HP 1040xi, 1050xi User Guide

HP 1040/1050 Fax series

User Guide

Part number: Q7270-90102 First edition: 10/2004

The information contained herein is subject to change without notice. No part of the document may be photocopied, reproduced, or translated to another language without the prior written consent of HewlettPackard Company.

•Certificates of deposit

•Copyrighted works

Safety information

WARNING! To prevent fire or shock hazard, do not expose this product to rain or any type of moisture.

Notice

The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting and additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

The Hewlett-Packard Company shall not be liable for incidental or consequential damages in connection with, or arising out of the furnishing, performance, or use of this document and program material which it describes.

Note: Regulatory information can be found in the Specification section of this guide.

It is not lawful in many places to make copies of the following items. When in doubt, check with a legal representative first.

•Governmental paper or documents

- Passports

- Immigration papers

- Selective service papers

- Identification badges, cards or insignias

•Governmental stamps:

- Postage stamps

- Food stamps

•Checks or drafts drawn on Governmental agencies

•Paper currency, traveler’s checks, or money orders

Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock.

WARNING! Potential shock hazard

•Read and understand all instructions in the setup poster.

•Telephone lines can develop hazardous voltages. To avoid electrical shock, do not touch the contacts on the end of the cord, or any of the sockets on the HP Fax. Replace damaged cords immediately.

•Never install telephone wiring during a lightening storm.

•Use only a grounded electrical outlet when connecting the device to a power source. If you do not know whether the outlet is grounded, check with a qualified electrician.

•Observe all warnings and instructions marked on the product.

•Unplug this product from wall outlets and telephone jacks before cleaning.

•Do not install or use this product near water or when you are wet.

•Install the product securely on a stable surface.

•Install the product in a protected location where no one can step on or trip over the line cord, and where the line cord will not be damaged.

•If the product does not operate normally, see the Troubleshooting section of this user guide.

•No operator-serviceable parts inside. Refer servicing to qualified service personnel.

•Use in a well ventilated area.

1Quick start

Load paper 1 Load documents to fax or copy 2 Send a fax 2 Receive a fax 3

Make a copy 3 Make a telephone call 4

2 HP Fax basics

The HP Fax 1040/1050 6

Parts of the HP Fax 6

Control Panel of HP FAX 7 The menus 12 Overview of menu options 13

BASIC FAX menu 13

ADVANCED FAX menu 14

SET UP SOUND menu 15

TOOLS menu 15

SET UP TAM menu 15 Loudspeaker—HP 1040 Fax 16 Speakerphone—HP 1050 Fax 16

Navigate the menus 17

Ready mode 17

Menu buttons 17 Enter dates, times, text, and telephone numbers 18

Most text fields 18

Fax header telephone number 19 Speed dialing 21

Store a number in the phone book 21

Print the phone book 22

Dial from the phone book 22

One-touch dialing 22 Speed dialing 22 Phone book dialing 22

Paper types and sizes 23 Document types and sizes 23 Set document resolution and contrast for a single copy 24 Adjust volume 25

Ringer volume 25

Speaker volume 25 Automatic fax redial 26 Receiving via an extension telephone (HP 1040 Fax only) 26

Contents i

3 Additional features

Set rings to answer 27 Use Caller ID 28

Turn Caller ID on 28 See who called with Caller ID 28 Print a list of Caller ID numbers 28

Block junk fax numbers 28

Add a junk fax number 28 Delete a number 29

Scan & Fax Mode 29 Image TCR 29 Distinctive ring (DRPD) 30

Step 1—Teach the HP Fax the ring pattern 30 Step 2—Set up distinctive ring (DRPD) answer mode 31

Answer/receive mode 31

HP1040 Fax 31 HP1050 Fax 32

4 Digital message center (HP 1050 Fax only)

Turn on the message center 35 Record your greeting 36

Play your greeting 36 Screen or monitor your calls 37

Announcement only 37 Play back messages 37

Play back new messages only 37 Play back all messages 37 Skip or repeat messages 37

Repeating a message or skipping backwards 37 Skipping a message 38

Erase messages 38

Erase selected messages 38 Erase all messages in memory 38

Remote Access 39

Remote Password 39 Access the message center 39 Toll Saver 40

Message paging 41

Set up message paging 41 Receive a message page 41

Record a conversation 41

5 Advanced faxing

Broadcasting 43 Delayed fax 44 Polling 45

Setting send polling 45 Polling another fax to receive 46

To cancel the scheduled job 46 Forward faxes 47

ii Contents

6 Feature reference

Set the date and time 49 Turn on and off sounds 49

Alarm sounds 49 Key sounds 50 Silent mode 50

Set the fax header information 50 Print reports 51

Automatic reports 51

Reports you can print 51 Reprinting faxes 52 Clearing memory 53

Loudspeaker—HP 1040 Fax 53 Speakerphone—HP 1050 Fax 53 Redial a number in memory 54

7 Care and maintenance

Print cartridge information 55 View ink level 55 Print the self test 56 Replace the print cartridge 56 Clear jammed documents and paper 58

Document jams during transmission 58

To clear document jam: 58

Paper jams during printing 58

If the paper is jammed in the printing area 58 If the paper is jammed in the paper feed area 59

Maintain the print cartridge 59

Clean the print cartridge nozzles 59

Wipe the print nozzles and contacts 59

Clean the nozzles 59

Clean the cartridge carrier contacts 60 Clean the document scanner area 61 Adjust the scanner 63 LCD error messages 63 Troubleshooting 66

Fax problems 66 Print quality problems 68 Digital Message Center problems 69 69

Contents

8 Specifications and regulatory information

Paper types and sizes 71 Document types and sizes 71

Acceptable documents 71

Print cartridge 72 Product specifications 72 A sample of ITU #1 test chart (reduced to 60.5%) 74 Environmental product stewardship program 75

Regulatory notices 76

Contents iii

Declaration of conformity 78 Use Hewlett-Packard support services 79 Hewlett-Packard LIMITED WARRANTY STATEMENT 80

iv Contents

1 Quick start

This chapter gives you a quick introduction to the basic functions of your new fax machine. Please refer to the later chapters for detailed instructions.

Load paper

You can load up to 50 sheets of plain paper in the input tray. Before loading the paper, make sure the paper size is set correctly in the see

Paper Size

The HP Fax is designed to work with a variety of plain papers (cotton bond 75–90 g/

(20–24 lb.)) in A4, Letter, and Legal sizes.

TIP: Some papers have a side that’s been conditioned for printing. The “print side” is

indicated on the paper’s packaging. Always load with the print side facing you.

on page 13.

1 The “arrow buttons” located under the

Menu button on the control panel are

designated by

BASIC FAX

!"in the instructions.

menu. For more information,

QUICK START

QUICK STARTQUICK STARTQUICK STARTQUICK STARTQUICK STARTQUICK STARTQUICK START

1 Slide the Paper Guide to Ltr

or A4 paper width. Be sure not to bind the paper stack.

2 Pull the Paper Tray Cover

toward you to open it.

NOTE: You must open the Paper

Tray Cover to properly insert the paper.

Quick start

Load documents to fax or copy

You can load up to 10 pages in the document feeder. Load the documents face down (printed side toward the machine).

3 Fan, neatly stack, then insert

up to 50 sheets of paper with the print side facing you.

4 Push the Paper Tray Cover

back into place.

Send a fax

1. Place the document to be sent (up to 10 pages) in the document feeder.

2. Dial the number by using one of these methods:

• Entering the number and pressing Start/Enter.

• Lifting the handset, entering the number, and pressing Start/Enter.

•Using the Loudspeaker or Speakerphone button to listen as you dial, then pressing

• Pressing and holding a One Touch button. For more information, see One-touch

•Pressing the Speed Dial button, entering a speed dial code and pressing Start/

NOTE: One touch and speed dial codes must have been previously programmed. For

more information, see Store a number in the phone book on page 23.

Adjust guides to document width.

Start/Enter.

dialing on page 24.

Enter. For more information, see Dial from the phone book on page 24.

Quick start 2

Receive a fax

How faxes are received depends on how the Answer Mode/Receive Mode is set. For more information, see Set rings to answer on page 27.

FAX or TAM answer mode

The fax machine will answer the telephone, automatically detect fax tones, and receive a fax.

TIP: If you answer the telephone and hear fax tones, press the Start/Enter button to

receive the fax.

AUTO answer mode

In AUTO mode the telephone rings for a certain number of rings (see Set rings to answer on page 27), then switches to FAX receiving.

TEL answer mode

If the answer Mode is set to TEL, you must manually receive faxes.

1. Answer the telephone.

Receive a fax

QUICK STARTQUICK STARTQUICK STARTQUICK STARTQUICK STARTQUICK STARTQUICK START

2. If you hear fax tones, press the Start/Enter button.

3. Once you hear fax tones from both machines (this may take several seconds), you

should hang up the telephone.

Make a copy

You can make multiple copies of a10 page document.

Single copy—default settings

1. Turn the page face down and insert it into the document feeder.

2. Press Copy twice.

Multiple copies or copies with options/settings

1. Turn the page face down and insert it into the document feeder.

2. Press Copy.

Number of Copies

TIP: The maximum number of copies depends on the model you purchased.

3. If you want more than one copy, use the phone pad to enter the number of copies.

then

01 [01-50]

will display.

4. Press Copy to start copying or press Start/Enter to go to the next option.

Zoom Rate

then

97%

will display.

Quick start 3

Make a telephone call

5. Press !"to select the reduction or enlargement percentage you want (50 –125).

TIP: The maximum enlargement percent depends on the model you purchased.

6. Press Copy to start copying or press Start/Enter to go to the next option.

Collate

7. Press

If Collate is

8. If Collate is

option.

Print Order

9. Press

Printing the copies in reverse order will cause the first page to be on top when the copy is complete.

10.Pressing either Copy or Start/Enter will start copying.

then

Off

!" to select

Off

, pressing either Copy or Start/Enter will start copying.

, press Copy to start copying or press Start/Enter to go to the next

then

!" to select

Normal

Make a telephone call

Use one of the following methods:

• Pick up the handset and dial the number.

• Press and hold a One Touch number. This turns on the speaker. When you are

connected, pick up the handset (HP 1050 Fax does not have to pick up handset since it has a speakerphone.) For more information, see One-touch dialing on page 24.

will display.

if you want the copies collated.

will display.

Reverse

if you want the last page printed first.

Quick start 4

• Press the Speed Dial button, enter a speed dial code and press Start/Enter. This turns

on the speaker. When you are connected, pick up the handset (HP 1050 Fax does not have to pick up handset as it has a speakerphone.) For more information, see Dial from

the phone book on page 24.

• HP 1050 Fax: Press the Speakerphone button and dial the number.

NOTE: One touch and speed dial codes must have already been entered before you can

use them. For more information, see Store a number in the phone book on page 23.

2 HP Fax basics

This chapter lists the basic features of your new HP Fax and introduces you to the machine. For detailed instructions, refer to the later chapters.

The HP Fax features

The HP Fax offers the following features:

• 100 page fax memory

• 50 page paper tray

• 10 page document feeder

• Scan & Fax capability: Scan the entire document into memory before sending (see

page 29).

• 80 to 100 (depends on model) speed dialing locations (including10 One-Touch

speed dials) (see page 23).

• Distinctive Ring (DRPD) capability: Multiple numbers on the same phone line that are

differentiated by ring pattern (this feature only is available in certain areas) (see page 30).

• Broadcasting: Send the same document to multiple destinations (see page 43).

• Fax forwarding: Forward documents to another fax machine (see page 47).

• Delayed fax: Send the document at a later time (see page 44).

• Send/Receive Polling: Retrieve a waiting fax or hold a fax to be picked up (see

page 45).

• Caller ID (see page 28).

• Last 10 number redial (see page 54).

• Junk fax blocking (with Caller ID) (see page 28).

• Reports to help you manage your work (see page 51).

The HP 1050 Fax only

The HP 1050 Fax also offers a Digital Message Center with these features:

• 30 minutes of incoming message memory

• 30 second greeting

• Message paging: Calls you when you have received a message.

• Remote access

• Toll saver

• Speakerphone

5 HP Fax basics

The HP Fax 1040/1050

Parts of the HP Fax

Figure 2-1 Front view

2 Paper tray

1 Document support

3 Paper tray cover 4 Document guide 5 Document feeder 6 Handset 7 Paper guide 8 Paper support

Figure 2-2 Rear view

1 Power cord socket

6 HP Fax basics

Figure 2-3 Bottom view

The HP Fax 1040/1050

1 Connect handset to the

HANDSET

2 Connect telephone line

to the LINE port.

3 HP 1040 only: Connect

answering machine or extension phone to the EXT. port.

port.

HP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basics

Control Panel of HP FAX

Figure 2-4 Control panel of HP 1040 Fax

HP Fax basics 7

The HP Fax 1040/1050

HP 1050 Fax

2 3 54

Figure 2-5 Control panel of HP 1050 Fax

HP 1050 Fax

Figure 2-6 HP 1040 & HP 1050 Fax control panel—Left side

ABC DEF

JKLGHI MNO

TUVPQRS WXYZ

1 Scan & Fax Mode: When Scan & Fax mode is

turned on, the device scans all pages before starting to send the fax. The button is lit when Scan & Fax Mode is turned on.

2 Silent Mode: Will mute most sounds made by the

device. To do this automatically at certain hours, See Adjust volume on page 28 for instructions on using the menu. The button is lit when Silent Mode is turned on.

3 Report/Help: Prints status reports or the Help file,

which will provide information on using your HP Fax.

4 Access Cartridge: Moves the print cartridge to the

center so it can easily be replaced.

5 Resolution: Improves the clarity of a document that

you are faxing or copying.

8 HP Fax basics

The HP Fax 1040/1050

ABC DEF

JKLGHI MNO

TUVPQRS WXYZ

1098

11 12

Figure 2-7 HP 1040 & HP 1050 Fax control panel—Middle

6 Space: [The 1 key]. Enters a space between words

when entering a name in a text field.

7 Display: Displays menu items and messages from

the HP Fax.

8 Key pad: Dials telephone and fax numbers and

enters letters and symbols in text fields. The phone key pad is also used for one-touch dialing.

9 Symbols: [The 0 key]. Used to enter special

characters when entering a name in a text field.

10 Speed Dial: [The # key]. Stores and dials 80 or

100 (varies by model) telephone/fax numbers.

Figure 2-8 HP 1040 & HP 1050 Fax control panel—Right side upper

HP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basics

11 Menu: Displays the options available for your HP

Fax.

12 Scroll/Volume:

• When you are entering numbers or text, moves the cursor to the digit or character to be edited.

•When Menu has been pressed, displays the next and previous menu options. Referred to as the arrow keys in text and are designated by:

• When no other button has been pressed, adjusts the ringer volume.

• If the handset is off hook, adjusts the handset volume.

• When Loudspeaker or Speakerphone has been pressed, adjusts the speaker volume.

!".

HP Fax basics 9

The HP Fax 1040/1050

Figure 2-9 HP 1040 & HP 1050 Fax control panel—Right side lower

Figure 2-10 HP 1040 Fax only control panel—Right middle

13 Copy:

• Press twice to copy a document with the default copy settings.

• Press once then set options. Press Start/Enter between options. Press Copy to copy the document.

14 Start/Enter:

• Starts a fax or printing a report.

• Accepts the selection shown in the display.

15 Cancel:

• In a Menu, stops an operation and returns to Ready mode.

• When entering text or numbers:

- Press once to backspace delete numbers or letters

when editing.

- Hold down to delete entire field.

- Press again after holding down to return to Ready

mode.

16 Mute/Search:

• Mutes the telephone during a telephone call.

• Search for a number stored in memory.

17 Loudspeaker: Allows you to listen to the telephone

while dialing or accessing voice mail without lifting the handset. Allows you to listen only. There is no speakerphone capability.

18 Redial/Pause:

• Automatically redials the last number or allows you to select one of the last 10 numbers to redial.

• Adds a pause while entering a speed dial number.

19 R or Flash: Switches between telephone functions;

for example, call waiting. Contact your local telephone company for information. The name of

this button varies by country.

20 Ans. Mode/Contrast:

• When no document is loaded, pressing this button changes the Answer Mode. See Answer/receive

mode on page 31.

• When a document is loaded, pressing this button changes the contrast for faxing and copying.

10 HP Fax basics

Figure 2-11 HP 1050 Fax only control panel—Right middle

DEF

MNO

WXYZ

17 16

242321 22

16 Mute/Search:

• Mutes the telephone during a telephone call.

• Search for a number stored in memory.

17 Speakerphone: The HP 1050 provides a fully

functional speaker phone.

18 Redial/Pause:

The HP Fax 1040/1050

• Automatically redials the last number or allows you to select one of the last 10 numbers to redial.

• Adds a pause while entering a speed dial number.

19 R or Flash: Switches between telephone functions;

for example, call waiting. Contact your local telephone company for information. The name of

this button varies by country.

20 Rcv. Mode/Contrast:

• When no document is loaded, pressing this button changes the Receive Mode. See Answer/receive

mode on page 31.

• When a document is loaded, pressing this button changes the contrast for faxing and copying.

Figure 2-12 HP 1050 Fax only control panel—Upper right

21 Greeting: Press and hold to record the greeting for

the Digital Messaging Center. Press again to stop the recording.

22 Play/Rec: Use to play answering machine

messages or to record messages.

23 Erase:

HP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basics

• Press during a message to delete that message.

• Press and hold to delete all messages.

24 Answer: Turns the answering machine on and off.

Button is lit when the answering machine is on.

25 Microphone: This icon shows the location of the

microphone used for the Speakerphone and to record the answering machine greeting.

HP Fax basics 11

The menus

TOOLS

Clean Cartridge

Align Cartridge

View Ink Level

Adjust Scanner

Factory Default

Language

Dial Mode

Discard Size

Self Test

MEMORY CLEAR

SET UP SOUND

ADVANCED FAX

BASIC FAX

Fax Header

Alarm Sound

Set Broadcasting

Rings to Answer

Dial/Schedule

Key Sound

Set Delayed Fax

Caller ID

Fax Log

Silent Mode

Set Fax Forward

Set Junk Fax No.

Faxes in Memory

Set Polling Send

Print Quality

Cancel Schedule

Paper Size

Man Fax Rcv Code*

Sending Confirm

ECM Mode

Distinctive Ring

Image TCR

Auto Reduction

(HP 1050 Fax only)

SET UP TAM

*HP 1040 Fax only

Fax Log

Resolution

Contrast

Toll Saver

Call Monitor

ICM Record Time

Remote Password

Silence Action

Off Hook Action

Message Paging

SET DATE & TIME

SET FAX HEADER

12 HP Fax basics

Date Format

Fax Number

Date & Time

Fax Name

Overview of menu options

Your fax machine has settings that you can change. To find out how the options are currently set, print the System Data report (see Print reports on page 51.)

To change these settings, see Navigate the menus on page 17.

The tables below shows the options for a menu in the left column and their setting choices in the right column.

BASIC FAX menu

Option Settings

Rings To Answer You can select the number of rings before answering an incoming call. If you

are using your machine as both a telephone and a fax machine (AUTO or TAM mode), we suggest you set the ring count to at least 4 (HP 1040) or 2 (HP 1050 with Toll Saver turned on) to give you time to answer. The number of rings can be 2 to 7.

Caller ID You can see the number of the person calling you. Before using this feature,

Caller ID service must be installed on your telephone line by the telephone company. The settings are

Use Caller ID on page 28.

On, On w/ Junk Fax

, and

Off

. For more information, see

HP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basics

Set Junk Fax No. If you have Caller ID set to

particular numbers. You must have received a fax from that number to block it. Even though you have added junk fax numbers, if you turned off the Caller ID option above, the Junk Fax protection will be removed. The settings are

Delete

and

Print Quality Allows you to set the print quality to

Paper Size

Sending Confirm A confirmation report shows whether the transmission was successful or not,

Image TCR Image TCR prints a sending confirm page with a miniature image of the first

Auto Reduction When receiving a document as long as or longer than the paper loaded, the

A4, Letter

copy.

how many pages were sent, etc.

: prints a confirmation report automatically each time you send a fax.

OFF

: never prints a confirmation report (You can print one manually using the

Report/Help button (see Print reports on page 51).

ERROR

Note that this report can include the Image TCR (see Image TCR on page 29).

page of the fax.

machine can reduce the data to fit your paper. If the fax machine cannot fit the data into one page with the feature enabled, the data is divided and printed in actual size on two or more sheets. The settings are

and

Legal

: prints only when an error occurs.

On w/ Junk Fax,

Normal or Draft.

are the paper sizes you can use to receive faxes and

you can block faxes from

and

Off

Add

HP Fax basics 13

Overview of menu options

Option Settings

Fax Log The Fax Log shows the specific information concerning transmission or

reception activities, the time and date of most recent 40 transmissions or receptions.

and

Off

The settings are

Resolution Sets the default resolution when copying and faxing.

The settings are: see Set document resolution and contrast for a single copy on page 26.

Contrast Sets the default contrast when copying and faxing.

The settings are: information, see Set document resolution and contrast for a single copy on page 26.

Standard, F

Normal, Lighten, Photo,

ine, and

Superfine

and

. For more information,

Darken

. For more

ADVANCED FAX menu

Option Settings

Set Broadcasting

Set Delayed Fax

Set Fax Forward

Set Polling Send

Cancel Schedule

Man Fax Rcv Code (HP 1040 only)

ECM Mode Error correction mode compensates for poor line quality and ensures accurate,

Distinctive Ring Distinctive ring (DRPD—distinctive ring pattern detection) is a service provided

Allows you to send a fax to several fax numbers at once.

Allows you to set up a fax to be sent at any time in the next 24 hours.

Allows you to forward incoming faxes to another fax number.

Allows you to set a fax to be polled by another machine.

Cancels all scheduled faxes.

The Manual Fax Receive Code allows you to start receiving a fax from an extension phone. If you pick up the extension phone and hear a fax tone, enter the code and the fax will start receiving. You cannot change the * *, just the number between them. The code can be 0 to 9.

error- free transmission with any other ECM-equipped facsimile machine. If the line quality is poor, transmission time may be increased when ECM is enabled.

and

Off

The settings are

by some telephone companies that assigns two phone numbers to one phone line, each of which makes your phone ring differently. If you subscribe to this service, you can program your machine to learn one phone number and distinctive ring for incoming faxes. For more information, see Distinctive ring

(DRPD) on page 30.

14 HP Fax basics

Overview of menu options

SET UP SOUND menu

Option Settings

Silent Mode You can turn off sounds the machine makes either manually or on a daily

schedule (for example, to turn off the sounds after work hours and overnight).

Manual:

control panel.

Daily:

AM and PM.

To turn off and on the sounds, use the Silent Mode button on the

Enter a start and end time. Use the 1 and 2 keys to switch between

TOOLS menu

Option Settings

Clean Cartridge Cleans the print cartridge to improve print quality.

Align Cartridge Aligns the print cartridge to improve print quality.

View Ink Level Allows you to see the estimated level of ink remaining in the cartridge.

HP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basics

Adjust Scanner Use only if you have dropped the fax machine.

Factory Default Returns all settings to factory defaults.

Language There are three languages you can use for display and reports: English,

Spanish, and French.

Dial Mode Set the dialing mode to the type of the exchange to which you are connected:

Tone

Pulse

Discard Size If you turn the Automatic Reduction option off, you can set the fax machine to

discard any excess image at the bottom of the page when receiving a document as long as or longer than the paper loaded in your machine. If the incoming fax is out of the margin you have set, it will be printed on two sheets of paper. The Discard Size can be 00 to 30 mm.

Self Test Prints a self test to allow you to troubleshoot problems.

SET UP TAM menu

Option Settings

Toll Saver Adds 2 rings to the rings to answer setting unless a message has been

received.

Call Monitor Allows you to screen calls.

ICM Record Time Adjusts the amount of time a caller has to record a message.

HP Fax basics 15

Loudspeaker—HP 1040 Fax

Option Settings

Remote Password Sets the password for retrieving your messages from another phone.

Silence Action Tells the machine what to do when it detects silence after answering. The

settings are:

Off-Hook Action Tells the machine what to do when the incoming call leaves the phone off the

hook. The settings are:

Message Paging The device will call you and give you a message when you have a new voice

message. You can then use your remote password to retrieve it.

Disconnect, Receive Fax

Disonnect

and

, and

Record Silence

Record Off-Hook

Loudspeaker—HP 1040 Fax

You do not need to pick up the handset to make a phone call. When dialing, just press the Loudspeaker button and enter the numbers. When your party answers, pick up the handset to talk to them. This feature is especially useful for checking voicemail messages.

NOTE: Your HP 1040 Fax does not have speakerphone capabilities. The loudspeaker

enables you to hear calls but you must speak using the handset.

TIP: If you want to share the conversation with somebody beside you, pick up the

handset and press Loudspeaker. The line is still connected and everybody can listen to the conversation.

While you are using Loudspeaker, do not place the handset beside the speaker, as this may result in howling.

Speakerphone—HP 1050 Fax

The HP 1050 Fax has full speakerphone capabilities. You never have to lift the handset if you do not want to. Press Speakerphone to make and receive calls as well as listening to your answering machine messages.

While you are using the Speakerphone, do not place the handset beside the speaker, as this may result in howling.

16 HP Fax basics

Navigate the menus

Ready mode

Whenever the HP Fax is ready for faxing and copying (called Ready mode), it will display the date, time, and answer mode. For example,

Menu buttons

Use the Menu buttons to navigate the menu items.

Navigate the menus

OCT-05 02:23PM FX

HP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basics

1 Press the Menu button to access the menu system.

2 Use the

on a particular level.

3 Press Start/Enter to select a particular menu

option.

4 Press Cancel to return to Ready mode.

Example To change the default Resolution setting to Fine, you would take the following

steps.

1. Press the Menu button repeatedly until

2. Press Start/Enter.

Rings to Answer

3. Use the

4. Press Start/Enter.

Standard

!" to scroll until

will display.

Resolution

!" buttons to scroll through the options

BASIC FAX

displays.

5. Use the

6. Press Start/Enter.

7. Press Cancel to return to Ready mode.

!" to scroll until

Fine

displays.

HP Fax basics 17

Enter dates, times, text, and telephone numbers

Use these buttons when menu items ask you to enter dates, time or text.

• If the date format seems unfamiliar, check that you selected the correct one for your

country when setting up your HP Fax (see Set the date and time on page 49).

• Some items on the display will show up with the blinking cursor under the item to

change. Simply press the key for the new character or number or use the move to the one you want to change.

!"to

• To enter a pause in a telephone number, press Redial/Pause. A

display. Press the button multiple times for a longer pause.

• When entering text, press the phone pad button repeatedly to scroll through the

characters. Use the following table for reference.

Most text fields

The letters and numbers scroll as shown next to each button for text fields such as the phone book. Press the 2 to display an before pressing 3 to select

Table 2-1 Keys to enter text and numbers

Key Produces

1 “space 1”

2 A B C 2

3 D E F 3

4 G H I 4

5 J K L 5

6 M N O 6

will appear in the

and wait briefly for the cursor to advance

. If you want a B, press 2 twice in rapid succession.

7 P Q R S 7

8 T U V 8

9 W X Y Z 9

0 + - , . ‘ / * # & ( ) 0

* nothing if text field, use the 0 key

# nothing if text field, use the 0 key

18 HP Fax basics

to enter *

to enter #

Enter dates, times, text, and telephone numbers

For example, to enter ‘Jacque & Baja, Inc.’ follow these steps.

Press Result

!, ", """, ##, $$, %%

'''''''''

"", ", !, "

'''

(((, )), """

''''

Fax header telephone number

For most telephone numbers you can only enter the numbers (for example,

1234567890). For the fax header that prints on all your faxes (see Set the fax header

information on page 50), you can enter some punctuation in the number.

To punctuate the telephone number in the fax header, use these keys.

‘JACQUE’

Enters a space.

‘&’

Enters a space.

‘BAJA’

‘,’

‘INC’

‘.’

will display.

will display

will display.

HP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basics

Table 2-2 Keys to punctuate the fax header telephone number

Key Produces

1 “space” 1

* ( )

# –

For example, to enter ‘(123) 456-7890’ follow these steps.

Press Result

‘(‘

&&, ", %

will display.

‘123’

will display.

‘)’

will display.

Enters a space.

HP Fax basics 19

Enter dates, times, text, and telephone numbers

Press Result

(, !, )

‘

#, $, *, '

‘456’

will display.

‘- ‘

will display.

‘7890’

will display

20 HP Fax basics

Speed dialing

Your HP Fax has a built-in phone book that allows you to enter up to 80 or 100 (varies by model) names and numbers for faxing or telephone use. Once entered, you can dial the number by any of these methods.

• One-Touch (first 10 numbers)

• Speed dial code

Speed dialing

• Searching the phone book

All numbers must be stored in the phone book before use.

Store a number in the phone book

Once in the phone book these numbers can be dialed using one touch buttons, speed dial codes, or by searching the phone book.

1. Hold the Speed Dial button for about two seconds.

The display shows

NOTE: The number of available speed dial codes varies by model.

2. Enter a two-digit number and press Start/Enter.

Numbers from 00 to 09 will be used for One-Touch dialing, and the numbers up will be used for Speed dialing.

3. Enter the telephone/fax number you want to store (up to 40 digits) and press Start/

Enter.

• If you want a pause between numbers (for example, when entering an access

code where you need to wait for a second dial tone), press Redial/Pause. A appears in the display. For a longer pause, simply press Redial/Pause again.

Speed [00-80]>##

HP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basics

and

• If you make a mistake while entering a number, use

under the digit, then enter the correct digit.

• Cancel will backspace delete in the field.

•Holding down Cancel will clear the whole field.

4. Enter the name (up to 20 characters) and press Start/Enter.

If you do not want a name, just skip this step by pressing Start/Enter.

TIP: If you have subscribed to a Caller ID service, we recommend that you enter a

name.

5. Press Cancel to exit.

!" to move the cursor

HP Fax basics 21

Speed dialing

Print the phone book

1. Press Report/Help.

2. Press

!" until

Phonebook

Dial from the phone book

Dialing works the same for both faxes and telephone calls. If a document is loaded, the HP Fax sends the fax.

One-touch dialing

! Press and hold the number (0 through 9) on the phone pad.

You can refer to the number assigned to each code by printing the phone book. See

Print the phone book on page 22.

TIP: You can also dial these numbers using the speed dial code as described below.

Speed dialing

1. Press Speed Dial.

2. Enter a two-digit speed dial code.

You can refer to the number assigned to each code by printing the phone book. See

Print the phone book on page 22.

3. Press Start/Enter.

displays and press Start/Enter.

Phone book dialing

You can search the entire phone book to find the number you want to dial.

Search sequentially through the phone book

1. Press Mute/Search.

2. Press

3. When the number you want appears in the display, press Start/Enter to dial.

Search for a particular first letter

1. Press Mute/Search.

2. Press the phone pad button labelled with the letter you want to find.

3. When the name and number you want appears in the display, press Start/Enter.

!" to move upward or downward through the directory until you find the

number you want.

• For example, if you want to find the name ‘NEW YORK’, press the 6 button, which is labelled with ‘MNO’.

• The machine finds the closest entry.

• If the machine cannot find a name that begins with the given letter, the machine shows the message

Not Found

22 HP Fax basics

Paper types and sizes

The HP Fax is designed to work optimally with plain paper (cotton bond: 20 lb., 75 g/

) in the following sizes: A4, Letter, and Legal.

TIP: Some papers have a side that’s been conditioned for printing. The print side is

usually indicated on the paper’s packaging. Always load with the print side facing you.

Paper types and sizes

You can load up to 50 sheets of paper in the paper tray. Satisfactory print and receive quality can be obtained with many types of plain paper. Since the quality of plain paper varies widely, test the print quality before buying large quantities of paper. Your machine uses a variety of papers including:

• Copier paper

• Bond paper

• Dual-purpose paper

Because all paper varies in physical characteristics, you can receive mixed results from different packages of paper even though the packages contain the same type of paper. If you encounter undesirable results, try the other side of the paper, a different type, or another package of the same kind of paper.

Do not use the following types of paper with your machine:

• Continuous form feed paper

• Synthetic paper (Tyvek

• Thermal paper

• Multi-sheet forms and documents

• Chemically treated paper (pressure-sensitive paper, carbon-coated paper, etc.)

• Coated (glossy, photo, etc.)

, etc.)

HP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basics

• Papers with raised, embossed lettering

Document types and sizes

Acceptable document size depends on whether you are faxing a single sheet or multiple pages.

• The minimum document size is 148 mm (5.8 in.) wide by 128 mm (5 in.) long.

• The maximum size is 216 mm (8.5 in.) wide by 356 mm (14 in.) long.

Follow these tips to ensure worry-free faxing.

• Be sure that your document is dry and free of staples, paper clips, and other foreign

objects.

• For more information on what kind of paper you can use for documents, see Acceptable documents on page 71.

HP Fax basics 23

Set document resolution and contrast for a single copy

• If you are sending more than one sheet, make sure the bottom sheet enters first. Insert

the sheets with a slight push to ensure smooth feeding.

• For multiple sheets, all pages of the document must be the same size and paper type.

• If you are loading pages that are unusually thick or thin, feed one sheet at a time. If

the document does not feed correctly, open the control panel, remove the document, and try loading it again.

DO NOT try to send documents that are:

• wet

• covered with wet ink or paste

• wrinkled, curled, or folded

• too thin (less than 0.07 mm (0.18 in.) thick—onionskin, airmail paper, etc.)

• too thick (more than 0.15 mm (0.38 in.) thick—index cards, file folders)

• chemically processed (pressure-sensitive paper, carbon-coated paper, etc.)

• coated (glossy, etc.)

• too small or short (such as a label, voucher, etc.)

• made of cloth or metal

To send these documents, use an office copier to make a photocopy first, and then send the copy.

Set document resolution and contrast for a single copy

Document resolution and contrast are set in the same manner for both faxes and copies. For most faxes and copies, default settings will work well.

If you need to send/copy a document with unusual contrast characteristics, including photographs, you can adjust the resolution and contrast for that document using the control panel buttons.

TIP: You can also change the default settings for all documents using the menu. See BASIC FAX menu on page 13.

We recommend you use documents printed using a high quality printer, felt tip pen, black ink, or typewriter. The paper should be white or very light, and of normal weight, not cardboard or onionskin.

Blue lines on a ruled pad don’t fax well. For more information on the types of paper you can use for documents, see Document types and sizes on page 23.

NOTE: You must set the resolution and contrast before dialing the number.

24 HP Fax basics

Adjust volume

1. Turn the page face down and insert it into the document feeder. For more

information, see Load documents to fax or copy on page 2.

2. Press Resolution repeatedly to select the option you want.

•

STANDARD

characters.

•

FINE

•

SUPER FINE

example, a map or engineering drawing. machine also has the

TIP: SUPER FINE mode is not used when sending documents scanned into memory

(i.e., Broadcasting and Delayed Fax). If you are sending document using one of these methods, SUPER FINE will be changed back to FINE even though you selected SUPER FINE.

If the Scan & Fax Mode light is on and SUPER FINE is chosen, the fax will be sent as if the light were off.

3. Press Ans.Mode/Contrast or Rcv.Mode/Contrast repeatedly to select the option you

want.

works well for printed or typewritten originals with normal-sized

is good for documents containing a lot of detail.

works well for documents containing extremely fine detail; for

SUPER FINE

feature.

only works if the remote

HP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basicsHP Fax basics

•

NORMAL

LIGHTEN

•

DARKEN

•

PHOTO

gray shades. When Photo is chosen, the resolution is automatically set to

4. Dial the number and press Start/Enter or press Copy.

When sending/copying is finished, resolution/contrast automatically returns to default.

Adjust volume

You can adjust the volume level for both the ringer and the speaker.

Ringer volume

! Press !" when the fax is in Ready mode to adjust the volume of the ringer.

• Whenever you press the button, it will increase or decrease the volume.

•The volume

Speaker volume

1. Press Loudspeaker (HP 1040) or Speakerphone (HP 1050).

works well for normal handwritten, typed, or printed documents.

works with very dark print. works with light print or faint pencil markings. is used when faxing photographs or other documents containing color or

FINE

indicates that the machine will not ring when a call is received.

2. Then press

!" to adjust the volume of the speaker.

HP Fax basics 25

Automatic fax redial

When you send a fax, if the number you have dialed is busy or there is no answer, the machine will attempt to redial the number every three minutes up to two times.

Before redialing, the display shows

If you want to redial the number immediately, press Start/Enter.

Or, press Cancel to stop redialing and the machine returns to Ready mode.

To redial now, press

Start/Enter

Receiving via an extension telephone (HP 1040 Fax only)

If you have an extension phone on the same line as your HP Fax you can remotely start receiving a fax.

1. Answer the call on the extension phone.

2. Press

3. Hang up the phone when your fax machine starts to receive.

*9*

(manual fax receive code) in sequence when you hear a fax tone.

• Your fax machine detects the code and starts to receive the document.

• The code is preset at the factory. You cannot change the asterisks but you can select any number between 0 and 9. For more information, see ADVANCED FAX

menu on page 14.

26 HP Fax basics

3 Additional features

This chapter contains information on additional features you may want to set or change for your HP Fax.

Set rings to answer

• Rings to answer: Sets the number of rings before the HP Fax answers the phone.

• Caller ID: If you subscribe to Caller ID through your local phone company, you can

use it with your HP Fax.

• Block Junk Faxes: In conjunction with Caller ID, you can block certain numbers from

sending you a fax.

• Scan & Fax Mode:

• Image TCR

• Distinctive Ring

• Answer/Receive mode: Determines how the HP Fax responds to incoming calls.

Set rings to answer

You can select the number of rings that will occur before the fax answers an incoming call. If you are using your machine as both a telephone and a fax machine, we suggest you set the ring count to at least 4 to give you time to answer.

features

Additional

features

Additional

1 The “arrow buttons” located under the

Menu button on the control panel are

designated by

!"in the instructions.

features

Additional

features

Additional

TIP: HP 1050 Fax: The Toll Saver function for the Digital Message Center interacts with

Rings to Answer. See Toll Saver on page 40. If you have the HP 1050 Fax and have Toll Saver turned on, set the RIngs to Answer to 2.

1. Press Menu repeatedly until

Rings to Answer

2. Press Start/Enter.

3. Enter the number of rings you want (2–7) and press Start/Enter.

The HP Fax rings the set number of times and then answers. It then produces a different sounding ring to alert you to which type of call is incoming.

• The additional ring may occur once for a fax call

will display.

BASIC FAX

displays and press Start/Enter.

Additional features 27

features

Additional

features

Additional

features

Additional

Use Caller ID

• The additional ring occurs 5 times for a voice call. After the 5 additional rings, the answering machine will answer.

Use Caller ID

Many countries have the Caller ID system that enables the receiver to view the numbers or names of callers. Once you have subscribed to Caller ID services through your local phone company, your machine can display caller information.

Turn Caller ID on

1. Press Menu repeatedly until

BASIC FAX

displays and press Start/Enter.

2. Use the

3. Use the

•

!" to scroll to

Caller ID

!" to scroll to the desired option and press Start/Enter.

: Activates the Caller ID feature.

On w/ Junk Fax: Activates Caller ID and ignores any fax registered as a junk fax

(see Block junk fax numbers on page 28).

Off: Deactivates the Caller ID feature.

See who called with Caller ID

This function allows you to see who has called. You cannot dial these numbers.

1. Hold Redial/Pause for about two seconds.

2. Press

3. Scroll through the numbers by pressing

!" until

Caller ID

Print a list of Caller ID numbers

1. Press Report/Help.

2. Press

!" until

Caller ID

Block junk fax numbers

and press Start/Enter.

displays and press Start/Enter.

!".

displays and press Start/Enter.

If you subscribe to Caller ID through your local phone company, you can block future faxes from numbers on the Caller ID List. Before using this feature, you must set the Caller ID option to

On w/ Junk Fax

Add a junk fax number

1. Press Menu repeatedly until

2. Press

3. Press

The machine shows the first Caller ID number.

4. Press

Additional features 28

!" until !" until

Set Junk Fax No.

Add

!" to find the Caller ID number you want to register as a junk fax and press

Start/Enter.

(see Use Caller ID on page 28.)

BASIC FAX

displays and press Start/Enter.

appears and press Start/Enter.

displays and press Start/Enter.

You can enter up to 20 numbers. Numbers which have already been entered as a junk number are marked by

Delete a number

1. Press Menu repeatedly until

at the end of the display.

BASIC FAX

appears and press Start/Enter.

Scan & Fax Mode

2. Press

3. Press

4. Press

!" until !" until

The machine shows the first junk number.

!" to scroll to the junk fax number you want to delete and press Start/Enter.

Scan & Fax Mode

Scan & Fax Mode causes the HP Fax to scan all the pages of the fax into memory before starting to send. This is useful for situations where the fax you are calling might be busy and need to be redialed. Several options automatically use Scan & Fax Mode; for example, Delayed Fax. You can also turn Scan & Fax Mode on for all tasks.

! Press the Scan & Fax button.

Scan & Fax Mode is on when the button is lit.

Image TCR

Image TCR (transmission confirmation report) is a valuable tool for keeping records of faxes you send. It prints a Sending Confirm page with a miniaturized image of the first page of the fax on it. See the following example.

Set Junk Fax No.

Delete

displays and press Start/Enter.

features

Additional

features

Additional

features

Additional

Additional features 29

features

Additional

features

Additional

features

Additional

features

Additional

Distinctive ring (DRPD)

To use image TCR, the Scan & Fax Mode light must be on (press the button if necessary) and you must set these Menu options to On: Image TCR and Sending Confirm. See Scan &

Fax Mode on page 29. Follow these instructions to set the menu options:

1. Press the Menu button repeatedly until

2. Use the

3. Use the

4. Use the

5. Use the

6. Press Cancel to return to Ready mode.

TIP: Image TCR is unavailable if the resolution is set to Super Fine.

!" buttons to scroll to !" buttons to select !" buttons to scroll to !" buttons to select

Distinctive ring (DRPD)

Distinctive ring or distinctive ring pattern detection (DRPD) is a service offered by some telephone companies. When you subscribe to this service through your local phone company, you have different ring patterns; such as double ring and triple ring, that allow you to have different telephone numbers on one physical line. Your HP Fax works with distinctive ring service.

Use Distinctive Ring to set your HP Fax to answer one of your phone numbers as a fax only line. The phone number (ring pattern) that you teach the HP Fax will be answered as if the machine is in FAX mode. All other numbers on the same line will be answered if they are in AUTO mode (HP 1040 Fax) or TAM mode (HP 1050 Fax).

BASIC FAX

Sending Confirm

and press Start/Enter.

Image TCR

and press Start/Enter.

displays and press Start/Enter.

and press Start/Enter.

NOTE: HP 1050 Fax: If you use Distinctive Ring to establish one of your numbers as a fax

only line you must turn the Answering Machine on or the HP Fax will not answer the phone on the other numbers. If you do not want to use the answering machine, do not set up distinctive ring with your HP Fax.

If you have this service follow both of these instructions in this order to set it up and use it.

Step 1—Teach the HP Fax the ring pattern

The HP Fax will learn the ring pattern when you call it from another telephone or fax machine.

1. Be ready to call the fax machine.

2. Press Menu repeatedly until

3. Use

4. Call the HP Fax.

Additional features 30

!" to scroll through the options until

Start/Enter.

Call this fax from another fax machine... Waiting Ring...

ADVANCED FAX

displays and press Start/Enter.

Distinctive Ring

displays and press

will display.

Answer/receive mode

DRPD OK

to Ready mode.

will display when the pattern has been learned and the HP Fax will return

Step 2—Set up distinctive ring (DRPD) answer mode

Once you have activated distinctive ring, it becomes one of the answering modes you can select by pressing the Ans.Mode/Contrast or Rcv.Mode/Contrast button.

! Press Ans.Mode/Contrast or Rcv.Mode/Contrast repeatedly until

appears in the display.

• In Ready mode,

• Now, the HP Fax will manage calls and faxes as if it were set to AUTO mode (see

AUTO mode on page 32.)

TIP: Distinctive ring must be set up again if you reassign your fax number or connect

the machine to another telephone line. Once set up again (that is, the fax machine has learned the ring pattern and the answering mode is correctly set), you should test the fax machine by calling the fax number and another number on the same line. The machine should respond appropriately to a call placed to the fax number with fax tones, and to a normal telephone call with the expected ring pattern.

appears in the right hand corner of the display.

Answer/receive mode

How the product receives faxes depends on the answer/receive mode you chose when you set up the product. You can send faxes in any answer/receive mode. The answer/ receive mode setting determines how the device answers the incoming call and varies between the models.

DRPD Mode

features

Additional

features

Additional

features

Additional

HP1040 Fax

How are you going to use your HP Fax? Read about...

• Fax machine with few or no voice calls. FAX mode

• Telephone and fax machine without an

external answering machine connected.

• As a fax machine with an external

answering machine.

• Using Distinctive Ring (DRPD) service to

set up a separate telephone number for your fax on the same physical line as your other numbers.

• Telephone with few or no fax calls. TEL mode

AUTO mode

TAM mode

See Distinctive ring (DRPD) on page 30.

Additional features 31

features

Additional

features

Additional

features

Additional

features

Additional

Answer/receive mode

! When no document is loaded, press the Ans.Mode/Contrast button until the desired

option displays.

• FAX

mode

• AUTO

mode

• TAM

mode

• In Ready mode,

display.

• When you get a call, the machine answers and receives the fax

automatically. When reception is complete, the machine returns to Ready mode.

• If you want to change the number of rings before it answers, see Set rings to answer on page 27.

• In Ready mode,

display.

• When a call comes in, the machine answers it. If a fax is being

sent, the device receives the fax. If the machine does not sense a fax signal, it will ring 5 times in a different tone to tell you it may be a regular telephone call. If you do not pick up the handset it will try again to receive a fax after several more rings.

• If you want to change the number of rings before it answers, see Set rings to answer on page 27.

You must have an answering machine attached to the located on the bottom of your HP Fax.

• In Ready mode,

display.

• When a call comes in, the answering machine answers and listens.

If it detects fax tones, it receives the fax; otherwise, it records the caller’s message.

• If you have set your machine to TAM Mode and your answering

machine is switched off or the answering machine is not connected directly to your fax machine, the machine will automatically attempt to receive a fax after several rings.

• If your answering machine allows you to set the number of rings

before it answers the telephone, set the answering machine to answer an incoming call in less than 4 rings.

• When your answering machine answers an incoming call, it

records a fax tone until it realizes a fax is coming through. Due to this, your answering machine may tell you a voice message has been left, even when it is actually a fax.

appears in the right hand corner of the

EXT

line socket

• TEL

mode

HP1050 Fax

Additional features 32

• In Ready mode,

display.

• Automatic fax reception is turned off. You can receive a fax only by

lifting the handset and pressing Start/Enter.

How are you going to use your HP Fax? Read about...

• Telephone and fax with the integrated

answering machine in the Digital Message Center.

• Telephone and fax machine without the

answering machine.

appears in the right hand corner of the

TAM

AUTO mode

How are you going to use your HP Fax? Read about...

• Fax machine with few or no voice calls. FAX mode

Answer/receive mode

• Using Distinctive Ring (DRPD) service to

set up a separate telephone number for your HP Fax on the same physical line as your other numbers.

• Telephone with few or no fax calls TEL mode

! When no document is loaded, press the Rcv.Mode/Contrast button until AUTO, FAX,

or TEL displays. If you are going to use the answering machine, we recommend setting the Receive mode to AUTO.

NOTE: If you want to use Distinctive Ring service from your phone company, set it up

and select it using the Rcv.Mode/Contrast button before turning on the answering machine. See “Distinctive ring (DRPD)” on page 30.

• AUTO

mode

• In Ready mode,

display.

• When a call comes in, the machine answers it. If a fax is being

sent, the device receives the fax. If the HP Fax does not sense a fax signal, it will ring in a different tone to tell you it may be a regular telephone call. If you do not pick up the handset it will again attempt to receive the fax after several more rings. If a greeting has been recorded the HP 1050 Fax will turn on the answering machine and attempt to record a message.

• If you want to change the number of rings before it answers, see Set rings to answer on page 27.

appears in the right hand corner of the

See Distinctive ring (DRPD) on page 30.

features

Additional

features

Additional

features

Additional

features

Additional

Additional features 33

features

Additional

features

Additional

features

Additional

Answer/receive mode

• FAX

mode

• TEL

mode

• TAM

mode

• In Ready mode,

display.

• When you get a call, the machine answers after the second ring,

and receives the fax automatically. When reception is complete, the machine returns to Ready mode.

• If you want to change the number of rings before it answers, see Set rings to answer on page 27.

• In Ready mode,

display.

• Automatic fax reception is turned off. You can receive a fax only by

lifting the handset and pressing Start/Enter.

• In Ready mode,

whenever the Digital Message Center is turned on (The Answer button will be lit.)

• When a call comes in, the answering machine answers and

records the caller’s message if they leave one. If the machine detects a fax signal, it goes into receive mode.

• When your answering machine answers an incoming call, it

records a fax tone until it realizes a fax is coming through. Due to this, your answering machine may tell you a voice message has been left, even when it is actually a fax.

appears in the right hand corner of the

appears in the right hand corner of the display

! Press the Answer button. The button will light up. When the Answer button is on. TAM

mode overrides any mode that was set with the Rcv.Mode/Contrast button.

Additional features 34

Turn on the message center

4 Digital message center (HP 1050 Fax only)

Your HP Fax has a built-in digital messaging center that gives you full message capabilities.

• 30 minutes of digital message recording (includes incoming message and greeting)

• Default incoming message (ICM) length is 60 seconds

• In case of a power outage, your messages in memory will be retained for 30 minutes

• Announcement only setting (play the greeting without recording messages)

• Automatic paging to a forwarding number when you receive a message.

• Remote access to your messages and many message center features

Turn on the message center

NOTE: You cannot turn on the message center until you record a greeting. See “Record your greeting” on page 36.

If the message center is not turned on and the Receive mode is set to AUTO, the message center will automatically turn on and record a message (as long as a greeting has been recorded.)

1 The “arrow buttons” located under the

Menu button on the control panel are

designated by

!"in the instructions.

AX ONLY)

Digital message

center (HP 1050

AX ONLY)

Digital message

center (HP 1050

AX ONLY)

Digital message

center (HP 1050

AX ONLY)

Digital message

center (HP 1050

! Press the Answer button to turn on the Digital Message Center.

•The Answer button lights up.

•

appears in the display.

Digital message center (HP 1050 Fax only) 35

AX ONLY)

Digital message

center (HP 1050

AX ONLY)

Digital message

center (HP 1050

AX ONLY)

Digital message

center (HP 1050

Record your greeting

The greeting is an outgoing message (OGM) or announcement that plays whenever a call comes in and the device is in TAM mode (the Answer button is lit and

Your greeting can be between 3 and 30 seconds in length.

1. Press and hold the Greeting button until you hear a beep.

is displayed).

2. When

NOTE: You cannot use the handset to record your greeting. You must use the microphone.

TIP: You should be about 12 in. (30 cm) from the microphone when speaking.

3. Press the Greeting button again to end the recording.

Record

greeting. The seconds are counted off on the display while you are recording.

Your greeting will play back.

Play your greeting

The greeting plays whenever the message center takes a call or when the answering machine is turned on. You can also play it at any time.

! Press the Greeting button.

The display shows the date and time the greeting was recorded and counts down the seconds as it is played.

displays on the control panel, speak into the microphone to record your

Digital message center (HP 1050 Fax only) 36

Screen or monitor your calls

The HP Fax allows you listen to messages being recorded so you can decide whether to answer them. To monitor your calls, you must turn call monitoring on in the menu.

Screen or monitor your calls

1. Press the Menu button repeatedly until

2. Press

3. Press

When call monitoring is turned on, you will hear the person recording the message. If you pick up the handset or press Speakerphone, the device stops recording and you can speak directly to the caller.

!"until !" until

Call Monitor

displays and press Start/Enter.

Announcement only

You can set your HP Fax to play a greeting without recording any messages; for example, you might want to announce store hours and location.

1. Press Menu repeatedly until

2. Press

3. Press

!" until !" until

ICM Record Time

0sec

displays and press Start/Enter.

Play back messages

When you have new messages, the Answer button flashes and the number of messages is shown on the display. If you have messages that you have previously listened to but not erased, they will be shown also. For example, are a total of 4 messages on the device—3 of them have been listened to previously and 1 is a new message.

Play back new messages only

! Press Play/Record.

SET UP TAM

displays and press Start/Enter.

SET UP TAM

displays and press Start/Enter.

New: 1 Old: 3

displays and press Start/Enter.

indicates that there

AX ONLY)

Digital message

center (HP 1050

AX ONLY)

Digital message

center (HP 1050

AX ONLY)

Digital message

center (HP 1050

AX ONLY)

Digital message

center (HP 1050

The time the message was recorded displays briefly. While the message is being played, the number of seconds is counted down in the display.

Play back all messages

! Press and hold Play/Record until you hear a beep.

• The device plays all the messages in memory in the order they were received.

•Press Cancel to stop playing messages before they have all played.

Skip or repeat messages

# is the 1 key and $ is the 3 key on the keypad.

Repeating a message or skipping backwards

! Press # while listening to the message.

Digital message center (HP 1050 Fax only) 37

AX ONLY)

Digital message

center (HP 1050

AX ONLY)

Digital message

center (HP 1050

AX ONLY)

Digital message

center (HP 1050

Erase messages

•Pressing # once replays this message.

•Pressing

# repeatedly skips back to previous messages.

Skipping a message

! Press $ while listening to the message.

•Pressing

$ once skips this message. $ repeatedly skips further messages. $ while the last message is playing will return the device to Ready mode.

Erase messages

Messages are not erased when you listen to them. If you do not periodically erase messages, the memory will become full. If the memory becomes full, the HP Fax will disconnect the current caller and fail to answer the phone until memory is made available by erasing messages.

Erase selected messages

CAUTION: Once you have erased a message, there is no way to recover it.

! Press Erase while the message is playing.

The message is erased and

Erase all messages in memory

CAUTION: Once you have erased the messages, there is no way to recover them.

1. Press Erase when no message is playing.

Erase all MSG.?

2. Press Start/Enter to erase all the messages.

The messages are erased and

Press Cancel to save the messages and return to Ready mode.

will display.

Erasing...

is displayed.

Digital message center (HP 1050 Fax only) 38

Remote Access

You can access your messages and many of the message center functions from any Touch Tone phone.

Remote Password

To use the remote access functions, you will need to use the Remote Password. The default remote password is #139#. You can change the numbers, but the 3-digit password must start and end with #.

Follow these instructions to change the remote password.

Remote Access

AX ONLY)

Digital message

center (HP 1050

1. Press Menu repeatedly until

2. Press

3. Change the numbers as desired and press Start/Enter.

!"until

#139#

Remote Password

will display.

Access the message center

1. Call the HP Fax from a Touch Tone phone.

2. Enter your remote password when the device answers the phone.

You will hear 2 short beeps when the password is accepted.

3. Enter the remote command you want to use. Refer to the table below for a list of

commands.

TIP: You must enter a command within 15 seconds or the HP Fax will disconnect the

line.

4. Press #0 to end the remote session.

NOTE: If you do not enter #0, it may take several minutes for the HP Fax to disconnect

and release the phone line.

SET UP TAM

displays and press Start/Enter.

AX ONLY)

Digital message

center (HP 1050

AX ONLY)

Digital message

center (HP 1050

AX ONLY)

Digital message

center (HP 1050

Table 4-1 Remote access commands

Code Function

#0 Exits remote access.

#1 Skips to the previous message.

#2 Plays back new messages. After each message is played, press * to hear the next

one. The HP Fax beeps twice at the end of the messages. If you call in and there are no new messages, it beeps 4 times.

Digital message center (HP 1050 Fax only) 39

AX ONLY)

Digital message

center (HP 1050

AX ONLY)

Digital message

center (HP 1050

AX ONLY)

Digital message

center (HP 1050

Remote Access

Table 4-1 Remote access commands

Code Function

#3 Skips to the next message.

#4 Allows you to change the Greeting. After entering the command, speak into the

#5 Plays back all the messages (old and new) one by one. After each message is

#6 Replays the current message.

#7 Erases the current message and plays the next one.

#8 Turns the message center on and off. When you turn it on, the Greeting is played.

#9 Erases all the messages. The device will beep twice when it’s done.

* Plays the next message if entered the #5 or #2 command.

handset. Press # when you are done. The device will play the Greeting for you so you can confirm the recording.

played, press * to hear the next message.

Toll Saver

Toll Saver allows you to tell whether or not there are new messages before the message center answers the phone. This feature allows you to hang up before incurring phone charges.

When Toll Saver is on and there are no new messages, the HP Fax adds two rings to the Rings to Answer setting. For example, if Rings to Answer is set to 4, the device will ring 6 times before answering if there are no new messages. (See Set rings to answer on page

27.)

Follow these instructions to turn Toll Saver on and off.

1. Press Menu repeatedly until

2. Press

3. Press

!"until !" until

SET UP TAM

Toll Saver

displays and press Start/Enter.

Digital message center (HP 1050 Fax only) 40

Message paging

If you are out of the office, you can have the HP Fax call you when you receive a new message.

TIP: You should only turn paging on if you are going to be gone. There is a delay

between receiving the message and the paging message going out. If you happen to answer an incoming call at the time the paging message is being sent, it will override your incoming call.

To use message paging follow these steps.

Set up message paging

1. Press Menu repeatedly until

2. Press

3. Press

4. Enter the telephone number you want called (for example, your mobile number) and

!"until !"until

press Start/Enter.

Message Paging

SET UP TAM

displays and press Start/Enter.

Message paging

AX ONLY)

Digital message

center (HP 1050

AX ONLY)

Digital message

center (HP 1050

The device will ask you to record (or if you want to change) the Paging Greeting. The paging greeting will be played to you when you answer the phone at the forwarded number.

5. Press Start/Enter and speak into the microphone to create or change a Paging

Greeting. When you are finished speaking, press Greeting to end the message. Press Cancel to keep an existing paging greeting.

Receive a message page

When you answer the phone, your paging greeting will play repeatedly to let you know that you have a message. You can then enter your password and use the remote access codes to listen to your message.

See Remote Access on page 39 to learn how to access the message.

Record a conversation

NOTE: In many jurisdictions, there are legal issues surrounding the recording of

telephone conversations. Verify your laws with your local legal authority.

If you are using the speakerphone, you can record a conversation up to 15 minutes in length. The recorded message will be treated as an incoming message.

1. Press Play/Record to start recording.

AX ONLY)

Digital message

center (HP 1050

AX ONLY)

Digital message

center (HP 1050

AX ONLY)

Digital message

center (HP 1050

AX ONLY)

Digital message

center (HP 1050

2. Press Cancel to end the recording.

Digital message center (HP 1050 Fax only) 41

AX ONLY)

Digital message

center (HP 1050

Record a conversation

Digital message center (HP 1050 Fax only) 42

5 Advanced faxing

In this chapter, you will learn how to use the advanced fax features of your machine.

Broadcasting

With Broadcasting you can have your HP Fax send your fax to up to 15 (HP 1040 Fax) or 20 (HP 1050 Fax) fax numbers at once. The documents are automatically erased from memory when Broadcasting is finished.

1. Turn the document face down and feed it into the machine.

2. Press Menu repeated until

3. Select

4. Enter the fax number.

•You can press Speed Dial and enter a speed dial code.

TIP: One touch buttons do not work in this area, you must use their speed dial code

instead.

ADVANCED FAX

Set Broadcasting

1 The “arrow buttons” located under the

Menu button on the control panel are

designated by

displays and press Start/Enter.

by pressing !" and press Start/Enter.

!"in the instructions.

FAXING

ADVANCED

FAXING

ADVANCED

FAXING

ADVANCED

FAXING

ADVANCED

• You can enter 15 or 20 (depending or model) fax numbers into one job.

5. Press Start/Enter when the correct number appears in the display.

• If you have more destinations, select when asked

• If you have finished entering all the numbers, answer

6. Press Start/Enter.

The document will be scanned into memory before transmission.

Another? Y/N

by using !" and press Start/Enter

and repeat steps from 4.

and press Start/Enter.

Advanced faxing 43

FAXING

ADVANCED

FAXING

ADVANCED

FAXING

ADVANCED

Delayed fax

You can set your machine to send a fax any time in the next 24 hours. For example, it is usually cheaper to send a fax at night because telephone rates are lower than they are during the day. To cancel a scheduled fax, see To cancel the scheduled job on page 46.

1. Turn the document face down and feed it into the machine.

2. Press Menu repeatedly until

3. Select

4. Enter the fax number.

•You can press Speed Dial and enter a speed dial code.

TIP: One touch buttons do not work in this area, you must use their speed dial code

instead.

• You can enter 15 or 20 (depending on model) fax numbers into one job.

5. Press Start/Enter when the number appears in the display.

• If you have more destinations, select

• If you have finished entering all the numbers, answer

6. Enter the name if you want to name the transmission.

If not, skip this step.

7. Press Start/Enter.

8. Enter the time (in the next 24 hours) for the transmission to start.

Set Delayed Fax

asked

Another? Y/N

ADVANCED FAX

by pressing !" and press Start/Enter.

and repeat steps from 4.

appears and press Start/Enter.

by using !" and press Start/Enter when

and press Start/Enter.

9. Press Start/Enter when the time appears correctly in the display.

The document will be scanned into memory before transmission and be sent at the programmed time.

Advanced faxing 44

Polling

Polling enables you to set up a document so it can be retrieved at a later time. For example, you can place the document in your machine, and the other party can retrieve it when they are in the office or when their calling rates are lower.

Setting send polling

You can program your fax machine to send a document when it is requested by a remote fax machine.

NOTE: Your HP Fax allows you to set one poll job at a time and it can be retrieved

once.

Polling

FAXING

ADVANCED

1. Turn the document face down and feed it into the machine.

2. Press Menu repeatedly until

3. Select

4. Enter the poll code you want to use for this document and press Start/Enter.

Set Polling Send

Poll Code [0000]

• The poll code is preset to 0000, which means that the receiver does not need to enter a poll code to receive the document.

• The poll code is not static. You enter a new one for each document.

• The poll code is used to prevent your document from being retrieved by an unauthorized caller.

• Your machine starts scanning the document(s) into memory and shows

SEND

in the display. If the answer mode was TEL, the machine changes it to FAX

mode automatically.

• When it is polled, the page in memory will be deleted automatically. To cancel Send Polling, see To cancel the scheduled job on page 46.

will display.

ADVANCED FAX

by pressing !" and press Start/Enter.

appears and press Start/Enter.

POLLING

FAXING

ADVANCED

FAXING

ADVANCED

FAXING

ADVANCED

FAXING

ADVANCED

Advanced faxing 45

FAXING

ADVANCED

FAXING

ADVANCED

To cancel the scheduled job

Polling another fax to receive

You can dial another fax machine that has a document waiting and request it to be sent to your fax machine.

1. Dial the telephone number of the remote machine that is ready to be polled.

TIP: One touch buttons do not work in this area, you must use their speed dial code

instead.

2. Press Menu when you hear a fax tone from the remote machine.

The display shows

3. Press Start/Enter.

4. Enter the other fax’s Poll Code to retrieve the document, and press Start/Enter.

NOTE: If the other fax machine does not have a poll code, enter 0000.

The HP Fax receives and prints the polled document.

NOTE: Not all fax machines have polling capability, and polling incompatibility

sometimes occurs between fax machines made by different manufacturers.

To poll documents press Start/Enter.

To cancel the scheduled job

All scheduled jobs remain in memory after they have been set. To make more memory available, cancel unnecessary scheduled jobs.

1. Press Menu repeatedly

2. Select

Cancel Schedule

ADVANCED FAX

by pressing !" and press Start/Enter.

appears and press Start/Enter.

3. Select the scheduled job you want to cancel by pressing

4. Press Start/Enter to cancel the selected schedule.

Advanced faxing 46

!".

Forward faxes

While you are away from your home or office, you do not have to miss important faxes. Your machine can forward any faxes it receives to a fax machine at your current location, and if you choose, it can print a copy for you to review when you get back as well.

A Sending Confirm report will print for every fax that is forwarded.

1. Press Menu repeatedly until

ADVANCED FAX

Forward faxes

appears and press Start/Enter.

FAXING

ADVANCED

2. Select

3. Use

4. If you selected

Set Fax Forward

by pressing !" and press Start/Enter.

!" to select the option you want and press Start/Enter.

•

Off

: disables fax forwarding

•

Forward

•

Forward & Print

a.Enter the fax number and press Start/Enter.

Start Date&Time

b. Press Start/Enter.

The current date and time will display.

c. Enter the start time and press Start/Enter.

End Date&Time

d. Press Start/Enter. e. Enter the end time and press Start/Enter.

• The machine returns to Ready mode and

: forwards a fax to your new location

: prints a fax and also forwards it to your new location

Forward or Forward & Print, Tel:

will display.

start time and every fax will be forwarded to your new location till the end time.

will display.

will appear in the display at the

FAXING

ADVANCED

FAXING

ADVANCED

FAXING

ADVANCED

• HP 1040: During forwarding time, the answer mode temporarily changes to

• HP 1050: During forwarding time, the answer mode continues to say FW. The machine will receive and forward faxes and answer and record voice messages.

TIP: HP 1050: This procedure only forwards faxes, if you also want to be notified

about voice messages, see “Message paging” on page 41.

Advanced faxing 47

FAXING

ADVANCED

FAXING

ADVANCED

FAXING

ADVANCED

Forward faxes

Advanced faxing 48

6 Feature reference

This chapter contains instructions for other features of the HP Fax that you may want to use from time to time.

Set the date and time

The current date and time are shown in the display when the machine is on and ready for use (Ready mode). The date and time will be printed on all faxes you send.

1. Press Menu.

2. Press

3. Press Start/Enter when the display shows

4. Press

5. Press Start/Enter when the display shows

6. Set the date and time. You can move the cursor by pressing

7. Press Start/Enter when the date and time are correct.

!" to choose

!" to select either

Start/Enter.

1-AM 2-PM

will display.

1 The “arrow buttons” located under the

Menu button on the control panel are

designated by

SET DATE & TIME

Date Format

Europe (

day month year) or USA

Date & Time

!"in the instructions.

and press Start/Enter.

(month day year)

!".

and press

Feature

reference

Feature

reference

Feature

reference

Feature

reference

8. Press 1 or 2.

Turn on and off sounds

You can turn on and off the sounds the HP Fax makes.

Alarm sounds

Alarm sounds include the fax tones and beeps.

1. Press Menu repeatedly until

2. Press

3. Select

!" to select

Off

and press Start/Enter.

SET UP SOUND

Alarm Sound

appears and press Start/Enter.

and press Start/Enter.

Feature reference 49

Feature

reference

Feature

reference

Feature

reference

Set the fax header information

Key sounds

The Key sounds are the beeps the keys make.

1. Press Menu repeatedly until

2. Press

3. Select

!" to select

Off

and press Start/Enter.

Key Sounds

SET UP SOUND

Silent mode

You can turn the sounds of the HP Fax (including ringing) on and off using the control panel button. You can also set all sounds to turn off on a daily schedule; for example, turn all the sounds off between 8 pm and 8 am.

1. Press Menu repeatedly until

2. Press

3. Select

4. Enter a start time and an end time and press Start/Enter.

TIP: To switch between am (A) and pm (P), use the 1 key for am and the 2 key for pm.

!" to select

Daily

and press Start/Enter.

From:12A To:11P

Silent Mode

will display.

SET UP SOUND

Set the fax header information

This information is required by law in many countries. The fax header prints your name and fax number on the top of every fax you send.

appears and press Start/Enter.

and press Start/Enter.

appears and press Start/Enter.

and press Start/Enter.

1. Press Menu repeatedly until

2. Press Start/Enter when the display shows

3. Enter the fax number to which your machine is connected.

• You can enter up to 20 digits, and include special characters (space, plus sign, etc.) For more information, see Fax header telephone number on page 19.

• To enter a space, press 1 twice.

• To enter parentheses ( ), press * multiple times until you see the symbol you want.

• To enter hyphen –, press #.

• If you enter a wrong number, use

4. Press Start/Enter when finished.

5. Press Start/Enter when the display shows

6. Enter the fax name (up to 40 characters) by using the number keypad.

• You can include special characters (space, plus sign, etc.). For more information, see Enter dates, times, text, and telephone numbers on page 18.

7. Press Start/Enter when the name in the display is correct.

Feature reference 50

SET FAX HEADER

!" to move to the number and correct it.

Fax Number

Fax Name

displays and press Start/Enter.

Print reports

Your fax machine can print many reports for your use.

Automatic reports

These reports print automatically.

Print reports

Report name Content

Multi-Communication This report prints automatically if you have faxed documents to

Power Fail Report If you have a scheduled job (such as, delayed fax and send poll)

Reports you can print

You can print these reports whenever you need to. Some of these reports can be set to print automatically also.

1. Press Report/Help.

2. Choose the report you want by using

3. Press Start/Enter when the desired report is displayed.

4. The selected report will be printed. The available reports are shown below:

Report name Content

Help List This report covers the machine’s basic functions and commands.

Sent Journal Received Journal

more than one location by using Broadcasting.

and there is a power failure, this report is printed automatically when power is restored.

!".

It can also be used as a quick reference guide.

These reports show information concerning the transmission and reception activities. They can be printed on command. Or if the machine is set to do so, they will automatically print after every 40 transmissions or receptions. For more information, see

under the “BASIC FAX menu” on page 13

Log

Fax

Feature

reference

Feature

reference

Feature

reference

Feature

reference

Phonebook This report shows all of the numbers currently stored in the fax

machine’s memory as One-Touch Dial and Speed Dial.

Sending Confirm This report shows the fax number, the number of pages, elapsed

time of the operation, the communication mode, and the communication results. To set up your machine to automatically print, see Sending Confirm under the “BASIC FAX menu” on page 13

Schedule Inform This report shows the document currently stored for Delayed FAX

and Send Polling along with the fax number, starting time and type of scheduled event.

Feature reference 51

Feature

reference

Feature

reference

Feature

reference

Reprinting faxes

Report name Content

System Data This report shows the current settings of your HP Fax. After you

Caller ID If Caller ID is turned on, this report shows the most recent 30

Junk Fax This report shows the telephone numbers that are marked as a

TAM Status HP 1050: This report shows you the status of the message center.

Print Fax Your machine stores fax data into memory as far as the memory

Reprinting faxes

You may sometimes need to reprint a received fax. Your machine stores the most recently received faxes in memory (approximately 100 pages). As this memory is filled, old faxes that have been printed will be erased to make room for new faxes.

have changed any setting, print this report to check your changes.

callers who have called your machine. The report will be empty if you don’t have Caller ID turned on.

junk fax to be blocked.

is available and lets you print it at later time. For more information, see Reprinting faxes on page 52.

NOTE: HP 1040 Fax: Unplugging the fax machine power cord and plugging it back in

again clears the memory including all unprinted or unsent faxes. A power outage also clears the fax machine memory.

NOTE: HP 1050 Fax: The device has 30 minutes of backup memory. If the power is off

longer than that, the faxes will be cleared.

1. Press Report/Help.

2. Press

!" to choose

Print Fax

and press Start/Enter.

• If there are only old faxes, the machine will automatically print all of them and return to Ready mode without moving to the next step.

• If there are no faxes in memory, the machine will inform you by displaying

Memory

Empty.

• If there are both old faxes and unprinted faxes in memory, the machine will go to step 3.

3. Select between

•

Print New Fax

•

Reprint Old Fax

Print New Fax or Reprint Old Fax

and press Start/Enter.

: The machine prints all new faxes which have never been printed.

: The machine prints all faxes regardless of new or old.

Feature reference 52

Clearing memory

You can selectively clear information stored in your machine’s memory.

Clearing memory

1. Press Menu repeatedly until

The display shows the type of information you can clear from memory.

2. Select what you want to delete by pressing

3. Select

and press Start/Enter when the machine asks if you are sure.

The types of information you can clear are:

Item It will

Fax Header Delete the name and phone number from your fax

Dial/Schedule Clear the stored numbers in the phone book. In

Fax Log Clear all records of transmissions and receptions.

Faxes in Memory Clears all faxes in memory.

MEMORY CLEAR

header information.

addition, all the scheduled jobs are also cancelled.

Loudspeaker—HP 1040 Fax

appears, and press Start/Enter.

!" and press Start/Enter.

Feature

reference

Feature

reference

Feature

reference

Feature

reference

NOTE: Your HP 1040 Fax does not have speakerphone capabilities. The loudspeaker

enables you to hear calls but you must speak using the handset.

TIP: If you want to share the conversation with somebody beside you, pick up the

handset and press Loudspeaker. The line is still connected and everybody can listen to the conversation.

While you are using Loudspeaker, do not place the handset beside the speaker, as this may result in howling.

Speakerphone—HP 1050 Fax

The HP 1050 Fax has full speakerphone capabilities. Press Speakerphone to make and receive calls as well as listening to your answering machine messages.

While you are using Speakerphone, do not place the handset beside the speaker, as this may result in howling.

Feature reference 53

Feature

reference

Feature

reference

Feature

reference

Redial a number in memory

These steps allow you to dial one of the last 10 numbers called that is in memory.

1. Hold Redial/Pause for about two seconds. 2 Press 3 Press 4 Press Start/Enter when the correct number appears.

If a document is loaded, the machine automatically begins to send.

!" until

Recent Numbers

displays and press Start/Enter.

!" to find the number you want to dial.

Feature reference 54

7 Care and maintenance

This chapter contains information about changing print cartridges, maintaining your HP Fax, the menu settings, error messages, and troubleshooting.

Print cartridge information

The print cartridge life is very sensitive to the content of received faxes or copies you make. To increase its life, we recommend you follow the instructions below:

• Always use the HP 20 (C6614) ink cartridge.

NOTE: Your HP Fax was shipped with a starter ink cartridge. Replace it with the HP 20

cartridge.

• DO NOT unpack the cartridge until you are ready to use it.

Print cartridge information

CARE AND

MAINTENANCE

CARE AND

MAINTENANCE

• Store it in the same environment as the fax machine.

• If you have unpacked the cartridge but are not using it, store it in an airtight plastic

bag.

• DO NOT leave it exposed for an extended period.

• DO NOT refill the cartridge. The warranty will not cover damage caused by using

refilled cartridges.

View ink level

When using the 28ml print cartridge, your machine allows you to check the amount of ink remaining. To view the current ink level:

1. Press Menu repeatedly until

2. Scroll to

The machine displays a fractional number. For examples, and you need to replace the cartridge.

View Ink Level

TOOLS

by pressing !" and press Start/Enter.

appears and press Start/Enter.

1/8

means that ink is low

8/8

means that a new cartridge is installed.

CARE AND

MAINTENANCE

CARE AND

MAINTENANCE

CARE AND

MAINTENANCE

CARE AND

MAINTENANCE

Care and maintenance 55

CARE AND

MAINTENANCE

Print the self test

NOTE: If the HP Fax is low on ink (ink level is 1/8), new faxes that come in will not be

printed. They will be stored in memory. You must manually print the faxes from memory (see Reprinting faxes on page 52.) until you replace the ink cartridge (see Replace the

print cartridge on page 56.).

TIP: If memory become full before the print cartridge is replaced, the HP Fax will stop

answering the phone. Be sure to print the faxes out of memory regularly if you do not immediately replace the ink cartridge.

Print the self test

When you want to test if the machine is working correctly, you can check it by printing the self test.

1. Press Menu repeatedly until

2. Scroll to

The machine runs self test and prints a report which shows the current status of the machine.

Self Test

by pressing !" and press Start/Enter.

Replace the print cartridge

When you notice that the print becomes light or appears in the display, replace the print cartridge. The part number for replacement cartridges is HP 20.

1. Take out a cartridge from its packaging and carefully remove the tape covering the

printhead. Hold the cartridge by the colored top or black areas only. Do not touch the copper

area.

2. Press the Access Cartridge button on the control panel.

TOOLS

appears and press Start/Enter.

ink low

or when

1 Access Cartridge

install new ink cartridge

The cartridge carrier moves to the install position.

Care and maintenance 56

Replace the print cartridge

3. Open the control panel and cartridge compartment cover (it will click and remain

open).

1 Control panel 2 Cartridge compartment

cover

4. Pull the cartridge toward you and remove it.

3 To load the cartridge insert the cartridge as shown below. When the cartridge is

pushed to the back of the cartridge carrier, push the top of the cartridge until it clicks into place.

CARE AND

MAINTENANCE

CARE AND

MAINTENANCE

CARE AND

MAINTENANCE

CARE AND

MAINTENANCE

If the cartridge moves loosely in the carrier, it has not clicked into place. Repeat this step.

5. Close the cartridge compartment cover and control panel.

Care and maintenance 57

CARE AND

MAINTENANCE

CARE AND

MAINTENANCE

CARE AND

MAINTENANCE

Clear jammed documents and paper

6. Press Start/Enter.

7. Press 1 for new cartridge, or 2 for the old one.

• When you put in a new cartridge, you must choose

• When you put in a used cartridge, choose correct amount of ink you have left.

TIP: If you mix up several used cartridges, it is not possible to check the correct amount of

remaining ink. Once you have put in a new cartridge, use it until it is completely exhausted.

Clear jammed documents and paper

Document jams during transmission

If a document jams during transmission or copying, display. DO NOT pull the document out of the slot. Doing so could harm your machine.

To clear document jam:

1. Open the control panel.

2. Carefully remove the jammed document.

3. Close the control panel firmly until it clicks into

place.

1:New

2:Used

. This helps you to check the

Remove jammed document

appears in the

Paper jams during printing

If the fax paper jams while you are receiving or printing,

Cancel

appears in the message.

If the paper is jammed in the printing area

1. Remove the jammed paper by pulling it out

smoothly in the direction of the arrow as shown.

If the paper tears when it is being removed check to ensure that no small pieces have been left inside the machine.

2. Press Cancel.

3. If this was a fax, reprint the fax. For more

information, see Reprinting faxes on page 52.

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Remove jammed paper and press

If the paper is jammed in the paper feed area

1. Remove the jammed paper as shown.

If the paper tears when it is being removed check to ensure that no small pieces have been left inside the machine.

2. Reload new paper with the print side facing

toward you.

Maintain the print cartridge

3. Press Cancel when finished.

4. If this was a fax, reprint the fax. For more

information, see Reprinting faxes on page 52.

Maintain the print cartridge

To maintain good printing quality, we recommend you occasionally maintain the print cartridge and its associated parts:

Clean the print cartridge nozzles

If characters are not printing completely or white streaks appear in your text, you may have clogged nozzles. Clean the print cartridge as described below:

1. Press Menu repeatedly until

2. Scroll to

3. Examine the printed test pattern.

• If print quality does not improve, reinstall the cartridge and repeat these steps.

• If the line is still broken, wipe the nozzles and contacts. For more information, see

Clean Cartridge

Wipe the print nozzles and contacts on page 59.

Wipe the print nozzles and contacts

If cleaning the print cartridge nozzles as discussed above does not help and you are certain the cartridge has plenty of ink, the problem may be caused by dried ink on the print cartridge nozzles and contacts or the print cartridge carrier contacts. Follow these two sets of instructions for manual cleaning.

Clean the nozzles

1. Press Access Cartridge.

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by pressing !" and press Start/Enter.

appears and press Start/Enter.

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2. Open the control panel and cartridge compartment cover and remove the cartridge.

See Replace the print cartridge on page 56.

3. Gently blot and wipe the contacts and nozzles dry.

• Use a clean cloth dampened with water to gently clean the entire copper-colored area, including the nozzles and contacts.

• To dissolve any dried ink, hold the damp cloth against the nozzles for about three seconds.

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Maintain the print cartridge

4. Reinstall the cartridge and close the cover and panel.

If you spend a long time cleaning the cartridge, the cartridge carrier may have moved back to the original position. If so, press Access Cartridge again to move the carrier to the install position.

5. Press Start/Enter.

6. Press

for new cartridge or 2 for the old one.

Clean the cartridge carrier contacts

Before cleaning these parts, there should be no scheduled job such as delayed fax, send polling, or faxes received into memory.

CAUTION: Once you have unplugged the power cord from the machine, all data in

memory will be lost.

1. Press Access Cartridge.

2. Open the control panel and cartridge compartment cover and remove the cartridge.

See Replace the print cartridge on page 56.

3. Remove the print cartridge.

4. Unplug the power cord from the electrical outlet of the rear of the machine.

WARNING! Shock Hazard. Be sure to unplug the power cord before proceeding.

5. Clean the cartridge carrier contacts with clean and cotton swab.

6. Plug in the power cord and reinstall the cartridge.

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Clean the document scanner area

To keep your machine working properly, occasionally clean the white roller, document feeder rubber piece, and the scanning glass. If they are dirty, documents sent to another fax machine will not be clear.

CAUTION: When you turn the power off to clean the scanner, documents stored in

memory will be lost.

1. Open the control panel.

2. Remove the white roller.

a. At the right-hand end of the white roller there is a bushing that is secured with a

small tab.

b. Push the tab slightly inward, then rotate towards you. Then pull up the right-hand

end of the roller to remove it.

Clean the document scanner area

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1 White roller 2 Drive roller 3 White roller latch

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3. Wipe the white roller surface and the driver roller surface with a soft cloth dampened

with water.

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Clean the document scanner area

4. Clean the document feeder rubber piece at the back of the control panel.

5. Carefully wipe the scanning glass with a soft, dry, lint free cloth.

• If the glass is very dirty, first wipe it with a slightly dampened cloth, then with a dry one.

• Be careful not to scratch the glass surface.

6. Replace the roller in reverse order, and then close the control panel firmly until it clicks

into place.

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Adjust the scanner

The scanner is adjusted at the factory. If, however, you drop your machine while moving it, we recommend you adjust scanner.

Adjust the scanner

1. Press Menu repeatedly until

2. Scroll to

Adjust Scanner

3. Load a plain WHITE sheet of paper (no writing or graphics) into the document feeder

and press Start/Enter.

• The machine starts to scan the document to adjust the scanner.

• Printing quality may be unexpectedly worse if you do not use a plain WHITE paper for the adjustment.

LCD error messages

These are the error message that may display along with solutions for you.

Display Status/Solution

Adjust scanner first in TOOLS menu

Check white paper document and try again

Clean white roller, glass and try again

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appears and press Start/Enter.

by pressing !" and press Start/Enter.

Adjust the scanner to fix this problem as described in Adjust the

scanner on page 63.

You must use plain, white paper when adjusting the scanner. See Adjust the scanner on page 63.

For more information, see Clean the document scanner area on page 61.

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Duplicated with [Speed No.xx]

Exceeded Job Memory Cancel scheduled

job and try again

Ink Low. Install new ink cartridge

Install ink cartridge

Install mono ink cartridge

Job Not Assigned You attempted to cancel a scheduled job but no jobs are

The same number has already been registered into another speed dial code.

The broadcasting and delayed fax can hold 20 jobs in total. Cancel a scheduled job and try again.

The print cartridge is low or has run out of ink. To install a new print cartridge, see Replace the print cartridge on page 56. Although this message is displayed, you can make a copy or print a report. Incoming faxes will be stored in memory. You must manually print them, see Reprinting faxes on page 52.

Print cartridge is not installed or improperly installed.

The print cartridge should be installed to copy, print a report or receive a fax.

scheduled.

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LCD error messages

Display Status/Solution

Junk Fax Empty You attempted to delete a junk fax number when there is no

Junk Fax Full The machine can hold only 20 junk fax numbers.

Load Document You must load a document before preceding.

Memory Full Memory has become full while receiving a fax. It will not

junk fax number.

answer the telephone until memory has been cleared. Print any faxes stored in memory and, if necessary, clear scheduled jobs See Reprinting faxes on page 52 and see Clearing memory on page 53.

Memory Full Press Start/Enter

to continue

Memory Received Ink Low. Install

new ink cartridge

Memory Received Load paper and

press Start/Enter

Memory Received Install ink

cartridge

New Fax Received The machine is low on ink and has received faxes into memory.

No answer from remote fax

Memory has become full while scanning a document. Press Start/Enter to send or copy the scanned pages only. To cancel the job press Cancel and try again when memory becomes available, or split the new document into smaller parts. See

Clearing memory on page 53.

The machine has data stored in memory. Replace the print cartridge with new one in order to print the faxes.

Load paper and press Start/Enter. There might be a jam. Clear the jam as described in Paper jams during printing on page 58.

There is no print cartridge in the machine. Install a print cartridge.

You must replace the print cartridge (see Replace the print

cartridge on page 56.) and reprint the faxes from memory (see Reprinting faxes on page 52.).

The other machine has not answered after all redial attempts to send a fax.

No CID Number The machine could not detect the CID (Caller ID) number.

No Dial Number There is no number in the redial memory.

Not Found The number you are searching for does not exist in memory.

Number already registered

Number Not Assigned There is no number assigned to this One-Touch or two-digit

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The number you are trying to enter already exists in the phone book or junk fax list.

Speed number.

Display Status/Solution

Poll Code Error The remote user entered the wrong poll code.

LCD error messages

Poll job exists already

Polling Error Check remote site

Remove jammed document

System Busy Try again later

To redial now, press Start/Enter

You have already programmed a polling send. Cancel scheduled job and try again.

The machine you want to poll is not ready to answer your poll. Check with the other person.

The document you are sending has jammed in the document feeder. To clear the document jam, see Document jams during

transmission on page 58.

You tried to copy or fax a document which is longer than 390 mm (15.4 in.).

The fax machine is busy doing something else.

The machine is waiting (three minutes) to automatically redial the fax number that was busy or did not answer.

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Troubleshooting

Your problem may be listed in “LCD error messages” on page 63. The chart below shows other problems you can solve yourself. For problems you cannot resolve here, see

Hewlett-Packard support services

Fax problems

Problem Solution

Use

on page 79.

The machine is not working, there is no display, and the buttons are not working.

No dial tone. Check that the phone line is connected properly to the port in

Someone calls and gets a busy signal even though the fax is not busy.

The numbers stored in memory do not dial correctly.

The document does not feed into the machine.

You cannot receive faxes automatically.

Unplug the power cord and plug it in again. Check that your socket is live.

the bottom of the fax. Unplug and replug it. Make sure it clicks. Check the phone socket in the wall by plugging in another phone.

This may rarely occur if the answer mode is set to AUTO, a voice call comes in and is hung up without being answered, and another call is immediately received. In AUTO mode the machine goes back to fax receive mode if the voice call is not answered. The line will appear busy until the machine resets.

Make sure the numbers are programmed correctly. To print a Phone book list, see Print reports on page 51.

Be sure the document is not wrinkled, and you are putting it in correctly. Check that the document is the right size and not too thick or too thin. See Document types and sizes on page 71.

Check if mode, you cannot receive a fax automatically. Be sure the handset is seated on the cradle properly.

If the ink is low, the fax will stop printing faxes. Replace the print cartridge.

If the fax memory is full, the fax will stop answering the phone. Load paper and print the faxes in memory to clear out the memory.

TEL

appears on the right side of the display. In TEL

The machine cannot receive faxes manually.

The machine does not send anything. Check that the document is loaded face down.

You cannot poll another machine. The fax machine you are polling may be using a poll code

The fax you received has blank bits on it.

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Do not hang up the handset before pressing Start/Enter to receive a fax.

Send

should appear in the display after it dials. Check if the machine to which you are sending can receive your fax.

(password).

The machine sending to you may be faulty. A noisy phone line can cause line errors. Check your machine by making a copy.

Problem Solution

Troubleshooting

Spots or lines missing from the fax you receive.

You are receiving poor quality copies. The fax machine sending to you may have a dirty scan glass.

Some of the words on the fax you received appear stretched.

Your machine does not make copies. Make sure your document is loaded face down.

There are lines on copies or documents you send.

The machine dials a number, but fails to make a connection with a remote fax machine.

You cannot store a document in memory.

Check if the print cartridge is ok by making a copy. See

Maintain the print cartridge on page 59.

telephone company to see if your phone line is noisy.

Also, check with the telephone company to see if your phone line is noisy.

The machine sending to you had a temporary document jam.

Check your scan glass for marks and clean it (see Clean the

document scanner area on page 61.)

The remote fax machine may be turned off or unable to answer incoming calls. Speak with the other fax operator to solve the problem.

There may not be enough memory available to hold the document you want to store. If the display shows a

Full

message, do the following until you can store your

document in memory: Print all unprinted faxes in memory (see Reprinting faxes on

page 52.) Delete unneeded polling faxes, broadcast faxes, or delayed

faxes (see To cancel the scheduled job on page 46.)

Check with the

Memory

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Blank areas appear at the bottom of each page or on continuation pages, with only a small strip of material printed at the top.

Image TCR is not working You have the resolution set to SUPER FINE. Set the resolution to

You may have selected the wrong paper size setting. To select the proper paper size, see

FINE.

Paper Size

on page 13.

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Troubleshooting

Print quality problems

Problem Solution

Light or blurred characters. Check ink level as described in View ink level on page 55. To

install a new print cartridge, see Replace the print cartridge on page 56.

Make sure the print cartridge is installed correctly. To clean the print cartridge, see Maintain the print cartridge on page 59.

Smudged or dark characters. Make sure the paper is straight and unwrinkled. Let ink dry

before handling the paper. To clean the print cartridge, see

Maintain the print cartridge on page 59.

Characters with white lines. If

Improperly formed or misaligned characters.

Abnormal black horizontal lines Clean the cartridge carrier (see Clean the cartridge carrier

Ink Low. Install new ink cartridge

install a new print cartridge as described in Replace the print

cartridge on page 56.

Remove and reinstall the print cartridge. Clean the print cartridge (see Maintain the print cartridge on

page 59.)

Clean the print cartridge (see Clean the print cartridge nozzles on page 59.)

contacts on page 60.)

is displayed,

Paper feeding problems

Problem Solution

Paper is jammed during printing. Clear paper jam as described in Paper jams during printing on

page 58.

Paper sticks together. • Make sure you have fewer than 50 sheets in the paper tray.

• Humid conditions may cause some paper to stick together.

Take the paper out and fan the pages and replace.

Paper fails to feed. Remove any obstructions inside the printer.

Multiple sheets of paper feed. When loading paper, do not force the paper down into the

printer. If multiple sheets have caused a paper jam, clear the paper jam. (see Paper jams during printing on page 58.)

Paper skews or buckles in the paper tray.

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The paper tray can hold up to 50 sheets. Make sure the paper guides do not cause the paper to bow. When loading paper, do not force it down into the machine.

Troubleshooting

Digital Message Center problems

Problem Solution

Paging message repeats This is normal. The message repeats to give you time to enter

the access code to retrieve your message.

Attempts to receive fax even when message center is turned off.

Does not record my messages. The memory is full. Erase some messages to free up memory for

Paging message overrides phone calls when I happen to be home.

This is normal. The fax machine will attempt to receive a fax after several rings.

more.

You should only turn paging on when you are not going to answer the phone. There is a delay between recording the message and the paging message going out. If you happen to answer an incoming call when the paging message is dialing out, it will override your incoming call.

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Paper types and sizes

8 Specifications and regulatory information

This chapter contains product and supplies specifications, ordering information, and regulatory statements.

Paper types and sizes

The HP Fax is designed to work optimally with plain cotton bond paper.

The following paper sizes and weight can be used with your machine:

Paper size Dimensions Paper weight

INFORMATION

SPECIFICATIONS

AND REGULATORY

A4 210mm x 297mm (8.3in x 11.7in)

Letter 216mm x 279mm (8.5in x 11.0in)

Legal 216mm x 356mm (8.5in x 14.0in)

Document types and sizes

You can insert a document that is up to 10 pages long in the document feeder.

Acceptable documents

Document size Max 216mm (W) x 356mm (L)

Min. 148mm (W) x 128mm (L)

Effective scanning width 210mm

75 – 90g/m (20 – 24lbs)

Single sheet 2 or more sheets

8.5in (W) x 14in (L)

5.8in (W) x 5in (L)

8.27in

INFORMATION

SPECIFICATIONS

AND REGULATORY

INFORMATION

SPECIFICATIONS

AND REGULATORY

INFORMATION

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AND REGULATORY

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SPECIFICATIONS

AND REGULATORY

Number of sheets which can be loaded at a time

Thickness of document 0.07mm – 0.15mm

Paper quality Uncoated on both sides

a.When sending a document that is longer than A4 (297 mm/11.69 in.), you must immediately take out each sheet as soon as it has been scanned. Otherwise, the document may jam.

–Up to 10

0.075mm – 0.12mm

0.018in – 0.038in

Specifications and regulatory information 71

0.019in – 0.03in

INFORMATION

SPECIFICATIONS

AND REGULATORY

INFORMATION

SPECIFICATIONS

AND REGULATORY

Print cartridge

The HP Fax uses the following print cartridge.

HP 20 black inkjet print cartridge

Product specifications

The specifications are subject to change without notice.

Item Specification

Type of unit Inkjet Desktop Facsimile Transceiver

Communication System Public Switched Telephone Network (PSTN) and PABX

Compatibility ITU Group3

Compression scheme MH, MR, MMR

Modem speed 14400/12000/9600/7200/4800/2400bps

Scanning method CIS (Contact Image Sensor)

Input document size 8.5 inches (216 mm)

C6614

Effective scanning width 8.27 inches (210 mm)

Effective recording width 8 inches (203 mm)

Power consumption Standby: 4.9Wh

Voltage 110 – 127~

Frequency 50 – 60 Hz

Current 500 mA

Temperature range 50°F to 95°F (10°C to 35°C)

Humidity range 20 to 80% RH (non-condensing)

Dimension (W x D x H) 365 x 275 x 160 mm (14.4 x 10.8 x 6.3 in.) (all trays

Specifications and regulatory information 72

Printing Mode: Maximum 15 Wh

folded) 365 x 340 x 270 mm (14.4 x 13.4 x 10.6 in.) (all trays extended)

Product specifications

Item Specification

Weight 3.5 Kg (7.7 lb) (including handset)

Power source See Rating Label attached on the back of the machine.

Resolution Copy Standard/Fine: 300 x 300 dpi

Super Fine/Photo: 600 x 300 dpi

Faxing Standard: 98 x 203 dpi

Fine: 196 x 203 dpi Super Fine: 392 x 203 dpi

Speed dials 80 (HP 1040) or 100 (HP 1050)

ECM mode YES

Grey scale 64 levels

User memory capacity 1 Mbyte (capable of 100 pages at ITU#1 test chart

(2.5% coverage on A4)

Ink Cartridge Part Number HP 20 (28ml) (C6614)

INFORMATION

SPECIFICATIONS

AND REGULATORY

INFORMATION

SPECIFICATIONS

AND REGULATORY

INFORMATION

SPECIFICATIONS

AND REGULATORY

INFORMATION

SPECIFICATIONS

AND REGULATORY

Specifications and regulatory information 73

INFORMATION

SPECIFICATIONS

AND REGULATORY

INFORMATION

SPECIFICATIONS

AND REGULATORY

INFORMATION

SPECIFICATIONS

AND REGULATORY

A sample of ITU #1 test chart (reduced to 60.5%)

Specifications and regulatory information 74

Environmental product stewardship program

Protecting the environment

Hewlett-Packard Company is committed to providing quality products in an environmentally sound manner. This product has been designed with several attributes to minimize impacts on our environment. For more information, visit HP Commitment to the Environment website at:

http://www.hp.com/go/environment

Ozone production

This product generates no appreciable ozone gas (O

Energy consumption

Energy usage drops significantly while in ENERGY STAR money without affecting the high performance of this product. This product qualifies for ENERGY STAR, which is a voluntary program established to encourage the development of energy-efficient office products.

ENERGY STAR is a U.S. registered service mark of the U.S. EPA. As an ENERGY STAR partner, HP has determined that this product meets ENERGY STAR guidelines for energy efficiency. For more information on ENERGY STAR guidelines, go to the following website:

http://www.energystar.gov

Paper use

This product is suited for the use of recycled paper according to DIN 19309.

Plastics

Plastic parts over 25 grams are marked according to international standards that enhance the ability to identify plastics for recycling purposes at the end of the product's life.

Material safety data sheets

Material Safety Data Sheets (MSDS) can be obtained from the HP web site at:

http://www.hp.com/go/msds.

Customers without Internet access should contact their local HP Customer Care Center.

Recycling program

HP offers an increasing number of product return and recycling programs in many countries, as well as partnering with some of the largest electronic recycling centers throughout the world. HP also conserves resources by refurbishing and reselling some of its most popular products.

This HP product contains the following materials that may require special handling at end-of-life:

•Mercury in the fluorescent lamp in the scanner (<2 mg)

•Lead in the solder

•A lithium battery This product contains a small Lithium battery that must be removed and disposed of properly at the end of the

product’s useful life. The battery is located on the main circuit board. – Battery Part Number: Panasonic CR2032 – Battery Material: Lithium – Battery Type: Button/Coin Cell Battery – Quantity Per Product: 1 – Weight: approximately 3 grams –Lithium Type: Solid – Battery Manufacturer: Panasonic of Japan

)

mode, which saves natural resources, and saves

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AND REGULATORY

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AND REGULATORY

INFORMATION

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AND REGULATORY

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AND REGULATORY

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AND REGULATORY

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AND REGULATORY

Specifications and regulatory information 75

INFORMATION

SPECIFICATIONS

AND REGULATORY

Regulatory notices

The HP Fax meetings product requirements from regulatory agencies in your country/region.

Regulatory model identification number

For regulatory identification purposes, your product is assigned a Regulatory MOdel Number. The Regulatory Model Number for your product is SDGOB0403-01 or SDGOB0403-02. This regulatory number should not be confused with the marketing name (HP 1040/1050 Fax series) or product number (Q7200 series).

Notice to users of the U.S. telephone network: FCC requirements

This equipment complies with FCC rules, Part 68. On this equipment is a label that contains, among other information, the FCC Registration Number and Ringer Equivalent Number (REN) for this equipment. If requested, provide this information to your telephone company.

An FCC compliant telephone cord and modular plug is provided with this equipment. This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular jack which is Part 68 compliant. This equipment connects to the telephone network through the following standard network interface jack: USOC RJ-11C.

The REN is useful to determine the quantity of devices you may connect to your telephone line and still have all of those devices ring when your number is called. Too many devices on one line may result in failure to ring in response to an incoming call. In most, but not all, areas the sum of the RENs of all devices should not exceed five (5). To be certain of the number of devices you may connect to your line, as determined by the REN, you should call your local telephone company to determine the maximum REN for your calling area.

If this equipment causes harm to the telephone network, your telephone company may discontinue your service temporarily. If possible, they will notify you in advance. If advance notice is not practical, you will be notified as soon as possible. You will also be advised of your right to file a complaint with the FCC. Your telephone company may make changes in its facilities, equipment, operations, or procedures that could affect the proper operation of your equipment. If they do, you will be given advance notice so you will have the opportunity to maintain uninterrupted service.

If you experience trouble with this equipment, please contact the manufacturer, or look elsewhere in this manual, for warranty or repair information. Your telephone company may ask you to disconnect this equipment from the network until the problem has been corrected or until you are sure that the equipment is not malfunctioning.

This equipment may not be used on coin service provided by the telephone company. Connection to party lines is subject to state tariffs. Contact your state's public utility commission, public service commission, or corporation commission for more information.

This equipment includes automatic dialing capability. When programming and/or making test calls to emergency numbers:

•Remain on the line and explain to the dispatcher the reason for the call.

•Perform such activities in the off-peak hours, such as early morning or late evening.

Note: This equipment is hearing aid compatible.

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including fax machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of transmission, the date and time it is sent and an identification of the business, other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.) In order to program this information into your fax machine, you should complete the steps described in the software.

FCC statement

The United States Federal Communications Commission (in 47 CFR 15.105) has specified that the following notice be brought to the attention of users of this product.

Declaration of Conformity: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. Class B limits are designed to provide reasonable protection

Specifications and regulatory information 76

Regulatory notices

against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy, and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

•Reorient the receiving antenna.

•Increase the separation between the equipment and the receiver.

•Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

•Consult the dealer or an experienced radio/TV technician for help.

For more information contact the Product Regulations Manager, Hewlett-Packard Company, San Diego, 858655-4100.

The user may find the following booklet prepared by the Federal Communications Commission helpful: How to Identify and Resolve Radio-TV Interference Problems. This booklet is available from the U.S. Government Printing Office, Washington DC, 20402. Stock No. 004-000-00345-4.

CAUTION Pursuant to Part 15.21 of the FCC Rules, any changes or modifications to this equipment not

expressly approved by the Hewlett-Packard Company, may cause harmful interference and void the FCC authorization to operate this equipment.

note à l’attention des utilisateurs du réseau téléphonique Canadien/notice to users of the Canadian telephone network

Cet appareil est conforme aux spécifications techniques des équipements terminaux d’Industrie Canada. Le numéro d’enregistrement atteste de la conformité de l’appareil. L’abréviation IC qui précède le numéro d’enregistrement indique que l’enregistrement a été effectué dans le cadre d’une Déclaration de conformité stipulant que les spécifications techniques d’Industrie Canada ont été respectées. Néanmoins, cette abréviation ne signifie en aucun cas que l’appareil a été validé par Industrie Canada.

Pour leur propre sécurité, les utilisateurs doivent s’assurer que les prises électriques reliées à la terre de la source d’alimentation, des lignes téléphoniques et du circuit métallique d’alimentation en eau sont, le cas échéant, branchées les unes aux autres. Cette précaution est particulièrement importante dans les zones rurales.

Le numéro REN (Ringer Equivalence Number) attribué à chaque appareil terminal fournit une indication sur le nombre maximal de terminaux qui peuvent être connectés à une interface téléphonique. La terminaison d’une interface peut se composer de n’importe quelle combinaison d’appareils, à condition que le total des numéros REN ne dépasse pas 5.

Basé sur les résultats de tests FCC Partie 68, le numéro REN de ce produit est 0.5B. This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications. This is

confirmed by the registration number. The abbreviation IC before the registration number signifies that registration was performed based on a Declaration of Conformity indicating that Industry Canada technical specifications were met. It does not imply that Industry Canada approved the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5.

The REN for this product is 0.5B, based on FCC Part 68 test results.

note à l’attention des utilisateurs Canadien/notice to users in Canada

Le présent appareil numérique n‘émet pas de bruit radioélectrique dépassant les limites applicables aux appareils numériques de la classe B prescrites dans le Règlement sur le brouillage radioélectrique édicté par le ministère des Communications du Canada.

This digital apparatus does not exceed the Class B limits for radio noise emissions from the digital apparatus set out in the Radio Interference Regulations of the Canadian Department of Communications.

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Declaration of conformity

For non-European customers

This product is approved for use only in the country in which it was purchased. Local country laws may prohibit the use of this product outside the country of purchase. It is strictly forbidden by law in virtually every country to connect nonapproved telecommunications equipment (fax machines) to public telephone networks.

Declaration of conformity

DECLARATION OF CONFORMITY

______________________________________________________________________

Manufacturer's Name: Hewlett-Packard Company

Manufacturer's Address: 16399 West Bernardo Drive

San Diego CA 92127, USA

declares, that the product Regulatory Model Number : SDGOB-0403-01, -02

Product Name: HP Fax 1040 (Q7270A) Series (-01) HP Fax 1050 (Q7278A) Series (-02)

Model Number(s): (-01) Q7270A, Q7271A, Q7272A, Q7273A, Q7274A (-02) Q7278A, Q7279A, Q7280A, and Q7281A

conforms to the following Product Specifications:

Safety: UL1950/CSA22.2 No.950, 3

NOM-019-SCFI: 1998

EMC: FCC Part 15 - Class B

ICES-003, Issue 2

Telecom: NOM-151-SCT1-1999

Supplementary Information:

1) This product was tested in a typical configuration.

12 August 2004

Date

according to ISO/IEC Guide 22 and EN 45014

Ed.:1995

Steve Smith Hardware Test and Regulations Manager

Specifications and regulatory information 78

Use Hewlett-Packard support services

www.hp.com/support

If you are unable to find the answer you need in the printed documentation supplied with your product or on the web, you can contact one of the HP support services listed in the following pages. If a support service number is not listed for your country, contact your nearest authorized HP dealer for help.

Before calling customer support

1 Make sure that

• Your unit is plugged in and turned on.

• The correct print cartridge is installed properly.

• The recommended paper is loaded in the input tray. 2 Reset your unit by unplugging it and plugging it in again. 3 If you need to speak to an HP Customer Support Representative:

• Have your serial number ready.

• Print a Self-Test Report.

• Be prepared to discuss your problem in detail. 4 Be near your unit when you call.

Prepare your unit for shipment

If you are requested to send in your unit for service, do the following:

• Remove the print cartridge and place it in an airtight bag so it will not dry out. Do not send the print cartridge with the unit unless

asked to do so.

• If you do not have the original packing material, you can request a replacement package set from HP Customer Support. Shipping

damage caused by improper packaging is not covered under the warranty.

• Include these items in the box:

• A brief description of the symptoms (sample prints are helpful).

• A copy of your sales slip or proof of purchase (to establish the warranty period)

• Your name, address, and telephone number where you can be reached during the day.

Country/region HP technical support

U.S. during warranty* 1-800-HP-INVENT Canada during warranty 1-800-HP-INVENT Canada post warranty

(per call charge) Mexico 01-800-472-6684 Mexico (Mexico City) 5258 9922

(877) 621-4722

Use Hewlett-Packard support services

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* U.S. phone support is available in both English and Spanish 24 hours a day, 7 days a week (days and hours of support

may change without notice).

Specifications and regulatory information 79

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Hewlett-Packard LIMITED WARRANTY STATEMENT

HP Product Duration of limited warranty

Fax 1 year

Print cartridge Until the HP ink is depleted of the “end of warranty” date

printed on the cartridge has been reached, whichever occurs first. This warranty does not cover HP ink products that have been refilled, remanufactured, refurbished, misused, or tampered with.

Extent of limited warranty

Hewlett-Packard (“HP”) warrants to the end-user customer that the HP products specified above will be free from defects in material and workmanship for the duration specified above, which duration begins on the date of purchase by the customer.

For each software product, HP's limited warranty applies only to a failure to execute programming instructions. HP does not warrant that the operation of any product shall be uninterrupted or error free.

HP's limited warranty covers only those defects which arise as a result of normal use of the product, and does not cover any other problems, including those which arise as a result of (a) Improper maintenance or modification, (b) Software, accessories, media, or supplies not provided or supported by HP, (c) Operation outside the product’s specifications, or (d) Unauthorized modification or misuse.

For HP printing products, the use of a non-HP ink cartridge or a refilled ink cartridge does not affect either the warranty to the customer or any HP support contract with the customer. However, if product failure or damage is attributable to the use of a non-HP or refilled ink cartridge, HP will charge its standard labor and materials charges to service the product for the failure or damage.

If HP receives, during the applicable warranty period, notice of a defect in any product, HP shall either repair or replace the defective Product, at HP's option.

If HP is unable to repair or replace, as applicable, a defective product which is covered by HP's warranty, HP shall, within a reasonable time after being notified of the defect, refund the purchase price for the Product.

HP shall have no obligation to repair, replace, or refund until the customer returns the defective product to HP. Any replacement product may be either new or like-new, provided that it has functionality at least equal to that of

the Product being replaced. HP products may contain remanufactured parts, components, or materials equivalent to new in performance. HP's Limited Warranty Statement is valid in any country/region where the covered HP product is distributed by

HP. Contracts for additional warranty services, such as on-site service, may be available from any authorized HP service facility in countries where the product is distributed by HP or by an authorized importer.

Limitations of warranty

TO THE EXTENT ALLOWED BY LOCAL LAW, NEITHER HP NOR ITS THIRD PARTY SUPPLIERS MAKE ANY OTHER WARRANTY OR CONDITION OF ANY KIND, WHETHER EXPRESS OR IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY, SATISFACTORY QUALITY, AND FITNESS FOR A PARTICULAR PURPOSE.

Limitation of liability

To the extent allowed by local law, the remedies provided in this Warranty Statement are the customer's sole and exclusive remedies.

TO THE EXTENT ALLOWED BY LOCAL LAW, EXCEPT FOR THE OBLIGATIONS SPECIFICALLY SET FORTH IN THIS WARRANTY STATEMENT, IN NO EVENT SHALL HP OR ITS THIRD PARTY SUPPLIERS BE LIABLE FOR DIRECT, INDIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES, WHETHER BASED ON CONTRACT, TORT, OR ANY OTHER LEGAL THEORY AND WHETHER ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

Local law

Specifications and regulatory information 80

Hewlett-Packard LIMITED WARRANTY STATEMENT

This Warranty Statement gives the customer specific legal rights. The customer may also have other rights which vary from state to state in the United States, from province to province in Canada, and from country to country elsewhere in the world.

To the extent this Warranty Statement is inconsistent with local law, this Warranty Statement shall be deemed modified to be consistent with such local law. Under such local law, certain disclaimers and limitations of this Statement may not apply to the customer. For example, some states in the United States, as well as some governments outside the United States (including provinces in Canada), may:

•Preclude the disclaimers and limitations in this Warranty Statement from limiting the statutory rights of a

consumer (e.g. the United Kingdom);

•Otherwise restrict the ability of a manufacturer to enforce such disclaimers or limitations; or

•Grant the Customer additional warranty rights, specify the duration of implied warranties which the

manufacturer cannot disclaim, or not allow limitations on the duration of implied warranties.

Complete the following information. It is necessary for contacts with the selling dealer or Hewlett-Packard Company:

Date of Purchase: Serial Number:

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Hewlett-Packard LIMITED WARRANTY STATEMENT

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Index

Access Cartridge

button 8, 56 alarm sounds 49 align cartridge

menu 15 announcement only 37 Ans.Mode/Contrast

button 10 Answer

button 11 answer mode 31 answer ring pattern detection 30 answering machine

calling 39

password 39

remote access 39

turning on 35 arrow buttons 1 AUTO mode 33 auto reduction

menu 13 automatic fax redial 26

block junk faxes 28 bottom view 7 broadcasting 43

menu 14 broadcasting faxes 43 button

Loudspeaker 10 buttons

Access Cartridge 8

Ans.Mode/Contrast 10

Answer 11

Cancel 10

control panel 7

Copy 10

Erase 11

Flash 10, 11

Greeting 11

Menu 9

Mute/Search 10, 11

Play/Rec. 11

R 10, 11

Rcv.Mode/Contrast 11

Redial/Pause 10, 11 Report/Help 8 Resolution 8 Scan & Fax Mode 8 Scroll/Volume 9 Silent Mode 8 Space 9 Speakerphone 11 Speed Dial 9 Start/Enter 10 Symbols 9

call monitor

menu 15 call screening 37 Caller ID 28

junk faxes 28

list 28

report 52

turning on 28 Caller ID menu 13 calling the answering machine 39 Cancel

button 10 cancel schedule

menu 14 cancelling a scheduled job 46 cartridge

cleaning 59

maintenance 55

part number 73

replacing 56 changing language 15 clean cartridge

menu 15 cleaning the fax 61 clearing jams

document 58 clearing memory 53 clearing paper jams 58 contrast 24

default 14

menu 14 control panel 7 control panel buttons 7 copies

collate 3

making 3

multiple 3

options 3

reduce or enlarge 3 Copy

button 10

copy

collate 3 number of copies 3 print order 3 zoom 3

date and time 49 date, setting 49 dates 18 delayed fax 14, 44 dial mode

menu 15

dialing

automatic fax redial 26

discard size

(see also auto reduction) 15 menu 15

distinctive ring 30

menu 14 distribution list. See broadcasting faxes document feeder

number of pages 5 document jams 58 documents

load 2

number of pages 2 DRPD 30

FAX mode 32, 34 fax name 50 fax number 50 fax problems 66 fax receiving 3 fax tones. See sounds faxes

reprinting 52

faxing

color documents 25 photographs 25

Flash

button 10, 11

forwarding

faxes 14, 47 message paging 41

voice notification 16 front panel 7 front view 6

getting help 79 Greeting

button 11 greeting

length of 36

playing 36

recording 36 greeting only 37

ECM mode 73

menu 14 entering 18 Erase

button 11 erasing

all messages 38

selected messages 38 error messages 63 EXT. port 7 extension phone

fax receiving 26

factory default

menu 15 fax forwarding 14 fax header 50 fax log

menu 14 fax memory

number of pages 5

HANDSET port 7 help 79 help list 51 HP Fax

parts of 6

HP support 79

ICM Record Time

menu 15

image TCR 29

menu 13

incoming messages

length of 15

ink cartridge

maintenance 59 part number 55, 72 replacing 56

ink level 15

cartridge 55

ITU #1 chart 74

jams

clearing paper 58

document 58

paper 58 journal 14 junk fax

blocking 28

report 52 junk faxes 13

key sounds 50 keypad

buttons 9

language 15

menu 15 LINE port 7 loading documents 2 loading paper 1 Loudspeaker

button 10 loudspeaker 16, 53

making a copy 3 man fax rcv code, HP 1040

menu 14 memory

clearing 53 Menu

button 9 menu

BASIC FAX, options 13

picture 12

using 17 menu setting

language 15 message

backup 35 message center

password 39

remote access 39

turning on 35 message length 35 message paging 41

menu 16 message time 35 messages

displayed 63

erasing 38 playing 37

skipping 37 Microphone 11 monitor calls 37 Mute/Search

button 10, 11

one-touch

dialling 22 out of ink 15 out of paper. See reprinting faxes

paging

messages 41 paper

loading 1

not recommended 23

number of sheets 2

size 23

type 23 paper jams 58, 68 paper size 71

menu 13 paper tray

capacity 5 part number

ink cartridge 72 pause 21 phone book 21, 51

dialing 22

print 22

searching 22 photo

faxing 25 Play/Rec

button 11 polling 14, 45

receive 46

send 45 ports

location of 7 print cartridge

ink level 55

maintenance 59

part number 55, 72

replacing 56 print fax 52 print quality

menu 13

self test 56

print quality problems 68 pulse dialing 15

button 10, 11

Rcv.Mode/Contrast

button 11 ready mode 17 rear view 6 receive mode 32 received journal 51 receiving faxes 31, 32 recording

conversation 41

greeting 36 Redial/Pause

button 10, 11 redialing

automatic fax redial 26

redial a number in memory 54 regulatory information 76 regulatory notices

Canadian statement 77

notice to users in Canada 77 remote access 39 remote password

menu 16 Report/Help

button 8 reports 51

Caller ID 52

junk fax 52

phone book 51

printing faxes 52

received journal 51

schedule inform 51

sending confirm 51

sent journal 51

system data 52

TAM status 52 reprinting faxes 52 Resolution

button 8 resolution 24

default 14

menu 14 ring pattern detection 14, 30 ring volume 25 rings to answer 27, 32

menu 13 rings to answer. See also toll saver

Scan & Fax 29 Scan & Fax Mode

button 8 scanner adjustment 63 scanner area

cleaning 61 schedule a fax 44 schedule inform 51 scheduled fax 14 scheduled faxes 51 scheduled job

cancelling 46 scheduled jobs

cancelling 14 screen calls 15, 37 Scroll/Volume

buttons 9 see answer mode 3 self test 56

menu 15 sending confirm 51

image TCR 13

menu 13 sent journal 51 set broadcasting

menu 14 set delayed fax

menu 14 set fax forward

menu 14 set junk fax no

menu 13 set polling send

menu 14 setting

date 49

time 49 setting date and time 49 setting fax number 50 Silent Mode

button 8 silent mode

daily 50

daily schedule 15

menu 15 sounds

alarm 49

keys 50

on and off 49 Space

button 9 speaker volume 25

Speakerphone

button 11 speakerphone 16, 53 Speed Dial

button 9 speed dial

dialing 22

programming 21

using 21 speed dials

number of 5 Start/Enter

button 10 supplies

print cartridge 55 Symbols

button 9 system data 52

TAM mode 32, 34 TAM status report 52 TEL mode 32, 34 telephone

dialing 4 telephone numbers

entering 18 text

entering 18 time, setting 49 toll saver 40

menu 15 tone dialing 15 troubleshooting

fax problems 66

messages 63

paper feeding 68

print quality 68

unwanted faxes 13

view ink level

menu 15 volume

ring 25

speaker 25

warranty 80

HP 1040xi, 1050xi User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

HP 1040/1050 Fax series

Contents

The HP Fax 1040/1050 6

Navigate the menus 17

Block junk fax numbers 28

Answer/receive mode 31

Erase messages 38

Remote Access 39

Message paging 41

Record a conversation 41

Maintain the print cartridge 59

Regulatory notices 76

Load paper

Quick start

Load documents to fax or copy

Send a fax

Receive a fax

FAX or TAM answer mode

AUTO answer mode

TEL answer mode

Make a copy

Multiple copies or copies with options/settings

Make a telephone call

2 HP Fax basics

The HP Fax 1040/1050

Parts of the HP Fax

Control Panel of HP FAX

The menus

Overview of menu options

BASIC FAX menu

ADVANCED FAX menu

SET UP SOUND menu

TOOLS menu

SET UP TAM menu

Navigate the menus

Ready mode

Menu buttons

Enter dates, times, text, and telephone numbers

Most text fields

Fax header telephone number

Speed dialing

Store a number in the phone book

Speed dialing

Print the phone book

Dial from the phone book

One-touch dialing

Phone book dialing

Search sequentially through the phone book

Search for a particular first letter

Paper types and sizes

Document types and sizes

Set document resolution and contrast for a single copy

DO NOT try to send documents that are:

Adjust volume

Ringer volume

Speaker volume

Automatic fax redial

Receiving via an extension telephone (HP 1040 Fax only)

3 Additional features

Set rings to answer

Use Caller ID

Turn Caller ID on

See who called with Caller ID

Print a list of Caller ID numbers

Block junk fax numbers

Add a junk fax number

Delete a number

Scan & Fax Mode

Image TCR

Distinctive ring (DRPD)

Answer/receive mode

HP1040 Fax

HP1050 Fax

Turn on the message center

4 Digital message center (HP 1050 Fax only)

Record your greeting