click the button to change the unit of measure between millimeters and inches.
74 Chapter 4 Printing tasks ENWW
6. Click Save.
7. Click Close. The name that you saved appears in the paper-size list for future use.
Using different paper and printing covers
Follow these instructions for printing a first page that is different from other pages in the print job.
1. Open the printer driver (see
2. On the Paper or Paper/Quality tab, select the appropriate paper for the first page of the print job.
3. Click Use Different Paper/Covers.
4. In the list box, click the pages or covers that you want to print on different paper.
5. To print front or back covers, you must also select Add Blank or Preprinted Cover.
6. Select the appropriate paper type or source for the other pages of the print job.
NOTE The paper size must be the same for all pages of the print job.
Gaining access to printer driver settings).
Printing a blank first page
1. Open the printer driver (see Gaining access to printer driver settings).
2. On the Paper or Paper/Quality tab, click Use Different Paper/Covers.
3. In the list box, click Front Cover.
4. Click Add Blank or Preprinted Cover.
Printing multiple pages on one sheet of paper
You can print more than one page on a single sheet of paper.
1. Open the printer driver (see Gaining access to printer driver settings).
2. Click the Finishing tab.
ENWW Using features in the Windows printer driver 75
3. In the section for Document Options, select the number of pages that you want to print on
each sheet (1, 2, 4, 6, 9, or 16).
4. If the number of pages is greater than 1, select the correct options for Print Page Borders and
Page Order.
5. Click OK. The product is now set to print the number of pages per sheet that you have selected.
76 Chapter 4 Printing tasks ENWW
Using features in the Macintosh printer driver
When you print from a software program, many of the printer features are available from the printer
driver. For complete information about the features that are available in the printer driver, see the
printer-driver Help. The following features are described in this section:
Creating and using presets
●
Printing a cover page
●
Printing multiple pages on one sheet of paper
●
Printing on both sides of the paper
●
NOTE Settings in the printer driver and software program generally override control-panel
settings. Software-program settings generally override printer-driver settings.
Creating and using presets
Use presets to save the current printer driver settings for reuse.
To create a preset
1. Open the printer driver (see
2. Select the print settings.
3. In the Presets box, click Save As..., and type a name for the preset.
4. Click OK.
To use presets
1. Open the printer driver (see
2. In the Presets menu, select the preset that you want to use.
NOTE To use printer-driver default settings, select the Standard preset.
Gaining access to printer driver settings).
Gaining access to printer driver settings).
Printing a cover page
You can print a separate cover page for your document that includes a message (such as
“Confidential”).
1. Open the printer driver (see
2. On the Cover Page or Paper/Quality pop-up menu, select whether to print the cover page
Before Document or After Document.
Gaining access to printer driver settings).
3. In the Cover Page Type pop-up menu, select the message that you want to print on the cover
page.
NOTE To print a blank cover page, select Standard as the Cover Page Type.
ENWW Using features in the Macintosh printer driver 77
Printing multiple pages on one sheet of paper
You can print more than one page on a single sheet of paper. This feature provides a cost-effective
way to print draft pages.
1. Open the printer driver (see Gaining access to printer driver settings).
2. Click the Layout pop-up menu.
3. Next to Pages per Sheet, select the number of pages that you want to print on each sheet (1,
2, 4, 6, 9, or 16).
4. Next to Layout Direction, select the order and placement of the pages on the sheet.
5. Next to Borders, select the type of border to print around each page on the sheet.
Printing on both sides of the paper
CAUTION To avoid jams, do not load paper that is heavier than 105 g/m2 (28-lb bond).
1. Insert enough paper into one of the trays to accommodate the print job. If you are loading
special paper such as letterhead, load it in one of the following ways:
For tray 1, load the letterhead paper face-up with the bottom edge feeding into the printer
●
first.
● For all other trays, load the letterhead paper face-down with the top edge at the back of the
tray.
2. Open the printer driver (see
3. On the Finishing pop-up menu, select the Manual Duplex option.
NOTE If the Manual Duplex option is not enabled, select Manually Print on 2nd Side.
4. Click Print. Follow the instructions in the pop-up window that appears on the computer screen
before replacing the output stack in tray 1 for printing the second half.
Gaining access to printer driver settings).
5. Go to the printer, and remove any blank paper that is in tray 1.
78 Chapter 4 Printing tasks ENWW
6. Insert the printed stack face-up with the bottom edge feeding into the printer first in tray 1. You
must print the second side from tray 1.
7. If prompted, press the appropriate control-panel button to continue.
ENWW Using features in the Macintosh printer driver 79
Managing special printing situations
Printing a different first page
Use the following procedure to print the first page of a document on a different media type than the
remainder of the document. For example, you can print the first page of a document on letterhead
paper and the remainder on plain paper.
1. From your software program or printer driver, specify a tray for the first page and another tray
for the remaining pages.
2. Load the special media into the tray that you specified in step 1.
3. Load the media for the remaining pages of the document into another tray.
4. Print the document.
You can also print on different media by using the printer control panel or printer driver to set the
types of media that are loaded in the trays and then selecting the first and remaining pages by media
type.
Stopping a print request
You can stop a print request by using the printer control panel or using your software program.
NOTE It can take some time for all printing to clear after you have canceled a print job.
To stop the current print job from the printer control panel
1. Press Stop on the printer control panel.
2.
Press
If the print job is too far into the printing process, you might not have the option to cancel it.
to highlight CANCEL CURRENT JOB, and then press to cancel the job.
To stop the current print job from the software program
A dialog box will appear briefly on the screen, giving you the option to cancel the print job.
If several requests have been sent to the printer through your software, they might be waiting in a
print queue (for example, in Windows Print Manager). See the software documentation for specific
instructions about canceling a print request from the computer.
If a print job is waiting in a print queue (computer memory) or print spooler (Windows 98, 2000, XP,
or Me), delete the print job there.
For Windows 98 or Windows Me, click Start, click Settings, and then click Printers. For Windows
2000 and Windows XP, click Start and then click Printers. Double-click the HP LaserJet 5200L
printer icon to open the print spooler. Select the print job that you want to cancel, and then press
Delete. If the print job is not cancelled, you might need to shut down and restart the computer.
80 Chapter 4 Printing tasks ENWW
Managing stored jobs
NOTE This feature is available only for printers that have installed hard drives. You must
have 80 MB of memory installed to use this feature.
To store print jobs on the printer, use the Job Storage tab in the printer driver Properties dialog box.
After a job is stored, you can print it or delete it from the printer control panel.
To print a stored job
1. Press Menu.
2.
Press
A list of users appears. If no jobs are stored , then the message NO STORED JOBS appears.
3.
Press
●
4.
Press
5.
Press
●
6.
If prompted, provide a PIN by pressing
have specified each number of the four-digit PIN.
7.
Press
To delete a stored job
1. Press Menu.
2.
Press
to highlight RETRIEVE JOB, and then press .
to highlight your user name, and then press .
If you have more than one stored job that is protected by a personal identification number
(PIN), the ALL PRIVATE JOBS menu item appears. If you want to print one of the PINprotected jobs, highlight ALL PRIVATE JOBS, and then press
to highlight the correct print job, and then press .
to highlight PRINT, and then press .
If the job is not PIN-protected, go to step 7.
or to change the number. Press after you
and to specify the number of copies, and then press to print the job.
to highlight RETRIEVE JOB, and then press .
.
A list of users appears. If there are no stored jobs, then the message NO STORED JOBS
appears.
3.
Press
●
4.
Press
5.
Press
If the job is not PIN-protected, the printer deletes the job.
6.
If prompted, provide a PIN by pressing or to change the number. Press after you
have specified each number of the four-digit PIN.
The printer deletes the job after you set the fourth PIN digit and press
ENWW Managing stored jobs 81
to highlight your user name, and then press .
If you have more than one stored job that is PIN-protected, the ALL PRIVATE JOBS menu
item appears. If you want to delete one of the PIN-protected jobs, highlight ALL PRIVATE
JOBS, and then press
to highlight the correct print job, and then press .
to highlight DELETE, and then press .
.
.
Managing memory
The printer supports up to 128 MB of memory. You can add additional memory by installing a dual
inline memory module (DIMM) in the DIMM slot, which accepts 32, 48, 64, or 128 of RAM. For
information about installing memory, see
The printer uses 100-pin 133 MHz DDR memory modules. Extended data output (EDO) DIMMs are
not supported.
NOTE If memory problems occur when you are printing complex graphics, you can make
more memory available by removing downloaded fonts, style sheets, and macros from printer
memory. Reducing the complexity of a print job from within a program can help avoid memory
problems.
NOTE Be sure to update the printer configuration in the printer driver after adding memory.
Enabling memory for Windows.
See
Working with memory.
82 Chapter 4 Printing tasks ENWW
5 Managing the printer
This chapter describes how to manage the printer:
●
Using printer information pages
Using the HP Easy Printer Care software
●
Using the HP Printer Utility for Macintosh
●
ENWW 83
Using printer information pages
From the printer control panel, you can print pages that give details about the printer and its current
configuration. The table below provides the procedures for printing the information pages.
Page description How to print the page
Menu map
Shows the control-panel menus and
available settings.
Configuration page
Shows printer settings and installed
accessories.
Supplies status page
Shows print-cartridge toner levels.
1. Press Menu.
2.
Press
3.
If PRINT MENU MAP is not highlighted, press
highlighted, and then press
The content of the menu map varies, depending on the options currently installed
in the printer.
For a complete list of control panel menus and possible values, see
control-panel menus.
1. Press Menu.
2.
Press
3.
Press
1. Press Menu.
2.
Press
3.
Press
to highlight INFORMATION, and then press .
or until it is
.
Using the
to highlight INFORMATION, and then press .
to highlight PRINT CONFIGURATION, and then press .
NOTE If the printer contains an HP Jetdirect print server or an optional
hard disk drive, an additional configuration page prints that provides
information about those devices.
to highlight INFORMATION, and then press .
to highlight PRINT SUPPLIES STATUS PAGE, and then press .
Usage page
Shows a page count for each size of
paper printed, the number of onesided (simplexed) or two-sided
(duplexed) pages, and the average
percentage of coverage.
PCL or PS font list
Shows which fonts are currently
installed in the printer.
NOTE If you are using non-HP supplies, the supplies status page might
not show the remaining life for those supplies. For more information, see
HP policy on non-HP print cartridges.
1. Press Menu.
2.
Press
3.
Press
1. Press Menu.
2.
Press
3.
Press
then press
to highlight INFORMATION, and then press .
to highlight PRINT USAGE PAGE, and then press .
to highlight INFORMATION, and then press .
to highlight PRINT PCL FONT LIST or PRINT PS FONT LIST, and
.
NOTE The font lists also show which fonts are resident on an optional
hard disk accessory or flash DIMM.
84 Chapter 5 Managing the printer ENWW
Using the HP Easy Printer Care software
The HP Easy Printer Care software is a program that you can use for the following tasks:
Check the printer status.
●
Check supplies status.
●
Set up alerts.
●
Gain access to troubleshooting and maintenance tools.
●
You must perform a complete software installation to use the HP Easy Printer Care software.
NOTE You do not have to have Internet access to open and use the HP Easy Printer Care
software. However, if you click a Web-based link, you must have Internet access to go to the
site associated with the link.
Supported operating systems
The HP Easy Printer Care software is supported for Windows 2000 and Windows XP.
Supported browsers
To use the HP Easy Printer Care software, you must have one of the following browsers:
Microsoft Internet Explorer 5.5 or later
●
Netscape Navigator 7.0 or later
●
Opera Software ASA Opera 6.05 or later
●
All pages can be printed from the browser.
To open the HP Easy Printer Care software
Use one of the following methods to open HP Easy Printer Care software:
On the Start menu, select Programs, select HP, and then select HP Easy Printer Care software.
●
In the Windows system tray (in the lower-right corner of the desktop), double-click the HP Easy
●
Printer Care software icon.
Double-click the desktop icon.
●
HP Easy Printer Care software sections
Section Options
Overview tab
Contains basic status
information for the printer
Devices list: Shows the printers that you can select.
●
Device Status section: Shows printer status information. This section will indicate printer
●
alert conditions, such as an empty print cartridge. It also shows device-identification
information, control-panel messages, and print-cartridge levels. After you correct a problem
with the printer, click the
button to update the section.
ENWW Using the HP Easy Printer Care software 85
Section Options
Supplies Status section: Shows detailed supplies status, such as the percentage of toner
●
remaining in the print cartridge and the status of the media that is loaded in each tray.
Supplies Details link: Opens the supplies status page to view more detailed information
●
about printer supplies, ordering information, and recycling information.
Support tab
Provides help
information and links
Supplies Ordering
window
Provides access to
online or e-mail supplies
ordering
Alert Settings window
Allows you to configure
the printer to
automatically notify you
of printer issues
Provides device information, including alerts for items needing attention.
●
Provides links to troubleshooting information and tools.
●
Provides links to the HP Web site for registration, support, and for ordering supplies.
●
NOTE If you use a dial-up connection and did not connect to the Internet when
you first opened the HP Easy Printer Care software, you must connect before you
can visit these Web sites.
Ordering list: Shows the supplies that you can order for each printer. If you want to order a
●
certain item, click the Order check box for that item in the supplies list.
Shop Online for Supplies button: Opens the HP supplies Web site in a new browser
●
window. If you have checked the Order check box for any items, the information about
those items can be transferred to the Web site.
Print Shopping List button: Prints the information for the supplies that have the Order
●
check box selected.
Email Shopping List button: Creates a text list of items that have the Order check box
●
selected. The list can be copied into an e-mail message that you send to your supplier.
Alerts on or off: Activates or deactivates the alerts feature for a certain printer.
●
When alerts appear: Sets when you want alerts to appear—either when you are printing to
●
that particular printer, or anytime there is a printer event.
Alert event type: Sets whether you want alerts for only critical errors, or for any error,
●
including continuable errors.
Device List tab
Shows information
about each printer in the
Devices list
Find Other Printers
window
Allows you to add more
printers to your printer list
Notification type: Sets what type of alert should appear (pop-up message or system tray
●
alert, and e-mail message).
Printer information, including printer name, make, and model
●
An icon (if the View as drop-down box is set to Tiles, which is the default setting)
●
Any current alerts for the printer
●
If you click a printer in the list, the HP Easy Printer Care software opens the Overview tab for
that printer.
Clicking the Find Other Printers link in the Devices list opens the Find Other Printers window.
The Find Other Printers window provides a utility that detects other printers so that you can add
them to the Devices list and then monitor those printers from your computer.
86 Chapter 5 Managing the printer ENWW
Loading...