HP 1040xi, 1050xi User Guide
HP 1040/1050 Fax series
User Guide
Part number: Q7270-90102
First edition: 10/2004
© Copyright 2004 Hewlett-Packard Development
Company, L.P.
The information contained herein is subject to change
without notice. No part of the document may be
photocopied, reproduced, or translated to another
language without the prior written consent of HewlettPackard Company.
•Certificates of deposit
•Copyrighted works
Safety information
WARNING! To prevent fire or shock hazard, do not
expose this product to rain or any type of moisture.
Notice
The only warranties for HP products and services are set
forth in the express warranty statements accompanying
such products and services. Nothing herein should be
construed as constituting and additional warranty. HP
shall not be liable for technical or editorial errors or
omissions contained herein.
The Hewlett-Packard Company shall not be liable for
incidental or consequential damages in connection with,
or arising out of the furnishing, performance, or use of
this document and program material which it describes.
Note: Regulatory information can be found in the
Specification section of this guide.
It is not lawful in many places to make copies of the
following items. When in doubt, check with a legal
representative first.
•Governmental paper or documents
- Passports
- Immigration papers
- Selective service papers
- Identification badges, cards or insignias
•Governmental stamps:
- Postage stamps
- Food stamps
•Checks or drafts drawn on Governmental agencies
•Paper currency, traveler’s checks, or money orders
Always follow basic safety precautions when using this
product to reduce risk of injury from fire or electric
shock.
WARNING! Potential shock hazard
•Read and understand all instructions in the setup
poster.
•Telephone lines can develop hazardous voltages. To
avoid electrical shock, do not touch the contacts on the
end of the cord, or any of the sockets on the HP Fax.
Replace damaged cords immediately.
•Never install telephone wiring during a lightening
storm.
•Use only a grounded electrical outlet when connecting
the device to a power source. If you do not know
whether the outlet is grounded, check with a qualified
electrician.
•Observe all warnings and instructions marked on the
product.
•Unplug this product from wall outlets and telephone
jacks before cleaning.
•Do not install or use this product near water or when
you are wet.
•Install the product securely on a stable surface.
•Install the product in a protected location where no
one can step on or trip over the line cord, and where
the line cord will not be damaged.
•If the product does not operate normally, see the
Troubleshooting section of this user guide.
•No operator-serviceable parts inside. Refer servicing
to qualified service personnel.
•Use in a well ventilated area.
Contents
1Quick start
Load paper 1
Load documents to fax or copy 2
Send a fax 2
Receive a fax 3
Make a copy 3
Make a telephone call 4
2 HP Fax basics
The HP Fax 1040/1050 6
Parts of the HP Fax 6
Control Panel of HP FAX 7
The menus 12
Overview of menu options 13
BASIC FAX menu 13
ADVANCED FAX menu 14
SET UP SOUND menu 15
TOOLS menu 15
SET UP TAM menu 15
Loudspeaker—HP 1040 Fax 16
Speakerphone—HP 1050 Fax 16
Navigate the menus 17
Ready mode 17
Menu buttons 17
Enter dates, times, text, and telephone numbers 18
Most text fields 18
Fax header telephone number 19
Speed dialing 21
Store a number in the phone book 21
Print the phone book 22
Dial from the phone book 22
One-touch dialing 22
Speed dialing 22
Phone book dialing 22
Paper types and sizes 23
Document types and sizes 23
Set document resolution and contrast for a single copy 24
Adjust volume 25
Ringer volume 25
Speaker volume 25
Automatic fax redial 26
Receiving via an extension telephone (HP 1040 Fax only) 26
Contents i
3 Additional features
Set rings to answer 27
Use Caller ID 28
Turn Caller ID on 28
See who called with Caller ID 28
Print a list of Caller ID numbers 28
Block junk fax numbers 28
Add a junk fax number 28
Delete a number 29
Scan & Fax Mode 29
Image TCR 29
Distinctive ring (DRPD) 30
Step 1—Teach the HP Fax the ring pattern 30
Step 2—Set up distinctive ring (DRPD) answer mode 31
Answer/receive mode 31
HP1040 Fax 31
HP1050 Fax 32
4 Digital message center (HP 1050 Fax only)
Turn on the message center 35
Record your greeting 36
Play your greeting 36
Screen or monitor your calls 37
Announcement only 37
Play back messages 37
Play back new messages only 37
Play back all messages 37
Skip or repeat messages 37
Repeating a message or skipping backwards 37
Skipping a message 38
Erase messages 38
Erase selected messages 38
Erase all messages in memory 38
Remote Access 39
Remote Password 39
Access the message center 39
Toll Saver 40
Message paging 41
Set up message paging 41
Receive a message page 41
Record a conversation 41
5 Advanced faxing
Broadcasting 43
Delayed fax 44
Polling 45
Setting send polling 45
Polling another fax to receive 46
To cancel the scheduled job 46
Forward faxes 47
ii Contents
6 Feature reference
Set the date and time 49
Turn on and off sounds 49
Alarm sounds 49
Key sounds 50
Silent mode 50
Set the fax header information 50
Print reports 51
Automatic reports 51
Reports you can print 51
Reprinting faxes 52
Clearing memory 53
Loudspeaker—HP 1040 Fax 53
Speakerphone—HP 1050 Fax 53
Redial a number in memory 54
7 Care and maintenance
Print cartridge information 55
View ink level 55
Print the self test 56
Replace the print cartridge 56
Clear jammed documents and paper 58
Document jams during transmission 58
To clear document jam: 58
Paper jams during printing 58
If the paper is jammed in the printing area 58
If the paper is jammed in the paper feed area 59
Maintain the print cartridge 59
Clean the print cartridge nozzles 59
Wipe the print nozzles and contacts 59
Clean the nozzles 59
Clean the cartridge carrier contacts 60
Clean the document scanner area 61
Adjust the scanner 63
LCD error messages 63
Troubleshooting 66
Fax problems 66
Print quality problems 68
Digital Message Center problems 69
69
Contents
8 Specifications and regulatory information
Paper types and sizes 71
Document types and sizes 71
Acceptable documents 71
Print cartridge 72
Product specifications 72
A sample of ITU #1 test chart (reduced to 60.5%) 74
Environmental product stewardship program 75
Regulatory notices 76
Contents iii
Declaration of conformity 78
Use Hewlett-Packard support services 79
Hewlett-Packard LIMITED WARRANTY STATEMENT 80
iv Contents
1 Quick start
This chapter gives you a quick introduction to the basic functions of your new fax
machine. Please refer to the later chapters for detailed instructions.
Load paper
You can load up to 50 sheets of plain paper in the input tray. Before loading the paper,
make sure the paper size is set correctly in the
see
Paper Size
The HP Fax is designed to work with a variety of plain papers (cotton bond 75–90 g/
2
m
(20–24 lb.)) in A4, Letter, and Legal sizes.
TIP: Some papers have a side that’s been conditioned for printing. The “print side” is
indicated on the paper’s packaging. Always load with the print side facing you.
1
on page 13.
1 The “arrow buttons” located under the
Menu button on the control panel are
designated by
BASIC FAX
!"in the instructions.
menu. For more information,
QUICK START
QUICK STARTQUICK STARTQUICK STARTQUICK STARTQUICK STARTQUICK STARTQUICK START
1 Slide the Paper Guide to Ltr
or A4 paper width. Be sure
not to bind the paper stack.
1
2
2 Pull the Paper Tray Cover
toward you to open it.
NOTE: You must open the Paper
Tray Cover to properly insert the
paper.
Quick start
1
Load documents to fax or copy
3
Load documents to fax or copy
You can load up to 10 pages in the document feeder. Load the documents face down
(printed side toward the machine).
3 Fan, neatly stack, then insert
up to 50 sheets of paper with
the print side facing you.
4 Push the Paper Tray Cover
back into place.
4
Send a fax
1. Place the document to be sent (up to 10 pages) in the document feeder.
2. Dial the number by using one of these methods:
• Entering the number and pressing Start/Enter.
• Lifting the handset, entering the number, and pressing Start/Enter.
•Using the Loudspeaker or Speakerphone button to listen as you dial, then pressing
• Pressing and holding a One Touch button. For more information, see One-touch
•Pressing the Speed Dial button, entering a speed dial code and pressing Start/
NOTE: One touch and speed dial codes must have been previously programmed. For
more information, see Store a number in the phone book on page 23.
Adjust guides to document width.
Start/Enter.
dialing on page 24.
Enter. For more information, see Dial from the phone book on page 24.
Quick start 2
Receive a fax
How faxes are received depends on how the Answer Mode/Receive Mode is set. For
more information, see Set rings to answer on page 27.
FAX or TAM answer mode
The fax machine will answer the telephone, automatically detect fax tones, and receive a
fax.
TIP: If you answer the telephone and hear fax tones, press the Start/Enter button to
receive the fax.
AUTO answer mode
In AUTO mode the telephone rings for a certain number of rings (see Set rings to answer
on page 27), then switches to FAX receiving.
TEL answer mode
If the answer Mode is set to TEL, you must manually receive faxes.
1. Answer the telephone.
Receive a fax
QUICK STARTQUICK STARTQUICK STARTQUICK STARTQUICK STARTQUICK STARTQUICK START
2. If you hear fax tones, press the Start/Enter button.
3. Once you hear fax tones from both machines (this may take several seconds), you
should hang up the telephone.
Make a copy
You can make multiple copies of a10 page document.
Single copy—default settings
1. Turn the page face down and insert it into the document feeder.
2. Press Copy twice.
Multiple copies or copies with options/settings
1. Turn the page face down and insert it into the document feeder.
2. Press Copy.
Number of Copies
TIP: The maximum number of copies depends on the model you purchased.
3. If you want more than one copy, use the phone pad to enter the number of copies.
then
01 [01-50]
will display.
4. Press Copy to start copying or press Start/Enter to go to the next option.
Zoom Rate
then
97%
will display.
Quick start 3
Make a telephone call
5. Press !"to select the reduction or enlargement percentage you want (50 –125).
TIP: The maximum enlargement percent depends on the model you purchased.
6. Press Copy to start copying or press Start/Enter to go to the next option.
Collate
7. Press
If Collate is
8. If Collate is
option.
Print Order
9. Press
Printing the copies in reverse order will cause the first page to be on top when the copy
is complete.
10.Pressing either Copy or Start/Enter will start copying.
then
Off
!" to select
Off
, pressing either Copy or Start/Enter will start copying.
On
, press Copy to start copying or press Start/Enter to go to the next
then
!" to select
Normal
Make a telephone call
Use one of the following methods:
• Pick up the handset and dial the number.
• Press and hold a One Touch number. This turns on the speaker. When you are
connected, pick up the handset (HP 1050 Fax does not have to pick up handset since
it has a speakerphone.) For more information, see One-touch dialing on page 24.
will display.
On
if you want the copies collated.
will display.
Reverse
if you want the last page printed first.
Quick start 4
• Press the Speed Dial button, enter a speed dial code and press Start/Enter. This turns
on the speaker. When you are connected, pick up the handset (HP 1050 Fax does not
have to pick up handset as it has a speakerphone.) For more information, see Dial from
the phone book on page 24.
• HP 1050 Fax: Press the Speakerphone button and dial the number.
NOTE: One touch and speed dial codes must have already been entered before you can
use them. For more information, see Store a number in the phone book on page 23.
2 HP Fax basics
This chapter lists the basic features of your new HP Fax and introduces you to the
machine. For detailed instructions, refer to the later chapters.
The HP Fax features
The HP Fax offers the following features:
• 100 page fax memory
• 50 page paper tray
• 10 page document feeder
• Scan & Fax capability: Scan the entire document into memory before sending (see
page 29).
• 80 to 100 (depends on model) speed dialing locations (including10 One-Touch
speed dials) (see page 23).
• Distinctive Ring (DRPD) capability: Multiple numbers on the same phone line that are
differentiated by ring pattern (this feature only is available in certain areas) (see
page 30).
• Broadcasting: Send the same document to multiple destinations (see page 43).
• Fax forwarding: Forward documents to another fax machine (see page 47).
• Delayed fax: Send the document at a later time (see page 44).
• Send/Receive Polling: Retrieve a waiting fax or hold a fax to be picked up (see
page 45).
• Caller ID (see page 28).
• Last 10 number redial (see page 54).
• Junk fax blocking (with Caller ID) (see page 28).
• Reports to help you manage your work (see page 51).
The HP 1050 Fax only
The HP 1050 Fax also offers a Digital Message Center with these features:
• 30 minutes of incoming message memory
• 30 second greeting
• Message paging: Calls you when you have received a message.
• Remote access
• Toll saver
• Speakerphone
5 HP Fax basics
The HP Fax 1040/1050
The HP Fax 1040/1050
Parts of the HP Fax
Figure 2-1 Front view
8
2 Paper tray
1 Document support
7
6
1
2
3
4
3 Paper tray cover
4 Document guide
5 Document feeder
6 Handset
7 Paper guide
8 Paper support
5
Figure 2-2 Rear view
1 Power cord socket
1
6 HP Fax basics
Figure 2-3 Bottom view
The HP Fax 1040/1050
1 Connect handset to the
HANDSET
2 Connect telephone line
to the LINE port.
1
2
3
3 HP 1040 only: Connect
answering machine or
extension phone to the
EXT. port.
port.
HP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basics
Control Panel of HP FAX
Figure 2-4 Control panel of HP 1040 Fax
HP Fax basics 7
The HP Fax 1040/1050
HP 1050 Fax
2 3 54
1
Figure 2-5 Control panel of HP 1050 Fax
HP 1050 Fax
Figure 2-6 HP 1040 & HP 1050 Fax control panel—Left side
ABC DEF
JKLGHI MNO
TUVPQRS WXYZ
1 Scan & Fax Mode: When Scan & Fax mode is
turned on, the device scans all pages before
starting to send the fax. The button is lit when
Scan & Fax Mode is turned on.
2 Silent Mode: Will mute most sounds made by the
device. To do this automatically at certain hours,
See Adjust volume on page 28 for instructions on
using the menu. The button is lit when Silent Mode
is turned on.
3 Report/Help: Prints status reports or the Help file,
which will provide information on using your
HP Fax.
4 Access Cartridge: Moves the print cartridge to the
center so it can easily be replaced.
5 Resolution: Improves the clarity of a document that
you are faxing or copying.
8 HP Fax basics
The HP Fax 1040/1050
ABC DEF
JKLGHI MNO
TUVPQRS WXYZ
76
4
1098
11
12
Figure 2-7 HP 1040 & HP 1050 Fax control panel—Middle
6 Space: [The 1 key]. Enters a space between words
when entering a name in a text field.
7 Display: Displays menu items and messages from
the HP Fax.
8 Key pad: Dials telephone and fax numbers and
enters letters and symbols in text fields. The phone
key pad is also used for one-touch dialing.
9 Symbols: [The 0 key]. Used to enter special
characters when entering a name in a text field.
10 Speed Dial: [The # key]. Stores and dials 80 or
100 (varies by model) telephone/fax numbers.
Figure 2-8 HP 1040 & HP 1050 Fax control panel—Right side upper
HP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basics
11 Menu: Displays the options available for your HP
Fax.
12 Scroll/Volume:
• When you are entering numbers or text, moves the
cursor to the digit or character to be edited.
•When Menu has been pressed, displays the next
and previous menu options. Referred to as the arrow
keys in text and are designated by:
• When no other button has been pressed, adjusts the
ringer volume.
• If the handset is off hook, adjusts the handset
volume.
• When Loudspeaker or Speakerphone has been
pressed, adjusts the speaker volume.
!".
HP Fax basics 9
The HP Fax 1040/1050
14
13
15
Figure 2-9 HP 1040 & HP 1050 Fax control panel—Right side lower
Figure 2-10 HP 1040 Fax only control panel—Right middle
13 Copy:
• Press twice to copy a document with the default
copy settings.
• Press once then set options. Press Start/Enter
between options. Press Copy to copy the document.
14 Start/Enter:
• Starts a fax or printing a report.
• Accepts the selection shown in the display.
15 Cancel:
• In a Menu, stops an operation and returns to Ready
mode.
• When entering text or numbers:
- Press once to backspace delete numbers or letters
when editing.
- Hold down to delete entire field.
- Press again after holding down to return to Ready
mode.
18
19
17
20
16
16 Mute/Search:
• Mutes the telephone during a telephone call.
• Search for a number stored in memory.
17 Loudspeaker: Allows you to listen to the telephone
while dialing or accessing voice mail without
lifting the handset. Allows you to listen only. There
is no speakerphone capability.
18 Redial/Pause:
• Automatically redials the last number or allows you
to select one of the last 10 numbers to redial.
• Adds a pause while entering a speed dial number.
19 R or Flash: Switches between telephone functions;
for example, call waiting. Contact your local
telephone company for information. The name of
this button varies by country.
20 Ans. Mode/Contrast:
• When no document is loaded, pressing this button
changes the Answer Mode. See Answer/receive
mode on page 31.
• When a document is loaded, pressing this button
changes the contrast for faxing and copying.
10 HP Fax basics
Figure 2-11 HP 1050 Fax only control panel—Right middle
DEF
MNO
WXYZ
18
19
20
17 16
242321 22
25
16 Mute/Search:
• Mutes the telephone during a telephone call.
• Search for a number stored in memory.
17 Speakerphone: The HP 1050 provides a fully
functional speaker phone.
18 Redial/Pause:
The HP Fax 1040/1050
• Automatically redials the last number or allows you
to select one of the last 10 numbers to redial.
• Adds a pause while entering a speed dial number.
19 R or Flash: Switches between telephone functions;
for example, call waiting. Contact your local
telephone company for information. The name of
this button varies by country.
20 Rcv. Mode/Contrast:
• When no document is loaded, pressing this button
changes the Receive Mode. See Answer/receive
mode on page 31.
• When a document is loaded, pressing this button
changes the contrast for faxing and copying.
Figure 2-12 HP 1050 Fax only control panel—Upper right
21 Greeting: Press and hold to record the greeting for
the Digital Messaging Center. Press again to stop
the recording.
22 Play/Rec: Use to play answering machine
messages or to record messages.
23 Erase:
HP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basics
• Press during a message to delete that message.
• Press and hold to delete all messages.
24 Answer: Turns the answering machine on and off.
Button is lit when the answering machine is on.
25 Microphone: This icon shows the location of the
microphone used for the Speakerphone and to
record the answering machine greeting.
HP Fax basics 11
The menus
The menus
TOOLS
Clean Cartridge
Align Cartridge
View Ink Level
Adjust Scanner
Factory Default
Language
Dial Mode
Discard Size
Self Test
MEMORY CLEAR
SET UP SOUND
ADVANCED FAX
BASIC FAX
Fax Header
Alarm Sound
Set Broadcasting
Rings to Answer
Dial/Schedule
Key Sound
Set Delayed Fax
Caller ID
Fax Log
Silent Mode
Set Fax Forward
Set Junk Fax No.
Faxes in Memory
Set Polling Send
Print Quality
Cancel Schedule
Paper Size
Man Fax Rcv Code*
Sending Confirm
ECM Mode
Distinctive Ring
Image TCR
Auto Reduction
(HP 1050 Fax only)
SET UP TAM
*HP 1040 Fax only
Fax Log
Resolution
Contrast
Toll Saver
Call Monitor
ICM Record Time
Remote Password
Silence Action
Off Hook Action
Message Paging
SET DATE & TIME
SET FAX HEADER
12 HP Fax basics
Date Format
Fax Number
Date & Time
Fax Name
Overview of menu options
Overview of menu options
Your fax machine has settings that you can change. To find out how the options are
currently set, print the System Data report (see Print reports on page 51.)
To change these settings, see Navigate the menus on page 17.
The tables below shows the options for a menu in the left column and their setting
choices in the right column.
BASIC FAX menu
Option Settings
Rings To Answer You can select the number of rings before answering an incoming call. If you
are using your machine as both a telephone and a fax machine (AUTO or
TAM mode), we suggest you set the ring count to at least 4 (HP 1040) or 2
(HP 1050 with Toll Saver turned on) to give you time to answer.
The number of rings can be 2 to 7.
Caller ID You can see the number of the person calling you. Before using this feature,
Caller ID service must be installed on your telephone line by the telephone
company.
The settings are
Use Caller ID on page 28.
On, On w/ Junk Fax
, and
Off
. For more information, see
HP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basics
Set Junk Fax No. If you have Caller ID set to
particular numbers. You must have received a fax from that number to block it.
Even though you have added junk fax numbers, if you turned off the Caller ID
option above, the Junk Fax protection will be removed. The settings are
Delete
and
Print Quality Allows you to set the print quality to
Paper Size
Sending Confirm A confirmation report shows whether the transmission was successful or not,
Image TCR Image TCR prints a sending confirm page with a miniature image of the first
Auto Reduction When receiving a document as long as or longer than the paper loaded, the
A4, Letter
copy.
how many pages were sent, etc.
ON
: prints a confirmation report automatically each time you send a fax.
OFF
: never prints a confirmation report (You can print one manually using the
Report/Help button (see Print reports on page 51).
ERROR
Note that this report can include the Image TCR (see Image TCR on page 29).
page of the fax.
machine can reduce the data to fit your paper. If the fax machine cannot fit the
data into one page with the feature enabled, the data is divided and printed
in actual size on two or more sheets. The settings are
.
and
Legal
: prints only when an error occurs.
On w/ Junk Fax,
Normal or Draft.
are the paper sizes you can use to receive faxes and
you can block faxes from
On
and
Off
.
Add
HP Fax basics 13
Overview of menu options
Option Settings
Fax Log The Fax Log shows the specific information concerning transmission or
reception activities, the time and date of most recent 40 transmissions or
receptions.
On
and
Off
The settings are
Resolution Sets the default resolution when copying and faxing.
The settings are:
see Set document resolution and contrast for a single copy on page 26.
Contrast Sets the default contrast when copying and faxing.
The settings are:
information, see Set document resolution and contrast for a single copy on
page 26.
Standard, F
Normal, Lighten, Photo,
.
ine, and
Superfine
and
. For more information,
Darken
. For more
ADVANCED FAX menu
Option Settings
Set Broadcasting
Set Delayed Fax
Set Fax Forward
Set Polling Send
Cancel Schedule
Man Fax Rcv Code
(HP 1040 only)
ECM Mode Error correction mode compensates for poor line quality and ensures accurate,
Distinctive Ring Distinctive ring (DRPD—distinctive ring pattern detection) is a service provided
Allows you to send a fax to several fax numbers at once.
Allows you to set up a fax to be sent at any time in the next 24 hours.
Allows you to forward incoming faxes to another fax number.
Allows you to set a fax to be polled by another machine.
Cancels all scheduled faxes.
The Manual Fax Receive Code allows you to start receiving a fax from an
extension phone. If you pick up the extension phone and hear a fax tone,
enter the code and the fax will start receiving. You cannot change the * *, just
the number between them. The code can be 0 to 9.
error- free transmission with any other ECM-equipped facsimile machine. If the
line quality is poor, transmission time may be increased when ECM is
enabled.
On
and
Off
The settings are
by some telephone companies that assigns two phone numbers to one phone
line, each of which makes your phone ring differently. If you subscribe to this
service, you can program your machine to learn one phone number and
distinctive ring for incoming faxes. For more information, see Distinctive ring
(DRPD) on page 30.
.
14 HP Fax basics
Overview of menu options
SET UP SOUND menu
Option Settings
Silent Mode You can turn off sounds the machine makes either manually or on a daily
schedule (for example, to turn off the sounds after work hours and overnight).
Manual:
control panel.
Daily:
AM and PM.
To turn off and on the sounds, use the Silent Mode button on the
Enter a start and end time. Use the 1 and 2 keys to switch between
TOOLS menu
Option Settings
Clean Cartridge Cleans the print cartridge to improve print quality.
Align Cartridge Aligns the print cartridge to improve print quality.
View Ink Level Allows you to see the estimated level of ink remaining in the cartridge.
HP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basics
Adjust Scanner Use only if you have dropped the fax machine.
Factory Default Returns all settings to factory defaults.
Language There are three languages you can use for display and reports: English,
Spanish, and French.
Dial Mode Set the dialing mode to the type of the exchange to which you are connected:
Tone
or
Pulse
.
Discard Size If you turn the Automatic Reduction option off, you can set the fax machine to
discard any excess image at the bottom of the page when receiving a
document as long as or longer than the paper loaded in your machine. If the
incoming fax is out of the margin you have set, it will be printed on two sheets
of paper.
The Discard Size can be 00 to 30 mm.
Self Test Prints a self test to allow you to troubleshoot problems.
SET UP TAM menu
Option Settings
Toll Saver Adds 2 rings to the rings to answer setting unless a message has been
received.
Call Monitor Allows you to screen calls.
ICM Record Time Adjusts the amount of time a caller has to record a message.
HP Fax basics 15
Loudspeaker—HP 1040 Fax
Option Settings
Remote Password Sets the password for retrieving your messages from another phone.
Silence Action Tells the machine what to do when it detects silence after answering. The
settings are:
Off-Hook Action Tells the machine what to do when the incoming call leaves the phone off the
hook. The settings are:
Message Paging The device will call you and give you a message when you have a new voice
message. You can then use your remote password to retrieve it.
Disconnect, Receive Fax
Disonnect
and
, and
Record Silence
Record Off-Hook
.
Loudspeaker—HP 1040 Fax
You do not need to pick up the handset to make a phone call. When dialing, just press
the Loudspeaker button and enter the numbers. When your party answers, pick up the
handset to talk to them. This feature is especially useful for checking voicemail messages.
NOTE: Your HP 1040 Fax does not have speakerphone capabilities. The loudspeaker
enables you to hear calls but you must speak using the handset.
TIP: If you want to share the conversation with somebody beside you, pick up the
handset and press Loudspeaker. The line is still connected and everybody can listen to
the conversation.
While you are using Loudspeaker, do not place the handset beside the speaker, as this
may result in howling.
Speakerphone—HP 1050 Fax
The HP 1050 Fax has full speakerphone capabilities. You never have to lift the handset
if you do not want to. Press Speakerphone to make and receive calls as well as listening
to your answering machine messages.
While you are using the Speakerphone, do not place the handset beside the speaker,
as this may result in howling.
16 HP Fax basics
Navigate the menus
4
3
2
1
Ready mode
Whenever the HP Fax is ready for faxing and copying (called Ready mode), it will display the
date, time, and answer mode. For example,
Menu buttons
Use the Menu buttons to navigate the menu items.
Navigate the menus
OCT-05 02:23PM FX
HP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basics
1 Press the Menu button to access the menu system.
2 Use the
on a particular level.
3 Press Start/Enter to select a particular menu
option.
4 Press Cancel to return to Ready mode.
Example To change the default Resolution setting to Fine, you would take the following
steps.
1. Press the Menu button repeatedly until
2. Press Start/Enter.
Rings to Answer
3. Use the
4. Press Start/Enter.
Standard
!" to scroll until
will display.
will display.
Resolution
!" buttons to scroll through the options
BASIC FAX
displays.
displays.
5. Use the
6. Press Start/Enter.
7. Press Cancel to return to Ready mode.
!" to scroll until
Fine
displays.
HP Fax basics 17
Enter dates, times, text, and telephone numbers
Enter dates, times, text, and telephone numbers
Use these buttons when menu items ask you to enter dates, time or text.
• If the date format seems unfamiliar, check that you selected the correct one for your
country when setting up your HP Fax (see Set the date and time on page 49).
• Some items on the display will show up with the blinking cursor under the item to
change. Simply press the key for the new character or number or use the
move to the one you want to change.
!"to
• To enter a pause in a telephone number, press Redial/Pause. A
display. Press the button multiple times for a longer pause.
• When entering text, press the phone pad button repeatedly to scroll through the
characters. Use the following table for reference.
Most text fields
The letters and numbers scroll as shown next to each button for text fields such as the
phone book. Press the 2 to display an
before pressing 3 to select
Table 2-1 Keys to enter text and numbers
Key Produces
1 “space 1”
2 A B C 2
3 D E F 3
4 G H I 4
5 J K L 5
6 M N O 6
P
will appear in the
A
and wait briefly for the cursor to advance
D
. If you want a B, press 2 twice in rapid succession.
7 P Q R S 7
8 T U V 8
9 W X Y Z 9
0 + - , . ‘ / * # & ( ) 0
* nothing if text field, use the 0 key
# nothing if text field, use the 0 key
18 HP Fax basics
to enter *
to enter #
Enter dates, times, text, and telephone numbers
For example, to enter ‘Jacque & Baja, Inc.’ follow these steps.
Press Result
!, ", """, ##, $$, %%
&
'''''''''
&
"", ", !, "
'''
(((, )), """
''''
Fax header telephone number
For most telephone numbers you can only enter the numbers (for example,
1234567890). For the fax header that prints on all your faxes (see Set the fax header
information on page 50), you can enter some punctuation in the number.
To punctuate the telephone number in the fax header, use these keys.
‘JACQUE’
Enters a space.
‘&’
Enters a space.
‘BAJA’
‘,’
‘INC’
‘.’
will display.
will display.
will display.
will display.
will display
will display.
HP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basics
Table 2-2 Keys to punctuate the fax header telephone number
Key Produces
1 “space” 1
* ( )
# –
For example, to enter ‘(123) 456-7890’ follow these steps.
Press Result
‘(‘
*
&&, ", %
**
&
will display.
‘123’
will display.
‘)’
will display.
Enters a space.
HP Fax basics 19
Enter dates, times, text, and telephone numbers
Press Result
(, !, )
#
‘
#, $, *, '
‘456’
will display.
‘- ‘
will display.
‘7890’
will display
20 HP Fax basics
Speed dialing
Your HP Fax has a built-in phone book that allows you to enter up to 80 or 100 (varies
by model) names and numbers for faxing or telephone use. Once entered, you can dial
the number by any of these methods.
• One-Touch (first 10 numbers)
• Speed dial code
Speed dialing
• Searching the phone book
All numbers must be stored in the phone book before use.
Store a number in the phone book
Once in the phone book these numbers can be dialed using one touch buttons, speed
dial codes, or by searching the phone book.
1. Hold the Speed Dial button for about two seconds.
The display shows
NOTE: The number of available speed dial codes varies by model.
2. Enter a two-digit number and press Start/Enter.
Numbers from 00 to 09 will be used for One-Touch dialing, and the numbers
up will be used for Speed dialing.
3. Enter the telephone/fax number you want to store (up to 40 digits) and press Start/
Enter.
• If you want a pause between numbers (for example, when entering an access
code where you need to wait for a second dial tone), press Redial/Pause. A
appears in the display. For a longer pause, simply press Redial/Pause again.
Speed [00-80]>##
HP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basics
.
10
and
P
• If you make a mistake while entering a number, use
under the digit, then enter the correct digit.
• Cancel will backspace delete in the field.
•Holding down Cancel will clear the whole field.
4. Enter the name (up to 20 characters) and press Start/Enter.
If you do not want a name, just skip this step by pressing Start/Enter.
TIP: If you have subscribed to a Caller ID service, we recommend that you enter a
name.
5. Press Cancel to exit.
!" to move the cursor
HP Fax basics 21
Speed dialing
Print the phone book
1. Press Report/Help.
2. Press
!" until
Phonebook
Dial from the phone book
Dialing works the same for both faxes and telephone calls. If a document is loaded, the
HP Fax sends the fax.
One-touch dialing
! Press and hold the number (0 through 9) on the phone pad.
You can refer to the number assigned to each code by printing the phone book. See
Print the phone book on page 22.
TIP: You can also dial these numbers using the speed dial code as described below.
Speed dialing
1. Press Speed Dial.
2. Enter a two-digit speed dial code.
You can refer to the number assigned to each code by printing the phone book. See
Print the phone book on page 22.
3. Press Start/Enter.
displays and press Start/Enter.
Phone book dialing
You can search the entire phone book to find the number you want to dial.
Search sequentially through the phone book
1. Press Mute/Search.
2. Press
3. When the number you want appears in the display, press Start/Enter to dial.
Search for a particular first letter
1. Press Mute/Search.
2. Press the phone pad button labelled with the letter you want to find.
3. When the name and number you want appears in the display, press Start/Enter.
!" to move upward or downward through the directory until you find the
number you want.
• For example, if you want to find the name ‘NEW YORK’, press the 6 button,
which is labelled with ‘MNO’.
• The machine finds the closest entry.
• If the machine cannot find a name that begins with the given letter, the machine
shows the message
Not Found
.
22 HP Fax basics
Paper types and sizes
The HP Fax is designed to work optimally with plain paper (cotton bond: 20 lb., 75 g/
2
m
) in the following sizes: A4, Letter, and Legal.
TIP: Some papers have a side that’s been conditioned for printing. The print side is
usually indicated on the paper’s packaging. Always load with the print side facing you.
Paper types and sizes
You can load up to 50 sheets of paper in the paper tray. Satisfactory print and receive
quality can be obtained with many types of plain paper. Since the quality of plain
paper varies widely, test the print quality before buying large quantities of paper. Your
machine uses a variety of papers including:
• Copier paper
• Bond paper
• Dual-purpose paper
Because all paper varies in physical characteristics, you can receive mixed results from
different packages of paper even though the packages contain the same type of paper.
If you encounter undesirable results, try the other side of the paper, a different type, or
another package of the same kind of paper.
Do not use the following types of paper with your machine:
• Continuous form feed paper
• Synthetic paper (Tyvek
• Thermal paper
• Multi-sheet forms and documents
• Chemically treated paper (pressure-sensitive paper, carbon-coated paper, etc.)
• Coated (glossy, photo, etc.)
®
, etc.)
HP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basics
• Papers with raised, embossed lettering
Document types and sizes
Acceptable document size depends on whether you are faxing a single sheet or multiple
pages.
• The minimum document size is 148 mm (5.8 in.) wide by 128 mm (5 in.) long.
• The maximum size is 216 mm (8.5 in.) wide by 356 mm (14 in.) long.
Follow these tips to ensure worry-free faxing.
• Be sure that your document is dry and free of staples, paper clips, and other foreign
objects.
• For more information on what kind of paper you can use for documents, see
Acceptable documents on page 71.
HP Fax basics 23
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