HP 1200 User Manual

user guide

hp LaserJet 1200

series products

HP LaserJet 1200 Series
Printer and Print•Copy•Scan
Products

User Guide

©

Copyright Hewlett-Packard

Company 2002

All Rights Reserved.
Reproduction, adaptation, or
translation without prior written
permission is prohibited, except
as allowed under the copyright
laws.

A user of the Hewlett-Packard
printer associated with this user
guide is granted a license to: a)
print hard copies of this user
guide for PERSONAL,
INTERNAL or COMPANY use
subject to the restriction not to
sell, re-sell or otherwise
distribute the hard copies; and
b) place an electronic copy of
this user guide on a network
server, provided access to the
electronic copy is limited to
PERSONAL, INTERNAL users
of the Hewlett-Packard printer
associated with this user guide.

Publication number:
C7045-Online
Edition 3: February 2002

Warranty

The information contained in
this document is subject to
change without notice.

Hewlett-Packard makes no
warranty of any kind with
respect to this information.
HEWLETT-PACKARD
SPECIFICALLY DISCLAIMS
THE IMPLIED WARRANTY OF
MERCHANTABILITY AND
FITNESS FOR A PAR TICULAR
PURPOSE.

Hewlett-Packard shall not be
liable for any direct, indirect,
incidental, consequential, or
other damage alleged in
connection with the furnishing or
use of this information.

Trademark Credits

®

Adobe

, Acrobat®, PostScript®,

and Adobe Photoshop

®

are
trademarks of Adobe Systems
Incorporated which may be
registered in certain
jurisdictions.

®

Arial

, Monotype®, and Times

New Roman

®

are U.S.
registered trademarks of the
Monotype Corporation.

CompuServe

™

is a U.S.

trademark of CompuServe, Inc.
Helvetica

and Times Roman

™

, Palatino™, Times™,

™

are
trademarks of Linotype AG
and/or its subsidiaries in the
U.S. and other countries.

Microsoft
Windows
MS-DOS

®

, MS Windows,

®

, Windows NT®, and

®

are U.S. registered
trademarks of Microsoft
Corporation.

LaserWriter

®

is a registered
trademark of Apple Computer,
Inc.

TrueType

™

is a U.S. trademark

of Apple Computer, Inc.

NERGY STAR

E

®

is a U.S.
registered service mark of the
U.S. EPA.

Netscape is a U.S. trademark of
Netscape Communications
Corporation.

®

Unix

is a registered trademark

of The Open Group.

Hewlett-Packard Company
11311 Chinden Boulevard
Boise, Idaho 83714 U.S.A.

Contents

1 Getting to know the printer

Understanding the printer’s features and benefits . . . . . . . . . .12

Print with excellent quality . . . . . . . . . . . . . . . . . . . . . . . . . 12

Save Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Save money. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Create professional documents. . . . . . . . . . . . . . . . . . . . . 12

Expand your printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Identifying the printer’s components . . . . . . . . . . . . . . . . . . . .14

Printer control panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Printer input trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Printer media guides . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Printer output paths . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Toner door . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Choosing paper and other media. . . . . . . . . . . . . . . . . . . . . . . 20

Loading media into the input trays. . . . . . . . . . . . . . . . . . . . . . 21

Main input tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

Priority input tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

Specific types of media . . . . . . . . . . . . . . . . . . . . . . . . . . .21

Turning the power off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Understanding voltage conversions. . . . . . . . . . . . . . . . . . . . .22

Accessing the printer properties (driver) and help . . . . . . . . . .23

Printer properties (driver). . . . . . . . . . . . . . . . . . . . . . . . . .23

Software For Macintosh Computers . . . . . . . . . . . . . . . . .24

Printer online help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Printing a configuration page . . . . . . . . . . . . . . . . . . . . . . . . . .26

EN

2 Getting to know the copier/scanner

Understanding the copier/scanner’s features and benefits . . .28

Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Identifying the copier/scanner’s components. . . . . . . . . . . . . .29

Copier/scanner control panel. . . . . . . . . . . . . . . . . . . . . . .30

Media input tray, guides, and output bin . . . . . . . . . . . . . .31

Copier/scanner door . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

Supported media sizes and types . . . . . . . . . . . . . . . . . . . . . .32

Precautions for copying and scanning. . . . . . . . . . . . . . . . . . . 33

Loading originals in the copier/scanner . . . . . . . . . . . . . . . . . .34

Contents

3

Getting to know the software . . . . . . . . . . . . . . . . . . . . . . . . . .35

HP LaserJet Director

(Windows 98, 2000, Millennium, NT 4.0, and

Mac OS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

To turn off the HP LaserJet Director . . . . . . . . . . . . . . . . .36

HP LaserJet Document Manager

(Windows 98, 2000, Millennium, NT 4.0, and

Mac OS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

Quick Copy settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

HP LaserJet Copier (Copy Plus) . . . . . . . . . . . . . . . . . . . . 38

HP LaserJet Director Toolbox

(Windows 9x, 2000, Millennium, and NT 4.0) . . . . . . .38

HP LaserJet Device Configuration. . . . . . . . . . . . . . . . . . . 39

HP LaserJet Photo Center

(Windows 9x, 2000, Millennium, and NT 4.0) . . . . . . .40

Accessing the online help . . . . . . . . . . . . . . . . . . . . . . . . . . . .41

3 Getting to know the print server

Understanding the print server’s features and benefits . . . . . .44

Using network protocols. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Identifying the print server’s components. . . . . . . . . . . . . . . . .45

Installing the print server . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

Installing and configuring the network software . . . . . . . . . . . .47

Install the software on a network . . . . . . . . . . . . . . . . . . . .47

Install the printer and server . . . . . . . . . . . . . . . . . . . . . . .47

Using the embedded web server . . . . . . . . . . . . . . . . . . . . . . .48

Prerequisites . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

Compatible Web Browsers . . . . . . . . . . . . . . . . . . . . . . . .49

Starting the embedded web server . . . . . . . . . . . . . . . . . . . . . 49

Using HP Web JetAdmin . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49

Additional configuration and management to ols . . . . . . . . . . .50

Using BOOTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50

Benefits of using BOOTP. . . . . . . . . . . . . . . . . . . . . . . . . .50

Configuring the BOOTP server . . . . . . . . . . . . . . . . . . . . .51

Bootptab file entries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

Using DHCP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

UNIX systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

Windows systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Windows NT 4.0 server . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Windows 2000 server . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

Enabling or disabling DHCP . . . . . . . . . . . . . . . . . . . . . . .59

Moving to another network. . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

4 Contents

EN

4 Media

Optimizing print quality for media types. . . . . . . . . . . . . . . . . . 62

Printing transparencies and labels. . . . . . . . . . . . . . . . . . . . . .63

Printing envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Printing letterhead or preprinted forms. . . . . . . . . . . . . . . . . . .66

Printing custom-sized media or cardstock . . . . . . . . . . . . . . . .67

5 Printing tasks

Printing with manual feed. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Printing on both sides of the paper (manual duplexing). . . . . .71

Printing watermarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

Accessing the watermark feature . . . . . . . . . . . . . . . . . . .74

Printing multiple pages on a single sheet of paper

(N-up printing) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75

Accessing the multiple pages per sheet feature

(Windows) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Accessing the multiple pages per sheet feature

(Mac OS). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Printing booklets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

Canceling a print job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78

Understanding print quality settings. . . . . . . . . . . . . . . . . . . . .79

Using EconoMode (Save Toner) . . . . . . . . . . . . . . . . . . . . . . . 80

EN

6 Scanning tasks

Starting a scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Working with scanned items . . . . . . . . . . . . . . . . . . . . . . .83

Scanning to e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

Using the e-mail feature

(Windows 98, 2000, Millennium, NT 4.0) . . . . . . . . . .84

Using the e-mail feature (Mac OS) . . . . . . . . . . . . . . . . . .84

Editing scanned text (Optical Character Recognition). . . . . . .85

Using the OCR feature

(Windows 98, 2000, Millennium, NT 4.0, and

Mac OS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85

Storing scanned text or images . . . . . . . . . . . . . . . . . . . . . . . .87

Using the Store feature

(Windows 98, 2000, Millennium, NT 4.0, and

Mac OS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87

Acquiring an image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88

Adjusting the contrast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88

Accessing the contrast feature . . . . . . . . . . . . . . . . . . . . . 88

Enhancing the scanned image in HP Document Manager . . .89

Accessing the image enhancement features. . . . . . . . . . .89

5

Adding annotations to scanned images. . . . . . . . . . . . . . . . . .90

Accessing the annotation features. . . . . . . . . . . . . . . . . . . 90

Canceling scan jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .90

7 Copying tasks

Understanding copying features . . . . . . . . . . . . . . . . . . . . . . .92

Using the Quick Copy feature . . . . . . . . . . . . . . . . . . . . . . . . . 92

Quick Copy settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93

Using HP LaserJet Copier . . . . . . . . . . . . . . . . . . . . . . . . . . . .94

Accessing HP LaserJet Copier . . . . . . . . . . . . . . . . . . . . .94

Accessing HP LaserJet Copy Plus . . . . . . . . . . . . . . . . . .94

Adjusting the contrast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96

Accessing the contrast feature . . . . . . . . . . . . . . . . . . . . . 96

Canceling copy jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96

8 Managing the toner cartridge

Using HP toner cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . .98

HP policy on non-HP toner cartridges . . . . . . . . . . . . . . . .98

Storing toner cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Toner cartridge life expectancy . . . . . . . . . . . . . . . . . . . . .98

Recycling toner cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . .99

Saving toner. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99

Redistributing toner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100

Changing the toner cartridge . . . . . . . . . . . . . . . . . . . . . . . . .101

6 Contents

9 Troubleshooting the printer

Finding the solution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104

Pages did not print. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104

Pages printed, but there was a problem . . . . . . . . . . . . .104

Printer light patterns. . . . . . . . . . . . . . . . . . . . . . . . . . . . .105

Error messages on the screen. . . . . . . . . . . . . . . . . . . . .107

Common Macintosh Problems . . . . . . . . . . . . . . . . . . . . 109

Selecting an Alternate PostScript Printer

Description (PPD) . . . . . . . . . . . . . . . . . . . . . . . . . . .113

Troubleshooting PostScript (PS) Errors . . . . . . . . . . . . . . . .114

Paper handling problems. . . . . . . . . . . . . . . . . . . . . . . . .116

Printed page is different than what appeared on screen.118

Improving print quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120

Cleaning the printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Cleaning the printer media path. . . . . . . . . . . . . . . . . . . . 127

Clearing printer media jams . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Changing the pickup roller . . . . . . . . . . . . . . . . . . . . . . . . . . .131

Cleaning the pickup roller. . . . . . . . . . . . . . . . . . . . . . . . . . . .133

Changing the printer separation pad . . . . . . . . . . . . . . . . . . . 134

EN

10 Troubleshooting the copier/scanner

Finding the solution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .138

Scanning problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . .138

Copying problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .138

The scanner did nothing . . . . . . . . . . . . . . . . . . . . . . . . .139

No preview appeared on the screen . . . . . . . . . . . . . . . .141

Scanned image is of poor quality. . . . . . . . . . . . . . . . . . . 142

Part of the image did not scan or text is missing. . . . . . .144

The text cannot be edited . . . . . . . . . . . . . . . . . . . . . . . .145

The scan takes too long. . . . . . . . . . . . . . . . . . . . . . . . . . 146

Error messages appear on the screen . . . . . . . . . . . . . .147

No copy came out of the printer or the scanner

did nothing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .148

Copies are blank, missing images, or faded . . . . . . . . . .149

Improving copy/scan quality. . . . . . . . . . . . . . . . . . . . . . . . . . 150

Preventing problems . . . . . . . . . . . . . . . . . . . . . . . . . . . .150

Identifying and correcting copy/scan defects. . . . . . . . . .151

Paper handling problems. . . . . . . . . . . . . . . . . . . . . . . . .154

Cleaning the copier/scanner . . . . . . . . . . . . . . . . . . . . . . . . .155

Clearing copier/scanner jams. . . . . . . . . . . . . . . . . . . . . . . . .156

Replacing the copier/scanner separation pad . . . . . . . . . . . .158

Removing the copier/scanner . . . . . . . . . . . . . . . . . . . . . . . .159

Closing the left side panel . . . . . . . . . . . . . . . . . . . . . . . . . . .161

EN

11 Troubleshooting the print server

Finding the solution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .164

HP JetDirect 175X configuration page. . . . . . . . . . . . . . . 165

Understanding the print server’s light patterns. . . . . . . . . . . .166

Using a print server configuration page . . . . . . . . . . . . . . . . .167

Printing a print server configuration page . . . . . . . . . . . .167

Understanding the print server configuration page . . . . . . . . 167

Status field error messages. . . . . . . . . . . . . . . . . . . . . . . 167

Page sections and messages . . . . . . . . . . . . . . . . . . . . .168

General HP JetDirect information . . . . . . . . . . . . . . . . . .169

USB port information . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

Network statistics. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .172

TCP/IP protocol information. . . . . . . . . . . . . . . . . . . . . . . 173

IPX/SPX protocol information . . . . . . . . . . . . . . . . . . . . .177

AppleTalk protocol information . . . . . . . . . . . . . . . . . . . .179

Error messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180

Verifying your hardware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185

The printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .185

The print server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .185

Verify printing when attached to a computer . . . . . . . . . . 186

Verify scanning over the network. . . . . . . . . . . . . . . . . . . 186

7

12 Service and support

Availability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .188

Hardware service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188

Extended warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188

Guidelines for repacking the printer. . . . . . . . . . . . . . . . . . . .189

Service information form . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190

Hewlett-Packard Support . . . . . . . . . . . . . . . . . . . . . . . . . . . .191

Customer Support and product repair assistance

(U.S. and Canada) . . . . . . . . . . . . . . . . . . . . . . . . . . 191

European Customer Support Center. . . . . . . . . . . . . . . .192

In-country/region support numbers . . . . . . . . . . . . . . . . .193

Online services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .195

Obtaining software utilities and electronic information. . . 196
Hewlett-Packard direct ordering for accessories

or supplies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196

Hewlett-Packard Support Assistant compact disc. . . . . .197

Hewlett-Packard service information. . . . . . . . . . . . . . . .197

Hewlett-Packard SupportPack. . . . . . . . . . . . . . . . . . . . .197

HP FIRST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .197

Worldwide country/region sales and service offices. . . . . . . . 199

Appendix A Printer specifications

Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .206

FCC compliance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .209

Environmental Product Stewardship Program. . . . . . . . . . . .210

Protecting the Environment . . . . . . . . . . . . . . . . . . . . . . . 210

Material safety data sheet . . . . . . . . . . . . . . . . . . . . . . . . . . .212

Regulatory statements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213

Declaration of Conformity . . . . . . . . . . . . . . . . . . . . . . . .213

Laser safety statement . . . . . . . . . . . . . . . . . . . . . . . . . . 214

Canadian DOC regulations . . . . . . . . . . . . . . . . . . . . . . .214

Korean EMI statement. . . . . . . . . . . . . . . . . . . . . . . . . . . 214

Laser statement for Finland. . . . . . . . . . . . . . . . . . . . . . . 215

8 Contents

Appendix B Printer and copier/scanner
specifications

Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .218

FCC compliance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .221

Environmental Product Stewardship Program. . . . . . . . . . . .222

Protecting the environment . . . . . . . . . . . . . . . . . . . . . . .222

EN

Regulatory statements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223

Declaration of Conformity . . . . . . . . . . . . . . . . . . . . . . . .223

Laser safety statement . . . . . . . . . . . . . . . . . . . . . . . . . . 224

Canadian DOC regulations . . . . . . . . . . . . . . . . . . . . . . .224

Korean EMI statement. . . . . . . . . . . . . . . . . . . . . . . . . . . 224

Laser statement for Finland. . . . . . . . . . . . . . . . . . . . . . . 225

Appendix C Print server specifications

Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .228

FCC compliance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .231

European community . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231

Regulatory statements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 232

Declaration of Conformity . . . . . . . . . . . . . . . . . . . . . . . .232

Canada DOC regulations. . . . . . . . . . . . . . . . . . . . . . . . . 234

Japan VCCI Class 1 regulations . . . . . . . . . . . . . . . . . . .234

Korean EMI statement. . . . . . . . . . . . . . . . . . . . . . . . . . . 234

Taiwan Class A notice . . . . . . . . . . . . . . . . . . . . . . . . . . .234

Chinese safety statement . . . . . . . . . . . . . . . . . . . . . . . .235

Appendix D Media specifications

Printer media specifications . . . . . . . . . . . . . . . . . . . . . . . . . . 238

Supported media sizes (printer). . . . . . . . . . . . . . . . . . . . . . .239

Guidelines for using media. . . . . . . . . . . . . . . . . . . . . . . . . . .239

Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .239

Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .241

Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241

Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .242

Card stock and heavy media . . . . . . . . . . . . . . . . . . . . . .243

EN

Appendix E Memory (DIMM)

Installing a DIMM (memory). . . . . . . . . . . . . . . . . . . . . . . . . .246

Testing the DIMM installation. . . . . . . . . . . . . . . . . . . . . . . . . 248

Removing a DIMM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .249

Appendix F Warranty and licensing

Hewlett-Packard software license agreement . . . . . . . . . . . .252

Hewlett-Packard limited warranty statement . . . . . . . . . . . . .254

Limited warranty for toner cartridge life . . . . . . . . . . . . . . . . . 256

Appendix G Accessories and ordering information

9

Appendix H Scanner resolution and color

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 264

Resolution and color guidelines . . . . . . . . . . . . . . . . . . . . . . .265

Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 266

Color. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .267

Index

10 Contents

EN

Getting to know

Note

1

See the
for installation instructions.

the printer

This chapter provides information on the following topics:

Understanding the printer’s features and benefits

●

Identifying the printer’s components

●

Choosing paper and other media

●

Loading media into the input trays

●

Turning the power off

●

Understanding voltage conversions

●

Accessing the printer properties (driver) and help

●

Printing a configuration page

●

HP LaserJet Getting Started Guide

that came with your printer

EN

11

Understanding the printer’s features and benefits

Congratulations on the purchase of your new product. The
HP LaserJet 1200 series provides the following benefits.

Print with excellent quality

Print 1200 dots per inch.

●

● PCL-5e, PCL-6, and P ostscript Le v el 2 emulatio n are already

installed on the printer.

● The printer automatically determines and switches to the

appropriate language for the print job.

Save Time

● Fast printing at 15 page s per minute (ppm) for letter size

pages and 14 ppm for A4 size pages.

● No waiting. The first page is out in less than 10 seconds.

Save money

● Use EconoMode to save toner.

● Print multiple pages on a single sheet of paper (N-up

printing).

Create professional documents

● Use watermarks, such as Confidential, to protect your

documents.

● Print booklets. You can use this feature to easily print the

pages in the order required to create cards or books. Once
printed, all you have to do is fold and staple the pages.

● Print the first page on different media than the rest of the

pages.

12 Chapter 1 Getting to know the printer

EN

Expand your printer

You can add functionality to your HP LaserJet product in the
following ways:

Add copy/scan functionality with the HP copy/scan

●

attachment (C7046A).
Make your printer or Print●Copy●Scan product available on

●

the network with the HP JetDirect print server (J6035A).
Add memory using the memory DIMM slot:

●

• 8 MB (C7842A)

• 16 MB (C7843A)

• 32 MB (C7845A.)

• 64 MB (C7846A)

EN

Understanding the printer’s features and benefits

13

Identifying the printer’s components

1. Printer control panel

2. Long media extensio n (output bin)

3. Toner door

4. Priority input tray

5. Side media guides for the main input tray

6. Long media support for the main input tray

7. Main input tray

8. Side media guides for the priority input tray

7

1

8

6

2

3

4

5

9. Release levers

10. Connection to scanner (optional)

11. Left side panel

12. Parallel port

13. USB port

14. Power receptacle

15. Power switch (220-240 volt printers)

16. Straight-through output door

16

15

14

13

12

109

11

14 Chapter 1 Getting to know the printer

EN

Printer control panel

Ready

light (green)

Attention

light (amber)

Go

button and light

(green)

The printer control panel is comprised of two lights and one
lighted button. These lights produce patterns that identify your
printer’s status.

Note

●

Go button and light:

continue printing while in manual feed mode, press and
release the Go button.

●

Ready light:

●

Attention light:

Indicates that the printer is ready to print.

toner door is open, toner cartridge is missing, or other errors.

See Printer light patterns

To print a configuration page or to

Indicates printer media input tray is empty,

for a description of the light patterns.

EN

Identifying the printer’s components

15

Printer input trays

Main input tray

The enclosed main input tra y, located in front of the printer, holds
up to 250 sheets of 20 lb paper, multiple envelopes, or other
media.

Priority input tray

You should use the priority input tray when feeding up to
10 sheets of 20 lb paper or when printing single envelopes,
postcards, labels, or tr ansparencies. You can also use the priority
input tra y to print the first p age on d ifferent media than t he rest of
the document.

Note The printer automatically prints from the priority input tray before

printing from the main input tray.

See Media

16 Chapter 1 Getting to know the printer

for more information about media types.

EN

Printer media guides

Both input trays ha v e side media guides . The main input tra y also
has a rear media guide. Media guides ensure that the media is
correctly fed into the printer and that the print is not skewed
(crooked on the media). When loading media, adjust the media
guides to match the width and length of the media that you are
using.

EN

Identifying the printer’s components

17

Printer output paths

Output bin

The output bin is located on the top of the printer. Printed media
is collected here in the correct sequence when the
straight-through output door is closed. Use the output bin when
printing normal and large, collated documents.

Pull out for
long media.

Straight-through output path

The straight-through output path is useful when you are printing
envelopes , transpa rencies, hea vy media, or an y media that tends
to curl when printed. Printed media exits in reverse order when
the straight-through output door is open.

Note Printed media does not stack when y ou use the straight-through out put

path. The media drops to the surface below unless you remove each
sheet as it exits the printer.

18 Chapter 1 Getting to know the printer

EN

Toner door

The toner door is located on the front of the printer. You must
open the toner door to access the toner cartridge, clear jams,
and clean the printer . To open the toner door, firmly grasp the left
and right sides and pull the toner door toward you.

Note

You will feel some resistance when opening the toner door. Opening
the toner door conveniently lifts the toner cartridge for easy removal.

EN

Identifying the printer’s components

19

Choosing paper and other media

HP LaserJet printers produce excellent print quality documents.
You can print on a variety of media, such as paper (including up
to 100% recycled fiber content paper), envelopes, labels,
transparencies, and custom-sized media. The following are the
supported media sizes:

●

Minimum: 76 by 127 mm (3 by 5 in.)

●

Maximum: 216 by 356 mm (8.5 by 14 in.)

Properties such as weight, grain, and moisture content are
important factors that affect printer performance and quality. To
achieve the best possible print quality, only use high-quality
media designed for laser printers . See Printer media

specifications for detailed paper and media specifications.

Note Always test a sample of the media before you purchase large quantit ies.

Your media supplier should understand the requirements specified in
the Guidelines for Paper and Other Print Media (HP part number
5963-7863). See Printer media specifications for more information.

20 Chapter 1 Getting to know the printer

EN

Loading media into the input trays

Main input tray

The main input tra y holds up to 2 50 pages of 20 lb paper or f e wer
pages of heavier media (25 mm or less stack). Load media with
the top forward and the side to be printed facing up. To prevent
jams and skewing, always adjust the side and rear media guides.

Priority input tray

The priority input tray holds up to 10 pages of 20 lb pa per or o ne
envelope , t ransparen cy, or card. Load media with the top f orw ard
and the side to be printed facing up. To prevent jams and
skewing, alw ays adjust the side media guides.

CAUTION

Note

If you try to print on media that is wrinkled, f olded, or damaged in any
way, a jam might occur. See Printer media specifications
information.

When you add ne w media, make su re that you rem ove all of the media
from the input tray and straighten the stack of new media. This helps
prevent multiple sheets of media from feeding through the printer at
one time, reducing media jams.

for more

Specific types of media

●

Transparencies and labels:

labels with the top forward and the side to be printed facing
up. See Printing transparencies and labels
information.

●

Envelopes:

forward and the side to be printed facing up. See Printing

envelopes for more information.

●

Letterhead or preprinted forms:

and the side to be printed facing up. See Printing letterhead

or preprinted forms for more information.

●

Cards and custom-sized media:

forward and the side to be printed facing up. See Printing

custom-sized media or cardstock for more information.

Load envelopes with the narrow, stamp side

Load transparencies and

for more

Load with the top forward

Load with the narrow side

EN

Loading media into the input trays

21

Turning the power off

If the printer requires 110-127 volts of power, you must unplug
the printer to turn the power off. If the printer requires 220-240
volts, you can switch the printer off (the switch is located on the
left side of the power plug) or unplug it.

WARNING! T o ensure safety when working inside the printer for any reason, unplug

the printer.

Understanding voltage conversions

Because of the different specifications, Hewlett-Packard does not
offer a voltage conversion or support the voltage conversion of
the U.S. version of the HP LaserJet family of printers for foreign
use. If you plan on using the equipment outside of the United
States, Hewlett-Packard advises you to purchase the products in
the country/region where you will use them.

CAUTION Check your printer’s voltage requirement before you plug it in. Printers

that require 110-127 volts of power will not work with 220-240 voltage
outlets.

22 Chapter 1 Getting to know the printer

EN

Accessing the printer properties (driver) and help

This section provides information on the following topics:

Printer properties (driver)

●

Printer online help

●

Printer properties (driver)

Printer properties control the printer. You can change the default
settings, such as media size and type, printing on both sides of
the paper (manual duple xing), p rinting multiple page s on a single
sheet of paper (N-up printing), resolution, and watermarks. You
can access the printer properties in the following ways:

Through the software application that you are using to print.

●

This only changes the settings for the current software
application.

Through the Windows® operating system. This changes the

●

default settings for all future print jobs.

Note

Because many software application s use a different method of
accessing the printer properties, the following section describes the
most common methods used in Windows 9x, 2000, Millennium, NT

4.0, and Mac OS.

Windows 9x, 2000, Millennium, and NT 4.0

●

Change the settings for the current softwa re application:

From within the software application, click

Properties

. (Although the steps can vary between software

File, Print

applications, this is the most common method.)

●

Change the default settings for all future prin t jobs:

in the Windows system tray,

Start

Settings

, and

Right-click the printer icon that yo u wa nt to change , and click

Properties

the

Document Defaults

. (Many of the f eature s in Windo ws NT are also in

menu.)

, and

Click

Printers

.

®

EN

Accessing the printer properties (driver) and help

23

Software For Macintosh Computers

PostScript Printer Description Files (PPDs)

PPDs, in combination with the LaserWriter 8 driver, access the
printer features and allow the computer to communicate with the
printer. An installation program for the PPDs is provided on the
HP LaserJet 1200 Series CD.

Accessing the print driver

1 From the Apple menu, select the Chooser.
2 Click the LaserWriter icon.
3 Click the HP LaserJet 1200 Series icon.
4 Click Setup to make changes to the printer’s settings.

Note If you use the LaserWriter 8 print driver, you will lose scanner

capabilities.

HP LaserJet Utility

HP LaserJet Utility allows control over features that are not
available in the driver. The illustrated screens make selecting
printer features from the Macintosh computer easier than ever.
Use the HP LaserJet Utility to do the following:

● Name the printer, assign it to a zone on the network,

download files and fonts, and change most of the printer
settings. See the HP LaserJet Utility help.

● From the computer, lock out functions on the printer to

prevent unauthorized access.

24 Chapter 1 Getting to know the printer

EN

Printer online help

Printer properties online help

The printer properties (driver) online help includes specific
information about the functions in the printer properties. This
online help guides you through the process of changing your
printer’s default settings.

To access the printer properties help system, open the printer
properties and click

Print●Copy●Scan Online help

The HP LaserJet 1220 online help includes information for all of
the printing, copying, and scanning software applications.

To access the HP LaserJet 1220 online help, use any of the
following methods:

Help

.

●

Program Group in Windows 9x and NT 4.0:
Programs, HP LaserJet 1220

, and

Help.

●

HP LaserJet Director:

Click the right mouse button on the
HP LaserJet Director toolbar then select
context menu.

●

LaserJet Document Manager:

Click

menu.

●

Mac OS:

Turn on Balloon help.

Click

Start

,

LaserJet 1220 Online

from the

Help

from the main

Help

EN

Accessing the printer properties (driver) and help

25

Printing a configuration page

Among other items, the configuration page provides all of the
printer configuration settings, verification that the scanner is
attached, a sample of the print quality, and information about the
printer’s page counts. You can also u se the conf igur ation page t o
verify that the printer is printing correctly.

To print a configuration page while the printer is in the Ready
state, press and release the Go button on the printer control
panel.

26 Chapter 1 Getting to know the printer

EN

Getting to know the

Note

2

See the
copier/scanner for hardware and software installation instructions.

copier/scanner

This chapter provides information on the following topics:

Understanding the copier/scanner’s features and benefits

●

Identifying the copier/scanner’s components

●

Supported media sizes and types

●

Precautions for copying and scanning

●

Loading originals in the copier/scanner

●

Getting to know the software

●

Accessing the online help

●

HP LaserJet Getting Started Guide

that came with your

EN

27

Understanding the copier/scanner’s features and benefits

Scan

You can use HP software to perf orm the following tasks,
increasing your efficiency:

● Easily attach documents to e-mail with one click

Edit text (Optical Character Recognition)

●

● Store and manage documents electronically with

HP LaserJet Document Manager

● Enhance scanned photos with HP LaserJet Photo Center

Copy

You can make Quick Copies when copying your most frequently
used type of original. You can use HP LaserJet Copy software to
customize and make multiple copies.

●

Simple and convenient (Quick Copy)

• Load the original and press a sing le button

●

Powerful copier software (Copy Plus)

• Make multiple copies

• Enable collation

• Reduce or enlarge

• Adjust the contrast

• Set the copy quality

• Make color copies by sending them to a color printer

28 Chapter 2 Getting to know the copier/scanner

EN

Identifying the copier/scanner’s components

1

2

1. Media input tray guides

2. Copier/scanner door

3. Straight-through media path door

4. Door release button

5. Long media extensions

6. Output bin

7. Copier/scanner control panel

8. Media input tray

Note

See Removing the copier/scanner
the copier/scanner from the printer.

8

7

3

4

5

6

for more inf ormation about removing

EN

Identifying the copier/scanner’s components

29

Copier/scanner control panel

The copier/scanner control panel is comprised of two buttons.

Copy

Scan

●

Copy: To perform Quick Copies, even if your computer is
powered off, press the Copy button.

●

Scan: To launch HP LaserJet Director, press the Scan
button. If HP LaserJet Director is configured correctly, you
can perform the following tasks:

• Scan to e-mail

• Store documents electronically

• Edit text (Optical Character Recognition)

• Make multiple and customized copies

Note To cancel a scan or copy job from the control panel, simultaneously

press both buttons.

30 Chapter 2 Getting to know the copier/scanner

EN

Media input tray, guides, and output bin

The media input tray (1) is located on the front, top side of the
scanner. The media guides (2), which are located on the media
input tray, ensure that the media is correctly fed into the scanner
and prev ent ske wing (crook ed image). T he output bin (3) is belo w
the media input tray.

CAUTION

If the media is not loaded correctly, the media might jam and the original
that you are scanning or copying might be damaged. See Loading

originals in the copier/scanner for more information.

1 2 3

Copier/scanner door

The copier/scanner door is located on the top of the
copier/scanner. You must open the copier/scanner door to
remove jams or clean the copier/scanner. To release the latch
and open the door , pr ess the but ton located on th e right side, and
gently grasp the door and r otate it o pen. To close the door, rotate
the door until it clicks.

EN

Identifying the copier/scanner’s components

31

Supported media sizes and types

The copier/scanner f or the HP LaserJet 1220 printer can handle
a broader range of media sizes and types than the printer itself
can. The following are the supported media sizes:

●

Minimum: 50.8 by 90 mm (2 by 3.5 in.)

●

Maximum: 216 by 762 mm (8.5 by 35 in.)

In addition, you can scan and copy many diff e rent types of media
that are typically not used for printing, such as newsprint,
photographs, business receipts, and business cards.

Note You must use a carrier sheet to feed small or delicate origin a ls, such

as newsprint, through the copier/scanner without causing a jam. To
make a carrier sheet, use a piece of paper and a transparency, tape
the leading edges together, and load your original between the sheets.

Note You must feed business cards and any media that is smaller tha n

76.2 by 127 mm (3 b y 5 in.) to the st raight-through output path. You can
also tape them to the leading edge of a carrier sheet and feed them to
the straight-through output bin.

See Precautions for copying and scanning

for more information.

32 Chapter 2 Getting to know the copier/scanner

EN

Precautions for copying and scanning

You should not put anything in the copier/scanner that might jam
or damage the feed mechanism. To minimize the possibility of
jamming or damaging the f eed mechanism, observe the f ollo wing
precautions:

Remove self-stick notes.

●

Remove staples and paper clips.

●

Straighten any curls or wrinkles in the original that you are

●

scanning.
Feed irregularly sized originals one at a time.

●

Do not scan or copy an y original with glue , correction fl uid, or

●

wet ink on it.
Do not scan or copy gummed-backed paper, labels, or

●

originals.
Do no scan or copy originals that ha ve tears, perforations, o r

●

any defect that might cause a jam.
Do not scan originals that are larger or smaller than the

●

supported size. See Supported media sizes and types
more information.

for

Note

Note

Note

EN

You must use a carrier sheet to feed small or delicate origin a ls, such
as newsprint, through the copier/scanner without causing a jam. To
make a carrier sheet, use a piece of paper and a transparency, tape
the leading edges together, and load your original between the sheets.

You must feed business cards and any media that is smaller tha n

76.2 by 127 mm (3 b y 5 in.) to the st raight-through output path. You can
use a carrier sheet and feed them to the straight-through output bin.

T o obtain good results , it is important that you use the correct resolution
and color settings for your job. See Scanner resolution and color

for

more information.

Precautions for copying and scanning

33

Loading originals in the copier/scanner

To load originals in the co pie r/ scann e r
1 Load the original with the side to be scanned f acing up . If y ou

are using the straight-through output path, load business
cards with the long side forw ard. See Precautions for copying

and scanning for more information.

2 Adjust the media guides.
3 Press the Scan button on the scanner or press the Copy

button for a Quick Copy.

Note When you add new o riginals, always remov e the originals from the input

tray and straighten the stack.

CAUTION Small originals will cause a jam if they are not loaded correctly.

Note If you are editing text (OCR), you must load the original with the text

positioned horizontally and upside down. See Editing scanned text

(Optical Character Recognition) for more information.

34 Chapter 2 Getting to know the copier/scanner

EN

Getting to know the software

HP LaserJet Director (Windows 98, 2000, Millennium, NT 4.0, and Mac OS)

Note

HP LaserJet Director is not available under Windows 95.

HP LaserJet Director is a quick and con venient desktop tool
palette that you can use to facilitate many of your routine office
tasks, including the following:

Copying

●

Storing or managing scanned text and images

●

Scanning to e-mail

●

Editing scanned text (OCR)

●

Accessing HP LaserJet Director (Windows)

In the Windows system tray, click

1

Click

2
3
4
5

Programs

Click

HP LaserJet 1220 Series

Click

HP LaserJet Director

An HP icon appears in the Windows system tray. To display
HP LaserJet Director on your computer screen, click the
HP icon.

.

.

.

Start

.

Accessing HP LaserJet Director (Mac OS)

EN

From the desktop, double-click the

1

icon.

HP LaserJet Director

Getting to know the software

35

To turn off the HP LaserJet Director

Use the following steps to close the HP LaserJet Director.

Windows

1 Open the HP LaserJet Director.
2 Click the right mouse button on the toolbar.
3 Select Exit from the context menu.

Note To restart the HP LaserJet Director af ter turning it off, click Start, point

to Programs, point to HP LaserJet 1220, and then click HP LaserJet
Director.

Mac OS

1 Open the HP LaserJet Director.
2 From the File menu, select Quit.

Note To restart the HP LaserJet Director after turning it off, double-click the

alias on the desktop.

HP LaserJet Document Manager (Windows 98, 2000, Millennium, NT 4.0, and Mac OS)

Note HP LaserJet Document Manager is not available under Windows 95.

HP LaserJet Document Manager (Windows) and HP WorkPlace
(Macintosh) is a full-f eatured desktop application f or t he scanning
and copying capabilities of the HP LaserJet 1220. From
HP LaserJet Document Manager, you can pe rform the following
tasks and more:

● Copy

● Scan images (or acquire an image from a TWAIN-compliant

device)

● Store and manage scanned images and all of y our

documents

● Send scanned images and documents to your fax (you must

install a fax software application on your computer)

36 Chapter 2 Getting to know the copier/scanner

EN

Send scanned images to e-mail (you must install an e-mail

●

software application on your computer)
Use Optical Character Recognition (OCR) to send scanned

●

text to a word processing ap plication where you can edit it
Enhance the image

●

Add annotations

●

Note

You can print (electronically) to HP LaserJet Document Manager from
any software ap plication. You can use this f eature to access an y of the
functions within HP LaserJet Document Manager from the documents
that you create in your fav orite desktop pub lishing or wo rd processing
application, saving you the time it takes to first print and then scan a
hard copy version. The online help provides more information about
HP LaserJet Document Manager. See Accessing the online help.

Accessing HP LaserJet Document Manager
(Windows)

In the Windows system tray, click

1

Click

2
3
4

Programs

Click

HP LaserJet 1220 Series

Click

HP LaserJet Document Manager

.

.

Start

.

.

Accessing HP Workplace (Mac OS)

Display the desktop.

1

From the desktop, double-click the

2

HP Workplace

icon.

EN

Getting to know the software

37

Quick Copy settings

You can use the Quick Copy feature to make consistent and
convenien t copies, even when your computer is turned off. Once
you have adjusted the settings to reflect the most common type
of original that you copy, you do not have to change the settings
again.

HP LaserJet Copier (Copy Plus)

You can use HP LaserJet Copier when you need full-featured
copying capabilities or when your original differs from your most
frequent copy job. You can also use Copy Plus when you w an t to
print color copies or print the copies on another printer. Consider
HP LaserJet Copier your personal copy machine.

See Using HP LaserJet Copier
using HP LaserJet Copier.

for instructions on accessing and

HP LaserJet Director Toolbox (Windows 9x, 2000, Millennium, and NT 4.0)

You can use HP LaserJet Director Toolbox to perfo rm the
following tasks:

● Access this user guide online

● Access the product tour

● Access online help

● Access HP’s Web site for support information

Accessing HP LaserJet Director Toolbox

1 From HP LaserJet Director, click Toolbox.
2 Click one of the links to access the appropriate help source.

38 Chapter 2 Getting to know the copier/scanner

EN

HP LaserJet Device Configuration

Adjusting settings from the software is sometimes the easiest
method. To gain access to default settin gs, follow these steps:

Windows 9x, 2000, Millennium, and NT 4.0

CAUTION

Click

1

Click

2

Click

3

Click

4

Click

5

.

Start
Programs
HP LaserJet 1220 Series
Tools
HP LaserJet Device Configure

.

.

.

.

Mac OS

Double-click the

1

Click

2
3

When changing settings in a network environment, you are changing
settings for all users.

You can find out what product settings are currently selected by
printing a configuration page. See Printing a configuration page

For further instructions about adjusting product settings from the
software, see the software Help.

Tools

Click

Device Configuration

HP LaserJet Director

.

.

alias on the desktop.

.

EN

Getting to know the software

39

HP LaserJet Photo Center (Windows 9x, 2000, Millennium, and NT 4.0)

HP LaserJet Photo Center is an easy-to-use program for editing
digital photographs. With HP LaserJet Photo Center, you can
perform the following tasks:

● Open existing photos

Create new files

●

● Scan images

● Adjust the size and layout of the images

Add text and simple shapes

●

● Correct the image’s color, brightness, and contrast

● Add filters and other special effects

Save and print images

●

Unlike complicated, full-featured photo editing software,
HP LaserJet Photo Center provides image-enhancing wizards
that you can use to easily change images.

Accessing HP LaserJet Photo Center

1 In the Windows system tray, click Start.
2 Click Programs.
3 Click HP LaserJet 1220 Series.
4 Click HP LaserJet Photo Center.

40 Chapter 2 Getting to know the copier/scanner

EN

Accessing the online help

To access the HP LaserJet 1200/1220 online Help, use one of
the following methods.

Windows 9x, 2000, Millennium, and NT 4.0

In the Windows system tray, click

1

Click

2
3
4

Programs

Click

HP LaserJet 1220 Series

Click

HP LaserJet 1220 Online Help

.

Start

.

HP LaserJet Director

Click

1
2

Toolbox

Click

How to use your HP LaserJet Series Printer

.

HP LaserJet Document Manager

Click

1

Click

2

.

Help
Contents

.

Any HP LaserJet 1220 software

Click

1

Click

2

.

Help
Contents

.

.

.

.

EN

Accessing the online help

41

42 Chapter 2 Getting to know the copier/scanner

EN

Getting to know the

3

print server

This chapter provides information on the following topics:

Understanding the print server’s features and benefits

●

Using network protocols

●

Identifying the print server’s components

●

Installing the print server

●

Installing and configuring the network software

●

Using the embedded web server

●

Starting the embedded web server

●

Using HP Web JetAdmin

●

Additional configuration and management tools

●

Using BOOTP

●

Using DHCP

●

UNIX systems

●

Note

EN

See the
for installation instructions.

HP LaserJet Getting Started Guide

that came with your printer

43

Understanding the print server’s features and benefits

If you purchased an HP JetDirect 175X with your
HP LaserJet 1200 printer , you can perform the following tasks:

● Enhance workgroup productivity by placing your printer at a

convenient location on the network while improving network
printer performance.

● Connect your printer directly to the network.

● Share scan and print functions with others on the network.

Note You can only attach one printer to the print server. Do not use a USB

hub to attach more than one printer.

Using network protocols

The HP JetDirect 175X supports the following protocols:

TCP/IP (Transmission Control Protocol/Internet Protocol)

●

● IPX/SPX (Internetwork Packet Exchange)

● AppleTalk

Note IPX/SPX is not supported on Novell networks. You must configure the

HP JetDirect print server f or a direct pee r-to-peer connection from the
computer to the device rather than through a Novell server. This is
sometimes called IPX direct mode.

If you are setting up client-server printing on a Mic ro so ft
Windows 95, 98, NT, or 2000 network, you can use the
installation software to configure your Windows 95, 98, NT,
or 2000 print server and then share the printer with client
computers.

If you are setting up peer-to-peer printing on a Microsoft
Windows 95, 98, NT, or 2000 network, you can use the
installation software to configure each client to print directly to
the printer.

44 Chapter 3 Getting to know the print server

EN

Identifying the print server’s components

1

2

1. Test button

2. Network cable port

3. Power receptacle

4. USB port

5. Status indicator lights

3

5

4

Installing the print server

The HP JetDirect 175X has a single USB port and an RJ-45
network port (10Base-T or 100Base-T) for connecting to a
network. The following items are included with your HP JetDirect
175X:

EN

Power m odule

●

Clip (attached to server)

●

USB cable

●

Identifying the print server’s components

45

To install the HP JetDirect 175X hardware

1 Use a network cable to connect the

1

2

5

3

175X to the network.

2 Use the USB cable to connect the

175X to your printer.

3 Attach the power module to the print

server.

4 Plug the module’s power cord into a

power receptacle.

5 The 10 and 100 LED should be

green, indicating that there is a
network connection. The
power/status LED should begin
blinking. Within 15 seconds the
power/status LED should be solid
green.

6 To print a configuration page and

verify the printer connection, press
the Test button.

6

7

46 Chapter 3 Getting to know the print server

7 Use the optional clip to physically

attach the print server to the back of
your printer or any convenient
location.

EN

Installing and configuring the network software

The installation program on the printer CD-ROM provides the
easiest and fastest way to set up your print server, along with
your printer.

The CD-ROM contains software , documentation, an d registration
for your print server as well as your printer. Using this
information, you can perform the following tasks:

Quickly install the print server software

●

View documentation for your print server

●

Register your print server via the Internet

●

For additional option s, see the appropriate sections in this
chapter.

Install the software on a network

The installation program on th e CD-R OM gu ides y ou th rough th e
basic configuration of your print server, along with your printer.

Note

Note

If you purchased a print server separately, make sure that you install
the print server using the software found on the CD-ROM that came
with your printer. Do not use the HP JetDirect CD-ROM that came with
your print server. If you have already installed the printer using the
“Direct Connect” option, you m ust uninstall the printer software and run
the printer software again, using the “Connected to the network” option,
to ensure that all print, copy, and scan features function properly.

Install the printer and server

Quit all open applications.

1

Insert the CD-ROM into the CD-ROM drive. When the

2

welcome screen displays , f ollow the direct ions on the screen.
When asked how the printer will be connected, select

Connected to the network

If the welcome screen does not display, click
x:setup (where x is the letter of your CD-ROM drive), and click OK. If
it does not display in Macintosh, double-click the CD icon in the desktop,
then double-click

HP All-In-One Installer

, and click

Start

.

Next

.

, and

Run

. Type

EN

Installing and configuring the network software

47

3 When the installation is nearly complete, a setup screen

appears that asks if you want to print a test page. Click Yes.

Note If you purchased a print server separately, make sure that you install

the print server software found on the CD-ROM that came with your
printer. Reinstall the printer software to ensure that all print, cop y, and
scan features function properly.

If your network uses the TCP/IP protocol, you can use additional
tools to customize the print server’s configuration for your
network environment.

Using the embedded web server

Each HP JetDirect 175X print server contains an embedded w eb
server that you can access thr ough a compatib le web browser o n
an intranet. The embedded web server provides access to
configuration and management pages f or t he print server and the
attached printer. The networking pages provide access to status
and configuration information on the HP JetDirect 175X print
server.

You can use the embedded web server to perform the following
tasks:

● Monitor the status of the printer and the print server

● Make optional configuration changes for t he print server to

customize it for your network

● Link to HP’s Web site

Scan images over the network without HP LaserJet 1220

●

software

Prerequisites

Computers with the TCP/IP protocol installed can use the
embedded web server to monitor and configure the printers
networked with an HP JetDirect print server. Use the installation
program on the printer CD-ROM to set this up.

Before you can use the embedded web server, you must
configure an IP address fo r the HP JetDirect print server. Use the
installation program on the printer CD-ROM to configure the IP
address.

48 Chapter 3 Getting to know the print server

EN

Optionally, you can use BootP (Bootstrap Protocol) or DHCP
(Dynamic Host Configuration Protocol) to
the IP address over the network each time the print server is
turned on.

Compatible Web Browsers

If you use Windows 9x, 2000, Millennium, or NT 4.0, the
embedded web server works with the following browsers:

Netscape Navigator 4.6x, 4.7, 4.71, and 4.72

●

Internet Explorer 4.0, 4.01 with SP2, 5.0, and 5.01

●

(Millennium requires IE 5.0 or greater)

For the latest list of compatible web browsers, check HP’s
Customer Care online at http://www.hp.com/support/net_printing

Starting the embedded web server

After you estab lish an IP address on t he print server, perf orm the
following steps:

Run a suppor ted web browser.

1

automatically

configure

.

Enter the IP address of the print server as the URL. The print

2

server’s Home page displays.

Note

Click the

3

If you change the IP address and ot her par ameters , the co nnection to
the embedded web server closes . T o re-estab lish a connection, use the
new IP address as the URL. Also , some computer setups may no longer
work.

link on the web page for more information.

Help

Using HP Web JetAdmin

HP Web JetAdmin is a printer installation and management
application for intranets. You can obtain this software from HP
Customer Care Online at

http://www.hp.com/support/net_printing

Hewlett-Packard recommends that you use HP Web JetAdmin
version 6.0 or later f or operation with the print server’s embedded
web server.

.

EN

Starting the embedded web server

49

Additional configuration and management tools

The rest of this chapter includes inf ormation about other netw ork
configurations that you ca n use to attach your HP LaserJet 1200
or 1220 series product to a network.

Using BOOTP

This section describes how to configure the print server using
Bootstrap Protocol (BOOTP) services on servers in some
operating systems. You use BOOTP to download network
configuration data from a server to the HP JetDirect print server
over the network.

Note On Windows NT and 2000 server systems, use the Microsoft DHCP

utilities to set up HP JetDirect configuration via BOOTP. See Using

DHCP for more information.

Benefits of using BOOTP

Using BOOTP to download configuration data provides the
following benefits:

● Enhanced configuration control of the HP JetDirect print

server. If you use other methods , such as the printer control
panel, the configuration is limited to select parameters.

● Ease of configuration management. You can have the

network configuration parameters for the entire network in
one location.

● Ease of HP JetDirect print server configuration. You can

automatically download complete network configuration
information each time you turn the pr in t se rver on.

The factory default for the HP JetDirect print server is to operate
through BOOTP.

50 Chapter 3 Getting to know the print server

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Configuring the BOOTP server

Note

Note

Hewlett-Packard recommends that the BOOTP server be located on
the same subnet as the printers it serves. Routers cannot forward
BOOTP broadcast pack ets unle ss the routers are p roperly configured.

If the HP JetDirect print server does not receive its IP configuration
within two minutes, a default IP address is automatically assigned:

192.0.0.192. You are advised not to leave this address as it is, but to
change it to an address that f its into y our network addressing scheme .
You can, howe ver , use t his address to initially acce ss the print server,
and then change it to a more suitab le one. T o use the def ault IP address
temporarily, set up your computer with an IP address in the same
subnet, or establish an IP route to it.

For the HP JetDirect print server to obtain its configuration data
over the network, you must set up the BOOTP servers with the
appropriate configuration files. The print server uses BOOTP to
obtain entries in the

When you turn the HP JetDirect print server on, it broadcasts a
BOOTP request that contains its hardware address. A BOOTP
server daemon searches the
matching MAC address and, if successful, sends the
corresponding configuration data to the HP JetDirect print server
as a BOOTP reply. The configuration data in the

/etc/bootptab

file entries for a description of the entries.

/etc/bootptab

/etc/bootptab

file must be properly entered. See Bootptab

file on a BOOTP server.

file for a

CAUTION

EN

Community names (passwords) for your printer are not secure. If you
specify a community name for your printer, select a name that is
different from the passwords used for other systems on your network.

Using BOOTP

51

Bootptab file entries

The following is an example of a /etc/bootptab file entry for
an HP JetDirect print server:

picasso:\
:hn:\
:ht=ether:\
:vm=rfc1048:\
:ha=0001E6123456:\
:ip=192.168.45.39:\
:sm=255.255.255.0:\
:gw=192.168.40.1:\
:lg=192.168.40.3:\

:T144=“hpnp/picasso.cfg”:

Note that the configuration data contains tags that identify the
various HP JetDirect paramete rs and their settings . The f ollo wing
table describes these tags.

Tag Description

nodename

hn

ht

vm

ha

The name of the peripheral. This is an entry point to a list of parameters for a
specific peripheral. This must be the first tag in an entry. (In the e xample, the

nodename

The host name tag. This tag does not take a value, but it causes the BOOTP
daemon to download the host name to the HP JetDirect print server. The
host name is printed on the HP JetDirect configuration page or a network
application returns the host name on an SNMP sysName request.

The hardware type tag. For the HP JetDirect print server, set this tag to

ether

tag.

ha

The BOOTP report format tag (required). Set this tag to

The hardware address tag. The hardware (MAC) address is the HP JetDirect
print server’s link-level or station address. You can find this address on the
HP JetDirect configuration page as the
HP JetDirect external print servers, this address is also printed on a label
attached to the print server.

is

picasso

(for Ethernet) or

.)

(for Token Ring). This tag must precede the

token

rfc1048

Hardware Address

.

. On

52 Chapter 3 Getting to know the print server

EN

Tag Description

ip

gw

sm

lg

T144

T150

The IP address tag (required). This is the HP JetDirect prin t server’s IP
address.

The gateway IP address tag. This is the IP address of the default gateway
(router) that the HP JetDirect print server uses to communicate with other
subnets.

The subnet mask tag. The HP JetDirect print server uses the subnet mask to
identify the portions of an IP address that specify the network and
subnetwork number and the host address.

The syslog server’s IP address tag. This is the address of the server where
the HP JetDirect print server sends syslog messages.

A vendor-specific tag that specifies the relative path name of the TFTP
configuration file. You can truncate long path names. The path name must be
enclosed with quotes (for example, “pathname”). See Using DHCP
information about file formats.

Note

Standard BOOTP option 18 (extensions file path) also allows a standard tag
(ef) to specify the relative path name of the TFTP configuration file.

The TFTP server’s IP address tag.

for more

T151

EN

A BOOTP-only tag. You must specify
dynamic configuration methods, such as DHCP, are not used.

BOOTP-ONLY

to ensure that other

Use the following conventions for the bootptab file entries:

A colon (:) indicates the end of a field.

●

A backslash (\) indicates that the entry is continued on the

●

next line.
Spaces are not allowed between the characters on a line.

●

Names, such as host names, must begin with a letter and

●

can contain only letters, numbers, periods (for domain
names only), or hyphens.

The underscore character (_) is not allowed.

●

See your system documentation or online help for more
information.

Using BOOTP

53

Using DHCP

Dynamic Host Configuration Protocol (DHCP), which is defined
by Request for Comments (RFC) 2131 and 2132, is one of
several auto configuration mechanisms that the HP JetDirect
print server uses. If you have a DHCP server on your network,
the HP JetDirect print server auto matically obtains its I P address
from that server and registers its name with any RFC 1001 and
1002-compliant dynamic name services as long as you have
specified a Windows Internet Naming Service (WINS) server IP
address.

Note If the HP JetDirect print server does not receive its IP configuration

within two minutes, a default IP address is automatically assigned:

192.0.0.192. You are advised not to leave this address as it is, but to
change it to an address that f its into y our network addressing scheme .
You can, howe ver , use t his address to initially acce ss the print server,
and then change it to a more suitab le one. T o use the def ault IP address
temporarily, set up your computer with an IP address in the same
subnet, or establish an IP route to it.DHCP services must be av ailab le
on the server . See y our system documen tation or online help to install
or enable DHCP services.

Note If the HP JetDirect print server and BOOTP/DHCP server are located

on different subnets, the IP configuration might fail unless the routing
device supports BOOTP Relay, which allows the transfer of BOOTP
requests between subnets.

UNIX systems

See the bootpd man page for more information about setting up
DHCP on UNIX systems.

On HP-UX systems, you might find a sample DHCP configuration
file (dhcptab) in the /etc directory.

Since HP-UX presently does not provide Dynamic Domain Name
Services (DDNS) for its DHCP implementations, He wlett-P ackard
recommends that you set all print server lease durations to
infinite. This ensures that print server IP addresses remain static
until dynamic name services are provided.

54 Chapter 3 Getting to know the print server

EN

Windows systems

HP JetDirect print servers support IP configuration from a
Windows NT or 2000 DHCP server. This section describes how
to set up a pool, or “scope,” of IP addresses that the Windows
server can assign or lease to any requester. When configured f or
BOOTP/DHCP operation (factory default), the HP JetDirect print
server makes a request to the DHCP server for its IP
configuration when you turn the print server on.

Note

Note

This information is provided as an overview. See the information
supplied with your DHCP software for specific information or for
additional support.

To avoid problems resulting from IP addresses that change,
Hewlett-Packard recommends that you assign IP addresses with
infinite leases or reserved IP addresses to all of you printers.

Windows NT 4.0 server

To set up a DHCP scope on a Windows NT 4.0 server, perform
the following steps:

At the Windows NT server , open the

1

window, and double-click the
Double-click the

2

Select

3

Type the server IP address, and click OK to return to the

4

DHCP Manager

In the list of DHCP servers, select the server that you just

5

added, select
Select

6

section, set up the IP address range by typin g the beginning
IP address in the
address in the
for the subnet to which the IP address pool applies. The
starting and ending IP addresses define the end points of the
address pool assigned to this scope.

Server

Set up the IP Address Pool

DHCP Manager

, and select

window.

Scope

, and select

Start Address

End Address

Network Administrator

Server Add.

box. Also type the subnet mask

Program Manager

icon.

icon.

Create

box and the ending IP

.

. In the

IP Address Pool

Note

EN

You can also exclude ranges of IP addresses within a scope.

UNIX systems

55

7 In the Lease Duration section, select Unlimited, and select

OK. To avoid the problems that result when IP addresses

change, Hewlett-Packard recommends that you assign
infinite leases to all of your printers. Be aware, however, that
selecting an unlimited lease duration for the scope causes all
of the clients in that scope to have infinite leases.

Note

If you want clients on your network to have finite leases, you
can set the duration to a f init e time, but y ou sh ould config ure
all of your printers as reserved clients for the scope.

8 If you have assigned unlimited leases, skip to step 9.

Otherwise, select Scope, and select Add Reservations to
set up your printers as reserved clients. For each printer,
perform the following steps in the Add Reserved Clients
window:

a Type the selected IP address.
b Obtain the hardware (MAC) address from the

configuration page, and typ e t h e add r e s s in the Unique

Identifier bo x.
c Type the client name (any name is acceptable).
d To add the reserved client, select Add. To delete a

reservation, in the DHCP Manager window, select

Scope, and select Active Leases . In the Act ive Leases

window, select the reservation that you want to delete,

and select Delete.

9 To return to the DHCP Manager window, select Close.
10 If you are not planning to use Windows Internet Naming

Service (WINS), skip to step 11 . Ot he rw ise pe rfor m the
following steps to configuring your DHCP server:

a From the DHCP Manager window, select DHCP

Options, and select one of the following:

Scope — If you only want Name Services for the

selected scope.

Global — If you want Name Services for all scopes.
b Add the server to the Active Options list. From the

DHCP Options window, select WINS/NBNS Servers

(044) from the Unused Options list. Select Add, and

select OK.
c A warning might appear requesting that y ou set the node

type. You do this in step 10d.

56 Chapter 3 Getting to know the print server

EN

To provide the WINS server’s IP address, perform the

d

following steps:

e
f

g

h

To return to

11

Select

From the

delete any undesired addresses previously set. Type the

WINS server’s IP address, and select

Once the address appears in the list of IP addresses,

select OK. This returns you to the

window . If th e address that y ou just added appear s in the

list of IP addresses (near the bottom of the window)

return to step 10d. Otherwise, repeat step 10c.

In the

Type (046)

add the node type to the

box, type 0x4 to indicate a mi xed node, and select OK.

, and

Value

IP Address Array Editor

DHCP Options

from the

Program Manager

Edit Array

window, select

Unused Options

Active Options

.

, click

, select

DHCP Options

Close

Remove

.

Add

WINS/NBT Node

list. Select

list. In the

.

to

Add

Byte

to

Windows 2000 server

To set up a DHCP scope on a Windows 2000 server, perform the
following steps:

To run the Windows 2000 DHCP manager utility, click

1

Settings
Tools

, and

folder, and run the

Control Panel

DHCP

. Open the

utility.

Administrative

Start

,

Note

EN

In the DHCP window, find and select your Windows 2000

2

server in the DHCP tree. If your server is not listed in the
tree, select
server.

After selecting your server in the DHCP tree, click the

3

menu, and select

Wizard.

Scope

In the

4
5
6

If you are using subnetting, the sub net ma sk defin es which po rtion of
an IP address specifies the subnet and which portion specifies the
client device.

Add New Scope

Enter a name and description for this scope, and click
Type the range of IP addresses for this scope (begin ning IP

address and ending IP address). Also , type the subnet mask,
and click

Next

, and click the

DHCP

New Scope

.

Action

. This runs the

Wizard, click

menu to add the

Add New

.

Next

UNIX systems

Action

Next

57

.

7 If applicable, type the range of IP addresses within the scope

that you want the server to exclude, and click Next.

8 Type the IP address lease duration for your DHCP clients,

and click Next. Hewlett-Packard recommends that you
assign reserved IP addresses to all of your printers. You can
do this after you set up the scope.

9 To configure the DHCP options for this scope later, select No,

and click Next. To configure the DHCP options now, select

Yes, and click Next.
a If desired, type the IP address of the router (or default

gateway) that the clients will use, and click Next.
b If desired, type the domain name and Domain Name

System (DNS) servers for the clients, and click Next.
c If desired, specify the WINS server names and IP

addresses, and click Next.
d To activate the DHCP options now, select Yes, and click

Next.

10 You have successfully set up the DHCP scope on this server .

To close the wizard, click Finish.

11 To configure your printer with a reserved IP address within

the DHCP scope, perform the following steps:
a In the DHCP tree, open the folder for your scope, and

select Reservations.

b Click the Action menu, and select New Reservation.
c Type the appropriate information in each field, including

the reserved IP address for your printer.

Note

The MAC address for your HP JetDirect-connected

printer is available on the HP JetDirect configuration

page.

d Under Supported types, select DHCP only, and click

Add.

Note

Selecting Both or BOOTP only results in a BOOTP

configuration because of the sequence in which

HP JetDirect print servers initiate the configuration

protocol requests.

58 Chapter 3 Getting to know the print server

EN

Specify another reserved client, or click

e

Close

. The
reserved clients added are display ed in the Reservations
folder for this scope.

Close the DHCP manager utility.

12

Enabling or disabling DHCP

If you do not want your HP JetDirect print server configured via
DHCP, you must disable DHCP configurat ion. You can use one of
the following methods to enable or disable DHCP:

If you use the printer control panel to disable BOOTP on the

●

HP JetDirect print server, DHCP is disabled.
You can use Telnet to enable or disable DHCP operation on

●

the HP JetDirect print server. Wh en y ou use Telnet to disable
a DHCP configuration Telnet, the print server automatically
releases any names and IP addresses associated with the
DHCP server and reinitializes the TCP/IP protocol for the
print server. At this po int, the print server is unconfigured and
begins to send BOOTP and RARP requests to acquire new
(non-DHCP) configuration information.

You can use HP Web JetAdmin to modify the TCP/IP

●

parameters.

Note

EN

If you manually provide an IP address when you use Telnet to
disable DHCP, the print server still releases its DHCP-provided IP
address but the print server does not send BOOTP and RARP
configuration requests. Instead, the print server uses the
configuration information that you provided. Therefore, if you
provide the IP address, you should also manually set all of the
configuration parameters , such as subnet mask, default gatew a y,
and idle timeout.

If you change the DHCP configur ation state from disab led to enab led,
the print server assumes that it should acquire its configuration
information from a DHCP server. This means that when the Telnet
session is completed, the TCP/IP protocol for the print server is
reinitialized and all of the current configuration information is deleted.
The print server then tries to acquire new co nfiguratio n inf ormation by
sending DHCP requests on the network to a DHCP server.

UNIX systems

59

Moving to another network

When you move an HP JetDirect print server that is configured
with an IP address to a new network, make sure that the IP
address does not conflict with the IP addresses on the new
network. You can change the print server’s IP address to one that
can be used on the new net work, or you can erase the curren t IP
address and configure another IP address after you install the
print server on the new network. Cold reset the print server (see

Troubleshooting the print server

If the current BOOTP server cannot be reached, you might need
to find a different BOOTP server and configure the printer to that
server.

If you used BOOTP or DHCP to configure the print server, edit
the appropriate system files with updated settings. If you
manually set the IP address, reconfigu re the IP parameters as
described in this chapter.

Follow the instructions on the appropriate Home page to
configure or modify your printer. These instructions show you
how to configure y our printer and set up the printer for printing.

Note You can substitute the server.domain with the TCP/IP address.

for instructions).

60 Chapter 3 Getting to know the print server

EN

4

Media

This chapter provides information on the following topics:

Optimizing print quality for media types

●

Printing transparencies and labels

●

Printing envelopes

●

Printing letterhead or preprinted forms

●

Printing custom-sized media or cardstock

●

EN

61

Optimizing print quality for media types

Media type settings control the temperature of your printer’s
fuser. You can change the settings for the media that you are
using to optimize the print quality. The following are the media
types that you can optimize:

● Plain paper

● Bond paper

● Cardstock

Envelope

●

● Heavy paper

● Labels

Rough paper

●

● Thin paper

● Transparency

You can access the optimizing f eature f rom the Paper tab in your
printer driver or from HP LaserJet Device Configuration.

Printing speeds are automatically reduced when printing
special-sized media.

62 Chapter 4 Media

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Printing transparencies and labels

Only use transparencies and labels that are recommended for
use in laser printers, such as HP transparency film and
HP LaserJet labels. See Printer media specifications
information.

for more

CAUTION

Inspect the media to make sure that it is not wrinkled or curled and that
it does not have any torn edges or missing labels.

To print transparencies or labels

Open the straight-through output door.

1

Load a single page in the priority input tray or load multiple

2

pages in the main input tray. Make sure that the top of the
media is forward and the side to be printed (rough side) is
facing up.

Adjust the media guides.

3

Access the optimizing feature from the

4

printer driver or from HP LasetJet Device Configuration.
Then select
labels in the drop-down box.

Print the document. Remove the media from the back of the

5

printer as it prints to prevent it from sticking together and
place the printed pages on a flat surface.

Optimize for:

and choose transparency or

Paper

tab in your

EN

Printing transparencies and labels

63

Printing envelopes

1

2

3

Printing one envelope

Only use envelopes that are
recommended for lase r printers. See

Printer media specifications

information.

Note

Use the priority input tray f or printing one
envelope. Use the main input tray for
printing multiple envelopes.

1 To prevent the envelopes from

curling as they print, open the
straight-through output door.

2 Before loading the envelopes, slide

the media guides outward to slightly
wider than the envelopes.

3 Place the envelope with the stamp

end forw ard and the side to be
printed facing up.

for more

4

64 Chapter 4 Media

Note

If the envelope has a flap on the short
edge, feed that edge into the printer first.

4 Adjust the media guides to the

length and width of the envelope.
Set Optimize for: to Envelope, and
print the envelope.

EN

Printing multiple
envelopes

1

2

3

Only use envelopes that are
recommended for lase r printers. See

Printer media specifications

information.

Note

Use the priority input tray f or printing one
envelope. Use the main input tray for
printing multiple envelopes.

To prevent the envelopes from

1

curling as they print, open the
straight-through output door.

Before loading the envelopes, slide

2

the media guides outward to slightly
wider than the envelopes.

Place the envelopes with the stamp

3

end forw ard and the side to be
printed facing up.

for more

EN

Note

If the envelopes have a flap on the short
edge, feed that edge into the printer first.

Adjust the media guides to the

4

5

4

length and width of the envelopes.
Set

Optimize for:

print the envelope.
Replace the priority input tray.

5

to Envelope, and

Printing envelopes

65

Printing letterhead or preprinted forms

To print letterhead or preprinted forms

1 Load the paper with the top forward and the side to be

printed facing up. Adjust the media guides to fit the width of
the paper.

2 Print the document.

Note To print a single-page cover letter on letterhead, followed by a

multiple-page document, load the letterhead in the priority input tray
and load the standard paper in the main input tray. The printer
automatically prints from the priority input tray first.

66 Chapter 4 Media

Cover letter f ollowed b y document.
Use both input trays.

EN

Printing custom-sized media or cardstock

The HP LaserJet 1200 Series can print on custom-sized media
or cardstock between 76 by 127 mm (3 by 5 in.) and 216 by
356 mm (8.5 by 14 in.). Depending on the media, you can print
up to 10 sheets from the priority input tray. Use the main input
tray for multiple sheets.

CAUTION

Make sure that the sheet s are not stuck t ogether bef ore you load th em.

To print on custom-sized media or cardstock

Open the straight-through output door.

1

Load the media with the narrow side forward and the

2

side to be printed facing up. Adjust the side and rear
media guides to fit the media.

Select the correct size in the printer settings. (Software

3

settings can override printer properties.)
Access the optimizing feature from the

4

printer driver or from HP LasetJet Device Configuration.
Then select
drop-down box.

Print the document.

5

Optimize for:

and choose cardstock in the

Paper

tab in your

EN

Printing custom-sized media or cardstock

67

68 Chapter 4 Media

EN

5

Printing tasks

This chapter provides information on the following topics:

Printing with manual feed

●

Printing on both sides of the paper (manual duplexing)

●

Printing watermarks

●

Printing multiple pages on a single sheet of paper

●

(N-up printing)
Printing booklets

●

Canceling a print job

●

Understanding print quality settings

●

Using EconoMode (Save Toner)

●

EN

69

Printing with manual feed

You can use manual feed when printing mixed media, for
example, a n env elope , then a le tter , t hen an en ve lope, and so o n.
Load an envelope in the priority input tray and load letterhead in
the main input tray. You can also use manual feed to prot ect your
privacy when printing to a network printer.

To print using manual feed, access the printer properties or
printer setup in your software application, and select Manual
Feed from the Source Tray drop-down list. See Printer

properties (driver) for instructions. After you have enabled the

setting, press the Go button (blinking) each time to print.

70 Chapter 5 Printing tasks

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Printing on both sides of the paper (manual duplexing)

To print on both sides of the paper (manual duplexing), you m ust
run the paper through the printer twice. You can print using the
media output bin or the straight-through output path.
Hewlett-Packard recommends that you use the media output bin
for lightweigh t pape r an d use the str a ight - thro ugh outpu t p ath for
any heavy media or media that curls when printed.

See the following topics for more information:

Manual duplex using the output bin

●

Manual duplex on heavy media or card stock

●

Note

Note

Manual duplexing is only supported in Windows.

Manual duple xing can cause the printer to become dirty , reducing print
quality. See Cleaning the printer
dirty.

for instructions if the printer becomes

EN

Printing on both sides of the paper (manual duplexing)

71

Manual duplex using the
output bin

1

1 Make sure that the straight-through

output door is closed.

2 Access the printer properties. See

Printer properties (driver)

instructions. On the Finishing tab,
click Print on Both Sides, select the

Flip Pages Up check box, and click
OK. Print the document.

for

2

3

4

3 After side one has printed, remove

the remaining paper from the input
tray, and set it aside until after you
finish your manual duplexing job.

4 Gather the printed pages, turn the

printed side down, and straighten
the stack.

5 Place the stack back in the input tr ay.

Side one should be f acing down with
the top edge toward the printer.
Replace the priority input tray.

Click OK (on screen), and wait for
side two to print.

72 Chapter 5 Printing tasks

EN

Manual duplex on heavy
media or card stock

1

2

3

For heavy media, such as card stock,
use the straight-through output path.

Load the media, and open the

1

straight-through output door.
Access the printer properties. See

2

Printer properties (driver)

instructions. On the
click

Print on Both Sides

Straight Paper Path

click OK. Print the document.
After side one has printed, remove

3

the remaining paper from the input
tray and set it aside until after you
finish your manual duplexing job.

Gather the printed pages, turn the

4

printed side down, and straighten
the stack before placing it back in the
input tray. Side one should be facing
down with the top edge toward the
printer.

for

Finishing

check box, an d

tab,

, select the

EN

Click
side two to print.

4

Printing on both sides of the paper (manual duplexing)

(on screen), and wait for

OK

73

Printing watermarks

You can use the watermark option to print text “underneath” (in
the background) of an existing document. For example, you
might want to have large gra y letters reading Draft or Confidential
printed diagonally across the first page or all of the pages of a
document.

Accessing the watermark feature

1 From your software application, access the printer

properties. See Printer properties (driver)

for instructions.

2 On the Effects tab (Windows) or the Watermark/Overlay

screen (Macintosh), specify the type of watermark that you
want to print on your document.

74 Chapter 5 Printing tasks

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Printing multiple pages on a single sheet of paper
(N-up printing)

You can select the number of pages that you want to print on a
single sheet of paper. If you choose to print more than one page
per sheet, the pages appear smaller and are arranged on the
sheet in the order that they would otherwise be printed. You can
specify up to 9 pages per sheet of paper.

Accessing the multiple pages per sheet feature (Windows)

From your software application, access the printer

1

properties. See Printer properties (driver)

for instructions.

EN

On the

2

number of pages per sheet that you want to print.
There is also a check box for page borders and a pull-down

3

menu to specify the order of pages printed on the sheet.

Finishing

tab under

Pages Per Sheet,

specify the

Accessing the multiple pages per sheet feature (Mac OS)

From the desktop, select the

1

From the

2

In the

3

pages per sheet to print.
Click

4

Printing multiple pages on a single sheet of paper (N-up printing)

General

Pages Per Sheet

.

Save

dropdown list, select

dropdown list, select the number of

File

then

Print Desktop

Layout

.

.

75

Printing booklets

You can print booklets on letter, legal,
executive, or A4 paper.

1

2

3

1 Load the paper, and make sure that

the straight-through output door is
closed.

2 Access the printer properties. See

Printer properties (driver)

instructions. On the Finishing tab
(Windows) or the Layout screen
(Macintosh), select Print on Both

Sides, and select Letter (Left
Binding) or Letter (Right Binding)

in the Booklet pull-down menu. Print
the booklet.

3 After side one has been printed,

remove the remaining paper from
the input tray, and set it aside until
your booklet job is complete.

4 Gather the printed pages, turn the

printed side down, and straighten
the stack of paper.

Continued on next page.

for

4

76 Chapter 5 Printing tasks

EN

Place the pages from side one back

5

5

in the input tray. Side one should be
facing down with the top edge
toward the printer.

Click

(on screen), and wait for

OK

side two to print.
Fold and staple the pages.

6

6

EN

Printing booklets

77

Canceling a print job

You can cancel a print job from a software application or a print
queue.

To stop the printer immediately, remove the remaining paper from
the printer. After the printer stops, use one of the following
options.

●

Printer control panel: To cancel the print job, press and
release the Go button on the printer control panel.

●

Software application: Typically, a dia log bo x appears briefly
on your screen, allowing you to cancel the print job.

●

Windows print queue: If a print job is waiting in a print
queue (computer memory) or print spooler, delete the job
there. Go to the Printer screen in Windows 9x, 2000,
Millennium, and NT 4.0, click Start, Settings, and Printers.
Double-click the HP LaserJet 1200 icon to open the window ,
select your print job, and click Delete.

●

Desktop print queue (Mac OS): Open the printer queue by
double-clicking on the printer’s icon in the Finder. Then
highlight the print job and click Trash.

If the status lights on the control panel continue to blink after you
cancel a print job, the computer is still sending the job to the
printer. Either de lete t he job fr om the p rint queue or wait until the
computer finishes sending data. The printer will return to the
Ready state.

78 Chapter 5 Printing tasks

EN

Understanding print quality settings

Print quality settings affect how light or dark the print is on the
page and the style that the g raphics are printed. You can also use
the print quality settings to optimize the print quality for a specific
media type. See Optimizing prin t quality for m edia types
information.

You can change the settings in the printer properties to
accommodate the types of jobs you are printin g . The following
are the settings:

for more

Note

●

Best Quality:

This prints at 1200 dpi and provides the best

print quality.

●

Faster Printing:

The resolution is reduced slightly so that

the job can print faster. This is the default setting.

●

Custom:

This prints the same as the Faster Printing setting,

but you can chang e the scale patterns.

●

EconoMode (Save Toner):

Text is printed using less toner.

This setting is useful when you are printing drafts.

You can access these settings on the
under

Print Quality

details of each setting, click

Imaging Options

settings in the printer properties. To view the

Details

. For Macintosh, select the

screen.

Finishing

tab (Windows)

To change the print quality settings for all future print jobs, access th e
properties through the

menu in the Windows system tray. To

Start

change the print quality settings only for the curr ent software
application’s use , access the properties through the

Print Setup

menu
in the application you are using to print. See Printer properties (d river)
for more information.

EN

Understanding print quality settings

79

Using EconoMode (Save Toner)

An excellent way to extend the life of your toner cartridge is by
using EconoMode. EconoMode uses substantially less toner
than normal printing. The printed image is much lighter, but it is
adequate for printing drafts or proofs.

To enable EconoMode, access the printer properties. On the
Finishing tab (Windows) or the Imaging Options screen
(Macintosh) under Print Quality, select EconoMode.

Note See Pr inter properties (driver)

for all future jobs.

for instructions on enabling EconoMode

80 Chapter 5 Printing tasks

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6

Scanning tasks

This chapter provides information on the following topics:

Starting a scan

●

Scanning to e-mail

●

Editing scanned text (Optical Character Recognition)

●

Storing scanned text or images

●

Acquiring an image

●

Adjusting the contrast

●

Enhancing the scanned image in HP Document Manager

●

Adding annotations to scanned images

●

Canceling scan jobs

●

Note

EN

T o obtain good results , it is important that you use the correct resolution
and color settings to scan your jo b. See Scanner resolution and color
for more information.

81

Starting a scan

You can start the scanning process from the HP LaserJet
Director.

Note The HP LaserJet Director is not supported for Microsoft Windows 95.

If you are using Windows 95, see Acquiring an image.

Windows

1 Place the item into the copier/scanner media input tray.
2 Press the Scan button on the copier/sca nner, or open the

HP LaserJet Director by clicking the HP LaserJet Director
icon located on the taskbar and clicking Scan.

3 Select a scan destination.
4 Choose to scan in color by selecting the Scan in color check

box. The product automatically scans in black and white if
you do not select this check box.

5 Select whether you want to scan all pages at once or scan

page-by-page.
If you choose to scan all pages at once, click Scan. T he edits
are saved and the rest of the pages are scanned
automatically. The entire document is sent to the destination.
If you send a scanned document to a file, a printer, or an
e-mail application, a secondary dialog box appears and
prompts you for additional information.

-Or­If you choose to scan page-by-page, see Working with

scanned items.

Mac OS

1 Place the item into the copier/scanner media input tray.
2 Press the Scan button on the copier/scanner, or double-click

the alias for the HP LaserJet Director that appears on the
desktop and clicking Scan on the HP LaserJet Director. The
HP LaserJet Scan Control Viewer dialog box appears.

3 Select a scan destination.
4 To select the color scanning option, click Scan in color . (The

product automatically scans the selection in black and white
if this option is not selected.)

82 Chapter 6 Scanning tasks

EN

Select whether you want to scan all pages at once or scan

5

page-by-page.
If you choose to scan all pages at once, click
are saved and the rest of the pages are scanned
automatically. The entire document is sent to the destination.
If you send a scanned document to a file, a printer, or an
e-mail application, a secondary dialog box appears and
prompts you for additional information.

-Or­If you choose to scan page-by-page, see Working with

scanned items.

Scan

. The edits

Working with scanned items

If you choose to scan page-by-page, you can pe rfo r m editin g
functions on each page. Editing functions include lightening and
darkening photo regions, adding or rem o vin g re gio n s fro m th e
page, changing region types, and cropping sections.

Click

1

2

3

4

Scan First Page

appears in the Preview window.
Choose a Viewer mode by clicking its corresponding button

on the toolbar located in the upp er right corner of the Previe w
window.

Click

Scan Next Page

previous page and scan the next page in the document
feeder tr ay. Repeat steps 2 and 3 for the remaining pages in
the document feeder tray.

-Or­Click
are scanned automatically. The entire document is sent to
the destination.

If you send a scanned document to a file, a printer, or an
e-mail application, a secondary dialog box appears and
prompts you for additional information.

. The edits are saved and the rest of the pages

Send

. The first page is scanned and

to save any edits performed on the

Scanning to e-mail

You can use HP LaserJet Director or HP LaserJet Document
Manager to scan to e-mail.

Note

EN

The e-mail feature is not available in Windows 95.

Scanning to e-mail

83

Using the e-mail feature (Windows 98, 2000, Millennium, NT 4.0)

1 Load the original with the narrow side forward and t he side to

be scanned facing up.

2 Adjust the media guides.
3 Press the Scan button on the scanner. HP LaserJet Director

launches automatically unless you change the default
settings or are networked.

1 2 3

4 In HP LaserJet Director, click E-Mail.
5 The original is scanned, and your computer e-mail software

application launches and automatically attaches the scanned
image as a file.

Using the e-mail feature (Mac OS)

1 Open the HP LaserJet Director by double-clicking the alias

for the HP LaserJet Director that appears on the desktop.

2 Click the Email button on the HP LaserJet Director.
3 Choose e-mail as the destination.
4 If an e-mail appears with the scanned item attached, click

Send.

-Or­Follow the instructions on the wizard.

84 Chapter 6 Scanning tasks

EN

Editing scanned text (Optical Character Recognition)

You can use the Edit feature to edit faxes, letters, newspaper
clippings, and many other documents. When you edit scanned
text, an Optical Character Recognition (OCR) application reads
the text, and you can import the text into a word processing
program for editing. To change the link for your word processing
program, use HP LaserJet Director.

Note

The e-mail feature is not available in Windows 95.

Using the OCR feature (Windows 98, 2000, Millennium, NT 4.0, and Mac OS)

Load the original with the narrow side forward and t he side to

1

be scanned facing up.
Adjust the media guides.

2

Press the

3

launches unless you change the default settings or are
networked.

1 2 3

button on the scanner. HP LaserJet Director

Scan

EN

In HP LaserJet Director, click

4

Editing scanned text (Optical Character Recognition)

OCR

.

85

5 The original is scanned, and your word processing software

application launches automatically. The scanned image has
been optically read and is now ready to edit.

6 Edit your document.

Note If the word processing icon is not present or active, either you do not

have a w ord processing software application installed on your comp uter
or the scanner software did not recognize the application during the
installation. The online help provides instru ctio n s on how to create a
link to your word processing software application. See Accessing the

online help.

86 Chapter 6 Scanning tasks

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Storing scanned text or images

HP software provides direct access to your file management
system, which means that you can qu ic kly store scanned imag es
in any directory you choose. You can use HP LaserJet Director or
HP LaserJet Document Manager to store scanned images. See

HP LaserJet Director (Windows 98, 2000, Millennium, NT 4.0,
and Mac OS) or HP LaserJet Document Manager (Windows 98,
2000, Millennium, NT 4.0, and Mac OS) for more information.

Note

The e-mail feature is not available in Windows 95.

Using the Store feature (Windows 98, 2000, Millennium, NT 4.0, and Mac OS)

Load the original with the narrow side forward and t he side to

1

be scanned facing up.
Adjust the media guides.

2

Press the

3

launches automatically unless you change the default
settings or are networked.

1 2 3

button on the scanner. HP LaserJet Director

Scan

EN

In HP LaserJet Director, click

4

The document is scanned, and the scanned image is stored

5

on the desktop.
If necessary, you can crop or scale the image or add

6

annotations.
Select the

7

your choice listed on the left side of HP LaserJe t Document
Manager.

Folders

tab and drag the image to the directory of

Archive

Storing scanned text or images

.

87

Acquiring an image

Note If you are using Windows 95 and want to scan documents, y ou will have

to use TWAIN-compliant software. For all other operating systems,
using TWAIN-compliant software is optional.

The product is TWAIN-compliant and works with Windows- and
Macintosh-based programs that support TWAIN-compliant
scanning devices. While in a TWAIN-enabled program, you can
access the scanning feature and scan an image directly into the
open application. To do so, follow the program’s instructions for
acquiring an image using TWAIN. For more specific information,
see Accessing the online help

.

Adjusting the contrast

When you scan originals that ha v e a colored
background an d text that does not stan d out
well (contrast-sensitive originals), you might
need to adjust the contrast. For exam ple, if
you scan a yellow receipt with light gray
print, the text might not be legible. To make
the text more legible, increase the contrast
(darken the text).

Accessing the contrast feature

●

Using the HP LaserJet TWAIN driver: To adjust the
contrast, move the slider left (less contrast) or right (more
contrast).

●

Using HP LaserJet Document Manager: Select the Tools
menu, select Image Enhancement, and select Contrast.

●

Using the Scan Control Viewer (Windows only): Scan the
document in page-by-page mode, select photo regions you
want to adjust, click the right-mouse button, and adjust the
contrast by selecting Lighten or Darken from the context
menu.

88 Chapter 6 Scanning tasks

EN

Enhancing the scanned image in HP Document
Manager

You can use HP LaserJet Document Manager to make the
following enhancements to scanned images:

Adjust the contrast

●

Enhance

●

Annotate

●

Rotate and flip

●

Straighten

●

Invert

●

Sharpen

●

Clean

●

Convert to grayscale

●

Crop

●

Note

The online help provides instructions on how to use these featur es. See

Accessing the online help.

Accessing the image enhancement features

From HP LaserJet Document Manager, click

Image Enhancement

.

Tools

, and click

EN

Enhancing the scanned image in HP Document Manager

89

Adding annotations to scanned images

You can use HP software to modify and annotate your scanned
images. You can perform any of the following tasks on your
scanned image:

● Add text

● Add electronic sticky notes

● Highlight text or g raphics

Rubber stamp the image (for example, Confidential)

●

● Draw lines and arrows

● Add hyperlinks

Note The online help provides instructions on how to use these featur es. See

Accessing the online help.

Accessing the annotation features

From HP Lase rJet Document Manager, select the Tools tab, and
click Annotations.

Note To change the annotations settings, click Tools, and clic k Annotation

Properties.

Canceling scan jobs

You can use the following methods to cancel a scan job:

● Simultaneously press both buttons on the copier/scanner

control panel.

● Click Cancel in the dialog box on the computer screen.

Note If you cancel a job during a scan, you will need to clear the original from

the copier/scanner media input tray.

90 Chapter 6 Scanning tasks

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7

Copying tasks

This chapter provides information on the following topics:

Understanding copying features

●

Using the Quick Copy feature

●

Using HP LaserJet Copier

●

Adjusting the contrast

●

Canceling copy jobs

●

EN

91

Understanding copying features

You can use the Quick Copy feature or HP LaserJet Copier to
make copies. You use each method for different purposes. See
the following sections for more information:

● Using the Quick Copy feature

● Using HP LaserJet Copier

Using the Quick Copy feature

You can use the Quick Copy feature to quickly make a single
copy of a document (up to 30 pages), even if your computer is
turned off. You can change the default Quick Copy settings, if
necessary, to provide the best looking copies for the type of
original that you copy the most. These settings are applied to
every Quick Copy job until you change them.

See Quick Copy settings
the default Quick Copy settings, or see Printer online help

1 Make sure that the printer is loaded with paper.
2 Load the original document (up to 30 pages) in the scanner

paper input tray with the narrow side forward and the
side to be copied facing up. Adjust the media guides to fit
the original. See Loading originals in the copier/scanner
more information.

3 Open or close the straight-through output door to

accommodate the copy job. If you are copying to
standard-weight media, use the output bin (door closed). If
you are copying to heavy media, use the straight-through
output path (door open).

4 Press the Copy button on the scanner.

for more information about changing

.

for

92 Chapter 7 Copying tasks

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Quick Copy settings

You can change the default Quick Copy settings when your
computer is turned on. Quick Copy settings remain the same for
all future Quick Copy jobs, even when y our computer is turned
off, until you change the defaults again. Quick Copy settings
include the following defaults:

Number of copies = 1

●

Collation = On

●

Reduce or enlarge = Original (100%)

●

Copy quality = Text

●

Contrast = Middle Setting

●

Accessing the Quick Copy settings

●

WIndows 9x, 2000, Millennium, and NT 4.0:

HP LaserJet Director, click

Device Configuration.
Configuration

If HP LaserJet Director is not running:

●

•

Windows:

and

Tools, HP LaserJet Device Configuration

the

Copy

•

Mac OS:
Configuration

opens, click on the

Click

Start, Programs, HP LaserJet 1220

tab.

Double-click the

icon. Click the

Toolbox

After the

, and

HP LaserJet Device

Copy

HP LaserJet 1200 Device

Copy

tab.

In

HP LaserJet

tab.

,

. Click on

EN

Using the Quick Copy feature

93

Using HP LaserJet Copier

You can use HP LaserJet Copier to perform any of the following
tasks when you copy your original:

● Print multiple copies of the same document (up to 30 pages)

● Enable or disable collation

● Reduce or enlarge the image

Adjust the contrast

●

● Specify the copy quality

● Make color copies by sending to a colo r printer

Note The online help provides instructions on how to use these featur es. See

Printer online help.

Accessing HP LaserJet Copier

Windows 9x, 2000, Millennium, NT 4.0, and
Mac OS

Access HP LaserJet Copier from the following locations:

●

HP LaserJet Director: Click Copy or Copy Plus.

●

Program Group (Windows only): Click Start, Programs,
HP LaserJet 1220, and HP LaserJet Copier.

●

HP LaserJet Document Manager (Windows) or
HP Workplace (Mac OS): Click on the Copier icon.

If you click the Copy Plus icon, in addition to the standard copier
settings, you can also adjust the brightness of your copies and
send the copy to another printer, including a color printer.

Accessing HP LaserJet Copy Plus

You can use HP LaserJet Copy Plus to send the scanned image
to any installed Windows printer, including color printers so that
you can make color copi es. You can also access advanced
features, such as copying N-up and including watermarks.

94 Chapter 7 Copying tasks

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Windows 9x, 2000, Millennium, and NT 4.0

Access HP LaserJet Copy Plus from the following locations:

●

HP LaserJet Director:

●

Program Group (Windows only):
HP LaserJet 1220

Click

, and

HP LaserJet Copier

I want to copy to another printer

Copy Plus

Click

option.

.

Start, Programs

. Select the

,

EN

Using HP LaserJet Copier

95

Adjusting the contrast

When you copy originals that have a colored
background and t ext that does not stand out
well (contrast-sensitive originals), you might
need to adjust the contrast. For example, if you
copy a yellow receipt with light gray print, the
text might not be legible. To make the te xt
more legible, increase the contra st (darken the
text).

Accessing the contrast feature

●

Quick Copies: From HP LaserJet Director, click Toolbox,
and HP LaserJet Device Configuration. After HP LaserJet
Device Configuratio n opens, click on the Copy tab.

●

If HP LaserJet Director is not running: See HP LaserJet

Director (Windows 98, 2000, Millennium, NT 4.0, and Mac
OS).

●

Full-featured copies: Open HP LaserJet Copier. See Using

HP LaserJet Copier for instructions.

Canceling copy jobs

You can use the following methods to cancel a copy job:

● Simultaneously pressing both buttons on the copier/scanner

control panel.
Click Cancel in the dialog box on your computer screen.

●

● Reset the printer.

● For copies started in HP LaserJet Copier, click Cancel.

Note If you cancel a job during a copy, you must clear the original from the

copier/scanner media input tray.

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Managing the toner

8

cartridge

This chapter provides information on the following subjects:

Using HP toner cartridges

●

Storing toner cartridges

●

Recycling toner cartridges

●

Saving toner

●

Redistributing toner

●

Changing the toner cartridge

●

EN

97

Using HP toner cartridges

HP policy on non-HP toner cartridges

Hewlett-Packard Compan y cannot recommend the use of
non-HP toner cartridges, either new, refilled, or rema nufactured.
Since they are not HP products, HP cannot influence their de sign
or control their quality.

Note The warranty does not apply to defects resulting from software,

interfacing, or parts not supplied by HP.

Storing toner cartridges

Do not remove the toner cartridge from its package until you are
ready to use it. The shelf life of a toner cartridge in an unopened
package is approximately 2.5 years. The shelf life of a toner
cartridge in an opened package is approximately 6 months.

CAUTION To prevent damage to the toner cartridge, do not expose it to light.

Toner cartridge life expectancy

The life of the toner cartridge depends on the amount of toner
that your print jobs require. When printing text at 5% coverage,
the standard toner cartridge (C7115A) lasts an average of
2,500 pages. The extended lif e toner cartridge (C7115X) lasts an
average of 3,500 pages. This assumes that you set the print
density to 3 and turn EconoMode off. (These are the default
settings.)

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