Fujitsu S1500M, S1500 User Manual 2

P3PC-2432-01ENZ0

Operator's Guide

Introduction

Thank you for purchasing our Color Image Scanner, ScanSnap S1500/S1500M (hereinafter
referred to as "the ScanSnap").

This Operator's Guide describes how to handle and operate the ScanSnap.
Before using the ScanSnap, be sure to read this manual, "Safety Precautions" and "Getting
Started" thoroughly for proper operation.

Microsoft, Windows, Windows Vista, PowerPoint, SharePoint, and Entourage are either
registered trademarks or trademarks of Microsoft Corporation in the United States and/or
other countries.

Word and Excel are the products of Microsoft Corporation in the United States.
Apple, Apple logo, Mac, Mac OS, and iPhoto are trademarks of Apple Inc.
Adobe, the Adobe logo, Acrobat, and Adobe Reader are either registered trademarks or

trademarks of Adobe Systems Incorporated.
Intel, Pentium, and Intel Core are either registered trademarks or trademarks of Intel

Corporation in the United States and other countries.
PowerPC is a trademark of International Business Machines Corporation in the United

States, other countries, or both.
Cardiris is a trademark of I.R.I.S.
ScanSnap, ScanSnap logo, and CardMinder are the trademarks of PFU LIMITED.
Other product names are the trademarks or registered trademarks of the respective

companies.

ABBYY™ FineReader™ 8.x Engine © ABBYY Software House 2006.
OCR by ABBYY Software House. All rights reserved.
ABBYY, FineReader are trademarks of ABBYY Software House.

Manufacture

PFU LIMITED

International Sales Dept., Imaging Business Division, Products Group
Solid Square East Tower, 580 Horikawa-cho, Saiwai-ku, Kawasaki-shi, Kanagawa
212-8563, Japan
Phone: [phone]

All Rights Reserved, Copyright © PFU LIMITED 2008.

2

Description of Each Manual

When using the ScanSnap, read the following manuals as required.

Manual Description Reference Method

Introduction

Safety Precautions This manual contains important

information about the safe use
of the ScanSnap.
Make sure to read this manual
before using the ScanSnap.

ScanSnap S1500/S1500M
Getting Started

ScanSnap S1500/S1500M
Operator's Guide
(this manual)

ScanSnap Organizer
User's Guide (*1)

CardMinder User's Guide
(*1)

This manual describes how to
install and connect the Scan­Snap.

This manual describes basic
operations of ScanSnap, the
scanning methods, various set­tings, troubleshooting, and han­dling of the ScanSnap.

Read this manual when using
this product for the first time, or
when details about the product
features, windows, operating
environment and functions are
required.

Included in the package.

Included in the package.

Select [Operator's Guide] from the [Start]
menu → [All Programs] → [ScanSnap
Manager].

With Finder, select [Operator's Guide.pdf]
from [Applications] → [ScanSnap] →
[Manual].

Select [User's Guide] from the [Start]
menu → [All Programs] → [ScanSnap
Organizer].

Select [User's Guide] from the [Start]
menu → [All Programs] → [CardMinder].

Cardiris
GETTING STARTED (*2)

ABBYY FineReader for
ScanSnap User's Guide
(*1)

Scan to Microsoft
SharePoint User Guide (*1)

With Finder, select [User's Manual.pdf]
from [Applications] → [Cardiris 3.6 for
ScanSnap].

Select [User's Guide] from the [Start]
menu, select [All Programs] → [ABBYY
FineReader for ScanSnap(TM) 4.0].

Select [Scan to Microsoft SharePoint User
Guide] from the [Start] menu →
[All Programs] → [Knowledge Lake].

3

Introduction

Manual Description Reference Method

ScanSnap Manager
Help

ScanSnap Organizer
Help (*1)

Use this Help when questions
or problems regarding opera­tions (e.g. when setting items)
arise.
This provides an explanation of
every operation, window, and
message.

Refer to this by either of the following
methods:

• Right-click the [ScanSnap Manager]

taskbar icon , and then select [Help]

→ [Help].

• Click the Help button ( ) for

ScanSnap Manager.

• Press the [F1] key on the keyboard

while a window is displayed.

• Click the [Help] button on each window.

• Click and hold the [ScanSnap

Manager] icon in the Dock, and
then select [Help] → [Help].

• Click the Help button ( ) for

ScanSnap Manager.

• From the menu bar, select [Help] →

[ScanSnap Manager Help].

For details about how to start up help,
refer to the User's Guide for each product.

CardMinder Help (*1)

Cardiris Help (*2) From the menu bar, select [Help] →

[Cardiris Help].

ABBYY FineReader for
ScanSnap Help (*2)

Adobe Acrobat Help From the menu bar, select [Help] →

*1: Supplied with S1500.
*2: Supplied with S1500M.

From the menu bar, select [Help] →
[FineReader for ScanSnap Help].

[Acrobat Help].

4

■ About This Manual

Structure of This Manual

This manual consists of the following:

ScanSnap Overview

This chapter describes the features, the names of parts and their functions, the
system requirements, and basic operation of the ScanSnap.

Installing the Software

This chapter gives an overview and describes the installation procedure of the
software supplied with the ScanSnap.

Using the ScanSnap (for Windows Users)/ Using the ScanSnap (for Mac OS
Users)

This chapter describes how to perform a scan with the ScanSnap, change or
save scanning settings, and other various functions of the ScanSnap.

Introduction

Troubleshooting

This chapter describes how to remove jammed documents and resolve other
problems.

Daily Care

This chapter describes how to clean the ScanSnap.

Consumables

This chapter describes how to replace consumables such as pad assembly
and pick roller.

Appendix

This appendix describes how to update ScanSnap Manager, how to uninstall
software, scan settings, and ScanSnap installation conditions.

For details about ScanSnap operations, read this manual in order from "ScanSnap
Overview" through "Using the ScanSnap".

5

Symbols Used In This Manual

The following indications are used in this manual to obviate any chance of accident or
damage to you and people near you, and your property. Warning indications consist of the
indicating warning level and warning statements. The following table shows signs indicating
warning levels and their meanings.

Warning Indication Description

This indication alerts operators to an operation that, if not

WARNING

CAUTION

In this manual, the following symbols are used to describe operations as well as indicate
warnings.

Symbol Description

strictly observed, may result in severe injury or death.

This indication alerts operators to an operation that, if not
strictly observed, may result in safety hazards to personnel
or damage to the product.

Introduction

This symbol alerts particularly important information.
Be sure to read this information.

This symbol alerts operators to helpful advice regarding operations.

This symbol indicates operations using Windows.

This symbol indicates operations using Mac OS.

Description of Successive Operations

In the procedures described in this manual, successive operations are connected with → in­between.

Example: Select the [Start] menu → [Computer].

6

Introduction

Screen Examples in This Manual

•

Windows screen

The screen examples in this manual are created according to Microsoft Corporation’s
Guideline.

The screenshots used in this manual are of Windows Vista.
Depending on the operating systems you are using, the screen examples and operations

may differ from the actual ones.

• Mac OS screen

The screenshots used in this manual are of Mac OS X v10.5.
Depending on the Mac OS you are using, the screen examples and operations may differ

from the actual ones.

The screen examples in this manual are subject to change without notice in the interest of
product improvement.
If the screen examples in this manual differ from actual ones, operate according to the actual
screen displayed.

7

Abbreviations Used in This Manual

The following abbreviated terms used in this manual are described.

Introduction

Windows Vista:

Microsoft

®

Windows Vista® Home Basic operating system, English

Version

Microsoft

®

Windows Vista® Home Premium operating system, English

Version

Microsoft

®

Windows Vista® Business operating system, English Ver-

sion

Microsoft

®

Windows Vista® Enterprise operating system, English Ver-

sion

Microsoft

®

Windows Vista® Ultimate operating system, English Ver-

sion

Windows XP:

Microsoft

®

Windows® XP Professional operating system, English Ver-

sion

Microsoft

®

Windows® XP Home Edition operating system, English

Version

Windows 2000:

Microsoft

®

Windows® 2000 Professional operating system, English

Version

Windows: Windows Vista, Windows XP, and Windows 2000

Word:

Excel:

Microsoft

Microsoft

®

Office Word

®

Office Excel

PowerPoint:

SharePoint:

Microsoft® Office PowerPoint

®

Microsoft

Office SharePoint® Server 2007, English Version

®

Microsoft® SharePoint® Portal Server 2003, English Version

®

Windows SharePoint Services 2.0/3.0, English Version

®

Internet Explorer

Office Live:

Internet Explorer:

Microsoft

Microsoft® Office Live

Windows

Microsoft® Internet Explorer

Microsoft Windows Mail:

Microsoft Outlook:

Microsoft Outlook Express:

.NET Framework:

Microsoft Entourage:

Microsoft

Microsoft

Microsoft

Microsoft® .NET Framework

Microsoft® Entourage

®

Windows® Mail

®

Office Outlook

®

Outlook Express

®

®

Mac OS: Mac OS X v10.5 and Mac OS X v10.4

Adobe Reader:

Adobe

®

Reader

®

8

Introduction

Adobe Acrobat:

ABBYY FineReader for
ScanSnap:

CardMinder: CardMinder™ application for ScanSnap

Cardiris: Cardiris™ for ScanSnap

®

Adobe
In this manual, explanations are given on the precondition that Adobe
Acrobat provided with this product is installed on the computer to be
used. Unless otherwise specified, the term Adobe Acrobat refers to
Adobe Acrobat provided with this product.
Note that Adobe Acrobat, provided with this product, is subject to
update without notice.
If there are any discrepancies between those descriptions provided in
this manual and the actual screen, refer to the Help for Adobe Acrobat.

ABBYY FineReader for ScanSnap™
In this manual, explanations are given on the precondition that ABBYY
FineReader for ScanSnap provided with this product is installed on the
computer to be used. Unless otherwise specified, the term ABBYY
FineReader for ScanSnap refers to the ABBYY FineReader for
ScanSnap provided with this product.
Note that ABBYY FineReader for ScanSnap, provided with this prod­uct, is subject to update without notice.
If there are any discrepancies between those descriptions provided in
this manual and the actual screen, refer to the Help for ABBYY
FineReader for ScanSnap.

Acrobat

®

S1500: Color Image Scanner ScanSnap S1500

S1500M: Color Image Scanner ScanSnap S1500M

ScanSnap: S1500 and S1500M

9

Contents

Introduction ...................................................................................2

About This Manual ................................................................................ 5

ScanSnap Overview.................................................................... 15

Features of the ScanSnap ................................................................. 16

Names and Functions of Components ............................................. 19

Front View................................................................................................ 19

Rear View ................................................................................................ 20

System Requirements ........................................................................ 21

Windows .................................................................................................. 21

Mac OS .................................................................................................... 23

Turning the ScanSnap On/Off ........................................................... 25

Paper Sizes of Documents to Be Scanned ...................................... 26

Loading Documents ........................................................................... 28

Basic Flow of Operations .................................................................. 32

Installing the Software................................................................ 34

For S1500 ............................................................................................ 35

Supplied Software.................................................................................... 35

Installing Adobe Acrobat .......................................................................... 36

Installing ScanSnap Manager on Mac OS ............................................... 38

Installing Trial Version Software .............................................................. 42

For S1500M ......................................................................................... 44

Supplied Software.................................................................................... 44

Installing Adobe Acrobat .......................................................................... 45

Installing ScanSnap Manager on Windows ............................................. 47

10

Contents

Using the ScanSnap (for Windows Users) ............................... 50

ScanSnap Manager Icon and Operations ......................................... 51

Right-Click Menu...................................................................................... 52

Left-Click Menu ........................................................................................ 53

How to Perform a Scan ...................................................................... 54

Preparation .............................................................................................. 54

Using the Quick Menu.............................................................................. 55

Without Using the Quick Menu ................................................................ 60

Finishing ScanSnap Operation ................................................................ 63

Setting the ScanSnap ......................................................................... 64

Changing Scanning Settings.................................................................... 64

Saving Scanning Settings ........................................................................ 67

Automatic Interaction with Applications ................................................... 81

Showing the Scan Progress Status ......................................................... 84

About Actions ..................................................................................... 86

Saving Data in the Specified Folder......................................................... 87

Sending Files by E-Mail ........................................................................... 95

Using the ScanSnap as a Copy Machine .............................................. 105

Saving Files to Picture Folder ................................................................ 112

Converting into Word/Excel/PowerPoint Documents............................. 119

Scanning Business Cards...................................................................... 126

Saving Data in SharePoint..................................................................... 133

Saving to Rack2-Filer............................................................................. 143

Using the ScanSnap in Various Ways ............................................ 149

Scanning Only One Side of a Document ............................................... 149

Scanning Color Documents in Black and White or Gray Mode ............. 151

Scanning Color Documents in High Compression Mode....................... 153

Removing Blank Pages from the Scanned Image Data......................... 155

Correcting Skewed Character Strings.................................................... 157

Correcting the Orientation of Scanned Images...................................... 159

Scanning Documents of Differing Widths or Sizes at the Same Time ... 161

Scanning Documents Larger Than A4/Letter Size................................. 164

Scanning Photographs and Irregular-shaped Documents ..................... 168

Scanning Long Pages............................................................................ 172

Saving Scanned Images in Multiple PDF Files ...................................... 174

Creating Searchable PDF Files ............................................................. 176

11

Contents

Automatically Setting Keywords to PDF Files........................................ 179

Setting Document Open Passwords for PDF Files ................................ 184

Using the ScanSnap (for Mac OS Users) ................................ 188

ScanSnap Manager Icon and Operations ....................................... 189

ScanSnap Manager Menu ..................................................................... 190

[Profile] Menu......................................................................................... 191

How to Perform a Scan .................................................................... 192

Preparation ............................................................................................ 192

Using the Quick Menu............................................................................ 194

Without Using the Quick Menu .............................................................. 199

Finishing ScanSnap Operation .............................................................. 202

Setting the ScanSnap ....................................................................... 203

Changing Scanning Settings.................................................................. 203

Saving Scanning Settings ...................................................................... 206

Automatic Interaction with Applications ................................................. 219

Showing the Scan Progress Status ....................................................... 220

About Actions ................................................................................... 222

Saving Data in the Specified Folder....................................................... 223

Sending Files by E-Mail ......................................................................... 230

Using the ScanSnap as a Copy Machine .............................................. 238

Converting into Word/Excel Documents ................................................ 244

Scanning Business Cards...................................................................... 250

Saving Data in iPhoto ............................................................................ 258

Using the ScanSnap in Various Ways ............................................ 263

Scanning Only One Side of a Document ............................................... 263

Scanning Color Documents in Black and White or Gray Mode ............. 265

Removing Blank Pages from the Scanned Image Data......................... 267

Correcting Skewed Character Strings.................................................... 269

Correcting the Orientation of Scanned Images...................................... 272

Scanning Documents of Differing Widths or Sizes at the Same Time ... 275

Scanning Documents Larger Than A4/Letter Size................................. 279

Scanning Photographs and Irregular-shaped Documents ..................... 284

Scanning Long Pages............................................................................ 289

Saving Scanned Images in Multiple PDF Files ...................................... 291

Creating Searchable PDF Files ............................................................. 293

12

Contents

Automatically Setting Keywords to PDF Files........................................ 296

Troubleshooting........................................................................ 301

Clearing Document Jams ................................................................ 302

Troubleshooting for Multifeed ......................................................... 304

When a Multifeed Is Detected................................................................ 306

Troubleshooting Checklist .............................................................. 312

Daily Care .............................................................................. 324

Cleaning Materials ............................................................................ 325

Cleaning the ScanSnap Exterior ..................................................... 326

Cleaning the Inside of the ScanSnap ............................................. 327

Cleaning Carrier Sheet ..................................................................... 330

Consumables............................................................................. 331

Part Numbers and Replacement Cycle of Consumables .............. 332

Replacing the Pad Assembly .......................................................... 335

Replacing the Pick Roller ................................................................ 339

Purchasing the Carrier Sheet .......................................................... 347

Appendix .............................................................................. 348

Updating ScanSnap Manager .......................................................... 349

Updating on a Windows OS................................................................... 349

Updating on a Mac OS........................................................................... 352

Uninstalling the Software ................................................................ 355

Uninstalling on a Windows OS............................................................... 355

Uninstalling on a Mac OS ...................................................................... 357

Setting Items With/Without Quick Menu ........................................ 361

Installation Specifications ............................................................... 364

13

Contents

Index........................................................................................... 365

14

ScanSnap Overview

This chapter describes the features, the names of parts and their functions, the system
requirements, and basic operations of the ScanSnap.

Features of the ScanSnap. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Names and Functions of Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Turning the ScanSnap On/Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Paper Sizes of Documents to Be Scanned . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Loading Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Basic Flow of Operations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

15

Features of the ScanSnap

The ScanSnap is a scanner that is capable of double-sided scanning in both monochrome
and color.
The ScanSnap contains the following features:

• You can turn documents into data by just pressing the [Scan] button!

You can turn documents cluttering up your desk into PDF or JPEG files so that you can

view, edit, manage, and archive them on your computer in a convenient manner.

Digitized documents are easy to print and attach to e-mail messages.

In addition, the ScanSnap can automatically recognize the type of documents, color,

gray or black-and-white, so that you do not have to set the color mode for each docu-

ment to be scanned.

• You can scan documents with speed and efficiency!

(Automatic Resolution Function and Intelligent Auto Color Detection)

Double-sided color documents of A4 or letter size paper can be scanned at a speed of

about 20 sheets per minute. (When [Image quality] is set to [Auto] (*1), [Color mode] to

[Auto Color Detection], [Compression rate] to [3], and other settings to defaults) (*2)

*1 : The documents are scanned at 300 dpi. If the paper size is 148 mm or smaller, image files are

output at 300 dpi. Otherwise, image files are output at 200 dpi. You can scan image data with
a high resolution without changing settings, when interacting with text recognition software (for
example, for business cards).

*2 : - Depending on the document, scanning speed may become slower in [B&W] (Black&White)

mode.
Example: Scanning color brochures in [B&W] mode (converting a color image to black-and­white)

- Scanning speed may become slower, when [Correct skewed character strings
automatically.] and/or [Convert to Searchable PDF] is enabled.

Features of the ScanSnap

• You can scan different sized documents together!

(Mixed Size Scanning + Carrier Sheet Scanning)

Paper sizes are automatically recognized at scan time, allowing documents containing a

mixture of different paper sizes to be scanned in one go.

Documents containing photographs, irregular-shaped and delicate papers, and paper

sizes larger than the normal A4/Letter size may also be scanned using the Carrier

Sheet provided. Multiple Carrier Sheets can be scanned together, either with or without

regular paper sheets.

• The small size saves desktop space!

Smaller than a sheet of A4 or letter size paper, the ScanSnap never requires much

desktop space.

16

Features of the ScanSnap

• The Quick Menu lets even beginners to operate the ScanSnap with auto-

matic ease!

The Quick Menu is simple enough for first-time use by complete beginners. When the

[Scan] button is pressed to scan a document, the Quick Menu is displayed so that you

can just select the action you want to perform on the Quick Menu.

• You can create searchable PDF files!

You can create searchable PDF files by automatically performing text recognition for

scanned PDF files.

You can also text-recognize only sections defined by a highlight pen and add these as

keywords for the PDF file.

• You can e-mail a scanned image or output the scanned image to a

printer immediately after scanning!

You can attach the scanned image to an e-mail or print out the scanned image without

having to start applications.

• You can convert paper documents into Word/Excel/PowerPoint files!

Use ABBYY FineReader for ScanSnap supplied with the ScanSnap to convert the

scanned image data directly into the Word/Excel/PowerPoint file.

For Mac OS, you can convert only into Word/Excel files.

• You can arrange and manage image data by using with ScanSnap

Organizer!

• Setting a keyword (Intelligent Indexing)

You can set a keyword using the following methods.

− Recognize a character string on a page (OCR process) and set as a keyword

(Zone OCR)

− Set a character string as a keyword

− Set a marked character string as a keyword (Marker Index)

− Drag and drop a keyword onto the keyword list (Keyword Addition by Drag&Drop)

You can view set keywords on thumbnails. (Keyword Overlay)

• Distributing files by keyword (Automatic Keyword Sort)

Files can also be distributed into a folder according to the keyword set for files as a
distribution condition.

• Search a variety of files (Search Engine Selection)

Files can be found quickly by searching by file name, keyword, text, or date.

• Cropping marked sections (Intelligent Cropping)

Sections on a page that are marked with a highlight pen can be cut and pasted else­where.

17

Features of the ScanSnap

• You can file business cards with ease!

With the provided business card application, business cards can be easily converted

into data.

With CardMinder, you can recognize characters on a business card, and create a data-

base to facilitate card data management and searches.

The provided business card application is as follows.

CardMinder (can only be used if S1500 is purchased)

Cardiris (can only be used if S1500M is purchased)

• Multifeed can be automatically detected!

If a multifeed (*) should occur while a document is scanned, an ultrasonic sensor auto-

matically detects the multifeed. With the recovery function, you can easily check the

location of a multifeed and restore the data.

* : Multifeed is an error that occurs when two or more sheets are fed into the ScanSnap simulta-

neously.

• The ScanSnap is available both for Windows and Mac OS!

The ScanSnap is supplied with both Windows and Mac OS (*) versions. For either OS,

you can use the ScanSnap in a manner that best suits your office environment.

* : The following functions are not available for Mac OS.

- Color high compression

- Set the document with its face up

- Set a password for PDF file

Note: The ScanSnap does not conform to TWAIN, ISIS, and WIA standards.

18

Names and Functions of Components

Names and Functions of Components

This section describes the names of parts and their functions.

■ Front View

ADF paper chute (cover)

Open the cover to use the ScanSnap.

⇒ Opening the cover turns on the ScanSnap.

ADF top section

(*ADF: Automatic Document Feeder)
Open the cover to clear document jams,
replace the pad assembly and the pick roller,
and clean the inside of the ScanSnap.

Extension

When scanning long-size documents, pull up
this part.

ADF paper chute (cover)

After opening it, load the documents to be
scanned on this part.

Side guide

Adjust the side guides to the width of documents
so that the scanned images will not be skewed.

ADF release catch

To open the ADF top sec­tion, pull the ADF release
catch toward you.

[Scan] button

Press this button to start the scanning. You can
press the button even when the stacker is
closed. The power status of the ScanSnap is
indicated as follows:

Blue (Lit up continuously): Ready
Blue (Blinking): Scanning
Orange (Blinking): Error

Stacker

Open and use the stacker.

⇒ The documents are ejected onto the stacker.

19

■ Rear View

Names and Functions of Components

Ventilation ports

These openings ventilate the interior of the
ScanSnap.

Power connector

Security cable slot

Insert a commercially available security cable
into this slot (anti-theft).

Tape seal

After installing the software, remove this tape
seal.

USB connector

20

System Requirements

The system requirements for the ScanSnap are as follows:

■ Windows

• Operating system

− Windows Vista

− Windows XP

− Windows 2000

System Requirements

Supplied software Windows Vista

ScanSnap Manager OK OK OK

ScanSnap Organizer OK OK OK

CardMinder OK OK OK

ABBYY FineReader for ScanSnap OK OK OK

Scan to Microsoft SharePoint OK OK OK

Adobe Acrobat 9 Standard OK OK —

OK: Supported —: Not supported

*1 : Service Pack 2 or later must be applied
*2 : Service Pack 4 or later must be applied

• Computer

Recommended: Intel Core 2 Duo 2.2 GHz or higher

Minimum: Intel Pentium 4 1.8 GHz

• Memory

Recommended: 1 GB or more

Minimum: 512 MB

Windows XP

(*1)

Windows 2000

(*2)

• Hard disk space

− ScanSnap Manager: 480 MB

− ScanSnap Organizer: 690 MB

− CardMinder: 280 MB

− ABBYY FineReader for ScanSnap: 600 MB

− Scan to Microsoft SharePoint: 40 MB

− Adobe Acrobat 9 Standard: 830 MB

21

System Requirements

When installing ScanSnap Organizer or Scan to Microsoft SharePoint in an environment other
than Windows Vista, the following software is also installed.

For Windows 2000
If .NET Framework 2.0 is not installed, when installing Scan to Microsoft SharePoint, the follow­ing software is also installed at the same time.

• Windows Installer 3.1 (15MB free disk space required)

• .NET Framework 2.0 (280MB free disk space required)

For Windows XP
If .NET Framework 3.0 (or later) is not installed, when installing ScanSnap Organizer or Scan to
Microsoft SharePoint, the following software is also installed at the same time.

• .NET Framework 3.0 (500MB free disk space required)

• The ScanSnap may not function if it is connected to the USB port on the keyboard or the

monitor.

• Use a powered hub equipped with an AC adapter if you are using a commercially available

USB hub.

• To connect the ScanSnap with USB 2.0, it is required that the USB port and the USB hub be

compliant with USB 2.0. The scanning speed might be reduced if the ScanSnap is connected
with USB 1.1. Therefore, use the USB 2.0 compatible one if your computer has the USB 2.0
compatible port.

• If the CPU and memory do not meet the required specifications, scanning speed will be

reduced.

• According to your Windows system disk management, the actual increase in used disk space

after installation may differ from the required disk space.

• Disk space approximately three times as large as the resulting scanned file is required when

scanning documents.

The following shows the image data size criteria when scanning a one-sheet color doc-

ument in simplex mode.

File format Compression rate Paper size

PDF 3 A4 (general catalog)

Image data size criteria (KB)

Color mode Auto Normal Better Best Excellent

Color 438.4 295.1 442.4 859.3 2921.4

Gray 393.4 264.3 390.0 753.1 2500.4

B&W 175.8 112.0 183.5 352.1 1630.2

Color high compression 209.8 164.2 222.5 156.8 —

22

■ Mac OS

• Operating system

• Computer

System Requirements

− Mac OS X v10.5

− Mac OS X v10.4

Supplied software Mac OS X v10.5 Mac OS X v10.4

ScanSnap Manager OK OK

Cardiris OK OK

ABBYY FineReader for ScanSnap OK OK

Adobe Acrobat 8 Professional OK (*1) OK (*2)

OK: Supported

*1: When the provided Adobe Acrobat 8 Professional has been updated
*2: Mac OS X v10.4.3 or later is required

Recommended: Intel Core 2 Duo 2.4 GHz or higher

Minimum: Intel Core Duo 1.83 GHz

PowerPC G5 1.6 GHz

• Memory

Recommended: 1 GB or more

Minimum: 512 MB

• Hard disk space

− ScanSnap Manager: 600 MB

− ABBYY FineReader for ScanSnap: 570 MB

− Cardiris: 150 MB

− Adobe Acrobat 8 Professional: 1,120 MB

• It is recommended to apply the latest updates to the Mac OS.

• The ScanSnap may not function if it is connected to the USB port on the keyboard or the

monitor.

• Use a powered hub equipped with an AC adapter if you are using a commercially available

USB hub.

• To connect the ScanSnap with USB 2.0, it is required that the USB port and the USB hub be

compliant with USB 2.0. The scanning speed might be reduced if the ScanSnap is connected
with USB 1.1. Therefore, use the USB 2.0 compatible one if your computer has the USB 2.0
compatible port.

• If the CPU and memory do not meet the required specifications, scanning speed will be

reduced.

• Disk space approximately three times as large as the resulting scanned file is required when

scanning documents.

23

System Requirements

The following shows the image data size criteria when scanning a one-sheet color doc-

ument in simplex mode.

File format Compression rate Paper size

PDF 3 A4 (general catalog)

Image data size criteria (KB)

Color mode Auto Normal Better Best Excellent

Color 438.4 295.1 442.4 859.3 2921.4

Gray 393.4 264.3 390.0 753.1 2500.4

B&W 175.8 112.0 183.5 352.1 1630.2

24

Turning the ScanSnap On/Off

This section describes how to turn the ScanSnap on/off.
The ScanSnap is turned on/off in conjunction with the computer. Ordinarily, you do not need
to manually turn the ScanSnap on/off if it is connected to a computer.

• Turning the ScanSnap on

With the computer power on, open the ADF paper chute (cover).

⇒ The [Scan] button blinks blue, indicating the ScanSnap is turning on.

The ScanSnap might perform initialization several times during startup.

• Turning the ScanSnap off

Turn off the computer or close the ADF paper chute (cover).

Turning the ScanSnap On/Off

• After putting the Extension away, close the ADF paper chute (cover).

• When stowing away the stacker, make sure that it does not become lose. If the

ADF paper chute (cover) is closed when the stacker is lose, the ScanSnap will
not be turned off.

• It may take 2 to 3 minutes until the [Scan] button goes off after the computer is

turned off.

• ScanSnap Sleep state

When the ScanSnap is left open, it enters a "sleep" mode after 15 minutes without
use.

⇒ In the sleep state, the ScanSnap internal lamps blink slowly.

25

Paper Sizes of Documents to Be Scanned

Paper Sizes of Documents to Be Scanned

Paper sizes of documents to be scanned are as follows:

Without Using the Carrier Sheet

Paper type

Weight

Size

*1 : Long page scanning is available only when the [Scan] button on the ScanSnap is pressed for

• Documents hand-written with a pencil may be smeared during a scan. It is recommended

• Do not scan the following types of documents:

• Scanning the following types of documents without using the Carrier Sheet can result in the

• Carbonless paper may contain chemicals that can damage the pad assembly or rollers.

Standard office paper, post cards, business cards

52 to 127 g/m2 (14 to 21 lb)

Width: 50.8 to 216 [mm] (2 to 8.5 [in])
Length: 50.8 to 360 [mm] (2 to 14.17 [in])

Maximum of long page scanning (*1)
216 × 863 [mm] (8.5 × 34 [in])

3 seconds.

that you use the Carrier Sheet. If you scan such documents without using the Carrier Sheet,
clean the rollers as often as possible. If not, the rollers of the ScanSnap get dirty and multi­feeding may be caused.
For details about how to clean rollers, refer to "Cleaning the Inside of the ScanSnap" (page

327).

- Documents with paper clips or staples (remove clips and staples to scan these docu-

ments)

- Documents with wet ink (scan documents after the ink dries)

- Documents larger than 216 × 863 mm (width: 8.5 [in] length: 34 [in])

- Materials other than paper such as the fabric, metal foil, transparency, or plastic card

documents being damaged or scanned incorrectly: It is recommended that you use the Car­rier Sheet.

- Documents smaller than 50.8 × 50.8 mm (width: 2 [in] Length: 2 [in])

- Documents thinner than 52 g/m

- Documents of nonuniform thickness (e.g. envelopes and paper sheets with other paper

sheets attached)

- Wrinkled or curled documents

- Folded or torn documents

- Tracing paper

- Coated paper

- Photographs (printing paper)

- Perforated or punched documents

- Documents of odd shape (not square or rectangular)

- Documents of different widths

- Carbon paper or thermal paper

- Documents with photographs or sticky notes attached

For best use of your ScanSnap, when scanning carbonless paper, note the following.

- It is recommended to scan with a Carrier Sheet

- Multiple sheets of carbonless paper can be directly scanned. However, to preserve the

efficiency of the scanner, make sure to clean it regularly. According to the type of carbon­less paper, the life span of the scanner may become shorter when compared to scanners
used to scan only general office paper.

2

(14 lb)

26

With the Carrier Sheet

Paper Sizes of Documents to Be Scanned

Paper type

Weight

Size

*: Fold in half when scanning.

Standard office paper, post cards, business cards, photograph, clipping

Up to 127 g/m2 (Up to 34 lb)

Up to 63.5 g/m2 (Up to 17 lb) *when scanning paper folded in half

Carrier Sheet Size (216 × 297 mm)
Letter (8.5 × 11 in (216 × 279.4 mm))
11 × 17 in (279.4 × 431.8 mm) (*)
A3 (297 × 420 mm) (*)
A4 (210 × 297 mm)
A5 (148 × 210 mm)
A6 (105 × 148 mm)
B4 (JIS) (257 × 364 mm) (*)
B5 (JIS) (182 × 257 mm)
B6 (JIS) (128 × 182 mm)
Post card (100 × 148 mm)
Business card (90 × 55 mm, 55 × 90 mm)
Custom

Width: 50.8 to 216 mm (2 to 8.5 in)
Length: 50.8 to 297 mm (2 to 11.69 in)

• Do not write on, color, stain, or cut the portion striped in black and white on the Carrier Sheet.

Doing so may prevent the document from being correctly scanned with the Carrier Sheet.

• Do not place the Carrier Sheet upside-down on the ScanSnap. Doing so can cause a paper

jam, or damage the Carrier Sheet.

• Do not leave a document on the Carrier Sheet for an extended period of time. The ink on the

document might be transferred onto the Carrier Sheet.

• Do not leave the Carrier Sheet in locations that are exposed to elevated temperatures; for

example, locations exposed to direct sunlight or near a heating apparatus, for an extended
period of time. Do not use the Carrier Sheet under high-temperature conditions. If used under
such a condition, it may be deformed.

• Do not bend or forcefully pull the Carrier Sheet.

• Do not use a damaged Carrier Sheet. Doing so can damage the ScanSnap or cause a mal-

function.

• To avoid deformation of the Carrier Sheet, do not put anything heavy on it and keep it on a

level surface when not in use.

• Be careful not to cut your fingers when touching the edge of the Carrier Sheet.

• Do not insert more than one small-size material such as pictures and post cards in the Carrier

Sheet per scan. Doing so can cause a paper jam. It is recommended to scan small-size
materials one at a time.

• If a paper jam occurs frequently, feed about 50 sheets of Plain Paper Copier (PPC) or recy-

cled paper, and then scan the document by using the Carrier Sheet.
You can use either unused or used PPC/recycled paper.

27

Loading Documents

Back

Load documents onto the ScanSnap as follows:

1. Check the number of sheets in the document stack.

The maximum number of sheets that can be loaded on the ScanSnap is as follows:

For A4-size paper or smaller: A document stack of 5 mm or less

2

(50 sheets at 80 g/m

If you try to scan more sheets that can be loaded, the following problems may occur.

• A file may be improperly created due to an excessive file size.

• A paper jam or other irregular feeding may occur.

2. To prevent paper jams, fan the document.

or at 20 lb)

Loading Documents

1. Hold the document with both hands and fan it out as shown in the figure below.

2. Turn the document by 90 degrees, and then fan it in the different orientation again.

3. Straighten the edges of the document, and load it onto the ScanSnap so

that the top edges of the paper form a step-like pattern.

Step-like

Back

Scanning direction

If the document is scanned with its both edges not straightened, the document might be
jammed or be damaged.

28

4. Open the ADF paper chute (cover) of the ScanSnap.

ADF paper chute (cover)

5. Pull the stacker on the ADF top section towards you.

Loading Documents

Stacker

6. Pull out the extension of the ADF paper chute (cover), and open the

stacker.

Extension

Stacker

29

Loading Documents

7. Load the document onto the ADF paper chute (cover).

Load the document face-down (so that you are looking at the back of the last page) and

top-first onto the ADF paper chute (cover). Do not load the document beyond the refer-

ence marks on the side guide.

Side guide

• Do not load the documents of more than 50 sheets (80 g/m

• Right-click the ScanSnap Manager taskbar icon

, select [Scan Button Settings]. In the Scan­Snap setup dialog box that appears, click the
[Detail] button, select the [Scanning] tab, and
then click the [Option] button. In the [Read mode
option] dialog box, check whether the [Set the
documents with its face up] check box is
selected. If selected, load the documents face-up
and bottom-first.

2

or 20 lb).

30

Loading Documents

8. Adjust the side guides to the document width.

Move the side guides so that there is no gap between the document edge and side

guide on both sides.

Doing so reduces skewing of the document during scanning.

Paper

31

Basic Flow of Operations

This section describes the flow of operations for scanning documents.
You can scan documents in two different ways. Use either way according to your preference.

• Using the Quick Menu

After the scanning of a document is complete, select an action to be performed from
the Quick Menu.
Beginners can use the Quick Menu to easily operate the ScanSnap.

For Windows (page 55)
For Mac OS (page 194)

• Without using the Quick Menu

Before scanning a document, select the desired profile.

For Windows (page 60)
For Mac OS (page 199)

Basic Flow of Operations

You can specify whether to use the Quick Menu to scan documents, by using the [Use Quick
Menu] check box, on the ScanSnap setup dialog box/window.
Open the ScanSnap setup dialog box/window by the following procedure:

Right-click the [ScanSnap Manager] icon on the taskbar, and select [Scan Button Settings].

Click and hold the [ScanSnap Manager] icon in the Dock, and select [Settings].

32

Basic Flow of Operations

Using the Quick Menu

Select an action to be performed from
the Quick Menu

Without using the Quick Menu

Select a profile

Press the [Scan]
button to scan the
document

The selected action is performed. If interacting with an application, the application
window appears.

Scan to E-mail

Scan to Folder/
Scan to Picture Folder

Scan to Print

33

Installing the Software

This chapter describes the outline of the software supplied with the ScanSnap, the installation
procedure of Adobe Acrobat, and the installation procedure of ScanSnap Manager for S1500
used on Mac OS and S1500M used on Windows.
For details about how to install the software on the ScanSnap Setup DVD-ROM, refer to
"Getting Started".

For S1500 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

For S1500M. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

34

For S1500

This section describes the case for S1500.

■ Supplied Software

The following describes the overview and functions of each software application. Using these
software applications, you can edit, manage, and organize the image data scanned.

• ScanSnap Manager

This software is required to scan documents with the ScanSnap. The scanned image
data can be converted to a PDF or JPEG file to be saved.

• ScanSnap Organizer

This software can be used to display image data (PDF and JPEG files) without open­ing them and to sort the files in the folders created according to the purpose.

For S1500

• CardMinder

This software can be used to efficiently digitalize a large number of business cards.
You can recognize characters on a business card, and create a database to facilitate
card data management and searches.
The data in the database can be printed or used with various applications.

• Rack2-Filer V5.0 Trial Version

This is a document filing software that can provide integrated management of digi­talized paper documents (electronic documents) and digital data created with com­puter. You can use these functions with ease as if you file paper documents in actual
binders.
For Rack2-Filer supported languages, refer to the Rack2-Filer "Readme".

• ABBYY FineReader for ScanSnap

This software can be used to text-recognize the image data scanned using OCR
(Optical Character Recognition) and to covert the data to Word, Excel, or PowerPoint
files that can be edited.

• Scan to Microsoft SharePoint

You can save files in SharePoint and Office Live using the ScanSnap with simple
steps.

• Adobe Acrobat 9 Standard

This is an industry standard application to create, edit, manage, and utilize electronic
documents in PDF format.

35

■ Installing Adobe Acrobat

Follow the procedure to install Adobe Acrobat from the Setup DVD-ROM supplied with the

ScanSnap.

You can use Adobe Acrobat on the following operating systems:

• Windows Vista

• Windows XP (Service Pack 2 or later must be applied)

Additional requirements are as follows:

• Internet Explorer 6.0 or later

• 1024 × 768 or higher resolution

In Adobe Acrobat, you can view the scanned image data with the ScanSnap. You do not have
to install Adobe Acrobat if the latest version is already installed on your computer.

Prepare the Adobe Acrobat DVD-ROM.

For S1500

1. Insert the Adobe Acrobat DVD-ROM into the DVD-ROM drive.

⇒ The [AutoPlay] window appears.

2. Select [US English] in the [Select The Language] pop-up menu and click

the [OK] button.

36

For S1500

3. Click the [Install Adobe

⇒ The [Adobe Acrobat 9 Standard - English, Français, Deutsch - Setup] window

appears.

®

Acrobat® 9] button.

4. Click the [Next] button.

5. Follow the instructions on the screen to install.

• For more details about installing Adobe Acrobat, click [Read Me.html] on the [Adobe

Acrobat 9 Standard] dialog box in Step 3. to read its procedure.

• For details about using Adobe Acrobat, refer to Adobe Acrobat Help.

37

■ Installing ScanSnap Manager on Mac OS

Follow the procedure to install ScanSnap Manager from the Setup DVD-ROM supplied with
the ScanSnap. For details about system requirements, refer to "System Requirements" (page

21).

• After installing ScanSnap Manager, connect the ScanSnap to the computer. If you connect

the ScanSnap to your computer before installing ScanSnap Manager, ScanSnap Manager
may not running properly.

• Only one ScanSnap can be connected to a computer at a time.

1. Check that the ScanSnap is not connected to your computer.

2. Turn your computer on, and log in with an account that has admin rights.

3. Insert the Setup DVD-ROM into the DVD-ROM drive.

For S1500

⇒ The [ScanSnap] window appears.

4. Double-click the [ScanSnap] icon.

38

5. Click the [Continue] button.

⇒ The [Welcome to the ScanSnap Installer] window appears.

6. Click the [Continue] button.

For S1500

⇒ The [Important Information] window appears.

7. Read the "Important Information", then click the [Continue] button.

⇒ The [Software License Agreement] window appears.

8. Read the "Software License Agreement", then click the [Continue] but-

ton.

39

9. To accept the agreement, click the [Agree] button.

⇒ The [Standard Install on "(volume_name)"] window appears.

10.Click the [Install] button.

For S1500

⇒

The installation is started.

The [Startup item registration] window appears.

11.Click the [OK] button.

⇒ When the installation is complete, the [Installation completed successfully] window

appears.

40

12.Click the [Close] button.

For S1500

13.Remove the Setup DVD-ROM from the DVD-ROM drive.

41

■ Installing Trial Version Software

The following describes how to install trial version software.

For details about the required operating environment, refer to the trial version software
"Readme". The "Readme" can be displayed by clicking the [Readme] button on the trial version
program setup window.

1. Turn your computer on, and log on as a user with "Administrators" privi-

leges.

2. Insert the Setup DVD-ROM into the DVD-ROM drive.

The [ScanSnap Setup] dialog box appears.

⇒

If the [ScanSnap Setup] dialog box does not appear, double-click "Setup.exe" in the DVD­ROM, using "Explorer" or "My Computer".

For S1500

3. Click the [Trial Programs] button.

⇒ The [Trials] dialog box appears.

4. Click the button of the trial version software that you want to install.

⇒ The trial version program setup dialog box appears.

42

For S1500

5. Click the [Install Products] button.

⇒ The installation starts.

6. Follow the instructions on the screen to complete the installation.

• For more details about installation, refer to the trial version software "Readme".

The "Readme" can be displayed by clicking the [Readme] button on the trial version program
setup dialog box.

• For details about how to use the trial version software, refer to the software manual.

The software manual can be displayed by clicking the [Manual] button on the trial version pro­gram setup dialog box.

7. When the "InstallShield Wizard Complete" notification dialog box

appears, click the [Finish] button.

8. Remove the Setup DVD-ROM from the DVD-ROM drive.

43

For S1500M

This section describes the case for S1500M.

■ Supplied Software

The following describes the overview and functions of each software application. Using these
software applications, you can edit, manage, and organize the image data.

• ScanSnap Manager

This software is required to scan documents with the ScanSnap. The scanned image
data can be converted to a PDF or JPEG file to be saved.

• Cardiris

This software can be used to efficiently digitalize a large number of business cards.

For S1500M

• ABBYY FineReader for ScanSnap

This software can be used to text-recognize the image data scanned with the Scan­Snap using OCR (Optical Character Recognition) and to covert the data to Word or
Excel files that can be edited.

• Adobe Acrobat 8 Professional

This is an industry standard application to create, edit, manage, and utilize electronic
documents in PDF format.

44

■ Installing Adobe Acrobat

Follow the procedure to install Adobe Acrobat from the Setup DVD-ROM supplied with the
ScanSnap.

You can use Adobe Acrobat on the following operating systems:

• Mac OS X v10.5

• Mac OS X v10.4.3 or later

Additional requirements are as follows:

• 1024 × 768 or higher resolution

In Adobe Acrobat, you can view the scanned image data with the ScanSnap. You do not have
to install Adobe Acrobat if the latest version is already installed on your computer.

Prepare the Adobe Acrobat DVD-ROM.

1. Insert the Adobe Acrobat DVD-ROM into the DVD-ROM drive.

For S1500M

⇒ The DVD-ROM is detected automatically, the [Adobe Acrobat 8 Professional] win-

dow is displayed.

• To remove the DVD-ROM, press the [ ] button or [F12] key on the keyboard.

• If the [Adobe Acrobat 8 Professional] window is not displayed, double-click the [Adobe

Acrobat 8 Professional] icon in the desktop.

2. Drag and drop the [Adobe Acrobat 8 Professional] icon to the [Applica-

tions] icon.

⇒ [Adobe Acrobat 8 Professional] is copied to the [Applications] folder.

45

For S1500M

3. When the copying is complete, follow the procedure to install Adobe

Acrobat.

1. Double-click the [Applications] icon.

2. Double-click [Adobe Acrobat 8 Professional] in the [Applications] folder.

3. Double-click the [Adobe Acrobat Professional] icon and follow the instructions on the
screen to install.

• For more details about installing Adobe Acrobat, click [Read Me] on the [Adobe Acrobat

8 Professional] window in Step 2. to read its procedure.

• For details about using Adobe Acrobat, refer to Adobe Acrobat Help.

4. When the installation is complete, remove the Adobe Acrobat DVD-ROM

from the DVD-ROM drive.

46

■ Installing ScanSnap Manager on Windows

Follow the procedure to install ScanSnap Manager from the Setup DVD-ROM supplied with
the ScanSnap. For details about system requirements, refer to "System Requirements" (page

21).

• After installing ScanSnap Manager, connect the ScanSnap to the computer. If you connect

the ScanSnap to your computer before installing ScanSnap Manager, ScanSnap Manager
may not running properly.

• Only one ScanSnap can be connected to a computer at a time.

1. Check that the ScanSnap is not connected to your computer.

2. Turn your computer on, and log on as a user with "Administrators" privi-

leges.

For S1500M

3. Insert the Setup DVD-ROM into the DVD-ROM drive.

⇒ The [ScanSnap Setup] dialog box appears.

If the [ScanSnap Setup] dialog box is not displayed, find "Setup.exe" in the DVD-ROM
drive by using "Explore" or "My Computer", and then double-click "Setup.exe".

4. Click the [Install Products] button.

⇒ The [Welcome to the InstallShield Wizard for ScanSnap] dialog box appears.

5. Click the [Next] button.

⇒ The [Select Features] dialog box appears.

47

6. Click the [Next] button.

⇒ The [Choose Destination Location] dialog box appears.

For S1500M

7. Check the destination folder and click the [Next] button.

⇒ The [ScanSnap License Agreement] dialog box appears.

8. Read the full text of the [ScanSnap License Agreement]. If you agree to

the terms of this license, select [I accept the terms of the license agree-

ment] and click the [Next] button.

⇒ The [Start Copying Files] dialog box appears.

9. Check the settings contents, and click the [Next] button.

⇒

The installation is started.

When the installation is complete, the [InstallShield Wizard Complete] dialog box
appears.

48

10.Click the [Finish] button.

⇒ The [ScanSnap Setup] dialog box appears.

For S1500M

11.Remove the Setup DVD-ROM from the DVD-ROM drive.

49

Using the ScanSnap (for Windows Users)

This chapter describes how to perform a scan with the ScanSnap, change or save scanning
settings, and other various functions of the ScanSnap.

ScanSnap Manager Icon and Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

How to Perform a Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Setting the ScanSnap . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

About Actions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Using the ScanSnap in Various Ways. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

50

ScanSnap Manager Icon and Operations (for Windows Users)

ScanSnap Manager Icon and Operations

All operations on the ScanSnap are managed in ScanSnap Manager.

Ordinarily, the [ScanSnap Manager] icon is added to the taskbar at the lower right on the

Windows desktop. The icon appears automatically on the taskbar when Windows starts.
The icon also indicates whether ScanSnap Manager is successfully communicating with the
ScanSnap or not. The appearance of the icon changes according to the status of communica­tion, as shown below.

Communication Status Icon on the Taskbar

Communication is active

Communication is not active

Clicking this icon shows menus which you can use to start scanning, change scanning set­tings, and check the status of consumables.

51

ScanSnap Manager Icon and Operations (for Windows Users)

■ Right-Click Menu

This menu appears when you right-click the [ScanSnap Manager] icon .

Item Function

Duplex scan Both the front and back of the document are scanned at the same

Right-click

time. Scanning is performed according to the settings configured in
[Scan Button Settings].

Simplex scan Only one side of the document is scanned at one time. Scanning is

performed according to the settings configured in [Scan Button
Settings].

Scan Button Settings The ScanSnap setup dialog box appears.

Scanning settings are configured in this dialog box.

⇒ "Changing Scanning Settings" (page 64)

Profile Management The [ScanSnap Manager - Profile Management] dialog box

appears.

⇒ "Saving Scanning Settings" (page 67)

Show scanning results A message appears after scanning to inform you of the scanning

results, whether blank pages were removed, and whether the ori­entation was changed.

Check consumable supplies The [ScanSnap Manager - Check consumable status] dialog box

appears.
Reset consumable counters to 0 after you replace consumables.

⇒ "Consumables" (page 331)

Help You can view the Help topics, the version information of ScanSnap

Manager, and the [Online Update] (page 349) and [Preferences]
dialog boxes.

Exit You can exit ScanSnap Manager.

⇒ "Finishing ScanSnap Operation" (page 63)

52

ScanSnap Manager Icon and Operations (for Windows Users)

■ Left-Click Menu

This menu appears when you left-click the [ScanSnap Manager] icon .

Selectable profiles are listed on the Left-Click Menu.

Left-click

By selecting a profile on the Left-Click Menu, you can switch to the previously saved scanning
settings.
When you are not using the Quick Menu, you can select a profile from the Left-Click Menu.
For details about how to save and manage profiles, refer to "Saving Scanning Settings" (page

67).

To show the Left-Click Menu, clear the [Use Quick Menu] check box on the ScanSnap setup
dialog box. The Left-Click Menu does not appear when this check box is selected.

53

How to Perform a Scan (for Windows Users)

How to Perform a Scan

This section describes how to perform a scan with the ScanSnap.

■ Preparation

1. Make sure that the power cable is connected to the ScanSnap properly.

2. Make sure that the ScanSnap is connected to your computer properly.

You can turn the computer on before connecting the ScanSnap.
When the ScanSnap is already connected to your computer, you do not have to discon­nect and reconnect.

3. Turn your computer on.

⇒ The [ScanSnap Manager] icon appears on the taskbar when Windows starts up.

4. Open the ADF paper chute (cover) of the ScanSnap.

ADF paper chute (cover)

⇒ The ScanSnap is turned on and the [ScanSnap Manager] icon changes from to

.

There may be a slight delay before the [ScanSnap Manager] icon changes to
depending on the computer load, performance, and operating environment, such as when
there are many programs running on the computer.

54

■ Using the Quick Menu

The scanning method described below is for the case when you use the Quick Menu.

1. Check for the [ScanSnap Manager] icon on the taskbar as shown

below.

When the [ScanSnap Manager] icon is not displayed, select the [Start] menu → [All
Programs] → [ScanSnap Manager] → [ScanSnap Manager] to start up ScanSnap
Manager. Generally, ScanSnap Manager is registered under [Startup] when installed, so
that its icon is displayed on the taskbar when Windows starts.
When it is not registered under [Startup], select the [Start] menu → [All Programs] →
[ScanSnap Manager] → [Startup Register] to register ScanSnap Manager.

How to Perform a Scan (for Windows Users)

2. From the Right-Click Menu, select [Scan Button Settings].

⇒ The ScanSnap setup dialog box appears.

3. Select the [Use Quick Menu] check box.

For details about scanning documents without using the Quick Menu, refer to "Without

Using the Quick Menu" (page 60).

55

4. Click one of the profile buttons.

Profile Buttons Description

[Recommended] button The settings are [Auto] for image quality and default for other

settings.
It is recommended to select this button when you want a high­quality scan of standard documents, and a higher quality scan
of business cards, requiring a high level of text recognition.

[Small File] button The settings are [Normal] (color/gray: 150 dpi, black and

white: 300 dpi) for image quality and default for other settings.
It is recommended to select this button when you wish to
reduce the scanned file size.

How to Perform a Scan (for Windows Users)

[High Quality] button The settings are [Best] (color/gray: 300 dpi, black and white:

600 dpi) for image quality and default for other settings.
It is recommended to select this button when you want a high­quality scan.

[Customize] button The default settings are same as the [Recommended] set-

tings. Settings can be changed at your choice.

• By default, the [Recommended] button is selected.

• You cannot change the settings for the [Recommended], [Small File], and [High Quality]

buttons. When you change the scanning settings, the button automatically switches to
the [Customize] button.
For details about how to change the scanning settings, file names, or save destinations,
refer to "Changing Scanning Settings" (page 64).

5. Click the [OK] button to close the ScanSnap setup dialog box.

6. Load the document into the ScanSnap.

For details about how to load a document into the ScanSnap, refer to "Loading Docu-

ments" (page 28).

56

How to Perform a Scan (for Windows Users)

7. Press the [Scan] button on the ScanSnap.

⇒ Scanning is started.

• By default, the [Scan] button settings are set to [Duplex Scan (Double-sided)].

With ScanSnap Manager, you can switch the [Scan] button settings to [Simplex Scan
(Single-sided)] mode. For details, refer to "Changing Scanning Settings" (page 64).

• You can start scanning from the Right-Click Menu.

For details, refer to "Right-Click Menu" (page 52).

• Do not connect or disconnect the ScanSnap and other USB devices during the scan-

ning operation.

• Do not close the ADF paper chute (cover) during the scanning operation.

• Do not switch users during the scanning operation. Doing so cancels scanning.

⇒ The [Scan] button on the ScanSnap blinks blue during the scanning operation.

The following dialog box appears to indicate the scanning status.

⇒ When the scanning is complete, the Quick Menu appears.

57

How to Perform a Scan (for Windows Users)

8. From the Quick Menu, click an icon for the item to be performed.

The corresponding action of the selected item is performed.

⇒

Item Description

Scan to ScanSnap Orga­nizer (*1)

Scan to CardMinder (*2) Scanned card image data are text-recognized and managed in

Scan to Folder PDF or JPEG files are created from the scanned image data

Scan to E-mail PDF or JPEG files are created from the scanned image data,

Scan to Print Scanned image data are printed with the printer.

PDF or JPEG files are created from the scanned image data,
and ScanSnap Organizer is started to display the scanned
images. Those files are saved in a folder (on your computer)
specified in ScanSnap Organizer.
For details about how to operate ScanSnap Organizer, refer to
the ScanSnap Organizer User's Guide.

the card database.
For details about how to operate after this button is selected,

refer to "Scanning Business Cards" (page 126).

and saved in a specified folder (shared folder).
For details about how to operate after this button is selected,
refer to "Saving Data in the Specified Folder" (page 87).

and an e-mail program is started with the PDF or JPEG files
attached to an e-mail message.
For details about how to operate after this button is selected,
refer to "Sending Files by E-Mail" (page 95).

For details about how to operate after this button is selected,
refer to "Using the ScanSnap as a Copy Machine" (page 105).

Scan to Word (*3) Scanned image data are text-recognized and converted into

Word files.
For details about how to operate after this button is selected,
refer to "Converting into Word/Excel/PowerPoint Documents"

(page 119).

58

How to Perform a Scan (for Windows Users)

Item Description

Scan to Excel (*3) Scanned image data are text-recognized and converted into

Excel files.
For details about how to operate after this button is selected,
refer to "Converting into Word/Excel/PowerPoint Documents"

(page 119).

Scan to PowerPoint(R)
(*3)

Scan to SharePoint (*4) Scanned image data are saved in SharePoint or Office Live.

Scan to Rack2-Filer (*5) PDF files are created from the scanned image data and saved

Scan to Picture Folder Scanned image data are saved in the pictures folder.

*1 : The icon for this item is displayed only when ScanSnap Organizer is installed.
*2 : The icon for this item is displayed only when CardMinder is installed.
*3 : The icon for this item is displayed only when ABBYY FineReader for ScanSnap is installed.
*4 : The icon for this item is displayed only when Scan to Microsoft SharePoint is installed.
*5 : The icon for this item is displayed only when Rack2-Filer trial version (supplied with the Scan-

Snap) or Rack2-Filer (v5.0 recommended) (bundled or sold separately) is installed.

Scanned image data are text-recognized and converted into
PowerPoint files.
For details about how to operate after this button is selected,
refer to "Converting into Word/Excel/PowerPoint Documents"

(page 119).

For details about how to operate after this button is selected,
refer to "Saving Data in SharePoint" (page 133).

in a binder in Rack2-Filer.
For details about how to operate after this button is selected,
refer to "Saving to Rack2-Filer" (page 143).

For details about how to operate after this button is selected,
refer to "Saving Files to Picture Folder" (page 112).

• Before scanning documents of printed or handwritten text, on the ScanSnap setup dialog

box, select the [Scanning] tab → the [Option] button → the [Setting for text only document]
check box. For details on how to change scanning settings, refer to "Changing Scanning Set-

tings" (page 64).

• The scaling factor of the scanned image data may vary slightly from the document size.

• When either ScanSnap Organizer, CardMinder, Rack2-Filer trial version supplied with the

ScanSnap, or Rack2-Filer (V5.0 recommended) (bundled or sold separately) is started and
becomes active, the ScanSnap automatically interacts with the active application, and the
settings for the application are used for scanning. Automatic interaction is disabled when the
application is not active or exited.
For details about automatic interaction, refer to "Automatic Interaction with Applications"

(page 81).

• When the Quick Menu is displayed, scanning cannot be performed with the ScanSnap.

Before scanning another document, you have to select the action from the Quick Menu and
complete it, complete an interaction with an application, or close the Quick Menu.

• Do not move, delete, or rename the scanned image data in other applications while the Quick

Menu is displayed.

59

How to Perform a Scan (for Windows Users)

■ Without Using the Quick Menu

The scanning method described below is for the case when you are not using the Quick
Menu.

1. Check for the [ScanSnap Manager] icon on the taskbar as shown

below.

When the [ScanSnap Manager] icon is not displayed, select the [Start] menu → [All
Programs] → [ScanSnap Manager] → [ScanSnap Manager] to start up ScanSnap
Manager. Generally, ScanSnap Manager is registered under [Startup] when installed, so
that its icon is displayed on the taskbar when Windows starts.
When it is not registered under [Startup], select the [Start] menu → [All Programs] →
[ScanSnap Manager] → [Startup Register] to register ScanSnap Manager.

2. From the Right-Click Menu, select [Scan Button Settings].

The ScanSnap setup dialog box appears.

⇒

3. Clear the [Use Quick Menu] check box.

When the [Use Quick Menu] check box is selected, an action to be executed after
scanning and an interacting application cannot be specified.
Refer to "Using the Quick Menu" (page 55) to select an action from the Quick Menu after
documents are scanned.

60

How to Perform a Scan (for Windows Users)

4. Select a profile to be executed after scanning.

Select a profile using either of the following:

• [Profile] drop-down list in the ScanSnap setup dialog box

• Left-Click menu

5. Load the document into the ScanSnap.

For details about how to load the document into the ScanSnap, refer to "Loading Docu-

ments" (page 28).

61

How to Perform a Scan (for Windows Users)

6. Press the [Scan] button on the ScanSnap.

⇒ Scanning is started.

• By default, the [Scan] button settings are set to [Duplex Scan (Double-sided)].

With ScanSnap Manager, you can switch the [Scan] button settings to [Simplex Scan
(Single-sided)] mode. For details, refer to "Changing Scanning Settings" (page 64).

• You can start scanning from the Right-Click Menu.

For details, refer to "Right-Click Menu" (page 52).

• Do not connect or disconnect the ScanSnap and other USB devices during the scan-

ning operation.

• Do not close the ADF paper chute (cover) during the scanning operation.

• Do not switch users during the scanning operation. Doing so cancels scanning.

⇒ The [Scan] button on the ScanSnap blinks blue during the scanning operation.

The following dialog box appears to indicate the scanning status.

⇒ When scanning is complete, a selected action or interaction with another application

starts.

• By default, documents are scanned on the following settings: [Image quality: Auto],

[Color mode: Auto Color Detection], [Scanning side: Duplex Scan].
For details about how to change the settings of scanning, refer to "Changing Scanning

Settings" (page 64).

• Before scanning documents of printed or handwritten text, on the ScanSnap setup dia-

log box, select the [Scanning] tab → the [Option] button → the [Setting for text only doc­ument] check box.

• Application that starts after scanning varies depending on which option is selected on

the [Application] tab in the ScanSnap setup dialog box. For more information, refer to
the ScanSnap Manager Help.

• The scaling factor of the scanned image data may vary slightly from the document size.

• When either ScanSnap Organizer, CardMinder, or Rack2-Filer (bundled or sold sepa-

rately) is started and becomes active, the ScanSnap automatically interacts with the
active application, and the settings for the application are used for scanning. Automatic
interaction is disabled when the application is not active or exited.
For details about automatic interaction, refer to "Automatic Interaction with Applica-

tions" (page 81).

62

How to Perform a Scan (for Windows Users)

■ Finishing ScanSnap Operation

Exiting ScanSnap Manager

Select [Exit] from the Right-Click Menu.

In most cases, ScanSnap Manager does not need to be exited.

You can no longer use the ScanSnap after exiting ScanSnap Manager.
Select the [Start] menu → [All Programs] → [ScanSnap Manager] → [ScanSnap
Manager] to start up ScanSnap Manager.

Disconnecting the ScanSnap

1. Close the ADF paper chute (cover) to turn off the ScanSnap.

⇒ The [ScanSnap Manager] icon on the taskbar changes from to .

2. Disconnect the USB cable from your computer.

3. Disconnect the power cable from the AC outlet.

The ScanSnap is turned on/off in conjunction with the computer or opening/closing of the
ADF paper chute (cover). Ordinarily, you can forget about turning on/off the ScanSnap
being connected to the computer.

63

Setting the ScanSnap (for Windows Users)

Setting the ScanSnap

This section describes how to change and save scanning settings, automatically interact with
applications, and about dialog boxes displayed during scanning.

■ Changing Scanning Settings

To change scanning settings for the ScanSnap, use the Right-Click Menu.
The following describes how to change the settings.

1. Open the ScanSnap setup dialog box.

Select [Scan Button Settings] from the Right-Click Menu.

⇒ The ScanSnap setup dialog box appears.

You can also display the ScanSnap setup dialog box by double-clicking the [ScanSnap

Manager] icon or simultaneously pressing the [Ctrl], [Shift] and [Space] keys on the key­board.

64

Setting the ScanSnap (for Windows Users)

2. Click the [Detail] button to switch to the detail view mode.

Outline view

The display status of the ScanSnap setup dialog box when previously opened is saved.
For example, if it was closed in detail view mode, the dialog box is displayed in detail
mode the next time you open it.

Detail view

3. Change scanning settings on each tab on the ScanSnap setup dialog

box.

The following items can be changed on each tab:

For details, refer to ScanSnap Manager Help.

• [Application] tab

− Application to be used with the ScanSnap

• [Save] tab

− Folder in which scanned image data are saved

− File name used for saving scanned image data

• [Scanning] tab

− Scan mode

(Which image quality to scan with, color, gray or black-and-white, simplex or
duplex, enable or disable [Setting for text only document], [Allow automatic blank
page removal], [Correct skewed character strings automatically], [Allow automatic
image rotation], [Set the document with its face up], and [Continue scanning after
current scan is finished].)

65

Setting the ScanSnap (for Windows Users)

• [File option] tab

− File format of a scanned image data (*.pdf, *.jpg).

− Whether to text recognize a marked character string on the scanned image data

and set the character string as a keyword for the PDF file.
(Whether to text recognize only the first marked section or all marked sections to
be added as keywords, and in which language to text recognize.)

− Whether to text recognize character strings in the scanned image data to convert

the PDF file to a searchable PDF file.
(Whether to convert all pages or the first page only, and in which language to text
recognize.)

− Whether to include all scanned image data in a single PDF file, or create PDF

files, each of which includes a preset number of pages.

− Whether to password-protect the created PDF files.

• [Paper] tab

− Paper size of the document to be scanned.

([Paper size] and [Carrier Sheet Settings])

− Whether to detect multifeed.

• [Compression] tab

− File size of scanned image data (compression rate).

Settings for scanning vary depending on the scanning method.
For details about items that can be set, refer to "Setting Items With/Without Quick Menu"

(page 361).

4. Click the [OK] or [Apply] button.

⇒ Scanning settings are changed.

If the [Scan] button on the ScanSnap is pressed while the ScanSnap setup dialog box is
displayed, the dialog box is closed and scanning is started. In this case the contents
being set are saved, and used for scanning.
However, if the [Scan] button on the ScanSnap is pressed while dialog boxes other than
the ScanSnap setup dialog box are displayed, scanning will not start.

66

■ Saving Scanning Settings

You can define up to 20 sets of preferences called profiles for scanning in the Left-Click Menu.

Only by clicking the [ScanSnap Manager] icon , you can easily retrieve and use the saved

profiles.

Setting the ScanSnap (for Windows Users)

Left-Click Menu

Once the frequently used scanning settings are saved as profiles you do not have to open the
ScanSnap Manager dialog box to change settings every time you scan documents. You can
switch to an appropriate profile with simple point and click operations.

The descriptions below apply to scanning operations when the Quick Menu is not used.
Only a single profile can be saved for the case when the Quick Menu is used for scanning. For
details about how to change profiles, refer to "Changing Scanning Settings" (page 64).

The following explains the operations.

67

Setting the ScanSnap (for Windows Users)

Saving Profiles

1. From the Right-Click Menu, select [Scan Button Settings].

⇒ The ScanSnap setup dialog box appears.

2. Clear the [Use Quick Menu] check box.

This function is not available when the [Use Quick Menu] check box is selected.

68

Setting the ScanSnap (for Windows Users)

3. Change scanning settings on each tab on the ScanSnap setup dialog

box.

For details about each tab, refer to ScanSnap Manager Help.

4. Select [Add Profile] from the [Profile] drop-down list.

⇒ The [Add new profile] dialog box appears.

69

Setting the ScanSnap (for Windows Users)

5. Type in a profile name, and then click the [OK] button.

⇒ The new profile name appears in the [Profile] drop-down list.

70

Setting the ScanSnap (for Windows Users)

6. Click the [OK] button to close the ScanSnap setup dialog box.

⇒ Now, you have finished saving a new profile.

• You can save up to 20 profiles, including the [Standard] profile.

• You can change the displayed sequence of profiles except for the [Standard] profile.

1. Select [Profile Management] from the [Profile] drop-down list in the ScanSnap setup
dialog box or from the Right-Click Menu.

⇒ The [ScanSnap Manager - Profile Management] dialog box appears.

2. Select a profile from the list to arrange profiles in a different sequence.

3. Click the [Up] or [Down] button to move the profile up or down.

4. Click the [Close] button.

71

Setting the ScanSnap (for Windows Users)

Changing Settings for Saved Profiles

1. From the Right-Click Menu, select [Scan Button Settings].

⇒ The ScanSnap setup dialog box appears.

2. Clear the [Use Quick Menu] check box.

This function is not available when the [Use Quick Menu] check box is selected.

3. Select the profile you want to change from the [Profile] drop-down list.

72

Setting the ScanSnap (for Windows Users)

4. Change scanning settings on each tab on the ScanSnap setup dialog

box.

For details about each tab, refer to ScanSnap Manager Help.

5. When you finish changing the settings for the selected profile, click the

[OK] button.

⇒ A confirmation message appears to ask whether you want to overwrite the profile

with the new settings.

If you select another profile from the [Profile] drop-down list before clicking the [OK]
button, the following message appears.

When the [Yes] button is clicked, the new settings made to the profile take effect, and
the profile is switched to another one.
When the [No] button is clicked, the modified settings are canceled, and the profile is
switched to another one.

73

Setting the ScanSnap (for Windows Users)

6. To overwrite the profile, select the [Yes] button. When the [No] button is

clicked, changes are saved to the [Standard] profile.

When you have selected the [Standard] profile in Step 3., the confirmation message
does not appear.

74

Setting the ScanSnap (for Windows Users)

Renaming Profiles

1. From the Right-Click Menu, select [Scan Button Settings].

⇒ The ScanSnap setup dialog box appears.

2. Clear the [Use Quick Menu] check box.

This function is not available when the [Use Quick Menu] check box is selected.

75

Setting the ScanSnap (for Windows Users)

3. Select [Profile Management] from the [Profile] drop-down list.

You can also select [Profile Management] from the
Right-Click Menu to open the [ScanSnap Manager ­Profile Management] dialog box.

⇒ The [ScanSnap Manager - Profile Management] dialog box appears.

4. Select the profile you want to rename, and then click the [Rename] but-

ton.

⇒ The [Rename] dialog box appears.

76

Setting the ScanSnap (for Windows Users)

5. Type in a new name, and then click the [OK] button.

⇒ The selected profile is renamed.

6. Click the [Close] button to close the [ScanSnap Manager - Profile Man-

agement] dialog box.

77

Setting the ScanSnap (for Windows Users)

Deleting Profiles

1. From the Right-Click Menu, select [Scan Button Settings].

⇒ The ScanSnap setup dialog box appears.

2. Clear the [Use Quick Menu] check box.

This function is not available when the [Use Quick Menu] check box is selected.

78

Setting the ScanSnap (for Windows Users)

3. Select [Profile Management] from the [Profile] drop-down list.

You can also select [Profile Management] from the
Right-Click Menu to open the [ScanSnap Manager ­Profile Management] dialog box.

⇒ The [ScanSnap Manager - Profile Management] dialog box appears.

79

Setting the ScanSnap (for Windows Users)

4. Select the profile you want to delete from the list, and then click the

[Delete] button.

The [Standard] profile cannot be deleted.

⇒ The [Delete Profile] dialog box appears.

5. Click the [Yes] button.

⇒ The selected profile is deleted.

6. Click the [Close] button to close the [ScanSnap Manager - Profile Man-

agement] dialog box.

80

Setting the ScanSnap (for Windows Users)

■ Automatic Interaction with Applications

ScanSnap Organizer, CardMinder, Rack2-Filer Trial Version supplied with the ScanSnap, and
Rack2-Filer (V5.0 recommended) (bundled or sold separately) can automatically interact with
the ScanSnap upon startup.

Automatic Interaction Mode (When to Interact)

There are two modes for automatic interaction.

• When any one of above applications is selected (active), the ScanSnap

interacts with it. (Recommended)

When ScanSnap Organizer, CardMinder, or Rack2-Filer becomes active, that is, when

one of them is clicked on the taskbar and its window is brought to the front, scanning the

document by pressing the [Scan] button automatically starts interaction between the

ScanSnap and the active application in which the scanned document image is dis-

played.

Even when the ScanSnap is in Quick Menu mode, the Quick Menu does not appear

after scanning; the ScanSnap automatically interacts with the active application, in

which the scanned document image is displayed.

When the application becomes inactive or it is deselected, the ScanSnap no longer

interacts with the application.

Not interacting

Interacting

The example above shows that the CardMinder window is brought to the front, showing

that the ScanSnap is automatically to interact with CardMinder.

81

Setting the ScanSnap (for Windows Users)

• The ScanSnap always interacts with the application that is running and

has higher priority.

When ScanSnap Organizer, CardMinder, or Rack2-Filer is running, an application

selected in the [Application] drop-down list on the [Application] tab on the ScanSnap

setup dialog box is automatically switched to the running application. When you scan

documents by pressing the [Scan] button, the ScanSnap automatically interacts with the

active application, in which the scanned document image is displayed.

Even when the ScanSnap is in Quick Menu mode, the Quick Menu does not appear

after scanning; the ScanSnap automatically interacts with the active application, in

which the scanned document image is displayed.

The ScanSnap interacts with the application until you exit the application.

When more than one application is running, priority will be given in the following order:

CardMinder, ScanSnap Organizer, and Rack2-Filer.

When the Quick Menu is disabled, the interacting application name on the Left-Click

Menu is followed by "is interacting".

When ScanSnap Organizer is automatically interacting with the ScanSnap

82

Setting the ScanSnap (for Windows Users)

Changing Automatic Interaction Mode Options

Follow the procedure below to change Automatic Interaction mode options.

1. From the Right-Click Menu, select [Help] → [Preferences].

⇒ The [Preferences] dialog box appears.

2. In the [Automatic Interaction] tab, select the Automatic Interaction mode

and click the [OK] button.

• When any one of above applications is selected (active), the ScanSnap

interacts with it. (Recommended)

When ScanSnap Organizer, CardMinder, or Rack2-Filer becomes active, that is, when

one of them is clicked on the taskbar and its window is brought to the front, the active

application automatically starts interacting with the ScanSnap.

• The ScanSnap always interacts with an application that is running and

has higher priority.

When ScanSnap Organizer, CardMinder, or Rack2-Filer is running, an application

selected in the [Application] drop-down list on the [Application] tab on the ScanSnap

setup dialog box is automatically switched to the running application.

83

Setting the ScanSnap (for Windows Users)

■ Showing the Scan Progress Status

When scanning starts, the [ScanSnap Manager - Image scanning and file saving] dialog box
appears on the computer screen.
This dialog box shows the current processing status, the number of pages of the file that have
been saved, and overview of the current settings for scanning. You can also stop scanning
with the ScanSnap by clicking the [Stop] button.

After the image data of the document scanned last is saved, the [ScanSnap Manager - Image
scanning and file saving] dialog box automatically closes.

Hiding the Scan Progress Status

You can hide the [ScanSnap Manager - Image scanning and file saving] dialog box.
Perform this setting as follows.

1. From the Right-Click Menu, select [Help] → [Preferences].

⇒ The [ScanSnap Manager - Preferences] dialog box appears.

84

Setting the ScanSnap (for Windows Users)

2. In the [Show Scan Progress Status] tab, clear the [Show the scan

progress status (recommended)] check box and click the [OK] button.

The [ScanSnap Manager - Image scanning and file saving] dialog box is hidden from

⇒

the next scanning.

85

About Actions

The ScanSnap has frequently-used functions at the ready as Actions to help you make effi­cient use of your time at your office.

Actions are helpful when:

• you want to share the scanned document files with other members.

⇒ You can save document files directly in a shared folder on a network upon scanning.

In addition, all members are informed of the destination folder path by an e-mail mes­sage automatically created with the path stated.

• you want to send document files used in a meeting about to start to all

persons concerned.

About Actions (for Windows Users)

⇒ Simply press the [Scan] button, and you can quickly send an e-mail message with

document files attached.

• you want to use a printer, rather than a copy machine, to make copies of

documents.

⇒ Simply press the [Scan] button, and you can print documents with a printer.

• you want to use text in your paper documents but do not want to type it

manually.

⇒ Simply press the [Scan] button, and you can get the scanned image data text recog-

nized and converted into a Word, Excel, or PowerPoint document.

• you want to file and organize a large number of business cards.

⇒ Simply press the [Scan] button, and you can manage business card information with

CardMinder.

• you want to turn your paper documents into digital data to conveniently

manage and organize the documents.

⇒ Simply press the [Scan] button, and you can save the scanned data directly to

Rack2-Filer to manage and organize the data.

The following are explanations on how to use Actions.

86

About Actions (for Windows Users)

■ Saving Data in the Specified Folder

This section describes how to save the scanned image data in a shared folder. By using this
action, you can save the scanned image data in a networked folder to share information
among group members. In addition, all members are informed of the destination folder path by
an e-mail message automatically created with the path stated.

87

About Actions (for Windows Users)

For an e-mail program, an application set in Internet Explorer is used.
Even if you use an e-mail program selected in Internet Explorer, the e-mail program may not
interact with the ScanSnap properly. In this case, contact the manufacturer of that e-mail
program.

Windows Vista

1. In Internet Explorer, select the [Tools] menu → [Internet Options] → the [Programs] tab →
the [Set programs] button → [Set your default programs].

⇒ The [Set default programs] dialog box appears.

2. From [Programs], select an e-mail program you want to use.

3. Select [Set this program as default] and click the [OK] button.

Windows XP/Windows 2000

An e-mail program selected in the Internet Explorer [Tools] menu → [Internet Options] →
[Programs] tab → [E-mail] drop-down list is used.
If no e-mail program is selected, select an e-mail program you want to use in the [E-mail]
drop-down list. E-mail programs that cannot be selected here cannot be used.

E-mail programs that have been verified:

- Microsoft Windows Mail (in Windows Vista)

- Microsoft Outlook 2003/2007

- Microsoft Outlook Express V6.0

- Eudora Pro

- Thunderbird Version 1.5.0.9

(Launch Thunderbird in advance; it must be ready to send/receive e-mail messages.)

®

V7.1.09

88

About Actions (for Windows Users)

Using the Quick Menu

1. Load the document into the ScanSnap.

For details, refer to "Paper Sizes of Documents to Be Scanned" (page 26) and "Loading

Documents" (page 28).

2. Press the [Scan] button on the ScanSnap.

⇒ Scanning is started.

⇒ When scanning is complete, the Quick Menu appears.

3. Click the [Scan to Folder] icon.

⇒ The [Scan to Folder] dialog box appears.

89

About Actions (for Windows Users)

4. Check the scanned image in the [Scan to Folder] dialog box.

You can also change file names and destination folders and specify whether to state a

path to a destination folder in an e-mail message to notify other members.

For details about the [Scan to Folder] dialog box, refer to ScanSnap Manager Help.

Preview area

90

About Actions (for Windows Users)

5. Click the [Save] button.

⇒ The scanned image data is saved in a specified folder.

⇒ When you select the [State a path to a destination folder in an E-mail message]

check box in the [Scan to Folder] dialog box, an e-mail program starts, and an e-mail
message is created with the path to the destination folder automatically stated.

• When the Quick Menu is displayed, the ScanSnap does not perform a scan even if you

press the [Scan] button, unless the [Scan to Folder] dialog box is closed. Close the
[Scan to Folder] dialog box before scanning another document.

• Do not move, delete, or rename scanned image data in other applications after the

Quick Menu is displayed and before the [Scan to Folder] dialog box is closed.

91

About Actions (for Windows Users)

Without using the Quick Menu

1. Select [Scan Button Settings] from the Right-Click Menu.

⇒ The ScanSnap setup dialog box appears.

2. In the [Application] drop-down list on the [Application] tab, select [Scan

to Folder].

• You can set a desired settings profile by selecting [Save to Folder] from the [Profiles]

drop-down list, or [Profile] menu.

• Finishing the procedure above, you can save desired settings as profiles. The profiles

can be selected in the Left-Click Menu from the next time you scan documents.
For details about how to save scanning settings, refer to "Saving Scanning Settings"

(page 67).

3. Click the [OK] button to close the ScanSnap setup dialog box.

Even if the [Scan] button on the ScanSnap is pressed, the ScanSnap setup dialog box
closes.

92

About Actions (for Windows Users)

4. Load the document into the ScanSnap.

For details, refer to "Paper Sizes of Documents to Be Scanned" (page 26) and "Loading

Documents" (page 28).

5. Press the [Scan] button on the ScanSnap.

⇒ Scanning is started.

⇒ When scanning is complete, the [Scan to Folder] dialog box appears.

6. Check the scanned image in the [Scan to Folder] dialog box.

You can also change file names and destination folders and specify whether to state a

path to a destination folder in an e-mail message to notify other members.

For details about the [Scan to Folder] dialog box, refer to ScanSnap Manager Help.

Preview area

93

About Actions (for Windows Users)

7. Click the [Save] button.

⇒ The scanned image data is saved in a specified folder.

⇒ When you select the [State a path to a destination folder in an E-mail message]

check box in the [Scan to Folder] dialog box, an e-mail program starts, and an e-mail
message is created with the path to the destination folder stated.

• When the [Scan to Folder] dialog box is displayed, scanning cannot be performed with

the ScanSnap. Close the [Scan to Folder] dialog box before scanning another docu­ment.

• Do not move, delete, or rename the scanned image data in other applications when the

[Scan to Folder] dialog box is displayed.

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■ Sending Files by E-Mail

This section describes how to send the scanned image data by e-mail.

About Actions (for Windows Users)

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About Actions (for Windows Users)

For an e-mail program, the application set in Internet Explorer is used.
Even if you use an e-mail program selected in Internet Explorer, the e-mail program may not
interact with the ScanSnap properly. In this case, contact the manufacturer of that e-mail
program.

Windows Vista

1. In Internet Explorer, select the [Tools] menu → [Internet Options] → the [Programs] tab →
the [Set programs] button → [Set your default programs].

⇒ The [Set default programs] dialog box appears.

2. From [Programs], select an e-mail program you want to use.

3. Select [Set this program as default] and click the [OK] button.

Windows XP/Windows 2000

An e-mail program selected in the Internet Explorer [Tools] menu → [Internet Options] →
[Programs] tab → [E-mail] drop-down list is used.
If no e-mail program is selected, select an e-mail program you want to use in the [E-mail]
drop-down list. E-mail programs that cannot be selected here cannot be used.

E-mail programs that have been verified:

- Microsoft Windows Mail (in Windows Vista)

- Microsoft Outlook 2003/2007

- Microsoft Outlook Express V6.0

- Eudora Pro

- Thunderbird Version 1.5.0.9

(Launch Thunderbird in advance; it must be ready to send/receive e-mail messages.)

®

V7.1.09

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About Actions (for Windows Users)

Using the Quick Menu

1. Load the document into the ScanSnap.

For details, refer to "Paper Sizes of Documents to Be Scanned" (page 26) and "Loading

Documents" (page 28).

Up to ten files can be sent by e-mail.
Scanning multiple sheets of documents with the scanning settings shown below creates
multiple files. Pay attention to the number of sheets of the loaded document.

• File format: JPEG(*.jpg)

• [Generate one PDF file per (n) page(s)] check box is selected

2. Press the [Scan] button on the ScanSnap.

⇒

Scanning is started.

⇒ When scanning is complete, the Quick Menu appears.

3. Change settings for the [Scan to E-mail] action (If you do not want to

change settings, go to Step 4.).

1. Move the mouse pointer to the mark on the [Scan to E-mail] icon, and then select
the [Settings] menu.

⇒ The [Scan to E-mail - Options] dialog box appears.

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About Actions (for Windows Users)

2. Change settings.
For details about the [Scan to E-mail - Options] dialog box, refer to ScanSnap
Manager Help.

3. Click the [OK] button to close the [Scan to E-mail -Options] dialog box.

4. Click the [Scan to E-mail] icon.

The [Scan to E-mail] dialog box appears.

⇒

When you have cleared the [Show preview] check box in Step 3., an e-mail program
starts, and the files are attached to an e-mail message.

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About Actions (for Windows Users)

5. Check the scanned image on the [Scan to E-mail] dialog box.

You can also change file names, specify whether to set a "Document Open Password",

and specify whether to save scanned files attached to an e-mail message after scan-

ning.

For details about the [Scan to E-mail] dialog box, refer to ScanSnap Manager Help.

Preview area

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About Actions (for Windows Users)

6. Click the [Attach] button.

⇒ When the [Set a "Document Open password" for PDF files] check box is selected in

the [Scan to E-mail - Options] dialog box or [Scan to E-mail] dialog box, the [Scan to
E-mail - Set a password] dialog box appears.

Enter a password, and then click the [OK] button.

⇒ An e-mail program is started with the selected files being attached to an e-mail mes-

sage.

• When the Quick Menu is displayed, the ScanSnap does not perform a scan even if you

press the [Scan] button, unless the [Scan to E-mail] dialog box is closed. Close the
[Scan to E-mail] dialog box before scanning another document.

• Do not move, delete, or rename the scanned image data in other applications after the

Quick Menu is displayed and before the [Scan to E-mail] dialog box is closed.

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