HP 1200 User Manual

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user guide

hp LaserJet 1200

series products

HP LaserJet 1200 Series Printer and Print•Copy•Scan Products

User Guide

Company 2002

A user of the Hewlett-Packard printer associated with this user guide is granted a license to: a) print hard copies of this user guide for PERSONAL, INTERNAL or COMPANY use subject to the restriction not to sell, re-sell or otherwise distribute the hard copies; and b) place an electronic copy of this user guide on a network server, provided access to the electronic copy is limited to PERSONAL, INTERNAL users of the Hewlett-Packard printer associated with this user guide.

Publication number: C7045-Online Edition 3: February 2002

Warranty

The information contained in this document is subject to change without notice.

Hewlett-Packard makes no warranty of any kind with respect to this information. HEWLETT-PACKARD SPECIFICALLY DISCLAIMS THE IMPLIED WARRANTY OF MERCHANTABILITY AND FITNESS FOR A PAR TICULAR PURPOSE.

Hewlett-Packard shall not be liable for any direct, indirect, incidental, consequential, or other damage alleged in connection with the furnishing or use of this information.

Trademark Credits

Adobe

, Acrobat®, PostScript®,

and Adobe Photoshop

are trademarks of Adobe Systems Incorporated which may be registered in certain jurisdictions.

Arial

, Monotype®, and Times

New Roman

are U.S. registered trademarks of the Monotype Corporation.

CompuServe

™

is a U.S.

trademark of CompuServe, Inc. Helvetica

and Times Roman

™

, Palatino™, Times™,

™

are trademarks of Linotype AG and/or its subsidiaries in the U.S. and other countries.

Microsoft Windows MS-DOS

, MS Windows,

, Windows NT®, and

are U.S. registered trademarks of Microsoft Corporation.

LaserWriter

is a registered trademark of Apple Computer, Inc.

TrueType

™

is a U.S. trademark

of Apple Computer, Inc.

NERGY STAR

is a U.S. registered service mark of the U.S. EPA.

Netscape is a U.S. trademark of Netscape Communications Corporation.

Unix

is a registered trademark

of The Open Group.

Hewlett-Packard Company 11311 Chinden Boulevard Boise, Idaho 83714 U.S.A.

1 Getting to know the printer

Understanding the printer’s features and benefits . . . . . . . . . .12

Print with excellent quality . . . . . . . . . . . . . . . . . . . . . . . . . 12

Save Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Save money. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Create professional documents. . . . . . . . . . . . . . . . . . . . . 12

Expand your printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Identifying the printer’s components . . . . . . . . . . . . . . . . . . . .14

Printer control panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Printer input trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Printer media guides . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Printer output paths . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Toner door . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Choosing paper and other media. . . . . . . . . . . . . . . . . . . . . . . 20

Loading media into the input trays. . . . . . . . . . . . . . . . . . . . . . 21

Main input tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

Priority input tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

Specific types of media . . . . . . . . . . . . . . . . . . . . . . . . . . .21

Turning the power off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Understanding voltage conversions. . . . . . . . . . . . . . . . . . . . .22

Accessing the printer properties (driver) and help . . . . . . . . . .23

Printer properties (driver). . . . . . . . . . . . . . . . . . . . . . . . . .23

Software For Macintosh Computers . . . . . . . . . . . . . . . . .24

Printer online help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Printing a configuration page . . . . . . . . . . . . . . . . . . . . . . . . . .26

2 Getting to know the copier/scanner

Understanding the copier/scanner’s features and benefits . . .28

Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Identifying the copier/scanner’s components. . . . . . . . . . . . . .29

Copier/scanner control panel. . . . . . . . . . . . . . . . . . . . . . .30

Media input tray, guides, and output bin . . . . . . . . . . . . . .31

Copier/scanner door . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

Supported media sizes and types . . . . . . . . . . . . . . . . . . . . . .32

Precautions for copying and scanning. . . . . . . . . . . . . . . . . . . 33

Loading originals in the copier/scanner . . . . . . . . . . . . . . . . . .34

Contents

Getting to know the software . . . . . . . . . . . . . . . . . . . . . . . . . .35

HP LaserJet Director

(Windows 98, 2000, Millennium, NT 4.0, and

Mac OS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

To turn off the HP LaserJet Director . . . . . . . . . . . . . . . . .36

HP LaserJet Document Manager

(Windows 98, 2000, Millennium, NT 4.0, and

Mac OS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

Quick Copy settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

HP LaserJet Copier (Copy Plus) . . . . . . . . . . . . . . . . . . . . 38

HP LaserJet Director Toolbox

(Windows 9x, 2000, Millennium, and NT 4.0) . . . . . . .38

HP LaserJet Device Configuration. . . . . . . . . . . . . . . . . . . 39

HP LaserJet Photo Center

(Windows 9x, 2000, Millennium, and NT 4.0) . . . . . . .40

Accessing the online help . . . . . . . . . . . . . . . . . . . . . . . . . . . .41

3 Getting to know the print server

Understanding the print server’s features and benefits . . . . . .44

Using network protocols. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Identifying the print server’s components. . . . . . . . . . . . . . . . .45

Installing the print server . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

Installing and configuring the network software . . . . . . . . . . . .47

Install the software on a network . . . . . . . . . . . . . . . . . . . .47

Install the printer and server . . . . . . . . . . . . . . . . . . . . . . .47

Using the embedded web server . . . . . . . . . . . . . . . . . . . . . . .48

Prerequisites . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

Compatible Web Browsers . . . . . . . . . . . . . . . . . . . . . . . .49

Starting the embedded web server . . . . . . . . . . . . . . . . . . . . . 49

Using HP Web JetAdmin . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49

Additional configuration and management to ols . . . . . . . . . . .50

Using BOOTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50

Benefits of using BOOTP. . . . . . . . . . . . . . . . . . . . . . . . . .50

Configuring the BOOTP server . . . . . . . . . . . . . . . . . . . . .51

Bootptab file entries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

Using DHCP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

UNIX systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

Windows systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Windows NT 4.0 server . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Windows 2000 server . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

Enabling or disabling DHCP . . . . . . . . . . . . . . . . . . . . . . .59

Moving to another network. . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

4 Contents

4 Media

Optimizing print quality for media types. . . . . . . . . . . . . . . . . . 62

Printing transparencies and labels. . . . . . . . . . . . . . . . . . . . . .63

Printing envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Printing letterhead or preprinted forms. . . . . . . . . . . . . . . . . . .66

Printing custom-sized media or cardstock . . . . . . . . . . . . . . . .67

5 Printing tasks

Printing with manual feed. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Printing on both sides of the paper (manual duplexing). . . . . .71

Printing watermarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

Accessing the watermark feature . . . . . . . . . . . . . . . . . . .74

Printing multiple pages on a single sheet of paper

(N-up printing) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75

Accessing the multiple pages per sheet feature

(Windows) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Accessing the multiple pages per sheet feature

(Mac OS). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Printing booklets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

Canceling a print job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78

Understanding print quality settings. . . . . . . . . . . . . . . . . . . . .79

Using EconoMode (Save Toner) . . . . . . . . . . . . . . . . . . . . . . . 80

6 Scanning tasks

Starting a scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Working with scanned items . . . . . . . . . . . . . . . . . . . . . . .83

Scanning to e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

Using the e-mail feature

(Windows 98, 2000, Millennium, NT 4.0) . . . . . . . . . .84

Using the e-mail feature (Mac OS) . . . . . . . . . . . . . . . . . .84

Editing scanned text (Optical Character Recognition). . . . . . .85

Using the OCR feature

(Windows 98, 2000, Millennium, NT 4.0, and

Mac OS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85

Storing scanned text or images . . . . . . . . . . . . . . . . . . . . . . . .87

Using the Store feature

(Windows 98, 2000, Millennium, NT 4.0, and

Mac OS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87

Acquiring an image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88

Adjusting the contrast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88

Accessing the contrast feature . . . . . . . . . . . . . . . . . . . . . 88

Enhancing the scanned image in HP Document Manager . . .89

Accessing the image enhancement features. . . . . . . . . . .89

Adding annotations to scanned images. . . . . . . . . . . . . . . . . .90

Accessing the annotation features. . . . . . . . . . . . . . . . . . . 90

Canceling scan jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .90

7 Copying tasks

Understanding copying features . . . . . . . . . . . . . . . . . . . . . . .92

Using the Quick Copy feature . . . . . . . . . . . . . . . . . . . . . . . . . 92

Quick Copy settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93

Using HP LaserJet Copier . . . . . . . . . . . . . . . . . . . . . . . . . . . .94

Accessing HP LaserJet Copier . . . . . . . . . . . . . . . . . . . . .94

Accessing HP LaserJet Copy Plus . . . . . . . . . . . . . . . . . .94

Adjusting the contrast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96

Accessing the contrast feature . . . . . . . . . . . . . . . . . . . . . 96

Canceling copy jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96

8 Managing the toner cartridge

Using HP toner cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . .98

HP policy on non-HP toner cartridges . . . . . . . . . . . . . . . .98

Storing toner cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Toner cartridge life expectancy . . . . . . . . . . . . . . . . . . . . .98

Recycling toner cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . .99

Saving toner. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99

Redistributing toner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100

Changing the toner cartridge . . . . . . . . . . . . . . . . . . . . . . . . .101

6 Contents

9 Troubleshooting the printer

Finding the solution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104

Pages did not print. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104

Pages printed, but there was a problem . . . . . . . . . . . . .104

Printer light patterns. . . . . . . . . . . . . . . . . . . . . . . . . . . . .105

Error messages on the screen. . . . . . . . . . . . . . . . . . . . .107

Common Macintosh Problems . . . . . . . . . . . . . . . . . . . . 109

Selecting an Alternate PostScript Printer

Description (PPD) . . . . . . . . . . . . . . . . . . . . . . . . . . .113

Troubleshooting PostScript (PS) Errors . . . . . . . . . . . . . . . .114

Paper handling problems. . . . . . . . . . . . . . . . . . . . . . . . .116

Printed page is different than what appeared on screen.118

Improving print quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120

Cleaning the printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Cleaning the printer media path. . . . . . . . . . . . . . . . . . . . 127

Clearing printer media jams . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Changing the pickup roller . . . . . . . . . . . . . . . . . . . . . . . . . . .131

Cleaning the pickup roller. . . . . . . . . . . . . . . . . . . . . . . . . . . .133

Changing the printer separation pad . . . . . . . . . . . . . . . . . . . 134

10 Troubleshooting the copier/scanner

Finding the solution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .138

Scanning problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . .138

Copying problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .138

The scanner did nothing . . . . . . . . . . . . . . . . . . . . . . . . .139

No preview appeared on the screen . . . . . . . . . . . . . . . .141

Scanned image is of poor quality. . . . . . . . . . . . . . . . . . . 142

Part of the image did not scan or text is missing. . . . . . .144

The text cannot be edited . . . . . . . . . . . . . . . . . . . . . . . .145

The scan takes too long. . . . . . . . . . . . . . . . . . . . . . . . . . 146

Error messages appear on the screen . . . . . . . . . . . . . .147

No copy came out of the printer or the scanner

did nothing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .148

Copies are blank, missing images, or faded . . . . . . . . . .149

Improving copy/scan quality. . . . . . . . . . . . . . . . . . . . . . . . . . 150

Preventing problems . . . . . . . . . . . . . . . . . . . . . . . . . . . .150

Identifying and correcting copy/scan defects. . . . . . . . . .151

Paper handling problems. . . . . . . . . . . . . . . . . . . . . . . . .154

Cleaning the copier/scanner . . . . . . . . . . . . . . . . . . . . . . . . .155

Clearing copier/scanner jams. . . . . . . . . . . . . . . . . . . . . . . . .156

Replacing the copier/scanner separation pad . . . . . . . . . . . .158

Removing the copier/scanner . . . . . . . . . . . . . . . . . . . . . . . .159

Closing the left side panel . . . . . . . . . . . . . . . . . . . . . . . . . . .161

11 Troubleshooting the print server

Finding the solution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .164

HP JetDirect 175X configuration page. . . . . . . . . . . . . . . 165

Understanding the print server’s light patterns. . . . . . . . . . . .166

Using a print server configuration page . . . . . . . . . . . . . . . . .167

Printing a print server configuration page . . . . . . . . . . . .167

Understanding the print server configuration page . . . . . . . . 167

Status field error messages. . . . . . . . . . . . . . . . . . . . . . . 167

Page sections and messages . . . . . . . . . . . . . . . . . . . . .168

General HP JetDirect information . . . . . . . . . . . . . . . . . .169

USB port information . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

Network statistics. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .172

TCP/IP protocol information. . . . . . . . . . . . . . . . . . . . . . . 173

IPX/SPX protocol information . . . . . . . . . . . . . . . . . . . . .177

AppleTalk protocol information . . . . . . . . . . . . . . . . . . . .179

Error messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180

Verifying your hardware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185

The printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .185

The print server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .185

Verify printing when attached to a computer . . . . . . . . . . 186

Verify scanning over the network. . . . . . . . . . . . . . . . . . . 186

12 Service and support

Availability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .188

Hardware service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188

Extended warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188

Guidelines for repacking the printer. . . . . . . . . . . . . . . . . . . .189

Service information form . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190

Hewlett-Packard Support . . . . . . . . . . . . . . . . . . . . . . . . . . . .191

Customer Support and product repair assistance

(U.S. and Canada) . . . . . . . . . . . . . . . . . . . . . . . . . . 191

European Customer Support Center. . . . . . . . . . . . . . . .192

In-country/region support numbers . . . . . . . . . . . . . . . . .193

Online services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .195

Obtaining software utilities and electronic information. . . 196 Hewlett-Packard direct ordering for accessories

or supplies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196

Hewlett-Packard Support Assistant compact disc. . . . . .197

Hewlett-Packard service information. . . . . . . . . . . . . . . .197

Hewlett-Packard SupportPack. . . . . . . . . . . . . . . . . . . . .197

HP FIRST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .197

Worldwide country/region sales and service offices. . . . . . . . 199

Appendix A Printer specifications

Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .206

FCC compliance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .209

Environmental Product Stewardship Program. . . . . . . . . . . .210

Protecting the Environment . . . . . . . . . . . . . . . . . . . . . . . 210

Material safety data sheet . . . . . . . . . . . . . . . . . . . . . . . . . . .212

Regulatory statements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213

Declaration of Conformity . . . . . . . . . . . . . . . . . . . . . . . .213

Laser safety statement . . . . . . . . . . . . . . . . . . . . . . . . . . 214

Canadian DOC regulations . . . . . . . . . . . . . . . . . . . . . . .214

Korean EMI statement. . . . . . . . . . . . . . . . . . . . . . . . . . . 214

Laser statement for Finland. . . . . . . . . . . . . . . . . . . . . . . 215

8 Contents

Appendix B Printer and copier/scanner specifications

Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .218

FCC compliance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .221

Environmental Product Stewardship Program. . . . . . . . . . . .222

Protecting the environment . . . . . . . . . . . . . . . . . . . . . . .222

Regulatory statements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223

Declaration of Conformity . . . . . . . . . . . . . . . . . . . . . . . .223

Laser safety statement . . . . . . . . . . . . . . . . . . . . . . . . . . 224

Canadian DOC regulations . . . . . . . . . . . . . . . . . . . . . . .224

Korean EMI statement. . . . . . . . . . . . . . . . . . . . . . . . . . . 224

Laser statement for Finland. . . . . . . . . . . . . . . . . . . . . . . 225

Appendix C Print server specifications

Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .228

FCC compliance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .231

European community . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231

Regulatory statements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 232

Declaration of Conformity . . . . . . . . . . . . . . . . . . . . . . . .232

Canada DOC regulations. . . . . . . . . . . . . . . . . . . . . . . . . 234

Japan VCCI Class 1 regulations . . . . . . . . . . . . . . . . . . .234

Korean EMI statement. . . . . . . . . . . . . . . . . . . . . . . . . . . 234

Taiwan Class A notice . . . . . . . . . . . . . . . . . . . . . . . . . . .234

Chinese safety statement . . . . . . . . . . . . . . . . . . . . . . . .235

Appendix D Media specifications

Printer media specifications . . . . . . . . . . . . . . . . . . . . . . . . . . 238

Supported media sizes (printer). . . . . . . . . . . . . . . . . . . . . . .239

Guidelines for using media. . . . . . . . . . . . . . . . . . . . . . . . . . .239

Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .239

Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .241

Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241

Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .242

Card stock and heavy media . . . . . . . . . . . . . . . . . . . . . .243

Appendix E Memory (DIMM)

Installing a DIMM (memory). . . . . . . . . . . . . . . . . . . . . . . . . .246

Testing the DIMM installation. . . . . . . . . . . . . . . . . . . . . . . . . 248

Removing a DIMM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .249

Appendix F Warranty and licensing

Hewlett-Packard software license agreement . . . . . . . . . . . .252

Hewlett-Packard limited warranty statement . . . . . . . . . . . . .254

Limited warranty for toner cartridge life . . . . . . . . . . . . . . . . . 256

Appendix G Accessories and ordering information

Appendix H Scanner resolution and color

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 264

Resolution and color guidelines . . . . . . . . . . . . . . . . . . . . . . .265

Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 266

Color. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .267

Index

10 Contents

Getting to know

Note

See the for installation instructions.

the printer

This chapter provides information on the following topics:

Understanding the printer’s features and benefits

●

Identifying the printer’s components

●

Choosing paper and other media

●

Loading media into the input trays

●

Turning the power off

●

Understanding voltage conversions

●

Accessing the printer properties (driver) and help

●

Printing a configuration page

●

HP LaserJet Getting Started Guide

that came with your printer

Understanding the printer’s features and benefits

Congratulations on the purchase of your new product. The HP LaserJet 1200 series provides the following benefits.

Print with excellent quality

Print 1200 dots per inch.

●

● PCL-5e, PCL-6, and P ostscript Le v el 2 emulatio n are already

installed on the printer.

● The printer automatically determines and switches to the

appropriate language for the print job.

Save Time

● Fast printing at 15 page s per minute (ppm) for letter size

pages and 14 ppm for A4 size pages.

● No waiting. The first page is out in less than 10 seconds.

Save money

● Use EconoMode to save toner.

● Print multiple pages on a single sheet of paper (N-up

printing).

Create professional documents

● Use watermarks, such as Confidential, to protect your

documents.

● Print booklets. You can use this feature to easily print the

pages in the order required to create cards or books. Once printed, all you have to do is fold and staple the pages.

● Print the first page on different media than the rest of the

pages.

12 Chapter 1 Getting to know the printer

Expand your printer

You can add functionality to your HP LaserJet product in the following ways:

Add copy/scan functionality with the HP copy/scan

●

attachment (C7046A). Make your printer or Print●Copy●Scan product available on

●

the network with the HP JetDirect print server (J6035A). Add memory using the memory DIMM slot:

●

• 8 MB (C7842A)

• 16 MB (C7843A)

• 32 MB (C7845A.)

• 64 MB (C7846A)

Understanding the printer’s features and benefits

Identifying the printer’s components

1. Printer control panel

2. Long media extensio n (output bin)

3. Toner door

4. Priority input tray

5. Side media guides for the main input tray

6. Long media support for the main input tray

7. Main input tray

8. Side media guides for the priority input tray

9. Release levers

10. Connection to scanner (optional)

11. Left side panel

12. Parallel port

13. USB port

14. Power receptacle

15. Power switch (220-240 volt printers)

16. Straight-through output door

109

14 Chapter 1 Getting to know the printer

Printer control panel

Ready

light (green)

Attention

light (amber)

button and light

(green)

The printer control panel is comprised of two lights and one lighted button. These lights produce patterns that identify your printer’s status.

Note

●

Go button and light:

continue printing while in manual feed mode, press and release the Go button.

●

Ready light:

●

Attention light:

Indicates that the printer is ready to print.

toner door is open, toner cartridge is missing, or other errors.

See Printer light patterns

To print a configuration page or to

Indicates printer media input tray is empty,

for a description of the light patterns.

Identifying the printer’s components

Printer input trays

Main input tray

The enclosed main input tra y, located in front of the printer, holds up to 250 sheets of 20 lb paper, multiple envelopes, or other media.

Priority input tray

You should use the priority input tray when feeding up to 10 sheets of 20 lb paper or when printing single envelopes, postcards, labels, or tr ansparencies. You can also use the priority input tra y to print the first p age on d ifferent media than t he rest of the document.

Note The printer automatically prints from the priority input tray before

printing from the main input tray.

See Media

16 Chapter 1 Getting to know the printer

for more information about media types.

Printer media guides

Both input trays ha v e side media guides . The main input tra y also has a rear media guide. Media guides ensure that the media is correctly fed into the printer and that the print is not skewed (crooked on the media). When loading media, adjust the media guides to match the width and length of the media that you are using.

Identifying the printer’s components

Printer output paths

Output bin

The output bin is located on the top of the printer. Printed media is collected here in the correct sequence when the straight-through output door is closed. Use the output bin when printing normal and large, collated documents.

Pull out for long media.

Straight-through output path

The straight-through output path is useful when you are printing envelopes , transpa rencies, hea vy media, or an y media that tends to curl when printed. Printed media exits in reverse order when the straight-through output door is open.

Note Printed media does not stack when y ou use the straight-through out put

path. The media drops to the surface below unless you remove each sheet as it exits the printer.

18 Chapter 1 Getting to know the printer

Toner door

The toner door is located on the front of the printer. You must open the toner door to access the toner cartridge, clear jams, and clean the printer . To open the toner door, firmly grasp the left and right sides and pull the toner door toward you.

Note

You will feel some resistance when opening the toner door. Opening the toner door conveniently lifts the toner cartridge for easy removal.

Identifying the printer’s components

Choosing paper and other media

HP LaserJet printers produce excellent print quality documents. You can print on a variety of media, such as paper (including up to 100% recycled fiber content paper), envelopes, labels, transparencies, and custom-sized media. The following are the supported media sizes:

●

Minimum: 76 by 127 mm (3 by 5 in.)

●

Maximum: 216 by 356 mm (8.5 by 14 in.)

Properties such as weight, grain, and moisture content are important factors that affect printer performance and quality. To achieve the best possible print quality, only use high-quality media designed for laser printers . See Printer media

specifications for detailed paper and media specifications.

Note Always test a sample of the media before you purchase large quantit ies.

Your media supplier should understand the requirements specified in the Guidelines for Paper and Other Print Media (HP part number 5963-7863). See Printer media specifications for more information.

20 Chapter 1 Getting to know the printer

Loading media into the input trays

Main input tray

The main input tra y holds up to 2 50 pages of 20 lb paper or f e wer pages of heavier media (25 mm or less stack). Load media with the top forward and the side to be printed facing up. To prevent jams and skewing, always adjust the side and rear media guides.

Priority input tray

The priority input tray holds up to 10 pages of 20 lb pa per or o ne envelope , t ransparen cy, or card. Load media with the top f orw ard and the side to be printed facing up. To prevent jams and skewing, alw ays adjust the side media guides.

CAUTION

Note

If you try to print on media that is wrinkled, f olded, or damaged in any way, a jam might occur. See Printer media specifications information.

When you add ne w media, make su re that you rem ove all of the media from the input tray and straighten the stack of new media. This helps prevent multiple sheets of media from feeding through the printer at one time, reducing media jams.

for more

Specific types of media

●

Transparencies and labels:

labels with the top forward and the side to be printed facing up. See Printing transparencies and labels information.

●

Envelopes:

forward and the side to be printed facing up. See Printing

envelopes for more information.

●

Letterhead or preprinted forms:

and the side to be printed facing up. See Printing letterhead

or preprinted forms for more information.

●

Cards and custom-sized media:

forward and the side to be printed facing up. See Printing

custom-sized media or cardstock for more information.

Load envelopes with the narrow, stamp side

Load transparencies and

for more

Load with the top forward

Load with the narrow side

Loading media into the input trays

Turning the power off

If the printer requires 110-127 volts of power, you must unplug the printer to turn the power off. If the printer requires 220-240 volts, you can switch the printer off (the switch is located on the left side of the power plug) or unplug it.

WARNING! T o ensure safety when working inside the printer for any reason, unplug

the printer.

Understanding voltage conversions

Because of the different specifications, Hewlett-Packard does not offer a voltage conversion or support the voltage conversion of the U.S. version of the HP LaserJet family of printers for foreign use. If you plan on using the equipment outside of the United States, Hewlett-Packard advises you to purchase the products in the country/region where you will use them.

CAUTION Check your printer’s voltage requirement before you plug it in. Printers

that require 110-127 volts of power will not work with 220-240 voltage outlets.

22 Chapter 1 Getting to know the printer

Accessing the printer properties (driver) and help

This section provides information on the following topics:

Printer properties (driver)

●

Printer online help

●

Printer properties (driver)

Printer properties control the printer. You can change the default settings, such as media size and type, printing on both sides of the paper (manual duple xing), p rinting multiple page s on a single sheet of paper (N-up printing), resolution, and watermarks. You can access the printer properties in the following ways:

Through the software application that you are using to print.

●

This only changes the settings for the current software application.

Through the Windows® operating system. This changes the

●

default settings for all future print jobs.

Note

Because many software application s use a different method of accessing the printer properties, the following section describes the most common methods used in Windows 9x, 2000, Millennium, NT

4.0, and Mac OS.

Windows 9x, 2000, Millennium, and NT 4.0

●

Change the settings for the current softwa re application:

From within the software application, click

Properties

. (Although the steps can vary between software

File, Print

applications, this is the most common method.)

●

Change the default settings for all future prin t jobs:

in the Windows system tray,

Start

Settings

, and

Right-click the printer icon that yo u wa nt to change , and click

Properties

the

Document Defaults

. (Many of the f eature s in Windo ws NT are also in

menu.)

, and

Click

Printers

Accessing the printer properties (driver) and help

Software For Macintosh Computers

PostScript Printer Description Files (PPDs)

PPDs, in combination with the LaserWriter 8 driver, access the printer features and allow the computer to communicate with the printer. An installation program for the PPDs is provided on the HP LaserJet 1200 Series CD.

Accessing the print driver

1 From the Apple menu, select the Chooser. 2 Click the LaserWriter icon. 3 Click the HP LaserJet 1200 Series icon. 4 Click Setup to make changes to the printer’s settings.

Note If you use the LaserWriter 8 print driver, you will lose scanner

capabilities.

HP LaserJet Utility

HP LaserJet Utility allows control over features that are not available in the driver. The illustrated screens make selecting printer features from the Macintosh computer easier than ever. Use the HP LaserJet Utility to do the following:

● Name the printer, assign it to a zone on the network,

download files and fonts, and change most of the printer settings. See the HP LaserJet Utility help.

● From the computer, lock out functions on the printer to

prevent unauthorized access.

24 Chapter 1 Getting to know the printer

Printer online help

Printer properties online help

The printer properties (driver) online help includes specific information about the functions in the printer properties. This online help guides you through the process of changing your printer’s default settings.

To access the printer properties help system, open the printer properties and click

Print●Copy●Scan Online help

The HP LaserJet 1220 online help includes information for all of the printing, copying, and scanning software applications.

To access the HP LaserJet 1220 online help, use any of the following methods:

Help

●

Program Group in Windows 9x and NT 4.0: Programs, HP LaserJet 1220

, and

Help.

●

HP LaserJet Director:

Click the right mouse button on the HP LaserJet Director toolbar then select context menu.

●

LaserJet Document Manager:

Click

menu.

●

Mac OS:

Turn on Balloon help.

Click

Start

LaserJet 1220 Online

from the

Help

from the main

Help

Accessing the printer properties (driver) and help

Printing a configuration page

Among other items, the configuration page provides all of the printer configuration settings, verification that the scanner is attached, a sample of the print quality, and information about the printer’s page counts. You can also u se the conf igur ation page t o verify that the printer is printing correctly.

To print a configuration page while the printer is in the Ready state, press and release the Go button on the printer control panel.

26 Chapter 1 Getting to know the printer

Getting to know the

Note

See the copier/scanner for hardware and software installation instructions.

copier/scanner

This chapter provides information on the following topics:

Understanding the copier/scanner’s features and benefits

●

Identifying the copier/scanner’s components

●

Supported media sizes and types

●

Precautions for copying and scanning

●

Loading originals in the copier/scanner

●

Getting to know the software

●

Accessing the online help

●

HP LaserJet Getting Started Guide

that came with your

Understanding the copier/scanner’s features and benefits

Scan

You can use HP software to perf orm the following tasks, increasing your efficiency:

● Easily attach documents to e-mail with one click

Edit text (Optical Character Recognition)

●

● Store and manage documents electronically with

HP LaserJet Document Manager

● Enhance scanned photos with HP LaserJet Photo Center

Copy

You can make Quick Copies when copying your most frequently used type of original. You can use HP LaserJet Copy software to customize and make multiple copies.

●

Simple and convenient (Quick Copy)

• Load the original and press a sing le button

●

Powerful copier software (Copy Plus)

• Make multiple copies

• Enable collation

• Reduce or enlarge

• Adjust the contrast

• Set the copy quality

• Make color copies by sending them to a color printer

28 Chapter 2 Getting to know the copier/scanner

Identifying the copier/scanner’s components

1. Media input tray guides

2. Copier/scanner door

3. Straight-through media path door

4. Door release button

5. Long media extensions

6. Output bin

7. Copier/scanner control panel

8. Media input tray

Note

See Removing the copier/scanner the copier/scanner from the printer.

for more inf ormation about removing

Identifying the copier/scanner’s components

Copier/scanner control panel

The copier/scanner control panel is comprised of two buttons.

Copy

Scan

●

Copy: To perform Quick Copies, even if your computer is powered off, press the Copy button.

●

Scan: To launch HP LaserJet Director, press the Scan button. If HP LaserJet Director is configured correctly, you can perform the following tasks:

• Scan to e-mail

• Store documents electronically

• Edit text (Optical Character Recognition)

• Make multiple and customized copies

Note To cancel a scan or copy job from the control panel, simultaneously

press both buttons.

30 Chapter 2 Getting to know the copier/scanner

Media input tray, guides, and output bin

The media input tray (1) is located on the front, top side of the scanner. The media guides (2), which are located on the media input tray, ensure that the media is correctly fed into the scanner and prev ent ske wing (crook ed image). T he output bin (3) is belo w the media input tray.

CAUTION

If the media is not loaded correctly, the media might jam and the original that you are scanning or copying might be damaged. See Loading

originals in the copier/scanner for more information.

1 2 3

Copier/scanner door

The copier/scanner door is located on the top of the copier/scanner. You must open the copier/scanner door to remove jams or clean the copier/scanner. To release the latch and open the door , pr ess the but ton located on th e right side, and gently grasp the door and r otate it o pen. To close the door, rotate the door until it clicks.

Identifying the copier/scanner’s components

Supported media sizes and types

The copier/scanner f or the HP LaserJet 1220 printer can handle a broader range of media sizes and types than the printer itself can. The following are the supported media sizes:

●

Minimum: 50.8 by 90 mm (2 by 3.5 in.)

●

Maximum: 216 by 762 mm (8.5 by 35 in.)

In addition, you can scan and copy many diff e rent types of media that are typically not used for printing, such as newsprint, photographs, business receipts, and business cards.

Note You must use a carrier sheet to feed small or delicate origin a ls, such

as newsprint, through the copier/scanner without causing a jam. To make a carrier sheet, use a piece of paper and a transparency, tape the leading edges together, and load your original between the sheets.

Note You must feed business cards and any media that is smaller tha n

76.2 by 127 mm (3 b y 5 in.) to the st raight-through output path. You can also tape them to the leading edge of a carrier sheet and feed them to the straight-through output bin.

See Precautions for copying and scanning

for more information.

32 Chapter 2 Getting to know the copier/scanner

Precautions for copying and scanning

You should not put anything in the copier/scanner that might jam or damage the feed mechanism. To minimize the possibility of jamming or damaging the f eed mechanism, observe the f ollo wing precautions:

Remove self-stick notes.

●

Remove staples and paper clips.

●

Straighten any curls or wrinkles in the original that you are

●

scanning. Feed irregularly sized originals one at a time.

●

Do not scan or copy an y original with glue , correction fl uid, or

●

wet ink on it. Do not scan or copy gummed-backed paper, labels, or

●

originals. Do no scan or copy originals that ha ve tears, perforations, o r

●

any defect that might cause a jam. Do not scan originals that are larger or smaller than the

●

supported size. See Supported media sizes and types more information.

for

Note

You must use a carrier sheet to feed small or delicate origin a ls, such as newsprint, through the copier/scanner without causing a jam. To make a carrier sheet, use a piece of paper and a transparency, tape the leading edges together, and load your original between the sheets.

You must feed business cards and any media that is smaller tha n

76.2 by 127 mm (3 b y 5 in.) to the st raight-through output path. You can use a carrier sheet and feed them to the straight-through output bin.

T o obtain good results , it is important that you use the correct resolution and color settings for your job. See Scanner resolution and color

for

more information.

Precautions for copying and scanning

Loading originals in the copier/scanner

To load originals in the co pie r/ scann e r 1 Load the original with the side to be scanned f acing up . If y ou

are using the straight-through output path, load business cards with the long side forw ard. See Precautions for copying

and scanning for more information.

2 Adjust the media guides. 3 Press the Scan button on the scanner or press the Copy

button for a Quick Copy.

Note When you add new o riginals, always remov e the originals from the input

tray and straighten the stack.

CAUTION Small originals will cause a jam if they are not loaded correctly.

Note If you are editing text (OCR), you must load the original with the text

positioned horizontally and upside down. See Editing scanned text

(Optical Character Recognition) for more information.

34 Chapter 2 Getting to know the copier/scanner

Getting to know the software

HP LaserJet Director (Windows 98, 2000, Millennium, NT 4.0, and Mac OS)

Note

HP LaserJet Director is not available under Windows 95.

HP LaserJet Director is a quick and con venient desktop tool palette that you can use to facilitate many of your routine office tasks, including the following:

Copying

●

Storing or managing scanned text and images

●

Scanning to e-mail

●

Editing scanned text (OCR)

●

Accessing HP LaserJet Director (Windows)

In the Windows system tray, click

Click

2 3 4 5

Programs

Click

HP LaserJet 1220 Series

Click

HP LaserJet Director

An HP icon appears in the Windows system tray. To display HP LaserJet Director on your computer screen, click the HP icon.

Start

Accessing HP LaserJet Director (Mac OS)

From the desktop, double-click the

icon.

HP LaserJet Director

Getting to know the software

To turn off the HP LaserJet Director

Use the following steps to close the HP LaserJet Director.

Windows

1 Open the HP LaserJet Director. 2 Click the right mouse button on the toolbar. 3 Select Exit from the context menu.

Note To restart the HP LaserJet Director af ter turning it off, click Start, point

to Programs, point to HP LaserJet 1220, and then click HP LaserJet Director.

Mac OS

1 Open the HP LaserJet Director. 2 From the File menu, select Quit.

Note To restart the HP LaserJet Director after turning it off, double-click the

alias on the desktop.

HP LaserJet Document Manager (Windows 98, 2000, Millennium, NT 4.0, and Mac OS)

Note HP LaserJet Document Manager is not available under Windows 95.

HP LaserJet Document Manager (Windows) and HP WorkPlace (Macintosh) is a full-f eatured desktop application f or t he scanning and copying capabilities of the HP LaserJet 1220. From HP LaserJet Document Manager, you can pe rform the following tasks and more:

● Copy

● Scan images (or acquire an image from a TWAIN-compliant

device)

● Store and manage scanned images and all of y our

documents

● Send scanned images and documents to your fax (you must

install a fax software application on your computer)

36 Chapter 2 Getting to know the copier/scanner

Send scanned images to e-mail (you must install an e-mail

●

software application on your computer) Use Optical Character Recognition (OCR) to send scanned

●

text to a word processing ap plication where you can edit it Enhance the image

●

Add annotations

●

Note

You can print (electronically) to HP LaserJet Document Manager from any software ap plication. You can use this f eature to access an y of the functions within HP LaserJet Document Manager from the documents that you create in your fav orite desktop pub lishing or wo rd processing application, saving you the time it takes to first print and then scan a hard copy version. The online help provides more information about HP LaserJet Document Manager. See Accessing the online help.

Accessing HP LaserJet Document Manager (Windows)

In the Windows system tray, click

Click

2 3 4

Programs

Click

HP LaserJet 1220 Series

Click

HP LaserJet Document Manager

Start

Accessing HP Workplace (Mac OS)

Display the desktop.

From the desktop, double-click the

HP Workplace

icon.

Getting to know the software

Quick Copy settings

You can use the Quick Copy feature to make consistent and convenien t copies, even when your computer is turned off. Once you have adjusted the settings to reflect the most common type of original that you copy, you do not have to change the settings again.

HP LaserJet Copier (Copy Plus)

You can use HP LaserJet Copier when you need full-featured copying capabilities or when your original differs from your most frequent copy job. You can also use Copy Plus when you w an t to print color copies or print the copies on another printer. Consider HP LaserJet Copier your personal copy machine.

See Using HP LaserJet Copier using HP LaserJet Copier.

for instructions on accessing and

HP LaserJet Director Toolbox (Windows 9x, 2000, Millennium, and NT 4.0)

You can use HP LaserJet Director Toolbox to perfo rm the following tasks:

● Access this user guide online

● Access the product tour

● Access online help

● Access HP’s Web site for support information

Accessing HP LaserJet Director Toolbox

1 From HP LaserJet Director, click Toolbox. 2 Click one of the links to access the appropriate help source.

38 Chapter 2 Getting to know the copier/scanner

HP LaserJet Device Configuration

Adjusting settings from the software is sometimes the easiest method. To gain access to default settin gs, follow these steps:

Windows 9x, 2000, Millennium, and NT 4.0

CAUTION

Click

Start Programs HP LaserJet 1220 Series Tools HP LaserJet Device Configure

Mac OS

Double-click the

Click

2 3

When changing settings in a network environment, you are changing settings for all users.

You can find out what product settings are currently selected by printing a configuration page. See Printing a configuration page

For further instructions about adjusting product settings from the software, see the software Help.

Tools

Click

Device Configuration

HP LaserJet Director

alias on the desktop.

Getting to know the software

HP LaserJet Photo Center (Windows 9x, 2000, Millennium, and NT 4.0)

HP LaserJet Photo Center is an easy-to-use program for editing digital photographs. With HP LaserJet Photo Center, you can perform the following tasks:

● Open existing photos

Create new files

●

● Scan images

● Adjust the size and layout of the images

Add text and simple shapes

●

● Correct the image’s color, brightness, and contrast

● Add filters and other special effects

Save and print images

●

Unlike complicated, full-featured photo editing software, HP LaserJet Photo Center provides image-enhancing wizards that you can use to easily change images.

Accessing HP LaserJet Photo Center

1 In the Windows system tray, click Start. 2 Click Programs. 3 Click HP LaserJet 1220 Series. 4 Click HP LaserJet Photo Center.

40 Chapter 2 Getting to know the copier/scanner

Accessing the online help

To access the HP LaserJet 1200/1220 online Help, use one of the following methods.

Windows 9x, 2000, Millennium, and NT 4.0

In the Windows system tray, click

Click

2 3 4

Programs

Click

HP LaserJet 1220 Series

Click

HP LaserJet 1220 Online Help

Start

HP LaserJet Director

Click

1 2

Toolbox

Click

How to use your HP LaserJet Series Printer

HP LaserJet Document Manager

Click

Help Contents

Any HP LaserJet 1220 software

Click

Help Contents

Accessing the online help

42 Chapter 2 Getting to know the copier/scanner

Getting to know the

print server

This chapter provides information on the following topics:

Understanding the print server’s features and benefits

●

Using network protocols

●

Identifying the print server’s components

●

Installing the print server

●

Installing and configuring the network software

●

Using the embedded web server

●

Starting the embedded web server

●

Using HP Web JetAdmin

●

Additional configuration and management tools

●

Using BOOTP

●

Using DHCP

●

UNIX systems

●

Note

See the for installation instructions.

HP LaserJet Getting Started Guide

that came with your printer

Understanding the print server’s features and benefits

If you purchased an HP JetDirect 175X with your HP LaserJet 1200 printer , you can perform the following tasks:

● Enhance workgroup productivity by placing your printer at a

convenient location on the network while improving network printer performance.

● Connect your printer directly to the network.

● Share scan and print functions with others on the network.

Note You can only attach one printer to the print server. Do not use a USB

hub to attach more than one printer.

Using network protocols

The HP JetDirect 175X supports the following protocols:

TCP/IP (Transmission Control Protocol/Internet Protocol)

●

● IPX/SPX (Internetwork Packet Exchange)

● AppleTalk

Note IPX/SPX is not supported on Novell networks. You must configure the

HP JetDirect print server f or a direct pee r-to-peer connection from the computer to the device rather than through a Novell server. This is sometimes called IPX direct mode.

If you are setting up client-server printing on a Mic ro so ft Windows 95, 98, NT, or 2000 network, you can use the installation software to configure your Windows 95, 98, NT, or 2000 print server and then share the printer with client computers.

If you are setting up peer-to-peer printing on a Microsoft Windows 95, 98, NT, or 2000 network, you can use the installation software to configure each client to print directly to the printer.

44 Chapter 3 Getting to know the print server

Identifying the print server’s components

1. Test button

2. Network cable port

3. Power receptacle

4. USB port

5. Status indicator lights

Installing the print server

The HP JetDirect 175X has a single USB port and an RJ-45 network port (10Base-T or 100Base-T) for connecting to a network. The following items are included with your HP JetDirect 175X:

Power m odule

●

Clip (attached to server)

●

USB cable

●

Identifying the print server’s components

To install the HP JetDirect 175X hardware

1 Use a network cable to connect the

175X to the network.

2 Use the USB cable to connect the

175X to your printer.

3 Attach the power module to the print

server.

4 Plug the module’s power cord into a

power receptacle.

5 The 10 and 100 LED should be

green, indicating that there is a network connection. The power/status LED should begin blinking. Within 15 seconds the power/status LED should be solid green.

6 To print a configuration page and

verify the printer connection, press the Test button.

46 Chapter 3 Getting to know the print server

7 Use the optional clip to physically

attach the print server to the back of your printer or any convenient location.

Installing and configuring the network software

The installation program on the printer CD-ROM provides the easiest and fastest way to set up your print server, along with your printer.

The CD-ROM contains software , documentation, an d registration for your print server as well as your printer. Using this information, you can perform the following tasks:

Quickly install the print server software

●

View documentation for your print server

●

For additional option s, see the appropriate sections in this chapter.

Install the software on a network

The installation program on th e CD-R OM gu ides y ou th rough th e basic configuration of your print server, along with your printer.

Note

If you purchased a print server separately, make sure that you install the print server using the software found on the CD-ROM that came with your printer. Do not use the HP JetDirect CD-ROM that came with your print server. If you have already installed the printer using the “Direct Connect” option, you m ust uninstall the printer software and run the printer software again, using the “Connected to the network” option, to ensure that all print, copy, and scan features function properly.

Install the printer and server

Quit all open applications.

Insert the CD-ROM into the CD-ROM drive. When the

welcome screen displays , f ollow the direct ions on the screen. When asked how the printer will be connected, select

Connected to the network

If the welcome screen does not display, click x:setup (where x is the letter of your CD-ROM drive), and click OK. If it does not display in Macintosh, double-click the CD icon in the desktop, then double-click

HP All-In-One Installer

, and click

Start

, and

Run

. Type

Installing and configuring the network software

3 When the installation is nearly complete, a setup screen

appears that asks if you want to print a test page. Click Yes.

Note If you purchased a print server separately, make sure that you install

the print server software found on the CD-ROM that came with your printer. Reinstall the printer software to ensure that all print, cop y, and scan features function properly.

If your network uses the TCP/IP protocol, you can use additional tools to customize the print server’s configuration for your network environment.

Using the embedded web server

Each HP JetDirect 175X print server contains an embedded w eb server that you can access thr ough a compatib le web browser o n an intranet. The embedded web server provides access to configuration and management pages f or t he print server and the attached printer. The networking pages provide access to status and configuration information on the HP JetDirect 175X print server.

You can use the embedded web server to perform the following tasks:

● Monitor the status of the printer and the print server

● Make optional configuration changes for t he print server to

customize it for your network

● Link to HP’s Web site

Scan images over the network without HP LaserJet 1220

●

software

Prerequisites

Computers with the TCP/IP protocol installed can use the embedded web server to monitor and configure the printers networked with an HP JetDirect print server. Use the installation program on the printer CD-ROM to set this up.

Before you can use the embedded web server, you must configure an IP address fo r the HP JetDirect print server. Use the installation program on the printer CD-ROM to configure the IP address.

48 Chapter 3 Getting to know the print server

Optionally, you can use BootP (Bootstrap Protocol) or DHCP (Dynamic Host Configuration Protocol) to the IP address over the network each time the print server is turned on.

Compatible Web Browsers

If you use Windows 9x, 2000, Millennium, or NT 4.0, the embedded web server works with the following browsers:

Netscape Navigator 4.6x, 4.7, 4.71, and 4.72

●

Internet Explorer 4.0, 4.01 with SP2, 5.0, and 5.01

●

(Millennium requires IE 5.0 or greater)

For the latest list of compatible web browsers, check HP’s Customer Care online at http://www.hp.com/support/net_printing

Starting the embedded web server

After you estab lish an IP address on t he print server, perf orm the following steps:

Run a suppor ted web browser.

automatically

configure

Enter the IP address of the print server as the URL. The print

server’s Home page displays.

Note

Click the

If you change the IP address and ot her par ameters , the co nnection to the embedded web server closes . T o re-estab lish a connection, use the new IP address as the URL. Also , some computer setups may no longer work.

link on the web page for more information.

Help

Using HP Web JetAdmin

HP Web JetAdmin is a printer installation and management application for intranets. You can obtain this software from HP Customer Care Online at

http://www.hp.com/support/net_printing

Hewlett-Packard recommends that you use HP Web JetAdmin version 6.0 or later f or operation with the print server’s embedded web server.

Starting the embedded web server

Additional configuration and management tools

The rest of this chapter includes inf ormation about other netw ork configurations that you ca n use to attach your HP LaserJet 1200 or 1220 series product to a network.

Using BOOTP

This section describes how to configure the print server using Bootstrap Protocol (BOOTP) services on servers in some operating systems. You use BOOTP to download network configuration data from a server to the HP JetDirect print server over the network.

Note On Windows NT and 2000 server systems, use the Microsoft DHCP

utilities to set up HP JetDirect configuration via BOOTP. See Using

DHCP for more information.

Benefits of using BOOTP

Using BOOTP to download configuration data provides the following benefits:

● Enhanced configuration control of the HP JetDirect print

server. If you use other methods , such as the printer control panel, the configuration is limited to select parameters.

● Ease of configuration management. You can have the

network configuration parameters for the entire network in one location.

● Ease of HP JetDirect print server configuration. You can

automatically download complete network configuration information each time you turn the pr in t se rver on.

The factory default for the HP JetDirect print server is to operate through BOOTP.

50 Chapter 3 Getting to know the print server

Configuring the BOOTP server

Note

Hewlett-Packard recommends that the BOOTP server be located on the same subnet as the printers it serves. Routers cannot forward BOOTP broadcast pack ets unle ss the routers are p roperly configured.

If the HP JetDirect print server does not receive its IP configuration within two minutes, a default IP address is automatically assigned:

192.0.0.192. You are advised not to leave this address as it is, but to change it to an address that f its into y our network addressing scheme . You can, howe ver , use t his address to initially acce ss the print server, and then change it to a more suitab le one. T o use the def ault IP address temporarily, set up your computer with an IP address in the same subnet, or establish an IP route to it.

For the HP JetDirect print server to obtain its configuration data over the network, you must set up the BOOTP servers with the appropriate configuration files. The print server uses BOOTP to obtain entries in the

When you turn the HP JetDirect print server on, it broadcasts a BOOTP request that contains its hardware address. A BOOTP server daemon searches the matching MAC address and, if successful, sends the corresponding configuration data to the HP JetDirect print server as a BOOTP reply. The configuration data in the

/etc/bootptab

file entries for a description of the entries.

/etc/bootptab

file must be properly entered. See Bootptab

file on a BOOTP server.

file for a

CAUTION

Community names (passwords) for your printer are not secure. If you specify a community name for your printer, select a name that is different from the passwords used for other systems on your network.

Using BOOTP

Bootptab file entries

The following is an example of a /etc/bootptab file entry for an HP JetDirect print server:

picasso:\ :hn:\ :ht=ether:\ :vm=rfc1048:\ :ha=0001E6123456:\ :ip=192.168.45.39:\ :sm=255.255.255.0:\ :gw=192.168.40.1:\ :lg=192.168.40.3:\

:T144=“hpnp/picasso.cfg”:

Note that the configuration data contains tags that identify the various HP JetDirect paramete rs and their settings . The f ollo wing table describes these tags.

Tag Description

nodename

The name of the peripheral. This is an entry point to a list of parameters for a specific peripheral. This must be the first tag in an entry. (In the e xample, the

nodename

The host name tag. This tag does not take a value, but it causes the BOOTP daemon to download the host name to the HP JetDirect print server. The host name is printed on the HP JetDirect configuration page or a network application returns the host name on an SNMP sysName request.

The hardware type tag. For the HP JetDirect print server, set this tag to

ether

tag.

The BOOTP report format tag (required). Set this tag to

The hardware address tag. The hardware (MAC) address is the HP JetDirect print server’s link-level or station address. You can find this address on the HP JetDirect configuration page as the HP JetDirect external print servers, this address is also printed on a label attached to the print server.

picasso

(for Ethernet) or

(for Token Ring). This tag must precede the

token

rfc1048

Hardware Address

. On

52 Chapter 3 Getting to know the print server

Tag Description

T144

T150

The IP address tag (required). This is the HP JetDirect prin t server’s IP address.

The gateway IP address tag. This is the IP address of the default gateway (router) that the HP JetDirect print server uses to communicate with other subnets.

The subnet mask tag. The HP JetDirect print server uses the subnet mask to identify the portions of an IP address that specify the network and subnetwork number and the host address.

The syslog server’s IP address tag. This is the address of the server where the HP JetDirect print server sends syslog messages.

A vendor-specific tag that specifies the relative path name of the TFTP configuration file. You can truncate long path names. The path name must be enclosed with quotes (for example, “pathname”). See Using DHCP information about file formats.

Note

Standard BOOTP option 18 (extensions file path) also allows a standard tag (ef) to specify the relative path name of the TFTP configuration file.

The TFTP server’s IP address tag.

for more

T151

A BOOTP-only tag. You must specify dynamic configuration methods, such as DHCP, are not used.

BOOTP-ONLY

to ensure that other

Use the following conventions for the bootptab file entries:

A colon (:) indicates the end of a field.

●

A backslash (\) indicates that the entry is continued on the

●

next line. Spaces are not allowed between the characters on a line.

●

Names, such as host names, must begin with a letter and

●

can contain only letters, numbers, periods (for domain names only), or hyphens.

The underscore character (_) is not allowed.

●

See your system documentation or online help for more information.

Using BOOTP

Using DHCP

Dynamic Host Configuration Protocol (DHCP), which is defined by Request for Comments (RFC) 2131 and 2132, is one of several auto configuration mechanisms that the HP JetDirect print server uses. If you have a DHCP server on your network, the HP JetDirect print server auto matically obtains its I P address from that server and registers its name with any RFC 1001 and 1002-compliant dynamic name services as long as you have specified a Windows Internet Naming Service (WINS) server IP address.

Note If the HP JetDirect print server does not receive its IP configuration

within two minutes, a default IP address is automatically assigned:

Note If the HP JetDirect print server and BOOTP/DHCP server are located

on different subnets, the IP configuration might fail unless the routing device supports BOOTP Relay, which allows the transfer of BOOTP requests between subnets.

UNIX systems

See the bootpd man page for more information about setting up DHCP on UNIX systems.

On HP-UX systems, you might find a sample DHCP configuration file (dhcptab) in the /etc directory.

Since HP-UX presently does not provide Dynamic Domain Name Services (DDNS) for its DHCP implementations, He wlett-P ackard recommends that you set all print server lease durations to infinite. This ensures that print server IP addresses remain static until dynamic name services are provided.

54 Chapter 3 Getting to know the print server

Windows systems

HP JetDirect print servers support IP configuration from a Windows NT or 2000 DHCP server. This section describes how to set up a pool, or “scope,” of IP addresses that the Windows server can assign or lease to any requester. When configured f or BOOTP/DHCP operation (factory default), the HP JetDirect print server makes a request to the DHCP server for its IP configuration when you turn the print server on.

Note

This information is provided as an overview. See the information supplied with your DHCP software for specific information or for additional support.

To avoid problems resulting from IP addresses that change, Hewlett-Packard recommends that you assign IP addresses with infinite leases or reserved IP addresses to all of you printers.

Windows NT 4.0 server

To set up a DHCP scope on a Windows NT 4.0 server, perform the following steps:

At the Windows NT server , open the

window, and double-click the Double-click the

Select

Type the server IP address, and click OK to return to the

DHCP Manager

In the list of DHCP servers, select the server that you just

added, select Select

section, set up the IP address range by typin g the beginning IP address in the address in the for the subnet to which the IP address pool applies. The starting and ending IP addresses define the end points of the address pool assigned to this scope.

Server

Set up the IP Address Pool

DHCP Manager

, and select

window.

Scope

, and select

Start Address

End Address

Network Administrator

Server Add.

box. Also type the subnet mask

Program Manager

icon.

Create

box and the ending IP

. In the

IP Address Pool

Note

You can also exclude ranges of IP addresses within a scope.

UNIX systems

7 In the Lease Duration section, select Unlimited, and select

OK. To avoid the problems that result when IP addresses

change, Hewlett-Packard recommends that you assign infinite leases to all of your printers. Be aware, however, that selecting an unlimited lease duration for the scope causes all of the clients in that scope to have infinite leases.

Note

If you want clients on your network to have finite leases, you can set the duration to a f init e time, but y ou sh ould config ure all of your printers as reserved clients for the scope.

8 If you have assigned unlimited leases, skip to step 9.

Otherwise, select Scope, and select Add Reservations to set up your printers as reserved clients. For each printer, perform the following steps in the Add Reserved Clients window:

a Type the selected IP address. b Obtain the hardware (MAC) address from the

configuration page, and typ e t h e add r e s s in the Unique

Identifier bo x. c Type the client name (any name is acceptable). d To add the reserved client, select Add. To delete a

reservation, in the DHCP Manager window, select

Scope, and select Active Leases . In the Act ive Leases

window, select the reservation that you want to delete,

and select Delete.

9 To return to the DHCP Manager window, select Close. 10 If you are not planning to use Windows Internet Naming

Service (WINS), skip to step 11 . Ot he rw ise pe rfor m the following steps to configuring your DHCP server:

a From the DHCP Manager window, select DHCP

Options, and select one of the following:

Scope — If you only want Name Services for the

selected scope.

Global — If you want Name Services for all scopes. b Add the server to the Active Options list. From the

DHCP Options window, select WINS/NBNS Servers

(044) from the Unused Options list. Select Add, and

select OK. c A warning might appear requesting that y ou set the node

type. You do this in step 10d.

56 Chapter 3 Getting to know the print server

To provide the WINS server’s IP address, perform the

following steps:

e f

To return to

Select

From the

delete any undesired addresses previously set. Type the

WINS server’s IP address, and select

Once the address appears in the list of IP addresses,

select OK. This returns you to the

window . If th e address that y ou just added appear s in the

list of IP addresses (near the bottom of the window)

return to step 10d. Otherwise, repeat step 10c.

In the

Type (046)

add the node type to the

box, type 0x4 to indicate a mi xed node, and select OK.

, and

Value

IP Address Array Editor

DHCP Options

from the

Program Manager

Edit Array

window, select

Unused Options

Active Options

, click

, select

DHCP Options

Remove

Add

WINS/NBT Node

list. Select

list. In the

Add

Byte

Windows 2000 server

To set up a DHCP scope on a Windows 2000 server, perform the following steps:

To run the Windows 2000 DHCP manager utility, click

Settings Tools

, and

folder, and run the

Control Panel

DHCP

. Open the

utility.

Administrative

Start

Note

In the DHCP window, find and select your Windows 2000

server in the DHCP tree. If your server is not listed in the tree, select server.

After selecting your server in the DHCP tree, click the

menu, and select

Wizard.

Scope

In the

4 5 6

If you are using subnetting, the sub net ma sk defin es which po rtion of an IP address specifies the subnet and which portion specifies the client device.

Add New Scope

Enter a name and description for this scope, and click Type the range of IP addresses for this scope (begin ning IP

address and ending IP address). Also , type the subnet mask, and click

, and click the

DHCP

New Scope

Action

. This runs the

Wizard, click

menu to add the

Add New

UNIX systems

Action

7 If applicable, type the range of IP addresses within the scope

that you want the server to exclude, and click Next.

8 Type the IP address lease duration for your DHCP clients,

and click Next. Hewlett-Packard recommends that you assign reserved IP addresses to all of your printers. You can do this after you set up the scope.

9 To configure the DHCP options for this scope later, select No,

and click Next. To configure the DHCP options now, select

Yes, and click Next. a If desired, type the IP address of the router (or default

gateway) that the clients will use, and click Next. b If desired, type the domain name and Domain Name

System (DNS) servers for the clients, and click Next. c If desired, specify the WINS server names and IP

addresses, and click Next. d To activate the DHCP options now, select Yes, and click

Next.

10 You have successfully set up the DHCP scope on this server .

To close the wizard, click Finish.

11 To configure your printer with a reserved IP address within

the DHCP scope, perform the following steps: a In the DHCP tree, open the folder for your scope, and

select Reservations.

b Click the Action menu, and select New Reservation. c Type the appropriate information in each field, including

the reserved IP address for your printer.

Note

The MAC address for your HP JetDirect-connected

printer is available on the HP JetDirect configuration

page.

d Under Supported types, select DHCP only, and click

Add.

Note

Selecting Both or BOOTP only results in a BOOTP

configuration because of the sequence in which

HP JetDirect print servers initiate the configuration

protocol requests.

58 Chapter 3 Getting to know the print server

Specify another reserved client, or click

. The reserved clients added are display ed in the Reservations folder for this scope.

Close the DHCP manager utility.

Enabling or disabling DHCP

If you do not want your HP JetDirect print server configured via DHCP, you must disable DHCP configurat ion. You can use one of the following methods to enable or disable DHCP:

If you use the printer control panel to disable BOOTP on the

●

HP JetDirect print server, DHCP is disabled. You can use Telnet to enable or disable DHCP operation on

●

the HP JetDirect print server. Wh en y ou use Telnet to disable a DHCP configuration Telnet, the print server automatically releases any names and IP addresses associated with the DHCP server and reinitializes the TCP/IP protocol for the print server. At this po int, the print server is unconfigured and begins to send BOOTP and RARP requests to acquire new (non-DHCP) configuration information.

You can use HP Web JetAdmin to modify the TCP/IP

●

parameters.

Note

If you manually provide an IP address when you use Telnet to disable DHCP, the print server still releases its DHCP-provided IP address but the print server does not send BOOTP and RARP configuration requests. Instead, the print server uses the configuration information that you provided. Therefore, if you provide the IP address, you should also manually set all of the configuration parameters , such as subnet mask, default gatew a y, and idle timeout.

If you change the DHCP configur ation state from disab led to enab led, the print server assumes that it should acquire its configuration information from a DHCP server. This means that when the Telnet session is completed, the TCP/IP protocol for the print server is reinitialized and all of the current configuration information is deleted. The print server then tries to acquire new co nfiguratio n inf ormation by sending DHCP requests on the network to a DHCP server.

UNIX systems

Moving to another network

When you move an HP JetDirect print server that is configured with an IP address to a new network, make sure that the IP address does not conflict with the IP addresses on the new network. You can change the print server’s IP address to one that can be used on the new net work, or you can erase the curren t IP address and configure another IP address after you install the print server on the new network. Cold reset the print server (see

Troubleshooting the print server

If the current BOOTP server cannot be reached, you might need to find a different BOOTP server and configure the printer to that server.

If you used BOOTP or DHCP to configure the print server, edit the appropriate system files with updated settings. If you manually set the IP address, reconfigu re the IP parameters as described in this chapter.

Follow the instructions on the appropriate Home page to configure or modify your printer. These instructions show you how to configure y our printer and set up the printer for printing.

Note You can substitute the server.domain with the TCP/IP address.

for instructions).

60 Chapter 3 Getting to know the print server

Media

This chapter provides information on the following topics:

Optimizing print quality for media types

●

Printing transparencies and labels

●

Printing envelopes

●

Printing letterhead or preprinted forms

●

Printing custom-sized media or cardstock

●

Optimizing print quality for media types

Media type settings control the temperature of your printer’s fuser. You can change the settings for the media that you are using to optimize the print quality. The following are the media types that you can optimize:

● Plain paper

● Bond paper

● Cardstock

Envelope

●

● Heavy paper

● Labels

Rough paper

●

● Thin paper

● Transparency

You can access the optimizing f eature f rom the Paper tab in your printer driver or from HP LaserJet Device Configuration.

Printing speeds are automatically reduced when printing special-sized media.

62 Chapter 4 Media

Printing transparencies and labels

Only use transparencies and labels that are recommended for use in laser printers, such as HP transparency film and HP LaserJet labels. See Printer media specifications information.

for more

CAUTION

Inspect the media to make sure that it is not wrinkled or curled and that it does not have any torn edges or missing labels.

To print transparencies or labels

Open the straight-through output door.

Load a single page in the priority input tray or load multiple

pages in the main input tray. Make sure that the top of the media is forward and the side to be printed (rough side) is facing up.

Adjust the media guides.

Access the optimizing feature from the

printer driver or from HP LasetJet Device Configuration. Then select labels in the drop-down box.

Print the document. Remove the media from the back of the

printer as it prints to prevent it from sticking together and place the printed pages on a flat surface.

Optimize for:

and choose transparency or

Paper

tab in your

Printing transparencies and labels

Printing envelopes

Printing one envelope

Only use envelopes that are recommended for lase r printers. See

Printer media specifications

information.

Note

Use the priority input tray f or printing one envelope. Use the main input tray for printing multiple envelopes.

1 To prevent the envelopes from

curling as they print, open the straight-through output door.

2 Before loading the envelopes, slide

the media guides outward to slightly wider than the envelopes.

3 Place the envelope with the stamp

end forw ard and the side to be printed facing up.

for more

64 Chapter 4 Media

Note

If the envelope has a flap on the short edge, feed that edge into the printer first.

4 Adjust the media guides to the

length and width of the envelope. Set Optimize for: to Envelope, and print the envelope.

Printing multiple envelopes

Only use envelopes that are recommended for lase r printers. See

Printer media specifications

information.

Note

Use the priority input tray f or printing one envelope. Use the main input tray for printing multiple envelopes.

To prevent the envelopes from

curling as they print, open the straight-through output door.

Before loading the envelopes, slide

the media guides outward to slightly wider than the envelopes.

Place the envelopes with the stamp

end forw ard and the side to be printed facing up.

for more

Note

If the envelopes have a flap on the short edge, feed that edge into the printer first.

Adjust the media guides to the

length and width of the envelopes. Set

Optimize for:

print the envelope. Replace the priority input tray.

to Envelope, and

Printing envelopes

Printing letterhead or preprinted forms

To print letterhead or preprinted forms

1 Load the paper with the top forward and the side to be

printed facing up. Adjust the media guides to fit the width of the paper.

2 Print the document.

Note To print a single-page cover letter on letterhead, followed by a

multiple-page document, load the letterhead in the priority input tray and load the standard paper in the main input tray. The printer automatically prints from the priority input tray first.

66 Chapter 4 Media

Cover letter f ollowed b y document. Use both input trays.

Printing custom-sized media or cardstock

The HP LaserJet 1200 Series can print on custom-sized media or cardstock between 76 by 127 mm (3 by 5 in.) and 216 by 356 mm (8.5 by 14 in.). Depending on the media, you can print up to 10 sheets from the priority input tray. Use the main input tray for multiple sheets.

CAUTION

Make sure that the sheet s are not stuck t ogether bef ore you load th em.

To print on custom-sized media or cardstock

Open the straight-through output door.

Load the media with the narrow side forward and the

side to be printed facing up. Adjust the side and rear media guides to fit the media.

Select the correct size in the printer settings. (Software

settings can override printer properties.) Access the optimizing feature from the

printer driver or from HP LasetJet Device Configuration. Then select drop-down box.

Print the document.

Optimize for:

and choose cardstock in the

Paper

tab in your

Printing custom-sized media or cardstock

68 Chapter 4 Media

Printing tasks

This chapter provides information on the following topics:

Printing with manual feed

●

Printing on both sides of the paper (manual duplexing)

●

Printing watermarks

●

Printing multiple pages on a single sheet of paper

●

(N-up printing) Printing booklets

●

Canceling a print job

●

Understanding print quality settings

●

Using EconoMode (Save Toner)

●

Printing with manual feed

You can use manual feed when printing mixed media, for example, a n env elope , then a le tter , t hen an en ve lope, and so o n. Load an envelope in the priority input tray and load letterhead in the main input tray. You can also use manual feed to prot ect your privacy when printing to a network printer.

To print using manual feed, access the printer properties or printer setup in your software application, and select Manual Feed from the Source Tray drop-down list. See Printer

properties (driver) for instructions. After you have enabled the

setting, press the Go button (blinking) each time to print.

70 Chapter 5 Printing tasks

Printing on both sides of the paper (manual duplexing)

To print on both sides of the paper (manual duplexing), you m ust run the paper through the printer twice. You can print using the media output bin or the straight-through output path. Hewlett-Packard recommends that you use the media output bin for lightweigh t pape r an d use the str a ight - thro ugh outpu t p ath for any heavy media or media that curls when printed.

See the following topics for more information:

Manual duplex using the output bin

●

Manual duplex on heavy media or card stock

●

Note

Manual duplexing is only supported in Windows.

Manual duple xing can cause the printer to become dirty , reducing print quality. See Cleaning the printer dirty.

for instructions if the printer becomes

Printing on both sides of the paper (manual duplexing)

Manual duplex using the output bin

1 Make sure that the straight-through

output door is closed.

2 Access the printer properties. See

Printer properties (driver)

instructions. On the Finishing tab, click Print on Both Sides, select the

Flip Pages Up check box, and click OK. Print the document.

for

3 After side one has printed, remove

the remaining paper from the input tray, and set it aside until after you finish your manual duplexing job.

4 Gather the printed pages, turn the

printed side down, and straighten the stack.

5 Place the stack back in the input tr ay.

Side one should be f acing down with the top edge toward the printer. Replace the priority input tray.

Click OK (on screen), and wait for side two to print.

72 Chapter 5 Printing tasks

Manual duplex on heavy media or card stock

For heavy media, such as card stock, use the straight-through output path.

Load the media, and open the

straight-through output door. Access the printer properties. See

Printer properties (driver)

instructions. On the click

Print on Both Sides

Straight Paper Path

click OK. Print the document. After side one has printed, remove

the remaining paper from the input tray and set it aside until after you finish your manual duplexing job.

Gather the printed pages, turn the

printed side down, and straighten the stack before placing it back in the input tray. Side one should be facing down with the top edge toward the printer.

for

Finishing

check box, an d

tab,

, select the

Click side two to print.

Printing on both sides of the paper (manual duplexing)

(on screen), and wait for

Printing watermarks

You can use the watermark option to print text “underneath” (in the background) of an existing document. For example, you might want to have large gra y letters reading Draft or Confidential printed diagonally across the first page or all of the pages of a document.

Accessing the watermark feature

1 From your software application, access the printer

properties. See Printer properties (driver)

for instructions.

2 On the Effects tab (Windows) or the Watermark/Overlay

screen (Macintosh), specify the type of watermark that you want to print on your document.

74 Chapter 5 Printing tasks

Printing multiple pages on a single sheet of paper (N-up printing)

You can select the number of pages that you want to print on a single sheet of paper. If you choose to print more than one page per sheet, the pages appear smaller and are arranged on the sheet in the order that they would otherwise be printed. You can specify up to 9 pages per sheet of paper.

Accessing the multiple pages per sheet feature (Windows)

From your software application, access the printer

properties. See Printer properties (driver)

for instructions.

On the

number of pages per sheet that you want to print. There is also a check box for page borders and a pull-down

menu to specify the order of pages printed on the sheet.

Finishing

tab under

Pages Per Sheet,

specify the

Accessing the multiple pages per sheet feature (Mac OS)

From the desktop, select the

From the

In the

pages per sheet to print. Click

Printing multiple pages on a single sheet of paper (N-up printing)

General

Pages Per Sheet

Save

dropdown list, select

dropdown list, select the number of

File

then

Print Desktop

Layout

Printing booklets

You can print booklets on letter, legal, executive, or A4 paper.

1 Load the paper, and make sure that

the straight-through output door is closed.

2 Access the printer properties. See

Printer properties (driver)

instructions. On the Finishing tab (Windows) or the Layout screen (Macintosh), select Print on Both

Sides, and select Letter (Left Binding) or Letter (Right Binding)

in the Booklet pull-down menu. Print the booklet.

3 After side one has been printed,

remove the remaining paper from the input tray, and set it aside until your booklet job is complete.

4 Gather the printed pages, turn the

printed side down, and straighten the stack of paper.

Continued on next page.

for

76 Chapter 5 Printing tasks

Place the pages from side one back

in the input tray. Side one should be facing down with the top edge toward the printer.

Click

(on screen), and wait for

side two to print. Fold and staple the pages.

Printing booklets

Canceling a print job

You can cancel a print job from a software application or a print queue.

To stop the printer immediately, remove the remaining paper from the printer. After the printer stops, use one of the following options.

●

Printer control panel: To cancel the print job, press and release the Go button on the printer control panel.

●

Software application: Typically, a dia log bo x appears briefly on your screen, allowing you to cancel the print job.

●

Windows print queue: If a print job is waiting in a print queue (computer memory) or print spooler, delete the job there. Go to the Printer screen in Windows 9x, 2000, Millennium, and NT 4.0, click Start, Settings, and Printers. Double-click the HP LaserJet 1200 icon to open the window , select your print job, and click Delete.

●

Desktop print queue (Mac OS): Open the printer queue by double-clicking on the printer’s icon in the Finder. Then highlight the print job and click Trash.

If the status lights on the control panel continue to blink after you cancel a print job, the computer is still sending the job to the printer. Either de lete t he job fr om the p rint queue or wait until the computer finishes sending data. The printer will return to the Ready state.

78 Chapter 5 Printing tasks

Understanding print quality settings

Print quality settings affect how light or dark the print is on the page and the style that the g raphics are printed. You can also use the print quality settings to optimize the print quality for a specific media type. See Optimizing prin t quality for m edia types information.

You can change the settings in the printer properties to accommodate the types of jobs you are printin g . The following are the settings:

for more

Note

●

Best Quality:

This prints at 1200 dpi and provides the best

print quality.

●

Faster Printing:

The resolution is reduced slightly so that

the job can print faster. This is the default setting.

●

Custom:

This prints the same as the Faster Printing setting,

but you can chang e the scale patterns.

●

EconoMode (Save Toner):

Text is printed using less toner.

This setting is useful when you are printing drafts.

You can access these settings on the under

Print Quality

details of each setting, click

Imaging Options

settings in the printer properties. To view the

Details

. For Macintosh, select the

screen.

Finishing

tab (Windows)

To change the print quality settings for all future print jobs, access th e properties through the

menu in the Windows system tray. To

Start

change the print quality settings only for the curr ent software application’s use , access the properties through the

Print Setup

menu in the application you are using to print. See Printer properties (d river) for more information.

Understanding print quality settings

Using EconoMode (Save Toner)

An excellent way to extend the life of your toner cartridge is by using EconoMode. EconoMode uses substantially less toner than normal printing. The printed image is much lighter, but it is adequate for printing drafts or proofs.

To enable EconoMode, access the printer properties. On the Finishing tab (Windows) or the Imaging Options screen (Macintosh) under Print Quality, select EconoMode.

Note See Pr inter properties (driver)

for all future jobs.

for instructions on enabling EconoMode

80 Chapter 5 Printing tasks

Scanning tasks

This chapter provides information on the following topics:

Starting a scan

●

Scanning to e-mail

●

Editing scanned text (Optical Character Recognition)

●

Storing scanned text or images

●

Acquiring an image

●

Adjusting the contrast

●

Enhancing the scanned image in HP Document Manager

●

Adding annotations to scanned images

●

Canceling scan jobs

●

Note

T o obtain good results , it is important that you use the correct resolution and color settings to scan your jo b. See Scanner resolution and color for more information.

Starting a scan

You can start the scanning process from the HP LaserJet Director.

Note The HP LaserJet Director is not supported for Microsoft Windows 95.

If you are using Windows 95, see Acquiring an image.

Windows

1 Place the item into the copier/scanner media input tray. 2 Press the Scan button on the copier/sca nner, or open the

HP LaserJet Director by clicking the HP LaserJet Director icon located on the taskbar and clicking Scan.

3 Select a scan destination. 4 Choose to scan in color by selecting the Scan in color check

box. The product automatically scans in black and white if you do not select this check box.

5 Select whether you want to scan all pages at once or scan

page-by-page. If you choose to scan all pages at once, click Scan. T he edits are saved and the rest of the pages are scanned automatically. The entire document is sent to the destination. If you send a scanned document to a file, a printer, or an e-mail application, a secondary dialog box appears and prompts you for additional information.

-OrIf you choose to scan page-by-page, see Working with

scanned items.

Mac OS

1 Place the item into the copier/scanner media input tray. 2 Press the Scan button on the copier/scanner, or double-click

the alias for the HP LaserJet Director that appears on the desktop and clicking Scan on the HP LaserJet Director. The HP LaserJet Scan Control Viewer dialog box appears.

3 Select a scan destination. 4 To select the color scanning option, click Scan in color . (The

product automatically scans the selection in black and white if this option is not selected.)

82 Chapter 6 Scanning tasks

Select whether you want to scan all pages at once or scan

page-by-page. If you choose to scan all pages at once, click are saved and the rest of the pages are scanned automatically. The entire document is sent to the destination. If you send a scanned document to a file, a printer, or an e-mail application, a secondary dialog box appears and prompts you for additional information.

-OrIf you choose to scan page-by-page, see Working with

scanned items.

Scan

. The edits

Working with scanned items

If you choose to scan page-by-page, you can pe rfo r m editin g functions on each page. Editing functions include lightening and darkening photo regions, adding or rem o vin g re gio n s fro m th e page, changing region types, and cropping sections.

Click

Scan First Page

appears in the Preview window. Choose a Viewer mode by clicking its corresponding button

on the toolbar located in the upp er right corner of the Previe w window.

Click

Scan Next Page

previous page and scan the next page in the document feeder tr ay. Repeat steps 2 and 3 for the remaining pages in the document feeder tray.

-OrClick are scanned automatically. The entire document is sent to the destination.

If you send a scanned document to a file, a printer, or an e-mail application, a secondary dialog box appears and prompts you for additional information.

. The edits are saved and the rest of the pages

Send

. The first page is scanned and

to save any edits performed on the

Scanning to e-mail

You can use HP LaserJet Director or HP LaserJet Document Manager to scan to e-mail.

Note

The e-mail feature is not available in Windows 95.

Scanning to e-mail

Using the e-mail feature (Windows 98, 2000, Millennium, NT 4.0)

1 Load the original with the narrow side forward and t he side to

be scanned facing up.

2 Adjust the media guides. 3 Press the Scan button on the scanner. HP LaserJet Director

launches automatically unless you change the default settings or are networked.

1 2 3

4 In HP LaserJet Director, click E-Mail. 5 The original is scanned, and your computer e-mail software

application launches and automatically attaches the scanned image as a file.

Using the e-mail feature (Mac OS)

1 Open the HP LaserJet Director by double-clicking the alias

for the HP LaserJet Director that appears on the desktop.

2 Click the Email button on the HP LaserJet Director. 3 Choose e-mail as the destination. 4 If an e-mail appears with the scanned item attached, click

Send.

-OrFollow the instructions on the wizard.

84 Chapter 6 Scanning tasks

Editing scanned text (Optical Character Recognition)

You can use the Edit feature to edit faxes, letters, newspaper clippings, and many other documents. When you edit scanned text, an Optical Character Recognition (OCR) application reads the text, and you can import the text into a word processing program for editing. To change the link for your word processing program, use HP LaserJet Director.

Note

The e-mail feature is not available in Windows 95.

Using the OCR feature (Windows 98, 2000, Millennium, NT 4.0, and Mac OS)

Load the original with the narrow side forward and t he side to

be scanned facing up. Adjust the media guides.

Press the

launches unless you change the default settings or are networked.

1 2 3

button on the scanner. HP LaserJet Director

Scan

In HP LaserJet Director, click

Editing scanned text (Optical Character Recognition)

OCR

5 The original is scanned, and your word processing software

application launches automatically. The scanned image has been optically read and is now ready to edit.

6 Edit your document.

Note If the word processing icon is not present or active, either you do not

have a w ord processing software application installed on your comp uter or the scanner software did not recognize the application during the installation. The online help provides instru ctio n s on how to create a link to your word processing software application. See Accessing the

online help.

86 Chapter 6 Scanning tasks

Storing scanned text or images

HP software provides direct access to your file management system, which means that you can qu ic kly store scanned imag es in any directory you choose. You can use HP LaserJet Director or HP LaserJet Document Manager to store scanned images. See

HP LaserJet Director (Windows 98, 2000, Millennium, NT 4.0, and Mac OS) or HP LaserJet Document Manager (Windows 98, 2000, Millennium, NT 4.0, and Mac OS) for more information.

Note

The e-mail feature is not available in Windows 95.

Using the Store feature (Windows 98, 2000, Millennium, NT 4.0, and Mac OS)

Load the original with the narrow side forward and t he side to

be scanned facing up. Adjust the media guides.

Press the

launches automatically unless you change the default settings or are networked.

1 2 3

button on the scanner. HP LaserJet Director

Scan

In HP LaserJet Director, click

The document is scanned, and the scanned image is stored

on the desktop. If necessary, you can crop or scale the image or add

annotations. Select the

your choice listed on the left side of HP LaserJe t Document Manager.

Folders

tab and drag the image to the directory of

Acquiring an image

Note If you are using Windows 95 and want to scan documents, y ou will have

to use TWAIN-compliant software. For all other operating systems, using TWAIN-compliant software is optional.

The product is TWAIN-compliant and works with Windows- and Macintosh-based programs that support TWAIN-compliant scanning devices. While in a TWAIN-enabled program, you can access the scanning feature and scan an image directly into the open application. To do so, follow the program’s instructions for acquiring an image using TWAIN. For more specific information, see Accessing the online help

Adjusting the contrast

When you scan originals that ha v e a colored background an d text that does not stan d out well (contrast-sensitive originals), you might need to adjust the contrast. For exam ple, if you scan a yellow receipt with light gray print, the text might not be legible. To make the text more legible, increase the contrast (darken the text).

Accessing the contrast feature

●

Using the HP LaserJet TWAIN driver: To adjust the contrast, move the slider left (less contrast) or right (more contrast).

●

Using HP LaserJet Document Manager: Select the Tools menu, select Image Enhancement, and select Contrast.

●

Using the Scan Control Viewer (Windows only): Scan the document in page-by-page mode, select photo regions you want to adjust, click the right-mouse button, and adjust the contrast by selecting Lighten or Darken from the context menu.

88 Chapter 6 Scanning tasks

Enhancing the scanned image in HP Document Manager

You can use HP LaserJet Document Manager to make the following enhancements to scanned images:

Adjust the contrast

●

Enhance

●

Annotate

●

Rotate and flip

●

Straighten

●

Invert

●

Sharpen

●

Clean

●

Convert to grayscale

●

Crop

●

Note

The online help provides instructions on how to use these featur es. See

Accessing the online help.

Accessing the image enhancement features

From HP LaserJet Document Manager, click

Image Enhancement

Tools

, and click

Enhancing the scanned image in HP Document Manager

Adding annotations to scanned images

You can use HP software to modify and annotate your scanned images. You can perform any of the following tasks on your scanned image:

● Add text

● Add electronic sticky notes

● Highlight text or g raphics

Rubber stamp the image (for example, Confidential)

●

● Draw lines and arrows

● Add hyperlinks

Note The online help provides instructions on how to use these featur es. See

Accessing the online help.

Accessing the annotation features

From HP Lase rJet Document Manager, select the Tools tab, and click Annotations.

Note To change the annotations settings, click Tools, and clic k Annotation

Properties.

Canceling scan jobs

You can use the following methods to cancel a scan job:

● Simultaneously press both buttons on the copier/scanner

control panel.

● Click Cancel in the dialog box on the computer screen.

Note If you cancel a job during a scan, you will need to clear the original from

the copier/scanner media input tray.

90 Chapter 6 Scanning tasks

Copying tasks

This chapter provides information on the following topics:

Understanding copying features

●

Using the Quick Copy feature

●

Using HP LaserJet Copier

●

Adjusting the contrast

●

Canceling copy jobs

●

Understanding copying features

You can use the Quick Copy feature or HP LaserJet Copier to make copies. You use each method for different purposes. See the following sections for more information:

● Using the Quick Copy feature

● Using HP LaserJet Copier

Using the Quick Copy feature

You can use the Quick Copy feature to quickly make a single copy of a document (up to 30 pages), even if your computer is turned off. You can change the default Quick Copy settings, if necessary, to provide the best looking copies for the type of original that you copy the most. These settings are applied to every Quick Copy job until you change them.

See Quick Copy settings the default Quick Copy settings, or see Printer online help

1 Make sure that the printer is loaded with paper. 2 Load the original document (up to 30 pages) in the scanner

paper input tray with the narrow side forward and the side to be copied facing up. Adjust the media guides to fit the original. See Loading originals in the copier/scanner more information.

3 Open or close the straight-through output door to

accommodate the copy job. If you are copying to standard-weight media, use the output bin (door closed). If you are copying to heavy media, use the straight-through output path (door open).

4 Press the Copy button on the scanner.

for more information about changing

for

92 Chapter 7 Copying tasks

Quick Copy settings

You can change the default Quick Copy settings when your computer is turned on. Quick Copy settings remain the same for all future Quick Copy jobs, even when y our computer is turned off, until you change the defaults again. Quick Copy settings include the following defaults:

Number of copies = 1

●

Collation = On

●

Reduce or enlarge = Original (100%)

●

Copy quality = Text

●

Contrast = Middle Setting

●

Accessing the Quick Copy settings

●

WIndows 9x, 2000, Millennium, and NT 4.0:

HP LaserJet Director, click

Device Configuration. Configuration

If HP LaserJet Director is not running:

●

•

Windows:

and

Tools, HP LaserJet Device Configuration

the

Copy

•

Mac OS: Configuration

opens, click on the

Click

Start, Programs, HP LaserJet 1220

tab.

Double-click the

icon. Click the

Toolbox

After the

, and

HP LaserJet Device

Copy

HP LaserJet 1200 Device

Copy

tab.

HP LaserJet

tab.

. Click on

Using the Quick Copy feature

Using HP LaserJet Copier

You can use HP LaserJet Copier to perform any of the following tasks when you copy your original:

● Print multiple copies of the same document (up to 30 pages)

● Enable or disable collation

● Reduce or enlarge the image

Adjust the contrast

●

● Specify the copy quality

● Make color copies by sending to a colo r printer

Note The online help provides instructions on how to use these featur es. See

Printer online help.

Accessing HP LaserJet Copier

Windows 9x, 2000, Millennium, NT 4.0, and Mac OS

Access HP LaserJet Copier from the following locations:

●

HP LaserJet Director: Click Copy or Copy Plus.

●

Program Group (Windows only): Click Start, Programs, HP LaserJet 1220, and HP LaserJet Copier.

●

HP LaserJet Document Manager (Windows) or HP Workplace (Mac OS): Click on the Copier icon.

If you click the Copy Plus icon, in addition to the standard copier settings, you can also adjust the brightness of your copies and send the copy to another printer, including a color printer.

Accessing HP LaserJet Copy Plus

You can use HP LaserJet Copy Plus to send the scanned image to any installed Windows printer, including color printers so that you can make color copi es. You can also access advanced features, such as copying N-up and including watermarks.

94 Chapter 7 Copying tasks

Windows 9x, 2000, Millennium, and NT 4.0

Access HP LaserJet Copy Plus from the following locations:

●

HP LaserJet Director:

●

Program Group (Windows only): HP LaserJet 1220

Click

, and

HP LaserJet Copier

I want to copy to another printer

Copy Plus

Click

option.

Start, Programs

. Select the

Using HP LaserJet Copier

Adjusting the contrast

When you copy originals that have a colored background and t ext that does not stand out well (contrast-sensitive originals), you might need to adjust the contrast. For example, if you copy a yellow receipt with light gray print, the text might not be legible. To make the te xt more legible, increase the contra st (darken the text).

Accessing the contrast feature

●

Quick Copies: From HP LaserJet Director, click Toolbox, and HP LaserJet Device Configuration. After HP LaserJet Device Configuratio n opens, click on the Copy tab.

●

If HP LaserJet Director is not running: See HP LaserJet

Director (Windows 98, 2000, Millennium, NT 4.0, and Mac OS).

●

Full-featured copies: Open HP LaserJet Copier. See Using

HP LaserJet Copier for instructions.

Canceling copy jobs

You can use the following methods to cancel a copy job:

● Simultaneously pressing both buttons on the copier/scanner

control panel. Click Cancel in the dialog box on your computer screen.

●

● Reset the printer.

● For copies started in HP LaserJet Copier, click Cancel.

Note If you cancel a job during a copy, you must clear the original from the

copier/scanner media input tray.

96 Chapter 7 Copying tasks

Managing the toner

cartridge

This chapter provides information on the following subjects:

Using HP toner cartridges

●

Storing toner cartridges

●

Recycling toner cartridges

●

Saving toner

●

Redistributing toner

●

Changing the toner cartridge

●

Using HP toner cartridges

HP policy on non-HP toner cartridges

Hewlett-Packard Compan y cannot recommend the use of non-HP toner cartridges, either new, refilled, or rema nufactured. Since they are not HP products, HP cannot influence their de sign or control their quality.

Note The warranty does not apply to defects resulting from software,

interfacing, or parts not supplied by HP.

Storing toner cartridges

Do not remove the toner cartridge from its package until you are ready to use it. The shelf life of a toner cartridge in an unopened package is approximately 2.5 years. The shelf life of a toner cartridge in an opened package is approximately 6 months.

CAUTION To prevent damage to the toner cartridge, do not expose it to light.

Toner cartridge life expectancy

The life of the toner cartridge depends on the amount of toner that your print jobs require. When printing text at 5% coverage, the standard toner cartridge (C7115A) lasts an average of 2,500 pages. The extended lif e toner cartridge (C7115X) lasts an average of 3,500 pages. This assumes that you set the print density to 3 and turn EconoMode off. (These are the default settings.)

98 Chapter 8 Managing the toner cartridge

HP 1200 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Understanding the printer’s features and benefits

Print with excellent quality

Save Time

Save money

Create professional documents

Expand your printer

Identifying the printer’s components

Printer control panel

Printer input trays

Printer media guides

Printer output paths

Toner door

Choosing paper and other media

Loading media into the input trays

Main input tray

Priority input tray

Specific types of media

Turning the power off

Understanding voltage conversions

Accessing the printer properties (driver) and help

Printer properties (driver)

Software For Macintosh Computers

Printer online help

Printing a configuration page

Understanding the copier/scanner’s features and benefits

Scan

Copy

Identifying the copier/scanner’s components

Copier/scanner control panel

Media input tray, guides, and output bin

Copier/scanner door

Supported media sizes and types

Precautions for copying and scanning

Loading originals in the copier/scanner

Getting to know the software

HP LaserJet Director (Windows 98, 2000, Millennium, NT 4.0, and Mac OS)

To turn off the HP LaserJet Director

HP LaserJet Document Manager (Windows 98, 2000, Millennium, NT 4.0, and Mac OS)

Quick Copy settings

HP LaserJet Copier (Copy Plus)

HP LaserJet Director Toolbox (Windows 9x, 2000, Millennium, and NT 4.0)

HP LaserJet Device Configuration

HP LaserJet Photo Center (Windows 9x, 2000, Millennium, and NT 4.0)

Accessing the online help

Understanding the print server’s features and benefits

Using network protocols

Identifying the print server’s components

Installing the print server

To install the HP JetDirect 175X hardware

Installing and configuring the network software

Install the software on a network

Install the printer and server

Using the embedded web server

Prerequisites

Compatible Web Browsers

Starting the embedded web server

Using HP Web JetAdmin

Additional configuration and management tools

Using BOOTP

Benefits of using BOOTP

Configuring the BOOTP server

Bootptab file entries

Using DHCP

UNIX systems

Windows systems

Windows NT 4.0 server

Windows 2000 server

Enabling or disabling DHCP

Moving to another network

Media

Optimizing print quality for media types

Printing transparencies and labels

Printing envelopes

Printing one envelope

Printing letterhead or preprinted forms